Agenda packet — Woodland City Council, July 5, 2022 (part 2 of 2)

Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
3 ARTICLE VI - LEAVES...................................................................................................18

6.1 Holidays ..............................................................................................................18

6.2 Vacation ..............................................................................................................18

6.3 Vacation Accrual.................................................................................................18

6.4 Vacation Accumulation.......................................................................................18

6.5 Sick Leave...........................................................................................................18

6.6 Other Leave.........................................................................................................19

6.7 Bereavement Leave.............................................................................................19

6.8 Catastrophic Leave Bank ....................................................................................19 ARTICLE VII - WORK HOURS......................................................................................20

7.1 Sworn Schedule...................................................................................................20

7.2 Non-Sworn 4/10 Work Schedule ........................................................................20

7.3 Non-Sworn 9/80 Work Schedule ........................................................................20 ARTICLE VIII - LIGHT/LIMITED DUTY......................................................................22

8.1 Light/Limited Duty .............................................................................................22 ARTICLE IX - PERS RETIREMENT ..............................................................................23

9.1 PERS Retirement ................................................................................................23

9.2 Miscellaneous Members .....................................................................................23 ARTICLE X - EMPLOYMENT PROBATION................................................................25

10.1 Probation .............................................................................................................25 ARTICLE XI - MEMORANDUM OF UNDERSTANDING ..........................................26

11.1 No Discrimination...............................................................................................26

11.2 Modification........................................................................................................26

11.3 Separability of Provisions ...................................................................................26 ARTICLE XII - MANAGEMENT RIGHTS ....................................................................27

12.1 Management Rights ............................................................................................27 ARTICLE XIII – AGENCY SHOP...................................................................................28

13. Employees in Association...................................................................................28 ARTICLE XIV – SEPARATION FROM SERVICE .......................................................29

14.1 Dismissal.............................................................................................................29

14.2 Lay-Off................................................................................................................29

14.3 Interpretation.......................................................................................................33

14.4 Mediation ............................................................................................................33 ARTICLE XV – ASSOCIATION TIME BANK..............................................................34

15.1 Association Time Bank.......................................................................................34 ARTICLE XVI – REOPENERS .......................................................................................35

16.1 Military Leave Reopener ....................................................................................35

16.2 Medical Reopener ...............................................................................................35

16.3 Take-Home Vehicle Reopener............................................................................35 ARTICLE XVII OTHER COMPENSABLE ITEMS .......................................................36

17.1 Other Compensable Items Not Set Forth Herein ................................................36

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
4 ARTICLE I - GENERAL PROVISIONS

1.1 Recognition

1.1.1 The City recognizes the Woodland Police Officers’ Association (WPOA) as the sole and exclusive representative for full time employees of the City of Woodland in the classifications of Police Officer, Community Services Officer, Senior Police Records Specialist, Crime Prevention Specialist, and Police Records Specialist.

1.2 Term

1.2.1 This Memorandum of Understanding (MOU) shall be in effect from July 1, 2017, and shall remain in full force and effect through 11:59 p.m. on June 30, 2021.

1.3 Peaceful Performance

1.3.1 The Association agrees that during the term of this Memorandum of Understanding the Association will not engage in, encourage, sanction, support, any:
a. Strikes;
b. Mass resignations;
c. Mass absenteeism.
d. Picketing which would involve suspension of or interference with normal work of this department; or,
e. Any other similar actions, which could involve suspension of or interference with any work of this department.

1.4 Salary Survey

1.4.1 Total compensation survey shall be conducted prior to negotiations using the following cities: Davis, Lincoln, Lodi, Manteca, Rocklin, West Sacramento and Yuba City. The total compensation shall include and be limited to the following:
top step salary, maximum education incentives, maximum POST Certificates, uniform allowance, maximum longevity, employee contribution to the Public Employees Retirement System paid on behalf of employee by employer, and employer contribution towards family medical, dental and vision insurance.

1.5 Base Rate of Pay

1.5.1 Base rate of pay is defined as the straight time (hourly) rate of pay, excluding premiums and incentives.

1.6 Regular Rate of Pay

1.6.1 Regular rate of pay is defined as the rate of pay paid to an employee which includes:
longevity pay, FTO pay, corporal pay, bilingual pay, holiday in-lieu pay, POST and

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
5 education incentives, medical in-lieu pay, and any other premium pay as required by the Fair Labor Standards Act (FLSA).

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
6 ARTICLE II – COMPENSATION

2.1 Salary

2.1.1 All classifications shall receive the following salary increases:
Effective July 1, 2022, four percent (4%) salary increase. Effective January 1, 2023, one percent (1%) salary increase. Effective July 1, 2023, two percent (2%) salary increase. Effective January 1, 2024, two percent (2%) salary increase. Effective July 1, 2024, two percent (2%) salary increase. o
Effective January 1, 2025 one percent (1%) salary increase

2.1.2 Senior Police Records Specialist shall be benchmarked ten percent (10%) above Police Records Specialist.

2.2 Uniform Allowance

2.2.1 New Police Officers shall receive one set of Level IIIA soft body armor upon hire.

The City will replace soft body armor within six (6) months prior to the expiration of the manufacturer’s warranty

2.2.2 The City shall provide each newly hired Police Officer, Community Service Officer and Police Records Specialist with a set of uniforms consisting of:

1. One Long Sleeve Shirt

2. Two Short Sleeve Shirts

3. Two Uniform Trousers

4. One Winter Jacket

5. One Pants Belt

6. Eight Shoulder Patches

7. Baseball Cap (Police Officers Only)

8. Beanie (Police Officers Only)

9. Raincoat (Police Officers Only)

10. One Pink Polo Shirt (Police Records Specialist Series Only)

11. Two Pink Uniform Patches (Police Officers and community Services Officers Only)
In the event the City of Woodland mandates a uniform change the employees shall have eighteen (18) months to transition to the new uniforms. If the City requires the transition to be completed in less than eighteen (18) months, the City will incur the costs.

If the Chief or Police approves the Association’s request for a uniform change, the change shall be implemented over six (6) months.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
7 2.3 Personal Property

2.3.1 Personal property which is destroyed or damaged in the course of employment shall be repaired or replaced by the City of Woodland.

2.3.2 Personal property are those items necessary during job-related activities. Items include uniforms, eyewear, false teeth, cell phones, and watches.

2.3.3 Personal property shall not include those items not required for job related activities. Items not included are necklaces or chains; earrings, bracelets, and other jewelry.

2.3.4 The total payable claims for non–prescription glasses shall be $100.00 and $175.00 for prescription glasses per occurrence. The total payable claims for watches shall be $50.00 per occurrence.

2.3.5 Personal property claims must have a police report or memo to the Chief of Police attached to the claim identifying loss or damage in the course of a law enforcement action.

2.4 City Equipment and Clothing Return

2.4.1 City furnished equipment remains in the ownership of the City and must be returned when employee leaves employment.

2.4.2 Safety Equipment Issued
The City shall provide each police officer the below listed safety equipment to use in the performance of their duties:

1. Handgun and ammunition

2. Handgun holster

3. Three hand gun magazines and magazine holder

4. Taser and Taser holster

5. Sam Browne Belt and four keepers

6. Handcuffs and handcuff case

7. Radio and radio holder

8. Riot baton and baton holder

9. ASP and ASP holder

10. Pepper spray and pepper spray holder

11. Flashlight (rechargeable) and flashlight holder

12. Body armor (Level III A)

13. Riot helmet

14. Gas Mask and carrier

2.4.3 Disposition of Service Weapon

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
8 Upon a disability or service retirement each sworn employee shall be given the opportunity to purchase their issued service weapon without magazines, as long as they have a minimum of ten (10) years of service with the City. The purchase price of the service weapon shall be based on the following number or years of service to the City.

Years of Service Cost of Weapon
10 $100.00
15 $ 50.00
20 or more $ 1.00
Purchasing the service weapon at the time of retirement may be denied for a psychological or stress related disability retirement.

The employee shall pay all transfer fees changing ownership from the City to the employee.

2.5 Call-Back Pay

2.5.1 Employees called back to duty or required to appear in court shall be compensated at one and one-half (1-1/2) times their regular rate of pay for four (4) hours or the number of hours actually spent on duty or in court, whichever is greater.

2.5.2 Call-back minimum compensation shall not be provided to employees who are called back to correct incomplete or substandard work. Employees will not be called back to correct faulty work if the correction can reasonably await the start of the employee's next regularly scheduled shift. If an employee is called back to correct incomplete or substandard work, overtime shall be paid for actual time spent.

2.6 Departmental Meetings and Training

2.6.1 Employees on their day off who are required to attend a meeting or training, will be compensated at the rate of one and one-half (1-1/2) times their regular rate for a minimum of four (4) hours.

2.6.2 When an employee is required to attend a scheduled meeting on a regularly scheduled duty day and there is less than eight hours between the time an officer went off duty and their next regularly scheduled shift, compensation will be at the rate of one and one half (1-1/2) times their regular rate for a minimum of four (4) hours.

2.6.3 A required scheduled meeting requires personal notification to the employee at least forty-eight (48) hours prior to the meeting time.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
9 2.6.4 Employees required to attend a scheduled meeting on a regularly scheduled duty day where the time of occurrence is contiguous with the beginning or ending of the employee's shift, will be compensated at the rate of one and one-half (1-1/2) times their regular rate for the actual time spent in attendance.

2.6.5 Contiguous means connected to the employee's regular duty schedule, or if the meeting or duty day were continued, it would have been contiguous to the employee's regular duty schedule and would be less than four (4) hours.

2.6.6 Employees required to attend a scheduled meeting on a regularly scheduled duty day where there has been more than eight (8) hours between the conclusion of their last duty shift and the scheduled meeting, shall be compensated at the rate of one and one half (1-1/2) times their regular rate of pay for a minimum of four (4) hours.

However, in no event will an officer be compensated for more than would result if the meeting or assignment were scheduled in a way as to be contiguous with the officer's regularly scheduled shift. (Example: If an officer was off duty at 12 midnight and was required to attend a meeting at 1:00 p.m. which lasted until 2:00 p.m., and who was scheduled to return to work at 3:00 p.m., the maximum compensation allowable would be two (2) hours at one and one-half (1-1/2) times.)

2.6.7 If an employee volunteers for a committee assignment, and the particular committee is scheduled to meet on the officer's day off, the officer may attend the committee meeting and be compensated at one and one-half (1-1/2) times their regular rate for the actual time in attendance at the meeting.

2.7 Overtime Pay

2.7.1 Employees who work in excess of their regularly scheduled shift or forty (40) hours per workweek shall be compensated at a rate of one and one-half (1-1/2) times their regular rate of pay. All paid time shall count as time worked for purpose of calculating overtime.

2.7.2 The Department shall not cancel overtime without at least forty-eight (48) hours prior notice. If the Department cancels overtime with less than forty-eight (48) hours’ notice, on a n employee’s regularly scheduled day off, the City shall pay the employee one hundred and forty dollars ($140.00) for the cancellation. Only one occurrence can be claimed for any one day off.

If the overtime is cancelled with less than forty-eight (48) hours’ notice and the overtime was on a regularly scheduled shift, the employee shall be paid at the rate of eighty dollars ($80.00.00) per occurrence. Only one occurrence can be claimed per day. Over time assigned contiguous to the current shift and cancelled during the same shift shall not result in cancellation pay.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
10 2.7.3 Overtime may be taken in cash or in the form of Compensatory Time Off (CTO).

CTO time off shall be earned at the rate of time and one half to a maximum accrual of eighty (80) hours. Employees may elect to accrue CTO or be paid in cash.

2.8 Compensatory Time Usage

2.8.1 CTO requests shall be approved up to one (1) below minimum staffing. Any CTO requests which would cause the affected shift to be two (2) or more below minimum staffing would have to be backfilled by the employee before approved.

2.8.2 Requests for CTO must be made no earlier than fourteen (14) days in advance of the requested time off. In cases where overtime or additional staffing will be required to cover the absence, requests must be submitted no later than five (5) days in advance of the requested CTO. The Chief of Police or designee will respond within seventy-two (72) hours of having received the CTO request.

2.8.3 Once CTO is approved, authorization cannot be rescinded, except in the case of an emergency.

2.9 Court Appearance

2.9.1 If canceled or continued to another day or another time, the Court Liaison, the District Attorney, or Department representative will notify the employee by phone or text. If the employee is not canceled, the employee is required to make the appearance as directed on the subpoena.

For the morning calendar, the employee must be notified by 5:00 p.m. the prior day for a 9:00 a.m. appearance. For hearings scheduled in the afternoon, the employee must be notified by 12:00 p.m. Afternoon cancellations and continuances will be made by 12:00 p.m.

2.9.2 The Court Liaison Unit is required to maintain accurate records of all subpoenas issued. These records include subpoenas canceled and continued. These records are presumed to be accurate based on the track record of the Court Liaison Unit. The Court Liaison Unit will forward a copy of their subpoena records weekly to the Day Shift Patrol Lieutenant or other designated person. These records will be used to verify claims for compensation for all court appearances. Employees who dispute Court Liaison records may rebut the presumption with proper proof to the Patrol Lieutenant. The Patrol Lieutenants findings are final.

2.9.3 If an employee makes an appearance for a case which has been canceled or continued and the message was delivered by the Court Liaison, the District Attorney or the Department representative to the employees’ voice mailbox in the time frames described above, there is no compensation for that appearance.

2.9.4 If the subpoena was canceled with less than 48 hours’ notice and the subpoena was

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
11 issued for a regularly scheduled day off, compensation shall be paid at the rate of one hundred forty dollars ($140.00) per occurrence. Only one occurrence can be claimed for any one day off.

2.9.5 If the subpoena was canceled on a duty day, but the employee was not on duty at the time of cancellation, compensation shall be paid at the rate of eighty dollars ($80.00) per occurrence. Only one occurrence can be claimed per day.

2.10 On-Call Pay

2.10.1 Employees shall be available, as designated by a written schedule approved by the Chief of Police, or his designee, for emergency call-out on weekends, holidays, days off or other off duty hours. Claims for stand-by compensation shall be made only when an employee has been assigned to on-call.

2.10.2 Employees shall be paid five dollars ($5.00) per hour for any hours assigned to on- call. During the time officers are being compensated for emergency call-back, on- call will not apply. On-Call duty requires that the officer:
a. Be ready to respond to calls for service;
b. Be reachable by telephone, or vehicle radio;
c. Remain a reasonable distance60minutes driving time) from the City; and,
d. Refrain from activities, which might impair the ability of the officer to perform the assigned duties.

2.11 Longevity Pay

2.11.1 Longevity Pay shall be earned as follows:
a. Employees with twelve (12) years completed service will receive an additional two and half (2.5%) of base pay as a retention incentive; and
b. Employees with seventeen (17) years completed service will receive an additional five (5%) percent of base pay as a retention incentive c. Pay increases are not cumulative.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
12 ARTICLE III - SPECIAL ASSIGNMENTS

3.1 Field Training Officer

3.1.1 Employees in the assignment of Field Training Officer (FTO) pursuant to Police Department policy shall receive an additional seven-five percent (7.5%) of base rate of pay for the pay period when they have a trainee and/or performing FTO duties.

3.1.2 Employees designated as Field Community Services Officer who are assigned to training duties by the Chief of Police or designee shall receive an additional seven and on-half percent (7.5) of their base pay for the hours when they are assigned a trainee and/or performing training duties.

3.1.3 Employees assigned as Field Training Officers shall not be assigned a trainee for training purposes in excess of one hundred twenty (120) consecutive days. In determining the one hundred twenty (120) consecutive days, interruptions of seven (7) or less days, including excused absences by the trainee, shall be included in the total calculation of days.

3.1.4 A one hundred twenty (120) consecutive day period shall be followed by a minimum of thirty (30) consecutive days without a trainee. During this time, a Training Officer may be assigned to other Field Training Officer administrative functions.

3.1.5 The Chief of Police may declare that exigent circumstances exist, and may override the one hundred twenty (120) day maximum training limitation in order to avoid leaving a trainee without a trainer. It would be the Department's intent to take reasonable steps to insure any such declarations are the exception, rather than the rule.

3.2 Corporal

3.2.1 The Chief of Police may assign officers to the position of Corporal for which they will be compensated an additional five (5%) percent of base rate of pay for the duration of the assignment.

3.3 Canine Officer

3.3.1 Employees assigned to work as Canine Officers shall receive additional compensation at the rate of three and one-half (3.5) additional hours of overtime pay per week. This pay is recognition of the additional hours required of employees assigned to care for a City dog. City and Association mutually agree that the additional three and one-half (3.5) hours pay does represent reasonable compensation for the additional task required. No employee shall work more than three and one-half (3.5) hours in performing Canine Officer duties without the express direction of their supervisor.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
13 3.4 Bilingual Pay

3.4.1 The City shall maintain the existing bilingual policy. Employees who are bilingual shall receive two hundred ($200.00 dollars) dollars per month. City will explore the addition of other languages as appropriate, including sign language.

3.5Shift Differential

3.5.1 All employees who ae regularly assigned to work the swing shift shall receive a shift differential in the amount of an additional two percent (2%) of their base rate of pay for all regularly scheduled hours worked on the swing shift.

All employees who are regularly assigned to work the graveyard shift shall receive a shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the graveyard shift.

All employees who are assigned to the “patrol cover” shift shall receive the graveyard shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the patrol cover shift.

ARTICLE IV - EDUCATIONAL INCENTIVE

4.1 POST Certificates

4.1.1 Employees shall receive an additional two and one-half (2.5%) percent of base rate of pay for holding a POST Intermediate certificate.

4.1.2 Employees shall receive an additional two and one half (2.5%) percent of base rate of pay for holding a POST Advanced certificate. Effective January 1, 2019, employees shall receive an additional four (4%) percent of base rate of pay for holding a POST Advanced certificate.

4.1.3 Employees shall receive an additional two and one-half (2.5%) percent of base rate of pay for having a Bachelor’s degree.

