Agenda packet — Woodland City Council, May 10, 2022

City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
May 10, 2022
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representatives: N/A
Employee Organization(s): Woodland Police Officer's Association (WPOA), Woodland Police Supervisors Association (WPSA), Mid-Management and Professionals Association (MMPA)

SPECIAL CITY COUNCIL MEETING
6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed for public hearing on this agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. In addition to live in person public comment, members of the public may submit their comments prior to 4:00 PM in the following manner: 1) Call (530) 661-5900 and leave a voicemail message no more than three (3) minutes when played. Voicemail messages received will be played during the City Council meeting and read into the record at the appropriate time; or 2) Submit an email to the City Clerk at [email protected]. Email comments submitted to be read into the record shall be no more than three (3) minutes when read aloud.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

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H. CONSENT CALENDAR

3. SUBJECT: Sacramento-Yolo Mosquito & Vector Control District Update RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a written update from Gary Goodman, District Manager for the Sacramento-Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

4. SUBJECT: Public Works Week, May 15-21, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim May 15-21, 2022 as Public Works Week.

5. SUBJECT: City Council Meeting Minutes of April 5, 2022 and April 19, 2022 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of April 5, 2022 and April 19, 2022.

6. SUBJECT: Parks & Recreation Commission Meeting Minutes of March 28, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive March 28, 2022, Parks & Recreation Commission Meeting Minutes.

7. SUBJECT: Quarterly Treasurer's Investment Report for the Quarter Ended March 31, 2022

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ended March 31, 2022.

8. SUBJECT: Revised Public Facilities Fee Program Administrative Guidelines RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____________, approving the revised Public Facilities Fee Program Administrative Guidelines dated May 2022.

9. SUBJECT: SB 1383 Local Assistance Grant Program
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $86,966 of grant funds to the State Grants Fund (325) to assist with the implementation of SB 1383 which requires reduction of organic waste disposal.

10. SUBJECT: Lower Cache Creek Flood Feasibility Study, CIP 09-15 - Urban Flood Risk Reduction Program Amendment #4 with the State of California Department of Water Resources
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to sign the Amendment #4 to the funding agreement with the State of California

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Department of Water Resources (DWR) under the Urban Flood Risk Reduction Program (UFRR) for the Lower Cache Creek Feasibility Study, CIP #09-15.

11. SUBJECT: Two New Storm Capital Infrastructure Projects - East Main Pump Station Emergency Generator Rehabilitation Project, CIP 22-02 & North Canal Pump Station Pipe Rehabilitation Project, CIP 22-08; and Appropriate Project Funding
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:

1.) Create a new capital project, the East Main Pump Station Emergency Generator Rehabilitation Project, CIP 22-02; and appropriate $50,000 from Fund 221, Storm Drainage; and

2.) Create a new capital project, the North Canal Pump Station Pipe Rehabilitation Project, CIP 22-08; and appropriate $180,000 from Fund 221, Storm Drainage

12. SUBJECT: Approval of Final Maps 5162 & 5206 (Pioneer Village phases 1 & 2) and Related Subdivision Improvement Agreements.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council to 1) approve Final Subdivision Map 5162, Pioneer Village Phase 1, and Final Subdivision Map 5206, Pioneer Village Phase 2; and 2) approve the related Subdivision Improvement Agreements and authorize the City Manager to sign on behalf of the City; and 3) authorize the City Manager to approve amendments to the Subdivision Improvement Agreement for the extension of time.

13. SUBJECT: Third Amendment to Landscape Maintenance Contracts with Dominguez Landscape Services, Inc. and Figueroa Landscape Company RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____ and Resolution No. _____, authorizing the City Manager to execute the third contract amendments to two City Landscape Maintenance contracts. The third amendment to the contract with Dominguez Landscape Services, Inc. is for the amount of $714,828.88 per year, through June 30, 2024, for services in Zones 1 & 2. The third amendment to the contract with Figueroa Landscape Company is for the amount of $380,291.44 per year, through June 30, 2024, for services in Zone 3.

14. SUBJECT: Final Acceptance and Notice of Completion for 2021 ADA Improvement Project, CIP 20-09 & 21-06

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, accepting the 2021 ADA Improvement Project, CIP 20-09 & 21-06, as complete and authorizing the City Clerk to file a Notice of Completion.

15. SUBJECT: 2022 Spring Lake Parks Project, CIP 20-03; Approve Plans and Specifications and Bid Authorization
RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Adopt Resolution No. _____, approving the project plans and

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specifications and authorizing bid advertisement for the 2022 Spring Lake Parks Project, CIP 20-03; and
2) Appropriate $370,000.00 of additional SLIF Parks & Recreation funding (Fund 640) to the project; and
3) Authorize the City Manager to execute a contract with PlayPower, Inc. for the purchase of playground equipment for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $87,621.64; and
4) Authorize the City Manager to execute a contract with Park Planet for the purchase of the picnic shelter for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $36,034.28. 5) Authorize the City Manager to execute a contract with Public Restroom Company for the purchase of restroom for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $193,868.

I. REPORTS OF THE CITY MANAGER

16. SUBJECT: Appeal of Hearing Officer’s Decision to Uphold a Notice to Abate Nuisance regarding 210 Lincoln Avenue, Woodland, APN 006-581-001-000 (“Subject Property”)
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No._____, affirming the Hearing Officer’s decision and upholding the March 2, 2022 Notice to Abate Nuisance in its entirety.

17. SUBJECT: Implementation of Stage 2 of the City’s Water Shortage Contingency Plan
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ______, declaring that Stage 2 of the City’s Water Shortage Contingency Plan is in effect and receive update on planned water supply for 2022.

18. SUBJECY: Approval of Measure F Spending Plan
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, approving the updated Measure F Spending Plan.

19. SUBJECT: Approve Measure J Spending Plan
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the updated Measure J Spending Plan.

20. SUBJECT: Approval of Measure R Spending Plan
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Measure R Spending Plan.

21. SUBJECT: Introduce and Waive First Reading of Ordinance to Abolish the Board of Building Appeals
RECOMMENDATION FOR ACTION: Staff recommends that the City Council introduce and waive the first reading of an Ordinance to Repeal Section

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2.28.010 of the Woodland Municipal Code to Abolish the Board of Building Appeals.

J. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Special City Council Meeting of the City of Woodland scheduled for Tuesday, May 10, 2022 was posted on Friday, May 6, 2022 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: G.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected] Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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UPDATED COUNCIL LONG RANGE CALENDAR
MAY 17TH REGULAR MEETING
Consent Calendar
SAC March meeting minutes
Fire Department Quarterly Report
Police Department Quarterly Report
Woodland Storage Operating Agreement Modification
2nd Reading - Military Equipment Use Policy
Public Hearing
1st Reading - Amendment to Chapter 17.110 of City’s Zoning Ordinance related to Commercial Cannabis Retail Use in the City of Woodland and Amendment to Chapter 5.28 of Municipal Code related to Cannabis Business Permits
Regular Calendar
Outdoor Dining Parklet Program
City of Woodland - Diversity, Equity, and Inclusion Assessment Sewer Bond Refunding
JUNE 7TH REGULAR MEETING
City Council Meeting Minutes for May 7, 2022 and May 17, 2022 WM Delinquent Garbage/Refuse Accounts – Call for Public Hearing on July 19, 2022 Approve plans & specifications and authorize bidding 5th & Clover sewer rehab project, CIP #22-18 Girls Fastpitch Field Naming Agreement
Amend Development Impact Fee Deferral Ordinance – 1st Reading Intent to Levy Lighting and Landscaping Assessment Districts Council Compensation
Fiscal Year 22/23 Budget Introduction
JUNE 21ST REGULAR MEETING
Amend Development Impact Fee Deferral Ordinance - 2nd Reading Fiscal Year 22/23 Budget Adoption
Public Hearing
Levy Spring Lake Lighting and Landscaping District Assessment Levy Gateway Lighting and Landscaping District Assessment Levy Gibson Ranch Lighting and Landscaping District Assessment Levy North Park Lighting and Landscaping District Assessment Levy Streng Pond Lighting and Landscaping District Assessment Levy Westwood Lighting and Landscaping District Assessment JULY 5TH REGULAR MEETING
City Council Meeting Minutes for June 7, 2022 and June 21, 2022 Woodland Research Technology Park – EIR Specific Plan Adoption

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JULY 19TH REGULAR MEETING
Public Hearing – WM Delinquent Garbage/Refuse Accounts
Future Topics / Study Sessions:

Comprehensive Zoning Update (Summer/Fall 2022)
Youth Master Plan (Summer 2022)
Waste Management Residential Smart Truck (TBD)
Rule 20A Undergrounding District (TBD)

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.3
SUBJECT: Sacramento-Yolo Mosquito & Vector Control District Update

Recommendation for Action: Staff recommends that the City Council receive a written update from Gary Goodman, District Manager for the Sacramento-Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. Report to Woodland City Council 2022

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Sacramento Yolo-Mosquito & Vector Control District
2022 Current Issues and Challenges Related to Mosquito Control

OVERVIEW
At the request of the City Manager in lieu of an annual presentation to the city council, the Sacramento-Yolo Mosquito & Vector Control District (District) is submitting this written update to inform council members and city staff of current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus (WNV). This year, due to the lack of significant rain and the dry weather conditions, we are anticipating an intense WNV season as has occurred historically when there is a drought.

The mission of the District is to provide safe, effective and economical mosquito control to protect the health and welfare of the District’s residents. To achieve this, the District utilizes an Integrated Pest Management approach that includes public information, surveillance and testing of mosquito populations, use of mosquitofish as a form of biological control, working with landowners to prevent mosquitoes from developing on their properties and chemical control to significantly reduce mosquito populations that pose a threat of disease.

WEST NILE VIRUS ACTIVITY
Mosquitoes can transmit a variety of debilitating diseases. Of ongoing concern is West Nile virus which is prevalent and well established in California, including Yolo County, since 2003. 2021 was a light West Nile Virus year in the City of Woodland with only 3 mosquito samples testing positive for West Nile virus. Typical District mosquito control operations include treating mosquitoes when they are breeding in water as well as controlling adult mosquito populations. As part of our normal mosquito control efforts we will continue with treatments in parks, greenbelts and pastures along with routine agricultural aerial spraying to control mosquitoes originating from rice fields surrounding Woodland.

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NEW CHALLENGES
Since 2011 the Aedes aegypti mosquito, commonly known as the Yellow Fever mosquito, has been spreading rapidly throughout California. This mosquito is a public health threat because it can transmit multiple viruses including Zika, dengue and chikungunya.

In September 2020, the invasive mosquito Aedes aegypti, was found for the first time in Yolo County in the City of Winters. Upon the initial detection, the District conducted extensive public outreach, door to door inspections throughout the city, as well as comprehensive surveillance and control tactics to determine the extent of the infestation. Surveillance and control efforts have been ongoing throughout all cities in Yolo County and to date invasive mosquitoes have not been detected in Woodland. The District continues to closely monitor the situation in Winters and efforts are being stepped as we go further into the months when invasive mosquitoes are most active.

WHAT CAN RESIDENTS DO TO HELP FIGHT THE BITE?
 At least once a week check your property and drain standing water from plant saucers, buckets, kiddie pools, dog dishes, old tired, wheelbarrows and trash cans. Anything that can hold even a small amount of water can become a mosquito breeding source
 Remember to apply a good insect repellent when spending time outdoors, especially at dawn and dusk when mosquitoes are most active
 Repair leaky faucets and broken sprinklers
 Clean rain gutters that may be clogged with leaves

FREE DISTRICT SERVICES AVAILABLE FOR ALL RESIDENTS
 If you are having problems with mosquitoes, request a free home service inspection  Mosquitofish are available for your pond, fountain or watering trough  Mosquito repellent wipes for senior centers, neighborhood associations, service groups, sports leagues and homeowners
To request any of our services or to report a mosquito breeding problem visit www.FIGHTtheBITE.net or call us at 1- 800-429-1022

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.4
SUBJECT: Public Works Week, May 15-21, 2022

Recommendation for Action: Staff recommends that the City Council proclaim May 15-21, 2022 as Public Works Week.

Staff Contact: Katie Jones, Management Analyst, (530) 661-5902, [email protected]

Background: Woodland's Public Works Department plays a key role in planning, building and maintaining infrastructure and facilities that allow current and future generations to enjoy a higher quality of life. Since 1960, the American Public Works Association (APWA) has sponsored National Public Works Week. Across the country, more than 29,000 member agencies use this week to educate the public on the critical contributions of public works to their daily lives.

The 2022 theme, “Ready & Resilient," recognizes the Public Works professionals that are always ready to serve their communities, and resilient in their abilities to pick themselves up off the ground after encountering challenges.

Discussion: The mission of Woodland's Public Works Department is "To provide and maintain public works infrastructure, related facilities and services in a cost-effective manner to meet the current and projected needs of the City."

Public Works Week presents an opportunity to convey to both the community and to our own staff a greater understanding of how our services benefit the City of Woodland. Woodland Public Works employees enhance public health and safety, and create a resilient community by providing a wide variety of services, including:

1. Potable water production and distribution;

2. Storm water and drainage management;

3. Wastewater collection and treatment;

4. State-certified water quality testing and industrial pretreatment programs;

5. Operation and maintenance of streets and roads;

6. Street lighting, traffic signals, street signs, and road markings;

7. Operation and maintenance of Woodland's fleet and facilities.

In recent years, the City's growth, reductions in resources, aging infrastructure, and an increasingly restrictive regulatory environment have challenged our ability to provide these services in the most efficient and cost- effective manner possible. However, one of the great satisfactions of working in the public works profession is that, regardless of the resource environment, Public Works staff has consistently provided quality services that directly impact the quality of life in our community and create a sustainable future for Woodland.

Conclusion: Staff recommends that the City Council proclaim May 15-21, 2022 as "Public Works Week." Prepared By: Katie Jones, Management Analyst
Reviewed By: Craig Locke, Public Works Director

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Attachments:

1. CITY OF WOODLAND PROCLAMATION - PW Week 22

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CITY OF WOODLAND

PROCLAMATION
PUBLIC WORKS WEEK 2022
WHEREAS, Public Works services are an integral part of our community and the everyday lives of our citizens; and WHEREAS, public infrastructure and facilities such as water systems, sewers, streets, traffic signals, street lights, and the wastewater treatment facility are operated and maintained by the Public Works Department, providing services enjoyed and demanded by our community on a 24/7 basis; and WHEREAS, programs such as fleet & facilities maintenance, water distribution, sewage collection and treatment are administered by Public Works’ professionals; and
WHEREAS, the services provided by our Public Works Department contribute to the health, safety, and comfort of our community members, and to the beauty and cleanliness of our City; and WHEREAS, the quality and sustainability of our infrastructure, facilities, programs, and services are vitally dependent upon the expertise and dedicated efforts of Public Works employees; and WHEREAS, the efficiency of these Public Works employees is influenced by the community’s attitude, support, and understanding of the work they perform;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland does hereby proclaim the week of May 15-21, 2022 as PUBLIC WORKS WEEK in Woodland, and calls upon all citizens and civic organizations to acquaint themselves with the issues involved in providing public works services and to recognize the contributions that Woodland’s Public Works employees make every day to our health, safety, and comfort, and how Public Works makes all of these connections possible.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Woodland to be affixed.

DATED: May 10, 2022
Mayra Vega, Mayor
Victoria Fernandez, Mayor Pro Tempore Rich Lansburgh, Council Member Tom Tom Stallard, Council Member Tania Garcia-Cadena, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.5
SUBJECT: City Council Meeting Minutes of April 5, 2022 and April 19, 2022

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of April 5, 2022 and April 19, 2022.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 04.05.2022 CC DRAFT Mins

2. 04.19.2022 CC DRAFT Mins

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City of Woodland Page 1 of 8
City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
Regular Meeting Minutes
Tuesday, April 5, 2022
6:00 PM
City Council

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City of Woodland Page 2 of 8

CITY COUNCIL

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:00 PM.

B. ROLL CALL
Council Members Present: Fernandez, Garcia-Cadena, Lansburgh and Mayor Vega Council Members Absent: Stallard

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Vega.

D. COMMUNICATIONS - PUBLIC COMMENT

Email received by Communicate Ccib regarding speed limit removal is noted for the record.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

1. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. PRESENTATIONS

2. SUBJECT: Pioneer Girls Varsity Soccer Team
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation honoring the Pioneer High School Girls Varsity Soccer team for their recent section championship.

Mayor Vega presented the proclamation to Head Coach Marco Mendoza, Assistant Coach Eduardo Bautista-Hernandez, and members of the Pioneer High School Girls Varsity Soccer Team honoring the Pioneer High School Girls Varsity Soccer team for their recent section championship.

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3. SUBJECT: Woodland Joint Unified School District - Mission, Vision, and District Goals
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation from Woodland Joint Unified School District Board President Jake Whitaker and Superintendent Elodia Ortega-Lampkin on the District's recently updated mission, vision, and district goals.

Received a presentation from Woodland Joint Unified School District Board President Jake Whitaker and Superintendent Elodia Ortega-Lampkin on the District's recently updated mission, vision, and district goals.

H. PUBLIC HEARINGS - 7:00 PM

18. SUBJECT: Final District Map for Adoption
RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Hold a public hearing and receive public input on Final District Map; and 2) Adopt Ordinance No. 1683, an Ordinance of the City Council of the City of Woodland Regarding By-District Elections, Adjusting the Boundaries of City Council Election Districts and Confirming Such Revised Council District Boundaries, as Reflected in the Attached Map.

Held a public hearing and received public input on the Final District Map. On a motion by Council Member Lansburgh, seconded by Mayor Pro Tem Fernandez and carried on a 4-0 roll call vote, Council Members adopted Ordinance No. 1683, an Ordinance of the City Council of the City of Woodland Regarding By-District Elections, Adjusting the Boundaries of City Council Election Districts and Confirming Such Revised Council District Boundaries, as Reflected in the Attached Map.

AYES: Members Fernandez, Garcia-Cadena, Lansburgh and Mayor Vega NOES: None
ABSTAIN: None
ABSENT: Member Stallard

4. SUBJECT: Freshman Leadership Academy
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Freshman Leadership Academy from Antonio Morales, ASSETs Site Coordinator at Woodland High School.

Received a presentation from Antonio Morales, ASSETs Site Coordinator at Woodland High School on the Freshman Leadership Academy.

G. CONSENT CALENDAR

10. SUBJECT: Agreement with Woodland Haven Child Care Center RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to enter into an agreement to provide funding through a forgivable loan for Woodland Haven Child Care Center, and appropriating $775,000 in General Fund reserve balances.

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Mayor Pro Tem Fernandez voted No on this item.

On a motion by Council Member Lansburgh, seconded by Mayor Vega and carried on a 3-1 roll call vote, Council Members adopted RESOLUTION NO. 7867, A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE CITY MANAGER

TO ENTER INTO AN AGREEMENT TO PROVIDE CITY FUNDING THROUGH A

FORGIVABLE LOAN FOR WOODLAND HAVEN CHILD CARE CENTER AND TO APPROPRIATE $775,000 IN FUNDING.

AYES: Members Garcia-Cadena, Lansburgh and Mayor Vega
NOES: Member Fernandez
ABSTAIN: None
ABSENT: Member Stallard

6. SUBJECT: City Council Meeting Minutes of March 1, 2022 and March 15, 2022 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of March 1, 2022 and March 15, 2022.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of March 1, 2022 and March 15, 2022.

7. SUBJECT: Sustainability Advisory Committee Meeting Minutes for February 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive minutes for the February 16, 2022 meetings of the Sustainability Advisory Committee.

Received Sustainability Advisory Committee Meeting Minutes of February 16, 2022.

8. SUBJECT: Parks & Recreation Commission Meeting Minutes of January 24, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive January 24, 2022, Parks & Recreation Commission Meeting Minutes.

Received Parks & Recreation Meeting Minutes of January 24, 2022.

9. SUBJECT: Public Works Quarterly Status Report
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation and accept the Public Works Quarterly Status Report for the period of December 2021 through February 2022.

Accepted the Public Works Quarterly Status Report for the period of December 2021 through February 2022.

11. SUBJECT: Award Construction Contract and Construction Inspection Consultant Agreement for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to:

1. Appropriate $3,485,000 in the Storm Drain Fund (221) to the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06; and

2. Approve the Agreement Between the County of Yolo and the City of

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City of Woodland Page 5 of 8
Woodland Regarding Storm Drainage Services Provided Pursuant to Agreement No. 71-518 for the Yolo Bypass West Levee Culvert Replacement Project; and

3. Award a construction contract in the amount of $2,697,320 to T&S Construction, Inc. for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, and authorize a contract contingency of up to 15% ($404,598), and

4. Approve a consultant agreement for construction inspection services with WSP USA, Inc. for an amount up to $165,000, authorize a contingency of up to 10% ($16,500), and authorize the City Manager to execute the agreement; and

5. Approve a consultant agreement for environmental services with Environmental Science Associates for an amount up to $77,877, authorize a contingency of up to 10% ($7,787), and authorize the City Manager to execute the agreement; and

6. Authorize the City Manager to execute the Memorandum of Understanding with Yoche Dehe Wintun Nation for tribal monitors for the Project.

Adopted RESOLUTION NO. 7868, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING A CONSTRUCTION CONTRACT WITH T&S
CONSTRUCTION, INC., APPROVING AN AGREEMENT WITH YOLO COUNTY FOR

PROJECT COST SHARING, APPROVING A CONSULTANT AGREEMENT WITH WSP USA, INC. FOR CONSTRUCTION INSPECTION, APPROVING A CONSULTANT

AGREEMENT WITH ESA FOR ENVIRONMENTAL SERVICES, AND APPROVING A

MEMORANDUM OF UNDERSTANDING FOR CULTURAL MONITORING WITH THE YOCHE DEHE WINTUN NATION FOR CIP 20-06, THE YOLO BYPASS WEST LEVEE CULVERT REPLACEMENT PROJECT.

12. SUBJECT: Final Acceptance and Notice of Completion of Public Improvements for Subdivision Final Map 5106, Spring Lake Central 3 and Spring Lake Backbone Infrastructure Project Entitled Parkland Avenue Extension
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Accepting the Public Improvements for Subdivision Final Map 5106 Spring Lake Central 3.

Adopted RESOLUTION NO. 7869, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND ACCEPTING THE PUBLIC IMPROVEMENTS FOR SUBDIVISION FINAL MAP 5106 SPRING LAKE CENTRAL 3 AND PARKLAND AVENUE EXTENSION PROJECT BY RICHMOND AMERICAN HOMES OF MARYLAND, INC.

13. SUBJECT: Maintenance Agreement with the State Department of Transportation for the Sports Park Drive Pedestrian Overcrossing RECOMMENDATION FOR ACTION: Staff recommends City Council adopt Resolution No. _____, authorizing the Mayor to Execute the Maintenance Agreement with the State Department of Transportation for the Sports Park Drive Pedestrian Overcrossing Project, CIP 17-22.

Adopted RESOLUTION NO. 7870, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE MAINTENANCE AGREEMENT WITH THE STATE

DEPARTMENT OF TRANSPORTATION FOR THE SPORTS PARK DRIVE PEDESTRIAN OVERCROSSING PROJECT, #17-22.

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City of Woodland Page 6 of 8

14. SUBJECT: Additional Appropriation for Permanent Supportive Housing Project, Phase 2 Site Infrastructure – CIP 19-22
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) approving an additional appropriation of $330,000 from the Homeless Housing Fund (331) to the Permanent Supportive Housing Project, Phase 2 Site Infrastructure – CIP 19-22 based on funds provided by Friends of the Mission which will increase the budget for CIP 19-22 from $3,753,972 to $4,083,972; and (2) approving total contract contingencies of up to $1,047,136 for a total contract authorization amount of $3,371,636 and (3) approving amendment #1 to the construction management and inspection agreement with Unico Engineering in the amount of $50,000.

Adopted RESOLUTION NO. 7871, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN ADDITIONAL APPROPRIATION OF FUNDS FOR THE PERMANENT SUPPORTIVE HOUSING PROJECT, PHASE 2 SITE INFRASTRUCTURE - CIP #19-22.

15. SUBJECT: Electrify Yolo Project Budget Appropriation RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, authorizing appropriation of funds to the Environmental Compliance Fund (365) to implement the Electrify Yolo Project.

Adopted RESOLUTION NO. 7872, A resolution of the City Council of the City of Woodland authorizing appropriation of funds to the environmental compliance fund to implement the Electrify Yolo Project.

16. SUBJECT: Installment Sale Agreement and Grant Water Recycling Construction Financing for the Spring Lake Recycled Water Project (CIP #17- 07)
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to sign the Clean Water/Water Recycling Funding Program, California State Water Resources Control Board (SWRCB) Installment Sale Agreement and Grant Spring Lake Recycled Water Project, Project No. C-06-8384-110, Agreement No.

D2101047.

Adopted RESOLUTION NO. 7873, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE CONSTRUCTION INSTALLMENT SALE AGREEMENT AND GRANT FOR THE SPRING LAKE RECYCLED WATER PROJECT.

17. SUBJECT: Velocity Island Park - Fifth Amendment to Ground Lease RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the Fifth Amendment to the Ground Lease with Love Ride Inc. for the Velocity Island Park facility.

Adopted RESOLUTION NO. 7874, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIFTH AMENDMENT TO GROUND LEASE AGREEMENT WITH LOVE RIDE, INC.

On a motion by Council Member Lansburgh, seconded by Mayor Vega and carried on a 4-0 roll call vote, Council Members approved Consent Calendar Items No. 5 through 17 with Council Member Fernandez voting No on Item No. 10. Please refer to Item No. 10

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for motion and vote.

AYES: Members Fernandez, Garcia-Cadena, Lansburgh and Mayor Vega NOES: None
ABSTAIN: None
ABSENT: Member Stallard

I. REPORTS OF THE CITY MANAGER

19. SUBJECT: Grant Agreement - Boys and Girls Club
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to enter into a Grant Agreement to provide City funding for a Woodland Branch of the Boys and Girls Club contingent on approval of matching funding from Yolo County and appropriating $1,400,000 in General Fund reserve balances.

On a motion by Council Member Lansburgh, seconded by Mayor Pro Tem Fernandez and carried on a 4-0 roll call vote, Council Members adopted RESOLUTION NO. 7875, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE

CITY MANAGER TO ENTER INTO A GRANT AGREEMENT TO PROVIDE CITY FUNDING

FOR A WOODLAND BRANCH OF THE BOYS AND GIRLS CLUB CONTINGENT UPON

APPROVAL OF MATCHING FUNDS FROM YOLO COUNTY AND TO APPROPRIATE $1,400,000 IN FUNDING.

