MINUTES
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Wednesday, August 6, 2025
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Wall participated in the meeting from the listed location below. Members of the public could have attended and participated at either the address given above or from the location below:
AC Hotel Denver Downtown
750 15th St, Denver, CO 80202
The agenda was available at this alternate location.
CALL TO ORDER
Mayor Reynoza called to order a meeting of the Town Council (Council, the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District) at 6:02 p.m.
COUNCIL ROLL CALL
Present at roll call were Councilmembers Leep, Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall participated via teleconference and arrived at 6:05 p.m.
LAND ACKNOWLEDGMENT
Mayor Reynoza read a unity statement developed by staff and stakeholders.
PLEDGE OF ALLEGIANCE
Vice Mayor Potter led the Pledge of Allegiance.
CHANGES TO THE AGENDA
None.
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Proclamation Proclaiming August as Transgender History Month Ada Atchinson accepted the proclamation.
6.2 Windsor Kaboom Sponsor Recognition
Council thanked the following sponsors:
Eagle Level Sponsors:
First 5 Sonoma County
Lehr Insurance Agency
Poppy Bank
Sonoma County Resource Recovery
The Heck Foundation
KaBoom Level Sponsors:
Avila Electric, INC.
George Petersen Insurance Agency
Wolfe Communications
Sparkler Level Sponsors:
Coast Counties Peterbilt
Exchange Bank
MOSSADAMS & Bakertilly
Silveira
Sonoma County Plumbing and Fire Protection Inc
Staubli
Sustainable Living Builders
Local Level Sponsors:
Aaction Rents
Ahlborn Fence and Steele
Bonin Dental Care
Friedman's Home Improvement
Granite Construction
Link Creative
Lux Flush
Oliver's Market
Rhodes Law
SMART
Summit State Bank
6.3 State of the Union from Sonoma County Fire District Fire Chief Busch presented the item.
ANNOUNCEMENTS
7.1 Upcoming Town Events
Councilmembers announced various upcoming Town events.
8. TOWN MANAGER'S REPORT
Town Manager Davis reported on items of interest to the Council.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025
9. CONFLICT OF INTEREST DECLARATION
Councilmember Leep stated he would be recusing himself from Regular Calendar Item. 13.4 (Esposti Supply Well Treatment System Conceptual Design) due to the project's proximity to his place of residence.
10. PUBLIC COMMENT
Archie Eckles, Windsor Grange Hall President, invited the community to their Fundraiser Dinner on October 31, 2025, and their Fall Art and Craft Fair on November 15, 2025.
Michael LeComte, Windsor Chamber of Commerce, shared data on the number of visitors, including visitors using the SMART Train.
11. CONSENT CALENDAR
Vice Mayor Potter moved to adopt the following Consent Calendar items.
Councilmember Salmon seconded the motion. The motion to adopt all items passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11.1 Approval of Minutes
Approved the Town Council regular meeting minutes of July 16, 2025.
11.2 Acceptance of Work for the Recycled Water Transfer Improvements Project Adopted Resolution No. 4040-25 accepting the work performed by Valentine Corporation for the construction of the Recycled Water Transfer Improvements Project and directing the Town Clerk to record a Notice of Completion.
11.3 Approve Amendment No. 1 to the Professional Services Agreement with E-Tech Group
Approved Amendment No. 1 to the Professional Services Agreement with E- Tech for SCADA Controls Engineering in the amount of $150,000 for an amended amount of $300,000 for Fiscal Year 2025- 26 and authorized the Town Manager to execute said amendment up to the authorized budget and approved contract documentation and scope of work on behalf of the Windsor Water District.
11.4 Windsor Visitors Center Agreement
Approved a Professional Services Agreement with the Windsor Chamber of Commerce to operate the Visitors Center for Fiscal Years 2025-26 and 2026-27 in a total amount not to exceed $85,000 per year and authorized the Town Manager to execute the agreement on behalf of the Town.
12. PUBLIC HEARING
12.1 Hembree Lane Oaks Development Agreement Annual Review and Amendment No. 2 to the Development Agreement to Modify Fee Deferral Terms Planner III Voge reported on the item.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025
Mayor Reynoza opened the public hearing.
The following member(s) of the public spoke on the item:
Betsy Mallace
Mark Millan
Mayor Reynoza closed the public hearing. No additional comments were made.
Vice Mayor Potter moved to adopt Resolution No. 4041-25 finding the Developer of the Hembree Lane Oaks Project in compliance with the material terms of the Development Agreement. Councilmember Wall seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Councilmember Salmon moved to hold first reading, by title only, an ordinance approving the second amendment of the Hembree Lane Oaks Development Agreement.
Vice Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13. REGULAR CALENDAR
13.1 Public Art Partnership Opportunity
Parks and Recreation Director Lemen introduced Anita Wiglesworth, Vice President of Programs and Management, Luther Burbank Center of the Arts, and reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were made.
Vice Mayor Potter moved to approve the Public Art partnership with Luther Burbank Center for the Arts. Councilmember Leep seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON, WALL,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025
13.2 Approve the Purchase of Six Utility Fleet Vehicles from Corning Ford Parks and Facilities Superintendent Johnson reported on the item. Sustainability Coordinator Ballard and Public Works Director/Town Engineer Cotulla were available for questions.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were made.
Clerk's Note: Councilmember Wall left the meeting at 7:32 p.m.
Councilmember Leep moved to authorize the Town Manager to purchase six utility fleet vehicles from Corning Ford, at a cost of $429,565.85 with a 5% contingency for a not-to- exceed the amount of $451,044.14. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Clerk's Note: Mayor Reynoza recessed the meeting at 7:38 p.m.
