Agenda packet — Woodland City Council, May 2, 2023

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
May 2, 2023
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:15 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Section 54956.8

PROPERTIES: APN: 042-030-065
AGENCY NEGOTIATOR: City Manager, Principal Utilities Engineer, Senior Associate Engineer
NEGOTIATING PARTIES: L & A Russell LP
UNDER NEGOTIATIONS: Price and Terms of Payment

2. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Confidential Employees, Woodland Fire Mid- Management Association, Woodland Professional Firefighters Association and Woodland City Employees Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

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received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

3. SUBJECT: General Public Comments

RECOMMENDATION FOR ACTION: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

4. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

5. SUBJECT: Public Recognition and Appreciation for Police Service Dog Niko

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize Police Service Dog Niko for his seven years of loyal service to the community of Woodland.

6. SUBJECT: City Council Meeting Minutes of April 4, 2023, April 18, 2023 and April 20, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of April 4, 2023 and April 18, 2023 and the Joint Special City Council/WJUSD Board of Trustees Meeting Minutes of April 20, 2023.

7. SUBJECT: Parks & Recreation Commission Meeting Minutes of March 27, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the March 27, 2023 Parks & Recreation Commission Meeting Minutes.

8. SUBJECT: Treasurer’s Quarterly Investment Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending March 31, 2023.

9. SUBJECT: Approve the application for grant funds from the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the application for grant funds from the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project (Project) and authorize the City Manager to execute the agreement.

I. REPORTS OF THE CITY MANAGER

10. SUBJECT: Conveyance of Parcel 3 (APN 027-360-042) at East Beamer Way Development to Friends of the Mission for the Construction of the New Walter’s House Treatment Facility

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a Use Covenant between Friends of the Mission and the City of Woodland to define the conditions of operation for the new Walter’s House Project located at the East Beamer Way Development; and

Staff further recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute any and all documents necessary or convenient to convey fee title of the Parcel 3 (APN 027-360-042) located at the East Beamer Way Development to Friends of the Mission for the purpose of constructing and operating the new Walter’s House facility consistent with the Use Covenant.

11. SUBJECT: Cannabis Business Tax Rates

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, Setting Cannabis Business Tax Rates.

12. SUBJECT: Approval of Measure R Spending Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Measure R Spending Plan.

13. SUBJECT: Approval of Measure F Spending Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, approving the updated Measure F Spending Plan.

14. SUBJECT: Presentation of the American Rescue Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on the City’s American Rescue Plan (ARP) Act spending plan and provide feedback and direction to staff on the proposed allocation of the City’s ARP funding.

J. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, May 2, 2023 was posted on Friday, April 28, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

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Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: F.3
SUBJECT: Staff Report Title (Do not include the text 'SUBJECT:' in this field)

Use the Text Snippet drop down and choose 'Item Report (Body)'

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: G.4
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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UPDATED CITY COUNCIL LONG RANGE CALENDAR
May 16TH REGULAR MEETING
Proclamation for Angela Baltezore
May is Older Americans Month Proclamation
Declare Weeds on Property a Nuisance – Fire Dept.

Update Spring Lake Capital Improvement Plan and Approve Consultant Agreement - CIP 24-05 County Road 25A (Parkland Ave. to Meikle Ave.)
Intent to Levy Assessments – Landscape and Lighting Districts Woodland Micro Transit Service Presentation
June 6TH REGULAR MEETING
2023 Woodland Mosquito Control Update
City Council Meeting Minutes of May 2, 2023 and May 16, 2023 Woodland TV (WAVE) Contract Renewal
Call for Public Hearing - Waste Management Liens
Public Hearing – Weed Abatement Liens
FY24 Budget Introduction
June 20TH REGULAR MEETING
Approval of weed abatement costs
Animal Service Agreement
Public Hearing – Landscape and Lighting Assessment Districts (Spring Lake, Gateway, Streng Pond, Gibson Road, North Park, West Wood)
FY24 Budget Adoption
July 11TH SPECIAL MEETING
City Council Meeting Minutes of June 6, 2023 and June 20, 2023 July 18TH REGULAR MEETING
Public Hearing – Approval of Waste Management Liens
Woodland Research & Technology Park – Final EIR & Specific Plan Future Topics / Study Sessions:

Comprehensive Zoning Adoption (October)
Annexations – Westucky, Barnard Court, North East Street, & Industrial Area (Summer) Waste Management Residential Smart Truck (TBD)
Rule 20A Undergrounding District (TBD)
NOTE: Summer at City Hall students will attend the June 20th meeting

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: H.5
SUBJECT: Public Recognition and Appreciation for Police Service Dog Niko

Recommendation for Action: Staff recommends that the City Council recognize Police Service Dog Niko for his seven years of loyal service to the community of Woodland.

Staff Contact
Derrek Kaff, Chief of Police – (530) 661-7800, [email protected]

Fiscal Impact
There is no fiscal impact.

Background
K9 Officer Barrera started his K9 career in February 2015 with his partner K9 Peydro. K9 Peydro was in service for 1 year before getting injured in the line of duty and retiring. In August 2016, Officer Barrera then selected police service dog Niko as the Woodland Police Department’s 17th K9. K9 Niko is a Dutch Shepard who was born on November 17, 2013 in the Netherlands.

Officer Barrera and K9 Niko completed a 12-week police service dog training session with a Law Dogs training group at McLellan Park in Sacramento. K9 Niko and Officer Barrera later completed a four-week training session to certify Niko as a Narcotics Detection Dog, and on December 1, 2016, they completed a 30-hour SWAT K9 tactical deployment course. Throughout Niko’s career, up until his final shift, Officer Barrera and his K9 partner trained diligently. Niko trained at least 20 hours every month to maintain proficiency as a dual-purpose apprehension and detection dog.

Discussion
During Niko’s career with the Woodland Police Department, he was responsible for over 150 apprehensions, which included violent felons. Additionally, Niko was involved in hundreds of other arrests by the Woodland Police Department as well as other allied law enforcement agencies. As a narcotics detection dog, Niko located several pounds of drugs, which included methamphetamine, cocaine, and heroin. Niko also assisted state and federal agencies with several search warrants which resulted in the seizure of several illegal firearms and narcotics.

Niko’s high energy and skill made him an indispensable part of the Woodland Police Department’s SWAT team. Niko participated in dozens of high-risk tactical missions, serving alongside the department’s SWAT team, oftentimes in dangerous environments. During his career with the department, Niko competed in the Western States Police Canine Association trials and won several awards for obedience, handler protection, and narcotics. Niko’s reputation and loveable demeanor often preceded him in public. Niko’s exploits garnered thousands of endearing social media posts and shares. Officer Barrera and Niko became popular favorites at department events, public demonstrations, and school events such as G.R.E.A.T. graduations.

Niko retired from the Woodland Police Department in April 2023 after faithfully serving the Woodland community for seven years. Niko will spend his retirement life with Officer Barrera and his family.

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Conclusion
Staff recommends that the City Council recognize Police Service Dog Niko for his seven years of loyal service to the community of Woodland.

Prepared by: Lt. Tom Davis, Patrol

Reviewed by: Derrek Kaff, Chief of Police

Attachments:

1. Proclamation of Appreciation - K9 NIKO 2023-05-02

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CITY OF WOODLAND PROCLAMATION OF APPRECIATION
HONORING K-9 NIKO
WHEREAS,On August 2016, the Woodland Police Department selected Niko as its 17 th patrol K-9; and WHEREAS, K-9 Niko, along with his handler Officer Juan Barrera completed the 12-week Police Service Dog training followed by a 4-week narcotics detection dog training and a 30-hour SWAT K-9 tactical deployment course; and
WHEREAS, K-9 Niko and Officer Barrera diligently completed at least 20 hours of training each month to maintain proficiency as a dual purpose apprehension and detection dog; and WHEREAS, K-9 Niko was responsible for apprehending approximately 150 fleeing, potentially armed, or dangerous felons; was involved in hundreds of arrests; located hundreds of pounds of narcotics and illegal contraband; found dozens of firearms, ammunition and shell casings; and WHEREAS, K-9 Niko competed in numerous trials and won awards for obedience, patrol work and narcotics detection; and
WHEREAS, K-9 Niko and Officer Barrera endeared themselves to the public at department events, K-9 demonstrations and school events.

NOW THEREFORE, be it resolved that the City Council of the City of Woodland does hereby recognize K-9 Niko for his seven years of loyal service, hard work and dedication to public safety.

PASSED AND ADOPTED this 2nd day of May, 2023
___________________________________
Victoria Fernandez, Mayor
___________________________________ ___________________________________ Tania Garcia-Cadena, Mayor Pro-Tem Rich Lansburgh, Council Member ___________________________________ ___________________________________ Tom Stallard, Council Member Mayra Vega, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: H.6
SUBJECT: City Council Meeting Minutes of April 4, 2023, April 18, 2023 and April 20, 2023

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of April 4, 2023 and April 18, 2023 and the Joint Special City Council/WJUSD Board of Trustees Meeting Minutes of April 20, 2023.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 04.04.23 Minutes_DRAFT

2. 04.18.23 Minutes_DRAFT

3. 04.20.23 Minutes_DRAFT_Joint Special Mtg CC and WJUSD

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, April 4, 2023

6:00 PM

City Council

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City of Woodland

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:00 PM.

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Batallion Chief Rich Thomas.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

Email received from Ccib Communications regarding speed limit removal.

1. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communication submitted for items specific to this agenda will be attached as a file to the associated agenda item.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

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City of Woodland

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3. SUBJECT: Proclaim April as Child Abuse Prevention Month

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize April 2023 as Child Abuse Prevention Month.

Proclaimed April as Child Abuse Prevention Month.

4. SUBJECT: Certificate of Appreciation for Richard Thomas

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize Woodland Fire Department Battalion Chief Richard Thomas for his many years of dedicated, unwavering service to the City of Woodland.

Approved Certificate of Appreciation for Batallion Chief Richard Thomas.

5. SUBJECT: City Council Meeting Minutes of March 7, 2023 and March 21, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of March 7, 2023 and March 21, 2023.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of March 7, 2023 and March 21, 2023.

6. SUBJECT: Settlement Agreement with Opioid Distributors and Manufacturers

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Resolution of the City Council of the City of Woodland authorizing the City Manager to:

1. Opt into settlement agreement with opioid distributor, Walgreens Co., and direct the City Manager to execute any documents necessary to implement the action.

2. Opt into settlement agreement with opioid distributor, Walmart, Inc. and direct the City Manager to execute any documents necessary to implement the action.

3. Opt into settlement agreement with opioid distributor, CVS Health Corporation/CVS Pharmacy, Inc. and direct the City Manager to execute any documents necessary to implement the action.

4. Opt into settlement agreement with opioid manufacturer, Teva Pharmaceutical Industries Ltd., and direct the City Manager to execute any documents necessary to implement the action.

5. Opt into settlement agreement with opioid manufacturer, Allergan Finance, LLC/Allergan Limited and direct the City Manager to execute any documents necessary to implement the action.

Adopted RESOLUTION NO. 8057, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND, CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO THE SETTLEMENT AGREEMENTS WITH WALGREENS CO., WALMART, INC., CVS HEALTH CORPORATION/CVS PHARMACY INC., TEVA PHARMACEUTICAL INDUSTRIALS LTD., AND ALLERGAN FINANCE LLC/ALLERGAN LIMITED, AGREE TO

THE TERMS OF THE STATE-SUBDIVISION AGREEMENTS, AND AUTHORIZE ENTRY INTO THE STATE-SUBDIVISION AGREEMENTS WITH THE ATTORNEY GENERAL.

G. REPORTS OF THE CITY MANAGER

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City of Woodland

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7. SUBJECT: Fiscal Year 2023/24 Spring Budget Workshop

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a workshop to receive an update from staff on the development of the City's Fiscal Year 2023/24 Budget.

