MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, April 3, 2024
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
1. CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency), and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall was absent.
PLEDGE OF ALLEGIANCE
Vice Mayor Potter led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA
None.
PRESENTATION(S)/PROCLAMATION(S)
5.1 Proclamation Proclaiming April 2024 as National Donate Life Month Vice Mayor Potter read the proclamation. Community Engagement Specialist Donene Vukovich, Annie Stickel, and Theresita Gonzalez of Donor Network West accepted the proclamation.
5.2 Proclamation Proclaiming April 2024 as Fair Housing Month Councilmember Salmon read the proclamation. Education Director Adriana Ames and Education Coordinator Elina Linna of Fair Housing Advocates of Northern California accepted the proclamation.
5.3 Proclamation Proclaiming April 2024 as Sexual Assault Awareness Month Mayor Reynoza read the proclamation.
5.4 Proclamation Proclaiming April 7-13, 2024, as National Library Week Councilmember Fudge read the proclamation. Deborah Doyle, Chair, Sonoma Library Commission and President-elect, ALA/United for Libraries, and Regional Library Manager Phil Hoeft accepted the proclamation.
ANNOUNCEMENTS
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, April 3, 2024
6.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
8. CONFLICT OF INTEREST DECLARATION
None.
PUBLIC COMMENT
Betsy Mallace spoke regarding National Library Week and shared information on some of the programs offered by the library.
10. CONSENT CALENDAR
Coter conder Se motion. yed madon the dopt al tems passed by he following co Meal vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
10.1 Approval of Minutes
Approved the regular Town Council meeting minutes of March 6, 2024.
10.2 Approve Check Register No. 617
Approved check numbers 98067 through and including 98385 and 25385 through and including 25422 (payroll).
10.3 Treasurer's Quarterly Investment Report
Received the Treasurer's Quarterly Investment Report for the quarter ended December 31, 2023.
10.4 Adopt a Resolution Requesting Allocation of Grant Funds for the Starr Road South of Old Redwood Highway Pedestrian Crosswalk
Adopted Resolution No. 3926-24 authorizing the Town Manager to request the Metropolitan Transportation Commission to allocate Fiscal Year 2024-25 Transportation Development Act Article 3 project funding for the Starr Road South of Old Redwood Highway Pedestrian Crosswalk Project.
10.5 Professional Services Agreement GHD Inc., for Old Redwood Highway Pavement Preservation Design Services
1. Adopted Resolution No. 3927-24 amending the Approved Fiscal Year 2023-24 Budget in the amount of $230,000 for the Old Redwood Highway Pavement Preservation Project.
2. Approved a Professional Service Agreement (PSA) with GHD Inc., for the Old Redwood Highway Pavement Preservation Design Services in an amount not to exceed $399,470 and authorized the Town Manager to execute said agreement, with such minor changes as deemed appropriate by the Town Manager and any additional amendments up to 20% of the original amount, on behalf of the Town.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, April 3, 2024
10.6 Approve Minor Construction Agreement with B.T. Mancini Co., Inc.
Approved a Minor Construction Agreement with B.T. Mancini Co., Inc., in an amount not to exceed $54,998 to replace the floor covering in the Windsor Branch of the Sonoma County Library and authorized the Town Manager to execute the Agreement and approve task orders and amendments up to 10% percent of the original contract amount.
10.7 Amend the Professional Services Agreement with Black and Veatch for Fleet Electrification Roadmap
Amended the Professional Service Agreement with Black and Veatch for a Fleet Electrification Roadmap and authorized the Town Manager to execute said amendment and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $110,000.
10.8 Amendment No. 3 to Professional Services Agreement with the Law Offices of Robert A.
Smith for Code Enforcement Services
Approved Amendment No. 3 to Professional Services Agreement with the Law Offices of Robert A. Smith (the Consultant) for Code Enforcement Services to increase the not-to-exceed amount by $120,000, to extend the term of the contract to June 30, 2025, and authorized the Town Manager to execute said agreement on behalf of the Town.
10.9 Professional Services Agreement with Hildebrand Consulting for a Water and Water Reclamation Rate Study
Authorized the Town Manager to approve a Professional Services Agreement with Hildebrand Consulting to prepare a Water and Water Reclamation Rate Study for a total amount not to exceed $119,700.
10.10 Agreement with Brelje & Race Consulting Engineers for Engineering Services During Construction of the UV System Replacement Project
1. Adopted Resolution No. 3928-24 amending the Approved Fiscal Year 2023-24 Budget in the amount of $184,000 for the Ultraviolet (UV) System Replacement Project (Project).
2. Approved a Professional Services Agreement in the amount of $159,986 for Engineering Services during Construction of the Project and authorized the Town Manager to execute said professional services agreement and any amendments up to 15% of the original amount on behalf of the Town.
10.11 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3929-24 approving the list of authorized positions and salary schedule and abolishing previously adopted salary schedules and list of authorized positions.
10.12 Approve the Audited Financial Statements and Report on Internal Controls for the Fiscal Year Ended June 30, 2022
1. Approved the Fiscal Year 2021-22 audited financial statements based on an audit of the financial statements performed in accordance with Government Auditing Standards; and
2. Approved the Report on Internal Controls submitted by Rogers, Anderson, Malody & Scott, LLP dated March 26, 2024.
11. PUBLIC HEARING
11.1 Tree Preservation and Protection Ordinance Amendment Parks and Recreation Director Lemen reported on the item.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, April 3, 2024
Mayor Reynoza opened the public hearing.
The following members) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed the public hearing. No additional comments were forthcoming.
Vice Mayor Potter moved to introduce and hold first reading, by title only, an Ordinance amending the Town of Windsor Zoning Ordinance, Chapter 27.36 - Tree Preservation and Protection, to remove the percentage cap on allowed mitigation fees and forfeited security deposits collected that can be used for maintenance of protected trees to assist in emergency mediterranean oak borer treatment of heritage oak trees on public property within town limits.
Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12. REGULAR CALENDAR
12.1 Submittal of Town Comments on the Scoping of an Environmental Impact Report for the Koi Nation Shiloh Resort and Casino Project
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Councilmember Fudge moved to authorize the Town Manager to submit a comment letter to the AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.2 Art Under the Oaks - Windsor Photo Contest
Recreation Program Supervisor Kovanis reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, April 3, 2024
Vice Mayor Potter moved to approve the 2024 Art Under the Oaks - Windsor Photo Contest gallery and approve the photos selected and recommended by the Public Art Advisory Commission. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.3 Economic Development Update
Economic Development Manager Ricard reported on the item.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Beth Henry, Windsor Chamber of Commerce Executive Director Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
No further action was required for this informational item.
12.4 Impact Fees Informational Report
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Abby Torrez, Generation Housing Operations Manager
Cal Week, Generation Housing Policy Director
Stephanie Picard Bowen, Generation Housing General Director Sonia Byck-Barwick, Generation Housing Civic Engagement Manager Omar Lopez, Generation Housing Program Associate
Natalie Balfour, Airport Business Center Asset and Project Manager Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
By majority, Council provided direction to staff on conducting a fee study and options for amending the Town's Development Impact Fee Schedule.
13. MAYOR'S & COUNCILMEMBERS' REPORTS
Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, local resources, and reports from meetings attended.
13.2 Councilmember Requests for Future Council Agenda Items Councilmember Salmon requested the Piano on the Green program return.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, April 3, 2024
14. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 9:09 p.m., to the next regular meeting of the Town Council scheduled for April 17, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Town Clerl
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Meeting Minutes Wednesday, April 3, 2024