Meeting Information
Agenda disponible en español:
Para consultar este orden del día en español, visite este enlace:
https://www.townofwindsor.ca.gov/1504/Council-Meeting-Agendas-in-Spanish.
Town Council Agenda staff reports are available on the Town's website ( www.townofwindsor.ca.gov
). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents that require a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act:
If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at [email protected]
. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.ca.gov/721/Agendas-Minutes-Videos
.
If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Government Code Section 54953.8.3.
Providing Public Comment During the Meeting
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members may also provide written public comment submitted via email to:
[email protected]
, please submit them by 12:00 p.m. on the day of the meeting.
If a Councilmember participates from the meeting in another location that is listed on the agenda, the public may attend and provide comment only at the in-person meeting locations listed. If a Councilmember participates remotely for “just cause” under California Government Code Section 54953.8.3 and no remote location is listed, the public may attend and provide comments on Zoom.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.ca.gov
, or by email upon request. These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. TOWN COUNCIL ROLL CALL
3. UNITY STATEMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 2026 Windsor Day Parade Presentation of The Royal Court-Windsor Kiwanis Club
6.2 Proclamation Proclaiming Monday, August 26, 2026, as Women's Equality Day Proclamation
6.3 Recognizing Sponsors of the Kaboom July 3rd Event
Certificates
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
Announcements
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed
on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the Town Council regular meeting minutes of August 3, 2026, and the special joint Town Council and Planning Commission meeting minutes of August 11, 2026.
1. 08.05.2026 Regular Meeting Minutes
2. 08.11.2026 Special Joint TC PC Meeting Minutes
11.2 Approve Plans and Specifications, and Award a Major Construction Agreement for the Esposti Park Playground Project Approve Plans and Specifications and award a Major Construction Agreement to 101 Builders, Inc. in the amount of $378,800 for the Esposti Park Playground Project and authorize the Town Manager to execute said construction contract and any required construction change orders up to 10% of the original agreement price for a not-to-exceed amount of $416,680, on behalf of the Town.
Agenda Report
1. Playground Rendering
2. Esposti Park Playground Plans and Specifications
3. Major Construction Agreement - 101 Builders Inc.
11.3 Rescind and Award the Town Green Park Playground Pour-in-Place Rubberized Surface Replacement Project Rescind the prior award of the Town Green Park Playground Pour-in-Place Rubberized Surface Replacement Project to S. Whiteford Enterprises, LLC, in the amount of $113,608.33.
Award a Minor Construction Agreement for the Town Green Park Playground Pour-in-Place Rubberized Surface Replacement Project to the next lowest responsible bidder McNabb Construction, Inc., in the amount of $151,000, and authorize the Town Manager to execute said construction contract on behalf of the Town.
Agenda Report
1. Minor Construction Agreement - McNabb Construction, Inc.
11.4 Award and Approve a Professional Services Agreement with Complete Paperless Solutions for Licensed Laserfiche Cloud Software and Implementation Services of a Trusted Electronic Document Management System Award and Approve a Professional Services Agreement with Complete Paperless Solutions for Licensed Laserfiche Cloud Software and Implementation Services of a Trusted Electronic Document Management System in an amount not to exceed $64,895.00 and authorize the Town Manager to execute said agreement on behalf of the Town.
Agenda Report
1. Request for Proposals - EDMS
2. Complete Paperless Solutions RFP Submittal
3. Laserfiche Cloud Standardized License Agreement
11.5 Bigbelly Smart Trash, Recycling, and Organic Waste Receptacles on the Town Green Approve the Terms and Conditions of Sale Agreement with Bigbelly in the amount of $138,666.84 for the purchase of 11 Sense Max and Sense Triple Stations with Partial Wrap, Message Panels and Standard Bins for the Town Green.
Agenda Report
1. Bigbelly Terms and Conditions Sale Agreement
2. Bigbelly Town Green Installation Map
3. Bigbelly Bin Options
4. Town of Windsor Request for Funds Landfill Agreement Jan 2026
5. Windsor Landfill Settlement Funds Request Amended Feb 2026
11.6 Approval of Amendments Supporting Zero Waste Sonoma Household Hazardous Waste Facility Financing Adopt a resolution approving the First Amendment to the Amended and Restated Joint Exercise of Powers Agreement for the Sonoma County Waste Management and approving the First Amendment to the Central Disposal Site and Former Landfills Settlement Agreement; and authorizing execution of these amendments in substantially the attached forms, with minor, non-substantive revisions as may be approved by the Town Attorney.
Agenda Report
1. Resolution
2. First Amendment to Central Disposal Site and Former Landfills Settlement Agreement
3. First Amendment to Amended and Restated Joint Exercise of Powers Agreement for Sonoma County Waste Management Agency
4. Credit Agreement - Sonoma County Waste Management Agency - Informational Only
5. Agenda Report - Zero Waste Sonoma Board Meeting - August 15 2024
11.7 Treasurer’s Quarterly Investment Report
Receive the Treasurer’s Quarterly Investment Report for the quarter ended June 30, 2026.
Agenda Report
1. Q4 FY2025-26 Quarterly Investment Rpt (April 2026-June 2026)
11.8 Ratify Check Register No. 646
Ratify check numbers 106183 through and including 106391 (FY25/26), 107274 through and including 107351 (FY26/27) and 26391 through and including 26467 (payroll).
Agenda Report
12. PUBLIC HEARING
None.
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Airport Village Housing Development Project Water Supply Assessment Adopt a Windsor Water District resolution approving the water supply assessment for the Airport Village Housing Development Project.
Agenda Report
1. Windsor Water District Resolution
Exhibit A
13.1 PowerPoint - Airport Village (Distributed 2026.08.18)
13.2 Keiser Park Update and Community Resilience Center Program Grant Application Adopt a resolution
approving a grant application for the California Strategic Growth Council Community Resilience Center Grant Program for planning a North Sonoma County Resilience Center in Keiser Park and appointing the Town Manager as the Town’s designee for all matters regarding the application and project.
Agenda Report
1. Resolution - Keiser Park CRC Grant
13.2 Correspondence Received (Distributed 2026.08.18)
13.2 PowerPoint- Keiser Park (Distributed 2026.08.18)
13.3 Designation of Voting Delegates at League of California Cities (Cal Cities) Annual Conference and Business Meeting By motion, designate a member of the Town Council as voting delegate, and up to two alternative voting delegates, to the Cal Cities business meeting held at the Annual Conference; and authorize the Town Clerk to submit the designations to Cal Cities.
Agenda Report
1. Cal Cities Voting Delegation Packet
13.3 PowerPoint (Distributed 2026.08.18)
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for September 2, 2026, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on August 14, 2026, before 5pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.