Meeting Information
Agenda disponible en español:
Para consultar este orden del día en español, visite este enlace:
https://www.townofwindsor.ca.gov/1504/Council-Meeting-Agendas-in-Spanish.
Town Council Agenda staff reports are available on the Town's website ( www.townofwindsor.ca.gov
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents that require a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.ca.gov/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Providing Public Comment During the Meeting
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members may also provide written public comment submitted via email to:
[email protected]
, please submit them by 12:00 p.m. on the day of the meeting. If a Councilmember is participating remotely under the provisions of Assembly Bill 2449, members of the public will be allowed to provide public comment through Zoom.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.ca.gov
, or by email upon request. These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. LAND ACKNOWLEDGMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. REPORT OUT OF CLOSED SESSION
7. PRESENTATION(S)/PROCLAMATION(S)
7.1 Proclamation Recognizing Sonoma County Fire Chief Mark Heine for His Dedicated Service to the Town of Windsor and the Sonoma County Fire District and Congratulating Him Upon His Retirement Proclamation
7.2 Proclamation Proclaiming April 2025 as National Donate Life Month Proclamation
7.3 Proclamation Proclaiming April 2025 as Fair Housing Month Proclamation
7.4 Proclamation Proclaiming April 5-11, 2025, as the Week of the Young Child Proclamation
8. ANNOUNCEMENTS
8.1 Upcoming Town Events
Announcements
9. TOWN MANAGER'S REPORT
10. CONFLICT OF INTEREST DECLARATION
11. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
12. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
12.1 Approval of Minutes
Approve the Town Council's regular meeting minutes of March 19, 2025, and the special meeting minutes of March 21, 2025.
1. Regular Meeting Minutes
2. Special Meeting Minutes
12.2 Ratify Check Register No. 630
Ratify check numbers 101780 through and including 102049 and 25873 through and including 25889 (payroll).
Agenda Report
12.3 Acceptance of Work for the Airport-Larkfield-Wikiup Sanitation Zone / Windsor Water District Sewer Interconnection Project Adopt a resolution accepting the work performed by Argonaut Constructors, Inc. for the construction of the Airport-Larkfield-Wikiup Sanitation Zone (ALWSZ) / Windsor Water District Sewer Interconnection Project and directing the Town Clerk to record a Notice of Completion.
Agenda Report
1. Resolution - Accept Work ALWSZ WWD Sewer Intertie
2. Location Map
12.4 Acceptance of Work for the Influent Wet Well Screen Improvements Project Adopt a resolution accepting the work performed by Valentine Corporation for the Influent Wet Well Screen Improvements Project and directing the Town Clerk to record a Notice of Completion.
Agenda Report
1. Resolution
2. Project Location Map
12.5 General Services Agreement with Nick Barbieri Trucking LLC, DBA Redwood Coast Fuels Authorize the Town Manager to approve a General Services Agreement with Nick Barbieri Trucking LLC, dba Redwood Coast Fuels (Nick Barbieri Trucking) for fuel purchases and delivery beginning July 1, 2025, for a term of four years ending June 30, 2029 at a cost not to exceed $1,500,000 for the term of the agreement, and authorize the Town manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
Agenda Report
1. GSA - Nick Barbieri Trucking LLC - Fuel Delivery
12.6 Approve an Amendment to the Professional Services Agreement with LACO Associates for Land Surveying Approve Amendment No. 1 to the Professional Services Agreement with LACO Associates to complete the right-of-way and topographic survey for the Old Redwood Highway Complete Streets Project in an amount not-to-exceed $25,000, for a total amount not-to-exceed $65,000 and authorize the Town Manager to execute said amendment on behalf of the Town and any amendments up to 20 percent of the new contract amount.
Agenda Report
1. Amendment No. 1
2. Agreement
12.7 Amendment No. 9 to the Collection Services Agreement with Sonoma County Resource Recovery, LLC Adopt a resolution approving Amendment No. 9 to the Collection Service Agreement with Sonoma County Resource Recovery, LLC, for the annual adjustment to maximum compensation and rates.
