Agenda packet — Woodland City Council, July 18, 2023 (part 1 of 2)

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
July 18, 2023
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:00 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code §54957) Title: City Manager

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

F. LAND ACKNOWLEDGEMENT

G. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These

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comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

I. PRESENTATIONS

4. SUBJECT: Sacramento-Yolo Mosquito & Vector Control District Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update from Gary Goodman, District Manager for the Sacramento- Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

J. CONSENT CALENDAR

5. SUBJECT: City Council Meeting Minutes of June 6, 2023 and June 20, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of June 6, 2023 and June 20, 2023.

6. SUBJECT: Sustainability Advisory Committee Updates & Minutes

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive recent meeting minutes and updates from the Sustainability Advisory Committee

7. SUBJECT: Community Services Department Quarterly Status Report for Fourth Quarter FY23

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Fourth Quarter FY23.

8. SUBJECT: Support for SB 511

RECOMMENDATION FOR ACTION: Staff recommends that the City Council authorize the City Manager to submit a letter of support for SB 511, which would require the California Air Resources Board (CARB) to assemble and share greenhouse gas inventories with local governments.

9. SUBJECT: Beverage Container Recycling Grant Appropriation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $210,000 of grant

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funds to the State Grants Fund (1325) to assist with implementing recycling programs and SB 1383 compliance into Woodland schools.

10. SUBJECT: 2023/2024 CHP Cannabis Tax Fund Grant Award

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____,

1. Authorizing the Police Department to accept the FY23/24 CHP Cannabis Tax Fund Grant award in the amount of $30,352.56; and

2. Authorizing the City Manager to appropriate $30,352.56 in the Other Federal Grants Fund (1330) during the one-year grant period.

11. SUBJECT: City Manager Employment Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, Extending the Amended and Restated Employment Agreement between the City of Woodland and Ken Hiatt for a period of one year.

12. SUBJECT: Authorization to Request Patwin Name for New City Park

RECOMMENDATION FOR ACTION: Staff recommends that the City Council authorize the City Manager to send a letter to Yoche Dehe Wintun Nation requesting a Patwin Name for a new City Park.

13. SUBJECT: Amendment of Resolution No. 7236 pertaining to Membership on the Sustainability Advisory Committee

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, amending Resolution No. 7236 pertaining to membership on the Sustainability Advisory Committee.

14. SUBJECT: Rescind Stage Two, Water Warning of the City’s Water Shortage Contingency Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, rescinding the Stage Two, Water Warning of the Water Shortage Contingency Plan, Appendix I of the Urban Water Management Plan.

15. SUBJECT: East Main Street Improvement Project, CIP 13-05; Contract Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $300,000 for a total agreement amount of $1,139,298 and authorize the City Manager to execute the amendment.

16. SUBJECT: Gibson Road Improvement Projects, CIP 20-01 & 20-08; Contract Amendment

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Consultants, Inc. in the amount of $423,734.79 for a total agreement amount of $1,848,085.21 and authorize the City Manager to execute the amendment.

17. SUBJECT: Approve a Contract Amendment with LPA, Inc. for architectural & engineering design changes related to the Southeast Area Aquatic Center Project (CIP #19-18)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendment #1 with LPA, Inc. for design changes related to the Southeast Area Aquatic Center Project (CIP #19-18) in an amount not to exceed $244,500.

18. SUBJECT: Conveyance of Parcel 2 (APN 027-360-043) at East Beamer Way Development to Friends of the Mission for the Operation of the Permanent Supportive Housing Units

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, 1) authorizing the City Manager to execute any and all documents necessary or convenient to convey fee title of the Permanent Supportive Housing property (APN 027-360-043) located at the East Beamer Way Campus to Friends of the Mission for the purpose of operating the Permanent Supportive Housing Units; and 2) authorizing the City Manager to execute parking and storm drainage easement deeds over adjacent City property for the benefit of the East Beamer Way Campus; and 3) authorize the City Attorney to prepare a Maintenance Agreement to assign maintenance responsibilities associated with an emergency vehicle access road located on adjacent City property and required as a means of secondary access to the East Beamer Way Campus.

19. SUBJECT: Forced Weed Abatement Cost Update and Submission of Special Assessments

RECOMMENDATION FOR ACTION: Staff recommends that City Council review the proposed special assessments for the city’s forced weed abatement program from 2022 and 2023 and adopt Resolution No. _____, approving the submittal of the assessment package to the County Assessor’s Office.

20. SUBJECT: Special Assessment Tax Roll Collections

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, Requesting Collection of Charges on the Tax Roll for the Lighting and Landscaping Districts, Special Assessment Districts and Community Facilities Districts described herein.

K. PUBLIC HEARINGS

21. SUBJECT: Update Spring Lake Capital Improvement Plan and Award Construction Contract for South Canal Storm Ditch Widening Project, CIP 24- 07 RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Hold a Public Hearing;
2) Adopt Resolution No. _____, to:
a) Create a new capital project, South Canal Storm Ditch Widening Project, CIP #24-07

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b) Approve the update to the Spring Lake Capital Improvement Plan, appropriating $350,000 in Spring Lake Infrastructure – Storm Drain funding (Fund 1681) to the South Canal Storm Ditch Widening Project, CIP 24-07
c) Approve the reallocation of $120,000 of Legacy Disposal Site Grant funds in State of California grant funding - CalRecycle (Fund 1325) to the South Canal Storm Ditch Widening Project, CIP 24-07 to provide a portion of the construction budget
d) Approve the reallocation of $110,000 of Spring Lake Infrastructure - Storm Drain funding (Fund 1681) from the South Area Flowage Easement Project, CIP 19-14 to the South Canal Storm Ditch Widening Project, CIP 24-07 to provide a portion of the construction budget
e) Award a construction contract in the amount of $451,669 to Ariza Construction, Inc. for the South Canal Storm Ditch Widening Project, CIP #24-07, and authorize a contract contingency of up to 15% ($67,750).

22. SUBJECT: PUBLIC HEARING - Waste Management Liens

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a Public Hearing to receive input from property owners and adopt Resolution No. _____, “A Resolution Requesting Collection of Charges on Tax Roll”.

23. SUBJECT: Woodland Tourism Business Improvement District Annual Assessment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

1. Hold a public hearing to receive testimony regarding the City Council’s intention to continue the Woodland Tourism Business Improvement District; and

2. Determine whether a legally sufficient protest is made; and

3. If no legally sufficient protest is made, adopt Resolution No. _____, approving the WTBID FY2023-24 Budget and affirming the continuation of the annual assessment for the WTBID for 2023-24 fiscal year.

L. REPORTS OF THE CITY MANAGER

24. SUBJECT: Approve the Woodland Local Road Safety Plan (LRSP), CIP 21-13

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the Woodland Local Road Safety Plan (LRSP).

M. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, July 18, 2023 was posted on Friday, July 14, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

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Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: G.2
SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: H.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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UPDATED CITY COUNCIL LONG RANGE CALENDAR
City Council Summer Recess (July 19-August 14)
August 15TH REGULAR MEETING
City Council Meeting Minutes of July 11, 2023 and July 18, 2023 Authorize the Purchase of a Replacement Crane Truck for the Water Distribution Department Animal Services Update and Agreement
September 5TH REGULAR MEETING
City Council Meeting Minutes of August 15, 2023
1st reading – Amendment to City Code Chapter 9.28 Offenses - Miscellaneous Woodland Research & Technology Park – Final EIR & Specific Plan September 19TH REGULAR MEETING
2nd reading – Amendment to City Code Chapter 9.28 Offenses - Miscellaneous Future Topics / Study Sessions:

Consultant Design Agreement for ASR Well #31 (CIP #17-05) (October) Comprehensive Zoning Adoption (October)
Annexations – Westucky, Barnard Court, North East Street, & Industrial Area (November) Rule 20A Undergrounding District (TBD)

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: I.4
SUBJECT: Sacramento-Yolo Mosquito & Vector Control District Update

Recommendation for Action: Staff recommends that the City Council receive a written update from Gary Goodman, District Manager for the Sacramento-Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. Woodland City Council Presentation 2023

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Mosquito Control Matters

FIGHT THE BITE
Current Issues and Challenges Related
to Mosquito Control
Gary Goodman
General Manager
1

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Mission: Protect Public Health
•To provide safe, effective and
economical mosquito and vector control.

To accomplish this, we provide ongoing
surveillance of mosquitoes and other
vectors to determine the threat of disease
transmission and lower annoyance levels.
•District operates under the California
Health and Safety Code
2

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Integrated Mosquito Management Approach
• Public Information
• Surveillance
• Biological Control
• Ecological Management
• Chemical Control
3

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Different Mosquito Breeding Habitats
4

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Wet winter could mean a busy mosquito season
• Record amount of rain
• Many sources of stagnant water
• Combination of water and warm
temperatures create ideal
mosquito breeding conditions
5

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Year Mosquito Samples Human Cases Potential Cases 2022 3165 208 6,000-15,000
2021 2,263 128 3,000-8,000
2020 2,628 231 6,000-15,000
2019 3,288 225 6,000-15,000
2018 1,963 218 6,000-15,000
2017 3,371 536 16,000-37,000
WNV Activity in California
**WNV is extremely under reported. The Centers for Disease Control estimates that for every neuroinvasive case confirmed, there are approximately 30-70 cases that are not reported**
6

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West Nile Virus Activity in Woodland
7

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New Concern: Invasive Mosquitoes
Aedes aegypti and Aedes albopictus
(Yellow Fever Mosquito and Asian Tiger Mosquito)
• An aggressive day biting mosquito that prefers to bite humans. • They especially like to bite ankles, wrists and elbows • Prefers to live in urban areas both indoors and outdoors • Can breed in as little as 1 teaspoon of water and can complete life cycle in 7-10 days • Eggs are laid on the side of containers and are resistant to drying out. They can survive without water for many months • Capable of transmitting several debilitating diseases including Zika, dengue and chikungunya 8

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Detections of Invasive Mosquitoes
• Discovered for the first
time in 2019 within
District boundaries and
have been rapidly
spreading.
• In 2022 invasive
mosquitoes were
detected in various new
areas within District
boundaries.
• Currently conducting
surveillance throughout
the county with a special
focus on Winters.
9

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Outreach by District
• Ongoing email to elected officials to inform of
detections and District activities
• Extensive door to door inspections throughout the city • Advertising, targeted social media ads, Nextdoor posts, • Post cards mailed to residents
• Work with city staff to disseminate information
• Repellent distribution
• Booth at community events

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Thank you!
1-800-429-1022
[email protected]
11

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.5
SUBJECT: City Council Meeting Minutes of June 6, 2023 and June 20, 2023

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of City Council Meeting Minutes of June 6, 2023 and June 20, 2023.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 06.06.23 Minutes_DRAFT

2. 06.20.23 Minutes_DRAFT

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, June 6, 2023

6:00 PM

City Council

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City of Woodland

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A M E N D E D

CITY COUNCIL

CLOSED SESSION
5:30 PM

B. CALL TO ORDER

C. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Confidential Employees, Woodland Fire Mid- Management Association, Woodland Professional Firefighters Association and Woodland City Employees Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

D. CALL TO ORDER
Meeting called to order at 06:00 PM.

E. ROLL CALL

Present: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez

Absent: None

F. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by BriAnne Dewberry.

G. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

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City of Woodland

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Raena Lavelle, BriAnne Dewberry and Katherine Seward spoke regarding proposed changes to FernsPark and Roller Derby. Dale Dennis spoke regarding a suggestion to the Council to rename a section of County Road 25 to Avenida La Piedad to recognize our Sister City La Piedad, Michoacan, Mexico.

2. SUBJECT: General Public Comments

Email received from CommunicationCCib regarding removal of speed limit and Ferns Park.

H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

I. CONSENT CALENDAR

4. SUBJECT: Proclamation Honoring Woodland Opera House Executive Director Angela Baltezore

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring Woodland Opera House Executive Director Angela Baltezore on her retirement.

Adopted a proclamation honoring Woodland Opera House Executive Director Angela Baltezore on her retirement.

5. SUBJECT: Juneteenth Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation recognizing "Juneteenth" - Celebration of Emancipation from Slavery.

Adopted a Proclamation recognizing "Juneteenth" - Celebration of Emancipation from Slavery.

6. SUBJECT: City Council Meeting Minutes of May 2, 2023 and May 16, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of May 2, 2023 and May 16, 2023.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of May 2, 2023 and May 16, 2023.

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City of Woodland

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7. SUBJECT: Waste Management Delinquent Garbage/Refuse Accounts - Call for Public Hearing

RECOMMENDATION FOR ACTION: Staff recommends that the City Council set a Public Hearing for July 18, 2023 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

Council Members set a Public Hearing for July 18, 2023 to hear and approve the list of Delinquent Refuse Accounts and direct the Tax Collector of Yolo County to assess liens against real property to collect delinquent payments.

8. SUBJECT: Resolution Accepting the Public Improvements for Subdivision Final Map 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Accepting the Public Improvements For Subdivision Final Map 5092 Oyang South Phase 1 and 5137 Oyang South Phase 2.

Adopted RESOLUTION NO. 8089, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLANDACCEPTING THE PUBLIC IMPROVEMENTS FOR SUBDIVISION FINAL MAP 5092 AND 5137 BY LENNAR HOMES OF CALIFORNIA.

9. SUBJECT: Contract Amendment for Construction Management and Inspection Services for Improvements Associated with Oyang South Subdivision Improvements

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $32,520.00 for a total agreement amount of $991,732.40 and authorize the City Manager to execute the amendment.

Adopted RESOLUTION NO. 8090, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE AMENDMENT WITH ASSOCIATED ENGINEERING CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR OYANG SOUTH BACKBONE AND PHASE 1 AND PHASE 2 SUBDIVISION.

10. SUBJECT: Increase Construction Contingency for the 2023 Water Main Replacement Project, CIP 22-04

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the reallocation of $720,000 of Water Enterprise Funds from the Water System Leak Detection, Maintenance & Repairs Project, CIP 09-23, to the 2023 Water Main Replacement Project, CIP 22-04, and to approve an increase in construction contingency from $252,259 to $902,259 for a total contract amount of up to $3,424,852 for the 2023 Water Main Replacement Project, CIP 22-04.

Adopted RESOLUTION NO. 8091, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN INCREASE IN CONSTRUCTION CONTINGENCY FOR THE 2023 WATER MAIN REPLACEMENT PROJECT, CIP 22-04.

On a motion by Council Member Vega, seconded by Council Member Stallard and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items

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City of Woodland

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No. 4 through 10.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

J. PUBLIC HEARINGS

11. SUBJECT: PUBLIC HEARING - Streng Pond Landscape Maintenance District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.

On a motion by Council Member Stallard, seconded by Council Member Lansburgh and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8092,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY REPORT AND

ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE STRENG POND LANDSCAPING MAINTENANCE DISTRICT, FISCAL YEAR 2023/2024.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

12. SUBJECT: PUBLIC HEARING - Gateway Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

On a motion by Council Member Lansburgh, seconded by Council Member Vegaand carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8093,

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2023/2024 ENGINEER’S REPORT REGARDING THE GATEWAY LANDSCAPING AND LIGHTING DISTRICT and RESOLUTION NO. 8094, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE GATEWAY LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2023/2024.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

13. SUBJECT: PUBLIC HEARING - Gibson Ranch Lighting & Landscaping District

On a motion by Council Member Lansburgh, seconded by Mayor Por Tem Garcia- Cadena and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8095, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S

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City of Woodland

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ANNUAL LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE GIBSON RANCH LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

14. SUBJECT: PUBLIC HEARING - North Park Lighting and Landscaping District

On a motion by Mayor Pro Tem Garcia-Cadena, seconded by Council Member Lansburgh and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8096, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S

ANNUAL LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE NORTH PARK LIGHTING AND LANDSCAPING DISTRICT, FISCAL YEAR 2023/2024.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

15. SUBJECT: PUBLIC HEARING - Spring Lake Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

On a motion by Council Member Stallard, seconded by Mayor Vicky Fernandez and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8097,

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2023/2024 ENGINEER’S REPORT REGARDING THE SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT and RESOLUTION NO. 8098, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ANNUAL

ASSESSMENTS REGARDING THE SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2023/2024.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

16. SUBJECT: PUBLIC HEARING - West Wood Lighting and Landscaping District

RECOMMENDTION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2023/2024 annual levy report and order the levy and collection of the assessment within the West Wood Lighting and Landscaping District.

On a motion by Council Member Vega, seconded by Mayor Pro Tem Garcia-Cadena and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8099,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S ANNUAL LEVY REPORT AND

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City of Woodland

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ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE WEST WOOD UNIT NO. 1 LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2023/2024.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

17. PUBLIC HEARING - Weed Abatement Program

RECOMMENDATION FOR ACTION: Staff recommends that City Council conduct the public hearing to consider objections to the proposed removal of weeds and direct staff to proceed with the 2023 forced weed abatement program.

On a motion by Council Member Vega, seconded by Council Member Stallard and carried unanimously on a 5-0 vote, Council Members received a presentation from Fire Marshal Dana Carey regarding the Weed Abatement Program and directed staff to proceed with the 2023 forced Weed Abatement Program.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

K. REPORTS OF THE CITY MANAGER

18. SUBJECT: Floodplain Variance for Velocity Island Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council consider the technical information provided and adopt Resolution No. _____, approving the floodplain variance for the building permits at 755 North East Street.

On a motion by Council Member Stallard, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8100,

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING A FLOODPLAIN VARIANCE FOR CERTAIN CONSTRUCTION AT 755 NORTH EAST STREET (VELOCITY ISLAND).

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

19. SUBJECT: Presentation of the FY2023/24 Proposed Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the proposed budget for FY2023/24.

Council Members received a presentation from Finance Officer Evis Morales on the proposed budget for FY2023/24.

L. ADJOURN

Meeting adjourned at 7:50 PM in memory of Victor Bucher.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, June 20, 2023

6:00 PM

City Council

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City of Woodland

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CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code §54957) Title: City Manager

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 06:07 PM

D. ROLL CALL

Present: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez

Absent: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Aaron Ventura Hernandez, a Summer at City Hall student.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Fernando Castro spoke rgarding Folklorico and the upcoming fireworks booth; Gerogia Cochran spoke regarding youth facilities and BriAnne Dewberry spoke regarding proposal of Futsal courts at Ferns Park.

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public

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Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

4. SUBJECT: Pride Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation declaring the month of June 2023 as "Pride Month".

Adopted a proclamation declaring the month of June 2023 as "Pride Month".

