Agenda packet — Woodland City Council, March 1, 2022 (part 1 of 2)

City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
March 1, 2022
6:00 PM

CITY COUNCIL
PLEASE NOTE: The March 1, 2022 Woodland City Council meeting will be conducted pursuant to Government Code section 54953(e), which allows the City to hold meetings via teleconference during a proclaimed state of emergency, when state or local officials have imposed or recommended measures to promote social distancing.

The meeting will be held via teleconference and Council members and the public will participate via teleconference. Those locations are not listed on the agenda and are not accessible to the public. The public is encouraged to listen to the City Council meeting live on Woodland TV Channel 20 and also by going to the City of Woodland web site at www.cityofwoodland.org/meetings.

If you wish to make a comment during general Public Comment or on a specific agenda item, there are three (3) ways to do that. 1) Join the Zoom City Council meeting remotely by either logging onto the Zoom link located on the meeting agenda (please download the app to your computer or mobile device) and enter the Meeting ID or by calling a listed number and enter the Meeting ID; 2) Leave a voice mail message at (530) 661-5900, press Option 1. All voice mail messages received by 6:00 p.m. will be played during the City Council meeting and read into the record at the appropriate time; 3) If you are watching the live stream and wish to make a comment on an item as it is being heard, you may submit an email to the City Clerk at [email protected] prior to Public Comment on that item. Email comments submitted to be read into the record shall be no more than three (3) minutes when read aloud. Please include the agenda item in the subject line.

Please click on the link below to join the public comment portion of the meeting:
https://zoom.us/j/99759026181

Or Phone: US: +16699006833,,99759026181#

Or Telephone: Dial: US : +1 669 900 6833
Meeting ID: 997 5902 6181

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

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B. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNCIL - Anticipated Litigation Significant exposure to litigation pursuant to Sec. 54956.9(b) (one case)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed for public hearing on this agenda. Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

3. SUBJECT: City Council Meeting Minutes of February 1, 2022 and February 15, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of February 1, 2022 and February 15, 2022.

4. SUBJECT: March 2022 Women's History Month
RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim March 2022 as Women’s History Month, themed “Women Providing Healing, Promoting Hope”.

5. SUBJECT: Designation of March 12, 2022 as Arbor Day RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, designating March 12, 2022 as Arbor Day in the City of Woodland.

6. SUBJECT: Findings and Determinations under AB 361 for the Continuation of Virtual Meetings

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, making findings and determinations under AB 361 for the continuation of virtual meetings.

7. SUBJECT: Final Subdivision Map 4856, Prudler Phase 1 and Final Subdivision Map 5121, Prudler Phase 2, and associated Subdivision Improvement Agreement
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to: 1) Approve Final Subdivision Map 4856, Prudler Phase 1, and Final Subdivision Map 5121, Prudler Phase 2; and 2) Approve the related Subdivision Improvement Agreement and authorize City Manager to sign on behalf of the City; and 3) Authorize the City Manager to approve amendments to the Subdivision Improvement Agreement for the extension of time.

8. SUBJECT: 2020 Homeland Security Grant Budget Appropriation RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to appropriate $45,805 to the Other Federal Grants Fund (330) for the purchase of Self- Contained Breathing Apparatus cylinders as awarded under the 2020 Homeland Security Grant Program.

9. SUBJECT: Woodland Fire Department Annual Inspection Compliance Report RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, acknowledging the City of Woodland Fire Department's Compliance with 13146.2 and 13146.3 of the California Health and Safety Code.

10. SUBJECT: Second Reading and Adoption of Personal Cultivation of Cannabis Ordinance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Ordinance No. 1682, An Ordinance of the City Council of the City of Woodland, California Amending Section 17.108.070 of the Woodland Municipal Code to Change the Penalty Provisions for Violations of Chapter 17.108 Regarding Personal Cultivation of Cannabis.

11. SUBJECT: Contract with Mark Thomas for Caltrans Project Report for SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, 1) Create a new capital project, SR 113/CR 25A Ultimate Interchange Improvement Project, CIPImprovement Project, CIP #21- 14; 2) Appropriate $300,000 from the Road Development Fund (582) to the SR 113/CR 25A Ultimate Interchange Improvement Project, CIP 21-14; 3) Authorize the City Manager to execute a consultant agreement with Mark Thomas in the amount of $235,136 for preparation of a Caltrans Project Report for the SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14.

12. SUBJECT: Revised City Council Resolution for State Homekey Application (Permanent Supportive Housing Project)

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the submittal of a State Homekey grant application for up to $16,000,000 to support the purchase of modular housing units for the 61-unit Permanent Supportive Housing project at the East Beamer Way development site.

13. SUBJECT: Contract Amendment with Lisa Wise Consulting for the Comprehensive Zoning Code Update
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to; (a) reallocate $79,700 of funding from the Local Early Action Planning (LEAP) State Planning Grants Program (CIP #21- 08) to the Comprehensive Zonign Code Update Project (CIP #07-07)- Fund 325; (b) re-allocate $65,000 of Regional Early Action Planning (REAP) grant funding from the Cost Recoverty Fee Analysis project (CIP #22-11) to the Comprehensive Zoning Code Update Project (CIP #07-07);(c) authorize the City Manager to execute an Agreement withthe State Department of Housing and Community Development for the LEAP Planning Grant Program amended grant allocation; and (d) authorize the City Manager to execute Contract Amendment No. 3 with Lisa Wise Consulting, Inc. (LWC) for Planning Services for the Comprehensive Zoning Code Update, authorizing an additional $130,830 in funding for a total contract amount of $525,600.

14. SUBJECT: Award Construction Contract and Construction Inspection Consultant Agreement for the 2022 Water & Sewer Repair & Replacement Project, CIP #21-01
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to: (1) Approve the reallocation of $200,000 of Sewer Enterprise Funds from Replacement of Orangeburg Sewer Laterals, CIP 14-03, to the 2022 Water & Sewer Repair & Replacement Project, CIP 21-01; (2) Award a construction contract in the amount of $3,742,116 to Argonaut Constructors for the 2022 Water & Sewer Repair & Replacement Project (CIP 21-01) and authorize a contract contingency of up to 10% ($374,212), and (3) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $194,247.24, authorize a contingency of up to 10% ($19,425), and authorize the City Manager to execute the agreement.

I. REPORTS OF THE CITY MANAGER

15. SUBJECT: Fiscal Year 2021/22 Mid-Year Budget Update RECOMMENDATION FOR ACTION: Staff recommends the City Council receive a mid-year update on the Fiscal Year 2021/22 Budget.

16. SUBJECT: Fiscal Year 2021/22 Mid-Year Budget Adjustments RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing amendments to the Fiscal Year 2021/22 Budget Totaling $6,141,756 and authorizing amendments to authorized positions as outlined in Exhibit B.

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J. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, March 1, 2022 was posted on Friday, February 25, 2022 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: G.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected] Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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UPDATED COUNCIL LONG RANGE CALENDAR
MARCH 15TH REGULAR MEETING
Boards and Commissions - Recruitment Period Kick-off
Public Works Quarterly Report
American Rescue Plan Update
Animal Services Review
2021/22 Council Goals and Strategic Plan Update
Public Hearing – Council Districts: Preliminary Map
APRIL 5TH REGULAR MEETING
City Council Meeting Minutes of March 1, 2022 and March 15, 2022 Summer 2022 FLA Academy
Spring Budget Workshop
City Council Redistricting
Second Aquatic Complex Project Update – Approve Design Consultant Annual Weed Abatement Process
Public Hearing – Council Districts: Adoption of Final Map APRIL 19TH REGULAR MEETING
Amendment to Chapter 17.110 of City’s Zoning Ordinance related to Commercial Cannabis Retail Use in the City of Woodland and Amendment to Chapter 5.28 of Municipal Code related to Cannabis Business Permits
Update on Brand and Logo Process
Approve Plans and Authorize Bid for Spring Lake Neighborhood Park Improvements Cannabis Retail Ordinance
MAY 10TH REGULAR MEETING
Woodland Research Technology Park – EIR Specific Plan Adoption Measure E / F & J / R Spending Plans
Future Topics / Study Sessions:

Outdoor Dining Parklet - Temporary Ordinance (TBD)
Waste Management Residential Smart Truck (TBD)
Rule 20A Undergrounding District (TBD)
Comprehensive Zoning Update (Summer/Fall 2022)

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.3
SUBJECT: City Council Meeting Minutes of February 1, 2022 and February 15, 2022

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of February 1, 2022 and February 15, 2022 Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 02.01.2022 CC DRAFT Mins

2. 02.15.2022 CC DRAFT Mins

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City of Woodland Page 1 of 6
City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
Regular Meeting Minutes
Tuesday, February 1, 2022
6:00 PM
City Council

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City of Woodland Page 2 of 6

CITY COUNCIL

PLEASE NOTE: The February 1, 2022 Woodland City Council meeting will be conducted pursuant to Government Code section 54953(e), which allows the City to hold meetings via teleconference during a proclaimed state of emergency, when state or local officials have imposed or recommended measures to promote social distancing.

Please click on the link below to join the public comment portion of the meeting:
https://zoom.us/j/99759026181

Or Phone: US: +16699006833,,99759026181#

Or Telephone: Dial: US : +1 669 900 6833
Meeting ID: 997 5902 6181

CLOSED SESSION
5:45 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services

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Employee Organization: Mid-Management Professional Association, Woodland Police Officers' Association and Woodland Police Supervisors Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:00 PM.

D. ROLL CALL

All Council Members present via roll call vote.

PRESENT: Fernandez, Garcia-Cadena, Lansburgh, Stallard and Mayor Vega ABSENT: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Community Services Director Christine Engel.

F. COMMUNICATIONS - PUBLIC COMMENT

An e-mail received from the Lopez Family regarding traffic on Thomas Street was read into the record.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Verbal updates provided by Council Members/Staff.

H. CONSENT CALENDAR

3. SUBJECT: City Council Meeting Minutes of January 4, 2022 and January 18, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 4, 2022 and January 18, 2022.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 4, 2022 and January 18, 2022.

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4. SUBJECT: Parks & Recreation Commission Meeting Minutes of November 22, 2021
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive September 27, 2021, Parks & Recreation Commission Meeting Minutes.

Received the September 27, 2021, Parks & Recreation Commission Meeting Minutes.

5. SUBJECT: Findings and Determinations under AB 361 for the Continuation of Virtual Meetings
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, making findings and determinations under AB 361 for the continuation of virtual meetings.

Adopted RESOLUTION NO. 7847, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND MAKING FINDINGS AND DETERMINATIONS UNDER AB 361 FOR THE CONTINUATION OF VIRTUAL MEETINGS.

6. SUBJECT: Second Reading - Adoption of Ordinances related to the Formation of Community Facilities District No. 2022-1 (Prudler Services) and Annexation into Spring Lake Maintenance Community Facilities District RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the following two ordinances:

Oridinance No. 1680, Levying and Apportioning the Special Tax in Community Facilities District No. 2022-1 (Prudler Services);
Ordinance No. 1681, Levying and Apportioning the Special Tax in Territory Annexed to the City of Woodland Spring Lake Maintenance Community Facilities District.

Adopted ORDINANCE NO. 1680, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF WOODLAND LEVYING AND APPORTIONING THE SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2022-1 (PRUDLER SERVICES) and ORDINANCE NO. 1681, AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND LEVYING AND

APPORTIONING THE SPECIAL TAX IN

TERRITORY ANNEXED TO THE CITY OF WOODLAND SPRING LAKE MAINTENANCE COMMUNITY FACILITIES DISTRICT - Annexation No. 4.

7. SUBJECT: State Route 113/County Road 25A Interchange Modifications Project, CIP 20-05 - Construction Contract Termination for Convenience with Granite Rock Company
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving construction contract termination for convenience by mutual agreement of both parties with Granite Rock Company for the State Route 113/County Road 25A Interchange Modifications Project (CIP 20-05).

Adopted RESOLUTION NO. 7848, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TERMINATING THE CONSTRUCTION CONTRACT FOR CONVENIENCE FOR THE STATE ROUTE 113/COUNTY ROAD 25A INTERCHANGE MODIFICATIONS PROJECT, CIP #20-05.

8. SUBJECT: SACOG MOU for the REAP Grant and Professional Services Agreement with Opticos Design for the Armfield-Lemen Ave REAP Grant, CIP

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#22-12
RECOMMENDATION FOR ACTION: Staff recommends that Council adopt Resolution No. _____, to appropriate $234,750 in the State Grant Fund (Fund 325) for the Armfield-Lemen Avenue REAP Grant Project, CIP #22-12 and authorize the City Manager to execute a Memorandum of Understanding (MOU) with SACOG for the REAP grant and execute a professional services agreement with Opticos Design for the same amount.

Adopted RESOLUTION NO. 7849, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE A MOU WITH SACOG FOR THE ARMFIELD –LEMEN AVENUE REAP GRANT PROJECT, CIP #22-12.

9. SUBJECT: Master Equity Lease, Consignment Auction and Customer Sale Agreements for multiple vehicles with Enterprise Fleet Management RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____ authorizing the City Manager to enter into agreements with Enterprise Fleet Management, subject to minor revisions approved by the City Manager and City Attorney to conform to applicable law and City interests, authorizing the procurement and disposal of City vehicles

Adopted RESOLUTION NO. 7850, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND Authorize the City Manager to enter into a Master Equity Lease, Consignment Auction and Customer Sale Agreements for multiple vehicles with Enterprise Fleet Management.

On a motion by Council Member Stallard, seconded by Council Member Lansburgh and carried unanimously on a 5-0 roll call vote, Council Members approved Consent Calendar Items No. 3 through 9.

AYES: Members Fernandez, Garcia-Cadena, Lansburgh, Stallard and Mayor Vega NOES: None

I. REPORTS OF THE CITY MANAGER

10. SUBJECT: Microtransit Update
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on efforts to bring Microtransit to Woodland.

Received an update from Communications Manager Spencer Bower on the efforts to bring Microtransit to Woodland.

11. SUBJECT: 2020 Census Data
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on 2020 US Census data.

Received an update from Communications Manager Spencer Bowen on the 2020 Census data.

J. ADJOURN

Meeting adjourned at 7:12 PM in memory of former Police Chief Jerry Witham, Police Officer Tyler Lenehan from the City of Elk Grove and Fire Captain Max Fortuna from the City of Stockton.

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Respectfully submitted,
Ana B. Gonzalez, City Clerk

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
Regular Meeting Minutes
Tuesday, February 15, 2022
6:00 PM
City Council

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

PLEASE NOTE: The February 15, 2022 Woodland City Council meeting will be conducted pursuant to Government Code section 54953(e), which allows the City to hold meetings via teleconference during a proclaimed state of emergency, when state or local officials have imposed or recommended measures to promote social distancing.

Please click on the link below to join the public comment portion of the meeting:
https://zoom.us/j/99759026181

Or Phone: US: +16699006833,,99759026181#

Or Telephone: Dial: US : +1 669 900 6833
Meeting ID: 997 5902 6181

A. CALL TO ORDER

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE

D. COMMUNICATIONS - PUBLIC COMMENT

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E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

1. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. PRESENTATIONS

2. SUBJECT: Public Recognition and Appreciation for Police Service Dog Chase RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize Police Service Dog Chase for his seven years of loyal service to the community of Woodland.

Recognized Police Service Dog Chase for his seven years of loyal service to the community of Woodland.

G. CONSENT CALENDAR

3. SUBJECT: Planning Commission Meeting Minutes July 1, 2021, August 5, 2021 and October 7, 2021
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the July 1, 2021, August 5, 2021 and October 7, 2021 Planning Commission Meeting Minutes.

Received the July 1, 2021, August 5, 2021 and October 7, 2021 Planning Commission Meeting Minutes.

4. SUBJECT: Fire Department Annual Status Report 2021
RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Fire Department Annual Status Report for 2021.

Accepted the Fire Department Annual Status Report for 2021.

5. SUBJECT: Police Department Quarterly Status Report for the period of October 2021 through December 2021.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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accept the Police Department quarterly status report for October 2021 through December 2021.

Accepted the Police Department quarterly status report for October 2021 through December 2021.

6. SUBJECT: Quarterly Treasurer’s Investment Report for the Quarter ended December 31, 2021
RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ended December 31, 2021.

Accepted the quarterly Treasurer’s Investment Report for the quarter ended December 31, 2021.

7. SUBJECT: Salvation Army Requested sale and conveyance of real property for LLA correction
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, declaring a 348.48 square foot area of City property to be exempt surplus land, and authorize the sale of the property to the Salvation Army Western Terminal Headquarters. Upon approval of the sale, City staff will concurrently process a lot line adjustment to rectify a condition in which a building was built over the property line, at 436 College Street (APN 006-607-010), and City property (APN 006-607-009).

City Manager Ken Hiatt made a supplemental recommendation to this item to provide additional authority to the City Manager and direction to staff to negotiate a Facade Easement on the north wall of the property subject to the LotLine adjustment.

Adopted RESOLUTION NO. 7851, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221

THAT REAL PROPERTY OWNED BY THE CITY OF WOODLAND AND CONSTITUTING A PORTION OF ASSESSOR’S PARCEL NUMBER 006-607-009 IS EXEMPT SURPLUS

LAND, AND AUTHORIZING THE SALE OF SUCH REAL PROPERTY TO THE SALVATION ARMY WESTERN TERMINAL HEADQUARTERS.

8. SUBJECT: Revisions to the Redevelopment and Housing Analyst Job Description
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt changes to the Housing Analyst I/II in the Mid Management Professional Association (MMPA) and approve the current salary range of 120 and 124 and the attached salary schedule reflecting the title change.

Adopted changes to the Housing Analyst I/II Job Description in the Mid Management Professional Association (MMPA) and approved the current salary range of 120 and 124 and the attached salary schedule reflecting the title change.

9. SUBJECT: Increase in Construction Contingency for the 2021 Sewer & Water Repair & Replacement Project, CIP 20-14
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an increase in construction contingency up to $526,478 for a total contract amount of up to $4,791,256.50 for the 2021 Sewer & Water Repair & Replacement Project, CIP 20-14.

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Adopted RESOLUTION NO. 7852, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE AN INCREASE IN CONSTRUCTION CONTINGENCY FOR CIP 20-14, THE 2021 SEWER & WATER REPAIR & REPLACEMENT PROJECT.

10. SUBJECT: Black History Month Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim the month of February 2022, as "Black History Month." Proclaimed the month of February 2022, as "Black History Month."

11. SUBJECT: Proclaim Women in Construction Week
RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim March 6-12, 2022 as Women in Construction Week.

Proclaimed March 6-12, 2022 as Women in Construction Week.

On a motion by Council Member Stallard, seconded by Mayor Pro Tem Fernandez and carried unanimously on a 5-0 roll call vote, Council Members approved Consent Calendar Items No. 3 through 11.

AYES: Members Fernandez, Garcia-Cadena, Lansburgh, Stallard and Mayor Vega NOES: None

H. REPORTS OF THE CITY MANAGER

12. SUBJECT: Matmor Road and E. Gum Avenue Rehabilitation Project, CIP 19- 05; Approve Plans and Specifications and Authorize Bid Advertisement RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the project plans and specifications and authorizing bid advertisement for the Matmor Road and E. Gum Avenue Rehabilitation Project, CIP 19-05.

On a motion by Mayor Pro Tem Fernandez, seconded by Council Member Lansburgh and carried unanimously on a 5-0 roll call vote, Council Members adopted RESOLUTION NO. 7853, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING BID ADVERTISEMENT FOR THE MATMOR ROAD AND E. GUM AVENUE REHABILITATION PROJECT, CIP 19-05.

AYES: Members Fernandez, Garcia-Cadena, Lansburgh, Stallard and Mayor Vega NOES: None

13. SUBJECT: Personal Cultivation of Cannabis Ordinance RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, amending the penalties to the Personal Cultivation of Cannabis Ordinance 17.108.070.

This item was inadvertently placed on the agenda as the adoption of a resolution. City Attorney Ethan Walsh clarified that the action is the introduction of the proposed ordinance and waive the first reading. This ordinance will come back to Council for adoption.

On a motion by Council Member Stallard, seconded by Mayor Vega and carried

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unanimously on a 5-0 roll call vote, Council Members introduced and waived the first reading of an ordinance of the City Council of the City of Woodland, California Amending Section 17.108.070 of the Woodland Municipal Code to Change the Penalty Provisions for Violations of Chapter 17.108 Regarding Personal Cultivation of Cannabis.

AYES: Members Fernandez, Garcia-Cadena, Lansburgh, Stallard and Mayor Vega NOES: None

I. ADJOURN

Meeting adjourned at 6:59 PM.

Respectfully submitted,
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.4
SUBJECT: March 2022 Women's History Month

Recommendation for Action: Staff recommends that the City Council proclaim March 2022 as Women’s History Month, themed “Women Providing Healing, Promoting Hope”.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected] Discussion:

Council has shown their support in the past for Women's History Month via issuance of a proclamation.

The theme for this year is “Women Providing Healing, Promoting Hope.” This theme is a tribute to the ceaseless work of caregivers and frontline workers during this ongoing pandemic and also a recognition of the thousands of ways that women of all cultures have provided healing and hope throughout history.

Women as healers goes back to ancient times. Healing is the personal experience of transcending suffering and transforming it into wholeness. The gift of hope spreads light to the lives of others and reflects a belief in the unlimited possibilities of this and future generations. Together, healing and hope are essential fuels for our dreams and our recovery.

This year, in particular, we are reminded of the importance of healers and caregivers who are helping to promote and sustain hope for the future. The National Women's History Alliance encourages communities throughout the country to honor local women who bring and have historically brought these priceless gifts to their families, workplaces, and neighborhoods, sometimes at great sacrifice. These are the women who, as counselors and clerics, artists and teachers, doctors, nurses, mothers, and grandmothers listen, ease suffering, restore dignity, and make decisions for our general, as well as our personal welfare.

Women have long advocated for compassionate treatments and new directions in public health and in women’s mental and physical health. Women have also historically led the way in mending divisions, healing wounds, and finding peaceful solutions. This timeless work, in so many ways and in addition to so many other tasks, has helped countless individuals in our communities recover and follow their dreams.

The March 2022 theme proudly honors those who, in both public and private life, provide healing and promote hope for the betterment of all.

Prepared by: Ana B. Gonzalez, City Clerk

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Attachments:

1. Proclamation Attachment Forthcoming

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PROCLAMATION

ATTACHMENT

FORTHCOMING

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.5
SUBJECT: Designation of March 12, 2022 as Arbor Day

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, designating March 12, 2022 as Arbor Day in the City of Woodland.

Staff Contact: Westley Schroeder, Park Superintendent, (530) 661-5958, [email protected]

Fiscal Impact:

There is no fiscal impact of this action. The approved City budget allocates funding to support the City's management of the urban forest.

Background:

Each year the City of Woodland celebrates Arbor Day in order to recognize the community benefits of trees and the community’s heritage as “The City of Trees”. Arbor Day is a nationally celebrated observance that encourages tree planting and care. The observance and celebration of Arbor Day is one of the requirements of Woodland’s designation as a “Tree City USA”.

Founded by J. Sterling Morton in Nebraska in 1872, National Arbor Day is usually celebrated each year on the last Friday in April. However, the date varies depending on the climate of the state in which it is being held (due to the planting season and climate for each area).

Discussion:

The observance of Arbor Day in Woodland on March 12, 2022 not only shows the city’s commitment to its urban forest but also increases the awareness of the importance of trees in urban areas. It also provides educational opportunities to promote and improve the practice of urban tree planting and care.

As part of the day’s activities, the City of Woodland Urban Forestry staff and Woodland Tree Foundation are partnering with the Amplify the Urban Forest grant provided by CAL FIRE. Volunteers will gather at 8:30 am at Rick Gonzales Sr. Park where there will be a quick celebration to commemorate this year’s Arbor Day. After the celebration, volunteers will be broken into groups to assist with the planting of approximately 70 trees.

Environmental Services will also participate in the event by providing information on water conservation, green waste, composting, and other conservation related topics.

Celebrating Arbor Day illustrates the city’s continuing commitment to the urban forest and the quality of life that trees provide to the community.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, designating March 12, 2022 as Arbor Day in the City of Woodland.

Prepared By: Westley Schroeder, Park Superintendent
Reviewed By: Christine Engel, Community Services Director

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Attachments:

1. Arbor Day Resolution 2022

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RESOLUTION NO._________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND DESIGNATING MARCH 12, 2022 AS ARBOR DAY IN THE CITY OF WOODLAND WHEREAS, in 1872 J. Sterling Morton proposed that a special day be set aside for the planting of trees; and,
WHEREAS, this holiday, Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and,
WHEREAS, 2022 is the 150 th anniversary of the holiday, and Arbor Day is now observed throughout the nation and the world; and,
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife; and,
WHEREAS, trees are a renewable resource giving us paper, wood for building homes, fuel for our fires and beautifying our community; and,
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal.

NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Woodland does hereby designate Saturday, March 12, 2022 as Arbor Day in the City of Woodland. The City urges all citizens to celebrate and support efforts to protect our trees and woodlands, to plant trees to gladden the heart and promote the well-being of this and future generations.

PASSED AND ADOPTED this 1st day of March 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:
________________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.6
SUBJECT: Findings and Determinations under AB 361 for the Continuation of Virtual Meetings

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. ____, making findings and determinations under AB 361 for the continuation of virtual meetings.

Staff Contact: Ana B. Gonzalez, City Clerk, (530) 661-5906, [email protected]

Fiscal Impact:

There is no fiscal impact from this item.

Background:

On March 17, 2020, in the face of the COVID-19 pandemic, Governor Gavin Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means.

The provisions in the Brown Act that were suspended by the Governor’s Executive Order are contained in Government Code Section 54953(b)(3) and require that when teleconferencing is used, outside of a statewide emergency, the following occur:
An agenda is required to be posted at all locations, including any teleconference locations. Each teleconference location must be identified on the actual agenda. Each teleconference location shall be accessible to the public. A quorum of the legislative body must be in the jurisdiction.

With the Governor’s Executive Order, the four above requirements were suspended, allowing councilmembers to not have to post an agenda at their teleconference location, not have to identify their location on the meeting agenda, not have to ensure public accessibility at the teleconference location, and the legislative body did not need a quorum in the jurisdiction. As the City Council is aware, this allowed the City Council and all other meetings of legislative bodies of the City to be conducted by Zoom with councilmembers, commission members, committee members, and staff all joining from remote locations.

The suspension of certain provisions of the Brown Act was further extended by the Governor on June 11, 2021 by the issuance of Executive Order N-08-21, which continued to allow for complete virtual meetings until September 30, 2021.

With the current pending expiration of the Governor’s Executive Order, the State Legislature adopted Assembly Bill 361. On September 16, 2021, the Governor signed AB 361, which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees. The City Council first made these findings at its October 5 meeting. Staff will continue to bring this resolution forward for consideration at least every thirty days for so long as the City Council intends to continue remote meetings.