4.1.4 Upon completion of any course required for any of the certifications or degrees listed under this section, the employee will be eligible for the related incentive payment. Retroactive payment will be limited to 120 days.

4.2 Training and Travel Expenses

4.2.1 Employees in training, will convert the time spent in training, the travel time to and from the training and any additional hours required by the training to replace their normal duty hours. If the employee is required to produce any other work not

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
14 related to the training while away on training the employee shall be paid for that work at one and one half (1 1/2) times their regular rate of pay for the time actually worked. This will be agreed upon by the division commander and the employee prior to the training leave.

4.2.2 At the discretion of the department, the employee shall be given their normal days off either before or after the training period to total the normal number of days off in that month's work cycle.

4.2.3 The City will determine the mode of transportation that will be used by the employee attending the out-of-town training. This mode may be either by airplane, train, bus, taxi, ride-share, rental vehicle, City vehicle, or the employee's personal vehicle. If the employee drives their personal vehicle, the employee will be paid for the actual mileage driven by the employee to the lodging, and/or the training facility. If the employee stays overnight at a lodging facility, the employee will be paid mileage to and from the lodging facility and the training facility, each day. The rate of pay will be as determined by the City. No other transportation costs will be paid by the City. If the employee chooses to drive their own vehicle, they will be compensated in accordance with the Travel Policy up to a maximum of current air fare to the destination or on a per mile basis, whichever is less. If training is reimbursed by POST, employees may get the maximum rate for mileage by either POST or the City, whichever is greater.

4.2.3 Meals while away on training will be provided as agreed upon in the City's Travel Policy Travel Reimbursement Policy.

4.4.4 Upon completion of any course required for any of the certifications or degrees listed under this section, the employee will be eligible for the related incentive payment. Retroactive payment will be limited to 120 days.

ARTICLE V - MEDICAL AND RELATED BENEFITS

5.1 Medical Insurance

5.1.1 The City shall make available to all employees, the CalPERS medical insurance program. Employees shall have the option of enrolling in any of the plans provided by CalPERS.

Effective
Employee
Only
Employee
Plus One Family
January 1, 2023 $967.77 $2,031.07 $2,596.76
January 1, 2024 $1,005.48 $2,112.31 $2,700.63
January 1, 2025 $1,046.74 $2,196.80 $2,808.66

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
15 5.1.2 The City shall contribute up to the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

Tier
Medical
Benefit
Cafeteria Plan
Benefit
Total
Benefit
Employee only Note 1 Note 2 Note 3
Employee plus one Note 1 Note 2 Note 3
Employee plus family Note 1 Note 2 Note 3
Note 1: The Medical Benefit will be equal to the minimum established annually by CalPERS.

Note 2: Cafeteria Plan Benefit will be equal to the difference between the Medical Benefit and the Total Benefit.

Note 3: Effective January 1, 2023, the Total Benefit shall be $967.77 for employee only, $2,031.07 for employee plus one, and $2,596.763 for employee plus family. These amounts will increase by four percent (4%) annually on January 1, 2024 and January 1, 2025. Employees who purchase medical through the City are not entitled to cash-back.

Note 4: Employees hired before July 1, 2006, who qualify for the “employee” only tier shall receive a total benefit equal to the “employee plus one” tier.

5.1.3 If the CalPERS PORAC rate increase by more than ten percent (10) in any given year, the City shall increase “Note 3” by fifty percent (50%) of the amount over the ten percent (10%) increase.

5.1.4 Employees who provide proof of dual coverage under CalPERS or other qualified medical insurance program may decline to accept medical coverage and receive medical in lieu. Employees who received medical in lieu of $565 per month as of July 1, 2017, shall continue to receive $565 per month; all other employees shall be eligible for medical in lieu of $405 per month.

5.1.5 Retirees who qualify for Medicare who enroll in CalPERS medical insurance must enroll in a CalPERS supplemental medical Plan.

5.2 Medical Insurance Upon Retirement

5.2.1 Employees who retire from the City may be eligible for Medical Insurance in accordance with the CalPERS Medical Plan.

5.2.2 For employees who were hired before July 1, 2006, with five (5) or more years of continuous City service who either retire and are eligible to receive benefits under the City's PERS plan or retire for disability under PERS shall be eligible for

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
16 continued health and life insurance coverage subject to the following terms and conditions:

5.2.2.1 Employees 50 years old or older who separate from City service but postpone application to receive PERS retirement benefits must pay the premiums for any continued insurance coverage until the application for benefits is approved;

5.2.2.2 Insurance benefits levels to retirees will be equal to the schedule reflected above.

Retirees who were hired before July 1, 2006, will receive a benefit equal to the “Total Benefit” reflected in Note 3.

5.2.2.2.1 Retirees who were hired prior to July 1, 2006, have a vested right to receive full medical insurance benefits in retirement equal to the total medical benefit provided to active employees. In the immediate case, such retirees shall receive the combined value of the medical benefit and the cafeteria plan benefit to equal the total benefit. In future cases, should the City again restructure its health care benefits, such retirees shall continue to receive the full value provided to active employees for health benefits irrespective of how they may subsequently be structured.

5.2.2.3 Life Insurance will be continued with the same benefit level and conditions as active employees except as adjusted according to the schedule outlined in the City's "Life Insurance Outline of Benefits" or in any modifications or other plans that replace the current plan;

5.2.2.4 Health Insurance coverage will be coordinated with Medicare when retirees become eligible.

5.2.3 Employees who were hired on or after July 1, 2006, will receive medical insurance benefits in retirement as follows:

5.2.3.1 Insurance benefits levels to retirees who were hired after July 1, 2006, will receive a benefit equal only to the “Medical Benefit” reflected in Note 1.

5.2.3.2 Retirement Health Savings Plan. The City of Woodland has established a program in which employees participate to save, on a tax-deferred basis, money to help pay the cost of healthcare once an individual retires. The Retirement Health Savings Plan (RHSP) may be used for medical, dental and vision care as well as other healthcare expenses.

5.2.3.2.1 For employees hired on or after July 1, 2006, participation in the City’s RHSP is mandatory.

5.2.3.2.2 Contributions: The City shall contribute one hundred dollars ($100.00) per month to the employee’s RHSP account; likewise, the employee shall contribute fifty dollars ($50.00) per month to their RHSP account. These contributions shall start after an employee has successfully completed their initial probationary period. However, upon successful completion of probation, the City shall contribute a lump sum of one hundred dollars ($100.00) per month for each month served in the employee’s initial probation.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
17 5.2.3.2.3 Initial Probationary Period. During an employee’s initial probationary period with the City, neither the employee nor the City shall contribute to the employee’s RHSP account. The initial probationary period is that probationary period when an employee is first hired. A probationary period is also in effect when an individual changes classification or is promoted to a higher classification; City and employee contributions to RHSP accounts will continue during such promotional probationary periods.

5.2.3.2.4 Conversion of Sick Leave. Once an employee has accrued 500 hours of sick leave, the City shall convert 50% of additional sick leave earned to a cash contribution to an employee’s RHSP account. This results in all sick leave earned above 500 hours being changed to 4 hours per month (versus 8 hours) with the value of 4 hours of salary being contributed to the employee’s RHSP account.

5.3 Sick Leave

5.3.1 Sick Leave Accumulation
Employees earn and accumulate sick leave at the rate of ten (10) hours per month.

An employee continues to earn sick leave while on any paid leave. There shall be no limit to the amount of sick leave credit an employee may accrue.

5.3.2 Use of Sick Leave

5.3.3 An employee eligible for sick leave is granted such leave for the following reasons:
Non-service-related illness or injury to the employee or physical or mental incapacity of the employee due to non-service-related illness or injury. Medical, dental office or hospital visits for examination, diagnosis, or treatment.
Up to 48 hours sick leave off with pay may be granted in the event of illness or disability or birth or adoption of a child of the employee's immediate family.

5.4 Dental Insurance

5.4.1 The City will maintain the Delta Dental insurance program.

5.5 Vision/Optical

5.5.1 The City agrees to provide vision insurance to employees with a fifteen-dollar ($15.00) deductible.

5.6 Life Insurance

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
18 5.6.1 The City agrees to provide life insurance to employees with minimum benefit payable of fifty thousand dollars ($50,000).

5.7 Flexible Spending Account

5.7.1 The City agrees to maintain in effect a qualified plan under Internal Revenue Code Section 125 for using standby-taxed dollars for payment of child care expenses, dependent care expenses, as well as health, dental or other related qualifying expenses.

5.8 Use of Tobacco Products

5.8.1 Employees hired after July 1, 2006, shall refrain from the use of all tobacco products during the term of their employment with the City. This section also applies to smokeless tobacco products.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
19 ARTICLE VI - LEAVES

6.1 Holidays

6.1.1 Employees will receive 8.3 hours per month of vacation leave in lieu of holiday time off. The use and limitations of this additional leave is subject to the same rules and regulations pertaining to vacation leave.

6.1.2 If during the term of this Agreement the City Council officially recognizes any new dates as City holidays the City shall increase the vacation leave totals of each represented employee by a corresponding number of hours.

6.2 Vacation

6.2.1 Employees who have sufficient accrued vacation shall have the option of receiving pay in lieu of time off for two (2) weeks of the accrued time, provided that they are taking at least one (1) consecutive week of vacation time off. Payment will be made at the straight time rate. No employee may buy-out more than two (2) weeks of vacation per fiscal year.

6.3 Vacation Accrual

6.3.1 Vacation accrual for employees shall be as follows:

Years of Service Earned per Month
0 to 3 years 6.7 hours
4 to 5 years 8.7 hours
6 to 10 years 10 hours
11 to 15 years 12 hours
16 and over 14 hours

6.4 Vacation Accumulation

6.4.1 Employees with less than ten (10) years of service may carry a vacation leave balance of no more than three hundred twenty (320) hours past January 1 of each year. Employees with ten (10) years of service or more may carry a vacation leave balance of no more than three hundred eighty-four (384) hours past January 1 of each year.

6.4.2 Vacation schedules shall be established with primary consideration for the needs of the City, but with as much regard as possible for the wishes of the employee. Leave may be taken only after it has been earned.

6.5 Sick Leave

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
20 6.5.1 No lump sum payment shall be made for sick leave upon retirement, resignation, or discharge from employment with the City. Upon service retirement, however, accumulated sick leave shall be added to the length of time served for purposes of determining retirement benefits and shall include sick leave which accumulates during leave for non-service illness or injury.

6.6 Other Leave

6.6.1 All other leave is provided for in the Personnel Rules and Regulations.

6.7 Bereavement Leave

6.7.1 In the event of a death in the employee’s immediate family, an employee may be granted time off charged to sick leave not to exceed five (5) working days.

6.8 Catastrophic Leave Bank

6.8.1 Employees may donate vacation, CTO or holiday leave to Catastrophic Leave Bank. Employees may receive donated time when:
a. The receiving employee faces financial hardship due to injury or prolonged illness, or due to the injury and/or prolonged illness of the employee’s spouse or member of their immediate family; and b. The receiving employee has exhausted all leaves.

6.8.2 The transfer of vacation, CTO, or holiday leave credits must be made in one (1) hour increments or more. Employees who choose to donate must complete and sign the Donation of Vacation Leave and/or Administrative Time off to Employee Form.

Donations are irrevocable.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
21 ARTICLE VII - WORK HOURS

7.1 Sworn Schedule

7.1.1 Sworn employees shall work the 4/10 work schedule consisting of four (4) consecutive days of ten (10) hours per day. All days off shall be consecutive.

7.1.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.1.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one day equals ten (10) hours.

7.2 Non-Sworn 4/10 Work Schedule

7.2.1 CSOs assigned to Patrol and Investigations shall work the 4/10 work schedule consisting of four (4) consecutive days of ten (10) hours per day. All days off shall be consecutive.

7.2.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours notice.

7.2.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one day equals ten (10) hours.

7.3 Non-Sworn 9/80 Work Schedule

7.3.1 Non-Sworn employees shall work the 9/80 work schedule consisting of forty hours each week, each week consists of four (4) days of nine (9) hours per day and one (1) eight (8) hour day which shall be split between work weeks at 4 hours for each work week. All days off shall be consecutive.

7.3.2 Shift schedules, including starting and stopping times will be designated by the Chief of Police or designee. Employees may be transferred to another shift with seventy-two (72) hours’ notice.

7.3.3 Paid leaves shall accrue at the current hourly rate.

7.4 Lunch Periods

7.4.1 Sworn employees shall receive a paid lunch period.

7.4.2 CSOs assigned to patrol shall receive a paid lunch period.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
22 7.4.3 When the Police Department building is staffed 24 hours a day, seven days a week, non-sworn employees shall receive a paid thirty (30) minute lunch break. In the event the building’s standard Operating hours are less than 24/7, non-sworn employees shall receive an unpaid thirty (30) minute lunch period. Employees must have supervisor approval to work through their lunch period.

7.5 Alternate Work Schedules

7.5.1 In addition to the 4/10 or 9/80 work schedules, the Chief of Police may establish alternate work schedules.

7.5.2 For purposes of this section, alternate work schedules shall include, but not be limited to:

7.5.2.1 Alternate Work Week - A biweekly work schedule consisting of eighty (80) hours of work in no fewer than eight (8) work days, and with no more than ten (10) hours scheduled on any work day.

7.5.2.2 Flex Time Schedule - A weekly work schedule consisting of forty (40) work hours during five (5) workdays at other than traditionally scheduled hours for the assigned shift.

7.5.2.3 Other schedules approved by the Chief of Police.

7.5.2.4 Alternate work schedules may be discontinued by the Chief of Police at any time if it is determined that such schedules inhibit the efficiency or maintenance of City operations and/or services. At the request of affected employees, the Chief of Police shall meet and confer over the discontinuance of an alternate work schedule prior to terminating the schedule.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
23 ARTICLE VIII - LIGHT/LIMITED DUTY

8.1 Light/Limited Duty

8.1.1 When due to injury or illness, whether or not the injury or illness is work related, an employee is unable to perform their usual duties, the employee may work in a light/limited duty capacity if the department determines such work is available.

8.1.2 An employee may work light/limited duty only upon authorization of the employee's attending physician or a properly appointed City physician, and only to the extent that the employee's illness or injury is not further aggravated by working in this capacity nor is a hazard created for other employees.

8.1.3 If light/limited duty is available, and the employee is cleared by an attending physician, or a properly appointed City physician to perform such work, the employee shall accept light/limited duty. Every reasonable effort will be made to allow the employee to work light/limited duty on the same shift to which they are assigned for up to a period of one (1) week. Following the one (1) week period, light/limited duty assignments will be made in accordance with the best interests of the department.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
24 ARTICLE IX - PERS RETIREMENT

9.1 PERS Retirement

9.1.1 The City will continue its participation in the Public Employee's Retirement System (CALPERS).

9.1.2 Tier-1 Police Safety Members.

9.1.2.1 Police Safety Members hired on or before June l, 2012, shall receive the 3% @ 50 formula. highest twelve (12) months for final compensation determination, the Fourth Level of the 1959 Survivor's Benefit, Unused Sick Leave Option and Military Service Credit as Public Service.

9.1.2.2 These Police Safety Members shall pay the employees share of nine percent (9%) plus four point eight-eight-seven percent (4.887%) of the employer contribution via PERS contract amendment and another three (3%) percent of the employer share for a total of sixteen point eight-eight-seven percent (16.887%), on a pre-tax basis.

9.1.3 Tier-2 Police Safety Members.

9.1.3.1 Police Safety Members hired after June 1, 2012, and before January 1, 2013 or Classic members as defined by CalPERS, shall receive the 3% @ 55 formula, highest thirty-six (36) months for final compensation determination, the Fourth Level of the 1959 Survivor's Benefit, Unused Sick Leave Credit option and Military Service Credit as Public Service.

9.1.3.2 These Police Safety Members shall pay the employees share of nine percent (9%) plus four point eight-eight-seven percent (4.887%) of the employer contribution via PERS contract amendment and another three (3%) percent of the employer share for a total of sixteen point eight-eight-seven percent (16.887%), on a pre-tax basis.

9.1.4 Tier-3 Police Safety PEPRA Members

9.1.4.1 New Police Safety Members, as defined by CalPERS, hired on or after January 1, 2013, shall receive the 2.7% @ 57 formula, thirty-six (36) months for final compensation determination the Fourth Level of the 1959 Survivor's Benefit Unused Sick Leave Credit option and Military Service as Public Service.

9.1.4.2 These Police Safety Members will pay half the total normal cost as determined annually CalPERS on a pre-tax basis.

9.2 Miscellaneous Members

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
25 9.2.1 The City will continue its participation in the California Public Employees' Retirement System (CalPERS).

9.2.2 Tier-1 Miscellaneous Members

9.2.2.1 Miscellaneous Members hired on or before December 5, 2012, shall receive the

2.7% @ 55 formula the Fourth Level of the 1959 Survivor's Benefit. highest twelve (12) months for final compensation determination, Military Service Credit as Public Service and the Unused Sick Leave Credit option.

9.2.2.2 These Miscellaneous Members shall pay the employees share of eight percent (8%) plus six percent (6%) of the employer contribution via PERS contract amendment for a total of fourteen percent (14%), on a pre-tax basis.

9.2.3 Tier-2 Miscellaneous Members

9.2.3 Miscellaneous Members hired after December 5, 2012, and before January 1, 2013 or Classic Members as defined by CalPERS shall receive the 2% @ 60 formula the Fourth Level of the 1959 Survivor's Benefit, highest thirty-six (36) months for final compensation determination Military Credit as Public Service, and the Unused Sick Leave Credit option.

9.2.3.2 These Miscellaneous Members shall pay the employees share of eight percent (8%) plus six percent (6%) of the employer contribution via PERS contract amendment for a total of fourteen percent (14%), on a pre-tax basis.

