Winters City Council
October 6, 2026

City Council
Albert Vallecillo, Mayor
Bill Biasi, Mayor Pro-Tempore
Councilmembers Richard Casavecchia,
Jesse Loren, and Carol Scianna
Regular City Council Meeting
City Hall, Council Chamber
318 First Street, Winters, CA 95695
Date: October 6, 2026
Time: 6:30 PM
Meeting Information:

Winters City Council meetings are conducted in person at City Hall Council Chambers accessible via the Abbey St side entrance. As a courtesy, and technology permitting, members of the public may continue to participate virtually. However, the City cannot guarantee that the public’s access to teleconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Brown Act, City Council meetings will continue despite technical difficulties for participants using the teleconferencing option.

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1. Roll Call

2. Pledge of Allegiance

3. Approval of Agenda
The Mayor and Council may change the order of the Agenda or request discussion of a Consent Item.

4. Special Presentations

4.1 YoloTD SRTP Financial Scenarios Presentation

4.2 Proclamation Recognizing October As National Breast Cancer Awareness Month & Acknowledging The Local Efforts of Thriving Pink

5. Public Comment (Items not on the agenda)
This time is reserved for members of the public to address the City Council on items that are not on the Agenda and are within the subject matter jurisdiction of the City Council. Comments are limited to 3 minutes. Comments for items on the Open Session agenda will be taken when the item is called in Open Session. City Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the City Council does not respond to public comment at this time.

6. Consent Calendar
All items listed under the Consent Calendar are considered and acted upon by one Motion. Anyone may request an item be removed for separate consideration.

6.1 Minutes of the Regular City Council Meeting for September 15, 2026

6.2 Resolution No. 2026-62 Approving A Resolution of the City Council of the City of Winters approving the City of Winters, on behalf of the Winters Fire Department, to act as sponsor and sub-grantee of the Yolo County Office of Emergency Services for a homeland security grant program on behalf of the yolo county fire chiefs association for $65,799 for a one-year annual subscription to tablet command for incident management and mobile data terminal dispatch for Yolo County fire agencies

6.3 Award of Professional Services Agreement for Water and Sewer Rate Study and Proposition 218 Rate-Setting Services to Robert D. Niehaus, Inc.

6.4 Approval of 1-year extension between the City of Winters and Solano Community College

6.5 Resolution 2026 -65 approving the Certificate of Acceptance for a Fee Simple Interest in Lot V of Final Map No. 4507 Winters Highlands 3 Oaks Park

6.6 A Proposed Reasonable Accommodation Ordinance of the City of Winters

6.7 Approval of a Professional Services Agreement with Madison AI, Inc. for Citywide AI Platform Services

7. Public Hearings

8. Discussion Items

8.1 Olive Grove Inclusionary Housing Agreement

9. City Manager's Report

10. Council Comments-Ideas, Questions, AB1234 Reports
This item is for information only and is not eligible for action at this time.

11. Adjournment
I declare under penalty of perjury that the foregoing agenda for the regular meeting of the Winters City Council was posted on the public bulletin board at City Hall, 318 First Street and posted to the City of Winters website at www.cityofwinters.org. ________________________
Zorina Huestis, Deputy City Clerk

Item: 4.1
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Jeremy Craig, City Manager
From: City Manager
Subject: YoloTD SRTP Financial Scenarios Presentation
RECOMMENDATION:

The City Council receives the presentation.

BACKGROUND:

Yolo Transportation District (YoloTD) is a community-centered transportation agency dedicated to helping people get where they need to be. They operate Yolo County's bus system, currently the BeeLine in Winters, which offers on-demand microtransit.

DISCUSSION:

The YoloTD system is facing fiscal challenges in the near future and is exploring service levels and funding to meet transit needs. The presentation will update the City Council on those efforts and share current usage in Winters, along with the City's future transit plans.

FISCAL IMPACT:

The City contributes to YoloTD through federal transit funding allocated to the City. The City discusses that funding level each year as part of the annual fiscal budget process. For fiscal 2026-27, the City budgets transit expenses at $267,534.

ATTACHMENTS:

1. Yolo TD SRTP Winters CC Presentation

Proposed Service
Changes in Winters and
Financial Outlook

Introduction
2 Page 6 of 119
Meeting Purpose
• Discuss Yolobus service changes and reductions proposed for Winters as part of Short Range Transit Plan (SRTP)
• Share five-year financial outlook and impact to shared funding source (Local Transportation Fund, LTF)
• Present options and financial implications for retaining BeeLine service, if desired
The YoloTD Board of Directors will be asked to approve Short Range Transit Plan in Nov/Dec 2026. 3

What is an SRTP?
• A detailed roadmap for YoloTD’s
operations, investments, and
service improvements within a 5-7
year timeframe
• Subject to periodic updates and
revisions
• Required by Federal Transit
Administration for federal and state
grants

Project Overview and Recap
• Analyzed market demographics, travel demand trends, ridership and current transit service efficiency
• Used community surveys for recommendations to best serve Yolo County • Tabled at Winters Farmer’s Market in October 2025

Transit Planning 101: Ridership-Coverage
Balance
6  FREQUENT
 ALL-DAY
 DENSE
 WALKABLE
 LINEAR
 CLOSE
High-Ridership
Routes

SERVICE FOR NON-RIDERSHIP PURPOSES
 Geographic coverage
 Equity
 Critical community destinations
Coverage
Routes
• Existing Yolobus service is a mix of coverage and high-ridership routes • BeeLine is the ultimate coverage route

Current Service
7 Page 11 of 119
Route 220: Gone but Not Forgotten
8 • Route 220
• Route 220C

Winters BeeLine Ridership
(All Rides, July 24 – Apr 26)
9 Yellow dots indicate two
vehicles available

Winters BeeLine Ridership
(Intra-city vs Inter-city, El Rio Villa)
10 BeeLine riders in El Rio Villa
mostly travel within Winters
area
BeeLine riders who live in the
City mostly travel out of town
(Davis or Vacaville)

Winters BeeLine Trips
11

Public Outreach
12 Page 16 of 119
Public Engagement
13 Phase I: “What would you like to see from transit service in Yolo County?”
• 57% of survey respondents would prefer fixed route over microtransit service
Phase II: “Here are our recommendations, how did we do?” • Strong support for recommended changes
• Hybrid option preferred (maintains one BeeLine vehicle and restores Route 220 in smaller capacity)
Phase III: “If service was reduced, how would that impact you?” • Optimistic about restoring Route 220 but concerned with not also having BeeLine service

Proposed Network and
Service
14 Page 18 of 119
Winters Route 220

Winters Route 220C
Route 220C would travel only between Winters and Davis

100% and 80% Scenarios for Winters
17

YoloTD's Looming
Structural Deficit
18 Page 22 of 119

Remote Work Changed Commute Patterns
o Nationwide studies find that a 10% reduction in onsite workers has resulted in a 27% decline in transit ridership
o California state agencies returning to office more slowly than other sectors
o Lower ridership  Decreasing share of state/federal funds 20 https://sustainability.mit.edu/article/has-remote-work-changedhow-people-travel-us

Transit Ridership in California
Was Declining Before COVID
Key Factors:
o Rising incomes -> Higher rates of car ownership
o High cost of housing -> rise of “supercommutes”
o Competition from private ridehailing services
(Uber, Lyft, Via)
21 https://ucits.org/news/the-future-of-public-transit-in-california/

Rising Labor Costs
o Nationwide, hourly wages for bus drivers have increased

32.3% since 2018
o YoloTD new transit operations contract began Aug 2026 o 20% increase in Year 1
o 3.5 – 5% annual cost escalators going forward
o Wages for bus drivers is the largest cost of that contract

22 End of COVID-Era Subsidies
23 • Federal COVID recovery funds (2020-2024)
• California SB 125 Transit Emergency Funds
(2024-2026)

SRTP Five-Year Outlook:

FY 27/28 – 31/32
24 Page 28 of 119
SRTP Five-Year Outlook: FY 27/28 – 31/32
No Service Reductions 25
5-Year
Deficit:
$27.6 m

SRTP Five-Year Outlook: FY 27/28 – 31/32
20% Service Reduction 26
5-Year
Deficit:
$12.4 m

SRTP Five-Year Outlook: FY 27/28 – 31/32
27 Structural deficit returns
in Years 4 & 5

Addressing YoloTD’s
Structural Deficit
28 Page 32 of 119
Proposed "Blended" Approach:

Reduce Service and Increase Revenue
Reduce service:
• Implement a 20% service reduction in FY 2027-28 and maintain that level of service throughout the five-year outlook.

Increase revenue:
• Near term: Increase YoloTD's share of Local Transportation Funds (LTF) to sustain transit service at this reduced level.
• Long term: Partner with the local jurisdictions to establish a countywide transportation sales tax measure or other local revenue mechanism. 29

Approach: Increase LTF Contributions When Needed 30
Addressing 20% Service Reduction
Funding Needs
FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32
YoloTD LTF % 47% 47% 58% 78% 83%
Locals LTF % 53% 53% 42% 22% 17%
Excess / (Deficit) $ 1,219,000 $ (473,000) $ (2,381,000) Remaining / (Needed) $ - $ 746,000 $ (1,635,000)
Davis $ - $ - $ (462,000) $ (1,409,000) $ (1,651,000)
Woodland $ - $ - $ (417,000) $ (1,271,000) $ (1,489,000) West Sacramento $ - $ - $ (242,000) $ (739,000) $ (866,000) Winters $ - $ - $ (80,000) $ (242,000) $ (283,000)
Yolo County $ - $ - $ (434,000) $ (1,323,000) $ (1,550,000) Total $ - $ - $ (1,635,000) $ (4,984,000) $ (5,839,000) LTF $
LTF %
$ (4,984,000) $ (5,838,000)
No Change No Change

Next Steps
31 • YoloTD Board workshop in October
• YoloTD Board action in Nov/Dec
o Approval of SRTP network redesign and service level
• Service changes will be implemented between July 2027 and January 2028

Thank you!
Lola Torney
[email protected]

A PROCLAMATION OF THE CITY COUNCIL

RECOGNIZING OCTOBER AS NATIONAL BREAST CANCER

AWARENESS MONTH AND ACKNOWLEDGING THE LOCAL EFFORTS

OF THRIVING PINK
WHEREAS, breast cancer is the most commonly diagnosed cancer among American women.

It is estimated that one in eight women will be diagnosed with breast cancer over the course of their lifetime, with over four million women now living in the U.S. with a history of breast cancer; and
WHEREAS, during National Breast Cancer Awareness Month, we renew our commitment to fighting this disease, providing education on risk reduction and early detection, and supporting those affected by breast cancer; and
WHEREAS, Thriving Pink, established in 2016 as a local 501(c)(3) nonprofit organization, has a mission to help local breast cancer survivors thrive with a compassionate network of support and offers all programs and services at no charge to the community; and WHEREAS, Thriving Pink volunteers represent breast cancer survivors, community members, business owners, and health and wellness professionals, who come together to make a difference in the lives of those in our community who are battling this disease; and WHEREAS, Thriving Pink helps the breast cancer community from the time of initial diagnosis and throughout survivorship, providing individual financial grants for immediate and essential needs through Granting Pink & Pink Petals and programs such as Pink Peer mentors for newly diagnosed individuals through Mentoring Pink, supportive services for Spanish speaking patients through our ProspeROSA program, professionally-facilitated Thrivers’ support circles for those at any stage of their journey, renewal retreats for those who have completed treatment, as well as wellness and educational workshops for all; and WHEREAS, Thriving Pink has expanded outreach to underserved communities throughout Yolo County to meet increased needs with the vision that no one will go through breast cancer alone; and
WHEREAS, Thriving Pink is grateful for the caring and compassionate Winters community, whose support helps continue to make a positive impact in the lives of those diagnosed with this challenging disease; and

NOW, THEREFORE, I, Albert Vallecillo, Mayor of Winters on behalf of the City Council of the City of Winters, do hereby proclaim October 2026 as National Breast Cancer Awareness Month and recognize the outstanding support that Thriving Pink provides to local breast cancer Thrivers in our community.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Winters hereby PASSED AND ADOPTED, this 6th Day of October 2026.

Council Member Richard Casavecchia Council Member Jesse Loren

Council Member Carol Scianna Mayor Pro Tem Bill Biassi

Mayor Albert Vallecillo

Minutes of the Regular Council Meeting held September 15, 2026 Mayor Albert Vallecillo called the meeting to order at 6:30 PM

Present: Council Members, Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo.

Absent: None
Staff: City Manager Jeremy Craig, Acting Assistant City Attorney Yana Pavlova, Public Works Manager Eric Lucero, Contract Engineer Alan Mitchell, Police Chief John Miller, Fire Chief Jack Snyder, Deputy City Clerk Zorina Treat.

PLEDGE OF ALLEGIANCE
Guysell Geter led the Pledge of Allegiance.

APPROVAL OF THE AGENDA
Motion by Council Member Casavecchia, seconded by Council Member Loren, to approve the agenda as amended, moving Special Presentation Item 1B (Introduction and Swearing-In of Officers Samuel Zamora and Adamaris Zamudio) ahead of Item 1A and moving Consent Calendar Item B (2026–27 Street Rehabilitation Project) to Discussion. The motion carried by the following vote:

AYES: Council Members Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo
NOES: None
ABSENT: None

SPECIAL PRESENTATIONS

1.A. Visit Yolo Presentation on Program Activities
Guysell Geter, representing Visit Yolo, presented an overview of the organization’s tourism programs and marketing efforts, including the Discover Winters program. The presentation highlighted local destination marketing, tourism activity, and Winters-specific promotional efforts.

1.B. Introduction and swearing in Ofcs. Samuel Zamora and Adamaris Zamudio

Police Chief John Miller introduced Officers Samuel Zamora and Adamaris Zamudio and provided a brief overview of their backgrounds and training. The officers were sworn in and participated in a badge-pinning ceremony with their families.