Agenda Report
1. Exhibit A and Exhibit B
2. Resolution
3. Attachment to Resolution - Amendment No. 9
4. SCRR RRI Application Extension Letter dated January 20, 2025
5. Republic Services Letter dated February 26, 2025
6. R3 Memo dated March 31, 2025
12.8 Facility Use and Reservation Policy Amendment
Approve proposed updates and amendments to the Facility Use and Reservation Policy.
Agenda Report
1. Facility Use Policy and Reservation Policy 2025 Amended wTrack Changes
2. Facility Use Policy and Reservation Policy 2025 Amended
12.9 Authorize Benefits of Unrepresented Executive Management and Confidential Employees Adopt a resolution establishing benefits for unrepresented Executive Management and Confidential Employees.
Agenda Report
1. Resolution
2. Position Authorization Updated
13. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
13.1 Heritage Park Project - Revisions to the Fee Deferral Loan Agreement Approve a resolution authorizing the Town Manager to execute a twenty-year fee deferral loan agreement and amend other terms of the previously authorized loan agreement for the Heritage Park Project, a 33-unit affordable housing project located at 8685 Old Redwood Highway (APN 164-100-023).
Agenda Report
1. Memo to Council
2. Resolution
13.1 Correspondence Received (Distributed 2025-04-15)
14. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
14.1 Approve a Software Services Agreement with Tyler Technologies, Inc. for an Enterprise Resource Planning (ERP) System Approve a software services agreement with Tyler Technologies, Inc. for the acquisition and implementation of a new Enterprise Resource Planning (ERP) system in the amount of $757,256 and annual renewals for 5 years including a 10% contingency for a Total not to exceed $2,149,949, and authorize the Town Manager to execute the agreement.
Agenda Report
2. ITMP Initiative 12 - ERP Replacement
3. ERP Council Presentation
1. Tyler Technologies Software as a Service Agreement
14.2 Consideration of the First Restated Declaration for Windsor Palms Plaza II Shopping Center Adopt a resolution consenting to the proposed amendments to the Declaration for Windsor Palms Plaza II Shopping Center recorded on April 30, 1993, pursuant to Section 12.04.
Agenda Report
1. Resolution
2. Windsor Palms II Owners Association Request for Town of Windsor Consent to First Declaration for Windsor Palms Plaza
3. First Restated Declaration-12012024112945
14.2 PowerPoint (Distributed 2025-04-15)
14.3 Adopt Resolutions of Intention as Part of Fiscal Year (FY) 2025-26 Annual Proceedings for Windsor Assessment Districts Adopt a resolution indicating intention to levy and collect annual assessments, preliminarily approve the FY 2025-26 Annual Engineer's Report for the Windsor Landscaping and Lighting Special Assessment District (LLAD-1) and set the time and date for the public protest hearing.
Adopt a resolution indicating intention to levy and collect annual assessments, preliminarily approve the FY 2025-26 Annual Engineer's Report for the Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2) and set the time and date for the public information meeting and the public protest hearing.
Adopt a resolution indicating intention to levy and collect annual assessments, preliminarily approve the FY 2025-26 Engineer's Report for the Town of Windsor 1982 Act Benefit Assessment District (82-AAD) and set the time and date for the public information meeting and the public protest hearing.
Agenda Report
1. LLAD 1 - Resolution
2. LLAD 2 - Resolution
3. 82-AAD - Resolution
4. LLAD 1 - Additional Information
5. LLAD 2 - Additional Information
6. 82AAD - Additional Information
14.3 PowerPoint (Distributed 2025-04-14)
14.4 Rate Assistance Program
By motion:
Authorize staff to proceed with implementing a Rate Assistance Program on or after July 1, 2025, incorporating direction provided by Council.
Authorize use of identified revenues up to $170,000 as funding for the Rate Assistance Program.
Agenda Report
1. Rate Assistance Program Proposal
14.4 PowerPoint (Distributed 2025-04-14)
15. MAYOR'S & COUNCILMEMBERS' REPORTS
15.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
15.2 Councilmember Requests for Future Council Agenda Items
16. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for May 7, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on April 10, 2025, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.