Meeting Information
Agenda disponible en español:
Para consultar este orden del día en español, visite este enlace:
https://www.townofwindsor.ca.gov/1504/Council-Meeting-Agendas-in-Spanish .
Town Council Agenda staff reports are available on the Town's website ( www.townofwindsor.ca.gov
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents that require a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.ca.gov/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Providing Public Comment During the Meeting
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members may also provide written public comment submitted via email to:
[email protected]
, please submit them by 12:00 p.m. on the day of the meeting. If a Councilmember is participating remotely under the provisions of Assembly Bill 2449, members of the public will be allowed to provide public comment through Zoom.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.ca.gov
, or by email upon request.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. LAND ACKNOWLEDGMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Certificates of Appreciation to the Summer Nights on the Green Sponsors
6.1 SNOG Certificates of Appreciation - Corrected Upload
6.2 Certificate of Appreciation to Steve Henricksen
Certificate
6.3 Presentation from Reach for Home (Provider of Homelessness Services for Northern Sonoma County)
6.3 Reach for Home PowerPoint (Distributed 2024-11-19)
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Announcements
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the Town Council regular meeting minutes of November 6, 2024.
Minutes
11.2 Approve Check Register No. 625
Approve check numbers 100408 through and including 100759 and 25734 through and including 25762 (payroll).
Agenda Report
11.3 Approve the
Audited Financial Statements and Report on Internal Controls for the Fiscal Year Ended June 30, 20
23. Approve the Fiscal Year 2022-23 audited financial statements based on an audit of the financial statements performed in accordance with Government Auditing Standards.
Approve the Report on Internal Controls submitted by
Rogers, Anderson, Malody & Scott, LLP
dated October 29, 2024.
Agenda Report
1. Basic Financial Statements FY2022-23
2. Internal Control Report FY2022-23
3. SAS 114
4. GANN - Town of Windsor
11.4 Zoning Ordinance Update
Hold a second reading, by title only, and adopt an ordinance repealing the existing Zoning Ordinance and amending the Town of Windsor Municipal Code to adopt a new Zoning Ordinance as Title XVII, amending the zoning map to rezone certain parcels to be consistent with their existing General Plan Land Use Designation, amending the Municipal Code Title XVI, Chapter VIII (Subdivision Ordinance) to be consistent with the new Zoning Ordinance, and finding that these actions are consistent with the General Plan EIR and that none of the conditions exist to require preparation of a subsequent EIR pursuant to CEQA Guidelines Section 15162.
Agenda Report
1. Ordinance
Exhibit A - Public Hearing Draft Zoning Ordinance
Exhibit B - Parcels to be Rezoned
Exhibit C - Subdivision Ordinance Amendments
Exhibit D - Amendments to Public Hearing Draft Zoning Ordinance Exhibit E - Additional Amendments to Public Hearing Draft Exhibit F - Accessory Dwelling Unit Amendment
Exhibit G - Town Council Amendments
2. Zoning Ordinance Update EIR Addendum
11.5 California Office of Emergency Services (CalOES) Designated Subrecipient’s Agent Resolution Adopt a resolution of the Town Council to designate the Public Works Director and the Town Manager to sign, submit and file for and on behalf of the Town, any a grant-related documentation for the FEMA Hazard Mitigation Grant Program (HGMP) Funds with Cal OES for reducing fire fuel loads along Windsor’s riparian corridors.
Agenda Report
1. Resolution - Grant Designee - HMGP
Exhibit A - CalOES Form 130 - Designation
11.6 Approval of Authorizing and Reimbursement Resolutions, Authorizing Town Staff to Submit Application for Funding for the Secondary Treatment System Upgrades Project Adopt a resolution authorizing the Public Works Director to serve as the Town of Windsor’s authorized representative in seeking financial assistance and, if awarded, authorizing the acceptance of such financial assistance on behalf of the Town and amending the budget for the applicable fiscal year accordingly.