1.C. Proclamation - Disability Voting Rights Week, September 14-18, 2026 Mayor Albert Vallecillo presented the proclamation recognizing Disability Voting Rights Week.

Kate Laddish accepted the proclamation on behalf of Disability Voting Rights Week.

Motion by Council Member Scianna, seconded by Council Member Casavecchia, to approve the proclamation recognizing Disability Voting Rights Week, September 14–18, 2026. The motion carried with the following vote:

AYES: Council Members Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo
NOES: None
ABSENT: None

1.D. Proclamation - Hispanic Heritage Month, September 15- October 15, 2026 Mayor Albert Vallecillo presented the proclamation recognizing Hispanic Heritage Month. Council Members Loren and Scianna each read portions of the proclamation.

Motion by Mayor Pro Tem Biasi, seconded by Council Member Casavecchia, to approve the proclamation recognizing Hispanic Heritage Month, September 15–October 15, 2026. The motion carried with the following vote:

AYES: Council Members Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo
NOES: None
ABSENT: None
PUBLIC COMMENT (Items not on the agenda)
Tom Chambers provided public comment.

CONSENT CALENDAR

3.A. Minutes of the Regular City Council Meeting Held September 1, 2026

3.B. 2026-27 Street Rehab Project
Public Works Manager Eric Lucero presented the 2026–27 Street Rehabilitation Project. Council discussed ADA curb ramp priorities, accessibility improvements, and potential traffic-calming measures.

Kate Laddish provided public comment
Motion by Council Member Loren, seconded by Council Member Scianna, to approve the plans and specifications for the 2026–27 Street Rehabilitation Project and award the construction contract to McGuire and Hester. The motion carried by the following vote:

AYES: Council Members Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo
NOES: None
ABSENT: None
Council provided direction to staff to further evaluate potential striping, traffic-calming, and accessibility improvements.

3.C. Purchase a new work truck purchase for the Public Works Operations Manager

3.D. Adopt Resolution No. 2026-55 Accepting California Fire Foundation Fire Grant Award in the Amount of $14,000 for the Purchase of Wildland Fire Equipment

3.E. Resolution No. 2026-59 Approving the Subdivision Final Map #5066 for Olive Grove Phase II - 2025 and authorizing the City Clerk to record the Final Map with the County Recorder

3.F. Contract With Ample Electric for Three Oaks Park Restroom Improvements Motion by Council Member Loren, seconded by Scianna, to approve the consent calendar as amended. The motion carried by the following vote:

AYES: Council Members Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo
NOES: None
ABSENT: None

PUBLIC HEARINGS
None

DISCUSSION ITEMS

5.A. Discussion of Bicycle Master Plan Update and Proposed Future Projects Recommendations from the Climate Action Commission

David Springer, of the Climate Action Commission, introduced the Bicycle Master Plan update and proposed future project recommendations. Council discussed bicycle and pedestrian improvements, safe routes to school, signage, connectivity, and future project priorities.

Gar House provided additional information regarding the Bicycle Master Plan Update.

Contract Engineer Alan Mitchell provided clarification regarding the proposed bicycle and pedestrian improvements and project recommendations.

Kate Laddish provided public comment.

Motion by Council Member Loren, seconded by Council Member Scianna, to direct the Climate Action Commission to continue its work on the Bicycle Master Plan update and proposed future project recommendations, including bicycle project priorities, an inventory of bicycle facilities and needed improvements, safe routes to school, and improved signage and designation of mixed-use paths. The motion carried with the following vote:

AYES: Council Members Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo
NOES: None
ABSENT: None

5.B. First Amendment to the Water Well #8 Improvements Reimbursement Agreement with Meritage Homes of California – Chromium-6 Treatment Improvements City Manager Jeremy Craig introduced the First Amendment to the Water Well No. 8 Improvements Reimbursement Agreement with Meritage Homes of California related to chromium-6 treatment improvements. The amendment establishes reimbursement for additional costs directly attributable to the chromium-6 treatment requirements for Well 8.

Motion by Mayor Albert Vallecillo, seconded by Council Member Scianna, to authorize the City Manager to execute the First Amendment to the Water Well No. 8 Improvements Reimbursement Agreement with Meritage Homes of California for reimbursement of the developer’s incremental costs associated with incorporating Chromium-6 treatment improvements into the ongoing construction of Well No. 8. The motion carried with the following vote:

AYES: Council Members Richard Casavecchia, Jesse Loren, Carol Scianna, Mayor Pro Tem Bill Biasi, Mayor Albert Vallecillo

NOES: None
ABSENT: None

CITY MANAGER'S REPORT
City Manager Jeremy Craig provided updates on Police Department recruitment, the completed water and sewer rate study, and ongoing efforts to secure funding for Well No. 8 chromium-6 improvements, including preparation of materials requested by the State Water Board.

COUNCIL COMMENTS-IDEAS, QUESTIONS, AB1234 REPORTS
Council Members provided verbal updates and comments.

ADJOURNMENT
The meeting was adjourned at 9:09 PM in the memory of Joe Tremontano.

Minutes of the REGULAR CITY COUNCIL MEETING Held on September 15, 2026

Item: 6.2
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Jack Snyder, Fire Chief
From: Fire
Subject: Resolution No. 2026-62 Approving A Resolution of the City Council of the City of Winters approving the City of Winters, on behalf of the Winters Fire Department, to act as sponsor and sub-grantee of the Yolo County Office of Emergency Services for a homeland security grant program on behalf of the yolo county fire chiefs association for $65,799 for a one-year annual subscription to tablet command for incident management and mobile data terminal dispatch for Yolo County fire agencies
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2026-62, approving the City of Winters, on behalf of the Winters Fire Department, to act as Sponsor agency and subgrantee of the Yolo County Office of Emergency Services (Yolo OES) for a Homeland Security Grant Program (HSGP) grant on behalf of the Yolo County Fire Chiefs Association (YCFCA), in the amount of $65,799, for a one-year annual subscription to Tablet Command for incident management and dispatch mobile data terminals for Yolo County fire agencies; and authorizing the Fire Chief, or his designee, to execute the grant application, subgrantee agreement, and related documents on behalf of the City.

BACKGROUND:

The Winters Fire Department (WFD) is a combination department, roughly three-quarters volunteer, serving the City of Winters and the Winters Fire Protection District within Yolo County. WFD operates as an active member of the Yolo County Fire Chiefs Association (YCFCA), which coordinates mutual aid, interoperability, and regional response planning among the county's fire service agencies.

The Homeland Security Grant Program (HSGP) is a federal grant program administered in California by the California Governor's Office of Emergency Services (Cal OES) and

distributed at the local level through Yolo OES as the Yolo Operational Area grant administrator. HSGP funds support projects that improve regional homeland security capability, including interoperable communications and incident management systems.

YCFCA has identified Tablet Command, a cloud-based incident management and mobile data terminal (MDT) platform, as a tool to improve real-time incident tracking, unit and personnel accountability, and dispatch coordination across Yolo County fire agencies.

Because HSGP funds are awarded through a single subgrantee agreement, YCFCA member agencies require one agency to serve as the Sponsor and subgrantee of record with Yolo OES. WFD has been asked to serve in that capacity on behalf of YCFCA for this grant cycle.

DISCUSSION:

Acting as Sponsor and subgrantee would authorize the City to apply for, receive, and administer $65,799 in HSGP funds on behalf of YCFCA to cover a one-year annual subscription to Tablet Command for participating Yolo County fire agencies. The subscription would provide those agencies with a shared incident management and mobile data terminal platform, improving situational awareness and coordination during mutual aid responses and countywide incidents, including wildland-urban interface (WUI) events.

As Sponsor and subgrantee, the City's role would be primarily administrative: executing the grant application and subgrantee agreement, receiving and disbursing grant funds for the Tablet Command subscription, and complying with HSGP reporting and administrative requirements. Substantive use and coordination of the Tablet Command platform would continue to be managed collectively through YCFCA and its member agencies.

Key considerations for the City Council:
• The City would hold grant administration responsibility and reporting obligations to Yolo OES, consistent with standard subgrantee requirements. • The $65,799 grant amount is intended to fund the full one-year Tablet Command subscription cost for participating Yolo County fire agencies; staff has not identified a City match obligation associated with this request.
• Participation supports regional interoperability and mutual aid coordination, consistent with WFD's role in the Yolo County fire service and its WUI response responsibilities.
• Adoption of the Resolution authorizes the Fire Chief, or designee, to execute the grant application and subgrantee agreement, and to accept and administer the funds if awarded, without further Council action for this grant cycle.

FISCAL IMPACT:

If awarded, the City would receive and administer $65,799 in HSGP pass-through funds via Yolo OES, to be expended on the Tablet Command subscription for Yolo County fire

agencies. Grant funds would be received and expended through a dedicated grant account; no General Fund match is proposed as part of this action. Any City staff time associated with grant administration and reporting would be absorbed within WFD's existing operating budget.

ATTACHMENTS:

None

RESOLUTION NO.

A resolution of the City Council of the City of Winters Approving/Amending Resolution No. 2026-62 Approving A Resolution of the City Council of the City of Winters approving the City of Winters, on behalf of the Winters Fire Department, to act as sponsor and sub-grantee of the Yolo County Office of Emergency Services for a homeland security grant program on behalf of the yolo county fire chiefs association for $65,799 for a one-year annual subscription to tablet command for incident management and mobile data terminal dispatch for Yolo County fire agencies
WHEREAS, the City of Winters (“City”) operates the Winters Fire Department (“WFD”) as a combined department serving the City of Winters and the Winters Fire Protection District within Yolo County, California; and
WHEREAS, the Yolo County Fire Chiefs Association (“YCFCA”) is comprised of the fire service agencies operating within Yolo County, including WFD, and coordinates mutual aid, interoperability, and regional emergency response capability among its member agencies; and
WHEREAS, the Homeland Security Grant Program (“HSGP”) is a federal grant program administered in California through the California Governor’s Office of Emergency Services and distributed at the local level through the Yolo County Office of Emergency Services (“Yolo OES”) as the Yolo Operational Area grant administrator; and WHEREAS, Yolo OES has made HSGP funding available to Yolo County fire agencies, through YCFCA, for the purpose of improving countywide incident management, situational awareness, and emergency dispatch coordination; and WHEREAS, YCFCA has identified Tablet Command, a cloud-based incident management and mobile data terminal application, as a tool to enhance real-time incident tracking, resource accountability, and dispatch coordination among fire agencies throughout Yolo County; and
WHEREAS, a single member agency must act as the Sponsor and subgrantee of record with Yolo OES in order for YCFCA member agencies to receive and utilize HSGP grant funds for this purpose, and the City, on behalf of WFD, is willing to serve in that capacity for the benefit of YCFCA and its member agencies; and WHEREAS, the total amount of HSGP grant funding requested and to be administered under this application is $65,799, to fund a one-year annual subscription to Tablet Command for incident management and dispatch mobile data terminals for Yolo County fire agencies; and
WHEREAS, the City Council finds it is in the best interest of the City, WFD, and the regional fire service to authorize the City’s participation as Sponsor and subgrantee for this HSGP grant application and any resulting grant award and subgrantee agreement.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Winters as follows:

1. The City Council authorizes the City of Winters, on behalf of the Winters Fire Department, to act as Sponsor agency and subgrantee of the Yolo County Office of Emergency Services (Yolo OES) for a Homeland Security Grant Program (HSGP) grant

on behalf of the Yolo County Fire Chiefs Association (YCFCA), in the amount of $65,799, for a one-year annual subscription to Tablet Command for incident management and dispatch mobile data terminals for Yolo County fire agencies.

2. The City Council authorizes the Fire Chief, or his designee, to execute the grant application, subgrantee agreement, and related documents on behalf of the City.

PASSED AND ADOPTED by the City Council of the City of Winters, California, at a regular meeting thereof held on the 6th day of October 2026, by the following vote:

AYES: _______________________________________________
NOES: _______________________________________________
ABSENT: _______________________________________________ ABSTAIN: _______________________________________________ DULY AND REGULARLY ADOPTED this Tuesday, October 6, 2026 by the following vote:

CITY OF WINTERS
______________________________
Albert Vallecillo, Mayor
ATTEST:
______________________________
Jeremy Craig, City Clerk

Item: 6.3
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Jeremy Craig, City Manager
From: City Manager
Subject: Award of Professional Services Agreement for Water and Sewer Rate Study and Proposition 218 Rate-Setting Services to Robert D. Niehaus, Inc.

RECOMMENDATION:

Staff recommends that the City Council:

1. Award the Water and Sewer Rate Study and Proposition 218 Rate-Setting Services contract to Robert D. Niehaus, Inc. (RDN), the highest-scoring proposer (91 of 100 points); and

2. Authorize the City Manager to execute a professional services agreement with RDN, in a form approved by the City Attorney, for a firm-fixed price not to exceed $38,780, including the contingent Proposition 218 process support task, to be released only if the Study concludes a rate adjustment is warranted.

BACKGROUND:

The City of Winters, a general law city of approximately 8,000 residents in Yolo County, operates its own water and sewer utilities as enterprise funds. The City last completed a comprehensive water and sewer rate study in 2013. Since then, the utility funds have faced escalating operating costs, aging infrastructure needs, and debt service and reserve policy considerations.

DISCUSSION:

The City issued the RFP on July 17, 2026. The City accepted written questions through August 7, 2026, and responded on August 12, 2026. Proposals were due electronically on August 21, 2026, at 4:00 p.m. Six proposals were received, from Robert D. Niehaus, Inc. (RDN); LT Municipal Consultants (LTMC); Raftelis; Bartle Wells Associates (BWA); Willdan Financial Services (WFS); and Hansford Economic Consulting (HEC). The RFP reserved the City’s right to interview shortlisted firms, to negotiate with any proposer, and to award the contract in the manner determined to be in the best interest of the City.