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Discussion:

AB 361 preserves many of the provisions of the earlier executive orders, including the suspension of the four teleconferencing requirements noted above, while also adding new requirements to the management of remote and teleconference public meetings in order to better achieve the levels of transparency that the Brown Act demands. Specifically, AB 361 imposes two new rules on remote public meetings:

1. Local governments and agencies hosting teleconference meetings in lieu of traditional in-person public meetings must permit direct public comment during the teleconference, and must leave open the opportunity for public comment until the comment periods for a given item is closed during the ordinary course of the meeting. The opportunity to make public comment must be of a sufficient duration so as to allow actual public participation. The City already complies with this requirement, so it presents no change to our current practice.

2. Any action by the governing body during a public teleconference meeting must occur while the agency is actively and successfully broadcasting tomembers of the public through a call-in option or an internet-based service option. If a technical disruption within the agency's control prevents members of the public from either viewing the meeting of the public agency, or prevents members of the public from offering public comment, the agency must cease all action on the meeting agenda until the disruption ends and the broadcast is restored. Action taken during an agency-caused disruption may be challenged as a violation of the Brown Act.

In order to continue to qualify for AB 361’s waiver of in-person meeting requirements, the City Council must, within thirty (30) days of its first meeting under AB 361, and every thirty (30) days thereafter, make findings that (a) state or local officials recommend measures to promote social distancing, or that (b) an in-person meeting would constitute an imminent risk to the safety of attendees. State officials at Cal-OSHA have, through the adoption of certain regulations, recommended measures to promote social distancing throughout the state. Additionally, Yolo County Health Officer Dr. Aimee Sisson has, in a memo dated September 22, 2021, recommended the continuance of virtual meetings at the present time as a means of promoting social distancing, given the current high case rate of COVID-19 in Yolo County. Dr. Sisson has indicated that she will update the memo as circumstances change, and we will continue to monitor this issue to determine when it is appropriate to return to in-person meetings.

The enclosed resolution makes the necessary findings for the City Council and all subordinate legislative bodies of the City that are subject to the Brown Act to continue with virtual meetings for the time being. City staff will return to the City Council with a resolution every thirty days to allow for the continuance of virtual meetings for so long as the Council and staff believe that virtual meetings are necessary.

It is important too that AB 361 does not require the City to continue with virtual meetings, but simply gives the Council that option. If, at any time, the City Council desires to return to in-person meetings, the Council can agendize that topic for discussion and direct staff to initiate the transition back to in-person or hybrid meetings.

However, at this time, City staff is recommending adoption of the resolution to allow the City Council and all other Commission, Committee, and other Brown Act meetings to continue to be held remotely in order to ensure social distancing consistent with the recommendations of state and local officials.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, making findings and determinations under AB 361 for the continuation of virtual meetings.

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Attachments:

1. Resolution AB 361 Recurring - c1

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND MAKING FINDINGS AND DETERMINATIONS UNDER AB 361 FOR THE CONTINUATION OF

VIRTUAL MEETINGS
WHEREAS, the Ralph M. Brown Act (Gov. Code § 54950 et seq.) generally requires local agencies meeting via teleconference, including through other virtual or electronic means to, among other things, provide public access at each location in which members of the legislative body are teleconferencing; and
WHEREAS, the Legislature recently enacted Assembly Bill 361 (AB 361), which amended Government Code section 54953 to allow local agencies to meet fully virtually, without fully adhering to the rules otherwise applicable to teleconferencing, during a proclaimed state of emergency if state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, the Governor issued a proclamation declaring a state of emergency on March 4, 2020 due to the COVID-19 pandemic, pursuant to section 8625 of the California Emergency Services Act, and this proclaimed state of emergency currently remains in effect; and WHEREAS, state or local officials continue to recommend measures to promote social distancing to prevent the spread of COVID-19, and in particular, Cal-OSHA regulation 3205 recommends physical distancing in the workplace generally and regulates a “close contact,” defined as being within 6 feet of another under certain circumstances, and Yolo County Health Officer Dr. Aimee Sisson has recommended that local public agencies refrain from holding in person public meetings, as a means of promoting social distancing; and WHEREAS, the continuation of virtual meetings will allow for full participation by members of the public and compliance with the recommendations of state and local officials with regard to social distancing; and
WHEREAS, the City Council of the City of Woodland desires that all City legislative bodies continue to hold virtual meetings pursuant to AB 361 and Government Code section 54953(e).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND DOES HEREBY RESOLVE AND FIND AS FOLLOWS:
1) The recitals set forth above are found to be true and correct and are incorporated herein by reference.
2) The City Council has reconsidered the circumstances of the state of emergency. 3) As stated in the recitals, state or local officials continue to recommend measures to promote social distancing.

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4) The City Council and all other legislative bodies of the City of Woodland who are required to hold public meetings shall continue to meet virtually in accordance with Government Code section 54953(e) and without compliance with section 54953(b)(3), based upon the findings and determinations hereby made by the City Council.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 1st day of March, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.7
SUBJECT: Final Subdivision Map 4856, Prudler Phase 1 and Final Subdivision Map 5121, Prudler Phase 2 , and associated Subdivision Improvement Agreement

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to: 1) Approve Final Subdivision Map 4856, Prudler Phase 1 and Final Subdivision Map 5121, Prudler Phase 2; and 2) Approve the related Subdivision Improvement Agreement and authorize City Manager to sign on behalf of the City; and 3) Authorize the City Manager to approve amendments to the Subdivision Improvement Agreement for the extension of time.

Staff Contact: Ed Wisniewski, Senior Civil Engineer - (530) 661-5820, [email protected] Fiscal Impact:

This project's processing costs were covered by fees. In addition, at build-out, the 183 lots are estimated to generate approximately $7 million in development impact fees. There is no impact to the General Fund.

Background:

City Council approved the tentative map and development agreement on September 6, 2016 for 183 Single- family lots. Subdivision Map 4856, Prudler Phase 1, creates 85 of the single-family lots. Subdivision Map 5121, Prudler Phase 2, creates the remaining 98 lots.

Lennar Homes of California, has completed all conditions required for both phases of the tentative map, and is requesting that the City approve Final Subdivision Map (SM) No. 4856, Prudler Phase 1, and Final Subdivision Map (SM) No. 5121, Prudler Phase 2, and the associated Subdivision Improvement Agreement.

Discussion:

The map, improvement plans, and related documents have been reviewed by staff and found to be technically correct and consistent with the tentative map, project development agreement, and conditions of approval.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to: 1) Approve Final Subdivision Map 4856, Prudler Phase 1 and Final Subdivision Map 5121, Prudler Phase 2; and 2) Approve the related Subdivision Improvement Agreement and authorize City Manager to sign on behalf of the City; and 3) Authorize the City Manager to approve amendments to the Subdivision Improvement Agreement for the extension of time.

Prepared By:Ed Wisniewski, Senior Civil Engineer

Reviewed By:Brent Meyer, Community Development Director/ City Engineer

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Attachments:

1. Resolution

2. Final Map - 4856 Prudler Ph 1

3. Final Map - 5121 Prudler Ph 2

4. Subdivision Improvement Agreement

5. Location Map SM4856 and 5121

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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING FINAL MAPS 4856 AND 5121 AND A SUBDIVISION IMPROVEMENT

AGREEMENT WITH LENNAR HOMES OF CALIFORNIA AND AG ESSENTIAL HOUSING CA 1, L.P. FOR CONSTRUCTION OF SUBDIVISION IMPROVEMENTS WHEREAS, City Council approved tentative map 4856 and Development Agreement on September 6, 2016 with map conditions of approval and an associated Development Agreement; and
WHEREAS, Lennar Homes of California, has completed the conditions of approval and has filed for two final maps for 85 and 98 lots; and
WHEREAS, the City of Woodland has reviewed the maps and determined that they are technically correct and that the conditions of approval have been met; and WHEREAS, the City Council wishes to approve Final Map 4856, Prudler Phase 1 and Final Map 5121, Prudler Phase 2, which make up the whole of tentative map 4856, and the associated Subdivision Improvement Agreement through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves Final Map 4856 Prudler Phase 1 and Final Map 5121, Prudler Phase 2, and directs the City Clerk to sign the map and for the City Engineer to forward the map to the County Tax Collector for processing prior to recording with the Yolo County Clerk-Recorder.

Section 2. The City Council hereby approves the Subdivision Improvement Agreement. The City Manager is hereby authorized and directed to sign the Agreement, and the City Manager is authorized to amend the agreement to grant time extensions to the agreement if necessary.

Section 3. A copy of the Subdivision Improvement Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

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PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 1st day of March 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Myra Vega, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 4856BEING A SUBDIVISION OF PARCEL 1 OF THAT CERTAIN PARCEL MAP ENTITLED"PARCEL MAP NO. 4345 FOR SIEVERS, PRUDLER ETAL" FILED IN BOOK 1999 OFMAPS AT PAGE 11, YOLO COUNTY RECORDSCITY OF WOODLAND YOLO COUNTY CALIFORNIAFEBRUARY 2022PRUDLER SUBDIVISION - PHASE 1 WE, THE UNDERSIGNED, DO HEREBY CONSENT TO THE PREPARATION AND FILING OF THIS MAP OF"SUBDIVISION MAP NO. 4856, PRUDLER SUBDIVISION - PHASE 1 FOR RECORD; AND WE DO HEREBY STATETHAT IN ORDER TO PASS CLEAR TITLE TO THE LAND DELINEATED WITHIN THE EXTERIOR BOUNDARY OF THISMAP THE CONSENT OF NO OTHER PERSONS IS NECESSARY.THE REAL PROPERTY DESCRIBED BELOW IS IRREVOCABLY DEDICATED, IN FEE, TO THE CITY OF WOODLAND AMUNICIPAL CORPORATION, FOR PUBLIC PURPOSES: SPORTS PARK DRIVE, EAST STREET, SILLS STREET,BRAY DRIVE, WELCH STREET, BROWNELL STREET, HENIGAN DRIVE, SANDOVAL DRIVE, LOT "A" AND LOT "C"THE REAL PROPERTY DESCRIBED BELOW IS IRREVOCABLY DEDICATED, AS AN EASEMENT, TO THE CITY OFWOODLAND A MUNICIPAL CORPORATION, FOR PUBLIC PURPOSES, MAINTENANCE AND OPERATION OFDRAINAGE, WATER, SEWER, GAS PIPES, POWER, LIGHTS , SIGNS, TELEPHONE, COMMUNICATION ANDTELEVISION CABLES; AND ANY AND ALL OTHER UTILITY SERVICES TOGETHER WITH ANY AND ALL NECESSARYAPPURTENANCES IN EACH CASE, IN, OVER AND ACROSS THOSE STRIPS OF LAND SHOWN OR DESIGNATED AS"PUBLIC UTILITY EASEMENT" (P.U.E.).THE REAL PROPERTY DESCRIBED BELOW IS IRREVOCABLY DEDICATED, AS AN EASEMENT, TO THE CITY OFWOODLAND A MUNICIPAL CORPORATION, FOR PUBLIC PURPOSES, INSTALLATION, MAINTENANCE ANDOPERATION OF SEWER TOGETHER WITH ANY AND ALL NECESSARY APPURTENANCES, IN, OVER AND ACROSSTHAT STRIP OF LAND SHOWN OR DESIGNATED AS "SANITARY SEWER EASEMENT".THE REAL PROPERTY DESCRIBED BELOW IS IRREVOCABLY DEDICATED, AS AN EASEMENT, TO THE CITY OFWOODLAND A MUNICIPAL CORPORATION, FOR PUBLIC PURPOSES, A STRIP OF LAND FOR EMERGENCYVEHICLE ACCESS (EVA) PURPOSES, AND FOR INSTALLATION, MAINTENANCE AND OPERATION OF WATER,TOGETHER WITH ANY AND ALL NECESSARY APPURTENANCES, IN, OVER AND ACROSS THAT STRIP OF LANDSHOWN OR DESIGNATED AS "EVA AND WATER LINE EASEMENT".WE DO HEREBY RELINQUISH ALL ABUTTERS RIGHTS TO INGRESS AND EGRESS TO SPORTS PARK DRIVE ASDELINEATED HEREON.IN WITNESS WHEREOF, THE UNDERSIGNED HAVE CAUSED THEIR NAMES TO BE SUBSCRIBED ON THIS_________ DAY OF ______________ 2022.

FILED THIS _______ DAY OF _________________, 2022, AT __________ IN BOOK _________ OF ______________,AT PAGE ___________, AT THE REQUEST OF _________________________________________________________. ______________________________________________COUNTY RECORDER - COUNTY OF YOLO ______________________________________________BY:

I, THE UNDERSIGNED, TAX COLLECTOR AND REDEMPTION OFFICER OF YOLO COUNTY, STATE OF CALIFORNIA,DO HEREBY STATE THAT ACCORDING TO THE RECORDS OF THIS OFFICE, THERE ARE NO LIENS AGAINST THISPROPERTY NOR ANY PART THEREOF FOR UNPAID STATE, COUNTY, MUNICIPAL, OR LOCAL TAXES, OR SPECIALASSESSMENTS COLLECTED AS TAXES, EXCEPT TAXES OR SPECIAL ASSESSMENTS NOT YET PAYABLE.FURTHERMORE, PURSUANT TO THE YOLO COUNTY BOARD OF SUPERVISORS' RESOLUTION NO. 89-168, I DOHEREBY CERTIFY ON BEHALF OF THE CLERK OF THE BOARD OF SUPERVISORS THAT CHAPTER 4, ARTICLE 8,OF THE SUBDIVISION MAP ACT HAS BEEN COMPLIED WITH REGARDING DEPOSITS.IN WITNESS WHEREOF, THE UNDERSIGNED HAS CAUSED THEIR NAME TO BE SUBSCRIBED ON THIS __________,DAY OF ________________________, 2022._____________________________________________________HOWARD NEWENS, TAX COLLECTORBY __________________________________________________DEPUTYRECORDER'S STATEMENT:

COUNTY TAX COLLECTOR'S STATEMENT:

OWNERS' STATEMENT:

I HEREBY STATE THAT I HAVE EXAMINED THIS MAP AND HAVE FOUND IT TO BE SUBSTANTIALLY THE SAMEAS IT APPEARED ON THE APPROVED TENTATIVE MAP, AND ANY APPROVED ALTERATIONS THEREOF, ANDTHAT IT COMPLIES WITH ALL APPLICABLE CITY ORDINANCES AND CONDITIONS OF APPROVAL.DATE: _________________________________________________________________BRENT MEYERCOMMUNITY DEVELOPMENT DIRECTOR, CITY OF WOODLANDCOMMUNITY DEVELOPMENT DIRECTOR'S STATEMENT PURSUANT TO SECTION 66477.5 OF THE SUBDIVISION MAP ACT THE NAME AND ADDRESS OF THE GRANTOR OFTHE DEDICATED PROPERTY IS AS FOLLOWS:AG ESSENTIAL HOUSING CA 1, LPA DELAWARE LIMITED PARTNERSHIP8585 E. HARTFORD DRIVE, SUITE 118SCOTTSDALE, AZ 85255ATTN: STEVEN S. BENSONTHE LEGAL DESCRIPTION OF THE PROPERTY DEDICATED, IN FEE, IS AS FOLLOWS:SPORTS PARK DRIVE, EAST STREET, SILLS STREET, BRAY DRIVE, WELCH STREET, BROWNELL STREET,HENIGAN DRIVE AND SANDOVAL DRIVE, LOT "A" AND LOT "C" AS SHOWN HEREON.THE CITY OF WOODLAND SHALL RECONVEY THE PROPERTY TO THE GRANTOR, OR THE SUCCESSOR(S) ININTEREST, IF IT DETERMINES PURSUANT TO SECTION 66477.5 OF THE SUBDIVISION MAP ACT THAT THE SAMEPUBLIC PURPOSE FOR WHICH THE PROPERTY WAS DEDICATED DOES NOT EXIST EXCEPT FOR ALL OR ANYPORTION OF THE PROPERTY THAT IS REQUIRED FOR THAT SAME PUBLIC PURPOSE OR FOR PUBLIC UTILITIES.

DEDICATION STATEMENT:

SHEET 1 OF 6 SHEETS
I HEREBY STATE THAT AT ITS REGULARLY SCHEDULED MEETING OF __________________, THE CITY COUNCILOF THE CITY OF WOODLAND APPROVED THIS FINAL MAP OF "SUBDIVISION MAP NO. 4856, PRUDLERSUBDIVISION - PHASE 1", AND HAS ACCEPTED ON BEHALF OF THE PUBLIC ALL LAND, RIGHTS OF WAY ANDEASEMENTS HEREON OFFERED FOR DEDICATION.PURSUANT TO SECTIONS 66434(g) OF THE SUBDIVISION MAP ACT THE FOLLOWING EASEMENTS AND RIGHTS-OF-WAY ARE HEREBY ABANDONED AND ARE NOT SHOWN HEREON: STREET AND UTILITY CORRIDOR PERDOC #2009-0004734, DRAINAGE EASEMENT PER DOC #2011-0024063-00, 10.90' ROADWAY AND PUBLIC UTILITIESEASEMENT PER DOC #2010-0019616-00, 12.50' PUBLIC UTILITY EASEMENT PER DOC #2011-0024062-00, 10'SEWER EASEMENT, 51.0' RIGHT-OF-WAY AND 10.0' PUE PER 1999 MB 11, 15' PIPELINE EASEMENT PER 1662O.R. 710 AND AND DOC #2009-0004734-00, AND 20.0' ROAD EASEMENT PER 1744 OR 278.DATED: _____________ ______________________________________________ANA GONZALEZ, CITY CLERK, CITY OF WOODLAND CITY CLERK'S STATEMENT:

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY INCONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE ATTHE REQUEST OF YOLO RESIDENTIAL INVESTORS, LLC ON DECEMBER, 2016. I HEREBY STATE THAT ALLTHE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED OR THAT THEYWILL BE SET IN THOSE POSITIONS BEFORE SIX (6) MONTHS AFTER FILING OF THIS SUBDIVISION MAP ANDTHAT THE MONUMENTS ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED ANDTHAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP.DATE: _______________________________________________________________TOM O. MORROW, LS 5161 SURVEYOR'S STATEMENT:CITY CONSULTANT'S STATEMENT:I HEREBY STATE THAT I HAVE EXAMINED THIS PLAT OF FINAL MAP ENTITLED "SUBDIVISION MAP NO. 4856,PRUDLER SUBDIVISION - PHASE 1", AND I AM SATISFIED THAT SAID PLAT IS TECHNICALLY CORRECT INACCORDANCE WITH SECTION 66442 OF THE SUBDIVISION MAP ACT.DATE: __________________________________________________________JON CRAWFORD, RCE #32935ON BEHALF OF THE CITY ENGINEERCITY ENGINEER STATEMENT:I HEREBY STATE THAT I HAVE EXAMINED THIS PLAT OF FINAL MAP ENTITLED "SUBDIVISION MAP NO. 4856,PRUDLER SUBDIVISION - PHASE 1" AND FIND IT TO BE SUBSTANTIALLY THE SAME AS THE TENTATIVE MAPAPPROVED BY THE PLANNING COMMISSION OF THE CITY WOODLAND, AND ANY APPROVED ALTERATIONSTHEREOF, AND THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND ALL CITY ORDINANCESAPPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH.DATED: __________________________________________________________BRENT MEYER, CITY ENGINEERREGISTRATION: RCE #52587 REGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIAJON GORDON CRAWFORDCIVIL32935EXP________ AIROFILACNFOETATSNo. 5161WORROM.OMOTROYEVRUSDNALDESNECIL NOTARY ACKNOWLEDGMENT: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OFTHE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THETRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.STATE OF )) §.COUNTY OF )ON __________________________ BEFORE ME, _______________________________, NOTARY PUBLIC,PERSONALLY APPEARED ____________________________________ WHO PROVED TO ME ON THE BASIS OFSATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHININSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIRAUTHORIZED CAPACITY(IES) AND THAT BY HIS SIGNATURE ON THE INSTRUMENT THE PERSON, OR THEENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THEFOREGOING PARAGRAPH IS TRUE AND CORRECT.WITNESS MY HAND AND OFFICIAL SEAL.BY: (NOTARY PUBLIC SIGNATURE) ___________________________NAME: (PRINT NAME)_________________________NOTARY’S PRINCIPAL PLACE OF BUSINESS ___________________NOTARY’S COMMISSION EXPIRES ___________________NOTARY’S COMMISSION NUMBER ___________________ AG ESSENTIAL HOUSING CA 1, LPA DELAWARE LIMITED PARTNERSHIPBY: _____________________________________________________________________STEVEN S. BENSON, ITS MANAGERBY:AGWIP ASSET MANAGEMENT, LLC,AN ARIZONA LIMITED LIABILITY COMPANY,ITS AUTHORIZED AGENT

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WE, THE UNDERSIGNED, DO HEREBY CONSENT TO THE PREPARATION AND FILING OF THIS MAP OF "SUBDIVISION MAP NO. 5121,PRUDLER SUBDIVISION - PHASE 2" FOR RECORD; AND WE DO HEREBY STATE THAT IN ORDER TO PASS CLEAR TITLE TO THE LANDDELINEATED WITHIN THE EXTERIOR BOUNDARY OF THIS MAP THE CONSENT OF NO OTHER PERSONS IS NECESSARY.THE REAL PROPERTY DESCRIBED BELOW IS IRREVOCABLY DEDICATED, IN FEE, TO THE CITY OF WOODLAND A MUNICIPALCORPORATION, FOR PUBLIC PURPOSES: ARRIAGA WAY, ROBERTS DRIVE, BROWNELL STREET, HENIGAN DRIVE, SANDOVAL DRIVE,BULLOCK DRIVE AND BULLOCK COURT.THE REAL PROPERTY DESCRIBED BELOW IS IRREVOCABLY DEDICATED, AS AN EASEMENT, TO THE CITY OF WOODLAND A MUNICIPALCORPORATION, FOR PUBLIC PURPOSES, MAINTENANCE AND OPERATION OF DRAINAGE, WATER, SEWER, GAS PIPES, POWER, LIGHTS ,SIGNS, TELEPHONE, COMMUNICATION AND TELEVISION CABLES; AND ANY AND ALL OTHER UTILITY SERVICES TOGETHER WITH ANYAND ALL NECESSARY APPURTENANCES IN EACH CASE, IN, OVER AND ACROSS THOSE STRIPS OF LAND SHOWN OR DESIGNATED AS"PUBLIC UTILITY EASEMENT" (P.U.E.).WE DO HEREBY RELINQUISH ALL ABUTTERS RIGHTS TO INGRESS AND EGRESS TO EAST STREET AS DELINEATED HEREON.IN WITNESS WHEREOF, THE UNDERSIGNED HAVE CAUSED THEIR NAMES TO BE SUBSCRIBED ON THIS _________ DAY OF______________ 2022.

I, THE UNDERSIGNED, TAX COLLECTOR AND REDEMPTION OFFICER OF YOLO COUNTY, STATE OFCALIFORNIA, DO HEREBY STATE THAT ACCORDING TO THE RECORDS OF THIS OFFICE, THERE ARE NOLIENS AGAINST THIS PROPERTY NOR ANY PART THEREOF FOR UNPAID STATE, COUNTY, MUNICIPAL,OR LOCAL TAXES, OR SPECIAL ASSESSMENTS COLLECTED AS TAXES, EXCEPT TAXES OR SPECIALASSESSMENTS NOT YET PAYABLE.FURTHERMORE, PURSUANT TO THE YOLO COUNTY BOARD OF SUPERVISORS' RESOLUTION NO. 89-168,I DO HEREBY CERTIFY ON BEHALF OF THE CLERK OF THE BOARD OF SUPERVISORS THAT CHAPTER 4,ARTICLE 8, OF THE SUBDIVISION MAP ACT HAS BEEN COMPLIED WITH REGARDING DEPOSITS.IN WITNESS WHEREOF, THE UNDERSIGNED HAS CAUSED THEIR NAME TO BE SUBSCRIBED ON THIS__________, DAY OF ________________________, 2022._____________________________________________________ HOWARD NEWENS, TAX COLLECTORBY __________________________________________________DEPUTYRECORDER'S STATEMENT:

COUNTY TAX COLLECTOR'S STATEMENT:

OWNERS' STATEMENT:

I HEREBY STATE THAT I HAVE EXAMINED THIS MAP AND HAVE FOUND IT TO BE SUBSTANTIALLY THE SAMEAS IT APPEARED ON THE APPROVED TENTATIVE MAP, AND ANY APPROVED ALTERATIONS THEREOF, ANDTHAT IT COMPLIES WITH ALL APPLICABLE CITY ORDINANCES AND CONDITIONS OF APPROVAL.DATE: _________________________________________________________________BRENT MEYERCOMMUNITY DEVELOPMENT DIRECTOR, CITY OF WOODLANDCOMMUNITY DEVELOPMENT DIRECTOR'S STATEMENT PURSUANT TO SECTION 66477.5 OF THE SUBDIVISION MAP ACT THE NAME AND ADDRESS OFTHE GRANTOR OF THE DEDICATED PROPERTY IS AS FOLLOWS:AG ESSENTIAL HOUSING CA 1, LPA DELAWARE LIMITED PARTNERSHIP8585 E. HARTFORD DRIVE, SUITE 118SCOTTSDALE, AZ 85255ATTN: STEVEN S, BENSONTHE LEGAL DESCRIPTION OF THE PROPERTY DEDICATED, IN FEE, IS AS FOLLOWS:ARRIAGA WAY, ROBERTS DRIVE, BROWNELL STREET, HENIGAN DRIVE, SANDOVAL DRIVE,BULLOCK DRIVE AND BULLOCK COURT, AS SHOWN HEREON. THE CITY OF WOODLANDSHALL RECONVEY THE PROPERTY TO THE GRANTOR, OR THE SUCCESSOR(S) IN INTEREST,IF IT DETERMINES PURSUANT TO SECTION 66477.5 OF THE SUBDIVISION MAP ACT THAT THESAME PUBLIC PURPOSE FOR WHICH THE PROPERTY WAS DEDICATED DOES NOT EXISTEXCEPT FOR ALL OR ANY PORTION OF THE PROPERTY THAT IS REQUIRED FOR THAT SAMEPUBLIC PURPOSE OR FOR PUBLIC UTILITIES.