5. SUBJECT: Parks & Recreation Commission Meeting Minutes of April 24, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the April 24, 2023 Parks & Recreation Commission Meeting Minutes.

Received the April 24, 2023 Parks & Recreation Commission Meeting Minutes.

6. SUBJECT: Receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2022 program year

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2022 program year.

Received and filed the Manufactured Home Fair Practices Commission Annual Report for the 2022 program year.

7. SUBJECT: Public Works Quarterly Status Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation and accept the Public Works Quarterly Status Report for the period of March 2023 through June 2023.

Received a presentation and accept the Public Works Quarterly Status Report for the period of March 2023 through June 2023.

8. SUBJECT: Award Construction Contract for 2023 Road Maintenance Project, CIP 23-01

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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adopt Resolution No. ______, (1) waiving immaterial minor bid irregularities in the bid submitted by the lowest responsible bidder submitting a responsive bid (Consolidated Engineering Inc.); and (2) approving a construction contract for the 2023 Road Maintenance Project, CIP 23-01; awarding the construction contract in the amount of $667,877.58 for the base bid plus Alternate A to Consolidated Engineering Inc.; authorizing a contract contingency up to 30% ($200,363.27); and authorizing the City Manager to execute the construction contract and change orders.

Adopted RESOLUTION NO. 8101, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING A CONSTRUCTION CONTRACT FOR THE 2023 ROAD MAINTENANCE PROJECT, CIP 23-01.

9. SUBJECT: 2023 Traffic Calming Project, CIP 19-06; Approve Plans and Specifications, Authorize Bid Advertisement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____ , approving the project plans and specifications for the 2023 Traffic Calming Project, CIP 19-06, and authorizing bid advertisement.

Adopted RESOLUTION NO. 8102, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2023 TRAFFIC CALMING PROJECT, CIP 19-06; AND AUTHORIZING BID ADVERTISEMENT.

10. SUBJECT: Prudler Community Facilities District Annual Levy and Collection

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, ordering the annual levy and collection of the assessment within the Prudler Community Facilities District for fiscal year 2023/2024.

Adopted RESOLUTION NO. 8103, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-01 (PRUDLER SERVICES) AUTHORIZING THE ANNUAL LEVY OF SPECIAL TAXES FOR FISCAL YEAR 2023-24.

11. SUBJECT: Transfer Funds from Public Works Sewer Collection Contract Services (Fund 220) to CIP 14-03, Replacement of Orangeburg Sewer Laterals

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to transfer $147,000 from Public Works Sewer Collection Contract Services (Fund 220) to CIP 14-03, Replacement of Orangeburg Sewer Laterals.

Adopted RESOLUTION NO. 8104, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO TRANSFER FUNDS FROM PUBLIC WORKS SEWER COLLECTION CONTRACT SERVICES (FUND 220) TO CIP 14-03, REPLACEMENT OF ORANGEBERG SEWER LATERALS.

12. SUBJECT: 2022 Spring Lake Parks Project, CIP 20-03; Contract Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for services with Public Restroom Company in the amount of $6,350 for a total agreement amount of $200,218 and authorize the City Manager to execute the amendment.

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Adopted RESOLUTION NO. 8105, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, APPROVING CONTRACT AMENDMENT FOR THE 2022 SPRING LAKE PARKS PROJECT, CIP 20-03.

13. SUBJECT: Final Acceptance and Notice of Completion for the Groundwater Wells Demolition Project, CIP 21-05

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, accepting the construction contract for the Groundwater Wells Demolition Project, CIP 21-05, with Ariza Construction, Inc., as complete and authorizing the City Clerk to file a Notice of Completion.

Adopted RESOLUTION NO. 8106, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO ACCEPT THE GROUNDWATER WELLS DEMOLITION PROJECT, CIP 21-05, CONSTRUCTION CONTRACT AS COMPLETE AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION.

14. SUBJECT: Approval to Execute a One-Year Extension to the Three-Year Cooperative Fuel Services Agreement with Interstate Oil

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a one- year extension to the cooperative Fuel Services Agreement with Interstate Oil for card-lock fuel services for a total Not To Exceed amount of $400,000 through June 30, 2024.

Adopted RESOLUTION NO. 8107, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE-YEAR

EXTENSION TO THE THREE-YEAR COOPERATIVE FUEL SERVICES AGREEMENT WITH INTERSTATE OIL.

15. SUBJECT: Approve agreement for extension of City Water and Sewer Service for Yolo Cold Storage Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Agreement for Extension of City Water and Sewer Service for the Yolo Cold Storage Project.

Adopted RESOLUTION NO. 8108, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN AGREEMENT FOR EXTENSION OF CITY WATER AND SEWER SERVICE FOR THE YOLO COLD STORAGE PROJECT.

16. SUBJECT: Appoint Members to various Boards and Commissions

RECOMMENDATION FOR ACTION: Staff recommends that the City Council appoint members to the various Boards and Commissions.

Appointed members to the various Boards and Commissions.

17. SUBJECT: Confidential Unit Employees Side Letter of Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Side Letter of Agreement to amend the Memorandum of Understanding with the Confidential Unit Employees.

Approved the Side Letter of Agreement to amend the Memorandum of Understanding with the Confidential Unit Employees.

18. SUBJECT: Agreement with Woodland City Employees' Association (WCEA)

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, implementing a three (3) year agreement (July 1, 2023 through June 30, 2026) with the Woodland City Employees' Association.

Adopted RESOLUTION NO. 8109, MEMORANDUM OF UNDERSTANDING BETWEEN THE WOODLAND CITY EMPLOYEES’ ASSOCIATION AND THE CITY OF WOODLAND.

19. SUBJECT: Annual Appropriations Limit

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the City of Woodland's Fiscal Year (FY) 2023/24 Appropriations Limit.

Adopted RESOLUTION NO. 8110, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO SET THE APPROPRIATION LIMIT, IN ACCORDANCE WITH ARTICLE XIII-B OF THE STATE CONSTITUTION FOR FISCAL YEAR 2023/24.

20. SUBJECT: Fiscal Year 2023/24 Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a) approving the Fiscal Year (FY) 2023/24 Annual Budget of $206.8 million as detailed in Exhibit A and b) approving 323 full-time equivalent positions, by classification, as detailed in Exhibit B.

Adopted RESOLUTION NO. 8111, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO SET THE APPROPRIATION LIMIT, IN ACCORDANCE WITH ARTICLE XIII-B OF THE STATE CONSTITUTION FOR FISCAL YEAR 2023/24.

On a motion by Council Member Stallard, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 4 through 20.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

I. PUBLIC HEARINGS

21. SUBJECT: Public Hearing on the Fiscal Year 2023/24 Community Development Block Grant Annual Action Plan and Authorization for Submittal of Action Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council take the following actions:

1. Hold a public hearing to receive community input on the Fiscal Year (FY) 2023/24 Community Development Block Grant (CDBG) Action Plan (Attachment A);

2. Adopt Resolution No. _____, to approve the Fiscal Year FY 2023/24 CDBG Action Plan with the funding allocations as recommended by the CDBG Review Panel;

3. Direct staff to complete the FY 2023/24 Action Plan, as well as any other related documents required by the U.S. Department of Housing and Urban Development (HUD), incorporating the adopted funding allocations along with any public input received during the public comment period;

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4. Direct staff to forward the completed FY 2023/24 Action Plan once completed; and

5. Authorize the City Manager to execute any agreements, contracts or related/required documents with the appropriate entities to carry out the CDBG funded activities.

These Actions are consistent with the 2020-2024 CDBG Consolidated Plan goals to assist low and moderate income persons.

On a motion by Council Member Vega, seconded by Council Member Stallard and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8112,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO SET THE

APPROPRIATION LIMIT, IN ACCORDANCE WITH ARTICLE XIII-B OF THE STATE CONSTITUTION FOR FISCAL YEAR 2023/24.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

22. SUBJECT: 2023 Triennial Public Health Goals Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) hold a public hearing, and (2) adopt Resolution No. _____, accepting the 2023 Triennial Public Health Goals Report.

On a motion by Council Member Lansburgh, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8113,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT THE 2023 TRIENNIAL PUBLIC HEALTH GOALS REPORT.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

J. REPORTS OF THE CITY MANAGER

23. SUBJECT: Woodland Tourism and Business Improvement District Annual Report and Resolution of Intention to Levee Annual Assessment for Fiscal Year 2023/2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Annual Report from the Advisory Board for the Woodland Tourism Business Improvement (WTBID) and adopt the attached resolution of intention to levy the annual assessment for Fiscal Year 2023/2024.

On a motion by Council Member Stallard, seconded by Mayor Pro Tem Garcia-Cadena and carried unanimously on a 5-0 vote Council Members adopted RESOLUTION NO. 8114, A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF WOODLAND

DECLARING ITS INTENTION TO LEVY ANNUAL ASSESSMENTS FOR FISCAL YEAR 2023/2024 WITHINTHE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT (“WTBID”).

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

24. SUBJECT: New Aquatic Facility Project Update

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on the Southeast Area Aquatic Facility and:

1) Approve relocation of the project to the Community and Senior Center pending determination of suitable site conditions and authorize the City Manager to amend contracts as needed with the design consultant to prepare construction drawings for the new project location; and

2) Direct staff to continue working with the Woodland Tennis Club, Woodland Soccer Club, and Go Skate Woodland and bring back an updated Master Plan for the Community and Senior Center and Sports park that accommodates these planned facilities; and

3) Direct staff to work with WJUSD to amend or replace the Memorandum of Understanding associated with the 2.5 acre site south of Pioneer High School.

On a motion by ____________________, seconded by _____________ and carried unanimously on a 5-0 vote, Council Members
Received an update on the Southeast Area Aquatic Facility and: 1) Approved relocation of the project to the Community and Senior Center pending determination of suitable site conditions and authorized the City Manager to amend contracts as needed with the design consultant to prepare construction drawings for the new project location; and 2) Directed staff to continue working with the Woodland Tennis Club, Woodland Soccer Club, and Go Skate Woodland and bring back an updated Master Plan for the Community and Senior Center and Sports park that accommodates these planned facilities; and 3) Directed staff to work with WJUSD to amend or replace the Memorandum of Understanding associated with the 2.5 acre site south of Pioneer High School.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

K. ADJOURN

Meeting adjourned at 8:08 PM.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.6
SUBJECT: Sustainability Advisory Committee Updates &
Minutes

Recommendation for Action: Staff recommends that the City Council receive recent meeting minutes and updates from the Sustainability Advisory Committee

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager | (530) 661-5808, [email protected]

Discussion:

Woodland's Sustainability Advisory Committee (SAC) met on March 15, 2023 and May 17, 2023. The Committee skipped its scheduled April meeting due to a light agenda.

Highlights from the March meeting:
• The SAC approved an updated 2023 Workplan
• The SAC adopted its 2023 meeting schedule
• The SAC discussed Valley Clean Energy's "UltraGreen" option

Highlights from the May meeting:
• The SAC narrowed its planned recommendation for General Fund dollars earmarked for sustainability
• The SAC agendized a final discussion of this funding recommendation for their June meeting

Meeting minutes and materials are attached to this report.

Conclusion:

Staff recommends that the City Council receive recent meeting minutes and updates from the Sustainability Advisory Committee

Attachments:

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1. Approved SAC Meeting Minutes March 2023

2. Approved SAC Meeting Minutes May 2023

3. SAC Updated Work Plan Approved 03.15.23

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Sustainability Advisory Committee
Meeting Minutes
March 15, 2023
A. CALL TO ORDER
Meeting called to order at 6:02 PM
B. ROLL CALL

Present: Adelita, Catalina, Jake, Mark, Raul, Robert, Rolf

Absent: Liza, Sarah
Staff present: Spencer Bowen
C. PUBLIC COMMENTS
Alan Hirsch: Encourages Sustainability Advisory Committee (SAC) to discuss the I-80 managed lanes project. Concerned that I-80 project is oversold as fixing congestion. Suspects that it will not fix congestion problems, but rather increase congestion and greenhouse gas emissions. Request to put I-80 project on next SAC agenda, hear from Caltrans representatives, and talk about the project and consequences.

D. MEMBER REPORTS
Mark: Question: is the Alternative Transportation Plan congruent to what SAC recommended to council on March 4th? Was it pre-existing? If so, why was it not brought up at the last meeting? Expresses general feeling that City sustainability efforts are not well communicated with SAC.

Spencer clarifies that no plan is finalized yet, hopeful that funding recommendations will be congruent with plan. Plan will be finalized by the end of calendar year 2023.

Rolf: There was a tree planting on Arbor Day – March 11th. There were about 20 volunteers from Sacramento Valley College Corps. Planted 75 trees despite soggy soil. 1 more tree left to plant to meet CalFire grant target. Planted 50/52 trees in lower income parts of Woodland.

Jake: Pro bono consulting on Cal Fire Grant. Green School Yards program is moving forward. Working on getting an application in partnership with Texas Tree Foundation. Will provide tree plantings and outdoor learning spaces at schools.

Robert: Presentation on ARP funding to council retreat went well. Getting up to speed on Active Transportation Plan. Working on a joint committee meeting with Planning Commission to align planning commission goals.

STAFF REPORTS
Spencer: Thanks members who attended Council retreat. Appropriate city staff will take SAC recommendations, and bring back substantive recommendations. SAC will then further refine the recommendations, and staff will bring those to City Council. Announcing a save the date for the California Honey Festival on Saturday May 6th to support outreach. Waiting for the first draft report outline from Berkeley Public Policy students, they are in information gathering phase – research and

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interviews. Civic Fellowship Program application opens this week, it is the City’s first summer workforce development program to get people involved in public service. There are 8 total positions throughout the city that run from June – August. No update on zoning plan update yet.

E. MINUTES

1. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee Approve its meeting minutes from February 15, 2023.

Mark asks a question regarding the public comment from the previous meeting: Was there any follow-up? Asks to receive regular updates on remote participation for meetings.

Spencer clarifies that he reached out via email but did not hear a response.

Jake motions to approve, Adelita seconds, passes unanimously F. PRESENTATIONS
No presentations.

G. BUSINESS ITEMS

2. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee discuss and improve its 2023 Work Plan.

Based on SAC feedback, Spencer made updates to draft. The key SAC priorities are:
1) ARP funding recommendation to City Council
2) CAP reporting, visibility, & implementation
3) Preparing for a CAP update, GHG inventory
4) Sustainable leadership network in Woodland community 5) Continuing public events & outreach
Spencer reviews key changes to the plan: actions & activities merged into tasks, removed things that were accomplished and added activities, and edited for clarity.

Public Comment from Alan Hirsch: recommendation to prioritize implementation of the CAP, noticed a lack of follow through on CAP and urban forest management plan, and to focus on smart tree planting.

Committee discusses urban forest management plan. Mark notes that there are areas in Woodland that lack shade, particularly certain bus stops that could use tree planting. Spencer notes that he is working to find tree planting progress. Mark notes that Berkeley does an annual tree report, and that it is difficult to find that information in Woodland. Expresses that the city can do a better job of presenting these climate and sustainability numbers.

Discussion of how SAC and the City can ease the transition from gasoline powered tools due to the new CARB law banning gasoline powered tools. It is an equity issue, and there is a role that the City and SAC can play in easing the transition, focusing on word of mouth to support education, incentives, or rebates.

Discussion of how urban forestry can be improved given Woodland’s limitations – work closely with the City, plant more in parking lots, plant native trees, and plant drought tolerant trees. California Native Plant Society has just started a Yolo chapter, they could help assist with planting native trees.

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Spencer notes that there is a feasibility study in the Downtown corridor for bike lanes, and that there may be an opportunity to recommend native trees in the development later on.

Adelita recommends that video use be incorporated in outreach plan.

Adelita motions to approve with addition to review Urban Forestry Management plan, Mark seconds, passes unanimously.

Adelita notes that response to public engagement should be recorded, and publicized.

3. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee finalize and approve its 2023 meeting schedule.

Jake motions to approve, Robert seconds, passes unanimously.

Public comment from Alan Hirsch: Encourages SAC to put I-80 winding project on long range calendar.

H. WORK GROUP UPDATES
Raul: Gives update on cost-analysis of the City going ultra-green. Per year, it would be approximately $130, 000 ($10,800/month). Must consider rising energy costs, and the City’s budget constraints. Mark asks how many basic accounts could go to ultra-green, and what would the carbon reduction be? Need to compare the current sources vs. ultra green costs and carbon reduction to determine cost-benefits.

I. LONG RANGE CALENDAR

4. RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee receive the Long Range Calendar for informational purposes only.

Spencer recognizes note from public to bring up I-80 project. Mark notes that the City of Woodland is the largest contributor for total solid waste going into the landfill, requests that a landfill representative speak to SAC to better understand this. Recommends that a representative from the Active Transportation Plan come in, and someone from the Planning Commission. Proposes to hear about the I-80 project in April or May, and the landfill in May. Will send some questions to the city tree people and will decide if a presentation would be beneficial.

J. ADJOURN
Meeting adjourned at 7:30 PM.

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Sustainability Advisory Committee
Meeting Minutes
May 17, 2023
A. CALL TO ORDER
Meeting called to order at 6:04 PM.

B. ROLL CALL

Present: Adelta, Catalina, Mark, Jake, Robert, Liza

Absent: Rolf, Sara, Raul (resigned)
Staff present: Spencer Bowen
C. PUBLIC COMMENTS
Alan Hirsch: Asserts that Caltrans has approached cities to sell greenhouse gas emissions as carbon offsets to widen the freeway to meet the VMT mitigation requirements. Presents data projections on traffic congestion with freeway widening and impact on transportation mitigation efforts. Urges SAC to stand up against Caltrans buying out CAPs from cities and put the discussion on the agenda.

D. MEMBER REPORTS
Jake: School district submitted CalFire grant for green schoolyards program – tree planting, outdoor learning sites, and more for schools in most disadvantaged parts of the community.

Liza: Organizing at the district continues, reorganizing after discussion about pesticides. Potential to align pesticide requirements at the City and school district. District staff need support for a similar project to the City’s CAP analysis by the Berkeley Public Policy students. Thinking about how to organize more carpooling efforts and build a community around that effort in Woodland.

Catalina: Did outreach at the Honey Festival, had a lot of visitors at the table. Should consider more engagement at the Honey Festival considering its large size. Wants to push outreach for the first Yolo County Community CAP Workshop on June 20th from 6-8pm to get a strong Woodland presence.

Mark: Suggestion to consider appointing a Vice Chair following Raul’s resignation and discuss role in reviewing Climate Action Plan following the Berkeley student report.