Jeremy Craig (City Manager), Eric Lucero (Public Works Director of Operations and

Maintenance), and Kristine DeGuerre (Environmental Services Manager) reviewed each proposal.

Table 1. Procurement Timeline
Date Milestone
July 17, 2026 RFP issued
August 7, 2026 Deadline for written questions
August 12, 2026 City responses to questions
August 21, 2026 Proposals due (4:00 p.m.); six proposals received October 6, 2026 City Council consideration of award
The RFP established six weighted evaluation criteria totaling 100 percent. For scoring, each percentage weight was converted to an equivalent number of points out of 100.

Table 2. Evaluation Criteria and Weights (RFP Section V) Evaluation Criterion RFP Weight Points
Firm and staff qualifications and experience with comparable California water/sewer rate studies
25% 25
Demonstrated experience successfully completing Proposition 218 processes, including managing public engagement and protest proceedings
20% 20
Quality, clarity, and responsiveness of the proposed methodology and work plan
20% 20
Proposed project schedule and ability to meet City timelines 10% 10 Fee reasonableness and value 20% 20
Quality and clarity of references 5% 5
Total 100% 100
Table 3. Total Points and Proposed Fees
Rank Firm Total
Points
Proposed Fee Fee Basis and Notes
1 Robert D. Niehaus, Inc.
(RDN)
91 $38,780 Firm-fixed price; includes Task 5 ($6,880)
and $2,000 expenses
2 (tie) LT Municipal Consultants
(LTMC)
87 $46,560 Not-to-exceed; includes contingent Task 5
2 (tie) Raftelis 87 $89,943 Includes Task 5 ($19,050) and $1,508 expenses
4 (tie) Bartle Wells Associates
(BWA)
84 $59,575 Includes contingent Task 5 ($14,100);
base fee $45,475
4 (tie) Willdan Financial Services
(WFS)
84 $49,790 Fixed labor fee; excludes Prop 218 mailing
costs (cost + 15%) and $1,850 per
additional in-person meeting
6 Hansford Economic
Consulting (HEC)
83 $45,615 Not-to-exceed; excludes optional Task A-4
($2,450) and Prop 218 printing/mailing
costs

Fees are as stated in each firm’s proposal. Proposal fee structures differ, so notes identify items included in or excluded from each total.

RDN earned the highest total score of the six proposals, four points above the next-highest firms, while offering the lowest fee. Staff’s recommendation rests on the following:
• Directly comparable experience. RDN’s Project Manager has managed more than 50 California rate and fee studies, and the firm has worked with more than 40 California utilities serving fewer than 5,000 connections. Dr. Robert Niehaus (more than 45 years of experience) leads the team, with Anthony Elowsky as Project Manager and Ichiko Kido as QA/QC consultant. • Responsiveness to the City’s central issue. RDN’s work plan builds Cr6 financing alternatives (State grant assistance, low-interest SRF financing, revenue debt, reserves, and pay-as-you-go) directly into the multi-year financial plan, and it addresses current California case law on tiered rates to strengthen Proposition 218 defensibility.
• Value. At $38,780, RDN’s fee is $6,835 below the next-lowest fee, about 20 percent below the median proposal ($48,175), and $51,163 below the highest proposal, while including the Proposition 218 support task. The fee is firm-fixed, and RDN has taken no exception to the City’s insurance requirements or standard forms.
• Schedule aligned with City needs. RDN’s schedule supports a Proposition 218 hearing in June 2027 and rate implementation by July 1, 2027, ahead of the October 2027 Cr6 compliance deadline, and it commits to adjusting the schedule if Cr6 financing assumptions change.

Staff also considered that RDN’s named project team is leaner than the largest firm’s. The professional services agreement will identify the named key personnel and the deliverables for each task so that the firm-fixed price and scope are clearly defined FISCAL IMPACT:

The proposed agreement is a firm-fixed price of $38,780, consisting of $36,780 in professional fees and $2,000 in expenses. Of that amount, Task 5 (Proposition 218 process support, $6,880) is contingent and will be authorized only if the Study concludes that a rate adjustment is warranted. RDN’s hourly rates are held through Fiscal Year 2027-2028, and its proposal is valid for 90 days. The budget for the study will be split equally between the water and sewer operating funds.

ATTACHMENTS:

1. Attachment 1 - RDN Proposal for City of Winters Water Sewer Rate Study

RESOLUTION NO. 2026-63
A resolution of the City Council of the City of Winters Approving/Amending Award of Professional Services Agreement for Water and Sewer Rate Study and Proposition 218 Rate-Setting Services to Robert D.

Niehaus, Inc.

WHEREAS, the City is in need of a current fee study for its Water and Sewer Funds; and
WHEREAS, the City has conducted a request for proposals and Robert D Niehaus, Inc. (RDN) was the most responsive proposal; and
WHEREAS, the City's Water and Sewer funds will fund the costs of the Fee Study, including a Proposition 218 process should rate increases be necessary.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Winters as follows:

1. Awards the Water and Sewer Rate Study and Proposition 218 Rate-Setting Services contract to Robert D. Niehaus, Inc. (RDN), the most responsive proposer; and

2. Authorize the City Manager to execute a professional services agreement with RDN, in a form approved by the City Attorney, for a firm-fixed price not to exceed $38,780, including the contingent Proposition 218 process support task, to be released only if the Study concludes a rate adjustment is warranted.

DULY AND REGULARLY ADOPTED this Tuesday, October 6, 2026 by the following vote:

CITY OF WINTERS
______________________________
Albert Vallecillo, Mayor
ATTEST:
______________________________
Jeremy Craig, City Clerk

i
Robert D. Niehaus, Inc.

City of Winters
Proposal for
Water and Sewer Rate Study and Proposition 218 RateSetting Services August 21, 2026
Submitted By:

Robert D. Niehaus, Inc.
140 East Carrillo Street
Santa Barbara, CA 93101
Authorized Representative: Jack Lyon
Title: Director of Business Development
Email: [email protected]
Phone: 805.618.1356
Submitted To:

City of Winters
318 1st Street
Winters, CA 95694
Attn: Jeremy Craig
Title: City Manager
Email: [email protected]
Phone: 530.795.4910

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iii

TABLE OF CONTENTS
Table of Contents..........................................................................................................................................iii Cover Letter...................................................................................................................................................v Executive Summary........................................................................................................................................6 Firm Qualifications and Experience.................................................................................................................7 Related Experience.................................................................................................................................................8 Project Team and Key Personnel ....................................................................................................................9 References...................................................................................................................................................12 Scope of Work and Methodology .................................................................................................................14 Task 1. Project Initiation and Data Collection ..................................................................................................14 Task 2. Financial Plan/Revenue Requirements Analysis...................................................................................14 Task 3. Cost of Service Analysis........................................................................................................................16 Task 4. Rate Design ..........................................................................................................................................16 Task 5. Proposition 218 Process Support (Contingent Task) ............................................................................17 Task 6. Deliverables and Reporting ..................................................................................................................18 Project Schedule ..........................................................................................................................................19 Fee Proposal................................................................................................................................................20 Insurance and Standard Forms.....................................................................................................................21

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v

COVER LETTER
August 21, 2026
Jeremy Craig Jack Lyon, Director of Business Development City Manager (805) 618-1356 | [email protected]
City of Winters Robert D. Niehaus, Inc.
318 1st Street 140 E Carrillo Street
Winters, CA 95694 Santa Barbara, CA 93101
Subject: Proposal for Water and Sewer Rate Study and Proposition 218 Rate-Setting Services Dear Mr. Craig and the City of Winters,
Robert D. Niehaus, Inc. (RDN) is pleased to submit this proposal to the City of Winters (City) to conduct Water and Sewer Rate Study and Proposition 218 Rate Setting Services (Study). We understand the City is seeking an experienced team with a strong track record developing cost of service studies and rate recommendations in California that comply with Proposition 218. RDN is highly motivated and qualified to assist the City in this effort.

RDN is an employee-owned economic and financial consultancy with 24 California-based consultants specializing in rate- and fee-setting services for California utilities. Founded in 1983, RDN has 43 years of experience and has completed more than 1,000 successful projects. Through this experience, our team has developed a deep understanding of the economic, financial, political, and regulatory challenges involved in designing and adopting utility rates in California.

Our team is particularly adept and experienced working with utilities with under 5,000 connections.

RDN has worked with over 40 utilities across California with fewer than 5,000 connections and is a preferred partner of the California Rural Water Association (CRWA). We take the lead in collecting, organizing, and synthesizing data to minimize the burden on City staff.

Dr. Robert Niehaus will serve as Project Director and brings more than 45 years of experience. He will provide overall accountability for the Study and ensure the project is completed on time, within budget, and to the City’s satisfaction. Anthony Elowsky will serve as Project Manager with 10 years of consulting experience and more than 50 rate studies managed. Ichiko Kido will serve as QA/QC Consultant and brings more than 20 years of experience in utility financial analysis. In addition, RDN will draw upon a bench of 20 highly skilled California-based consultants to support analysis and deliverable preparation as needed.

Please coordinate with Jack Lyon if you would like to discuss our proposal, which is valid for a 90-day period. We appreciate the opportunity to be considered for this important project and look forward to partnering with the City.

Respectfully submitted,
Robert D. Niehaus, Ph.D. Jack Lyon
Managing Director, Principal Economist Director of Business Development

6 EXECUTIVE SUMMARY
Study Approach – We understand the primary objectives of the Study are to:

1. Develop a sustainable financial plan for the City that sufficiently funds operations and maintenance, capital needs, depreciation, debt, and reserves. Review alternative financing scenarios for the City's Chromium 6 (Cr6) compliance program, including combinations of State Water Board grant assistance, low-interest SRF financing, revenue debt, available reserves, and pay-as-you-go funding.

2. Determine the cost to provide services to various classes of customers and allocate costs equitably and in compliance with Proposition 218 and 26, industry standards such as AWWA M1 and WEF M27, and California case law.

3. Recommend updated rate structures that account for projected demands and available supply, recover the cost of service, achieve City improvement objectives, and comply with legal requirements.

4. Transparently communicate the costs and value of service the City provides to the public and City/City leadership through key project deliverables, Proposition 218 Notice, and Public Hearing.

Task Summary – Major tasks include:

Project Initiation and Data Collection: Our Project Management Plan will guide project administration.

We will request City data prior to project kickoff to support an informed kickoff meeting.

Financial Plan/Revenue Requirements Analysis: Review City data to develop long-term financial plans (10 year), carefully considering operations and maintenance, capital needs, debt, and reserves. Consider impacts of needed repairs and maintenance and increased Cr6 contaminant level costs.

Cost of Service Analysis: Follow the American Water Works Association (AWWA) Manual M1, Water Environment Foundation (WEF) M27, and Proposition 218 and 26 to allocate costs equitably, and carefully consider recent California Proposition 218 case law.

Rate Design: Offer two rate options and fees for each utility for City leadership to evaluate, highlighting the pros and cons of each option relative to City policy objectives, ensuring sufficient revenues.

Proposition 218 Process Support: Develop a Proposition 218 Notice and support the Proposition 218 Hearing. Attend proposed meetings and develop presentations.

Deliverables and Reporting: Draft comprehensive, detailed reports clearly demonstrating the nexus between City costs and proposed rates. Excel models built for financial planning and executive review.

Key RDN Qualifications –
• 100+ Years of project team experience
• 43 years consulting for utility systems
• Zero Proposition 218 Hearings successfully protested or legally challenged Project Manager Qualifications –
• 50+ California water and wastewater rate studies managed • 40+ California rate studies with fewer than 5,000 connections • 20+ Northern California agencies supported

7 FIRM QUALIFICATIONS AND EXPERIENCE
RDN is an employee-owned economic and financial
consulting firm with 24 consultants, headquartered in
Santa Barbara, delivering solutions to California
utilities and Federal agencies since 1983. Our utility
rate practice group specializes in financial planning,
cost-of-service analysis, and rate and connection fee
design for California Water and Sewer utilities.

Our team has a deep understanding of the economic, financial, political, and regulatory challenges for adopting rate and fee studies in California under Propositions 218 and 26. We are adept at facilitating policy discussions to understand project goals and objectives and presenting at public meetings with elected officials and customers throughout the rate-setting process. This includes rate workshops, customer outreach, and Proposition 218 hearings. We also excel at distilling complex technical concepts and data into easy-to-understand presentations, reports, and models. We think big picture while paying close attention to details. Finally, we are an outcome-based team: your utility rate success is our success.