9.2.4 Tier-3 Miscellaneous PEPRA Members

9.2.4.1 New Miscellaneous Members as defined by CalPERS, hired on or after January l, 2013, shall receive the 2% @ 62 formula the Fourth Level of the 1959 Survivor's Benefit. highest thirty-six (36) months for final compensation determination, Military Service Credit as Public Service, and the Unused Sick Leave Credit option.

9.2.4.2 These Miscellaneous Members will pay half the total normal cost as determined by CalPERS on a pre-tax basis.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
26 ARTICLE X - EMPLOYMENT PROBATION

10.1 Probation

10.1.1 New and promoted employees shall serve a probationary period. The probationary period shall be considered the last portion of the selection process. Its purpose is to allow the City Manager or, under his/her direction, the Police Chief, to observe and appraise the conduct, performance, attitude, adaptability and job knowledge of new or promoted employees and to determine whether the employee is fully qualified for the position.

10.1.2 The probationary period for new (Sworn) employees shall be one (1) year following successful completion of Police Academy training. The probationary period for new (Non-sworn) employees shall be one (1) year. Merit increases from initial hire step to the next step will occur after twelve (12) months on the basis of merit.

10.1.3 Any employee who has gained permanent status and thereafter accepts a promotion, may be rejected during the probationary period without cause. Said employee shall retain all other rights of a permanent employee in the classification held prior to promotion. Those rights can only be affected for cause. The probationary period for promoted employees shall be twelve (12) months.

10.1.4 The Police Chief may extend the probationary period in three (3) month increments not to exceed one (1) year if he feels additional time is necessary to adequately evaluate the employee.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
27 ARTICLE XI - MEMORANDUM OF UNDERSTANDING

11.1 No Discrimination

11.1.1 The City and Association both agree not to discriminate against any employee because of membership or non-membership in the Association or because of any activities or lack of activity on behalf of the Association. Association activities shall not interfere with the normal operation of the City. Neither the City nor the Association shall discriminate for or against any employee or applicant for employment on account of race, color, creed, sex, national origin, age, physical handicap, or mental handicap which does not prevent an employee from meeting the minimum standards established.

11.2 Modification

11.2.1 There will be no alteration or modification of any provision contained in this Memorandum without the consent of all parties hereto.

11.3 Separability of Provisions

11.3.1 Should any section, clause or provision of this Memorandum be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of such section, clause or provision shall not invalidate the remaining portions hereof, and such remaining portions shall remain in full force and effect for the duration of this Memorandum. In the event of such invalidation, the parties agree to meet and confer concerning substitute provisions for provisions rendered or declared illegal.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
28 ARTICLE XII - MANAGEMENT RIGHTS

12.1 Management Rights

12.1.1 Nothing contained in this Memorandum of Understanding shall be construed to waive or reduce any rights of the City, which include, but are not limited to the exclusive rights: to determine the mission of its constituent department, commissions and boards, set standards of service; to determine the procedures and standards of selection for employment; to direct its employees; to maintain the efficiency of governmental operations; to determine methods, means and personnel by which government operations are to be conducted; to take all necessary actions to carry out its mission in emergencies, including overtime; and to exercise complete control and discretion over the technology of performing the work. City rights also include the right to determine the procedures and standards of selection for promotion, to relieve employees from duty because of lack of work or other legitimate reasons, to take disciplinary action, and to determine the content of job classifications.

12.1.2 The exercise by the City of the rights in the above paragraph does not preclude employees or their recognized organizations from filing a grievance regarding the practical consequences that decisions on such matters may have on wages, hours or other terms and conditions of employment.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
29 ARTICLE XIII – AGENCY SHOP

13. Employees in Association

13.1 Following receipt of written certification from the Association that it has and maintains voluntary dues deduction authorization forms from members in the unit, the City shall make payroll deductions and transmit monthly to the Association dues in an amount to be determined by the Association and communicated to the City annually. Membership dues deductions shall be submitted to the Woodland POA at the end of each month.

The written certification from the Association for Association dues deductions shall remain in full force and effect, unless revoked by written notice to the Association.

Employee requests to cancel membership dues deductions must be directed to the Association. Upon written notification from the Association that an employee has canceled membership dues, the City shall cease, within thirty (30) calendar days, Association dues deductions from the employee's paycheck.

An employee's earnings must be sufficient after legal and required deductions are made to cover the amount of the dues authorized. If an employee is in a non-pay status for an entire pay period, no withholding will be made to cover the pay period from future earnings. Employees who are in a non-pay status during only part of a pay period, whose salary is not sufficient to cover the full amount of the dues authorized, no deduction shall be made. All other legal and required deductions (including healthcare deductions) have priority over Association’s dues. It shall be the sole responsibility of the Association to procure and enforce payroll deduction of dues.

Hold Harmless: The Association shall indemnify, defend, and hold harmless the City, its employees, and agents acting on its behalf from and against any and all losses, damages, costs, expenses, claims, demands, actions, suits, judgments and other forms of liability arising out of the application or enforcement of this Section.

In no event shall the City be required to pay from its own funds Union dues which the employee was obligated to pay, but failed to pay regardless of the reasons.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
30 ARTICLE XIV – SEPARATION FROM SERVICE

14.1 Dismissal
An employee in the classified service may be dismissed by the Appointing Authority as provided for in the personnel rules. Whenever it is the intention of the Appointing Authority to dismiss an employee in the classified service, the Assistant City Manager shall be notified.

14.1.1 Non-Disciplinary Dismissal

14.1.1.1 Inability to Perform Job Functions/Fitness for Duty. An employee with a disability (including a disability related to use of alcohol or drugs) or other condition which render the employee unable to perform the essential functions of his or her job with reasonable accommodation.

14.1.2 Disciplinary Dismissal. Shall be as set forth in Personnel Rule 14.

14.2 Lay-Off

14.2.1 General Policy. An employee in the classified service may be laid-off because of either the abolishment of his or her position or a determination by the City that there is a shortage of work or funds. The City Council shall determine when and in what classifications lay-offs are to occur. The Personnel Officer shall be responsible for the implementation of a lay-off order of the City Council in accordance with the procedures described herein.

14.2.2 Scope and Order of Lay-off. Lay-offs shall occur in inverse order of seniority date (as defined in Personnel Rule 13.2.5) within a job classification in the following order of employee status:
a. provisional
b. temporary part-time
c. temporary full-time
d. probationary employee
e. regular classified part-time
f. regular classified full-time
The Personnel Officer shall make an effort to transfer an employee who is affected by a lay-off to a vacant position for which the Personnel Officer determines the employee is qualified.

14.2.3 Notice of Lay-Off to employee Organization. When lay-offs are to occur, the Personnel Officer shall notify the applicable employee organization whose member(s) would be affected at the time the employees are notified.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
31 14.2.4 Notice of Lay-Off to Employees. An employee to be laid-off shall be notified in writing of the impending action at least twenty (20) working days in advance of the effective date of the lay-off. The notice shall include the following information:
Reason for lay-off
Effective date of lay-off
Employee rights as provided in these rules including all pertinent forms (e.g., LP-1, LP-2) and a copy of all Personnel Rules regarding the City’s lay-off procedure.

14.2.5 Seniority Date
The seniority date of an employee shall be based upon time in classification for regular City employment or, in cases where there has been a break in continuous employment (other than any authorized leave), the recalculated date of hire as specified in Personnel Rule 6.1.2. Periods of approved leaves of absence shall be credited as continuous service with the City.

14.2.6 Seniority List
When the City Council has determined that lay-offs shall occur, the Personnel Officer shall prepare a seniority list for employees in affected classifications. The list shall place the employee with the most recent seniority date first, the employee with the next most recent seniority date second, and so forth. A copy of the list shall be made available to the impacted employee(s) and their employee organization(s).

14.2.6.1. Same Seniority Date:

In cases of the same seniority date, employees will first be rated according to the extent of their other City of Woodland service not otherwise considered for seniority. If no other City of Woodland service helps determine seniority, and if no other departmental policies or procedures establish seniority, then seniority shall be determined by lottery. The lottery should be conducted at the time of hire; but in absence of such, the Personnel Officer shall conduct a lottery to determine seniority for individuals with the same seniority date.

14.2.7 Reinstatement Following Lay-Off
For a period of twelve (12) months from the date an employee is laid-off due to non-disciplinary reasons the name of the employee shall be placed on a reinstatement list for the job classification held by the employee at the time of the lay-off. The Personnel Officer may extend reinstatement lists for up to an additional twelve (12) months. The time period for reinstatement shall be thirty-six (36) months in cases of demotion in lieu of lay-off. Placement on the reinstatement list shall be in order of seniority. Any vacancy occurring in a classification for which

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
32 such a list has been developed shall be filled by the most senior person on the list provided that the following conditions are met:
a. the most senior person listed is still qualified for the classification; and
b. the most senior person listed is available and accepts the reinstatement offer; and
c. the City is not prohibited by law or court ruling from making the reinstatement on this basis.

A regular classified employee who has been laid-off may request that his or her name be placed on the reinstatement list for:
a. a lower class in his or her current job series, or
b. classification(s) held by the employee provided the employee meets the classification’s current qualifications.

Such requests shall be made to the Personnel Officer within ten (10) working days of the employee’s date of lay-off, using form LP-1 and shall be made in the manner specified by the Personnel Officer.

14.2.8 Removal of Names from Reinstatement Lists
The Personnel Officer may remove an employee’s name from a reinstatement list if any of the following occur:
a. the individual indicates that he or she will be unable to return to employment with the City during the life of the list; or b. the individual cannot be reached after reasonable efforts have been made to do so; or
c. the individual refuses three (3) reinstatement offers.

14.2.9 Rights and Responsibilities
In addition to others identified herein, employees affected by these procedures shall have the following rights:

Through prior arrangement with their immediate supervisor an employee who has been notified of their impending lay-off shall be granted reasonable time off without loss of pay to participate in a prescheduled interview or test for other employment. Additionally, through prior arrangement with their immediate supervisor, an employee may also use accrued vacation leave time to seek and apply for other employment.

14.2.10 Accrued Leave and COBRA Rights

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
33 An employee who has been laid-off shall be paid in full for their unused accrued vacation leave and unused compensation time on the effective date of the lay-off.

An employee who has been laid-off may elect to continue health insurance coverage through the City of Woodland in accordance with COBRA regulations.

14.2.11 Employee Displacement
An employee who receives a notice of lay-off may displace either: an employee holding a lower classification in the laid-off employee’s current series or an employee in a position previously held permanently in the City by the laid-off employee provided the employee:
a. has more City seniority than the employee to be displaced. Seniority shall be defined as time in classification plus time in higher classifications;
b. is willing to accept the reduced level of compensation, if any; c. can meet the qualifications in effect on the date of the lay-off for the other classification;
d. requests displacement action within ten (10) days after receipt of the notification of lay-off using form LP-2, in the manner prescribed by the Personnel Officer.

14.2.12 Employee Reinstatement
When an individual is reinstated he or she shall be entitled to:
a. retain his or her seniority date with an adjustment for the period of lay-off. The employee shall not accrue employment seniority while on a reinstatement list.
b. accrue vacation leave currently in effect based on the recalculated hire date.
c. have any unused sick leave reinstated.
d. retain the same salary range and step they held at the time of the lay- off (if the individual is reinstated into the job classification from which he or she was laid-off).
e. be assigned to the salary range of the new classification in the step closest to the salary he or she earned at the time of the lay-off (for individuals reinstated into a job classification other than the classification from which they were laid-off).

14.2.13 Probationary Period During Lay-offs
An individual reinstated into the classification from which he or she was laid-off while still a probationary employee shall complete, upon return to the job, the remaining portion of their probationary period, if any, in effect at the time of the lay-off. Similarly, reinstated employees shall complete the appropriate work time

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
34 necessary to attain a higher vacation leave accrual rate or to become eligible for a salary step increase, if such changes are possible.

14.2.14 Appeals
An employee may appeal actions taken or interpretations made pursuant to the procedures described in this Rule as provided in Personnel Rule 14.7.

Determinations by the City Council relative to when and in what classifications lay- offs are to occur shall not be matters subject to the appeal procedures.

14.3 Interpretation
In applying this layoff procedure to employees the City shall:
a. Utilize a 24-month reinstatement period.
b. Allow individuals removed from a reinstatement list to be reinstated if there was valid reason(s) for the City being unable to contact them. c. Break seniority ties by lottery.

14.4 Mediation
Prior to the submittal of a disciplinary appeal to the Personnel Board pursuant to Personnel Rule 14, either the City or appellant may request the matter be submitted to mediation. Upon such request, time limits shall be stayed pending completion of the mediation process. The State Mediation and Conciliation service shall be contacted to assign a mediator. The mediator shall, in a confidential process, attempt to help the City and appellant reach a mutually acceptable resolution. If no resolution is reached the appeal process shall continue as outlined in the Personnel Rules without reference to the mediation process or discussions

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
35 ARTICLE XV – ASSOCIATION TIME BANK

15.1 Association Time Bank

15.1.1 Association members shall donate three (3) hours of their vacation time, from the first pay period of each year to the Association Time Bank.

Additionally, the City shall deposit two hundred (200) hours annually on July 1, into the Association Time Bank.

15.1.2 Requests to use time from the bank must have prior approval from the President of the Association and made reasonably in advance. Approval will be subject to the operational necessity of the department.

15.1.3 Time may be used for:
a. Bargaining preparation.
b. Association meetings.
c. Association training/conferences.

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
36 ARTICLE XVI – REOPENERS

ARTICLE XVII OTHER COMPENSABLE ITEMS

17.1 Other Compensable Items Not Set Forth Herein

17.1.1 Other items not set forth herein which are compensable as terms and conditions of employment of the employees covered by this Resolution shall continue to be compensated by the City of Woodland at the rate applicable on July 1, 2017, unless determined otherwise by the Woodland City Council in Accordance with law or required otherwise by law.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 5th day of July, 2022, by the following vote:

AYES: Members Fernandez, Garcia-Cadena, Lansburgh, Stallard and Mayor Vega
NOES: None
ABSENT: None
ABSTAIN: None
Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk
Attachment: Exhibit A

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Woodland Police Officers’ Association
Memorandum of Understanding
July 1, 2022 – June 30, 2025
37 Exhibit A – Salary Schedule
Woodland Professional Police Officers Association
Effective July 1, 2017
2% Increase

CLASSIFICATION
RANGE
NO. UNIT A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer * Base P $3,605.77 $3,786.05 $3,975.35 $4,174.13 $4,382.83 $4,601.98 Crime Prevention Specialist * Base P $3,605.77 $3,786.05 $3,975.35 $4,174.13 $4,382.83 $4,601.98 Police Officer ** Base P $5,477.98 $5,751.87 $6,039.47 $6,341.45 $6,658.52 $6,991.44 $7,341.02 Police Records Specialist * Base P $3,200.44 $3,360.44 $3,528.48 $3,704.90 $3,890.15 Senior Police Records
Specialist * Base P $3,520.48 $3,696.50 $3,881.33 $4,075.41 $4,279.19 Effective January 1, 2018
1% Increase

CLASSIFICATION
RANGE
NO. UNIT A STEP B STEP C STEP D STEP E STEP F STEP G STEP Community Services Officer * Base P $3,641.82 $3,823.91 $4,015.10 $4,215.87 $4,426.66 $4,648.00 Crime Prevention Specialist * Base P $3,641.82 $3,823.91 $4,015.10 $4,215.87 $4,426.66 $4,648.00 Police Officer ** Base P $5,532.76 $5,809.39 $6,099.86 $6,404.86 $6,725.10 $7,061.35 $7,414.43 Police Records Specialist * Base P $3,232.45 $3,394.05 $3,563.76 $3,741.94 $3,929.05 Senior Police Records
Specialist * Base P $3,555.68 $3,733.46 $3,920.14 $4,116.16 $4,321.98 Future COLA’s are contingent on CalPERS Unfunded Liability rates. Please refer to the City of Woodland published Salary Schedule.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: F.11
SUBJECT: Agreement with Woodland Police Supervisor's Association (WPSA)

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2022 to June 30, 2025) with the Woodland Police Supervisor's Association (WPSA) as described herein.

Fiscal Impact
The current labor agreement for the WPSA covers salary and benefits for 12 full-time equivalent positions at an annual cost of approximately $2.7 million. The terms of the proposed new contract are expected to result in a 9% increase in total compensation over the three-year period. This increase will add approximately $751,000 in total employee compensation costs, and adds $150,000 (averaging $53,000 per year) over the funding level assumed in the development of the FY2022/23 budget forecast. This bargaining group's costs are funded through the City's General Fund.

Background
The current labor agreement between the City and WPSA expired on June 30, 2022. In anticipation of this, the City began negotiating with WPSA on a successor labor agreement in February 2022, and reached a tentative agreement in mid-June. The tentative agreement was presented to and ratified by the MMPA membership, and tonight’s recommended Council action would formally ratify the terms of the new three (3) year agreement with MMPA.

Discussion
The proposed agreement provides for increases in salaries and the cost of certain other benefits for covered employees while maintaining structural changes to the overall benefit package negotiated in prior agreements.

The new contract also provides for ongoing stability in medical insurance rates, while at the same time providing adjustments reflecting anticipated cost of living adjustments and promoting retention and recruitment of employees.

The major terms of the contract are as follows:

Cost of Living Adjustments (COLAs)
 July 1, 2022 4.0%
 January 1, 2023 1.0%
 July 1, 2023 2.0%
 January 1, 2024 2.0%
 July 1, 2024 2.0%
 January 1, 2025 1.0%

Shift Differential Pay
Employees regularly assigned to work the swing shift will receive a shift differential of 2% of base pay for all regularly scheduled hours worked on the swing shift, and employees assigned to work the graveyard shift will receive a shift differential of 3% of base pay.