H. ADJOURN

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, April 18, 2023

6:00 PM

City Council

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City of Woodland

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING

A. CALL TO ORDER
Meeting called to order at 6:00 PM.

B. ROLL CALL

Present: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez

Absent: None

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Deputy Chief Anthony Cucchi.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

1. SUBJECT: General Public Comments

Email from Communicate Ccib regarding speed limit removal.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

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City of Woodland

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3. SUBJECT: Certificate of Appreciation for Anthony Cucchi

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize Deputy Chief Anthony Cucchi for his 25 years of dedicated, unwavering service to the City of Woodland.

Recognized Deputy Chief Anthony Cucchi for his 25 years of dedicated, unwavering service to the City of Woodland.

4. SUBJECT: Certificate of Appreciation for Thomas Davis

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize Lieutenant Thomas Davis for his 25 years of dedicated, unwavering service to the City of Woodland.

Recognized Lieutenant Thomas Davis for his 25 years of dedicated, unwavering service to the City of Woodland.

5. SUBJECT: Community Services Department Quarterly Status Report for Third Quarter FY23

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Third Quarter FY23.

Received the Community Services Department Quarterly Status Report for the Third Quarter FY23.

6. SUBJECT: Advocacy for Remote Meeting Bills in California Legislature

RECOMMENDATION FOR ACTION: Staff recommends that the City Council authorize the City Manager to submit letters of support for AB 557 and AB 817 in support of remote meeting flexibility and access.

Authorized the City Manager to submit letters of support for AB 557 and AB 817 in support of remote meeting flexibility and access.

7. SUBJECT: WCC Los Rios District Letter of Support

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve a letter in support of exploring the process and benefits of Woodland Community College joining the Los Rios Community College District.

Approved a letter in support of exploring the process and benefits of Woodland Community College joining the Los Rios Community College District.

8. SUBJECT: Military Equipment Use Ordinance

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

1. Review the Military Equipment Use Policy and Annual Report; and

2. Approve the Military Equipment Use Policy and military equipment purchased or acquired since January 1, 2022.

Reviewed the Military Equipment Use Policy and Annual Report; and approved the Military Equipment Use Policy and military equipment purchased or acquired since January 1, 2022.

9. SUBJECT: Final Acceptance and Notice of Completion of the City of Woodland Library Toilet Room Accessibility Upgrades

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City of Woodland

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, accepting the construction for the City of Woodland Library Toilet Room Accessibility Upgrades as complete and authorizing the City Clerk to file a Notice of Completion.

On a motion by Council Member Stallard, seconded by Council Member Lansburgh and carried on a 5-0 vote, Council Members adopted RESOLUTION NO. 8058, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT AS

COMPLETE THE CITY OF WOODLAND LIBRARY TOILET ROOM ACCESSIBILITY UPGRADES AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION.

AYES: Member Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

G. REPORTS OF THE CITY MANAGER

10. SUBJECT: Spring Lake Capital Construction Projects Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on construction projects in Spring Lake and pending changes to the Spring Lake Capital Improvement Plan.

Received an update from Community Development Director Brent Meyer on construction projects in Spring Lake and pending changes to the Spring Lake Capital Improvement Plan.

11. SUBJECT: Woodland Regional Park Preserve Conservation Easement Approval

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to approve the Woodland Regional Park Preserve (WRPP) Conservation Easement, Site- Management Plan, Purchase and Sale Agreement, and proceed with steps necessary to complete the finalization of the Conservation Easement.

On a motion by Council Member Lansburgh, seconded by Council Member Vega and carried on a 5-0 vote, Council Members adopted RESOLUTION NO. 8059, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING THE

WOODLAND REGIONAL PARK CONSERVATION EASEMENT AND SITE MANAGEMENT

PLAN AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE AND

SALE AGREEMENT AND PROCEED WITH STEPS NECESSARY TO RECORD THE CONSERVATION EASMENT.

AYES: Member Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

H. ADJOURN

Meeting adjourned at 7:24 PM in memory of the victims of the tragic accident that occurred in Woodland - Adelina Lila Perez and Tina Vital.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

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City of Woodland

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City of Woodland
Community Services Department
2001 East Street
Woodland, CA 95776

Joint Special City Council/WJUSD Board of Trustees
Meeting Minutes

Thursday, April 20, 2023

5:30 PM

City Council

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City of Woodland

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JOINT SPECIAL CITY COUNCIL/WJUSD BOARD OF TRUSTEES MEETING

A. CALL TO ORDER
Meeting called to order at 5:30 PM.

B. ROLL CALL

Present: Members Garcia-Cadena, Lansburgh, Stallard and Mayor Vicky Fernandez

Absent: Member Vega

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Community Services Director Christine Engel.

D. COMMUNICATIONS - PUBLIC COMMENT
None

E. REPORTS OF THE CITY MANAGER

1. SUBJECT: Youth Action Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a special joint meeting with the Woodland Joint Unified School District Board of Trustees to receive a presentation and approve the Youth Action Plan.

Conducted a special joint meeting with the Woodland Joint Unified School District Board of Trustees received a presentation and approved the Youth Action Plan.

On a motion by Mayor Vicky Fernandez, seconded by Mayor Pro Tem Garcia-Cadena and carried on a 4-0 vote, Council Members approved the Youth Action Plan.

AYES: Members Garcia-Cadena, Lansburgh, Stallard and Member Vicky Fernandez NOES: None
ABSENT: Member Vega

F. ADJOURN

Meeting adjourned at 7:18 PM.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: H.7
SUBJECT: Parks & Recreation Commission Meeting Minutes of March 27, 2023

Recommendation for Action: Staff recommends that the City Council receive the March 27, 2023 Parks & Recreation Commission Meeting Minutes.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

The Parks & Recreation Commission held its last meeting on April 24, 2023. At this meeting, the Parks & Recreation Commission approved the minutes from March 27, 2023 Parks & Recreation Commission Meeting.

Conclusion:

Staff recommends that the City Council receive the March 27, 2023 Parks & Recreation Commission Meeting Minutes.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Parks & Recreation Commission Minutes March 27, 2023

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: H.8
SUBJECT: Treasurer's Quarterly Investment Report

Recommendation for Action: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending March 31, 2023.

Staff Contact:

Hogai Zalmai, Senior Accountant, (530) 661-5835, [email protected]

Fiscal Impact:

There is no impact on the City funds in association with the information contained herein. This report is for informational purposes only.

Background:

Each quarter, staff is required to provide the City Council with a report from the City Treasurer on the status of investments. The purpose of this report is to provide the Council with information regarding liquidity, monthly cash flow and expected cash disbursements.

The City manages its investment portfolio in accordance with the guidelines established by the Council-approved Investment Policy. In managing the city’s investment portfolio, preservation of principal is the primary objective, followed by liquidity and finally yield on investments.

The City primarily invests in the Local Agency Investment Fund (LAIF), California Asset Management Program (CAMP), and federal agency obligations because these are generally considered low risk investments. The City’s securities are held in custodial care by U.S. Bank N.A., which provides monthly statements to the City of Woodland. The source of valuations for the securities is marked to market by U.S. Bank N.A.

The City utilizes the services of the investment firm of Cantor Fitzgerald L.P. to implement its investment strategy with the objective of increasing yield and generating additional investment earnings while, at the same time, ensuring that the portfolio’s primary goal of providing safety and liquidity is preserved.

Discussion:

As of March 31, 2023, the City treasury consisted of investments with a total book value of $230,940,189. The City changed it's investment strategy and began investing its readily available funds (liquid funds) in the California Asset Management Program (CAMP) instead of the Local Agency Investment Fund (LAIF) due to a higher yield. CAMP utilizes the seven-day yield method for estimating the annualized yield of their fund, which is the industry standard for money market funds.

The seven-day yield for CAMP was 4.804% as of March 2023.The yield on the Local Agency Investment Fund (LAIF) balance for the quarter ending March 2023 was 2.831% and the average yield on the City of Woodland’s investments as of March 31, 2023 was 2.04%. This results in an overall portfolio yield, combining all investments, CAMP, and LAIF of 2.87%.

The City Investment Policy has established a benchmark equal to the 90-day U.S. Treasury bill, which for the quarter ending March 2023 was 4.85%. The City is below the benchmark by

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1.98%.This is common in environments of climbing interest rates and the City's portfolio will continue to get closer to the benchmark over time. The City’s investment strategy is to maintain 35% of the investment portfolio in highly liquid funds, achieve an overall effective duration for investments of

1.90 years, and achieve a market rate of return of 0.15% based on the parameter of allowable investments. As of March 31, 2023, the City maintained 26.00% of the investment portfolio in highly liquid funds, achieved an overall effective duration for investments of 1.90 years, and achieved a market rate of return of 0.79%. The City target yield is below 0.19%.

Over the last several years, the investment market has been very volatile. During 2020, in response to the Corona Virus Pandemic, the Federal Reserve reduced its benchmark rate to a target range of 0-0.50%. This unexpected decrease in the Federal Reserve’s benchmark rate led to a significant increase in the amount of “calls” on the City’s investments. An investment is “called” when the institution that issued the investment security redeems it (or cashes it out), typically at par value, plus accrued interest, prior to the maturity date. Investment calls are common and staff projects when we expect them to occur as part of our investment planning, but these calls occur much more frequently when investment rates are declining, as was the case for virtually all of 2020 and 2021. The Federal Reserve has begun to reverse direction and has increased its benchmark rate multiple times over the course of the last few years, and has signaled that they will continue to make increases in an effort to help curb inflation in the economy. This will likely result in increasing rates for available investments, and therefore the City does not expect any of its investments to be called over the next quarter.

Over the next quarter, the City will continue its focus on its objectives of safety, liquidity, and return on investment. The City will continue to invest in high-quality credit worthy securities and will continue to implement and evaluate its investment strategy. The investments will be made with the goal of increasing the overall effective duration of investments to twenty-one months and increasing the City’s return on investment while maintaining compliance with the City’s adopted Investment Policy.

Staff continues to explore opportunities to implement a Community Reinvestment component within the overall investment portfolio. The City has become a participant in the CalRise program offered by the California Statewide Communities Development Act (CSCDA), but that program has been largely inactive since its inception. Staff also continue to evaluate direct investment opportunities with local banks within the community.

The attached report provides a summary of the City’s current investments, including the investment interest rates as they have matured, and current rates for new investments. All activities comply with the existing Investment Policy approved by the City Council. Additionally, a glossary of investment terminology and a report titled “Cash with Fiscal Agent” is included which lists the most recent information available regarding investments for the assessment districts/bond reserve fund dollars. The source of this information is monthly reports from the various district/bond trustees.

Conclusion:

Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending March 31, 2023.

Prepared By: Hogai Zalmai, Senior Accountant

Reviewed By: Evis Morales, Finance Officer

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Attachments:

1. Woodland Investment Portfolio Review 03-31-2023

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Page 30 ends

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Investment Glossary

Call date - the date on which a bond can be redeemed before maturity. If the issuer feels there is a benefit to refinancing the issue, the bond may be redeemed on the call date at par or at a small premium to par.

Current market value (CMV) - the resale valuation attached to a security held long in an investor's margin account. The current market value is usually taken as the closing price for listed securities.

CUSIP (Security ID) - stands for Committee on Uniform Securities Identification Procedures. Formed in 1962, this committee developed a system (implemented in 1967) that identifies securities, specifically U.S. and Canadian registered stocks, and U.S. government and municipal bonds. The CUSIP number consists of a combination of nine characters, both letters and numbers, which act as a sort of DNA for the security - uniquely identifying the company or issuer and the type of security. The first six characters identify the issuer and are assigned in an alphabetical fashion; the seventh and eighth characters (which can be alphabetical or numerical) identify the type of issue; and the last digit is used as a check digit.

Interest rate - the amount charged, expressed as a percentage of principal, by a lender to a borrower for the use of assets. Interest rates are typically noted on an annual basis, known as the annual percentage rate (APR).

Maturity date - the date on which the principal amount of a note, draft, acceptance bond or another debt instrument becomes due and is repaid to the investor and interest payments stop.

Par - In its most common usage, par value applies to bonds. The term refers to the face value of the bond, that is, the value at which the issuer will redeem the bond at maturity.

