Agenda packet — Woodland City Council, June 6, 2023

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
June 6, 2023
6:00 PM

A M E N D E D

CITY COUNCIL

CLOSED SESSION
5:30 PM

B. CALL TO ORDER

C. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Confidential Employees, Woodland Fire Mid- Management Association, Woodland Professional Firefighters Association and Woodland City Employees Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

D. CALL TO ORDER

E. ROLL CALL

F. PLEDGE OF ALLEGIANCE

G. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

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2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

I. CONSENT CALENDAR

4. SUBJECT: Proclamation Honoring Woodland Opera House Executive Director Angela Baltezore

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring Woodland Opera House Executive Director Angela Baltezore on her retirement.

5. SUBJECT: Juneteenth Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation recognizing "Juneteenth" - Celebration of Emancipation from Slavery.

6. SUBJECT: City Council Meeting Minutes of May 2, 2023 and May 16, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of May 2, 2023 and May 16, 2023.

7. SUBJECT: Waste Management Delinquent Garbage/Refuse Accounts - Call for Public Hearing

RECOMMENDATION FOR ACTION: Staff recommends that the City Council set a Public Hearing for July 18, 2023 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

8. SUBJECT: Resolution Accepting the Public Improvements for Subdivision Final Map 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Accepting the Public Improvements For Subdivision Final Map 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2.

9. SUBJECT: Contract Amendment for Construction Management and Inspection Services for Improvements Associated with Oyang South Subdivision

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Improvements

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $32,520.00 for a total agreement amount of $991,732.40 and authorize the City Manager to execute the amendment.

10. SUBJECT: Increase Construction Contingency for the 2023 Water Main Replacement Project, CIP 22-04

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the reallocation of $720,000 of Water Enterprise Funds from the Water System Leak Detection, Maintenance & Repairs Project, CIP 09-23, to the 2023 Water Main Replacement Project, CIP 22-04, and to approve an increase in construction contingency from $252,259 to $902,259 for a total contract amount of up to $3,424,852 for the 2023 Water Main Replacement Project, CIP 22-04.

J. PUBLIC HEARINGS

11. SUBJECT: PUBLIC HEARING - Streng Pond Landscape Maintenance District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.

12. SUBJECT: PUBLIC HEARING - Gateway Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

13. SUBJECT: PUBLIC HEARING - Gibson Ranch Lighting & Landscaping District

14. SUBJECT: PUBLIC HEARING - North Park Lighting and Landscaping District

15. SUBJECT: PUBLIC HEARING - Spring Lake Lighting & Landscaping District

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the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

16. SUBJECT: PUBLIC HEARING - West Wood Lighting and Landscaping District

RECOMMENDTION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and order the levy and collection of the assessment within the West Wood Lighting and Landscaping District.

17. PUBLIC HEARING - Weed Abatement Program

RECOMMENDATION FOR ACTION: Staff recommends that City Council conduct the public hearing to consider objections to the proposed removal of weeds and direct staff to proceed with the 2023 forced weed abatement program.

K. REPORTS OF THE CITY MANAGER

18. SUBJECT: Floodplain Variance for Velocity Island Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council consider the technical information provided and adopt Resolution No. _____, approving the floodplain variance for the building permits at 755 North East Street.

19. SUBJECT: Presentation of the FY2023/24 Proposed Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the proposed budget for FY2023/24.

L. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, June 6, 2023 was posted on Friday, June 2, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: G.2
SUBJECT: General Public Comments

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: H.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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UPDATED CITY COUNCIL LONG RANGE CALENDAR
June 20TH REGULAR MEETING
Consent Calendar
Approval of Weed Abatement Costs
Accept Groundwater wells demolition project as complete, CIP#21-05 E. Main Street Improvement Project, CIP 13-05 Contract Amendment Construction Contract for 2023 Road Maintenance Project, CIP 23-01 Authorization to Bid – Thomas/Colette/Oak Traffic Calming Project PW Quarterly Report
Public Hearing
Public Hearing – Annual Water Quality Presentation
Regular Calendar
Woodland Hotel BID – Annual Report
Animal Services Agreement
New Aquatic Facility Update
FY24 Budget Adoption
July 11TH SPECIAL MEETING
City Council Meeting Minutes of June 6, 2023 and June 20, 2023 Award Consultant Design Agreement for ASR Well #31 (CIP #17-05) July 18TH REGULAR MEETING
Public Hearing – Approval of Waste Management Liens
Woodland Research & Technology Park – Final EIR & Specific Plan City Council Summer Recess (July 19-August 14)
Future Topics / Study Sessions:

Comprehensive Zoning Adoption (October)
Annexations – Westucky, Barnard Court, North East Street, & Industrial Area (September) Rule 20A Undergrounding District (TBD)
NOTE: Summer at City Hall students will attend the June 20th meeting

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: I.4
SUBJECT: Proclamation Honoring Woodland Opera House
Executive Director Angela Baltezore

Recommendation for Action: Staff recommends that the City Council adopt a proclamation honoring Woodland Opera House Executive Director Angela Baltezore on her retirement.

Attachments:

1. Angela Baltezore Proclamation

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CITY OF WOODLAND

PROCLAMATION

HONORING ANGELA BALTEZORE ON HER RETIREMENT
WHEREAS, the Woodland City Council would like to join the Woodland Opera House team in recognizing outgoing Executive Director Angela Baltezore for her incredible contributions to the organization; and WHEREAS, Angela Baltezore will retire from the position she has held since 2014 in June of this year; and WHEREAS, prior to becoming Executive Director, Baltezore held the position of Education Director at the theatre for many years during which time she built a comprehensive theatre and dance program that operated out of a small studio on Fourth Street as well as inside the theatre; and WHEREAS, during her 9 years in the Executive Director position, Angela, in collaboration with the City of Woodland, helped the theatre realize its goal of adding a Theatre and Dance Annex (TADA) to house the flourishing education program where an array of dance and musical theatre classes are taught for both youth and adults; and
WHEREAS, the education program has grown immensely under Baltezore’s guidance expanding enrollment to approximately 350 students; and WHEREAS, Baltezore has made a marked impact on the theatre itself including adding a new LED theatrical lighting system, a state-of-the-art sound system, two museum rooms, and a new HVAC system to increase production quality as well as expanding the season to include Rising Stars Youth Theatre which allows young actors to shine on the Opera House’s historic stage; and WHEREAS, Baltezore’s overarching goal of increasing production quality has also encouraged the participation of actors from a wide region from Solano County to the west to as far as Placer County to the east; and NOW THEREFORE BE IT RESOLVED, that Angela Baltezore’s positive impact on the historic Woodland Opera House will be seen for generations to come, that she has used her more than 40 years of experience in theatre to make the Opera House what it is today, and that she has left the organization with a great legacy to provide Yolo County and beyond with enrichment via the Theatre and Theatre Arts Education for years to come; and BE IT FURTHER RESOLVED, that the Woodland City Council joins all citizens of the region in thanking Angela Baltezore for her years of selfless dedication to promoting the theatre arts and for her care in preserving and insuring the continued use of Woodland’s historic Opera House theatre as a performance venue of which all can be proud.

DATED: June 6, 2023
___________________________________
Vicky Fernandez, Mayor
Tania Garcia-Cadena, Mayor Pro Tempore Rich Lansburgh, Council Member Tom Stallard, Council Member Mayra Vega, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: I.5
SUBJECT: Juneteenth Proclamation

Recommendation for Action: Staff recommends that the City Council adopt a Proclamation recognizing “Juneteenth” - Celebration of Emancipation from Slavery.

Background:

On June 19, 1865, about two months after the Confederate general Robert E. Lee surrendered at Appomattox, Va., Gordon Granger, a Union general, arrived in Galveston, Texas, to inform enslaved African Americans of their freedom and that the Civil War had ended.

General Granger’s announcement put into effect the Emancipation Proclamation, which had been issued nearly two and a half years earlier, on Jan. 1, 1863, by President Abraham Lincoln.The holiday is also called “Juneteenth Independence Day,” “Freedom Day” or “Emancipation Day.”

Attachments:

1. Juneteenth Proclamation

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CITY OF WOODLAND

PROCLAMATION
RECOGNIZING “JUNETEENTH” - CELEBRATION OF EMANCIPATION FROM SLAVERY WHEREAS, “Juneteenth” is the oldest known celebration commemorating the ending of slavery in the United States; and WHEREAS, on June 19, 1865, in the State of Texas, Major General Gordon Granger read General Order Number Three to the people of Galveston. The Order stated that “The people of Texas are informed, that in accordance with a proclamation from the Executive of the United States, all slaves are Free”; and
WHEREAS, African Americans in Texas began calling the event Juneteenth Emancipation Day and named it “Juneteenth”; and WHEREAS, this event is presented to honor and remember African Americans who were residents of Yolo County in the early 1850s; and WHEREAS, this event is presented to honor and remember African Americans in Woodland who aided as brick masons in the construction of the Woodland Opera House; and
WHEREAS, this event is presented to honor and remember founding members of the 2 nd Baptist Church which has a long and renowned place in Woodland.

NOW, THEREFORE, BE IT RESOLVED that the Woodland City Council, hereby recognizes “Juneteenth” in the City of Woodland and encourages its citizens to participate in meaningful activities that recognize contributions of African Americans.

DATED: June 6, 2023
Vicky Fernandez, Mayor
Tania Garcia-Cadena, Mayor Pro Tem Rich Lansburgh, Council Member Tom Stallard, Council Member Mayra Vega, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: I.6
SUBJECT: City Council Meeting Minutes of May 2, 2023 and May 16, 2023

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of May 2, 2023 and May 16, 2023

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 05.02.23 Minutes_DRAFT

2. 05.16.23 Minutes_DRAFT

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, May 2, 2023

6:00 PM

City Council

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CITY COUNCIL

CLOSED SESSION
5:15 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Section 54956.8

PROPERTIES: APN: 042-030-065
AGENCY NEGOTIATOR: City Manager, Principal Utilities Engineer, Senior Associate Engineer
NEGOTIATING PARTIES: L & A Russell LP
UNDER NEGOTIATIONS: Price and Terms of Payment

2. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Confidential Employees, Woodland Fire Mid- Management Association, Woodland Professional Firefighters Association and Woodland City Employees Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:01 PM.

D. ROLL CALL

Present: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez

Absent: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Officer Juan Barrera.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

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the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

None

3. SUBJECT: General Public Comments

RECOMMENDATION FOR ACTION: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

4. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

5. SUBJECT: Public Recognition and Appreciation for Police Service Dog Niko

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize Police Service Dog Niko for his seven years of loyal service to the community of Woodland.

Recognized Police Service Dog Niko for his seven years of loyal service to the community of Woodland.

6. SUBJECT: City Council Meeting Minutes of April 4, 2023, April 18, 2023 and April 20, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of April 4, 2023 and April 18, 2023 and the Joint Special City Council/WJUSD Board of Trustees Meeting Minutes of April 20, 2023.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of April 4, 2023 and April 18, 2023 and the Joint Special City Council/WJUSD Board of Trustees Meeting Minutes of April 20, 2023.

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7. SUBJECT: Parks & Recreation Commission Meeting Minutes of March 27, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the March 27, 2023 Parks & Recreation Commission Meeting Minutes.

Received the March 27, 2023 Parks & Recreation Commission Meeting Minutes.

8. SUBJECT: Treasurer’s Quarterly Investment Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending March 31, 2023.

Accepted the quarterly Treasurer’s Investment Report for the quarter ending March 31, 2023.

9. SUBJECT: Approve the application for grant funds from the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the application for grant funds from the Wildlife Conservation Board for the North Regional Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project (Project) and authorize the City Manager to execute the agreement.

Adopted RESOLUTION NO. 8060, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE

WILDLIFE CONSERVATION BOARD FOR THE NORTH REGIONAL POND WETLAND HABITAT AND TRICOLORED BLACKBIRD HABITAT ENHANCEMENT PROJECT.

On a motion by Council Member Lansburgh, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 5 through 9.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

I. REPORTS OF THE CITY MANAGER

10. SUBJECT: Conveyance of Parcel 3 (APN 027-360-042) at East Beamer Way Development to Friends of the Mission for the Construction of the New Walter’s House Treatment Facility

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a Use Covenant between Friends of the Mission and the City of Woodland to define the conditions of operation for the new Walter’s House Project located at the East Beamer Way Development; and

Staff further recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute any and all documents necessary or convenient to convey fee title of the Parcel 3 (APN 027-360-042) located at the East Beamer Way Development to Friends of the Mission for the purpose of

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constructing and operating the new Walter’s House facility consistent with the Use Covenant.