DEDICATION STATEMENT:

SHEET 1 OF 5 SHEETS
I HEREBY STATE THAT AT ITS REGULARLY SCHEDULED MEETING OF __________________, THE CITYCOUNCIL OF THE CITY OF WOODLAND APPROVED THIS FINAL MAP OF "SUBDIVISION MAP NO. 5121,PRUDLER SUBDIVISION - PHASE 2", AND HAS ACCEPTED ON BEHALF OF THE PUBLIC ALL LAND, RIGHTSOF WAY AND EASEMENTS HEREON OFFERED FOR DEDICATION.PURSUANT TO SECTIONS 66434(g) AND OF THE SUBDIVISION MAP ACT THE FOLLOWING EASEMENTSAND RIGHTS- OF-WAY ARE HEREBY ABANDONED AND ARE NOT SHOWN HEREON: 57' EVA AND WATERLINE EASEMENT PER 2022 MB ____________.DATED: _____________ ______________________________________________ANA GONZALEZ, CITY CLERK, CITY OF WOODLANDCITY CLERK'S STATEMENT:

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY INCONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE ATTHE REQUEST OF YOLO RESIDENTIAL INVESTORS, LLC ON DECEMBER, 2016. I HEREBY STATE THAT ALLTHE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED OR THAT THEYWILL BE SET IN THOSE POSITIONS BEFORE SIX (6) MONTHS AFTER FILING OF THIS SUBDIVISION MAP ANDTHAT THE MONUMENTS ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED ANDTHAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP.DATE: _______________________________________________________________MATT D. MORROW, LS 8501 SURVEYOR'S STATEMENT:CITY CONSULTANT'S STATEMENT:I HEREBY STATE THAT I HAVE EXAMINED THIS PLAT OF FINAL MAP ENTITLED "SUBDIVISION MAP NO. 5121,PRUDLER SUBDIVISION - PHASE 2", AND I AM SATISFIED THAT SAID PLAT IS TECHNICALLY CORRECT INACCORDANCE WITH SECTION 66442 OF THE SUBDIVISION MAP ACT.DATE: __________________________________________________________JON CRAWFORD, RCE #32935ON BEHALF OF THE CITY ENGINEERCITY ENGINEER STATEMENT:I HEREBY STATE THAT I HAVE EXAMINED THIS PLAT OF FINAL MAP ENTITLED "SUBDIVISION MAP NO. 5121,PRUDLER SUBDIVISION - PHASE 2" AND FIND IT TO BE SUBSTANTIALLY THE SAME AS THE TENTATIVE MAPAPPROVED BY THE PLANNING COMMISSION OF THE CITY WOODLAND, AND ANY APPROVED ALTERATIONSTHEREOF, AND THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND ALL CITY ORDINANCESAPPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH.DATED: __________________________________________________________BRENT MEYER, CITY ENGINEERREGISTRATION: RCE #52587 REGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIAJON GORDON CRAWFORDCIVIL32935EXP________ CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121BEING A SUBDIVISION OF 'REMAINDER' OF THAT CERTAIN SUBDIVISION MAP ENTITLED "PRUDLERSUBDIVISION - PHASE 1" FILED IN BOOK 2022 OF MAPS AT PAGE ______, YOLO COUNTY RECORDSCITY OF WOODLAND YOLO COUNTY CALIFORNIAFEBRUARY 2022PRUDLER SUBDIVISION - PHASE 2 NOTARY ACKNOWLEDGMENT: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OFTHE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THETRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.STATE OF )) §.COUNTY OF )ON __________________________ BEFORE ME, _______________________________, NOTARY PUBLIC,PERSONALLY APPEARED ____________________________________ WHO PROVED TO ME ON THE BASIS OFSATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHININSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIRAUTHORIZED CAPACITY(IES) AND THAT BY HIS SIGNATURE ON THE INSTRUMENT THE PERSON, OR THEENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THEFOREGOING PARAGRAPH IS TRUE AND CORRECT.WITNESS MY HAND AND OFFICIAL SEAL.BY: (NOTARY PUBLIC SIGNATURE) ___________________________NAME: (PRINT NAME)_________________________NOTARY’S PRINCIPAL PLACE OF BUSINESS ___________________NOTARY’S COMMISSION EXPIRES ___________________NOTARY’S COMMISSION NUMBER ___________________ AG ESSENTIAL HOUSING CA 1, LPA DELAWARE LIMITED PARTNERSHIPBY: _____________________________________________________________________STEVEN S. BENSON, ITS MANAGERBY:AGWIP ASSET MANAGEMENT, LLC,AN ARIZONA LIMITED LIABILITY COMPANY,ITS AUTHORIZED AGENT

Page 42 ends

BROWNELL STREET

SILLS STREETSIMPSON DRIVEWELCH STREETHENIGAN DRIVE

SANDOVAL DRIVE

HENIGAN DRIVE

BROWNELLSANDOVAL DRIVESTREETBULLOCK DRIVE

BULLOCK COURT

ROBERTS DRIVEARRIAGA WAY
S00°18'37"W 55.65' (7)N89°41'23"W54.00' (7)S45°09'31"W21.27' (7) S89°40'53"E (7) (S89°40'49"E)(1) (S89°40'41"E)(2) 1252.86' (7) N01°33'38"E 2635.41' (3)(4)(7) (TIE)
S00°56'50"W (3)(4)(7) (S00°57'02"W)(2) 456.87' (7)N89°41'23"W 367.20' (7)N89°03'10"W100.10' (7)N00°18'37"E100.00' (7)N89°41'23"W 303.00' (7)S00°18'37"W109.77' (7) S00°18'37"W 435.48' (7)
N89°41'23"W82.00' (7)S00°56'50"W63.16' (7)N89°03'10"W54.00' (7)N00°56'50"E10.00' (7) L=28.27', R=18.00'Δ=90°00'00"CH=S45°18'37"W, 25.46'
683.58'
167
141140139138137135136143166144165145164146163147162148161149160150159151158152157 134133132131130129128127126125124123122121120119118117116115114113112111110168169170171172173174175 183182181180179178177176
10910810710610510410310210110099989796959493929190
83848586878889
142 153156154155
(7)

69.0' R/WPER (7)30.0'R/W
N00°53'31"E 1042.50' (7)
N89°41'23"W (1)(7) (S89°41'11"E)(2)264.48' (7)N00°53'31"E (7) (N00°53'30"E)(1)(5) (N00°53'43"E)(2) 692.18'

69.0' R/WPER (7)
CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121BEING A SUBDIVISION OF 'REMAINDER' OF THAT CERTAIN SUBDIVISION MAP ENTITLED "PRUDLERSUBDIVISION - PHASE 1" FILED IN BOOK 2022 OF MAPS AT PAGE ______, YOLO COUNTY RECORDSCITY OF WOODLAND YOLO COUNTY CALIFORNIAFEBRUARY 2022PRUDLER SUBDIVISION - PHASE 2

1.THE SUM OF THE PARTS OF A LINE, CURVE OR AREA MAY NOT BE EQUAL TO THE WHOLELENGTH OR ACREAGE DUE TO ROUNDING.2.ALL DISTANCES SHOWN ARE GROUND, AND EXPRESSED IN UNITED STATES SURVEY FEETAND DECIMALS THEREOF.3.EASEMENTS OR OTHER ENCUMBRANCES MAY AFFECT SUBJECT PROPERTY WHICH ARENOT SHOWN HEREON.4.ABANDON 57' EVA AND WATER LINE EASEMENT PER 2022 MB ___________ IN ACCORDANCEWITH SECTIONS 66434(g) OF THE SUBDIVISION MAP ACT.5.REAR LOT CORNERS WILL BE MONUMENTED BY A 5/8" X 18" REBAR WITH PLASTIC CAP - LS8501. FRONT CORNERS WILL BE MONUMENTED BY A NAIL AND TAG IN SIDEWALK - LS 8501,PRODUCED 1.00 FEET FROM PROPERY CORNER INTO CONCRETE SIDEWALK.

NOTES:

LEGEND: P.U.E.IODRAD(1)(2)(3)(4)(5)(6)(7)
DIMENSION POINT - NOTHING FOUND OR SETSET 5/8" REBAR WITH PLASTIC CAP LS 8501SET CITY STANDARD MONUMENT - LS 8501FOUND BRASS CAP IN MONUMENT WELL - LS 5161 PER (7)FOUND CITY OF WOODLAND MONUMENT AS DESCRIBEDFOUND MONUMENT AS DESCRIBEDINGRESS AND EGRESS RIGHTS RELINQUISHED HEREONPUBLIC UTILITY EASEMENTIRREVOCABLE OFFER OF DEDICATIONRADIALRECORD DATA PER 8 MB 5RECORD DATA PER 1999 MB 11RECORD DATA PER 2011 MB 13RECORD DATA PER 2011 MB 47RECORD DATA PER 11 RS 6RECORD DATA PER 2002 MB 88RECORD DATA PER 2022 MB ________ BASIS OF BEARINGS: THE BASIS OF BEARINGS FOR THIS SURVEY IS THE LINE FROM L-22 & L-24, CITYOF WOODLAND GEODETIC CONTROL SURVEY-2002, FILED IN BOOK 2002 OF MAPSAT PAGE 88. DISTANCES ARE GROUND DISTANCES.WOODLAND CITYMONUMENT L-221-1/2" AXLE IN MON.WELL PER (6)GIBSON ROADCOUNTY FAIR MALL8 PM 57 PRUDLER - PHASE 12022 MB _____
LOT B
N48°10'49"W40.81' (7) (TIE)EAST STREET
CR 24ASEE DETAIL 'A'SHEET 2 OF 5 SHEETS
FORRESTDOC NO. 2006-41690DOC NO. 2021-0017776
PARKSIDE SUBDIVISION2011 MB 47
S00°53'31"W8.60' (7)N48°10'49"W40.81' (7) (TIE)FOUND CITY MONUMENTL-24 PER (6)3-1 2" USC&GS BRASS DISKSTAMPED "A1046 1959" INCONCRETE HEADWALL(3)(4)(6)(7)SPORTSPARK DRIVEEAST STREETN01°33'38"E 2635.41' (3)(4)(7) (TIE)30' SPORTS PARK DRIVESCALE: 1"= 20'DETAIL 'A'
683.58'
SPRR
SPRRFND NAIL PER (1)S 1/4 COR, SEC 4(2)(3)(4)(5)(7)
N02°04'24"W1335.37'
S00°53'31"W 692.18'FND PER (7)
FND PER (7)

Page 43 ends

8.0'PUE8.0'PUE

8.0'PUE
C6C5
C4C3C1C2
C7C8 C9BROWNELL

HENIGAN DRIVE

BROWNELLSTREETBULLOCK DRIVE

BULLOCK COURTEAST STREET
N00°53'31"E 587.00'N00°18'37"E 508.00'N00°18'37"E 409.50' N00°18'37"E 258.18'
S89°41'23"E 82.00'S89°41'23"E 68.64'
N00°53'31"E 358.29'N00°18'37"E 364.15'
S89°41'23"E 202.36'S89°41'23"E 254.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 105.45' S89°41'23"E 107.25'S89°41'23"E 107.76'S89°41'23"E 108.27'S89°41'23"E 108.77'S89°41'23"E 109.28'S89°41'23"E 87.87'S89°41'23"E 86.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 68.06'N00°18'37"E 363.67' N00°18'37"E 249.73'N00°18'37"E 435.48' (7)

40.00'37.00'55.00'

58.00'50.00'50.00'50.00'50.00'39.80'

55.00'50.00'50.00'50.00'37.00'
683.58'
N00°18'37"E 102.15' (7)127.00' (7)127.00'37.00'82.00'82.00' (7)42.00'

50.00'50.00'50.00'50.00'42.00'

58.00'55.00'50.00'50.00'50.00'55.00'5,430 Sq Ft5,000 Sq Ft5,000 Sq Ft5,000 Sq Ft5,500 Sq Ft5,473 Sq Ft5,738 Sq Ft5,451 Sq Ft5,426 Sq Ft5,401 Sq Ft5,375 Sq Ft6,145 Sq Ft 5,430 Sq Ft5,430 Sq Ft
8384858687888990919293949596 175176
S89°41'23"E (1)(7) (S89°41'11"E)(2) 264.48' (7)

69.0'27.0'27.0'

27.0'27.0'28.5'28.5'28.5'28.5'28.5'28.5'

30.0'
STREET

60.48'60.48'5,458 Sq Ft5,590 Sq Ft103.41'60.15'100.92'26.03'26.03'S23°06'48"E37.54'N23°44'02"E37.54'S89°41'23"E4.00' N00°18'37"E8.0'PUE8.0'PUE
N01°33'38"E 2635.41' (7)(3)(4) (TIE)

1.52'
N00°18'37"E55.65'(7)57.00'S89°41'23"E 164.00'
L2L11.52'16.18'7.73'69.0'30.0'
S89°41'23"E54.00' (7)(7)N45°18'42"E28.58'S44°24'07"E28.14'6,076 Sq Ft97133.35'69.00'48.50'48.71'N00°53'31"E 97.21'

56.0'
CURVE TABLECURVELENGTHRADIUSDELTACHORDC133.92'40.00'48°34'58"S24°36'06"W, 32.91'C221.20'25.00'48°34'58"N24°36'06"E, 20.57'C326.75'40.00'38°18'54"N18°50'50"W, 26.25'C416.72'25.00'38°18'54"S18°50'50"E, 16.41'C528.27'18.00'90°00'00"N44°41'23"W, 25.46'C628.27'18.00'90°00'00"S45°18'37"W, 25.46'C728.27'18.00'90°00'00"N45°18'37"E, 25.46'C828.27'18.00'90°00'00"S44°41'23"E, 25.46'C928.27'18.00'90°00'00"N45°18'37"E, 25.46'90°00'00"S45°18'37"W, 35.36' LINE TABLELINELENGTHBEARINGL127.55N00°18'37"EL227.55S00°18'37"W CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121BEING A SUBDIVISION OF 'REMAINDER' OF THAT CERTAIN SUBDIVISION MAP ENTITLED "PRUDLERSUBDIVISION - PHASE 1" FILED IN BOOK 2022 OF MAPS AT PAGE ______, YOLO COUNTY RECORDSCITY OF WOODLAND YOLO COUNTY CALIFORNIAFEBRUARY 2022PRUDLER SUBDIVISION - PHASE 2 LEGEND: P.U.E.IODRAD(1)(2)(3)(4)(5)(6)(7)
DIMENSION POINT - NOTHING FOUND OR SETSET 5/8" REBAR WITH PLASTIC CAP LS 8501SET CITY STANDARD MONUMENT - LS 8501FOUND BRASS CAP IN MONUMENT WELL - LS 5161 PER (7)FOUND CITY OF WOODLAND MONUMENT AS DESCRIBEDFOUND MONUMENT AS DESCRIBEDINGRESS AND EGRESS RIGHTS RELINQUISHED HEREONPUBLIC UTILITY EASEMENTIRREVOCABLE OFFER OF DEDICATIONRADIALRECORD DATA PER 8 MB 5RECORD DATA PER 1999 MB 11RECORD DATA PER 2011 MB 13RECORD DATA PER 2011 MB 47RECORD DATA PER 11 RS 6RECORD DATA PER 2002 MB 88RECORD DATA PER 2022 MB ________ BASIS OF BEARINGS: THE BASIS OF BEARINGS FOR THIS SURVEY IS THE LINE FROM L-22 & L-24, CITYOF WOODLAND GEODETIC CONTROL SURVEY-2002, FILED IN BOOK 2002 OF MAPSAT PAGE 88. DISTANCES ARE GROUND DISTANCES.

PRUDLER - PHASE 12022 MB _____
SEE SHEET 4
FND IP PER (2)S57°50'15"W, 0.29'NO TAGFORRESTDOC NO. 2006-41690DOC NO. 2021-0017776 WOODLANDCOMMUNITY & SENIORCENTER SHEET 3 OF 5 SHEETS
EASTSTREETCR 24ASPORTS PARK DRIVE
635.51'

40.81'N48°10'49"W
S89°41'23"E4.00'BULLOCKCOURTSCALE: 1"= 20'DETAIL 'B'SEEDETAIL 'B'N01°33'38"E 2635.41' (3)(4)(7) (TIE) SPRR
HENIGANDRIVEN00°18'37"E151.85'
N00°53'31"E (7) (N00°53'30"E)(1)(5) (N00°53'43"E)(2) 692.18' N00°53'31"E 1042.50' (7)
SEEDETAIL 'C'FND IP PER (2)S57°50'15"W, 0.29'NO TAGSCALE: 1"= 20'DETAIL 'C'PRUDLER - PHASE 12022 MB _____S89°41'23"E18.49'2.00'ON LINESEE DETAIL 'A',SHEET 2

Page 44 ends

C11C12C13C14C16C17C19C15C10

HENIGAN DRIVEBULLOCK DRIVEROBERTS DRIVE

ARRIAGA WAY

EAST STREET
S89°40'53"E (7) (S89°40'49"E)(1) (S89°40'41"E)(2) 1252.86' (7) N00°53'31"E 587.00'N00°18'37"E 508.00'N00°18'37"E 409.50' N00°18'37"E 170.11'
N00°18'37"E 109.77' (7)S89°41'23"E (7) 656.14'
S89°41'23"E 648.85'
N00°18'37"E
S89°41'23"E 997.43'
S89°41'23"E 740.61'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00' S42°26'01"E 155.37' (RAD)S11°25'56"E 94.28' (RAD)N00°18'37"E 95.38'N00°18'37"E 100.43'N00°18'37"E 100.42'N00°18'37"E 100.41'N00°18'37"E 100.41'N00°18'37"E 100.40'N00°18'37"E 100.39'N00°18'37"E 100.38'N00°18'37"E 100.38' S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 100.00'S89°41'23"E 160.00' S89°41'23"E 105.45'S89°41'23"E 104.95'S89°41'23"E 104.44'S89°41'23"E 103.93'S89°41'23"E 103.42'S89°41'23"E 102.92'S89°41'23"E 102.41'S89°41'23"E 93.64' N00°18'37"E 363.67'
S89°41'23"E 801.20'
S89°41'23"E 657.07'21.14'S44°53'53"E
N00°18'37"E 508.00'
128.56'66.54'50.00'50.00'50.00'50.00'50.00'50.00'50.00'50.00'

40.00'50.00'55.00'55.00'
303.00' (7)

85.11'85.00'

50.00'50.00'50.00'50.00'50.00'50.00'50.00'

55.00'55.00'60.00'55.00'60.00'57.50'30.00'75.00'85.00'

55.00'55.00'60.00'55.00'60.00'57.50'55.00'254.00'

55.00'50.00'55.00'55.00'
151.85'
254.00'40.00'50.00'55.00'55.00'

55.00'55.00'60.00'55.00'60.00'57.50'40.00'

50.00'50.00'50.00'50.00'50.00'50.00'21.67'

33.42'50.00'50.00'50.00'50.00'50.00'50.00'50.00'
N45°09'31"E21.27'(7)
N45°18'37"E21.21'S44°41'23"E21.21'S71°53'21"E 100.19' (RAD)75.34'121.63' 5,613 Sq Ft
5,260 Sq Ft5,235 Sq Ft5,209 Sq Ft5,184 Sq Ft5,158 Sq Ft5,133 Sq Ft4,994 Sq Ft 10,124 Sq Ft9,391 Sq Ft5,227 Sq Ft4,988 Sq Ft5,021 Sq Ft5,021 Sq Ft5,021 Sq Ft5,020 Sq Ft5,020 Sq Ft5,019 Sq Ft5,019 Sq Ft 5,388 Sq Ft5,000 Sq Ft5,500 Sq Ft5,500 Sq Ft5,500 Sq Ft5,500 Sq Ft5,000 Sq Ft5,387 Sq Ft5,387 Sq Ft5,750 Sq Ft6,000 Sq Ft5,500 Sq Ft6,000 Sq Ft5,500 Sq Ft5,500 Sq Ft5,500 Sq Ft5,500 Sq Ft6,000 Sq Ft5,500 Sq Ft6,000 Sq Ft5,750 Sq Ft5,366 Sq Ft105 9899100101102103104106107108109110111112113114115116
142143144145164165166167168169170171172173174177178179180181182183

69.0'27.0'27.0'27.0'27.0'

27.0'27.0'27.0'27.0' 27.0'27.0'

27.0'27.0'30.0'
S89°41'23"E8.0'PUE

8.0'PUE

8.0'PUE8.0'PUE8.0'PUE
S89°41'23"E54.00' (7)
N00°18'37"E 363.85'
743.43'

8.0'PUE
L3L4
N01°33'38"E 2635.41' (7)(3)(4) (TIE)

13.04'C18
C928.27'18.00'90°00'00"N45°18'37"E, 25.46'C1039.27'25.00'90°00'00"S45°18'37"W, 35.36'C119.02'21.00'24°37'12"N11°59'59"W, 8.95'C1220.63'89.00'13°16'48"S17°40'11"E, 20.58'C1345.27'89.00'29°08'26"S03°32'26"W, 44.78'C1445.75'89.00'29°27'20"S32°50'19"W, 45.25'C15216.29'89.00'139°14'24"S45°18'37"W, 166.86'C1648.16'89.00'31°00'05"S63°04'01"W, 47.57'C1748.04'89.00'30°55'32"N85°58'10"W, 47.46'C188.45'89.00'5°26'13"N67°47'18"W, 8.44'C199.02'21.00'24°37'12"S77°22'47"E, 8.95'90°38'13"N44°22'16"W, 35.55' RADIAL BEARINGTABLELINEBEARINGL3S78°58'13"WL4N19°29'36"EN08°29'02"WCURVE TABLECURVELENGTHRADIUSDELTACHORDC133.92'40.00'48°34'58"S24°36'06"W, 32.91' CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121BEING A SUBDIVISION OF 'REMAINDER' OF THAT CERTAIN SUBDIVISION MAP ENTITLED "PRUDLERSUBDIVISION - PHASE 1" FILED IN BOOK 2022 OF MAPS AT PAGE ______, YOLO COUNTY RECORDSCITY OF WOODLAND YOLO COUNTY CALIFORNIAFEBRUARY 2022PRUDLER SUBDIVISION - PHASE 2 LEGEND: P.U.E.IODRAD(1)(2)(3)(4)(5)(6)(7)
DIMENSION POINT - NOTHING FOUND OR SETSET 5/8" REBAR WITH PLASTIC CAP LS 8501SET CITY STANDARD MONUMENT - LS 8501FOUND BRASS CAP IN MONUMENT WELL - LS 5161 PER (7)FOUND CITY OF WOODLAND MONUMENT AS DESCRIBEDFOUND MONUMENT AS DESCRIBEDINGRESS AND EGRESS RIGHTS RELINQUISHED HEREONPUBLIC UTILITY EASEMENTIRREVOCABLE OFFER OF DEDICATIONRADIALRECORD DATA PER 8 MB 5RECORD DATA PER 1999 MB 11RECORD DATA PER 2011 MB 13RECORD DATA PER 2011 MB 47RECORD DATA PER 11 RS 6RECORD DATA PER 2002 MB 88RECORD DATA PER 2022 MB ________ BASIS OF BEARINGS: THE BASIS OF BEARINGS FOR THIS SURVEY IS THE LINE FROM L-22 & L-24, CITYOF WOODLAND GEODETIC CONTROL SURVEY-2002, FILED IN BOOK 2002 OF MAPSAT PAGE 88. DISTANCES ARE GROUND DISTANCES.

PRUDLER - PHASE 12022 MB _____SEE SHEET 3 SHEET 4 OF 5 SHEETS102.15' (7) SEE SHEET 5

HENIGANDRIVEBROWNELLSTREET
COUNTY FAIR MALL8 PM 57WOODLAND CITY MONUMENT L-221-1/2" AXLE IN MON. WELL PER (6)GIBSON ROAD N00°53'31"E 1042.50' (7)
N02°04'24"W1335.37'

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S89°40'53"E (7) (S89°40'49"E)(1) (S89°40'41"E)(2) 1252.86' (7) S89°41'23"E 656.14'
S89°41'23"E 648.85'
N00°56'50"E 219.76'
N00°18'37"E 100.00' (7)N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°56'50"E 84.84' S89°41'23"E 740.61'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00'N00°18'37"E 100.00' N00°18'37"E 100.38'N00°18'37"E 100.37'N00°18'37"E 100.36'N00°18'37"E 100.36'N00°18'37"E 100.35'N00°18'37"E 100.34'N00°18'37"E 100.33'N00°18'37"E 100.33'N00°18'37"E 100.32'N00°18'37"E 91.36'N20°18'15"E 101.80' (RAD)N49°13'24"E 150.97' (RAD) S89°03'10"E 93.86'S89°03'10"E 100.10'S89°03'10"E 100.10'S89°03'10"E 100.10'S89°03'10"E 100.10' S89°41'23"E 801.20'
N00°56'50"E 159.90'S89°41'23"E 657.07'21.09'N45°37'44"E S89°41'23"E 367.20' (7)S89°03'10"E54.00' (7)S89°03'10"E 100.10' (7) S00°56'50"W (3)(4)(7) (S00°57'02"W)(2) 456.87' (7)

50.00'50.00'50.00'50.00'50.00'50.00'50.00'50.00'50.00'78.85'115.87'

55.00'50.00'50.00'55.00'55.00'50.00'50.00'51.90'31.95'
303.00' (7)55.00'50.00'55.00'50.00'52.00'50.00'41.14'63.16' (7)21.68'50.00'50.00'50.00'50.00'29.76' 743.43'

55.00'50.00'50.00'55.00'55.00'50.00'50.00'51.90'56.12'

55.00'50.00'55.00'50.00'52.00'50.00'55.20'

55.00'50.00'50.00'55.00'55.00'50.00'50.00'51.90'40.17'85.17'74.73'

50.00'50.00'50.00'50.00'50.00'50.00'50.00'50.00'17.78'
254.02'

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21.58'
N00°56'50"E 508.03'
189.87' (7)
5,010 Sq Ft65.02'120.26'N78°31'40"E 94.39' (RAD)5,019 Sq Ft5,018 Sq Ft5,018 Sq Ft5,018 Sq Ft5,017 Sq Ft5,017 Sq Ft5,017 Sq Ft5,016 Sq Ft4,869 Sq Ft5,700 Sq Ft10,321 Sq Ft8,744 Sq Ft 4,951 Sq Ft5,005 Sq Ft5,005 Sq Ft5,005 Sq Ft5,005 Sq Ft5,460 Sq Ft5,000 Sq Ft5,200 Sq Ft5,000 Sq Ft5,500 Sq Ft5,000 Sq Ft5,500 Sq Ft 5,500 Sq Ft5,000 Sq Ft5,000 Sq Ft5,500 Sq Ft5,500 Sq Ft5,000 Sq Ft5,000 Sq Ft5,190 Sq Ft5,446 Sq Ft5,529 Sq Ft5,190 Sq Ft5,000 Sq Ft5,000 Sq Ft5,500 Sq Ft5,500 Sq Ft5,000 Sq Ft5,000 Sq Ft5,500 Sq Ft129117118119120121122123124125126127128130131132133134135136137138139140141 146147148149150151152153154155156157158159160161162163 27.0'27.0'

27.0'27.0'27.0'27.0'27.0'27.0'
S89°41'23"E
S44°22'17"E21.33'64.15'
S89°41'23"E 997.43'8.0'PUE 8.0'PUE

8.0'PUE8.0'PUE

8.0'PUE

8.0'PUE
L6
L5
C199.02'21.00'24°37'12"S77°22'47"E, 8.95'C2039.55'25.00'90°38'13"N44°22'16"W, 35.55'C219.02'21.00'24°37'12"N78°00'01"E, 8.95'C2224.58'89.00'15°49'32"S73°36'11"W, 24.50'C2344.72'89.00'28°47'17"N84°05'24"W, 44.25'C2444.92'89.00'28°55'09"N55°14'11"W, 44.45'C25217.28'89.00'139°52'37"N44°22'17"W, 167.20'C2645.52'89.00'29°18'16"N26°07'28"W, 45.03'C2745.24'89.00'29°07'27"N03°05'23"E, 44.75'C2812.30'89.00'7°54'55"N21°36'34"E, 12.29'C299.02'21.00'24°37'12"S13°15'26"W, 8.95' RADIAL BEARINGTABLELINEBEARINGS78°58'13"WCURVE TABLECURVELENGTHRADIUSDELTACHORDC133.92'40.00'48°34'58"S24°36'06"W, 32.91'L4N19°29'36"EL5N08°29'02"WL6S72°20'53"E CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121BEING A SUBDIVISION OF 'REMAINDER' OF THAT CERTAIN SUBDIVISION MAP ENTITLED "PRUDLERSUBDIVISION - PHASE 1" FILED IN BOOK 2022 OF MAPS AT PAGE ______, YOLO COUNTY RECORDSCITY OF WOODLAND YOLO COUNTY CALIFORNIAFEBRUARY 2022PRUDLER SUBDIVISION - PHASE 2 LEGEND: P.U.E.IODRAD(1)(2)(3)(4)(5)(6)(7)
DIMENSION POINT - NOTHING FOUND OR SETSET 5/8" REBAR WITH PLASTIC CAP LS 8501SET CITY STANDARD MONUMENT - LS 8501FOUND BRASS CAP IN MONUMENT WELL - LS 5161 PER (7)FOUND CITY OF WOODLAND MONUMENT AS DESCRIBEDFOUND MONUMENT AS DESCRIBEDINGRESS AND EGRESS RIGHTS RELINQUISHED HEREONPUBLIC UTILITY EASEMENTIRREVOCABLE OFFER OF DEDICATIONRADIALRECORD DATA PER 8 MB 5RECORD DATA PER 1999 MB 11RECORD DATA PER 2011 MB 13RECORD DATA PER 2011 MB 47RECORD DATA PER 11 RS 6RECORD DATA PER 2002 MB 88RECORD DATA PER 2022 MB ________ BASIS OF BEARINGS: THE BASIS OF BEARINGS FOR THIS SURVEY IS THE LINE FROM L-22 & L-24, CITYOF WOODLAND GEODETIC CONTROL SURVEY-2002, FILED IN BOOK 2002 OF MAPSAT PAGE 88. DISTANCES ARE GROUND DISTANCES.

