City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
February 21, 2023
6:00 PM
CITY COUNCIL
JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.
Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.
1. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communication submitted for items specific to this agenda will be attached as a file to the associated agenda item.
E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS
This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.
2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.
F. PRESENTATIONS
3. SUBJECT: Woodland Public Library Annual Report 2021-2022
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Woodland Public Library Annual Report 2021-2022 presented by the Woodland Public Library Board of Trustees.
G. CONSENT CALENDAR
4. SUBJECT: Designation of March 11, 2023 as Arbor Day
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, designating March 11, 2023 as Arbor Day in the City of Woodland.
5. SUBJECT: Fire Department Annual Status Report
RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Fire Department Annual Status Report for 2022.
6. SUBJECT: Police Department Quarterly Report for the period of October 2022 through December 2022
RECOMMENDATION FOR ACTION: Accept the Police Department's quarterly status report for October 2022 through December 2022.
7. SUBJECT: Annual Transportation Development Act Claims with the Sacramento Area Council of Governments
RECOMMENATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the filing of the annual Transportation Development Act Claims with the Sacramento Area Council of Governments.
8. SUBJECT: Lower Cache Creek Flood Risk Reduction Project, CIP 22-16; Approve Consultant Agreement with Wood Rodgers for Consulting Services
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute the consultant services agreement with Wood Rodgers for the Lower Cache Creek Flood Risk Reduction Project for an amount up to $125,000.
9. SUBJECT: Contract Amendment with West Yost for the Spring Lake Recycled Water Project, CIP #17-07
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to authorize the City Manager to execute contract amendment #1 with West Yost Associates (West Yost) for the Spring Lake Recycled Water Project, CIP #17-07, for an amount not to exceed $33,912.
10. SUBJECT: Yolo County Organics Waste Flow Agreement
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute an agreement with Yolo County for the composting of organic waste material at the Yolo County Central Landfill.
11. SUBJECT: Construction Contract and Construction Inspection Consultant Agreement for the 2023 Water Main Replacement Project, CIP 22-04
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to: (1) Approve the reallocation of $1,100,000 of Sewer Enterprise Funds from 2023 Water Main Replacement Project, CIP 22- 04, to the Annual Sewer Repair and Replacement Project, CIP 08-21; (2) Approve the reallocation of $100,000 of Water Enterprise Funds from the Water System Leak Detection, Maintenance & Repairs Project, CIP 09-23, to the 2023 Water Main Replacement Project, CIP 22-04 (3) Award a construction contract in the amount of $2,522,593.00 to RJ Gordon Construction, Inc. for the 2023 Water Main Replacement Project, CIP 22-04, and authorize a contract contingency of up to 10% ($252,259), and (4) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $209,015.95, authorize a contingency of up to 10% ($20,902), and authorize the City Manager to execute the agreement.
12. SUBJECT: Funding Priorities Update for FY 2023/24 Community Development Block Grant Program
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on funding priorities for the Fiscal Year 2023-2024 Community Development Block Grant (CDBG) program.
13. SUBJECT: Renewal of California Governor's Office of Emergency Services Designation of Applicant's Agent Resolution Non-State Agencies
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager, Director of Administration Services and Finance Officer to execute future applications for State and Federal disaster assistance
H. PUBLIC HEARINGS
14. SUBJECT: Emergency Shelter Ordinance Update
RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1.) Hold a public hearing;
2.) Waive the first reading and introduce by title only an ordinance amending Section 17.152 of Chapter 17 of the Municipal Code relating to emergency shelters to allow emergency shelters in the Corridor Mixed Use zones as a by- right use and as a conditionally allowed use in Industrial zones, and
3.) Determine the ordinance to be exempt from CEQA.
I. REPORTS OF THE CITY MANAGER
15. SUBJECT: Presentation by the Woodland Police Department on the 2024- 2026 Strategic Planning Process
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Woodland Police Department's 2024-2026 Strategic Planning process to include the steps in planning and proposed community engagement.
16. SUBJECT: Main Street Reinvestment
RECOMMENDATION FOR ACTION: Staff recommends the City Council receive a report on the various public and private projects in progress near Main Street.
J. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, February 21, 2023 was posted on Friday, February 17, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.
Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.
Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.
Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.