MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, August 21, 2024
Regular Meeting - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Salmon, Wall, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Fudge was absent.
LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town Council is dedicated to acknowledging the longstanding history and indigenous people of this land we are living on. As part of this on-going commitment, we are actively building relationships with stakeholders in our local native community to develop an authentic land acknowledgement and call to action for the Town to strengthen the support and representation of our native residents, local tribal nations and Indigenous partners.
PLEDGE OF ALLEGIANCE
Vice Mayor Potter led the Pledge of Allegiance.
CHANGES TO THE AGENDA
Town Manager Davis announced Public Hearing Item No. 13.1 (Hembree Lane Oaks Development Agreement Amendment) is being removed from the agenda and will be re- noticed to a future date.
REPORT OUT OF CLOSED SESSION
Mayor Reynoza reported the Town Council held a Closed Session on Wednesday, August 7, 2024, for the purpose of:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to California Government Code Section Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 21, 2024
54956.9(d)(2) (one potential case) - Tentative Subdivision Map for 259 and 325 Arata Lane development (Quail Acres Project) - School District's request for school site dedication as condition of approval.
The Closed Session adjourned at 9:13 p.m. with no reportable action taken.
7. PRESENTATION(S)/PROCLAMATION(S)
7.1 Presentation on Measure J, by Sonoma County District 2 Supervisor David Rabbitt Sonoma County Board Supervisor Rabbitt presented on the item.
7.2 Certificate of Appreciation to Windsor Historical Society Stephen Lehmann, President of the Windsor Historical Society, accepted the certificate.
7.3 Proclamation Proclaiming September 2024 "National Preparedness Month" Alma Bowen, Founder and Executive Director of Nuestra Communidad and Darnell Bowen, Cofounder and Administrative Director, accepted the proclamation.
8. ANNOUNCEMENTS
8.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
9. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
10. CONFLICT OF INTEREST DECLARATION
None.
11. PUBLIC COMMENT
Betsy Mallace, Windsor resident, expressed concerns with service at the local California Redemption Value (CRV) Recycling facility.
Roy Wallace requested Council and Planning Commission consider the lot next to 9240 Old Redwood Highway as an option for a recreational park.
Tiffany Holbrook spoke on Measure J.
The following members of the public spoke on Consent Calendar Item No. 12.6 (Submittal of Town Comments on the Draft Environmental Impact Statement for the Koi Nation Shiloh Resort and Casino Project):
Linda Moreschini
Sydney (last name not provided)
Richard (last name inaudible)
12. CONSENT CALENDAR
Councilmember Salmon moved to adopt the following Consent Calendar items. Vice Mayor Potter seconded the motion. The motion to adopt all items passed by the following roll call vote:
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 21, 2024
AYES: COUNCILMEMBERS SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
12.1 Approval of Minutes
Approved the Town Council regular meeting minutes of August 7, 2024.
12.2 Approve Check Register No. 622
Approved check numbers 99531 through and including 99807 and 25568 through and including 25630 (payroll).
12.3 Approval of Report of Waste Discharge (ROWD) for National Pollutant Discharge Elimination System (NPDES) Permit No. CA0023345, R1-2020-0010 Permit Renewal
Approved and authorized Town staff to submit the Report of Waste Discharge for Windsor Water District's (District) National Pollutant Discharge Elimination System (CA0023345, Permit Order No. R1-2020-0010) as an application for permit renewal.
12.4 Public Works Corporation Yard Site Improvements
Rejected all bids for the Public Works Corporation Yard Site Improvements pursuant to California Public Contract Code 20166 and the Notice to Contractors.
12.5 Cooperative Funding Agreements with Sonoma County Transportation Authority Approved three Cooperative Funding Agreements with the Sonoma County Transportation Authority (SCTA) for the a) Go Sonoma Roads Grant Funding and, b) Old Redwood Highway Pavement Preservation Project Funding and c) Downtown Pedestrian and Bicycle Crossing of US 101 - Phase 1 Project Funding and authorized the Town Manager to execute said agreements and approve agreement amendments on behalf of the Town.
12.6 Submittal of Town Comments on the Draft Environmental Impact Statement for the Koi Nation Shiloh Resort and Casino Project
By motion, authorized the Town Manager to submit a comment letter to the Bureau of Indian Affairs (BIA) on behalf of the Town, in response to the Draft Environmental Impact Statement for the Koi Nation Shiloh Resort and Casino Project.
13. PUBLIC HEARING
13.1 Hembree Lane Oaks Development Agreement Amendment
This item was removed from the agenda. This item will be re-noticed to a future date.
Mayor Reynoza opened the item for public comment. No comments were forthcoming.
14. REGULAR CALENDAR
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 21, 2024
14.1 Accept a Groundwater Master Plan and Approve an Amendment to the Professional Service Agreement with Todd Groundwater for Well Treatment and Design Environmental Program Manager Cargay introduced the item and Gus Yates, with Todd Groundwater, who reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Vice Mayor Potter moved to:
• Accept the Town of Windsor Groundwater Master Plan, prepared by Todd Groundwater/Trussell/GHD Team, dated June 2024.; and
• Adopt Resolution No. 3957-24 amending the Approved Fiscal Year CIP 2024-25 Budget by an increase of $1,778,400 for the design and permitting of a Municipal Esposti Park Potable Well Treatment System Project.; and • Approve Amendment 2 for Professional Service Agreement (PSA) with Todd Groundwater (Todd), Trussell, and GHD Team for the Town of Windsor Master Groundwater Planning Services - Tasks 5 and 6, in an amount not to exceed $2,638,000 with a time extension to December 31, 2028, and authorized the Town Manager to execute said agreement, with such minor changes as deemed appropriate by the Town Manager and any additional amendments up to 20% of the original amount, on behalf of the Town.
Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
14.2 Purchase of Automated License Plate Recognition
Chief of Police Piccinini reported on the item.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Roy Wallace
Sydney (last name not provided)
Mayor Reynoza closed the public comment period. No additional comments were forthcoming.
Town Attorney Sanchez stated the $75,000 annual cost listed in the staff report does include the required annual maintenance as part of the purchase.
Vice Mayor Potter moved to approve the purchase of additional automated license plate Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 21, 2024
readers from Flock Safety, in an amount not-to-exceed $75,000, in a form approved by the Town Attorney, and install at strategically selected intersections in the Town of Windsor, AYES: COUNCILMEMBER SALMON, VICE MAYOR POTTER AND
MAYOR REYNOZA
NOES: COUNCILMEMBER WALL
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
14.3 Approve a Professional Services Agreement with Hazen and Sawyer Engineering for Biosolids Facility Design
Wastewater Superintendent Ernst reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were forthcoming.
Councilmember Salmon moved to approve a Professional Services Agreement with Hazen and Sawyer Engineering for Biosolids Facility Design in an amount not to exceed $3,900,000 and authorized the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER FUDGE
15. MAYOR'S & COUNCILMEMBERS' REPORTS
Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
Councilmember Requests for Future Council Agenda Items
Councilmember Salmon requested reviewing the housing development design standards through a public workshop inviting the public for feedback. Council supported this request.
Vice Mayor Potter requested Council consider taking a position on the November 5, 2024, Ballot Measures J and V. Salmon supported the request.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 21, 2024
Mayor Reynoza requested staff follow-up on the concerns raised regarding service at the local CRV center.
16. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:17 p.m.
The meeting of the Town Council scheduled for September 4, 2024, is cancelled.
The next regular meeting of the Town Council is scheduled for September 18, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Tene Camacho-Werby, MMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 21, 2024