Principal - is used to refer to the original amount of investment. A bond's principal is the amount of money the bond-issuer owes to the bondholder upon maturity.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: H.9
SUBJECT: Approve the application for grant funds from the Wildlife Conservation Board for the North Regional
Pond Wetland Habitat and Tricolored Blackbird
Habitat Enhancement Project

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve the application for grant funds from the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project (Project) and authorize the City Manager to execute the agreement

Staff Contact:

Tim Busch, Principal Utilities Civil Engineer - (530) 661-5963; [email protected]

Fiscal Impact:

The budget for the grant application for the project includes approximately $1.13 million in grant funds and approximately $160,000 in local match funds. The local match funds would come from the WPCF Treatment Plant Biosolids Project, CIP #10-11 because this is a completed project for the former sludge stabilization ponds. There is no immediate fiscal impact from the grant application. If the grant application is successful, construction is anticipated to take place in 2024 and the funds would be expended in 2024. The North Regional Pond has ongoing operational and maintenance (O&M) costs to maintain the pond site. One of the purposes of the grant is to landscape the pond site in order to reduce long term O&M costs.

There are no impacts to the City’s General Fund.

Background:

The North Regional Pond site was previously used as part of the wastewater treatment process for sludge stabilization until around 1989. In early 2010, a project removed the accumulated organic material from the North Regional Pond and stockpiled the material in the southeast corner (Pond 9). The site was further excavated to provide fill for the Woodland-Davis Clean Water Agency Regional Water Treatment Facility. In April 2012, the North Regional Pond site was removed from the National Pollution Discharge Elimination System (NPDES) permit for the Water Pollution Control Facility (WPCF). In 2019, the North Regional Pond site was converted to become a regional storm water detention facility with the purposes of reducing peak storm drainage flows and improving storm water quality.

Landscaping work to complete the site was not included in the earlier work other than wetland plantings along the southern edge of the pond. Consequently, the banks of the pond are eroding and will require increased operation and maintenance (O&M) costs to maintain the pond. The pond also contains a large shallow area that has the potential to grow large amounts of tules, which would degrade the primary function of the pond as storm water treatment and be expensive to remove. The pond has recently become popular with migratory birds and upland Pond 9 was host to approximately 5,000 tri-colored blackbirds in 2020. Tri-colored blackbirds are an endangered species and UC- Davis documented their presence on the site in 2020 and again this year.

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Last winter, the north and south banks of the pond experienced significant erosion due to high water and wind-driven waves. The portion of the pond bank that had previously been landscaped did not experience erosion. This summer, staff will need to complete a project to address existing erosion.

The purpose of this grant is to install permanent landscaping features and vegetation to reduce the potential for future erosion.

The Wildlife Conservation Board has a Pacific Flyway Grant Program, which is a competitive program that funds measures to enhance wildlife for migratory birds, among other priorities. Staff submitted a pre-application last winter and was recently shortlisted to complete the full grant application. The grant would provide funding to complete wetland vegetation around the pond, excavate the shallow portion of the pond to minimize tule growth, and landscaping for Pond 9 for tri- colored blackbirds. The project would reduce long term O&M costs for the pond while enhancing environmental values.

Discussion:

The North Regional Pond has a perimeter of over 9,000 linear feet with a combination of steep and shallow slopes along the banks. The pond is approximately 110 acres in size with approximately 90 acres of open water. The perimeter had not been landscaped by earlier work on the site and is currently vegetated by noxious weeds and is subject to erosion. The pond also has a large shallow shelf which is subject to tule growth. Tules would add an excessive amount of vegetation that would require removal. The pond 9 area is an upland area that was a former fill site. The grant application, if successful, would provide the needed funds to landscape the perimeter with wetland vegetation and pond 9 with upland vegetation. The project would also excavate the shallow portion of the pond and create an island for bird habitat to minimize wind-driven wave erosion. The landscaping would enhance habitat for migratory birds and the tri-colored blackbird while reducing long term O&M costs. This project would be one of several in our area to improve habitat for migratory birds. The attached map shows the location of the North Regional Pond and general pond features that would be included in the grant application.

Staff are coordinating with the Yolo Habitat Conservancy to consider the North Regional Pond and potentially other regional stormwater treatment ponds for environmental credits under the Habitat Conservation Plan/Natural Community Conservation Plan for certain covered species.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve the application for grant funds from the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project (Project) and authorize the City Manager to execute the agreement

Prepared by: Tim Busch, PE, Principal Utility Civil Engineer

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

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Attachments:

1. Resolution

2. Woodland N-Regional Pond LocationContext Site maps 1

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82093.00006\8679936.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING

THE APPLICATION FOR GRANT FUNDS FROM THE WILDLIFE CONSERVATION

BOARD FOR THE NORTH REGIONAL POND WETLAND HABITAT AND TRICOLORED

BLACKBIRD HABITAT ENHANCEMENT PROJECT
WHEREAS, funds were made available to the Wildlife Conservation Board for the enhancement or restoration of fish and wildlife habitat and for development of public access facilities for hunting, fishing, or other wildlife-oriented recreational uses; and WHEREAS, the North Regional Pond site was removed from the Woodland Pollution Control Facility (WPCF) NPDES permit on April 19, 2012.

WHEREAS, the North Regional Pond site was converted to a permanently wet regional storm water pond as part of the North Regional Pond & Pump Station Project, CIP #17-21; and WHEREAS, the grant application includes grant funding in the amount of approximately $1.13 million and a City of Woodland match amount of approximately $160,000 for a total project budget of $1.3 million; and
WHEREAS, the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project would complete landscaping work around the pond and provide environmental enhancements; and
WHEREAS, the City Council wishes to approve the application for grant funds from the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project (Project) and authorize the execution through the adoption of this Resolution; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the filing of an application for grant funding from the Wildlife Conservation Board.

Section 2. The City Council hereby certifies that the Project will comply with all federal, state and local environmental, public health, and other appropriate laws and regulations applicable to the project and will obtain or will ensure that the other project partners obtain all appropriate permits applicable to the project.

Section 3. The City Council hereby commits to fulfilling the terms and conditions specified in the grant agreement.

Section 4. The City Council hereby approves the grant application to the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project.

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82093.00006\8679936.2
The City Manager is hereby authorized and directed to execute the grant application, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes.

PASSED AND ADOPTED this 2nd day of May, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

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Location Map
North Regional Pond is on the Pacific Flyway 5 .5 miles from the mainstem of the Sacramento River in the City of Woodland.

Legend
~ North Regional Pond Project Area

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Woodland North Regional Pond Context Map Legend
1 mi
N➤➤
N
Image © 2020 Maxar T echnologies
Image © 2020 Maxar T echnologies
Image © 2020 Maxar T echnologies
City of Woodland North Regional
Pond
Woodland-Davis Water
Treatment Plant
Woodland Wastewater
Treatment Plant
East Regional Pond
Woodland Regional
Park - pending
Yolo Bypass -->

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North Regional Pond Site Map 1
Legend
1000 ft
N➤➤
N
Image © 2020 Maxar T echnologies
Image © 2020 Maxar T echnologies
Image © 2020 Maxar T echnologies

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: I.10
SUBJECT: Conveyance of Parcel 3 (APN 027-360-042) at East Beamer Way Development to Friends of the Mission
for the Construction of the New Walter’s House
Treatment Facility

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a Use Covenant between Friends of the Mission and the City of Woodland to define the conditions of operation for the new Walter’s House Project located at the East Beamer Way Development; and

Staff further recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute any and all documents necessary or convenient to convey fee title of Parcel 3 (APN 027-360-042) located at the East Beamer Way Development to Friends of the Mission for the purpose of constructing and operating the new Walter’s House facility consistent with the Use Covenant.

Staff Contact:

Dago Fierros, Housing Analyst II – 530-661-2019, [email protected]

Fiscal Impact:

There is no impact on the General Fund.

Background:

The third phase of the East Beamer Way Campus is the construction of a 60-bed residential MediCal-licensed, accredited substance use treatment facility at the north end of the East Beamer Way Campus (1905 East Beamer Street) that will be owned by Friends of the Mission and operated by Fourth & Hope. This facility will replace and expand the existing 44-bed treatment facility located at 285 Fourth Street (Walter’s House) near Woodland’s downtown that is operated by Fourth & Hope.

In March 2022, City Council executed a resolution approving a commitment to convey ownership of the treatment facility property to Friends of the Mission. The property to be conveyed to Friends of the Mission is a 1.305-acre parcel (APN 027-360-042) commonly referred to as Parcel 3 of the East Beamer Way site.

Discussion:

In June 2022, Friends of the Mission was awarded $12.5 million through the California Department of Health Care Services’ Behavioral Health Continuum Infrastructure Program, Round 3: Launch Ready to construct the new Walter’s House treatment facility and any infrastructure necessary for the project. In order to satisfy the site control requirement of the award, Friends of the Mission must obtain ownership of the treatment facility property prior to the start of construction.

The new Walter’s House treatment facility will have an approximate footprint of 15,000 square feet.

The facility will include separate women’s and men’s residential units and counseling offices centrally located within the facility. Other amenities include separate women’s and men’s day rooms, a large shared dining area, restrooms and offices for administrative staff. Outdoor amenities will include tenant reserved parking, an outdoor dining area, and a sport court for physical activities. Services to

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be provided by the project are clinical treatment of substance-use disorders, which includes, but is not limited to, individual assessments, case management, treatment planning, individual and group counseling, education, crisis intervention, aftercare planning, wellness activities, and transportation services.

The project plans are currently under review by the City and building permit fees are pending payment by the applicant. Issuance of the building permit for the Walter’s House project is a condition that needs to be met prior to the transfer of the property to Friends of the Mission. At this time, staff is requesting that the City Council authorize the City Manager to execute any documents necessary to convey fee title of Parcel 3 of the East Beamer Way site (APN 027-360-042) to Friends of the Mission, once they have obtained their building permit. The property currently exists as a 1.033-acre parcel. Through the course of site design, Friends of the Mission has identified additional property needs in order to accommodate additional parking and a fire access road not initially contemplated in the original plans. Therefore, lot line adjustment documents were drafted to add approximately 0.272 acres to Parcel 3. Prior to or concurrent with the transfer of Parcel 3 from the City to Friends of the Mission, the lot line adjustment will be recorded to expand the parcel to its final size of 1.305 acres.

Staff is requesting authorization to convey fee title of the adjusted 1.305-acre parcel. A copy of the lot line adjustment is attached to this report.

Key Provisions in the Use Covenant
The following operational conditions of the treatment facility are included in the Use Covenant:
• Owner shall ensure that the property is operated as a substance-use disorder treatment facility.
• Owner shall submit a security and safety plan for review and approval by the Police Department prior to the final certificate of occupancy for the Treatment Facility. • The treatment facility’s operation shall be reviewed annually for compliance with this Covenant and the associated Operating MOU.
• The Owner shall submit its first Annual Report to the City no later than January 30 immediately following the recordation of this Use Covenant. Thereafter, on or before each January 30, the owner shall submit an Annual Report that contains project data recorded from January 1 to December 31. The City shall maintain the confidentiality of the information contained in any Annual Report specifically relating to any particular client/tenant, to the extent reasonably allowed by law and HIPAA privacy regulations. The project data to be included in the annual report shall include information mutually agreed with Friends of the Mission and the City of Woodland.
• Fourth & Hope and Friends of the Mission agree to meet with the City to discuss and resolve issues on and off-site arising from the operation of the treatment facility. Frequency of meetings shall be monthly from date of initial occupancy for a period of twelve months. Thereafter, parties shall agree to meet on an as needed basis. • Submittal of a review report by the operator indicating how they have complied with this Covenant and the Operating MOU only if the City finds a deficiency in the program • The Property shall be inspected and maintained daily to be clear of litter. • The Permitted Use will maintain adequate facilities, per City Building and Yolo County Health regulations, and be consistent with Medi-Cal licensing requirements and any applicable accreditation for the treatment facility.
• The facilities shall be maintained in good working order at all times. • The Permitted Use will not constitute a nuisance or be injurious or detrimental to the public health, safety, or welfare, to person or property in the vicinity of the proposed use and project. • The treatment facility will discourage participants from parking anywhere other than the designated parking lot for residents.