AYES: Members Fernandez, Garcia-Cadena, Lansburgh and Mayor Vega NOES: None
ABSTAIN: None
ABSENT: Member Stallard

5. SUBJECT: Proclaim April as Child Abuse Prevention Month RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize April 2022 as Child Abuse Prevention Month.

Mayor Vega presented the proclamation to Jeneba Lahai, Director of Yolo County Children's Alliance, and MariaIsabel Mandujano, Child Abuse Prevention Council Member, proclaiming April 2022 as Child Abuse Prevention Month.

20. SUBJECT: City of Woodland Weed Abatement Program
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on weed abatement and vegetation management procedures for the upcoming fire season.

Received an update from Fire Marshal Emily Walling on weed abatement and vegetation management procedures for the upcoming fire season.

21. SUBJECT: Safe Firearms Storage Ordinance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council introduce by title only and waive first reading of Ordinance No. _____, An Ordinance of the City Council of the City of Woodland, adding California Chapter 9.64, "Safe Firearm Storage," to Title 9 of the Woodland Municipal Code.

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On a motion by Mayor Vega, seconded by Mayor Pro Tem Fernandedz and carried on a 4-0 roll call vote, Council Members introduced by title only and waived first reading of Ordinance No. _____, An Ordinance of the City Council of the City of Woodland, adding California Chapter 9.64, "Safe Firearm Storage," to Title 9 of the Woodland Municipal Code.

AYES: Members Fernandez, Garcia-Cadena, Lansbrugh and Mayor Vega NOES: None
ABSTAIN: None
ABSENT: Member Stallard

22. SUBJECT: Boards and Commissions Application Period RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Acknowledge the Board and Commission Recruitment Period from April 1, 2022 through May 13, 2022; and
2) Direct staff to abolish the Board of Building Appeals; and 3) Initiate a conversation on other areas of streamlining and effective use of commissions as discussed at the Council Retreat.

On a motion by Mayor Vega, seconded by Council Member Garcia-Cadena and carried on a 4-0 roll call vote, Council Members acknowledged the Board and Commission Recruitment Period from April 1, 2022 through May 13, 2022; and directed staff to abolish the Board of Building Appeals; and directed staff to evaluate options to support the work of the City's commissions as well as streamline their efficiency toward the goal of improving their effectiveness and community impact.

AYES: Members Fernandez, Garcia-Cadena, Lansbrugh and Mayor Vega NOES: None
ABSTAIN: None
ABSENT: Member Stallard
At 9:00 PM, a motion was made by Council Member Lansburgh and seconded by Mayor Pro Tem Vega to extend the meeting to 9:20 PM.

23. SUBJECT: Fiscal Year 2022/23 Spring Budget Workshop RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a workshop to receive an update from staff on the development of the City's Fiscal Year 2022/23 Budget.

Conducted a workshop to receive an update from Director of Administrative Services Kimberly McKinney on the development of the City's Fiscal Year 2022/23 Budget.

At 9:17 PM a motion was made by Mayor Vega and seconded by Council Member Garcia-Cadena to extend the meeting to 9:30 PM.

J. ADJOURN

Meeting adjourned at 9:23 PM.

Respectfully submitted,
Ana B. Gonzalez, City Clerk

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City of Woodland Page 1 of 7
City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
Regular Meeting Minutes
Tuesday, April 19, 2022
6:00 PM
City Council

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CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation (Sec. 54956.9) Name of Case: Sierra Northern Railway v. California Department of Water Resources, et al., (Yolo County Superior Court Case No. CV2022-0479)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 06:00 PM.

D. ROLL CALL
All Council Members present.

Present: Members Fernandez, Lansburgh, Garcia-Cadena, Stallard and Mayor Vega

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Vega.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed for public hearing on this agenda. Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered.

None.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

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H. PRESENTATIONS

3. SUBJECT: Animal Services Update
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update from Yolo County staff on the Animal Services contract and progress with the Animal Services Planning JPA.

Received an update from Joanne Van Hoosear, Management Analyst with Yolo County Administrator's Office and Chad Rinde, Interim CEO of Yolo County, on the Animal Services contract and progress with the Animal Services Planning JPA.

I. CONSENT CALENDAR

4. SUBJECT: BIG Day of Giving - May 5, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council support and recognize May 5, 2022 as BIG Day of Giving.

Adopted proclamation recognizing May 5, 2022 as BIG Day of Giving.

5. SUBJECT: Community Services Department Quarterly Status Report RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the period of January through March 2022.

Received the Community Services Department Quarterly Status Report for the period of January through March 2022.

6. SUBJECT: Salary Schedule Effective April 1, 2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the City of Woodland Salary Schedule effective April 1, 2022.

Approved the City of Woodland Salary Schedule effective April 1, 2022.

7. SUBJECT: Second Reading and Adoption of Safe Firearms Storage Ordinance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Ordinance No. 1684, An Ordinance of the City Council of the City of Woodland, adding California Chapter 9.64, "Safe Firearm Storage," to Title 9 of the Woodland Municipal Code.

Adopted Ordinance No. 1684, An Ordinance of the City Council of the City of Woodland, adding California Chapter 9.64, "Safe Firearm Storage," to Title 9 of the Woodland Municipal Code.

8. SUBJECT: Resolution to Oppose Ballot Measure Restricting Voters’ Input and Local Taxing Authority
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, opposing a possible November 2022 ballot measure that would restrict voter input and severely limit local taxing authority.

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Adopted RESOLUTION NO. 7876, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND OPPOSING INIATIVE 21-0042A1.

9. SUBJECT: Annual Transportation Development Act Claims with the Sacramento Area Council of Governments
RECOMMENATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the filing of the annual Transportation Development Act Claims with the Sacramento Area Council of Governments.

Adoptede RESOLUTION NO. 7877, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND, CALIFORNIA, AUTHORIZING FILING OF ANNUAL

TRANSPORTATION DEVELOPMENT ACT CLAIMS FOR MULTIPLE FISCAL YEARS WITH THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS.

10. SUBJECT: 5-Year Agreement with Axon Enterprise, Inc. for Products and Services Related to Body-Worn Cameras, In-Car Cameras and Tasers for the Police Department in the Amount of $1,340,519
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____,

1. Affirming the City Manager's determination that the City’s public bidding requirement could be dispensed with for the 5-year agreement with Axon Enterprise, Inc., for products and services related to body-worn cameras, in-car cameras and Tasers for the Police Department in the amount of $1,340,519; and

2. Authorizing the City Manager to sign the agreement; and

3. Authorizing the City Manager to allocate $1,120,148 in American Rescue Plan Act funds previously approved for Public Safety Infrastructure.

Adopted RESOLUTION NO. 7878, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND (1) AFFIRMING THE CITY MANAGER’S DETERMINATION THAT THE CITY’S PUBLIC BIDDING REQUIREMENT COULD BE DISPENSED WITH FOR THE 5- YEAR AGREEMENT WITH AXON ENTERPRISES, INC., FOR PRODUCTS AND SERVICES

RELATED TO BODY-WORN CAMERAS, IN-CAR CAMERAS AND TASERS FOR THE POLICE DEPARTMENT; (2) AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENT; AND (3) AUTHORIZING THE CITY MANAGER TO ALLOCATE $1,120,148 FROM THE $1.5 MILLION IN AMERICAN RESCUE PLAN ACT FUNDS PREVIOUSLY APPROVED FOR PUBLIC SAFETY INFRASTRUCTURE.

11. SUBJECT: 2021-22 Legacy Disposal Site Abatement Grant Appropriation RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $202,280 of grant funds to the State Grants Fund (325) to implement the terms of the Legacy Disposal Site Abatement Grant at the former Woodland Landfill and the Woodland Regional Park Preserve.

Adopted RESOLUTION NO. 7879, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING APPROPRIATION OF FUNDS TO THE STATE GRANTS FUND (325) PROVIDED FROM THE STATE OF CALIFORNIA – CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY – CALRECYCLE 110.

12. SUBJECT: Contract Amendment #6 with Interwest Consulting Group - Plan Review and Building Inspection Services and Additional Budget Appropriation

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City Manager to execute Amendment #6 to the consultant services agreement with Inerwest Consulting Group for an additional amount up to $50,000 for a total agreement amount of $1,025,000 and (2) authorize the appropriation of an additional $25,000 of General Fund (101) to the Building Division Program Budget.

Adopted RESOLUTION NO. 7880, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE SIXTH AMENDMENT TO AN AGREEMENT WITH

INTERWEST CONSULTING GROUP FOR PLAN REVIEW & BUILDING INSPECTION SERVICES.

13. SUBJECT: Appropriation of Grant Funds Awarded through State Homekey Program for East Beamer Way Permanent Supportive Housing Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving an appropriation of $15,170,467 to the Homekey Grant Fund (333) for the Homekey Program grant awarded to the City to support the East Beamer Way Permanent Supportive Housing Project, approving disbursements of up to $15,110,467 to Homekey grant co-applicant Friends of the Mission for the Permanent Supportive Housing Project, and authorizing the City Manager to execute all agreements necessary with Friends of the Mission to disburse up to $15,110,467 in Homekey grant funds to Friends of the Mission for the Permanent Supportive Housing Project.

Adopted RESOLUTION NO. 7881, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AN APPROPRIATION OF State Homekey grant FUNDS

FOR THE PERMANENT SUPPORTIVE HOUSING PROJECT AT THE EAST BEAMER WAY DEVELOPMENT SITE.

14. SUBJECT: Drainage Basin Agreement in the Northeast Industrial Area RECOMMENDATION FOR ACTION: Staff recommends City Council adopt resolution No. _____, approving the Drainage Basin Agreement with the Kamilos Companies.

Adopted RESOLUTION NO. 7882, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE STORM DRAINAGE AGREEMENT WITH THE KAMILOS COMPANIES. An amended agreement was distributed to Council Members and City Attorney Ethan Walsh gave a brief explanation of the amendments.

On a motion by Council Member Stallard, seconded by Council Member Lansburgh and carried on a 5-0 roll call vote, Council Members approved Consent Calendar Items No. 4 through 14.

AYES: Members Fernandez, Garcia-Cadena, Lansbrugh, Stallard and Mayor Vega NOES: None

J. PUBLIC HEARINGS

15. SUBJECT: Military Equipment Use Ordinance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

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1. Hold a public hearing and receive public input on the Military Equipment Use Ordinance and the Woodland Police Department Military Equipment Use Policy; and

2. Introduce and conduct the first reading of Ordinance No. _____, an Ordinance of the City Council of the City of Woodland Adopting a Military Equipment Use Policy Pursuant to Assembly Bill 481.

Held a public hearing and received public input on the Military Equipment Use Ordinance and the Woodland Police Department Military Equipment Use Policy.

On a motion by Council Member Stallard, seconded by Council Member Lansburgh and carried unanimously on a 5-0 roll call vote, Council Members introduced and conducted the first reading of Ordinance No. _____, AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF WOODLAND ADOPTING A MILITARY EQUIPMENT USE POLICY PURSUANT TO ASSEMBLY BILL 481, OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA ADDING CHAPTER 9.64, “SAFE FIREARM STORAGE,” TO TITLE 9 OF THE WOODLAND MUNICIPAL CODE.

AYES: Members Fernandez, Garcia-Cadena, Lansbrugh, Stallard and Mayor Vega NOES: None

K. REPORTS OF THE CITY MANAGER

16. SUBJECT: Authorize City Manager to Execute a Contract for Professional Architectural & Engineering Design Services with LPA, Inc. for the Southeast Area Aquatic Center Project, CIP #19-18
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, 1) Appropriating $1,500,000 of Measure J funds to the Southeast Area Aquatic Center Project, CIP #19-18 in FY 2022; 2) Authorizing the City Manager to execute a Consultant Agreement with LPA, Inc. in an amount not to exceed $1,050,000 and approve a contract contingency for 10% ($105,000) for the design of the Southeast Area Aquatic Center Project, CIP #19-18.

On a motion by Council Member Lansburgh, seconded by Council Member Garcia- Cadena and carried unanimously on a 5-0 roll call vote, Council Members adopted RESOLUTION NO. 7883, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTANT

AGREEMENT FOR PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES WITH LPA, INC. FOR THE SOUTHEAST AREA AQUATIC CENTER PROJECT, CIP 19-18.

AYES: Members Fernandez, Garcia-Cadena, Lansbrugh, Stallard and Mayor Vega NOES: None

17. SUBJECT: Resolution of Intention to Establish Woodland Tourism Business Improvement District
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, declaring its intention to establish a business

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improvement area in the City of Woodland to be designated as the Woodland Tourism Business Improvement District (“WTBID”) under the Parking and Business Improvement Area Law of 1989 and setting a time and place of a hearing to consider the establishment of such area.

On a motion by Mayor Vega, seconded by Council Member Stallard and carried unanimously on a 5-0 roll call vote, Council Members adopted RESOLUTION 7884, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND DECLARING ITS

INTENTION TO ESTABLISH A BUSINESS IMPROVEMENT AREA IN THE CITY OF

WOODLAND TO BE DESIGNATED AS THE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT (“WTBID”) AND SETTING A TIME AND PLACE OF A HEARING TO CONSIDER THE ESTABLISHMENT OF SUCH AREA.

AYES: Members Fernandez, Garcia-Cadena, Lansbrugh, Stallard and Mayor Vega NOES: None

L. ADJOURN

Meeting adjourned at 07:52 PM in memory of Clarence "Buzz" Walden.

Respectfully submitted,
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.6
SUBJECT: Parks & Recreation Commission Meeting Minutes of March 28, 2022

Recommendation for Action: Staff recommends that the City Council receive the March 28, 2022, Parks & Recreation Commission Meeting Minutes.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected] Discussion:

The Parks & Recreation Commission held its last meeting on April 25, 2022. At this meeting, the Parks & Recreation Commission approved the minutes from the March 28, 2022, Parks & Recreation Commission meeting.

Conclusion:

Staff recommends that the City Council receive the March 28, 2022, Parks & Recreation Commission Meeting Minutes.

Prepared by: Kris Bain, Community Services Program Manager

Attachments:

1. Parks & Recreation Commission Minutes March 28, 2022

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.7
SUBJECT: Quarterly Treasurer's Investment Report for the Quarter Ended March 31, 2022

Recommendation for Action: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending March 31, 2022.

Staff Contact:

Hogai Zalmai, Senior Accountant, (530) 661-5835, [email protected]

Fiscal Impact:

There is no impact on the City funds in association with the information contained herein. This report is for informational purposes only.

Background:

Each quarter, staff is required to provide the City Council with a report from the City Treasurer on the status of investments. The purpose of this report is to provide the Council with information regarding liquidity, monthly cash flow, portfolio performance and expected cash disbursements.

The City manages its investment portfolio in accordance with the guidelines established by the Council- approved Investment Policy. In managing the city’s investment portfolio, preservation of principal is the primary objective, followed by liquidity and finally yield on investments.

The City primarily invests in the Local Agency Investment Fund (LAIF) and federal agency obligations because these are generally considered low risk investments. The City’s securities are held in custodial care by U.S. Bank N.A., which provides monthly statements to the City of Woodland. The source of valuations for the securities is marked to market by U.S. Bank N.A.

The City utilizes the services of the investment firm of Cantor Fitzgerald L.P. to implement its investment strategy with the objective of increasing yield and generating additional investment earnings while, at the same time, ensuring that the portfolio’s primary goal of providing safety and liquidity is preserved.

Discussion:

As of March 31, 2022, the City treasury consisted of investments with a total book value of $213,885,802. During the quarter, the City reached its maximum investment capacity with the Local Agency Investment Fund (LAIF) and therefore invested the excess funds in the California Asset Management Program (CAMP). CAMP utilizes the seven-day yield method for estimating the annualized yield of their fund, which is the industry standard for money market funds. The seven-day yield for CAMP was 0.38% as of March 31, 2022.The yield on the Local Agency Investment Fund (LAIF) balance for the quarter ending March 2022 was

0.23% and the average yield on the City of Woodland’s investments as of March 31, 2022 was 1.29%. This results in an overall portfolio yield, combining all investments, CAMP, and LAIF of 0.83%.

The City Investment Policy has established a benchmark equal to the 90-day U.S. Treasury bill, which for the quarter ending March 2022 was 0.52%. The City exceeded its benchmark by 0.31%.

The City’s investment strategy is to maintain 35% of the investment portfolio in highly liquid funds, achieve an

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overall effective duration for investments of 1.75 years, and achieve a market rate of return of 0.15% based on the parameter of allowable investments. As of March 31, 2022, the City maintained 38% of the investment portfolio in highly liquid funds, achieved an overall effective duration for investments of 1.75 years, and achieved a market rate of return of 0.89%. The City exceeded its target yield by 0.61%.

In response to the COVID Pandemic, the Federal Reserve reduced its benchmark rate to a target range of 0-

0.25%. This unexpected decrease in the Federal Reserve’s benchmark rate has led to a significant increase in the amount of “calls” on the City’s investments. An investment is “called” when the institution that issued the investment security redeems it (or cashes it out), typically at par value, plus accrued interest, prior to the maturity date. Investment calls are common and staff projects when we expect them to occur as part of our investment planning, but these calls occur much more frequently when investment rates are declining, as has been the case since March 2020. The Federal Reserve has begun to reverse direction and has increased in benchmark rate by 0.25% and has signaled that they will continue to make increases in an effort to help curb inflation in the economy. This will likely result in increasing rates for available investments, and therefore the City does not expect any of its investments to be called over the next quarter.

Over the next quarter, the City will continue its focus on its objectives of safety, liquidity, and return on investment. The City will continue to invest in high-quality credit worthy securities and will continue to implement and evaluate its investment strategy. The investments will be made with the goal of increasing the overall effective duration of investments to twenty-one months and increasing the City’s return on investment while maintaining compliance with the City’s adopted Investment Policy.

Staff continues to explore opportunities to implement a Community Reinvestment component within the overall investment portfolio. The City has become a participant in the CalRise program offered by the California Statewide Communities Development Act (CSCDA), but that program has been largely inactive since its inception. Staff will also continue to evaluate direct investment opportunities with local banks within the community.

The attached report provides a summary of the City’s current investments, including the investment interest rates as they have matured, and current rates for new investments. All activities comply with the existing Investment Policy approved by the City Council. Additionally, a glossary of investment terminology and a report titled “Cash with Fiscal Agent” is included which lists the most recent information available regarding investments for the assessment districts/bond reserve fund dollars. The source of this information is monthly reports from the various district/bond trustees.

Conclusion:

Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ended March 31, 2022.

Prepared By: Hogai Zalmai, Senior Accountant

Reviewed By: Evis Morales, Finance Officer

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Attachments:

1. Investment Report-03-31-2022

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.8
SUBJECT: Revised Public Facilities Fee Program Administrative Guidelines

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. ____________, approving the revised Public Facilities Fee Program Administrative Guidelines dated May 2022.

Staff Contact:

Lynn Johnson, Senior Management Analyst, (530) 661-5979, [email protected]

Fiscal Impact:

There is no direct fiscal impact as a result of this item. The administrative guidelines help staff implement the collection of the Major Projects Financing Plan (MPFP) fees and the Water Capacity fees.

Background:

On April 16, 2019, the City Council approved the MPFP fee (development impact fee) update and subsequently, on July 2, 2019, adopted updated administrative guidelines to help staff interpret the MPFP fees for processing day-to-day development applications. After working with the 2019 administrative guidelines for almost three (3) years, staff have found several areas that need to be further clarified and/or simplified for ease of use in building permit processing. Additionally, certain housing density definitions and unit square footage parameters need to be updated to reflect both market needs and state law as it relates to Accessory Dwelling Units (ADU).

Discussion:

Soon after the 2019 administrative guidelines were adopted, California passed AB13 which specifically allows ADU's less than 750 square feet to be exempt from development impact fees. This legislation further requires that an ADU that is 750 square feet or larger be charged proportionately in relation to the square footage of the primary dwelling unit. This legislation was memorialized in a Woodland Municipal Code update, but had not been updated in the administrative guidelines. Exempting the smaller ADU's from development impact fees is one way to encourage additional, smaller scale housing units to help meet housing demands.

The change in certain square footage parameters related to unit size will be beneficial to several active and pending development projects, including the ability to seek bank financing more easily for in-fill multi-family projects. By slightly increasing the maximum square footage/unit from 1,450 square feet to 1,500 allowed under the multi-family fees, projects can provide a more diversified variety of unit sizes to meet current demand and still allow the projects to remain financially feasible.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _________, approving the revised Public Facilities Fee Program Administrative Guidelines dated May 2022.

Prepared by: Lynn Johnson, Senior Management Analyst

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

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Attachments:

1. Resolution

2. 2022 Updated MPFP Administrative Guidelines

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RESOLUTION NO. ____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

ADOPTING REVISIONS TO THE PUBLIC FACILITIES FEE PROGRAM

ADMINISTRATIVE GUIDELINES
WHEREAS, on April 16, 2019, the City Council adopted an increase to the Major Projects Financing Plan fees (development impact fees) and the Water Capacity fees; and WHEREAS, in order to further clarify and define the adopted fees, the City has from time to time adopted Public Facilities Fee Program Administrative Guidelines to provide an interpretation of them for both City staff and developers; and WHEREAS, the last updated Administrative Guidelines were adopted by the City Council on July 2, 2019; and
WHEREAS, there is a need to further clarify and refine the Administrative Guidelines for ease in interpretation and to update specific density and square footage parameters to better reflect market needs.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby adopts the revised Public Facilities Fee Program Guidelines dated May 2022, attached to this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held the 10th day of May, 2022, by the following vote:

AYES:

NOTES:

ABSENT:

ABSTAIN:
_______________________________________
Mayra Vega, Mayor
ATTEST:
_________________________________
Ana B. Gonzales, City Clerk

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1 PUBLIC FACILITIES FEE PROGRAM

ADMINISTRATIVE GUIDELINES
REVISION DATED APRIL 2022
I. Introduction
These Public Facilities Fee Program Administrative Guidelines (“Guidelines”) replace in their entirety the Public Facilities Fee Program Administrative Guidelines dated July 2019. These Guidelines primarily apply to the Major Projects Financing Plan (“MPFP”) development impact fees adopted by the City Council of the City of Woodland on April 16, 2019, by Resolution No.7256 pursuant to the authority in Section 15.04.030 of the City of Woodland Municipal Code, which authorizes the imposition of Capital Improvement Facilities Fees on development. These Guidelines also address implementation of the water capacity fee adopted by the City Council on April 16, 2019, by Resolution 7258.

When applicable, these Guidelines also apply to the implementation and administration of all other code sections that impose fees on new development.

Should a situation arise that is not covered by these Guidelines, the City Manager or the City Manager’s designee shall be authorized to make a written decision as to how the fees at issue are to be administered provided that the fees imposed do not change the amount approved by the City Council.

Any applicant dissatisfied with the decision of the City Manager may appeal such decision to the City Council by filing written notice thereof with the City Manager within ten (10) days of receipt of the City Manager’s decision.

II. Definitions
For purposes of these Guidelines and the MPFP fee schedule, certain terms and words are herewith defined as follows:
“Development Fees” shall consist of the following:

General City Facilities Fee
Fire Facilities Fee
Library Facilities Fee
Park and Recreation Facilities Fee
Police Facilities Fee
Wastewater Facilities Fee
Storm Drainage Facilities Fee
Road Improvements Fee
Administration Fee

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2 “Capacity Fees” shall consist of the water capacity fee adopted by the City Council on April 16, 2019 by Resolution No. 7258.
“Existing Development” means a building(s) that has been in existence prior to any current request for a building permit or connection to City utilities. “E-commerce” refers to commercial transactions that are conducted through the internet.
“Floor Area Ratio” The square footage of a building on site divided by the size of the lot.
“Improvements to Existing Development” shall consist of additional square footage to any existing building, any new building(s) on a previously developed property, or the connection to City utilities of a previously developed property. “Non-Residential” means any retail, service, office, or industrial uses. “Land Use” is used as an indicator of service needs and hence as a basis for all non-residential development fees. A land use table is attached. The City Manager or the City Manager’s designee shall interpret the appropriate zone for any land use not specifically listed in the table.
“New Development” means vacant parcels of land that are proposed to be improved with buildings, parking lots, outdoor storage areas, or landscaping. “Infill Development” is depicted in the attached map. Any development within Spring Lake or within any specific plan approved after June 18, 2019 is not considered infill development.
“Greenfield Development” is any residential land use outside of the infill area, as depicted in the Infill Development map.
“Corridor” as used in the MPFP nexus study refers to areas along the following corridor streets for the purposes of calculating impact fees:
Main Street from Cleveland to CR 98
Court Street from Cleveland to its western terminus
Lincoln Ave from Cleveland to CR 98
Any north to south street between Lincoln Avenue and Court Street outside of the Downtown Specific Plan.
East Street from the County Fair Mall to Woodland Avenue (if it were extended to East Street)
East Main Street from East Street to Thomas Street.
“Downtown” refers to properties located within the Downtown Specific Plan.

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3 “Square Footage” means the gross floor area of all stories of a building or structure, including basements, above ground stories, interior balconies and mezzanines. Square footage is calculated by measuring to the outside of exterior walls.
“Single Family” refers to residential development with a density of 8 units per acre or less and generally refers to stand-alone units that are 1,201 square feet or more.
“Multi-Family” refers to residential development with a density greater than 8 units per acre and unless defined otherwise within these Guidelines generally refers to a building that has three or more distinct living units that are 1,200 square feet or smaller.
“Small Multi-Family” means any multi-family residential unit up to 700 square feet.
“Accessory Dwelling Unit” (“ADU”) has the same definition as set forth in Section 17.104.010 of the City of Woodland Municipal Code, namely an attached or detached independent living facility accessory to the main dwelling, and less than 1,200 square feet.
“Junior Accessory Dwelling Unit” (“JADU”) as set forth in Section 17.104.010 of the City of Woodland Municipal Code means a residential unit that is no more than 500 square feet in size; is contained entirely within an existing or proposed single-family structure; includes its own separate sanitation facilities or shares sanitation facilities with the exiting or proposed single-family structure; and includes an efficiency kitchen.

III. Fee Applicability
A. New Construction

1. Residential
a. Single Family Dwelling Units (SFD) –
(1) First Structure on a Lot (8 units per acre or less). Units shall be subject to development fees on a per dwelling
unit basis at the single family rate. The first structure on a single family lot shall be charged the single family rate regardless of size.
(2) Multiple Units on One Lot (8 units per acre or less). The City recognizes that smaller dwelling units have fewer
impacts than larger dwelling units and that multiple

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4 smaller units on one lot will generally have fewer
impacts than the same number of larger dwelling units.