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Medical Health Insurance
The City and WPSA have agreed to increases in the amount contributed by the City for health insurance. The contribution will increase by 6% on January 1, 2023 and 5% thereafter. The maximum monthly City contribution will be as follows:

Tier 1/1/2023 1/1/2024 1/1/2025
Employee Only $930.15 $976.66 $1,025.49
Employee Plus One $1,860.27 $1,953.28 $2,050.95
Employee Plus Family $2,418.36 $2,539.28 $2,666.24

*If the CalPERS PORAC rates increase by more than ten percent (10%) in any given year, the City shall increase the contribution by fifty percent (50%) of the amount over the ten percent (10%) increase.

Retiree Medical
For employees hired after July 1, 2006, the City will increase its contribution to the Retiree Health Savings Plans (RHSP) from $50/month to $100/month.

Sick Leave Accrual
Sick leave accrual is increased from eight (8) hours per month to ten (10) hours per month.

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2022 to June 30, 2025) with the Woodland Police Supervisor's Association (WPSA) as described herein.

Prepared by: Sheila McShane, Human Resources Manager

Approved by: Kim McKinney, Director of Administrative Services

Attachments:

1. MOU Police Supvr Final

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MEMORANDUM OF

UNDERSTANDING

BETWEEN

THE CITY OF

WOODLAND

AND THE

WOODLAND POLICE

SUPERVISORS

ASSOCIATION
July 1, 2022– June 30, 2025

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
2 MEMORANDUM OF UNDERSTANDING

CONCERNING POLICE SUPERVISORS ASSOCIATION
OF THE

CITY OF WOODLAND
The City of Woodland and the Woodland Police Supervisors Association, representing employees employed by the City of Woodland in the classifications of Police Sergeant by and through their authorized representatives, hereby ratify as and for a Memorandum of Understanding the attached Resolution entitled "A Resolution of the City Council of the City of Woodland Approving Certain Terms and Conditions for Police Supervisor Employees’ and the exhibits appended hereto, and recommend that the same be adopted by the City Council of the City of Woodland. Provisions outlined in this Resolution shall be incorporated into the City's adopted Personnel Rules and Regulations and, thereafter, the attached Resolution shall be used for the purpose of interpreting the specific rules and regulations addressed. In resolving questions of interpretation the Resolution shall in all cases be the primary source.

DATED:

Representative of the Woodland Representative of the
Police Supervisors Association City of Woodland

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
3 The foregoing Resolution and exhibits appended thereto hereby are approved by the City Council of the City of Woodland on this 5th day of July 2022.

Mayor

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
4 RESOLUTION NO.______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING CERTAIN TERMS AND CONDITIONS FOR POLICE SUPERVISORS ASSOCIATION Table of Contents
ARTICLE I ................................................................................................................................7 GENERAL PROVISIONS ....................................................................................................7

1.1 Application ..............................................................................................................7

1.2 Term ........................................................................................................................7

1.3 Purpose ...................................................................................................................7

1.4 Peaceful Performance ............................................................................................7

1.5 Negotiations..........................................................................................................7 ARTICLE II...............................................................................................................................8 COMPENSATION ................................................................................................................8

2.1 Salary .......................................................................................................................8

2.2 Uniform Allowance ...............................................................................................8

2.4 Personal Property..................................................................................................8

2.5 City Equipment and Clothing Return ...................................................................9

2.6 Call-Back Duty .....................................................................................................9

2.7 Departmental Meetings and Training ...................................................................9

2.8 Overtime Pay ......................................................................................................10

2.10 Court Appearance Policy.....................................................................................11

2.11 Emergency Stand-By ...........................................................................................12

2.12 Longevity Pay.....................................................................................................13 ARTICLE III ...........................................................................................................................13 SPECIAL ASSIGNMENTS ................................................................................................13

3.1 Special Assignment Rotation...............................................................................13

3.2 Bilingual Pay ......................................................................................................13

3.2.1 The City shall maintain the existing bilingual policy. Bilingual pay shall be One Hundred and Fifty ($150.00) Dollars per month. City will explore the addition of other languages as appropriate, including sign language. ...............................................13

3.3 Shift Differential.................................................................................................13

3.3.1 All employees who are regularly assigned to work the swing shift shall receive a shift differential in the amount of an additional two percent (2%) of their base rate of pay for all regularly scheduled hours worked on the swing shift. ...................................13 All employees who are regularly assigned to work the graveyard shift shall receive a shift differential in the amount of an additional three percent (3%) of their base rate of pay for all regularly scheduled hours worked on the graveyard shift..............................13 ARTICLE IV ...........................................................................................................................14 EDUCATIONAL INCENTIVE ..........................................................................................14

4.1 POST Certificates and Educational Pay................................................................14

4.2 Professional Growth Incentive .............................................................................15

4.3 Training and Travel Expenses ...............................................................................15

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
5 ARTICLE V.............................................................................................................................16 WELLNESS PROGRAM....................................................................................................16 ARTICLE VI ...........................................................................................................................16

6.1 Medical Insurance.................................................................................................16

5..2 Medical Insurance Upon Retirement ....................................................................18

6.3 Retirement Health Savings Plan ...........................................................................20

6.4 Long Term Disability Insurance...........................................................................20

6.5 Sick Leave ............................................................................................................20

6.6 Vision/Optical.......................................................................................................21

6.7 Life Insurance .......................................................................................................21

6.8 Flexible Spending Account...................................................................................21

6.9 Use of Tobacco Products.......................................................................................21 ARTICLE VII..........................................................................................................................21 LEAVES ..............................................................................................................................21

7.1 Holidays................................................................................................................21

7.2 Vacation................................................................................................................21

7.3 Vacation Accrual ..................................................................................................22

7.4 Vacation Accumulation ........................................................................................22

7.5 Bereavement Leave ..............................................................................................22

7.6 Other Leave ..........................................................................................................22

7.7 Catastrophic Leave Bank......................................................................................22 ARTICLE VIII.........................................................................................................................23 WORK HOURS...................................................................................................................23

8.1 Patrol Work Schedule ...........................................................................................23

8.2 Alternate Work Schedules ....................................................................................23 ARTICLE IX ...........................................................................................................................24

9.1 Light/Limited Duty..............................................................................................24 ARTICLE X.............................................................................................................................24 PERS RETIREMENT .........................................................................................................24

10.1 PERS Retirement Safety Employee.....................................................................24

10.2 PERS Non Safety – Miscellaneous Members .....................................................26 ARTICLE XI ...........................................................................................................................28 EMPLOYMENT PROBATION..........................................................................................28

11.1 Probation..............................................................................................................28 ARTICLE XII..........................................................................................................................28 MISCELLANEOUS ............................................................................................................28

12.1 No Discrimination ...............................................................................................28

12.2 Modification ........................................................................................................28

12.3 Separability of Provisions....................................................................................28 ARTICLE XIII.........................................................................................................................29 MANAGEMENT RIGHTS .................................................................................................29

13.1 Management Rights .............................................................................................29 ARTICLE XIV ....................................................................................................................29 SURVEY AGENCIES.........................................................................................................29

14.1 Survey Agencies ..................................................................................................29 ARTICLE XV..........................................................................................................................30

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
6 OTHER COMPENSABLE ITEMS NOT SET FORTH HEREIN......................................30

15.1 Other Compensable Items Not Set Forth Herein.................................................30 Exhibit A – Salary Schedule....................................................................................................32

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
7 ARTICLE I

GENERAL PROVISIONS

1.1 Application

1.1.1 This resolution applies to the employees of the City of Woodland in the following classifications: Police Sergeants. Effective October 2015 the MOU was modified to include the Crime Intelligence Analyst and Police Records Supervisor classifications.

1.2 Term

1.2.1 Except where the context otherwise determines or otherwise provides, the provisions of this Resolution shall apply from July 1, 2022 to June 30, 2025 and or such reasonable time thereafter as may be required to ratify, revise and supersede such provisions by action taken by the Woodland City Council after good faith negotiations pursuant to the Meyers-Milias-Brown Act (MMB).

1.3 Purpose

1.3.1 The purpose of this Resolution is to provide certainty in payment of employee compensation during the term of this Agreement.

1.4 Peaceful Performance

1.4.1 The Association agrees that during the term of this Memorandum of Understanding neither it nor the employee it represents will engage in, encourage, sanction, support, any:
a. strikes,
b. mass resignations,
c. mass absenteeism,
d. picketing which would involve suspension of or interference with normal work of this department, or,
e. any other similar actions which could involve suspension of or interference with any work of this department.
f. This clause will specifically expire on June 30, 2025.

1.5 Negotiations

1.5.1 The City and Association agree to begin negotiations for a successor agreement no later than April 15, 2025.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
8 ARTICLE II

COMPENSATION

2.1 Salary

2.1.1 During the term of this agreement, represented employees shall receive the following increases: COLA’s
Effective July 1, 2022, four percent (4%) salary increase. Effective January 1, 2023, one percent (1%) salary increase. Effective July 1, 2023, two percent (2%) salary increase. Effective January 1, 2024, two percent (2%) salary increase. Effective July 1, 2024, two percent (2%) salary increase Effective January 1, 2025, one percent (1%) salary increase

2.2 Uniform Allowance

2.3.1 For the purchase and maintenance of required uniforms, and rain gear employees will receive an annual allowance of $900.00. The City agrees it will not require class “A” uniforms (as described in the Police Mid Management MOU) for the Sergeant classification during the term of this agreement. This amount is paid monthly on a pro rata basis.

2.3.2 If a non-sworn employee is required to wear a uniform, with the approval of the Public Safety Chief or their designee, the employee will be required to purchase and maintain the required uniforms, and rain gear. The employee will receive an annual allowance of $900.00. This amount is paid monthly on a pro rata basis.

2.3.3 The City will replace soft body armor within six (6) months of the expiration of the manufacturer’s warranty.

2.4 Personal Property

2.4.1 Personal property which is destroyed or damaged in the course of employment shall be repaired or replaced.

2.4.2 Personal property are those items necessary during job-related activities. Items include uniforms, eyeglasses, false teeth and watches.

2.4.3 Personal property shall not include those items not required for job related activities.

Items not included are necklaces or chains, earrings, bracelets, and other jewelry.

2.4.4 The total payable claims for eye glasses shall be $175.00 per occurrence. The total payable claims for watches shall be $50.00 per occurrence.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
9 2.4.5 The procedure for the repair or replacement of damaged personal property shall be the same for City property as described in the Department’s Operations and Procedures Manual.

2.5 City Equipment and Clothing Return

2.5.1 All City furnished equipment remains in the ownership of the City and must be returned when employee leaves employment.

2.5.2 Unit employees will be provided with pagers and cellular phones in accordance with Department Policy.

2.5.3 Disposition of Service Weapon
Upon a disability or service retirement each sworn employee shall be given the opportunity to purchase their issued service weapon without magazines, as long as they have a minimum of ten (10) years of service with the City. The purchase price of the service weapon shall be based on the following number or years of service to the City.

The employee shall pay all transfer fees changing ownership from the City to the employee.

2.6 Call-Back Duty

2.6.1 All represented employees called back to duty or required to appear in court for hours not contiguous to their shift shall be compensated at one and one-half (1-1/2) times their regular hourly rate of pay for four (4) hours or the number of hours actually spent on duty or in court, whichever is greater.

2.6.2 Call-back minimum compensation shall not be provided to employees who are called back to correct incomplete or substandard work. Employees will not be called back to correct faulty work if the correction can reasonably await the start of the employee's next regularly scheduled shift. If an employee is called back to correct incomplete or substandard work, normal overtime shall be paid.

2.7 Departmental Meetings and Training

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
10 2.7.1 Employees on their day off who are required to attend a meeting or training will be compensated at the rate of one and one-half (1-1/2) times their hourly rate for a minimum of four (4) hours.

2.7.2 When an employee is required to attend a scheduled meeting on a regularly scheduled duty day and there is less than eight hours between the time an officer went off duty and his/her next regularly scheduled shift, compensation will be at the rate of one and one half (1-1/2) times their hourly rate for a minimum of four (4) hours.

2.7.3 A required scheduled meeting requires personal notification to the employee at least forty-eight (48) hours prior to the meeting time.

2.7.4 Employees required to attend a scheduled meeting on a regularly scheduled duty day where the time of occurrence is contiguous with the beginning or ending of the employee's shift, will be compensated at the rate of one and one-half (1-1/2) times their hourly rate for the actual time spent in attendance.

2.7.5 Contiguous means connected to the employee's regular duty schedule, or if the meeting or duty day were continued, it would have been contiguous to the employee's regular duty schedule and would be less than four (4) hours.

2.7.6 Employees required to attend a scheduled meeting on a regularly scheduled duty day where there has been more than eight (8) hours between the conclusion of their last duty shift and the scheduled meeting, shall be compensated at the rate of one and one half (1-1/2) times their hourly rate of pay for a minimum of four (4) hours. However, in no event will an officer be compensated for more than would result if the meeting or assignment were scheduled in a way as to be contiguous with the officer's regularly scheduled shift. (Example: If an officer was off duty at 12 midnight and was required to attend a meeting at 1:00 p.m. which lasted until 2:00 p.m., and who was scheduled to return to work at 3:00 p.m., the maximum compensation allowable would be two (2) hours at one and one-half (1-1/2) times.)

2.7.7 If an employee volunteers for a committee assignment, and the particular committee is scheduled to meet on the officer's day off, the officer may attend the committee meeting and be compensated at one and one-half (1-1/2) times their hourly rate for the actual time in attendance at the meeting.

2.8 Overtime Pay

2.8.1 Employees who work in excess of their standard work day or forty (40) hours per week shall be compensated for such overtime at a rate of one and one-half (1-1/2) times the employee's regular rate of pay. Paid time off shall be counted as hours worked for overtime calculation purposes.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
11 2.8.2 If the Department cancels prescheduled and posted overtime with less than 48 hours’ notice, on an employee’s regularly scheduled day off, the City shall pay the employee $140.00 for the cancellation. Only one occurrence can be claimed for any one day off.

If the overtime is canceled with less than 48 hours’ notice and the overtime was on the day of a regular duty shift, the employee shall be paid at the rate of $80.00 per occurrence. Only one occurrence can be claimed per day.

2.8.3 Overtime may be taken in cash or in the form of compensatory time off. Compensatory time off is set forth in Section 2.9 below.

2.8.4 All training assignments occurring outside of regular duty hours shall be compensated at one and one-half (1-1/2) times the hourly rate of pay for the actual time spent in mandatory departmental training.

2.9 Compensatory Time

2.9.1 Definition: As used in this section, the term compensatory time refers to that time which an employee is entitled to be absent from their duty with pay for hours worked in addition to or excess of their normal work schedule.

2.9.2 Use:

2.9.2.1 Requests for compensatory time off must be made no earlier than fourteen (14) days in advance of the requested time off. In cases where overtime or additional staffing will be required to cover the absence, requests must be submitted no later than 5 days in advance of the requested CTO. The Division Head or designee will respond within 72 hours of having received the CTO request.

2.9.2.2 Once compensatory time is approved, authorization cannot be rescinded, except in the case of an emergency.

2.9.3 Payment: Once eighty (80) hours of compensatory time is accrued on the books, all other hours worked in excess of forty (40) hours in a seven (7) day work period must be recorded on the timecard as overtime pay. At the end of each calendar year, all compensatory time will be carried forward (up to seventy (70) hours maximum), unless the employee’s elects to have the compensatory balance paid. Cariedy over compensatory time and accumulated compensatory time cannot exceed the eighty (80) hour maximum.

2.10 Court Appearance Policy

2.10.1 Employees who are served a subpoena for a criminal matter will call their individual voice mail box to determine if the appearance has been canceled or continued to another date and time. The call must be made before the scheduled appearance. For the morning calendar, the employee must call by 1700 the prior day for a 9:00 a.m.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
12 appearance. For hearings scheduled in the afternoon, the employee must call at 12:00 pm. Afternoon cancellations and continuances will be made by 12:00 pm.

2.10.2 If canceled or continued to another day or another time, the Court Liaison, the District Attorney, or Department representative will leave a message to that effect on your individual voice mailbox. If the employee is not canceled, the employee is required to make the appearance as directed on the subpoena.

2.10.3 The Court Liaison Unit is required to maintain accurate records of all subpoenas issued.

These records include subpoenas canceled and continued. These records are presumed to be accurate based on the track record of the Court Liaison Unit. The Court Liaison Unit will forward a copy of their subpoena records weekly to the Day Shift Patrol Lieutenant or other designated person. These records will be used to verify claims for compensation for all court appearances. Employees who dispute Court Liaison records may rebut the presumption with proper proof to the Patrol Lieutenant. The Patrol Lieutenant’s findings are final.

2.10.4 If an employee makes an appearance for a case which has been canceled or continued and the message was delivered by the Court Liaison, the District Attorney or the Department representative to the employee’s voice mailbox in the time frames described above, there is no compensation for that appearance.

2.10.5 If the subpoena was canceled with less than 48 hours’ notice and the subpoena was issued for a regularly scheduled day off, compensation shall be paid at the rate of $140.00 per occurrence. Only one occurrence can be claimed for any one day off.

2.10.6 If the subpoena was cancelled with less than 48 hours’ notice and the subpoena was issued for a regularly scheduled work day, outside of scheduled work hours for that day, compensation shall be paid at the rate of $80.00 per occurrence. Only one occurrence can be claimed for any one workday.

2.11 Emergency Stand-By

2.11.1 Sergeants shall be available, as designated by a written schedule approved by the Chief of Police, or his designee, for emergency call-out on weekends, holidays, days off or other off duty hours. Claims for stand-by compensation shall be made only when an employee has been assigned to stand-by.

2.11.2 Sergeants shall be paid two dollars ($2.00) per hour for any hours assigned to stand-by duty. During the time Sergeants are being compensated for emergency call-back, stand-by will not apply. Stand-by duty requires that the officer:
a. Be ready to respond immediately to calls for service; b. Be reachable by telephone, pager or vehicle radio;
c. Remain a reasonable distance (45 minutes driving time) from the City; and,

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
13 d. Refrain from activities which might impair the ability of the officer to perform the assigned duties.

