MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, April 16, 2025
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza and Honorary Youth Mayor Tamayo called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:13 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Leep, Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall was absent.
LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town Council is dedicated to acknowledging the longstanding history and Indigenous people of this land we are living on. As part of this ongoing commitment, we are actively building relationships with stakeholders in our local native community to develop an authentic land acknowledgment and call to action for the Town to strengthen the support and representation of our native residents, local tribal nations, and Indigenous partners.
4. PLEDGE OF ALLEGIANCE
Honorary Youth Mayor Tamayo led the Pledge of Allegiance.
5. CHANGES TO THE AGENDA
Councilmember Salmon would like to consider for discussion Consent Calendar Item No.
12.9, the request was not supported.
Clerk's note: Councilmember Wall arrived at 6:14 p.m.
6. REPORT OUT OF CLOSED SESSION
The meeting was continued to after the regular meeting and therefore, there was no report out of closed session at this time.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, ge ril 16, 2025
PRESENTATION(S)/PROCLAMATION(S)
7.1 Proclamation Recognizing Sonoma County Fire Chief Mark Heine for His Dedicated Service to the Town of Windsor and the Sonoma County Fire District and Congratulating Him Upon His Retirement
Sonoma County Fire Chief Mark Heine accepted the Proclamation.
7.2 Proclamation Proclaiming April 2025 as National Donate Life Month Annie Stickel from Donate Network West accepted the Proclamation.
7.3 Proclamation Proclaiming April 2025 as Fair Housing Month Fair Housing Norcal's Education Director Adriana Ames accepted the Proclamation on Zoom.
7.4 Proclamation Proclaiming April 5-11, 2025, as the Week of the Young Child Diana Avila, Child Care Planning Counsel of Sonoma County Office of Education,
ANNOUNCEMENTS
8.1 Upcoming Town Events
Councilmembers and Honorary Youth Mayor Tamayo announced various upcoming Town events.
9. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
10. CONFLICT OF INTEREST DECLARATION
None.
11. PUBLIC COMMENT
Rosemary Olsen, Windsor resident, provided comments regarding the SMART train.
12. CONSENT CALENDAR
Councilmember Salmon voiced concerns regarding Item No. 12.9 (Authorize Benefit of Unrepresented Executive Management and Confidential Employees) Vice Mayor Potter moved to adopt the following Consent Calendar items. Councilmember Leep seconded the motion. The motion to adopt all items, except for Item No. 12.9 which reflects Councilmember Salmon's vote, passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, April 16, 2025
12.1 Approval of Minutes
Approved the Town Council's regular meeting minutes of March 19, 2025, and the special meeting minutes of March 21, 2025.
12.2 Ratify Check Register No. 630
Ratified check numbers 101780 through and including 102049 and 25873 through and including 25889 (payroll).
12.3 Acceptance of Work for the Airport-Larkfield-Wikiup Sanitization Zone / Windsor Water District Sewer Interconnection Project
Adopted Resolution No. 4011-25 accepting the work performed by Argonaut Constructors, Inc. for the construction of the Airport-Larkfield-Wikiup Sanitation Zone (ALWSZ) / Windsor Water District Sewer Interconnection Project and directing the Town Clerk to record a Notice of Completion.
12.4 Acceptance of Work for the Influent Wet Well Screen Improvements Project Adopted Resolution No. 4012-25 accepting the work performed by Valentine Corporation for the Influent Wet Well Screen Improvements Project and directing the Town Clerk to record a Notice of Completion.
12.5 General Services Agreement with Nick Barbieri Trucking LLC, DBA Redwood Coast Fuels
Authorized the Town Manager to approve a General Services Agreement with Nick Barbieri Trucking LLC, dba Redwood Coast Fuels (Nick Barbieri Trucking) for fuel purchases and delivery beginning July 1, 2025, for a term of four years ending June 30, 2029 at a cost not to exceed $1,500,000 for the term of the agreement, and authorized the Town manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
12.6 Approve an Amendment to the Professional Services Agreement with LACO Associates for Land Surveying
Approved Amendment No. 1 to the Professional Services Agreement with LACO Associates to complete the right-of-way and topographic survey for the Old Redwood Highway Complete Streets Project in an amount not-to-exceed $25,000, for a total amount not -to- exceed $65,000 and authorized the Town Manager to execute said amendment on behalf of the Town and any amendments up to 20 percent of the new contract amount.
12.7 Amendment No. 9 to the Collection Services Agreement with Sonoma County Resource Recover, LLC
Adopted Resolution No. 4013-25 approving Amendment No. 9 to the Collection Service Agreement with Sonoma County Resource Recovery, LLC, for the annual adjustment to maximum compensation and rates.