For any lot that has not previously been developed, any new construction creating two to three units will be
charged impact fees based on square footage of dwelling space (but excluding garage square footage) as follows:
oFor units 1,201 square feet and larger, the City
will charge the Single Family rate.
oFor units 701 square feet to 1,200 square feet, the
City shall charge the Multi-Family rate.
oFor units 700 square feet and less, the City shall
charge 80% of the small Multi-Family rate for
the first unit and the small Multi-Family rate for
any additional units smaller than 700 square feet.
(3) Accessory dwelling units (maximum 1,200 square feet per City Code 17.104.010).
oNo impact fee is required for an ADU or JADU
that is less than 750 square feet in size.
o Any impact fee that is required for an ADU that
is 750 square feet or larger in size must be
charged proportionately in relation to the square
footage of the primary dwelling unit. (E.g., floor
area of the ADU divided by the floor area of the
primary dwelling, times the typical fee amount
charged for a new dwelling.) Pursuant to Section

17.104.010 B.4 of the City’s Municipal Code,
accessory dwelling units shall not be considered
new residential for the purposes of calculating
local agency connection fees or capacity charges
for water and sewer service. Water and sewer
impact and capacity fees for ADU’s may be
charged in conformance with California
Government Code Section 65852.2 under certain
circumstances. Only one ADU is allowed per lot.

Any additional residential unit on the same lot
shall not be considered an ADU and shall pay
utility impact fees and capacity charges.
(4) Residential Accessory Buildings that do not meet the criteria of an ADU (such as a shed or workshop), as set forth in Section 17.104.010 of the City of Woodland
Municipal Code, and are 700 square feet or less will not be charged impact fees.
b. Multi-Family Dwelling Units –

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5 (1) Development Impact Fees. Projects with more than 8 units per acre shall be subject to development fees on a per dwelling unit basis at the multi-family rate. Multi- family dwelling units that are larger than 1,500 square feet have a similar impact as a single family residence and, therefore, shall pay the Single Family rate.
(2) Water Capacity Fee.
i. Multi-Family Dwelling Units shall be charged
the water capacity fee per new meter based on
meter size. If a development has multiple
meters it will be charged the water capacity fee
for each meter (e.g. if there is a 1” Landscape
service meter and a 2” domestic meter for each
building in the complex, the total water capacity
fee will be for one 1” meter fee plus one 2”
meter fee for each building in the complex).
ii. For individually metered Multi-Family
Dwelling Units less than 1200 square feet but
equal to or larger than 700 square feet, the water
rate shall be 75% of the 1” meter rate.
iii. For individually metered Small Multi-Family
Units less than 700 square feet, the water rate
shall be 50% of the 1” meter rate.

2. Non-Residential
a. Development Impact Fees. Retail, service, office, and industrial uses will be subject to development fees on a square footage basis using the land use categories found on the attached land use table. b. Water Capacity Fees. Water capacity fees shall be charged per each new additional meter. If a development has multiple meters it will be charged the water capacity fee for each meter (e.g. if there is a 1” Landscape service meter and a 2” domestic meter, the fee will be for one 1” meter fee plus one 2” meter fee).
c. Storage Areas. When a non-residential property has storage or sales areas that are not under a defined building, the area will be subject to fees on a square footage basis for the applicable land use type.

B. Improvements to Existing Development

1. Residential –

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6 Development Impact Fees. Improvements or additions to existing dwelling units that do not create an additional dwelling unit are not subject to payment of impact fees.

Water Capacity Fee. When a parcel map is used to separate individual houses that were previously all or both on one lot, or to create a split lot duplex from a duplex, a new meter and service may be required. However, the existing site shall be credited with one existing service. If a separate meter is added for a duplex (without a parcel map), then a water capacity fee must be paid for the new meter.

2. Non-residential –
Development Impact Fees. Additions to existing buildings or new buildings on partially developed properties will be subject to development impact fees, on a per square foot basis for the applicable land use type, based on the additional square footage.

Water Capacity Fee. Expansion of commercial or office facilities that do not require a new service or meter will not be charged a Water Capacity Fee. Expansion of a facility that replaces an existing meter with a larger meter shall be charged the differential between the larger meter fee amount less a credit for the current cost of the existing service.

C. Auto Dealerships
Any auto dealership, with the exception of dealerships that primarily operate as an e-commerce business, shall pay 50% of the applicable development impact fees for General City, Fire, Police and Roads to account for the reduced impacts comparative to other industrial users that generally operate multiple shifts over a 24-hour period. This fee is only applicable for auto dealerships that develop within the City limits from and after June 2019.

D. Light Industrial Flex Overlay Zone
Any use that meets the industrial classification and expansion size limits, and is located within the Light Industrial Flex Overlay district bounded by East Street, I-5 and E Main Street, shall pay 50% of the applicable development impact fees for General City, Fire, Police, and Roads to account for the reduced impacts from these facilities due to the more limited operation these uses will have compared to those allowed within the Industrial Zone. In order to meet this fee category, the development

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7 must consist of a new building that is less than 25,001 square feet or an expansion that is less than 25,001 square feet.

E. Outdoor Storage, Canopied Areas, Pole Barns
When a non-residential property has storage or sales areas that are not under a defined building, and the enclosure or cover requires a building permit, the area will be subject to fees on a square footage basis for the applicable land use type.

F. Utility Connections
When a property owner only requests connection to City utilities, development impact fees will be due for the affected services only. City water (for domestic use, fire protection, or irrigation, or any combination) or sewer will not be provided individually if both are readily available to a property. A request for either water or sewer service will require a connection to both water and sewer and payment of the development fee for each. The property owner will be charged only the meter installation fee if the water connection is for landscaping only, there is no building, and there is no septic or waste facility servicing the property.

G. Change in Use
When a business license is requested for a new business that is going to occupy an existing building, the City shall evaluate the proposed new land use. If the proposed use will be more intense than the prior use, the City shall calculate the fee to be paid based on, as applicable, trip generation, storm water impact, dwelling unit equivalent (DUE) water usage, and sewer impact.

H. Structure Exempt From Building Permits
Fees will be imposed to the extent permitted by law on any development that does not require a building permit from the City of Woodland (refer to Government Code 54999 regarding public entities). Such development will often be required to apply to the City for a permit other than a building permit, for example, when requests are made for a use permit, encroachment, water or sewer connection permit. Any such permit shall be conditioned to include development fees on a per square foot basis at a rate appropriate for the proposed use.

IV. Exemptions from Payment of Fees.

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8 A. Interior alterations that do not increase the gross square footage of a building and do not result in a more intense land use will not be subject to development fees.

B. Water services that serve fire flow shall not be charged a water capacity fee. Usually fire flow is served through a separate unmetered service. If fire flow is served through a metered service; the applicant may request a reduction in fees by submitting calculations prepared by a licensed professional engineer, or fire suppression engineer, or other licensed individual approved by the Community Development Director. The Community Development Director may then approve a reduction in fees.

C. Buildings that are constructed, owned and maintained by the City of Woodland will not be subject to development impact fees.

V. Credits
Any applicant requesting a credit shall submit a written request to the Community Development Department. Credits may be applied for demolition of existing or previous structures. The amount of credit will be calculated using the then current fees (as if a building permit for the prior building were pulled simultaneously with the permit for the new building). Credit shall not exceed fees due by both fee category and net overall. The amount of credits will be determined by the City Engineer.

A. Structures that were both located within the City limits and demolished prior to August 15, 1991 (the date of approval of the original MPFP program) will receive a credit of 50% of the impact fees for all categories except roads. No credit will be allowed for the roads category. The applicant will need to provide adequate documentation regarding the size and use of the structure in order to receive the credit.

B. Any structure demolished after August 14, 1991 but more than eight years from the date of building permit issuance will receive a full credit of all fees except the roads category. There will be no credit allowed for the roads category. The applicant will need to provide adequate documentation regarding the size and use of the demolished structure in order to receive the credit.

C. Structures that have been demolished within the eight years from building permit issuance will receive full credit for all impact fees, including the road fee. The applicant will need to provide adequate documentation regarding the size and use of the demolished structure in order to receive the credit.

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9 VI. Adjustments
A. The development fees have been established using certain averages for water use, sanitary sewer flow, storm water runoff, and trip generation.

Any proposed non-residential project that exceeds these averages will be subject to a case by case analysis by the City Engineer and may be required to pay additional fees if they exceed the averages in this section, which in some cases may be higher than the averages used to establish the development impact fees. The averages that each project will be compared with are as follows:

1. Water - domestic and irrigation
a. Retail > 317 gal/1000 sq. ft./day
b. Service > 346 gal/1000 sq. ft./day
c. Office > 244 gal/1000 sq. ft./day
d. Industrial > 317 gal./1000 sq. ft./day

2. Sanitary Sewer: Note that for excessive BOD or TSS it is typically more economical for businesses to pretreat the waste water prior to discharge into the City system. Likewise there is a quantitative limit to how much waste water the City system can take.

Excessive flows would require either expansion of the City treatment capability or pre-treatment. The timing of expansions of the Wastewater Treatment Plant is planned to accommodate normal build out of the City. Because expansions can take 4-5 years to plan and construct, abnormal demands on the system may not be able to be accommodated without significant lead time.

Fees for development with abnormal flows are based on equivalent dwelling unit cost calculations by the City Engineer and approved by the Community Development director.
a. Retail > 110.2 gal/1000 sq. ft./day
b. Service > 137.7 gal/1000 sq. ft./day
c. Office > 91.8 gal/1000 sq. ft./day
d. Industrial > 103.3 gal./1000 sq. ft./day
e. BOD > 235 ppm or mg/L

3. Storm Drainage
Non-Residential Building size < 25% or > 45% of property.

4. Roads. For land uses that generate more than 10 peak hour trips/1,000 square feet, a special calculation will be required to determine their road impact fee. Examples of land uses that generate more than 10 peak hour trips/1,000 square feet are as follows: gas station, fast food, car wash, convenience market,

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10 projects including a drive through. This is not a comprehensive list.

No credits or reduction of fees are allowed for projects falling below these averages.

B. Fee Deferral for Development
Should a developer wish to request a fee deferral, the request shall be in writing and in conformance with the City’s adopted fee deferral program.

C. Development Fee Waiver
In no event shall any development fees be waived unless the City is able to determine and secure an alternative source of funding to replace the fees.

VII. Fee Calculation
Upon receipt of an application for a building permit, the Community Development Department (CDD) shall determine the number of single family dwelling units, multi-family dwelling units, or the square footage and proposed use in the case of commercial/industrial projects, and will then add this information to the application.

A. Community Development will determine if any development fees have been previously paid.

B. Any fee categories that were previously paid on an acreage basis, and included in the land of the currently proposed project, shall be considered paid in full. Fee categories that were established after the prior payment will be charged at the time of the building permit application.

C.Community Development will next determine if the project qualifies for any credits or adjustments and will indicate such on the form. When a single industrial building is divided for the purpose of leasing to separate users, the development fees will be calculated based on the separate uses. For example, if a 40,000 sq. ft. building in an industrial area is divided into two 20,000 sq. ft. spaces, with one side occupied by a small warehouse type operation and the other strictly for office use, the development impact fees will be calculated for 20,000 square feet of industrial use and 20,000 square feet of office use.

D. No differentiation will be made for mixed uses of a single user, such as the internal office area of an industrial building. The development impact fee will be calculated based on the primary use of the building.

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11 E. Storm drain impact fees will be calculated on a per acre basis, to allow for collection at time of building permit. The fees collected will be based on a storm water shed zone (See Map in Appendix B) specific acreage basis:

1. New Residential: Calculated at Final Map as the fee/acre multiplied by the number of acres divided by the total number of units and collected on an average cost per lot basis per the Map. When the project consists of multiple units grouped in building clusters, and only one building permit per cluster is needed (e.g. apartment complex), the multi-family residential storm water fee is due in its entirety at the pulling of the first building permit.

2. Infill Residential: Calculated as either the lot size divided by infill acreage or lot size divided by the number of units divided by infill acreage.

3. Commercial: Collected on the size of the lot unless the lot is not being fully developed. Fully developed means that all portions of the lot are developed as within the building footprint, hardscape or landscape, or the developed property is at the maximum floor area ratio FAR). For prior development infill or additions, the fee is calculated as the square footage of the building footprint divided by the floor area ratio of 0.4 divided by 43,560 sf. (building footprint s.f./0.4)/43,560 sf/acre F. The fee calculations are performed by Community Development staff and then approved by a senior engineer or designee. Discretionary interpretations/credits/and deferrals are approved by the Development Services Senior Engineer or City Engineer. Applicants may appeal to the Community Development Director.

G. Community Development will complete its final computation of the total development fees due. The form will be attached to the building permit, and the development fees due are included in the cost of the building permit unless otherwise deferred consistent with the City’s fee deferral ordinance.

The applicant shall then pay all Development Fees in effect at the time of building permit issuance.

VIII. Developer In-Lieu Improvements
Whenever a developer is required as a condition of approval of a development project, or permitted in the City’s discretion, to construct a public facility described in the MPFP, the City and developer shall execute a reimbursement or credit agreement. Credits will be capped at the amount that is in the fee program plus CCI since the last update.

The timing and method of payment (credit or reimbursement) will be negotiated and included as part of the reimbursement agreement and approved by the City Council prior to construction of the improvements. If the improvements are to be

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12 financed by an assessment district (including Mello-Roos), credits may be given to the individual property owner and/or reimbursement shall be made to the district. The proposed spread of credits/reimbursement must also be approved by the City Council prior to construction of the improvements. Reimbursement shall be limited to costs specified in the fee program plus CCI since the last update.

In order to receive any reimbursement or credit for constructing a project identified in the MPFP, the developer must submit evidence that this work was secured through a competitive bidding process and certify that prevailed wages were paid appropriately.

If the developer has pulled building permits and paid public facility fees prior to the credits/reimbursement agreement being approved by the City Council, the developer will only receive credits/reimbursements on future permits. No refunds will be processed for the fees paid prior to the credit agreement being approved by the City Council.

A credit may only be taken by the developer to offset the development fee in the category that would normally pay for the constructed improvement. In other words, a street improvement cost will only be subject to credit against the road improvement fee.

IX. Methods of Financing
Fees payable pursuant to Section 15.040.030(C.) of the Woodland Municipal Code may, in the discretion of the City, be financed through the formation of a special benefit assessment district, a Mello-Roos Community Facilities District, or analogous financing mechanism. In the event such debt financing is authorized by the City, the City shall apply an in-lieu credit against the fee which otherwise would be charged. In the event a financing mechanism is approved to finance public facilities listed in the MPFP, the City may agree to reimburse the developer to the extent the developer has paid special taxes or assessments for such oversized public improvements or has otherwise provided advance funding for such public improvements and has not otherwise been reimbursed.

X. Annual Adjustment of Fees
The amount of development impact fees approved in the Resolution setting or increasing such fees shall be increased annually, on January 1 of each year, in the amount of the percentage increase in the Engineering News Record construction cost index, or any successor index that may be selected by the City Council. Fees may also be adjusted at other times during the year in conjunction with adoption of an updated Major Projects Financing Plan. Fees charged shall be based on the fees in effect at the time they are paid.

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13 Land Use Table
Land Use Type Retail Service Office Indust.1
Ambulance Services X
Animal and Food Processing X
Appliance Sales, Service and Supply X
Auto - Lube Shop X
Auto - Major Service and Repair X
Auto - Minor Service and Repair X
Auto – Fueling Stations X
Auto and Truck Service Stations X
Auto Parts and Accessory Stores X
Auto Rental and Lease Agency X
Auto Sales, New and Used2 X
Bakeries (Retail) X
Bakeries (Production) X
Barber and Beauty Shops X
Bars, Cocktail Lounges, and Taverns X
Bowling Alleys X
Breweries, Distilleries, and Wineries X
Building Materials Sales (Wholesale) X
Cabinet, Carpenter & Woodworking Shops X
Cafes, Coffee Shops, and Restaurants X
Cannabis – Dispensary X
Cannabis – Processing and Distribution X
Cannabis – Testing X
Card Rooms X
Carwashes X
Churches with School or Daycare X
Churches without School or Daycare X
Clothes Cleaning and Laundry Pickup Stations X
Commercial Recreation Facilities X
Communication & Pub. Utility Service Facilities X
Dance Halls X
Drive-In Theaters X
Drive-in, Fast Food, Self-Service, Take-Out Restaurants X Drug Stores and Pharmacies X
E-commerce and Fulfillment Centers X
Electrical Sales, Service and Supply X
Equipment Rental X
Farm Supply & Implement Sales and Service X
Financial Institutions X
Flea Markets X
Florists X
Food and Grocery Stores X
1 See Section III D regarding Flex overlay zone
2 See Section III C regarding esales vs normal sales

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14 Land Use Type Retail Service Office
Indust.

Food processing X
Fortunetelling X
Gift Shops X
Glass Sales and Service X
Hardware Stores X
Heating and AC Sales and Service and Supply X
Hospitals X
Hotels and Motels X
Hydraulic Equip, Well Drilling Sales, Service and Supply X Institutional and Schools X
Laundromats X
Laundry, Dry Cleaning Plants X
Liquor Sales, On and Off Sales X
Locksmiths X
Machine Shops X
Manufacturing and Assembly X
Medical and Dental Clinics X
Medical Laboratories X
Mini Marts X
Mini Storage Facilities X
Miniature Golf X
Offices X
Opticians X
Pipe Sales, Service and Supply X
Plant Nurseries and Greenhouses X X
Plumbing Sales, Service and Supply X
Pool Halls X
Pool Service and Supply X
Prescription Pharmacies X
Produce Stands X
Public and Quasi-Public Building Uses X
Pump Sales, Service, and Supply X
Recycling Service Centers X
Research and Development Facilities X
Retail Stores and Shops Providing a Convenience
Service X
Rice Storage X
RV and Boat Storage X
Shopping Centers X
Skating Rinks X
Social Halls, Lodges, Fraternal Organizations X
Swimming, Tennis, Racquetball, and Health Clubs X
Taxi Cab Service X
Technical, Trade, Craft Schools, and Studios X
Theaters X
Travel Trailer Parks, and Overnight Campgrounds X
Upholstery X

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15 Land Use Type Retail Service Office Indust.

Variety Stores X
Veterinary Offices and Clinics X
Video Game Centers X
Warehousing X
Welding Shops X
Wholesale and Distributing Business X

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.9
SUBJECT: SB 1383 Local Assistance Grant Program

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $86,966 of grant funds to the State Grants Fund (325) to assist with the implementation of SB 1383 which requires reduction of organic waste disposal.

Staff Contact:

Lynn Johnson, Senior Management Analyst, (530) 661-5979, [email protected]

Fiscal Impact:

The City of Woodland was recently awarded a grant from the State of California - CalRecycle in the amount of $86,966 to be used towards administering the regulations imposed by SB 1383 as it relates to reduction in organic waste disposal. The grant was awarded based on a per capita calculation and there are no matching funds required.

Background:

In September 2016, Governor Edmund Brown Jr. set methane emissions reduction targets for California (SB 1383, Lara) in a statewide effort to reduce emissions of short-lived climate pollutants. The targets must reduce organic waste disposal 50% by 2020 and 75% by 2025 and recover for people to eat, at least 20% of currently disposed surplus food by 2025.

Early this year, City staff submitted a non-competitive grant application to CalRecyle's SB 1383 Local Assistance Grant Program seeking funding to assist with the implementation requirements of SB 1383. The program awarded an initial $20,000 per agency with the remaining grant funding awarded on a per-capita basis.

Discussion:

The grant funding will be used to assist with the implementation of regulation requirements associated with SB 1383, such as:
Education and outreach (includes organic waste & edible food recovery) Enforcement and Inspection
Equipment (containers, signage, etc.)
Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $86,966 of grant funds to the State Grants Fund (325) to assist with the implementation of SB 1383 which requires reduction of organic waste diposal.

Prepared by: Lynn Johnson, Senior Management Analyst

Reviewed by: Brent Meyer,Community Development Director/ City Engineer

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Attachments:

1. Resolution

Page 64 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING APPROPRIATION OF FUNDS TO THE STATE GRANT FUND (325)

PROVIDED FROM CALRECYCLE
WHEREAS, the City of Woodland applied for the SB 1383 Local Assistance Grant Program in early 2022; and
WHEREAS, the City was recently notified that they were awarded the Grant in the amount of $86,966; and
WHEREAS, staff wishes to appropriate $86,966 to the State Grant Fund (Fund 325) to assist with implementation of SB 1383 requirements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland hereby authorizes the appropriation of $86,966 to the State Grant Fund (325).

PASSED AND ADOPTED by the City Council of the City of Woodland at a special meeting of the City Council held on the 10th day of May 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Mayra Vega, Mayor
ATTEST:
____________________________________
Ana B. Gonzales, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.10
SUBJECT: Lower Cache Creek Flood Feasibility Study, CIP 09-15 - Urban Flood Risk Reduction Program Amendment #4 with the State of California Department of Water Resources

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to sign Amendment #4 to the funding agreement with the State of California Department of Water Resources (DWR) under the Urban Flood Risk Reduction Program (UFRR) for the Lower Cache Creek Feasibility Study, CIP #09-15.

Staff Contact
Tim Busch, Principal Utilities Civil Engineer, 530-661-5963, [email protected]

Fiscal Impact
The City was awarded a $5,000,000 grant through the State of California DWR Urban Flood Risk Reduction Program for continuing work on the Lower Cache Creek Feasibility Study (LCCFS) in 2016 for a total amount of $10,000,000. The grant included a 50% cost share by the City and 50% by DWR for all eligible work items. The DWR UFRR Program is funded through Proposition 1E, the Disaster Preparedness and Flood Protection Act of 2006. Amendment #1 through #3 to the funding agreement updated the scope and budget to reflect completion of the LCCFS and reduced the total amount from $10,000,000 to $2,839,330 and thus the grant amount was reduced from $5,000,000 to $1,419,665. Amendment #4 does not include a change in budget or cost sharing allocation.

There is no impact to the General Fund.

Background
The Corps of Engineers (Corps) completed the Lower Cache Creek Feasibility Study (LCCFS) in June 2021. The LCCFS is led by the Corps and is somewhat limited in scope flexibility. The UFRR program allows for a second avenue towards a flood protection solution and may allow for a City-State partnership in providing a flood protection solution. The UFRR program also allows for more flexibility in investigation of flood solutions, such as enhancements to the National Economic Development plan to mitigate impacts to properties north of the City and comply with California SB-5, which requires a 200-year level of flood protection for urban areas, and address storm drainage impacts of the project.

Discussion
The scope of work is not modified in Amendment #4 and generally includes: project management, evaluation of project features necessary to mitigate project impacts north of Woodland and comply with California SB-5, preparation of a conceptual finance plan, evaluation of impacts to City storm drainage facilities near the project, and preparation of the CEQA Environmental Impact Report. The Corps LCCFS does not include preparation of the CEQA document as that is not necessary under a Federal project. Preparation of the CEQA document is the responsibility of the non-federal sponsors. Amendment #4 adjusts the UFRR grant completion deadline to reflect the refinement in the project schedule with a new completion date of June 30, 2023.

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to sign Amendment #4 to the funding agreement with the State of California Department of Water Resources (DWR)

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under the Urban Flood Risk Reduction Program (UFRR) for the Lower Cache Creek Feasibility Study, CIP #09-15.

Prepared by: Tim Busch, Principal Utilities Civil Engineer

Reviewed by: Brent Meyer, CDD Director/City Engineer

Attachments:

1. Reso UFRR Amendment 4 051022

2. Woodland AM4

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AMENDMENT #4 TO THE AGREEMENT WITH STATE OF

CALIFORNIA DEPARTMENT OF WATER RESOURCES FOR THE URBAN FLOOD RISK REDUCTION PROGRAM, CIP #09-15
WHEREAS, the City of Woodland wishes to authorize the City Manager to sign the State of California Department of Water Resources Amendment to the Agreement under the Urban Flood Risk Reduction Program (UFRR) for continuing work on the LCCFS; and WHEREAS, the Amendment modifies the grant term to February 1, 2017 through June 30, 2023 with no modification to grant amount; and
WHEREAS, the City Council wishes to extend the completion date of the agreement to June 30, 2023; and
WHEREAS, the City Council wishes to approve the Amendment #4 and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes the City Manager to execute the Amendment #4 subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Amendment #4 does not change.

Section 2. A copy of the Amendment #4 is attached and made a part of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a special meeting of the City Council held on the 10th day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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Agreement # 4600011710
Amendment 4
City of Woodland

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STATE OF CALIFORNIA

THE CALIFORNIA NATURAL RESOURCES AGENCY

DEPARTMENT OF WATER RESOURCES
Amendment No. 4
To

FUNDING AGREEMENT BETWEEN THE STATE OF CALIFORNIA

DEPARTMENT OF WATER RESOURCES

AND THE

CITY OF WOODLAND

FOR THE

WOODLAND FLOOD RISK REDUCTION PROJECT

FUNDED UNDER THE

STATE- FEDERAL FLOOD CONTROL SYSTEM MODIFICATION PROGRAM (EARLY IMPLEMENTATION PROJECTS)
OF
THE CALIFORNIA DISASTER PREPAREDNESS AND FLOOD PREVENTION BOND ACT OF 2006 AND
THE BUDGET ACT OF 2020 (STATS. 2020, CH. 6), ITEM 3860-301-0001 Amendment number 4 to the Agreement, entered into by and between State of California, acting by and through the Department of Water Resources, herein referred to as the "State" and the City of Woodland, a public agency in the County of Yolo, State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Funding Recipient," which parties do hereby agree as follows:
a) This Amendment will modify Paragraph 2 as follows:

TERM OF FUNDING AGREEMENT. The term of the Funding Agreement shall be from February 1, 2017, through June 30, 2023.
b) Exhibit A, is hereby amended with the attached Project schedule.

All other terms and conditions shall remain the same.