RDN BY THE NUMBERS
➢ $8M Annual Revenue | 24 Consultants
➢ 1,000+ Projects Accomplished Worldwide
➢ 100+ Years of Project Team Experience
➢ 50 States Served | 16 Countries Served
➢ 43 Years Consulting for Utility Systems
➢

8 RELATED EXPERIENCE
Presented below is a partial list of water, recycled water, and wastewater financial planning, cost of service rate studies, or capacity fee studies that our proposed project manager, Anthony Elowsky, recently served in the role of Project Manager or Lead Analyst for RDN.
# Agency Project
1 City of Alhambra Water Rate Study
2 City of California City Water and Wastewater Rate Study; Capacity Fee Study 3 City of Corona Water Budget, Recycled Water, Wastewater, Electric Rate Study 4 City of Greenfield Water and Wastewater Rate Study
5 City of Huntington Beach Wastewater Rate Study
6 City of Loyalton Wastewater Rate Study
7 City of Lynwood Water and Wastewater Rate Study
8 City of San Fernando Water and Wastewater Rate Study
9 City of Santa Ana Water, Recycled, and Wastewater Rate Study 10 Costa Mesa Sanitary District Wastewater Rate Study
11 Greenfield CWD Water Rate Study
12 Hi-Desert MWC Water Rate Study
13 Hilton Creek CSD Wastewater Rate Study
14 Juniper Riviera CWD Water Rate Study
15 Jurupa CSD Water and Wastewater Rate Study
16 Lake Arrowhead CSD Water and Wastewater Rate Study
17 Lone Pine CSD Wastewater Rate Study
18 Lost Hills Utility District Wastewater Rate Study
19 Mammoth Community Water District Water and Wastewater Rate Study 20 Meiners Oaks Water District Water Rate Study
21 Mid Peninsula Water District Water Capacity Fee Study 22 Montecito Sanitary District Wastewater Rate and Fee Study 23 Moulton Niguel Water District Water, Wastewater, Recycled Water Cost of Service Peer Review 24 Napa County (LBRID/NBRID) Water and Wastewater Rate Studies 25 Orosi Public Utility District Wastewater Rate Study
26 Palmdale Water District Water Budget Rate Study
27 Patterson Tract CSD Water Rate Study
28 Quartz Hill Water District Water Rate Study
29 Rand CWD Water Rate Study
30 Redway CSD Water and Wastewater Rate Study
31 Rosamond CSD Water and Wastewater Rate Study
32 Santa Clarita Valley Water Agency Ratepayer's Advocate for Water, Recycled Water, Wholesale Rate Study 33 Serrano Water District Water Budget Rate Feasibility Study 34 Sheep Creek WC Water Rate Study
35 South Coast Water District Water, Recycled, and Wastewater Rate Study; Water Budget Feasibility Study 36 Thunderbird CWD Water Rate Study
37 Ventura River Water District Water Budget Rate Study 38 Victor Valley Wastewater Reclamation Authority Wastewater Financial Plan 39 West Valley CWD Water Rate Study
40 West Valley Water District Development Impact Fee Study Page 60 of 119 9 PROJECT TEAM AND KEY PERSONNEL
We propose a project team of four as presented below. Project Manager Anthony Elowsky will serve as the Primary Point of Contact (POC). Our deep bench of 20 California consultants will be leveraged as needed. Requested project team qualifications and information are highlighted below. We propose no subconsultants.

Robert Niehaus
Project Director
Anthony Elowsky
Project Manager
Ichiko Kido
QA/QC Consultant
Zachary Van Dinther
Consultant
Name: Robert Niehaus
Position: Project Director - Robert has more than 45 years of consulting experience, 43 with RDN, and has served as Project Director for more than 100 cost of service rate and capacity fee studies in California, and more than 1,000 economic and financial projects across all 50 states and 16 countries.

Education: Robert holds a Ph.D. in Economics from the University of Maryland.

Summary of Experience: Robert has served as Project Director on the following projects:

City of Alhambra, Water Rate Study
Costa Mesa Sanitary District, Wastewater Rate Study
Rosamond Community Services District, Water and Wastewater Rate Studies Napa County, Water and Wastewater Rate Studies
Lake Arrowhead Community Services District, Water & Wastewater Rate Study California City, Water and & Sewer Impact Fee Study
Mid-Peninsula Water District, Capacity Fee Study
West Valley Water District, Development Impact Fee Study Quartz Hill Water District, Water Rate Study
California City, Water, Sewer, and Recycled Water Rate Study Palmdale Water District, Water Rate Study
Santa Clarita Valley Water District, Water Rate Study
California Rural Water Association, Water & Sewer Rate Studies Ventura River Water District, Cost of Service and Rate Setting Study Moulton Niguel Water District, Cost of Service Peer Review Carpinteria Valley Water, District Cost of Service and Rate Setting Study Manatt, Phelps, & Phillips, LLC, Rate Comparison Study
National Resources Defense Board, LADWP Data Collection & Water Rate Analysis West Basin Municipal Water District, Landscape Irrigation Efficiency Program

10 Las Virgenes Municipal Water District, Water Budget Model Fremont Valley Preservation Project, Water Rate and Revenue Analysis Study Golden State Water Company, Comparative Water Rate Analysis Goleta Sanitary District/Goleta West Sanitary District, Economic Analysis of Development Projections Santa Barbara County, Economics of Groundwater Management City of Santa Barbara, Desalination Plant Environmental Impact Report United States Army Corps of Engineers, Flood Protection and Recreation Study City of Santa Barbara, Long-Term Water Sales and Revenue Requirements Forecast Analysis Santa Ynez River Basin, Planning and Cachuma Project Water Allocation Analyses Name: Anthony Elowsky
Position: Project Manager - Anthony has 10 years of consulting experience, eight with RDN, managing over 50 California water, recycled water, and wastewater rate and fee studies. His expertise lies in water and wastewater financial planning, cost of service analysis, and rate and fee design. Anthony is well-versed in Proposition 218 requirements.

Education: Anthony received his M.A. from California State University, Fullerton.

Summary of Experience: Anthony has served as Project Manager on the following projects:

Meiners Oaks Water District, Water Rate Study
City of San Fernando, Water and Sewer Rate Study
City of Santa Ana, Water and Sewer Financial Plans and Utility Rate Study Costa Mesa Sanitary District, Sewer Fee Study
High Valleys Water District, Water Rate Study
City of Alhambra, Water Rate Study
Montecito Sanitary District, Wastewater Rate Study
Rosamond CSD, Water and Wastewater Rate Study
Ventura River Water District, Water Rate Financial Plan and Rate Study Loleta Community Services District, Sewer Rate Study
Lone Pine Community Services District, Sewer Rate Study Palmdale Water District, Water Rate Study
Napa County – LBRID/NBRID, Water and Sewer Rate Studies Quartz Hill Water District, Water Rate Study
Redway Community Services District, Water and Sewer Rate Studies West Valley Water District, Development Impact Fee Study Mid-Peninsula Water District, Capacity Fee Study
City of California City, Water and Sewer Rate and Capacity Fee Studies Timber Cove County Water District, Water Rate Study
Riebli Mutual Water Company, Water Rate Study
Palm Ranch Irrigation District, Water Rate Study
City of Greenfield, Water and Sewer Rate Studies
Chester Public Utilities District, Water and Sewer Rate Studies Mammoth CWD, Water and Sewer Rate and Fee Studies
SCV Water, Water and Wholesale Water Rate and Fee Studies Mendocino District Community Services District, Sewer Rate Study City of Huntington Beach, Sewer Rate Study

11 Lake County Sanitation District, Sewer Rate Study
San Simeon Community Services District, Sewer Rate Study City of Loyalton, Sewer Rate Study
Name: Ichiko Kido
Position: QA/QC Consultant - Ichiko has more than 25 years of public-sector consulting experience, 21 with RDN, and specializes in financial planning and rate design for California utilities. Ichiko is passionate about finetuning customized Excel financial models to best meet each client's needs. She has reviewed water and wastewater rates and financial plans for more than 200 utilities in California.

Education: Ichiko received her MBA from the Martin V. Smith School of Business & Economics, California State University, Channel Islands.

Summary of Experience: Ichiko has served as QA/QC Consultant on the following projects:

Meiners Oaks Water District, Water Rate Study
City of San Fernando, Water and Sewer Rate Study
City of Santa Ana, Water and Sewer Financial Plans and Utility Rate Study Costa Mesa Sanitary District, Sewer Fee Study
High Valleys Water District, Water Rate Study
City of Alhambra, Water Rate Study
Montecito Sanitary District, Wastewater Rate Study
Rosamond CSD, Water and Wastewater Rate Study
Ventura River Water District, Water Rate Financial Plan and Rate Study Loleta Community Services District, Sewer Rate Study
Lone Pine Community Services District, Sewer Rate Study Palmdale Water District, Water Rate Study
Napa County – LBRID/NBRID, Water and Sewer Rate Studies Quartz Hill Water District, Water Rate Study
Redway Community Services District, Water and Sewer Rate Studies West Valley Water District, Development Impact Fee Study Mid-Peninsula Water District, Capacity Fee Study
City of California City, Water and Sewer Rate and Capacity Fee Studies Timber Cove County Water District, Water Rate Study
Riebli Mutual Water Company, Water Rate Study
Palm Ranch Irrigation District, Water Rate Study
City of Greenfield, Water and Sewer Rate Studies
Chester Public Utilities District, Water and Sewer Rate Studies Mammoth CWD, Water and Sewer Rate and Fee Studies
SCV Water, Water and Wholesale Water Rate and Fee Studies Mendocino District Community Services District, Sewer Rate Study City of Huntington Beach, Sewer Rate Study
Lake County Sanitation District, Sewer Rate Study

12 REFERENCES
More than 90 percent of RDN’s work comes from repeat clients, reflecting the long-term relationships we have developed over four decades. We invite you to contact our references to verify our quality of service on similar engagements.

City of Greenfield
Water and Sewer Rate Study (May 2022 – July 2023)
Sewer Rate and Fee Study (June 2025 – December 2025)
The City of Greenfield retained RDN to conduct water and sewer rate studies in 2022. The City’s principal objective was to stabilize finances for each utility system with healthy reserves while maintaining affordable rates. RDN stabilized the financial plan and cash reserve policy by evaluating operating and capital expenses, debt service, and reserve requirements to mitigate financial risk. RDN supported the Proposition 218 hearing in June 2023 with successful rate adoption.

Since July 2023, the City’s original sewer financial plan changed significantly due to planned State grant funding becoming unavailable to complete a large Sewer treatment plant. The City retained RDN to evaluate a series of potential private and public debt options in addition to or instead of grant funding.

In October 2025, the City Council moved to adopt the rate study recommendations and move forward with the Proposition 218 Hearing in December 2025 where rates were adopted. The proposed financial plan ensures funding for the $111 million treatment project regardless of whether State funding is secured, while minimizing customer rate impacts by introducing a variable rate structure.

Mammoth Community Water District
Water, Wastewater, and Recycled Water Connection Fee Study (August 2024 – January 2025)
Water, Wastewater, and Recycled Water Rate Study (March 2025 – March 2026)
Mammoth Community Water District retained RDN to develop water, recycled water (new), and wastewater connection fees and rates. We reviewed the District’s current methodology and fees and determined that the District should introduce a comprehensive change to their rate and fee structures to improve customer equity by making the basis directly related to the total plumbing fixtures allowed in each permit, rather than hypothetical meter capacities. The Studies were on schedule and under budget with successful fee implementation in January 2025 and rate implementation in March 2026.

Jeffrey Beatty
Finance Manager
760-934-2596
[email protected]
Mammoth Lakes, CA 93546
Paul Wood
City Manager
831-674-5591
[email protected]
559 El Camino Real
Greenfield, CA 93927

13 Rural North Vacaville Water District
Water Rate Study (October 2025 – March 2026)
North Vacaville Water District (RNVWD) retained RDN to a conduct water rate study. RNVWD’s principal objective was to stabilize finances for their system with healthy reserves while maintaining affordable rates. RDN stabilized the financial plan and cash reserve policy by evaluating operating and capital expenses, debt service, and reserve requirements to mitigate financial risk. RDN supported the Proposition 218 hearing in March 2026 with successful rate adoption on April 1, 2026.

The study proposed a series of rate increases which were designed to contribute to the District’s reserves, fund capital improvement projects, and keep up with operating inflation. Specifically, the proposed rates will allow the District to maintain a Reserve Fund: The District was $500,000 below the adopted reserve policy target of $1.0 million. The proposed plan will contribute an additional $600,000 to reserves above the current rates, offsetting cost increases, and reaching the proposed fund balance by FY 2030-31, instead of an overall decrease in reserve balances. The proposed plan will also maintain positive cash flow even considering that the District’s operating expenses are projected to increase an average of 4.8 percent per year. The proposed rate adjustments will maintain a positive cash flow, meaning that revenues will fund operating expenses as well as maintain debt service coverage ratios.

Patrick Sweeney
General Manager
707-450-9365
[email protected]
PO Box 5097
Vacaville, CA 95696

14 SCOPE OF WORK AND METHODOLOGY
Task 1. Project Initiation and Data Collection
Data Collection & Review
Our data request will include audits, budgets, general plans, capital improvement plans, customer billing records, debt service schedule, reserve policies, among other information. For data validation and quality assurance, RDN may request additional data throughout the study to reconcile any inconsistencies.

Kickoff Meeting
We propose a remote kickoff meeting to discuss project objectives, approach, work plan, schedule, and priorities. During this meeting, City staff will provide insights into the key policy objectives that are most important to the City. RDN and City staff will also review the available data and identify any additional data requirements.

Project Management
RDN incorporates best practices from the Project Management Institute’s Project Management Body of Knowledge to establish processes that guide management procedures. We take pride in high-quality work that is on schedule, within budget, and error-free. Our project manager, Anthony Elowsky, will prepare a Project Initiation and Management Plan (PIMP) to define project goals, scope, deliverables, budget, schedule, and administrative procedures.

Bi-Weekly Progress Meetings
Our project team will meet with City staff biweekly, or as often as necessary, to ensure full Study transparency, timeliness, and success. All meetings will be accompanied by meeting minutes, memos, and presentations as relevant to the step in the rate study process.

Task 2. Financial Plan/Revenue Requirements Analysis
Demand Projections/Revenue Analysis
RDN will conduct demand and growth projections to ensure the City’s revenue forecast and cash flow analysis are accurate for each utility. We will also identify any changes to other revenues such as miscellaneous charges, property taxes, and investment income and ensure that other revenues are allocated to the appropriate utility.

Operation and Maintenance Expenses
Using the City’s budgets and historical data, we will project O&M expenses for the next 10 years. Inflation assumptions will be developed by expense category using published indices, historical trends, and known future changes. We also incorporate any known changes to personnel, level of service, or projected growth. We will also project costs associated with treating Hexavalent Chromium beginning in October 2027. Each expense item will be categorized as either fixed or variable and direct or indirect to ensure

15 that costs are allocated to the correct rate
structure components when designing rates. We
will pay particular attention to possible changes in
future water source costs and water replenishment
Capital Improvement Funding
RDN will review the City’s capital improvement
plans and explore financing options based on the
timing of proposed revenue adjustments and
scheduled repairs and replacements. Funding
sources to achieve capital improvement goals may
include cash reserves, grant funding, debt
proceeds, or PAYGO (pay as you go), each with
different rate impacts.

