MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, May 21, 2025
Regular Meeting - 6:00 p.m.
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Leep, Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall was absent.
3. LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town Council is dedicated to acknowledging the longstanding history and Indigenous people of this land we are living on. As part of this ongoing commitment, we are actively building relationships with stakeholders in our local native community to develop an authentic land acknowledgment and call to action for the Town to strengthen the support and representation of our native residents, local tribal nations, and Indigenous partners.
PLEDGE OF ALLEGIANCE
Youth Mayor Tamayo led the Pledge of Allegiance.
CHANGES TO THE AGENDA
Town Manager Davis requested Council continue Public Hearing Item 12.1 (Water, Wastewater, and Recycled Water Rate Increase - Proposition 218 Hearing) to a date certain of June 4, 2025, to allow for a greater number of members of the Council to participate.
PRESENTATION(S)/PROCLAMATION(S)
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Wednesday, May 21, 2025
6.1 Proclamation Proclaiming May 19 through 25, 2025 as National Public Works Week Public Works Director/Town Engineer Cotulla accepted the proclamation.
6.2 Proclamation Proclaiming May 2025 as Mental Health Awareness Month No one was present to accept the proclamation.
6.3 Proclamation Proclaiming May 2025 as National Foster Care Month No one was present to accept the proclamation.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
9. CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Archie Eckles invited the Council and the community to the Shiloh District Cemetery's Annual Memorial Day Commemorative Ceremony on Monday, May 26, 2025.
Julian Cohen spoke on the importance of holding multi-generational community focus meeting and requested the Council entertain scheduling the item.
Betsy Mallace encouraged everyone to attend the upcoming budget workshop on June 3, 2025, and spoke on a multi-generational event she attended.
Mary Ann Bainbridge encouraged all Windsor senior swimmers to attend the budget workshop on June 3, 2025, to support an extended pool season.
11. CONSENT CALENDAR
Councilmember Salmon moved to adopt the following Consent Calendar items. Vice Mayor Potter seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
11.1 Approval of Minutes
Approved the Town Council's regular meeting minutes of May 7, 2025.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Wednesday, May 21, 2025
11.2 Ratify Check Register No. 631
Ratified check numbers 102050 through and including 102292 and 25890 through and including 25912 (payroll).
11.3 Approve Plans and Specifications and Award Major Construction Agreement for the Bluebird Paving Project 2025
Approved the plans and specifications and award a Major Construction Agreement to Michael Paul Company, Inc., in the amount of $330,000 for construction of the Bluebird Paving Project 2025 and authorized the Town Manager to execute said construction contract and any required construction change orders up to 10% of the project agreement amount, on behalf of the Town.
11.4 Approve Major Construction Agreement and Professional Services Agreements for the Wild Oak Water Service and Pavement Preservation Project
1. Approved the plans and specifications and awarded the construction contract to Argonaut Constructors, Inc., in the amount of $4,646,962 for construction of the Wild Oak Water Services Replacement and Pavement Preservation Project and authorized the Town Manager to execute said construction contract on behalf of the Town and any required construction change orders up to the authorized project budget.
2. Approved a Professional Services Agreement with Green Valley Consulting Engineers (GVCE) for Construction Management services for the Wild Oak Water Services Replacement and Pavement Preservation Project in an amount not to exceed $426,760 and authorized the Town Manager to execute said agreement on behalf of the Town and any contract amendments up to 20 percent of the original contract amount.
11.5 Authorize the Submittal of a List of Projects for Fiscal Year 2025-26 Funded by Senate Bill 1
Adopted Resolution No. 4022-25 authorizing the submittal of a list of projects for Fiscal Year 2025-26 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017.
11.6 Approve Professional Services Agreement for Industrial Waste Program Services Approved a Professional Services Agreement (PSA) with Sonoma County Water Agency (Sonoma Water) for Industrial Waste Program Services, including pretreatment and stormwater compliance inspections beginning July 1, 2025, for a term of two years ending June 30, 2027, with provisions for extending the PSA for up to three (3) one-year extensions, with Town approval, at a cost not to exceed $130,000 per FY, and authorized the Town Manager to execute said agreement and approved contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
11.7 Approve Phosphorus Offset Credit Agreement
Approved a phosphorus offset credit agreement between the Lytton Rancheria and the Town of Windsor.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Wednesday, May 21, 2025
11.8 Outreach Through Art Storm Drain Painting Project
Approved the art and painting location for the application received for the 2025 Outreach Through Art Storm Drain Painting Project.
