Meeting Information
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, please visit this link:
https://www.townofwindsor.com/1504/Council-Meeting-Agendas-in-Spanish .
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective March 1, 2023:
Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective October 1, 2023:
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via email to:
[email protected]
, please submit them via email to the Council by 12:00 p.m. on the day of the meeting.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. LAND ACKNOWLEDGMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Proclamation Proclaiming May 19-25, 2024, as National Public Works Week Proclamation
6.2 Proclamation Proclaiming May 15, 2024, as International Water Safety Day Proclamation
6.3 Presentation on the Local Master Plan for Aging Advisory Council PowerPoint (Distributed 2024-05-14)
6.4 Presentation from the League of California Cities
PowerPoint (Distributed 2024-05-14)
6.5 Introduction of New Chief of Police Gregory Piccinini
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Announcements
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the regular Town Council meeting minutes of April 17, 2024.
Minutes
11.2 Approve Check Register No. 619
Approve check numbers 98637 through and including 98876 and 25452 through and including 25482 (payroll).
Agenda Report
11.3 Authorize the Submittal of a List of Projects for Fiscal Year 2024-25 Funded by Senate Bill 1 Adopt a resolution authorizing the submittal of a list of projects for Fiscal Year 2024-25 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017.
Agenda Report
1. Resolution
11.4 Amend the Professional Services Agreement with Lucy and Company for Water and Wastewater Capital Project Outreach Amend the Professional Service Agreement (PSA) with Lucy and Company for Water and Wastewater Capital Project Outreach and authorize the Town Manager to execute said amendment and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town, not to exceed $195,000. Authorize extension of the existing PSA until December 30, 2025.
Agenda Report
1. Amendment No. 1
11.5 Approve a Professional Services Agreement with Stantec Consulting Services Approve a Professional Service Agreement (PSA) with Stantec Consulting Services for development of recommendations to accommodate aeration basin construction activities, in an amount not to exceed $125,000, and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Agreement - Stantec Engineering
11.6 Approve a Professional Services Agreement with Automation Group Approve a Professional Service Agreement (PSA) with Automation Group for scheduled and unscheduled information technology and maintenance services in an amount not to exceed $150,000 per fiscal year and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Agreement
11.7 Approve a Second Renewal to Agreement for the Sale of Water Among Sonoma County Water Agency, the Windsor Water District, and the Town of Windsor Authorize the Windsor Water District Board President/Mayor to execute a Second Renewal to Agreement for the Sale of Water Among Sonoma County Water Agency, the Windsor Water District, and the Town of Windsor.
Agenda Report
1. Second Renewal Agreement
11.8 Old Redwood Highway Villages Partial Development Impact Fee Deferral Adopt a resolution authorizing the Town Manager to execute a fee deferral agreement for the Old Redwood Highway Villages housing project.
Agenda Report
1. Resolution
2. Draft Fee Deferral Agreement
3. Applicant Fee Deferral Request 2024-04-10
11.9 Approve Nutrient Offset Credit Agreement
Authorize the Town Manager to approve a phosphorus offset credit agreement, and any minor modification, by and between Sonoma Water and the Town of Windsor.
Agenda Report
1. Phosphorous Credit Agreement - Sonoma Water and Town of Windsor
11.10 Application for California Clean Energy Planning Program (CCEPP) Grant Adopt a resolution supporting the Town’s submittal of a California Clean Energy Planning Program (CCEPP) grant application to the California Energy Commission (CEC) and authorizing the Town Manager to execute all documents necessary to participate in the CCEPP Grant Program.
Agenda Report
1. Resolution
Exhibit A - Windsor CCEPP Application Form
2. CCEPP Grant Application Solicitation Manual
11.11 Professional Services Agreement with Economic Growth Strategies Approve a Professional Services Agreement with Economic Growth Strategies for the development of an Economic Development Strategic Plan in the amount of $97,500 and authorize the Town Manager to execute the agreement on behalf of the Town.
Agenda Report
1. Professional Services Agreement with Economic Growth Strategies
11.12 Town Appointment to the Parks and Recreation Commission Adopt a resolution approving the Mayoral appointment of Donna Legge to serve on the Parks and Recreation Commission pursuant to California Government Code Section 40605.
Agenda Report
1. Resolution
12. PUBLIC HEARING
None.
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Acceptance of the 2024 Pavement Management Program (PTAP-24) By motion, accept the 2023 Pavement Management Program Update Report for the Pavement Technical Assistance Program Round 24 prepared by Pavement Engineering Inc. (PEI).
Agenda Report
1. Pavement Management Program Update Report
13.1 PowerPoint (Distributed 2024-05-14)
13.2 Allocate Funding to Non-Profit Organizations for Fiscal Year 2024-2025 By motion, approve allocations for fiscal year 2024-25 and authorize the Town Manager to execute funding agreements with each non-profit on behalf of the Town.
Agenda Report
1. Non-Profit Grant Worksheet w Applications
13.2 PowerPoint (Distributed 2024-05-14)
13.3 North Bay Animal Services Professional Services Agreement By motion, approve a Professional Service Agreement with North Bay Animal Services for animal control and sheltering services for an amount not to exceed $228,042, annually and authorize the Town Manager to execute the said agreement, with such minor changes as deemed appropriate by the Town Manager, on behalf of the Town.
Agenda Report
1. Exhibit A - Summary of Contracted Services
2. North Bay Animal Services Professional Services Agreement
3. North Bay Animal Services Proposal
4. Sonoma County Animal Services Proposal
5. Town of Windsor Request for Proposal
13.3 PowerPoint (Distributed 2024-05-14)
13.3 Correspondence Received (Distributed 2024-05-15)
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for June 5, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on May 9, 2024, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.