Chromium 6 Funding Analysis
RDN will develop alternative financing scenarios for the City's Cr6 compliance program, estimated to reach $15 to $20 million in costs, including combinations of State Water Board grant assistance, lowinterest SRF financing, revenue debt, available reserves, and pay-as-you-go funding. For each scenario, we will quantify annual debt service, reserve impacts, debt-service coverage, cash requirements, and resulting annual water revenue adjustments and customer bill impacts. Because the City's pending State Water Board funding determination may materially affect the required rate path, the financial model will be structured so that grant and loan assumptions can be updated readily as funding information becomes available.

Debt Service Funding
RDN will ensure that the City’s financial plan includes consideration of all current and future planned debt issuances. This analysis will allow the City to be confident that future revenue levels will comply with existing bond covenants. If capital funding requires additional debt, RDN will assist the City to plan debt issuance schedules to reduce overall impacts on customers.

Reserve Funding
We will review the City’s reserve policies and develop an implementation plan that maintains recommended balances consistent with the City’s financial goals, risk tolerance, and capital improvement projects. We will test reserve adequacy under alternative Cr6 financing and expenditure scenarios, including timing uncertainty and potential reserve drawdowns.

Revenue Requirements
The cash flow analysis will project revenues, expenses, debt obligations, and future funding needs to determine necessary revenue adjustments for the study period. The total cost will be offset by other sources of revenue such as property taxes, investment earnings, rental income, and other water service charges. RDN will assess if revenue adjustments are needed to reconcile cumulative revenue deficiency or surplus by the end of the study period. Revenue adjustments will also meet debt covenants by Fixed/Variable Costs
RDN will identify fixed and variable costs
through a detailed analysis of the City’s
current expenses. Fixed cost recovery will
ideally be apportioned through guaranteed
revenue sources to ensure that each utility will
not fall short on necessary revenues. However,
rate affordability and bill impact will also be
considered for individual customers with
different usage patterns.

16 maintaining the required debt service coverage ratio. The objective is to minimize customer impacts while achieving a healthy cash flow mechanism for the next five years.

Task 3. Cost of Service Analysis
Review of Customer Classes
RDN will evaluate the City’s customer classifications and recommend any necessary adjustments.

Properly assigning costs to customer classes based on their specific service requirements is essential for designing rates that comply with both Proposition 218 and Proposition 26. We will explore various cost allocation methods to determine the approach that best aligns with the City’s objectives, ensuring compliance with regulatory requirements.

Cost Functionalization
A utility system is composed of various facilities that serve a particular function. With input from City staff, each expense identified in the financial plan will be carefully allocated to the industry standardized functions of each system in our models. These functions can be customized based on the City’s organizational structures and account for fixed and variable costs.

Cost Allocation to Cost Causative Components
RDN will employ cost allocation methods from the AWWA M1. The water utility cost causative components include delivery capacity components such as base and capacity delivery. For sewer utilities, cost causative components include flow, strength (BOD and TSS), and customer-related services. Both utilities also have components such as meter and customer billing services.

Cost Allocation to Customer Classes
As a final step of the cost of service analysis, the costs of each component are allocated back to each customer class commensurate with their service requirements. This analysis ensures the City adheres to the principle of cost proportionality, which is particularly relevant under Proposition 218. The Cost allocation will also ensure that no customer class is subsidizing another.

Task 4. Rate Design
Evaluate the Current Rate Structures & Identify Rate Alternatives We will perform a comprehensive review of the City’s current rate structures to assess their tradeoffs.

This will include an evaluation of links between cost parameters with a particular focus on compliance with Proposition 218. Our review will also identify whether the existing rates optimize fixed and variable rate recovery to enhance stability while ensuring affordability. Based on the financial planning and cost of service analyses, we will evaluate rate adjustment alternatives designed to recover the revenue requirements identified in the financial plan. We will provide no less than two draft rate options that adequately address the City’s financial needs, allowing the City to select the option that best aligns with its objectives.

Develop Recommended Rates
We will recommend rate alternatives that best align with the City’s objectives and are supported by the cost-of-service analysis. We will ensure that all recommended rates comply with Proposition 218 and

17 will work with City legal counsel as appropriate. To align with recent California case law, including Dreher v. City of Los Angeles Department of Water and Power (2025), Coziahr v. Otay Water District (2024), and Patz v. City of San Diego (2025), RDN may recommend that customer classes have the same tiers and tier widths, unless there is a cost-based reason to justify different rates.

Rate Comparison Survey
We will prepare a rate comparison survey of comparable local agencies to benchmark the City’s current and proposed rates. Comparisons will be made for users at high, average, and low consumption levels.

We will request City input on cities/agencies to include in the survey and summarize the results for public outreach, presentations, and the report.

Fee Review
We will review the City’s current fee structure and recommend updates as applicable.

Capacity/Connection fees will be reviewed for compliance with California’s Fee Mitigation Act, California Government Code 66000x. All fee recommendations will consider the requirements of Proposition 26 and ensure that costs are being equitably recovered from customers who incur those costs.

Task 5. Proposition 218 Process Support (Contingent Task) Proposition 218 Notice
We will work with City staff and legal counsel to prepare a Proposition 218 notice within the 45-day noticing period. The notice will outline the proposed rate changes, the reasons for the changes, and the right for customers to challenge the rates. We will assist the City with the preparation of the Proposition 218 Notice mailing list using billing information and assessor data as required. It is our understanding that the City will print and mail the notices.

Public Meetings
RDN will develop a public outreach and communication plan with City staff including FAQ materials suitable for posting to the City website. RDN will present the rate study cost of service analysis and rate recommendations to the City Council at two study sessions. We will also present the results of the rate study at one public workshop. RDN is known for our ability to engage with various stakeholders, building industry associations, and ratepayers.

Proposition 218 Public Hearing
RDN will present the results of the study and answer questions from the City Council and customers inperson at the Proposition 218 Hearing. In coordination with City legal counsel, we will use clear, concise language and visual messaging to communicate the rate study process and why the recommended rate structures were selected.

Hearing and Adoption Support
RDN will coordinate with City staff and legal counsel regarding protest-tabulation methodology, provide technical support and testimony at the Proposition 218 hearing, and prepare the final schedule of adopted rates in a format suitable for incorporation into the City's ordinance or resolution.

18 Task 6. Deliverables and Reporting
Rate Models
All models will be developed in Microsoft Excel designed to allow City staff to conduct sensitivity scenarios by testing various assumptions through an interactive dashboard. Factors that may easily be adjusted in the rate models include staff levels and salaries, operating expense levels, CIP spending, capital equipment funding, impacts of rate increases, and pass-through charges. The models will be introduced to City staff early in the study process. We will add worksheets gradually as we perform key analyses through the study and ask for the City’s review. By the time the study is complete, City staff will be fully familiarized with the models and be able to use the models to make data-driven decisions. Any changes to the underlying models will appear instantly in a dashboard for quick executive evaluation.

Rate Study Reports
The preliminary rate study report will contain an overview, study objectives, assumptions, regulatory requirements, and methodologies. The report will discuss short- and long-term financial planning, capital planning, cost of services, rate-setting analysis, bill impacts, and comparison surveys. Key outputs of data, analysis, and rationale will be visualized in the reports. The tables and charts will be an effective tool to communicate conclusions to the City Council, customers, and other stakeholders.

We will incorporate City feedback into the final report and clearly demonstrate the nexus between costs and recommended rates in simple terms to fulfill Proposition 218 reporting requirements.

Public Meeting Materials
RDN will develop presentations and meeting materials for all meetings outlined in Task 5.

19 PROJECT SCHEDULE
RDN will complete the scope of services within the timeframe scheduled below with a Proposition 218 Hearing tentatively scheduled for June 2027. The schedule assumes timely response to data requests and that RDN will be able to schedule necessary meetings. The Proposition 218 noticing period will provide time to address administrative exhaustion requirements and related responses, consistent with California Assembly Bill 2257. RDN's proposed schedule is designed to support the City's desired July 1, 2027 rate implementation date. We recognize that the timing and structure of the City's Cr6 financing may affect the final rate-setting schedule. RDN will maintain the financial model and adjust the proposed project schedule to accommodate updated funding assumptions while supporting timely City's decisionmaking.

TASKS

1. Project Initiation and Data Collection ● ● ● ● ● ● ● ● ● ● ● ● ●

2. Financial Planning/Revenue Requirements
3 Cost of Service Analysis

4. Rate Design

5. Proposition 218 Process Support ● ●

6. Deliverables and Reporting ● ●
● Web Meetings
● In-person Meeting
● Proposition 218 Hearing
2026
JUN
2027

SEP OCT NOV DEC JAN FEB MAR APR MAY
The following chart presents RDN’s proposed timeline to complete the major activities and deliverables described in the scope of work.

Month Project Milestone Meeting
Sep-26 Data Request Kickoff Meeting
Oct-26
Nov-26
Dec-26 Draft Financial Models
Jan-27
Feb-27
Mar-27 Draft Report Council Study Session
Apr-27 Final Report Public Workshop
Apr-27 Proposition 218 Notice Council Study Session
May-27 Model Deliverables
Jun-27 Proposition 218 Hearing
Jul-27 Rates Implemented Page 71 of 119
20 FEE PROPOSAL
We propose completing this engagement on a firm-fixed-price basis with the hours and fees shown below, totaling $38,780. We are amenable to a time and materials basis if preferred by the City. The table presents our anticipated hours, rates, and total fees. This proposal is valid for 90 days. The hourly rates are effective through the City’s Fiscal Year 2027-2028.

Tasks
In-Person
Meetings
Web
Meetings PD PM QA/QC C Total
Total Fees &
Expenses

1. Project Initiation & Data
Collection 3 1 10 1 5 17 $4,320

2. Financial Plan/Revenue
Requirements
3 1 10 2 10 23 $5,680

3. Cost of Service Analysis 3 2 8 2 4 16 $4,200

4. Rate Design 4 2 20 2 10 34 $8,640

5. Proposition 218 Process Support 2 1 19 1 6 27 $6,880

6. Deliverables & Reporting 2 2 19 2 4 27 $7,060
Total Estimated Meetings / Hours 4 13 9 86 10 39 144
Hourly Billing Rates $360 $260 $260 $220
Total Professional Fees $3,240 $22,360 $2,600 $8,580
Total Fees $36,780
PD - Project Director, Robert Niehaus Total Expenses $2,000 PM - Project Manager, Anthony Elowsky
QA/QC - QA/QC Consultant, Ichiko Kido Total Fees & Expenses C - Consultant, Zachary Van Dinther
Hours
City of Winters
$38,780 Page 72 of 119
21 INSURANCE AND STANDARD FORMS
RDN exceeds the City insurance requirements as described in RFP Section VI. We take no exceptions to the City’s standard forms.

Item: 6.4
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Jack Snyder, Fire Chief
From: Fire
Subject: Approval of 1-year extension between the City of Winters and Solano Community College
RECOMMENDATION:

Staff recommends that the City Council approve and authorize the City Manager, to execute the First Amendment to the Facility Use Agreement between the City of Winters and the Solano Community College District (District), extending the Term of the Agreement for one (1) additional year, through 11:59 PM on August 26, 2027, and authorize the Fire Chief to administer the Agreement as amended.

BACKGROUND:

The City of Winters and the Solano Community College District entered into a Facility Use Agreement dated August 27, 2023 (the “Agreement”), under which the City provides the District instructional services, facilities, and equipment in support of the District's courses and training program for firefighters – specifically, the Solano Fire Academy hosted at Winters Fire Department (WFD) facilities. The Agreement established an initial term of three (3) years, with one (1) renewable extension for an additional one (1) year period.

Consistent with the change provisions in Section 9.6 of the Agreement, and with notice having been provided and received between the Parties, the District and City now wish to exercise the Agreement's single renewable one-year extension. The First Amendment, executed by the District on September 16, 2026, amends and restates Section 2 (Term) of the Agreement to extend the Term for one additional year following the conclusion of the initial three-year period, with the Term of the Agreement, as amended, expiring at 11:59 PM on August 26, 2027. All other provisions of the Agreement remain unchanged and in full force and effect.

DISCUSSION:

The Solano Fire Academy has operated at WFD facilities under the Agreement since 2023, providing recruit-level fire academy training to Solano Community College District students using City training grounds, classroom space, and equipment. Continuing to host the Academy supports a regional pipeline of trained entry-level firefighters, maintains WFD's relationship with the District as a training partner, and keeps WFD's training facilities in active, revenue-supporting use consistent with the original Agreement.

The First Amendment makes no substantive changes to the Parties' obligations, scope of facility use, or other terms of the Agreement – it exercises the single one-year renewal option already contemplated in the original Agreement and formally extends the Term through August 26, 2027. The District has executed the First Amendment; approval by the City Council, and execution on behalf of the City, is the remaining step needed to finalize the extension before the current term concludes.

Key considerations for the City Council:
• The extension is for a single additional year and reflects the sole renewal option built into the original 2023 Agreement – no further renewal is available beyond August 26, 2027 without a new agreement.
• All compensation, insurance, indemnification, scheduling, and facility-use terms of the original Agreement carry forward unchanged under the First Amendment. • The District has already executed the First Amendment; City Council approval and execution by the City's authorized signatory would complete the extension.

