MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, June 19, 2024
Regular Meeting - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Tanya Potter participated in the meeting via Zoom. Members of the public could attend and participate at either the address given above or from the location below:
562 Toye Boulevard
Canyon Lake, Texas 78133
The agenda was available at this alternate location.
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Wall, and Mayor Reynoza.
Councilmember Potter participated remotely via teleconference per the Brown Act.
LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town of Windsor is actively building relationships with local Native stakeholders to develop an authentic land acknowledgment and call to action to support our Indigenous community.
PLEDGE OF ALLEGIANCE
Councilmember Fudge led the Pledge of Allegiance.
5. CHANGES TO THE AGENDA
Councilmember Salmon requested to move Consent Calendar Item No. 11.4 (Master Fee Schedule, Inclusionary Housing In-Lieu Fee, and Development Impact Fees) under the Regular Calendar for discussion.
int Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minut /ednesdav. June 19. 202
PRESENTATION(S)/PROCLAMATION(S)
6.2 Proclamation Proclaiming July 2024 as Parks Make Life Better!® Month Parks and Recreation Director Lemen was present to accept the proclamation, along with other members of the department and Parks and Recreation Commissioner Rennie.
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
None.
11. CONSENT CALENDAR
Councilmember Salmon moved to adopt the Consent Calendar as indicated below, except
1.4, which was pulled for discussion under the Regular Calendar. Councilmember Wall seconded the motion. The motion to adopt all items except 11.4 passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the regular Town Council meeting minutes of June 5, 2024.
11.2 Approve Check Register No. 620
Approved check numbers 98977 through and including 99218 and 25483 through and including 25517 (payroll).
11.3 Ordinance Amending Title IV, Chapter 5, Article 7 to Establish Radar-Enforceable Speed Limits
Held second reading, by title only, and adopted Ordinance No. 2024-389 amending Title IV, Chapter 5, Article 7, "Speed Limits", of the Code of the Town of Windsor setting radar-enforceable speed limits for designated Town streets.
11.4 Master Fee Schedule, Inclusionary Housing In-Lieu Fee, and Development Impact Fees
This item was heard under the Regular Calendar.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 19, 2024
11.5 Town of Windsor Investment Policy for Fiscal Year 2024-25 Adopt Resolution No. 3950-24 approving the Town of Windsor Investment Policy for Fiscal Year 2024-25.
11.6 FY 2024-25 Appropriations Gann Limit
Adopted Resolution No. 3951-24 adopting the Appropriations Gann Limit for the Fiscal Year 2024-25.
11.7 Approve Plans and Specifications for the Hiram Lewis Park Pickleball Courts Project and Award Major Construction Agreements to Michael Paul Co. Inc., and Ahlborn Fence and Steel, Inc.
Approved the plans and specifications and Major Construction Agreements to Michael Paul Co. Inc., in an amount not to exceed $150,966 for the general construction of the Hiram Lewis Park Pickleball Courts Project and with Ahlborn Fence and Steel, Inc., in an amount not to exceed $52,850 for the fencing of the Hiram Lewis Park Pickleball Fencing Project and authorized the Town Manager to execute the said agreements and any required construction change orders up 15% of the authorized project budget on behalf of the Town.
11.8 Merchant Melntyre & Associates, LLC Amendment No. 3 Approved Amendment No. 3 to the Professional Services Agreement with Merchant McIntyre & Associates, LLC for Federal Funding and Government Relations Assistance increasing the Agreement amount by $252,000 for a new not to exceed the amount of $420,000 and authorized the Town Manager to execute the agreement on behalf of the Town.
11.9 Sonoma County Transit "Fare Free" Route 66 Windsor Shuttle Service - Amendment No. 2
Approved Amendment No. 2 to the Letter Agreement with Sonoma County Transit "Fare- Free" Windsor Shuttle Service for the continuation of the Route 66/Windsor Shuttle "Fare Free" program increasing the Agreement amount by $81,000 for a new not to exceed amount of $135,000 and authorized the Town Manager to execute the Amendment on behalf of the Town.