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Agreement # 4600011710
Amendment 4
City of Woodland

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties hereto have executed this Funding Agreement

STATE OF CALIFORNIA CITY OF WOODLAND

DEPARTMENT OF WATER RESOURCES
By________________________________ By________________________________ Jeremy Arrich, Chief Ken Hiatt, City Manager
Division of Flood Management City of Woodland

Date: _____________________________ Date: _____________________________

Approved as to Legal Form Approved as to Legal Form
And Sufficiency: And Sufficiency:

Funding Recipient Counsel
By________________________________ By________________________________ Robin Brewer, Ethan Walsh
Assistant General Counsel City Attorney

Date: _____________________________ Date: _____________________________

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.11
SUBJECT: Two New Storm Capital Infrastructure Projects - East Main Pump Station Emergency Generator Rehabilitation Project, CIP 22-02 & North Canal Pump Station Pipe Rehabilitation Project, CIP 22-08; and Appropriate Project Funding

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:

1.) Create a new capital project, the East Main Pump Station Emergency Generator Rehabilitation Project, CIP 22-02; and appropriate $50,000 from Fund 221, Storm Drainage; and

2.) Create a new capital project, the North Canal Pump Station Pipe Rehabilitation Project, CIP 22-08; and appropriate $180,000 from Fund 221, Storm Drainage

Staff Contact:

Chris Fong, Senior Associate Civil Engineer, (530) 661-5972, [email protected]

Fiscal Impact:

The City’s stormwater system is consistently and significantly underfunded, with residential user fees at only $0.48 per month since the early 1990s. These user fees not only fall short of covering ongoing operating costs, but any major capital repairs or construction do not have any identified funding sources. As a result, any major maintenance projects needed for the stormwater system are paid for by either the General Fund or other discretionary funding sources.

The budgets for both of the proposed stormwater projects, the East Main Pump Station (EMPS) Emergency Generator Rehabilitation Project and the North Canal Pump Station (NCPS) Pipe Rehabilitation Project, have been identified to be funded from the City’s allotment of American Rescue Plan Act (ARP) Funds. The ARP funds will be transferred to the City's Storm Drainage Enterprise Fund (Fund 221), and actual construction and expenditure of this money will occur in that fund; as such, additional appropriations are required.

Background:

City staff is continually assessing the condition of the city’s stormwater system and have identified two projects that need to be addressed. The emergency generator at the City’s East Main Pump Station, located at 2395 E.

Main Street, at the eastern edge of the City, is over 30 years old, has numerous issues, and has reached the end of its useful life. The North Canal Pump Station, also located at 3295 E. Main Street, has 2-42 inch diameter welded steel discharge pipes that have severe corrosion issues. Both stormwater pump stations are critical to the city’s stormwater infrastructure. As the topography of the city is flat, all stormwater needs to be pumped in order for the city to properly drain.

Discussion:

All of the City’s stormwater drains to a single outfall located just to the east of the City limits on E. Main Street. The City has three stormwater pump stations at this location: the North Regional Pond Pump Station (NRPS) which pumps stormwater from the southeast portion of the City; the East Main Pump Station (EMPS) which pumps stormwater from the central portion of the City; and the North Canal Pump Station (NCPS) which pumps stormwater from the northern portion of the City.

East Main Pump Station (EMPS) Emergency Generator Rehabilitation Project, CIP 22-02:

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The project generally includes evaluating the EMPS emergency generator and electrical components to assess ongoing reliability and any needed rehabilitation. Given the age of the generator and electrical components, it is probable that the analysis would recommend replacement or rehabilitation of the generators and electrical components. The NCPS emergency generator, also located at this site, is older than the EMPS generator but currently in a somewhat better working order. However, since an evaluation of the EMPS generator and electrical components will be conducted, the City plans to evaluate the NCPS generator and electrical components at the same time. Generators generally have an expected useful life of 20 years, at which point they may require rehabilitation or replacement to ensure reliability.

There is currently insufficient funds to rehabilitate or replace a generator, so the project’s goal is to identify the existing deficiencies and to provide the necessary information for the City to pursue additional funding.

North Canal Pump Station (NCPS) Pipe Rehabilitation Project, CIP 22-08:

The project generally includes exposing the stormwater discharge pipes (both externally and internally) to ascertain the extent of the corrosion, including the portion of the pipes that are located beneath the Cache Creek Settling Basin access road, and then sandblasting and recoating them. The new coating system would have an expected 20 year design life.

After the significant storms in late October 2021, City staff observed 3 pin-hole leaks in one of the pipes and a leaky gasket in the other pipe. Neither conditions were observed before the October 2021 storms and further elevates the need to address the corrosion issues. Delays in dealing with the corrosion may result in significantly higher costs to address them in the future. Failure of both discharge pipes would result in there being no ability for the City to pump stormwater out of the northern portion of the City.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:

1.) Create a new capital project, the East Main Pump Station Emergency Generator Rehabilitation Project, CIP 22-02; and appropriate $50,000 from Fund 221, Storm Drainage; and

2.) Create a new capital project, the North Canal Pump Station Pipe Rehabilitation Project, CIP 22-08; and appropriate $180,000 from Fund 221, Storm Drainage,

Prepared by: Chris Fong, Senior Associate Civil Engineer

Reviewed by: Brent Meyer, CDD Director/City Engineer

Attachments:

1. Resolution

2. Location Map

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82093.00006\8679936.2
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND CREATING TWO STORMWATER INFRASTRUCTURE PROJECTS: THE EAST

MAIN PUMP STATION EMERGENCY GENERATOR REHABILITATION PROJECT, CIP 22-02 & THE NORTH CANAL PUMP STATION PIPE REHABILIATION PROJECT, CIP 22-08, AND APPROPRIATE PROJECT FUNDING
WHEREAS, on March 11, 2021 the American Rescue Plan Act of 2021 (ARP) was signed into law and the City has received some of those funds that can be spent on a number of items including infrastructure; and
WHEREAS, the City of Woodland has identified certain deficiencies in our stormwater infrastructure that can be funded with ARP funds; and
WHEREAS, the City of Woodland wishes to create a capital project to address emergency generator deficiencies at the East Main Pump Station, CIP 22-02; and WHEREAS, the City of Woodland wishes to create a capital project to address drainage pipe deficiencies at the North Canal Pump Station, CIP 22-08; and WHEREAS, the City Council wishes to appropriate $50,000 from Fund 221, Storm Drainage to CIP 22-02, and
WHEREAS, the City Council wishes to appropriate $180,000 from Fund 221, Storm Drainage to CIP 22-08.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the creation of CIP 22-02, the East Main Pump Station Emergency Rehabilitation Project; and
Section 2. The City Council hereby approves the creation of CIP 22-08, the North Canal Pump Station Pipe Rehabilitation Project; and
Section 3. The City Council hereby approves an appropriation of $50,000 in FYI 22 from Fund 221, Storm Drainage to CIP 22-02, East Main Pump Station Emergency Generator Rehabilitation Project.

Section 4. The City Council hereby approves an appropriation of $180,000 in FYI 22 from Fund 221, Storm Drainage to CIP 22-08, North Canal Pump Station Pipe Rehabilitation Project.

PASSED AND ADOPTED this __10th__ day of ___May __ 2022, by the following vote:

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82093.00006\8679936.2
AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayra Vega, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

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EXHIBIT B:

Location of

EMPS & NCPS
Legend
COWGIS
Address Points
Aerial Imagery with Labels - 2021
Red: Band_1
Green: Band_2
Blue: Band_3
Notes
Both the East Main Pump Station and the
North Canal Pump Station are Located at
2395 E. Main
0 300 600 ft

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.12
SUBJECT: Approval of Final Maps 5162 & 5206 (Pioneer Village phases 1 & 2) and Related Subdivision Improvement Agreements.

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council to 1) approve Final Subdivision Map 5162, Pioneer Village Phase 1, and Final Subdivision Map 5206, Pioneer Village Phase 2; and 2) approve the related Subdivision Improvement Agreement and authorize the City Manager to sign on behalf of the City; and 3) authorize the City Manager to approve amendments to the Subdivision Improvement Agreement for the extension of time.

Staff Contact:

Ed Wisniewski, Senior Civil Engineer - (530) 661-5820, [email protected]

Fiscal Impact:

This project's processing costs were covered by fees. In addition, at buildout, the 231 lots are estimated to generate approximately $7.6 million in development impact fees.

There is no impact to the General Fund.

Background:

On November 5, 2019, City Council approved the tentative map 5162 Pioneer Village for 231 single-family lots and 4.1 acres of multi-family housing. Final subdivision map 5162, Pioneer Village Phase 1, creates 111 of the single-family lots. Final subdivision map 5206, Pioneer Village Phase 2, creates the remaining 120 lots.

The property owner, AG Essential Housing CA 2, L.P., and the Developer, Lennar Homes of California, LLC, have completed all conditions required for approval of the final maps, and is requesting that the City approve Final Subdivision Map (SM) No. 5162, Pioneer Village Phase 1, and Final Subdivision Map (SM) No. 5206, Pioneer Village Phase 2, and the associated Subdivision Improvement Agreement.

Discussion:

The final maps, improvement plans, and related documents have been reviewed by staff and found to be technically correct and consistent with the tentative map, project development agreement, and conditions of approval.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council to 1) approve Final Subdivision Map 5162, Pioneer Village Phase 1, and Final Subdivision Map 5206, Pioneer Village Phase 2; and 2) approve the related Subdivision Improvement Agreement and authorize the City Manager to sign on behalf of the City; and 3) authorize the City Manager to approve amendments to the Subdivision Improvement Agreement for the extension of time.

Prepared by: Ed Wisniewski, Senior Civil Engineer

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Page 76 ends

Attachments:

1. Resolution

2. Subdivision Improvement Agreement

3. Location Map

Page 77 ends

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING FINAL MAPS 5162 AND 5206 (PIONEER VILLAGE, PHASE 1 & 2) AND

A SUBDIVISION IMPROVEMENT AGREEMENT WITH LENNAR HOMES OF CALIFORNIA AND AG ESSENTIAL HOUSING CA 2, L.P. FOR CONSTRUCTION OF

SUBDIVISION IMPROVEMENTS
WHEREAS, City Council approved tentative map 5162 and Development Agreement on November 5, 2019 with map conditions of approval and an associated Development Agreement; and
WHEREAS, Lennar Homes of California, has completed the conditions of approval and has filed for two final maps for 111 (SM-5162, phase 1) and 120 lots (SM-5206, phase 2); and WHEREAS, the City of Woodland has reviewed the maps and determined that they are technically correct and that the conditions of approval have been met; and WHEREAS, the City Council wishes to approve Final Map 5162, Pioneer Village Phase 1 and Final Map 5206, Pioneer Village Phase 2, which make up the whole of tentative map 5162, and the associated Subdivision Improvement Agreement through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves Final Map 5162 Pioneer Village Phase 1 and Final Map 5206, Pioneer Village Phase 2, and directs the City Clerk to sign the map and for the City Engineer to forward the map to the County Tax Collector for processing prior to recording with the Yolo County Clerk-Recorder.

Section 2. The City Council hereby approves the Subdivision Improvement Agreement. The City Manager is hereby authorized and directed to sign the Agreement, and the City Manager is authorized to amend the agreement to grant time extensions to the agreement if necessary.

Section 3. A copy of the Subdivision Improvement Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

Page 78 ends

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 10th day of May 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Myra Vega, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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C-1
EXHIBIT “C”

SURETY BONDS AND OTHER SECURITY

PARCEL/TRACT NO. 5162 AND 5206

As evidence of understanding the provisions contain ed in this Agreement, and of Developer’s intent to comply with same, Developer has submitted the below described security in the amounts required by this Agreement, and has affixed the appropriate signatures thereto:

Pioneer Village Phase 1
Bond No.: 024253159 Faithful Performance Bond:
$10,361,670.00
Surety: Liberty Mutual Insurance Company Paymen t Bond: $5,180,835.00 Attorney-in-fact: Amanda Turman-Avina Guarantee and Warranty: $1,036,167.00 Address: 175 Berkeley St
Boston, MA 02116

Pioneer Village Phase 1 - Offsite
Bond No.: ES00008111 Faithful Performance Bond:
$4,538,710.00
Surety: Everest Reinsurance Company Payment Bon d: $2,269,355.00 Attorney-in-fact: Amanda Turman-Avina Guarantee and Warranty: $453,871.00 Address: 477 Martinsville Road
Liberty Corner, NJ 07938

Pioneer Village Phase 2
Bond No.: 024254992 Faithful Performance Bond:
$6,568,980.00
Surety: Liberty Mutual Insurance Company Paymen t Bond: $3,284,490.00 Attorney-in-fact: Amanda Turman-Avina Guarantee and Warranty: $656,898.00 Address: 175 Berkeley St, Boston, MA 02116

Pioneer Village Phase 2 - Offsite
Bond No.: 02424993 Faithful Performance Bond: $926,200.00 Surety: Liberty Mutual Insurance Company Paymen t Bond: $463,100.00 Attorney-in-fact: Amanda Turman-Avina Guarantee and Warranty: $90,620.00 Address: 175 Berkeley St, Boston, MA 02116

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PIONEER VILLAGE PH. 1 & 2SM 5162 & 5206
City of Woodland
NSWE

Page 104 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.13
SUBJECT: Third Amendment to Landscape Maintenance Contracts with Dominguez Landscape Services, Inc. and Figueroa Landscape Company

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____ and Resolution No. _____, authorizing the City Manager to execute the third contract amendments to two City Landscape Maintenance contracts. The third amendment to the contract with Dominguez Landscape Services, Inc. is for the amount of $714,828.88 per year, through June 30, 2024, for services in Zones 1 & 2. The third amendment to the contract with Figueroa Landscape Company is for the amount of $380,291.44 per year, through June 30, 2024, for services in Zone 3.

Staff Contact:

Jenna Moncrief, Management Analyst, (530) 661-2023, [email protected]

Fiscal Impact:

The total cost of the landscape maintenance contract amendment with Dominguez Landscape Services is $714,828.88 per year. This amount includes the cost of the landscape maintenance ($704,828.88) as well as an additional contingency of up to $10,000 per year. The contingency funding will be available for unanticipated landscape and maintenance services. Approximately 70% of the cost of landscape maintenance ($493,874.52) is funded by the General Fund for landscaping and parks maintenance. The remaining cost ($210,954.36) is funded out of lighting and landscape districts (L&L) and enterprise funds.

The total cost for the landscape maintenance contract with Figueroa Landscape Company is $380,291.44. This amount includes the cost of the landscape maintenance ($370,291.44) as well as an additional contingency of up to $10,000 per year. The contingency funding will be available for unanticipated landscape and maintenance services. Funding for the entirety of this contract will be from the Spring Lake L&L.

The funding for both contracts will be included in the proposed FY23 budget.

Background:

On May 21, 2019, through Resolution No. 7278, the City Council authorized a contract with Dominguez Landscape Services, Inc. for landscape maintenance services in City maintenance “Zone 1” and “Zone 2”.

Services provided under this contract include maintenance of parks, City facilities, sound wall vegetation, median strips, and lighting and landscaping districts with a total annual cost of $624,168.88. The original contract included the landscape areas that were constructed, and the City’s responsibility to maintain, at the time into which the maintenance contract was entered.

Also on May 21, 2019, through Resolution No. 7279, the City Council authorized a contract with Figueroa Landscape Company for landscape maintenance services in City maintenance “Zone 3”, better known as Spring Lake. Services provided under this contract include maintenance of parks, City facilities, sound wall vegetation, median strips, and lighting and landscaping districts with a total annual cost of $225,003.16. The original contract included the landscape areas that were constructed, and the City’s responsibility to maintain, at the time into which the maintenance contract was entered.

Both actions taken by Council on May 21, 2019 included language in the approved contract for the term of the agreement to be for one year (through June 30, 2020), with an option to extend the term of the agreements for

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an additional two, two year terms. The contract amendments presented here are for the second two-year extension, through June 20, 2024.

On December 17, 2019, through Resolution No.7386, the City Council authorized a contract amendment to the Landscape Maintenance contract with Figueroa Landscape Company (Amendment 1). The contract amendment added several new landscape areas, totaling 11.55 acres, in the Spring Lake L&L to be maintained by Figueroa Landscape Company. This increased the contract amount to $294,168.16.

On June 2, 2020, through Resolution No. 7473, the City Council authorized a contract amendment to the Landscape Maintenance contract with Dominguez Landscape Services, Inc. (Amendment 1). The contract amendment added one new landscape area to be maintained. Additionally, the level of service of the landscapes surrounding the Woodland Public Library was increased. This increased the contract amount to $670,968.88.

Through Resolution 7546, the City Council ratified a contract amendment, executed June 25, 2020, to the Landscape Maintenance contract with Dominguez Landscape Services, Inc. (Amendment 2). The contract amendment extended the contract for an additional two years, through June 30, 2022.

Through Resolution 7547, the City Council ratified a contract amendment, executed June 25, to the Landscape Maintenance contract with Figueroa Landscape Company (Amendment 2). The contract amendment extended the contract for an additional two years, through June 30, 2022.

Funding for contract services comes from the General Fund, as well as various landscape and lighting districts.

Discussion:

In Zones 1 & 2, with the construction of a new residential development in the Country Oaks subdivision, additional public landscapes have been completely built. In addition, with the development of the East Main Street Improvement Project, additional landscapes are being built. In Zone 3, with construction of new residential developments in the Spring Lake area moving at a rapid pace, additional public landscape areas will need to be added to the City’s landscape maintenance contract.

The City is responsible for maintaining these newly constructed landscape areas once they have been accepted by the City Council and the 90-day warranty period is completed. As the City contracts with Dominguez Landscape Services, Inc. to complete this responsibility in Zones 1 & 2, and with Figueroa Landscape Company in Zone 3, the new landscapes will need to be added to the respective existing contracts as they come online. Landscapes included in these amendments are anticipated to become the City’s responsibility before the end of the current contract.

The amendment for Zones 1 & 2 will increase the compensation of the current contract with Dominguez Landscape Services, Inc. by an additional $43,860, for a not to exceed amount of $714,828.88. The amendment for Zone 3 will increase the compensation of the current agreement with Figueroa Landscape Company by an additional $86,123.28, for a not to exceed amount of $380,291.44. These costs will be ongoing and next year’s costs to maintain these landscapes have been incorporated into the proposed FY23 Budget.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____ and Resolution No. _____, authorizing the City Manager to execute the third contract amendments to two City Landscape Maintenance contracts. The third amendment to the contract with Dominguez Landscape Services, Inc. is for the amount of $714,828.88 per year, through June 30, 2024, for services in Zones 1 & 2. The third amendment to the contract with Figueroa Landscape Company is for the amount of $380,291.44 per year, through June 30, 2024, for services in Zone 3.

Prepared by: Jenna Moncrief, Management Analyst

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Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Zones 1 & 2 Third Amendment

2. Dominguez 3rd AMENDMENT Reso

3. Zone 3 Third Amendment

4. Figueroa 3rd AMENDMENT Reso

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82093.00013\30469662.2

Page 1 of 6 ends

THIRD AMENDMENT TO

LANDSCAPE AND MAINTENANCE
SERVICE AGREEMENT – ZONE 1 & 2

THIS THIRD AMENDMENT TO THE LANDSCAPE AND MAINTENANCE
SERVICE AGREEMENT FOR ZONES 1 & 2 (“Third Amendment”) is entered into this ____ day of May, 2022, by and between the CITY OF WOODLAND, a California municipal corporation (“City”), and DOMINGUEZ LANDSCAPE SERVICES INC., a California Corporation with its principal place of business at 8376 Rovana Circle, Sacramento, CA 95828 (“DOMINGUEZ”), on the terms and conditions set forth below.

WHEREAS, DOMINGUEZ has been performing landscape maintenance services, for the City of Woodland since July 2019 pursuant to an agreement entered into between the City and DOMINGUEZ (“Agreement”); and
WHEREAS, CITY and DOMINGUEZ executed a First Amendment to the Agreement on June 2, 2020 to revise the scope of service, schedule of service and provide additional compensation; and
WHEREAS, CITY and DOMINGUEZ executed a Second Amendment to the Agreement on June 25, 2020 to extend the terms of the agreement for an additional two years, through June 30, 2022; and
WHEREAS, CITY and DOMINGUEZ now desire to amend the agreement to include a revised scope of services and to provide additional compensation based on the proposals submitted by DOMINGUEZ and attached hereto as Exhibit “A-6” and Exhibit “B-2”; and WHEREAS, CITY and DOMINGUEZ pursuant to the original agreement and council authorization, now desire to extend the terms of the agreement for two additional years, through June 30, 2024.

NOW, THEREFORE, in consideration of the promises and the mutual benefits from the covenants hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound, DOMINGUEZ and CITY hereby agree as follows:

Section 1. Incorporation of Recitals. The recitals set forth above, and all defined terms set forth in such recitals and in the introductory paragraph preceding the recitals, are hereby incorporated into this Third Amendment as if set forth in full.

Section 2. Amendment to Section 3.1.1 of the Agreement. The Agreement is hereby deleted in its entirety and replaced with a new Section to read as follows:

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional landscape maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit

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82093.00013\30469662.2 Page 2 of 6
“A: A-1 – A-6” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

Section 3. Amendment to Section 3.1.2 of the Agreement. The Agreement is hereby deleted in its entirety and replaced with a new Section to read as follows:

3.1.2 Term. The term of this Agreement shall commence July 1, 2019 through June 30, 2024, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

Section 4. Amendment to Section 3.2.2 of the Agreement. The Agreement is hereby deleted in its entirety and replaced with a new Section to read as follows:

3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit A: A-1 – A-6 attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

Section 5. Amendment to Section 3.3.1 of the Agreement. The Agreement is hereby deleted in its entirety and replaces with a new Section to read as follows:

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit B, B-1 and B-2 attached hereto and incorporated herein by reference. The total compensation shall not exceed SEVEN-HUNDRED AND

FOURTEEN THOUSAND, EIGHT-HUNDRED AND TWENTY-EIGHT
DOLLARS AND EIGHTY-EIGHT CENTS ($714,828.88) without written approval of City’s Community Services Director. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. In no event, however, shall the Extra Work exceed TEN-THOUSAND DOLLARS ($10,000).

Section 6. Amendment to Exhibit A. Exhibit A is hereby amended to add A-6, an additional scope of work.

Section 7. Amendment to Exhibit B. Exhibit B is hereby amended to add B-2, an additional rate sheet for the scope of work set forth in Exhibit A-6.

Section 8. Continuing Effect of Agreement. Except as amended by this Third Amendment, all provisions of the Agreement shall remain unchanged and in full force

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82093.00013\30469662.2 Page 3 of 6
and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement and Amendments amended by the First Amendment, Second Amendment, and this Third Amendment. [SIGNATURES ON FOLLOWING PAGE]

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82093.00013\30469662.2 Page 4 of 6
IN WITNESS WHEREOF, the Parties have executed this Third Amendment to the Landscape Maintenance Services Agreement effective on the day and year first written above.

CITY OF WOODLAND DOMINGUEZ LANDSCAPE COMPANY
By: _____________________________ By: ________________________________ Ken Hiatt
City Manager President
Date Signed: _____________________ Date Signed: _________________________ Attest:
_________________________________
Ana Gonzalez
City Clerk
Approved as to Form:
_________________________________
Ethan Walsh
Best Best & Krieger LLP
City Attorney

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82093.00013\30469662.2 Page 5 of 6
EXHIBIT A-6
Scope of Work
Zone 1
Site Mode Area (Square Feet) Area (Acres)
Country Oaks II 8,166 0.19
E. Main St. Improvements II 14,504 0.33
TOTAL ADDITIONAL AREA: 22,760 0.52

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82093.00013\30469662.2 Page 6 of 6
EXHIBIT B-2
Compensation
Site Mode Monthly Cost Annual Cost
Country Oaks II $235 $2,820
E. Main St. Improvements II $3,215 $41,040
TOTAL ADDITIONAL COMPENSATION: $3,450 $43,860

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A THIRD AMENDMENT TO THE

LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH DOMINGUEZ LANDSCAPE SERVICES, INC. FOR ZONES 1 & 2
WHEREAS, the CITY OF WOODLAND (“City”) strives to maintain our parks and landscaping areas in a manner that promotes safety and enhances quality of life; and WHEREAS, the City entered into a professional services agreement (“Agreement”) with DOMINGUEZ LANDSCAPE SERVICES, INC. (“Dominguez”) on July 1, 2019 for maintenance of City-owned landscapes in maintenance “Zone 1” and “Zone 2”; and WHEREAS, the City and Dominguez amended the Agreement to add additional landscape areas (Amendment 1); and
WHEREAS, the City and Dominguez amended the Agreement to extend the terms of the Agreement through June 30, 2022 (Amendment 2); and
WHEREAS, the City has become responsible for the maintenance of additional landscapes in Zone 1; and
WHEREAS, the City and Dominguez now desire to amend the Agreement to extend the terms of the Agreement for two additional years, through June 30, 2024 and to include the scope of work and compensation for additional landscapes as further defined in Exhibits “A-6” and “B-2” in the contract amendment; and
WHEREAS, funding in support of this Agreement is included in the proposed FY23 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland hereby authorizes the City Manager to execute the Third Amendment to the Agreement with Dominguez for Zones 1 & 2 in the amount of, SEVEN-HUNDRED AND FOUR THOUSAND, EIGHT-HUNDRED AND TWENTY-EIGHT DOLLARS AND EIGHTY-EIGHT CENTS ($704,828.88) per year, with a not-to-exceed contract amount of SEVEN-HUNDRED AND FOURTEEN THOUSAND, EIGHT- HUNDRED AND TWENTY-EIGHT DOLLARS AND EIGHTY-EIGHT CENTS ($714,828.88) per year. The City Attorney is hereby authorized to make clarifying and confirming changes to the Third Amendment provided that the total amount of the Third Amendment does not change.

PASSED AND ADOPTED by the City Council this 10th day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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____________________________
Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ _____________________________ Ana B. Gonzalez, City Clerk Ethan Walsh, City Attorney

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82093.00013\30469662.2

Page 1 of 6 ends

THIRD AMENDMENT TO

LANDSCAPE AND MAINTENANCE
SERVICE AGREEMENT – ZONE 3

THIS THIRD AMENDMENT TO THE LANDSCAPE AND MAINTENANCE
SERVICE AGREEMENT FOR ZONE 3 (“Third Amendment”) is entered into this ____ day of May, 2022, by and between the CITY OF WOODLAND, a California municipal corporation (“City”), and FIGUEROA LANDSCAPE COMPANY, a California corporation (“FIGUEROA”), on the terms and conditions set forth below.

WHEREAS, FIGUEROA has been performing landscape maintenance services, for the City of Woodland since July 2019 pursuant to an agreement entered into between the City and FIGUEROA (“Agreement”); and
WHEREAS, CITY and FIGUEROA executed a First Amendment to the Agreement on December 17, 2019 to revise the scope of service, schedule of service and provide additional compensation; and
WHEREAS, CITY and FIGUEROA executed a Second Amendment to the Agreement on June 25, 2020 to extend the terms of the agreement for an additional two years, through June 30, 2022; and
WHEREAS, CITY and FIGUEROA now desire to amend the agreement to include a revised scope of services and to provide additional compensation based on the proposals submitted by FIGUEROA and attached hereto as Exhibit “A-6” and Exhibit “B-2”; and WHEREAS, CITY and FIGUEROA pursuant to the original agreement and council authorization, now desire to extend the terms of the agreement for two additional years, through June 30, 2024.

