MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, June 4, 2025
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:04 p.m.
2. COUNCIL ROLL CALL
Present at roll call were Councilmembers Leep, Salmon, Wall, Vice Mayor Potter, and Mayor Reynoza.
LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town Council is dedicated to acknowledging the longstanding history and Indigenous people of this land we are living on. As part of this ongoing commitment, we are actively building relationships with stakeholders in our local native community to develop an authentic land acknowledgment and call to action for the Town to strengthen the support and representation of our native residents, local tribal nations, and Indigenous partners.
4. PLEDGE OF ALLEGIANCE
Youth Mayor Tamayo led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Proclamation Proclaiming June 2025 as Lesbian, Gay, Bisexual, Transgender and Queer Pride Month
Members of People4Parks accepted the proclamation.
6.2 Proclamation in Honor and Memory of Hal Wood for His Dedicated Service to the Windsor Water District and the Town
Members of the Wood Family and Richard Coombs accepted the proclamation.
Joint Windsor Town Coumasor Water District Wimiet Successor Agency Wednesday, June 4, 2025
6.3 Annual Review of Community Benefits from Kaboom Proceeds of Active 20/30 Clubs #50 and #205
Jared Goble, President of the Active 20-30 #50 of Santa Rosa, presented the item.
7. ANNOUNCEMENTS
71 Upcoming Town Events
Councilmembers and Youth Mayor announced various upcoming Town events.
TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Bob Cruz requested adding the Pledge of Allegiance to all Council meetings.
Lara Brown, Recreation Program Coordinator, spoke in support of Item 11.4 (Approve Plans and Specifications, Award Major Construction Agreement, and Adopt a Resolution for the Community Center Improvements Project 2025).
Archie Eckles, Windsor Grange President, announced that the Windsor Grange will hold a paid parking fundraising event for the July 3rd Independence Day event.
Betsy Mallace spoke in regards to Consent Calendar Item Nos. 11.2 (Approve a Major Construction Agreement for Corporation Yard Site Improvements), 11.3 (Approve a Purchase Order with Mobile Modular for Temporary Office Space), and 11.4 (Approve Plans and Specifications, Award Major Construction Agreement, and Adopt a Resolution for the Community Center Improvements Project 2025).
Gail Baker, spoke in regards to ongoing safety concerns from the development project at Old Redwood Highway and Shiloh Road.
Julian Cohen, announced a new website: www.communityhappening.org where people can post community events.
11. CONSENT CALENDAR
Vice Mayor Potter moved to adopt Consent Calendar Nos. 11.1, 11.2, 11.4, I1.5, and
11.7. Councilmember Salmon seconded the motion. The motion to adopt the items passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Joint Windsor Town Covindsor Water Distie Mimet Successor Agency Wednesday, June 4, 2025
Vice Mayor Potter moved to adopt Consent Calendar Nos. 11.3, and 11.6.
Coloning robe l ep seconded the motion. The motion to adopt the items passed by the AYES: COUNCILMEMBER LEEP, VICE MAYOR POTTER, AND
MAYOR REYNOZA
NOES: COUNCILMEMBERS SALMON AND WALL
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the Town Council special meeting minutes of May 19, 2025, and the regular meeting minutes of May 21, 2025.
11.2 Approve a Major Construction Agreement for Corporation Yard Site Improvements
Approved and awarded a major Construction Agreement (MCA) to Peter's Excavation in he amount of $475.000 for corporation vard site improvements and authorized the lowi Manager to execute said construction agreement and any required change orders up to the authorized project budget on behalf of the Town.
11.3 Approve a Purchase Order with Mobile Modular for Temporary Office Space Approved a Purchase Order with Mobile Modular for temporary office and locker room facilities rental and authorized the Town Manager to execute said purchase order up to the authorized budget on behalf of the Town.
11.4 Approve Plans and Specifications, Award Major Construction Agreement, and Adopt a Resolution for the Community Center Improvements Project 2025
1. Approved the plans and specifications and awarded a Major Construction Agreement to NG Builder Company in the amount of $333,443 for construction of the Community Center Improvements Project 2025 and authorized the Town Manager to execute said construction contract and any required construction change orders up to 15% of the project agreement amount, on behalf of the Town.
2. Adopted Resolution No. 4024-25 amending the approved Fiscal Year 2024-25 budget in the amount of $179,460 (a total project budget of $383,460) for construction of the Community Center Improvements Project 2025.
11.5 Approve Plans and Specifications and Award Major Construction Agreement for the Civic Center Heating, Ventilating, and Air Conditioning (HVAC) Replacements Project 2025
Approved the plans and specifications and awarded a Major Construction Agreement to Indoor Environmental Services in the amount of $363,258 for the construction of the Civic Center Heating, Ventilating, and Air Conditioning (HVAC) Replacements Project 2025 and authorized the Town Manager to execute said construction contract and any required construction change orders up to 10% of the project agreement amount, on behalf of the Town.
loint Windsor Town Council, Windsor Redevelopment Successor Agenc nd Windsor Water District Minute:
Wednesday, June 4, 2025
11.6 Held a second reading, by title only, and adopted Ordinance No. 2025-395 designating ire hazard severity zones, amending Town of Windsor Municipal Code Title VIl• uilding and Housing, and adding Municipal Code Title VII, Chapter 7 - Fire Hazar Severity Zone Maps.
11.7 Master Funding Agreement with the Metropolitan Transportation Commission Adopted Resolution No. 4025-25 authorizing the Town Manager to execute a Master Funding Agreement (MFA) between the Town of Windsor and the Metropolitan
12. PUBLIC HEARING
Continuation of the Water, Wastewater, and Recycled Water Rate Increase - Proposition 218 Hearing
Public Works Director Cotulla reported on the item.