11.9 Youth Parks and Recreation Commissioner Appointments Approved Jackson Diaz and Alysse Pugmire as the 2025-2026 Youth Commissioner appointments made by Windsor High School to the Parks and Recreation Commission.
12. PUBLIC HEARING
12.1 Continuation Water, Wastewater, and Recycled Water Rate Increase - Proposition 218 Hearing
Public Works Director/Town Engineer Cotulla and Wastewater Superintendent Ernst reported on the item.
Mayor Reynoza opened the public hearing.
The following members) of the public spoke on the item:
Dan Holt
Mary Ann Bainbridge-Krause
Larry McCabe
Name not provided
Betsy Mallace
Tiffany Holbrook
Bob Lilly
Mark Millan
John Leyba
Vice Mayor Potter moved to continue the Water, Wastewater, and Recycled Water Rate Increase - Proposition 218 Hearing, including the protest period and the submittal of any formal protests, to a date certain of June 4, 2025. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.2 Appeal of Planning Commission Denial of a Revision to File Application for the Windsor Gardens Project
Planner III Voge reported on the item. Community Development Director Streeter was present for questions.
Mayor Reynoza invited Planning Commission Chair Kubota to speak on the Commission's decision.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Mayor Reynoza invited the appellant to speak on the item.
Mayor Reynoza opened the public hearing.
The following member(s) of the public spoke on the item:
Michael Brooke
Jose Castaneda
Mayor Reynoza closed the public hearing.
Vice Mayor Potter moved to adopt Resolution No. 4023-25 denying the Applicant's appeal and upholding the Planning Commission's denial of a revision to file application for the site plan and design review approval for the Windsor Gardens Project located at 6100 Old Redwood Highway. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Clerk's Note: Mayor Reynoza recessed the meeting at 8:41 p.m. Mayor Reynoza reconvened the meeting at 8:47 p.m., with all four members of the Council present.
12.3 Fire Hazard Severity Zone Map
Planner III Voge reported on the item. Community Development Director Streeter was present for questions.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were made.
Vice Mayor Potter moved to introduce and hold first reading, by title only, an ordinance designating fire hazard severity zones, amending Town of Windsor Municipal Code Title VII - Building and Housing, and adding Municipal Code Title VII, Chapter 7 - Fire Hazard Severity Zone Maps. Councilmember Leep seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBER LEEP,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Wednesday. May 21, 2025
13. REGULAR CALENDAR
13.1 Direction to the Mayor to Support Appointments to be Made by the Sonoma County Mayors' and Councilmembers' Association Board of Directors Town Clerk/Public Information Officer Camacho-Werby reported on the item.
Mayor Reynoza opened the public comment period.
The following member(s) of the public spoke on the item:
Frank Quint, City of Petaluma City Council
Mayor Reynoza closed the public comment period. No additional comments were made.
Council discussed the appointments to be made by the Sonoma County Mayors' and Councilmembers' Association's Board of Directors at its June 12, 2025, meeting, and directed the Mayor to support the recommended appointments.
13.2 Consideration of Potential 2025 Discussion Topics for the Sonoma County Mayors and Councilmembers Board of Directors Meeting
Town Clerk/Public Information Officer Camacho-Werby reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were made.
Council discussed and provided direction to the Mayor or alternate regarding Council's three priority topics for discussion at the Mayors' and Councilmembers' Association Board Special Meeting on May 22, 2025.
14. MAYOR'S & COUNCILMEMBERS' REPORTS
Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items Vice Mayor Potter requested considering implementing an adopt a park program.
Mayor Reynoza requested to seek opportunities for late night ridership with SMART.
Councilmember Leep requested to seek opportunities to interconnect the downtown businesses with Town Green events.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Wednesday, May 21, 2025
15. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 9:52 p.m. The next regular meeting of the Town Council is scheduled for June 4, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Wednesday, May 21, 2025