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• The facility shall demonstrate sufficient liability insurance coverage as required by City, State and Federal agencies.
• If the applicant wishes to relocate, significantly modify the approved site layout and allowed uses and number of beds, the applicant shall secure a new permit, or modification to the existing permit through City of Woodland prior to any modification or occupancy of the site by a new or modified use.
• The applicant shall establish safety protocols and on-site security plans that will be submitted to the Community Development Department and Police Department for review and approval prior to occupancy.
• The applicant shall construct perimeter fencing concurrent with the construction of the treatment facility or by a date mutually agreeable by Friends of the Mission and the City. • Owner agrees to maintain the Permitted Use, including any buildings or improvements on the Property, and to ensure that any new construction, reconstruction or alterations are performed in such a manner to ensure the use of the property stated in this Covenant. Any new construction will be subject to City municipal code including but not exclusive to Building, Fire, Engineering, Planning review and/or required review by any outside agencies.

In addition to the Use Covenant, staff will prepare a Memorandum of Understanding (MOU) that shall establish standards pursuant to which Owner will operate the treatment facility and provide for the terms of any necessary coordination. The Use Covenant requires that the MOU be entered into before the Owner will receive a certificate of occupancy for the treatment facility. The City and Friends of the Mission will meet and confer from time to time upon request by either party to update or modify the Operating MOU as necessary or appropriate. The MOU will be brought before City Council for approval at a future date.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a Use Covenant between Friends of the Mission and the City of Woodland to define the conditions of operation for the new Walter’s House Project located at the East Beamer Way Development.

Prepared by: Dago Fierros, Housing Analyst II

Reviewed by: Brent Meyer, Community Development Director / City Engineer

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Attachments:

1. Resolution - Walter's House Use Covenant

2. Use Covenant w/ FOM - Walter's House

3. Resolution - Walter's House Property Conveyance

4. E. Beamer Way - Lot Line Adjustment

5. Walter's House Project - Conceptual Plan

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANGER TO EXECUTE A USE COVENANT FOR THE NEW WALTER’S HOUSE TREATMENT FACILITY AT THE EAST BEAMER WAY

DEVELOPMENT

WHEREAS, Friends of the Mission will construct a new substance use disorder treatment facility at 1905 East Beamer Street, Woodland, CA 95776 (APN 027-360-042);

WHEREAS, the new facility will replace an existing 44-bed treatment facility located at 285 Fourth Street (Walter’s House) near Woodland’s downtown that is operated by the Yolo Wayfarer Center (dba Fourth & Hope);

WHEREAS, Friends of the Mission will own the property for the new treatment facility and Fourth & Hope will operate the facility;

WHEREAS, as a condition of conveying the property at 1905 East Beamer Street to Friends of the Mission, the City is requiring that Friends of the Mission enter into a Use Covenant with the City that ensures the Property shall be used to operate a treatment facility consistent with the expectations of the City and Friends of the Mission (the “Use Covenant”).

WHEREAS, the following key provisions are included in the Use Covenant:

 Owner shall ensure that the Property is operated as a substance use disorder treatment facility.

 Owner shall submit a security and safety plan for review and approval by the Police Department prior to the final Certificate of Occupancy for the Treatment Facility.

 The treatment facility’s operation shall be reviewed annually for compliance with the Use Covenant and the associated Operating MOU.

 The Owner shall submit an Annual Report to the City no later than January 30 immediately following the recordation of the Use Covenant. Thereafter, on or before each January 30, the Owner shall submit an Annual Report that contains project data recorded from January 1 to December 31. The City shall maintain the confidentiality of the information contained in any Annual Report specifically relating to any particular client/tenant, to the extent reasonably allowed by law and HIPAA privacy regulations.

The project data to be included in the annual report shall include information mutually agreeable by Friends of the Mission and the City of Woodland.

 Fourth & Hope and Friends of the Mission agree to meet with the City to discuss and resolve issues on and off-site arising from the operation of the treatment facility.

Frequency of meetings shall be monthly from date of initial occupancy for a period of twelve months. Thereafter, parties shall agree to meet on an as needed basis.

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 Submittal of a review report by the operator indicating how they have complied with the Use Covenant and the Operating MOU only if the City finds a deficiency in the program.

 The Property shall be inspected and maintained daily to be clear of litter.

 The use of the Property as a treatment facility will not constitute a nuisance or be injurious or detrimental to the public health, safety, or welfare, or to person or property in the vicinity of the proposed use and project.

 The treatment facility will maintain adequate facilities, per City Building and Yolo County Health regulation, and consistent with Medi-Cal licensing requirements and any applicable accreditation for the treatment facility. The personal facilities shall be maintained in good work order at all times.

 The treatment facility will discourage participants from parking anywhere other than the designated parking lot for residents.

 The facility shall demonstrate sufficient liability insurance coverage as required by City, State and Federal agencies.

 If the applicant wishes to relocate, significantly modify the approved site layout and allowed uses and number of beds, the applicant shall secure a new permit, or modification to the existing permit through the City of Woodland prior to any modification or occupancy of the site by a new or modified use.

 The applicant shall establish safety protocols and on-site security plans that will be submitted to the Community Development Department and Police Department for review and approval prior to occupancy.

 The applicant shall construct perimeter fencing concurrent with the construction of the treatment facility or by a date mutually agreeable by Friends of the Mission and the City.

 Owner agrees to maintain the Permitted Use, including any buildings or improvements on the Property, and to insure that any new construction, reconstruction or alterations are performed in such a manner to insure the use of the property stated in this Covenant.

Any new construction will be subject to City municipal code including but not exclusive to Building, Fire, Engineering, Planning review and/or required review by any outside agencies.

WHEREAS, In addition to the Use Covenant, staff will prepare a Memorandum of Understanding (MOU) that shall establish standards pursuant to which Owner will operate the treatment facility and provide for the terms of any necessary coordination.

WHEREAS, City and Operator will meet and confer from time to time upon request by either party to update or modify the Operating MOU as necessary or appropriate.

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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

Section 1: The City Council hereby authorizes the City Manager to execute a Use Covenant between Friends of the Mission and the City of Woodland to define the conditions of operation for the new Walter’s House Project located at the East Beamer Way Development, in a form as included with the staff materials provided with this Resolution.

Section 2: The City Manager is further authorized to make minor amendments to the Use Covenant in consultation with the City Attorney, provided that such amendments do not alter the purpose of the Use Covenant.

PASSED AND ADOPTED by the City Council this 2nd day of May, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

__________________________________
Victoria Fernandez, Mayor

ATTEST:

_________________________________
Ana B. Gonzalez, City Clerk

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1 FREE RECORDING IN ACCORDANCE

WITH CALIFORNIA GOVERNMENT
CODE SECTIONS 6103 AND 27383

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City of Woodland
300 First Street
Woodland, CA 95695
Attn: City Clerk

AGREEMENT AND DECLARATION OF COVENANTS

RELATED TO USE OF PROPERTY
(Friends of the Mission-Walter’s House)
This Agreement and Declaration Covenants Related to the Use of Property (Friends of the Mission—Walter’s House) (this “Covenant”) effective as of ___________, 2023 (the “Effective Date”), is entered into by and between Friends of the Mission , a California not for profit corporation (“Owner”), and the City of Woodland, a California municipal corporation (“City”).

RECITALS
WHEREAS, there is a growing number of individuals and families in the City of Woodland and Yolo County who lack adequate food and shelter; and WHEREAS, the City was the owner of that certain real property comprised of approximately 1.305 acres (as described in Exhibit A, attached hereto and incorporated herein) (the “Property”), located in unincorporated Yolo County immediately outside of the existing City limits, which was a por tion of a larger property located at the corner of East Beamer Street and County Road 102, at 1905 East Beamer Street, Woodland, CA 95776; and WHEREAS, Owner is a non-profit corporation that provides affordable housing and other services for people in need particularly to the homeless population in Yolo county; and WHEREAS, the City previously conveyed an adjacent parcel of approximately 1.25 acre Property to Owner as part of a larger East Beamer Street Campus developed in a cooperative partnership with the City of Woodland to provide housing for the unhoused through the construction of the shelter on the Property as described in this Covenant , 61 units of permanent supportive housing to be developed on adjacent property and the relocation of an adult residential treatment facility, all of which would be owned and operated by Owner.

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2 WHEREAS, concurrently with the recordation of this Covenant, the City has conveyed the Property to Owner, upon which the City construction of a 60-bed residential MediCal-licensed, accredited treatment facility (the “Treatment Facility”); and WHEREAS, prior to the Effective Date, on September 15, 2020, the City complied with the applicable requirements of the California Environmental Quality Act, and its implementing guidelines (collectively, “CEQA”) for development of the treatment facility, through the approval and adoption of an Initial Study and Mitigated Negative Declaration for the development of the entirety of the property located at 1901 E. Beamer Street, Woodland California, including the development of the treatment facility on the Property; and WHEREAS, Owner and City have agreed that the Property being conveyed to the Owner concurrently with the recordation of this Covenant for the express purpose and conditioned upon Owner’s agreement that the Property and Treatment Facility shall be used as a year-round Medi- Cal licensed, accredited residential substance use disorder treatment facility (the “Permitted Use”) in accordance with the terms of this Covenant.

NOW, THEREFORE, for and in consideration of the mutual promises, covenants and conditions set forth herein, Owner hereby consents to the recordation of this Covenant on the Property, and the limitation of the use of the Property as set forth in this Covenant, and hereby covenants, agrees and declares that the Property shall be used pursuant to the covenants set forth in this Covenant and that this Covenant shall be binding upon the Property, and all persons claiming an interest in the Property.

COVENANTS

1. Recitals. All of the recitals set forth above are true and accurate and are incorporated herein by reference.

2. Operation of the Project. Owner, for itself and its successors, assigns, transferees, and lessees hereby declares and covenants that the Property shall be used only for the Permitted Use which is to construct and operate a residential substance use disorder treatment facility of approximately 60 beds (and in no event less than 60 beds) (the “Permitted Use”) and operated in conformance with this Covenant, and no portion of the Property shall be used for any other purpose unless mutually agreed to by the Owner and the City. The Permitted Use shall be certified by Medi-Cal, or if Medi-Cal no longer provides certification of substance use disorder facilities, an equivalent certification as reasonably agreed to between City and Owner. Services to be provided by Owner shall include but not be limited to assessment, treatment planning, individual and group counseling, education, therapy, crisis intervention, transportation, and aftercare planning or such equivalent services as reasonably agreed to between City and Owner.

Owner shall further maintain accreditation for the Permitted Use by the Commission on Accreditation of Rehabilitation Facilities or an equivalent accreditation organization for substance use disorder facilities as reasonably agreed to between City and Owner. Owner further declares and covenants that Owner, its successors, assigns and transferees shall at all times operate the treatment facility and the all activities on the Property in compliance with the Operating Plan approved by the City as more specifically described in Exhibit B and incorporated herein by reference. Prior to issuance of a Certificate of Occupancy for the

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3 Permitted Use, City and Owner shall additionally enter into a separate, unrecorded Operating Memorandum of Understanding (“Operating MOU”) that shall establish standards pursuant to which Owner will operate the treatment facility and provide for the terms of any necessary coordination. City and Operator will meet and confer from time to time upon request by either party to update or modify the Operating MOU as necessary or appropriate.

