Meeting Information
Agenda disponible en español:
Para consultar este orden del día en español, visite este enlace:
https://www.townofwindsor.ca.gov/1504/Council-Meeting-Agendas-in-Spanish.
Town Council Agenda staff reports are available on the Town's website ( www.townofwindsor.ca.gov
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents that require a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.ca.gov/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Providing Public Comment During the Meeting
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members may also provide written public comment submitted via email to:
[email protected]
, please submit them by 12:00 p.m. on the day of the meeting. If a Councilmember is participating remotely under the provisions of Assembly Bill 2449, members of the public will be allowed to provide public comment through Zoom.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.ca.gov
, or by email upon request. These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. LAND ACKNOWLEDGMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Recognition of Former Youth Mayors
6.1 Recognition of Former Youth Mayors (Distributed 2025-02-05)
6.2 Appointment of Youth Mayor
6.2 Appointment of Youth Mayors Certificates (Distributed 2025-02-05)
6.3 Presentation of Town Council Certificates of Appreciation to Outgoing Commissioners Certificates of Appreciation
6.4 Presentation by Sonoma Water on Current Capital Projects
6.4 PowerPoint (Distributed 2025-02-05)
6.5 Presentation on the 2025 Water and Wastewater Rate Study Background and Development
6.5 PowerPoint (Distributed 2025-02-05)
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Announcements
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the regular Town Council meeting minutes of January 15, 2025.
Minutes
11.2 Acceptance of Work for the Public Works Corporation Yard Building Gutter Replacement Project 2024 Adopt a resolution accepting the contract work performed by Northbay Roofing & Gutters, Inc., for the construction of the Public Works Corporation Yard Building Gutter Replacement Project 2024 and direct the Town Clerk to record a Notice of Completion.
Agenda Report
1. Resolution
2. Notice of Completion - Northbay Roofing & Gutters, Inc.
11.3 Amendment to General Services Agreement with Conservation Corps North Bay, Inc.
Approve Amendment No. 2 to the General Services Agreement with Conservation Corps North Bay, Inc., for an amount not to exceed a total of $160,000 and authorize the Town Manager to execute the Amendment on behalf of the Town.
Agenda Report
1. Budget Amendment Resolution #3955-24
2. Amendment No. 2 with Conservation Corps North Bay, Inc.
11.3 Amendment (Distributed 2025-02-05)
11.3 NRC Schedule of Rates 2025 (Distributed 2025-02-05)
11.4 Maintenance Agreement with Caltrans for Shiloh Road Overcrossing Adopt a resolution approving an agreement with the State of California, Department of Transportation (Caltrans) for the Project Specific Maintenance Agreement with Town of Windsor, for maintenance of the overcrossing at Shiloh Road.
Agenda Report
1. Resolution
2. Agreement Caltrans PSMA Shiloh Windsor - Final
11.5 Approve a Professional Services Agreement with E-Technologies Group, LLC for CSA-31 PLC, and Controls System Upgrade Approve a Professional Services Agreement with E-Technologies Group, LLC (formerly Automation Group) for County Service Area 31 (CSA-31) Programmable Logic Controller (PLC) and engineering/operational control upgrades in an amount not to exceed $190,000 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. PSA - E Tech Group - CSA 31 PLC Upgrade
2. Project Location CSA_31
11.6 Approve a Major Construction Agreement for Return Activated Sludge (RAS) Pump Upgrades Approve and award a Major Construction Agreement (MCA) to Knight’s Electric in the amount of $82,100 for Variable Frequency Drive (VFD) upgrade and installation and authorize the Town Manager to execute said construction agreement and any required change orders up to the authorized project budget on behalf of the Town.
Agenda Report
1. MCA - Knights Electric - RAS Pump Upgrades
2. Project Location RAS
3. Quote Summary
11.7 Approve Amendment of Professional Service Agreement for Auditing Services Approve an amendment to the Professional Services Agreement with Rogers, Anderson, Malody, & Scott, LLP for an extension of auditing services for the fiscal year ending June 30, 2024, with an optional one-year extension of audit services for fiscal year ending June 30, 2025 in an amount not to exceed $44,610 annually, and authorize the Town Manager to execute said amendments with such minor changes as deemed appropriate by the Town Manager on behalf of the town.
Agenda Report
1. Amendment No. 1
2. Agreement with Rogers, Anderson, Malody & Scott
11.8 Softchoice SharePoint File Migration and Optimization Approve and authorize the Town Manager to execute a Softchoice Change Order of $7,110 and add contingency of $7,890 for a total amount of $75,920 for SharePoint File Migration.
Agenda Report
1. Softchoice Change Request
2. Softchoice File Migration Statement of Work
3. Softchoice Master Agreement and Planning Statement of Work
4. IT Master Plan Initiatives
12. PUBLIC HEARING
None.
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 2021-2022 Biennial Greenhouse Gas Emissions Report By motion, accept the 2021-2022 Biennial Greenhouse Gas Emissions Report.
Agenda Report
1. Final Combined Windsor 2021-2022 GHG Report
13.1 PowerPoint (Distributed 2025-02-04)
13.2 Direction to the Mayor to Support Appointments To Be Made by the Sonoma County Mayors’ and Councilmembers’ Association City Selection Committee and Board of Directors
By motion, provide direction to the Mayor or alternate to support appointments to be made by the Sonoma County Mayors’ and Councilmembers’ Association’s City Selection Committee and Board of Directors at its February 13, 2025, meeting.
Agenda Report
1. Board of Directors Letters of Interest Received
2. City Selection Committee Letters of Interest Received
13.2 PowerPoint (Distributed 2025-02-04)
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The next meeting of the Town Council is a special joint meeting with the Windsor Unified School District on February 12, 2025, at 6:00 p.m., in the Civic Center Council Chambers, located at 9291 Old Redwood Highway, Building 400 in Windsor.
The next regular meeting of the Town Council is scheduled for February 19, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on January 30, 2025, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.
Update:
This amended agenda was reposted on February 1, 2025 before 5 p.m., at: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.