On a motion by Council Member Stallard, seconded by Mayor Vicky Fernandez, and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8061,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE CITY MANGER TO EXECUTE A USE COVENANT FOR THE NEW WALTER’S HOUSE TREATMENT FACILITY AT THE EAST BEAMER WAY DEVELOPMENT and RESOLUTION NO. 8062, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANGER TO EXECUTE THE DOCUMENTS REQUIRED FOR THE CONVEYANCE OF FEE TITLE OF PARCEL 3 (APN 027-360-042) TO FRIENDS OF THE MISSION FOR THE CONSTRUCTION OF THE NEW WALTER’S HOUSE TREATMENT FACILITY.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

11. SUBJECT: Cannabis Business Tax Rates

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, Setting Cannabis Business Tax Rates.

On a motion by Council Member Garcia-Cadena, seconded by Council Member Vega, and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8063, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND SETTING CANNABIS BUSINESS TAX RATES.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

12. SUBJECT: Approval of Measure R Spending Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Measure R Spending Plan.

On a motion by Council Member Lansburgh, seconded by Council Member Vega, and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8064,

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING THE UPDATED MEASURE R SPENDING PLAN.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

13. SUBJECT: Approval of Measure F Spending Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, approving the updated Measure F Spending Plan.

On a motion by Council Member Garcia-Cadena, seconded by Council Member Vega, and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8065, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING THE UPDATED MEASURE F SPENDING PLAN.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

14. SUBJECT: Presentation of the American Rescue Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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receive an update on the City’s American Rescue Plan (ARP) Act spending plan and provide feedback and direction to staff on the proposed allocation of the City’s ARP funding.

Received an update on the City’s American Rescue Plan (ARP) Act spending plan and provide feedback and direction to staff on the proposed allocation of the City’s ARP funding.

J. ADJOURN

Meeting adjourned at 7:43 PM in memory of Kyle Gallagher.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, May 16, 2023

6:00 PM

City Council

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A M E N D E D

CITY COUNCIL

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

B. CALL TO ORDER
Meeting called to order at 6:00 PM.

C. ROLL CALL

Present: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez

Absent: None

D. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Yolo County Assessor / Clerk-Recorder / Chief Election Official Jesse Salinas.

E. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

1. SUBJECT: General Public Comments

Received email from Communicate Ccib regarding speed limit removal.

Christine Amaro and Edella Green spoke regarding Wodland Healthcare minimum wage.

F. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

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Verbal updates provided by Council Members/Staff.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

G. PRESENTATIONS
A recommendation was made to approve the Consent Calendar before proceeding with Presentations.

3. SUBJECT: Climate Action Plan Analysis

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an informational presentation analyzing our Climate Action Plan and Woodland's broader sustainability efforts.

Received an informational presentation analyzing our Climate Action Plan and Woodland's broader sustainability efforts.

4. SUBJECT: Commission on Aging Annual Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation by the Woodland Commission on Aging on their accomplishments and planned projects.

Received a presentation by the Woodland Commission on Aging on their accomplishments and planned projects.

H. CONSENT CALENDAR

5. SUBJECT: May is Older Americans Month Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation declaring May 2023 as “Older Americans Month.” Adopted a proclamation declaring May 2023 as “Older Americans Month.”

6. SUBJECT: Public Works Proclamation May 21-27, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim May 21-27, 2023 as Public Works Week.

Proclaimed May 21-27, 2023 as Public Works Week.

7. SUBJECT: National Gun Violence Awareness Day Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation declaring the first Friday in June to be National Gun violence Awareness Day in the City of Woodland.

Adopted a proclamation declaring the first Friday in June to be National Gun violence Awareness Day in the City of Woodland.

8. SUBJECT: Fire Department Quarterly Status Report for the Period of January 2023 through March 2023

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Fire Department Quarterly Status Report for January 2023 through March 2023.

Accepted the Fire Department Quarterly Status Report for January 2023 through March 2023.

9. SUBJECT: Police Department Quarterly Status Report for the period of January 2023 through March 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Police Department quarterly status report for January 2023 through March 2023.

Accepted the Police Department quarterly status report for January 2023 through March 2023.

10. SUBJECT: Approval of Plans and Specifications and Authorization of Bid Advertisement for the South Canal Storm Ditch Widening Project, CIP 19-14

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the plans and specifications and authorize bid advertisement for the South Canal Storm Ditch Widening Project, CIP 19-14.

Adopted RESOLUTION NO. 8066, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE THE PLANS AND SPECIFICATIONS AND AUTHORIZE

BID ADVERTISEMENT FOR THE SOUTH CANAL STORM DITCH WIDENING PROJECT, CIP #19-14.

11. SUBJECT: Resolution Accepting the Public Improvements for Subdivision Final Map 5196 Beeghly Lot D and 5197 Beeghly Lot G.

Adopted RESOLUTION NO. 8067, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND
ACCEPTING THE PUBLIC IMPROVEMENTS FOR SUBDIVISION FINAL MAP 5196 AND 5197 BY TL REVIVAL, L.P.

12. SUBJECT: 2023 Road Maintenance Project, CIP 23-01; Approve Plans and Specifications, Authorize Bid Advertisement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the project plans and specifications for the 2023 Road Maintenance Project, CIP 23-01 and authorizing bid advertisement.

Adopted RESOLUTION NO. 8068, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2023 ROAD MAINTENANCE PROJECT, CIP 23-01; AND AUTHORIZING BID ADVERTISEMENT.

13. SUBJECT: List of Projects for FY 23/24 Funded by SB1 RMRA

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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adopt Resolution No. _____, adopting a list of projects for FY 23/24 funded by SB1 Road Maintenance and Rehabilitation Account (RMRA) funds.

Adopted RESOLUTION NO. 8069, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ADOPT A LIST OF PROJECTS FOR FY 23/24 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.

14. SUBJECT: Intent to Levy Assessments: Lighting and Landscaping Districts

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt fourteen (14) resolutions, Resolution No. _____ through Resolution No. _____ to Initiate Proceedings for the Annual Levy and Collection of Assessments; Preliminarily Approve the Engineer’s Annual Levy Reports and Declare its Intention to Levy and Collect Annual Assessments for the Gibson Ranch, West Wood, North Park, Spring Lake and Gateway Lighting and Landscaping Districts, and Streng Pond Maintenance District; and Call for a Public Hearing on June 6, 2023.

Adopted RESOLUTION NO. 8070, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND INITIATING PROCEEDINGS FOR THE CITY OF WOODLAND Spring Lake Landscaping and Lighting District, AND THE LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/2024 PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972; RESOLUTION NO. 8071, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND PRELIMINARY

APPROVING THE CITY OF WOODLAND SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT ENGINEER’S REPORT, AND THE LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/2024; RESOLUTION NO. 8072, A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF WOODLAND, DECLARING ITS INTENTION TO

CONDUCT A PUBLIC HEARING ON THE MATTER OF ASSESSMENTS AND ORDER THE

LEVY OF ASSESSMENTS FOR THE CITY OF WOODLAND SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024 PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972; RESOLUTION NO. 8073, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND INITIATING

PROCEEDINGS FOR THE CITY OF WOODLAND GATEWAY LANDSCAPING AND

LIGHTING DISTRICT, AND THE LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/2024 PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972; RESOLUTION NO. 8074, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF WOODLAND PRELIMINARY APPROVING THE CITY OF WOODLAND GATEWAY LANDSCAPING AND LIGHTING DISTRICT ENGINEER’S

REPORT, AND THE LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2023/2024; RESOLUTION NO. 8075, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND, DECLARING ITS INTENTION TO CONDUCT A PUBLIC HEARING

ON THE MATTER OF ASSESSMENTS AND ORDER THE LEVY OF ASSESSMENTS FOR

THE CITY OF WOODLAND GATEWAY LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024 PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972; RESOLUTION NO. 8076, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, INITIATING PROCEEDINGS FOR

THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR THE GIBSON RANCH LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024; RESOLUTION NO. 8077, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, PRELIMINARILY APPROVING THE ENGINEER’S ANNUAL LEVY REPORT,

AND DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS

FOR THE GIBSON RANCH LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024; RESOLUTION NO. 8078, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL

LEVY AND COLLECTION OF ASSESSMENTS FOR THE NORTH PARK LIGHTING AND

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LANDSCAPING DISTRICT, FISCAL YEAR 2023/2024; RESOLUTION NO. 8079, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, PRELIMINARILY APPROVING THE ENGINEER’S ANNUAL LEVY REPORT, AND

DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR

THE NORTH PARK LIGHTING AND LANDSCAPING DISTRICT, FISCAL YEAR 2023/2024; RESOLUTION NO. 8080, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL

LEVY AND COLLECTION OF ASSESSMENTS FOR THE STRENG POND LANDSCAPING MAINTENANCE DISTRICT, FISCAL YEAR 2023/2024; RESOLUTION NO. 8081, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, PRELIMINARILY APPROVING THE ENGINEER’S ANNUAL LEVY REPORT, AND

DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR

THE STRENG POND LANDSCAPING MAINTENANCE DISTRICT, FISCAL YEAR 2023/2024; RESOLUTION NO. 8082, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR THE WEST WOOD UNIT NO. 1 LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024; and RESOLUTION NO. 8083, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, PRELIMINARILY APPROVING THE ENGINEER’S ANNUAL LEVY REPORT,

AND DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE WEST WOOD UNIT NO. 1 LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024

15. SUBJECT: 2022 Behavioral Health Justice Intervention Services Supplemental Grant Award

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No._____,

1. Authorizing the Police Department to accept the 2022 Behavioral Health Justice Intervention Services (BHJIS) supplemental grant award for $18,000; and

2. Authorizing the City Manager to appropriate $18,000 in the Other Federal Grants Fund (330) during the 9-month grant period extension.

Adopted RESOLUTION NO. 8084, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT THE 2021 HOMELAND SECURITY GRANT IN THE AMOUNT OF $46,341 AND AUTHORIZING THE CITY MANAGER TO APPROPRIATE $46,341 TO THE OTHER FEDERAL GRANTS FUND (330) FOR THE PURCHASE OF PORTABLE ALL-BAND RADIOS.

16. SUBJECT: 2021 Homeland Security Grant

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____,

1. Authorizing the Police Department to accept the 2021 Homeland Security Grant in the amount of $46,341 for the purchase of five (5) portable all-band radios; and

2. Authorizing the City Manager to appropriate $46,341 to the Other Federal Grants Fund (330) for the purchase of the awarded equipment.

Adopted RESOLUTION NO. 8085, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT THE 2022

BEHAVIORAL HEALTH JUSTICE INTERVENTION SERVICES (BHJIS) SUPPLEMENTAL GRANT FOR $18,000 AND AUTHORIZING THE CITY MANAGER TO APPROPRIATE FUNDS IN THE AMOUNT OF $18,000 IN FUND 330 DURING THE 9-MONTH GRANT PERIOD EXTENSION.

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17. SUBJECT: Officer Wellness and Mental Health Grant

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____,

1. Authorizing the Police Department to accept the Officer Wellness and Mental Health Grant Program in the amount of $47,040 in support of efforts to improve officer wellness and expanding mental health sources;and

2. Authorizing the City Manager to appropriate $47,040 to the Other Federal Grants Fund (330).

Adopted RESOLUTION NO. 8086, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT THE OFFICER WELLNESS AND MENTAL HEALTH GRANT FOR $47,040 AND AUTHORIZING THE CITY MANAGER TO APPROPRIATE FUNDS IN THE AMOUNT OF $47,040 IN THE OTHER FEDERAL GRANTS FUND (330).

18. SUBJECT: 2023 Weed Abatement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ______, to declare weeds on certain lots and parcels within the city of woodland to be a public nuisance and order the proceedings to abate said public nuisances.

Adopted RESOLUTION NO. 8087, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND DECLARING WEEDS ON CERTAIN LOTS AND PARCELS WITHIN THE

CITY OF WOODLAND TO BE A PUBLIC NUISANCE AND ORDERING THE PROCEEDINGS TO ABATE SAID PUBLIC NUISANCES.

19. SUBJECT: Proclamation in Support of Equal Treatment for Asian American and Pacific Islanders (AAPI)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation in Support of Equal Treatment for Asian American and Pacific Islanders (AAPI).

Adopted a Proclamation in Support of Equal Treatment for Asian American and Pacific Islanders (AAPI).

