MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
WINDSOR WATER DISTRICT
MEETING
Wednesday, July 17, 2024
Regular Meeting - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Mike Wall participated in the meeting via Zoom. Members of the public could attend and participate at either the address given above or from the location below:
18 Hart Mountain Lane
Bend, OR 97707
The agenda was available at this alternate location.
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Vice Mayor Potter and Mayor Reynoza.
Councilmember Wall participated remotely via teleconference per the Brown Act.
LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town Council is dedicated to acknowledging the longstanding history and indigenous people of this land we are living on. As part of this commitment, we are actively building relationships with local Native stakeholders to develop an authentic land acknowledgment and call to action to support our Indigenous community.
PLEDGE OF ALLEGIANCE
Vice Mayor Potter led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 17, 2024
6. PRESENTATION(S)/PROCLAMATION(S)
6.2 A Presentation from Council on Aging Regarding the Impact of the Town Grant Funding Program
Marrianne McBride, President and CEO of Council on Aging, presented the item.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Elba White, Windsor resident, expressed concerns regarding the management at Vinecrest Senior Apartments.
11. CONSENT CALENDAR
Vice Mayor Potter moved to adopt Consent Calendar Item Nos. 11.1, 11.2, 11.3, 11.5,
11.7, and 11.8. Consent Calendar Item No. 11.4 was heard immediately after the consent calendar, and Item No. 11.6 was acted upon separately. Mayor Reynoza seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the regular Town Council meeting minutes of June 19, 2024.
11.2 Approve Check Register No. 621
Approved check numbers 99219 through and including 99530 and 25518 through and including 25567 (payroll).
11.3 Approve Agreement for Uniform and Laundry Services Approved a General Services Agreement (GSA) with Mission Linen Supply for uniform and laundry services beginning September 1, 2024, for a term of five years ending June 30, 2029, at a cost not to exceed $75,000 annually, and authorized the Town Manager to execute said agreement and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 17, 2024
11.4 Approve a Major Construction Agreement for the 2023-2025 Annual Pavement Marking Project
This item was pulled from the Consent Calendar.
11.5 Approve a Major Construction Agreement for Airport Larkfield Wikiup Sanitation Zone-Windsor Water District Sewer Interconnect Project
1. Approved the plans and specifications and awarded the construction contract to North Bay Excavation, Inc. in the amount of $1,400,000 for construction of the Airport Larkfield Wikiup Sanitation Zone-Windsor Water District Sewer Interconnect Project and authorized the Town Manager to execute said construction contract and any required construction change orders up to 25 percent of the original contract amount on behalf of the Town.
2. If the major construction contract with North Bay Excavation, Inc. is not executed by North Bay Excavation, Inc, approved award of the construction contract to Argonaut Constructors, Inc. in the amount of $1,672,275.00 for construction of the Airport Larkfield Wikiup Sanitation Zone-Windsor Water District Sewer Interconnection Project and authorized the Town Manager to execute said construction contract and any required construction change orders up to 25 percent of the original contract amount on behalf of the Town.
3. Approved a Professional Services Agreement with Alpha CM for Construction Management and Inspection services for the Airport Larkfield Wikiup Sanitation Zone-Windsor Water District Sewer Interconnect Project in an amount not to exceed $162,392 and authorized the Town Manager to execute said agreement on behalf of the Town and any contract amendments up to 25 percent of the original contract amount.
Clerk's Note: Item No. 11.6 was voted upon separately.
11.6 Approve Purchase of an All-Electric Ford F-150
Vice Mayor Potter moved to authorize the Town Manager to purchase one Ford F-150 Lightning truck for use in the Parks and Facilities Maintenance Division of the Parks and Recreation Department at a cost not to exceed $73,376.23. Mayor Reynoza seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: NONE
11.7 Authorized Positions and Salary Schedule Update
Adopted Resolution No. 3954-24 approving the list of authorized positions and salary schedule and abolishing previously adopted salary schedules and list of authorized positions.
Comprehensive Sidewalk Vending Ordinance
Held the second reading, by title only, and adopted Ordinance No. 2024-390 repealing section 3-7-120 of Chapter 7 of Title III of the Windsor Municipal Code, amending Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 17, 2024
section 3-7-105 and section 3-7-115 of Chapter 7 of Title III and adding section 3-7 - 150 and section 3-7-160 to Chapter 7 of Title III, relating to comprehensive sidewalk vending regulations.
12. PUBLIC HEARING
None.
Clerk's Note: Consent Calendar Item No. 11.4 was heard at this time.
Approve a Major Construction Agreement for the 2023-2025 Annual Pavement Marking Project
Vice Mayor Potter expressed why she requested the item be pulled from the Consent Calendar.
Senior Civil Engineer Perez was available for questions, as well as W-Trans Traffic Engineer Cameron Nye.
Mayor Reynoza opened and closed the public comment period. No comments were forthcoming.
Vice Mayor Potter moved to approve a Major Construction Agreement with Chrisp Company in the amount not to exceed $440,000 for the 2023-25 Annual Pavement Marking Project and authorized the Town Manager to execute said agreement and approve contract documentation, amendments, and any change orders up to the authorized project budget and scope of work on behalf of the Town, and further investigate options for adding delineators. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13. REGULAR CALENDAR
13.1 Landscape and Vegetation Maintenance Update
Parks and Recreation Director Lemen reported on the item.
Mayor Reynoza opened the public comment period
The following members) of the public spoke on the item:
Betsy Mallace, Windsor resident
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Councilmember Salmon moved to adopt a resolution amending the zone 1-parks and zone Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 17, 2024
3-landscaping budget to the not to exceed budget of $100,000 for spring contract landscaping maintenance. The motion did not pass due to a lack of a second.
Vice Mayor Potter moved to adopt Resolution No. 3955-24 amending the Zone 1-parks and Zone 3-landscaping budget to the not to exceed budget of $140,000 for spring contract landscaping maintenance. Councilmember Fudge seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13.2 Mobile Vending Ordinance
Planner I Locke reported on the item.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Betsy Mallace, Windsor resident
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Councilmember Salmon moved to introduce and hold a first reading, by title only, an ordinance making permanent Section 3-7-105 and Section 3-7-125 of Title III, Chapter 7 "Street Vendors" of the Windsor Municipal Code which establishes comprehensive regulations for Mobile Vending Units. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
Councilmember Requests for Future Council Agenda Items
Councilmember Wall requested an item regarding the Palms Shopping Center Covenants, Conditions, and Restrictions (CC&Rs). Council was in support of the request.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 17, 2024
15. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO
CLOSED SESSION
Mayor Reynoza announced the following Closed Session item at 7:48 p.m.
ROLL CALL
All Councilmembers were present for roll call.
PUBLIC COMMENT
Mayor Reynoza opened and closed the public comment period. No comments were forthcoming.
15.1 CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(4) (one case): Potential Litigation Related to National Opiate Litigation (U.S.D.C. Eastern District of California, Case No. 218-cv-001135 and U.S.D.C., Northern District of Ohio, MDL No. 2804, Case No. 17- MD-2804.)
16. REPORT OUT OF CLOSED SESSION
The Closed Session adjourned at 8:12 p.m. By a 5-0 vote, the Town Council gave direction to the Town Manager and the Town Attorney to take the necessary actions to participate in this round of the national prescription opioid litigation settlements that will allow additional funds to be diverted to Sonoma County, in exchange for participation in the matter.
15. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:12 p.m., to the next regular meeting of the Town Council scheduled for August 7, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Camacho-Werby, MMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 17, 2024