SHEET 5 OF 5 SHEETS
SEE SHEET 4
COUNTY FAIR MALL8 PM 57
PARKSIDE SUBDIVISION2011 MB 47
PRUDLER - PHASE 12022 MB _____SANDOVAL DRIVEBROWNELLSTREET PACIFIC BELLEASEMENT PER1999-0024895

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134133132131130129128127126125124123122121120119118117116115114113112111110 168169170171172173174175
183182181180179178177176
109108107106105104103102101100999897
96959493929190
83848586878889
142 153
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CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121PRUDLER SUBDIVISION - PHASE 2 NOTES:

LEGEND: BASIS OF BEARINGS:

DETAIL 'A'

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BROWNELLSTREETBULLOCK DRIVE

BULLOCK COURT

EAST STREET
8384858687888990919293949596
17517697
CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121PRUDLER SUBDIVISION - PHASE 2 LEGEND: BASIS OF BEARINGS: SEE SHEET 4

BULLOCKCOURTDETAIL 'B'

HENIGAN
DRIVE

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ARRIAGA WAY

EAST STREET
105
9899100101102103104
106107108109110111112113114115116
142143144145
164165166167168169170171172173174177178179180181182183
CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121PRUDLER SUBDIVISION - PHASE 2 LEGEND: BASIS OF BEARINGS:

SEE SHEET 3
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ARRIAGA WAY129
117118119120121122123124125126127128
130131132133134135136137138139140141
146147148149150151152153154
155156157158159160161162163
CUNNINGHAM ENGINEERINGSUBDIVISION MAP NO. 5121PRUDLER SUBDIVISION - PHASE 2 LEGEND: BASIS OF BEARINGS:

SEE SHEET 4

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.8
SUBJECT: 2020 Homeland Security Grant Budget Appropriation

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to appropriate $45,805 to the Other Federal Grants Fund (330) for the purchase of Self-Contained Breathing Apparatus cylinders as awarded under the 2020 Homeland Security Grant Program.

Staff Contact:

Eric Zane, Fire Chief - (530)661-5861, [email protected]

Fiscal Impact:

The requested $45,805 appropriation to fund 330 will ultimately be cost neutral. The requested funds will cover the initial expenditure of grant funds totaling $45,805, which will be reimbursed through the 2020 Homeland Security Grant award received by the City of Woodland Fire Department.

Background:

In January 2020, the Woodland Fire Department and the UC Davis Fire Department submitted a joint application for the 2020 Homeland Security Grant, for Self-Contained Breathing Apparatus (SCBA) cylinders.

The Homeland Security Grant Program (HSGP) provides funding to states, territories, urban areas, and other local and tribal governments to prevent, protect against, mitigate, respond to, and recover from potential terrorist attacks and other hazards. The Woodland Fire Department was successful in receiving the grant award and accepted the grant in September 2021. The grant funds will be used to purchase 37 additional SCBA cylinders to ensure there are enough spare cylinders to complete operations in immediately dangerous to life and health environments (IDLH), without delaying operations. The cylinders will be split between the Woodland Fire Department and UC Davis Fire Department.

The equipment will benefit the entire operational area as all Yolo County Fire Departments are operating the same SCBA system, aiding in interoperability. In particular, the UC Davis Fire Department and City of Woodland Fire Department provide Hazardous Materials response, mitigation, and decontamination for the entire county. Having the same equipment, including SCBA’s, provides redundancies and aids in our ability to respond and support each other as a team.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to appropriate $45,805 to the Other Federal Grants Fund (330) for the purchase of Self-Contained Breathing Apparatus cylinders as awarded under the 2020 Homeland Security Grant Program.

Prepared by: Jeran Scruggs, Management Analyst

Reviewed by: Eric Zane, Fire Chief

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Attachments:

1. Resolution - 2020 HSGP-fin

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RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE APPROPRIATION OF $45,805 TO THE OTHER FEDERAL GRANTS FUND (330) FOR THE PURCHASE OF SELF-CONTAINED BREATHING APPARATUS CYLINDERS AS AWARDED UNDER THE 2020 HOMELAND

SECRUITY GRANT PROGRAM
WHEREAS, the Woodland Fire Department successfully applied for and was awarded the 2020 Homeland Security Grant Program (HSGP) for Self-contained breather apparatus (SCBA) cylinders; and
WHEREAS, the Woodland Fire Department will use these funds to purchase spare cylinders to be split between WFD and UCDFD to complete operations in immediately dangerous to life and health environments (IDLH), without delaying operations; and WHEREAS, the City of Woodland will be reimbursed $45,805 through the HSGP for the purchase.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

SECTION 1. That the City Council hereby authorizes the City Manager to appropriate $45,805 to the Other Federal Grants Fund (330) for the purchase of the awarded equipment.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 1st day of March, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.9
SUBJECT: Woodland Fire Department Annual Inspection Compliance Report

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, acknowledging the City of Woodland Fire Department's Compliance with 13146.2 and 13146.3 of the California Health and Safety Code.

Staff Contact:

Emily Walling, Fire Marshal, (530) 661-5855, [email protected]

Fiscal Impact:

There is no fiscal impact associated with this report.

Background:

On September 27, 2018, SB 1205 became effective, and added a new section to the California Health and Safety Code, which affects every fire department or fire district in the State of California. Existing state law requires every fire department or district providing fire protection services to inspect every building used as a public or private school, hotels, motels, lodging houses, and apartment houses on an annual basis. Woodland Fire Department has, and continues to strive to complete all of these mandated inspection facilities annually.

Upon the passing of SB 1205 in 2018, the Fire Department is required to report compliance numbers for these inspections to City Council annually and acknowledge receipt of the compliance report through a resolution.

As reported last year, the Woodland Fire will be reporting on the 2020/2021 fiscal year in order to provide a complete picture of required annual inspections. While the bill requires only the reporting of public or private school, hotels, motels, lodging houses, and apartment houses, Woodland Fire has elected to report inspection data on additional occupancies within the City that pose a higher risk, such as places of assembly and hospitals.

The attached report includes inspection numbers for healthcare facilities, theaters, restaurants, places of worship, and indoor sporting event buildings. The highlighted portion represents the numbers required by the bill.

This fiscal year, our inspection program mirrored the modified version as the previous year, given the constantly changing “visitor” requirements in each facility. Our staff was sensitive to the damaging effects, operationally, emotionally and financially, that this pandemic had on our community and worked very closely with business owners to ensure the safety of their operations, while also navigating the changing requirements throughout the year. Therefore, the reportable numbers are higher than the previous year, but are not as high as they have been in the past. The approved inspection fee waiver program, designed to offset further economic impact to our businesses and assemblies continued for the majority of this fiscal year. The fee waiver program allowed any person doing business in Woodland to apply for a waiver of all Fire Department inspection fees associated with their business as long as they demonstrated that there was negative fiscal impact from the COVID response.

Discussion:

The purpose of SB 1205 was to require fire departments to review and report on occupancies inspected within the jurisdiction that are mandated to be inspected annually by the State. Analysis of this data allows the opportunity to address any missing inspections, or improve the inspection program as needed. While Fire Department staff continually strive to achieve 100% completion of all occupancy inspections, it is recognized

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that fluctuations in workload, construction volume, limited staffing, and most notably COVID-19, provide a challenge to this goal.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, acknowledging the City of Woodland Fire Department's Compliance with 13146.2 and 13146.3 of the California Health and Safety Code.

Prepared by: Emily Walling, Fire Marshal

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. Woodland SB 1205 Resolution 2022

2. Fire Department SB 1205 Annual Report 2022

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RESOLUTION xx-xx

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF WOODLAND ACKNOWLEDGING THE CITY OF WOODLAND FIRE DEPARTMENT’S COMPLIANCE WITH SECTIONS 13146.2 AND 13146.3 OF THE

CALIFORNIA HEALTH AND SAFETY CODE
WHEREAS, California Health and Safety Code Section 13146.4 requires all fire departments that provide fire protection services to report annually to its administering authority on its compliance with Sections 13462.2 and 13146.3; and WHEREAS, California Health and Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, and apartment house for compliance with building standards; and
WHEREAS, the City of Woodland Fire Department conducted 30 of 30 Group E (schools/commercial pre-schools), 7 of 11 Group R-1 (hotel and motel) and 110 of 135 Group R-2 (apartment, lodging house, etc.) occupancy inspections for the fiscal reporting period of 2020/2021; and
WHEREAS, the COVID-19 pandemic had a significant effect on business operations throughout the City, including school closures starting in March 2020, which affected the inspection program; and
WHEREAS, the City Council of Woodland intends this Resolution to fulfill the requirements of the California Health and Safety Code regarding acknowledgment of the Woodland Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland expressly acknowledges the measure of compliance of the City of Woodland Fire Department with the California Health and Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the City of Woodland as follows:

PASSED AND ADOPTED this 1st day of March, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM
_____________ ______________________________________ Ana Gonzalez, City Clerk Ethan Walsh, City Attorney

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DATE:

March 1, 2022

SUBJECT
:

Annual Inspection Compliance Report to Fulfill California HSC Sec. 13146.2 and 13146.3.

Woodland Fire Department Annual Inspection Compliance Report

Occupancy Type

Total # of Occupancies

Completed in FY 20/21

% Complete

E (Schools)

30 30

100%

R
-
1 (Hotels, Motels)

11 7

64%

R
-
2 (Apartment, Lodging houses)

13 5

110

81 %

Total E & R Occ.
(Reportable)

176

147

I
-
2 (Hospital, Nursing

Homes)

6 6

100%

I
-

2.1 (Outpatient Facilities)

3 2

66%

I
-
4 (Adult Day Care)

2 2

100%

Total I Occ.

11 10

A
-
1 (Theaters)

3 2

66%

A
-
2 (Restaurants)

55 42

76%

A
-
3 (Places of Worship)

52 18

35%

A
-
4 (Indoor Sport Facilities)

2 2

100%

Total A Occ.

11 2

6 4

Inspection Compliance

Rep
ort

WOODLAND FIRE DEPARTMENT

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.10
SUBJECT: Second Reading and Adoption of Personal Cultivation of Cannabis Ordinance

Recommendation for Action: Staff recommends that the City Council adopt Ordinance No. 1682, An Ordinance of the City Council of the City of Woodland, California Amending Section 17.108.070 of the Woodland Municipal Code to Change the Penalty Provisions for Violations of Chapter 17.108 Regarding Personal Cultivation of Cannabis.

Background:

The introduction of this ordinance occurred at the February 15, 2022 Council meeting. This is the second reading and adoption of the ordinance. This ordinance shall take effect thirty (30) days after its adoption.

Prepared by: Ana B. Gonzalez, City Clerk

Attachments:

1. Ord 1682 re Cannabis Penalties-c1

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ORDINANCE NO. 1682

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WOODLAND, CALIFORNIA AMENDING SECTION 17.108.070 OF THE

WOODLAND MUNICIPAL CODE TO CHANGE THE PENALTY
PROVISIONS FOR VIOLATIONS OF CHAPTER 17.108 REGARDING

PERSONAL CULTIVATION OF CANNABIS
WHEREAS, the current ordinance allows for personal cultivation of cannabis. Cannabis is only allowed to be cultivated indoors and cultivation outdoors is prohibited; and WHEREAS, cannabis cultivation occurring within a residence and/or detached structure shall not exceed more than a cumulative total of six living plants at one time. Any violation of this chapter is declared to be a public nuisance; and
WHEREAS, upon conviction thereof, the violator shall be punished by a fine not exceeding $100.00 for a first violation, $200.00 for a second violation within one year, and $500.00 for each additional violation within one year; and
WHEREAS, the Woodland Police Department and Code Enforcement have located and observed locations in violation of the number of allowable plants and in violation of the location to personally cultivate cannabis; and
WHEREAS, the potential revenue from illegal cannabis cultivation far outweighs the existing fines, making illegal cultivation worthwhile.

THE CITY COUNCIL OF THE CITY OF WOODLAND DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Recitals. The recitals set forth above are true and correct and incorporated as though fully set forth herein.

Section 2. Amendment to the Woodland Municipal Code. Section 17.108.070 of the Woodland Municipal Code is hereby modified to read as follows:

17.108.070. Penalty.
a. A violation of this chapter shall either be a misdemeanor or an infraction at the discretion of the prosecuting attorney. However, notwithstanding anything in this code to the contrary, persons violating this chapter shall not be subject to criminal liability under this code solely to the extent such conduct or condition is immune from criminal liability pursuant to the Compassionate Use Act of 1996 (Health and Safety Code Section 11362.5) and/or the Medical Marijuana Program (Health and Safety Code Section 11362.7 et seq.) as they may be amended. This section does not prohibit the City from

Page 81 ends

abating violations of this chapter by any administrative, civil or other non-criminal means. In such cases, a violation of this chapter may be considered the civil or administrative equivalent of an infraction or misdemeanor as applicable. b. The administrative citation penalty for each and every marijuana plant cultivated in violation of this Chapter shall be One Hundred Dollars ($100) for the first plant over the authorized limit, Two Hundred Dollars ($200) for the second plant over the authorized limit, Five Hundred Dollars ($500) per plant for three or more plants over the authorized limit, plus One Thousand Dollars ($1,000) per plant per day the plant remains unabated past the abatement deadline set forth in the administrative citation. c. Any property upon which a violation of this Chapter is found shall be subject to immediate abatement by the City.
d. In addition to any administrative penalty assessed for violation of this Section, any person found in violation of this Section will be charged abatement costs and expenses as described in Section 9.04.090, calculated to recover the total costs incurred by the Chapter in enforcing this Section.
e. Each day a person is in violation of this Chapter shall be considered a separate violation.

Section 3. Severability. If any provisions of this Ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced.

Section 4. Effective Date and Publication. The City Clerk shall certify to the adoption of this ordinance and shall cause this ordinance to be published in the Daily Democrat, a newspaper of general circulation, printed and published in the city of Woodland and county of Yolo, including the vote for and against the same within fifteen (15) days of its adoption, and shall post a certified copy of the adopted ordinance in the office of the City Clerk, in accordance with California Government Code Section 36933. This Ordinance shall take effect thirty (30) days after its adoption.

Page 82 ends

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 1st day of March, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM:

Ana Gonzalez, City Clerk Ethan Walsh, City Attorney
Dated:

Page 83 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.11
SUBJECT: Contract with Mark Thomas for Caltrans Project Report for SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to 1) Create a new capital project, SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14; 2) Appropriate $300,000 from the Road Development Fund (582) to the SR 113/CR 25A Ultimate Interchange Improvement Project, CIP 21-14; 3) Authorize the City Manager to execute a consultant agreement with Mark Thomas in the amount of $235,136 for preparation of a Caltrans Project Report for the SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14.

Staff Contact:

Ed Wisniewski, Senior Civil Engineer, (530) 661-5975, [email protected]

Fiscal Impact:

The funding allocated within this Council item will fund the Caltrans Project Report and staff management costs. These efforts will be funded by the Road Development Fund (Fund 582). Subsequent preparation of project construction documents (plans, specifications, and cost estimates) will be funded by Fund 682 – SLIF Roads to be reallocated from CIP 20-05 (SR 113/CR25A Interchange Modification Project – Phase 1) after all PO’s associated with that project are closed. CIP 20-05 was originally planned as an interim project assigned to the Spring Lake Infrastructure Fund (SLIF) to facilitate build-out of Spring Lake and minor growth of the Woodland Research and Technology Park (WRTP). Subsequent traffic studies have concluded that the interim project can be terminated in favor of one ultimate improvement project. Therefore, the remaining SLIF funds reserved for the interim project (approx. $1.575M) will be used for design and construction of the ultimate project. The majority of the project funding will come from revenues generated by development of the WRTP.

Current estimates of the total project cost are around $10.5 million. The following table represents the currently estimated breakdown of project funding sources:

Funding Source Amount
Road Development (Fund 582) $2,235,000
SLIF Road (Fund 682) $1,575,000
Future WRTP Development Fund $6,690,000
Total $10,500,000
There is no impact on the general fund.

Background:

The City of Woodland received Planning Application PLNG17-0017 for the Woodland Research and Technology Park Specific Plan (SP-1A) on March 6, 2017. The project, initiated by the majority landowner within the proposed Specific Plan boundary and, in communication with the remaining four property owners, encompasses 351 acres southeast of Farmer’s Central Road and Highway 113. As envisioned, the plan aligns with the goals and policies prescribed for the southern “new growth” areas by the 2035 General Plan.

On June 6, 2017, the City of Woodland authorized City staff to proceed with preparation of the Specific Plan as

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proposed by the Woodland Research and Technology Group (“Applicant”) (PLNG1700017).

As the Woodland Research and Technology Park Specific Plan builds out, improvements to SR113/CR25A interchange will be required. Caltrans has various procedures in place to plan and construct the required improvements. The City relies on the use of professional services consultants to assist in the development of these documents to keep the project on schedule.

On May 15, 2018, the City Council approved a Professional Engineering Services agreement with Mark Thomas for $153,769 (subsequently reduced to $144,337), whereby Consultant agreed to provide professional engineering design and consulting services for the Woodland Research and Technology Park Parkland Overcrossing and State Route 113 at County Road 25A (SR113/CR 25A) Interchange Project Study Report/Project Development Study (PSR/PDS) project (“Project”). The PSR-PDS process is a required Caltrans stepped process whereby the planning aspects of the PSR-PDS must be verified through the civil engineering design prior to approval to continue the process to receive final approval to construct improvements to Caltrans transportation facilities within their ROW. After the PSR-PDS is completed, the next step is usually the preparation of a Project Report where several project design alternatives are evaluated in great detail and presented for Caltrans’ consideration.

Discussion:

As part of the PRS/PDS analysis, staff looked at a range of alternatives for the ultimate SR113/CR25A interchange improvements. Upon completion of the study, it became apparent that the option considering the construction of single-lane roundabouts was clearly the preferred alternative from a cost, right-of-way, and traffic impact perspective. Given that fact, City staff and the consultant team came to the conclusion that the project may meet the criteria for a less arduous process whereby Caltrans would simply review the project as part of the encroachment permit process. After several subsequent meetings with Caltrans management team, City staff, with the assistance of Mark Thomas, successfully lobbied with Caltrans to have the project studies reduced to an abbreviated “Project Report.” Although, Caltrans is still requiring the preparation of a Project Report, they have agreed to a reduced scope of work for a document that would normally cost the City $700- 800k to produce. The proposed Mark Thomas contract is for the preparation of an abbreviated Caltrans “Project Report” at a total contract amount of $235,136.

Staff is requesting City Council approval of this contract with Mark Thomas. Mark Thomas was selected through a Quality Based Selection process. Mark Thomas carries a significant amount of vested knowledge in navigating the Caltrans project approval process. The selection of Mark Thomas also took under consideration the consultant’s experience and direct involvement in providing design services for the City’s SR113 Pedestrian/Bicycle Overpass, as well as their experience and qualifications working on the Spring Lake Specific Plan and the Woodland Research and Technology Park Specific Plan.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to 1) Create a new capital project, SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14; 2) Appropriate $300,000 from theRoad Development Fund (582) to the SR 113/CR 25A Ultimate Interchange Improvement Project, CIP 21-14; 3) Authorize the City Manager to execute a consultant agreement with Mark Thomas in the amount of $235,136 for preparation of a Caltrans Project Report for the SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14.

Prepared by: Ed Wisniewski, Senior Civil Engineer

Reviewed by: Brent Meyer, City Engineer/Community Development Director

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Attachments:

1. Resolution

2. Professional Services Contract - Mark Thomas

3. Location Map

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82093.00298\29830144.2
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE MARK THOMAS CONSULTANT AGREEMENT FOR

PROFESSIONAL ENGINEERING SERVICES (CALTRANS PROJECT REPORT) FOR THE SR113/CR25A ULTIMATE INTERCHANGE IMPROVEMENT PROJECT (CIP 21- 14)
WHEREAS, on June 6, 2017, the City Council authorized City staff to proceed with preparation of the Woodland Research and Technology Park Specific Plan (WRTP) as proposed by the Woodland Research and Technology Group (“Applicant”) (PLNG17-00017) ; and WHERAS, development of the WRTP will trigger certain improvements within Caltrans right-of-way at the State Route 113/County Road 25A interchange; and WHEREAS, On May 15, 2018, the City Council Approved a Professional Engineering Services agreement with Mark Thomas in an amount of $153,769 (subsequently reduced to $144,337), whereby Consultant agreed to provide professional engineering design and consulting services for the Woodland Research and Technology Park Parkland Overcrossing and State Route 113 and County Road 25A (SR113/Rd25A) Interchange Project Study Report/Project Development Study (PSR/PDS) project; and
WHEREAS, the PSR/PDS process identified a preferred alternative including single-lane roundabouts to control traffic through the interchange, and Caltrans agreed to an abbreviated Project Report as the next phase of project development to further analyze the preferred alternative; and
WHEREAS, Mark Thomas submitted a proposal on February 14, 2022 for the preparation of a Caltrans Project Report for the SR113/CR25A Ultimate Interchange Improvement Project (CIP 21-14); and
WHEREAS, Mark Thomas was selected through a quality based selection process; and WHEREAS, the City Council wishes to approve this Agreement and authorize its execution through the adoption of this Resolution; and
WHEREAS, the City wishes to create a new CIP project called “SR 113/CR 25A Ultimate Improvement Project” (CIP 21-14); and
WHEREAS, the City Council wishes to approve the appropriation of Road Development Funds (Fund 582) through adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

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82093.00298\29830144.2
Section 1. The City Council hereby approves the creation of a new capital project, SR 113/CR 25A Ultimate Interchange Improvement Project, CIP #21-14, and approves the funding appropriation of $300,000 from Road Development Fund (582) to this same project.

Section 2. The City Council hereby approves this consultant services agreement with Mark Thomas in the amount of $235,136, for Professional Engineering Services in preparing a Caltrans Project Report for the SR 113/CR 25A Ultimate Interchange Improvement Project (CIP 21-14), and authorizes the City Manager, or his designee, to execute the agreement. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement is within the Council authorization.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular City Council meeting held on the 1st day of March, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Myra Vega, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

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City of Woodland 1
Project Name, CIP #
82093.00016\30483460.2

CITY OF WOODLAND

PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL ENGINEERING

SERVICES
CM #

This Agreement is made and entered into this ______ _ day of ________________, 2022 by and between the City of Woodland, a California m unicipal corporation (“City”) and Mark Thomas, a corporation (“Consultant”). City and Con sultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Consultant desires to perform and assume responsibility for the provision of certain professional consultant services required by the Ci ty on the terms and conditions set forth in this Agreement. Consultant represents that it is experi enced in providing professional engineering design services to public clients, is licensed in the State of California, and is familiar with the plans of City.

B. Consultant agrees that it is satisfied itself b y its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Agreement is based on such independent investigation and research.

C. City desires to engage Consultant to render suc h services for the SR 113/CR 25A Ultimate Interchange Improvement Project (“Project”) as set forth in this Agreement.

GREEMENT

1. SCOPE OF SERVICES AND TERM .

1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, a nd incidental and customary work necessary to fully and adequately supply the professional engineering design consulting services necessary for the Project (“Services”). The Services are more p articularly described in Exhibit “A” attached hereto and incorporated herein by reference. All S ervices shall be subject to, and performed in accordance with, this Agreement, the exhibits attac hed hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

1.2 Term. The term of this Agreement shall be from March ___, 2022 to June 30, 2023 unless earlier terminated as provided herein. Cons ultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties

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2 may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

2. S
CHEDULE OF SERVICES .

2.1 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by refe rence. Consultant represents that it has the professional and technical personnel required to pe rform the Services in conformance with such conditions. In order to facilitate Consultant’s co nformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upo n request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

2.2 Extension of Time. Consultant may, for good cause, request extensions of time to perform the Services required hereunder. Such exte nsions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Agreement.

2.3 Period of Performance and Liquidated Damages. Consu ltant shall perform and complete all Services under this Agreement within the term set forth in Section 2.1 above as it may be extended pursuant to Section 2.2 (“Performance T ime”). Consultant shall also perform the Services in strict accordance with any completion s chedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may b e separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Co nsultant agrees that if the Services are not completed within the aforementioned Performance Tim e and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3. F
EES AND PAYMENTS .

3.1 Compensation. Consultant shall receive compensatio n, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by referenc e. The total compensation shall not exceed Two Hundred Thirty Five Thousand One Hundred Thirty Six Dollars ($235,136) without written approval of City’s City Engineer. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. Extra Work may be authorized, as described below, a nd if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Payment of Compensation. Consultant shall submit t o City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subseq uent billing periods, as appropriate, through

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3 the date of the statement. City shall, within for ty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Ex tra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Wo rk without written authorization from City’s Representative.

4. CHANGES .

4.1 The Parties may, from time to time, request changes in the scope of the Services of Consultant to be performed hereunder. Such changes , including any increase or decrease in the amount of Consultant’s compensation and/or changes in the schedule must be authorized in advance by City in writing. Mutually agreed changes shall be incorporated in written amendments to the Agreement.

5. RESPONSIBILITIES OF CONSULTANT .

5.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision . Consultant will determine the means, methods and details of performing the Services subj ect to the requirements of this Agreement.