2.11.3 "Stand-by" duty differs from other assignments in which an employee may be equipped with a pager to facilitate contact. In those instances, employee's activities and response distance are not restricted; therefore, they are not eligible for emergency stand-by compensation.

2.12 Longevity Pay

2.12.2 Effective July 1, 2017
a. Employees with 12 years completed service will receive an additional 2.5% of base pay as a retention incentive; and
b. Employees with 17 years completed service will receive an additional five (5%) percent of base pay as a retention incentive (not cumulative).

ARTICLE III

SPECIAL ASSIGNMENTS

3.1 Special Assignment Rotation

3.1.1 Every reasonable effort will be made to align special assignments with shift rotations.

3.2 Bilingual Pay

3.3 Shift Differential

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
14 ARTICLE IV

EDUCATIONAL INCENTIVE

4.1 POST Certificates and Educational Pay

4.1.1 Subject to the limitation in 4.1.1.6:

4.1.1.1 Employees shall receive an additional two and one-half (2.5%) percent of base pay for holding a POST Advanced Certificate.

4.1.1.1.1 Effective January 1, 2019 Advanced Certificate Pay will increase to 4%

4.1.1.2 Employees shall receive an additional two and one half (2.5%) percent of base pay for holding a POST Supervisory certificate.

4.1.1.2.1 Effective January 1, 2019 Post Supervisor Certificate pay will be 5%.

4.1.1.3 For up to four (4) years after promotion to Sergeant, employees shall continue to receive an additional two and one half (2.5%) percent of base pay for holding a POST Intermediate certificate. Additional pay for POST Intermediate certificate shall terminate upon receipt of the POST Supervisory certificate or four (4) years whichever comes first.

4.1.1.4 Employees in the class of Police Records Supervisor will receive an additional two and one-half (2.5%) percent of base pay for holding and maintaining a valid POST Records Supervisor Certificate.

4.1.1.5 Employees in the class of Crime Intelligence Analyst and will receive an additional two and one-half (2.5%) percent of base pay for holding Crime and Intelligence Analysis Certificate Program.

Effective July 1, 2019, the Crime Intelligence Analysis Certificate pay will be 4%.

Bachelor Degree. Effective July 1, 2017, employees shall receive an additional 2.5% of base pay rate for having a Bachelor’s Degree; excludes classification(s) which require Bachelor’s degree as minimum requirement

4.1.1.6 The maximum increase under this section shall be 7.5 percent of base pay total.

Effective January 1, 2019 the maximum increase under this section shall be 11.5%

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
15 4.2 Professional Growth Incentive

4.2.1 Employees covered by this Resolution are eligible to participate in the Professional Growth Incentive Program. Employees may receive a reimbursement for professional memberships, subscriptions, professional training (including travel, lodging and parking fees), attainment of academic degrees, and equipment limited to desktop computers or components (memory, hard drives, video cards, power supplies, mother boards), keyboards, monitors, computer mouse(s)/pointing devices, laptop/notebook/tablet computers, printers, City standard suite of office productivity software (currently Microsoft Office Suite), and personal digital assistants (PDA) and accessories, unless considered used mostly for personal entertainment. All such requests require advance approval by the City. Maximum reimbursement per fiscal year per employee shall be $625.00.

4.3 Training and Travel Expenses

4.3.1 The Woodland Police Supervisors Association and the City of Woodland mutually agree that education and training are one of the most important aspects of law enforcement. It is the desire of both entities to provide the members of the Woodland Police Department with the best training possible, while making it equitable to both the employee and the City. To accomplish this task, both entities agree to the following:

4.3.2 The employee being sent to the training, will convert the time spent in training, the travel time to and from the training and any additional hours required by the training to replace their normal duty hours. No additional compensation will be paid by the City.

Accordingly, employees shall have their rate of pay adjusted in those instances to preclude any claim for additional compensation related to the travel/training assignment. If the employee is required to produce any other work not related to the training while away on training the employee shall be paid for that work at the normal rate of pay at one and one half (1 1/2) times their rate for the time actually spent. This will be agreed upon by the division commander and the employee prior to the training leave.

4.3.3 At the discretion of the department, the employee shall be given his or her normal days off either before or after the training period to total the normal number of days off in that month's work cycle.

4.3.4 The City will determine the mode of transportation that will be used by the employee attending the out-of-town training. This mode may be by airplane, train, bus, taxi, ride- share, rental vehicle, City vehicle, or the employee’s personal vehicle. If the employee drives their personal vehicle, the employee will be paid for the actual mileage driven by the employee to the lodging, or the training facility. If the employee stays overnight at a lodging facility, the employee will be paid mileage to and from the lodging facility and the training facility, each day. The rate of pay will be determined by the City. No other transportation costs will be paid by the City. If the employee chooses to drive their own vehicle, they will be compensated in accordance with the Travel Policy up to

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
16 a maximum of current air fare to the destination or on a per mile basis, whichever is the less. If training is reimbursed by POST, employees may get the maximum rate for mileage by either POST or the City, whichever is greater.

4.3.5 Meals while away on training will be provided as agreed upon in the City’s Travel and Travel Reimbursement Policy.

ARTICLE V

WELLNESS PROGRAM
Left Blank

ARTICLE VI

MEDICAL AND RELATED BENEFITS

6.1 Medical Insurance

6.1.1 The City shall make available to all unit employees, the CalPERS medical insurance program. Employees shall have the option of enrolling in any of the plans provided by CalPERS. The city has the right to explore other options outside of CalPERS for Health Insurance. The Association reserves the right to meet and confer over any options.

6.1.2 For Employees hired before July 1, 2006, the City provides a two tier medical benefits program:
Tier One: Employee Only and Employee plus One
Tier Two: Employee plus Family
Employees hired before July 1, 2006 who provide proof of dual coverage under PERS or there medical insurance program may decline to accept medical coverage. These employees shall be eligible for a payment of $565 per month.

Effective July 1, 2017, the eligible payment will be decreased to $405 per month. For those employees who are currently receiving the payment of $565 they will continue until they are no longer eligible for this benefit

6.1.3 For Employees hired on or after July 1, 2006, the City provides a three tier medical benefits program:
Tier One: Employee Only
Tier Two: Employee plus One
Tier Three: Employee plus Family

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
17 6.1.3.1 Employees hired after July 1, 2006 who provide proof of dual coverage under PERS or other medical insurance programs may decline to accept medical coverage. These employees shall be eligible for a payment of $405 per month.

6.1.4 The City’s medical contribution will increase by 6% on January 1, 2023, and will increase by 5% annually thereafter. City contribution would be as shown below:

Tier Employee Only Employee + One Employee + family
January 1, 2023 $930.15 $1,860.27 $2,418.36
January 1, 2024 $976.66 $1,953.28 $2,539.28
January 1, 2025 $1025.49 $2,050.95 $2,666.24

6.1.4.1 If the CalPERS PORAC rate increases by more than ten percent (10%) in any given year, the City shall increase the contribution amounts in 6.1.4 by fifty percent (50%) of the amount over the ten percent (10%) increase.

6.1.5 The City shall contribute up to the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

6.1.5.1 Effective January 1, 2023hrough December 31, 2023 the City shall contribute the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

Tier
Medical Benefit Cafeteria Plan
Benefit
Total Benefit
Employee only $151.00 Note 3 $930.15
Employee plus one $151.00 Note 3 $1860.27
Employee plus family $151.00 Note 3 $2418.36
Note 1: Per paragraph 6.1.2 above, employees hired before July 1, 2006 who qualify for the “Employee only” tier shall receive medical insurance coverage and cafeteria plan benefit equal to the “Employee plus one” tier.

Note 2: The Medical Benefit will be equal to the minimum established by the CalPERS Board (currently $155 from the January 2023 table). It is anticipated that this amount will be adjusted annually based on changes to the medical component of the CPI.

Note 3: Cafeteria Plan benefit will be equal to the difference between the Medical Benefit and the Total Benefit.

Note 4:For years 2024, and 2025, the Total Benefits amounts are identified in paragraph 6.1.4 above

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July 1, 2022- June 30, 2025
18 5.2 Medical Insurance Upon Retirement

6.2.1 Employees who retire from the City may be eligible for Medical Insurance in accordance with the CalPERS Medical Plan. Dental, Vision and Long Term Disability Insurance is not provided to retirees.

6.2.2 For employees who were hired before July 1, 2006, with five (5) or more years of continuous City service who either retire and are eligible to receive benefits under the City's PERS plan or retire for disability under PERS shall be eligible for continued health and life insurance coverage subject to the following terms and conditions:

6.2.2.1 Employees 50 years old or older who separate from City service but postpone application to receive PERS retirement benefits must pay the premiums for any continued insurance coverage until the application for benefits is approved;

6.2.2.2 Insurance benefits levels to retirees will be equal to the schedule reflected in paragraph 6.1.4 above. Retirees who were hired before July 1, 2006, will receive a benefit equal to the “Total Benefit” reflected in 6.1.5 above; however, provisions of paragraphs 6.1.2.1 do not apply to retired employees;

6.2.2.2.1 Retirees who were hired prior to July 1, 2006 have a vested right to receive full medical insurance benefits in retirement equal to the total medical benefit provided to active employees. In the immediate case, such retirees shall receive the combined value of the medical benefit and the cafeteria plan benefit to equal the total benefit. In future cases, should the City again restructure its health care benefits, such retirees shall continue to receive the full value provided to active employees for health benefits irrespective of how they may subsequently be structured.

6.2.2.3 Life Insurance will be continued with the same benefit level and conditions as active employees except as adjusted according to the schedule outlined in the City's "Life Insurance Outline of Benefits" or in any modifications or other plans that replace the current plan;

6.2.2.4 Health Insurance coverage will be coordinated with Medicare when retirees become eligible;

6.2.2.5 Dental, Vision and Long Term Disability Benefits will not be offered or provided to retirees.

6.2.3 Employees who were hired on or after July 1, 2006, will receive medical insurance benefits in retirement as follows:

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
19 6.2.3.1 Insurance benefits levels to retirees who were hired after July 1, 2006, will receive a benefit equal only to the “Medical Benefit” reflected in 6.1.4 above; however, provision of paragraphs 6.1.2.1 do not apply to retired employees;

65.2.3.2 Retirement Health Savings Plan. The City of Woodland has established a program in which employees participate to save, on a tax deferred basis, money to help pay the cost of healthcare once an individual retires. The Retirement Health Savings Plan (RHSP) may be used for medical, dental and vision care as well as other healthcare expenses.

6.2.3.2.1 For employees hired on or after July 1, 2006, participation in the City’s RHSP is mandatory.

6.2.3.2.2 Contributions: The City shall contribute $100 per month to the employee’s RHSP account; likewise, the employee shall contribute $50 per month to their RHSP account. These contributions shall start after an employee has successfully completed their initial probationary period. However, upon successful completion of probation, the City shall contribute a lump sum of $100 per month for each month served in the employee’s initial probation.

6.2.3.2.3 Initial Probationary Period. During an employee’s initial probationary period with the City, neither the employee nor the City shall contribute to the employee’s RHSP account. The initial probationary period is that probationary period when an employee is first hired. A probationary period is also in effect when an individual changes classification or is promoted to a higher classification; City and employee contributions to RHSP accounts will continue during such promotional probationary periods.

6.2.3.2.4 Conversion of Sick Leave. Once an employee has accrued 500 hours of sick leave, the City shall convert 50% of additional sick leave earned to a cash contribution to an employee’s RHSP account. This results in all sick leave earned above 500 hours being changed to 5 hours per month (versus 10 hours) with the value of 5 hours of salary being contributed to the employee’s RHSP account.

6.2.3.2.5 Employees hired prior to July 1, 2006, were provided, on a one-time, irrevocable basis, the opportunity to opt out of the City’s retiree medical plan (paragraph 6.2.2). Employees who selected this option shall continue to participate in the City’s retiree health savings plan under the terms set forth above in paragraph 6.2.3.2. For these employees, the City’ contribution is $250 per month and the employee’s contribution is $50 per month. At the employee’s option, any portion of this $250 City contribution may be paid into an approved deferred compensation plan.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
20 6.3 Retirement Health Savings Plan

6.3.1 The City agrees to allow this group to contribute towards a Retirement Health Savings Plan (RHSP) in addition to the amount contributed by employees in Section 6.2.3.

These contributions shall be determined by the bargaining group. The City will not contribute to any additional contributions beyond what is defined in Section 6.2.3.2.

6.4 Long Term Disability Insurance

6.4.1 The WPSA shall provide long term disability for represented members. All represented employees will have $68.51 added to their monthly salary payment. The City will then provide a monthly disbursement to the Woodland Police Supervisors Association of $68.51 per Association member deducted from each employee’s net pay (or such other amount as determined by the Association) and the WPSA will assume responsibility of making long term disability payments and any other related benefits from the City provided payment. The City’s sole responsibility in the operation of the long-term disability insurance program shall be to deduct the designated amount. The WPSA shall hold harmless and indemnify the City for any liability as a result of implementation of this long-term disability insurance program.

6.5 Sick Leave

6.5.1 Sick Leave Accumulation
Regular full-time employees earn and accumulate sick leave at the rate of one (1) day (ten(10 hours) per month. An employee continues to earn sick leave while on any paid leave. There shall be no limit to the amount of sick leave credit an employee may accrue.

6.5.2 Use of Sick Leave
An employee eligible for sick leave is granted such leave for the following reasons:
a. Non service-related illness or injury to the employee or physical or mental incapacity of the employee due to non-service-related illness or injury. b. Medical or dental office of hospital visits for examination, diagnosis, or treatment. c. Up to 48 hours sick leave off with pay may be granted in the event of illness or disability or birth or adoption of a child of the employee's immediate family. .5.3 Sick Leave
No lump sum payment shall be made for sick leave upon retirement, resignation, or discharge from employment with the City. Upon service retirement, however, accumulated sick leave shall be added to the length of time served for purposes of

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
21 determining retirement benefits and shall include sick leave which accumulates during leave for non-service illness or injury.

6.6 Vision/Optical

6.6.1 The City agrees to provide vision insurance to unit employees with a fifteen dollar ($15) deductible.

6.7 Life Insurance

6.7.1 The City agrees to provide life insurance to unit employees in the amount of fifty thousand dollars ($50,000).

6.8 Flexible Spending Account

6.8.1 The City agrees to institute a qualified plan under Internal Revenue Code Section 125 for using pre-taxed dollars for payment of child care expenses, dependent care expenses, as well as health, dental or other related qualifying expenses.

6.9 Use of Tobacco Products

6.9.1 Employees hired after July 1, 2006 shall refrain from the use of all tobacco products during the term of their employment with the City. This section also applies to smokeless tobacco products.

ARTICLE VII
LEAVES

7.1 Holidays

7.1.1 Employees will receive 8.3 hours per month of vacation leave in lieu of holiday time off. The use and limitations of this additional leave is subject to the same rules and regulations pertaining to vacation leave.

7.1.2 If during the term of this Agreement the City Council officially recognizes any new dates as City holidays the City shall increase the vacation leave totals of each represented employee by a corresponding amount of hours.

7.2 Vacation

7.2.1 Employees who have sufficient accrued vacation shall have the option of receiving pay in lieu of time off for two (2) weeks of the accrued time, provided that they are taking at least one (1) consecutive week of vacation time off. Payment will be made at the straight time rate. No employee may buy-out more than two (2) weeks of vacation per fiscal year.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
22 7.3 Vacation Accrual

7.3.1 Vacation accrual for Unit personnel shall be as follows:

Years of Service Earned per Month Earned per Year
0 to 3 years 6.7 hours 10 days
4 to 5 years 8.7 hours 13 days
6 to 10 years 10 hours 15 days
11 to 15 years 12 hours 18 days
16 and over 14 hours 21 days

7.4 Vacation Accumulation

7.4.1 Employees with less than ten (10) years of service may carry a vacation leave balance of no more than three hundred twenty (320) hours past January 1 of each year.

Employees with ten (10) years’ service or more may carry a vacation leave balance of no more than three hundred eighty-four (384) hours past January 1 of each year.

Maximum vacation accumulation will be increased by 96 hours for the term of this agreement.

7.4.2 Vacation schedules shall be established with primary consideration for the needs of the City, but with as much regard as possible for the wishes of the employee. Leave may be taken only after it has been earned.

7.5 Bereavement Leave

7.5.1 In the event of a death in the employee’s immediate family, an employee may be granted time off charged to sick leave not to exceed five (5) working days per occurrence.

7.6 Other Leave

7.6.1 All other leave is provided for in the Personnel Rules and Regulations.

7.7 Catastrophic Leave Bank

7.7.1 With prior approval, vacation, CTO or holiday leave credits may be donated to a specified employee by one or more employee(s) to an employee when:
(a) The receiving employee faces financial hardship due to his/her injury or prolonged illness, or due to the injury and/or prolonged illness of the employee’s spouse or member of his/her immediate family; and (b) the receiving employee has exhausted all leave credits.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
23 7.7.2 The transfer of vacation, CTO, or holiday leave credits must be made in one (1) hour increments or more. Donations shall be made on a form to be developed by the City and signed by the donating employee. Donations are irrevocable.

ARTICLE VIII

WORK HOURS

8.1 Patrol Work Schedule

8.1.1 The City will continue the 4-10 work schedule for the term of this agreement, unless the City provides prior notice and affords the Association the right to meet and confer.

8.1.2 Regular Duty Shift schedules, including starting and stopping times, will be designated by the Chief of Police or his/her designee. Once posted, work schedules will be changed only upon seventy-two (72) hours advance notice. Upon mutual agreement the 72-hour notice can be waived.

8.1.3 Paid leaves shall accrue at the current hourly rate. Time off shall be changed based upon the hours missed, i.e., one day equals ten (10) hours.

8.2 Alternate Work Schedules

8.2.1 In addition to the Patrol Work Schedule established in Section 8.1 above, the Chief of Police may establish alternative work schedules for employees of his/her department.