Section 2. Amendment to Section 3.1.1 of the Agreement. The Agreement is hereby deleted in its entirety and replaced with a new Section to read as follows:

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82093.00013\30469662.2 Page 2 of 6
subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

Section 3. Amendment to Section 3.1.2 of the Agreement. The Agreement is hereby deleted in its entirety and replaced with a new Section to read as follows:

Section 4. Amendment to Section 3.2.2 of the Agreement. The Agreement is hereby deleted in its entirety and replaced with a new Section to read as follows:

Section 5. Amendment to Section 3.3.1 of the Agreement. The Agreement is hereby deleted in its entirety and replaces with a new Section to read as follows:

EIGHTY THOUSAND, TWO-HUNDRED AND NINETY-ONE DOLLARS
AND FORTY FOUR CENTS ($380,291.44) without written approval of City’s Community Services Director. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. In no event, however, shall the Extra Work exceed TEN- THOUSAND DOLLARS ($10,000).

Section 6. Amendment to Exhibit A. Exhibit A is hereby amended to add A-6, an additional scope of work.

Section 7. Amendment to Exhibit B. Exhibit B is hereby amended to add B-2, an additional rate sheet for the scope of work set forth in Exhibit A-6.

Section 8. Continuing Effect of Agreement. Except as amended by this Third Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement”

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82093.00013\30469662.2 Page 3 of 6
appears in the Agreement, it shall mean the Agreement and Amendments amended by the First Amendment, Second Amendment, and this Third Amendment. [SIGNATURES ON FOLLOWING PAGE]

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CITY OF WOODLAND FIGUEROA LANDSCAPE COMPANY
By: _____________________________ By: ________________________________ Ken Hiatt
City Manager President
Date Signed: _____________________ Date Signed: _________________________ Attest:
_________________________________
Ana Gonzalez
City Clerk
Approved as to Form:
_________________________________
Ethan Walsh
Best Best & Krieger LLP
City Attorney

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82093.00013\30469662.2 Page 5 of 6
EXHIBIT A-6
Scope of Work
Site Mode Area (Square Feet) Area (Acres)
Springlake Central Ph3 II 7,745 0.18
Parkland Extension II 44,340 1.02
Beeghly Ranch II 30,798 0.71
Parkside 3 II 22,125 0.51
Pioneer Village Ph1 II 65,126 1.50
Pioneer Village Ph2 II 41,905 0.96
Pedestrian Overcrossing II 52,653 1.21
TOTAL ADDITIONAL AREA: 264,692 6.08

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82093.00013\30469662.2 Page 6 of 6
EXHIBIT B-2
Compensation
Site Mode Monthly Cost Annual Cost
Springlake Central Ph3 II $232.55 $2,790.60
Parkland Extension II $745.05 $8,940.60
Beeghly Ranch II $1,085.95 $13,019.40
Parkside 3 II $663.75 $7965.00
Pioneer Village Ph1 II $1,807.18 $21,686.16
Pioneer Village Ph2 II $1,063.87 $12,766.44
Pedestrian Overcrossing II $1,579.59 $18,955.08
TOTAL ADDITIONAL COMPENSATION: $7,176.94 $86,123.28

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A THIRD AMENDMENT TO THE

LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH
FIGUEROA LANDSCAPE COMPANY FOR ZONE 3
WHEREAS, the CITY OF WOODLAND (“City”) strives to maintain our parks and landscaping areas in a manner that promotes safety and enhances quality of life; and WHEREAS, the City entered into a professional services agreement (“Agreement”) with Figueroa Landscape Company. (“Figueroa”) on July 1, 2019 for maintenance of City-owned landscapes in maintenance “Zone 3”; and
WHEREAS, the City and Figueroa amended the Agreement to add additional landscape areas (Amendment 1); and
WHEREAS, the City and Figueroa amended the Agreement to extend the terms of the Agreement through June 30, 2022 (Amendment 2); and
WHEREAS, the City has become responsible for the maintenance of additional landscapes in Zone 3; and
WHEREAS, the City and Figueroa now desire to amend the Agreement to extend the terms of the Agreement for two additional years, through June 30, 2024 and to include the scope of work and compensation for additional landscapes as further defined in Exhibits “A-6” and “B-2” in the contract amendment; and
WHEREAS, funding in support of this Agreement is included in the proposed FY23 budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland hereby authorizes the City Manager to execute the Third Amendment to the Agreement with Figueroa for Zone 3 in the amount of, THREE-HUNDRED AND SEVENTY THOUSAND, TWO-HUNDRED AND NINETY-ONE DOLLARS AND FORTY FOUR CENTS ($370,291.44) per year, with a not-to- exceed contract amount of THREE-HUNDRED AND EIGHTY THOUSAND, TWO-HUNDRED AND NINETY-ONE DOLLARS AND FORTY FOUR CENTS ($380,291.44) per year. The City Attorney is hereby authorized to make clarifying and confirming changes to the Third Amendment provided that the total amount of the Third Amendment does not change.

PASSED AND ADOPTED by the City Council this 10th day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Mayra Vega, Mayor

Page 122 ends

ATTEST: APPROVED AS TO FORM:
_____________________________ _____________________________ Ana B. Gonzalez, City Clerk Ethan Walsh, City Attorney

Page 123 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.14
SUBJECT: Final Acceptance and Notice of Completion for 2021 ADA Improvement Project, CIP 20-09 & 21-06

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, accepting the 2021 ADA Improvement Project, CIP 20-09 & 21-06, as complete and authorizing the City Clerk to file a Notice of Completion.

Staff Contact
Justin Lau, Junior Engineer, (530) 661-5960, [email protected] Fiscal Impact
The total project budget is $455,000 as identified in the current Capital Budget as CIP 20-09 & 21-06. The project funding is $405,000 in Community Development Block Grant (CDBG) funding and $50,000 in Water Enterprise Funds to fund improvements associated with water utility conflicts.

There is no impact to the General Fund.

Background
The City of Woodland applies for CDBG funds annually from the United States Department of Housing and Urban Development (HUD). CDBG funds must be used for activities that assist lower-income persons and to eliminate conditions of blight from the community.

In 2020, the Engineering Division applied for and received $405,000 in CDBG grant funding for access improvements for persons with disabilities to various locations within the City.

Discussion
The City Council authorized bid advertisement of the Project on April 20, 2021. The construction contract was executed on June 11, 2021 with MCE Corporation. Construction began on July 6, 2021 and is now complete and ready for acceptance.

The project locations that were constructed were along the City’s priority route, which is coordinated with YoloBus routes. These routes connect government buildings, medical facilities, parks, schools and other high- use facilities throughout the city.

One change order was executed throughout the course of the project with a net change in the amount of - $6,945. This change order accounts for extra asphalt work needed to complete the project and the deduction for liquidated damages due to delays caused by the contractor. This represents approximately -3% of the original contract value, which is below the approved 15% construction contingency of $40,543.

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The final project cost breakdown is as follows:

Design/Staff/Project Management $62,500.00
Construction
Construction Contract $270,290.50
Change Orders -$6,945.00
Construction Management/Inspection $78,978.16
Total Construction $342,323.66
Total Project Costs $404,823.66

Total Project Budget $455,000.00

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, accepting the 2021 ADA Improvement Project, CIP 20-09 & 21-06, as complete and authorizing the City Clerk to file a Notice of Completion.

Prepared by: Justin Lau, Junior Engineer

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

Page 125 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT THE 2021 ADA IMPROVEMENT
PROJECT (CIP 20-09 & 21-06) CONSTRUCTION CONTRACT AS COMPLETE AND

AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WHEREAS, the 2021 ADA Improvement Project (CIP 20-09 & 21-06) is fully funded in the Capital Budget for $455,000; and
WHEREAS, the City Council authorized staff to bid the 2021 ADA Improvement Project, CIP 20-09 & 21-06 on April 20, 2021; and
WHEREAS, the construction contract was executed on June 11, 2021 with MCE Corporation; and
WHEREAS, construction began on July 6, 2021 and is now complete.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1: The City Council hereby accepts 2021 ADA Improvement Project, CIP 20-09 & 21-06 as complete.

Section 2: The City Council hereby authorizes the City Clerk to file a Notice of Completion for the 2021 ADA Improvement Project, CIP 20-09 & 21-06.

PASSED AND ADOPTED this ________ day of ___________ 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 126 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: H.15
SUBJECT: 2022 Spring Lake Parks Project, CIP 20-03; Approve Plans and Specifications and Bid Authorization

Recommendation for Action: Staff recommends that the City Council:
1) Adopt Resolution No. _____, approving the project plans and specifications and authorizing bid advertisement for the 2022 Spring Lake Parks Project, CIP 20-03; and 2) Appropriate $370,000 of additional SLIF Parks & Recreation funding (Fund 640) to the project; and 3) Authorize the City Manager to execute a contract with Miracle Recreation-PlayPower, Inc. for the purchase of playground equipment for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $87,621.64; and
4) Authorize the City Manager to execute a contract with Park Planet for the purchase of the picnic shelter for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $36,034.28. 5) Authorize the City Manager to execute a contract with Public Restroom Company for the purchase of restroom for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $193,868.

Staff Contact:

Clara Olmedo, Associate Engineer, (530) 661-5824, [email protected]

Fiscal Impact:

The approved Capital Budget includes funding for three Spring Lake Parks: Jack Slaven, Rick Gonzales Sr. and Spring Lake Park. The current approved budget totals $776,417 for the project consisting of $300,000 SLIF Parks & Recreation funding (Fund 640) in FY2019/20 and $476,417 in Spring Lake Capital funding (Fund 594) in FY2020/21. The $776,417 existing in the project budget is anticipated to be sufficient to fund the cost of design for the three parks. Additional funding of $370,000 is required to complete the cooperative purchasing program purchases for the project based on CMAS bids received; the additional funding is proposed to come from the Parks SLIF Fund. With the recommended action to appropriate $370,000 of additional Parks SLIF Funds, the total project budget will increase to $1,146,417.

The engineer's estimate of construction cost is $6.3 million. The estimated total project cost is $7.6 million and includes construction, construction contingency, design, inspection, and construction management costs. These costs are subject to change based on actual bid prices. An updated budget analysis will be prepared after receiving the bids. Depending on the fund balance in the Parks SLIF fund and the anticipated near term revenues, staff will evaluate if sufficient funding is available to award the entire project. Staff included a bid alternative in the bid package in the event that projected revenues are not sufficient to award the entire project.

Over the past year construction costs have increased substantially. The current bidding climate remains volatile and staff is concerned that this may result bid costs exceeding the funding available to complete all three parks. This project was also planned assuming some internal borrowing based on healthy building permit revenues in the upcoming years. Now that interest rates have increased significantly, staff is unsure if we can continue to rely on these past assumptions.

Award of the Construction Contract will be presented to Council for approval in late June or early July, at which time the necessary additional funding for construction of the parks will be allocated to the Project.

Background:

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The Spring Lake Specific Plan includes three neighborhood parks and a central park. The first neighborhood park, Jack Slaven Park, was built in 2010 and is located on Miekle Avenue and Ortiz Avenue. The construction of this park developed 6.7-acres of park improvements and left 1.3-acres undeveloped.

The first construction phase of Jack Slaven Park included:
• Splash Pad
• Multi-use turf area to accommodate youth soccer field • Playground area and equipment for 2-5 aged and 5-12 aged children • Benches, pathway lighting, drinking fountains
• Paved paths with connections to adjoining greenbelt network • Group and small picnic shelters
• Restroom and maintenance building
• Low water use landscaping
The second construction phase will include:
• Dog Exercise Area
• Native Play Area
• Multi-use Sports Court
The second park, Rick Gonzales Sr. Park, was built in 2018 and is located on Miekle Avenue and Centennial Drive adjacent to Spring Lake Elementary School. This park is 10-acres, of which 7-acres were constructed with the first phase and 3-acres remain unimproved. It should be noted that the improvements at Rick Gonzales Sr. Park are included as a bid alternative. The improvements at this Park were selected as the location for the bid alternative because the existing park is already 7-acres and provides a significant amenity for the surrounding neighborhood. Spring Lake Park is only 2-acres, and with the surrounding neighborhoods soon to be completed, does not provide a adequate amenity for this area of Spring Lake. The work at Jack Slaven was determined to be too small in construction cost to ensure that the City could award the remaining work.

The first construction phase of Rick Gonzales Sr. Park included:
• 7-acre improvement area
• Multi-use turf area to accommodate youth soccer field and T-Ball size baseball field • Playground area and equipment for 2-5 aged and 5-12 aged children • Benches, pathway lighting, drinking fountains
• Paved and decomposed granite paths with connections to adjoining greenbelt network and fitness stations • Group and small picnic shelters
• Restroom and maintenance building
• Low water use landscaping
The second construction phase of Rick Gonzales Sr. Park will include:
• Tennis court (with Pickle ball markings)
• Full basketball court
• Expansion of multi-use turf field
• Completion of native landscape areas
The third neighborhood park, Spring Lake Park, is located on Shellhammer Dr. and Osborn Dr. Two acres of this 8 acre park were improved in 2018 concurrently with the first phase of Rick Gonzales. At the time the first phase of the phase was under construction, the subdivision surrounding the park was still being developed and many of the homes near the park had not yet been occupied. The majority of the amenities for this park were therefore deferred until the remaining 6-acres were ready to be improved and additional residents had moved in to the neighborhood.

The first construction phase included the following park improvements:

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• 2-acre improvement area
• Multi-use turf area
• Playground area and equipment for young children (ages 2-5) • Native play area
• Small picnic area
The second construction phase includes:
• Playground area and equipment for elementary aged children • Restroom and maintenance shed
• Group picnic shelter
• Multi-sports court
• Native plantings
• Paved and decomposed granite paths with connections to adjoining greenbelt • Benches, pathway lighting, drinking fountains
• Youth soccer field
• Un-programmed Open Lawn
Discussion:

Staff is processing the final plans and specifications, upon Council authorization, the projects will be advertised together for bidding. Staff is anticipating a bid opening and a return to Council in late June or early July for construction contract award. This timeline will allow construction of these improvements in Summer 2022 and public access to the improved areas in Spring 2023.

In addition, staff is requesting that the procurement of equipment be performed through cooperate purchasing agreements with Sourcewell and National Purchasing Partners (NPP). These programs offers a wide variety of commodities and services at prices which have been assessed to be fair, reasonable and competitive. The use of these contracts is available to state and local government agencies. The use of these programs allows the City to purchase construction materials and provide them to the contractor for installation without paying for the Contractor’s mark-up costs. The City previously used cooperative purchasing agreements to purchase playground equipment and picnic shelters for Phase 1 construction for Rick Gonzales Sr. Park and Spring Lake Park in 2018.

Miracle Recreation-PlayPower, Inc., Public Restroom and Park Planet are well-established providers of high quality equipment that are participants of these programs. By utilizing these vendors, we not only benefit from their competitive pricing, but also their commitment to quality and customer service that we have received in previous interactions. It will also expedite the delivery of the equipment to ensure installation will occur during the allotted construction period.

Conclusion:

Staff recommends that the City Council:
1) Adopt Resolution No. _____, approving the project plans and specifications and authorizing bid advertisement for the 2022 Spring Lake Parks Project, CIP 20-03; and 2) Appropriate $370,000 of additional SLIF Parks & Recreation funding (Fund 640) to the project; and 3) Authorize the City Manager to execute a contract with Miracle Recreation-PlayPower, Inc. for the purchase of playground equipment for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $87,621.64; and
4) Authorize the City Manager to execute a contract with Park Planet for the purchase of the picnic shelter for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $36,034.28. 5) Authorize the City Manager to execute a contract with Public Restroom Company for the purchase of a restroom building for Spring Lake Park utilizing a cooperative purchasing agreement in the amount not to exceed $193,868.

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Prepared by: Clara Olmedo, Associate Engineer
Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

2. Miracle Recreation-PlayPower, Inc.

3. Park Planet

4. Public Restroom Company

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING

ADVERTISEMENT FOR BIDS AND APPROVING PURCHASE OF EQUIPMENT UTILIZING COOPERATIVE PURCHASING PROGRAMS FOR THE 2022 SPRING LAKE PARKS PROJECT; CIP 20-03
WHEREAS, the City conducted a community survey in June and July 2021 to gather feedback on the desired amenities for the Spring Lake Parks Project; CIP 20-03; and WHEREAS, the City held a public meeting on August 26, 2021 to solicit feedback from the Spring Lake neighborhood on park amenity and design options for Spring Lake, Jack Slaven and Rick Gonzales Sr. Park Master Plans; and
WHEREAS, the City presented the Parks Master Plans to the Parks and Recreation Subcommittee on September 27, 2021 for review and comment; and WHEREAS, the project is included as the 2022 Spring Lake Parks, CIP 20-03 in the FY 20/21 Capital Budget; and
WHEREAS, the City Council approved the Spring Lake and Jack Slaven Master Plans on October 19, 2021 for approval; and
WHEREAS, the City Council approved the Rick Gonzales Sr. Park Master Plan on January 18, 2022 for approval; and
WHEREAS, staff request that the City Council gives City Manager authority to award and execute the purchase contract in the amount not to exceed $87,621.64 to Miracle Recreation- PlayPower, Inc. utilizing Sourcewell a cooperative purchasing agreement for the Spring Lake Parks Project; CIP 20-03; and
WHEREAS, staff request that the City Council gives City Manager authority to award and execute the purchase contract in the amount not to exceed $36,034.28 to Park Planet utilizing National Purchasing Partners (NPP) a cooperative purchasing agreement for the Spring Lake Parks Project; CIP 20-03; and
WHEREAS, staff request that the City Council gives City Manager authority to award and execute the purchase contract in the amount not to exceed $193,868 to Public Restroom Company utilizing Sourcewell a cooperative purchasing agreement for the Spring Lake Parks Project; CIP 20-03; and
WHEREAS, the City Council has the authority to approve projects for bid; and WHEREAS, the City Council wishes to approve the plans and specifications and authorize bid advertisement for the Project through adoption of this Resolution.

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82093.00001\8555510.2

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the plans and specifications for the Spring Lake Parks Project; CIP 20-03, which will be available on file with the City Clerk.

Section 2. The City Council hereby authorizes staff to advertise for bids for the Spring Lake Parks Project; CIP 20-03.

Section 3. The City Council hereby approves the Agreement with Miracle Recreation- PlayPower, Inc., in the amount of $87,621.64 and authorizes and directs the City Manager to execute the Agreement, the City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized in the Agreement does not change.

Section 4. The City Council hereby approves the Agreement with Park Planet in the amount of $36,034.28 and authorizes and directs the City Manager to execute the Agreement, the City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized in the Agreement does not change.

Section 5. The City Council hereby approves the Agreement with Public Restroom Company in the amount of $193,868 and authorizes and directs the City Manager to execute the Agreement, The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized in the Agreement does not change.

PASSED AND ADOPTED by the City Council of the City of Woodland at a special meeting of the City Council held on the 10th day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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4/27/2022

P21_1189_Spring Lake Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

Page 1 of 3 ends

Job Number:

Job: P21_1189_Spring Lake Park
Quote Name: Quote--Spring Lake Park_007_Equipment Only Quote Number: Q-03218

Prepared by:

KarlManiglia
[email protected]

Terms: 50% Deposit
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $76,352.45
Freight: $5,161.00
Estimated Tax: $6,108.19
Total: $87,621.64

MIRACLE RECREATION Miracle Recreation Sourcewell Contract # 010521-LTS-3 (Total Discount - $4,018.55) Product Code Description Qty Rate Total Estimated Tax ( if applicable)

MREC EQUIP MIRACLE EQUIPMENT PER
21_1189_SpringLakePark_007_BOM
1 $80,371.00 $76,352.45 $6,108.19

Sub Total: $76,352.45
Total Freight: $5,161.00
Total Estimated Tax: $6,108.19
Grand Total: $87,621.64

Company: ________________________________________

Signature: ________________________________________

Name: ___________________________________________

Date: ____________________________________________

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4/27/2022

P21_1189_Spring Lake Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

Page 2 of 3 ends

Please confirm or edit order information below.

End User Company:

City of Woodland
End User Contact:

End User Email:

Delivery Contact:

Delivery Email:

Delivery Phone:

Delivery Address:

Woodland
CA 95776

Site Address:

Corner of Shellhammer Dr and Osborn Dr.

Woodland

Bill To Email:

Bill To:

City of Woodland,
300 First St,
Woodland, CA,
95695

Customer Reference #:

INDEMNITY
Client/Owner shall defend, indemnify and hold harmless Miracle Playsystems, Inc., its officers, directors, board of trustees, agents, or employees and each of them, from any and all claims, demands, causes of action in law or in equity, damages, penalties, costs, expenses, reasonable attorneys’ fees, reasonable experts’ fees, reasonable consultants’ fees, judgments, losses or liabilities, of every kind and nature whatsoever arising out of or in any way connected with or incidental to, the performance of the services under this Agreement or any of the obligations contained in this Agreement (“Claims”). Without limitation, “damages” include personal injury, including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons, including, but not limited to, any employees or agents of Miracle Playsystems, Inc., or any other person; or other damages of any kind to anyone including, without limitation, economic loss, property damage and loss of use thereof. It is expressly acknowledged and agreed that each of the foregoing indemnities is independent, that each shall be given effect, and that each shall apply despite any acts or omissions, misconduct or negligent conduct, whether active or passive, on the part of, or other contractor(s); provided, however, Miracle Playsystems, Inc. duty to indemnify shall be limited to the percentage or the degree Miracle Playsystems, Inc. comparative negligence caused any damages.

STANDARD NOTES
• Price quotation is good for 30 days. Accurate color selections must be made in writing prior to equipment going into production. Colors to be confirmed with your local sales representative.
• PLEASE MAKE PURCHASE ORDER TO MIRACLE PLAYSYSTEMS, INC at PO Box 263 Alamo, CA 94507 • PLEASE REMIT CHECKS TO: MIRACLE PLAYSYSTEMS INC., 1276 S MAIN ST, SALINAS, CA 93901 • Please email/fax quotation with your signature to accept this quote and place order. Fax 510-893-2163 or email [email protected] • Unless otherwise specified, Miracle Playsystems, Inc DOES NOT include the following in this proposal:
• Engineered drawings
• Installation of equipment or other site amenities
• Specialty trades, equipment, power supply required to install equipment • Any insurance requiring in excess of $1M/$2M per occurrence, special insurance coverage or wording, Prevailing/Certified wage rates, local permitting, bid/performance bonds, temp fencing, geo tech surveys, playground safety inspection, equipment offload, and testing services. • Inspect equipment upon delivery. Color discrepancy must be reported at time of delivery. Installation constitutes acceptance of colors. • Warranty does not cover labor for reinstallation.

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4/27/2022

P21_1189_Spring Lake Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

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TERMS & CONDITIONS
• Purchase contract terms & conditions of sale: The client/customer’s acceptance and understanding of these terms & conditions and all other supporting documentation provided as part of this package is evidenced by signing of this estimate/quote. • Payment terms: Standard terms (on approved credit), unless otherwise noted are 50% with order and balance to ship equipment (no retention). Should any changes be required to the products after order is placed, modifications or changes will be at client/customers expense. Miracle Playsystems, Inc maintains a no return policy and asks all clients to determine feature, layout and color selection prior to ordering. Should any order be cancelled after production has started a 30% restocking fee will be charged to client. Credit card convenience fee is 3.5% which will be added to all credit card charges • Lead times: Estimated lead times for the time the order is released into production until it is delivered will vary. • Lead times may currently be extended due to reasons such as supply chain issues, shipping delays, raw material shortages, and other COVID-19 related impacts. • Custom play feature lead times are determined on a case by case basis.

CONSTRUCTION SERVICES (if applicable)
Unless otherwise noted, we exclude responsibility for material delivery & offloading equipment, removal & disposal of packaging accumulated by equipment packaging, project security, landscape & hardscape repair based on access route to site, delays or returns due to layout conflicts or delay of other trades, removal of spoils from job site, locating underground: utilities, pipes, obstructions in work area, conditions unforeseen and/or not disclosed at time of estimate, permits, engineering, material testing, soil samples, CPSI. Conditions: Grades; stable, compacted & workable with 95% compaction and less than 1% grade, adequate access to site for labor, materials, tools and equipment. Estimate good for 90 days from quote or Dec. 31 of current calendar year, whichever comes first. Terms: Upon completion.

GENERAL TERMS
• THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN: Miracle Playsystems, Inc. objects to any other terms proposed by client, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Client authorizes Miracle Playsystems, Inc. to ship equipment and agrees to pay the total specified. Shipping terms are FOB the place of shipment via common carrier. • Client and owner/operator agree to indemnify and hold Miracle Playsystems, Inc. harmless from and against all liabilities, losses, penalties, damages and expenses, including costs and attorney fees, resulting from any and all claims, liens, damages, actions, suits, judgments or settlements, injuries arising or alleged to arise out of their failure, or failure of architect, contractors, subcontractors, installers, employees, agents and assigns to assemble, install, inspect and/or maintain the play equipment and impact absorbing surfacing in full compliance with each manufacturers installation instructions and safety requirements and their misuse and/or alteration of the play equipment.

Company: ______________________________________

Signature: ______________________________________

Name: ______________________________________

Date: ______________________________________

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Price Proposal: Spring Lake Park, City of Woodland, CA / Sourcewell #80454 Date: April 26, 2022
Reference: 11091-4/20/2022-0
PRC Sourcewell: 081721-PRM

Our Offer to Sell:

1. Restroom Building delivered to site @ $ 173,600
Public Restroom Company herein bids to furnish (building only per plans and specifications, delivered to site with all costs except installation including applicable taxes excluding retention. (Retention is not allowed as this is materials or a product fully assembled before shipment to the site and therefore not subject to retention.)

2. Installation: Turnkey Installation of the Building above @ $ 20,268 with retention allowed.

Public Restroom Company also includes in this two-part quotation our turnkey installation package for this building. Our national factory authorized installation team will:
a. Arrive onsite to confirm and verify the Owner/General Contractor provided scope of work in preparation for installation including access to the site. b. Verify the building pad size, building corners, finished slab elevation, utility depth and location, meter size and distance from building, and compaction compliance. c. Excavate the utility trenches for placement of our prefabricated underground piping tree for the buildings plumbing and electrical, set the kit in place, provide the water test for inspection before backfilling, and then place the site adjacent coarse sand you provide to us alongside the building pad and screed it level for final building placement. We will need onsite water availability for wetting the sand bed before building placement to consolidate the pad.
d. Set the building on the site pad.
e. Connect the utility piping stub ups to the building piping stub down building points of connection for water, sewer, and electrical conduit to the building internal electrical panel.