Robert: Working with California Native Plant Society to set up a new chapter in Yolo and Calusa, there will be more events here.

E. STAFF REPORTS
Spencer: Those who want to continue serving on SAC must reapply by Friday May 19. Thank you to those who helped at the Honey Festival, it was successful in getting supplies out and collecting emails for the newsletter. This Saturday is the annual water-wise landscape tour that begins at City Hall at 8 am.

EnviroWoodland will be co-promoting an Earth Day Pledge with CoolDavis. AB 557, which the city officially supports, would make declaring future emergencies to move to remote operations easier and last longer – passed in the assembly, onto the senate. AB 817, which the city also supports, would allow advisory meetings and commissions to meet remotely – still in progress. No updates on comprehensive

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zoning update, expected to be complete in Fall. At last night’s council meeting, there was a presentation on YoloTD’s microtransit “BeeLine” project and a report from the Berkeley students on their CAP analysis. Staff received a funding recommendation for an eventual Woodland Bike Loop. Local road safety plan is out for public comment until June 4th. The Active Transportation Plan will be complete by the end of the calendar year which includes possible bike loops – they received great responses on the community outreach tool. There are multiple next steps to take following the Berkeley student report– suggestion for SAC to put an item on next month’s agenda to review and discussion of the next steps to recommend to council.

F. BUSINESS ITEMS

1. SUBJECT: Sustainability General Fund Resources Originally from ARP RECOMMENDATION FOR ACTION: Staff recommends that the SAC receive a report on possible funding allocations and consider a recommendation to the City Council Spencer provides staff update: Active Transportation Plan will identify low-hanging fruit for projects that enhance bike safety and accessibility. Lays out three options for ARP funding:
1) The ATP will be complete by the end of the year and funds could be saved until then to complete the identified projects.
2) Save some funds for the ATP identified projects, and then use some funds for a smaller project in the near-term (some ideas include bike racks, storage, and education). 3) Not save any funds for the ATP projects and use all the funds for a near-term larger project, or multiple smaller projects.

Robert: Prefers to go with option number 3.

Jake: Prefers to go with option number 1 so that the funding complements the ATP and the community outreach efforts that have been done through that planning process.

Liza: Suggests some small projects to promote biking – a school bike check-in program (example in Davis), and bike boulevards using lower speed limits and traffic calming (examples in Berkeley).

Staff reiterates ARP funding ideas: refreshing bike lanes, traffic calming, painting big stickers on the road “Share the Road”, etc. Focusing on fixing what we already have rather than doing new things.

Question – any input from Maria at the Bike Campaign? Spencer: She recommended bike loop, and Bike Campaign applied for the same grant for additional bikes for school programs.

Committee comments:

Woodland needs more education about how to bike safely for bikers and drivers.

East Main St. striping has done a good job of clear directions.

Question: are there any additional funding needs for the Woodland Bike Loop? Spencer: Potential grant funding will cover signage, and promotion (partnering with the Bike Campaign). Another question: When do we need to decide on the ARP funding? Spencer: By the end of next year, but ideally before that.

Adelita mentions that she will share this with the City Council: She saw some children at Target who could not park their bikes due to a lack of bike parking and were not allowed in the store with their bike.

Concludes that bike storage is critical.

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Question: does this money have to go towards or infrastructure or could it go towards bike safety (like flags)? Spencer clarifies that it is not limited to infrastructure, but the committee has generally decided on bike safety.

Concludes that bike parking and signage is a priority. Brainstorms that next steps would be for Spencer to research details (costs, locations, etc.).

Also requests that Spencer research the school bike check-in system.

Agrees with school bike check-in system because it aligns with previous interest to increase bike use.

Spencer: Asks if there should be a focus on the general downtown corridor? Committee confirms that downtown and surrounding area is of interest for bike parking and bike lanes, and to look at areas for fixing striping. Spencer confirms he will return with a staff report in a month.

Notes that bike parking on parklets could be favorable as it is flexible and they can be easily changed.

Notes that it is also important to consider security around bike parking since bike theft is a concern.

Notes that there should be emphasis on connecting bike routes to local bike shops.

G. WORK GROUP UPDATES
No work group updates.

H. LONG RANGE CALENDAR

1. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the SAC receive the Long Range Calendar for informational purposes only.

Spencer reviews long range calendar. Next agenda will be a continued discussion of the ARP funding and a discussion of the Berkeley student report and broader Climate Action Plan.

I. ADJOURN
Meeting adjourned at 7:32 PM.

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Updated March 15, 2023
Sustainability Advisory Committee
2023 Work Plan
Background
The Sustainability Advisory Committee (SAC) provides recommendations to the Woodland City Council regarding sustainability policy and helps the City achieve state-mandated conservation goals as well as the City’s Climate Action Plan (CAP) goals. The SAC was formed to serve the following purposes:
•Provide comments, feedback, and recommendations to the City Council on sustainability policy and CAP implementation •Advise and assist staff with sustainability program design and community-wide CAP implementation •Serve as a forum for public input and feedback on issues related to sustainability and the CAP •Other duties as assigned by City Council
SAC Work Plan
The Work Plan outlined below contains specific projects identified by SAC members and is organized around four key functional areas: Policy Evaluation & Development, Programs & Opportunities, Community Outreach & Engagement, and Administration. The Work Plan articulates projects, tasks, deliverables, and timelines for accomplishing SAC goals.

Note: some projects will be carried out by ad-hoc subcommittees, some of which may evolve into standing committees and would therefore be subject to Brown Act guidelines.

Work Area 1: Policy Evaluation & Development

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Updated March 15, 2023
•Evaluate current and proposed City policies for CAP consistency and efficacy; conduct policy research; define best practices; and make recommendations.

Work Area 2: Programs & Opportunities
•Evaluate current and proposed City programs for CAP consistency and efficacy; monitor CAP implementation status; identify program opportunities to advance CAP implementation.

Work Area 3: Community Outreach & Engagement
•Provide recommendation to City staff on current and proposed public education and outreach projects; increase public awareness of sustainability activities through branding, networking, and media; coordinate a community sustainability leadership network; and develop and implement educational events and opportunities.

Work Area 4: Administration
•Communicate with City Council and City Staff; recruit SAC applicants and review applications; track Work Plan progress; general reporting
The SAC intends for its Work Plan to be a living document. This will allow for adjustments as progress is made and adaptation to evolving conditions and policies.

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Updated March 15, 2023
2023 SAC Work Plan by Key Functional Work Area and Project Project Tasks Deliverables Timeline Notes
Work Area 1: Policy Evaluation & Development
Evaluate current and
proposed City
policies and topics
brought before the
SAC
•Use evaluation tool to
evaluate current or
proposed City policies for
CAP consistency
•Provide policy
recommendations to ensure
CAP consistency
List of current and
proposed policies
determined to be
inconsistent with CAP
and annotated with
policy
recommendations
Ongoing •Use newly-
developed
evaluation tool
•Consider key
roadblocks to
implementation
Best practices and
recommended
policies
•Research sustainability
policies of comparable
cities
•Draft summary of policies
and best practices
successfully used elsewhere
•Bring these
recommendations to the
SAC
•Continue to coordinate with
other local jurisdictions
Memo describing
proven best practices
for sustainability
policy development
and recommending
which ones Woodland
should implement
Memo before the
end of 2023
Ongoing collaboration
with other groups will
be key to this effort
Sustainability
Funding (Allocated
from American
Rescue Plan)
•Recommend priority areas
for City of Woodland
American Rescue Plan
(ARP) sustainability
funding
Discuss with Council
at March retreat; Staff
report with funding
recommendations to
City Council
April-May 2023 Ad-hoc work group
established

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Updated March 15, 2023
•Work with staff to
operationalize these
priorities into spending
program
Project Tasks Deliverables Timeline Notes
Work Area 2: Programs & Opportunities
Program evaluation
and reporting
•Review existing CAP
•Evaluate and report on
CAP implementation status
•CAP-specific
report that will
inform policy
recommendations
above
•Public dashboard
that shares
progress on CAP
and GHG goals
Should be done
annually
UC Berkeley graduate
students on board for
Spring 2023
Tree canopy •Gather info from City of
Woodland tree division
•Investigate making this info
more publicly accessible
•Identify opportunities to
plant new trees and protect
existing trees
•Review Urban Forest
Management Plan
•Help obtain and prepare net
tree gain report
Report detailing
progress on increasing
tree canopy
Summer 2023 •Collaborate and
share info with
Woodland Tree
Foundation
•Any impact of
updated tree
ordinance?
Project Tasks Deliverables Timeline Notes
Work Area 3: Community Outreach & Engagement

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Updated March 15, 2023
CAP Public Forum •Identify what went well and
what could be improved
from July 2022 event
•Plan another event for
Summer or Fall 2023
Town hall or forum Fall 2023 2023 event should
articulate how the 2022
event impacted City
actions in the interim
Education and
outreach events
•Work with staff to identify
opportunities for
engagement where SAC
can partner and support
•Plan virtual or in-person
events
At least two
engagement activities
where SAC takes lead
Before the end of
2023
Example: Coastal
Cleanup Day
Committee members
likely to support
outreach at California
Honey Festival
Publicize and brand
City sustainability
efforts
•Improve visibility of
EnviroWoodland brand
•Draft marketing plan for
sustainability efforts
•Analyze efforts from 2022
•Marketing plan
•Draft sustainable
leadership
recognition plan
•Continued media
releases
•Expanded video
content
Plans by Summer
2023
Marketing ongoing
Led by staff with SAC
support and input
Sustainable
Leadership Network
•Meet with Cool Davis
•Develop written plan,
including networking
infrastructure and strategy
Formal plan for
implementation
Plan before the end
of 2023
•Needs to be
“community-led”
for best efficacy
•Called out
specifically in
CAP

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Updated March 15, 2023
Project Tasks Deliverables Timeline Notes
Work Area 4: Administration
Regular
communication with
City
•Continue to transmit
meeting minutes
•Hold early-2023 working
group with Council
•Present annual progress
report to City Council
•Monthly meeting
minutes
•Working meeting
and post-meeting
report
•SAC Annual
Chair Report
Working Session: in
calendar year 2023
Annual Report:

November 2023
Productive
conversation at March
4, 2023 Council
Retreat
Committee
recruitment
•Recruitment among
networks, personal
connections to encourage
interested residents to apply
•Work with City Clerk to
promote recruitment
•Attend at least one
community event to
promote the opportunity
•Discuss with current
members – do you intend to
stay on?
•Help deliver
completed
applications to
City Clerk
•Fill open spot on
SAC
Boards and
commissions
recruitment window
Stay in sync with staff
on timetable for
recruitment
Zoning update •Review key portions of
City’s comprehensive
zoning update
•Produce concise written
report on feedback and
recommendations
Report to City Staff
re: zoning
recommendations
Flexible – will have
more clarity in
Spring 2023

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.7
SUBJECT: Community Services Department Quarterly Status Report for Fourth Quarter FY23

Recommendation for Action: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Fourth Quarter FY23.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

This Quarterly Status Report covers the period from April through June 2023. The report presents a summary of recreation programming, events, affordable housing, the community development block entitlement program, and parks and recreation facilities operations and maintenance. This report also contains a narrative descriptive of major work performed and/or notable Department highlights.

Conclusion:

Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Fourth Quarter FY23.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

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Attachments:

1. Community Services FY 23 Quarter 4 Status Report

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Community Services Department
FY23 Fourth Quarter Report Page 1
Community Services Department Fourth Quarter Report FY23 The following provides a summary of the Community Service Department’s programs, activities, and events for the fourth quarter, April through June 2023. This report refers to participant hours; the methodology for calculating participant hours is described at the end of the document.

Quarterly Highlights
• Woodland Sports Park hosted Headfirst Honor Roll Camps June 20 -23 with over 500 participants ($7,200 in revenue).
• Approximately 26,369 participant hours were recorded for aquatics; and youth, teen and adult recreation classes and sports.
• Approximately 7,281 participant hours were recorded for senior programs and senior events. • Approximately 2,800 people attended events at the Community & Senior Center during facility rentals.

Program Marketing
During this reporting period, the Department used the following marketing efforts to promote the recreation program offerings as well as community events and senior programs. • Direct Marketing: Digital flyers promoting the summer activities and programs are sent to current and past program participants. Banners and yard signs were also placed in strategic city locations to promote seasonal hiring and adult sports. • School flyers: Digital school flyers were emailed to students and parents for the promotion of Summer at City Hall.
• Senior Newsletter: The “Senior Gram” newsletter was mailed to 650+ households every month, nearly double the number of households from last fiscal year. It was also available on the CSD webpage for download.
• Social Media: The Department utilizes Facebook and Instagram to advertise upcoming events and recreation programs.
• Rec2Go: Rec2Go provided departmental outreach at several community events and activities such as the Dia de los Niños event at Ferns Park, the Read Rumble, and Rev event at the Library, Downtown Farmer’s Market, the Summer Reading Program K ick-off at the Library , Food Truck Mania, and various school park activities.

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Community Services Department
FY23 Fourth Quarter Report Page 2
Parks & Recreation Facilities
Community & Senior Center Facility Reservations
The Community & Senior Center facility rental program is designed to both generate revenue for the City of Woodland and provide a location for community events. Types of rentals held at the Community Center include: meetings, parties (bridal and baby showers), weddings and receptions, quinceañeras, and business meetings. Reservations of the facility during the fourth quarter are shown below.

General Facility Rentals
Includes rentals receiving discounts
Facility Rentals
with Fees Waived
Number of Rentals 18 13
Approximate Participants 1,967 833
Total Fees $24,228 $16,680 (waived)

Sports Park Tournament Reservations
Tournament rentals are available for the Sports Park Complex. Local tournament directors have the first choice of dates for the following year during the tournament weekend allocation period each August. During the fourth quarter, the Sports Park was reserved for youth baseball, softball, and soccer tournaments.

Sports Park Tournament Reservations
Number of Rentals 24
Number of Teams 179
Total Fees Collected $41,400

Parks and Recreation Facility Maintenance and Improvement Projects Park/Recreation Facility Projects Completed
Christianson Park Replaced fencing surrounding the booster pump building with new fabric with one- inch diamonds to prevent vandalism.

Cline Park Removed and replaced sections of concrete that was lifted by tree roots.

Community & Senior Center Installed new aesthetic plants throughout the facility, cleaned and re-potted plants.

Re-plumbed piping to-and-from front fountain, and bypassed leaking filter plumbing.

Replaced and re-wired emergency fixtures in the Meeting Rooms.

Performed preventative maintenance on rooftop HVAC units.

Cleaned chandeliers and inside windows in banquet space.

Pressure washed building, windows, and walkways.

Deep-cleaned ovens and all stainless steel appliances in the kitchen.

Continued changing out LED light panels in the Meeting Rooms.

Replaced burned-out LED column lights at the front entrance.

Pressure washed, cleaned light fixtures, replaced bulbs, and bypassed ballasts around the north entrance.

Replaced and bypassed light ballasts in the gym to prepare for new LED lights.

Polished stainless steel in kitchen.

Maintained soap dispensers in all bathrooms.

Installed new Smart TV display in Admin Conference Room.

Cleaned and repaired dehumidifiers in boxing gym.

Dog Park Added 2 concrete benches to the large dog park.

Replaced gate hinges.

Crawford Park Installed a little library (donated by Nora Moor Jimenez) that was a converted newspaper dispenser.

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Community Services Department
FY23 Fourth Quarter Report Page 3
Dave Douglas Park Smoothed ballfield area using sand, slit seeder and fertilizer.

Hiddleson Park Completed ballfield maintenance.

Harris Park Rebuilt park sign.

Completed ballfield maintenance.

Klenhard Park Replaced old swings with the age appropriate 2-5 year old swings.

Repaired damaged fencing.

Welded heavy duty lock latch to the snack bar door.

Installed new skylights in the restroom and shop.

Repaired slide.

Pioneer Park Replaced the double slide.

Sports Park Performed maintenance of soccer goals.

Performed maintenance on cameras (IT staff).

Installed 2 additional cameras facing the snack bar trailer.

Other City locations
Beamer Neighborhood Gates Remounted the decorative top to the column on the gates located on Beamer St. and Palm Ave. that was damaged by a tree branch.

Downtown Area Power washed the two Woodland entry signs and emptied trash and recycling bins from East Street to Elm Street.

Spring Lake Landscape Repairs Reinstalled bollards at Village Lane and Somerset Cir that had rusted.

New Little Library at Crawford Park

Community Special Events
Community Special Events are generally activities/events open to the public for a one-day event.

Event Date Total Participants Fees Collected
You’ve Been Egged 3/31-4/8 18 $222.50
Peliculas en el Parque 5/5 0 Cancelled due to inclement weather
Total 18 $222.50

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Community Services Department
FY23 Fourth Quarter Report Page 4
RECREATION ACTIVITIES - Aquatics
All aquatic programs are held at the Charles Brooks Community Swim Center. Aquatic programming is available for children as young as six months old through seniors and includes swimming lessons, lifeguard training, recreation swimming, recreation swim teams, lap swim and water aerobics. During the spring, the primary programming at the pool is lap swim, water aerobics, and the use of the pool by the Woodland Swim Team and the Woodland and Pioneer High Schools.

Aquatics Program Total
Participants Participant Hours Fees Collected
Lap Swim & Water Aerobics 2,062 2,062 $1,589
Lifeguard Training 8 40 $1,360
Pool Scheduling & Reservations
UC Davis Men’s Water Polo N/A N/A $5,220
Woodland Swim Team N/A N/A $9,857
Woodland Joint Unified School District 83 N/A $0
Total 2,153 2,102 $18,026
Pool Scheduling & Reservations
During non-programmed hours, the Charles Brooks Community Swim Center is available to reserve for other aquatic activities not affiliated with the City of Woodland. Pool reservation fees account for the facility and safety personnel onsite during the scheduled event.

Woodland Swim Team
Woodland Swim Team is a year round USA Club Team that has rented the Charles Brooks Community Swim Center for practices and meets since 1952. The Woodland Swim Team held regular practices during this quarter and hosted two swim meets. Fees Collected: $9,857 ($1,910 monthly rental fee + $4,127 swim meet fees)
Woodland Joint Unified School District
Woodland and Pioneer High School swim teams utilize the pool for practices and meets before and after school from February through mid-May, Monday through Friday. Both teams started usage of the pool for their spring season during this period. Use of the facility is covered through the Joint Use Agreement between the City and Woodland Joint Unified School District.