8.2.2 For purposes of this section, alternative work schedules may include, but not be limited to:

8.2.2.1 Alternate Work Week - A biweekly work schedule consisting of eighty (80) hours of work (over a 14 day period) in no fewer than eight (8) work days, and with no more than ten (10) hours scheduled on any work day.

8.2.2.2 Flex Time Schedule - A weekly work schedule consisting of forty (40) work hours during a seven day work period at other than traditionally scheduled hours for the assigned shift.

8.2.2.3 Note that for non-sworn personnel, any alternative or flex time schedule must provide that employees will be scheduled to work no more than forty (40) hours per seven (7) day work period.

8.2.2.4 Other schedules approved by the Chief of Police.

8.2.3 Alternative work schedules may be discontinued by the Chief of Police at any time if it is determined that such schedules inhibit the efficiency or maintenance of City

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
24 operations and/or services. At the request of affected employees, or the Association the Chief of Police shall meet and discuss the discontinuance of an alternative work schedule prior to terminating the schedule. The City may eliminate the schedule with advance notice. However, upon mutual agreement; the advance notice can be waived.

8.2.4 Meal Breaks
When the Police Department building is staffed 24 hours a day, seven days a week, represented employees shall receive a paid thirty (30) minute lunch break and shall remain on duty during meal breaks.

In the event the building’s standard operating hours are less than 24/7, non-sworn employees shall receive an unpaid thirty (30) minute lunch/meal break. Employees subject to call back who miss their meal break are not entitled to overtime. Employees must have supervisor approval to work through their lunch/meal break.

ARTICLE IX

LIGHT/LIMITED DUTY

9.1 Light/Limited Duty

9.1.1 When due to injury or illness, whether or not the injury or illness is work related, an employee is unable to perform his/her usual duties, the employee may work in a light/limited duty capacity if the department determines such work is available.

9.1.2 An employee may work light/limited duty only upon authorization of the employee's attending physician or a properly appointed City physician, and only to the extent that the employee's illness or injury is not further aggravated by working in this capacity nor is a hazard created for other employees.

9.1.3 If light/limited duty is available, and the employee is cleared by an attending physician, or a properly appointed City physician to perform such work, he/she shall accept light/limited duty. Every reasonable effort will be made to allow the employee to work light/limited duty on the same shift to which he/she is assigned for up to a period of one (1) week. Following the one (1) week period, light/limited duty assignments will be made in accordance with the best interests of the department.

ARTICLE X

PERS RETIREMENT

10.1 PERS Retirement Safety Employee

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July 1, 2022- June 30, 2025
25 10.1.1 The City will continue its participation in the Public Employee's Retirement System during the term of this agreement.

10.1.2 Regular Safety Employees of the City of Woodland fall under one of the three CalPERS Pension formulas as follows:

10.1.2.1 Tier 1: Employees hired by the City of Woodland on or before June 30, 2012 are eligible for the 3.0% @ 50 CalPERS retirement pension program calculated at the single highest year pensionable compensation formula.

10.1.2.2 Tier 2: Employees hired by the City of Woodland on or after July 1, 2012 and before January 1, 2013 or who are new hires to the City of Woodland and are legacy/classic members determined by CalPERS are eligible for the 3.0% @ 55 CalPERS retirement pension program calculated at the three-year average pensionable compensation formula.

10.1.2.3 Tier 3: Public Employees’ Pension Reform Act (PEPRA) Employees hired on or after January 1, 2013 and who are not CalPERS legacy/classic members are eligible for the 2.7% @ 57 CalPERS retirement pension program calculated at the three-year average pensionable compensation formula.

10.1.3 PERS Employee Contribution towards Employees Share of Retirement cost.

10.1.3.1 Tier 1: Effective October 1, 2011, employees shall pay the full 9% of pensionable salary of the employee share towards the 3.0%@50 CalPERS retirement pension program.

10.1.3.2 Tier 2: Effective July 1, 2012, employees shall pay the full 9% of pensionable salary of the employee share towards the 3.0%@55 CalPERS retirement pension program.

10.1.3.3 Tier 3: (PEPRA) employees shall pay 50% of the normal cost as determined by CalPERS towards the 2.7%@57 CalPERS retirement pension program.

10.1.4 Employee Contribution towards Employer Cost.

10.1.4.1 Tier 1 and Tier 2 employees:

10.1.4.1.1 The City shall withhold 4% of salary to help pay for the cost of the enhanced 3.0%@ 50 retirement formula and
the 3.0%@ 55.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
26 10.1.4.1.2 Effective August 4, 2015 the City amended the CalPERS contract to increase the PERS Cost Share of 4% by .887% to a total of 4.887%.

10.1.4.1.3 Effective July 1, 2013, employees shall pay an additional 3% towards the employers PERS contribution.

10.1.4.1.4 Tier 1 and Tier 2 employees pay a total of 16.887% towards the PERS contribution.

10.1.5 The City has amended its contract with PERS to include the military buy-back option (Section 20930.3) for employees.

10.1.6 The City shall continue reporting the employees' retirement contribution (nine (9%) for Safety as special compensation. Pursuant to Section 20023 (c)(4) of the Public Employees Retirement Law, these retirement contributions (nine (9%) percent shall then be considered compensation for retirement purposes. Effective September 7, 2011, the City shall discontinue reporting the employees' retirement contribution (nine (9%) for Safety as special compensation.

10.1.7 The City will provide the PERS 1959 Survivor Benefit, Level IV.

10.1.8 The City has adopted a resolution pursuant to IRS Code Section 4.14(h)(2) to allow the PERS payments to be done on a pre-tax basis.

10.1.9 The City will requested from PERS an actuarial estimate for the Pre-retirement Option 2 Death Benefit option. The City and WPSA executed a side letter of agreement addressing the steps to be taken upon receipt of the actuarial study. Effective September 1, 2010, the City has amended its contract with PERS to provide the Pre-retirement Option 2W Death Benefit.

10.2 PERS Non Safety – Miscellaneous Members

10.2.1 Miscellaneous Employees of the City of Woodland fall under one of the three CalPERS Pension formulas as follows:

10.2.1.1 Tier 1: Employees hired by the City of Woodland on or before December 4, 2012 are eligible for the 2.7% @ 55 CalPERS retirement pension program calculated at the single highest year pensionable compensation formula.

10.2.1.2 Tier 2: Employees hired by the City of Woodland on or after December 5, 2012 and before January 1, 2013 or who are new hires to the City of Woodland but are legacy/classic members determined by CalPERS are eligible for the 2% @ 60 CalPERS retirement pension program calculated at the three-year average pensionable compensation formula.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
27 10.2.1.3 Tier 3: Public Employees’ Pension Reform Act (PEPRA) Employees hired on or after January 1, 2013 and who are not CalPERS legacy/classic members are eligible for the 2% @ 62 CalPERS retirement pension program calculated at the three-year average pensionable compensation formula.

10.2.2 PERS Employee Contribution towards Employee’s Share of Retirement cost.

10.2.2.1 Tier 1: Employees shall pay the full 8% of pensionable salary of the employee share towards the 2.7%@55 CalPERS retirement
pension program.

10.2.2.2 Tier 2: Employees shall pay the full 7% of pensionable salary of the employee share towards the 2%@60 CalPERS retirement pension program.

10.2.2.3 Tier 3: (PEPRA) employees shall continue to pay 50% of the normal cost as determined by CalPERS towards the 2%@62
CalPERS retirement pension program.

10.2.3 Employee contribution to Employers Cost of CalPERS Retirement Pension Program.

10.2.3.1 Employees in Tier 1 and Tier 2, the City shall withhold 3% of salary to help pay for the cost of the enhanced 2.7% @ 55 retirement formula and the 2% @ 60.

10.2.3.2 Employees in Tier 1 and Tier 2 shall pay an additional 3% towards the employers PERS contribution.

10.2.3.3 Tier 1 employees pay a total of 14% towards the PERS contribution, and Tier 2 employees pay a total of 13% towards the PERS contribution.

10.2.4 The City provides the 1959 Survivor's Security Benefit as specified in the Government Code, Section 21574. This benefit provides a monthly allowance to certain eligible survivors of an employee who dies prior to retirement.

10.2.5 The City provides the sick leave conversion benefit as specified in the Government Code, Section 20965.

10.2.6 The City has adopted a resolution pursuant to IRS Code Section 4.14(h)(2) to allow the PERS payments to be done on a pre-tax basis.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
28 ARTICLE XI

EMPLOYMENT PROBATION

11.1 Probation

11.1.1 All new and promoted employees shall serve a probationary period. The probationary period shall be considered the last portion of the selection process. Its purpose is to allow the City Manager or, under his/her direction, the Police Chief, to observe and appraise the conduct, performance, attitude, adaptability and job knowledge of new or promoted employees and to determine whether the employee is fully qualified for the position.

11.1.2 The probationary period for new Police Supervisory employees shall be one (1) year following promotion or selection.

11.1.3 Any employee who has gained permanent status and thereafter accepts a promotion, may be rejected during the probationary period without cause. Said employee shall retain all other rights of a permanent employee in the classification held prior to promotion. Those rights can only be affected for cause. The probationary period for promoted employees shall be twelve (12) months.

11.1.4 The Police Chief may extend the probationary period in three (3) month increments not to exceed one (1) year if he feels additional time is necessary to adequately evaluate the employee.

ARTICLE XII

MISCELLANEOUS

12.1 No Discrimination

12.1.1 The City and Association both agree not to discriminate against any employee because of membership or non-membership in the Association or because of any activities or lack of activity on behalf of the Association. Association activities shall not interfere with the normal operation of the City. Neither the City nor the Association shall discriminate for or against any employee or applicant for employment on account of race, color, creed, sex, national origin, age, physical handicap, or mental handicap which does not prevent an employee from meeting the minimum standards established.

12.2 Modification

12.2.1 There will be no alteration or modification of any provision contained in this Memorandum without the consent of all parties hereto.

12.3 Separability of Provisions

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
29 12.3.1 Should any section, clause or provision of this Memorandum be declared illegal by final judgment of a court of competent jurisdiction, such invalidation of such section, clause or provision shall not invalidate the remaining portions hereof, and such remaining portions shall remain in full force and effect for the duration of this Memorandum. In the event of such invalidation, the parties agree to meet and confer concerning substitute provisions for provisions rendered or declared illegal.

ARTICLE XIII

MANAGEMENT RIGHTS

13.1 Management Rights

13.1.1 Nothing contained in this Memorandum of Understanding shall be construed to waive or reduce any rights of the City, which include, but are not limited to the exclusive rights: to determine the mission of its constituent department, commissions and boards, set standards of service; to determine the procedures and standards of selection for employment; to direct its employees; to maintain the efficiency of governmental operations; to determine methods, means and personnel by which government operations are to be conducted; to take all necessary actions to carry out its mission in emergencies, including overtime; and to exercise complete control and discretion over the technology of performing the work. City rights also include the right to determine the procedures and standards of selection for promotion, to relieve employees from duty because of lack of work or other legitimate reasons, to take disciplinary action, and to determine the content of job classifications.

13.1.2 The exercise by the City of the rights in the above paragraph does not preclude employees or their recognized organizations from filing a grievance regarding the practical consequences that decisions on such matters may have on wages, hours or other terms and conditions of employment.

ARTICLE XIV

SURVEY AGENCIES

14.1 Survey Agencies

14.1.1 The City and Association have agreed to utilize the following agencies in conducting compensation surveys:

Rocklin
Davis West Sacramento
Lodi Yuba City
Manteca Lincoln

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
30 ARTICLE XV

OTHER COMPENSABLE ITEMS NOT SET FORTH HEREIN

15.1 Other Compensable Items Not Set Forth Herein

15.1.1 Other items not set forth herein which are compensable as terms and conditions of employment of the employees covered by this Resolution shall continue to be compensated by the City of Woodland at the rate applicable on July 1, 2017, unless determined otherwise by the Woodland City Council in Accordance with law or required otherwise by law.

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
31 PASSED AND ADOPTED by the City Council this 5th day of July, 2022 by the following vote:

AYES: :

NOES: :

ABSENT: :

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana Gonzalez, Woodland City Clerk

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
32 Exhibit A – Salary Schedule
Woodland Police Supervisors Association
Effective July1, 2022
4% Increase
Effective January 1, 2023
1% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$5,545.9
2 $5,823.23 $6,114.38 $6,420.10 $6,741.10 $0.00
Police Records Supervisor $5,202.4
4 $5,462.55 $5,735.68 $6,022.49 $6,323.63
Police Sergeant $7,602.5
2 $7,982.65 $8,381.78 $8,800.87 $9,240.91 $9,702.96 $10,188.11 $10,697.52 Police Records Manager $5,773.1
7 $6,061.82 $6,364.90 $6,683.15 $7,017.31 $7,368.18
Effective July 1, 2023
2% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$5,656.83 $5,939.69 $6,236.67 $6,548.50 $6,875.92
Police Records Supervisor $5,306.48 $5,571.80 $5,850.39 $6,142.94 $6,450.10 Police Sergeant $7,754.57 $8,142.30 $8,549.41 $8,976.88 $9,425.73 $9,897.02 $10,391.88 $10,911.47 Police Records Manager $5,888.63 $6,183.06 $6,492.20 $6,816.82 $7,157.66 $7,515.54 Effective January 1, 2024
2% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$5,491.01 $5,765.57 $6,053.84 $6,356.53 $6,674.35
Police Records Supervisor $5,150.93 $5,408.46 $5,678.89 $5,962.87 $6,261.02 Police Sergeant $7,527.24 $7,903.61 $8,298.79 $8,713.73 $9,149.42 $9,606.89 $10,087.24 $10,591.60 Police Records Manager $5,716.01 $6,001.80 $6,301.88 $6,616.98 $6,947.83 $7,295.23

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$5,769.97 $6,058.49 $6,361.40 $6,679.47 $7,013.44
Police Records Supervisor $5,412.61 $5,683.23 $5,967.40 $6,265.80 $6,579.10 Police Sergeant $7,909.66 $8,305.14 $8,720.40 $9,156.42 $9,614.25 $10,094.96 $10,599.71 $11,129.69 Police Records Manager $6,006.40 $6,306.72 $6,622.04 $6,953.15 $7,300.81 $7,665.85

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Woodland Police Supervisors Association
July 1, 2022- June 30, 2025
33 Effective July 1, 2024
2% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$5,885.37 $6,179.66 $6,488.63 $6,813.06 $7,153.71
Police Records Supervisor $5,520.87 $5,796.90 $6,086.75 $6,391.12 $6,710.68 Police Sergeant $8,067.85 $8,471.25 $8,894.81 $9,339.55 $9,806.53 $10,296.86 $10,811.71 $11,352.29 Police Records Manager $6,126.53 $6,432.85 $6,754.48 $7,092.22 $7,446.83 $7,819.17 Effective January 1, 2025
1% Increase

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Police Crime and Intelligence
Analyst
$5,944.22 $6,241.45 $6,553.52 $6,881.19 $7,225.24
Police Records Supervisor $5,576.07 $5,854.87 $6,147.61 $6,455.03 $6,777.79 Police Sergeant $8,148.53 $8,555.96 $8,983.75 $9,432.94 $9,904.60 $10,399.83 $10,919.82 $11,465.81 Police Records Manager $6,187.80 $6,497.18 $6,822.03 $7,163.14 $7,521.30 $7,897.36

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: F.12
SUBJECT: Contract with Golden State Emergency Vehicle Service, Inc. for Fire Apparatus Maintenance and Repair Services.

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the service agreement with Golden State Emergency Vehicle Service, Inc., with a total not to exceed the amount of $164,000 for the ongoing maintenance and repairs of fire apparatus.

Staff Contact:

Eric Zane, Fire Chief- (530) 661-5861, [email protected]

Fiscal Impact:

The cost of the proposed service contract is $164,000, and has been included in the FY2022/23 Equipment Maintenance fund budget.

Background:

Over the last year, the Fire Department has begun to assume responsibility for apparatus maintenance and repairs from the City’s Fleet Department.

Due to staffing issues, the City’s Fleet Department has been unable to adequately service Fire apparatus for some time. This has resulted in delayed preventative maintenance as well as excessive out of service times and repetitive repairs due to lack of certified Fire Apparatus heavy equipment mechanics in Fleet’s staff. Often, repairs were already being outsourced to Golden State Fire Vehicle Service due to a lack of qualified mechanics in the Fleet Department.

Due to these issues, the Public Works Director and Fire Chief, along with the City Manager and Finance Department, agreed that the best and most cost effective course of action to prevent further issues was to outsource all maintenance and repair to fire apparatus. As such, the Fire Department needs to enter into a contractual agreement with an apparatus repair facility to allow for timely and efficient repairs of apparatus.

Discussion:

Peirce Manufacturing, the builder of all of the Fire Department’s frontline apparatus, has a few Peirce approved and certified repair facilities on the West Coast- the closest being Sacramento, Southern California, and Oregon. Due to the limited certified repair facilities, the Fire Department is requesting, per City of Woodland purchasing policy (3.32 140 B), a sole source contract with Golden State Emergency Vehicle Services, Inc., located in Sacramento.

Additionally, over the last year, the City has increasingly contracted with Golden State Emergency Vehicle Services on a case by case basis and Golden State for apparatus maintenance and repair and they have performed exemplary work and provided excellent customer service.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the service agreement with Golden State Emergency Vehicle Service, Inc., with a total not to exceed the amount of $164,000 for the ongoing maintenance and repairs of fire apparatus.