3. Owner/General Contractor Final Tie In of Utilities and other site work:

The exterior utility connections for water, sewer and electrical 6’ or less from the footprint of the building are by owner/general contractor.

4. Total Cost of building and installation @ $ 193,868

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OWNER/GENERAL CONTRACTOR SCOPE OF WORK WITH/WITHOUT FOOTINGS:

Scope of Work Background:

Owner/General Contractor shall survey the site, establish survey for the building pad and prefabricated building slab elevation and front corners, excavate for building footings (if required), locate footing sleeves for electrical, waste, and water, pour the footings (if required), furnish sand base adjacent to subgrade pad, and provide location for utility POC’s nominally 6’ outside the foundation.

Preparation of Building Pad:

Owner/General Contractor is responsible for providing the building subgrade pad or when required footings to frost depth per Public Restroom Company design specifications. PRC will provide detailed drawings for the subgrade building pad, utilities POC’s, and if required the footings, attached to this scope of work.

Subgrade Pad/Foundation Requirements:

1. Owner/General Contractor shall survey the building site and provide a finished slab elevation for the prefabricated building. The building pad size we require is larger than the final actual building footprint. Provide building front corner stakes with 10’ offsets.

2. Excavate the existing site to the depth of the required footings to local code if required.

3. Furnish coarse concrete sand adjacent to subgrade pad so PRC can cut the utility trenches, install underground utilities, and screed sand.

Owner/General Contractor verification of site access to allow Building Delivery:

1. You certify to PRC that suitable delivery access to the proposed building site is available. Suitable access is defined as 14’ minimum width, 16’ minimum height, and sufficient turning radius for a crane and 70’ tractor-trailer.

2. Our cost is based upon the crane we provide being able to get within 35’ from the building center and for the delivery truck to be no more than 35’ from the crane center picking point.

3. If the path to the building site traverses curbs, underground utilities, landscaping, sidewalks, or other obstacles that could be damaged, it is the Owner/General Contractor ‘s responsibility for repair and all costs, if damage occurs.

4. If trench plating is required, it shall be the cost responsibility of the Owner/General Contractor.

5. If unseen obstacles are present when site installation begins, it is the Owner/General Contractor responsibility to properly mark them and verbally notify PRC before installation.

6. If weather becomes an issue for safety or site installation delays due to weather, Owner/General Contractor or PRC with General Contractor’s confirmation may call-off set. If building set is stopped, relocation of the building modules to an onsite or offsite location may incur additional costs to Owner/General Contractor.

Installation Notice and Site Availability:

PRC will provide sufficient notice of delivery of the prefabricated building. The Owner/General Contractor shall make the site available during the delivery period. During the delivery period, on an

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improved site, Owner should stop site watering several days before delivery to minimize the impact on the soils for the heavy equipment needed for installation.

Caution: If site is not ready for our field crew to perform their installation and if no notice of delay in readiness from Owner/General Contractor is received, PRC will provide a change order for re- mobilization on a daily basis until the site is ready for us. Ready means that the site pad is completed, the corner required survey stakes are in place, the slab elevation stakes are in place, the location of the front of the building is confirmed on site, and access to the site is available from an improved roadway. Owner/General Contractor shall sign the change order before we will continue delivery.

Public Restroom Company will “turn-key” set the buildings including the hook up of utilities inside the building (only) when they are available. PRC will use its own factory trained staff for the installation.

Utility Connections:

1. The Owner/General Contractor is responsible for flushing all water service lines before final connection.

2. The Owner/General Contractor is responsible for the final connections of water, sewer, and electrical at the exterior of building POC’s.

3. PRC provides a POC for water, a POC DWV waste line with a clean out your service connection, and an electrical schedule 80 PVC sleeve at an exterior POC.

4. PRC provides and connects the interior building utility connections and the Owner/General Contractor or their subcontractor makes the exterior connections to POC’s for services.

Special Conditions, Permits, and Inspection Fees:

Follow any published specifications governing local building procedures for applicable building permit fees, health department fees, all inspection fees, site concrete testing fees, and compaction tests, if required by Owner. PRC is responsible for all required State inspections and final State insignia certification of the building, if applicable.

Jurisdiction for Off-site Work:

Jurisdiction, for permitting and inspection of this building shall be either the State agency who manages prefabricated building compliance in the state or the local CBO (when the State does not provide certification.) If the responsibility for building inspection is the local CBO, we will provide a certified plan set, calculations, and a third-party engineer inspection report for any and all closed work the local official cannot see.

PUBLIC RESTROOM COMPANY SCOPE OF WORK:

Our In Plant/Off-Site Construction Scheduling System:

PRC has several off-site manufacturing centers in the United States, strategically located, with the proper equipment and trained staff to fabricate our custom buildings to our high-quality fit and finish standards. PRC manages quality control in our off-site production facility to comply with the approved drawings and provides an inspection certification and photos as required. When proprietary materials,

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which we have designed and fabricated, are part of the project, PRC supplies the manufacturing centers with these proprietary PRC components. We then schedule the in-plant construction process to coordinate with your delivery date through our Operations Division field staff. We guaranty on time at cost delivery weather permitting.

Special Payment and Progress Billing Terms:

Invoicing begins on the 30th of the month following an order and/or the acceptance of the proposal/contract.

The first progress billing invoice will be issued for the commencement of design and engineering of architectural plans. This will be 10% of the contracted amount. Once construction begins invoicing will commence monthly based on plant percentage of completion, supported by photographs.

In the event of project stoppage, additional fees may be assessed for re-mobilization, storage, crane costs, etc. Our discounted project costs are based upon timely payments. Delays in payment could change delivery schedules and project costs.

Delivery and Installation:

Site Inspection:

PRC staff, upon site arrival, will verify the required dimensions of the building pad and the corner locations/elevation. We will also verify the delivery path from an accessible road or street and install the underground utilities to the point of connection nominally 6’ from the exterior of the building.

Installation:

PRC will install the building turn-key, except for any exclusion (listed under “Exclusions,” herein.)

Installation of Utilities under the Prefabricated Building:

We fabricate off-site an underground utilities (water, and DWV piping and fittings) preassembled plumbing and electrical tree. Our site staff will set the underground tree into code depth excavated trenches and our staff will install the coarse concrete sand to bed the piping per our submitted drawing.

We provide all the buildings under-slab piping including the driven electrical ground rod. The Owner/General Contractor brings utility services to within 6’ of the pad and are responsible for final connections at that point.

Connection of Utilities Post Building Placement:

After placement of the building on the pad by PRC, our field staff will tie in the water and sewer connection “inside” the building only and terminate at a point of connection (POC) outside the building clearly marked for each utility service. The Owner/General Contractor is responsible for final utility point of service connections at the nominal 6’ from building locations.

Electrical:

PRC provides the electrical conduit to the POC 6’ from the building. The Owner/General Contractor pulls the wire and ties it off on the electrical panel.

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Plumbing:

PRC provides the POC up to 6’ from the building footprint and the Owner/General Contractor connects the water to our stub out location.

Sewer:

Some sites depending on the local jurisdiction will require an outside house trap which Owner/General Contractor shall install if needed. PRC will provide you with a sewer point of connection including a clean out to which Owner/General Contractor will terminate the site sewer service.

Testing of Water, Sewer, and Electrical in Plant and Final Site Utility Connection:

Before the building leaves the manufacturing center, PRC certifies a pressure water piping test, DWV, and the electrical connections for compliance with code. While the building is fully tested for leaks at the plant before shipment, road vibration may loosen some plumbing slip fittings and require tightening once the building services (water) is completed. Owner/General Contractor is responsible for minor fitting tightening to handle small slip fitting leaks caused by transportation.

Time of Completion:

PRC estimates a 180 calendar day schedule to complete our scope of work from receipt of written notice to proceed together with signed approved architectural submittals from all authorities required to approve them.

Exclusions/Exceptions:

1. Access issues for delivery of the building by a clear unobstructed path of travel from an improved roadway to the final installation pad or foundation may cause site delays and extra cost at each site. This exclusion covers sites whose access is limited by trees, inaccessible roadways, overhead power lines at location where crane will lift building, grade changes disallowing our delivery trailers with only 4” of clearance to grade, berms, or uneven site grades, or when the path of travel is over improvements such as sidewalks, all of which are not within the scope of work by PRC. On some sites without on-site storage availability for buildings that cannot be set, relocation to a proximal crane yard and later relocated to the site for installation, will incur additional fees at rates that vary depending on local rates. PRC will provide written costs for this additional work by change order.

2. If weather on site causes site delivery issues, the delivery may have to be diverted to an off-site location and the additional costs will be a change order to the bid. Our staff works with the Owner/General Contractor in advance to make sure sound decisions for delivery are made to avoid this issue. But sometimes Owner/General Contractor take risks for weather, but this risk is clearly at the Owner/General Contractor risk, not PRC.

3. Sidewalks outside the building footprint.

4. Trench plates or matting needed for protection of site soils, sidewalks, hardscaping, or site utilities shall be the responsibility of the Owner/General Contractor. Any site soils damage or other site improvements if damaged during installation shall be the responsibility of the Owner/General Contractor.

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5. Not responsible for removing any soil, sand, or other debris as a result of trenching or installation.

6. Survey, location of building corners, finish floor elevation, excavation, and construction of subgrade building pad and footings (if required) per PRC plans.

7. Soil conditions not suitable for bearing a minimum of 1500 PSF with compaction to 90% maximum dry density shall require Owner/General Contractor correction before building placement. If no soils testing report is available before bid, Owner/General Contractor must verify site supporting soils at a minimum of 1500 PSF because that is the least we can place our structures on or Owner/General Contractor or engineer of record must design a foundation system to meet the imposed loads of site placement.

8. Improper water pressure, an undersized meter, or improper water volume flow to the building may necessitate a change order for installation of a building internal diaphragm tank to provide the minimum flow rate and static pressure of up to 60 PSI and a minimum of 40 PSI to properly flush the fixtures. Building water service chlorination, post installation, shall be by Owner/General Contractor.

9. Our bid included crane costs are based on a maximum 35’ radius from the center pin of the crane (10’ back from the rear of the crane) to the building center point of the furthest building module roof. If additional distance requires a larger crane, additional costs will be assessed by change order to the Owner/General Contractor.

10. Bonds, building permits, a site survey, special inspection fees, minor trash removal (nominally one pickup truck of shipping materials), final utility connections to the on-site water, sewer and electrical are by the Owner/General Contractor. Since the building is fully inspected and tested in plant, minor plumbing leaks (if water is not available when building site work installation is completed) is by the Owner/ General Contractor.

11. Site Traffic Control, if applicable, shall be by Owner/ General Contractor, not PRC.

12. Any equipment installation, site work or special inspections other than described within this proposal, shall be by Owner/General Contractor.

13. Backflow certification if applicable by Owner/ General Contractor.

Insurance and Prevailing Wage Certification:

PRC shall comply with the required insurance requirements, wage reports, and safety requirements for the project, including OSHA regulations.

Special Insurance to protect the Building before acceptance:

As PRC requires payment for each month of off-site construction, and since the building is not on owner property where their insurance will cover the building, we maintain a special policy that insures the property even when paid for off-site until the building is finally accepted by the owner. This special policy protects the Owner’s custom ordered materials to be used in the fabrication of the building during this period. PRC provides this Stock Throughput Policy to cover the building materials from supplier to manufacturer, while it is being built off-site, while in transit to the job site, during and after it is installed on-site until final acceptance. This special policy has a $1,000,000 coverage limit. This exceeds the cost of any single building we have offered for sale herein.

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Errors and Omissions Insurance:

Our firm employs licensed architects, engineers, and drafting staff to provide design of our buildings.

Since these buildings are required to meet accessibility standards and building codes on site, and since we are the designer, we carry Errors and Omissions Insurance (E & O) to protect our clients from any errors. The policy covers a limit of up to $2,000,000 per occurrence and is more clearly explained in the insurance certificates we provide after receipt of a purchase order.

WARRANTY
All work performed by PUBLIC RESTROOM COMPANY (called “Company”) shall be warranted to the Owner to be of good quality, free of faults and defects in material, workmanship, and title for 5 years from last date of installation if building is installed by Company or 1 year if building is installed by Owner or Owner’s agent without on-site supervision by Company. Company warranty on building shell including exterior walls, concrete 8” slab/foundation, and roof system is warranted for 20 years structurally. The Company will repair or replace at their sole option any defects in work upon proper notice to the below stated address below.

Our Company extended warranties shall be Company only and shall have no effect on any required Performance, Payment, or Warranty Bonds where Surety shall assume no liability to the Company, the Owner, or any third parties should the Company fail for any reason to deliver acceptable maintenance warranties beyond the one year period. The warranty extension is solely between the owner and PRC and not the general contractor, bonding company, or architect/engineer of record.

This warranty applies only if all work performed by Company has been fully paid for, including change orders if applicable. Company has no responsibility for any neglect, abuse, or improper handling of building product.

The warranties expressed herein are exclusive, and are in lieu of all other warranties expressed or implied, including those of merchantability and fitness.

There are no warranties which extend beyond those described on the face of this Warranty. The foregoing shall constitute the full liability of the Company and be the sole remedy to the Owner.

Term of Offer to Sell and Owner/General Contractor Acceptance:

This offer is valid for acceptance within 30 days, or when a part of a public bid for the applicable duration imposed within the Owner’s bid documents. Acceptance is by approving our post bid preliminary notice to begin drawings subject to final Owner/General Contractor approval of our submittals and receipt of a contract or a purchase order/contract.

Special Notice of Possible Project Cost Increases as a Result of Late Payments:

In the event of delayed or late payment, PRC shall have the right to remedies including late charges, overall project total cost increases, and other damages as allowed by applicable law. The contract price quoted herein is a discounted price based upon our receipt of progress payments as invoiced on the agreed billing schedule of PRC. In the event of non-payment, PRC will provide a 5 day written notice to

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cure and if payment is still not received, the discounted price for the payment due may increase, to an undetermined amount, to cover work stoppage, remobilization, cancellation of materials and subsequent restocking charges, resale of the contracted building to another party, storage fees, additional crane fees, travel and per diem costs for field crews, and any other cost applicable to the project, as allowed by law. Interest if applicable to non-payment will be assessed at the maximum amount allowed by law or 18% whichever is greater.

Termination
Upon Termination for any reason, Owner/General Contractor shall be liable for the cost of all work performed up to the date of termination. Additionally, Owner/General Contractor shall pay for off-site demolition and disposal of the partially or fully fabricated building as well as any non-returnable materials which were custom-ordered to complete fabrication in PRC’s factory location. Any returned materials are subject to return and restocking fees at the Owner/General Contractor expense.

Venue for Contract Jurisdiction:

Public Restroom Company requires all contracts accepted by our firm to hold that the venue for legal jurisdiction for this contract offer and acceptance shall be Douglas County, Nevada. In the event of your default, PRC shall be entitled to the full amount due including reasonable attorney fees, costs, storage, expenses of physical recovery, and statutory interest, as allowed by law.

No modifications to this offer shall be authorized unless confirmed in writing by the President of Public Restroom Company.

Offered by: Public Restroom Company by _________________________________ Charles E. Kaufman IV, President
This provides conditional acceptance of this preliminary purchase order for this building subject to acceptance of the submittals, furnished by Public Restroom Company. Once you accept the preliminary submittals, this shall become a final purchase agreement or at your discretion the final purchase order or a contract may be substituted with this attached.

Accepted by:
_______________________________ _______________________________ Authorized Signature Date Signed
_______________________________ _______________________________ Printed Name Legal Entity Name and Address

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: I.16
SUBJECT: Appeal of Hearing Officer’s Decision to Uphold a Notice to Abate Nuisance regarding 210 Lincoln Avenue, Woodland, APN 006-581-001- 000 (“Subject Property”)

Recommendation for Action: Staff recommends that the City Council adopt Resolution No._____, affirming the Hearing Officer’s decision and upholding the March 2, 2022 Notice to Abate Nuisance in its entirety.

Staff Contact
Mini Garcia, Code Enforcement Officer, (530) 661-5837, [email protected]

Background
The Subject Property is owned by Karen Travenia (“Owner”) and consists of a 1,328-square-foot single-family home built in 1924. The Subject Property has been the subject of ongoing code enforcement efforts by the City since at least 2009, with a long history of break-ins by transients and vandals. The City has received numerous complaints regarding the property and has identified several violations of the Woodland Municipal Code (WMC) and ordered the owner of the property to repair or demolish the substandard building on the property.

City staff has tried for many years to work with the Owner to obtain appropriate permits to begin necessary repairs and improvements. The efforts have failed because the property remains in substandard condition after more than 13 years of enforcement efforts.

In June 2017, the City obtained an inspection warrant because the Subject Property was “in need of major repairs due to a complete lack of, or inadequate, maintenance of the property.” Despite that inspection warrant five years ago, Notices to Abate, and communication with the Owner, the dangerous conditions persist. On December 1, 2021, the City mailed to Owner a Request for Consent to Inspect. Owner did not grant consent. On February 4, 2022, the Chief Building Official drove by the Subject Property and observed people removing junk and debris from the house. Staff observed homeless encampment debris (tarps, blankets, and a mattress) during this cleanup. City Staff is not aware of any other clean-up efforts at the Subject Property.

On February 8, 2022, the City obtained an inspection warrant to inspect the Subject Property. On February 16, 2022, Code Enforcement Officer Mini Garcia with other City inspectors inspected the Subject Property pursuant to the February 8, 2022 inspection warrant. During the inspection, City inspectors confirmed that the Subject Property was extremely substandard and contained several conditions that threatened the life and safety of occupants and the general public.

Per the WMC chapter 9.04, “Nuisances,” the City may identify and abate certain public nuisances within the City.

Accordingly, based on the February 16, 2022 inspection, on March 2, 2022, Officer Garcia issued a Notice to Abate Nuisance (“Notice to Abate”) citing the following violations of law:
• WMC section 9.04.030(B)(3) (vacant, unoccupied, or abandoned building); • WMC section 9.04.030(B)(6) (attractive nuisance); • WMC sections 9.04.030(B)(7) and 15.04.010(I) (dangerous and abandoned building); • WMC section 9.04.030(B)(8) (public nuisance); • WMC section 9.04.030(B)(13) (blight); and
• WMC section 15.04.070 §§ 302(A) (abandoned building) and 302(B) (dangerous building or structure.)

The Notice to Abate ordered Owner to repair or demolish the building on the Subject Property, with all required permits and approvals, within 30 days, April 4, 2022 (“Compliance Deadline”). The Notice to Abate advised Owner that if the conditions are not abated on or by the Compliance Deadline, the City will abate the nuisance conditions.

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On March 29, 2022, before the Compliance Deadline expired, Owner timely appealed the Notice to Abate, and an administrative hearing was conducted pursuant to WMC section 9.04.070(B). Director of Public Works Craig Locke acted as the hearing officer (“Hearing Officer”). Owner appeared and made a presentation in an effort to overturn the Notice to Abate.

The Hearing Officer considered all documents and evidence provided at the hearing. On April 21, 2022, the Hearing Officer rendered his Decision and found good cause to uphold the City’s Notice to Abate.

Now, Owner has appealed the Hearing Officer’s Decision to the City Council pursuant to WMC section 9.04.070(C).

Appeal Procedure
Pursuant to Section 9.04.070(C)(5) of the WMC, the decision of the hearing officer shall be presumed to be correct and the appellant shall have the burden of proof in the hearing before the City Council.

Pursuant to Section 9.04.070(C)(6) of the WMC, the City Council may affirm, reverse, or modify the decision of the hearing officer. If the decision is affirmed, or affirmed and modified, the period for abatement as set forth in the order of abatement shall start as of the date of the Council action.

Discussion
It is indisputable that the Subject Property contains a building that is not adequately maintained or secured against unauthorized entry. The vacant building is an attractive nuisance that has sat vacant for years. Pursuant to the inspection warrant, City staff conducted a thorough interior and exterior investigation. The City’s code enforcement officials, based on their observations during the inspection and on their training and expertise, determined that the conditions there violate the code provisions referenced in the Notice to Abate.

Nothing presented by Owner at the prior hearing negated or undercut these determinations. Owner has had ample opportunity to abate the conditions that exist on the property that create the public nuisance. As of the date of this Staff Report, the Owner has not responded to the third round of plan review comments or applied for a demolition permit. The owner has not completed the remediation or demolished the substandard building on the Subject Property as directed in the Notice to Abate.

At this hearing, the Hearing Officer’s Decision is presumed to be correct, and Owner has the burden to prove that the violations referenced in the Notice to Abate do not exist. Absent new evidence from Owner that the violations have been cured, the City Council should uphold the Hearing Officer’s Decision and the Notice to Abate.

If the City Council upholds the Hearing Officer’s decision, then the property owner will have 30 days to correct the items listed in the Notice to Abate. If the property owner does not correct the items within the time period allowed, then the City will abate the property. For the City, this abatement will consist of demolition of the house and clearing the site of debris, leaving the property as undeveloped land. Per City code section 9.04.070(C), the owner could choose to “bring an action in a court of competent jurisdiction."

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, affirming the Hearing Officer’s decision and upholding the March 2, 2022 Notice to Abate Nuisance in its entirety.

Prepared by: Mini Garcia, Code Enforcement Officer

Reviewed by: Joel Luevano, Building Official
Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

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2. Exhibit A - February 16, 2022 Photos

3. Exhibit B - Notice to Abate

4. Exhibit C - Appeal of Notice to Abate

5. Exhibit D - Owners Exhibits from Hearing

6. Exhibit E -Hearing Officer's Decision

7. Exhibit F - Appeal of Hearing Officer's Decision

8. Exhibit G - WMC and UCADB Sections

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82093.00006\40046969.1
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WOODLAND AFFIRMING THE HEARING OFFICER’S
DECISION AND UPHOLDING THE MARCH 2, 2022

NOTICE TO ABATE NUISANCE IN ITS ENTIRETY
WHEREAS, the real property that is the subject of this appeal is located at 210 Lincoln Avenue, Assessor Parcel Number 006-581-001-000, and consists of a single-family home with a long code enforcement history;
WHEREAS, on February 8, 2022, the City obtained an inspection warrant to inspect the Subject Property, and inspected on February 16, 2022, pursuant to that warrant; WHEREAS, during the inspection, City inspectors confirmed that the Subject Property was extremely substandard and contained several conditions that threaten the life and safety of occupants and the general public;
WHEREAS, the City properly issued a Notice to Abate Nuisance, dated March 2, 2022, identifying six violations of the Woodland Municipal Code and the Uniform Code for the Abatement of Dangerous Buildings;
WHEREAS, the Notice to Abate Nuisance was appealed before the City’s hearing officer, a fair hearing was held where the appellant presented evidence, and the hearing officer issued a decision on April 21, 2022, upholding the Notice to Abate, finding that all of the violations referenced in the Notice to Abate existed at the Subject Property; WHEREAS, the appellant timely appealed the hearing officer’s April 21, 2022 decision; WHEREAS, pursuant to WMC section 9.04.070(C), the City Council must consider the appeal of a hearing officer’s decision upholding or denying the determination of a nuisance; WHEREAS, pursuant to WMC section 9.04.070(C)(5), the decision of the hearing officer shall be presumed to be correct and the appellant shall have the burden of proof in the hearing before the City Council,
WHEREAS, on May 10, 2022, at a duly noticed meeting, the City Council has considered the evidence presented by the appellant, the City, and other interested parties to this resolution; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

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82093.00006\40046969.1

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1The recitals set forth above are true and correct and are incorporated herein by reference.

Section 2Based on the evidence presented to this Council at the above-referenced public hearing on May 10, 2022, including facts submitted by City staff in their staff report with attachments, and all related information presented to the Council, this Council finds and determines pursuant to Woodland Municipal Code section 9.04.070(C) that the hearing officer’s decision is affirmed and that the March 2, 2022 Notice to Abate Nuisance is upheld in its entirety. The appellant failed to show that the violations identified in the Notice to Abate did or do not exist.

Section 3Appellant is hereby ordered to repair or demolish the dangerous building with all required permits and approvals within 30 days from the date of this decision. If she fails to meet this deadline, then the City may proceed with abatement as indicated in the March 2, 2022 Notice to Abate Nuisance.

Section 4The decision of the City Council is final and binding. Judicial review of this decision is subject to the provisions and time limits set forth in Code of Civil Procedure section 1094.6 et seq.

The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a special meeting of the City Council held on the 10th day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayra Vega, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: I.17
SUBJECT: Implementation of Stage 2 of the City’s Water Shortage Contingency Plan

Recommendation for Action: Staff recommends that the City Council receive an update on planned water supply for 2022 and adopt Resolution No. _____, implementing Stage 2 of the Water Shortage Contingency Plan, Appendix I of the 2020 Urban Water Management Plan.

Staff Contact
Tim Busch, Principal Utilities Civil Engineer – (530) 661-5963, [email protected] Background
The State of California is in the third year of a drought and issued a Governor’s Executive Order in March 2022 (Executive Order N-7-22) requiring urban water suppliers to implement at least Stage 2 of their Water Shortage Contingency Plans (WSCP). Stage 2 of the WSCP implements a goal of reducing water use by 20 percent. The Executive Order includes a requirement that urban water suppliers submit preliminary annual water supply and demand assessments by June 1, 2022. The final annual water supply and demand assessments are still due July 1, 2022, per Section 10632.1 of the Water Code. This is the first year annual water supply and demand assessments will be submitted to the State, per these new requirements. The Urban Water Management Plan is updated every 5 years and the most recent update included updating Woodland’s WSCP. The City Council adopted the 2020 Urban Water Management plan and the WSCP on June 1, 2021. City Council also modified Woodland Municipal Code Chapter 13.32.040 to incorporate the WSCP. In addition to the requirements placed on urban water suppliers, the Executive Order also directs the State Water Resources Control Board to adopt emergency regulations by May 25, 2022 to define “non-functional turf” and ban irrigation of non-functional turf in the commercial, industrial, and institutional sectors except as it may be required to ensure the health of trees and other perennial non-turn plantings.

The City receives the majority of its water supply from the Woodland-Davis Clean Water Agency (WDCWA) and stored treated surface water from the aquifer storage & recovery (ASR) wells. WDCWA’s primary water right is expected to be curtailed in early May and not be available again before October 31, 2022. WDCWA holds a senior water right in the amount of 10,000 acre-feet, which is available for use between April 1 and October 31 each year and is used during the curtailment period. The senior water right is subject to a 25% cut during a declared Shasta Critical Year to 7,500 acre-feet. Due to unprecedented drought conditions, 2022 is a Shasta Critical Year and access to this water right has been cut by 82% to 1,800 acre-feet. WDCWA recently purchased 7,300 acre-feet of water for use throughout the summer months to partially offset the cuts to WDCWA’s water rights. The combination of longer duration curtailment and reduced water supplies available for use during the curtailment is expected to result in reduced water supplied by WDCWA to the City.