11.10 Amend a Master Professional Services Agreement with Hazen and Sawyer Approved an amendment to a Master Professional Service Agreement (MPSA) with Hazen and Sawyer for on-call engineering services in an amount not to exceed $100,000 per fiscal year and authorized the Town Manager to execute said amendment and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
12. PUBLIC HEARING
None.
13. REGULAR CALENDAR
13.1 Approve a Major Construction Agreement for the Starr Road Pedestrian Crossing Project
Senior Civil Engineer Perez reported on the item.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 19, 2024
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Councilmember Wall moved to approve the plans and specifications and award the construction contract to Zara Construction, Inc., in the amount of $157,392, for the construction of the Starr Road South of Old Redwood Highway Pedestrian Crossing Project, and authorized the Town Manager to execute said construction contract and any required construction change orders up to the authorized project budget on behalf of the Town. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Clerk's Note: Consent Calendar Item 11.4 was heard at this time.
11.4 Master Fee Schedule, Inclusionary Housing In-Lieu Fee, and Development Impact Community Development Director Streeter reported on the item and shared that Finance Manager Castillo was available for questions.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Councilmember Salmon moved to adopt Resolution No. 3952-24 adopting amendments to the Master Fee Schedule and updating the Inclusionary Housing in-Lieu Fee, and Development Impact Fees. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES:
ABSTAIN:
ABSENT: NONE
13.2 Comprehensive Sidewalk Vending Ordinance
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Vice Mayor Potter moved to introduce and hold the first reading, by title only, an Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 19, 2024
ordinance repealing section 3-7- 120 of Chapter 7 of Title III of the Windsor Municipal Code, amending section 3-7-105 and section 3-7-115 of Chapter 7 of Title III and adding section 3-7-150 and section 3-7-160 to Chapter 7 of Title III, relating to comprehensive sidewalk vending regulations. Councilmember Wall seconded the motion. The motior passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Climate Action Plan Guiding Staff in Reducing Municipal Greenhouse Gas Emissions Toward Reaching Net-Zero by 2030
Sustainability Coordinator Ballard reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke regarding the item:
James Johnson, WeAct Windsor Earth Climate Action Team
Julian Cohen
Jenny Silverstein
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Vice Mayor Potter moved to adopt the Municipal Climate Action Plan to guide staff in reducing municipal greenhouse gas (GHG) emissions toward reaching Net-Zero by 2030 as directed by the 2019 Windsor Climate Emergency Resolution 3548-19 and authorized the Town Manager to make minor modifications as necessary to achieve this intent, as amended. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Clerk's Note: The Town Council took a break at 7:19 p.m. and reconvened at 7:23 p.m.
13.4 Certificate of Sufficiency for Voter Initiative to Amend Title XI of the Town's Municipal Code to Allow the Town Council to Approve Agreements for Solid Waste Collection Services for a Term Longer Than Ten Years and Without Competitive Bidding and Options related to the Initiative, Including Adoption of a Resolution to Submit the Initiative to Town Voters at the General Municipal Election on the November 5, 2024
Town Clerk / Public Information Officer Camacho-Werby reported on the item.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 19, 2024
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke regarding the item:
Betsy Mallace
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Councilmember Salmon moved to receive, file, and accept the Certificate of Sufficiency of Petition Signatures from the County of Sonoma Registrar of Voters for the Citizen Initiative; and adopt Resolution No. 3953-24 of the Town Council of the Town of Windsor:
(1) calling for the submission to Windsor voters of an initiative ordinance, voter initiative, allowing the Town Council to approve agreements for solid waste collection services for a term longer than ten years and without competitive bidding at the November 5, 2024, general municipal election;
(2) requesting that the Sonoma County Board of Supervisors consent to the consolidation of this election with the statewide general election to be held on the same date; (3) approving ballot language;
(4) permitting the filing of ballot arguments; and
(5) directing the Town Attorney to provide an impartial analysis Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items None.
15. ADJOURNMENT
The meeting of the Town Council scheduled for July 3, 2024, was cancelled. The meeting adjourned at 7:53 p.m. to the next regular meeting of the Town Council scheduled for July 17, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Irene Camacho-Werby, MMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, June 19, 2024