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Community Services Department
FY23 Fourth Quarter Report Page 5
RECREATION ACTIVITIES - Youth & Teen
A variety of youth and teen recreation programs are offered by the Department year -round; however, the majority of the programs are offered during the summer. In addition to the programs listed below, please refer to the Contract Classes section for other program offerings that are available for youth and teens.

The 2023 Rec2Go van

RECREATION ACTIVITIES - Contract Classes
The City contracts with outside (special interest) instructors to teach a variety of recreation and leisure classes for participants of all ages. With the exception of tennis and boxing, the City retains 30% of the fees collected for each class (in additio n to non -resident fees). The City retains 10% of the fees collected for the tennis program. For boxing, the City retains all of the revenues and pays the two contractors a monthly stipend.

Contract Class
Total
Participants
Participant
Hours
Fees
Collected
Total
Expense
Net
Revenue
(3 months) (3 months) (3 months) (3 months) (3 months)
530 Cheer 22 176 $2,238 $1,566 $671
Art w/ Stephanie 4 32 $408 $286 $122
Boxing Youth* 129 1290 $1,952 $2,650 $(698)
Youth Recreation Program Total Participants
(3 months)
Participant Hours
(3 months)
Fees Collected
(3 months)
After School Teen Pack - Measure J 673 1,753 Free Program Rec2Go - Measure J 1,532 4,454 Free program
Total 2,205 6,207 No fees collected

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Community Services Department
FY23 Fourth Quarter Report Page 6
Boxing Adult* 61 610 $1,648 $3,938 $(2,290)
Cello Tennis Academy 227 1658.5 $16,873 $14,966 $1,907
Country Line Dance 369 1177 $2,220 $1,554 $666
Dance Flow 23 92 $1,042 $707 $335
Dynamic Dancing 19 120 $1,064 $715 $349
National Academy of
Athletics 6 120 $286 $0 $286
Pilates 22 176 $779 $508 $271
Playwell Lego 38 570 $7,030 $4,921 $2,109
Mad Science 18 270 $2,826 $2,041 $786
Rock Steady Boxing 38 382 $- $650 $(650)
Scottish Country Dance 16 192 $518 $360 $159
Tai Chi & Qi Gong 36 144 $1,440 $1,008 $432
Writing your Life Story 13 182 $260 $182 $78
Yoga 24 192 $980 $672 $308
Total 1,065 7,384 $41,563 $36,723 $4,840

RECREATION ACTIVITIES - Adult Sports
Adult sports activities are offered through the City. Activities include drop-in sports as well as organized softball, basketball, and volleyball leagues. Drop-in basketball (open gym) numbers are not reported, however, participation for the other programs is listed below.

Drop-In Participation Participants Participant Hours Fees Collected Badminton 882 2,646 Free
Pickleball 87 318 Free
Volleyball 272 544 $1,361
Total 1,241 3,508 $1,361

Sports League
Participation
Teams Participants Participant Hours Fees Collected
Basketball (spring league) 24 240 1,920 $12,000
Softball (spring league) 40 600 4,800 $22,200
Volleyball (spring league) 7 56 448 $2,800
Total 71 896 7,168 $37,000

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Community Services Department
FY23 Fourth Quarter Report Page 7
RECREATION ACTIVITIES – Senior Activities
Programs at the Woodland Senior Center include art classes; exercise classes; games; leisure programs and activities; education resources; support groups, and special events resulting in a total of participant hours during the fourth quarter.

Senior Programs
Program Total Sign-ins Participant Hours Fees Collected Exercise Classes 1,583 1,386 $0
General Programs 683 3,877 $0
Support Groups 162 324 Free Program
Games 359 1,174 Free Program
Total 2,787 6,761 $0
Senior Events
Event Total Participants Participant Hours Fees Collected Senior Center Inc. Installation Dinner 110 220 $0
Senior Resource Fair 300 300 $0
Total 410 520 $0

GRANTS AND HOUSING
In addition to implementing recreation and senior programs, the Community Services Department also implements the Community Development Block Grant Entitlement program, grants for non -profit organizations, and affordable housing programs. The highlights o f these programs for the fourth quarter of FY23 are provided below.

Status of CDBG Construction Activities
FY 2019/20 Allocations
City of Woodland, Library ADA Restrooms Upgrades : Final Acceptance of the project was presented and approved by City Council on April 18, 2023.

FY 2020/21 Allocations
New Hope Community Development Corporation, Cottonwood Meadows Phase S-1 Rehabilitation: All engineering and architectural work has been completed. The work will focus on repairing or replacing all dry -rotted T -1-11 siding on the two apartment buildings located at Cottonwood Meadows with cement fiber type materials. Repairs are anticipated to begin in fall 2023.

FY 2022/23 Allocations
City of Woodland, ADA Accessibility Project: The project began in May 2023 and is set to be completed in July 2023. ADA -compliant curb ramps and sidewalks will be replaced/installed in the City’s ADA priority route. FY 2021/22 and FY 2022/23 projects and funding are combined into one single project.

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Community Services Department
FY23 Fourth Quarter Report Page 8
FY 2023/24 Allocations
The City of Woodland was awarded $452,510 in CDBG funds for FY 2023/24. City Council approved the following projects and programs for FY 2023/24:

Applicant Project Title Funding
Public Infrastructure Activities
City of Woodland ADA Accessibility Project $294,131.50
Public Service Activities
Northern California Children’s Therapy Center Project HOPE $12,876.50 Legal Services of Northern California Fair Housing Services $10,000 Meals on Wheels Yolo County Operation Accelerate $15,000 Yolo Wayfarer Center Emergency Shelter Services $15,000 Yolo Food Bank Nurture Woodland $15,000
Administration
City of Woodland CDBG program administration $90,502
Continuum of Care Grants
Fourth & Hope concluded the Reallocation and Consolidated programs for FY 2022/23. HUD approved funding in the amount of $348,174 for the Continuum of Care Reallocation Program for FY 2023/24.

The Continuum of Care grants have funded Fourth & Hope’s Suppor tive Housing Program in the City of Woodland for many years. The Supportive Housing Program provides permanent supportive and transitional housing for individuals and families experiencing chronic homelessness.

New Walter’s House Substance Use Disorder Treatment Facility Construction of the new Walter’s House facility is set to begin in July 2023. The move to the East Beamer Way campus is the third phase in the overall project and will provide for an increase in the number of beds, from 44 beds at the curr ent location to 60 beds at the East Beamer Way Campus.

The facility is primarily funded through the California Department of Health Care Services’ (DHCS) Behavioral Health Continuum Infrastructure Program (BHCIP) ($12.5 million).

Vista del Robles Affordable Housing Project
Phase 1: Chelsea Development Corporation broke ground on its 72-unit affordable housing project in April 2022 with loan assistance from the City of Woodland. Rental rates are restricted to low-income households earning between 30 and 60 p ercent of the median household income, adjusted for household size. The housing development is being constructed at the corner of West Main Street and Ashley Avenue. Construction has been delayed. City Staff is maintaining an interest list until leasing inquiries are accepted by the property management company starting in July or August of 2023.

Phase 2: The second phase of the project will include the construction 96 affordable units. Rental rates will also be restricted to low -income households earning b etween 30 and 60 percent of the median household income, adjusted for household size. The second phase will also include 28 units for developmentally disabled individuals. The developer is currently pursuing funding for Phase 2.

The overall project will accept Project Based Vouchers and 15% of the total units will be constructed as accessible units. All the units on the first floors of Phase 1 and 2 are adaptable and can be converted to accessible units. All units of the project are restricted for low income households earning between 30 and 60 percent of the median household income.

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Community Services Department
FY23 Fourth Quarter Report Page 9
East Street Multifamily Project
The East Street Multifamily project is an 83-unit rental project that will provide 9 low-income restricted units. The project is currently in th e demolition phase. The project will be located on East Street between Alice Street and Depot Street.

Cross Court Commons Project
The Cross Court Commons project is a multifamily rental project that consists of 32 dwelling units and 3 accessory dwelling units. 4 units will be affordably restricted. The project will be located on the corner of California Street and Elizabeth Way. Construction has not yet started.

Participant Hours Calculation
The Community Services Department measures programs through “participant hours”. Participant hours are a calculation of total program hours multiplied by the total number of unique participants within a program. Total participant hours reports how much tim e participants spend within each program. The measurement breaks down to 1 person x 1 hour = 1 Participant Hour. It should be noted that a higher number of participant hours is not, by itself, a measurement of greater program success compared to the participant hours of another program. Participant Hours (PH) is calculated by::

Drop In Programs
1 Class meeting (in hours) x Total sign-ins
Examples include Water Aerobics & Lap Swim, Badminton, and Night Hoops Classes/Camps/Leagues
Total unique participants x total class time (in hours) Examples include: Swim Lessons, Mad Science
Individual Entry
Each class meeting (in hours) x Total in attendance (adding each day) Examples include: Teens Helping Seniors, Teen Pack
Event
Total Attendants x Average Time
Examples include: ReXpo, 4th of July
Participant hours and participants in this report are listed for the three -month reporting period; therefore, if 100 participants are listed, the 100 refers to the total participants for the three -month period and coul d double or triple count the same participants if they participated each month (i.e. drop in volleyball).

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.8
SUBJECT: Support for SB 511

Recommendation for Action: Staff recommends that the City Council authorize the City Manager to submit a letter of support for SB 511, which would require the California Air Resources Board (CARB) to assemble and share greenhouse gas inventories with local governments.

Staff Contact:

Arielle Bardwil, Communications & Sustainability Analyst, [email protected] Amanda Portier, Marketing & Business Relations Specialist, [email protected]

Background:

The City of Woodland’s Climate Action Plan (CAP) lays out strategies to protect Woodland’s residents and environment from climate change. To effectively implement and update the CAP, it is critical to maintain an updated greenhouse gas (GHG) inventory. However, it is expensive and labor- intensive for local governments to maintain an updated GHG inventory.

Discussion:

SB 511 would fill a significant gap in the work done by local governments to address climate change.

This bill would direct the California Air Resources Board to assemble and share GHG emission inventories with local governments upon request. This would provide the critical data necessary to execute and update Woodland’s CAP and help city staff make the best decisions on resource application to benefit residents. SB 511 would provide the following benefits:

1. Data and methodology consistency

2. Visibility into patterns and progress

3. Reduced cost in generating GHG emission profiles

Should City Council approve staff's recommendation, the City Manager or his designee will send a letter of support to the appropriate legislator and/or committee. A draft letter is attached.

Conclusion:

Staff recommends that the City Council authorize the City Manager to submit a letter of support for SB 511, which would require the California Air Resources Board (CARB) to assemble and share greenhouse gas inventories with local governments.

Prepared by: Arielle Bardwil, Communications & Sustainability Analyst; Amanda Portier, Marketing & Business Relations Specialist

Reviewed by: Spencer Bowen, Communications & Strategic Policies Manager

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Attachments:

1. SB 511 Support Letter

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RE: SB 511 (Blakespear) Greenhouse gas emissions inventories Notice of SUPPORT
Dear ___________________:

The City of Woodland strongly supports SB 511. This bill would require the California Air Resources Board (CARB) to prepare and provide data on greenhouse gas emissions for local jurisdictions.

SB 511’s provisions would allow local jurisdictions to create data-driven climate action plans that are more effective. This bill would ensure consistency in data collection and methodology that allows for a robust analysis of regional and statewide trends. Additionally, this bill would be more cost effective statewide than funding each individual city and county to hire specialized staff to carry out this function.

Existing laws, such as The California Global Warming Solutions Act of 2006, require the state board to prepare and approve a scoping plan for greenhouse gas emission reduction every 5 years. However, this does not give local jurisdictions resources to develop their own scoping plans. SB 511 would empower the City of Woodland’s independent commitment to climate action.

In order to efficiently reduce greenhouse gas emissions and execute the City of Woodland’s Climate Action Plan, the City needs access to reliable data. SB 511 would ensure an accurate and consistent data source for Woodland to effectively develop strategies for climate action, accurately measure their progress, and take charge of our own community.

For these reasons, the City of Woodland urges your support of SB 511.

Sincerely,
Mayor Vicky Fernandez on behalf of the Woodland City Council

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.9
SUBJECT: Beverage Container Recycling Grant Appropriation

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $210,000 of grant funds to the State Grants Fund (1325) to assist with implementing recycling programs and SB 1383 compliance at Woodland schools.

Staff Contact:

Rosie Ledesma, Environmental Resources Program Manager, (530) 661-2059, [email protected]

Fiscal Impact:

This action will result in a State Grants Fund appropriation of $210,000. The appropriation will be offset by reimbursement from the California State Department of Resources Recycling and Recovery (CalRecycle). This two-year grant term ends April 1, 2025.

Discussion:

The City of Woodland was recently awarded a grant from CalRecycle in the amount of $210,000 to assist the Woodland Joint Unified School District (WJUSD) to implement recycling and organics programs, assist their compliance with SB 1383, and to reduce waste going to landfills.

The grant funding will be used to implement the Woodland School Waste Reduction Project, which includes some of the following key elements:
• Hiring a consultant to assess service and infrastructure needs at 14 K-12 schools located in Woodland and work with WJUSD to purchase materials and equipment needed to implement successful waste reduction programs at each school;
• Establishing baseline data through waste audits to assess program needs, measure progress, as well as work with Food and Nutrition Services to identify and reduce food waste from the source;
• Developing educational videos, flyers, guides, and curriculum for each school level to assist with implementation and continued program success beyond the length of the grant.

Funding from this grant is focused specifically on beverage container recycling and waste reduction.

The City will use existing funding from a previously awarded SB 1383 grant to incorporate organics into the project.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $210,000 of grant funds to the State Grants Fund (1325) to assist with implementing recycling programs and SB 1383 compliance at Woodland schools.

Prepared by: Rosie Ledesma, Environmental Resources Program Manager

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Attachments:

1. Resolution - Beverage Container Recycling Grant Appropriation

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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING APPROPRIATION OF FUNDS TO THE STATE GRANTS FUND (1325)

PROVIDED FROM THE CALRECYCLE BEVERAGE CONTAINER

RECYCLING GRANT PROGRAM
WHEREAS, the City of Woodland applied for the 2022-23 Beverage Container Recycling Grant Program in September 2022; and
WHEREAS, the City was recently notified that they were awarded the Grant in the amount of $210,000; and
WHEREAS, staff wishes to appropriate $210,000 to the State Grants Fund (1325) to implement recycling programs and assist with SB 1383 compliance into Woodland schools.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland hereby authorizes the appropriation of $210,000 to the State Grants Fund (1325).

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________
Victoria Fernandez, Mayor
ATTEST:
________________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.10
SUBJECT: 2023/2024 CHP Cannabis Tax Fund Grant Award

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____,

1. Authorizing the Police Department to accept the FY23/24 CHP Cannabis Tax Fund Grant award in the amount of $30,352.56; and

2. Authorizing the City Manager to appropriate $30,352.56 in the Other Federal Grants Fund (1330) during the one-year grant period.

Staff Contact
Derrek Kaff, Police Chief, (530) 661-7865

Fiscal Impact
The Police Department successfully applied for the FY 23/24 CHP Cannabis Tax Fund Grant award in the amount of $30,352.56. These grant funds will augment the agency’s training costs associated with DUI/impaired driving investigations: Standardized Field Sobriety Testing (SFST); Advanced Roadside Impaired Driving Enforcement (ARIDE), and Drug Recognition Expert (DRE). The grant award will supplement the costs associated with officers’ salaries, lodging, per diem, and back-fill overtime to cover staffing vacancies related to grant-funded training. Any shortfall will be absorbed into the department’s training budget. There is no match requirement in this grant for the City.

Background
With the passage of Proposition 64, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), California voters mandated the state set aside funding for the California Highway Patrol (CHP) to award grants to local governments and qualified nonprofit organizations, as described in Revenue and Taxation Code Section 34019(f)(3)(B). The Cannabis Tax Fund Grant Program marks an important step toward reducing impaired driving crashes, increasing public awareness surrounding the dangers of impaired driving, and making California’s roadways a safer place to travel.

CHP works closely with state and local agencies and other traffic safety stakeholders to actively address impaired driving. CHP considered a variety of factors in determining specific needs for each grant cycle, including opportunities and projects best suited to prevent the loss of life, injuries, and property damage caused by driving under the influence of alcohol and/or drugs. The purpose of the Cannabis Tax Fund Grant Program (CTFGP) is to provide alternative funding sources to augment, but not supplant, current activities and programs. Grant applicants must provide strong justification, measurable goals, and an immediate need for all requested budget items as part of the project. Law Enforcement projects shall include at least one activity and focus on one or more of the following project activities:

• Increase driving under the influence (DUI)/driving under the influence of drugs

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(DUID) enforcement efforts (ex: DUI Saturation Patrols, DUI Checkpoints)

• Drug Evaluation and Classification (DEC) courses (ex: SFST Training, ARIDE Training, DRE Training), and other approved trainings to help increase the knowledge of law enforcement personnel in detecting and removing impaired drivers from the roadway

• General prevention education and community outreach designed to educate the public about the dangers of impaired driving (ex: presentations to high school and/or college students, with a direct focus on Drive High = DUI, Designate a Sober Driver, or another campaign message against impaired driving)

Discussion
Through robust and ongoing feedback with the community, the Police Department knows that traffic concerns remain a high priority within the city. In particular, the Department knows from its constituents that traffic collisions involving DUI drivers which result in fatalities, serious injuries, and property damage are particularly concerning. The Department has and continues to respond to the community’s concerns regarding DUI motorists through rigorous enforcement strategies, as evidenced by the increase in DUI arrests the past three years:

Year DUI Arrests % Increase Year over Year
2020 90
2021 147 63.33%
2022 204 38.77%

In support of our officers’ enforcement efforts, the Department provides in-service and advanced officer training specific to DUI detection and investigations:
• Standardized Field Sobriety Testing (SFST): this training provides officers with the skills and abilities in which to administer legally defensible intoxication evaluations of impaired drivers. • Advanced Roadside Impaired Driving Enforcement: this course trains officers to observe, identify and articulate the signs of impairment related to drugs and/or alcohol. • Drug Recognition Expert: this course provides detailed information on the recognition of persons under the influence of alcohol and/or drugs with an emphasis on recording, preserving, and presenting evidence in court.

With the grant award, the Department will send 2 officers to SFST, 2 officers to ARIDE, and 1 officer to the 104-hour Drug Recognition Expert training. These courses will add to the department’s growing cadre of officers trained in DUI detection and investigation. The SFST/ARIDE/DRE training will also enhance the department’s investigative capacity.

