MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, June 5, 2024
Regular Meeting - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:03 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Wall, Vice Mayor Potter and Mayor Reynoza.
LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town of Windsor is actively building relationships with local Native stakeholders to develop an authentic land acknowledgment and call to action to support our Indigenous community.
4. PLEDGE OF ALLEGIANCE
Vice Mayor Potter led the Pledge of Allegiance.
5. CHANGES TO THE AGENDA
Mayor Reynoza recommended moving Presentation Item No. 6.2 (Proclamation Proclaiming June 2024 as Lesbian, Gay, Bisexual, Transgender and Queer Pride Month to be presented first, to allow additional arrival time for members of the NAACP who will be accepting Item 6.1 (Proclamation Proclaiming June 19, 2024, as Juneteenth).
Town Manager Davis requested Consent Calendar Item No. 11.4 (Professional Services Agreement with RailPros for Quiet Zone Establishment) be heard after Regular Calendar Item No. 13.1 (Ordinance Amending Title IV, Chapter 5, Article 7 to Establish Radar- Enforceable Speed Limits).
6. PRESENTATION(S)/PROCLAMATION(S)
6.2 Proclamation Proclaiming June 2024 as Lesbian, Gay, Bisexual, Transgender and Queer Pride Month
Andrea Nofi, Community LGBTQ+ Advocate, was present to accept the proclamation.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 5, 2024
6.1 Proclamation Proclaiming June 19, 2024, as Juneteenth Shawntel Reece with the National Association for the Advancement of Colored People (NAACP) Sonoma County Branch, Unit #1074B, was present to accept the proclamation.
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to Council.
9. CONFLICT OF INTEREST DECLARATION
Councilmember Fudge recused herself from Item No. 13.1 (Ordinance Amending Title IV, Chapter 5, Article 7 to Establish Radar-Enforceable Speed Limits) due to the proximity of proposed traffic speed updates near her home.
10. PUBLIC COMMENT
None.
11. CONSENT CALENDAR
Councilmember Salmon moved to adopt the following Consent Calendar items as indicated below. Vice Mayor Potter seconded the motion. The motion to adopt all items, except Item No. 11.4 which will be considered under the regular calendar, passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the regular Town Council meeting minutes of May 15, 2024.
11.2 Treasurer's Quarterly Investment Report
Received the Treasurer's Quarterly Investment Report for the quarter ended March 31, 2024.
11.3 Approve Memorandum of Agreement Establishing the Town of Windsor Biosolids Collaborative
Authorized the Town Manager to approve a Memorandum of Agreement, and any minor modifications or amendments, establishing the Town of Windsor Biosolids Collaborative.
11.4 Professional Services Agreement with RailPros for Quiet Zone Establishment This item was removed from the Consent Calendar.
11.5 Approve Land Management Software Upgrade
Approved Solutions Agreement with CentralSquare Technologies, LLC in an amount of Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 5, 2024
$407,019 and authorized the Town Manager to execute the agreement including five annual renewals and amendments up to $53,090 for a total amount not to exceed $460,109.
11.6 Resolutions Calling and Giving Notice of an Election for Three (3) Council Seats to be Held on November 5, 2024, Establishing Estimated Costs, and Requesting Consolidation by the Sonoma County Registrar of Voters
1. Adopted Resolution No. 3943-24:
a. Calling and giving notice of a General Municipal Election to be held on November 5, 2024, for the election of three (3) Town Council Seats:
- one (1) member of the Town Council from District 2 for a four-year term, - one (1) member of the Town Council from District 3 for a four-year term, • an At-large Mayor of the Town Council for a two-year term. b. Requesting that the Sonoma County Board of Supervisors consent to consolidation by the Sonoma County Registrar of Voters of the General Municipal Election with the Statewide Election to be held on November 5, 2024, and authorizing the Sonoma County Registrar of Voters to canvass the election results for the November 5, 2024, Election.
2. Adopted Resolution No. 3944-24 establishing estimated costs for printing, handling, translating, mailing and, if applicable, electronically distributing the candidates' statements filed pursuant to Resolution No. 542-96 for the consolidated General Election to be held in the Town of Windsor on the November 5, 2024, Election.
