MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, November 6, 2024
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
1. CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Fudge, Salmon, Wall, Vice Mayor Potter, and Mayor Reynoza.
LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town Council is dedicated to acknowledging the longstanding history and Indigenous people of this land we are living on. As part of this ongoing commitment, we are actively building relationships with stakeholders in our local native community to develop an authentic land acknowledgment and call to action for the Town to strengthen the support and representation of our native residents, local tribal nations, and Indigenous partners.
4. PLEDGE OF ALLEGIANCE
Vice Mayor Potter led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
REPORT OUT OF CLOSED SESSION
Mayor Reynoza reported the Town Council held a Closed Session on Wednesday, October 16, 2024, at 8:37 p.m., for the purpose of:
EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b) Title: Town Manager
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representative: Mayor Rosa Reynoza
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, November 6, 2024
Unrepresented Employee: Town Manager
At the meeting on October 16, 2024, Vice Mayor Potter reported out of Closed Session at 10:32 p.m., and stated, , "the Council conducted the Town Manager's Performance Evaluation. The Council unanimously concluded that he is doing a great job. The Mayor and Council look forward to another successful year working in partnership with Mr.
Davis and his dedicated Team."
7. PRESENTATION(S)/PROCLAMATION(S)
7.1 Commemorative Tribute to Kincade First Responders, Five-Year Anniversary Larry McCabe, Senior Center Advisory Commissioner and a member of Windsor Rotary, presented Challenge Coins to Sonoma County Fire Chief Heine and Windsor Chief of Police Piccinini and fellow first responders to the 2019 Kincade Fire.
7.2 Proclamation Designating November 2024 as Native American Heritage Month Jack Pollard and other members of the Progressive Tribal Alliance accepted the proclamation.
7.3 Certificates of Appreciation to the 2024 Kaboom Sponsors Parks and Recreation Director Herman presented the certificates to the Kaboom sponsors that were present.
ANNOUNCEMENTS
8.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
10. CONFLICT OF INTEREST DECLARATION
None.
11. PUBLIC COMMENT
Jo Timmsen expressed comments on the need for lighting on the pedestrian pathway from Windsor Mobile Country Club to the SMART Train station.
12. CONSENT CALENDAR
Councilmember Fudge moved to adopt the following Consent Calendar items. Vice Mayor Salmon seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.1 Approval of Minutes
Approved the Town Council regular meeting minutes of October 16, 2024.
12.2 Approve Check Register No. 624
Approved check numbers 100114 through and including 100407 and 25704 through and including 25733 (payroll).
12.3 Treasurer's Quarterly Investment Report
Received the Treasurer's Quarterly Investment Report for the quarter ended September 30, 2024.
12.4 Authorizing Grant Applications for Well Projects Critical for Drought Resiliency
1. Adopted Resolution No. 3970-24, a resolution authorizing the submission of a grant application to the United States Department of the Interior, Bureau of Reclamation, for the Fiscal Year 2025 WaterSMART Drought Response Grant Program Esposti Water- Supply Well Treatment Project, and authorizing the Town of Windsor Public Works Director, to execute a grant agreement.
2. Adopted Resolution No. 3971-24 authorizing the submission of a grant application to the United States Department of the Interior, Bureau of Reclamation, for the Fiscal Year 2025 WaterSMART Drought Response Grant Program Los Amigos Road Site Aquifer Storage and Recovery Well Project and authorizing the Town of Windsor Public Works Director to execute a grant agreement.
12.5 Adoption of an Ordinance Amending Title IV, Chapter 5 of the Windsor Municipal Code related to Motor Vehicles, Traffic, and Parking
Held second reading, by title only, and adopted Ordinance No. 2024-393 adding Sections 4-5-314 and 4-5-315 of the Windsor Municipal Code to update the Town's Motor Vehicle and Traffic Regulations.
12.6 Adoption of a Resolution Establishing Fines for Violations of the Parking Sections of the California Vehicle Code and the Windsor Municipal Code Adopted Resolution No. 3972-24 Rescinding Resolution No. 2931-12 in its entirety, repealing any other conflicting resolutions previously adopted by the Town Council related to parking fines, and establishing fines for violations of the parking sections of the California Vehicle Code and the Windsor Municipal Code.
12.7 Acceptance of Work for the Hiram Lewis Park Pickleball Courts, Fencing, and Surfacing Painting Projects
1. Adopted Resolution No. 3973-24 accepting the contract work performed by Michael Paul Company, Inc., for the construction of the Hiram Lewis Park Pickleball Courts Project and direct the Town Clerk to record a Notice of Completion.
2. Adopted Resolution No. 3974-24 accepting the contract work performed by Ahlborn Fence and Steel, Inc., for the construction of the Hiram Lewis Park Pickleball Courts Fencing Project and direct the Town Clerk to record a Notice of Completion.
3. Adopted Resolution No. 3975-24 accepting the contract work performed by Hellas Construction, Inc., for the construction of the Hiram Lewis Park Pickleball Courts Surfacing/Painting Project and direct the Town Clerk to record a Notice of Completion.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, November 6, 2024
12.8 Approve an Amendment to the Professional Services Agreement with Moe Engineering, Inc.
Authorized the Town Manager to approve a Professional Services Agreement for as needed Project Management and Construction Management Services with Moe Engineering, Inc. for a total amount not to exceed $154,000.