On a motion by Council Member Garcia-Cadena, seconded by Council Member Stallard and carried unanimously on a 5-0 vote, Council Members adopted Consent Calendar Items No. 5 through 19.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

I. PUBLIC HEARINGS

20. SUBJECT: PUBLIC HEARING - Update Spring Lake Capital Improvement Plan and Approve Consultant Agreement - CIP 24-05 County Road 25A (Parkland Ave. to Meikle Ave.)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council 1) Hold a public hearing; 2) approve Resolution No._____, approving the update to the Spring Lake Capital Improvement Plan, creating a new capital project: County Road 25A (Parkland Ave to Meikle Ave) Project, CIP 24-05,

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appropriating $135,000 in Spring Lake Infrastructure - Roads funding (Fund 682) for the Project and authorizing the City Manager to execute a consultant services agreement with Cunningham Engineering Consultants in an amount up to $115,000 for the Project and authorizing the City Manager to execute amendments up to 10% of the agreement amount.

On a motion by Council Member Vega, seconded by Council Member Lansburgh and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8088,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO UPDATE THE SPRING LAKE CAPITAL IMPROVEMENT PLAN; CREATE THE COUNTY ROAD 25A (PARKLAND AVE TO MEIKLE AVE) PROJECT, CIP 24-05; APPROPRIATE FUNDING FOR THE PROJECT; AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH CUNNINGHAM ENGINEERING CONSULTANTS.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

J. REPORTS OF THE CITY MANAGER

21. SUBJECT: Woodland Microtransit Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation from Yolo Transportation District on the Woodland Microtransit Project and provide feedback to inform a successful launch of the point-to-point service this summer.

Received a presentation from Yolo Transportation District on the Woodland Microtransit Project and provide feedback to inform a successful launch of the point-to- point service this summer.

K. ADJOURN

Meeting adjourned at 8:32 PM.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: I.7
SUBJECT: Waste Management Delinquent Garbage/Refuse
Accounts - Call for Public Hearing

Recommendation for Action: Staff recommends that the City Council set a Public Hearing for July 18, 2023 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

Staff Contact:

Ana B. Gonzalez, City Clerk (530) 661-5806, [email protected]

Fiscal Impact:

There is little to no fiscal impact on the City to maintain the current process, other than time constraints for processing and releasing the liens. The fees for the recordings are attached to the total amount liened, so the property owner assumes that cost.

Report in Brief:

This action requests that the City Council set a date for the annual adoption of a Resolution to lien local properties for failure to pay for their Waste Management services. Staff recommends that the City Council set a Public Hearing for July 18, 2023 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments. Before filing a lien with the County, a Public Hearing needs to be held to allow protests of the proposed liens.

Prepared by: Ana B. Gonzalez, City Clerk

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: I.8
SUBJECT: Resolution Accepting the Public Improvements for Subdivision Final Map 5092 Oyang South Phase 1
and 5137 Oyang South Phase 2.

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Accepting the Public Improvements For Subdivision Final Map 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2.

Staff Contact:

Lolly Weichel, Senior Engineering Assistant - (530) 661-5820, [email protected]

Fiscal Impact:

All infrastructure improvements to serve this subdivision were constructed using bond proceeds from the Spring Lake community facilities district (CFD) and/or Spring Lake Infrastructure Fees (SLIF), along with private funding from the developer. The public improvements constructed with this map add 169,076 square feet of new public landscaping, with an estimated annual maintenance cost of $44,805.28 including maintenance and water use. This additional landscaping is within the boundaries of and will be maintained by the Spring Lake Landscape & Lighting District (L&L). These costs were anticipated during the formation of the L&L and will be included in the proposed annual assessments, which are typically presented to the Council in May each year. The Governmental Accounting Standards Board Statement 34 (GASB 34) requires state and local governments to include valuation and depreciation information on public infrastructure assets for accounting purposes and financial reports. The total cost of public infrastructure in the GASB34 categories that the City will acquire with these subdivisions is shown below.

Est. GASB34 category
Oyang South
Oyang South
Ph 1
Oyang South
Ph 2
Backbone Total
Road $2,511,523 $2,654,692 $2,427,579 $7,593,794
Water $911,004 $858,990 $383,080 $2,153,074
Sewer $671,290 $583,470 $44,125 $1,298,885
Storm Drain $545,600 $444,574 $734,895 $1,725,069
Total $4,639,417 $4,541,726 $3,589,679 $12,770,822

Background:

On December 6, 2016, the City Council approved the Tentative Map for Oyang South (No. 5092) and a Development Agreement. The maps consisted of 77.3 acres and 250 single family lots.

On August 21, 2018, the City Council approved the first Final Subdivision Map (SM) No. 5092 Oyang South Phase 1 (120 lots), and the associated Subdivision Improvement Agreement with Lennar Homes of California. On February 26, 2019, Final Subdivision Map (SM) No. 5137 Oyang South

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Phase 2 (130 lots) and the associated Subdivision Improvement Agreement with Lennar Homes of California was approved. The improvements constructed for Subdivision 5092 (Oyang South Phase 1) and 5137 (Oyang South Phase 2) and required offsite public improvements are shown on the civil improvement plans entitled, “Improvement Plans for Oyang South Phase 1” signed on August 21, 2018, “Improvement Plans for Oyang South Phase 2” signed on July 30, 2018, and “Improvement Plans for Oyang South Backbone Roadways” signed on May 31, 2018.

As of June 6, 2023, Lennar Homes of California has completed the infrastructure improvements to the satisfaction of the City Engineer, Public Works, and Community Development Departments.

Following Council acceptance, the City Clerk will file a Notice of Completion for the completed items initiating release of the developer’s performance and payment securities for these improvements. The developer has provided warranty security to correct any defects identified during the warranty time frame of one year following the filing of the Notice of Completion.

Discussion:

This is the standard practice for obtaining infrastructure improvements for new subdivisions. The final map dedicated streets and public utility easements to the city. The work was designed to City Standard Specifications and the improvements were inspected by the City during construction.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Accepting the Public Improvements For Subdivision Final Map 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2.

Prepared by: Lolly Weichel, Senior Engineering Assistant

Reviewed by: Ed Wisniewski, Senior Civil Engineer
Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

2. Subdivision 5092 Location Map

3. Subdivision 5137 Location Map

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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

ACCEPTING THE PUBLIC IMPROVEMENTS FOR
SUBDIVISION FINAL MAP 5092 AND 5137

BY LENNAR HOMES OF CALIFORNIA
WHEREAS, On December 6, 2016, the City Council approved Tentative Map No. 5092 Oyang South Subdivision for 250 single family lots along with a Development Agreement; and WHEREAS, on, August 21, 2018 the City Council approved the final map for Subdivision No. 5092 Oyang South Phase 1, and on February 26, 2019 the final map for Subdivision No. 5137 Oyang South Phase 2, which created a combined 250 single family lots in the Spring Lake Specific Plan (“Map”); and
WHEREAS, the conditions of approval for the Map required the subdivider, Lennar Homes of California, to enter into a Subdivision Improvement Agreement calling for the construction of infrastructure necessary to serve the development permitted by this Map (collectively, the “Improvements”), and furnish bonds or other securities to ensure the timely completion of the Improvements; and
WHEREAS, Lennar Homes of California has completed the Improvements; and WHEREAS, Lennar Homes of California has previously furnished bonds for subdivisions 5092 and 5137, identified as Bond No. K13560341 and K1356033A issued by Westchester Fire Insurance Company and 024238267 issued by Liberty Mutual Insurance Company as surety (“Bond”), securing the completion of the Improvements; and WHEREAS, the Subdivision Map Act and the Woodland Municipal Code require the City to accept subdivision improvements which have been completed; and WHEREAS, Lennar Homes of California has requested that the City accept those Improvements that have been completed;
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

Section 1. The City Council hereby accepts those Improvements constructed for Subdivision 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2 and as shown on the civil improvement plans entitled, “Improvement Plans for Oyang South Phase 1” signed on August 21, 2018, “Improvement Plans for Oyang South Phase 2” signed on July 30, 2018, and “Improvement Plans for Oyang South Backbone Roadways” signed on May 31, 2018.

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Section 2. The City Council hereby authorizes the City Clerk to file the Notice of Completion and release the developer’s performance securities for Subdivision No. 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2.

Section 3. Through adoption of this resolution, the City of Woodland does not waive any of its rights, or obligations of Lennar Homes of California or any other entity, under the conditions of approval for the Map, any associated development agreement, reimbursement agreement, participation agreement, or under any other document, ordinance or applicable law.

Section 4. The adoption of this resolution shall not be deemed to cure any breach by Lennar Homes of California or any other entity of its obligations under the Map or any other document, ordinance, or applicable law.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: I.9
SUBJECT: Contract Amendment for Construction Management and Inspection Services for Improvements
Associated with Oyang South Subdivision
Improvements

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $32,520.00 for a total agreement amount of $991,732.40 and authorize the City Manager to execute the amendment.

Staff Contact: Miguel Chavez, Sr. Construction Project Manager - (530) 661-5952, [email protected]

Fiscal Impact:

Construction management and inspection of the Oyang South Subdivision Improvements are funded by fees paid by the developer into a specific deposit account for this purpose.

The original contract for Oyang South was approved on May 15, 2018, for $439,836.00. Amendment 1 (September 30, 2019), Amendment 2 (February 4, 2020) and Amendment 3 (May 4, 2021) increased the contract by $65,975.00, $299,155.40 and $154,246.00 respectively. If approved, the current amendment will bring the total construction management cost to $991,732.40.

There is no impact to the general fund.

Background:

On November 15, 2016, the City Council approved the Oyang South Tentative Subdivision Map No. 5092. Construction of the Oyang South Backbone, Phase 1 and Phase 2 Subdivision Improvements began in June 2018. The original contract work was scheduled to be completed in one year. However, the contractor took five years to complete the work.

The contracts for the Construction Management and Inspection of these improvements were executed with Associated Engineering Consultants, Inc. based on review of the City’s short list of approved firms for this work and the experience of each providing similar services. Associated Engineering Consultants, Inc. was deemed the most qualified to provide these services for the City.

Discussion:

The construction of these Subdivision projects includes improvements that will be City owned once completed. As such, the City is required to provide construction management and inspection for these projects. The recommended action to execute the consultant agreement amendment will allow for the continuation of providing the necessary construction management and inspection services.

Consultant contracts for Construction Management and Inspection are partially based on the amount of time spent on construction of the project. The initial consultant contract was executed based upon the schedule for completion provided by the developer at the time of contract execution, which was one year. This project is significantly past its originally scheduled completion date. As work

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continues past the original completion date, the time required for management and inspection also continues past the original completion and thus requires additional payment.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $32,520.00 for a total agreement amount of $991,732.40 and authorize the City Manager to execute the amendment.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO

APPROVE AMENDMENT WITH ASSOCIATED ENGINEERING CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR OYANG SOUTH BACKBONE AND PHASE 1 AND PHASE 2 SUBDIVISION WHEREAS, On November 15, 2016, City Council approved the Oyang South Tentative Subdivision Map No. 5092; and
WHEREAS, the Oyang South Backbone, Phase 1 and Phase 2 Subdivision Improvement project and associated improvements have been in construction since June 2018; and WHEREAS, the original contract with Associate Engineering Consultants was for $439,836 and Amendment #1 was for $65,975 and Amendment #2 was for $299,155.40 and Amendment #3 was for $154,246.00 and Amendment #4 is for $32,520 for a contract total of $991,732.40; and
WHEREAS, the project has exceeded its original schedule and the City desires to continue to have the construction management and inspection of these improvements performed by an experienced consultant selected by a qualification based selection process; and WHEREAS, the City Council wishes to approve the Agreement and authorize its execution through the adoption of this Resolution; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the contract amendment with Associated Engineering Consultants Inc. and authorizes and directs the City Manager to execute the amendment in the amount of $32,520.00 for the Oyang South Backbone, Phase 1 and Phase 2 Subdivision Improvements The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not change.

Section 2. An executed copy of the Agreement is available and on file in the City Clerk’s office and is incorporated herein by reference and made a part of this Resolution.

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PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________,
Vicky Fernandez, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: I.10
SUBJECT: Increase Construction Contingency for the 2023 Water Main Replacement Project, CIP 22-04

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve the reallocation of $720,000 of Water Enterprise Funds from Water System Leak Detection, Maintenance & Repairs, CIP 09-23, to the 2023 Water Main Replacement Project, CIP 22- 04, and to approve an increase in construction contingency from $252,259 to $902,259 for a total contract amount of up to $3,424,852 for the 2023 Water Main Replacement Project, CIP 22-04.