Conclusion
Staff recommends that the City Council approve Resolution No. ____

1. Authorizing the Police Department to accept the FY23/24 CHP Cannabis Tax Fund Grant award in the amount of $30,352.56; and

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2. Authorizing the City Manager to appropriate $30,352.56 in the Other Federal Grants Fund (1330) during the one-year grant period.

Prepared by: Aaron Delao, Investigations Lieutenant
Elle Murphy, Senior Management Analyst

Reviewed by: Derrek Kaff, Police Chief

Attachments:

1. Resolution - 2023 CHP Cannabis Tax Fund Grant 2023-07-18

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RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT THE 2023/2024 CHP CANNABIS TAX FUND GRANT IN THE AMOUNT OF $30,352.56 AND AUTHORIZING THE CITY MANAGER TO APPROPRIATE FUNDS IN THE AMOUNT OF $30,352.56 IN THE OTHER FEDERAL GRANTS FUND (1330) DURING THE 1-YEAR GRANT PERIOD WHEREAS, the California Highway Patrol is looking for local government entities whose focus is on DUI enforcement, law enforcement training specific to DUI investigations, or general prevention education.

WHEREAS, California Highway Patrol has allocated $13 million for small and mid-sized law enforcement agencies, which is earmarked to support DUI/impaired driving enforcement campaigns, training specific to DUI/impaired driving investigations, and prevention education & community outreach designed to educate the public about the dangers of impaired driving; and
WHEREAS, the Woodland Police Department is committed to protecting the community from the dangers of impaired driving through DUI enforcement and advanced officer training specific to DUI/impaired driving investigations; and
WHEREAS, the Woodland Police Department successfully applied for $30,352.56 which will supplement the cost of 5 essential training courses and enable the Woodland Police Department to send:
2 police officers to the Standardized Field Sobriety Testing course; 2 police officers to the Advanced Roadside Impaired Driving Enforcement course; 1 police officer to the Drug Recognition Expert course
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

SECTION 1. That the City Council hereby authorizes the Police Department to accept the 2023/2024 CHP Cannabis Tax Fund Grant award in the amount of $30,352.56 and SECTION 2. That the City Council hereby authorizes the City Manager to appropriate $30,352.56 in the Other Federal Grants Fund (1330) for the 1 year grant period.

PASSED AND ADOPTED by the City Council this 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Victoria Fernandez, Mayor
ATTEST:

Ana B. Gonzales, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.11
SUBJECT: City Manager Employment Agreement

Recommendation for Action: Adopt Resolution Extending the Amended and Restated Employment Agreement Between the City of Woodland and Ken Hiatt for a period of one year Staff Contact: Ethan Walsh, City Attorney, (916) 325-4000, [email protected]

Fiscal Impact: No new fiscal impact other than a 3% increase to the City Manager’s salary according to the terms of his Employment Agreement. The terms of the City Manager’s Employment Agreement would remain unchanged, with the Agreement being extended for a period of one year pursuant to Section 11.A of the Agreement.

Background:

Mr. Hiatt has served as City Manager since August 1, 2020, after serving as Interim City Manager since Paul Navazio’s retirement from the City in March 2020. Mr. Hiatt originally joined the City as the Community Development Director in May of 2013 and assumed the role of Assistant City Manager/Community & Economic Development Director in August of 2016. His current Amended and Restated Employment Agreement (the “Employment Agreement”) was entered into on August 1, 2021, and expires on August 1, 2023. Section 11.A of the Employment Agreement provides that prior to the expiration of the term, the Agreement may be extended for an additional year.

The City Council is in the process of conducting Mr. Hiatt’s annual performance review, but has not yet completed that process. The City Council desires to complete the performance review and negotiate terms of an updated employment agreement with Mr. Hiatt. In order to allow time to complete those processes, this action would extend the Agreement for an additional year according to its terms, to allow the Council sufficient time to complete the evaluation process and consider potential terms of an updated agreement.

Discussion:

The City Manager Employment Agreement terms will remain unchanged for the extended term. Based on those terms, the Agreement provides:
• Effective August 1, 2023, he will receive a monthly salary of Twenty-Three Thousand Nine Hundred Seventy Six Dollars ($23,976) per month. He is eligible for a three percent (3%) salary increase each year for the duration of the Agreement. This salary reflects two 3% increases from his August 1, 2021 monthly salary of $22,600.
• The Agreement will expire at the end of this extension period, on August 1, 2024. • The City Council will conduct a performance evaluation each year on or around August 1. • All benefits received remain unchanged.

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The City Council will continue the evaluation process, and at the end of such process the City Council can consider any necessary updates to this existing Employment Agreement, through an amended or updated Employment Agreement, which will replace and supersede the current Employment Agreement.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, Extending the Amended and Restated Employment Agreement Between the City of Woodland and Ken Hiatt for a period of one year.

Prepared By: Ethan Walsh, City Attorney

Attachments:

1. Resolution Approving Extension to CM Employment Agreement-c1

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING AN EXTENSION OF THE AMENDED AND RESTATED

EMPLOYMENT AGREEMENT WITH THE CITY MANAGER
WHEREAS, the City of Woodland entered into an Amended and Restated Employment Agreement with Ken Hiatt to serve as City Manager (the “Employment Agreement”), which was effective on August 1, 2021, and had a term of two (2) years with the option to extend the term of the Employment Agreement for an additional year; and
WHEREAS, the City Council of the City of Woodland desires to extend the Employment Agreement according to its terms for an additional year, establishing a new expiration date of August 1, 2024; and
WHEREAS, pursuant to the terms of the Employment Agreement, Mr. Hiatt will receive a three percent increase in salary for the extended term, resulting in a monthly salary of $23,976; and
WHEREAS, all remaining terms of the Employment Agreement shall remain unchanged; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Woodland hereby authorizes the extension of the Employment Agreement between the City of Woodland and Ken Hiatt for an additional year pursuant to Section 11.A of the Employment Agreement. The Mayor is authorized to execute such documentation as is necessary to commemorate such extension.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.12
SUBJECT: Authorization to Request Patwin Name for the New City Park in the Prudler Subdivision.

Recommendation for Action: Staff recommends that the City Council authorize the City Manager to send a letter to Yoche Dehe Wintun Nation requesting a Patwin name for a new City Park in the Prudler Subdivision.

Staff Contact:

Chirstine Engel, Community Services Direrector (530) 661-2000, [email protected]

Fiscal Impact:

Requesting a name for the new park will not result in a fiscal impact. The cost of creating and installing a new park sign is the responsibility of the developer.

Background:

On March 1, 2022, City Council approved a final map for the Prudler Phase 1 and Prudler Phase 2 development, which includes a 1.46 acre park site. This development is located north of the Community Center, east of East Street. The 1.46-acre park site is being developed by Lennar Homes. The park will include a play area with a playground for 2-12 year olds, a shade structure with picnic tables, and grass for open play. New parks are named in Woodland through a public input process involving the Parks & Recreation Commission, and then ultimately approval by the City Council.

Discussion:

Between April 1-May 1, 2023, the Parks & Recreation Commission solicited nominations for the naming of the Prudler subdivision park. During the public input process, 53 names for the park were submitted. The facilities committee of the Parks & Recreation Commission considered these names and recommended that a Patwin name be used for the proposed park (a Patwin name suggestion was submitted several times). Typically, the Parks Commission would then consider and approve a name that would then advance to the City Council for consideration. However, as the process to name the park a Patwin name involves consultation and approval with the Yoche Dehe Wintun Nation, the City must submit a letter to the tribe requesting such. After the City receives input from the tribe, assuming they are amenable to using a Patwin name for the Park, the name would then be considered by the Parks & Recreation Commission before it is considered by the City Council.

Conclusion:

Staff recommends that the City Council authorize the City Manager to send a letter to Yoche Dehe Wintun Nation requesting a Patwin name for a new City Park in the Prudler Subdivision.

Prepared by: Christine Engel, Community Services Director

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Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.13
SUBJECT: Resolution amending the Sustainability Advisory Committee Membership

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, amending Resolution No. 7236 pertaining to membership on the Sustainability Advisory Committee.

Staff Contact:

Ana B. Gonzalez, City Clerk (530) 661-5806, [email protected]

Background:

On March 5, 2019, Resolution No. 7236, A Resolution of the City Council of the City of Woodland Creating the Sustainability Advisory Committee was adopted by Council. The resolution states that membership in the committee shall consist of at least five but no more than nine members.

Staff is requesting that Resolution No. 7236 be amended to maintain a membership that will consist of at least five but no more than 10 members. The amendment simply adjusts the membership limit to allow up to 10 members to serve on the Committee from the current limit of 9. All other sections in the resolution will remain in effect.

Prepared by: Ana B. Gonzalez, City Clerk

Attachments:

1. Resolution amending SAC membership

2. Reso_7236 Sustainability Advisory Committee

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING RESOLUTION NO. 7236 REGARDING MEMBERSHIP ON THE

SUSTAINABILITY ADVISORY COMMITTEE
WHEREAS, the City Council adopted Resolution No. 7236 on March 5, 2019 which established the Sustainability Advisory Committee; and
WHEREAS, Section 2 of Resolution No. 7236 indicates that there will be at least five but no more than nine members; and
WHEREAS, the City Council desires to maintain a committee of no more than 10 members; and WHEREAS, all other sections of the original resolution remain in effect; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland that Resolution No. 7236, Section 2 is hereby amended to read as follows:

2. Membership: The Sustainability Advisory Committee shall consist of at least five but no more than 10 members to be appointed by the City Council. Stall shall recommend for appointment interested community members who represent a mix of backgrounds or expertise in areas related to CAP goals and sustainability efforts in Woodland, and knowledge of the community. Members of the committee shall serve at the pleasure of the City Council and may be removed from the committee by a majority vote of the City Council.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk
Attachment: Resolution No. 7236

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.14
SUBJECT: Rescind Stage Two, Water Warning of the City’s Water Shortage Contingency Plan

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, rescinding Stage Two, Water Warning of the Water Shortage Contingency Plan, Appendix I of the Urban Water Management Plan.

Staff Contact:

Celia Taylor, Water Quality Specialist, (530) 661-5915, [email protected]

Fiscal Impact:

There is no fiscal impact anticipated by rescinding Stage Two, Water Warning

Background:

On April 21st, 2021, May 10th, 2021, July 8th, 2021, and October 19th, 2021, the Executive Department of the State of California issued States of Emergency due to ongoing drought conditions within the State. The year 2022 was identified as the third consecutive year of drought. In March, 2022, the governor of California issued Executive Order N-7-22 requiring urban water suppliers to implement at least Stage 2 of their Water Shortage Contingency Plan with a goal of reducing water usage by 20 percent. The City Council adopted Stage Two, Water Warning, on May 10th, 2022.

On March 24th, 2023, Executive Order N-5-23 was issued. The State of California described above average snow and water content in the Sierra Nevada region and improved surface water supplies based on a snow survey conducted by the State (Department of Water Resources) and partner agencies. The State anticipates more precipitation for California.

The City receives most potable water from the Woodland-Davis Clean Water Agency (WDCWA) and from stored treated surface water from aquifer storage & recovery wells (ASR). WDCWA’s primary water rights are not expected to be curtailed until September, 2023 or later. The City does not expect a reduced water supply of surface water in 2023 because WDCWA has secondary water rights that will not be restricted; 2023 is not a Shasta Critical Year. In the event of increased demand or reduced supply, the City can provide residents with stored water from ASR wells or native groundwater which can be blended with treated surface water.

While the State of California recognized the restrictions for the entirety of California are no longer necessary, the legislation underscored the need for surveillance over certain vulnerable regions such as where ground water is depleted, groundwater basins are low, groundwater wells have failed, and/or areas where years of drought have endangered fish populations. The State of California is aware that each year could present different conditions and that California should make “conservation a way of life.”
Source: https://www.gov.ca.gov/2023/03/24/governor-newsom-eases-drought-restrictions/

Discussion:

Rescinding of Stage Two, Water warning of the Water Shortage Contingency Plan would remove the requirement that:

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• All City water customers shall reduce water use by 20% of their normal water demand. However, residential users whose total water use is already below the State provisional standard for residential indoor water use of 55 gallons (7.35 cubic feet) per person per day as stated in SBx7-7 (2009) or an adjusted standard set by the California Legislature shall not be required to further reduce their water use.
• Hosing of hardscape surfaces except for health and safety purposes shall be prohibited. • Water hoses shall be equipped with a positive control nozzle capable of completely shutting off the flow of water except when positive pressure is applied. • Restaurants shall serve water only upon request
• The City may impose other or further regulations as the City Council may adopt after conducting a public hearing.
• Outdoor watering is restricted to three days per week.

Water utility operations under the ‘Normal Water Supply Stage’ comprise the following:
• Water waste, as defined in Section 13.32.030 of the Woodland Municipal Code, is prohibited. • All landscaping installed in the City of Woodland shall comply with the State Model Water Efficient Landscape Ordinance (23 California Code of Regulations Section 490 et seq.) or the City landscape requirements (Chapter 17.112 of the Woodland, California Municipal Code), whichever is more restrictive.

The City is prepared to operate under ‘Normal Water Supply’ conditions and can meet increasing demands. The City will continue conservation efforts, such as offering rebates for mulch and promoting water-wise landscaping.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, rescinding Stage Two, Water Warning of the Water Shortage Contingency Plan, Appendix I of the Urban Water Management Plan.

Prepared by: Celia Taylor, Water Quality Specialist

Reviewed by: Tim Busch, Principal Utilities Civil Engineer Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO

RESCIND THE STAGE TWO WATER WARNING OF THE WATER SHORTAGE

CONTINGENCY PLAN, APPENDIX I OF THE URBAN WATER MANAGEMENT PLAN
WHEREAS, the City has updated its Water Shortage Contingency Plan (WSCP) and modified WMC Chapter 13.32.040 to be consistent with the 2018 Water Conservation Legislation; and
WHEREAS, the Governor of California issued Executive Order N-7-22 in March of 2022 requiring urban water suppliers to implement at least Stage 2 of their Water Shortage Contingency Plans to reduce water use by 20%; and
WHEREAS, the WSCP includes the following measures to be incorporated in the Stage 2, water warning:
•All City water customers shall reduce water use by 20% of their normal water demand. However, residential users whose total water use is already below the State provisional standard for residential indoor water use of 55 gallons (7.35 cubic feet) per person per day as stated in SBx7-7 (2009) or an adjusted standard set by the California Legislature shall not be required to further reduce their water use.
•Hosing of hardscape surfaces except for health and safety purposes shall be prohibited.
•Water hoses shall be equipped with a positive control nozzle capable of completely shutting off the flow of water except when positive pressure is applied.
•Restaurants shall serve water only upon request
•The City may impose other or further regulations as the City Council may adopt after conducting a public hearing.
•Outdoor watering is restricted to three days per week; and WHEREAS, the City adopted the Stage 2, Water Warning of the Water Shortage Contingency Plan, Appendix I of the 2020 Urban Water Management Plan on May 10th, 2022 via Resolution_7892; and
WHEREAS, the Governor of California issued Executive Order N-5-23 on March, 24th, 2023 which ended the requirement for local agencies to implement level 2 drought contingency plans; and
WHEREAS, the City’s water supply is adequate to meet all projected demands (“normal water supply”) as determined by the Public Works Director or designee, all water customers are encouraged to be aware of water consumption and use water wisely. Water shall be used for beneficial purposes only; all unnecessary and wasteful uses of water are prohibited; and

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82093.00001\8555510.2
WHEREAS, under the normal water supply stage, the following shall apply:
•Water waste, as defined in Section 13.32.030 of the Municipal Code, is prohibited.
•All landscaping installed in the City of Woodland shall comply with the State Model Water Efficient Landscape Ordinance (23 California Code of Regulations Section 490 et seq.) or the City landscape requirements (Chapter 17.112 of the Woodland, California Municipal Code), whichever is more restrictive.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. Stage 2, Water Warning, of the Water Shortage Contingency Plan, Appendix I of the 2020 Urban Water Management Plan, is rescinded and is hereby ordered filed with the City Clerk; and
Section 2. Water shortage stages and restrictions for a “Normal Water Supply” are in effect.

PASSED AND ADOPTED by the City Council of the City of Woodland at regular meeting of the City Council held on the 18th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Victoria Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.15
SUBJECT: East Main Street Improvement Project, CIP 13-05; Contract Amendment

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $300,000 for a total agreement amount of $1,139,298 and authorize the City Manager to execute the amendment.

Staff Contact:

Miguel Chavez, Sr. Construction Project Manager – (530) 661-5952, [email protected]

Fiscal Impact:

The existing approved project budget is sufficient to fund these additional costs and no additional funding appropriation is being requested. The E. Main St. project, CIP 15-05 is included in the Capital Budget in the overall amount of $8,561,701 consisting of $6,002,000 of Bike and Pedestrian and Local /Regional Transportation Grant funds from the Sacramento Area Council of Governments (SACOG), $50,000 of Sewer Enterprise Funds, $50,000 of Water Enterprise Funds, $2,019,000 of Road Maintenance and Rehabilitation Account (RMRA- SB1) Funds and $440,701 of Measure E/F funding.

The project budget includes the costs for design, project management, construction management/inspection and the construction contract.

Background:

The project is located on East Main Street from East Street to the Interstate 5 (I-5) northbound off ramp. Part of the project is located within the State of California right of way and work within the State’s right of way was completed under an encroachment permit.

The project has substantially completed the improvements below:

• Constructed the off-street bike path on the north side of E. Main Street between Pioneer Avenue and Matmor Road.
• Installed the curb, gutter and storm drainage improvements on the north side of E. Main Street. • Installed ADA compliant curb ramps on E. Main between East St and the I-5 northbound off ramp. • Installed several concrete bus pads on E. Main between East St and the I-5 northbound off ramp. • Installed landscape, irrigation and fencing on the north side of E. Main Street between Pioneer Avenue and Matmor Road.
• Microsurfaced the pavement and restriped the road between East Street and the I-5 overcrossing of East Main Street.

Discussion:

This project was originally scheduled for 5 months, to be completed in late 2021 with a construction management budget of $539,298. On July 1, 2022, Council approved a $300,000 contract amendment to bring the total contract amount to $839,298. Due to unforeseen conditions associated

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with infrastructure owned by private utility companies, construction and weather delays, the project has required more time than anticipated but is currently scheduled to be complete this summer, which is approximately 20 months beyond the original completion date.

As construction management and inspection costs are generally based upon the time for construction, the extended timeline results in increased costs for construction management and inspection. Further, Associated Engineering Consultants, Inc. has performed a significant amount of unanticipated coordination with the contractor and private utilities to resolve issues associated with the unforeseen conditions to keep the project moving forward.

