MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, July 16, 2025
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Wall participated in the meeting from the listed location below. Members of the public could have attended and participated at either the address given above or Hyatt Place National Harbor - Lobby
123 Waterfront Street
National Harbor, MD 20745
The agenda was available at this alternate location.
1. CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:00 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Leep, Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall was absent.
3. LAND ACKNOWLEDGMENT
Mayor Reynoza noted that the Town Council is dedicated to acknowledging the longstanding history and Indigenous people of this land we are living on. As part of this ongoing commitment, we are actively building relationships with stakeholders in our local native community to develop an authentic land acknowledgment and call to action for the Town to strengthen the support and representation of our native residents, local tribal nations, and Indigenous partners.
4. PLEDGE OF ALLEGIANCE
Honorary Youth Mayor Lucas Tamayo led the Pledge of Allegiance.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 16, 2025
5. CHANGES TO THE AGENDA
Town Manager Davis noted that Public Hearing Item No. 12.2, Appeal of Planning Commission's Approval of the Quail Acres Project, is being removed from the agenda since the appellants have withdrawn their appeals.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 A Proclamation Proclaiming July 2025 as Parks Make Life Better Month Parks and Recreation Staff accepted the Parks Make Life Better Month Proclamation.
6.2 Acknowledging The Contributions Made by Lucas Tamayo as Honorary Youth Mayor January - June 2025
Honorary Youth Mayor Lucas Tamayo accepted the Certificate of Acknowledgment.
6.3 Acknowledging Caroline LeComte as Honorary Youth Mayor July - December 2025 Honorary Youth Mayor Caroline LeComte accepted the Certificate of Acknowledgment.
6.4 Presentation on the Secondary Treatment System Upgrades Project Senior Civil Engineer Broughton presented the item.
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
CONFLICT OF INTEREST DECLARATION
None.
10. PUBLIC COMMENT
Lori Peregrina, Windsor resident, raised concerns regarding the Evergreen Mobile Home Park rate increases.
Richard Coombs, Windsor Golf Course, announced the Club has a new logo, commended Public Works staff regarding the quality of the irrigation water, announced new donations to the Read On, a Sonoma literacy program, and noted that he submitted a letter regarding Item No. 11.3, Master Fee Schedule, Inclusionary Housing in-Lieu Fee, and Development Impact Fees.
Julian Cohen, Silk Road, announced an online community calendar, communityhappening.org., where the public can view a resource map, churches, clubs, sports, venues, and upcoming activities in Windsor.
Kate, Legal Aid of Sonoma County, spoke regarding their support of the residents at Evergreen Mobile Home Park and voiced concern regarding the rate increases.
Renee Garcia, an Intern at Legal Aid of Sonoma County, also expressed concern regarding the rate increase proposals at Evergreen Mobile Estates Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 16, 2025
Kevin Stanton, expressed comments regarding the district's development project located at the former Windsor Creek Elementary School site.
11. CONSENT CALENDAR
Vice Mayor Potter moved to adopt the following Consent Calendar items.
Councilmember Salmon seconded the motion, noting his no vote on Item No. 11.4. The motion to adopt all items, except Item No. 11.4, which reflects a no vote by Councilmember Salmon, passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES:
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
11.1 Approval of Minutes
Approved the Town Council regular meeting minutes of June 18, 2025
11.2 Ratify Check Register No. 633
Ratified check numbers 102613 through and including 102908 and 25941 through and including 25985 (payroll).
11.3 Master Fee Schedule, Inclusionary Housing in-Lieu Fee, and Development Impact Fees
Adopted Resolution No. 4035-25 adopting amendments to the Master Fee Schedule and updating the Inclusionary Housing in-Lieu Fee and Development Impact Fees.
11.4 Approve Professional Services Agreements with W-Trans, Inc., and GHD, Inc., for Traffic Engineering Services
Approved Professional Services Agreements (PSA) with W-Trans, Inc., and GHD, Inc., for on-call Traffic Engineering Services in an amount not to exceed $160,000 per Agreement per fiscal year and authorized the Town Manager to execute said Agreements.
Each Agreement term is for two-years with up to three one-year extensions at the Town's discretion.
AYES: COUNCILMEMBER LEEP,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
11.5 Adopt a Resolution Authorizing the Town Manager to Sign an Amended and Restated Overlook Subdivision Public Access Easement Agreement and an Amended and Restated Overlook Subdivision Declaration of Covenants Agreement for Overlook Subdivision Phase 2
Adopted Resolution No. 4036-25 authorizing the Town Manager to sign an Amended and Restated Overlook Subdivision Public Access Easement Agreement and an Amended and Restated Overlook Subdivision Declaration of Covenants related to Maintenance of Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 16, 2025
Storm Water LID BMPs Agreement for Overlook Subdivision Phase 2, located at 7700 Windsor Road.