Mayor Reynoza opened the public hearing.
The following members) of the public spoke on the item:
Betsy Mallace
Larry McCabe
Mark Millan
Mayor Reynoza closed the public hearing. No additional comments were made.
Town Clerk Camacho-Werby conducted the Proposition 218 process and announced that the number of protest letters received was less than the required majority.
Vice Mayor Potter moved to adopt Resolution No. 1926-25 WWD, a Windsor Water District resolution adopting updated water, wastewater, and recycled water rates applicable to Windsor Water District water, water reclamation, and recycled water services customers and superseding the existing rates established by Windsor Water District Resolution No. 1881-20 WWD. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Clerk's Note: The remaining Public Hearing Item Nos. 12.2, 12.3, and 12.4 on the Landscaping and Lighting Districts were heard together.
12.2 Fiscal Year 2025-26 Annual Engineer's Report for Windsor Landscaping and Lighting Special Assessment District (LLAD-1)
4 dministrative Services Director Walker and Jenny Melman, PE, Supervising oint Windsor Town Council, Windsor Redevelopment Successor Agenc nd Wednesday, June 4, 2025 nute
Engineer with Coastland reported on the item.
Mayor Reynoza opened the public hearing.
The following members) of the public spoke on the item:
Laura (last name not provided)
Mayor Reynoza closed the public hearing. No additional comments were made.
Town Clerk Camacho-Werby opened the ballots received with the following results:
• (No) LLAD-2 Zone 102 - Miscellaneous Supplemental Parks (Yes) LLAD-2 Zone 127 - Old Redwood Highway Villages
• (Yes) 82 AAD Zone 127 - Old Redwood Highway Villages
Councilmember Salmon moved to adopt Resolution No. 4026-25 approving the Annual Engineer's Report, confirming the assessment diagrams and annual assessment amounts, and authorizing the levy and collection of assessments for Fiscal Year (FY) 2025-26 for the Windsor Landscaping and Lighting Special Assessment District. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12.3 Fiscal Year 2025-26 Annual Engineer's Report for Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2)
Administrative Services Director Walker and Jenny Melman, PE, Supervising Engineer with Coastland reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were made.
Vice Mayor Potter moved to adopt Resolution No. 4027-25 approving the Annual Engineer's Report, confirming the assessment diagrams and annual assessment amounts, seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
int Windsor Town Council, Windsor Redevelopment Successor Ager d Windsor Water District Minut
Wednesday, June 4, 2025
12.4 FY 2025-26 Engineer's Report - Windsor 1982 Act Benefit Assessment District (82- AAD)
Administrative Services Director Walker and Jenny Melman, PE, Supervising Engineer with Coastland reported on the item.
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were made.
Vice Mayor Potter moved to adopt Resolution No. 4028-25 approving the Fiscal Year 2025-26 Annual Engineer's Report for Windsor 1982 Act Benefit Assessment District, confirming the assessment diagrams and assessment amounts, and authorizing the annual levy and collection of assessments (82-AAD). Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Clerk's Note: Mayor Reynoza recessed the meeting at 8:12 p.m. Mayor Reynoza reconvened the meeting with all Councilmembers present at 8:20 p.m.
13. REGULAR CALENDAR
13.1 Continuation of the Consideration of the First Restated Declaration for Windsor Palms Plaza II Shopping Center
Community Development Director Streeter reported on the item.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Rick Denniston
Mark Tannehill spoke for Steve Henricksen
Jose Castaneda, Castaneda's Market
Mitch Grandy, President of the Windsor Palms Plaza 2 Owners Association Karen Alves
Betsy Mallace
Archie Eckles
Mayor Reynoza closed the public comment period. No additional comments were made.
Councilmember Leep moved to adopt Resolution No. 4029-25 consenting to the proposed amendments to the Declaration for Windsor Palms Plaza II Shopping Center recorded on April 30, 1993, pursuant to Section 12.04. Councilmember Salmon seconded the motion. The motion failed by the following roll call vote:
oint Windsor Town Council, Windsor Redevelopment Successor Agenci and Windsor Water District Minute:
Wednesday, June 4, 2025
AYES: COUNCILMEMBER LEEP
NOES: COUNCILMEMBERS SALMON AND WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
ABSTAIN: NONE
ABSENT: NONE
Vice Mayor Potter moved to adopt revised Resolution No. 4029-25, consenting to an seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, WALL, AND
VICE MAYOR POTTER
NOES: COUNCILMEMBER SALMON AND MAYOR REYNOZA
ABSTAIN: NONE
ABSENT: NONE
Transit Oriented Communities Policy
Planner III Voge reported on the item. Community Development Director Streeter was available for questions.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were made.
Councilmember Salmon moved to adopt Resolution No. 4030-25, committing to take steps toward achieving compliance with the Metropolitan Transportation Commission's (MTC's) Transit Oriented Communities (TOC) Policy as a condition for MTC to allocate gional discretionary funding to the Windsor TOC compliance project. Councilmemb sen seconded the motion. The motion passed by the following roll call vot AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from
14.2 Councilmember Requests for Future Council Agenda Items None.
15. ADJOURNMENT
Joint Windsor Ton ovindsor Water Distet limit Successor Agency Wednesday, June 4, 2025
Mayor Reynoza adjourned the meeting at 9:39 p.m. The next regular meeting of the Town Council is scheduied for June 18, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor. rene Camacho-Werby, MMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes
Wednesday, June 4, 2025