3. Repair and Maintenance of the Property . Upon execution of this Covenant, Owner agrees:
a. To keep the Property in a decent, safe, and sanitary condition and repair, and to permit no waste thereof;
b. To maintain the Permitted Use, including any buildings or improvements on the Property, and to insure that any new construction, reconstruction or alterations are performed in such a manner to insure the use of t he property stated in this Covenant. Any new construction will be subject to City municipal code including but not exclusive to Building, Fire, Engineering, Planning review and/or required review by any outside agencies; c. To repair, restore or rebuild promptly any buildings or improvements on the Property that may become damaged or be destroyed while subject to this Covenant; d. To comply with all applicable laws, ordinances and governmental regulations affecting the Property or requiring any alteration or improvement thereof, and not to suffer or permit any violations of any such law, ordinance or governmental regulation, nor of any covenant, condition or restriction affecting the Property; and e. To secure City approval for (i) any construction on the Property that will increase the capacity of the Permitted Use in terms of number of people served or scope of services provided in accordance with State law regarding use, location and operation of treatment facilities or (ii) any change in use of the Property, which approval may be granted or withheld by the City in its sole and absolute discretion subject to the provisions of state law.

4. Restrictions on Sale, Encumbrance, and Other Acts. Owner shall not sell, assign, transfer or lease the Property or the Permitted Use, or any portion thereof, except with City’s prior written approval, in City’s reasonable discretion. The Owner and City acknowledge and agree that Owner intends to retain a separate entity to operate the Permitted Use in accordance with the terms of this Covenant and the Operating Plan developed and approved as described in Exhibit B (the “Operator”). The Operator of the Permitted Use must be approved by the City, which approval shall not be unreasonably withheld by the City. The parties agree and acknowledge that Yolo Wayfarer Center is hereby approved as the initial Operator of the Permitted Use. City further may grant its approval for any such sale, assignment, transfer or lease subject to such terms and conditions as may be necessary to preserve or establish the fiscal and operational integrity of the Permitted Use. In considering whether to approve any proposed sale, transfer, assignment or encumbrance on the Property, City shall take into account the Owner’s financial investment in the property regarding new construction, maintenance and operation, including whether refinancing of the Property is appropriate to fund such costs.

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4 5. Charges; Liens. Owner shall pay all taxes, assessments and other charges, fines and impositions attributable to the Property or to the Permitted Use, if any, by making payment, when due, directly to the payee thereof.

6. Hazard and Liability Insurance and Con demnation. Owner shall, at all times, keep the Property and the Permitted Use insured against loss by fire and such other hazards, casualties, liabilities and contingencies, and in such amounts and for such periods as required by City. All insurance policies and renewals thereof shall be issued by a carrier and in form acceptable to City. In the event of any fire or other casualty to the Property or the improvements thereon, or eminent domain proceedings resulting in condemnation of the Property or the improvements, or any part thereof, Owner shall have the right to rebuild the Property or the improvements, and to use all available insurance or condemnation proceeds therefore, provided that, as determined by City in its sole discretio n, (a) such proceeds are sufficient to rebuild the Property or the improvements in a manner that ensures continued operation of the P roperty as contemplated herein, (b) City shall have the right to approve plans and specifications for any major rebuilding and the right to approve disbursements of insurance or condemnation proceeds for rebuilding under a construction escrow or similar arrangement, and (c) no material breach or default then exists under this Covenant. If the casualty or condemnation affects only part of the Property or the improvements, and total rebuilding is infeasible, as determined by City in its sole discretion, then, proceeds may be used for partial rebuilding of the Property or improvements.

7. Covenants Run with the Land. The Property is held and hereafter shall be held, conveyed, hypothecated, encumbered, leased, rented, used and occupied subject to these covenants, conditions, restrictions and limitations. All of the herein-stated covenants, conditions, restrictions and limitations are intended to constitute both equitable servitudes and covenants running with the land. Owner expressly acknowledges and agrees that the Covenants are reasonable restraints on Owner’s right to own, use, lease, maintain, and transfer the Property and any estate or interest therein and are not and shall not be construed to be an unreasonable restraint on alienation. Each and every contract, deed or other instrument hereafter executed covering or conveying the Property or any portion thereof, shall be hel d conclusively to have been executed, delivered and accepted subject to such covenants and restrictions, regardless of whether such covenants or restrictions are set forth in such contract, deed or other instrument.

8. Binding Effect. Any purchaser or acquirer of the Property or of any portion of or interest in the Property (including a leasehold interest), by the acceptance of a deed or other conveyance therefore, whether from Owner or from any subsequent owner of the Property, or by the signing of a contract or agreement to purchase or lease the Property, shall by the acceptance of such deed or by the signing of such contract or agreement be deemed to have consented to and accepted the covenants, conditions and restrictions set forth in this Covenant.

9. Covenant Shall Remain in Effect in Perpetuity. This Covenant shall be binding, and shall remain in full force and effect in perpetuity unless terminated by mutual agreement of the Owner and City or as provided herein.

10. Default. In the event of any material violation(s) or any substantive failure by Owner to perform the duties, obligations and requirements set forth in this Covenant (an “Event of Default”), City shall be entitled to all of the remedies contained herein. Any such violation or

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5 failure by Owner shall not constitute an Event of Default unless continued for a period of thirty (30) days after written notice thereof to Owner by City (or such other time period as may be specified elsewhere herein with respect to the particular condition, covenant or other provision of this Agreement); provided, however, that if an Event of Default is non-monetary in nature and is susceptible of cure, but cannot reasonably be cured within such thirty (30) day period, and provided further that Owner shall have commenced to cure such default within such thirty (30) day period and thereafter diligently and expeditiously proceeds to cure the same, such thirty (30) day period shall be extended for such time as is reasonably necessary for Owner, in the exercise of due diligence, to cure such default, such additional period not to exceed ninety (90) days.

11. Remedies. City and its successors and assigns may use any or all of the following provisions in the Event of Default of this Covenant against Owner. The failure by City to exercise any specific right or remedy shall not preclude City from exercising any other right or remedy, or from maintaining any action to which it may otherwise be entitled at law or in equity. a. In pursuing specific performance of this Covenant, City shall be entitled to petition the court for injunctive relief to preserve City’s interests in the Property and its rights under this Covenant. Such injunctive relief may include, but is not limited to, an order of the court restraining any development of the Property inconsistent with the c ovenants, conditions and restrictions included herein.
b. In addition to any other rights and remedies, any party may institute a legal action to require the cure o f any breach or default of the covenants, conditions or restrictions contained in this Covenant and to recover damages for any breach or default, or to obtain any other remedy consistent with the purpose of this Covenant. In any action seeking enforcement or interpretation of a ny of the terms or provisions of this Covenant, the prevailing party shall be awarded, in addition to damages, injunctive relief, or other relief, its reasonable costs and attorneys’ fees.

12. City Review and Inspection.
a. City or its designee may, upon reasonab le notice and during its normal business hours, enter and inspect the Property, after notice to and consent from Owner. b. City may request from Owner information that it deems necessary to monitor compliance with the requirements and conditions set forth in this Covenant regarding the use and operation of the Permitted Use, and Owner shall provide such information within ten (10) days from City’s written request for such information.
c. Inspections and information requests from the City shall comply with all applicable tenant privacy and security regulations.

13. Representations. Owner represents and warrants to City that: (i) there are no agreements, contracts, covenants, conditions or exclusions to which Owner (or its predecessor in interest) is a pa rty which would, if enforced, prohibit or restrict the use of the Property in accordance with the terms of this Covenant, (ii) Owner has the full right and authority to enter into this Covenant, (iii) this Covenant constitutes a valid and legally binding o bligation on Owner,

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6 enforceable in accordance with its terms, and (iv) Owner is duly organized and authorized to do business in the State of California.

14. Notice. Notice will be given to the parties at the address specified below unless otherwise notified i n writing of change of address. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered upon receipt by the other party or refusal to accept delivery by the other party by United States mail, postage prepaid, certified o r registered mail, return receipt requested, or by Federal Express or other reputable overnight delivery service addressed to the parties hereto as follows:

Owner:

Friends of the Mission
P.O Box 8485
Woodland, California 95695
Attn: Board President

City:

City of Woodland
Woodland City Hall
300 First Street
Woodland, California 95695
Attn: City Manager
Email: [email protected]
With a Copy to:

Best Best & Krieger LLP
500 Capitol Mall, Suite 1700
Sacramento, California 95814
Attention: Ethan Walsh
Email: [email protected]

15. Governing Law. This Covenant shall be interpreted and be governed by the laws of the State of California, without regard to any choice of law principles.

16. Severability. If (a) any provision of this Covenant is held by a court of competent jurisdiction to be invalid, void or unenforceable and (b) the invalidity or unenforceability of such a provision does not (i) deny the City any of the material benefit of this Covenant or (ii) materially increase the burden or term of this Covenant on the City, then the remainder of this Covenant which can be given effect without the invalid provision shall continue in full force and effect and shall in no way be impaired or invalidated.

17. Time. Time is of the essence for all obligations under this Covenant.

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7 18. Agreement to Indemnify. Owner agrees to protect, indemnify, defend, and save harmless the City, its officers, officials, employees and agents from and against any and all liability, expense, or damage of any kind or natur e and from any suits, claims, or demands, including reasonable attorneys’ fees and expenses, on account of any matter or thing, whether in suit or not, arising out of this Covenant or in connection with the ownership, operation or use of the Property or the Permitted Use (including, but not limited to any failure by Owner, or any party acting under on behalf of Owner to comply with any applicable law, or the presence or release of hazardous materials or hazardous substances), unless said suits, claims, or damages are caused by negligence or willful misconduct of C ity, its officers, officials, employees or agents . This obligation shall survive the termination of this Covenant.

19. Entire Agreement . This Agreement contains all agreements, promises, and understandings among the parties, and no other oral agreements, promises, or undertakings will be binding upon any of the pa rties, and any addition, variation, or modification to this Agreement shall be void and ineffective unless made in writing and signed by all of the parties.

20. Principles of Interpretation. No inference in favor of or against any party shall be drawn from the fact that such party has drafted any part of this Lease. The parties have both participated substantially in its negotiation, drafting, and revision, with advice from legal counsel and other advisers of their own selection..

21. Waiver. The waiver by any part y of any breach of any term, covenant, condition, or provision contained herein shall not be deemed to be a waiver of such term, covenant, condition, or provision for any subsequent breach of the same or any other term, covenant, condition, or provision contained herein.

22. Invalidity. If any provision of this Lease is invalid or unenforceable with respect to either party, the remainder of this Lease or the application of such provision to persons other than those as to whom it is held invalid or unenforceable, shall not be affected and each provision of this Lease shall be valid and enforceable to the fullest extent permitted by law.

23. Governing Law and Choice of Forum. This Agreement, and performance hereof, shall be governed, interpreted, construed, and regulated by the laws of the State of California. Venue shall be in Yolo County.

24. Counterparts. This Covenant may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
[SIGNATURES ARE ON THE FOLLOWING PAGE]

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Signature Page

IN WITNESS WHEREOF, Owner and City have caused this Covenant to be signed by their respective duly authorized representatives, as of the Effective Date.

OWNER:

FRIENDS OF THE MISSION, a California
not for profit corporation

By:

Name:

Its:

CITY OF WOODLAND, a California
municipal corporation

By:

Name: Ken Hiatt
Its: City Manager

APPROVED AS TO FORM:

By:

Ethan Walsh, City Attorney

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Notary Page

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.