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Prepared by: Jeran Scruggs, Management Analyst

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. Resolution- Golden State Contract

2. Golden State Contract - Final

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AWARDING THE CONTRACT FOR MAINTENANCE AND REPAIR OF FIRE APPARATUS TO GODLEN STATE EMERGENCY VEHICLE SERVICE INC,. IN THE AMOUNT OF $164,000
WHEREAS, the City of Woodland wishes to enter into an agreement with Golden State Emergency Vehicle Service, Inc. for a maintenance and repair services for fire apparatus; and WHEREAS, the City of Woodland has determined that a sole source contract is appropriated due to limited certified repair facilities; and WHEREAS, the required funds have already been appropriated in the FY2022/23 budget.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

The City Council hereby approves and awards the service contract with Golden State Emergency Vehicle Service Inc. The City Manager is hereby authorized and directed to execute the Agreement, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not exceed $164,000. A copy of the Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Mayra Vega, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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City of Woodland 1

CITY OF WOODLAND

AGREEMENT FOR FIRE APPARATUS MAINTENANCE AND REPAIR SERVICES CM #

This Agreement is made and entered into this 5th day of July, 2022 by and between the City of Woodland, a California municipal corporation ( “City”) and Golden State Emergency Vehicle Service, Inc. (“Contractor”). Contractor is retained as an independent contractor and is not an employee of the City. City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Contractor desires to perform certain professional services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Fire Apparatus Maintenance and Repair services to public clients, is licensed in the State of California, and is familiar with the plans of City.

B. City desires to engage Contractor to render such services for the City’s Fire Apparatus Maintenance and Repair project (“Project”) as set forth in this Agreement.

AGREEMENT

1. SERVICES; SCHEDULE OF PERFORMANCE: The Services to be provided are the following:
maintenance and repair services for fire apparatus , as directed by the City through its duly authorized representative in a signed writing , to City’s reasonable satisfaction , in a prompt and expeditious manner.

2. STANDARD OF CARE: Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California, and consistent with all applicable laws. Contractor represents that it has all licenses, permits , qualifications, and approvals of whatever nature that are legally required to perform the Services, including any required business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

3. SUBSTITUTION OF KEY PERSONNEL: Contractor has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

The key personnel for performance of this Agreement are as follows:

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City of Woodland

2 Drew Frazell, Internal Support Manager
Or
Daron Wright, President/CFO

Contractor covenants and agrees that is shall only provide the Services provided for herein through its own employees and shall not utilize any subcontractors for a ny such services without the express written consent of the City.

3.1 CITY’S REPRESENTATIVE: The City hereby designates the Fire Chief or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

4. COMPENSATION: Compensation for the above services shall be based on the actual amount of time spent in adequately performing the Services, and shall be billed at the rate(s) described in the Contractor's fee schedule attached hereto as Exhibit “A” and incorporated herein by reference.

The total compensation shall not exceed One Hundred Sixty Four Thousand Dollars ($164,000) without written approval of City Manager or the amount of compensation authorized by the duly authorized representative in a signed writing, whichever is less. Contractor’s invoices shall include a detailed description of the Services performed. Invoices shall be submitted to the City on a monthly basis as performance of the Services progresses. City shall review and pay the approved charges on such invoices in a timely manner.

5. PREVAILING WAGES: Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor agrees to fully comply with such Prevailing Wage Laws. If applicable and upon request, City shall provide Contrac tor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor to comply with all applicable California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and de barment of contractors (Labor Code Sections 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

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City of Woodland

3 If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project . Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Contractor that affects Contractor’s performance of services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor.

6. INSURANCE: Contractor shall provide proof of commercial general liability and automobile insurance to the City in amounts and with policies, endorsements and conditions required by the City for the Services. If Contractor is an employer or otherwise hires one or more employees during the term of this Project, Contractor shall also provide proof of workers’ compensation coverage for such employees which meets all requirements of state law. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), providing coverage on an "occurrence" basis for bodily injury and property damage, including products -completed operations, personal injury and advertising inju ry; (2) Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non -owned); and (3) Workers’ Compensation and Employer’s Liability :

Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. Contractor shall maintain limits no less than: (1) General Liability $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial Genera l Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the req uired occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease. The General Liability and Automobile Liability policies shall include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees,

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City of Woodland

4 agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.

7. TERMINATION: The City may terminate this Agreement at any time with or without cause.

If the City finds it necessary to terminate this Agreement without cause before Project completion, Contractor shall be entitled to be paid in full for those Services adequately comp leted prior to the notification of termination. Contractor may terminate this Agreement only upon 30 calendar days' written notice to the City only in the event of City’s failure to perform in accordance with the terms of this Agreement through no fault of Contractor.

8 INDEMNIFICATION: To the fullest extent permitted by law, Contractor shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contra ctor, its officials, officers, and employees.

Contractors or agents in connection with the performance of the Contractor’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Contractor, the City, its officials, officers, employees, agents, or volunteers. If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is ful ly incorporated herein, Contractor’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, and, upon Contractor obtaining a final adjudicatio n by a court of competent jurisdiction, Contractor’s liability for such claim, including the cost to defend, shall not exceed the Contractor’s proportionate percentage of fault.

9. LAWS & REGULATIONS; EMPLOYEE/LABOR CERTIFICATIONS: Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements; all emissions limits and permitting requir ements imposed by the California Air Resources Board (CARB) or other governmental agencies; and all water quality laws, rules and regulations of the Environmental Protection Agency, the State Water Resources Control Board and the City. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Contractor shall maintain records of its compliance, including its verification of each employee, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements. Contractor's failure to comply or any material misrepresentations or omissions relating thereto shall be grounds for terminating this Agreement for cause. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance

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City of Woodland

5 in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. Finally, Contractor represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment in violation of state or federal law. As provided for in the indemnity obligations of this Agreement, Contractor shall indemnify City against any alleged violations of this paragraph, including, but not limited to, any fines or penalties imposed by any governmental agency.

10. GOVERNING LAW; VENUE; GOVERNMENT CODE CLAIM COMPLIANCE; ATTORNEY'S FEES: This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in Yolo County, State of California. In addition to any and all contract requirements pertaining to notices of and requests for c ompensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor.

If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover all reasonable fees and costs incurred, including reasonable attorney's fees, as determined by the court.

11. ASSIGNMENT; AMENDMENT: Contractor shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. This Agreement may not be modified or altered except in writing signed by both parties. Except to the extent expressly provided for in the termination paragraph, there are no intended third party beneficiaries of any right or obligation of the Parties.

12. ENTIRE AGREEMENT; CONSTRUCTION & CAPTIONS: This is an integrated Agreement representing the entire understanding of the parties as to those matters contained herein, and supersedes and cancels any prior oral or written understanding or represe ntations with respect to matters covered hereunder. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. The captions of the various paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

SIGNATURES ON FOLLOWING PAGE

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City of Woodland

6 Contractor warrants that the individual who has signed this Agreement has the legal power, right and authority to make this Agreement and bind the Contractor hereto. If you agree with the terms of this Agreement, please indicate by signing and dating where indicated below.

CITY OF WOODLAND

Approved by:

____________________________
Ken Hiatt
City Manager – City of Woodland

_____________________________
Date

GOLDEN STATE EMERGENCY VEHICLE SERVICES, INC.

Reviewed and Accepted by Contractor

__________________________
Daron Wright, President/CFO

_____________________________
Date

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City of Woodland

7 EXHIBIT “A”

COMPENSATION

Transportation fees shall not be incurred without the specific prior written approval of City through its City Council, City Manager, or designee of either, and shall not exceed those that are reasonable and customary.

Materials rates must be quote to City and approved by City’s authorized representative in a signed writing in advance of such charges being insured, provided that such rates shall not exceed Contractor’s actual cost for the materials + 10%.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: G.13
SUBJECT: Public Hearing - Streng Pond Landscape Maintenance District

Recommendation for Action: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

The FY2022/23 Engineer's Report calculates the assessment of a single family home to be $79.10, which is unchanged from FY2021/22. If approved, the proposed assessment for the District would generate $14,436 in revenues. The Streng Pond L&L assessment does not generate enough revenue to meet the minimum operational expenditures required to maintain the L&L. To ensure the ongoing operation and maintenance of the Streng Pond L&L the City will advance $19,628 from the General Fund to offset the shortfall; this advance is included in the FY2022/23 proposed budget.

Background:

The Landscaping and Lighting Act of 1972 ("the Act") authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with Act, the City formed the Streng Pond Landscape Maintenance District.

The Streng Pond District is located in the southwest portion of the City, generally north of Gibson Road, west of Cottonwood Street and east of County Road 98. The District was formed in 1985 and reached the maximum allowable assessment of $79.10 per single family home in 1995; there are no provisions for future CPI increases. The City attempted a property owner ballot proceeding in 1998 to increase the assessment to cover rising costs within the District, however the effort was unsuccessful. Because the rates do not increase to cover the rising costs of maintenance, a general fund contribution of $19,628 is budgeted to cover the operating shortfall.

On June 7, 2022, the City Council approved resolutions to preliminarily approve the Engineer's Report and to initiate proceedings for the annual levy and on June 21, 2022, the City Council also approved a resolution setting the public hearing date for July 5, 2022. The Engineer's Report was attached to the June 7, 2022 staff report and is available for review on the City's website.

Discussion:

Each year, the City prepares an Annual Report for each District, along with estimates for an operating budget, to calculate the assessment annually levied on each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review on the City's website.

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complete the levy process. Following the public hearing, the City Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kimberly McKinney, Director of Administrative Services

Attachments:

1. FY2023-Woodland-StrengPond-Resolution (Public Hearing)-Approve

2. Streng Pond L&L Map

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RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY

REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN

THE STRENG POND LANDSCAPING MAINTENANCE DISTRICT, FISCAL YEAR 2022/2023.

The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: Streng Pond Landscaping Maintenance District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has been presented to this City Council the Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and, WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City; and,

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NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 1: Following notice duly given, the City Council has held a full and fair public hearing regarding the District, the levy and collection of assessments, the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters.

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will receive special benefit by the operation, maintenance and servicing of improvements, located within the boundaries of the District; and,
b. The District includes all of the lands so benefited; and, c. the net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for landscaping improvements, irrigation and drainage systems, and associated appurtenances.

Section 4: The County Auditor of the County of Yolo shall enter on the County Assessment Roll opposite each eligible parcel of land the amount of levy so apportioned by the formula and method outlined in the Report, and such levies shall be collected at the same time and in the same manner as the County taxes are collected, pursuant to Chapter 4, Article 2, Section 22646 of the Act. After collection by the County, the net amount of the levy shall be paid to the City Treasurer.

Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland Streng Pond Landscaping

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Maintenance District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023.

Section 7: The City Clerk, or their designate, is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution, pursuant to Chapter 4, Article 1, Section 22641 of the Act.

Section 8: That the above recitals are all true and correct. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the final approval of the Report.

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PASSED, APPROVED, AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
________________________________
Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ City Clerk City Attorney

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Streng Pond L&L District
Tree
Street Light
Sound Wall
Landscaping
Park
Streng Pond
Lighting & Landscaping
District

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: G.14
SUBJECT: PUBLIC HEARING - Spring Lake Lighting & Landscaping District

Recommendation for Action: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

Staff Contact
Evis Morales, Finance Officer; (530)661-5923, [email protected]

Fiscal Impact
If approved, the proposed assessment would generate $2,500,637 in revenue to offset the costs of District maintenance. This represents an increase of $193,193 or 7% from the FY2022 assessment, which is mostly due to increases in irrigation and landscape maintenance costs, as well as maintenance of new landscaping installed over the last year. Although the overall budget went up approximately 7%, assessments to individual properties remained unchanged as staff has recommended that the increase be absorbed by the reserves in the fund. The proposed assessment is approximately 65% of the maximum allowable assessment for the District.

The following table shows a comparison, by zoning type, of the maximum assessment, the FY2021/22 actual assessment and the proposed FY2022/23 assessment:

When the Spring Lake Maintenance Landscaping and Lighting District was formed, the methodology and model that was created considered the types of improvements to be maintained, the number of properties to be developed and the zoning for each residential type. Initially, specific plan information was utilized during the formation stage. Each year the number of actual subdivided units is updated along with the maintenance budget to determine the new rates. Over time, the actual number of units that have been developed has varied from the estimated specific plan units. For the zoning categories where additional units have been created above those originally estimated, the rates do not increase as much, or in some cases decrease slightly, as compared to other zoning categories where the number of units subdivided has not exceeded the planned units. Therefore, the increase/(decrease) for each zoning category varies.

Background
The Landscaping and Lighting Act of 1972 (“the Act”) authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these

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improvements. In accordance with Act, the City formed the Spring Lake L&L District.

The Spring Lake L&L consists of all property located in the Spring Lake Specific Plan area, which is located in the southeast portion of the City, generally bounded to the north by Gibson Road, to the east by County Road 102, to the south by County Road 25A and generally to the west by County Road 101. There is a portion of the District immediately north of the extension of County Road 24A (Sports Park Drive) that extends west of State Highway 113.

On June 7, 2022, Council approved resolutions preliminarily approving the Engineer’s Report and initiating proceedings for the annual levy and on June 21, 2022, the City Council also approved a resolution etting the public hearing date for July 5, 2022. The Engineer’s Report was attached to the June 7, 2021 staff report and is available on the City's website.

Discussion
Each year, the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor what to levy each parcel. The complete reports are available for review in the Financial Transparency section of the City's website.

Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion
Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

Prepared By:Evis Morales, Finance Officer

Reviewed By: Kimberly McKinney, Director of Administrative Services

Attachments:

1. FY2023-Resolution Approving Engineer's Report Spring Lake (Public Hearing)

2. FY2023-Resolution Ordering the Levy of Assessments Spring Lake (Public Hearing)

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3. Spring Lake L&L Map

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Page 1 ends

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2022/2023 ENGINEER’S REPORT REGARDING THE SPRING LAKE LANDSCAPING AND

LIGHTING DISTRICT
WHEREAS, the City Council, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”), did by previous Resolution order the Assessment Engineer, Koppel & Gruber Public Finance, to prepare and file the 2022/2023 Engineer’s Report for the “Spring Lake Landscaping and Lighting District” (the “District”); and, WHEREAS, the Assessment Engineer has prepared and filed with the City Clerk of the City of Woodland, California and the City Clerk has presented to the City Council such report entitled “City of Woodland Spring Lake Landscaping and Lighting District Fiscal Year 2022/2023 Engineer’s Report” (the “Report”) as required by the Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, considered all oral and written comments presented with respect to the District and Report at a noticed Public Hearing and has discussed any necessary or desired modifications to the Report, and is satisfied that the levy for each parcel has been calculated in accordance with the special benefits received from the operation, maintenance and services performed, as set forth in the Report.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

Section 2The Report as presented or as modified, contains the following:
a.A Description of Improvements.
b.A Diagram of the District.
c.The Method of Apportionment that details the method of calculating each parcel’s proportional special benefits and annual assessment. d.The 2022/2023 Assessment based upon Method of Apportionment as approved by the property owners pursuant to the provision of the California Constitution Article XIIID Section 4.
e.An “Assessment Range Formula” for calculating annual inflationary adjustments to the initial “Maximum Assessment” (Adjusted Maximum Levy per benefit unit), also approved by the property owners. f.The 2022/2023 Annual Budget (Costs and Expenses) and the resulting 2022/2023 assessment (Levy per benefit unit) for Fiscal Year 2022/2023.

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g.The Assessment Roll containing the Levy for each Assessor Parcel Number within the District for Fiscal Year 2022/2023.

Section 3 The City Clerk is hereby directed to enter on the minutes of the City Council any and all modifications to the Report determined and approved by the City Council, and all such changes and/or modifications by reference are to be incorporated into the Report.

Section 4The City Council is satisfied with the Report as presented or modified, each and all of the budget items and documents as set forth therein, and is satisfied that the Fiscal Year 2022/2023 annual assessments contained therein are consistent with the assessments approved by the property owners and spread in accordance with the special benefits received from the improvements pursuant to the provisions of the California Constitution Article XIIID.

Section 5The Report is hereby approved as submitted or modified and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

Section 6The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation and approval of the Report as submitted or modified.

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PASSED AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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RESOLUTION NO:

Page 1 ends

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2022/2023
WHEREAS, the City Council, has by previous Resolutions initiated proceedings to form, and declared its intention to levy and collect annual assessments against parcels of land within the “Spring Lake Landscaping and Lighting District” (the “District”) for the fiscal year commencing July 1, 2022 and ending June, 30 2023 pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”) to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and, WHEREAS, Koppel & Gruber Public Finance, the Assessment Engineer selected by the City Council has prepared and filed with the City Clerk and the City Clerk has presented to the City Council the Engineer’s Report entitled “City of Woodland Spring Lake Landscaping and Lighting District Fiscal Year 2022/2023 Engineer’s Report” (the “Report”),in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and, WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and,
WHEREAS, the City Council following notice duly given, has held a full and fair Public Hearing on July 5, 2022, regarding the levy and collection of assessments as described in the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act and in accordance with the provisions of the California Constitution Article XIIID.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

Section 2Following notice duly given, the City Council has held a full and fair public hearing regarding the levy and collection of the assessments, the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters.

Section 3The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2022 and ending June 30, 2023, to pay the costs and expenses of operating, maintaining and servicing the landscaping, lighting, drainage and appurtenant facilities located within public places in the District.

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RESOLUTION NO:

Page 2 ends

Section 4The City Council has carefully reviewed and examined the Report in connection with the District, and the levy and collection of assessments. Based upon its review the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, hereby finds that the City Council determines that:
a.The territory of land within District will receive special benefits from the operation, maintenance and servicing of the landscaping, lighting, drainage and appurtenant facilities and improvements related thereto. b.The District includes all of the lands so benefited; and c.The amount to be assessed upon the lands within the District, in accordance with the proposed budget for the fiscal year commencing July 1, 2022 and ending June 30, 2023 is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the special benefits, to be received by each parcel from the improvements and services, and is satisfied that the assessments are levied, without regard to property valuation.

Section 5The Report and Fiscal Year 2022/2023 assessments, as presented to the City Council and on file in the office of the City Clerk, are hereby confirmed as filed.