Adopt a resolution stating that the Town intends to construct certain wastewater treatment systems with project funding from the California State Water Resources Control Board, that the funding may originate initially from restricted water utility funds, but that such are to be reimbursed from the State Water Board loan obligations.
Agenda Report
1. Authorizing Resolution
2. Reimbursement Resolution
11.7 Amendment to Professional Services Agreement with Brunsing Associates, Inc.
Approve Amendment No. 2 to the Professional Services Agreement with Brunsing Associates, Inc. for an additional amount not to exceed $200,000 for Fiscal Year 2024-25 and $240,000 for one (1) optional one-year amendment and authorize the Town Manager to execute Amendment No. 2 on behalf of the Town.
Agenda Report
1. Amendment No. 2 to Agreement
2. Agreement with Brunsing
11.8 Amendment to Professional Services Agreement with Whitlock and Weinberger Transportation, Inc. (W-Trans) Authorize the Town Manager to approve Amendment No. 1 to the Professional Services Agreement with Whitlock and Weinberger Transportation, Inc. (W-Trans) for traffic engineering services relative to Development Projects for an amount not to exceed a total of $150,000.
Agenda Report
1. Amendment to Agreement
2. Agreement with W-Trans
11.9 Prohousing Incentive Pilot (PIP) Program Grant Application Adopt a resolution authorizing the Town Manager to submit a Prohousing Incentive Pilot (PIP) Program Grant Application to the California Housing Department of Housing and Community Development (HCD).
Agenda Report
1. Resolution
11.10 Cancellation of the December 18, 2024, Regular Town Council Meeting Cancel the regular meeting of the Town Council scheduled for December 18, 2024.
Agenda Report
11.11 Authorize an Extension of Benefits to Unrepresented Executive Management and Confidential Employees Adopt a resolution extending benefits for Unrepresented Executive Management and Confidential Employees.
Agenda Report
1. Resolution
11.12 Authorized Positions and Salary Schedule Update
Adopt a resolution ratifying the list of authorized positions and salary schedules, abolishing previously adopted salary schedules, and authorizing the Town Manager to draft and implement new and revised job descriptions, as applicable.
Agenda Report
1. Resolution
Exhibit A - Position Authorization FY2024-25
Exhibit B - Non-Exempt Salary Schedule FY2024-25
Exhibit C - Exempt Salary Schedule FY2024-25
11.13 Second Amendment to the Town Manager Employment Agreement with Jonathan Davis Adopt a resolution approving a second amendment to the Town Manager Employment Agreement with Jonathan Davis.
Agenda Report
1. Resolution
Exhibit A - Second Amendment Windsor Town Manager Agreement with Jonathan Davis Nov 2024
12. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
12.1 113 Pleasant Tentative Parcel Map
Adopt a resolution approving a Tentative Parcel Map to divide a 5.11+/- acre parcel located 113 Pleasant Avenue (APN 162-020-051); a reduction of the required agricultural buffer; and reservation of four (4) residential growth control allocations for the 113 Pleasant Tentative Parcel Map Project.
Agenda Report
1. Resolution
2. Project Statement
3. Tentative Parcel Map
4. Arborist Report
5. Biological Resources Assessment
6. Public Comment Received
7. Planning Commission Resolution 763-24
12.1 113 Pleasant PowerPoint (Distributed 2024-11-19)
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 2024 Summer Nights on the Green Summary Report
Receive summary report of the 2024 Summer Nights on the Green.
By motion, select a Town Councilmember to serve a four-year term on the Band Selection Committee and make a recommendation for the 2025 Summer Nights on the Green series.
Agenda Report
1. Financial Summary of 2024 Concert Series
2. Financial Summary of 2024 Movie Series
3. 2025 SNOG Proposed Schedule
13.1 SNOG Recap PowerPoint (Distributed 2024-11-19)
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for December 4, 2024, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on November 14, 2024, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.