City retains Consultant on an independent contracto r basis and not as an employee. Consultant retains the right to perform similar or different s ervices for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible f or all reports and obligations respecting such additional personnel, including, but not limited to : social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

5.2 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

5.3 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may s ubstitute other personnel of at least equal competence upon written approval of City. In the e vent that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

As discussed below, any personnel who fail or refus e to perform the Services in a manner acceptable to the City, or who are determined by th e City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or

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4 property, shall be promptly removed from the Project by the Consultant at the request of the City.

The key personnel for performance of this Agreement are as follows: Aaron Silva.

5.3.1 City’s Representative. The City hereby designates Ed Wisniewski, Senior Civil Engineer, or his or her designee, to act as i ts representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

5.3.2 Consultant’s Representative. Consultant hereby des ignates Zach Siviglia, or his or her designee, to act as its representativ e for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purpose s under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

5.4 Coordination of Services. Consultant agrees to wor k closely with City staff in the performance of Services and shall be available to C ity’s staff, consultants and other staff at all reasonable times.

5.5 Standard of Care; Performance of Employees. Consul tant shall perform all Services under this Agreement in a skillful and com petent manner, consistent with the standards generally recognized as being employed by professio nals in the same discipline in the State of California. Consultant represents and maintains th at it is skilled in the professional calling necessary to perform the Services. Consultant warr ants that all employees and subconsultants shall have sufficient skill and experience to perfo rm the Services assigned to them. Finally, Consultant represents that it, its employees and su bconsultants have all licenses, permits, qualifications and approvals of whatever nature tha t are legally required to perform the Services, including a City Business License, and that such li censes and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provide d for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

5.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be

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5 in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. INSURANCE .

6.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfacto ry to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evide nce satisfactory to the City that the subconsultant has secured all insurance required un der this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

6.2 Types of Required Coverages. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and wi thout limiting the indemnity provisions of the Agreement, the Consultant in partial performanc e of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance.

6.2.1 Commercial General Liability. Commercial General L iability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisi ons limiting coverage for (1) products and completed operations; (2) contractual liability; (3) third party action over claims; or (4) cross liability exclusion for claims or suits by one insured against another.

6.2.2 Automobile Liability. Automobile Liability Insuran ce with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $1,000,000 each accident.

6.2.3 Workers’ Compensation. Workers’ Compensation Insur ance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

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6 6.2.4 Professional Liability. Professional Liability ins urance for errors and omissions with minimum limits of $1,000,000. Cover ed Professional Services shall specifically include all work to be performed under the Agreement.

If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and con tinuous coverage will be maintained or an extended reporting period will be exercised for a p eriod of at least three (3) years from termination or expiration of this Agreement.

6.2.5 Contractors Pollution Liability: Contractors Pollu tion Liability Insurance covering all of the contractor’s operations to incl ude onsite and offsite coverage for bodily injury (including death and mental anguish), property dama ge, defense costs and cleanup costs with minimum limits of $5 million per loss and $10 milli on total all losses. Non-owned disposal site coverage shall be provided if handling, storing or generating hazardous materials or any material/substance otherwise regulated under environmental laws/regulations.

If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and con tinuous coverage will be maintained or an extended reporting period will be exercised for a p eriod of at least five (5) years from termination or expiration of this Agreement.

6.3 Endorsements.

6.3.1 The policy or policies of insurance required by Sec tions 6.2.1 Commercial General Liability and 6.2.2 Automobile Liability an d 6.2.5 Contractor’s Pollution Liability shall be endorsed to provide the following:

6.3.1.1 Additional Insured. The indemnified parties shall be additional insureds with regard to liability and defense of su its or claims arising out of the performance of the Agreement. Additional Insured Endorsements sha ll not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; ( 3) restrict coverage to “sole” liability of Consultant; or (4) contain any other exclusions contrary to the Agreement.

6.3.1.2 Primary Insurance and Non-Contributing Insurance. This insurance shall be primary and any other insurance, deductibl e, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance.

6.3.1.3 Severability. In the event of one insured, whether named or additional, incurs liability to any other of the in sureds, whether named or additional, the policy shall cover the insured against whom claim is or ma y be made in the same manner as if separate policies had been issued to each insured, except that the limits of insurance shall not be increased thereby.

6.3.1.4 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire unt il a thirty (30) day prior written notice of cancellation has been served upon the City except t en (10) days prior written notice shall be allowed for non-payment of premium.

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7 6.3.1.5 Duties. Any failure by the named insured to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the indemnified parties.

6.3.1.6 Applicability. That the coverage provided therein shall apply to the obligations assumed by the Consultant under the ind emnity provisions of the Agreement, unless the policy or policies contain a blanket form of contractual liability coverage.

6.3.2 The policy or policies of insurance required by Sec tion 6.2.3 Workers’ Compensation shall be endorsed, as follows:

6.3.2.1 Waiver of Subrogation: A waiver of subrogation sta ting that the insurer waives all rights of subrogation against the indemnified parties.

6.3.2.2 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire unt il a thirty (30) day prior written notice of cancellation has been served upon the City except t en (10) days prior written notice shall be allowed for non-payment of premium.

6.3.3 The policy or policies of insurance required by Sec tion 6.2.4 Professional Liability shall be endorsed, as follows:

6.3.3.1 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire unt il a thirty (30) day prior written notice of cancellation has been served upon the City except t en (10) days prior written notice shall be allowed for non-payment of premium.

6.4 Deductible. Any deductible or self-insured retenti on must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

6.5 Evidence of Insurance. The Consultant, concurrentl y with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each i nsurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insuranc e showing that such insurance coverage has been renewed or extended shall be filed with the Ci ty. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receip t of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

6.6 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time if the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to

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8 withhold any payment due Consultant until Consultan t has fully complied with the insurance provisions of this Agreement.

In the event that the Consultant’s operations are s uspended for failure to maintain required insurance coverage, the Consultant shall n ot be entitled to an extension of time for completion of the Work because of production lost during suspension.

6.7 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A :VII and authorized to do business in the State of California, or otherwise allowed to place insura nce through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

6.8 Insurance for Subconsultants. All subconsultants s hall be included as additional insureds under the Consultant’s policies, or the Co nsultant shall be responsible for causing subconsultants to purchase the appropriate insuranc e in compliance with the terms of this Agreement, including adding the City as an Additional Insured to the subconsultant’s policies.

7. OWNERSHIP OF MATERIALS AND CONFIDENTIALITY .

7.1 Documents & Data; Licensing of Intellectual Propert y. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual propert y embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thir ty (30) days following the completion, suspension, abandonment or termination of this Agre ement, Consultant shall provide to City reproducible copies of all Documents & Data, in a f orm and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute reg arding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of four (4) years following completion of the Project, and shal l make copies available to City upon the payment of actual reasonable duplication costs. Be fore destroying the Documents & Data following this retention period, Consultant shall m ake a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

7.1.1 Subconsultants. Consultant shall require all subco nsultants to agree in writing that City is granted a non-exclusive and pe rpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Document s & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design

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9 professionals other than Consultant or its subconsu ltants, or those provided to Consultant by the City.

7.1.2 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any pro ject other than this Project, it shall remove the Consultant’s seal from the Documents & Data. C onsultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provid ed to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consu ltant, a party for whom the Consultant is legally responsible or liable, or anyone approved b y the Consultant, or for the use of Documents & Data on any other project by City.

7.1.3 Electronic Copies. Consultant shall provide electr onic copies of the finished products in the original software format at the conclusion of the respective phases of work.

Complex documents such as reports that utilize more than one type of software shall also be provided in a common format such as Adobe Acrobat (*.pdf). Files of construction drawings shall be provided in a current version of AutoCAD.

7.2 Confidentiality. All Documents & Data, either created by or provided to Consultant in connection with the performance of this Agreemen t, shall be held confidential by Consultant.

All Documents & Data shall not, without the prior w ritten consent of City or except pursuant to court order, be used or reproduced by Consultant fo r any purposes other than the performance of the Services. Consultant shall not disclose, cause or facilitate the disclosure of the Documents & Data to any person or entity not connected with the performance of the Services or the Project.

Nothing furnished to Consultant that is otherwise k nown to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project , or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

7.3 Indemnification. Consultant shall defend, indemnif y and hold the City, its directors, officials, officers, employees, voluntee rs and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for a ny alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

8. ACCOUNTING RECORDS .

8.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representat ive of City during normal business hours to examine, audit, and make transcripts or copies of s uch records and any other documents created

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10 pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreemen t for a period of three (3) years from the date of final payment under this Agreement.

9. S
UBCONTRACTING .

9.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

10. TERMINATION OF AGREEMENT .

10.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant ma y not terminate this Agreement except for cause.

10.2 Effect of Termination. If this Agreement is termin ated as provided herein, City may require Consultant to provide all finished or u nfinished Documents and Data and other information of any kind prepared by Consultant in c onnection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

10.3 Additional Services. In the event this Agreement i s terminated in whole or in part as provided herein, City may procure, upon such ter ms and in such manner as it may determine appropriate, services similar to those terminated.

11. GENERAL PROVISIONS

11.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

City:

CITY OF WOODLAND
300 First Street
Woodland, CA 95695
Attn: Ed Wisniewski, Community Development Dept.

Consultant:

MARK THOMAS
701 University Avenue, Suite 200
Sacramento, CA 95825
Attn: Aaron Silva

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
11 Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

11.2 Indemnification.

11.2.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, d emands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in l aw or equity, to property or persons, including wrongful death, in any manner arising out of, pert aining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and exp enses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

11.2.2 To the extent required by Civil Code section 2782.8 , which is fully incorporated herein, Consultant’s obligations under the above indemnity shall be limited to claims that arise out of, pertain to, or relate to the neg ligence, recklessness, or willful misconduct of the Consultant, but shall not otherwise be reduced. If Consultant’s obligations to defend, indemnify, and/or hold harmless arise out of Consultant’s perf ormance of “design professional services” (as that term is defined under Civil Code section 2782. 8), then upon Consultant obtaining a final adjudication that liability under a claim is caused by the comparative active negligence or willful misconduct of the City, Consultant’s obligations shall be reduced in proportion to the established comparative liability of the City and shall not exceed the Consultant’s proportionate percentage of fault.

11.3 Laws and Regulations; Employee/Labor Certifications. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Ser vices. If the Consultant performs any work knowing it to be contrary to such laws, rules and r egulations and without giving written notice to the City, Consultant shall be solely responsible fo r all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, dir ectors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

11.3.1 Employment Eligibility; Consultant. By executing t his Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented alien s, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant.

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
12 Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution o f this Agreement, and shall not violate any such law at any time during the term of the Agreeme nt. Consultant shall avoid any violation of any such law during the term of this Agreement by p articipating in an electronic verification of work authorization program operated by the United S tates Department of Homeland Security, by participating in an equivalent federal work authori zation program operated by the United States Department of Homeland Security to verify informati on of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its repres entatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements pr ovided for in Section 11.3 or any of its sub- sections.

11.3.2 Employment Eligibility; Subcontractors, Consultants , Sub-subcontractors and Subconsultants. To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultant s, sub-subcontractors and subconsultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 11.3.1.

11.3.3 Employment Eligibility; Failure to Comply. Each pe rson executing this Agreement on behalf of Consultant verifies that the y are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcont ractors, consultants, sub-subcontractors or subconsultants to meet any of the requirements prov ided for in Sections 11.3.1 or 11.3.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant u nder Section 11.3.2); or (3) failure to immediately remove from the Project any person foun d not to be in compliance with such requirements.

11.3.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furni shing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the Yolo-Solano Air Quality Management District (YS AQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City agai nst any fines or penalties imposed by YSAQMD, CARB, or any other governmental or regulato ry agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

11.4 Prohibited Interests. Consultant maintains and war rants that it has not employed nor retained any company or person, other than a bo na fide employee working solely for Consultant, to solicit or secure this Agreement. F urther, Consultant warrants that it has not paid nor has it agreed to pay any company or person, oth er than a bona fide employee working solely for Consultant, any fee, commission, percentage, br okerage fee, gift or other consideration

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
13 contingent upon or resulting from the award or maki ng of this Agreement. Consultant further agrees to file, or shall cause its employees or sub consultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty , City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with Ci ty, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

11.5 California Labor Code Requirements.

11.5.1 Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the pa yment of prevailing wage rates and the performance of other requirements on certain “publi c works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are bein g performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees t o fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Preva iling Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (La bor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777. 5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Co de Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Secti on 1777.1). The requirement to submit certified payroll records directly to the Labor Com missioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

11.5.2 If the services are being performed as part of an a pplicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services mus t be registered with the Department of Industrial Relations. Consultant shall maintain re gistration for the duration of the Project and require the same of any subconsultants, as applicab le. This Project may also be subject to compliance monitoring and enforcement by the Depart ment of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Notwithstanding the foregoing, the c ontractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small projec t exemption specified in Labor Code Sections 1725.5 and 1771.1.

11.5.3 This Agreement may also be subject to compliance mo nitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labo r compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or result ing from such stop orders shall be considered Consultant caused delay and shall not be compensabl e by the City. Consultant shall defend,

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
14 indemnify and hold the City, its officials, officer s, employees and agents free and harmless from any claim or liability arising out of stop orders i ssued by the Department of Industrial Relations against Consultant or any subcontractor.

11.6 Equal Opportunity Employment. Consultant represent s that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

11.7 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensat ion or to undertake self-insurance in accordance with the provisions of that Code, and ag rees to comply with such provisions before commencing the performance of the Services.

11.8 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitl ed to have and recover from the losing party reasonable attorneys’ fees and all other costs of such action.

11.9 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest b y reason of such attempted assignment, hypothecation or transfer.

11.10 Successors and Assigns. This Agreement shall be bi nding on the successors and assigns of the Parties.

11.11 Amendment; Modification. No supplement, modificati on or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

11.12 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or co ndition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

11.13 Entire Agreement. This Agreement contains the enti re Agreement of the parties with respect to the subject matter hereof, and supe rsedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

11.14 Governing Law; Government Code Claim Compliance. T his Agreement shall be governed by the laws of the State of California. V enue shall be in Yolo County. In addition to any and all contract requirements pertaining to not ices of and requests for compensation or

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
15 payment for extra work, disputed work, claims and/o r changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed w ork, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not other wise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

11.15 Time of Essence. Time is of the essence for each a nd every provision of this Agreement.

11.16 Construction; References; Captions. Since the Part ies or their agents have participated fully in the preparation of this Agree ment, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this A greement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles an d paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

11.17 No Third Party Beneficiaries. There are no intende d third party beneficiaries of any right or obligation assumed by the Parties.

11.18 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

11.19 Invalidity; Severability. If any portion of this A greement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

11.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

11.21 City’s Right to Employ Other Consultants. City res erves right to employ other consultants in connection with this Project.

11.22 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any addition al documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. [S IGNATURES ON NEXT PAGE ]

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
16 IN WITNESS WHEREOF, the parties hereto have execute d this Agreement as of the day and year first above written.

CITY OF WOODLAND MARK THOMAS
By: ___________________________ By: _______________ ____________ Ken Hiatt Name:

City Manager Title:

Attest:

By: ___________________________
Ana Gonzalez
City Clerk

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
17 EXHIBIT “A”

SCOPE OF SERVICES

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
18

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
19

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
20

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
21 EXHIBIT “B”

SCHEDULE OF SERVICES

Complete Project Report within 6 months of contract execution.

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City of Woodland
SR 113/CR 25A Ult. Interchange, CIP #21-14
82093.00016\30483460.2
22 EXHIBIT “C”

COMPENSATION

SEE ATTACHED FEE PROPOSAL

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Sr. Project Manager
Sr. Project Engineer
Design Engineer II
Design Engineer I
Sr. Technician
Intern
LAUD Project
Manager
Landscape Architect
Sr. Project
Accountant
Sr. Project
Coordinator
Fehr & Peers
Monument
$270 $200 $147 $121 $147 $68 $216 $162 $165 $154

AS/EF MM JI LK/AC/JZ

1.0 PROJECT MANAGEMENT

1.1 Caltrans Project Development Team Meetings 36 36 72 $16,920 ‐ ‐ $16,920

1.2 Quality Assurance/Quality Control 30 16 12 12 70 $15,128 ‐ ‐ $15,128 Subtotal Phase 1 6 6 5 2000000 1 2 1 2 1 4 2 $32,048 $0 $0 $32,048

2.0 PRELIMINARY ENGINEERING

2.1 Traffic Analysis 16 16 32 $7,520 54,000 ‐ $61,520

2.2 Geometric Approval Drawings 24 64 100 40 228 $39,860 ‐ ‐ $39,860

2.3 Storm Water Data Report 4 36 40 80 $14,160 ‐ ‐ $14,160

2.4 Structure Advance Planning Studies 8 36 40 84 $15,240 ‐ ‐ $15,240

2.5 Right of Way Data Sheet 2 8 8 18 $3,316 ‐ 1,500 $4,816

2.6 Landscape Assessment Architecture Sheet 4 8 36 48 $8,360 ‐ ‐ $8,360 Subtotal Phase 2 54 164 148 0 80 0 8 36 0 0 490 $88,456 $54,000 $1,500 $143,956

3.0 PROJECT REPORT

3.1 Cost Estimates 4 8 36 48 $7,972 ‐ ‐ $7,972

3.2 Traffic Management Plan 4 24 28 $5,880 ‐ ‐ $5,880

3.3 Risk Management Plan 24 16 40 $9,680 ‐ ‐ $9,680

3.4 Project Report 36 100 40 176 $35,600 ‐ ‐ $35,600 Subtotal Phase 3 6 8 1 4 8 7 60000000 2 9 2 $59,132 $0 $0 $59,132 TOTAL HOURS 188 364 224 0 80 0 8 36 12 12 924
Anticipated Salary Increases $0 $0 $0 $0
OTHER DIRECT COSTS $0 $0 $0 $0
TOTAL COST $50,760 $72,800 $32,928 $0 $11,760 $0 $1,728 $5,832 $1,980 $1,848 $179,636 $54,000 $1,500 $235,136 COST PROPOSAL FOR PROJECT SCOPE: Woodland‐SR113/CR25A Interchange TOTAL COST
Subconsultants
Total
Hours
Total MT
Cost
2/14/2022

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COUNTY ROAD 25A
E. MAIN STREETMAIN STREETW. MAIN STREET

EAST STREET
WEST STREETGIBSON ROADE. GIBSON ROADHARRY LORENZO AVENUE

PROJECT AREA
COUNTY ROAD 102
INTERSTATE 5
STATE ROUTE 113
PIONEER AVENUEFARMERS CENTRAL ROADSPORTS PARK DR.CR-24A

MATMOR ROAD
SR-113/CR-25A ULTIMATE INTERCHANGE IMPROVEMENT PROJECT (CIP 21-14)LOCATION MAP NSWE

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.12
SUBJECT: Revised City Council Resolution for State Homekey Application (Permanent Supportive Housing Project)

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving the submittal of a State Homekey grant application for up to $16,000,000 to support the purchase of modular housing units for the 61-unit Permanent Supportive Housing project at the East Beamer Way development site.

Staff Contact:

Dan Sokolow, Senior Planner – 530-661-5927, [email protected]

Fiscal Impact:

There is no impact to the General Fund. The grant application includes an administrative component to help defray City staff and legal costs that may be incurred for administering the grant.

Background:

The City Council on October 19, 2021 approved Resolution No. 7798 authorizing the joint submittal of a State Homekey grant application with Friends of the Mission in support of the 61-unit Permanent Supportive Housing project at the East Beamer Way development site.

Discussion:

Because the Homekey resolution template used by the City was a draft version posted to the Homekey website, the State has instructed the City to submit a revised resolution. The revised resolution updates the notice of funding availability issuance date for Homekey and removes expenditure deadline references for capital expenses and capitalized operating subsidies. While the City’s Homekey application was not funded at the regional level, the State has other funds available for projects not funded at the regional level and the City’s application remains under consideration.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, approving the submittal of a State Homekey grant application for up to $16,000,000 to support the purchase of modular housing units for the 61- unit Permanent Supportive Housing project at the East Beamer Way development site.

Prepared by: Dan Sokolow, Senior Planner

Reviewed by: Christine Engel, Community Services Director

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Attachments:

1. Homekey Resolution March 1, 2022

2. City Council Resolution 7798 Oct 19, 2021

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AUTHORIZING RESOLUTION
RESOLUTION NO. _____

A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF WOODLAND

AUTHORIZING JOINT APPLICATION TO AND PARTICIPATION IN THE HOMEKEY

PROGRAM
WHEREAS:

A. The Department of Housing and Community Development (“Department”) has issued a Notice of Funding Availability, dated September 9, 2021 (“NOFA”), for the Homekey Program (“Homekey” or “Program”). The Department has issued the NOFA for Homekey grant funds pursuant to Health and Safety Code section 50675.1.3 (Assem. Bill No. 140 (2021-2022 Reg. Sess.), § 20.).

B. The City Of Woodland (“Co-Applicant”) desires to jointly apply for Homekey grant funds with Friends of the Mission (“Corporation”). Therefore, Co- Applicant is joining Corporation in the submittal of an application for Homekey funds (“Application”) to the Department for review and consideration.

C. The Department is authorized to administer Homekey pursuant to the Multifamily Housing Program (Chapter 6.7 (commencing with Section 50675) of Part 2 of Division 31 of the Health and Safety Code). Homekey funding allocations are subject to the terms and conditions of the NOFA, the Application, the Department-approved STD 213, Standard Agreement (“Standard Agreement”), and all other legal requirements of the Homekey Program.

THEREFORE, IT IS RESOLVED THAT:

1. Co-Applicant is hereby authorized and directed to submit a joint Application to the Department in response to the NOFA, and to jointly apply for Homekey grant funds in a total amount not to exceed $16,000,000.

2. If the Application is approved, Co-Applicant is hereby authorized and directed to enter into, execute, and deliver a Standard Agreement in a total amount not to exceed $16,000,000, any and all other documents required or deemed necessary or appropriate to secure the Homekey funds from the Department and to participate in the Homekey Program, and all amendments thereto (collectively, the “Homekey Documents”).

3. Co-Applicant acknowledges and agrees that it shall be subject to the terms and conditions specified in the Standard Agreement, and that the NOFA and Application will be incorporated in the Standard Agreement by reference and made a part thereof. Any and all activities, expenditures, information, and timelines represented in the Application are enforceable through the Standard Agreement. Funds are to be used for the allowable expenditures and activities identified in the Standard Agreement.

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4. The City Manager, or his designee, is authorized to execute the Application and the Homekey Documents on behalf of Co-Applicant for participation in the Homekey Program.

PASSED AND ADOPTED this 1st day of March, 2022, by the following vote:

AYES: [ #_] NAYES: [ #_] ABSTAIN: [ #_] ABSENT: [ #_] The undersigned, Ana B. Gonzalez, City Clerk of the City of Woodland, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the governing body adopted at a duly convened meeting on the date above-mentioned, and that the resolution has not been altered, amended, or repealed.

SIGNATURE: ________________________ DATE: _____________________ NAME: _____________________________ TITLE: _____________________

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.13
SUBJECT: Contract Amendment with Lisa Wise Consulting for the Comprehensive Zoning Code Update

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to; (a) reallocate $79,700 of funding from the Local Early Action Planning (LEAP) State Planning Grants Program (CIP #21-08) to the Comprehensive Zonign Code Update Project (CIP #07-07)- Fund 325; (b) re-allocate $65,000 of Regional Early Action Planning (REAP) grant funding from the Cost Recoverty Fee Analysis project (CIP #22-11) to the Comprehensive Zoning Code Update Project (CIP #07-07);(c) authorize the City Manager to execute an Agreement withthe State Department of Housing and Community Development for the LEAP Planning Grant Program amended grant allocation; and (d) authorize the City Manager to execute Contract Amendment No. 3 with Lisa Wise Consulting, Inc. (LWC) for Planning Services for the Comprehensive Zoning Code Update, authorizing an additional $130,830 in funding for a total contract amount of $525,600.

Staff Contact:

Cindy Norris, Principal Planner (530) 661-5911, [email protected]

Fiscal Impact:

The Zoning Code and CEQA Update Project (CIP#07-07) was established in 2007 with $100,000 to fund proposed Zoning Code and CEQA updates. Since 2007, limited code updates and preparation of the Interim Zoning Update have utilized project funds (CIP#07-07). In 2017, the State Department of Housing and Community Development (HCD) initiated the Planning Grants Program intended for the preparation, adoption and implementation of plans to streamline housing approvals and accelerate housing production. The City of Woodland has received two Planning Grants from HCD, SB2 funds in 2019, for $310,000, and LEAP grant funds in 2020, for $300,000. Additionally, the City received $85,000 in REAP grant funds from SACOG. The grant funds were allocated to the following projects; the Comprehensive Zoning Code Update ($393,000), the 6th Cycle Housing Element Update ($191,327), an inclusionary fee analysis ($45,700) and a cost recovery fee analysis ($65,000).

The proposed reallocation of funds from CIP # 22-11 and CIP #21-08 will be used to supplement the prior allocation of funds toward completion of the City’s Comprehensive Zoning Code update (CIP #07-07). On September 3, 2019, the City entered into a professional services contract with Lisa Wise Consulting, Inc. for $358,610 to prepare the Comprehensive Zoning Code update. On October 15, 2020, a second amendment to the contract was approved to add $36,160 to the original contract for an overall contract amount of $394,770. A proposed scope amendment to add $130,830 to the contract with Lisa Wise Consulting, Inc. (Attachment B) will result in an overall contact amount of $525,600 to complete the Comprehensive Zoning Code project. Funds to support the Comprehensive Zoning Code project will be obtained through re-allocation of state HCD grant funds. The recommended reallocation includes the following: $45,700 from the Inclusionary fee project, and $34,000 from the 6th Cycle Housing Element project, in LEAP funds from CIP #21-08, as well as $65,000 in REAP funds from CIP #22-11. The requested additional reallocation will provide a total project budget of $655,624, resulting in $316,902 available for project completion. This amount includes both staff and consultant funding. It is noted, that since 2007, when the Zoning Code and CEQA update fund was first established, project funds have been expended on various zoning update work, including the Interim Code Update effort, in addition to the Comprehensive Code update.

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Background:

On August 20, 2019, the City Council approved Resolution No. 7337 appropriating $310,000 in SB2 grant funding and approved the consultant agreement for Lisa Wise Consultants, Inc. to prepare a Comprehensive Code Update.

On October 6, 2020, the City Council approved Resolution No.7575 appropriating LEAP grant funding as follows: 1) $171,300 to the 6th Cycle Housing Element (CIP# 21-08), 2) $83,000 to supplement the Comprehensive Zoning Code update project (CIP# 07-07), and 3) $47,500 to fund an inclusionary housing fee analysis nexus study (CIP# 21-08).

On September 15, 2020, the City received $20,000 in funds from SACOG as part of the Regional Early Action Planning (REAP) funds that are passed through by the State and administered by SACOG. The funds are to be used exclusively to assist in preparation of the 6th cycle housing element. $20,000 in funding was allocated to (CIP 21-08).

