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To view this agenda in Spanish, please visit this link:
https://www.townofwindsor.com/1504/Council-Meeting-Agendas-in-Spanish .
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¡Nuevo! Para consultar este orden del día en Español, visite este enlace:
https://www.townofwindsor.com/1504/Council-Meeting-Agendas-in-Spanish .
Town Council Agenda staff reports are now available on the Town's website ( www.townofwindsor.com
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective March 1, 2023:
Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Effective October 1, 2023:
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via email to:
[email protected]
, please submit them via email to the Council by 12:00 p.m. on the day of the meeting.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. LAND ACKNOWLEDGMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Proclamation Proclaiming July 2024 as Parks Make Life Better !
®
Month
Proclamation
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Announcements
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the regular meeting minutes of June 5, 2024.
Minutes
11.2 Approve Check Register No. 620
Approve check numbers 98977 through and including 99218 and 25483 through and including 25517 (payroll).
Agenda Report
11.3 Ordinance Amending Title IV, Chapter 5, Article 7 to Establish Radar-Enforceable Speed Limits Hold second reading, by title only, and adopt an ordinance amending Title IV, Chapter 5, Article 7, “Speed Limits”, of the Code of the Town of Windsor setting radar-enforceable speed limits for designated Town streets.
Agenda Report
1. Ordinance
11.3 Correspondence (Distributed 2024-06-17)
11.3 Correspondence (Distributed 2024-06-19)
11.4 Master Fee Schedule, Inclusionary Housing In-Lieu Fee, and Development Impact Fees Adopt a resolution adopting amendments to the Master Fee Schedule and updating the Inclusionary Housing in-Lieu Fee, and Development Impact Fees.
Agenda Report
1. Resolution
Exhibit A - Proposed Summary of Master Fee Schedule Changes FY2024-25
2. FY2024-25 Master Fee Schedule
3. FY2024-25 Development Impact Fees
4. FY2024-25 Inclusionary Housing In Lieu
11.5 Town of Windsor Investment Policy for Fiscal Year 2024-25 Adopt a resolution approving the Town of Windsor Investment Policy for Fiscal Year 2024-25.
Agenda Report
1. Resolution
Exhibit A - Windsor Investment Policy FY2024-25
11.6 FY 2024-25 Appropriations Gann Limit
Adopt a resolution adopting the Appropriations Gann Limit for the Fiscal Year 2024-25.
Agenda Report
1. Resolution
11.7 Approve Plans and Specifications for the Hiram Lewis Park Pickleball Courts Project and Award Major Construction Agreements to Michael Paul Co. Inc., and Ahlborn Fence and Steel, Inc.
Approve the plans and specifications and Major Construction Agreements to Michael Paul Co. Inc., in an amount not to exceed $150,966 for the general construction of the Hiram Lewis Park Pickleball Courts Project and with Ahlborn Fence and Steel, Inc., in an amount not to exceed $52,850 for the fencing of the Hiram Lewis Park Pickleball Fencing Project and authorize the Town Manager to execute said the agreements and any required construction change orders up 15% of the authorized project budget on behalf of the Town.
Agenda Report
1. Hiram Lewis Park Pickleball Courts Project Bid, Plans and Specifications
2. Hiram Lewis Park Pickleball Courts Fencing Project Bid, Plans and Specifications
3. Hiram Lewis Park Pickleball Courts Surfacing/Painting Project Bid, Plans and Specifications
4. Major Construction Agreement - Michael Paul Co., Inc. - Pickleball Project
5. Major Construction Agreement - Ahlborn Fence and Steel, Inc. - Pickleball Project
11.8 Merchant McIntyre & Associates, LLC Amendment No. 3 Approve Amendment No. 3 to the Professional Services Agreement with Merchant McIntyre & Associates, LLC for Federal Funding and Government Relations Assistance increasing the Agreement amount by $252,000 for a new not to exceed the amount of $420,000 and authorize the Town Manager to execute the agreement on behalf of the Town.