Staff Contact:

Mark Miller, Associate Engineer - (530) 661-5968; [email protected]

Fiscal Impact:

The 2023 Water Main Replacement Project, CIP 22-04, is included in the Capital Improvement Program which was approved by Council on June 21, 2022. On February 21, 2023, Council also approved the total project budget of $3.2 million, which includes the construction contract with RJ Gordon Construction, Inc., in an amount of $2,522,593, authorization of up to 10% construction contract contingency ($252,259), construction inspection (up to $229,918), other project expenses and staff time. The recommended additional water improvement scope requires an increase in the construction contingency and total contract amount to cover the additional work. Staff is requesting a $720,000 increase in the project budget to cover an estimated $650,000 of added water scope as well as potential increases in construction inspection and staff time. This will bring the total construction contingency from $252,259 to $902,259 (35.8% of the original construction contract) and the total project budget from $3.2 to $3.92 million.

Approved funding for CIP 22-04 consists of $3,100,000 of Water Enterprise Funds and $100,000 of Sewer Enterprise Funds. To cover the cost of the additional water system improvements, $720,000 of Water Enterprise Funds are requested to be reallocated to CIP 22-04 from Water System Leak Detection, Maintenance and Repairs, CIP 09-23.

There is no impact to the City’s General Fund.

Background:

CIP 22-04 was scoped as the seventh project in a multi-year program where Engineering and Operations staff identify locations in the City’s utilities that have the greatest occurrence of defects, breaks and leaks, and prioritize these locations for replacement. The 2023 project area is in the vicinity of Sixth Street and Archer Drive, south of Gibson Road, and originally included water system improvements on all of Archer Drive. However, due to materials shortages and inflationary pricing, a portion of Archer Drive was removed from the project before the project went to bid as it was assumed bids would exceed available budget. This portion of Archer Drive was the most cost effective area to exclude from the Project and is connected on either end by new water main built this year by the contractor, RJ Gordon.

However, bid results were lower than anticipated and similar to pricing on utilities projects in the prior few years. The total construction contract with RJ Gordon is approximately 30% below the

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engineer’s estimate at time of bidding. As construction progressed and their work proved satisfactory to the City, Staff approached RJ Gordon for a quoted cost to construct water improvements on the remainder of Archer Drive provided they held unit prices for water improvements from the original construction contract. RJ Gordon agreed and provided an estimate of $649,286 for the remainder of Archer Drive improvements. Staff recommends the additional work be amended onto the construction contract via change order.

Discussion:

Generally, a change order can only be issued for work that is reasonably required in order to complete the original scope of the project. However, when the change order work is in the same physical location as the original work, the change order work is an extension of the existing work (versus adding completely new bid items), and it would be beneficial to the public interest for the City to build by change order, there is legal leeway for the City to change order this similar work onto the contract. Moreover, California case law excuses compliance with competitive bidding requirements in certain circumstances such as where requests for competitive bids would be futile, unavailing or would not produce an advantage. (Los Angeles Dredging Co. v. Long Beach (1930) 210 Cal. 348; Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631 [“Graydon”]). In accordance with Graydon, competitive bidding of the change order work would be unavailing and futile and would not produce an advantage because the on-site contractor has already provided the most competitive work pricing, already has the necessary equipment and materials on-site, and is familiar with the site being that they’ve already constructed the water main that connects to this change order area. Essentially, competitive bidding of the change order work would not be to the public benefit and impractical because it would fail to produce a competitive advantage to the City and would not be advantageous nor in the public interest.

If the City does not change order this work onto the construction contract, there would be aging, failing water main flanked by the new improvements, essentially orphaning the majority of Archer Drive until the Capital Budget has replenished funds and the City is able to return to this area to perform additional work. It is also sensible and respectful of neighborhood residents to complete the work and impact the area at one time, rather than remobilize the construction work and trench through this section of road at a future date.

The construction contract provides 150 working days for completion of the Project. Staff anticipates completion of the Project in the fall of 2023 and the change order work should fit into this construction schedule. Thus, Staff is not requesting a budget increase in the construction inspection contract at this time because existing consultant budgets may already cover the added work.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve the reallocation of $720,000 of Water Enterprise Funds from Water System Leak Detection, Maintenance & Repairs, CIP 09-23, to the 2023 Water Main Replacement Project, CIP 22-04, and to approve an increase in construction contingency from $252,259 to $902,259 for a total contract amount of up to $3,424,852 for the 2023 Water Main Replacement Project, CIP 22-04.

Prepared by: Mark Miller, Associate Engineer

Reviewed by: Tim Busch, Principal Utilities Civil Engineer Brent Meyer, Community Development Director / City Engineer

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Attachments:

1. Resolution

2. Vicinity Map

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AN INCREASE IN CONSTRUCTION CONTINGENCY FOR THE 2023 WATER MAIN REPLACEMENT PROJECT, CIP 22-04
WHEREAS, the City Council approved Resolution 8047 on February 21, 2023, to execute a construction contract with RJ Gordon Construction, Inc., (“RJ Gordon”) in the amount of $2,522,593 and approved up to 10% construction contract contingency ($252,259) for the 2023 Water Replacement Project, CIP 22-04, (the “Project”) with a total Project budget of $3,200,000; and WHEREAS, additional construction contingency is necessary to cover changes in the Project.

The current approved construction contract contingency is $252,259. The anticipated contract change order total for additional water main improvements on Archer Drive is $650,000, which brings the necessary construction contingency to $902,259; and
WHEREAS, California case law excuses compliance with competitive bidding requirements in certain circumstances such as where requests for competitive bids would be futile, unavailing or would not produce an advantage. (Los Angeles Dredging Co. v. Long Beach (1930) 210 Cal. 348; Graydon v.

Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631 [“Graydon”]). In accordance with Graydon, competitive bidding of the change order work would be unavailing and futile and would not produce an advantage because RJ Gordon has already provided the most competitive work pricing, already has the necessary equipment and materials on-site, and is familiar with the site being that they’ve already constructed the water main that connects to this change order area. Competitive bidding of this change order work would not be to the public benefit and impractical because it would fail to produce a competitive advantage to the City and would be not be advantageous nor in the public interest; and WHEREAS, the City Council wishes to approve the reallocation of $720,000 of Water Enterprise Funds from Water System Leak Detection, Maintenance & Repairs, CIP 09-23, to the Project; and WHEREAS, the City Council wishes to approve an increase in Project construction contingency up to $902,259 for a total contract amount of up to $3,424,852.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes the reallocation of $720,000 of Water Enterprise Funds from Water System Leak Detection, Maintenance & Repairs, CIP 09-23, to the 2023 Water Main Replacement Project, CIP 22-04, for a total Project budget of $3,920,000.

Section 2. The City Council hereby approves Project construction contingency of up to $902,259 for a total contract amount of up to $3,424,852.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

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AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

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2023 WATER MAIN REPLACEMENT PROJECTCIP 22-04
NSWELEGEND 2023 PROJECT LOCATION (CIP 22-04) RECOMMENDED CHANGE ORDER LOCATION

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: J.11
SUBJECT: Public Hearing - Streng Pond Landscape
Maintenance District

Recommendation for Action: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Fiscal Impact:

The FY2023/24 Engineer's Report calculates the assessment of a single family home to be $79.10, which is unchanged from FY2022/23. If approved, the proposed assessment for the District would generate $14,436 in revenue. The Streng Pond assessment does not generate enough revenue to meet the minimum operational expenditures required to maintain the District. To ensure the ongoing operation and maintenance of Streng Pond, the City already contributes $19,628 from the General Fund on an annual basis but will now also be required to contribute an additional $16,227. The General Fund will be required to contribute a total of $35,855 annually to supplement this District, or the City needs to adjust levels of service and maintenance beginning in FY2023/24.

Background:

The Landscaping and Lighting Act of 1972 ("the Act") authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with Act, the City formed the Streng Pond Landscape Maintenance District.

The Streng Pond District is located in the southwest portion of the City, generally north of Gibson Road, west of Cottonwood Street and east of County Road 98. The District was formed in 1985 and reached the maximum allowable assessment of $79.10 per single family home in 1995; there are no provisions for future CPI increases. The City attempted a property owner ballot proceeding in 1998 to increase the assessment to cover rising costs within the District. However, the effort was unsuccessful. Because the rates do not increase to cover the rising costs of maintenance, a General Fund contribution of $19,628 is budgeted to cover the operating shortfall. However, an additional $16,227 is now required to carry out the same level of services, for a total annual General Fund contribution of $35,855. The level of assistance is more than double the annual revenues generated by the District.

On May 16, 2023, the City Council approved resolutions to preliminarily approve the Engineer's Report , to initiate proceedings for the annual levy, and also approved a resolution setting the public hearing date for June 6, 2023. The Engineer's Report was attached to the May 16, 2023 staff report and is available for review on the City's website.

Discussion:

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Each year, the City prepares an Annual Report for each District, along with estimates for an operating budget, to calculate the assessment annually levied on each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review on the City's website.

State regulations require a two-part process to complete the annual levy. The first part of the process requires City Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer's Reports and call for a public hearing; this occurred at the May 16, 2023 Council meeting. A public hearing is required to complete the levy process. Following the public hearing, the City Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion:

Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. FY2024-Woodland-StrengPond-Resolution (Public Hearing)-Approve

2. StrengPond L&L Map

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY

REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN

THE STRENG POND LANDSCAPING MAINTENANCE DISTRICT, FISCAL YEAR 2023/2024
The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: Streng Pond Landscaping Maintenance District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has been presented to this City Council the Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and, WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City; and,

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NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 1: Following notice duly given, the City Council has held a full and fair public hearing regarding the District, the levy and collection of assessments, the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters.

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will receive special benefit by the operation, maintenance and servicing of improvements, located within the boundaries of the District; and,
b. The District includes all of the lands so benefited; and, c. the net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for landscaping improvements, irrigation and drainage systems, and associated appurtenances.

Section 4: The County Auditor of the County of Yolo shall enter on the County Assessment Roll opposite each eligible parcel of land the amount of levy so apportioned by the formula and method outlined in the Report, and such levies shall be collected at the same time and in the same manner as the County taxes are collected, pursuant to Chapter 4, Article 2, Section 22646 of the Act. After collection by the County, the net amount of the levy shall be paid to the City Treasurer.

Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland Streng Pond Landscaping Maintenance District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

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Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024.

Section 7: The City Clerk, or their designate, is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution, pursuant to Chapter 4, Article 1, Section 22641 of the Act.

Section 8: That the above recitals are all true and correct. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: J.12
SUBJECT: PUBLIC HEARING - Gateway Lighting &
Landscaping District

Recommendation for Action: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

Staff Contact
Evis Morales, Finance Officer; (530) 661-5923, [email protected]

Fiscal Impact
The proposed assessment would generate $212,265 in revenue to offset the costs of District maintenance, which is a decrease of $72.48 per commercial acre in FY2023/24. The proposed levy for FY2023/24 is approximately 97% of the maximum allowable assessment.

The following table shows a comparison of the maximum assessment, the FY 2022/2023 actual assessment and the proposed FY 2023/2024 assessment:

Background
The Landscaping and Lighting Act of 1972 (“the Act”) authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with the Act, the City formed the Gateway Lighting and Landscaping (L&L) District.

The Gateway L&L is located in the easterly portion of the City, generally bounded to the north by Interstate 5, to the west by County Road 102, to the south by Bronze Star Drive and generally to the east by the City boundaries.

On May 16, 2023, Council approved resolutions to preliminarily approve the Engineer’s Report , to initiate proceedings for the annual levy, and the City Council also approved a resolution setting the public hearing date for June 6, 2023. The Engineer’s Report was attached to the May 16, 2023 staff report and is available on the City's website.

Discussion
Each year, the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor on what to levy each parcel. The complete reports are available for review on the City's

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website.

Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion
Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. FY2024-Resolution Approving ER for Gateway (Public Hearing)

2. FY2024-Resolution Ordering the Levy Gateway (Public Hearing)

3. Gateway L&L Map

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Page 1 ends

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2023/2024 ENGINEER’S REPORT REGARDING THE GATEWAY LANDSCAPING AND

LIGHTING DISTRICT
WHEREAS, the City Council, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”), did by previous Resolution order the Assessment Engineer, Koppel & Gruber Public Finance, to prepare and file the 2023/2024 Engineer’s Report for the “Gateway Landscaping and Lighting District” (the “District”); and,
WHEREAS, the Assessment Engineer has prepared and filed with the City Clerk of the City of Woodland, California and the City Clerk has presented to the City Council such report entitled “City of Woodland Gateway Landscaping and Lighting District Fiscal Year 2023/2024 Engineer’s Report” (the “Report”) as required by the Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, considered all oral and written comments presented with respect to the District and Report at a noticed Public Hearing and has discussed any necessary or desired modifications to the Report, and is satisfied that the levy for each parcel has been calculated in accordance with the special benefits received from the operation, maintenance and services performed, as set forth in the Report.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

Section 2The Report as presented or as modified, contains the following:
a.A Description of Improvements.
b.A Diagram of the District.
c.The Method of Apportionment that details the method of calculating each parcel’s proportional special benefits and annual assessment. d.The 2023/2024 Assessment based upon Method of Apportionment as approved by the property owners pursuant to the provision of the California Constitution Article XIIID Section 4.
e.An “Assessment Range Formula” for calculating annual inflationary adjustments to the initial “Maximum Assessment” (Adjusted Maximum Levy per benefit unit), also approved by the property owners. f.The 2023/2024 Annual Budget (Costs and Expenses) and the resulting 2023/2024 assessment (Levy per benefit unit) for Fiscal Year 2023/2024. g.The Assessment Roll containing the Levy for each Assessor Parcel Number within the District for Fiscal Year 2023/2024.

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Page 2 ends

Section 3 The City Clerk is hereby directed to enter on the minutes of the City Council any and all modifications to the Report determined and approved by the City Council, and all such changes and/or modifications by reference are to be incorporated into the Report.

Section 4The City Council is satisfied with the Report as presented or modified, each and all of the budget items and documents as set forth therein, and is satisfied that the Fiscal Year 2023/2024 annual assessments contained therein are consistent with the assessments approved by the property owners and spread in accordance with the special benefits received from the improvements pursuant to the provisions of the California Constitution Article XIIID.

Section 5The Report is hereby approved as submitted or modified and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

Section 6The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation and approval of the Report as submitted or modified.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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Page 1 ends

RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE GATEWAY LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2023/2024
WHEREAS, the City Council, has by previous Resolutions initiated proceedings to form, and declared its intention to levy and collect annual assessments against parcels of land within the “Gateway Landscaping and Lighting District” (the “District”) for the fiscal year commencing July 1, 2023 and ending June, 30 2024 pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”) to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and,
WHEREAS, Koppel & Gruber Public Finance, the Assessment Engineer selected by the City Council has prepared and filed with the City Clerk and the City Clerk has presented to the City Council the Engineer’s Report entitled “City of Woodland Gateway Landscaping and Lighting District Fiscal Year 2023/2024 Engineer’s Report” (the “Report”), in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and, WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and,
WHEREAS, the City Council following notice duly given, has held a full and fair Public Hearing on May 16, 2023, regarding the levy and collection of assessments as described in the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act and in accordance with the provisions of the California Constitution Article XIIID.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

Section 2Following notice duly given, the City Council has held a full and fair public hearing regarding the levy and collection of the assessments, the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters.

Section 3The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023 and ending June 30, 2024, to pay the costs and expenses of operating, maintaining and servicing the landscaping, lighting, storm drainage and appurtenant facilities located within public places in the District.

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Page 2 ends

Section 4The City Council has carefully reviewed and examined the Report in connection with the District, and the levy and collection of assessments. Based upon its review the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, hereby finds that the City Council determines that:
a.The territory of land within District will receive special benefits from the operation, maintenance and servicing of the landscaping, lighting, drainage and appurtenant facilities and improvements related thereto. b.The District includes all of the lands so benefited; and c.The amount to be assessed upon the lands within the District, in accordance with the proposed budget for the fiscal year commencing July 1, 2023 and ending June 30, 2024 is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the special benefits, to be received by each parcel from the improvements and services, and is satisfied that the assessments are levied, without regard to property valuation.

Section 5The Report and Fiscal Year 2023/2024 assessments, as presented to the City Council and on file in the office of the City Clerk, are hereby confirmed as filed.

Section 6The City Council hereby orders the proposed improvements to be made; the improvements are briefly described as the operation, administration, maintenance and servicing of all public landscaping and lighting improvements, storm drainage and appurtenant facilities and expenses associated with the District, and that will be maintained by the City of Woodland or their designee and all such maintenance, operation and servicing of the landscaping and lighting, drainage and all appurtenant facilities shall be performed pursuant to the Act. A more complete description of the improvements is detailed in the Report and by reference this document is made part of this resolution.

Section 7The Yolo County Auditor shall place on the County Tax Roll, opposite each parcel of land, the amount of levy so apportioned by the method of apportionment formula, outlined in the Engineer’s Report, and such levies shall be collected at the same time and in the same manner as county taxes are collected pursuant to Chapter 4, Article 2, Section 22646 of the Act. After collection by the County, the net amount of the assessments, after deduction of any compensation due the county for collection, shall be paid to the City Treasurer.

Section 8The Finance Officer, shall deposit all money from the assessments collected by the County for the District into a fund for the Gateway Landscaping and Lighting District, and such money shall be expended to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto described above.

Section 9The adoption of this Resolution constitutes the Authorization of the District levy for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024.

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Section 10The City Clerk’s designee, Koppel & Gruber Public Finance, is hereby authorized and directed to file the levy with the Yolo County Auditor subsequent to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: J.13
SUBJECT: PUBLIC HEARING - Gibson Ranch Lighting &
Landscaping District

Staff Contact
Evis Morales, Finance Officer; (530) 661-5923; [email protected]

Fiscal Impact
The FY2023/24 Engineer’s Report includes an inflation factor of 1.10%, which increases the assessment of a single family home from $360.50 in FY2022/23 to $364.48 in FY2023/24; an increase of $3.98. If approved, the proposed assessment for the Gibson Ranch Lighting and Landscaping District (the District) would generate $812,026.76 in revenue. Additional revenue of $198,173 will be required in FY2023/24 to cover the budgeted District operating expenditures. This additional revenue will come from fund balance/reserves of the District, which will almost deplete the fund balance/reserves and impact the General Fund beginning with FY2024/25. Staff will review options for adjusting levels of service and maintenance for this District to reduce costs.

Background
The Landscaping and Lighting Act of 1972 (“the Act”) authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with Act, the City formed the Gibson Ranch Lighting and Landscaping (L&L) District.

The Gibson Ranch L&L is located in the southeast portion of the City, generally south of Interstate 5, west of County Road 102, east of County Road 101, and north of Gibson Road. The District was formed in 1995 and reached the maximum allowable assessment in 2005. The formation documents for the District allow for annual adjustments tied to the CPI without a property owner ballot proceeding.

On May 16, 2023, City Council approved resolutions to preliminarily approve the Engineer’s Report,to initiate proceedings for the annual levy, and City Council also approved a resolution setting the public hearing date for June 6, 2023. The Engineer’s Report was attached to the May 16, 2023 staff report and is available on the City's website.

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State regulations require a two-part process to complete the annual levy. The first part of the process requires Council to take action to initiate proceedings for the levy, preliminarily approve the Engineer’s Reports and call for a public hearing; this occurred at the May 16,2023 City Council meeting. A public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Conclusion
Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and order the levy and collection of the assessment within the Gibson Ranch Lighting and Landscaping District.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. FY2024-Woodland-Gibson-Resolution (Public Hearing) Approve

2. GibsonRanch L&L Map

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY

REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE GIBSON RANCH LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024
The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: Gibson Ranch Landscaping and Lighting District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has now been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and, WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City; and

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NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District, and
b. District includes all of the lands so benefited, and c. The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, arterial and collector street lighting and landscaping, neighborhood street lighting and trees, parks and recreation facilities, soundwalls, irrigation and drainage systems, and all associated appurtenances.

Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland Gibson Ranch Landscaping

Page 61 ends

and Lighting District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 62 ends

Page 63 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: J.14
SUBJECT: PUBLIC HEARING - North Park Lighting and
Landscaping District

Staff Contact
Evis Morales, Finance Officer; (530)661-5923, [email protected]

Fiscal Impact
The FY2023/24 Engineer's Report calculates the assessment of a single family home to be $215.40, which is unchanged from FY2022/23. If approved, the proposed assessment would generate $26,710 in revenue. In order to continue operations in this District, the General Fund will need to contribute $20,025 or the City will need to adjust the level of services and maintenance in FY2023/24 to decrease operating costs to fit within the assessment amounts.

Background
The Landscaping and Lighting Act of 1972 ("the Act") authorizes cities to impose assessments on benefitted properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, recreational improvements; as well as maintenance and servicing of any of these improvements. In accordance with Act, the City formed the North Park Lighting and Landscaping (L&L) District.

The North Park L&L District is located in the northwest portion of the City, generally north of Kentucky Avenue, west of North West Street and east of County Road 98. The District was formed in 1993 and reached the maximum allowable assessment of $215.40 per single family home in 1997. There are no provisions for future inflationary adjustments, and any rate increases would require a property owner ballot proceeding.

On May 16, 2023, Council approved resolutions to preliminarily approve the Engineer's Report, to initiate proceedings for the annual levy, and the City Council also approved a resolution setting the public hearing date for June 6, 2023. The Engineer’s Report was attached to the May 16, 2023 staff report and is available on the City's website.

Discussion
Each year, the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor what to levy each parcel. The complete reports are available for review on the City's website.

State regulations require a two-part process to complete the annual levy. The first part of the process requires Council to take action to initiate proceedings for the levy, preliminarily approve the

Page 64 ends

Engineer's Reports and call for a public hearing; this occurred at the May 16, 2023 City Council meeting. A public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. FY2024-Woodland-North Park-Resolution (Public Hearing)-Approve

2. NorthPark L&L Map

Page 65 ends

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL

LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE NORTH PARK LIGHTING AND LANDSCAPING DISTRICT, FISCAL YEAR 2023/2024
The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: North Park Lighting and Landscaping District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and,
WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City of Woodland agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and tax bills for the City of Woodland; and,

Page 66 ends

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District. b. District includes all of the lands so benefited; and c. The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, street lighting and park lights, park area and park equipment, park perimeter fencing, noise walls, irrigation and drainage systems, and all associated appurtenances.

Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland North Park Lighting and

Page 67 ends

Landscaping District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024.

Section 8 That the above recitals are all true and correct. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of and final approval of the Report.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 68 ends

Page 69 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: J.15
SUBJECT: PUBLIC HEARING - Spring Lake Lighting &
Landscaping District

Recommendation for Action: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

Staff Contact
Evis Morales, Finance Officer; (530)661-5923, [email protected]

Fiscal Impact
If approved, the proposed assessment would generate $2,745,080 in revenue to offset the costs of District maintenance. By zoning, this represents an increase of approximately 4.5% from the FY2023 assessment, which is mostly due to increases in irrigation and landscape maintenance costs, as well as maintenance of new landscaping installed over the last year. The proposed assessment includes the use of $210,500 in fund balance/reserves, bringing the adjusted assessment to $2,745,080 and will require an increase in assessments of $244,477. The proposed assessment is approximately 53% of the maximum allowable assessment for the District.

The following table shows a comparison, by zoning type, of the maximum assessment, the FY2022/23 actual assessment and the proposed FY2023/24 assessment:

When the Spring Lake Lighting and Landscaping (L&L) District was formed, the methodology and model that was created considered the types of improvements to be maintained, the number of properties to be developed and the zoning for each residential type. Initially, specific plan information was utilized during the formation stage. Each year the number of actual subdivided units is updated along with the maintenance budget to determine the new rates. Over time, the actual number of units that have been developed has varied from the estimated specific plan units. For the zoning categories where additional units have been created above those originally estimated, the rates do not increase as much, or in some cases decrease slightly, as compared to other zoning categories where the number of units subdivided has not exceeded the planned units. Therefore, the

Page 70 ends

increase/(decrease) for each zoning category varies.

The Spring Lake L&L consists of all property located in the Spring Lake Specific Plan area, which is located in the southeast portion of the City, generally bounded to the north by Gibson Road, to the east by County Road 102, to the south by County Road 25A and generally to the west by County Road 101. There is a portion of the District immediately north of the extension of County Road 24A (Sports Park Drive) that extends west of State Highway 113.

On May 16, 2023, Council approved resolutions preliminarily approving the Engineer’s Report, initiating proceedings for the annual levy, and the City Council also approved a resolution setting the public hearing date for June 6, 2023. The Engineer’s Report was attached to the May 16, 2023 staff report and is available on the City's website.