12. PUBLIC HEARING
12.1 Fiscal Year 2024-25 Annual Engineer's Report for Windsor Landscaping and Lighting Special Assessment District (LLAD-1)
Administrative Services Director Peterson introduced the item and John Wagner with Coastland Civil Engineering who reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Councilmember Wall moved to adopt Resolution No. 3945-24 approving the Annual Engineer's Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year (FY) 2024-25 for the Windsor Landscaping and Lighting Special Assessment District. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.2 Fiscal Year 2024-25 Annual Engineer's Report for Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2)
Administrative Services Director Peterson introduced the item and John Wagner with Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 5, 2024
Coastland Civil Engineering who reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Councilmember Wall moved to adopt Resolution No. 3946-24 approving the Annual Engineer's Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year 2024-25 for the Windsor Landscaping and Lighting Assessment District No. 2. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.3 FY 2024-25 Engineer's Report - Windsor 1982 Act Benefit Assessment District (82- AAD)
Administrative Services Director Peterson introduced the item and John Wagner with Coastland Civil Engineering who reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Councilmember Wall moved to adopt Resolution No. 3947-24 approving the Fiscal Year 2024-25 Annual Engineer's Report for Windsor 1982 Act Benefit Assessment District, confirming the assessment diagrams and assessment amounts, and authorizing the annual levy and collection of assessments (82-AAD). Vice Mayor Potter seconded the motion.
The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13. REGULAR CALENDAR
Councilmember Fudge recused herself at this time.
13.1 Ordinance Amending Title IV, Chapter 5, Article 7 to Establish Radar-Enforceable Speed Limits
Senior Civil Engineer Perez introduced the item and Cameron Nye with W-Trans who reported on the item.
Mayor Reynoza opened the public comment period.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, Jeme 5, 2024
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Councilmember Salmon moved to introduce, by title only, an ordinance amending Title IV, Chapter 5, Article 7, "Speed Limits", of the Code of the Town of Windsor setting radar-enforceable speed limits for designated Town streets. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: COUNCILMEMBER FUDGE
ABSENT: NONE
Councilmember Fudge returned to the meeting and the following Consent Calendar item was heard at this time.
11.4 Professional Services Agreement with RailPros for Quiet Zone Establishment Deputy Director of Engineering Euphrat reported on the item and introduced Eddy Cumins, Aaron Parks, Bill Gamlen, and Robert Williams with SMART to answer any additional questions.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Vice Mayor Potter moved to adopt Resolution No. 3948-24 amending the Approved Fiscal Year 2023-24 Budget in the amount of $210,000 to establish Quiet Zones at SMART Railroad Crossings; and to approve a Professional Service Agreement (PSA) with RailPros for the establishment of Quiet Zones in an amount not to exceed $174,897 and authorized the Town Manager to execute said agreement, with such minor changes as deemed appropriate by the Town Manager and any additional amendments up to 20% of the original amount, on behalf of the Town. Councilmember Fudge seconded the motion.
The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN:
ABSENT:
13.2 Approve an Agreement Between the Windsor Water District and the Sonoma County Water Agency Regarding Wastewater Collection and Treatment Deputy Director of Water and Environmental Management Siwy reported on the item.
Mayor Reynoza opened the public comment period.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 5, 2024
The following members) of the public spoke regarding the item:
Pam Jeane, Sonoma County Water Agency
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Vice Mayor Potter moved to authorize the Town Manager, also acting as the General Manager to execute an agreement between the Windsor Water District and the Sonoma County Water Agency regarding wastewater collection and treatment. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13.3 Annual Residential Growth Report
Planner I Sedna reported on the item. Community Development Director Streeter was available for questions.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Councilmember Salmon moved to receive and accept the 2022 & 2023 Annual Residential Growth Report; and to adopt Resolution No. 3949-24 affirming the five-year annual residential growth control allocation established by Town Council Resolution No. 3721- 21; and (2) rolling over unused 2022 & 2023 Reserve A and Reserve B allocations to 2024. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Pension Funding Plan
Administrative Services Director Peterson introduced the item and Ira Summer with Gov Invest who reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Council directed staff to return the item for formal action at a future meeting.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 5, 2024
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items Mayor Reynoza requested looking into partnering with the NAACP for a Juneteenth event and reviewing the Town's residential growth allocation.
Vice Mayor Potter requested accumulated financial information on approved agenda items.
15. ADJOURNMENT
The meeting adjourned at 8:36 p.m. to the next regular meeting of the Town Council scheduled for June 19, 2024, at 6:00 p.m., in the Civic Center Council Chambers located 9291 Old Redwood Highway, Building 400 in Windsor.
tene Camacho-Werby, MMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 5, 2024