FISCAL IMPACT:

The First Amendment does not modify the compensation terms of the original Facility Use Agreement; those terms continue unchanged for the extended one-year term. Under Section 4.2 of the Agreement, the District pays the City $3.00 per student per hour of instruction held at the Winters Fire Station, based on daily attendance rosters verified by the Fire Chief or designated City employee, with payment due to the City within thirty (30) days of invoicing following completion of each Firefighter I Academy class. Under Section

4.2.1, the District separately reimburses or replaces in kind certain expendable equipment and materials (e.g., prop repair, hand tool wear, disposable protective devices) consumed in the course of instruction. These payments represent revenue to the City and are expected to continue at historical levels for the extended one-year term; continuing to host the Academy involves no General Fund expenditure beyond existing WFD facility and equipment costs already budgeted.

ATTACHMENTS:

1. Attachment 1 - City of Winters and SCC Facility Use Agreement

2. Attachment 2 - First Amendment to the City of Winters SCC Facility Use Agreement

RESOLUTION NO. 2026-64
A resolution of the City Council of the City of Winters Approving/Amending Approval of 1-year extension between the City of Winters and Solano Community College
WHEREAS, the City of Winters (“City”) and the Solano Community College District (“District”) entered into that certain Facility Use Agreement dated August 27, 2023 (the “Agreement”), whereby the City agreed to provide the District instructional services, facilities, and equipment for the District’s courses and training program for firefighters, specifically the Solano Fire Academy hosted at Winters Fire Department (“WFD”) facilities; and
WHEREAS, the Agreement established an initial Term of three (3) years, with one (1) renewable extension, and provided that the Agreement may be amended only by a writing duly authorized and executed by the City and District pursuant to Section 9.6 of the Agreement; and
WHEREAS, the City and District desire to amend the Agreement to exercise the Agreement’s single renewable extension for a period of one (1) additional year following the conclusion of the initial three-year Term, with the Term of the Agreement, as amended, expiring at 11:59 PM on August 26, 2027; and
WHEREAS, the District has executed the First Amendment to the Facility Use Agreement (the “First Amendment”) effective September 16, 2026, and all other provisions of the Agreement, including the compensation, insurance, indemnification, and facility-use terms, remain unchanged and in full force and effect; and WHEREAS, the Solano Fire Academy has operated at WFD facilities under the Agreement since 2023, providing recruit-level Firefighter I Academy training to District students, and continuation of this partnership supports a regional pipeline of trained entry-level firefighters and maintains WFD’s training relationship with the District; and WHEREAS, the City Council finds it is in the best interest of the City and WFD to approve the First Amendment and to authorize its execution on behalf of the City; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Winters as follows:

Section 1. The City Council hereby approves the First Amendment to the Facility Use Agreement between the City of Winters and the Solano Community College District, extending the Term of the Agreement for one (1) additional year, through 11:59 PM on August 26, 2027, for the Solano Fire Academy hosted at Winters Fire Department facilities.

Section 2. The Mayor, or the City Manager, is hereby authorized to execute the First Amendment to the Facility Use Agreement, and any related documents necessary to effectuate this Resolution, on behalf of the City.

Section 3. The Fire Chief, or his or her designee, is hereby authorized to administer the Agreement, as amended, including invoicing and collection of compensation due to the City under Section 4 of the Agreement.

Section 4. The City Clerk is hereby directed to transmit a certified copy of this

Resolution and the fully executed First Amendment to the Solano Community College District.

Section 5. This Resolution shall take effect immediately upon its adoption.

DULY AND REGULARLY ADOPTED this Tuesday, October 6, 2026 by the following vote:

CITY OF WINTERS
______________________________
Albert Vallecillo, Mayor
ATTEST:
______________________________
Jeremy Craig, City Clerk

Item: 6.5
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Jeremy Craig, City Manager, Zorina Huestis, City Clerk, Brian Hughes, Legal Counsel
From: Engineering
Subject: Resolution 2026 -65 approving the Certificate of Acceptance for a Fee Simple Interest in Lot V of Final Map No. 4507 Winters Highlands 3 Oaks Park
RECOMMENDATION:

Adopt Resolution 2026 -65 to:

1. approve the Certificate of Acceptance for a Fee—Simple Interest in Lot V of Final Map No. 4507 Winters Highlands 3 Oaks Park; and

2. authorize the City Manager to execute the Certificate of Acceptance; and

3. authorize the City Clerk to record the Grant Deed with the County Recorder.

BACKGROUND:

The Winters Highlands (Stone’s Throw) Development Agreement (DA) included Mitigation Measures and Conditions of Approval, which were approved for the project in accordance with the Subdivision Map Act and the City’s Subdivision Ordinance. As part of the Conditions of Approval, the developer was required to dedicate property for certain off-site improvements.

Pursuant to the DA, Homes By Towne (HBT) included on the final maps a 10.86-acre linear park designated as Lots V, W and X within the Winters Highlands Subdivision. City Council on September 9, 2021, approved Final Map #4507 of Winters Highlands 3 Oaks Park. The linear park is now named Three Oaks Park. Improvements to Lots W and X of the park (phase 1) were completed in 2022.

DISCUSSION:

The city is ready to move forward with the design of 3 Oaks Park Phase 2, which will be

located between Chapman, Taylor, Well 8 (Vasey) and Scotty. The city has been waiting to finalize grading and civil work for Well 8 and the future Hex Cr6 Treatment Facility, before getting too far along on the park design.

The city is ready to accept the grant deed from HBT to dedicate Lot V, for the final phase of the park. Attached is the signed Grant Deed and Resolution for approval of land dedication.

FISCAL IMPACT:

The city's general fund is not impacted by the dedication of Lot V.

ATTACHMENTS:

None

RESOLUTION NO. 2026-65
A resolution of the City Council of the City of Winters Approving/Amending Resolution 2026 -65 approving the Certificate of Acceptance for a Fee Simple Interest in Lot V of Final Map No. 4507 Winters Highlands 3 Oaks Park
WHEREAS, the Winters Highlands (Stone’s Throw) Development Agreement (DA) included Mitigation Measures and Conditions of Approval; and WHEREAS, as part of the Conditions of Approval, the developer was required to dedicate property for certain off-site improvements; and WHEREAS, pursuant to the DA, Homes By Towne (HBT) provided on the final maps a

0.86-acre linear park designated as Lots V, W and X within the Winters Highlands Subdivision; and
WHEREAS, the City Council on September 9, 2021, approved Final Map #4507 of Winters Highlands 3 Oaks Park; and
WHEREAS, the linear park is now named Three Oaks Park, and improvements to Lots W and
X of the park (phase 1) were completed in 2022, and.

WHEREAS, the city is ready to move forward with the design and construction of the final phase of the Park, on Lot V, which is located between Chapman, Taylor Well 8 (Vasey), and Scotty; and
WHEREAS, adoption of this Resolution will accept the Grant Deed by HBT, for the conveyance of Lot V for the future park.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Winters as follows:

1. The City Council hereby approves the Certificate of Acceptance for a Fee—Simple Interest in Lot V of Final Map No. 4507 Winters Highlands 3 Oaks Park; and

2. authorizes the City Manager to execute the Certificate of Acceptance; and

3. authorizes the City Clerk to record the documents with the County Recorder.

DULY AND REGULARLY ADOPTED this Tuesday, October 6, 2026 by the following vote:

CITY OF WINTERS

______________________________
Albert Vallecillo, Mayor
ATTEST:
______________________________
Jeremy Craig, City Clerk

Item: 6.6
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Amber DePaloa, Contracted Planner
From: Planning
Subject: A Proposed Reasonable Accommodation Ordinance of the City of Winters
RECOMMENDATION:

1. Waive second reading of Ordinance No. 2026-06 establishing a Reasonable Accommodation procedure.

2. Find that adoption of the ordinance is exempt from CEQA.

3. Adopt findings that the ordinance is necessary to comply with Federal and State law.

Specifically:
• The federal Fair Housing Amendments Act (FHAA)
• The Americans with Disabilities Act (ADA)
• California Fair Employment and Housing Act (FEHA)

4. Find that the ordinance supports the City’s Housing Element implementation.

The Housing Element requires jurisdictions to adopt a formal Reasonable Accommodation procedure to ensure equal access to housing opportunities.

BACKGROUND:

The Planning and Zoning Law, among other things, requires the legislative body of each county and city to adopt a general plan for the physical development of the county or city and authorizes the adoption and administration of zoning laws, ordinances, rules, and regulations by counties and cities. Existing law requires that all California municipalities adopt polices or ordinances for the current Housing Element Cycle which addresses reasonable accommodation for persons with disabilities or special needs as it relates to housing. This is a mandate from the State of California.

DISCUSSION:

The City of Winters was contacted by the California Department of Housing and Community Development (HCD) pertaining to General Plan Housing Element goal, policies, and programs of which have yet to be completed. Staff was informed that Housing Element action program II.28 is still not complete and that further delinquency could result in delays of funding for grants or special projects.

The current City of Winters Housing Element has the following requirements as they pertain to Reasonable Accommodation:

II.28 Reasonable Accommodation Program: The City shall continue to implement its written procedures for requests of reasonable accommodation for people with disabilities seeking equal access to housing under the Federal Fair Housing Act and the California Fair Employment and Housing Act in the application of zoning laws and other land use regulations, policies, and procedures. If requests for reasonable accommodation identify constraints or barriers to accessible housing in the City’s standards and requirements, including the Zoning Ordinance, identify whether revisions should be made to the Zoning Ordinance to address those constraints or if such constraints should continue to be addressed through a reasonable accommodation request. Responsibility: Community Development Department, Planning Commission, and City Council. Timing: Implement procedures on an ongoing basis; render decision on any requests within 30 days of receipt of completed application.

Adoption on this ordinance will gain compliance with (HCD) as it pertains to the Housing Element Program II.28 for Reasonable Accommodation.

FISCAL IMPACT:

City staff time preparing the staff reports, Public Hearing Notices ($200.00 each), Code Publishing fees are charged at $26.00 per page.

ATTACHMENTS:

1. Attachment 1 - RA Draft Ord - FINAL

2. Attachment 2 - PC2026-05 - RA Reso - FINAL

RESOLUTION NO. 2026-66
A resolution of the City Council of the City of Winters Approving/Amending A Proposed Reasonable Accommodation Ordinance of the City of Winters
Exhibit “A”
Chapter 17.126 REASONABLE ACCOMMODATION
§ 17.126.010. Purpose.

This chapter establishes the procedures to request reasonable accommodation for persons with disabilities seeking equal access to housing under the California Fair Employment and Housing Act, the Federal Fair Housing Act, and the Americans with Disabilities Act ("the Acts") in the application of zoning law and other land use regulations, policies, procedures, and conditions of approval. (Ord. 2026-05)
§ 17.126.020. Applicability.

1. A request may be made by any person with a disability, their representative, or any other entity, when the application of zoning law or other land use regulation, policy, or procedure acts as a barrier to fair housing opportunities. A person with a disability is a person who has a physical or mental impairment that limits or substantially limits one or more major life activities, anyone who is regarded as having this type of impairment, or anyone who has a record of this type of impairment, or as may be defined in applicable law.

2. A request for reasonable accommodation may include a change or exception to the practices, rules, and standards for the development, siting, and use of housing or housing-related facilities that would eliminate regulatory barriers and provide a person with a disability equal opportunity to housing of their choice. (Ord. 2026-05)
§ 17.126.030. Decision Maker.

The Director of Community Development shall act as the review authority for reasonable accommodation applications based on consideration of the requirements of this chapter, unless it is associated with another discretionary application that would be considered by the Planning Commission and/or City Council, then all of the requests shall be reviewed by the applicable decision maker.
(Ord. 2026-05).
§ 17.126.040. Procedures.

1. Application. An application for a reasonable accommodation shall be prepared, filed, and processed in compliance with Section 14.09.030.030, Application Forms and Fees. Requests submitted for concurrent review with another discretionary land use application shall be reviewed by the decision maker for the discretionary land use application. In addition to any other information required under the Vacaville Municipal Code, an applicant submitting a request for reasonable accommodation must provide the following information:

1. Description of the accommodation request;

2. Name and address of the property owner and the owner's written consent to the application;

3. Verifiable documentation of the individual's disability status;

4. The regulation(s), policy, or procedure for which accommodation is requested;

5. Reason that the requested accommodation may be necessary for the individual(s) with the disability to use and enjoy the dwelling; and

6. Additional information necessary for City staff to facilitate proper consideration of the request, consistent with fair housing laws.

2. Public Noticing and Public Hearing Not Required. No noticing or public hearing are required for a reasonable accommodation request.

3. Decision. The Director of Community Development shall make a written determination within 45 calendar days of the application being deemed complete and either approve, modify, or deny a request for reasonable accommodation in compliance with Section

17.126.050, Reasonable Accommodation Findings.
(Ord. 2026-05).
§ 17.126.050. Reasonable Accommodation Findings.

The decision maker may approve, approve with conditions, or deny the request based on the following findings:

1. The housing, which is the subject of the request, will be used by an individual defined as disabled under the Acts;

2. The reasonable accommodation is necessary to make specific housing available to an individual with a disability under the Acts;

3. The reasonable accommodation would not impose an undue financial or administrative burden on the City; and

4. The reasonable accommodation would not require a fundamental alteration of the City's land use and zoning.
(Ord. 2026-05)
§ 17.126.060. Conditions of Approval.

In granting a request for reasonable accommodation, the Director of Community

Development may impose any conditions of approval deemed reasonable and necessary to ensure that the reasonable accommodation would comply with the findings required herein. The conditions shall also state whether the accommodation granted shall terminate if the recipient of the accommodation requested no longer resides on the property. (Ord. 2026-05).

DULY AND REGULARLY ADOPTED this Tuesday, October 6, 2026 by the following vote:

CITY OF WINTERS
______________________________
Albert Vallecillo, Mayor
ATTEST:
______________________________
Jeremy Craig, City Clerk

Exhibit “A”
Chapter 17.126

REASONABLE ACCOMMODATION
§ 17.126.010. Purpose.