11.6 Approve General Services Agreement and Professional Services Agreement for the Wildfire Hazard Mitigation Project
1. Approved the specifications and award the contract to The Professional Tree Care Company in the amount of $72,550 with an bid alternate of $7,600 for a total not to exceed $80,150 for completion of the Wildfire Hazard Mitigation Project, and authorized the Town Manager to execute said general services contract on behalf of the Town and any required change orders up to the authorized project budget. equired does sereme with suce viention Cectan
amount not to exceed $11,169 and authorized the Town Manager to execute said agreement on behalf of the Town and any contract amendments up to the authorized project
11.7 Town of Windsor Investment Policy for Fiscal Year 2025-26 Adopted Resolution No. 4037-25 approving the Town of Windsor Investment Policy for Fiscal Year 2025-26.
11.8 Authorize an Increase to the Major Construction Agreement with Michael Paul Company, Inc., for the Bluebird Paving Project 2025
1. Adopted Resolution No. 4038-25 authorizing an increase of the contingency amount from $33,000 to $48,745 with a total not-to-exceed amount of $378,745 to the Major Construction Agreement with Michael Paul Company, Inc., for the Bluebird Paving Project 2025.
2. Authorized the Town Manager to execute any required construction change orders on behalf of the Town.
Updates to the Sewer System Management Plan (SSMP)
1. Adopted Resolution No. 4039-25 approving and certifying the July 2025 Sewer System Management Plan (SSMP) and authorizing the Town Manager to approve future non-consequential SSMP changes.
2. Adopted Resolution No. 1927-25 WWD approving and certifying the July 2025 Sewer System Management Plan (SSMP) and authorizing the District General Manager to approve future non-consequential SSMP changes.
11.10 Approve Amendment No. 1 to the Professional Services Agreement with Fieldman, Rolapp & Associates for As-Needed General Municipal Advisory Services for WIFIA Loan
Authorized the Town Manager to approve Amendment No. 1 to the Professional Services Agreement with Fieldman, Rolapp & Associates, Inc. for As-Needed General Municipal Advisory Services relative to the Water Infrastructure Finance and Innovation Act (WIFIA) loan to fund the Windsor Water Reclamation Facility Improvements for an amount not to exceed a total of $145,000.
12. PUBLIC HEARING
12.1 Urgency Ordinance Extension - Moratorium on Personal Storage Facilities Planner I Sedna reported on the item.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 16, 2025
Mayor Reynoza opened the public hearing.
Mayor Reynoza closed the public hearing. No comments were made.
Vice Mayor Potter moved to adopt Urgency Ordinance No. 2025-397 of the Town Council of the Town of Windsor making findings and extending the temporary moratorium on the establishment of new and expansion or relocation of existing personal storage facilities within the Town of Windsor for a period of ten (10) months and fifteen (15) days, to become effective immediately. Councilmember Leep seconded the motion.
The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
12.2 Appeal of Planning Commission's Approval of the Quail Acres Project This item was removed from the agenda due to the withdrawals of both appeals.
13. REGULAR CALENDAR
13.1 Allocate Funding to Non-Profit Organizations for Fiscal Year 2025-2026 Recreation Division Manager Herman and Recreation Program Supervisor Kovanis reported on the item.
Mayor Reynoza opened the public comment period.
The following members of the public spoke regarding the Non-profit Organizations Funding Allocations:
Tara Good-Young, Pediatric Dental Initiative of the North Coast, Inc.
Mary Beene, Windsor Presbyterian Church
Shelby Harris, Reach for Home
Trey Hart, Redwood Empire Food Bank
Allison Goodwin, Redwood Empire Food Bank
Jeff Bronstein, Windsor Service Alliance
Jamie Escoubas, Council on Aging
Rob Izzo, Circuit Rider Community Services
Betsy Mallace, Windsor Resident
Mayor Reynoza closed the public comment period. No additional comments were made.
Councilmember Salmon moved to approve the following allocations for fiscal year 2025- 26 and authorized the Town Manager to execute funding agreements with each non-profit on behalf of the Town, and allocate the same percentages for any amount that is allocated when reviewing the budget in October 2025.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 16, 2025
Organization Amount
Reach for Home $7,800
Pediatric Dental Initiative $2,800
Circuit Rider Community Services $2,120
Windsor Service Alliance $20,595
Windsor Presbyterian Church $3,125
Council on Aging $7,200
Redwood Empire Food Bank $1,400
Corazon Healdsburg $1,800
Food for Thought $1,780
Farm to Pantry $1,380
TOTAL $50,000
Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items Vice Mayor Potter requested a pilot program to seek a reduction in some impact fees for a limited time to help improve housing development. This request was supported by Council.
Vice Mayor Potter requested an item to discuss Evergreen Mobile Home Park, seek solutions to assist its residents, and review the Town's current policies regarding mobile home parks in Windsor.
Councilmember Salmon requested a discussion of joining "Our Neighborhood Voices," a nonprofit that is seeking to restore local authority over housing.
15. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 7:48 p.m. to the next regular meeting of the Town Council scheduled for August 6, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor:
ommer Hageman, CMC
Deputy Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, July 16, 2025