Discussion
Implementation of Stage 2, water warning, of the WSCP complies with the Executive Order with the goal of reducing water use by 20 percent. Stage 2 water conservation measures are in addition to the Stage 1. At a Stage 2 water warning, the following measures apply:
• All City water customers shall reduce water use by 20% from their normal water demand. However, residential users whose total water use is already below the State provisional standard for residential indoor water use of 55 gallons (7.35 cubic feet) per person per day as stated in SBx7-7 (2009) or an adjusted standard set by the California Legislature shall not be required to further reduce their water use.

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• Hosing of hardscape surfaces except for health and safety purposes shall be prohibited. • Water hoses shall be equipped with a control nozzle capable of completely shutting off the flow of water except when positive pressure is applied.
• Outdoor watering is restricted to three days per week. • Restaurants shall serve water only upon request.
• The City may impose other or further regulations as the City Council may adopt after conducting a public hearing
The Stage 2 implementation does not apply to recycled water customers. Recycled water customers do not need to reduce water usage.

The City has prepared for the drought through diversified water supplies from WDCWA, ASR wells, native groundwater backup wells, and the recycled water program. WDCWA will supply approximately 50% of City water throughout the summer months. The ASR wells have collectively stored over 700 million gallons of water this past winter to be used through the summer months and are expected to provide approximately 30% of the City’s water supply. The remaining 20% of the City’s water supply is from backup wells that blend native groundwater with WDCWA supplied water. This approach provides consistent water quality Citywide and avoids using groundwater directly into the distribution system or directly to customers. The City also retains a number of other backup wells that are available for use in an emergency. Overall, the City has an adequate supply of water. Water conservation will reduce reliance on native groundwater wells and maintain a higher level of water quality throughout the summer months.

Conclusion
Staff recommends that the City Council receive an update on planned water supply for 2022 and adopt Resolution No. _____, implementing Stage 2 of the Water Shortage Contingency Plan, Appendix I of the 2020 Urban Water Management Plan.

Prepared by: Tim Busch, Principal Utilities Civil Engineer Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Reso Stage 2 2022

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND IMPLEMENTING STAGE 2 OF THE WATER SHORTAGE CONTINGENCY PLAN, APPENDIX I OF THE 2020 URBAN WATER MANAGEMENT PLAN
WHEREAS, the City has updated its Water Shortage Contingency Plan (WSCP) and modified WMC Chapter 13.32.040 to be consistent with the 2018 Water Conservation Legislation; and
WHEREAS, the Governor of California issued Executive Order N-7-22 in March of 2022 requiring urban water suppliers to implement at least Stage 2 of their Water Shortage Contingency Plans to reduce water use by 20%; and
WHEREAS, the WSCP includes the following measures to be incorporated in the Stage 2, water warning:
All City water customers shall reduce water use by 20% from their normal water demand. However, residential users whose total water use is already below the State provisional standard for residential indoor water use of 55 gallons (7.35 cubic feet) per person per day as stated in SBx7-7 (2009) or an adjusted standard set by the California Legislature shall not be required to further reduce their water use. Hosing of hardscape surfaces except for health and safety purposes shall be prohibited.
Water hoses shall be equipped with a control nozzle capable of completely shutting off the flow of water except when positive pressure is applied. Outdoor watering is restricted to three days per week. Restaurants shall serve water only upon request.
The City may impose other or further regulations as the City Council may adopt after conducting a public hearing

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. Stage 2, water warning, of the Water Shortage Contingency Plan, Appendix I of the 2020 Urban Water Management Plan, is in effect and is hereby adopted and ordered filed with the City Clerk; and
Section 2. Copies of the UWMP and WSCP are located at www.cityofwoodland.org.

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82093.00001\8555510.2
PASSED AND ADOPTED by the City Council of the City of Woodland at a special City Council meeting held on the 10th day of May 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayra Vega, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: I.18
SUBJECT: Approval of Measure F Spending Plan

Recommendation for Action:

Staff recommends that the City Council adopt Resolution No. ____, approving the updated Measure F Spending Plan.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

Measure F (MSF) revenues are estimated to total $94.3 million through the 12-year life of the sales tax measure. The spending plan remains balanced between annual revenues and expenditures and ensures no unauthorized interfund borrowing for City operations and project execution.

Fiscal year 2022/23 revenues are estimated at $7.6 million, which is consistent with the assumption used for the sales tax forecast in the FY2022/23 preliminary Operations and Maintenance budget. Recommended appropriations for FY2022/23 total $8,423,767, which includes $2,627,530 in one-time funding recommendations above the baseline budget.

Background:

In November 2016, the Woodland voters approved Measure F (MSF), which extended the 1/2 cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland. The 12 year approval of MSF, a General Tax, includes funding for general city services such as street maintenance, parks and facility improvements, public safety and promotion of economic development.

The purpose of the MSF Spending Plan is to allocate the anticipated revenue between the various categories based on overall community need. A spending plan is required based on the ordinance adopted to implement the tax. Preparation of a spending plan not only meets the requirements of the measure, but is also necessary, so the proposed MSF funded projects and ongoing operating programs can be included in the FY2022/23 Capital Improvement Program and overall City operating budget.

Discussion:

Over the life of MSF, the proposed spending plan will allocate revenues to four major categories: Parks, Roads, Public Safety, and Economic Development.

Parks: The allocation in this category will primarily supplement park impact fees to assist with payment of required debt service on the bonds issued in 2005 to build the Community Center and Sports Park Complexes. A moderate amount of development activity is anticipated each year, and MSF revenues are planned to cover remaining debt service. To the extent that the entire planned amount is not needed to cover debt service, additional funding will be available to direct to priority projects in existing Park facilities. The bonds will be fully repaid in FY2025/26, and the allocation in this category subsequent to that year is expected to be available for projects or other programming.

Roads: The allocation in this category will provide for ongoing support to the City's road maintenance program as well as funding for specific road projects. These projects are identified each year through the Capital Budget

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process.

Public Safety: The allocation in this category provides funding for staffing in both Fire and Police Departments. Fire staffing includes the Fire Chief and Fire Marshal positions. Police staffing includes three sworn officers, as well as temporary civilian staffing to assist with records management and non-emergency services.

Economic Development: The allocation in this category funds one Marketing and Business Relations Specialist position and supports other administrative positions and temporary staffing to assist with the City's economic development efforts. Supplemental non-personnel allocations in support of citywide economic development efforts are included in the General Fund budget.

The proposed funding plan for fiscal year 2022/23 includes the following:

Parks -$1.18 million is allocated for the Community Center/Sports Park Complex debt service. To the extent that funds allocated for debt service are offset by collection of Park Impact Fees, additional MSF funds will become available to support other park improvement projects. In FY2022/23, not all funding allocated to parks is required or set aside for debt service assistance, so $52,061 is proposed for park improvements and $15,000 to support annual Clark Field maintenance. Staff is also recommending that $2,500,000 be allocated from MSF fund balance to assist with construction costs of the Southeast Area Pool project.

Roads -$2.7 million in total allocations toward road improvement projects which includes the City's Annual Road Maintenance Project in an amount of $1,000,000 (this allocation includes $750,000 to supplement annual road maintenance efforts carried out by Public Works road crews), funding for the Gibson Road Projects (West to East Streets/West to County Road 98) for an amount of $550,000, and the City's Annual Pavement Maintenance Project in an amount of $1,000,000. Staff is also recommending a one-time allocation of $30,000 for the East and Main Street Signal Project and $10,000 for ADA improvements.

Public Safety -$1.6 million is dedicated to Public Safety staffing. Specifically, the MSF baseline budget will provide funding for the Fire Chief, Fire Marshal, three (3) Police Officers, and three (3) temporary non-sworn positions. In addition to baseline funding, staff is proposing one-time allocations of MSF to provide a $52,000 match toward AFG Grant funds for the purchase fire equipment, $52,600 for PD equipment, and $22,930 for replacement of a K9 in the police department that will be retiring from service.

Economic Development -$243,925 is allocated to economic development staffing to continue the city's efforts in this category.

The MSF revenue estimate for FY2022/23 is approximately $7.6 million; the estimate used for this spending plan is consistent with the assumption used for the sales tax forecast in the FY2022/23 preliminary Operations and Maintenance budget. Recommended appropriations total $8,423,767, which includes $2,627,530 in one- time funding recommendations.

MSF Baseline Spending Plan by Category for FY2022/23:

Parks $1,245,622
Roads $2,732,505
Public
Safety
$1,574,185
Economic
Development

$243,925

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T
o
t
a
l
$5,796,237
Proposed Additions:

Public Safety $ 127,530
Parks $2,500,000
$2,627,530
The attached MSF spending plan shows revenues and baseline expenditures in each of the four categories listed above. In addition, staff has included a moderate amount of money set aside each year to build a reserve in the MSF fund to offset revenue fluctuations, since MSF pays for ongoing operating costs in addition to project related costs. Finally, the spending plan shows a significant accumulation of fund balance throughout the life of the measure. This is mostly due to projected future increases in revenues that aren't fully allocated among the categories noted within this report. Staff will continue to monitor and update these revenues and the related reserves; and future MSF plan discussions will also include use of reserves, as appropriate.

Conclusion:

Staff recommends that the City Council adopt Resolution No. ____, approving the updated Measure F Spending Plan.

Prepared By: Evis Morales, Finance Officer
Reviewed By: Kimberly McKinney, Director of Administrative Services

Attachments:

1. FY23 MSF RESOLUTION

2. MSF -FY23 Spending Plan

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE UPDATED MEASURE F SPENDING PLAN
WHEREAS, on November 8, 2016 the Woodland voters approved Measure F (MSF) which extended the ½ cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland; and
WHEREAS, the MSF Spending Plan will fund general city services, including, but not limited to, street maintenance, parks and facility capital projects, and public safety; and WHEREAS, the MSF Spending Plan will be updated at least bi-annually; and WHEREAS, on May 18, 2021 Council adopted Resolution No. 7709 approving the updated MSF Spending Plan.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1. That the attached MSF Spending Plan is hereby approved.

PASSED AND ADOPTED by the City Council of the City of Woodland this 10th day of May 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Mayra Vega, Mayor
ATTEST:
________________________
Ana B. Gonzalez, City Clerk APPROVED AS TO FORM __________________________
Ethan Walsh, City Attorney

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FY2018/19 FY2019/20 FY2020/21 FY2021/22 FY2022/23 FY2023/24 FY2024/25 FY2025/26 FY2025/27 Total Revenues Over 12 Years
Sales Tax Revenues 4,053,54 6           5,957,63 7         6,935,31 2         7,449,96 6         7,625,57 0         7,649,20 0           7,976,20 0         8,283,00 0         8,570,10 0         94,258,87 8 Expenditures
Parks
Park Debt Service** ‐                        ‐                      24,18 4               442,519              1,178,56 1         1,174,09 6           1,169,54 1         1,164,89 5         ‐                      5,153,79 5 Other Park Projects 15,00 0                 15,00 0               164,96 6             1,201,86 4         67,061                75,90 4                80,459                85,105                1,250,00 0         7,017,85 9 Parks Total 15,000                 15,00 0               189,15 0             1,644,38 3         1,245,62 2         1,250,00 0           1,250,00 0         1,250,00 0         1,250,00 0         12,171,65 4 Roads
Capital Project 40,37 4                 1,374,27 5         928,409              5,382,42 4         1,732,50 5         1,797,33 8           1,652,15 1         1,857,05 4         1,861,01 5         22,815,46 0 TDA/Gas Tax Assistance 583,695                536,359              657,872              764,45 4             1,000,00 0         1,000,00 0           1,000,00 0         1,000,00 0         1,000,00 0         10,792,38 0 Roads Total 624,069               1,910,63 3         1,586,28 2         6,146,87 8         2,732,50 5         2,797,33 8           2,652,15 1         2,857,05 4         2,861,01 5         33,607,84 0 Public Safety
Public Safety Total 661,796               1,093,18 4         1,453,99 4         1,523,67 0         1,574,18 5         1,682,80 4           1,738,33 6         1,821,77 6         1,889,18 2         21,988,66 9 Economic Development
Existing Staff 235,68 7               223,06 0             185,76 6             227,50 6             243,925              260,75 6               269,361              282,29 0             292,735              3,279,03 0 Total Expenditures 1,536,55 2           3,241,87 7         3,415,19 2         9,542,43 6         5,796,23 7         5,990,89 7           5,909,84 8         6,211,12 1         6,292,93 2         71,047,19 3 Proposed Funding Recommendations
Fire Grant Match 52,000
PD ‐ Equipment 52,600
K9 Replacement 22,930
Southeast Area Pool 2,500,000
Net Revenues/Exp 2,516,99 4           2,715,76 0         3,520,12 0         (2,092,470)         (798,197)            1,658,30 3           2,066,35 2         2,071,87 9         2,277,16 8         23,211,68 4 Reserve Set Aside 125,00 0               100,00 0             100,00 0             100,00 0             100,00 0             100,00 0               100,00 0             100,00 0             100,00 0             1,325,00 0 Parks Projects Reserve 1,191,43 9         1,013,08 2         (1,186,864)         1,017,657 Parking Lot Rehabilitation 575,00 0             575,000 Sports Park Reserve 500,00 0             500,000
Fund Balance 2,391,99 4           3,316,31 5         5,723,35 3         1,769,02 0         870,823              2,429,12 6           4,395,47 7         6,367,35 6         8,544,52 4         17,741,49 7 MEASURE F SPENDING PLAN

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: I.19
SUBJECT: Approve Measure J Spending Plan

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving the updated Measure J Spending Plan.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

The Measure J (MSJ) revenues are estimated to total $23.1 million through the 8-year life of the sales tax measure. The spending plan remains balanced between annual revenues and expenditures, and ensures no interfund borrowing for city operations.

Actual appropriation of MSJ, which includes staffing and programming, occurs annually with the adoption of the City's budget. Included in the spending plan for fiscal year 2022/23 is an anticipated $1.04 million in revenue, with recommended appropriations of $3.7 million. This represents the final year of ongoing revenues related to Measure J.

Background:

In January 2014, the City Council authorized placing re-authorization of a 1/4 cent sales tax before the voters for the June 2014 election. MSJ was approved with 68% of the Woodland vote. Companion advisory measures K, L, M and N were also approved and were intended to guide the City Council in the allocation of the revenues generated by MSJ for general city services, programs, and facilities for a period of eight (8) years as follows:

Measure K, approved by 65.5% of voters, provides that 60% of the additional sales tax received to expand and enhance youth and teen programs and facilities;

Measure L, approved by 66.4% of voters, provides that 20% of the additional sales tax received to enhance educational and youth literacy and expand the hours of operation of the library;

Measure M, approved by 70.1 % of voters, provides that 15% of the additional sales tax received to enhance public safety through expanded crime prevention programs such as Neighborhood Watch and services supporting at-potential youth including gang intervention strategies;

Measure N, approved by 53.6% of voters, provides that 5% of the additional sales tax received to support a city water and sewer utility ratepayer assistance program for low-income residents.

MSJ was approved for an eight (8) year term and will expire on September 30, 2022. The fiscal year 2022/23 budget will include one quarter of a year of revenues related to MSJ and appropriations to spend this revenue and allocate any accumulated reserve balances. A continuation sales tax measure, Measure R, will become effective October 1, 2022. Many of the programs that are funded in this spending plan are also included in the Measure R spending plan, covered under a separate Council report.

Discussion:

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Over the life of MSJ, the proposed spending plan allocates revenues to four (4) major categories: Youth Programming, Library Programming, Crime Prevention, and Utility Assistance.

Youth Programming: The allocation in this category allows for the continuation of after-school programs at both middle schools, clubs/leagues for middle school youth during the summer, aquatics programming, and assists with the waiver of per-player fees for youth sports.

Library Programming: The allocation in this category allows for the continuation of increased hours of operation from 44 hours a week to 51 hours a week. MSJ funds children and teen collections, including current print and electronic material, and also expands the collection in both print and electronic form. MSJ also provides funding for operations and programming of the Square One work space.

Crime Prevention: The allocation in this category allows for the continuation of the crime prevention program including Neighborhood Watch, will continue the expansion of the Volunteers In Policing (VIP) program, and continues funding activities in the youth diversion program.

Utility Assistance Program: Measure J provides funding subsidies to assist low-income families with payment of their utility bill. The program provides a subsidy of $40 per month for up to twelve months in a fiscal year.

Allocation of Fund Balance:

Because MSJ sunsets on September 30, 2022, the proposed funding plan for FY2022/23 includes approximately one quarter of baseline expenses to match expected revenues and also proposes to spend the remaining fund balance. Proposed funding includes the following:

Youth Programming - $779,605. This level of funding will continue the same programming and level of services from FY2021/22 to FY2022/23. Some programs such as General Recreation, Middle School, and Aquatics will be partially paid by MSJ, while remaining expenses will be funded by Measure R (MSR), which becomes effective October 1, 2022. Staff is also recommending a one-time funding allocation of $2.6 million in fund balance that would supplement funding for the Southeast Area Pool project. The total proposed programming for FY2022/23 in the Youth category is estimated at $3.4 million.

Library Programming - $197,736. This level of funding will continue the same programming and level of services from FY2021/22 to FY2022/23. Library programming will be partially paid by MSJ while remaining fiscal year expenses will be funded by MSR. Staff is also recommending a one-time funding allocation of $147,000 to provide a security system for all the doors at the library and to assist with the completion of library building improvements. Total proposed programming for FY2022/23 in the Library category is estimated at $344,736.

The MSJ revenue estimate for FY2022/23 is approximately $1.04 million. Assumptions used for estimating sales taxes for MSJ are consistent with those used in the General Fund budget and may be subject to further fluctuation. Expenditures are estimated to be $3.7 million, including $2.8 million in one-time reserve balance funding recommendations.

Through the 8-year life of the sales tax measure, and based on prior/proposed expenditures of the spending plan, the following programming will be achieved and is closely aligned with MSJ advisory measures:

Youth Programming 60.27% ($13.9 million)
Library Programming 19.38% ($4.47 million)
Crime Prevention 13.63% ($3.14 million)
Utility Assistance 6.72% ($1.55 million)

Should revenue and expense projections prove out, the MSJ Spending Plan estimates $0 remaining in fund

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balance with $1,000,000 reserved for the Sports Park Build-Out at the end of the sales tax measure's life.

The FY2020/21 MSJ Annual Report, adopted December 21, 2021, is provided as an attachment.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, approving the updated Measure J Spending Plan.

Prepared By: Evis Morales, Finance Officer
Reviewed By: Kim McKinney, Director of Administrative Services

Attachments:

1. Measure J Spending Plan

2. FY23 MSJ RESOLUTION

3. Measure J FY20/21 Annual Report-12-22-2021

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Projected
FY2014/15 FY2015/16 FY2016/17 FY2017/18 FY2018/19 FY2019/20 FY2020/21 FY2021/22 FY2022/23* Total Revenues
MSJ Annual Revenue Projection 1,724,611 $       2,467,809 $    2,483,241 $    2,528,885 $        2,772,40 7$    2,939,06 4$     3,398,45 0$    3,707,11 0$     1,041,71 4$      23,063,29 0$ Expenditures
Utility Assistance 25,380 $             192,86 6$       132,20 4$       202,81 6$           225,728 $       266,08 4$        254,84 0$       250,00 0$         ‐ $                  1,549,919$ General Recreation 140,947 469,829 329,27 4 409,562 395,59 6 338,311 321,659 719,12 4 391,090 3,515,392$ Middle School Programs 118,534 270,447 316,551 175,456 191,675 167,29 5 123,299 234,419 101,950 1,699,626 $ Aquatics 5,703 116,34 0 161,344 180,225 211,828 145,411 207,148 295,941 286,565 1,610,50 7$ Recreation Van 50,323 57,469 49,242 74,10 4 85,307 85,193 60,808 126,865 0 589,311 $ Summer Camp 48,196 96,298 123,11 4 100,982 119,928 113,203 121,395 165,277 0 888,39 4$ Youth Advisory Committee & Academy 0 308 1,058 3,633 1,248 182 4,944 5, 000 0 16,374 $ At‐Potential Youth 1,716 165,808 312,161 205,137 185,78 4 250,707 395,348 707,107 0 2,223,769 $ Crime Prevention 48,115 103,952 110,552 125,268 128,583 108,633 128,6 35 166,482 0 920,221 $ GREAT Program (4th/7th Grades) 0 0 23,660 33,426 30,132 24,510 6,790 95 ,312 0 213,83 0$ Library 252,671 439,387 453,203 530,075 562,303 544,582 631,03 0 711,057 197,73 6 4,322,044$ Southeast Area Pool Project 0 0 0 0 250,00 0 0 0 1,500,00 0 0 1,750,00 0$ Programming Subtotal 691,587$           1,912,70 4$    2,012,36 4$    2,040,685 $        2,388,113 $    2,044,111 $     2,255,89 6$    4,976,585 $     977,341 $         19,299,38 6$ Unallocated 0 0 0 0 0 0 0 0
Total Expenditures 691,587$           1,912,70 4$    2,012,36 4$    2,040,685 $        2,388,113 $    2,044,111 $     2,255,89 6$    4,976,585 $     977,341 $         19,299,38 6$ Proposed Additions
Southeast Area Pool Project 2,616,905$      2,616,905 $ Library Door Security System 98,000$           98,000 $ Library Improvements 49,000$           49,000 $
Net Revenue/Expenditures 1,033,02 4$       555,105 $       470,877 $       488,20 0$           384,29 4$       894,953 $        1,142,553$    (1,269,475) $    (2,699,532) $    1,000,00 0$ Southeast Pool Reserve ‐ $                  ‐ $                ‐ $                ‐ $                    ‐ $                ‐ $                 ‐ $                  ‐ $ Phase 2 Sports Park Build‐Out Reserve ‐ $                  ‐ $                ‐ $                ‐ $                    1,000,00 0$    ‐ $                ‐ $                ‐ $                 ‐ $                  1,000,00 0$ Fund Balance 1,033,02 4$       1,588,129 $    2,059,00 6$    2,547,20 6$        1,931,50 0$    2,826,453 $     3,969,00 7$    2,699,532 $     (0) $                    (0) $ *Final Measure J Revenue/Program Year: Only one‐quarter of revenue is received in FY2022/23 MEASURE J SPENDING PLAN

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE UPDATED MEASURE J SPENDING PLAN
WHEREAS, in June 2014 the Woodland voters approved Measure J (MSJ) which extended the ¼ cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland; and
WHEREAS, the MSJ Spending Plan will provide funding for youth programming, library programming, crime prevention, and utility assistance for low-income households.

WHEREAS, the MSJ Spending Plan will be updated at least bi-annually; WHEREAS, MSJ will expire on September 30, 2022 and Measure R will replace and continue to fund MSJ funded activities;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1. That the attached MSJ Spending Plan is hereby approved.

Section 2. The MSJ Spending Plan will also include an additional funding recommendations for the Southeast Area Pool and the Library.

Section 3. The MSJ Spending Plan will leave a reserve of $1,000,000 for the Phase 2 Sport Park Build-Out.

PASSED AND ADOPTED by the City Council of the City of Woodland this 10th day of May 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Mayra Vega, Mayor
ATTEST:

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________________________
Ana B. Gonzalez, City Clerk APPROVED AS TO FORM __________________________
Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 21, 2021
ITEM #: H.18
SUBJECT: Annual Measure J Report for Fiscal Year Ending June 30, 2021

Recommendation for Action: Staff recommends that the City Council approve the Annual Measure J Report for Fiscal Year ending June 30, 2021 and direct staff to publish the required excerpt of the report in the Daily Democrat and on the City's website.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

This is an informational report, and therefore has no direct fiscal impact. However, the report provides an accounting of the use of $2.3 million in Measure J (1/4 cent sales tax) revenue collected during fiscal year 2020/21.

Background:

In January 2014, the City Council authorized placing the reauthorization of a 1/4 cent sales tax before the voters for the June 2014 election. Measure J (MSJ) was approved with 68% of the Woodland vote. Companion advisory measures K,L,M and N were also approved and were intended to guide the City Council in the allocation of these resources generated by MSJ for general city services, programs, and facilities for a period of eight (8) years as follows:

Measure K, approved by 65.5% of voters, provides that 60% of the additional sales tax received to expand and enhance youth and teen programs and facilities;
Measure L, approved by 66.4% of voters, provides that 20% of the additional sales tax received to enhance education and youth literacy and expand library hours of operation; Measure M, approved by 70.1% of voters, provides that 15% of the additional sales tax received to enhance public safety through expanded crime prevention programs such as Neighborhood Watch and services supporting at-risk youth including gang intervention strategies; Measure N, approved by 53.6% of voters, provides that 5% of the additional sales tax received to support a city water and sewer utility rate-payer assistance program for low-income residents.

Discussion:

The goals and objectives of MSJ are to expand activities for youth and teens; increase literacy and academic achievement; enhance public safety; provide dedicated funding for the Utility Assistance Program; and to encourage youth engagement through a variety of new programs. Throughout FY2020/21, programs and services were developed and offered to the community in the following areas:

Youth Programming
Afterschool programs at both middle schools
Club/leagues for middle school youth during summer

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Waive per-player fees for youth sports
Library Programming
Continues increased hours of operations from 44 hours per week to 51 hours per week Funds children and teen collection including current print and electronic material Crime Prevention
Restored crime prevention program including Neighborhood Watch program Expanded Volunteers in Policing (VIP) program
Restored youth diversion program
Actual MSJ revenue received in FY2020/21 was $3.4 million, which is 112% of projected revenue/amended budget for the year. MSJ programming was impacted by the COVID-19 pandemic and its related restrictions. Some programming could be adapted and continued in different formats with limitations, or virtually, but many programs were canceled altogether. As a result, MSJ expenditures were lower in FY2020/21 than in previous years. However, any unexpended money is held in the MSJ fund balance for future allocation.

The tables below show the planned and actual allocation of MSJ for FY2020/21:

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Of the $1,011,995 unspent from FY2020/21, $354,603 was carried over for expenditure in FY2021/22. All Measure J funds not programmed or expended are accumulated in a special Measure J fund balance within the General Fund. At the end of FY2020/21, the accumulated fund balance was $4.9 million. Of this fund balance, $1,250,000 is assigned to the Southeast Area Pool Project ($250,000 was spent in FY2018/19 on a land lease agreement) and $1,000,000 is assigned for the Phase 2 Sports Park Build-Out. An additional $500,000 was reserved for the Southeast Area Pool with the approval of the FY2021/22 MSJ Spending Plan.

