MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, February 5, 2025
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Wall participated in the meeting from the listed location below. Members of the public were able attend and participate at either the address given above or from the location below:
Residence Inn Denver Airport/Convention Center - Lobby
6762 Tower Road
Denver, Colorado, USA, 80249
(Inquire at the Front Desk)
The agenda was made available at this alternate location.
CALL TO ORDER
Vice Mayor Potter called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Leep, Salmon, and Vice Mayor Potter.
Councilmember Wall participated remotely via teleconference per the Brown Act.
Mayor Reynoza was absent.
LAND ACKNOWLEDGMENT
Vice Mayor Potter noted that the Town Council is dedicated to acknowledging the longstanding history and Indigenous people of this land we are living on. As part of this ongoing commitment, we are actively building relationships with stakeholders in our local native community to develop an authentic land acknowledgment and call to action for the Town to strengthen the support and representation of our native residents, local tribal nations, and Indigenous partners.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, February 5, 2025
4. PLEDGE OF ALLEGIANCE
Councilmember Salmon led the Pledge of Allegiance.
5. CHANGES TO THE AGENDA
Town Manager Davis noted with regards to Consent Calendar Item 11.3 (Amendment to General Services Agreement with Conservation Corps North Bay, Inc.), the Town was provided a copy of their latest schedule of rates after the agenda was published with copies made available to the Council and the public.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Recognition of Former Youth Mayors
Vice Mayor Potter presented Certificates of Appreciation to Eliyana Nicole Reynoza, Aceyn Josiah Mosiurchak, and Ruby Grambow in recognition of their time serving as Youth Mayor.
6.2 Appointment of Youth Mayor
Vice Mayor Potter announced the appointment of:
Lucas Tamayo, as Youth Mayor from January - June 2025; and Caroline LeCompte from July - December 2025
6.3 Presentation of Town Council Certificates of Appreciation to Outgoing Commissioners
Vice Mayor Potter presented Certificates of Appreciation to former Town Commissioners:
Jeffrey Leasure, Planning Commission
Kevin Gonyo, Parks and Recreation Commission
Donna Legge, Parks and Recreation Commission
Meredith Rennie, Parks and Recreation Commission
Catherine Adams, Public Art Advisory Commission
Taryn Nicoll, Public Art Advisory Commission
Dan Beck, Senior Citizen Advisory Commission
Catherine Hanron, Senior Citizen Advisory Commission
Margaret Johnson, Senior Citizen Advisory Commission
Harold Minkin, Senior Citizen Advisory Commission
6.4 Presentation by Sonoma Water on Current Capital Projects Environmental Program Manager Goulart and Kent Gylfe with Sonoma Water presented the item.
6.5 Presentation on the 2025 Water and Wastewater Rate Study Background and Development
Deputy Director of Water and Environmental Management Siwy and Rate Consultant Mark Hildebrand presented the item.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
9. CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Betsy Mallace, Windsor resident, spoke in regard to Presentation Item No. 6.5, Presentation on the 2025 Water and Wastewater Rate Study Background and Development.
11. CONSENT CALENDAR
Councilmember Salmon moved to adopt the following Consent Calendar items.
Councilmember Leep seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
AND VICE MAYOR POTTER
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
11.1 Approval of Minutes
Approved the regular Town Council meeting minutes of January 15, 2025.
11.2 Acceptance of Work for the Public Works Corporation Yard Building Gutter Replacement Project 2024
Adopted Resolution No. 4002-25 accepting the contract work performed by Northbay Roofing & Gutters, Inc., for the construction of the Public Works Corporation Yard Building Gutter Replacement Project 2024 and directed the Town Clerk to record a Notice of Completion.
11.3 Amendment to General Services Agreement with Conservation Corps North Bay, Inc.
Approvay, Ime, for an amount to eneral Serial of 160,00 and actosiza toe Town North Bay, Inc.,
Manager to execute the Amendment on behalf of the Town.