To ensure the City continues to receive the necessary construction management, specialized inspection and testing to comply with City and Caltrans mandated quality assurance requirements for the project, an amendment to the consultant agreement is required. As such, staff is requesting that Council approve an amendment to the construction management agreement with Associated Engineering Consultants, Inc. for $300,000 increasing the total contract to $1,139,298. The total of the first contract amendment and this second amendment represent a doubling of the contract value over the originally approved contract which is directly associated to the project taking four times longer than anticipated to complete.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $300,000 for a total agreement amount of $1,139,298 and authorize the City Manager to execute the amendment.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Reso Contract Amendment 230718

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, APPROVING A CONSULTANT AMENDMENT FOR THE E. MAIN STREET IMPROVEMENT PROJECT, CIP 13-05
WHEREAS, the City of Woodland’s proposed Capital Budget for the E. Main Street Improvement Project is $8,561,701, CIP 13-05 (the “Project”); and WHEREAS, the original consultant services agreement with Associated Engineering Consultants (AEC) was approved in the amount of $539,298, and amendment #1 was for $300,000 and the City Council wishes to approve amendment #2 with AEC for $300,000 for a total contract amount of $1,139,298 and authorize its execution through the adoption of this Resolution.; and WHEREAS, the City desires to continue to have the construction management, inspection and testing performed by experienced consultants that were selected through a qualifications based selection process; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the consultant services amendment with AEC and authorizes and directs the City Manager to execute the amendment in the amount of $300,000 for a total contract amount of $1,139,298. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

Section 2. Copies of the Consultant Agreements are available and on file in the City Clerk’s office, and are incorporated herein by reference and made part of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of City Council held on the 18th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Victoria Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.16
SUBJECT: Gibson Road Improvement Projects, CIP 20-01 & 20- 08; Contract Amendment

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with UNICO Engineering Consultants, Inc. in the amount of $423,734.79 for a total agreement amount of $1,848,085.21 and authorize the City Manager to execute the amendment.

Staff Contact:

Miguel Chavez, Sr. Construction Project Manager – (530) 661-5952, [email protected]

Fiscal Impact:

The existing approved project budget is sufficient to fund these additional costs and no additional funding appropriation is being requested. The Gibson Road Projects, CIP 20-01 & 20-08, are included in the Capital Budget in the overall amount of $14,668,317. Funding includes $6,933,000 in Sacramento Area Council of Governments (SACOG) Regional Program grant funding, $600,000 in SACOG Regional State Active Transportation Program (ATP) grant funding, $216,000 in Highway Safety Improvement Program (HSIP) funding, $418,000 in Water Enterprise funds, $200,000 in Sewer Enterprise funds, $1,363,617 in Measure E funds, $2,520,000 in Measure F funds, and $2,417,700 in Road Maintenance and Rehabilitation Account (RMRA–SB1) funds.

The project budget includes the costs for design, project management, construction management/inspection and construction.

Background:

The project is located on Gibson Rd from CR98 to East Street. The project has substantially completed the improvements below:

• Reconstruction of the road including installing drainage improvements. • Traffic signal improvements to include bicycle and pedestrian actuation and installing a pedestrian actuated lighted crossing at California St.
• Installed ADA-compliant curb ramps and sidewalk repairs. • Restripe the road, which includes narrowing of the travel lanes to reduce travel speeds, adding buffered bike lanes and lane reconfigurations or “Road Diet” that will reduce travel lanes between Cottonwood Street and West Street from 4-lanes to a 3-lane corridor consisting of two narrow travel lanes and a two-way left turn lane.

Remaining work includes finalizing the traffic signal improvements and turning the traffic signals into normal operation. These improvements will transform this segment of Gibson Road into a complete street, providing improved bicycle, pedestrian and vehicle facilities to ensure the corridor meets the needs of all modes of travel.

Discussion:

This project was originally scheduled for 12 months, to be completed in 2022; but due to contractor

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delays, unforeseen conditions associated with infrastructure owned by private utility companies and weather delays, the project required more time than anticipated. The project is currently scheduled to be completed by this summer, which is approximately 12 months beyond the original completion date.

As construction management and inspection costs are generally based upon the time for construction, the extended timeline results in increased costs for construction management and inspection. Further, UNICO Engineering has performed a significant amount of unanticipated coordination with adjacent homeowners, businesses, hospital, school district, private utilities, and the contractor to resolve issues associated with unforeseen conditions and project delays in general.

To ensure the City continues to receive the necessary construction management, specialized inspection and testing to comply with City and Caltrans mandated quality assurance requirements for the project, an amendment to the consultant agreement is required. As such, staff is requesting that Council approve an amendment to the construction management agreement with UNICO Engineering for $423,734.79, increasing the total contract to $1,848,085,21. This increase represents an increase of 30% over the currently approved contract and is directly associated with the project requiring twice the anticipated time to complete.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with UNICO Engineering Consultants, Inc. in the amount of $423,734.79 for a total agreement amount of $1,848,085.21 and authorize the City Manager to execute the amendment.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Reso Contract Amendment 230718 (1)

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

APPROVING CONSULTANT AMENDMENT FOR THE GIBSON ROAD
IMPROVEMENT PROJECT, CIP 20-01 & 20-08
WHEREAS, the City of Woodland has funding in the Capital Budget for the Gibson Road Bicycle/Pedestrian Mobility Project – East to West Street, CIP 20-01, and the W. Gibson Road Safe Routes to School – West Street to CR98 Project, CIP 20-08 (the “Project”); and WHEREAS, the original consultant services agreement with UNICO Engineering Consultants was approved in the amount of $1,294,864.02, and amendment #1 was for $129,486.40 and the City wishes to approve amendment #2 for $423,734.79 for a total contract amount of $1,848,085.21 and authorize its execution through the adoption of this Resolution.; and WHEREAS, the City desires to continue to have the construction management, inspection and testing performed by experienced consultants that were selected through a qualifications based selection process; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the consultant services amendment with UNICO and authorizes and directs the City Manager to execute the amendment in the amount of $423,734.79 for a total contract amount of $1,848,085.21. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

Section 2. Copies of the Consultant Agreements are available and on file in the City Clerk’s office, and are incorporated herein by reference and made part of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of City Council held on the 18th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Page 92 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.17
SUBJECT: Approve a Contract Amendment with LPA, Inc. for architectural & engineering design changes related to
the Southeast Area Aquatic Center Project (CIP #19-
18)

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendment #1 with LPA, Inc. for design changes related to the Southeast Area Aquatic Center Project (CIP #19-18) in an amount not to exceed $244,500.

Staff Contact:

Ed Wisniewski, Senior Civil Engineer, (530) 661-5975, [email protected]

Fiscal Impact:

Approval of amendment #1 to LPA’s contract will bring their total not-to-exceed fee for design services on the project to $1,294,500. At its regularly scheduled meeting on June 20, 2023, Council approved the relocation of the new aquatic facility to the Community & Senior Center due to unsuitable soil conditions at the Pioneer High School site. Amendment #1 will cover LPA’s fee for redesign associated with the relocation of the project site from Pioneer High School to the Woodland Community & Senior Center. To offset the additional design cost associated with relocating the project to the Community Center, staff is working with the school district to request a refund of the $250,000 previously paid for use of the site at Pioneer High School.

To date, the City has set aside $11,066,905 and received an additional $780,000 in private funding commitments toward the new aquatic facility. The construction cost is currently estimated at $14,000,000. Staff will return to Council when the project design is complete with a refined construction cost estimate and a comprehensive plan for construction funding. The total project cost (including design, permitting, project management, construction, construction management and inspection, contingency, and escalation to Dec 2024) is currently estimated at $17 Million.

Background:

At its April 19, 2022 meeting, the City Council approved the original consultant agreement with LPA, Inc. to prepare the construction plans and bid documents for the new aquatic facility. As part of the initial phase of design, soil sampling was conducted to inform them of the structural requirements for the building, pool, and pool deck. The soil analysis revealed that the soil consisted primarily of highly expansive clay and a layer of abnormally soft material ranging from 4-8 feet below the surface. Staff requested the consultants present an approach and preliminary cost to address the soil conditions and mitigate against future stress and cracking of the concrete. The consultant's recommendation was to overexcavate the unsuitable soil and recompact the site. The cost to perform and inspect this work was estimated at over $1,000,000.

Concerned with the budget implications, staff evaluated alternative locations to consider moving the project and concluded that the preferred alternative would be to the Community and Senior Center. At its June 20, 2023 meeting, Council approved the relocation of the new aquatic facility to the Community & Senior Center. This direction comes after a point in the design process where LPA

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had completed its first phase of design development at the original site. Therefore, a portion of the initial design work needs to be adjusted to reconfigure the project amenities to fit the new site. Staff worked with the consultant to negotiate a contract amendment amount commensurate with the added work.

Discussion:

When considering relocation of the project site, additional design fees to reposition the project on a new site was an anticipated expense. With estimated added costs for mitigation of unsuitable soils at the PHS site approaching $1M, the additional design costs associated with relocating the project were considered a worthy expense. Staff is looking to offset the additional design cost by working with the WJUSD to recover the $250,000 previously paid for use of the site adjacent to Pioneer High School.

On June 30, 2023, soil boring samples were collected from the Community Center site to evaluate the geotechnical conditions. Comprehensive lab analysis of the samples is currently underway to test strength and compressibility, but initial feedback from the geotechnical engineer is that the soil conditions at the new site are favorable compared to the former site. The preliminary boring data indicates that expansive soil will not be a significant design issue on this site, but there may still be a recommendation to overexcavate and recompact the area under the main pool building to mitigate against any potential settlement. Lab testing is scheduled for completion within the next week.

In spite of the redesign efforts triggered by changing sites, staff is still pushing to start construction of the project in Spring 2024. Staff continues to track project funding generated through development fees and private fundraising efforts, and is working on identifying potential options to fully fund the project in 2024 and to ensure adequate funding has been identified to cover the construction costs. Construction duration is currently estimated at approximately 12 months, with a target date to open the facility to the public in time for the 2025 summer season. Attached is a site plan layout of the project at the Community and Senior Center.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendments #1 with LPA, Inc. for design changes related to the Southeast Area Aquatic Center Project (CIP #19-18) for an amount not to exceed $244,500.

Prepared by: Ed Wisniewski, Senior Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

2. 1st Amendment

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3. Exhibit-SE Area Aquatic Center-Community Center Site

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82093.00298\29830144.2
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT #1 WITH LPA, INC. FOR ARCHITECTURAL & ENGINEERING DESIGN SERVICES FOR THE SOUTHEAST AREA AQUATIC CENTER PROJECT, CIP 19-18 WHEREAS, on April 19, 2022, the City Council authorized the City Manager to execute a design services agreement with LPA, Inc. in the amount of $1,050,000 for architectural & engineering design services on the Southeast Area Aquatic Center Project, CIP 19-18; and WHEREAS, on June 13, 2022, the City of Woodland executed the original contract with LPA, Inc. in an amount not to exceed $1,050,000; and
WHEREAS, soil analysis of the original project site (Pioneer High School) revealed unsuitable soil conditions, thereby causing staff to consider alternative sites for the new aquatic facility, and on June 20, 2023, City Council approved relocation of the new aquatic facility to the Community & Senior Center; and
WHEREAS, the decision to relocate the project to a new site requires a large portion of the initial design work to be redone to fit the project amenities at the new site; and WHEREAS, the City Council wishes to approve Contract Amendment #1 with LPA, Inc. and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves Contract Amendment #1 with LPA, Inc. in the amount of $244,500, for a new total not-to-exceed contract amount of $1,294,500. The City Manager is hereby authorized and directed to execute the Amendment, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Amendment does not change.

Section 2. Copies of the Contract Amendment are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

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82093.00298\29830144.2
PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Victoria Fernandez, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

Page 97 ends

First Amendment To Professional Services Agreement Between The City Of Woodland And LPA, Inc. CM# 001605
City of Woodland 1 July 11, 2023
SE Area Aquatic Complex, CIP #19-18 1st Amendment_L PA_Site Relo.docx ARTICLE 1. PARTIES AND DATE
This First Amendment to the Professional Services Agreement (“First Amendment”) dated as of the _____ day of _________________, 2023 is e ntered into by and between the City of Woodland (“City”) and LPA, Inc. (“Consultant”).

ARTICLE 2. RECITALS

2.1 City and Consultant entered into that certain Prof essional Services Agreement dated June 13, 2022 (“Agreement”), whereby Consulta nt agreed to provide professional architectural & engineering services for the Southeast Area Aquatic Center Project (CIP 19-18).

2.2 City and Consultant now desire to amend the Agreem ent to include additional compensation in accordance with the Consultant’s pr oposal dated May 24, 2023 attached hereto.

The total compensation for the First Amendment shal l not exceed Two Hundred Forty-Four Thousand Five Hundred dollars ($244,500.00) for a new contract total not to exceed One Million Two Hundred Ninety-Four Thousand Five Hundred dollars ($1,294,500.00).

ARTICLE 3. TERMS

3.1 Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment.

3.2 Adequate Consideration. The Parties hereto irrevocably stipulate and agre e that they have each received adequate and independent co nsideration for the performance of the obligations they have undertaken pursuant to this Amendment.

3.3 Counterparts. This Amendment may be executed in duplicate origi nals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]

Page 98 ends

First Amendment To Professional Services Agreement Between The City Of Woodland And LPA, Inc. CM# 001605
City of Woodland 2 July 11, 2023
SE Area Aquatic Complex, CIP #19-18 1st Amendment_L PA_Site Relo.docx City Of Woodland LPA, Inc.

By: ___________________________ By: _______________ ____________ Ken Hiatt Name:

City Manager Title:

ATTEST:
_______________________________
Ana B. Gonzalez, City Clerk

Page 99 ends

First Amendment To Professional Services Agreement Between The City Of Woodland And LPA, Inc. CM# 001605
City of Woodland 3 July 11, 2023
SE Area Aquatic Complex, CIP #19-18 1st Amendment_L PA_Site Relo.docx

CONSULTANT PROPOSAL FOR ADDITIONAL WORK
[SEE FOLLOWING SHEETS]

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\\oz\Data2\30700\30779\DOCS\101 Contracts_Proposals \01\Client\SOS Proposals\Additional Services #01\23 _0711 Woodland SEA Additional Services #01 revised.docx
IRV I N E • S A C RA M EN T O • S A N DI E G O • S A N J OS E • D A LL A S • SA N A N T ON I O May 24, 2023
Updated July 11, 2023

Mr. Ed Wisniewski
Project Manager

CITY OF WOODLAND
300 First Street
Woodland, CA 96065

Re: Southeast Area Aquatic Center
LPA Project No. 30779.01

Dear Mr. Wisniewski,

It has been a pleasure working with your staff and the community to design for the Southeast Area Aquatic Center. Per the needs of the project, the purpose of this amendment to the agreement is to account for additional services to move the project to a different site within the City of Woodland and to document a slightly larger project than originally anticipated. Below please find summaries of the change in scope and estimated time duration of the project.

1.0 SCOPE OF WORK – ADDITIONAL SERVICES DESCRIPTIO N
LPA is currently at the 100% complete Design Develo pment phase for the Pioneer Avenue site. Unsuitabl e soils conditions have been recently identified by the Cit y’s Geotechnical Engineer. The City is interested in considering moving the project to an alternative site currently owned by the City at Woodland Community Center. LPA shall provide a new design utilizing as much of the current desig n as possible on the new site. The following is a summary of the increased design cost necessary to revise the design to fit the alternate site:

Phase Existing
Contract
Fee
Percent
Billed
Work effort fee
percentage to be
redone at alternate site
Additional
Services Fee by
Phase
Total fee per
phase

1.0 Programming/
Conceptual Design
$51,000 100% no charge $15,000 $66,000

2.0 Schematic Design $102,000 100% N/A $0 $102,000

3.0 Design Development $255,000 100% 90% $229,500 $ 484,500

4.0 Construction
Documents
$306,000 0% 0% 0 $306,000

5.0 Bidding/Negotiations $30,600 0% 0% 0 $30,600

6.0 Construction
Observation
$275,400 0% 0% 0 $275,400

7.0 Augmented Services
- Topographic Survey
- SWPPP
- WQMP/SWMP

$18,000
$6,000
$6,000

100%
0%
0%

0 (city to
contract
directly)

$18,000
$6,000
$6,000
Reimbursable Expenses $30,000 .94% 0% 0 $30,000
Subtotal Additional
Services
$244,500 $1,324,500

2.0 SUMMARY
Below is the summary of additional services for the above referenced changes to the project:

Additional Services#1 $244,500
TOTAL $244,500

3.0 SCHEDULE
LPA will make every effort to accelerate the projec t and take advantage of the reuse of existing work to economize the effort. The following milestone dates are an estimate and shall be updated as the project progresses:

Phase Estimated Date Range

1.0 Programming/
Conceptual Design
May 29, 2023 – June 26, 2023 4 weeks

2.0 Schematic Design 0 weeks

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Additional Services #01 I Southeast Area Aquatic Center I July 11, 2023 LPA Project No.: 30779.01 I Page 2

\\oz\Data2\30700\30779\DOCS\101 Contracts_Proposals \01\Client\SOS Proposals\Additional Services #01\23 _0711 Woodland SEA Additional Services #01 revised.docx

3.0 Design Development June 27, 2023 – August 31, 2 023 9 weeks

4.0 Construction
Documents
Sept. 1, 2023 – Dec. 7, 2023 15 weeks
Agency Review (NON DSA)
and City Council Approval
Dec. 11, 2024 – Feb 15, 2024 9 weeks

5.0 Bidding/Negotiations Feb. 19, 2024 – Apr. 12, 2 024 7 weeks

6.0 Construction
Observation
April 16, 2024 – May 31, 2025 (Memorial Day) 14 mon ths

Please feel free to call me if you have any questio ns or if we can provide any clarification. Work ne eds to continue to meet the current schedule so we will continue in expectation that we can achieve an additional services agreement.

Thank you again for allowing us the opportunity to assist in this important project for the City of Woodland.

Sincerely,

LPA, Inc.