Discussion
Each year, the City prepares an Annual Report for each District, along with the District estimates for an operating budget, to calculate the assessment annually levied for each parcel. This budget determines what maintenance operations are performed for the fiscal year and directs the County Assessor what to levy each parcel. The complete reports are available for review in the Financial Transparency section of the City's website.

Following the public hearing, Council may direct changes to the Engineer’s Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Prepared By:Evis Morales, Finance Officer

Reviewed By: Kim McKinney, Director of Administrative Services

Page 71 ends

Attachments:

1. FY2024-Resolution Approving Engineer's Report Spring Lake (Public Hearing)

2. FY2024-Resolution Ordering the Levy of Assessments Spring Lake (Public Hearing)

3. SpringLake L&L Map

Page 72 ends

Page 1 ends

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2023/2024 ENGINEER’S REPORT REGARDING THE SPRING LAKE LANDSCAPING AND

LIGHTING DISTRICT
WHEREAS, the City Council, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”), did by previous Resolution order the Assessment Engineer, Koppel & Gruber Public Finance, to prepare and file the 2023/2024 Engineer’s Report for the “Spring Lake Landscaping and Lighting District” (the “District”); and,
WHEREAS, the Assessment Engineer has prepared and filed with the City Clerk of the City of Woodland, California and the City Clerk has presented to the City Council such report entitled “City of Woodland Spring Lake Landscaping and Lighting District Fiscal Year 2023/2024 Engineer’s Report” (the “Report”) as required by the Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, considered all oral and written comments presented with respect to the District and Report at a noticed Public Hearing and has discussed any necessary or desired modifications to the Report, and is satisfied that the levy for each parcel has been calculated in accordance with the special benefits received from the operation, maintenance and services performed, as set forth in the Report.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

Page 73 ends

Page 2 ends

g.The Assessment Roll containing the Levy for each Assessor Parcel Number within the District for Fiscal Year 2023/2024.

Section 5The Report is hereby approved as submitted or modified and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

Page 74 ends

Page 3 ends

PASSED AND ADOPTED by the City Council this 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Victoria Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 75 ends

RESOLUTION NO:

Page 1 ends

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2023/2024
WHEREAS, the City Council, has by previous Resolutions initiated proceedings to form, and declared its intention to levy and collect annual assessments against parcels of land within the “Spring Lake Landscaping and Lighting District” (the “District”) for the fiscal year commencing July 1, 2023 and ending June, 30 2024 pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (the “Act”) to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and,
WHEREAS, Koppel & Gruber Public Finance, the Assessment Engineer selected by the City Council has prepared and filed with the City Clerk and the City Clerk has presented to the City Council the Engineer’s Report entitled “City of Woodland Spring Lake Landscaping and Lighting District Fiscal Year 2023/2024 Engineer’s Report” (the “Report”),in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and, WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024, to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto; and,
WHEREAS, the City Council following notice duly given, has held a full and fair Public Hearing on May 16, 2023, regarding the levy and collection of assessments as described in the Report prepared in connection therewith, and considered all oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act and in accordance with the provisions of the California Constitution Article XIIID.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE

CITY COUNCIL OF THE CITY OF WOODLAND, THE LEGISLATIVE BODY FOR SAID DISTRICT, AS FOLLOWS:

Section 1The preceding recitals are true and correct.

Section 3The City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023 and ending June 30, 2024, to pay the costs and expenses of operating, maintaining and servicing the landscaping, lighting, drainage and appurtenant facilities located within public places in the District.

Page 76 ends

RESOLUTION NO:

Page 2 ends

Section 5The Report and Fiscal Year 2023/2024 assessments, as presented to the City Council and on file in the office of the City Clerk, are hereby confirmed as filed.

Section 6The City Council hereby orders the proposed improvements to be made; the improvements are briefly described as the operation, administration, maintenance and servicing of all public landscaping and lighting improvements, drainage and appurtenant facilities and expenses associated with the District, and that will be maintained by the City of Woodland or their designee and all such maintenance, operation and servicing of the landscaping and lighting, drainage and all appurtenant facilities shall be performed pursuant to the Act. A more complete description of the improvements is detailed in the Report and by reference this document is made part of this resolution.

Section 8The Finance Officer, shall deposit all money from the assessments collected by the County for the District into a fund for the Spring Lake Landscaping and Lighting District, and such money shall be expended to pay the costs and expenses of operating, maintaining and servicing the improvements and appurtenant facilities related thereto described above.

Section 9The adoption of this Resolution constitutes the Authorization of the District levy for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024.

Page 77 ends

RESOLUTION NO:

Page 3 ends

Section 10The City Clerk’s designee, Koppel & Gruber Public Finance, is hereby authorized and directed to file the levy with the Yolo County Auditor subsequent to the adoption of this Resolution.

Page 78 ends

RESOLUTION NO:

Page 4 ends

PASSED AND ADOPTED by the City Council this 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Victoria Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 79 ends

Page 80 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: J.16
SUBJECT: PUBLIC HEARING: West Wood Lighting and
Landscaping District

Staff Contact
Evis Morales, Finance Officer; (530)661-5923, [email protected]

Fiscal Impact
The FY2023/24 Engineer's Report proposes to increase the assessment on a single family home, based on an annual inflation factor, from $731.26 in FY2022/23 to $770.02 in FY23/24; an increase of $38.76. If approved, the proposed assessment for the District would generate $29,261 in revenue.

In addition, West Wood will require an additional $3,247 in revenue that will come from fund balance/reserves in FY2023/24.

The West Wood L&L is located in the northwest portion of the City, generally to the north of Kentucky Avenue, south of Quail Drive, east of Dove Drive and west of Mallard Drive. The District was formed in 2004 and is currently being assessed at the maximum allowable rate; however, the District formation report included an annual CPI escalator, which can continue indefinitely to account for inflationary cost increases.

Page 81 ends

The public hearing is required to complete the levy process. Following the public hearing, Council may direct changes to the Engineer's Report or to the levy, but may not increase the levy beyond the maximum approved amount.

Prepared by:Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. FY2024-Woodland-West Wood Unit No. 1-Resolution (Public Hearing)-Approve

2. Westwood L&L Map

Page 82 ends

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY

REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE WEST WOOD UNIT NO. 1 LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024
The City Council of the City of Woodland, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City Council has, by previous Resolutions, ordered the preparation of the Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for said district known and designated as: West Wood Unit No. 1 Landscaping and Lighting District (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has now been presented to this City Council the final Report as required by Chapter 3, Section 22623 of said Act, and as previously directed by Resolution; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the levy has been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and, WHEREAS, the City of Woodland and its legal counsel have reviewed Proposition 218 and found that these assessments comply with applicable provisions of Section XIII D of the California State Constitution; and,
WHEREAS, upon reasonable written notice by Yolo County of any claim or challenge, the City of Woodland agrees to defend with counsel of its choice, indemnify and hold harmless Yolo County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these assessments onto the County roll and taxbills for the City of Woodland; and

Page 83 ends

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 2: Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council, is hereby approved (as amended), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, the City Council hereby finds and determines that:
a. The land within the District will be benefited by the operation, maintenance and servicing of improvements, located within the boundaries of the District, and b. District includes all of the lands so benefited, and c. The net amount to be assessed upon the lands within the District in accordance with the fee for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024, is apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.

Section 3: The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: the maintenance and operation of and the furnishing of services and materials for the landscaping improvements, local street lighting facilities, parks and related equipment replacement, fencing and block walls, storm drainage detention basin, and all associated appurtenances.

Section 5: The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Woodland West Wood Unit No. 1 Landscaping and Lighting District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in Section 3.

Page 84 ends

Section 6: The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 85 ends

Page 86 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: J.17
SUBJECT: PUBLIC HEARING - Weed Abatement Program

Recommendation for Action: Staff recommends that City Council conduct the public hearing to consider objections to the proposed removal of weeds and direct staff to proceed with the 2023 forced weed abatement program.

Staff Contact: Dana Carey, (530) 661-5855, [email protected]

Fiscal Impact: An accounting of staff time spent and abatement costs, itemized by Parcel, will be brought to City Council no later than the June 20, 2023 meeting to complete the forced abatement process and approve the special assessments against the parcel property tax roll on affected parcels.

Background: On May 16, 2023, the City Council adopted Resolution 8087 beginning the weed abatement process. On that date, the Council also set a Public Hearing for June 6, 2023, to hear objections from citizens regarding the weed abatement program. The City Council directed staff to provide written notice to all property owners identified as having weeds on any parcel listed in the Resolution’s supporting material to announce the public hearing date. The purpose of this hearing is to consider objections from parcel owners with respect to being included in the weed abatement program.

Discussion: In order to reduce the threat of vegetation fires in the upcoming months, the weed abatement program provides the structure to require property owners to mitigate nuisance properties; and for those who do not, provides us with the authority to abate as necessary. This public hearing is a necessary step in the process to eliminate the fire threat of nuisance vegetation.

The cost of weed abatement services performed by the City will be charged as a special assessment against the parcel property tax roll. Property owners have the option of voluntarily clearing the lots themselves to avoid the assessment. Just over 260 properties were sent mowing requests indicating that properties required mowing by May 10, 2023. Upon review by Fire Department staff, 61 properties remain un-abated. Staff continue to work with these remaining owners to encourage voluntary abatement until June 5, 2023. After this date, properties will undergo forced abatement.

Conclusion: Staff recommends that the City Council conduct the public hearing and direct staff to proceed with the 2023 forced weed abatement program.

Prepared by: Dana Carey, Fire Marshal

Reviewed by: Eric Zane, Fire Chief

Page 87 ends

Attachments:

1. Survey Properties-Abatement

Page 88 ends

Weed Abatement Property Report
005-704-017-000APN:

ADDRESS:

LOCATION:

ACRES: .29
331 FREEMAN ST
331 FREEMAN ST
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 89 ends

Weed Abatement Property Report
027-860-011-000APN:

ADDRESS:

LOCATION:

ACRES: .81
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 90 ends

Weed Abatement Property Report
006-533-014-000APN:

ADDRESS:

LOCATION:

ACRES: .40
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 91 ends

Weed Abatement Property Report
042-372-005-000APN:

ADDRESS:

LOCATION:

ACRES: .23
2709 LIBERTY DR
2709 LIBERTY DR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 92 ends

Weed Abatement Property Report
042-391-008-000APN:

ADDRESS:

LOCATION:

ACRES: .22
2219 SOMERSET CIR
2219 SOMERSET CIR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 93 ends

Weed Abatement Property Report
042-392-003-000APN:

ADDRESS:

LOCATION:

ACRES: .22
2261 SOMERSET CIR
2261 SOMERSET CIR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 94 ends

Weed Abatement Property Report
042-391-003-000APN:

ADDRESS:

LOCATION:

ACRES: .23
2659 SOMERSET CIR
2659 SOMERSET CIR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 95 ends

Weed Abatement Property Report
005-031-010-000APN:

ADDRESS:

LOCATION:

ACRES: 1.12
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3001
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 96 ends

Weed Abatement Property Report

Page 97 ends

Weed Abatement Property Report
042-391-005-000APN:

ADDRESS:

LOCATION:

ACRES: .23
2231 SOMERSET CIR
2231 SOMERSET CIR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 98 ends

Weed Abatement Property Report
042-392-002-000APN:

ADDRESS:

LOCATION:

ACRES: .22
2257 SOMERSET CIR
2257 SOMERSET CIR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 99 ends

Weed Abatement Property Report
027-340-029-000APN:

ADDRESS:

LOCATION:

ACRES: 2.18
575 KENTUCKY AVE
575 KENTUCKY AVE
TAX RATE AREA: 3053
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 100 ends

Weed Abatement Property Report
042-392-006-000APN:

ADDRESS:

LOCATION:

ACRES: .24
2654 SOMERSET CIR
2654 SOMERSET CIR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 101 ends

Weed Abatement Property Report
042-392-007-000APN:

ADDRESS:

LOCATION:

ACRES: .25
2650 SOMERSET CIR
2650 SOMERSET CIR
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 102 ends

Weed Abatement Property Report
027-860-003-000APN:

ADDRESS:

LOCATION:

ACRES: .00
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 103 ends

Weed Abatement Property Report
005-031-017-000APN:

ADDRESS:

LOCATION:

ACRES: .70
1103 WOODLAND AVE
1103 WOODLAND AVE
TAX RATE AREA:

NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 104 ends

Weed Abatement Property Report

Page 105 ends

Weed Abatement Property Report
006-533-013-000APN:

ADDRESS:

LOCATION:

ACRES: .54
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 106 ends

Weed Abatement Property Report
063-080-038-000APN:

ADDRESS:

LOCATION:

ACRES: 2.09
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3041
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 107 ends

Weed Abatement Property Report
063-070-099-000APN:

ADDRESS:

LOCATION:

ACRES: 2.75
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA:

NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 108 ends

Weed Abatement Property Report
027-860-009-000APN:

ADDRESS:

LOCATION:

ACRES: .98
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 109 ends

Weed Abatement Property Report
005-720-025-000APN:

ADDRESS:

LOCATION:

ACRES: .63
22 KENTUCKY AVE
22 KENTUCKY AVE
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 110 ends

Weed Abatement Property Report
064-022-011-000APN:

ADDRESS:

LOCATION:

ACRES: .39
80 W KENTUCKY AVE
80 W KENTUCKY AVE
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 111 ends

Weed Abatement Property Report
006-581-002-000APN:

ADDRESS:

LOCATION:

ACRES: .09
212 LINCOLN AVE
212 LINCOLN AVE
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 112 ends

Weed Abatement Property Report
027-860-014-000APN:

ADDRESS:

LOCATION:

ACRES: 2.66
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 113 ends

Weed Abatement Property Report
063-072-001-000APN:

ADDRESS:

LOCATION:

ACRES: .10
301 C ST
301 C ST
TAX RATE AREA: 3041
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 114 ends

Weed Abatement Property Report
027-860-012-000APN:

ADDRESS:

LOCATION:

ACRES: 1.17
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 115 ends

Weed Abatement Property Report
063-060-006-000APN:

ADDRESS:

LOCATION:

ACRES: 3.03
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3041
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 116 ends

Weed Abatement Property Report
006-122-002-000APN:

ADDRESS:

LOCATION:

ACRES: .61
1101 LINCOLN AVE
1101 LINCOLN AVE
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 117 ends

Weed Abatement Property Report
065-290-007-000APN:

ADDRESS:

LOCATION:

ACRES: .44
530 COMMUNITY LN
530 COMMUNITY LN
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 118 ends

Weed Abatement Property Report
065-380-012-000APN:

ADDRESS:

LOCATION:

ACRES: .27
741 MEADOWOOD CT
741 MEADOWOOD CT
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 119 ends

Weed Abatement Property Report
005-163-017-000APN:

ADDRESS:

LOCATION:

ACRES: .60
102 EAST ST UNIT B
102 EAST ST UNIT B
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 120 ends

Weed Abatement Property Report
005-163-010-000APN:

ADDRESS:

LOCATION:

ACRES: .16
102 RAILROAD ST
102 RAILROAD ST
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 121 ends

Weed Abatement Property Report
006-143-099-000APN:

ADDRESS:

LOCATION:

ACRES: 1.15
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA:

NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 122 ends

Weed Abatement Property Report
005-645-018-000APN:

ADDRESS:

LOCATION:

ACRES: .61
1021 MAIN ST & 318-320 SIXTH
ST
1021 MAIN ST & 318-320 SIXTH
ST
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 123 ends

Weed Abatement Property Report
027-860-010-000APN:

ADDRESS:

LOCATION:

ACRES: .73
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 124 ends

Weed Abatement Property Report
065-290-039-000APN:

ADDRESS:

LOCATION:

ACRES: .22
508 CALIFORNIA ST
508 CALIFORNIA ST
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 125 ends

Weed Abatement Property Report
027-860-013-000APN:

ADDRESS:

LOCATION:

ACRES: 2.09
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 126 ends

Weed Abatement Property Report
005-720-027-000APN:

ADDRESS:

LOCATION:

ACRES: 3.68
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 127 ends

Weed Abatement Property Report
027-210-036-000APN:

ADDRESS:

LOCATION:

ACRES: 99.98
1791 E KENTUCKY AVE
1791 E KENTUCKY AVE
TAX RATE AREA: 3064
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 128 ends

Weed Abatement Property Report
027-210-035-000APN:

ADDRESS:

LOCATION:

ACRES: 50.00
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3064
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 129 ends

Weed Abatement Property Report
027-340-026-000APN:

ADDRESS:

LOCATION:

ACRES: 14.60
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3053
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 130 ends

Weed Abatement Property Report
042-580-017-000APN:

ADDRESS:

LOCATION:

ACRES: 1.88
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 131 ends

Weed Abatement Property Report
027-340-031-000APN:

ADDRESS:

LOCATION:

ACRES: 12.36
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3053
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 132 ends

Weed Abatement Property Report
005-716-009-000APN:

ADDRESS:

LOCATION:

ACRES: .13
315 WOODLAND AVE
315 WOODLAND AVE
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 133 ends

Weed Abatement Property Report
005-716-010-000APN:

ADDRESS:

LOCATION:

ACRES: .13
203 N COLLEGE ST
203 N COLLEGE ST
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 134 ends

Weed Abatement Property Report
042-352-003-000APN:

ADDRESS:

LOCATION:

ACRES: .18
2606 CELEBRATION WAY
2606 CELEBRATION WAY
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 135 ends

Weed Abatement Property Report
005-162-040-000APN:

ADDRESS:

LOCATION:

ACRES: .21
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 136 ends

Weed Abatement Property Report
027-420-019-000APN:

ADDRESS:

LOCATION:

ACRES: .36
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3001
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 137 ends

Weed Abatement Property Report
006-562-008-000APN:

ADDRESS:

LOCATION:

ACRES: .01
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 138 ends

Weed Abatement Property Report
005-644-016-000APN:

ADDRESS:

LOCATION:

ACRES: 1.28
321-327 SIXTH ST & 1119 MAIN
ST
321-327 SIXTH ST & 1119 MAIN
ST
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 139 ends

Weed Abatement Property Report
005-703-013-000APN:

ADDRESS:

LOCATION:

ACRES: .25
326 N WALNUT ST
326 N WALNUT ST
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 140 ends

Weed Abatement Property Report
064-170-050-000APN:

ADDRESS:

LOCATION:

ACRES: .15
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 141 ends

Weed Abatement Property Report
027-440-027-000APN:

ADDRESS:

LOCATION:

ACRES: 3.33
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 142 ends

Weed Abatement Property Report
041-301-007-000APN:

ADDRESS:

LOCATION:

ACRES: 4.66
1398 VAN ZEE DR
1398 VAN ZEE DR
TAX RATE AREA: 3061
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 143 ends

Weed Abatement Property Report
042-580-085-000APN:

ADDRESS:

LOCATION:

ACRES: .94
1 NO ADDRESS
1 NO ADDRESS
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/20/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 144 ends

Weed Abatement Property Report
005-142-006-000APN:

ADDRESS:

LOCATION:

ACRES: .16
71 LOCUST ST
71 LOCUST ST
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 145 ends

Weed Abatement Property Report
027-851-032-000APN:

ADDRESS:

LOCATION:

ACRES: 6.02
2300 E MAIN ST
2300 E MAIN ST
TAX RATE AREA: 3001
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 146 ends

Weed Abatement Property Report

Page 147 ends

Weed Abatement Property Report
027-851-029-000APN:

ADDRESS:

LOCATION:

ACRES: 4.02
522 QUALITY CIR
522 QUALITY CIR
TAX RATE AREA: 3001
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 148 ends

Weed Abatement Property Report
042-580-094-000APN:

ADDRESS:

LOCATION:

ACRES: 4.11
0 NO ADDRESS
0 NO ADDRESS
TAX RATE AREA: 3062
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/23/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 149 ends

Weed Abatement Property Report
066-021-026-000APN:

ADDRESS:

LOCATION:

ACRES: .28
615 EAST ST
615 EAST ST
TAX RATE AREA: 3040
NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/25/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 150 ends

Weed Abatement Property Report
064-082-020-000APN:

ADDRESS:

LOCATION:

ACRES: .15
109 ANTELOPE ST
109 ANTELOPE ST
TAX RATE AREA: 3000
NoABATED BY DATE?
ACTION TAKEN:

0.15TIME SPENT:

SURVEY DATE: 05/24/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 151 ends

Weed Abatement Property Report
006-581-001-000APN:

ADDRESS:

LOCATION:

ACRES: .13
210 LINCOLN AVE
TAX RATE AREA:

NoABATED BY DATE?
ACTION TAKEN:

0.1TIME SPENT:

SURVEY DATE: 05/31/2023
NEW COMPLAINT? No
DATE OF COMPLAINT:

COMPLAINT RECEIVED:

Page 152 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: K.18
SUBJECT: Floodplain Variance for Velocity Island Project

Recommendation for Action: Staff recommends that the City Council consider the technical information provided and adopt Resolution No. _____, approving the floodplain variance for the requested building permits at 755 North East Street.

Staff Contact:

Brent Meyer, Community Development Director/City Engineer, (530) 661-5947, [email protected]

Fiscal Impact:

There is no impact to the General Fund.

Background:

The lessee of the site at 755 North East Street submitted a building permit on April 6, 2023 for a new dock structure to accommodate a dining area to replace the space that burned in a fire in 2022. On May 22, the lessee submitted for an approximately 950 square foot modular building for dining purposes that will be located on top of the dock. Because the site is below the floodplain, the building cannot meet the requirements of the City’s Floodplain Management Regulations.

Section 15.08 of the City Code provides Floodplain Management Regulations that govern the development of land within a FEMA designated floodplain. A Variance is required when an exception to the City’s floodplain management regulations is requested. In this case, a Variance is needed because the lessee is requesting to construct these buildings below the base flood elevation.

Discussion:

In order to approve a Variance, the City Council must consider efforts made by the applicant to mitigate the impacts of developing in a floodplain. The applicant and the City have developed the following list of conditions that will mitigate the impact of the building below the base flood elevation:

1. The permittee has a contract in place with a company that can remove the structures within 24 hours notice during the flood season (November 1 to April 15)

2. The permittee has an operational plan that cites monitoring of the California Data Exchange guidance plot for the Cache Creek at Yolo Gage website. https://cdec.water.ca.gov/guidance_plots/CCY_gp.html The plan will specify that the structures are to be removed from the floodplain when flood stages are forecasted to exceed the danger stage of elevation 82.1 feet within 24 hours.

3. The structure will meet FEMA flood water venting requirements.

4. Utility connections are to be constructed with the ability to be quickly disconnected from the buildings.

5. The permittee will sign an acknowledgement that they are placing structures in the floodplain, understands that they have committed to removing the structures based on the requirements of the operational plan that they are to develop, and the City is to approve, and that in the

Page 153 ends

event of flooding and the structures are not removed, the applicant waives claims to any damages and will not seek local, state or Federal funding to replace the structures.

Staff considers there to be adequate justification based on the following facts:

1. Site conditions in that the site is lower than surrounding lands and railroad on the east side of the property resulting in slow flood velocities. The lateral movement on account of flood flow velocity is negligible.

2. Generally, the risk of flooding is not concurrent with the operational season for Velocity Island.

3. The current flood warning system provides adequate time to relocate the structures out of the floodplain.

4. The flooding at this location is expected to be of short duration.

5. The proposed buildings are not conditioned spaces and therefore not considered habitable structures.

6. The CDEC guidance plots provide ample time to implement the structure removal plan.

7. The Lower Cache Creek Flood Risk Reduction Project is beginning the design phase. The construction phase is anticipated in the coming years and when constructed will reduce flood risk at the site meeting FEMA 100 year requirements.

Conclusion:

Staff recommends that the City Council consider the technical information provided and adopt Resolution No. _____, approving the floodplain variance for the requested building permits at 755 North East Street.