11.4 Final Map and Subdivision Improvement Agreement and Landscaping and Lighting and 1982 Act Benefit Assessment Agreement for Hembree Lane Oaks Adopted Resolution No. 4003-25 approving an agreement with the State of California, Department of Transportation (Caltrans) for the Project Specific Maintenance Agreement with Town of Windsor, for maintenance of the overcrossing at Shiloh Road.
11.5 Approve a Professional Services Agreement with E-Technologies Group, LLC for CSA-31 PLC, and Controls System Upgrade
Approved a Professional Services Agreement with E-Technologies Group, LLC (formerly Automation Group) for County Service Area 31 (CSA- 31) Programmable Logic Controller (PLC) and engineering/operational control upgrades in an amount not to exceed $190,000 and authorized the Town Manager to execute said agreement and approve contract Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, February 5, 2025
documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
11.6 Approve a Major Construction Agreement for Return Activated Sludge (RAS) Pump Upgrades
Approved and awarded a Major Construction Agreement (MCA) to Knight's Electric in the amount of $82,100 for Variable Frequency Drive (VFD) upgrade and installation and authorized the Town Manager to execute said construction agreement and any required change orders up to the authorized project budget on behalf of the Town.
11.7 Approve Amendment of Professional Service Agreement for Auditing Services Approved an amendment to the Professional Services Agreement with Rogers, Anderson, Malody, & Scott, LLP for an extension of auditing services for the fiscal year ending June 30, 2024, with an optional one-year extension of audit services for fiscal year ending June 30, 2025 in an amount not to exceed $44,610 annually, and authorized the Town Manager to execute said amendments with such minor changes as deemed appropriate by the Town Manager on behalf of the town.
11.8 Softchoice SharePoint File Migration and Optimization Approved and authorized the Town Manager to execute a Softchoice Change Order of $7,110 and add contingency of $7,890 for a total amount of $75,920 for SharePoint File Migration.
12. PUBLIC HEARING - None.
13. REGULAR CALENDAR
13.1 2021-2022 Biennial Greenhouse Gas Emissions Report Sustainability Coordinator Ballard and Consultant Eli Krispi from Placeworks reported on the item.
Vice Mayor Potter opened the public comment period.
The following member(s) of the public spoke regarding the item:
Betsy Mallace, Windsor resident
Vice Mayor Potter closed the public comment period. No additional comments were forthcoming.
Councilmember Leep moved to accept the 2021-2022 Biennial Greenhouse Gas Emissions Report. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
AND VICE MAYOR POTTER
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wichesday, Fibruary 5, 2025
13.2 Direction to the Mayor to Support Appointments To Be Made by the Sonoma County Mayors' and Councilmembers' Association City Selection Committee and Board of Directors
Town Clerk / Public Information Officer Camacho-Werby reported on the item.
Vice Mayor Potter opened the public comment period.
The following member(s) of the public spoke regarding the item:
Alex DeCarli, Councilmember, City of Petaluma
Shelina Moreda, President of Nor Cal Livestock and Evac Support Vice Mayor Potter closed the public comment period. No additional comments were forthcoming.
Councilmember Leep moved to accept Council direction provided to the Mayor or alternate to support appointments to be made by the Sonoma County Mayors' and Councilmembers' Association's City Selection Committee and Board of Directors at its February 13, 2025, meeting. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
AND VICE MAYOR POTTER
NOES: NONE
ABSTAIN: NONE
ABSENT: MAYOR REYNOZA
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items Councilmember Salmon requested a future creeks tour and extending the invitation to Town Commissioners.
15. ADJOURNMENT
Vice Mayor Potter adjourned the meeting at 8:43 p.m.
The next meeting of the Town Council is a special joint meeting with the Windsor Unified School District on February 12, 2025, at 6:00 p.m., in the Civic Center Council Chambers, located at 9291 Old Redwood Highway, Building 400 in Windsor.
The next regular meeting of the Town Council is scheduled for February 19, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, February 5, 2025
Irene Cantacho-Werby, MMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, February 5, 2025