Section 6The City Council hereby orders the proposed improvements to be made; the improvements are briefly described as the operation, administration, maintenance and servicing of all public landscaping and lighting improvements, drainage and appurtenant facilities and expenses associated with the District, and that will be maintained by the City of Woodland or their designee and all such maintenance, operation and servicing of the landscaping and lighting, drainage and all appurtenant facilities shall be performed pursuant to the Act. A more complete description of the improvements is detailed in the Report and by reference this document is made part of this resolution.

Section 7The Yolo County Auditor shall place on the County Tax Roll, opposite each parcel of land, the amount of levy so apportioned by the method of apportionment formula, outlined in the Engineer’s Report, and such levies shall be collected at the same time and in the same manner as county taxes are collected pursuant to Chapter 4, Article 2, Section 22646 of the Act. After collection by the County, the net amount of the assessments, after deduction of any compensation due the county for collection, shall be paid to the City Treasurer.

Section 8The Finance Officer, shall deposit all money from the assessments collected by the County for the District into a fund for the Spring Lake Landscaping and Lighting District, and such money shall be expended to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto described above.

Section 9The adoption of this Resolution constitutes the Authorization of the District levy for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023.

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RESOLUTION NO:

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Section 10The City Clerk’s designee, Koppel & Gruber Public Finance, is hereby authorized and directed to file the levy with the Yolo County Auditor subsequent to the adoption of this Resolution.

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RESOLUTION NO:

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PASSED AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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!
!
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!(
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Spring Lake L&L District
! Flashing Crosswalk
Tree
Street Light
!( Signalized Intersection
Sound Wall
Landscaping
Park
Spring Lake
Lighting & Landscaping
District

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: G.15
SUBJECT: PUBLIC HEARING - Gibson Ranch Lighting & Landscaping District

Staff Contact
Evis Morales, Finance Officer; (530) 661-5923; [email protected]

Fiscal Impact
The FY2022/23 Engineer’s Report includes an inflation factor of 1.37%, which increases the assessment of a single family home from $355.64 in FY2021/22 to $360.50 in FY2022/23; an increase of $4.88. If approved, the proposed assessment for the Gibson Ranch Lighting and Landscaping District (the District) would generate $803,160 in revenue. The revenues generated in this District will cover budgeted ongoing operating expenditures.

The Gibson Ranch L&L is located in the southeast portion of the City, generally south of Interstate 5, west of County Road 102 and east of County Road 101. The District was formed in 1995 and reached the maximum allowable assessment of $235.12 per single family home in 2005. The formation documents for the District allow for annual adjustments tied to the CPI without a property owner ballot proceeding.

On June 7, 2022, Council approved resolutions to preliminarily approve the Engineer’s Report and to initiate proceedings for the annual levy and on June 21, 2022, the City Council also approved a resolution setting the public hearing date for July 5, 2022. The Engineer’s Report was attached to the June 7, 2021 staff report and is available on the City's website.

Discussion
Each year, the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review on the City's website.

State regulations require a two-part process to complete the annual levy. The first part of the process requires Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer’s Reports and call for a public hearing; this occurred at the June 7, 2022 City Council meeting. The public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

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Conclusion
Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and order the levy and collection of the assessment within the Gibson Ranch Lighting and Landscaping District.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kimberly McKinney, Director of Administrative Services

Attachments:

1. FY2023-Woodland-Gibson-Resolution (Public Hearing) Approve

2. Gibson Ranch L&L Map

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1 RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY

REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE GIBSON RANCH LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2022/2023.

The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: Gibson Ranch Landscaping and Lighting District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has now been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and,
WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City; and

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2 NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District, and
b. District includes all of the lands so benefited, and c. The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, arterial and collector street lighting and landscaping, neighborhood street lighting and trees, parks and recreation facilities, soundwalls, irrigation and drainage systems, and all associated appurtenances.

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3 Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland Gibson Ranch Landscaping and Lighting District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023.

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4 PASSED AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

City Clerk

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!(
!(
!(
!(
Gibson Ranch L&L District
Tree
Street Light
!( Signalized Intersection
Sound Wall
Landscaping
Park
Gibson Ranch
Lighting & Landscaping
District

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: G.16
SUBJECT: PUBLIC HEARING - North Park Lighting and Landscaping District

Staff Contact
Evis Morales, Finance Officer; (530)661-5923, [email protected]

Fiscal Impact
The FY2022/23 Engineer's Report calculates the assessment of a single family home to be $215.40, which is unchanged from FY2021/22. If approved, the proposed assessment would generate $26,710 in revenue, which is sufficient to cover budgeted ongoing operating costs.

Background
The Landscaping and Lighting Act of 1972 ("the Act") authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with Act, the City formed the North Park Lighting and Landscaping (L&L) District.

The North Park L&L District is located in the northwest portion of the City, generally north of Kentucky Avenue, west of North West Street and east of County Road 98. The District was formed in 1993 and reached the maximum allowable assessment of $215.40 per single family home in 1997. There are no provisions for future inflationary adjustments, and any rate increases would require a property owner ballot proceeding.

On June 7, 2022, Council approved resolutions to preliminarily approve the Engineer's Report and to initiate proceedings for the annual levy and on June 21, 2022, the City Council also approved a resolution setting the public hearing date for July 5, 2022. The Engineer’s Report was attached to the June 7, 2021 staff report and is available on the City's website.

State regulations require a two-part process to complete the annual levy. The first part of the process requires Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer's Reports and call for a public hearing; this occurred at the June 7, 2022 City Council meeting. A public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion
Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____,

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approving the fiscal year 2022/2023 annual levy report and order the levy and collection of the assessment within the North Park Lighting and Landscaping District.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kimberly McKinney, Director of Administrative Services

Attachments:

1. FY2023-Woodland-NorthPark-Resolution (Public Hearing)-Approve

2. North Park L&L Map

Page 230 ends

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL

LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE NORTH PARK LIGHTING AND LANDSCAPING DISTRICT, FISCAL YEAR 2022/2023.

The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: North Park Lighting and Landscaping District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and,
WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City of Woodland agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City of Woodland; and,

Page 231 ends

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District.
b. District includes all of the lands so benefited; and c. The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, street lighting and park lights, park area and park equipment, park perimeter fencing, noise walls, irrigation and drainage systems, and all associated appurtenances.

Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland North Park Lighting and

Page 232 ends

Landscaping District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023.

Section 8 That the above recitals are all true and correct. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of and final approval of the Report.

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PASSED, APPROVED, AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
________________________________
Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ City Clerk City Attorney

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North Park L&L District
Tree
Street Light
Sound Wall
Landscaping
Park
North Park
Lighting & Landscaping
District

Page 235 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: G.17
SUBJECT: PUBLIC HEARING: West Wood Lighting and Landscaping District

Recommendation for Action
Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and order the levy and collection of the assessment within the West Wood Lighting and Landscaping District.

Staff Contact
Evis Morales, Finance Officer; (530)661-5923, [email protected]

Fiscal Impact
The FY2022/23 Engineer's Report proposes to increase the assessment on a single family home, based on an annual inflation factor, from $695.12 in FY2021/22 to $731.26 in FY21/22; an increase of $36.14. If approved, the proposed assessment for the District would generate $27,788, which is sufficient to cover ongoing operating costs.

The West Wood L&L is located in the northwest portion of the City, generally to the north of Kentucky Avenue, south of Quail Drive, east of Dove Drive and west of Mallard Drive. The District was formed in 2004 and is currently being assessed at the maximum allowable rate; however, the District formation report included an annual CPI escalator, which can continue indefinitely to account for inflationary cost increases.

Discussion
Each year, the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review on the City's website.

State regulations require a two-part process to complete the annual levy. The first part of the process requires Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer's Reports and call for a public hearing; this occurred at the June 7, 2022 Council meeting. The public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion

Page 236 ends

Prepared by:Evis Morales, Finance Officer

Reviewed by: Kimberly McKinney, Director of Administrative Services

Attachments:

1. FY2023-Woodland-West Wood Unit No. 1-Resolution (Public Hearing)-Approve

2. West Wood L&L Map

Page 237 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY

REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE WEST WOOD UNIT NO. 1 LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2022/2023.

The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: West Wood Unit No. 1 Landscaping and Lighting District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has now been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and, WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City of Woodland agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and taxbills for the City of Woodland; and

Page 238 ends

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District, and
b. District includes all of the lands so benefited, and c. The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, local street lighting facilities, parks and related equipment replacement, fencing and block walls, storm drainage detention basin, and all associated appurtenances.

Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland West Wood Unit No. 1

Page 239 ends

Landscaping and Lighting District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2022, and ending June 30, 2023.

Page 240 ends

PASSED, APPROVED, AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
________________________________
Mayra Vega, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ City Clerk City Attorney

Page 241 ends

Westwood L&L District
Tree
Street Light
Sound Wall
Park
Westwood
Lighting & Landscaping
District

Page 242 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: G.18
SUBJECT: PUBLIC HEARING - Gateway Landscaping & Lighting District

Recommendation for Action: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2022/2023 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

Staff Contact
Evis Morales, Finance Officer; (530) 661-5923, [email protected]

Fiscal Impact
The proposed assessment would generate $216,000 in revenue to offset the costs of District maintenance, which is 2% greater than the FY 2021/22 assessment. The proposed levy for FY2022/23 is approximately 100% of the maximum allowable assessment, and the increase from the previous year is primarily due to normal ongoing operations.

The following table shows a comparison of the maximum assessment, the FY 2021/2022 actual assessment and the proposed FY 2022/2023 assessment:

The Gateway L&L is located in the easterly portion of the City, generally bounded to the north by Interstate 5, to the east by County Road 102, to the south by Bronze Star Drive and generally to the west by the City boundaries.

Discussion
Each year, the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review on the City's website.

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Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kimberly McKinney, Director of Administrative Services

Attachments:

1. FY2023-Resolution Approving ER for Gateway (Public Hearing)

2. FY2023-Resolution Ordering the Levy Gateway (Public Hearing)

3. Gateway L&L Map

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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2022/2023 ENGINEER’S REPORT REGARDING THE GATEWAY LANDSCAPING AND

LIGHTING DISTRICT
WHEREAS, the City Council, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”), did by previous Resolution order the Assessment Engineer, Koppel & Gruber Public Finance, to prepare and file the 2022/2023 Engineer’s Report for the “Gateway Landscaping and Lighting District” (the “District”); and, WHEREAS, the Assessment Engineer has prepared and filed with the City Clerk of the City of Woodland, California and the City Clerk has presented to the City Council such report entitled “City of Woodland Gateway Landscaping and Lighting District Fiscal Year 2022/2023 Engineer’s Report” (the “Report”) as required by the Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, considered all oral and written comments presented with respect to the District and Report at a noticed Public Hearing and has discussed any necessary or desired modifications to the Report, and is satisfied that the levy for each parcel has been calculated in accordance with the special benefits received from the operation, maintenance and services performed, as set forth in the Report.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

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g.The Assessment Roll containing the Levy for each Assessor Parcel Number within the District for Fiscal Year 2022/2023.

Section 5The Report is hereby approved as submitted or modified and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

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PASSED AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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RESOLUTION NO:

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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE GATEWAY LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2022/2023
WHEREAS, the City Council, has by previous Resolutions initiated proceedings to form, and declared its intention to levy and collect annual assessments against parcels of land within the “Gateway Landscaping and Lighting District” (the “District”) for the fiscal year commencing July 1, 2022 and ending June, 30 2023 pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”) to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and,
WHEREAS, Koppel & Gruber Public Finance, the Assessment Engineer selected by the City Council has prepared and filed with the City Clerk and the City Clerk has presented to the City Council the Engineer’s Report entitled “City of Woodland Gateway Landscaping and Lighting District Fiscal Year 2022/2023 Engineer’s Report” (the “Report”), in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and, WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and,
WHEREAS, the City Council following notice duly given, has held a full and fair Public Hearing on July 5, 2022, regarding the levy and collection of assessments as described in the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act and in accordance with the provisions of the California Constitution Article XIIID.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

Section 3The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2022 and ending June 30, 2023, to pay the costs and expenses of operating, maintaining and servicing the landscaping, lighting, storm drainage and appurtenant facilities located within public places in the District.

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RESOLUTION NO:

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Section 5The Report and Fiscal Year 2022/2023 assessments, as presented to the City Council and on file in the office of the City Clerk, are hereby confirmed as filed.

Section 6The City Council hereby orders the proposed improvements to be made; the improvements are briefly described as the operation, administration, maintenance and servicing of all public landscaping and lighting improvements, storm drainage and appurtenant facilities and expenses associated with the District, and that will be maintained by the City of Woodland or their designee and all such maintenance, operation and servicing of the landscaping and lighting, drainage and all appurtenant facilities shall be performed pursuant to the Act. A more complete description of the improvements is detailed in the Report and by reference this document is made part of this resolution.

Section 8The Finance Officer, shall deposit all money from the assessments collected by the County for the District into a fund for the Gateway Landscaping and Lighting District, and such money shall be expended to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto described above.

Section 9The adoption of this Resolution constitutes the Authorization of the District levy for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023.

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RESOLUTION NO:

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Section 10The City Clerk’s designee, Koppel & Gruber Public Finance, is hereby authorized and directed to file the levy with the Yolo County Auditor subsequent to the adoption of this Resolution.

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RESOLUTION NO:

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PASSED AND ADOPTED by the City Council this 5th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayra Vega, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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!(
!(
!(
Gateway L&L District
Tree
Street Light
!( Signalized Intersection
Landscaping
Gateway
Lighting & Landscaping
District

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: G.19
SUBJECT: PUBLIC HEARING - Spring Lake Ruby Estates

Recommendation for Action: Open and Continue Public Hearing to July 19, 2022.

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 5, 2022
ITEM #: H.20
SUBJECT: Appointment of members to various Boards and Commissions and direction to staff regarding the Historical Preservation Commission

Recommendation for Action: Staff recommends that the City Council appoint members to the various Boards and Commissions and provide direction to staff regarding the consolidation of the Historical Preservation Commission with the Planning Commission and responsibilities be assumed by the Planning Commission.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background
Earlier this spring, the City conducted it's annual Board and Commission recruitment, with appointments to be made by the City Council prior to July 1st of this year.

Staff kicked-off the recruitment for 2022 appointments in March, with the application period for candidates open from March through May 13th. Applications were received to fill current and prospective vacancies.

Once all applications were received, the Mayor and Mayor Pro Tempore were tasked with reviewing the applications and advancing nominations for consideration by the full Council for 2022 appointments.

Discussion
After a review of the applications received from individuals interested in serving on city Boards and Commissions, Mayor Vega and Mayor Pro Tempore Fernandez are recommending appointments as follows:

It is also recommended that those candidates who are not appointed by the Council to vacant seats be retained as a pool of candidates for appointment for any vacancies that may arise prior to next year's Board and Commission recruitment period.

In addition to the recommendation to appoint members to the boards and commissions, staff is also

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recommending that direction be given to staff to return to Council with the necessary actions to integrate the functions of the Historical Preservation Commission (HPC) with the Planning Commission. At the annual retreat on February 12, 2022, the City Council invited several of its advisory boards and commissions to participate in joint meeting sessions during its retreat to discuss issues of shared priority and concern. Following the sessions, the Council discussed ideas to strengthen their engagement with the Commissions to improve alignment with the Council's goals and the Commission workplans. Also discussed were opportunities where potential merging of commissions could result in more comprehensive thinking in key areas such as historical resources and planning issues.

Over the past several years, the City has had difficulty filling all five seats of the HPC. During the recent commission recruitment period, no applications were received for the three vacant positions on the HPC. In their recently submitted letter to the Council, Chair Bohon and Commissioner Lapsley expressed their opinion, that due to the evolution of city ordinances, it may be time for the City to consider no longer maintaining a formal commission to address historic preservation issues. As an alternative, they suggest a standing committee of the Planning Commission may be sufficient.

For the reasons articulated within the letter, staff agrees that it is an appropriate time for the City to proceed with integrating the functions of the HPC with the Planning Commission. Combining commissions offers administrative efficiencies, freeing up staff resources to better support the work of the commissions. With Council direction, staff will return to City Council in the coming months with actions necessary to implement this change as well as recommendations to ensure the City's continued support for the preservation of the significant historical resources within Woodland.

Conclusion:

Staff recommends that the City Council appoint members to the various Boards and Commissions and provide direction to staff regarding the consolidation of the Historical Preservation Commission with the Planning Commission and responsibilities be assumed by the Planning Commission.

Prepared by:Ana B. Gonzalez, City Clerk

Attachments:

1. Applications received for 2022 recruitment

2. Bohon_Lapsley Letter re HPC

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City Clerk 300 First Street Woodl and, California 95695 (530) 661-5806 FAX (530) 661-5813

APPLICATION

BOARD / COMMISSION / ADVISORY COMMITTEE

Board/Commission/Committee applying for:

_____ NEW APPOINTMENT _____ RE-APPOINTMENT

Name: Address:
_______________________________
Home Phone Number:

Work/Cell Number:

E-Mail Address:

This information is a public record and applications are available to the public upon request

I reside within the City limits of the City of Woodland. Yes No Are you currently serving on a City Board or Commission? Yes No If yes, please state which: __________________________________

I have economic interests that may result in a conflict of interest. Yes No (Selected members of Boards and Commissions are required to file annual FPPC Form 700.)

Why are you interested in serving on a City Board/Commission/Committee:

____________________________________________________________________________

If you are not selected for appointment to your preferred Board, Commission or Advisory Committee, would you consider another appointment? _____Yes _____No

Second Choice: _______________________________

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Employment experience:

Educational background and other training:

Organization and community activity experience:

Other background information that you believe adds to your qualifications to serve on this Board, Commission or Advisory Committee:

_____________________________________________________________________

(You may include a resume or supplemental information to support your application.)

Please provide two personal or professional references:

Name Address Phone No.

Signature of Applicant Date

City Use: Received __________ Eligibility __________ Dispostion __________

Notes:

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Woodland City CouncilJuly 5, 2022

Woodland City Council
July 5, 2022