STATE OF CALIFORNIA )
)
COUNTY OF __________________)
On ___________________, 2023, before me, _______________________________, notary public, personally appeared _________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/hers/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
__________________________________________
Signature
(SEAL)

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10 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
__________________________________________
Signature
(SEAL)

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Exhibit A

EXHIBIT A

LEGAL DESCRIPTION

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12 EXHIBIT B

CONDITIONS FOR OPERATION OF TREATMENT FACILITY

1. Operation of Treatment Facility. Owner shall ensure that the Property is operated as a substance use disorder treatment facility in accordance with the following terms:
a. Owner shall submit a security and safety plan for review and approval by the Police Department prior to the final C of O for the Treatment Facility. b. The treatment facility’s operation shall be reviewed annually for compliance with this Covenant and the associated Operating MOU. The following shall be submitted annually for review by the City:
i. An annual report pertaining to services provided by the facility, that comply with HIPAA privacy regulations including compliance with the Operating MOU. ii. Submittal of a review report by the operator indicating how they have complied with this Covenant and the Operating MOU only if the City finds a deficiency in the program.
iii. The Owner shall submit its first Annual Report to the City no later than January 30 immediately following the recordation of this Use Covenant. Thereafter, on or before each January 30, the Owner shall submit an Annual Report that contains project data recorded from January 1 to December 31. The City shall maintain the confidentiality of the information contained in any Annual Report specifically relating to any particular client/tenant, to the extent reasonably allowed by law and HIPAA privacy regulations. The project data to be included in the annual report shall include information mutually agreeable by Friends of the Mission and the City of Woodland.
iv. Fourth & Hope and Friends of the Mission agree to meet with the City to discuss and resolve issues on and off-site arising from the operation of the treatment facility. Frequency of meetings shall be monthly from date of initial occupancy for a period of twelve months. Thereafter, parties shall agree to meet on an as needed basis.
c. The Property shall be inspected and maintained daily to be clear of litter. d. Treatment facility staff shall coordinate ongoing removal of garbage and other waste with appropriate agencies to ensure such materials are not stored on site. e. Dumpsters shall be screened from view of public right of ways and neighboring properties and shall be maintained so no debris is outside of containers. f. The Permitted Use will not constitute a nuisance or be injurious or detrimental to the public health, safety, or welfare, or to person or property in the vicinity of the proposed use and project.

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13 g. The Permitted Use will maintain adequate facilities, per City Building and Yolo County Health regulation, and consistent with Medi-Cal licensing requirements and any applicable accreditation for the treatment facility. The personal facilities shall be maintained in good work order at all times.
h. The treatment facility will discourage participants from parking anywhere other than the designated parking lot for residents.
i. Staff members shall be fingerprinted and background checks performed prior to employment if warranted by Police or other government agency. j. The facility shall demonstrate sufficient liability insurance coverage as required by City, State and Federal agencies.
k. If the applicant wishes to relocate, significantly modify the approved site layout and allowed uses and number of beds, the applicant shall secure a new permit, or modification to the existing permit through City of Woodland prior to any modification or occupancy of the site by a new or modified use.

2. Additional Obligations. Owner shall ensure that the following is conducted, either by Owner directly or through the treatment facility operator:
a. Safety Protocols and On-site Security. The applicant shall establish safety protocols and on-site security plans that will be submitted to the Community Development Department and Police Department for review and approval prior to occupancy including, but not limited to: staff training, protective equipment, hazardous material handling, emergency communication/response protocols, etc. The applicant shall conform to all Cal OSHA workplace safety standards.
b. Perimeter Fencing. The applicant shall construct perimeter fencing concurrent with the construction of the treatment facility or by a date mutually agreeable by Friends of the Mission and the City.
b. Communicable Disease Policies and Procedures. The applicant shall institute policies and procedures used by the business to help prevent communicable disease outbreak. This will include hand washing, employee training, use of facemasks/gloves, prohibiting employees who are showing signs of illness, open wounds, sores or skin infections, etc.

C. Insurance. Owner and the treatment facility operator shall procure and maintain in full force and effect for the duration of this Covenant the following policies of insurance, to name the City as additional insureds and agrees that its insurance shall be primary.

The required insurance policies are as follows:
i. Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $3,000,000 per occurrence. Defense costs shall be paid in addition to the limits. The policy shall contain no

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14 endorsements or provisions limiting coverage for (1) products and completed operations; (2) contractual liability; (3) third party action over claims; or (4) cross liability exclusion for claims or suits by one insured against another. Coverage may be met by a combination of primary and umbrella or excess insurance but umbrella and excess shall provide coverage at least as broad as specified for underlying coverage.
ii. Automobile Liability: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Hired and Non- Owned Auto” liability with minimum limits of $1,000,000 each accident. iii. Workers’ Compensation: Owner certifies that it is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and it will comply with such provisions to the extent applicable to Owner during the term of this Agreement. a. To the extent Owner has employees at any time during the term of this Covenant, the Consultant shall maintain full compensation insurance for all persons employed directly by Owner, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, in accordance with the requirements set forth therein. Owner shall require all operators or lessees of the treatment facility to obtain and maintain, for the period required by this Covenant, workers’ compensation coverage of the same type and limits as specified in this section.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANGER TO EXECUTE THE DOCUMENTS REQUIRED FOR THE CONVEYANCE OF FEE TITLE OF PARCEL 3 (APN 027-360-042) TO FRIENDS OF THE MISSION FOR THE CONSTRUCTION OF THE NEW WALTER’S

HOUSE TREATMENT FACILITY

WHEREAS, the third component of the East Beamer Way Development is the construction of the new Walter’s House, a 60-bed residential MediCal-licensed, accredited substance use treatment facility at 1905 East Beamer Street, Woodland, CA 95776;

WHEREAS, the new facility will replace an existing 44-bed treatment facility located at 285 Fourth Street (Walter’s House) near Woodland’s downtown that is operated by the Yolo Wayfarer Center;

WHEREAS, Parcel 3 of the East Beamer Way site (APN 027-360-042) currently exists as a 1.033-acre parcel. A lot line adjustment to be recorded prior to or concurrently with transfer of the property will expand Parcel 3 to its final size of 1.305 acres; and

WHEREAS, Friends of the Mission will own the property for the new treatment facility and Fourth & Hope will operate the facility;

WHEREAS, In June 2022, Friends of the Mission was awarded $12.5 million through the California Department of Health Care Services’ Behavioral Health Continuum Infrastructure Program, Round 3: Launch Ready to construct the treatment facility and any necessary infrastructure; and

WHEREAS, In order to satisfy the site control requirement of the award, Friends of the Mission must obtain ownership of the treatment facility property prior to start of construction.

WHEREAS, Issuance of the building permit for the new Walter’s House project is a condition that needs to be met prior to the transfer of the 1.305-acre property to Friends of the Mission.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND, the City Council hereby authorizes the City Manager to execute any and all documents necessary or convenient to convey fee title of the Parcel 3 (APN 027-360-042) located at the East Beamer Way Development to Friends of the Mission for the purpose of constructing and operating the new Walter’s House facility consistent with the Use Covenant that is approved concurrently with this Resolution.

PASSED AND ADOPTED by the City Council this 2nd day of May, 2023, by the following vote:

AYES:

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NOES:

ABSENT:

ABSTAIN:

__________________________________
Victoria Fernandez, Mayor

ATTEST:

___________________________________
Ana B. Gonzalez, City Clerk

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TRASH

HALF-COURTBASKETBALL

OUTDOORDINING AREA
WALTER'S HOUSE1905 EAST BEAMER STREET

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: I.11
SUBJECT: Cannabis Business Tax Rates

Recommendation for Action: Staff recommends that the City Council approve Resolution No. ____ Setting Cannabis Business Tax Rates.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

The proposed tax rates for the various cannabis business uses is consistent with payments negotiated under existing operating agreements for cannabis businesses currently operating in the City. Since the inception of collection of these payments in fiscal year 2019/20, the City expects to have collected more than $850,000. Annual revenues for these existing uses are forecasted to be approximately $240,000 per year.

Additional revenue is anticipated when retail cannabis businesses become operational within the City, but is difficult to estimate the total impact, as it depends entirely upon the success of the businesses. Assuming similar sales to existing cannabis businesses, total additional revenues would be a minimum of $240,000 per year, but likely to be much greater given the higher volume of taxable sales from retail uses, and the higher tax rate applicable to those sales.

Given the unknown timing of approval and operations of retail cannabis businesses, no assumption of additional revenues is included in the City’s operating budget for the upcoming fiscal year.

Background:

On June 7, 2022, the City Council approved placement of a Cannabis Tax Measure on the ballot for the election in November 2022. The tax was placed on the ballot as Measure K and was approved by 66% of the voters in Woodland. The passage of the tax measure resulted in the addition of Chapter 3.36 Cannabis Business Tax to the City of Woodland Municipal Code. This code sets the tax rate for cannabis businesses at 10% of gross sales, but allows the Council the ability to implement a lower tax rate at any time by adoption of a Resolution.

Discussion:

Existing commercial cannabis businesses in the City are subject to negotiated operating agreements that include, among other items, the requirement for the businesses to pay a Community Benefit Fee. This fee is calculated as a percentage of gross receipts for the business, and it remitted to the City help pay for providing general services within the community. These operating agreements contain a provision that states that payments of the Community Benefit Fee will cease when a voter approved tax measure becomes effective.

Under these operating agreements, cannabis businesses pay a percentage of gross receipts that varies by business type. The existing agreements include provisions as follows:

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• Cannabis manufacturing businesses - 5% of gross receipts; • Laboratory and research facilities - 2% of gross receipts; • Cannabis distribution facilities pay 4% of gross receipts. In cases where the same company is the manufacturer and the distributor of cannabis products, the payment for the distribution facility is reduced to 2.5% of gross receipts on internally manufactured products, and 4% of gross receipts for all other distribution.

Retail cannabis businesses were only recently approved in the City’s Zoning Code and none are currently active or have an operating agreement.

The tax rates proposed herein are consistent with those in use in existing operating agreements. In addition, staff is recommending that the tax rate be set at 10% of gross receipts for retail cannabis businesses. In the event that there are any cannabis businesses that are permitted by the City, but do not fall into one of these categories, they will be subject to the standard cannabis tax rate of 10%.

Conclusion:

Staff recommends that the City Council approve Resolution No. ____ Setting Cannabis Business Tax Rates.

Attachments:

1. Resolution - Setting Cannabis Business Tax Rates 05-02-23

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RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND SETTING

CANNABIS BUSINESS TAX RATES
WHEREAS, on June 21, 2022 the City Council (“City Council”) of Woodland ("City") approved Ordinances 1685 and 1686 allowing for commercial cannabis uses within the City; and WHEREAS, on June 7, 2022 the City Council at a regularly held City Council meeting adopted Resolution No. 7938, calling for the placement of a General Tax Measure on the ballot for the November 8, 2022 General Municipal Election for the submission to qualified voters of a proposed ordinance establishing a tax on cannabis businesses operating within the City of Woodland (“Cannabis Tax Measure”); and
WHEREAS, the Cannabis Tax Measure passed by a majority of the voters on November 8, 2022; and
WHEREAS, the passage of the Cannabis Tax Measure resulted in the enactment of Ordinance No. 1705, which added Chapter 3.36, Cannabis Business Tax, to Title 3 of the City of Woodland Municipal Code (“Municipal Code”); and
WHEREAS, Municipal Code Chapter 3.36 provides that tax rates shall be set at ten percent (10%) of gross receipts generated by cannabis business activity, and that the City Council may implement a lower tax rate that it deems appropriate at any time by adoption of a Resolution to that effect; and
WHEREAS, the City Council now wishes to set the initial tax rate for cannabis businesses operating within the City, including a lower tax rate for certain classifications of cannabis business uses, by such Resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. Incorporation of Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

SECTION 2. Cannabis Business Tax Rates. Pursuant to Section 3.36.050 of the Woodland Municipal Code, the City Council of the City of Woodland hereby sets the tax rates for cannabis business uses at the following rates:

A. The tax rate for Cannabis Distribution facilities is four percent (4%) of gross receipts. The tax rate for Cannabis Distribution facilities for distribution of cannabis products manufactured internally is two and one-half percent (2.5%) of gross receipts.

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B. The tax rate for Cannabis Laboratories and Research facilities is two percent (2%) of gross receipts.

C. The tax rate for Cannabis Manufacturing is five percent (5%) of gross receipts.

D. The tax rate for Cannabis Retailers or Cannabis Retail Businesses is ten percent (10%) of gross receipts.

Any cannabis business use that is permitted by the City but does not fall within one of the categories described above shall be subject to the standard cannabis business tax rate of 10%. In the event that a permitted cannabis business is comprised of multiple uses described above, the tax rate shall be applied to each business use separately at the rates described herein. Each of the uses listed above is defined in Chapter 17.110 of the City of Woodland Municipal Code.

SECTION 3. CEQA. The City Council hereby FINDS and DETERMINES that this Resolution relates to organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment, and therefore is not a project within the meaning of the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, section 15378(b)(5).