On May 25, 2021, the City completed an agreement with SACOG authorizing a REAP grant for $65,000 to facilitate the acceleration of housing production. The funds were allocated to (CIP#22-11) to fund a cost recovery fee analysis. SACOG has subsequently approved the request to re-allocate the grant funds to the Comprehensive Zoning Code Update.

Discussion:

The following is a summary of the status of the Housing Element and Comprehensive Zoning Code projects and a discussion regarding the requested re-allocation of funds. 6th Cycle Housing Element:

On September 7, 2021, at their regularly scheduled meeting, the City Council approved the 6th cycle Housing Element and authorized staff to submit the final document to the State Department of Housing and Community Development (HCD) for final review and certification. On December 8, 2021, the City received a finding letter from HCD indicating that additional revisions to the Element are required to ensure compliance. The updated element will require re-adoption by the City. In support of communities in the region that received findings letters from HCD, SACOG has offered to fund the consultant firm, Ascent, to assist the city in preparing the update. At this time, the prior consultant contract with Lisa Wise Consultants, Inc. is completed. Remaining costs to the city will be for staff and City Attorney time.

There are funds remaining in the project budget (CIP 21-08) as a result of a reduction in the consultant scope due to reduced CEQA review and application of the $20,000 REAP grant. A total of $34,000 in remaining project funds are requested to be reallocated to the Comprehensive Zoning Code project. There will be a remaining balance of approximately $17,500 to cover any additional staff related costs to complete the Housing Element update.

As a next step, staff will submit a revised budget and timeline to HCD to identify the proposed budget and timeline changes for the LEAP grant funds to allocate funds to the Comprehensive Zoning Code project.

Comprehensive Zoning Code Update:

On September 3, 2019, the City approved a Professional Services Agreement with Lisa Wise Consulting, Inc. for the amount of $358,610 for a Comprehensive Zoning Code update. On July 22, 2020, a First Amendment to the contract with LWC was approved to modify budget allocations and schedule. On October 15, 2020, a second amendment to the professional services agreement was approved which added $36,160 to the contract, thereby increasing the overall contract amount to $394,770.

The project has proceeded and has included a significant amount of work on analysis and initial drafting. However, as the project has progressed, it has become apparent that evaluation and reassessment of

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key components are required, including determining appropriate zone categories, standards, and how the Downtown districts will be developed. The City held early stakeholder meetings to obtain initial public input.

However, a significant amount of public review will be required as the code progresses over the next year.

Lisa Wise Consultants, Inc. have submitted a revised scope (Attachment B), requesting an additional $130,830 in funding. The scope highlights the modified and new tasks added to complete the project. An additional staff allocation of $13,800 is requested for the project.

The Code update will provide clear and reasonable standards, guidelines, and procedures. The new Code will incorporate a mix of form-based multi-family and conventional zoning. The new Code will provide objective development standards and will encourage additional housing types, such as duplexes, four-plexes and garden courts, in more traditional single-family and duplex districts using sensitive design criteria that are clearly and objectively identified. Together with the analysis conducted for the Housing Element sites, it is anticipated that the Zoning Code update will result in a greater amount of land zoned for housing, and together with streamlined standards will have the result of accelerating housing production.

Inclusionary Housing Fee Analysis and Cost Recovery Fee Analysis:

Due to the need to complete the work and add funding to the Comprehensive Zoning Code Analysis, staff is recommending that funding previously allocated to the Inclusionary Housing Fee Analysis ($45,700), and the Cost Recovery Fee Analysis ($65,000) be allocated to the Comprehensive Zoning Code project (CIP 07-07).

SACOG has approved the re-allocation of the REAP funds. Staff is completing the submittal forms for HCD to obtain approval of the recommended partial reallocation of the LEAP grant funds for $79,700. Staff is recommending that the City Council authorize the City Manager to complete the necessary budget modification with HCD for LEAP funding and any necessary MOU update.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to; (a) reallocate $79,700 of funding from the Local Early Action Planning (LEAP) State Planning Grants Program (CIP #21-08) to the Comprehensive Zonign Code Update Project (CIP #07-07)- Fund 325; (b) re-allocate $65,000 of Regional Early Action Planning (REAP) grant funding from the Cost Recoverty Fee Analysis project (CIP #22-11) to the Comprehensive Zoning Code Update Project (CIP #07-07);(c) authorize the City Manager to execute an Agreement withthe State Department of Housing and Community Development for the LEAP Planning Grant Program amended grant allocation; and (d) authorize the City Manager to execute Contract Amendment No. 3 with Lisa Wise Consulting, Inc. (LWC) for Planning Services for the Comprehensive Zoning Code Update, authorizing an additional $130,830 in funding for a total contract amount of $525,600.

Prepared by: Cindy Norris, Principal Planner

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Amendment

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2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND Re-allocaiton 2.22 (lj2)cn

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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 1

City of Woodland Comprehensive Zoning Code Update
January 2022 “Re-start” Scope, Budget, and Schedule
Prepared by Lisa Wise Consulting, Inc. (LWC)
January 19, 2021
This January 2022 “Re-start” Scope of Work and Budget for the City of Woodland Comprehensive Zoning Code Update (“Project”) describes the work needed to resume the Project following the 2020 and 2021 pause in work. The tasks described in the Scope of Work take into account the work required to:
• Assist City staff in its review of the July 2020 Administrative Draft Zoning Code; • Assess and account for changes to the City’s needs;
• Assess and account for changes to the Draft Code based on State legislation adopted in 2021 including, for example, SB330, SB8 and SB478; • Implement the Housing Element;
• Conduct needed community outreach;
• Complete tasks remaining from the original Project scope; and • Complete the Code and support City staff in the Code’s adoption.

The Scope of Work includes the name and description of each future task and associated meetings and deliverables. For tasks already completed, the task name is retained but the description of the work has been omitted. New tasks are noted with New preceding the task name and description. A detailed budget worksheet is attached. The total fee request for this contract amendment (Amendment #3) is $105,320 without optional tasks, and $130,830 including optional tasks.

SCOPE OF WORK
TASK 1: Project Initiation and Analysis
A. Project Initiation Meeting and City Tour. Complete.

B. Technical Analysis, Site Analysis, and Evaluation. Complete.

C. Zoning Code Update and Recommendations Memo. Complete.

D. Annotated Outline. Completed.

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TASK 2: Public Outreach
A. Website Materials. Throughout the remainder of the project, the consulting team will work closely with the City staff to provide material for the project website, such as text, photographs, maps, diagrams, and other information on the project. The site may act as a record of the process, providing meeting dates, agendas, and meeting notes in a central, accessible location. Project memorandum and milestone documents may also be uploa ded to the website to be accessed by interested community members.

The City will manage uploading material to the project page on the City website; however, LWC will work with the City on the design and features of the project web page, including interact ive email list -serve sign-up, comment features, and new document availability.

B. Stakeholder Interviews. Complete.

C. Joint Planning Commission and City Council Study Session. Complete.

D. Planning Commission Study Session. LWC will participate in a study session to re-introduce the project to the Planning Commission, review progress to date, and hear direction on key issues going forward. The study session is anticipated to take place on-line using Zoom or a similar video conference platform. The agenda will include a presentation and question-and-answer discussion component. The input gathered will guide LWC in the preparation of the Screencheck Draft Zoning Code (Task 4C).

E. New Historic Preservation Commission Study Session. LWC will participate in a study session to re-introduce the project to the Historic Preservation Commission, review progress to date, and hear direction on key issues going forward. The study session is anticipated to take place on-line using Zoom or a similar video conference platform. The focus will be on processes and regulations relating to historic properties and neighborhoods. The agenda will include a presentation and question-and-answer discussion component. The input gathered will guide LWC in the preparation of the Screencheck Draft Zoning Code (Task 4C).

F. Topical Area Study Sessions (4). LWC will prepare materials for and participate in up to four study sessions with the community on specific topics in the Screencheck Draft as determined in discussion with City staff . At these sessions, LWC will describe the project and its objectives; discuss recommendations for the Code; and highlight specific issues related to the topic to be discussed. The sessions will focus on community values, Zoning Code changes, and the potential impacts of the recommendations. Key concepts will be illustrated to ensure that all participants will understand the topic under discussion . Input from the study sessions will inform the development of the Public Review Draft Zoning Code (Task 4D).

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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 3 LWC will encourage participants to participate in the study sessions, ask questions, and discuss the material with LWC and City staff. City staff will be responsible for identifying and inviting community members with an interest in each topic area.

Study sessions are anticipated to take place on-line over Zoom or a similar video conference platform.

G. Open House. Following the release of the Public Review Draft (See Task 4D), LWC will lead an on -line Open House to highlight how the General Plan informed the Code update, present the work completed, discuss key recommendations, and hear input and feedback from the community. Community members will be invited to attend, view the presentation, ask questions, and participate in discussions with LWC and City staff. The Open House is anticipated to take place on-line using Zoom or a similar video conference platform.

TASK 3: Administrative Draft Zoning Code
A. Zones, Development Standards, and Allowed Uses. Complete.

B. Signs and Citywide Regulations. Complete.

C. Zoning Code Glossary, Administration and Permits, and Standards for Special Uses and Activities. The Administrative Drafts of the Administration and Permits and Standards for Special Uses and Activities are complete. The Administrative Draft of the Glossary of Key Terms and Rules of Measurement will be completed as part of the Screencheck Draft.

D. Building and Frontage Types. Complete.

E. Mapping Recommendations and Memo. Complete.

Task 2 Meetings
• PC Study Session
• HPC Study Session
• Topical Area Community Study Sessions (4)
• Open House
Task 2 Products
• Website Materials
• PC Study Session (PowerPoint and PDF)
• HPC Study Session (PowerPoint and PDF)
• Topical Area Study Session (PowerPoint and PDF)
• Open House (PowerPoint and PDF)

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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 4 TASK 4: Screencheck and Public Drafts Zoning Code
A. New Complete Correspondence Table for Team Reference. LWC will prepare a Correspondence Table that compares the existing standards from the existing Zoning Code, the Interim Zoning ordinance, Specific plans, and the C ommunity Design Standards, with the Administrative Draft Code. The purpose of the table is to track the existing standards that have been carried forward into the Administrative Draft and their location; the existing standards that have not been carried forward; and new standards that were introduc ed as part of the Administrative Draft Code. The table will be instrumental in informing the discussions and decisions during the Task 4B meetings.

B. New Working Meetings with City Staff. LWC will prepare for and attend up to four 2-hour working meetings with City staff to discuss staff’s review of the Administrative Draft and direction for the Screencheck Draft. These meetings are anticipated to take place on -line using Zoom or a similar video conference platform. The meetings are intended to clarify needed changes between the existing and updated Code based on the General Plan and staff and community desires and to understand the motivation behind the proposed changes . The meetings are also intended to help LWC understand the City’s views and priorities on specific standards; work with staff in exploring ways to achieve the City’s intent; and identify areas where changes may require edits to other areas of the Code.

For each meeting, LWC will coordinate with City staff to identify discussion topics, prepare an agenda for the meeting, and send a follow -up email with summary notes on key takeaways and changes. Anticipated meeting topics are:
• Review and Approach. Using the table described in Task 4A as a basis for the discussion, the team will determine a recommended approach for the organization and set of zones that will be the basis of the Screencheck and Public Review drafts. This will include a list of base and overlay zones and the anticipated locations for each.
• District Regulations . This discussion will focus on key provisions for each base and overlay zone, including uses, development regulations, and supplemental standards.
• Citywide Standards. Based on the comments on Division V received on January 7, 2022, the team will review the organization, discuss key provisions and identify changes and additions for the Screencheck Draft. • Admin istration and Procedures . Based on the comments on Division II received in January 2021, the team will review the organization, discuss key provisions, and identify changes and additions for the Screencheck Draft.

C. New Screencheck Draft Zoning Code . Following the meetings with City staff described in Task 4B and the study sessions in Tasks 2D and 2E, LWC will prepare a complete Screencheck Draft for City staff and community review. The

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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 5 Screencheck Draft will reflect all comments and feedback received from City staff, the PC and the HPC. The intent of the Screencheck PRD is to reflect the City’s desired changes to the Administrative Draft and identify items that require further review or discussion prior to preparation and release of the Public Review Draft Zoning Code.

D. Public Review Draft Zoning Code. LWC will prepare a complete Public Review Draft Zoning Code based on a single set of consolidated, non-conflicting comments from City staff review of the Screencheck Draft, the community’s discussions on key topics areas described in Task 2F, and check-in calls with City s taff. LWC anticipates four 1-hour meetings with up to two LWC staff members during the preparation of the Public Review Draft . These meetings are anticipated to take place on-line using Zoom or a similar video conference platform.

E. Zoning Map Recommendations. Complete.

F. Integration of the Code into a Web-Based User-Friendly Format. LWC will work with City staff, Code Publishing, and other vendors as needed to ensure a seamless conversion of the final adopted Code into an interactive web -based code that is easily accessible, interactive, and searchable. LWC anticipates up to 24 hours of assistance for this task, including meetings. These meetings are anticipated to take place on-line using Zoom or a similar videoconference platform. If this budget is exhausted, additional funds will be required.

TASK 5: CEQA Documentation
A. EIR Addendum. Rincon will prepare an addendum to the 2035 General Plan EIR to account for potential changes caused by the updated Code to the G eneral Plan’s recommendations. The addendum will rely on simple modelling of proposed changes to the 2035 GP. The addendum will not include traffic analysis or site - specific studies.

Task 4 Meetings
• Working Meetings with City staff to discuss Screencheck Draft (4) • Phone calls with the City’s information technology vendor as needed Task 4 Products
• Complete Correspondence Table
• Screencheck Draft (Word and PDF)
• Public Review Draft (Word and PDF)
• Revisions to Zoning map Recommendations
• Public Hearing Draft (Word and PDF)

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TASK 6: Review and Adoption; Final Zoning Code
A. New GP Amendment Recommendations and Update to Zoning Map Recommendations Memo. LWC will prepare a memo identifying sections of the City's General Plan that may need to be amended in order to comply with State law and be consistent with the Zoning Code Update.

As part of this memo, LWC will prepare updates to the Zoning Map recommendations memo, submitted for Task 4E. Updates to the Zoning Map. This includes changes to areas that are shown as low density on the 2035 General Plan Land Use map but analyzed at a medium density in the General Plan EIR, as well as changes to focus areas, corridors, the downtown, areas around specific nodes, and the addition of overlays as appropriate. The updated are anticipated to provide a comparable level of detail with those submitted for Task 4E , wi th the understating that City staff will be responsible for updating and preparing the actual Zoning Map.

LWC anticipates up to eight hours of assistance (a maximum of four 1 -hour meetings with up to two LWC staff members). If this budget is exhausted, additional funds will be required. If the City prefers that LWC prepare the Zoning Map, this task is described in Optional Task 7B.

B. Planning Commission Hearings. LWC will assist City staff at up to two Planning Commission hearings to support adoption of the Zoning Code. These meetings are anticipated to take place on -line using Zoom or a similar video conference platform. LWC’s role will include assistance in the preparation of materials/presentations for, and attendance at, the hearings. City staff will lead the presentation of the Zoning Code to the Planning Commission.

C. Final Draft Code. LWC will prepare an erratum tracking PC recommendations for consideration by the City Council.

D. City Council Hearings. LWC will assist City staff at up to two City Council hearings to support adoption of the Zoning Code. These meetings are anticipated to take place on-line using Zoom or a similar video conference platform. LWC’s role will include assistance in the preparation of materials/presentations for, and attendance at, the hearings. City staff will lead the presentation of the Zoning Code to the City Council.

E. Final Zoning Code. Based on the City Council’s final decision/adoption of the Zoning Code and final text changes provided by City staff, LWC will prepare the Task 5 Products
• Draft Addendum
• Final Addendum

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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 7 final Zoning Code. The document will be produced in MS Word and PDF format and will be made accessible and interactive through online publishing.

TASK 7: Optional Tasks
A. Zoning Handbook. LWC will prepare a simple user-guide/handbook for the public that explains how to use the new Zoning Code. The handbook will be clear and concise and will rely on graphics and illustrations t o demonstrate how to use the Code and find answers to frequently requested information such as setbacks, lot coverage, signage, and accessory structure standards. The handbook will be provided in PDF format with internal hyperlinks for easy navigation.

B. New Zoning Map. LWC will prepare the final Woodland Zoning Map in GIS based on the most current GIS zoning data in ESRI ArcMap format provided to LWC by the City. The Zoning Map will identify the base zoning districts, overlays, Specific Plan areas, and any other geographies as appropriate . LWC will provide the City with a f inal Citywide Zoning Map and associated files in ESRI ArcMap and PDF formats.

C. Infill Guidelines Handout. LWC will prepare a handout specifically tailored for infill development strategies and design standards or guidelines. The goal will be to provide an easy-to-understand guide that will help facilitate and streamline infill development.

D. Objective Standards for Residential Development Handout. LWC will prepare a handout that outlines the objective standards that are to be used to evaluate residential projects, in accordance with SB330, SB8 and SB478. The document will clearly identify when and how these standards are to be used.

E. New Seminars for City Staff. LWC will prepare up to three 1-hour interactive seminars for City staff to further their understanding of the administration of the updated Code. Topics and timing of the seminars will be decided through discussion with City staff. Potential topics could include:

Task 6 Meetings
• Planning Commission Hearings – up to 2
• City Council Hearings – up to 2
Task 6 Products
• GP Amendment Recommendations
• Public Hearing Materials
• Final Draft Zoning Code (Word and PDF)
• Final Zoning Code (Word and PDF)

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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 8 • Form-Based Code principles
• Key changes to permits and procedures
• Reviewing and applying Objective Design Standards
• Sign code standards post Reed v. Town of Gilbert.

For each seminar, LWC will deliver a presentation that outlines key differences between the existing and new Code for discussion; identifies elements of the Code that changed in response to new federal or State law; and clarifies how the topic relates to r egulations in other parts of the Code. LWC will also answer staff’s questions about the content, organization, and administration of the Code.

Seminars will take place using web-based conferencing tools.

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983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 9 BUDGET

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SCHEDULE

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RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO

REALLOCATE FUNDS IN SUPPORT OF THE COMPREHENSIVE ZONING CODE UPDATE PROJECT (CIP# 07-07), AND APPROVE THE THIRD AMENDMENT TO

THE CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES FOR LISA WISE CONSULTANTS, INC.

WHEREAS, On May 16, 2017 the City of Woodland approved the 2035 General Plan; and
WHEREAS, On May 16, 2017 the City of Woodland approved a professional services agreement for $25,820 from CIP# 07-07 with Dyett and Bhatia, Urban and Regional Planners to prepare a draft Interim Zoning Ordinance; and
WHEREAS, On May 1, 2018 the City of Woodland approved the Interim Zoning Ordinance; and
WHEREAS, the City of Woodland approved the 2019/2020 Capital Budget and included CIP #07-07 as part of the Capital Budget (the project) with a budget of $100,000 of which $0 is remaining, as city funds have been expended before grant funds in accordance with grant requirements; and
WHEREAS, On May 21, 2019 the City Council of the City of Woodland authorized the City Manager to submit a grant application to the State of California Department of Housing and Community Development Planning Grants Program SB 2 in the amount of $310,000 and the City received authorization to expend funds upon acceptance of the application by HCD and the contract agreement between the City and HCD was executed on December 19, 2019; and WHEREAS, the City appropriated $310,000 of SB 2 grant money into CIP #07-07 Comprehensive Zoning Code Update Project, fund 325: and WHEREAS, On April 5, 2019 the City of Woodland released a Request for Proposals to planning firms for professional services to prepare a comprehensive zoning code update; and WHEREAS, on May 7, 2019 the City of Woodland received two proposals for professional services, from which the firm Lisa Wise Consulting, Inc. was selected on the basis of responsiveness to the review criteria and significant depth of experience in preparing code updates (Exhibit A); and
WHEREAS, on June 2, 2020, the City Council of the City of Woodland authorized the City Manager, Resolution No 7475, to submit a grant application to the State of California Department of Housing and Community Development Local Early Action Grants Program

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(LEAP), Grant in the amount of $300,000 and appropriated funds to the Local Early Action Planning (LEAP) Grant Project (CIP #21-08): and
WHEREAS, on July 27, 2020, a First Amendment to the Professional Services Contract CM 000976 was approved to modify scope task description and fund allocations; and WHEREAS, on October 6, 2020, the City Council approved the re-allocation of $83,000 from Fund 325, State Department of Housing and Community Development Local Early Action (LEAP) Planning Grants Program CIP# 21-08 to CIP# 07-07, Zoning Code & CEQA Project; and WHEREAS, on October 6, 2020, the City Council authorized a Second Amendment to the Professional Services Contract CM 000976 to modify the scope, schedule, and budget to add $36,160 to the consultant contract for an overall contract amount of $394,770; and WHEREAS, the City wishes to reallocate $79,700 from Fund 325, State Department of Housing and Community Development Local Early Action (LEAP) Planning Grants Program to CIP#07-07, Zoning Code & CEQA Project and authorize the execution of its amendment by the City Manager through adoption of this Resolution; and
WHEREAS, the City wishes to reallocate $65,000 from Fund 325, CIP#22-11, to CIP #07-07, Zoning Code & CEQA Project; and
WHEREAS, the City wishes to authorize a Third Amendment to the Professional Services Contract with Lisa Wise Consultants, Inc., (CM 000976), to modify the scope, schedule and budget to add $130,830 to the consultant contract for an overall contract amount of $525,600 to prepare a Comprehensive Zoning Code Update; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby re-allocates $79,700 from Fund 325, State Department of Housing and Community Development Planning Local Early Action (LEAP) Grants Program CIP# 21-08 to CIP#07-07, Comprehensive Zoning Code Update and CEQA Project.

Section 2. The City Council hereby re-allocates $65,000 from Fund 325, CIP# 22-11, to CIP#07-07, Comprehensive Zoning Code Update and CEQA Projects.

Section 3. The City Council hereby authorizes the City Manager to execute any necessary Agreement between the City of Woodland and the State Department of Housing and Community Development to effectuate the re-allocation of Local Early Action (LEAP) Grants Program funds.

Section 4. The City Council hereby authorizes the City Manager to execute a third amendment, subject to City Attorney approval, with Lisa Wise Consultants, Inc. to modify the scope, schedule and budget to add $130,830 to the consultant contract for an overall contract amount of $525,600 to prepare a Comprehensive Zoning Code Update.

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PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 1st day of March 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Myra Vega, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk
Exhibit 1: Scope of Work and Budget, Lisa Wise

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: H.14
SUBJECT: Construction Contract and Construction Inspection Consultant Agreement for the 2022 Water & Sewer Repair & Replacement Project, CIP #21-01

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to:
(1) Approve the reallocation of $200,000 of Sewer Enterprise Funds from Replacement of Orangeburg Sewer Laterals, CIP 14-03, to the 2022 Water & Sewer Repair & Replacement Project, CIP 21-01; (2) Award a construction contract in the amount of $3,742,116 to Argonaut Constructors for the 2022 Water & Sewer Repair & Replacement Project (CIP 21-01) and authorize a contract contingency of up to 10% ($374,212), and (3) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $194,247.24, authorize a contingency of up to 10% ($19,425), and authorize the City Manager to execute the agreement.

Staff Contact:

Mark Miller, Associate Engineer - (530) 661-5968; [email protected]

Fiscal Impact:

The 2022 Water & Sewer Repair & Replacement Project (CIP 21-01) is included in the Capital Improvement Program which was approved by Council on June 15, 2021. Approved funding for CIP 21-01 is $4,740,000 and consists of $3,140,000 of Water Enterprise Funds and $1,600,000 of Sewer Enterprise Funds. The contract award, plus 10% construction contingency, inspection costs, design, and project management results in a total Project cost of $4.94 million. Staff intended to transfer additional funds necessary for construction from existing Water and Sewer Capital Projects once actual construction and inspection costs were available.

To cover sewer construction expenses, staff is requesting that $200,000 of available Sewer Enterprise Funds be reallocated from CIP 14-03 to CIP 21-01. This will bring the total Project budget to $4,940,000.

There is no impact to the City’s General Fund.

Background:

CIP 21-01 was scoped as the third and final construction phase of a sewer capacity reallocation program planned to alleviate a problematic area of the City’s sewer system on College and Pendegast Streets. This area was identified by staff as needing additional depth of cover for adequate sewer flows and to decrease the frequency of blockages. In addition to these sewer system defects, Public Works Staff have made multiple recent spot repairs of water main breaks in the potable water distribution system in this area due to the system’s age and pipe material. New water and sewer mains included with CIP 21-01 will alleviate recurring issues with both utilities. Please see the attached map for a visualization of the planned alignment of new sewer and water mainlines.

The existing sewer collection system within the project limits was constructed between 1900 and 1927 and has a large number of defects according to the City’s regularly updated condition assessment program. The Project will not repair these defects but instead will replace the existing sewer mains with a deeper pipeline including new service laterals to residents along the route. This deeper pipeline will allow homeowners to address any sewer lateral issues on the private side of their services. The existing water distribution system in the Project vicinity was constructed between 1962 and 1977 and is 45 to 60-years-old. Many of the homes along this street are served from an antiquated system of 2-inch diameter back of sidewalk water mains. These mains are

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notorious for problems such as breaks and leaks. The Project will construct a new 8-inch diameter main in the street and connect residences with new polyethylene services.

Discussion:

The City advertised for bids on January 13, 2022. On February 16, 2022, the City received 5 bids for CIP 21- 01 in the amounts tabulated below:

NO. CONTRACTOR BASE BID
1 Argonaut Constructors $ 3,742,116.00
2 Wahlund Construction, Inc. $ 4,634,854.64
3 Lister Construction, Inc. $ 4,781,130.00
4 Sanco Pipelines $ 5,469,990.00
5 Suulutaaq, Inc. $ 5,613,005.00

The engineer’s estimate for Project construction is $5 million. Staff has performed due diligence in reviewing the bids. Argonaut Constructors has been determined to be the lowest responsive, responsible bidder and has complied with all bid submittal requirements.

The construction contract provides 150 working days for completion of the Project. Staff anticipates completion of the Project in the fall of 2022. The Project will utilize City staff for construction management and contract with UNICO Engineering for construction inspection. UNICO Engineering is one of the 8 firms selected by the City for on-call construction inspection through a Quality Based Selection process performed in September 2018.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to: (1) Approve the reallocation of $200,000 of Sewer Enterprise Funds from Replacement of Orangeburg Sewer Laterals, CIP 14-03, to the 2022 Water & Sewer Repair & Replacement Project, CIP 21-01; (2) Award a construction contract in the amount of $3,742,116 to Argonaut Constructors for the 2022 Water & Sewer Repair & Replacement Project (CIP 21-01) and authorize a contract contingency of up to 10% ($374,212), and (3) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $194,247.24, authorize a contingency of up to 10% ($19,425), and authorize the City Manager to execute the agreement.