This chapter establishes the procedures to request reasonable accommodation for persons with disabilities seeking equal access to housing under the California Fair Employment and Housing Act, the Federal Fair Housing Act, and the Americans with Disabilities Act ("the Acts") in the application of zoning law and other land use regulations, policies, procedures, and conditions of approval.
(Ord. 2026-XX)
§ 17.126.020. Applicability.

A. A request may be made by any person with a disability, their representative, or any other entity, when the application of zoning law or other land use regulation, policy, or procedure acts as a barrier to fair housing opportunities. A person with a disability is a person who has a physical or mental impairment that limits or substantially limits one or more major life activities, anyone who is regarded as having this type of impairment, or anyone who has a record of this type of impairment, or as may be defined in applicable law.

B. A request for reasonable accommodation may include a change or exception to the practices, rules, and standards for the development, siting, and use of housing or housing-related facilities that would eliminate regulatory barriers and provide a person with a disability equal opportunity to housing of their choice. (Ord. 2026-XX)
§ 17.126.030. Decision Maker.

The Director of Community Development shall act as the review authority for reasonable accommodation applications based on consideration of the requirements of this chapter, unless it is associated with another discretionary application that would be considered by the Planning Commission and/or City Council, then all of the requests shall be reviewed by the applicable decision maker.
(Ord. 2026-XX).
§ 17.126.040. Procedures.

A. Application. An application for a reasonable accommodation shall be prepared, filed, and processed in compliance with Section 14.09.030.030, Application Forms and Fees. Requests submitted for concurrent review with another discretionary land use application shall be reviewed by the decision maker for the discretionary land use application. In addition to any other information required under the Vacaville Municipal Code, an applicant submitting a request for reasonable accommodation must provide the following information:

1. Description of the accommodation request;

2. Name and address of the property owner and the owner's written consent to the application;

3. Verifiable documentation of the individual's disability status;

4. The regulation(s), policy, or procedure for which accommodation is requested;

5. Reason that the requested accommodation may be necessary for the individual(s) with the disability to use and enjoy the dwelling; and

6. Additional information necessary for City staff to facilitate proper consideration of the request, consistent with fair housing laws.

B. Public Noticing and Public Hearing Not Required. No noticing or public hearing are required for a reasonable accommodation request.

C. Decision. The Director of Community Development shall make a written determination within 45 calendar days of the application being deemed complete and either approve, modify, or deny a request for reasonable accommodation in compliance with Section 17.126.050, Reasonable Accommodation Findings. (Ord. 2026-XX).
§ 17.126.050. Reasonable Accommodation Findings.

The decision maker may approve, approve with conditions, or deny the request based on the following findings:

A. The housing, which is the subject of the request, will be used by an individual defined as disabled under the Acts;
B. The reasonable accommodation is necessary to make specific housing available to an individual with a disability under the Acts;
C. The reasonable accommodation would not impose an undue financial or administrative burden on the City; and
D. The reasonable accommodation would not require a fundamental alteration of the City's land use and zoning.
(Ord. 2026-XX)
§ 17.126.060. Conditions of Approval.

In granting a request for reasonable accommodation, the Director of Community Development may impose any conditions of approval deemed reasonable and necessary to ensure that the reasonable accommodation would comply with the findings required herein. The conditions shall also state whether the accommodation granted shall terminate if the recipient of the accommodation requested no longer resides on the property. (Ord. 2026-XX).

Item: 6.7
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Jeremy Craig, City Manager
From: City Manager
Subject: Approval of a Professional Services Agreement with Madison AI, Inc. for Citywide AI Platform Services
RECOMMENDATION:

That the City Council adopt a resolution authorizing the City Manager to execute a one-year professional services agreement with Madison AI, Inc. for the Citywide AI platform in an amount not to exceed $15,500 annually, with Madison AI waiving its standard installation/setup fee for this initial term.

BACKGROUND:

Staff across City departments regularly need to research and cite the City's own public record — the Winters Municipal Code, City Council resolutions and ordinances, meeting minutes and agendas, policy manuals, and inter-agency Memoranda of Understanding (MOUs), when preparing staff reports, responding to public inquiries, and supporting Council and committee work. This research is currently done manually across multiple platforms and archives, which is time-consuming for a small staff that already covers the full range of municipal functions (finance, HR, public works, economic development, communications, and policy).

Madison AI is a vendor that builds AI tools specifically for local government, designed to ground responses only in a city's own published, publicly available records rather than the open internet or general-purpose AI training data. Staff evaluated Madison AI's “Citywide AI” product, which is built to search and answer questions from a city's existing public systems, including code publishing platforms such as Municode/eCode360 and website/agenda platforms such as CivicPlus, and to help draft routine documents (staff reports, minutes, and similar materials) from that same record, with citations back to the source document.

DISCUSSION:

A deliberately small, low-risk first step. Staff is recommending this contract as a modest, contained pilot into municipal AI use, not a wholesale adoption of AI across City operations. The scope of this engagement is limited to the City's publicly available information (adopted ordinances and resolutions, published minutes and agendas, the Municipal Code, and similar public records). This initial deployment does not include confidential, personnel, law-enforcement, or otherwise restricted records.

What the tool does. Citywide AI is intended to help staff search and retrieve relevant provisions from the Municipal Code, resolutions, ordinances, and past meeting minutes in plain language with citations to the source document; prepare first drafts of staff reports in the City's existing format, cross-checked against the adopted record; locate the City's policy manuals and existing MOUs more quickly than manual searches allow; and provide a consistent, cited answer to routine questions from the public and from Council.

Anticipated benefit. The primary benefit is staff time savings and improved customer service, both internally (faster turnaround on staff reports, policy questions, and MOU research) and externally (faster, more consistent, better-sourced responses to residents and Council). Staff views this as an efficiency tool that supports, and does not replace, staff judgment, review, and final sign-off on all work product.

Implementation and integration. Madison AI estimates a 6-week implementation period and has indicated the platform will integrate with the City's existing code-publishing platform and its CivicPlus website, connecting the City's current public records to the tool without a separate, duplicative data-entry effort.

Data handling. Per the vendor, the platform operates within a dedicated tenant for the City, with responses grounded in and cited to the City's own published record rather than open internet content, and City data is represented as not being used to train outside/generalpurpose models. Staff recommends that the City Attorney review the final agreement and any related data-processing terms before execution to confirm these representations are reflected in binding contract language.

Risks and mitigations. As with any AI tool, outputs may occasionally be incomplete or imprecise. Staff will continue to treat all AI-generated drafts and search results as a starting point, requiring staff review, verification against the source record, and standard approval processes before finalizing any document or relying on any information in a decision. Limiting the initial scope to public information further reduces risk during this trial period.

FISCAL IMPACT:

The annual subscription cost is $15,500. Madison AI is waiving its standard installation/setup fee for this agreement, so the $15,500 reflects the full first-year cost with no separate implementation charge. Sufficient funds are available in the City Manager's

Office operating budget for the project, with actual usage costs to be redistributed to the departments as part of their technology budget after actual use is known. Ongoing annual costs in future fiscal years would be subject to the normal annual budget process and Council appropriation.

ATTACHMENTS:

1. Winters CA_MadisonAI_LicensingAgreement 092526

Knowledge Assistant
Licensing Agreement
As of September 25, 2026
AI knowledge assistants for government staff to
complete requests in minutes, not hours.
www.MadisonAI.com

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 1 of 8 This Licensing Agreement ("Agreement") is made and entered into as of October 15, 2026, by and between the City of Winters, CA, with its principal place of business at 318 1st Street, Winters, CA 95694 (“Licensee”) and Madison Artificial Intelligence, Inc. dba Madison AI, a corporation organized under the laws of Delaware, with its principal place of business at 527 Lander Street, Reno, NV 89509 ("Licensor").

WHEREAS, Licensor has developed Madison AI, an AI Assistant for local government LLM for elected officials and staff to access board decisions, agendas, and master codes in your library ("Madison AI"); and
WHEREAS, Licensee desires to license Madison AI from Licensor under the terms and conditions set forth herein;
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties hereto agree as follows:

1. LICENSE GRANT

1.1. License: Subject to the terms and conditions of this Agreement, Licensor hereby grants to Licensee a non-exclusive, non-transferable license to use Madison AI during the Term (as defined below) for the purpose of generating reports based on governmental data.

1.2. Ownership: All intellectual property rights in the Application, including but not limited to software, content, text, images, graphics, video, audio, and other materials, are owned by Madison AI.

2. TERM

2.1. Term: This Agreement shall commence on October 15, 2026, and shall continue for (1) year, unless terminated earlier in accordance with the provisions of this Agreement ("Term").

2.2 Auto Renewal: This Agreement will automatically renew each year for an additional one (1)- year term unless the Licensee provides written notice of its intent not to renew at least thirty (30) days prior to the end of the then-current term.

2.3 Cost of Living Increase: Licenses will auto renew with a 3% cost of living increase each year.

2.4 AI Model Cost Escalation: Upon each annual renewal, the fees under this Agreement may be subject to an increase. Any such increase shall be directly proportional to any price increases imposed by Microsoft Azure for the software required to support Licensee's use of Madison.

The Licensor shall notify the Licensee of any increase in fees at least forty-five (45) days prior to the renewal date. If Microsoft Azure does not increase its pricing, the fees will remain unchanged for the subsequent renewal term.

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 2 of 8

3. FEES AND PAYMENT

3.1. Fee: Licensee agrees to pay Licensor a total fee ("Annual License Fee"), which includes data deployment and annual access to Madison AI. All fees will be billed upon contract signing and due net 30. See the Fee and Payment Schedule in Appendix 1.

3.2. Usage Tokens: The License Fee includes usage tokens with a limit of $250 per month or $3,000 per year per Knowledge Domain. Any usage beyond this limit will be tracked but not immediately billed and will be subject to adjustment upon renewal as specified in Section

3.3. Tokens are priced at cost by Microsoft ($0.005/1,000 input and $0.015/1,000 output) ) here. (Ex: Each search costs ~ $0.0676 using GTP-4o Regional.)

3.3. Renewal Adjustment for Usage Fees: If the Licensee exceeds the monthly usage limit of $250 or $3,000 for the 12-month period per Knowledge Domain, the overage will not incur immediate additional charges. Instead, the Licensor will track actual usage throughout the contract term. At the time of annual renewal, the License Fee for the upcoming renewal will be adjusted ("trued up") to reflect the Licensee’s level of usage over the previous term. This ensures that future pricing aligns with actual consumption while avoiding unpredictable monthly overage charges. Any increase in the License Fee due to the true-up will apply to the subsequent renewal period and will be provided to the Licensee 30 days in advance of the renewal date.

3.4 Service Support: Service support beyond initial installation is available for issues and level one customer service support. Additional support can be provided as a service add-on if requested.

MADISON AI TERMS of SERVICE https://madisonai.com/terms-and-conditions/

4. DEPLOYMENT AND DATA INDEX UPDATING

4.1. Initial Deployment: Licensor will deploy the AI Knowledge Assistant in approximately (6) weeks and it will include approximately fifteen (15) years of data from existing agendas, minutes, and staff reports.

4.2. Data Index Updates: Throughout the Term, Licensor shall update the data pile once monthly to ensure the application has access to the most current governmental data to reference.

4.3 Custom Reports: Each model includes up to three (3) staff reports or similar report output.

4.4 Agents: Custom-developed agents and workflows can be requested for an additional fee.

5. LICENSEE OBLIGATIONS AND RESTRICTIONS

5.1. Compliance with Laws: Licensee agrees to use Madison AI in compliance with all applicable laws and regulations, including but not limited to all federal and California state laws.

5.2. Restriction: Licensee shall not and shall not permit any third party to: (a) reverse engineer, decompile, or disassemble Madison AI; (b) modify or create derivative works of Madison AI; (c) sublicense, lease, rent, or distribute Madison AI to any third party; or (d) use Madison AI for any purpose other than as expressly permitted under this Agreement.

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 3 of 8

6. SECURITY

6.1. Data Security: Madison AI is a Microsoft Azure Application that is compliant with Microsoft Data Protection. Your prompts (inputs), completions (outputs), your embeddings, and your training data:
• are NOT available to other customers.
• are NOT available to OpenAI.
• are NOT used to improve OpenAI models.
• are NOT used to improve any Microsoft or 3rd party products or services. • are NOT used for automatically improving Azure OpenAI models for your use in your resource (The models are stateless, unless you explicitly fine-tune models with your training data).

The Azure OpenAI Service is fully controlled by Microsoft; Microsoft hosts the OpenAI models in Microsoft’s Azure environment and the Service does NOT interact with any services operated by OpenAI (e.g. ChatGPT, or the OpenAI API).

MADISON AI PRIVACY POLICY https://madisonai.com/privacy-policy/

7. TERMINATION

7.1. Termination for Convenience: Either party may terminate this Agreement for any reason upon thirty (30) days' prior written notice to the other party.

7.2. Termination for Breach: Either party may terminate this Agreement immediately upon written notice if the other party breaches any material term or condition of this Agreement and fails to cure such breach within thirty (30) days after receiving written notice thereof.

7.3. Effect of Termination: Upon termination of this Agreement, Licensee shall cease all use of Madison AI. The License Fee will be prorated on a monthly basis, net of the initial setup fee and token usage to date. Termination shall not relieve Licensee of its obligation to pay any fees accrued or payable to Licensor prior to the effective date of termination. Madison AI will delete all data related to the Licensee, to include chat history and backups.

8. WARRANTY DISCLAIMER

8.1. Madison AI and all content is provided to Licensee strictly on an “as is” basis; and all conditions, representations, and warranties, whether express, implied, statutory, or otherwise, including, without limitation, any implied warranty of merchantability, fitness for a particular purpose, or non-infringement of third party rights, or any warranties arising out of course of dealing or usage of trade; are hereby disclaimed to the maximum extent permitted by applicable law by Madison AI and its licensors.