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

SECTION 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 2nd day of May, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: I.12
SUBJECT: Approval of Measure R Spending Plan

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving the Measure R Spending Plan.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

Measure R (MSR) revenues are estimated to total $32.4 million through the 8-year life of the sales tax measure. Over the life of the spending plan, additional expenses (funding requests) will be recommended and included above the baseline budget. Staff expects savings will be realized and adjustments to be made to ensure that there is a balance between revenues and expenditures and to ensure no interfund borrowing is necessary for City operations.

Actual appropriation of MSR, which includes staffing and programming, will occur annually with the adoption of the City's budget. Included in the spending plan for fiscal year 2023/24 is an anticipated $3.8 million in revenue, with recommended appropriations of $3.6 million.

Background:

In June 2020, the City Council authorized placing re-authorization of a 1/4 cent sales tax measure before the voters for the November 2020 election. MSR was approved with 63.43% of the Woodland vote. Companion advisory measures S, T, U and V were also approved and were intended to guide the City Council in the allocation of the revenues generated by MSR for general city services, programs, and facilities for a period of eight (8) years as follows:

Measure S, approved by 59.37% of voters, provides that 25% of the additional sales tax received to enhance educational and literacy programs and expand the hours of operation of the library;

Measure T, approved by 61.67% of voters, provides that 55% of the additional sales tax received to expand and enhance youth and teen programs and facilities, and reduction of fees charged use of city recreation facilities;

Measure U, approved by 67.95% of voters, provides that 15% of the additional sales tax received to enhance public safety through expanded crime prevention and community building programs that support opportunities for youth within the community;

Measure V, approvied by 66.28% of voters, provides that 5% of the additional sales tax received to support a utility rate-payer assistance program for low-income seniors and families.

MSR was approved for an eight (8) year term and will expire on September 30, 2030.

Discussion:

Over the life of MSR, the proposed spending plan allocates revenues to four (4) major categories:

Youth Programming, Library Programming, Crime Prevention, and Utility Assistance.

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Library Programming: The allocation in this category allows for the continuation of increased hours of operation from 44 hours a week to 51 hours a week. MSR funds children's and teen collections, including current print and electronic material, and also expands the collection in both print and electronic form. MSR also provides funding for operations and programming of the Square One work space.

Youth Programming: The allocation in this category allows for the continuation of after-school programs at Lee and Douglass Middle Schools, clubs/leagues for middle school youth during the summer, aquatics programming, assists with the waiver of per-player fees for youth sports and continues funding activites for youth diversion programs. Also included are two one-time funding requests: $8,000 to assist Woodland's Girls Fastpitch with field fees and $15,000 for Fire to carry-out educational youth programs.

Crime Prevention: The allocation in this category allows for the continuation of the crime prevention program including Neighborhood Watch, will continue the expansion of the Volunteers In Policing (VIP) program, and continues funding activities for violence prevention programs. Also included is $200,000 annually for the next three years to continue Advance Peace Woodland.

Utility Assistance Program: MSR provides funding subsidies to assist low-income families with payment of their utility bill. The program provides a subsidy of $40 per month for up to twelve months in a fiscal year.

The proposed funding plan for FY2023/24 includes the following:

Library Programming - $1,067,575. This level of funding will continue the same programming and level of services from FY2022/23 to FY2023/24.

Youth Programming - $1,381,062. This level of funding will continue the same programming and level of services from FY2022/23 to FY2023/24.

Crime Prevention - $752,843. This level of funding will continue the same programming and level of services from FY2022/23 to FY2023/24.

Utility Assistance Program - $250,000. This level of funding will continue to provide the assistance program at the existing subsidy level and qualifying criteria. Depending upon the timing of application for the program, this allocation will provide assistance to a minimum of 520 qualifying residential accounts.

The MSR revenue estimate for FY2023/24 is approximately $3.8 million. Assumptions used for estimating sales taxes for MSR are consistent with those used in the General Fund budget.

Expenditures are estimated to be $3.2 million.

MSR Baseline Funding by Category for FY2023/24:

Library Programming $ 1,067,575
Youth Programming $ 1,381,062
Crime Prevention $ 752,843
Utility Assistance $ 250,000
$ 3,451,480

Through the 8-year life of the sales tax measure, and based on proposed expenditures of the

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spending plan, the following programming will be achieved and is closely aligned with MSR advisory measures:

Library Programming 29.74% ($9.7 million)
Youth Programming 47.75% ($15.5 million)
Crime Prevention 16.16% ($5.2 million)
Utility Assistance 6.35% ($2.1 million)

The MSR Spending Plan as presented is slightly oversubscribed by the end of the tax measure's life.

However, the MSR spending plan will be updated each year and adjustments will be required to reflect updated revenue numbers and modified programming expenditures to ensure the spending plan is balanced and in alignment with the MSR advisory measures. Included in the Spending Plan beginning with a partial year in FY25, is the anticipated operational and program costs for the new pool complex in the southeast area. The net annual costs in the first full year, after accounting for program fee revenue, is approximately $500,000.

Finally, as required by the resolution adopting MSR, an annual report will be prepared and provided to the City Council each year in December. This report will detail the activities paid for by MSR, as well as information and statistics for residents who participate in and benefit from the MSR programs.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, approving the Measure R Spending Plan.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. Measure R Spending Plan

2. FY24 MSR RESOLUTION

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FY2022/23* FY2023/24 FY2024/25 FY2025/26 FY2026/27 FY2027/28 FY2028/2 9 FY2029/30 FY2030/31** Total Budget Baseline
Revenues
MSR Annual Revenue Projection 2,931,444 $       3,802,017 $    3,785,200 $    3,915,900 $       4,037,900 $    4,151,600 $     4,276,148 $       4,404,432 $     1,134,141 $      32,438,783 $ Other Revenue 200,000 $          200,000$
Expenditures
Utility Assistance 250,000 $          250,000 $       250,000 $       250,000 $           250,000 $       250,000 $        250,000 $          250,000 $         62,500 $           2,062,500 $ General Recreation 227,276 528,787 541,938 563,616 586,161 609,607 633 ,991 659,351 171,431 4,522,159 $ Middle School Programs 129,891 232,486 241,785 251,457 261,515 271,97 6 282,855 294,169 76,484 2,042,618 $ Aquatics 2,838 289,728 301,317 313,370 325,905 338,941 352,498 366,598 9 5,316 2,386,511$ Rec‐to‐Go Program 114,294 95,324 99,137 103,102 107,227 111,516 115,97 6 120,615 31,360 898,551 $ Summer Camp 168,268 182,081 189,364 196,939 204,816 213,009 221,529 230 ,391 59,902 1,666,299 $ Youth Advisory Committee & Academy 5,000 5,000 5,000 5,000 5,000 5,00 0 5,000 5,000 1,250 41,250 $ At‐Risk Youth 266,803 310,202 307,610 319,914 332,711 346,020 359,860 374,255 97,306 2,714,681 $ New Pool Operations/Programming*** 0 0 350,000 500,000 525,000 551,25 0 578,813 607,753 158,016 3,270,831 $ Crime Prevention 556,441 442,641 460,347 478,761 297,911 309,827 322, 220 335,109 87,128 3,290,386 $ GREAT Program (4th/7th Grades) 47,656 47,656 47,656 47,656 47,656 47, 656 47,656 47,656 11,914 393,162 $ Library 947,562 1,067,575 1,107,358 1,148,732 1,191,761 1,236,511 1,2 83,051 1,331,453 345,448 9,659,452 $ Programming Subtotal 2,716,029$       3,451,480 $    3,901,513 $    4,178,547 $       4,135,663 $    4,291,313 $     4,453,451 $       4,622,350 $     1,198,055 $      32,948,400 $ Unallocated 0 0 0 0 0 0 0 0
Total Expenditures 2,716,029$       3,451,480 $    3,901,513 $    4,178,547 $       4,135,663 $    4,291,313 $     4,453,451 $       4,622,350 $     1,198,055 $      32,948,400 $ Net Revenue/Expenditure
s 415,415$          350,537 $       (116,313) $      (262,647) $         (97,763) $        (139,713)$       (177,303) $         (217,918) $       (63,913) $          (309,617) $ Fund Balance 415,415 $          765,952 $       649,639 $       386,992 $           289,229 $       149,517 $        (27,786) $           (245,704) $       (309,617) $        (309,617) $ *First Measure R Revenue/Program Year:  Includes three‐quarters of revenue in FY2022/23 **Final Measure R Revenue/Program Year: Only one‐quarter of revenue is received in FY2030/31 ***Assumes partial operations/programming of new pool in FY25; cost includes projected revenue offset (net cost) MEASURE R SPENDING PLAN
Forecast

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE UPDATED MEASURE R SPENDING PLAN
WHEREAS, in June 2020 the Woodland voters approved Measure R (MSR) which extended the ¼ cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland; and
WHEREAS, the MSR Spending Plan will provide funding for youth programming, library programming, crime prevention, and utility assistance for low-income households.

WHEREAS, the MSR Spending Plan will be updated at least bi-annually; and WHEREAS, on May 10, 2022 Council adopted Resolution No. 7895 approving the updated MSR Spending Plan

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1. That the attached MSR Spending Plan is hereby approved.

PASSED AND ADOPTED by the City Council of the City of Woodland this 2nd day of May 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Vicky Fernandez, Mayor
ATTEST:
________________________
Ana B. Gonzalez, City Clerk APPROVED AS TO FORM __________________________
Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: I.13
SUBJECT: Approval of Measure F Spending Plan

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving the updated Measure F Spending Plan.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

Measure F (MSF) revenues are estimated to total $91.95 million through the 12-year life of the sales tax measure. The spending plan remains balanced between annual revenues and expenditures and ensures no unauthorized inter-fund borrowing for City operations and project execution.

Fiscal year 2023/24 revenues are estimated at $7.67 million, which is consistent with the assumption used for the sales tax forecast in the FY2023/24 preliminary Operations and Maintenance budget.

Recommended appropriations for FY2023/24 total $6.0 million baseline funding for projects, street maintenance, public safety, and economic development. Staff will be considering funding requests which may be included in the Measure F spending plan as the FY2023/24 budget process progresses.

Background:

In November 2016, the Woodland voters approved Measure F (MSF), which extended the 1/2 cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland.

The 12 year approval of MSF, a General Tax, includes funding for general city services such as street maintenance, parks and facility improvements, public safety and promotion of economic development.

The purpose of the MSF Spending Plan is to allocate the anticipated revenue between the various categories based on overall community need. A spending plan is required based on the ordinance adopted to implement the tax. Preparation of a spending plan not only meets the requirements of the measure, but is also necessary, so the proposed MSF funded projects and ongoing operating programs can be included in the FY2023/24 Capital Improvement Program and overall City operating budget.

Discussion:

Over the life of MSF, the proposed spending plan will allocate revenues to four major categories:

Parks, Roads, Public Safety, and Economic Development.

Parks: The allocation in this category will primarily supplement park impact fees to assist with payment of required debt service on the bonds issued in 2005 to build the Community Center and Sports Park Complexes. A moderate amount of development activity is anticipated each year, and MSF revenues are planned to cover remaining debt service. To the extent that the entire planned amount is not needed to cover debt service, additional funding will be available for priority projects in existing park facilities. The bonds will be fully repaid in FY2025/26, and the allocation in this category subsequent to that year is expected to be available for projects or other programming.

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Street Maintenance/Roads: The allocation in this category will provide for ongoing support to the City's road maintenance program as well as funding for specific road projects. The capital projects are identified each year through the Capital Budget process, and ongoing support for the road maintenance program is expected to continue and potentially increase as funding from other sources (primarily Gas Tax and Transportation Development Act funding) is limited or directed to other agencies.

Public Safety: The allocation in this category provides funding for staffing in both Fire and Police Departments. Fire staffing includes the Fire Chief and Fire Marshal positions. Police staffing includes three sworn officers, as well as temporary civilian staffing to assist with records management and non-emergency services.