Prepared by: Mark Miller, Associate Engineer

Reviewed by: Tim Busch, Principal Utilities Civil Engineer Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

2. Proposal to Provide Construction Inspection (UNICO Engineering)

3. Vicinity Map CIP 21-01

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82093.00006\8679936.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING A

CONSTRUCTION CONTRACT WITH ARGONAUT CONSTRUCTORS AND APPROVING A

CONSULTANT AGREEMENT WITH UNICO ENGINEERING FOR CONSTRUCTION INSPECTION FOR CIP 21-01, THE 2022 WATER AND SEWER REPAIR AND

REPLACEMENT PROJECT
WHEREAS, on December 7, 2021, the City Council approved the plans and specifications for CIP 21-01, the 2022 Water & Sewer Repair & Replacement Project (the “Project”) and authorized advertisement for bids; and
WHEREAS, on January 13, 2022, the City of Woodland (the “City”) advertised for bids; and WHEREAS, on February 16, 2022, the City received 5 bids and Argonaut Constructors (“Argonaut”) was determined to be the lowest responsible bidder submitting a responsive bid with a base bid of $3,742,116; and
WHEREAS, the City of Woodland wishes to approve a construction contract in the amount of $3,742,116 with Argonaut for construction of the Project and approve a contract contingency of up to 10% ($374,212); and
WHEREAS, the City Council wishes to approve a Construction Contract with Argonaut and authorize its execution through adoption of this Resolution; and WHEREAS, the City wishes to approve the reallocation of $200,000 of Sewer Enterprise Funds from Replacement of Orangeburg Sewer Laterals, CIP 14-03, to the Project to cover costs related to sewer rehabilitation; and
WHEREAS, the City Council wishes to approve a consultant agreement with UNICO Engineering for construction inspection services for an amount up to $194,247.24 and approve a contract contingency of up to 10% ($19,425).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes the reallocation of $200,000 of Sewer Enterprise Funds from Replacement of Orangeburg Sewer Laterals, CIP 14-03, to the 2022 Water & Sewer Repair & Replacement Project, CIP 21-01.

Section 2. The City Council hereby approves the Construction Contract with Argonaut Constructors in the amount of $3,742,116 and approves a ten percent (10%) construction contingency in the amount of up to $374,212. The City Manager is hereby authorized and directed to execute the contract, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

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82093.00006\8679936.2
Section 3. The City Council hereby authorizes the City Manager to approve a consultant agreement with UNICO Engineering for construction inspection services for an amount up to $194,247.24 and a ten percent (10%) contract contingency in an amount up to $19,425.

Section 4. Copies of the Construction Contract and Consultant Agreement for Construction Inspection Services are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 1st day of March 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayra Vega, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

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110 Blue Ravine Rd, Suite 101
Folsom, CA 95630
www.unicoengineering.com • 916.900.6623

Client Focused • Quality Driven

February 2, 2022

Mr. Tim Busch
Principal Utilities Engineer
City of Woodland
300 1st Street
Woodland, CA 95695

Re: 2022 Water & Sewer Repair & Replacement Project, CIP #21-01

Dear Mr. Busch:

Thank you for the opportunity to provide inspection services for the above referenced project. The attached proposal outlines the specific work effort required to meet the goals of your project as we understand them.

Our team is dedicated to partnering with our clients to develop trust-based relationships centered on moving their projects forward. Once we have worked with you to ensure that this proposal meets with your needs, we will meet with you to discuss the tasks to be done and your required schedule for completion. Please do not hesitate to contact me with any questions, or if we can help you further.

Sincerely,

Justyn Webster, PE
Resident Engineer

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1 Client Focused • Quality Driven

PR OJECT UNDERSTANDING
Thank you for the opportunity to provide this proposal for inspection services for the 2022 Water & Sewer Repair and Replacement Project, (CIP #21-01). UNICO understands that the project consists of the installation of approximately 6,200 linear feet of new 8 -inch water main on Pendegast Street, Pendegast Circle, Elm Street, College Street, and 4th Street as well as points of connection at various side streets and the abandonment of the existing water mains. This includes the installation of new water services and water service repairs to approximately 111 parcels. The project also includes the installation of approximately 2,800 linear feet of 8 -inch SDR 26 PVC sewer pipe, 42 new sewer laterals, 10 new sewer manholes as well as the removal of 4 existing manholes and the abandonment of the existing sanitary sewer.

A. CIVIL CONSTRUCTION INSPECTOR $194 ,247 .24 UNICO will provide full time inspection for 150 working days. The Construction Inspector will provide inspection services for all improvements. This includes all coordination with City of Woodland Staff and with the contractor.

Deliverables: Daily Inspection Reports
Construction Photographs

TIME AND MATERIALS FEE S FOR PROFESSIONAL SERVICES
2021 SEWER & WATER REPAIR & REPLACEMENT PROJECT, CIP #20-14 A. CIVIL CONSTRUCTION INSPECTION .............................................................................................. $194,247.24

TOTAL ................................................................................................................................... $194,247.24

ASSUMPTIONS AND CLARIFIATIONS

1. Site will be accessible by vehicle.

2. Proposal is based upon 150 working days. Working days are defined as non-weekend and non-holiday days.

3. Proposal is based upon 8-hour workdays and 40-hour work week. No overtime is included in this proposal.

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110 Blue Ravine Rd – Suite 101
Folsom, CA 95630
916-900-6623
Justyn Webster, PE
Resident Engineer
Eric Alward
Civil Construction Inspector

85.00$ 60.00 $
Task # Task Description Direct Labor
Costs Indirect Costs Fee Total
1 Construction Management 0 - $ - $ - $ - $ 2 Civil Construction Inspection 1240 74,400.00 $ 102,188.40 $ 17,658.84 $ 194,247.24 $ 0 1240 194,247.24$
194,247.24$
5,050,000.00$

3.85%
Working Days 150
% of Const. Est.

TOTAL
Construction Estimate
Tasks SubtotalTotal Hours
Hours
City of Woodland
2022 Water & Sewer Repair & Replacement Project - CIP #21-01 UNICO
Direct Labor Rate
Overhead Rate
Fee
TOTALS137.35%
10%
2/2/2022

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2022 WATER & SEWER REPAIR & REPLACEMENT PROJECT
CIP 21-01
N
S
W
E
LEGEND
NEW 18" INTERCEPTOR SEWER (CIP 20-07) 2020
NEW 12"-18" INTERCEPTOR SEWER (CIP 20-14) 2021
LIMITS OF WATER MAIN REPLACEMENT (CIP 21-01) 2022
ROUTE OF 8" SEWER COLLECTOR (CIP 21-01) 2022

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: I.15
SUBJECT: Fiscal Year 2021/22 Mid-Year Budget Update

Recommendation for Action: Staff recommends the City Council receive a mid-year update on the Fiscal Year 2021/22 Budget.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

This informational item represents the Citywide revenue and expenditure results through the first six (6) months of fiscal year 2021/22, as well as updated General Fund projections through the end of the fiscal year.

Discussion:

Attached to this report is an analysis of the results for the first half of fiscal year 2021/22 (FY22) for all City funds, as well as a discussion specifically of the General Fund. In addition to showing actual activity for the year, this report includes projected revenue and expenditure results through the remainder of the fiscal year for the General Fund. Each year following the adoption of the budget, items are identified that may require a correction or unanticipated needs arise. Proposed budget adjustments are presented to the City Council in a separate report.

The following represents selected highlights from the attached mid-year budget report. More detailed discussion of year-to-date activity and projected results are included in the attachment to this report. All Funds revenues through the second quarter of fiscal year 2021/22 are $83.4 million, or 45% of the amended budget.
Through the second quarter of FY2021/22, expenditures for All Funds totaled $81.4 million, or 30% of the amended budget. General Fund expenditures totaled $25.1 million, or 40% of the amended budget. All Funds Expenditures by Department - At the end of the second quarter of fiscal year 2021/22, all departments appear to be tracking closely to budget.
Through the end of the second quarter of FY2021/22, General Fund revenues total $18.1 million or 31% of the amended budget. Based on information available, staff is projecting that revenues will exceed the amended budget by $5.1 million by the end of the fiscal year. As discussed in more detail in the attachment, better than projected sales tax, property tax, service charges, motor vehicle In-lieu, and one- time Strike Team reimbursement revenue are contributing to the improved revenue projections for FY2021/22.
Through the second quarter of FY2021/22, General Fund expenditures totaled $25.1 million or 40% of the amended budget. With the mid-year corrections that also include the revenue adjustments, staff expects FY2021/22 to end with a surplus of $882,101 more revenue than expenditures. Based on information presented herein, the General Fund unreserved fund balance is projected to be $21.3 million or 38.1% of revenue by the end of FY2021/22. This compares favorably with the City Council's reserve policy of 20% and would exceed the reserve target by $10.1 million by the end of the fiscal year. The FY2021/22 budget assumed an unreserved fund balance of $14.3 or 27.7% of revenues and excess fund balance of $3.9 million.

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Staff anticipates a detailed discussion of the budget, forecast and fund balance during the spring budget workshop in April leading to the FY2022/23 Preliminary/Adopted budget in June.

Conclusion:

Staff recommends the City Council receive a mid-year update on the Fiscal Year 2021/22 Budget.

Prepared by: Evis Morales,Finance Officer

Reviewed by: Kimberly McKinney, Director of Administrative Services

Attachments:

1. Quarterly_Budget Update-FY22-Mid-Year Attachment A

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ATTACHMENT A

ALL FUNDS REVENUES AND EXPENDITURES
Table 1 – All Funds Revenues

 All Funds revenues through the second quarter of fiscal year 2021/22 are $83.4 million, or 45% of the amended budget.

 General Fund revenues total $18.1 million or 31% of the amended budget, with many of the City’s major tax revenues yet to be collected during the current fiscal year.

 Special Revenue funds (for the most part) are grant funds that are reimbursed to the City as projects make progress or special assessments with revenues that are received with property tax installments in January and May.

 Revenues in Debt Service funds come from transfers from other funds, which are typically recorded at the end of the year.

 Development/Capital revenues are $2.3 million or 14% of the amended budget. o All of the revenues received are related to Development Impact fees collected. o Measure F funds are included in the Development/Capital Projects fund category.

Sales tax revenues from Measure F are first received in the General Fund and then transferred to the capital fund; only a portion of revenues have been received and no transfers have been made to date; this is typically done at the end of the year.

Year-to Date
Original Budget Amended Budget Actuals %
General Fund 58,319,997$ 58,319,997$ 18,148,365$ 31% Special Revenue 21,466,572$ 21,515,717$ 7,354,531$ 34% Debt Service 1,547,854$ 1,547,854$ -$ 0% Development/Capital 16,662,419$ 16,826,419$ 2,278,242$ 14% Spring Lake 7,447,348$ 7,447,348$ 24,187,394$ 325% Enterprise Funds 51,363,343$ 51,363,343$ 27,607,003$ 54% Internal Service 20,643,905$ 20,643,905$ 3,431,075$ 17% Successor Agency 900,000$ 900,000$ 294,956$ 33% Agency 5,623,155$ 5,623,155$ 90,118$ 2% Total All Funds 183,974,593$ 184,187,738$ 83,391,684$ 45% FY2021/22 Revenues

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 Spring Lake revenues are $24.2 million or 325% of the amended budget due to a bond issuance in October 2021 that generated $22.0 million. Most of the funding is designated for developer reimbursements and remaining Spring Lake infrastructure projects.

 Enterprise Fund revenues, with year-to-date totals of $27.6 million are trending consistent with the budget and with the respective fee studies.

 Successor Agency revenues are $294,956 or 33% of amended budget with the largest distribution of revenues to occur in May.

 Agency funds are pass-through special assessment funds and revenues are received with property taxes in January and May. The revenue collected year-to-date is related to interest income earned on bond reserve funds.

Table 2 – All Funds Expenditures by Fund Type

 Through the second quarter of FY2021/22, expenditures for All Funds totaled $81.4 million, or 30% of the amended budget. General Fund expenditures totaled $25.1 million, or 40% of the amended budget, and the General Fund is discussed in more detail in Tables 5 and 6.

 Internal Service funds reflect expenditures of $9.5 million, or 44% of the amended budget. Most funds within this category are tracking with budget through six months of activity. The Facility Replacement Fund reflects $46,425 in expenditures. This represents 11% of a $436,869 budget. Expenses in this budget are expected to increase Year-to Date
Original Budget Amended Budget Actuals %
Internal Service $18,248,964 $21,606,976 $9,523,861 44% General Fund $61,182,301 $62,532,512 $25,050,221 40%
Enterprise Funds $60,552,876 $81,043,354 $20,712,981 26% Special Revenue $21,566,454 $39,488,306 $8,715,597 22%
Development/Capital $15,276,045 $30,456,554 $5,635,672 19% Successor Agency $923,315 $923,315 $2,750 0%
Spring Lake $19,264,028 $27,111,324 $1,629,812 6%
Debt Service $1,550,344 $1,550,344 $772,673 50%
Agency $7,408,271 $7,408,271 $9,360,221 126%
Total All Funds $205,972,598 $272,120,956 $81,403,788 30% FY2021/22 Expenditures

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as facility improvement projects are carried out in the remainder of the fiscal year. The Vehicle Replacement Fund has only spent $744,454 out of a $2.57 million dollar budget due to timing and bidding of new vehicles scheduled for replacement this year. The Vehicle-Equipment Lease Fund is trending low at only 32% of budget spent. Leases are paid based on a predetermined payment schedule, and the City expects to spend all budgeted funds by the end of the fiscal year.

 Enterprise funds expenditures are $20.7 million or 26% of the amended budget after six months of activity. This low percentage is due primarily to $10.4 million in debt service that will be paid during the second half of the fiscal year; $8.7 million in budgeted depreciation that is not recorded until the end of the fiscal year and $24.5 million in capital project expenses that are yet to be incurred due to timing and project schedules (see CIP Chart below). Other operating expenditures are trending as expected.

 Special Revenue funds are at $8.7 million or 22% of the amended budget. $17.3 million in expenditures are remaining and are currently tracking lower than expected as a result of capital projects that have not yet incurred significant costs (see CIP Chart below).

 Development/Capital funds are at $5.6 million or 19% of the amended budget. There are $18.9 million in planned project expenses that have yet to be incurred (see CIP Chart below).

 Spring Lake funds are at $1.63 million or 6% of the amended budget. $9.9 million in expenditures are remaining and are currently tracking lower than expected as a result of capital projects that have not yet incurred significant costs (see CIP Chart below).

 Debt Service fund expenditures are $772,673 million or 50% of the amended budget due to payments for refunding of lease revenue bonds, with other payments due later in the year.

 Agency funds reflect expenditures totaling $9.4 million or of 126% of the amended budget due to debt service payments made on certain bonds during the first quarter.

During FY2020/21, Spring Lake residents prepaid their annual Mello Roos assessments.

The prepayments that were received are applied toward debt payments in FY2021/22, which were not anticipated at the time the budget was complete, and a mid-year correction has been recommended to account for this activity.

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CIP Chart Year-to-Date Percent
Project Name Amended Budget Expenditures Balance Spent Internal Service Enterprise System Replacement 1,751,750$ 41,251$ 1,710,499$ 2% Funds Woodland Sports Park Turf Replacement 300,000$ -$ 300,000$ 0% Enterprise ASR Wells #31 5,554,781$ 35,077$ 5,519,704$ 1% Funds 2022 Water & Sewer Repair and Replacement 4,740,000$ 16,398$ 4,723,602$ 0% Annual Sewer Repair and Replacement 2,885,439$ 143,591$ 2,741,848$ 5% Water System Replacement Repairs 2,491,493$ 119,418$ 2,372,075$ 5% 2021 Sewer/Water Repair & Replacement 4,173,094$ 2,299,227$ 1,873,867$ 55% Groundwater Monitoring Wells 1,554,554$ 5,306$ 1,549,248$ 0% FloodSAFE Yolo/Cache Creek Feasibility 829,681$ 107,946$ 721,735$ 13% Replacement of Orangeberg Sewer Laterals 568,560$ -$ 568,560$ 0% Wastewater Asset Replacement 795,000$ 141,675$ 653,325$ 18% WPCF Pond #11 Biolsolids Removal 906,340$ 496,925$ 409,415$ 0% Large Diameter Wastwater Pipeline Repair/Replace. 400,000$ -$ 400,000$ 0% 2023Water and Sewer Replacement Project 400,000$ -$ 400,000$ 0% New ASR Well Construction 342,315$ 5,272$ 337,043$ 0% Sports Park Dr. Pedestrian Overcrossing 350,000$ 21,729$ 328,271$ 6% Gibson Road Bicycle/Pedestrian Mobility 310,000$ -$ 310,000$ 0% Treatment Plant Exp-Biosolids 310,268$ 2,232$ 308,036$ 1% Groundwater Wells Demo Project 297,371$ 1,009$ 296,362$ 0% Water Meter Replacement 200,000$ -$ 200,000$ 0% Gibson Road Rehabilitation-CR98 to West St. 200,000$ -$ 200,000$ 0% Preliminary Odor Abatement 154,934$ -$ 154,934$ 0% Preparation of Water Inf Risk & Resile 152,405$ 5,565$ 146,839$ 4% Calibrated Sewer Model 140,020$ -$ 140,020$ 0% West Woodland Safe Routes to School 123,864$ -$ 123,864$ 0% Special Revenue East Main St. Improvement Project 6,865,061$ 1,345,300$ 5,519,760$ 20% Funds Gibson Road Rehabilitation-CR98 to West St. 4,603,300$ 434,022$ 4,169,278$ 9% Gibson Road Bicycle/Pedestrian Mobility 3,933,000$ 362,208$ 3,570,792$ 9% Matmor & Gum Rehabilitation 1,328,502$ 156,586$ 1,171,916$ 12% Pedestrian Crossing Improvement Project 250,000$ -$ 250,000$ 0% ADA Improvements 200,000$ -$ 200,000$ 0% Active Transportation Plan 161,125$ -$ 161,125$ 0% Local Early Action Planning Grant 199,298$ 48,339$ 150,959$ 24% Zoning Ordinance and CEQA 171,011$ 25,867$ 145,143$ 15% 2020 ADA Improvements 174,317$ 36,429$ 137,888$ 21% Main Street Feasibility Project 100,000$ -$ 100,000$ 0% Gibson Road Rehabilitation-CR98 to West St. 118,442$ 20,820$ 97,621$ 18% Development/ Sports Park Drive Pedestrian Overcrossing 6,396,055$ 806,587$ 5,589,468$ 13% Capital Funds Matmor & Gum Rehabilitation 4,368,715$ -$ 4,368,715$ 0% Gibson Road Bicycle/Pedestrian Mobility 2,709,435$ 213,980$ 2,495,456$ 8% North Gibson Ponds Retention 1,305,000$ -$ 1,305,000$ 0% Annual In-House Road Program Support 764,454$ 49,136$ 715,318$ 6% Enteprise System Replacement 499,989$ 11,771$ 488,218$ 2% New Traffic Signal-Freeway Drive/East Main Street 450,000$ -$ 450,000$ 0% New Traffic Signal-Kentucky Avenue/Cottonwood Road 449,727$ -$ 449,727$ 0% 2020 Road Maintenance Project 1,604,176$ 1,256,313$ 347,863$ 78% Gibson Road Rehabilitation-CR98 to West St. 449,432$ 149,074$ 300,358$ 33% Kentucky Avenue Widening and Reconstruction 196,053$ 703$ 195,350$ 0% Woodland Sports Park Turf Replacement 180,034$ 154$ 179,880$ 0% W. Main St. Bicycle/Pedestrian Mobility and Safety 139,578$ 1,241$ 138,337$ 1% Regional Park Site 164,492$ 49,054$ 115,437$ 30% Storm Water Quality Design Manual Update 107,029$ -$ 107,029$ 0% 2021 Road Maintenance and Rehabilitation 100,000$ -$ 100,000$ 0% E. Gibson/Harry Lorenzo/Bourn Traffic Signal 100,000$ -$ 100,000$ 0% Spring Lake Parkland Drive/Pioneer Avenue/Harry Lorenzo 2,294,000$ -$ 2,294,000$ 0% Funds Gibson Road Interchange Modification 2,287,936$ -$ 2,287,936$ 0% SR 113/CR 25 Interchange Modificaitions 1,714,385$ 49,404$ 1,664,981$ 3% SLSP Neighborhood Park 1,126,667$ -$ 1,126,667$ 0% Spring Lake Park N1, Phase 2 737,360$ 126,994$ 610,366$ 17% Harry Lorenzo/North Farmer's Central & Parkland 516,000$ -$ 516,000$ 0% Storm Drain Channel South of Woodland Christian 400,000$ -$ 400,000$ 0% Gibson Landscape Pioneer/Harry Lorenzo 400,000$ -$ 400,000$ 0% South Area Flowage Easement 299,905$ 1,492$ 298,413$ 0% CR 25A - Miekle to Promenade 156,957$ -$ 156,957$ 0% North Gibson Ponds Retention 101,145$ -$ 101,145$ 0% Galvin Way Storm Drain 88,000$ -$ 88,000$ 0%

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Table 3 – All Funds Expenditures by Department

 At the end of the second quarter of fiscal year 2021/22, all departments appear to be tracking closely to budget.

 Administrative Services is trending slightly above budget for the first three months of operations due to payment of insurance premiums, which is required in July each year.

 Fire is trending higher in the first six months of activity due to Strike Team operations/overtime required to assist with fires throughout California this summer. Staff will be recommending a mid-year budget adjustment which will re-align the Fire Department’s budget.

 Public Works is trending lower than other departments due in large part to $9.7 million in budgeted depreciation that will not be recorded until the end of the fiscal year.

 Capital Improvements are dependent upon project activity, which has been fairly slow through the second quarter of FY2021/22 (refer to CIP Chart above for detailed analysis).

Capital project budgets are generally multi-year in nature and are carried over between fiscal years, so long as projects remain active, therefor the apparently low percentage of year to date expenditures is common.

Year-to Date
Original Budget Amended Budget Actuals %
Administrative Services 19,052,223$ 19,148,908$ 9,701,248$ 51% Community Development 8,437,929$ 9,038,712$ 3,954,403$ 44% Community Services 12,555,312$ 15,786,541$ 6,268,885$ 40% Police 25,174,266$ 25,642,278$ 11,961,262$ 47% Fire 13,014,082$ 13,085,106$ 7,028,470$ 54% Library 2,295,463$ 2,400,373$ 1,070,271$ 45% Public Works 32,227,659$ 34,169,968$ 10,844,380$ 32% Capital Improvements 23,664,717$ 83,408,000$ 12,035,531$ 14% Non-Departmental 69,550,947$ 69,441,070$ 18,539,340$ 27% Total All Departments 205,972,598$ 272,120,956$ 81,403,788$ 30% FY2021/22 Expenditures

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GENERAL FUND REVENUES AND EXPENDITURES
Table 4 – General Fund Revenues

 Through the end of the second quarter of FY2021/22, General Fund revenues total $18.1 million or 31% of the amended budget. Based on information available, staff is projecting that revenues will exceed the amended budget by $5.1 million by fiscal year end.

 The City receives its first installment of property tax payments in January 2022, therefore no actual revenues are currently reflected . Information received from Yolo County indicates that the total assessed value increased by 5.77% from the prior year; the FY2021/22 budget assumed a 4% growth factor . This better than anticipated growth in property taxes also has a positive impact on Motor Vehicle In-Lieu revenues.

 Sales tax revenues include all expected receipts from the Bradley Burns (1% local portion of the statewide rate), Measure F (1/2 cent sales tax) and Measure J (1/4 cent sales tax).

Included in the projected Sales Tax revenues for FY2021/22 is a positive variance in each category as follows:
o $2.0 million in Bradley Burns.
o $413,810 in Measure J funds, which will not be appropriated at this time , but are separately identified to avoid comingling with General Fund reserve balances. o $854,566 in Measure F. These revenues do not remain in the General Fund, but are transferred out to a separate fund (507) typically at the end of the fiscal year for use in accordance with the Council approved spending plan.

Difference
Year-to Date FY2021/22 Favorable
Original Budget Amended Budget Actuals % Projection (Unfavorable) Property Tax 13,999,344$ 13,999,344$ -$ 0% 14,262,951$ 263,607$ Sales Tax 26,235,600$ 26,235,600$ 12,186,810$ 46% 29,531,097$ 3,295,497$ Other Taxes 1,529,752$ 1,529,752$ 1,085,374$ 71% 1,799,278$ 269,526$ Franchise Fees 2,681,304$ 2,681,304$ 858,433$ 32% 2,725,395$ 44,091$ Licenses/Permits 2,549,135$ 2,549,135$ 1,532,680$ 60% 2,388,710$ (160,425)$ Fines/Forfeitures 229,905$ 229,905$ 41,352$ 18% 229,797$ (108)$ Service Charges 455,784$ 455,784$ 280,700$ 62% 622,818$ 167,034$ Motor Vehicle In Lieu 6,024,050$ 6,024,050$ -$ 0% 6,182,209$ 158,159$ Intergovernmental 243,175$ 243,175$ 11,980$ 5% 276,960$ 33,785$ Lease/Interest Income 369,977$ 369,977$ 33,605$ 9% 493,958$ 123,981$ Miscellaneous 4,001,971$ 4,001,971$ 2,117,431$ 53% 4,917,085$ 915,114$ Transfers -$ -$ -$ 0% -$ -$ Total General Fund 58,319,997$ 58,319,997$ 18,148,365$ 31% 63,430,258$ 5,110,261$ FY2021/22 General Fund Revenues

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 Other Taxes are pr ojected to end the year with $ 269,526 million above the amended budget. This is largely due to hotel Transit Occupancy Tax (TOT) revenue that the City was not expecting to realize this fiscal year.

 Franchise Fees are tracking slightly below the amended budget, related mostly to declining revenues and related franchise remittance for cable service throughout the City.

 Licenses and Permit revenue is trending lower than the original estimated revenue projection due to housing development activity. Staff is projecting that revenues will be $2.4 million or 94% of the amended budget. The shortfall in revenue is largely due to an adjustment in Cannabis annual permit rates that the City is allowed to charge and also due to approximately $75,000 in Fire development plan check/inspection revenue that the City is not expecting to receive.

 Service Charges are comprised primarily of revenues received from enrollment in the City’s various recreational programs and activities. Revenues had declined in the past few years due to the pandemic and related closures/restrictions, however, participation in many of these programs has rebounded. As a result, revenue projections f or the current fiscal year are expected to exceed the amended budget by $167,034. The increase in revenue is projected to come from Park reservations, Brooks Pool, Community Fitness Center, and the Sports Park.

 The Motor Vehicle In-Lieu revenues are received in conjunction with the City’s property tax revenues, which do not get distributed until January and May. These revenues trend in line with changes to assessed value, so annual change will be consistent with the property tax information noted above.

 Intergovernmental revenue is projected to exceed the amended budget by $33,785. This increased revenue is a result of Student Resource Officer reimbursement by the Woodland Joint Unified School district.

 Lease and Interest Income revenue is projected that total revenue to be $493,958 by end of the fiscal year or 133% of the amended budget. $62,500 of this increase is due to interest income while the remaining amount in expected to come from land/cell tower leases.

 Miscellaneous revenues are projected to exceed budget by $ 915,114. This additional revenue is related to reimbursements the City received for Fire operations staff that assisted with various strike team activities throughout the year. This revenue is offset by additional overtime costs incurred, which are also discussed in this report.