John Courtney, ASLA, LEED® AP
Managing Director

Cc: Arash Izadi - LPA

Page 102 ends

NOT FOR REGULATORY APPROVAL,PERMITTING OR CONSTRUCTIONThis document and all other project documents,ideas, aesthetics and designs incorporatedtherein are instruments of service. All projectdocuments are copyright protected, are theproperty of LPA, Inc. (LPA) and cannot be lawfullyused in whole or in part for any project or purposeexcept as set forth in the contractual agreementbetween LPA and its Client. The unauthorizeddisclosure and/or use of the project documents(including the creation of derivative works), maygive rise to liability for copyright infringement,unlawful disclosure, use or misappropriation ofproperty rights held by LPA. The unauthorizeduse of the project documents will give rise to therecovery of monetary losses and damagesincluding attorney fees and costs for which theunauthorized user will be held liable.Project documents describe the design intent ofthe work and are not a representation of as-builtor existing conditions. LPA is not responsible forany discrepancies between the project documentsand the existing conditions.© LPA, Inc.

Developed for
Project NumberDate PublishedChecked ByScaleRevisionDate ARCHITECTURE ENGINEERING INTERIORSLANDSCAPE ARCHITECTURE PLANNINGLPADesignStudios.comSubmittalDate 916-287-2400 Office916-287-2401 Fax431 I Street, Suite 107Sacramento, California 95814 30779.1007/03/23JC,AW,BSTHE CITY OF WOODLANDAQUATIC COMPLEXSports Park DriveWoodland, CA 95776City of Woodland 1"=20'SCHEMATIC DESIGNSITE PLAN

SPORTS PARK DRIVE

EAST STREET
PUMP
ROOM
CHEM

STORAGE
CHEM

STORAGE

WOMEN'S
LOCKER

WOMEN'S

RESTROOM
MEN'S
LOCKER
MEN'S

RESTROOM
FAMILY

RESTROOM
1 FAMILY

RESTROOM
2 CUSTODIAL
ELEC. /
IDF

LIFEGUARD
OFFICE

MANAGER
ALCOVE
TICKET
OFFICE

Page 103 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.18
SUBJECT: Conveyance of Parcel 2 (APN 027-360-043) at East Beamer Way Development to Friends of the Mission
for the Operation of the Permanent Supportive
Housing Units

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, 1) authorizing the City Manager to execute any and all documents necessary or convenient to convey fee title of the Permanent Supportive Housing property (APN 027-360-043) located at the East Beamer Way Campus to Friends of the Mission for the purpose of operating the Permanent Supportive Housing Units; and 2) authorizing the City Manager to execute parking and storm drainage easement deeds over adjacent City property for the benefit of the East Beamer Way Campus; and 3) authorize the City Attorney to prepare a Maintenance Agreement to assign maintenance responsibilities associated with an emergency vehicle access road located on adjacent City property and required as a means of secondary access to the East Beamer Way Campus.

Staff Contact:

Ed Wisniewski, Senior Civil Engineer, (530) 661-5975, [email protected]

Fiscal Impact:

There is no impact to any City funding with this action.

Background:

The second component of the East Beamer Way Development includes 61 units of permanent supportive housing (PSH) and a community center building located to the north of the emergency shelter building and south of the Walter’s House Treatment Facility. Construction of the infrastructure associated with the PSH was accepted as complete by the City Council on October 4th, 2022.

Occupation of the units commenced shortly thereafter with all units currently occupied and under the operation of Friends of the Mission. Conveyance of the property from the City to Friends of the Mission is contingent upon issuance of the building permit for the community center building. The property to be conveyed to Friends of the Mission is a 2.923-acre parcel (APN 027-360-043) commonly referred to as Parcel 2 of the East Beamer Way Development.

In addition to the transfer of the PSH parcel, there are two easements over City-owned land surrounding the East Beamer Way development that need to be granted to FOM. A drainage easement is required on the land west of the development for a drainage swale conveying drainage from the development to the public storm drain system in East Beamer Street. A parking easement is also required for the temporary parking lot that was constructed to the east of the phase 1 emergency shelter.

The Fire Department has identified a need for a secondary means of emergency ingress/egress. An existing driveway on East Beamer Street just west of the project was identified as a suitable access point. Public Works currently uses this driveway to access a gravel road leading to a designated dump area for their vacuum trucks north of the East Beamer Way development. The driveway/gravel road is located on City property. FOM prepared engineering plans and constructed improvements to the driveway to meet the Fire Department’s requirements for emergency response vehicle access,

Page 104 ends

which includes a paved road with adequate fencing with gated entry/exit points. Since the emergency vehicle access road is located on City property, but benefits the East Beamer Way development, a maintenance agreement is needed to define the maintenance responsibilities for the access road.

With approval of this item, the City Attorney will draft an agreement to assign maintenance responsibilities to FOM for the City Manager to execute.

Discussion:

In June 2022, Friends of the Mission was awarded $12.5 million through the California Department of Health Care Services’ Behavioral Health Continuum Infrastructure Program, Round 3: Launch Ready to construct the new Walter’s House treatment facility and any infrastructure necessary for the project. In order to satisfy the site control requirement of the award, Friends of the Mission had to obtain ownership of the treatment facility property prior to start of construction. The Walter’s House parcel (Parcel 3) was transferred to FOM via a quitclaim deed recorded on June 22, 2023. However, release of the $12.5M award funds is being withheld due to the fact that Parcel 3 does not have connection to the public right-of-way, since the transfer of Parcel 2 to FOM and the required reservation of cross-access easements have not yet been executed.

The building permits associated with all 61 PSH units have been issued and finalized for occupancy.

The community center building is the final component of the phase 2 development and plans have been reviewed and approved. All fees associated with phase 2 development have been collected with the exception of the Storm Drainage Impact fee which will be paid via a fully executed fee deferral agreement. Issuance of the building permit for all structures within phase 2 is a condition that needs to be met prior to the transfer of Parcel 2 to Friends of the Mission. On July 12, 2023, the Community Center building permit was issued to FOM, fulfilling the requirements to allow transfer of the property. Therefore, staff is requesting that the City Council authorize the City Manager to execute any documents necessary to convey fee title of Parcel 2 of the East Beamer Way site (APN 027-360-043) to Friends of the Mission.

With the approval of this item, Friends of the Mission will have secured all land rights required for operation of the East Beamer Way Development.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, 1) authorizing the City Manager to execute any and all documents necessary or convenient to convey fee title of the Permanent Supportive Housing property (APN 027-360-043) located at the East Beamer Way Campus to Friends of the Mission for the purpose of operating the Permanent Supportive Housing Units; and 2) authorizing the City Manager to execute parking and storm drainage easement deeds over adjacent City property for the benefit of the East Beamer Way Campus; and 3) authorize the City Attorney to prepare a Maintenance Agreement to assign maintenance responsibilities associated with an emergency vehicle access road located on adjacent City property and required as a means of secondary access to the East Beamer Way Campus.

Prepared by: Ed Wisniewski, Senior Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Page 105 ends

Attachments:

1. Resolution

2. Parcel 2 Plat & Legal

3. Storm Drainage Easement

4. Parking Easement

5. EVA Road - Maintenance Area

Page 106 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANGER TO EXECUTE THE CONVEYANCE OF FEE TITLE OF PARCEL 2 (APN 027-360-043) TO FRIENDS OF THE MISSION FOR THE

OPERATION OF THE PERMENANT SUPPORTIVE HOUSING UNITS
WHEREAS, the second component of the East Beamer Way Development includes 61 units of permanent supportive housing (PSH) and a community center building at 1903 East Beamer Street, Woodland, CA 95776;
WHEREAS, Parcel 2 of the East Beamer Way site (APN 027-360-043) exists as a 2.923- acre parcel; and
WHEREAS, Friends of the Mission will own the property for the permanent supportive housing units & community center and Fourth & Hope will provide operational support; and WHEREAS, all building permits for structures within Parcel 2 have been issued, thereby fulfilling the requirements to allow transfer of the property to Friends of the Mission.

WHEREAS, Friends of the Mission requires two easements over City-owned land surrounding the East Beamer Way development for storm drainage and temporary parking purposes; and
WHEREAS, an existing driveway and gravel road on the City-owned property adjacent to the project has been improved by Friends of the Mission to provide a secondary means of emergency ingress/egress for the East Beamer Way Development as required by the Fire Department; and
WHEREAS, the City wishes to enter into a maintenance agreement with Friends of the Mission to define maintenance responsibilities associated with the emergency vehicle access road; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes the City Manager to execute any and all documents necessary or convenient to convey fee title of Parcel 2 (APN 027-360-042) of the East Beamer Way Development to Friends of the Mission for the purpose of operating the Permanent Supportive Housing Units.

Section 2. The City Council hereby authorizes the City Manager to execute parking and storm drainage easement deeds over City property for the benefit of the East Beamer Way Campus.

Section 3. The City Council hereby authorizes the City Attorney to prepare a Maintenance Agreement to assign maintenance responsibilities associated with an emergency vehicle access

Page 107 ends

road located on adjacent City property and required as a means of secondary access to the East Beamer Way Campus, and authorizes the City Manager to execute the agreement.

Section 4. Copies of the Parcel 2 Quitclaim Deed and the Storm Drainage & Parking Easement Deeds are available are on file in the City Clerk’s office, and are incorporated herein by reference and made part of this Resolution.

PASSED AND ADOPTED by the City Council this 18 th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Victoria Fernandez, Mayor
ATTEST:
_________________________________
Ana B. Gonzalez, City Clerk

Page 108 ends

449-146-3
July 12, 2023

EXHIBIT “A”

LEGAL DESCRIPTION

PARCEL B

ALL that real property situate in the County of Yolo, State of California, being a portion of Section 27, Township 10 North, Range 2 East, Mount Diablo Base and Meridian, and being more particularly described as follows:

ALL of Parcel B as described in Document No. 2023-0009292, said County Records.

Containing 2.923 acres of land, more or less.

The basis of bearings for this description is the centerline of East Beamer Street, being North 89°50’44” West as described in Document No. 2023-0009292, said County Records.

End of description.

___________________________ ____________
Bryan P. Bonino, L.S. Date

Page 109 ends

©LAUGENOUR AND MEIKLE©LAUGENOUR AND MEIKLE
LMLAUGENOUR AND MEIKLECIVIL ENGINEERING · LAND SURVEYING · PLANNING· · LM

Page 110 ends

©LAUGENOUR AND MEIKLE©LAUGENOUR AND MEIKLE
LMLAUGENOUR AND MEIKLECIVIL ENGINEERING · LAND SURVEYING · PLANNING· · LM

Page 111 ends

449-146-3
February 21, 2023

EXHIBIT “A”

DRAINAGE EASEMENT DESCRIPTION

THAT portion of real property situate in the County of Yolo, State of California, being a portion of Section 27, Township 10 North, Range 2 East, Mount Diablo Base and Meridian, and also being a portion of that Parcel of land as described in Book 307 of Official Records at Page 289, said County Records, more particularly described as follows:

BEGINNING at the Southwest corner of Parcel 1 as described in Document No. 2021-0000852, said County Records, said point being distant the following two (2) courses from the East Quarter corner of said Section 27: (1) along the South line of the Northeast Quarter of said Section 27, North 89°50’44” West 959.20 feet; and (2) leaving said South line, North 00°09’16” East 30.00 feet to the POINT OF BEGINNING; thence, from said POINT OF BEGINNING, along the West line of said Parcel 1, North 00°09'16" East 616.14 feet; thence North 89°50'40" West 13.58 feet; thence South 08°21'21" West 178.18 feet; thence South 00°09'16" West 439.79 feet; thence South 89°50'44" East 39.00 feet to the POINT OF BEGINNING.

Containing 0.500± acres (21,788 square feet) of land, more or less.

The basis of bearings for this description is the South line of the Northeast Quarter section line of said Section 27, shown as South 89°50’44” East in Book 9 of Maps and Surveys, at Pages 25 and 26, said County Records.

End of description.

This description was prepared by me or under my direction in accordance with Section 8761 of the Professional Land Surveyors Act.

______________________________ ________________
Bryan P. Bonino, L.S. 7521 Date

Page 112 ends

Page 113 ends

449-146-3
February 21, 2023

EXHIBIT “A”

PARKING EASEMENT DESCRIPTION

BEGINNING at a point on the East line of Parcel 1 as described in Document No. 2021- 0000852, said County Records, said point being distant the following four (4) courses from the East Quarter corner of said Section 27: (1) along the South line of the Northeast Quarter of said Section 27, North 89°50’44” West 959.20 feet; (2) leaving said South line, North 00°09’16” East

30.00 feet to Southwest corner of said Parcel 1; (3) along the South line of said Parcel 1, South 89°50’44” East 300.00 feet, to the Southeast corner of said Parcel 1; and (4) along the East line of said Parcel 1, North 00°09’16” East 117.60 feet to the POINT OF BEGINNING; thence, from said POINT OF BEGINNING, along said East line, North 00°09’16” East 80.00 feet; thence, leaving said East line, South 89°50’44” East 185.00 feet; thence South 00°09’16” West 80.00 feet; thence North 89°50’44” West 185.00 feet to the POINT OF BEGINNING.

Containing 0.340± acres (14,800 square feet) of land, more or less.

End of description.

This description was prepared by me or under my direction in accordance with Section 8761 of the Professional Land Surveyors Act.

______________________________ ________________
Bryan P. Bonino, L.S. 7521 Date

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NSWE

EAST BEAMER WAY DEVELOPMENTEMERGENCY VEHICLE ACCESS ROAD MAINTENANCE AREA PARCEL 1(APN 027-360-044)FRIENDS OF THE MISSIONPARCEL 2(APN 027-360-043)CITY OF WOODLAND TOFRIENDS OF THE MISSION (APN 027-360-045)CITY OF WOODLAND

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.19
SUBJECT: Forced Weed Abatement Cost Update and
Submission of Special Assessments

Recommendation for Action: Staff recommends that City Council review the proposed special assessments for the city’s forced weed abatement program from 2022 and 2023 and adopt Resolution No. _____, approving the submittal of the assessment package to the County Assessor’s Office.

Staff Contact:

Dana Carey, (530) 661-5855, [email protected]

Fiscal Impact:

Forced abatement costs from the 2022 weed abatement season have been documented at $3,450.00. Forced abatement costs from the 2023 weed abatement season have been documented at $10,402.00.

Background:

On May 16, 2023, the City Council adopted Resolution No. 8087 beginning the weed abatement process. On that date, the Council also set a Public Hearing for June 6, 2023, to hear objections from citizens regarding the weed abatement program. The City Council directed staff to oversee the weed abatement of properties throughout the city and perform forced abatement on those properties which did not meet the weed abatement mowing standard and return to council with the costs of the program. Fire Department staff engage with property owners through the use of phone communications, physical visits and written letters to inform them of the standard and encourage voluntary compliance. For properties which could not meet the standard by the compliance date established by the Fire Department, mowing services were secured to ensure the property was brought to the abatement standard.

To submit the full assessment package to the Yolo County Assessor’s office for the next tax season, all assessment packages must be submitted by August 10, 2023. This includes the file of parcels abated, with their associated costs, a signed certificate for the assessment and a direct charge transmittal document.

A similar process was followed during the 2022 weed abatement season. Final invoicing was delayed to 2022, past the Assessor’s assessment package submission deadline. Therefore, this 2023 assessment package will be combined with the 2022 assessment package to bring the weed abatement assessments for the current program.

Discussion:

Each year the Woodland Fire Department weed abatement program consists of both internal coordination with other city departments for the abatement of city-owned parcels as well as notification and engagement with private parcel owners to maintain voluntary compliance with the city’s abatement standards for weeds on privately owned parcels. When voluntary abatement is not successful, the Fire Department performs forced abatement activities to ensure compliance and reduce the risk of unwanted fire ignitions on vacant parcels throughout the city.

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In 2022, the full cost to operate the weed abatement program was $16,392.70 for internal staff time and $1,470.00 in external contract costs. Programmatic costs for work performed that pertains to all parcels are then divided by the number of parcels forced abated to create a programmatic billable fee amount (in 2022 the billable rate was $157.57) and any independent actions for a particular parcel are added to that amount. In 2023 the programmatic total has been identified as $14,652.70 for internal staff time and $5,538.00 for external contract costs with a billable rate of $269.19. The attached documents show the mathematical computations to identify the assessment for each force abated property each year. These amounts will create the assessment package amounts which are submitted to the Yolo County Assessor’s Office to apply tax liens to each parcel for the purpose of recuperating force abatement costs.

Conclusion:

Staff recommends that City Council review the proposed special assessments for the city’s forced weed abatement program from 2022 and 2023 and adopt Resolution No. _____, approving the submittal of the assessment package to the County Assessor’s Office.