Mayor Reynoza reconvened the meeting at 7:46 p.m., with all members present, except for Councilmember Wall.
13.3 Solid Waste Management - Competitive Bidding Process for Exclusive Collection Services
Government Operations Manager Owens reported on the item.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed the public comment period. No additional comments were made.
Vice Mayor Potter moved to approve a Professional Services Agreement with R3 Consulting Group, Inc., for solid waste management services for the Town's Competitive Bidding Process. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025
Vice Mayor Potter moved to consider the formation of a Council Ad Hoc Subcommittee on the Town's solid waste management competitive bidding process; and appoint two members of the Town Council to serve on the Subcommittee. Mayor Reynoza seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBER LEEP,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: COUNCILMEMBER SALMON
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Vice Mayor Potter moved to appoint herself and Councilmember Salmon to serve on the Subcommittee. Mayor Reynoza acknowledged the motion. The motion failed by the following roll call vote:
AYES: VICE MAYOR POTTER
NOES: COUNCILMEMBERS LEEP, SALMON, AND
MAYOR REYNOZA
ABSTAIN: NONE
ABSENT: NONE
Councilmember Leep moved to appoint himself and Vice Mayor Potter to serve on the Subcommittee. Mayor Reynoza acknowledged the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Vice Mayor Potter moved to authorize the Town Manager to work with the proposed Council Ad Hoc Subcommittee to determine the best process for community outreach and input. Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
Clerk's Note: Councilmember Leep recused himself from the following item.
13.4 Esposti Supply Well Treatment System Conceptual Design Government Operations Manager Cargay reported on the item. Public Works Director/Town Engineer Cotulla was available for questions.
Mayor Reynoza opened the public comment period.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025
The following members) of the public spoke on the item:
Betsy Mallace
Mayor Reynoza closed the public comment period. No additional comments were made.
Councilmember Salmon moved to approve the Parks and Recreation Commission recommendation for the Esposti Park Well Treatment Facility conceptual design location and provide direction to staff to proceed with design of the treatment facility. Vice Mayor Potter seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBER SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: COUNCILMEMBER LEEP
ABSENT: COUNCILMEMBER WALL
Clerk's Note: Councilmember Leep returned to the meeting.
13.5 Approve Distribution of Fire Mitigation Funds to the Sonoma County Fire District for Apparatus Procurement
Administrative Services Director Walker reported on the item.
Mayor Reynoza opened the public comment period.
Mayor Reynoza closed the public comment period. No comments were made.
Vice Mayor Potter moved to approve a budget amendment for the Fiscal Year 2025-26 budget in the amount of $1,200,000 and distribution of fire mitigation funds to the Sonoma County Fire District (District) for the purchase of a new ladder truck.
Councilmember Salmon seconded the motion. The motion passed by the following roll call vote:
AYES: COUNCILMEMBERS LEEP, SALMON,
VICE MAYOR POTTER AND MAYOR REYNOZA
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEMBER WALL
13.6 Downtown Parking
Economic Development Manager Ricard reported on the item. Windsor Chief of Police Piccinini and Steven Schmidt, Sonoma County Transit were available for questions.
Mayor Reynoza opened the public comment period.
The following members) of the public spoke on the item:
Michael LeComte, Downtown Business Owner and Windsor Chamber Boardmember Betsy Mallace
Mayor Reynoza closed the public comment period. No additional comments were made.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025
Council provided direction to staff regarding downtown parking, including adjustments to the Emily Rose Circle parking lot.
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies Councilmembers reported on recent and upcoming activities, including reports from meetings attended.
14.2 Councilmember Requests for Future Council Agenda Items Councilmember Leep requested exploring shuttle buses to expand in Town transportation.
Councilmember Salmon requested the following items:
• a presentation from Micah's Hugs, a non-profit dedicated to educating youth of the dangers of substance abuse & fentanyl poisoning, bringing awareness to the disease, breaking the stigma that follows it, in addition helping those that are suffering with addiction. Council supported receiving information reading materials.
• a discussion on signalization or roundabout options near the intersection of North of Arata Lane, potential for the continuation of Los Amigos Road near the Quail Acres project.
• an update from the Town Manager on the failing asphalt overlay on Hembree Lane between Wilson Lane and North Hampton Lane.
15. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO
CLOSED SESSION
Mayor Reynoza announced the following Closed Session topic at 9:49 p.m.
15.1 COUNCIL ROLL CALL
Present at roll call were Councilmembers Leep, Salmon, Vice Mayor Potter, and Mayor Reynoza.
Councilmember Wall was absent.
15.2 PUBLIC COMMENT
None.
15.3 CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATOR - 8547 OLD REDWOOD HIGHWAY
Property: 8547 Old Redwood Highway (APN 164-080-040)
Town Negotiator: Jon Davis, Town Manager
Negotiating Party: Michael Tovani
Under Negotiation: A 1,606 Square Foot Detached Single-Family Residence
16. REPORT OUT OF CLOSED SESSION
Mayor Reynoza reported out of Closed Session at 10:22 p.m. and stated no reportable action was taken.
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025
17. ADJOURNMENT
Mayor Reynoza adjourned the meeting at 10:22 p.m.
The next regular meeting of the Town Council is scheduled for August 20, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Sno Camacho Werby, MMC
Town Clerk
Joint Windsor Town Council, Windsor Redevelopment Successor Agency and Windsor Water District Minutes Wednesday, August 6, 2025