Below are accomplishments and highlights from FY2020/21 that were made possible because of MSJ funding:

YOUTH PROGRAMMING
Fall Fun Club Distance Learning
MSJ supported a distance learning day care program. This program was offered every school day from 8:00 am-5:00 pm for the school year 20-21.

Camperships
MSJ provides funding for “camperships” or scholarships for youth participants of income-qualified families.

Camperships resulted in a fee reduction for several programs. A total of $19,302 was provided for camperships, and the remaining expenditures are attributed to program administration. Camperships were utilized in the following areas:
Fall Fun Club (Distance Learning Program) - $13,002 for 74 participants Summertime Fun Club - $4,350 for 30 participants
Summer Teen Pack - $1,950 for 14 participants

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Youth Sports
Youth sports organizations for soccer, baseball, and softball use city-owned fields for practices and games. MSJ provides funding to youth organizations for Woodland residents participating to waive player fees (fees that are used to offset facility maintenance). The remaining expenses are attributed to program administration. $35,000 in youth sports player fees waived for Spring 2021 o1,347 youth players (653 baseball players and 694 soccer players) $10,000 fee waived for Woodland Swim Team for winter surcharge $8,500 provided to Woodland Girls Fast Pitch

Events
MSJ provides several free activities and events for youth, teens, and families, including virtual and independent activity/event options. This included Halloween contests, a virtual Gobble Trot, ornament giveaway, a Shamrock Hunt, and an egg hunt delivery. The events had a combined attendance of over 4,200 during FY21.

Aquatics
MSJ provides funding for free summer public swim (although this was not offered during the summer of 2020) and to help offset expenses for low-cost swimming lessons. There were 140 participants in swim lessons for Summer 2020 (fewer than usual because of COVID-19 restrictions).

Rec2Go
Measure J provides funding for the mobile recreation van (Rec2Go) that goes to park sites, schools, and local events during the year. Participants can play and have fun for free utilizing the games and activities brought by Rec2Go. This year, Rec2Go reached community members virtually in addition to also providing positive engagement opportunities.
Attended 35 park and community events
Hosted 15 virtual activities and events
Reached over 2,600 community members

Summer Teen Pack
MSJ provides funding for the Summer Teen Pack program. Summer Teen Pack is held Monday-Fridays from 8 am-5 pm during the summer months.
152 participants during twelve (12) weeks of summer

Other general programs
MSJ provides funding for several general programs, including Baby & Me and Youth Boxing. The total participants/sign-ins for the general programs were as follows:
Baby & Me (virtual offering) - 296
Boxing Club – 172

CRIME PREVENTION
The Crime Prevention Team is responsible for the development, implementation and maintenance of programs that focus on reducing the instances and impact of criminal activity within the community. The primary goal of the Crime Prevention program is to increase community awareness and motivate citizens to become actively

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involved in helping reduce crime.

After COVID restrictions were lifted, the Crime Prevention team focused on the Neighborhood Watch program and getting in-person meetings started again. Neighborhood Watch is a crime prevention program which enlists the active participation of citizens in cooperation with law enforcement to reduce crime in their communities.

During FY2020/21, the Crime Prevention team welcomed six (6) new groups into the program. These new groups are given a variety of information to assist them with maintaining a successful neighborhood watch group in their neighborhood. They are taught how to be trained observers so they are comfortable reporting crimes and suspicious activities. In an effort to keep existing groups involved and informed, the Crime Prevention team created a quarterly Neighborhood Watch newsletter that goes out to all members of the program. The newsletter allows the team to share crime prevention information, department news, and specific neighborhood watches with a large group of community members on a regular basis and build stronger relationships in the community.

In FY2020/21, the Crime Prevention team continued to supervise the Volunteers in Policing (ViP) program.

Knowing that speeding is a significant traffic concern for both the department and the community, the Crime Prevention team revamped the volunteer patrol training program. This new four (4) hour training covers volunteer patrol duties, radio procedures, safety, and more. Sixteen volunteers are now trained in the new program and have been focused on traffic calming and extra patrol. The ViP program has 38 active volunteers who average about 200 hours per month.

Social media remains an important part of the team’s community outreach efforts. With the potential to reach close to 30,000 people all at once, social media can be an amazing tool. With the development of the department’s Instagram platform, the team began a weekly campaign in FY2020/21 called Safety Tip Saturday.

Every Saturday, Crime Prevention would develop Instagram stories that contained a wide variety of safety tips.

Some of the topics covered were holiday shopping safety, human trafficking prevention, and gun safety.

Facebook, Nextdoor, Instagram and Twitter were all used to reach members of the community with crime prevention tips and community outreach opportunities.

In May 2021, both Crime Prevention Specialists attended a Child Passenger Safety (CPS) Technician certification course. They both successfully completed the course and received their certifications. CPS technicians and instructors use their considerable knowledge and expertise in a variety of community-based activities such as child safety seat checks, where parents and caregivers receive education and hands-on assistance. The City's Crime Prevention team now offers Child Passenger Safety appointments to help caregivers properly install car seats and and ensure the seat is the right fit for the child. The Crime Prevention team has attended three (3) Car Seat Check-Up Events where they have assisted caregivers in properly installing more than 20 car seats. The goal is to make sure every child leaves the event safer than when they arrived.

GANG RESISTANCE EDUCATION AND TRAINING (G.R.E.A.T.)
The Gang Resistance Education And Training (G.R.E.A.T.) program is an evidence-based, national and international gang and violence prevention program that has been building trust between law enforcement and communities for nearly 30 years. G.R.E.A.T. is intended as an immunization against delinquency, youth violence, and gang membership. It is designed for children in the years immediately before the prime ages for introduction into gangs and delinquent behavior.

The G.R.E.A.T. Program is built around school-based, law enforcement officer-instructed classroom curricula. It provides a continuum of components for children and their families. These components include a 13-lesson middle school curriculum and a 6-lesson elementary school curriculum.

During the spring semester of 2021, G.R.E.A.T instructors successfully completed delivery of the G.R.E.A.T.

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program to all 4th grade classes in person or online via Zoom. During the fall semester of 2021, G.R.E.A.T. instructors were back in the classroom along with students providing in person, socially distanced training at six (6) elementary schools and Douglass Middle School. G.R.E.A.T instructors are looking forward to continuing training at the remaining 6 elementary schools and at Lee Middle School at the beginning of 2022.

Three 7th grade G.R.E.A.T classes worked on their lesson by developing a community service project. The students came up with many ideas and chose a project to highlight the importance of mental health. The students made 50 posters and social media posts highlighting mental health services available to teens in Yolo County. The teens recognized the problem on campus, wanted to be the change, and made beautiful posters encouraging their peers not to give up. It was a great activity, and the teens were eager to help.

SCHOOL RESOURCE OFFICERS (SROs)
The SROs taught three Active Shooter (ALICE - Alert, Lockdown, Inform, Counter Evacuate) classes. SROs also participated in Fill the Trunk, Christmas and Back to School Shop with a Cop, Coffee with a Cop events, National Night Out, National Shake Out (earthquake drills at the schools), National Walk to School Day, Read Across America and Red Ribbon Week.

SROs spent much of their time acting as mentors to counsel, educate and develop numerous students on a day- to-day basis for preparation as adults. The SROs also participated in the School District Safety committee, SARB (Student Attendance Review Board), YTAC (Yolo Truancy Abatement Committee) as a form of youth diversion. SROs also referred several students to the Yolo Conflict Resolution Center, which is a non-profit organization that offers free services to anyone in need of assistance with a conflict, disagreement or other situations where harm has been created.

Below are some of the more significant success stories and relationships that the SRO’s developed with their students:
SRO assisted in tracking a missing district-issued chrome book that belonged to a student, which assisted the student with turning in several assignments, allowing the student to graduate. A Woodland High School student recently lost her mother in a traffic collision in Mexico and has been living with her grandparents in Woodland. A SRO connected the student to counseling services through the school.
A SRO was contacted by a Pioneer High School mother asking for assistance with her 16-year-old daughter that was running away, found drunk at parties, and was going down the wrong path. The SRO connected with the student and discussed goals, college plans, and developed a path to success. A SRO was contacted while off duty and notified that a student had a firearm off-campus. The SRO worked closely with school site staff, students, and the Woodland Gang Taskforce. The collaboration resulted in seizing two firearms from students that are validated gang members.

WOODLAND POLICE ACTIVITIES LEAGUE (WPAL)
Over this last fiscal year, the Woodland Police Activities League (WPAL) finished up the FY2020/21 Junior Giants Baseball program (which included a softball division) with approximately 250 registered players.

WPAL continued with the annual summer program for FY2020/21 as well as playing a major role in the FY2020/21 Fill-the-Trunk event. The Fill-the-Trunk event provides gifts to underprivileged families throughout the country. Police typically help 250-350 families. WPAL continued partnership with Yolo County Probation, expanding funding for state CALPAL events and discussing hosting parenting classes. WPAL now have an informal agreement with the YMCA for WPAL kids to participate in their leagues. Kids will be able to participate in soccer and basketball this coming fall. Unfortunately, the COVID-19 restrictions seriously hampered WPAL's outreach capabilities and were forced to abandon our location. WPAL is slowly but surely rebuilding by using school facilities and the PD to offer programs.

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FY2020/21 WPAL accomplishments include:
Junior Giants Baseball, Soccer, and Basketball
Continuation of the annual Summer Program
Informal agreement with the YMCA to participate in their leagues Added two new officers to the board
Fill-the -Trunk holiday event

Unfortunately, due to continued COVID-19 restrictions, WPAL had to limit outreach and the following programs were put on hold or cancelled for FY2020/21:
Counseling through Sacramento State
Tutoring
Wrestling
Flag Football
Art
Dance
Boxing
Floor Hockey
After-school activities

WOODLAND PUBLIC LIBRARY
The past year has brought challenges and changes to library services. The Woodland Public Library is always striving to be responsive and meet community needs. This year was no different in that respect than any other year. Staff were challenged to find new and creative ways to serve and connect with the community. The Library continued to connect people to reading, educational experiences, and community- whether in person or virtually.

MSJ supports all library programming, 50% of the book budget, and online resources for youth and families.

MSJ also supports all programming and open hours in Square One and all of the community through extended library hours. MSJ fully supports:

1. All Children’s Programming

2. All Teen Programming

3. Teen Services Librarian Position

4. Children’s Library Tech Position

5. Adult and Family Literacy Coordinator Position

6. Square One Staff, program, and supplies

7. Additional Library Hours

8. Children and teen print and online resources
Due to the pandemic, the library had a significant shift in programming and open hours. In March 2020, the library closed to the public and staff were sent home to telework. All programming shifted to virtual programming in March and continued to be virtual through 2020. In June 2020, the library added curbside book delivery, and became open to the public by appointment in November 2020. In January 2021, the library opened with full hours and virtual and some in-person programming.

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Early Learning: Ages 0-5
Early childhood literacy services and programs range across a variety of activities, from reading to singing to playing. Engaging in early childhood literacy activities put children ages 0-5 on a strong path to developing the critical thinking, vocabulary and language, problem solving, social, physical, and creative skills necessary to succeed later in life.
213 pre-recorded early literacy storytimes were presented for babies, toddlers, and preschoolers with 3,657 views.
15 in person, outdoor family storytimes were presented, with 589 children and caregivers attending.

Children’s Programs: Ages 6-11
Children’s programming was presented in multiple formats. The library hosted weekly live streaming virtual programs. Live, in-person programming was conducted off-site through take-home kits with STEM activities and instructional videos. Books Clubs, Girls Who Code, robotics classes, and other small group programs were conducted through Zoom. The Summer Reading Program was virtual, with many online performances and online family activities like puppet shows, family paint nights, and bingo nights.

Number of Children’s Programs for Ages 6-11 143 Live, In Person 61 Live, Virtual 82

Children’s Program Attendance 6,872 Live, In Person Attendance 5,454 Live, Virtual Attendance 1,418

Summer @ the Library
345 children registered
47,083 minutes read
8,154 books read

Teen Programs; Ages 12-18
Teen programming was presented in multiple formats. The Teen Advisory Board meet weekly on Zoom and worked with the Teen Librarian to develop virtual and in-person programming for teens throughout the year.

Many programs such as Adulting 101 and fireside career chats were conducted through Zoom.

Number of Teen Programs for Ages 12-18 43 Live, In Person 21 Live, Virtual 22

Teen Program Attendance 1,040 Live, In Person Attendance 673 Live, Virtual Attendance 367

Summer @ the Library
48 teens registered
240 books read

Outreach Programming
Library staff are embedded in the community; engaging outside the walls of the library at schools, parks, and community events. During the library closure and reduced services, library staff were able to get out into the community through book give-aways and take home library activity kits.

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Book-Give Away Events - 4
Attendance- 150
Books Given Away -300

Self-Directed Activities
72 themes
5,683 Kits
Utility Assistance Program
The City offers a Utility Assistance Program (UAP) that provides a subsidy on the monthly utility bill for income qualified customers. The program provides for $40 per month for up to twelve months each fiscal year (July through June). To qualify for the program, customers must own their property and participate in either the CARE or FERA program with PG&E. In fiscal year 2021/22, UAP provided assistance to 532 customers, whose households included 1,452 residents.

Conclusion:

Staff recommends that the City Council approve the Annual Measure J Report for Fiscal Year ending June 30, 2021 and direct staff to publish the required excerpt of the report in the Daily Democrat and on the City's website.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. Measure J Summary-Attachment A

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: I.20
SUBJECT: Approval of Measure R Spending Plan

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving the Measure R Spending Plan.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

Measure R (MSR) revenues are estimated to total $33.6 million through the 8-year life of the sales tax measure. Although the spending plan is not currently balanced over the entire life of MSR, future years that are overspent will be adjusted to ensure a balance between revenues and expenditures, and to ensure no interfund borrowing is necessary for City operations.

Actual appropriation of MSR, which includes staffing and programming, will occur annually with the adoption of the City's budget. Included in the spending plan for fiscal year 2022/23 is an anticipated $2.74 million in revenue, with recommended appropriations of $2.24 million. Because MSR is effective on October 1, 2022, the numbers in FY2022/23 represent revenues and expenditures for three quarters of a fiscal year.

Background:

In June 2020, the City Council authorized placing re-authorization of a 1/4 cent sales tax measure before the voters for the November 2020 election. MSR was approved with 63.43% of the Woodland vote. Companion advisory measures S, T, U and V were also approved and were intended to guide the City Council in the allocation of the revenues generated by MSR for general city services, programs, and facilities for a period of eight (8) years as follows:

Measure S, approved by 59.37% of voters, provides that 25% of the additional sales tax received to enhance educational and literacy programs and expand the hours of operation of the library.

Measure T, approved by 61.67% of voters, provides that 55% of the additional sales tax received to expand and enhance youth and teen programs and facilities, and reduction of fees charged use of city recreation facilities; Measure U, approved by 67.95% of voters, provides that 15% of the additonal salex tax received to enhance public safety through expanded crime prevention and community building programs that support opportunities for youth within the community;
Measure V, approvied by 66.28% of voters, provides that 5% of the additional sales tax received to support a utility rate-payer assistance program for low-income seniors and families.

MSR was approved for an eight (8) year term and will expire on September 30, 2030.

Discussion:

Over the life of MSR, the proposed spending plan allocates revenues to four (4) major categories: Youth Programming, Library Programming, Crime Prevention, and Utility Assistance.

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Youth Programming: The allocation in this category allows for the continuation of after-school programs at both middle schools, clubs/leagues for middle school youth during the summer, aquatics programming, assists with the waiver of per-player fees for youth sports and continues funding activites for youth diversion programs.

Library Programming: The allocation in this category allows for the continuation of increased hours of operation from 44 hours a week to 51 hours a week. MSR funds children and teen collections, including current print and electronic material, and also expands the collection in both print and electronic form. MSR also provides funding for operations and programming of the Square One work space.

Utility Assistance Program: MSR provides funding subsidies to assist low-income families with payment of their utility bill. The program provides a subsidy of $40 per month for up to twelve months in a fiscal year.

MSR, as a continuation of Measure J (MSJ), proposes a level of funding that starts with a partial allocation from the previous year in MSJ. MSJ will receive one quarter of sales tax revenue in FY2022/23 while MSR will recieve three quarters of sales tax revenue in FY2022/23. MSR will continue MSJ activities in FY2022/23 and fund remaining expenses that MSJ can no longer support due to its sunset. The proposed funding plan for FY2022/23 includes the following:

Youth Programming - $952,202. This level of funding will continue the same programming and level of services from FY2021/22 to FY2022/23. Staff also recommends one-time funding of $8,000 for Woodland girls fast pitch amenities (recreation field rental/portable toilets). The total recommended Youth Programming is $960,202.

Library Programming - $454,961. This level of funding will continue the same programming and level of services from FY2021/22 to FY2022/23. Staff also recommends the addition of $218,485, which will allow the addition of a full-time Librarian I/II, a full-time Library Assistant I/II, and ongoing maintenance/support for the Door Security System that will be recommended to be paid for out of MSJ. The total recommended Library Programming is $673,446.

Crime Prevention - $356,441. This level of funding will continue the same programming and level of services from FY2021/22 to FY2022/23.

Utility Assistance Program - $250,000. This level of funding will continue to provide the assistance program with the same existing subsidy level and qualifying criteria. Depending upon the timing of application for the program, this allocation will provide assistance to a minimum of 520 qualifying residential accounts.

The MSR revenue estimate for FY2022/23 is approximately $2.74 million. Assumptions used for estimating sales taxes for MSR are consistent with those used in the General Fund budget. Expenditures are estimated to be $2.24 million, including $226,485 in additional funding recommendations.

MSR Baseline Funding by Category for FY2022/23:

Youth Programming $ 952,202
Library Programming $ 454,961
Crime Prevention $ 356,441
Utility Assistance $ 250,000
$2,013,604

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Additional Funding Recommendations by Category:

Youth Programming $ 8,000
Library Programming $ 218,485
$ 226,485

Through the 8-year life of the sales tax measure, and based on proposed expenditures of the spending plan, the following programming will be achieved and is closely aligned with MSR advisory measures:

Youth Programming 58.59% ($20.1 million)
Library Programming 25.12% ($8.6 million)
Crime Prevention 10.29% ($3.5 million)
Utility Assistance 6% ($2.1 million)
Council has identified the construction of the Southeast Area Pool as a priority project for the City; construction of the pool will result in additional operating and programming costs not currently accounted for in any fund source. In anticipation of opening the new pool in FY2023/24, estimated operating costs for the pool have been included in the MSR spending plan. As a result, the MSR Spending Plan shows an annual operating deficit beginning in FY2024/25 and continuing through the life of MSR, totaling $777,952 overall. The MSR spending plan will be updated each year, and adjustments will be required to balance the spending plan over the next few fiscal years by carefully looking at programming to see where savings can be realized. To be consistent with the advisory measures, reductions in future years would be primarily accomplished in the Youth Programming category, with the goal of bringing expenses down to align with the advisory Measure T.

Finally, as required by the resolution adopting MSR, an annual report will be prepared and provided to the City Council each year in December. This report will detail the activities paid for by MSR, as well as information and statistics for residents who participate in and benefit from the MSR programs.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, approving the Measure R Spending Plan.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. Measure R Spending Plan

2. FY23 MSR RESOLUTION

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FY2022/23 FY2023/24 FY2024/25 FY2025/26 FY2026/27 FY2027/28 FY2028/29 FY2029/30 FY2030/31* Total Revenues
MSR Annual Revenue Projectio
n 2,740,531$       3,794,300 $    3,957,400 $    4,111,100 $        4,255,500 $    4,391,100 $     4,522,833 $       4,658,518 $     1,199,568 $      33,630,850 $ Expenditures
Utility Assistance 250,000$           250,000 $       250,000 $       250,000 $           250,000 $       250,000 $        250,000 $          250,000 $         62,500 $           2,062,500$ General Recreation 217,773 639,306 671,271 704,835 740,077 777,081 815,935 856,731 224,892 5,647,901$ Middle School Programs 129,891 243,433 255,605 268,385 281,804 295,89 4 310,689 326,224 85,634 2,197,559 $ Aquatics 2,838 303,873 319,067 335,020 351,771 369,360 387,828 407,219 1 06,895 2,583,871$ Recreation Van 113,973 119,672 125,655 131,938 138,535 145,462 152,735 160,371 42,098 1,130,438 $ Summer Camp 168,268 176,681 185,515 194,791 204,531 214,757 225,495 236 ,770 62,152 1,668,962 $ Youth Advisory Committee & Academy 5,000 5,000 5,000 5,000 5,000 5,00 0 5,000 5,000 1,250 41,250 $ At‐Potential Youth 266,803 280,143 294,150 308,858 324,301 340,516 35 7,542 375,419 98,547 2,646,278 $ Southeast Pool Operations 0 250,000 500,000 525,000 551,250 578,813 607,753 638,141 167,512 3,818, 468$ Crime Prevention 356,441 374,263 392,976 412,625 433,256 454,919 477, 665 501,548 131,656 3,535,350 $ GREAT Program (4th/7th Grades) 47,656 47,656 47,656 47,656 47,656 47, 656 47,656 47,656 11,914 393,162 $ Library 454,961 685,332 719,598 755,578 793,357 833,025 874,676 918,41 0 241,083 6,276,021$ Programming Subtotal 2,013,604$       3,375,359 $    3,766,495 $    3,939,687 $        4,121,538 $    4,312,482 $     4,512,973 $       4,723,489 $     1,236,133 $      32,001,761 $ Unallocated 0 0 0 0 0 0 0 0
Total Expenditures 2,013,604$       3,375,359 $    3,766,495 $    3,939,687 $        4,121,538 $    4,312,482 $     4,512,973 $       4,723,489 $     1,236,133 $      32,001,761 $ Proposed Additions
Woodland Girls Fast Pitch 8,000$               8,000$
Library Door Security System 5,160$               5,160 $            5,160 $            5,160 $                5,160 $            5,160 $             5,160 $               5,160 $             5,160 $              46,440 $ Librarian I/II 131,500 $           138,075 $       144,979 $       152,228 $           159,839 $       167,831 $        176,223 $          185,034 $         194,285 $         1,449,993 $ Library Assistant I/II 81,825 $             85,916 $         90,212 $         94,723 $             99,459 $         104,432 $        109,653 $          115,136 $         120,893 $         902,249 $ Net Revenue/Expenditures 500,442$           189,789 $       (49,445) $        (80,697) $            (130,496)$      (198,805) $       (281,176) $         (370,301) $       (356,903) $        (777,592) $ Fund Balance 500,442 $           690,231 $       640,786 $       560,089 $           429,593 $       230,788 $        (50,388) $           (420,689)$       (777,592) $        (777,592) $ *Final Measure R Revenue/Program Year: Only one‐quarter of revenue is received in FY2030/31 MEASURE R SPENDING PLAN

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE UPDATED MEASURE R SPENDING PLAN
WHEREAS, in June 2020 the Woodland voters approved Measure R (MSR) which extended the ¼ cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland; and
WHEREAS, the MSR Spending Plan will provide funding for youth programming, library programming, crime prevention, and utility assistance for low-income households.

WHEREAS, the MSR Spending Plan will be updated at least bi-annually;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1. That the attached MSR Spending Plan is hereby approved.

Section 2. The MSR Spending Plan will also include an additional funding recommendations for Youth and Library programming.

PASSED AND ADOPTED by the City Council of the City of Woodland this 10th day of May 2022
, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Mayra Vega, Mayor
ATTEST:
________________________
Ana B. Gonzalez, City Clerk APPROVED AS TO FORM __________________________

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Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: Special City Council Meeting
DATE: May 10, 2022
ITEM #: I.21
SUBJECT: Introduce and Waive First Reading of Ordinance to Abolish the Board of Building Appeals

Recommendation for Action: Staff recommends that the City Council introduce and waive the first reading of an Ordinance to Repeal Section 2.28.010 of the Woodland Municipal Code to Abolish the Board of Building Appeals.

Staff Contact:

Ana B. Gonzalez, City Clerk (530) 661-5806, [email protected] Background:

At its meeting of April 5, 2022 the Council received recommendations from staff to amend the Municipal Code, Chapter 2.28 - Boards, Commissions and Committees, Section 2.28.010 and disband the Board of Building Appeals.The purview of the Board is to hear appeals from an order of determination by the Building Official relating to the application of the City's building standards. As mentioned previously, the board has not had the need to meet in over ten years. If abolished, any appeals would be brought before the City Council.

Conclusion:

Staff recommends that the City Council introduce and waive the first reading of an Ordinance to Repeal Section 2.28.010 of the Woodland Municipal Code to Abolish the Board of Building Appeals.

Prepared by: Ana B. Gonzalez, City Clerk

Attachments:

1. Ord_Woodland_Ordinance to Abolish Board of Building Appeals

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ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WOODLAND TO REPEAL SECTION 2.28.010 OF THE WOODLAND

MUNICIPAL CODE TO ABOLISH THE BOARD OF BUILDING

APPEALS
WHEREAS, section 2.28.010 of the Woodland Municipal Code establishes the Board of Building Appeals; and
WHEREAS, the City Council finds that the Commission’s duties and membership have diminished over time, and thus has determined that the Board of Building Appeals is no longer necessary to achieve the purposes for which it was established; and WHEREAS, the City Council therefore desires to abolish the Board of Building Appeals and repeal sections 2.28.010 of the Woodland Municipal Code to reflect the termination of the Board of Building Appeals.

NOW, THEREFORE, the City Council of the City of Woodland does hereby ordain as follows:

SECTION 1. Recitals. The City Council hereby adopts the above recitals as true and correct findings of the City Council in support of this Ordinance.

SECTION 2. Amendment. Sections 2.28.010 of the Woodland Municipal Code is hereby repealed in its entirety.

SECTION 3. Declaration to Abolish the Board of Building Appeals. The City Council hereby declares, by adoption of this ordinance that the Board of Building Appeals is abolished and shall be disbanded upon the effective date of this Ordinance.

SECTION 4. Publication. The City Clerk shall certify to the adoption of this Ordinance and shall within fifteen (15) days of its adoption, shall cause the ordinance to be published, including the vote for and against the same, and shall post a certified copy of the adopted ordinance in the office of the City Clerk, in accordance with California Government Code section 36933.

SECTION 6. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.

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INTRODUCED at a special meeting of the City Council held on the 10th day of May, 2022 and PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the _____ day of _____, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM:

Ana B. Gonzalez, City Clerk Ethan Walsh, City Attorney

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Woodland City CouncilMay 10, 2022

Woodland City Council
May 10, 2022