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 4 of 8

9. LIMITATION OF LIABILITY

9.1. Limitation: Licensor's liability for damages hereunder shall in no event exceed the amount of fees paid by licensee to licensor under this agreement. Licensor agrees to indemnify, hold harmless and defend Licensee and the employees, officers and agents of Licensee from any liabilities, damages, losses, claims, actions or proceedings, including, without limitation, reasonable attorneys' fees and costs, to the extent that such liabilities, damages, losses, claims, actions or proceedings are caused by the negligence, errors, omissions, recklessness or intentional misconduct of Licensor or the employees or agents of the Licensor (1) in the performance of the agreement, or (2) which are, or are not, based upon or arising out of the professional services of Licensor, to the full extent allowed by law.

10. GENERAL

10.1. Governing Law and Dispute Resolution: This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law principles. By using Madison AI (Software), you agree that any disputes, claims, or controversies arising out of or relating to the use of the Software, including but not limited to performance, data use, or service-related issues (collectively referred to as "Disputes"), will be resolved exclusively through mediation as the initial step in the dispute resolution process, in accordance with the laws of the State of California.

10.2. Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous understandings or agreements, written or oral, regarding such subject matter.

10.3. Amendments: No amendment or modification of this Agreement shall be binding unless in writing and signed by both parties.

10.4. Waiver: No waiver of any term or condition of this Agreement shall be deemed a continuing waiver or a waiver of any other term or condition.

10.5. Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

10.6. Assignment: Licensee may not assign or transfer its rights or obligations under this Agreement without the prior written consent of Licensor.

IN WITNESS WHEREOF, the parties have executed this Licensing Agreement as of the Effective Date.

Madison Artificial Intelligence, Inc. The City of Winters, CA By: ___________________________
Name: __Erica Olsen___________
Title: __CEO/Co-Founder______
Date: ____09/25/26___________
By: __________________________
Name: _______________________
Title: ________________________
Date: ________________________

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 5 of 8 Appendix 1 -Winters AI – Recommended Model
Summary
Selected Models One Time Fees Annual Fee
Internal Administration & Management – Small
Jurisdiction
$4,000
WAIVED
*If signed by Oct.
30, 2026
$15,000
Total Pricing $15,000
Other Optional Add-Ons:
• Additional Knowledge AI for Departments (Excluding Public Safety) - $10,000 Per Assistant

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 6 of 8 Appendix 2 – Contract Extension for Use by Other
Entities

1. Authorization for Participation by Additional Entities:

Madison AI (“the Vendor”) agrees that this contract may be extended for use by other governmental or quasi-governmental entities, including but not limited to cities, counties, school districts, special districts, and public agencies, provided such use complies with applicable procurement laws and is mutually agreed upon in writing by the Vendor and the participating entity. The participating entity must confirm its intention to utilize this contract in writing to the Vendor and provide copies of all required documentation.

2. Terms, Conditions, and Pricing:

The Vendor agrees to provide goods and services under the same terms, conditions, pricing, and discounts outlined in this contract. Any adjustments to pricing must be justified and documented, with mutual agreement between the Vendor and the participating entity. Adjustments may include delivery charges, additional administrative costs, or other documented expenses incurred specifically for the participating entity.

3. Vendor Capacity and Performance:

The Vendor reserves the right to decline requests for contract extensions to additional entities if such requests would exceed the Vendor's capacity to provide goods and services in accordance with the contract's quality standards and delivery timelines. The Vendor shall notify both the participating entity and the original contracting agency in writing if such capacity issues arise.

4. Independent Agreements and Responsibilities:

Each participating entity shall be considered an independent party to this contract and is solely responsible for:
• Executing its own agreement with the Vendor.
• Payment of all invoices issued for goods or services provided under this contract. • Compliance with all applicable laws, regulations, and procurement requirements. • Resolving any disputes or issues that arise under its own agreement with the Vendor.

The original contracting agency assumes no liability or responsibility for the actions, decisions, or agreements of participating entities.

5. Notification and Reporting Requirements:

The Vendor shall report any agreements executed with additional entities under this contract to the original contracting agency within 2 months of execution. The report shall include:
• The name of the participating entity.
• A description of goods or services provided.
• The total value of the agreement.

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 7 of 8

6. Compliance with Applicable Laws:

The participating entity and the Vendor shall ensure that all transactions comply with applicable procurement laws, rules, and regulations of the jurisdiction in which the participating entity operates.

Any non-compliance shall be the sole responsibility of the participating entity and/or Vendor.

7. Indemnification and Liability:

The participating entity agrees to indemnify, defend, and hold harmless the original contracting agency from any claims, damages, or liabilities arising out of its use of this contract. The Vendor shall indemnify the original contracting agency for any claims resulting from its failure to meet the terms of this contract while serving additional entities.

8. Termination of Extension Rights:

The original contracting agency reserves the right to revoke the ability for other entities to utilize this contract at any time, upon written notice to the Vendor and affected participating entities, if such rights are determined to conflict with the original terms or intent of the contract.

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 8 of 8 Appendix 3 - Agent Library
Below are examples of the agents included as part of the Madison AI development process.

Agent Explanation
Standalone Questions Answer ad-hoc questions with concise, sourced responses; handle quick clarifications and follow-ups.

Complete History Tables Generate export-ready tables of actions/meetings/votes with filters, timestamps, and source links.

Complete History Produce narrative histories from records, highlighting milestones, decisions, and policy changes.

Write Brief Draft executive briefs with context, key points, risks, options, and recommended next steps.

Financial Analysis & Summary Summarize budgets, funding sources, costs, variances, and fiscal impacts; link to models and assumptions.

Anticipated Questions Pre-build Q&A sets for boards/councils with likely questions, talking points, and citations.

Voting History Compile vote histories by member/issue; show trends, attendance, and roll-call summaries with charts.

Meeting Voting Record (incl.

Recap)
Produce certified vote logs for a meeting—motions, seconds, outcomes—and a concise recap for distribution.

Code Lookup Query municipal code/ordinances to surface definitions, applicability, cross-references, and amendment history.

Global Query Router Detect user intent and route ambiguous queries to the best tool; preserve session context and preferences.

Meeting Analytics Analyze agendas/minutes for throughput, item durations, approvals vs. continuances, backlog, and bottlenecks.

Meeting Newsletter (Citizen
Recap) Turn meeting outcomes into public-facing newsletters with highlights, links, and subscription options.

Historical Planning Index legacy planning actions, cases, permits, and maps; enable cross-parcel/time search with sources.

Parcel Analysis — Allowed Use Return permitted/conditional uses by zone/overlay; flag exceptions, CUP triggers, and references.

Parcel Analysis — Code
Compliance
Check a parcel/project against setbacks, height, FAR, parking, and other standards; surface conflicts and remedies.

Parcel Analysis — Global
Compliance
Scan across zoning, building, fire, and environmental codes to aggregate compliance status and risks.

Meeting Minutes Draft minutes from audio/transcripts; capture attendees, actions, motions, and follow-ups to template.

Staff Report Evaluator Score inbound staff reports for completeness, clarity, and compliance; suggest edits and required attachments.

GIS Summary (Lookups) Summarize key geospatial facts for a parcel/area—zoning, GP, overlays, flood, buffers, districts—with maps.

Knowledge Assistant Licensing Agreement
527 Lander Street – Reno, NV 89509 I [email protected] I Page 9 of 8 Public Comments Ingest comments from email/web/voicemail; dedupe, tag sentiment/topics, group by agenda item, and summarize.

Admin Policies Locate and summarize internal policies/procedures; flag conflicts, version changes, and required acknowledgments.

Web Results / Search Web Search the web and synthesize top results with citations, freshness checks, and risk notes.

Deep Research Perform multi-source literature reviews with methodology, findings, gaps, and an annotated bibliography.

Citizen Data Aggregate open data (demographics, permits, code cases) to build community profiles and indicators.

Dynamic Category Routing Auto-classify and route queries to categories/workflows; continuously improve from user feedback.

Project Compliance Analysis Evaluate projects against zoning/GP and overlays; produce findings, conditions, and clear compliance status.

Proposal / Development Summary Create concise summaries of development proposals with key metrics, maps/exhibits, status, and next steps.

Code Comparison (Jurisdictional) Compare code sections across jurisdictions; highlight differences, policy implications, and recommended updates.

Item: 8.1
City Council
Staff Report
To: City Council
Meeting Date: October 6, 2026
Through: Barbara Carr, Housing Analyst
From: Legal
Subject: Olive Grove Inclusionary Housing Agreement
RECOMMENDATION:
(1) Approve the Inclusionary Housing Agreement between Riverland Homes, Inc. and the City of Winters for Lot 10 of the Olive Grove Phase II subdivision (previous parcel number 003-392-023-000) to be designated for affordable housing consistent with Winters Municipal Code Chapter 17.200 (Affordable Housing Requirements) at an eligible income of a moderate-income household as defined in the Ordinance and in the Inclusionary Housing Agreement;
(2) Find that the Inclusionary Housing Agreement meets all of the requirements of Winters Municipal Code Chapter 17.200;
(3) Find that no further environmental review is necessary under the California Environmental Quality Act (CEQA) and CEQA Guidelines;
(4) Authorize the City Manager or his designee to execute the Inclusionary Housing Agreement; and
(5) Direct the City Manager or his designee to record the Inclusionary Housing Agreement upon the subject property with the Clerk-Recorder of the County of Yolo.

BACKGROUND:

The City Council of the City of Winters previously approved and adopted an Affordable Housing Ordinance which is codified in Chapter 17.200 of the City of Winter’s Municipal Code (the “Ordinance”).

The City previously determined that a Mitigated Negative Declaration (“MND”) be prepared

pursuant to CEQA in order to analyze all potential adverse environmental impacts of a General Plan amendment and a Zoning amendment as reflected in Resolution 2008-37 and Ordinance 2008-10 for the area that is now known as the Olive Grove subdivision, which area includes the Olive Grove Phase II subdivision (Subdivision No. 5066). The Olive Grove Phase II subdivision comprises 16 single-family residential lots in the R-2 zoning district and is located off Apricot Avenue and Hemenway Street and is assigned Assessor Parcel Numbers (“APN”) Nos.: 003-391-006-000 (Lots 17, 18, 19, 20, 21); 003-392-023-000 (Lots 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16).

The City adopted an MND for the project in 2008. Because there are no substantial project changes, substantial changes in circumstances, or new information of substantial importance triggering further environmental review under the California Environmental Quality Act (“CEQA”) and CEQA Guidelines section 15162, no subsequent environmental impact report or MND is required. On September 16, 2025, the City of Winters received a tentative map application from Riverland Homes, Inc. for the Olive Grove Phase II subdivision. On October 23, 2025, the Affordable Housing Steering Committee and City staff reviewed an inclusionary housing plan prepared by Riverland Homes, Inc. in accordance with the requirements of the Ordinance.

On November 19, 2025, the City Planning Commission held a duly noticed public hearing, and after considering the entire record before it and all the written and oral evidence presented, the City Planning Commission approved Resolution No. 2025-11 recommending the City Council to approve the tentative map for the Olive Grove Phase II subdivision and the affordable housing plan included thereto.

On February 3, 2026, the City Council held a duly noticed public hearing, and after considering the entire record before it and all the written and oral evidence presented, the City Council approved Resolution 2026-11, which approved a tentative subdivision map to subdivide two parcels totaling 3.506 acres into 16 single-family residential lots and approved the affordable housing plan for the Olive Grove Phase II subdivision subject to certain conditions which require, among other things, that prior to issuance of a building permit for the Olive Grove subdivision, Riverland Homes, Inc. must submit, and City staff must review the inclusionary housing plan pursuant to the requirements of the Ordinance, and City and Developer must enter into an inclusionary housing agreement as required by the Ordinance.

DISCUSSION:

City staff and Riverland Homes, Inc. (“Developer”) have been in negotiations of an Inclusionary Housing Agreement (“Agreement”) as required by the Ordinance (see Attachment 1). This Agreement sets forth the responsibilities of the parties with respect to Lot 10 of the Olive Grove subdivision (the “Affordable Housing Unit”, as shown in

Attachment 2). The Affordable Housing Unit is one moderate-income unit; the Developer will pay the City an in-lieu fee totaling $98,100 for the remaining affordable housing units in the subdivision.

The size and appearance of the Affordable Housing Unit shall be proportional, in number of bedrooms, to the market-rate units and identical to the base plan in design, appearance, materials, finished quality, and interior amenities. The Inclusionary Unit will be occupied as the purchaser’s/owner’s principal residence.

City staff therefore recommends that City Council:
(1) Approve the Inclusionary Housing Agreement between Riverland Homes, Inc. and the City of Winters for Lot 10 of the Olive Grove Phase II subdivision (previous parcel number 003-392-023-000) to be designated for affordable housing consistent with Winters Municipal Code Chapter 17.200 (Affordable Housing Requirements) at an eligible income of a moderate-income household as defined in the Ordinance and in the Inclusionary Housing Agreement;
(2) Find that the Inclusionary Housing Agreement meets all of the requirements of Winters Municipal Code Chapter 17.200;
(3) Find that no further environmental review is necessary under the California Environmental Quality Act (CEQA) and CEQA Guidelines;
(4) Authorize the City Manager or his designee to execute the Inclusionary Housing Agreement; and
(5) Direct the City Manager or his designee to record the Inclusionary Housing Agreement upon the subject property with the Clerk-Recorder of the County of Yolo.

FISCAL IMPACT:

There will be fiscal impact on the City for administration, recordation, and monitoring of the Inclusionary Housing Agreement and subsequent re-sale(s) pursuant thereto. Some fiscal impact is anticipated to be offset through the in-lieu fees paid to the City by the Developer.

ATTACHMENTS:

1. Winters - Olive Grove Inclusionary Housing Agreement-c1-c1