12.9 Amendment to Professional Services Agreement with Green Valley Consulting Engineers
Authorized the Town Manager to approve Amendment No. 2 to the Professional Services Agreement with Green Valley Consulting Engineers for as-needed services for an amount not to exceed a total of $448,000.
12.10 Subdivision Improvement Agreement Extension for 19th Hole Subdivision
1. Adopted Resolution No. 3976-24 approving an amendment to the Subdivision Improvement Agreement for 19th Hole Subdivision to allow the Town Council to approve extensions to the time for subdivider's performance under the Agreement even after the original performance period has expired.
2. Adopted Resolution No. 3977-24 approving a three-year extension of the performance period under the Subdivision Improvement Agreement for 19th Hole Drive Subdivision and authorizing the Mayor to execute the agreement.
12.11 Reallocate Town Grant Funding to Redwood Empire Food Bank Reallocated $1,649 in unappropriated funds from the Town Grant Funding Program and authorized the Town Manager to approve an amendment to the funding agreement with Redwood Empire Food Bank (REFB) to the not-to-exceed amount of $4,449.
12.12 ABC-OTS Local Law Enforcement Grant
Adopted Resolution No. 3978-24 authorizing the Town of Windsor Police Department to accept a grant from the State of California Department of Alcoholic Beverage Control sponsored by the State of California Office of the Traffic Safety in the amount of $40,000 for the Town of Windsor Police Department to implement numerous alcohol mitigation and education programs and authorizing the Town Manager to execute all grants documents on behalf of the Town.
12.13 Approval of Side Letter Agreement Between the Town and Teamsters Local No. 856 - Windsor Employees Association (WEA)
1. Adopted Resolution No. 3979-24 authorizing the Town Manager to execute a Side Letter agreement extending and amending the Memorandum of Understanding between the Town of Windsor and Teamsters Local No. 856 - Windsor Employees Association (WEA) establishing compensation and working conditions and extending the MOU through June 30, 2028.
2. Authorized the Town Manager and Town Attorney to approve changes that do not materially increase the Town's financial obligations or that are otherwise non- substantive.
12.14 Approval of Side Letter Agreement Between the Town and Teamsters Local No. 856 - Professional and Supervisory Employees (PAS)
1. Adopted Resolution No. 3980-24 authorizing the Town Manager to execute a Side Letter agreement extending and amending the Memorandum of Understanding Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, November 6, 2024
between the Town of Windsor and Teamsters Local No. 856 - Professional and Supervisory Employees (PAS) establishing compensation and working conditions and extending the MOU through June 30, 2028.
2. Authorized the Town Manager and Town Attorney to approve changes that do not materially increase the Town's financial obligations or that are otherwise non- substantive.
12.15 Approval of Side Letter Agreement Between the Town and Town of Windsor Management Employees Group (MEG)
1. Adopted Resolution No. 3981-24 authorizing the Town Manager to execute a Side Letter agreement extending and amending the Memorandum of Understanding between the Town of Windsor (Town) and Town of Windsor Management Employees Group (MEG) establishing compensation and working conditions and extending the MOU through June 30, 2028.
2. Authorized the Town Manager and Town Attorney to approve changes that do not materially increase the Town's financial obligations or that are otherwise non- substantive.
13. PUBLIC HEARING
13.1 General Plan Amendment to Incorporate the Municipal Climate Action Plan Planner I Sedna and Sustainability Coordinator Ballard reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were forthcoming.
Councilmember Fudge moved to adopt Resolution No. 3982-24 adopting a General Plan Text Amendment to incorporate the Municipal Climate Action Plan. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13.2 Zoning Ordinance Update
Planner III Jordan reported on the item. Aileen Mahoney, CEQA Planner and Project Manager with Rincon Consultants provided an overview of the Environmental Impact Report Addendum associated with the item. Michael Gibbons, Project Manager with Mintier Harnish was available to answer questions.
Mayor Reynoza opened the public hearing.
The following members of the public spoke on the item:
John Kincheloe
Natalie Balfour
Lois Fisher
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, November 6, 2024
Dave Weiss
Mayor Reynoza closed the public hearing. No further comments were forthcoming.
Vice Mayor Potter moved to introduce, by title only, an ordinance to repeal the existing Zoning Ordinance and amend the Town of Windsor Municipal Code to adopt a new Zoning Ordinance as Title XVII, amending the zoning map to rezone certain parcels to be consistent with their existing General Plan land use designations. Amending Municipal Code Section XVI, Chapter 8 Subdivision Ordinance to be consistent with the new Zoning Ordinance and finding that these actions are consistent with the General Plan EIR and none of the conditions exist to require preparation of a subsequent EIR pursuant to CEQA guidelines section 15162, as amended to include exhibits D, E, F, amendments to the public access visibility of creek section, and modifying the agricultural buffer language allowing Council discretion to reduce down to 50 feet.
Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS FUDGE, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: NONE
14. REGULAR CALENDAR
15. MAYOR'S & COUNCILMEMBERS' REPORTS
Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
15.2 Councilmember Requests for Future Council Agenda Items None.
16. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 8:40 p.m.
The next regular meeting of the Town Council is scheduled for November 20, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Irene Camacho-Werby, MMO
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, November 6, 2024