Agenda Report
1. Amendment No 3 - PSA Merchant McIntyre
11.9 Sonoma County Transit "Fare Free" Route 66 Windsor Shuttle Service - Amendment No. 2 Approve Amendment No. 2 to the Letter Agreement with Sonoma County Transit “Fare-Free” Windsor Shuttle Service for the continuation of the Route 66/Windsor Shuttle “Fare Free” program increasing the Agreement amount by $81,000 for a new not to exceed amount of $135,000 and authorize the Town Manager to execute the Amendment on behalf of the Town.
Agenda Report
1. Amendment No 2 - Sonoma County Transit
2. Route 66 Map Ridership
3. Sonoma County Transit - Letter Agreement #001647
11.10 Amend a Master Professional Services Agreement with Hazen and Sawyer Approve an amendment to a Master Professional Service Agreement (MPSA) with Hazen and Sawyer for on-call engineering services in an amount not to exceed $100,000 per fiscal year and authorize the Town Manager to execute said amendment and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. Amend No 1 - MPSA - Hazen - On Call Services
12. PUBLIC HEARING
None.
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Approve a Major Construction Agreement for the Starr Road Pedestrian Crossing Project Approve the plans and specifications and award the construction contract to Zara Construction, Inc. in the amount of $157,392 for construction of the Starr Road South of Old Redwood Highway Pedestrian Crossing Project and authorize the Town Manager to execute said construction contract and any required construction change orders up to the authorized project budget on behalf of the Town.
Agenda Report
1. Agreement
2. Location Map - Starr Rd Crosswalk
3. Bid Summary
13.1 PowerPoint (Distributed 2024-06-17)
13.1 Revised PowerPoint
13.2 Comprehensive Sidewalk Vending Ordinance
Introduce and hold the first reading, by title only, an ordinance repealing section 3-7-120 of Chapter 7 of Title III of the Windsor Municipal Code, amending section 3-7-105 and section 3-7-115 of Chapter 7 of Title III and adding section 3-7-150 and section 3-7-160 to Chapter 7 of Title III, relating to comprehensive sidewalk vending regulations.
Agenda Report
1. Ordinance
13.2 PowerPoint Sidewalk Vending (Distributed 2024-06-19)
13.3 Climate Action Plan Guiding Staff in Reducing Municipal Greenhouse Gas Emissions Toward Reaching Net-Zero by 2030 By motion, adopt the Municipal Climate Action Plan to guide staff in reducing municipal greenhouse gas (GHG) emissions toward reaching Net-Zero by 2030 as directed by the 2019 Windsor Climate Emergency Resolution 3548-19 and authorize the Town Manager to make minor modifications as necessary to achieve this intent.
Agenda Report
1. Windsor Draft Municipal Climate Action Plan
13.3 Correspondence (Distributed 2024-06-17)
13.3 PowerPoint (Distributed 2024-06-17)
13.3 Correspondence Provided During Meeting
13.4 Certificate of Sufficiency for Voter Initiative to Amend Title XI of the Town’s Municipal Code to Allow the Town Council to Approve Agreements for Solid Waste Collection Services for a Term Longer Than Ten Years and Without Competitive Bidding and Options related to the Initiative, Including Adoption of a Resolution to Submit the Initiative to Town Voters at the General Municipal Election on the November 5, 2024 Receive, file, and accept the Certificate of Sufficiency of Petition Signatures from the County of Sonoma Registrar of Voters for the Citizen Initiative.
Consider the following with regard to the Initiative:
Adopt a resolution calling for submission to Town voters at the November 5, 2024, General Municipal Election, of an Initiative Allowing the Town Council to Approve Agreements for Solid Waste Collection Services for a Term Longer Than Ten Years and Without Competitive Bidding. The resolution includes a proposed ballot question, authorized the filing of ballot arguments, and direction to the Town Attorney to prepare an impartial analysis of the Initiative.
Agenda Report
1. Resolution with Exhibit
2. Town Attorney Title and Summary for Initiative
3. Notice of Intent to Circulate
4. County Certificate of Sufficiency
5. 1996 Measure S - XX Competitive Bidding for Town Refuse-Recycling and Composting
13.4 PowerPoint (Distributed 2024-06-19)
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The meeting of the Town Council scheduled for July 3, 2024, was cancelled.
The next regular meeting of the Town Council is scheduled for July 17, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on June 13, 2024, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.