Prepared by: Brent Meyer, Community Development Director/City Engineer

Attachments:

1. Resolution

2. Velocity Island - SITE PLAN

Page 154 ends

RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND
APPROVING A FLOODPLAIN VARIANCE FOR CERTAIN CONSTRUCTION AT 755

NORTH EAST STREET (VELOCITY ISLAND)
WHEREAS, the City has adopted Chapter 15.08 of the Woodland Municipal Code to promote the public health, safety and general welfare of the City and to minimize public and private losses due to flood conditions in flood hazard areas of the City; and WHEREAS, Chapter 15.08 accomplishes its purposes by, among other things, restricting or prohibiting land uses that are dangerous to health, safety and property due to water or erosion hazards, and requiring that uses vulnerable to floods be protected against flood damage at the time of initial construction; and
WHEREAS, notwithstanding this general restriction, Woodland Municipal Code sections

15.08.230-15.08.250 allow for the City Council to grant variances from the general restrictions set forth in Chapter 15.08; and
WHEREAS, Love Ride Inc. (d/b/a Velocity Island park) the lessee of that certain property located at 755 North East Street (Velocity Island) has applied for permits to construct a new dock structure and a modular building to be located on the dock for dining purposes to serve their existing business; and
WHEREAS, the site is below the floodplain, and the requested building cannot meet the requirements of the City’s Floodplain Management Regulations, and the applicant has requested a floodplain variance pursuant to Sections 15.08.230-15.08.250 of the Woodland Municipal Code; and
WHEREAS, the failure to grant a floodplain variance would prevent the applicant from utilizing their property in a manner consistent with their investment backed expectations and the manner that their property was used prior to the fire damaging their previously existing dock; and WHEREAS, the City Council believes there is good cause for issuing a flood plain variance in this instance because (1) the site is lower than surrounding lands and the railroad on the east side of the property, resulting in slow flood velocities. The lateral movement on account of flood flow velocity is negligible; (2) generally, the risk of flooding at this site would not be concurrent with the operational season for Velocity Island; (3) the current flood warning system provides adequate time to relocate the modular structure out of the floodplain; (4) the flooding at this location is expected to be of short duration; (5) the proposed buildings are not conditioned spaces and therefore not considered habitable structures; (6) the CDEC guidance plots provide ample time to implement the structure removal plan; and (7) the Lower Cache Creek Flood Risk Reduction Project is beginning the design phase. The construction phase is anticipated in the coming years and when constructed will reduce flood risk at the site meeting FEMA 100 year requirements.

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WHEREAS, the City Council believes that the granting of a variance as contemplated herein, will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause “fraud and victimization” of the public, or conflict with existing local laws or ordinances;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. Incorporation of Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

SECTION 2. Approval of Floodplain Variance. Based on the foregoing recitals, along with the materials and testimony provided at the meeting when this variance was considered, the City Council hereby finds:

A. There is good and sufficient cause for issuance of the floodplain variance; B. Failure to grant the variance would result in exceptional hardship to the applicant; and
C. The granting of the variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause “fraud and victimization” of the public, or conflict with existing local laws or ordinance.

The City Council therefore grants the floodplain variance contemplated herein, subject to the conditions set forth in Section 3 of this resolution.

SECTION 3. Conditions of Approval for Variance. The approval of the variance is subject to the following conditions of approval:

A. The applicant shall maintain a contract in place with a company that can remove the structures within 24 hours notice during the flood season (November 1 to April 15); B. The applicant has an operational plan that cites monitoring of the California Data Exchange guidance plot for the Cache Creek at Yolo Gage website. https://cdec.water.ca.gov/guidance_plots/CCY_gp.html The plan will specify that the structures are to be removed from the floodplain when flood stages are forecasted to exceed the danger stage of elevation 82.1 feet within 24 hours;
C. The structures will meet FEMA flood water venting requirements; D. Utility connections on the site to serve the modular building that is the subject of this variance are to be constructed with the ability to be quickly disconnected from the buildings; E. The applicant will sign an acknowledgement that they are placing structures in the floodplain, understands that they have committed to removing the structures based on the

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requirements of the operational plan that they are to develop, and the City is to approve, and that in the event of flooding and the structures are not removed, the applicant waives claims to any damages and will not seek local, state or Federal funding to replace the structures.

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

SECTION 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the day of , 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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O U R A N D

OUR AND

M
E
I
K
L
E
LM

LAUGENOUR AND MEIKLE
CIVIL ENGINEERING · LAND SURVEYING · PLANNING
·
·
LM

REDUCED PLOT

REPLACE BURNT DOWN
SHED

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: June 6, 2023
ITEM #: K.19
SUBJECT: Presentation of the FY2023/24 Proposed Budget

Recommendation for Action: Staff recommends that the City Council receive a presentation on the proposed budget for FY2023/24.

Staff Contact:

Evis Morales, Finance Officer, (530) 661-5923, [email protected]

Background:

The City's annual budget process is a lengthy process, including all City departments and spanning several months. The budget process begins around December each year, and typically includes several discussions with the Council, including quarterly updates, budget workshops, spending plan discussions, incorporates City Council's goals and priorities, and ultimately includes presentation of staff's recommended budget. The City's Proposed Budget for fiscal year(FY) 2023/24 includes assumptions consistent with the information provided to Council at the April 4, 2023 budget workshop and includes limited new items recommended for funding approval.

Discussion:

The proposed budget totals $206.9 million, supporting city operating funds of $165.6 million, capital funds of $16.6 million and debt service obligations of $24.7 million; this represents a decrease of 3% from last year’s adopted budget.

The budget includes a set of specific funding recommendations totaling $832,884, including $564,994 in one-time funding allocations and $267,890 in ongoing budget augmentations. The Proposed Budget includes funding recommendations to support one (1) new full-time position: Community Enhancement Specialist. The proposed FY2023/24 full-time equivalent staffing level of 324 positions remains 28.5 positions (8%) fewer than the pre-recession staffing levels of FY2008/09.

The General Fund budget, totaling $67.7 million, as proposed, represents a decrease of $2.2million (3%) from the prior year, including $106,645 in one-time funding allocations from available excess General Fund reserves, $25,000 in recurring operations costs, and $310,000 for projects and programs related to the revenue recovery component outlined in the American Recovery Plan (ARP) spending plan approved by Council. The overall budget proposal, which includes specific funding recommendations to meet selected priority needs would, if approved, result in an anticipated year- end unreserved fund balance in the General Fund of $16.2 million (30.1%), or $5.4 million above the Council's adopted reserve policy level of 20%.

The proposed FY2023/24 Capital Improvement Program (CIP) budget includes new funding recommendations totaling $11.4 million, of which $4.5 million is allocated for investment in transportation infrastructure, $6.8 million to advance capital projects in water, sewer, and storm drain utilities, $50,000 for Park Facilities projects, and $85,000 supports the library.

The overall budget proposal remains consistent with the city’s framework for advancing the Council’s goal of fiscal stability. The proposed FY2023/24 budget uses minimal amount of budget flexibility to

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address priority needs. As the City continues to make progress in addressing its long-term structural budget deficit, focus remains on efforts to manage personnel costs and address unfunded liabilities.

Specifically, the budget proposal presented herein shows a deficit of $1.8 million in FY2023/24 and reflects a growing deficit of $3.4 million by the end of the five-year forecast’s planning horizon. This ongoing budget gap is attributable to expenditures outpacing revenues and projected increases in CalPERS retirement contribution rates resulting from lower interest earnings assumptions adopted by the CalPERS Board.

Proposed Budget Recommendations
Overall, the Proposed Budget is consistent with the budget framework developed over the past several fiscal years as well as feedback provided by the City Council through its regular quarterly budget updates and the Spring Budget Workshops held in April.

As has been the case in recent years, the budget incorporates fairly conservative revenue estimates, which contribute to limited discretionary budget flexibility. Nonetheless, the ability of the City to maintain and increase reserve levels has provided an opportunity to exercise diligence in implementing long-term, sustainable structural budget changes, while also providing the ability to utilize a prudent amount of one-time funding to address priority needs, above what can be supported by the baseline budget.

Several baseline General Fund budget adjustments are recommended in order to provide for a balanced budget and contribution to additional budget flexibility to support priority unmet needs.

The following summarizes the specific General Fund one-time funding recommendations included as part of the FY2023/24 Proposed Budget:

Under the current budget framework, limited budget flexibility is available to support on-going budget augmentations. The following table summarizes the recommendations for limited supplemental funding for ongoing, recurring annual General Fund appropriations:

The following also summarizes the specific Other Funds one-time funding recommendations included as part of the FY2023/24 Proposed Budget:

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The following table summarizes the recommendations for limited supplemental funding for ongoing, recurring annual appropriations in Other Funds:

These funding recommendations will be discussed in more detail during the Council presentation.

Capital Budget Overview
A major component of the City’s annual budget process is the update to the five-year Capital Improvement Program (CIP). For FY2023/24, the CIP budget proposes funding totaling $11.4 million, allocated as follows:

Selected highlights of the proposed FY2023/24 CIP Include:

Water/Sewer/Storm Drain

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1. 2024 Water & Sewer Replacement Project $3,600,000

2. Annual Sewer Repair and Replacement $1,040,000

3. Water Pollution Asset Replacement Project $ 675,000

4. Replacement of Orangeberg Sewer Laterals $ 500,000

5. Storm Drainage Pump Station Emergency Generator Rehab $ 260,000

Transportation

1. Matmor Road & East Gum Rehabilitation $1,800,000

2. 2023 Road Maintenance/Rehabilitation $1,000,000

3. Annual In-House Road Maintenance Program Support $1,000,000

4. 2024 ADA Improvements $ 200,000

5. Traffic Calming Program $ 100,000

As has been the case for the last ten years, CIP funding relies heavily on grants, sales tax measures and utility funds. While development impact fee funds have improved over recent years due to healthy development activity, many categories continue to face challenges with accumulated deficits, ongoing debt service and limited availability of money for project expenditures.

Looking Ahead
As we prepare to transition to a new fiscal year, there are a number of issues on the horizon that will have a direct impact on the City’s ability to sustain the current and proposed service levels and/or provide additional budget flexibility to advance specific priority needs not provided for in this budget proposal.

Property and Sales Tax Revenue Updates
The City’s fiscal outlook has improved since the impact of the COVID-19 pandemic, in large part due to the protracted economic recovery which has yielded modest but consistent growth in our major tax revenues. However, in FY2022/23, the City's sales tax revenue began to decrease primarily due to declines in the transportation sector. Staff anticipates this downturn to continue to affect the FY2023/24 budget and assumes ongoing modest growth in property and sales tax revenues for the remainder of the five-year forecast. The updated five-year forecast assumes modest revenue growth rates in property tax and assumes slower growth rates in sales tax throughout the remaining years and is consistent with most economic forecasts. The City will receive its official assessed valuation of the property tax rolls in early July, soon after adoption of the FY2023/24 budget, and will continue to receive quarterly updates of sales tax receipts and projections. In the short-run, actual property and sales tax receipts are likely to be within the range of assumptions used in the development of the FY2023/24 budget, and in the medium-term, the budget plan provides for a level of general fund reserves sufficient to absorb any economic correction that negatively impacts tax revenues. Staff will continue to monitor revenue receipts and other factors that could very well inform updated financial forecast assumptions over the five-year planning horizon.

Ongoing Labor Negotiations
The City has eight employee bargaining groups with contracts that expire at various times. Management has been meeting with four bargaining groups whose labor agreements expire on June 30, 2023. While certain assumptions have been incorporated into the Proposed Budget relative to personnel costs for employees represented by these bargaining groups, the terms of successor agreements may have direct short-term and long-term budget implications.

CalPERS Pension Costs
The Proposed Budget for FY2023/24 reflects the city’s costs associated with employer contributions for CalPERS pension obligations, as set by CalPERS for the coming fiscal year, and the five-year forecast, in turn, includes assumptions consistent with projected pension costs provided by

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CalPERS. In FY2023/24 staff is estimating the cost of retirement to be $8.3 attributed to the General Fund and $13.0 million across all City funds.

In late July or early August, updated CalPERS valuation reports are provided that will establish the pension contribution levels for FY2024/25 as well as updated five-year projections. The upcoming valuation reports (and those to follow) are expected to continue to have a significant impact on the city budget, particularly in light of recent actual and projected investment losses and continued volatility in the investment market.

Conclusion
As we look forward to implementing the budget for FY2023/24, staff continues to look for ways to leverage local funding to enhance programs and services consistent with City Council and community priorities. Through ongoing partnerships and collaborations with public and private sector partners, we are seeing the fruits of key initiatives undertaken over the past few years. With Measure F and Measure R, the City has more resources and certainty to be able to provide essential programs and services as well as implement Council priorities. It is the overall goal of the Proposed Budget and long-term financial plan of the City to ensure that the City of Woodland can continue to deliver quality services, invest in the future of the community, while sustaining a fiscally prudent budgetary framework.

Lastly, staff will be providing City Council with a presentation of the information described herein at the June 6, 2023 meeting. Although the budget numbers presented herein are considered substantially final, staff continues to refine and make adjustments where necessary. Council feedback received will inform the final FY2023/24 Budget scheduled for adoption at the June 21st meeting.

Conclusion:

Staff recommends that the City Council formally receive the proposed budget for FY2023/24.

Prepared by: Evis Morales, Finance Officer

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

None

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Woodland City CouncilJune 6, 2023

Woodland City Council
June 6, 2023