Economic Development: The allocation in this category funds one Marketing and Business Relations Specialist position and supports other administrative positions and temporary staffing to assist with the City's economic development efforts. Supplemental non-personnel allocations in support of citywide economic development efforts are included in the General Fund budget.

The proposed funding plan for fiscal year 2023/24 includes the following:

Parks -$1.17 million is allocated for the Community Center/Sports Park Complex debt service. To the extent that funds allocated for debt service are offset by collection of Park Impact Fees, additional MSF funds will become available to support other park improvement projects. In FY2023/24, not all funding allocated to parks is required or set aside for debt service assistance, so $60,904 is proposed for park improvements and $15,000 to support annual Clark Field maintenance.

Roads -$2.8 million in total allocations toward road improvement projects, which includes $50,000 for staff planning, the City's Annual Road Maintenance Project in an amount of $1,015,851 (this allocation includes $750,000 to supplement annual road maintenance efforts carried out by Public Works road crews), funding for the Matmor Road & East Gum Rehabilitation at a cost of $500,000, Main Street Feasibility Project at a cost of $25,000, East and Main Street Signal Project at a cost of $148,450, $25,000 for staff grant planning/applications, and the City's Annual Pavement Maintenance Project in an amount of $1,000,000.

Public Safety -$1.6 million is dedicated to Public Safety staffing. Specifically, the MSF baseline budget provides funding for the Fire Chief, Fire Marshal, three (3) Police Officers, and three (3) temporary non-sworn positions.

Economic Development -$295,410 is allocated to economic development staffing to continue the city's efforts with business retention, expansion, attraction, and assistance.

The MSF revenue estimate for FY2023/24 is approximately $7.67 million; the estimate used for this spending plan is consistent with the assumption used for the sales tax forecast in the FY2023/24 preliminary Operations and Maintenance budget. Recommended appropriations for FY2023/24 total $6.0 million baseline funding for projects, street maintenance, public safety, and economic development. Staff will be considering funding requests which may be included in the Measure F spending plan as the FY2023/24 budget process progresses.

MSF Baseline Spending Plan by Category for FY2023/24:

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The attached MSF spending plan shows revenues and baseline expenditures in each of the four categories listed above. In addition, staff has included a moderate amount of money set aside each year to build a reserve in the MSF fund to offset revenue fluctuations, since MSF pays for ongoing operating costs in addition to project related costs. Finally, the spending plan shows a significant accumulation of fund balance throughout the life of the measure. This is mostly due to projected future increases in revenues that aren't fully allocated among the categories noted within this report.

Staff will continue to monitor and update these revenues and the related reserves; and future MSF plan discussions will also include use of reserves, as appropriate.

Conclusion:

Staff recommends that the City Council adopt Resolution No. ____, approving the updated Measure F Spending Plan.

Prepared By: Evis Morales, Finance Officer
Reviewed By: Kim McKinney, Director of Administrative Services

Attachments:

1. Measure F Spending Plan

2. FY24 MSF RESOLUTION

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FY2018/19 FY2019/20 FY2020/21 FY2021/22 FY2022/23 FY2023/24 FY2024/25 FY2025/26 FY2026/27 FY2027/28 Total Revenues Over 12 Years
Sales Tax Revenues 4,053,546             5,957,637             6,935,312             7,656,557             7,992,689             7,668,515             7,632,500             7,894,200             8,138,400             8,365,700             91,945,170 Expenditures
Parks
Park Debt Service ‐                         ‐                         24,184                 151,529               1,182,939            1,174,096             1,169,541             1,164,895             ‐                         ‐                         4,867,184 Park Projects 15,000                  15,000                  164,966               671,612                1,803,794            75,904                  80,459                  85,105                  1,250,000            1,250,000             8,224,340 New Pool 2,500,000
Parks Total 15,000                 15,000                  189,150               823,141                5,486,733            1,250,000             1,250,000             1,250,000             1,250,000             1,250,000             13,091,524 Roads
Capital Project 40,374                  1,374,275            928,409                2,052,861            5,301,063             1,848,172             1,678,013             1,982,957             1,686,952             1,867,549             22,987,229 Road Maintenance Assistance 583,695               536,359                657,872                626,250                1,140,011            1,015,851             1,000,000             1,000,000             1,000,000             1,000,000             10,810,038 Roads Total 624,069               1,910,633            1,586,282             2,679,111             6,441,074             2,864,023             2,678,013             2,982,957             2,686,952             2,867,549             33,797,267 Public Safety
Public Safety Total 661,796               1,093,184            1,453,994             1,416,688             1,750,384             1,597,627             1,650,349             1,729,565             1,793,559             1,883,237             21,264,135 Economic Development
Economic Development Total 235,687               223,060                185,766                177,064                343,925                295,410                305,159                319,806                331,639                348,221                3,616,060 Total Expenditures 1,536,55 2           3,241,87 7          3,415,19 2         5,096,005          14,022,11 6       6,007,06 0         5,883,52 0           6,282,32 9         6,062,15 0         6,349,00 8         71,768,98 6 Net Revenues/Exp 2,516,994             2,715,760             3,520,120             2,560,552             (6,029,427)          1,661,455             1,748,980             1,611,871             2,076,250             2,016,692             20,176,184 Reserve Set Aside 125,000                100,000                100,000                100,000                100,000                100,000                100,000                100,000                100,000                100,000                1,325,000 Parks Projects Reserve 1,191,439             1,013,082             374,798                (1,275,000)          1,304,318 Parking Lot Rehabilitation 575,000                575,000 Sports Park Reserve 500,000                500,000
Fund Balance 2,391,99 4            3,316,31 5           5,723,35 3          7,234,10 8          2,379,68 1          3,941,13 5          5,590,11 5            7,101,98 6          9,078,23 6          10,994,92 9       13,971,86 6 MEASURE F SPENDING PLAN

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE UPDATED MEASURE F SPENDING PLAN
WHEREAS, on November 8, 2016 the Woodland voters approved Measure F (MSF) which extended the ½ cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland; and
WHEREAS, the MSF Spending Plan will fund general city services, including, but not limited to, street maintenance, parks and facility capital projects, and public safety; and WHEREAS, the MSF Spending Plan will be updated at least bi-annually; and WHEREAS, on May 10, 2022 Council adopted Resolution No. 7893 approving the updated MSF Spending Plan.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1. That the attached MSF Spending Plan is hereby approved.

PASSED AND ADOPTED by the City Council of the City of Woodland this 10th day of May 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Vicky Fernandez, Mayor
ATTEST:
________________________
Ana B. Gonzalez, City Clerk APPROVED AS TO FORM __________________________
Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 2, 2023
ITEM #: I.14
SUBJECT: Presentation of the American Rescue Plan

Recommendation for Action: Staff recommends that the City Council receive an update on the City’s American Rescue Plan (ARP) Act spending plan and provide feedback and direction to staff on the proposed allocation of the City’s ARP funding.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

The City was granted $11.1 million in American Rescue Plan (ARP) funds in FY2021/22. In addition, the funds have generated $57,245 in interest earnings and the City has also received $700,000 from the County in matching funds. The total ARP funding to date is $11.9 million. The ARP spending plan remains balanced between revenues and expenditures and ensures no unauthorized inter-fund borrowing for City operations and project execution.

Background:

On March 11, 2021, the American Rescue Plan Act of 2021 (ARP) was signed into law. The $1.9 trillion package includes $350 billion for state and local governments to respond to the COVID-19 emergency and to recover revenues lost as a result of the economic fallout from the pandemic. The City of Woodland's allocation of these ARP funds was $11,114,656.

The Council appointed Mayor Vega and Councilmember Stallard to serve as an ad hoc subcommittee to develop a recommended ARP spending plan. Council received the updated spending plan at their meeting on March 15, 2022. The spending plan allocated ARP resources among the following priority categories:
• Critical Services/Public Health & Safety
• Economic Assistance/Housing
• Youth Services/Childcare/Community Building
• Infrastructure
• Sustainability

Discussion:

Staff is seeking that the Council re-affirm the priority categories as described herein and provide feedback regarding the updated ARP spending plan and projects/programs. Development of the spending plan will continue to be an ongoing and iterative process. Staff will continue to develop agreements or memoranda of understanding for many of the collaborative efforts included in the plan, and these agreements will continue to be presented to the Council as they are finalized. The line items that pertain to city projects and programs will be integrated into the upcoming budget process and final allocations determined upon adoption of the budget.

Conclusion:

Staff recommends that the City Council receive an update on the City’s American Rescue Plan (ARP)

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Act spending plan and provide feedback and direction to staff on the proposed allocation of the City’s ARP funding.

Prepared By: Evis Morales, Finance Officer
Reviewed By: Kimberly McKinney, Director of Administrative Services

Attachments:

1. ARP Spending Plan

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AMERICAN RESCUE PLAN (ARP) ‐ SPENDING PLAN
FY2021/22 FY2023/24 FY2024/25 TOTALS
ARP REVENUE
First and Second Tranche 11,114,656$                       11,114,656$ Reimbursements 700,000$                     700,000 $
Interest Earned 57,245$                              57,245$ EXPENDITURES FY21/22 Actuals
Included in
FY 22/23 Budget
Planned
FY23/24
Planned
FY24/25 Total
Critical Services / Public Health & Safety
CRISIS Now mental health intervention program 420,000$                 420,000 $                 840,000 $ Cybersecurity/Network Resiliency 130,000$                     130,000 $ On‐line Permitting / Permit Streamlining 225,000$                     225,000 $ HYT COVID Testing 154,940$                            154,940$ HVAC System Efficiency/Indoor Air Quality (City Facilities) 50,0 00$                              50,000$ Public Safety – (body worn cameras, signal pre‐emption, thermal imaging) 1,120,148$                         255,000 $                     1,375,148 $ Subtotal 1,325,088$                         610,000 $                     420,000 $                 420,000 $                 2,775,088$ Economic Assistance / Housing
Restaurant ‐ Outdoor Seating Modifications 125,000$                     125,000 $ Business Recovery 50,000$                   50,000 $
Yolano‐Donnelly Infill Housing 500,000$                 500,000 $ Workforce Training / City Internship Program 20,000$                       60,000 $                   370,000 $                 450,000 $ Subtotal ‐ $                                     145,000$                     610,000 $                 370,000 $                 1,125,000$ Youth Services  / Childcare / Community Building
Youth Center (Boys & Girls Club of America) 1,400,000$                  1,400,000 $ Woodland Haven Childcare Center (Former Montessori) 478,000 $                            297,000 $                     775,000 $ Childcare Provider Network 115,000$                     115,000 $ Second Aquatic Center 1,000,000$                  1,000,000 $
Mobile Farmers' Market Truck 250,000$                     250,000 $ Child Care Center at Green Gate 175,000$
Welcome Baby 150,000$
Subtotal 478,000 $                            3,387,000 $                  ‐ $                          ‐ $                        3,540,000$ Infrastructure
FY2022/23

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Neighborhood Traffic Calming / sidewalk safety / potholes 150,00 0$                     150,000 $                 150,000 $                 450,000 $ Storm Drain Projects ‐$
NPPS and EMPS Generator and Electrical Evaluation 50,000$                              260,000 $                 310,000 $ North Canal Pump Station Pipe Rehab Project 180,000$                            180,000$ Outfall Channel Project – County Share 26% cost* 2,560,000$                         180,000 $                 2,740,000 $ Subtotal 2,790,000$                         150,000 $                     590,000 $                 150,000 $                 3,680,000$ Sustainability
Carbon Reduction / Climate Resiliency Projects ‐$                              200,000$                 200,000 $                 400,000 $ ‐$                                     ‐ $                              200,000$                 200,000 $                 400,000 $ Total Expenditures 4,593,088$                         4,292,000 $                  1,820,000 $              1,140,000 $             11,520,088 $ Net Revenues/Expenditures 6,578,813$                         (3,592,000) $                 (1,820,000) $             (1,140,000) $            26,813 $ Balance / Uncommitted 6,578,813$                         2,986,813 $                  1,166,813 $              26,813 $

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Woodland City CouncilMay 2, 2023

Woodland City Council
May 2, 2023