12.8 Facility Use and Reservation Policy Amendment
Approved proposed updates and amendments to the Facility Use and Reservation Policy.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, April 16, 2025
12.9 Authorize Benefit of Unrepresented Executive Management and Confidential Employees
Adopted Resolution No. 4014-25 establishing benefits for unrepresented Executive Management and Confidential Employees.
AYES: COUNCILMEMBERS LEEP, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: NONE
13. PUBLIC HEARING
13.1 Heritage Park Project - Revisions to the Fee Deferral Loan Agreement Planner III Voge reported on the item.
Michael Wyrick, Project Developer, spoke regarding the project.
Mayor Reynoza opened the Public Hearing.
Mayor Reynoza closed the Public Hearing. No comments were made.
Councilmember Wall moved to adopt Resolution No. 4015-25 authorizing the Town Manager to execute a twenty-year fee deferral loan agreement and amend other terms of the previously authorized loan agreement for the Heritage Park Project, a 33-unit affordable housing project located at 8685 Old Redwood Highway (APN 164-100-023).
Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14. REGULAR CALENDAR
14.1 Approve a Software Services Agreement with Tyler Technologies, Inc. for an Enterprise Resource Planning (ERP) System
Senior Management Analyst Taylor introduced Tom Jakobsen from ClientFirst who reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were made.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, April 16, 2025
Vice Mayor Potter moved to approve a software services agreement with Tyler Technologies, Inc. for the acquisition and implementation of a new Enterprise Resource Planning (ERP) system in the amount of $757,256 and annual renewals for 5 years including a 10% contingency for a Total not to exceed $2,149,949, and authorized the Town Manager to execute the agreement. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14.2 Consideration of the First Restated Declaration for Windsor Palms Plaza I Shopping Center
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Mitch Grandi, President of Windsor Palms Plaza II
Jose Casteneda
Mayor Reynoza closed the public comment period. No other comments were made.
Councilmember Leep moved to continue the consideration of this item to a later date. The motion failed.
Councilmember Salmon moved to continue the item to the regular Town Council meeting of June 4, 2025. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14.3 Adopt Resolutions of Intention as Part of Fiscal Year (FY) 2025-26 Annual Proceedings for Windsor Assessment Districts
Administrative Services Director Walker introduced Jenny Melman, PE, Supervising Engineer from Coastland who reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were made.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, ge ril 16, 2025
Councilmember Salmon moved to adopt Resolution No. 4016-25 indicating intention to levy and collect annual assessments, preliminarily approve the FY 2025-26 Annual Engineer's Report for the Windsor Landscaping and Lighting Special Assessment District (LLAD-1) and set the time and date for the public protest hearing. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Councilmember Salmon moved to adopt Resolution No. 4017-25 indicating intention to levy and collect annual assessments, preliminarily approve the FY 2025-26 Annual Engineer's Report for the Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2) and set the time and date for the public information meeting and the public protest hearing. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Vice Mayor Potter moved to adopt Resolution No. 4018-25 indicating intention to levy and collect annual assessments, preliminarily approve the FY 2025-26 Engineer's Report for the Town of Windsor 1982 Act Benefit Assessment District (82-AAD) and set the time and date for the public information meeting and the public protest hearing.
Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14.4 Rate Assistance Program
Public Works Director/Town Engineer Cotulla reported on the item.
Mayor Reynoza opened the public comment period.
The following member (s) of the public spoke on the item:
Kathy Hoover
Betsy Mallace
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, April 16, 2025
Mayor Reynoza closed the public comment period. No other comments were made.
Vice Mayor Potter moved to authorize staff to proceed with implementing a Rate Assistance Program on or after July 1, 2025, incorporating direction provided by Council; and authorized use of identified revenues up to $170,000 as funding for the Rate Assistance Program. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: NONE
15. MAYOR'S & COUNCILMEMBERS' REPORTS
15.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
15.2 Councilmember Requests for Future Council Agenda Items Mayor Reynoza requested an agenda item on requiring developers to include low-income housing. Councilmember Salmon supported the request.
Councilmember Salmon requested reviewing the fire fuel reduction plan, mitigation corridor locations and the proposed design plan due to concerns of the trees in the creek.
Vice Mayor Potter supported reviewing the grant funds and how it will be utilized.
Councilmember Salmon requested discussing the community meeting - Voices of Windsor, and requested examining how other local jurisdictions are handling deficit spending.
16. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 9:15 p.m. The next regular meeting of the Town Council is scheduled for May 7, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400, Windsor, CA 95492.
Sommer Hageman, CMC
Deputy Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, April 16, 2025