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Table 5 – General Fund Expenditures by Category

 Through the second quarter of FY2021/22, General Fund expenditures total $25.1 million or 40% of the amended budget.

 Personnel costs are at 51% the amended budget through the first six months of activity.

Staff is projecting that personnel costs through the end of the fiscal year will come in over the existing amended budget by $796,797. Staff is recommending a budget adjustment of $717,896 as a result of Strike Team and Urban Search & Rescue reimbursable overtime that will correct most of this variance. Staff will also recommending additional budget of $103,450 for Fire Over-hire and a Housing Analyst I/II that will fully align budget with projected expenses.

 Supplies and Services total $3.7 million or 37% of the amended budget through the second quarter of operations, however, expenses within this category can and typically do fluctuate with timing. Staff is projecting be over the amended budget by $390,862 in this category due to contract service corrections and additional Strike Team expenses for administration and equipment. These adjustments are proposed for appropriations under a separate Council items, and are partially offset by $216,305 of additional revenues, for a net cost of $174,557.

 Capital Expenditures are expected to fall in line with the amended budget by end of fiscal year.

 Non-discretionary expenses are currently at $3.7 million or 50% of amended budget through the first six months of activity. Examples of items included in this category are utilities, contributions for vehicle replacement and maintenance costs, technology services support, and indirect costs (City overhead). Minor savings are expected in this category due to a decommissioned vehicle that will no longer need service or fuel.

Variance
Year-to Date Favorable/
Original Budget Amended Budget Actuals %
Expenditure
Projections (Unfavorable)
Personnel 34,537,650$ 34,547,650$ 17,493,292$ 51% 35,344,447$ (796,797)$ Supplies & Services 9,086,857$ 10,173,591$ 3,761,303$ 37% 10,564,453$ (390,862)$ Education & Training 337,350$ 337,350$ 88,257$ 26% 361,097$ (23,747)$ Capital Expenditures -$ 20,880$ 6,538$ 31% 20,880$ 0$ Non-Discretionary 7,313,345$ 7,381,941$ 3,700,831$ 50% 7,374,811$ 7,130$ Operating Transfers 9,907,099$ 10,071,099$ -$ 0% 10,945,665$ (874,566)$ Total All Categories 61,182,301$ 62,532,512$ 25,050,221$ 40% 64,611,354$ (2,078,842)$ FY2021/22 General Fund Expenditures

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 Operating Transfers consist primarily of the transfer of Measures F sales taxes received to the separate Measure F fund, as well as the subsidy for the Storm Drain and Cemetery operations. Because only a small portion of Measures F revenues have been received in the first six months of this fiscal year, the transfers have not yet been recorded. Other fund subsidies are typically recorded toward the end of the fiscal year, when more accurate information is available regarding the subsidies actually required. The projected expenditures are in excess of the amended budget due to a $854,566 increased transfer to the Measure F fund to accommodate the increase sales tax revenues expected and also due $20,000 that will be transferred to the Storm Drain fund for pyrethroids monitoring.

Table 6 – General Fund Expenditures by Department

 General Fund expenditures by Department for the first six months of operations are $25.1 million, or 40% of the amended budget. Year-to-date actuals show most departments are spending in line with their budgets, however, FY2021/22 end-of-year projections indicate citywide expenditures exceeding the amended budget by $2.1 million. Many of these overages will be addressed with proposed budget additions or corrections under a different Council report.

 Administrative Services is expected to exceed the amended budget by approximately $55,782 mostly due to a planned expenditure of $50,000 for completion of a Storm Water rate study.

 Community Development is expected is expected to exceed the amended budget by approximately $29,059. This is due to a budget correction that took place in January 2022 that moved funding from Non-Departmental to Community Development for Code Enforcement efforts.

Variance
Year-to Date Expenditure Favorable/
Original Budget Amended Budget Actuals % Projections (Unfavorable) Administrative Services 3,406,287$ 3,492,457$ 1,487,836$ 43% 3,548,239$ (55,782)$ Community Development 3,262,973$ 3,527,901$ 1,666,885$ 47% 3,556,960$ (29,059)$ Community Services 7,178,464$ 7,814,636$ 3,048,078$ 39% 7,797,367$ 17,269$ Police 23,083,763$ 23,377,339$ 11,106,225$ 48% 23,060,171$ 317,168$ Fire 11,697,697$ 11,768,721$ 6,397,991$ 54% 13,004,862$ (1,236,141)$ Library 2,161,761$ 2,266,671$ 1,023,135$ 45% 2,190,664$ 76,007$ Public Works 685,098$ 688,407$ 302,440$ 44% 659,848$ 28,559$ Non-Departmental 9,706,258$ 9,596,381$ 17,631$ 0% 10,793,243$ (1,196,862)$ Total All Departments 61,182,301$ 62,532,512$ 25,050,221$ 40% 64,611,354$ (2,078,842)$ FY2021/22 General Fund Expenditures

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 Community Services is expected is expected to achieve minor savings of $17,269 compared to the amended budget. Savings are due to $104,626 in personnel that will be reduced by supplies and services expenses for the Casa Linda Tree removal, Country Oaks landscaping, and Stump Grinding that will be proposed budget additions or corrections under a different Council report.

 Police is expected to be under budget by $317,168 compared to the amended budget.

Savings are a result of vacancies in the police department. Police will often backfill shifts with existing staff creating unplanned costs in overtime, however, these costs are absorbed through vacancy salary savings. Some of these savings will be reduced by other necessary expenses being that will be proposed budget additions or corrections under a different Council report. These expenses include K9 costs, training, and equipment replacement.

 Fire is expected to exceed budget by $1,236,141. This is mostly due to Strike Team, Urban Search and Rescue (USAR), and operations overtime. Strike Team and USAR activities account for $717,897 of this overtime expense. There are other non-personnel related Strike Team expenses in the amount of $216,305 also included. In total, $934,201 will be reimbursed by the Federal government, and staff will be including mid-year corrections to account for these expenses. The remaining over-budget amount is due to a position over-hire as a result of an expected vacancy; and overtime incurred resulting from staffing issues related to COVID-19 exposure, as well as overtime to cover staff vacancies resulting from work related injuries. Additional budget appropriations are being requested to cover the reimbursable Strike Team related costs, but the remaining overages are anticipated to be covered by savings in other areas of the General Fund.

 Library is expected to end the fiscal year with savings of $76,007. Staff is projecting savings resulting from vacancies in both full-time and part-time salaries.

 Public Works is expected to end the fiscal year with savings of $76,007. Staff is projecting savings as a result of full-time vacancies.

 During development of the budget, staff assumed overall savings will occur in the Personnel category as a result of vacancies throughout the year. These savings were reflected as negative budgets in the Non-Departmental category. Because there are minimal actual expenditures to offset these budgeted savings, year-end results appear to be over budget. However, the savings are realized within each department category, as illustrated by savings in the personnel category for most departments. Finally, transfers to other funds are included in this category, and due to the expected increase in Measure

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F sales tax revenues, the related transfer of that money to the separate fund will also be increased.

Table 7 – Fund Balance

During development of the FY20 21/22 adopted budget, revenues were assumed to be $ 58.3 million, with no changes reflected in the amended budget. Staff is projecting to realize revenues $5.1 million more the amended budget. Revenue variances were discussed previously in this report, but the majority of the variance can be attributed to better than anticipated sales taxes, property taxes, motor vehicle in-lieu revenues, service charges, lease/interest income, and Strike Team reimbursements.

During development of the FY20 21/22 budget, expenditures were calculated at $59.1 million.

Since then, Council has approved FY2020/21 to FY2021/22 purchase order rollovers/budget carry- overs of a combined $1.2 million, along with other miscellaneous appropriations throughout the fiscal year; t he amended budget of $60.4 reflects these changes. S taff is projecting year -end expenditures of $ 62.5 million or $ 2.1 million more than the amended budget. Adjustments for these expected overages are discussed herein and are recommended for correction in a separate staff report.

Total ending Unreserved Fund Balance in the General Fund is projected to be $21.3 million or

38.1% of revenue for FY20 21/22 after factoring in Council approved FY20 21/22 budget Unaudited
Actuals Adopted Amended
Mid-Year
Projections Difference
General Fund FY2020/21 FY2021/22 FY2021/22 FY2021/22

Beginning Balances 17,532,163$ 17,165,518$ 22,487,239$ 22,487,239$ Revenues 63,314,665$ 58,319,997$ 58,319,997$ 63,430,258$ 5,110,261$

2.96%
Expenditures (Includes Measure J) 56,008,479$ 59,119,104$ 60,469,314$ 62,548,157$ 2,078,844$ Minus FY21 to FY22 Purchase Order Roll-Overs (617,458)
Minus FY21 to FY22 Carry-Over Requests (591,098)
Minus Measure J Unspent Fund Balance (1,142,553)
Annual Surplus/Deficit 4,955,076 (799,107) (2,149,317) 882,101 3,031,417 General Fund One-Time (1,063,197) (1,063,197) (1,063,197) One-time Funding (CALPERS Extra Payment)
Fire Station (1,000,000) (1,000,000) (1,000,000) General Fund Loan Repayments
Unreserved Fund Balance 22,487,239$ 14,303,214$ 18,274,726$ 21,306,143$ 3,031,417$ Ending Unreserved Fund Balance 22,487,239$ 14,303,214$ 18,274,726$ 21,306,143$ 3,031,417$ Percentage (E.U.F.B./Revenues) 39.8% 27.7% 35.3% 38.1%
Reserve Policy $ 11,293,720$ 10,344,919$ 10,344,919$ 11,196,058$ 851,139$ Reserve Policy % 20.00% 20.00% 20.00% 20.00%
"Excess" Fund Balance (over Reserve Target) 11,193,519$ 3,958,295$ 7,929,806$ 10,110,084$ 2,180,278$

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amendments and prior year purchase order rollovers/ budget carry-over. During development of the FY2021/22 budget, unreserved fund balance was expected to be $ 14.3 million, or 27.7% of revenues.

The mid-year budget report does not include an updated and revised five -year forecast for the General Fund. Although the General Fund outlook has improved from the beginning of the fiscal year, the General Fund continues to project ongoing annual fiscal imbalances, and expenditures continue to outpace revenue growth. The General Fund reserve is one of the factors that assists staff in balancing the General Fund forec ast, as well as providing limited funding for priority needs.

Council will receive an update to the General Fund five -year forecast and the related reserve balances during the spring budget workshop in April. The meetings for the FY2022/23 budget will include a focus on allocation of reserves toward balancing the budget and on providing resources for priority projects and unfunded needs.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 1, 2022
ITEM #: I.16
SUBJECT: Fiscal Year 2021/22 Mid-Year Budget Adjustments

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing amendments to the Fiscal Year 2021/22 Budget Totaling $6,141,756 and authorizing amendments to authorized positions as outlined in Exhibit B.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

The recommended action will authorize corrections and supplemental budget appropriations of $6,141,756 to support operational expenditures across a variety of city funds. These funds and their respective budget adjustments include the following: Equipment Services Fund $100,000; General Fund $2,103,391; Water Enterprise $160,000; Storm Drain Enterprise $20,000; Affordable Housing In-Lieu $82,000; Gas Tax Fund $7,000; Asset Forfeiture $17,500; Road Development Fund $151,865; Spring Lake Debt Service $3,500,000.

The recommended action also includes changes to the authorized full-time position listing. The proposed changes are primarily to correct the authorized classifications needed in the Police Department and to add a Housing Analyst position to allow for recruitment.

Background:

On June 15, 2021, the City Council adopted the fiscal year 2021/22 (FY22) budget totaling $205,972,598 in appropriations in support of citywide operations, Capital Improvement Projects, and expenses related to the Woodland Finance Authority and the Successor Agency of the former Redevelopment Agency. During the first six months of FY22, the City Council approved $66,148,358 in budget amendments, which included prior fiscal year carryovers (operations and capital projects), Capital Improvement additional appropriations, and other staff requested budget augmentations and corrections.

Included as a separate item on the agenda, the City Council is receiving the FY2021/22 Mid-Year Report, representing revenue and expenditure results through the first six months of the fiscal year, along with updated projections for the remainder of FY2021/22. In conjunction with the Mid-Year budget update, staff is requesting that the City Council authorize, by resolution, amendments to the FY2021/22 budget across various funds, as detailed in the attachment and highlighted briefly herein.

Discussion:

Staff is requesting formal action for supplemental FY2021/22 budget appropriations totaling $6,241,756. The requested appropriations are funded through a mixture of new or increased revenues, available dedicated reserves, or use of unassigned fund balances from various funds. There are a few, very large budget corrections recommended herein, including $3.5 million for Spring Lake debt service, $930,053 for wildfire fire Strike Team operations, and $874,566 in revenue transfer to Measure F. Additionally, because of the requirement for government agencies to account for different types of funds separately, there are instances where the same money may need to be appropriated in two different places. For example, the recommended appropriation of $20,000 for Pyrethroids Monitoring from the General Fund to the Storm Drain Fund and the re-appropriation of the same funds within the Storm Drain Fund. This process is necessary to comply with correct treatment of funds, but it can inflate the dollar amount of appropriations required and recommended.

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Of the $6,141,756 in requested appropriations, staff expects $5,315,767 in offsetting revenue with a net impact of $825,989.

Equipment Services Fund - Staff is requesting $100,000 as a budget appropriation to continue with contract services to maintain Fire apparatus. Due to low staffing levels in the fleet maintenance shop, and the specialized needs of the heavy fire apparatus, the City has been contracting for these repairs and maintenance.

General Fund
Storm Water Rate Study - $50,000; A consultant has been engaged to study the possibility of increasing the rate for Storm Drain operations and services. The requested amount will include the cost of public outreach should the City decide to pursue this effort.

Casa Linda Tree Assessment/Removal/Stump Grinding/Postmortem Report - $27,212; Residents living adjacent to the heritage oak tree on Casa Linda requested the City remove the tree due to concerns of its structural integrity. An assessment of the tree health was conducted by an independent consultant and concluded that potential failure of the tree was high.

Housing Analyst I/II - $11,750; Funding will allow for a new Housing Analyst I/II to start in June and shadow current staff before they retire next fiscal year.

Stump Grinding - $58,030; Stump grinding is needed throughout the City for city-owned trees in order to replant the trees that have been removed. Vacancies in the Urban Forestry division have prevented the City from being able to complete the grindings. Therefore, funding is needed to augment the tree maintenance contract so the removals can be completed in a timely manner. Planting of trees supports the City’s climate action plan and the goal is to increase the City’s tree canopy.

Dominguez Contract/Country Oaks - $2,115; Country Oaks subdivision public area landscape was accepted by City Council on 6/1/21. This budget correction will align the budget to when maintenance began on 9/1/21.

Fire Over-hire -$91,700; Funds will allow the City to hire one additional Firefighter to send to the academy, pending a Battalion Chief retirement expected in September 2022.

Strike Team Personnel - $713,748; When the City deploys Fire personnel to assist with wildfire strike teams throughout the State, the overtime costs the City incurs as a result of these efforts need to be added to the budget, and they are reimbursed by the State or Federal government.

Strike Team Equipment/Administration - $216,305; Reimbursement of the cost of equipment use and administration costs for all Strike Team activities.

Urban Search and Rescue Overtime - $4,148; Reimbursement of Urban Search and Rescue overtime costs.

Measure F Revenue Transfer - $854,566; An appropriation is required from the General Fund to transfer additional projected revenue to the Measure F fund.

Cost of Existing K9 - $5,610; Cost of oral surgery for Chase.

K9 Replacement - $22,930; K9 Chase has retired from service, and a new K-9 is needed to fill this spot; costs include purchase of the K-9, associated training and vet costs.

Phone Replacements in PD - $8,660; FY2021/22 approved funding for phone replacements during the budget process, but appropriations were inadvertently excluded.

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Police Training - $23,747; In light of new hires and the Police's efforts to keep staff fully trained and up-to- date, staff is requesting additional funding to the existing police training budget.

Pyrethroids Monitoring - $20,000; Funds will allow the city to comply with a requirement from the Regional Water Control Board to establish a pyrethoids baseline monitoring plan. This money will be transferred to and spent out of the Storm Drain Enterprise fund, as revenues received in that fund are insufficient to meet current needs.

Vehicle Variable Rate Correction - ($7,130); Refund variable rate for Vehicle #611-vehicle has been decommissioned.

Water Enterprise Fund - Staff is requesting $160,000 to pay for a PG&E back-bill for Well #29 (previously Well #4). When Well #29 (ASR Well) was constructed, the PG&E meter was not installed and activated at the new well site, and the City received a bill to retroactively pay for the missed time.

Storm Drain Enterprise Fund - $20,000 for Pyrethroids Monitoring; Revenue received from the General Fund for Pyrethoids monitoring needs to be appropriated in the Storm Drain fund where the expense will take place.

Affordable Housing In-Lieu Fund - $82,000 for the Homeless Shelter Project; City Council has previously committed funds to the Homeless Shelter project at East Beamer Way, but the full amounts were not appropriated with those actions. This transfer will fulfill this commitment.

Gas Tax Fund - $7,000 for Video Detection Equipment; PG&E has refunded the City for damaged equipment on West Street and Beamer Avenue. Funding will allow staff to replace video detection equipment.

Asset Forfeiture Fund - $17,500; The City is required to spend these funds within two (2) years of receipt. In order to comply with this requirement, funds need to be spent in FY22. The Police Department intends to purchase two License Plate Readers.

Road Development Fund - $151,865 for Loan Repayment to Measure E; In FY2019/20, Measure E loaned $4.275 million to the Road Development Fund to allow for timely completion of the Kentucky Avenue Widening project. Sufficient development related revenues have been collected and this appropriation will allow for the final payment on the loan.

Spring Lake Debt Service Fund - $3,500,000 for Bond Debt Service; A number of Spring Lake residents prepaid their annual Mello-Roos assessment at the end of FY2020/21. In turn, a payment was applied to the City's bond debt service in FY2021/22.

Lastly, staff is recommending a series of full-time equivalent position additions and deletions. The Police positions identified below are corrections to the approved Full-time Equivalent listing and no additional funds are necessary or requested. The Housing Analyst I/II position description was recently approved by the City Council but not added to the citywide FTE approved listing. This position will incur approximately $11,750 in expenses in FY2021/22. The following table illustrates the proposed position changes:

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Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing amendments to the Fiscal Year 2021/22 Budget Totaling $6,141,756 and authorizing amendments to authorized positions as outlined in Exhibit B.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. FY22 Mid-Year Adjustments Listing - Exhibit A

2. FY22 Mid-Year Adjustments Summary - Exhibit B

3. FY22 Mid-Year Amendments Budget Resolution

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EXHIBIT A
Department Fund Description Justification Amount Requested Offset ting Revenue Net Impact Administrative
Services
Affordable Housing In‐Lieu Remaining commitment ‐  transfer from Affordable Housing In‐Lieu to
the Homeless Shelter Project
City Council has previously committed funds to the Homeless She lter project.  This transfer will fulfill this commitment and make the project whole.
$                    82,000 $                             ‐   $                    82,000 Administrative
Services
Road Development Fund Loan Repayment Remaining payment from the R oad Development fund to the Measure E fund for a loan commitmen t to pay for road projects.
$                  151,865 $                             ‐    $                  151,865 Administrative
Services
Spring Lake Debt Service Mello‐Roos Prepayments A number Spring L ake residents prepaid their annual Mello‐Roos assessment at the end of FY2020/21.  In turn, a payment was applied to the City's bond debt service in FY2021/22. $              3,500,000 $              3,500,000 $                              ‐ Administrative
Services
General Fund Storm Water Rate Study A consultant has been engaged to study the possibility of increasing the rate for Storm Drain operations and services.
$                    50,000 $                             ‐   $                    50,000 Non‐Departmental General Fund Measure F Revenue Transfer An approp riation is required from the General Fund to transfer additiona l projected revenue to the Measure F fund.
$                  854,566 $                   854,566 $                              ‐ Community
Services
General Fund Dominguez contract ‐ Country Oaks Country Oaks lands cape was accepted by City Council on 6/1/21.  This budget correction will align the budget to when maintenance began on 9/1/21.
$                      2,115 $                             ‐    $                      2,115 Community
Services
General Fund Stump Grinding Stump grinding is needed throughout the City for city‐owned trees in order to replant the trees that have been removed. Staffing levels in Urban Forestry are not able to perform the needed stump removals.

Therefore, funding is needed to augment the tree maintenance co ntract so the removals can be done in a timely manner. Planting of trees supports the City’s climate action plan and the goal is to increase the City’s tree canopy.
$                    58,030 $                             ‐   $                    58,030 Community
Services
General Fund Casa Linda Tree
Assessment/Removal/Stump
Grinding/Postmortem Report
Concerned residents living in the surrounding homes were requesting the removal of the Valley Oak. A risk assessment was conducted by a private company. The report indic ated that the chance of failure was high and that mitigation was not recommended.
$                    27,212 $                             ‐   $                    27,212 Community
Services
General Fund Housing Analyst (1 month) Funding will allow for a n ew Housing Analyst I/II to start in June and shadow current sta ff before they retire next fiscal year.
$                    11,750 $                             ‐   $                    11,750 Police General Fund Cost for Existing K9 Cost of oral surgery for Chase. $                      5,610 $                              ‐    $                      5,610 Police General Fund Police Training In light of new hires and the Police's efforts to keep staff fully trained and up‐to‐date, st aff is requesting additional funding to the existing police training budget. $                    23,747 $                             ‐   $                    23,747 Police General Fund K9 Replacement K9 Chase replacement (includes vet exam & training). $                    22,930 $ ‐    $                    22,930
Police General Fund iPhone Repla cements FY2021/22 approved funding ; appropriation was missed (iPhone replacement fund) and is now being corrected.
$                      8,660 $                             ‐    $                      8,660 Police Asset Forfeiture Fund Asset seizure expenses‐ License Plate Reader Cameras ‐Two
Cameras
Police intends to spend federal funds on two (2) license plate readers.  The City is required to spend funds within two (2) years of receipt of funding.
$                    17,500 $                             ‐   $                    17,500 Fire General Fund Strike Team ‐ Personnel Reimbursement of Strike Team overtime costs. $                  713,748 $                   713,748 $                             ‐ Fire General Fund Strike Team ‐
Equipment/Administration
Reimbursement of the cost of equipment use and administration c osts for all Strike Team activities. $                  216,305 $                  216,305 $                             ‐ Fire General Fund Urban Search and Rescue Overtime Reimbursement o f Uraban Search and Rescue overtime costs. $                       4,148 $                      4,148 $                              ‐ Fire General Fund Fire Over‐hire Funds will allow the City to hire one additional Firefighter to send to the academy, pending a B attalion Chief retirement expected in September 2022.
$                    91,700 $                             ‐   $                    91,700 Fire Equipment Services Maintenance ‐ Contract Services Fire Appar atus Maintenance (Contract Services) $                  100,000 $                  100,000 CITYWIDE FY22 MID‐YEAR ADJUSTMENTS

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EXHIBIT A
Department Fund Description Justification Amount Requested Offset ting Revenue Net Impact Public Works General Fund Vehicle Variable Rate Correction Refund variable rate for Vehicle #611‐vehicle has been decommissioned. $                    (7,130) $                             ‐   $                    (7,130) Public Works Water Enterprise Water Back‐bill Increase due to PG&E backbilling for Well #29 (used to be Well #4); meter conversion issue. $                  160,000 $                              ‐    $                  160,000 Public Works General Fund Pyrethroids Monitoring Funds will allow the city to comply with a requirement from the Regional Water Control Board to establish a pyrethoids baseline monitoring plan.
$                    20,000 $                             ‐   $                    20,000 Public Works Storm Drain Enterprise Pyrethroids Monitoring Revenue received from the General Fund for Pyrethoids monitoring needs to be appropriated in the Storm Drain fund where the expense will take place.
$                    20,000 $                    20,000 $                              ‐ Public Works Gas Tax Video Detection Equipment PG&E has refunded t he City for damaged equipment on West and Beamer.  Funding will allow staff to replace video detection equipment.
$                      7,000 $                      7,000 $                             ‐ Totals $              6,141,756 $               5,315,767 $                   825,989

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EXHIBIT B
Adjustment Offsetting Net
Fund No. Fund Recommendation Revenue Impact
010 Equipment Services 100,000 $ ‐ $ 100,000$ 101 General Fund 2,103,391 $ 1,788,767 $ 314,624 $ 210 Water Enterprise 160,000 $ ‐ $ 160,000$ 221 Storm Drain Enterprise 20,000 $ 20,000 $ ‐ $ 327 Affordable Housing In‐Lieu 82,000 $ ‐ $ 82,000$ 355 Gas Tax 7,000 $ 7,000 $ ‐ $ 357 Asset Forfeiture Fund 17,500 $ ‐ $ 17,500$ 582 Road Development Fund 151,865 $ ‐ $ 151,865$ 870 Spring Lake Debt Service 3,500,000 $ 3,500,000 $ ‐ $ TOTAL 6,141,756$ 5,315,767 $ 825,989 $ Add Delete
Police Records Specialist ‐3
Senior Police Records Specialist 3
Housing Analyst I/II 1
Totals 4 ‐3
CITYWIDE FY22 MID‐YEAR ADJUSTMENTS BY FUND
CITYWIDE FY22 MID‐YEAR FTE POSITION CHANGES
Full‐Time Equivalent (FTE)
Classification

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EXHIBIT B

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AMENDMENTS TO THE FISCAL YEAR 2021-2022 ANNUAL BUDGET WHEREAS, a balanced annual budget for the City of Woodland was prepared for fiscal year 2021-2022 and adopted by the City Council on June 15, 2021; and WHEREAS, the adopted budget also included the fiscal year 2021-2022 budgets for the Woodland Finance Authority and the Successor Agency to the former Woodland Redevelopment Agency; and
WHEREAS, the budget for Capital Improvement Plan for fiscal year 2021-2022 was also prepared; and
WHEREAS, a revised annual budget has been prepared for fiscal year 2021-2022; and WHEREAS, all appropriations for the prior fiscal year shall lapse at the end of fiscal year 2021-2022 and any remaining amounts shall be credited against their respective fund balances, except for:
a. Any unexpended but encumbered amounts for specific orders outstanding at the end of the Fiscal Year, and
b. Any appropriations for incomplete capital projects at the end of fiscal year 2021-2022; and
WHEREAS, for these exceptions, such carry-overs may be made without further City Council action,

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1. The 2021-2022 Annual Revised Budget is hereby amended to include supplemental appropriations totaling $6,141,756 as shown in Exhibit B.

Section 2. Appropriations are hereby made at the individual fund level. The City Manager and Finance Officer are authorized to make budgetary transfers within an individual fund, so long as total appropriations for such fund remain unchanged. Interfund loans and/or transfers necessary to support fund level appropriations are hereby approved and authorized. Any changes to total fund level appropriations require further Council action.

Section 4. The City Manager and Finance Officer are hereby authorized to implement this resolution, including issuing the 2021-2022 Revised Budget, together with any non-substantive corrections to the preliminary budget adopted by this Council.

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Woodland City CouncilMarch 1, 2022

Woodland City Council
March 1, 2022