Prepared by: Dana Carey, Fire Marshal

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. 2023-24 Certification of Assessment-signed

2. Wdld 2023-24 Direct Charge Transmittal 2022 Costs-signed

3. 2023-24 Direct Charge Transmittal 2023 Costs-signed

4. 2022 Woodland Lien Explanation

5. 2023 Woodland Lien Explanation

6. 2023-24 Woodland Assessment Resolution

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Parcel Address Landscape
Company Invoice # Invoice
Amount
CRR Time (Hourly Rate
* Hours Spent) Total
Total for Lien, per
County
Requirements
042-372-005-000 2709 Liberty Drive Armstrong
Mowing 7853 $210 $157.57 $367.57 368
027-310-050-000 E Main St N of Home DepotArmstrong
Mowing 7811 $210 $157.57 $367.57 368
063-010-030-000 461 Harter Ave Armstrong
Mowing 7811 $210 $157.57 $367.57 368
042-391-008-000 2219 Somerset Circle Armstrong
Mowing 7853 $210 $157.57 $367.57 368
005-716-009-000 315 Woodland Ave Armstrong
Mowing 7811 $210 $157.57 $367.57 368
005-716-010-000 203 N College St Armstrong
Mowing 7811 $210 $157.57 $367.57 368
027-852-019-000 2089 Bronze Star Drive Armstrong
Mowing 7853 $210 $296.07 $506.07 506
$ 3,450
City of Woodland
2022 Weed Abatement Lien Information

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Parcel Address Landscape
Company Invoice # Invoice
Amount
CRR Time (Hourly Rate
* Hours Spent) Total
Total for Lien, per
County
Requirements
005-031-010-000 0 NO ADDRESS Armstrong
Mowing 8336 $220 $269.19 $489.19 490
005-142-006-000 71 LOCUST ST Armstrong
Mowing 8336 $220 $269.19 $489.19 490
005-644-016-000 321-327 SIXTH ST & 1119 MAIN STArmstrong Mowing 8336 $238 $269.19 $506.69 508
005-645-018-000 1021 MAIN ST & 318-320 SIXTH STArmstrong Mowing 8336 $220 $269.19 $489.19 490
006-122-002-000 1101 LINCOLN AVE Armstrong
Mowing 8336 $220 $269.19 $489.19 490
006-581-001-000 210 LINCOLN AVE Armstrong
Mowing 8336 $220 $269.19 $489.19 490
006-581-002-000 212 LINCOLN AVE Armstrong
Mowing 8336 $220 $269.19 $489.19 490
027-210-035-000 1 NO ADDRESS Armstrong
Mowing 8336 $475 $269.19 $744.19 746
027-210-036-000 1791 E KENTUCKY AVE Armstrong
Mowing 8336 $855 $269.19 $1,124.19 1126
027-340-026-000 0 NO ADDRESS Armstrong
Mowing 8336 $475 $269.19 $744.19 746
027-340-031-000 0 NO ADDRESS Armstrong
Mowing 8336 $285 $269.19 $554.19 556
042-372-005-000 2709 LIBERTY DR Armstrong
Mowing 8331 $220 $269.19 $489.19 490
042-391-003-000 2659 SOMERSET CIR Armstrong
Mowing 8331 $220 $269.19 $489.19 490
042-580-017-000 1 NO ADDRESS Armstrong
Mowing 8331 $190 $269.19 $459.19 460
042-580-085-000 1 NO ADDRESS Armstrong
Mowing 8331 $440 $269.19 $709.19 710
063-070-099-000 1 NO ADDRESS Armstrong
Mowing 8331 $380 $269.19 $649.19 650
064-082-020-000 109 ANTELOPE ST Armstrong
Mowing 8336 $220 $269.19 $489.19 490
064-170-050-000 0 NO ADDRESS Armstrong
Mowing 8336 $220 $269.19 $489.19 490
$ 10,402
City of Woodland
2023 Weed Abatement Lien Information

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RESOLUTION NO. ________

A RESOLUTION REQUESTING COLLECTION OF CHARGES ON TAX ROLL WHEREAS, the City of Woodland (hereinafter City), requests the County of Yolo collect on the County tax rolls certain charges which have been imposed for a list of parcels within the City that were out of compliance for weed abatement requirements for the year 2022 and 2023; and
WHEREAS, due to noncompliance, the city abated the parcels of weeds and is seeking reimbursement for the cost of abatement and administrative processing fees; and WHEREAS, the county has required as a condition of the collection of said charges that the City warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland that:

1. The Auditor-Controller of Yolo County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, attached hereto.

2. The City of Woodland warrants and represents that the taxes, assessments, fees and/or charges imposed by the City of Woodland and being requested to be collected by Yolo County comply with all requirements of the Woodland Municipal Code, and Stat law, including but not limited to Articles XIIC and XIIID of the California Constitution (Proposition 218).

3. The City of Woodland releases and discharges the County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by the County of any taxes, assessments, fees and/or charges on behalf of the City.

4. The City agrees to and shall defend, indemnify and hold harmless the County, it’s officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgements, in any manner arising out of the collection by County of any of the City’s said taxes, assessments, fees, and/or charges requested to be collected by the County for the City, or in any manner arising out of the City’s establishment and imposition of said taxes, assessments, fees and/or charges. City agrees that, in the event a judgement is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the city’s taxes, assessments, fees and/or charges, the County may offset the amount of the judgement from any monies collected by County on behalf of the City, including property taxes.

5. The City agrees that it’s officers, agents and employees will cooperate with the county in answering questions referred to City by the County from any person concerning the City’s taxes, assessments, fees and/or charges and that the City will not refer such persons to County officers and employees for response.

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6. The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collection taxes, assessments, fees and/or charges, as provided by Government Code Sections 29304 and 51800.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
City of Woodland
ATTEST:

Ana B. Gonzalez, City Clerk
City of Woodland

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: J.20
SUBJECT: Special Assessment Tax Roll Collections

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, Requesting Collection of Charges on the Tax Roll for the Lighting and Landscaping Districts, Special Assessment Districts and Community Facilities Districts described herein.

Staff Contact:

Hogai Zalmai, Senior Accountant - (530)661-5835, [email protected]

Fiscal Impact:

City assessments that will be collected through County property tax rolls for the special districts described herein total $10,754,524, which have been included in the fiscal year 2023/24 budget.

Background:

In conjunction with the annual collection of property taxes, Yolo County collects special assessment taxes on behalf of the City of Woodland. These special assessments include the following:

Lighting and Landscape Districts (Spring Lake, Gateway, Gibson Ranch, North Park, Streng Pond, West Wood, and Prudler);

Assessment Districts (Fire Suppression);

Community Facility Districts (Spring Lake Maintenance, Gibson Ranch CFD No. 1, and Spring Lake CFD 2004-1);

Waste Management Liens

Weed Abatement Liens

The intent of the attached resolution is to specify the respective responsibility of the County and the City regarding the collection of special taxes, fees and assessments as required by Proposition 218. All of the conditions expressed in the resolution, including compliance with Proposition 218 and collection of the annual assessments, have been in existence throughout the life of each of the assessments discussed herein. Annual approval of the resolution is required by the County to ensure these practices are documented in a specific and formal manner.

Discussion:

For the 2023-2024 tax levies, consistent with past practice, Yolo County is requiring a resolution to be passed authorizing the collection of the special assessments by Yolo County and also releasing Yolo County from any liability which may arise regarding the collection of the special assessments. The six parts of the resolutions are summarized as follows:
• The Auditor-Controller of Yolo County is requested to attach for collection on the County tax rolls the related special assessment(s) detailed in each of the resolutions.

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• The City acknowledges that all special assessments comply with all requirements of state law, including Proposition 218.
• The City releases and discharges the County from any potential liability or expenditures arising from the collection of any special assessments authorized by the City. • In the event of a judgment against the City arising from the collection of the special assessment(s), the County may offset the amount of the judgment from any monies collected by the County on behalf of the City, including property taxes. • The City will agree to cooperate with the County in answering questions related to special assessments and the City will not refer inquirers to County staff for response. • The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs related to the collection of the special assessments as provided by Government Code sections 29304 and 51800. The County is charging an annual $1 levy fee per parcel for all special assessments. Any increase to these levy fees charged by the County would have to be approved by the City and adopted in a separate resolution.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, Requesting Collection of Charges on the Tax Roll for the Lighting and Landscaping Districts, Special Assessment Districts and Community Facilities Districts described herein.

Prepared by: Hogai Zalmai, Senior Accountant

Reviewed by: Evis Morales, Finance Officer

Attachments:

1. Resolution Requesting Collection Of Charges on Tax Roll

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

REQUESTING COLLECTION OF CHARGES ON TAX ROLL
WHEREAS, the City of Woodland requests the County of Yolo collect on the County tax rolls certain charges which have been imposed pursuant to section 50078 of The Government Code of the State of California by the City for the following District:

Fire Suppression Assessment District
WHEREAS, the City requests the County collect on the County tax rolls certain charges which have been imposed pursuant to section 22645 and 22646 of The Streets and Highways Code of the State of California by the City for the following Districts:

Spring Lake Landscaping and Lighting District
Gateway Landscaping and Lighting District
Gibson Ranch Landscaping and Lighting District
North Park Landscaping and Lighting District
Streng Pond Landscape Maintenance District
West Wood Unit No. 1 Landscaping and Lighting District
WHEREAS, the City requests the County collect on the County tax rolls certain charges which have been imposed pursuant to Chapter 2.5, Part 1, Division 2, Title 5 (commencing with Section 53311) of the California Government Code by the City for the following Districts:

City of Woodland Community Facilities District No. 1 (Gibson Ranch) City of Woodland Community Facilities District No. 2004-1 (Spring Lake) City of Woodland Community Facilities District No. 2022-1 (Prudler) WHEREAS, the City requests the County collect on the County tax rolls certain charges which have been imposed pursuant to section 53340 of Government Code of the State of California by the City for the following District:

Spring Lake Maintenance Community Facilities District
WHEREAS, the City requests the County collect on the County tax rolls certain charges which have been imposed pursuant to section 13.04.130 of the City Municipal Code by the City for the following:

Waste Management Liens

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WHEREAS, the City requests the County collect on the County tax rolls certain charges which have been imposed pursuant to section 9.44.130 of the City Municipal Code by the City for the following:

Weed Abatement Liens
WHEREAS, the County has required as a condition of the collection of said charges that the District/City warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof,

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND THAT:

1. The Auditor-Controller of Yolo County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, attached hereto.

2. The City warrants and represents that the taxes, assessments, fees and/or charges imposed by the City and being requested to be collected by Yolo County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).

3. The City releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action and judgments, in any manner arising out of the collection by County of any taxes, assessments, fees and/or charges on behalf of City,

4. The City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of City’s said taxes, assessments, fees and/or charges requested to be collected by County for City, or in any manner arising out of City’s establishment and imposition of said taxes, assessments, fees and/or charges. City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of City’s taxes, assessments, fees and/or charges, the County may offset the amount of the judgment from any other monies collected by County on behalf of City, including property taxes.

5. The City agrees that its officers, agents and employees will cooperate with the County in answering questions referred to City by County from any person concerning the City’s taxes, assessments, fees and/or charges, and that City will not refer such persons to County officers and employees for response.

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6. The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collecting the taxes, assessments, fees and/or charges, as provided by Government Code sections 29304 and 51800. The County is charging an annual $1 levy fee per parcel for all special assessments. Any increase to these levy fees charged by the County would have to be approved by the City and adopted in a separate resolution.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: K.21
SUBJECT: Update Spring Lake Capital Improvement Plan and Award Construction Contract for South Canal Storm
Ditch Widening Project, CIP 24-07

Recommendation for Action: Staff recommends that the City Council:
1) Hold a Public Hearing; and
2) Adopt Resolution No. _____, to:
a) Create a new capital project, South Canal Storm Ditch Widening Project, CIP #24-07 b) Approve the update to the Spring Lake Capital Improvement Plan, appropriating $350,000 in Spring Lake Infrastructure – Storm Drain funding (Fund 1681) to the South Canal Storm Ditch Widening Project, CIP 24-07
c) Approve the reallocation of $120,000 of Legacy Disposal Site Grant funds in State of California grant funding - CalRecycle (Fund 1325) to the South Canal Storm Ditch Widening Project, CIP 24- 07 to provide a portion of the construction budget
d) Approve the reallocation of $110,000 of Spring Lake Infrastructure - Storm Drain funding (Fund 1681) from the South Area Flowage Easement Project, CIP 19-14 to the South Canal Storm Ditch Widening Project, CIP 24-07 to provide a portion of the construction budget e) Award a construction contract in the amount of $451,669 to Ariza Construction, Inc. for the South Canal Storm Ditch Widening Project, CIP #24-07, and authorize a contract contingency of up to 15% ($67,750)

Staff Contact:

Tim Busch, Principal Utilities Civil Engineer, 530-661-5963, [email protected]

Fiscal Impact:

The project budget of $580,000 includes the appropriation of SLIF funds and the CalRecycle grant funds. Specifically, the South Area Flowage Easement Project, CIP 19-14 is funded from SLIF funding and $110,000 of those funds are anticipated to be unused by the project and therefore available for reallocation to the South Canal Storm Ditch Widening Project, CIP #24-07. Additionally, a recent review of the Spring Lake Infrastructure Fee (SLIF) fund balances revealed that there are sufficient funds available to pay for some projects that have been desired by Spring Lake residents. The additional funding is primarily due to additional bond funding from the City’s most recent bond sale. The most notable project is the CR 25A segment that completes the existing gap between Parkland Avenue and Meikle Avenue. The current action includes the appropriation of $350,000 in funding for construction of the South Canal Storm Ditch Widening Project, CIP #24-07. The City also received a recent grant from CalRecycle in the amount of $120,000 to address landfill cover degradation and erosion concerns in the former City landfill. The exported material from the channel widening will be used to address these issues.

There is no impact to the General Fund.

Background:

Overflow storm drainage from Willow Slough (at CR102) has historically backed up into what is now the Spring Lake Area. Due to the development of the Spring Lake community and the construction of CR25A at a height that prevents overflows from the Willow Slough, there is an increase in stormwater spread in the area south of CR25A. A portion of the stormwater spread will be mitigated by widening

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the existing storm drainage ditch, called the South Canal along the southern border of the Woodland Regional Park Preserve site. The project reduces the amount of land inundated during a 100-year storm event. Without the project, the City would be obligated to acquire flowage easements on the affected parcels. The project also lowers the water surface elevation on the west side of CR 102 by about 7 inches in the 100-year storm event. Utility Engineering staff prepared the plans and specifications for the South Canal Storm Ditch Widening project using the 2018 Storm Drainage Facilities Master Plan document and associated technical memorandums prepared by Wood Rogers, the City’s storm drainage consultant.

The project generally entails widening the ditch by 15 feet and utilizing the excavated material to address existing erosion issues within the former landfill site in the Regional Park, revegetation of excavated and filled areas, and addition of gravel to portions of the existing gravel roadways in the Regional Park.

Discussion:

The City advertised bids on June 15, 2023. On July 11, 2023, the City received 10 bids for CIP 24- 07 in the amounts tabulated below:

The engineer’s estimate for
Project construction was
$730,000. Staff has performed
due diligence in reviewing the bids. Ariza Construction, Inc. has been determined to be the lowest responsive, responsible bidder and has complied with all bid submittal requirements.

The construction contract provides 60 working days for completion of the Project. Staff anticipates completion of the Project in the Fall of 2023. The Project will utilize City staff for construction management and for construction inspection.

Conclusion:

Staff recommends that the City Council:
1) Hold a Public Hearing;
2) Adopt Resolution No. _____, to:
a) Create a new capital project, South Canal Storm Ditch Widening Project, CIP #24-07 b) Approve the update to the Spring Lake Capital Improvement Plan, appropriating $350,000 in Spring Lake Infrastructure – Storm Drain funding (Fund 1681) to the South Canal Storm Ditch Widening Project, CIP 24-07
NO. CONTRACTOR BASE BID
1 Ariza Construction $451,669.00
2 Lister Construction $487,497.00
3 RX Lodge $553,960.00
4 Ramcon Engineering $581,207.80
5 RD Morgan $584,456.40
6 Designs Build $607,876.00
7 Dutch Contracting $652,390.00
8 Martin Brothers
Construction
$676,873.00
9 Next Level $822,511.25
10 DeWitt Brothers $90,493,204.40

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c) Approve the reallocation of $120,000 of Legacy Disposal Site Grant funds in State of California grant funding - CalRecycle (Fund 1325) to the South Canal Storm Ditch Widening Project, CIP 24-07 to provide a portion of the construction budget
d) Approve the reallocation of $110,000 of Spring Lake Infrastructure - Storm Drain funding (Fund 1681) from the South Area Flowage Easement Project, CIP 19-14 to the South Canal Storm Ditch Widening Project, CIP 24-07 to provide a portion of the construction budget e) Award a construction contract in the amount of $451,669 to Ariza Construction, Inc. for the South Canal Storm Ditch Widening Project, CIP #24-07, and authorize a contract contingency of up to 15% ($67,750)

Prepared by: Tim Busch,Principal Utilities Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution 7-18-23

2. SL update 07-2023 - attachment A

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROPRIATING FUNDS AND APPROVING A CONSTRUCTION CONTRACT WITH ARIZA CONSTRUCTION, INC. FOR THE SOUTH CANAL STORM DITCH WIDENING PROJECT, CIP 24-07
WHEREAS, the City wishes to create a new capital project, South Canal Storm Ditch Widening Project, CIP 24-07; and
WHEREAS, the City wishes to approve the reallocation of $120,000 of Legacy Disposal Site Grant Funds – CalRecycle (Fund 1325) to the South Canal Storm Ditch Widening Project, CIP 24- 07 to cover costs related to erosion repairs; and
WHEREAS, the City wishes to approve the reallocation of $110,000 of Storm Drain funding (Fund 1681) from the South Area Flowage Easement Project, CIP 19-14 to the South Canal Storm Ditch Widening Project, CIP 24-07 to cover costs related to erosion repairs; and WHEREAS, the City wishes to update the Spring Lake Capital Improvement Plan by providing additional SLIF funding for the South Canal Storm Ditch Widening Project, CIP 24-07; and WHEREAS, the City wishes to approve the appropriation of $350,000 of Spring Lake Infrastructure – Storm Drain funding (Fund 1681) to the South Canal Storm Ditch Widening Project, CIP 24-07 to cover costs related to ditch widening for a project budget of $580,000; and WHEREAS, on May 16, 2023, the City Council approved the plans and specifications for CIP 24-07, the South Canal Storm Ditch Widening Project (the “Project”) and authorized advertisement for bids; and
WHEREAS, on June 15, 2023, the City of Woodland (the “City”) advertised for bids; and WHEREAS, on July 11, 2023, the City received 10 bids and Ariza Construction, Inc. (“Ariza”) was determined to be the lowest responsible bidder submitting a responsive bid with a base bid of $451,669; and
WHEREAS, the City of Woodland wishes to approve a construction contract in the amount of $451,669 with Ariza for construction of the Project and approve a contract contingency of up to 15% ($67,750); and
WHEREAS, the City Council wishes to award a Construction Contract with Ariza and authorize its execution through adoption of this Resolution; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

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Section 1. The City Council hereby approves the Update to the Spring Lake Capital Improvement Plan included here as Attachment A. By adoption of this Resolution the Update is incorporated in the Spring Lake Capital Improvement Plan.

Section 2. The City Council hereby authorizes the creation of the South Canal Ditch Widening Project, CIP 24-07 and the appropriation of $350,000 of Spring Lake Infrastructure – Storm Drain funding (Fund 681) to the South Canal Storm Ditch Widening Project, CIP 24-07.

Section 3. The City Council hereby authorizes the reallocation of $120,000 of Legacy Disposal Site Grant Funding - CalRecycle (Fund 1325) to the South Canal Storm Ditch Widening Project, CIP 24-07.

Section 4. The City Council hereby authorizes the reallocation of $110,000 of Storm Drain funding (Fund 1681) from the South Area Flowage Easement Project, CIP 19-14 to the South Canal Storm Ditch Widening Project, CIP 24-07.

Section 5. The City Council hereby approves the Construction Contract with Ariza in the amount of $451,669 and approves a fifteen percent (15%) construction contingency in the amount of up to $67,750.

The City Manager is hereby authorized and directed to execute the contract, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

Section 6. Copies of the Construction Contract and Consultant Agreement for Construction Inspection Services are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED this 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: K.22
SUBJECT: PUBLIC HEARING - Waste Management Liens

Recommendation for Action: Staff recommends that the City Council conduct a Public Hearing to receive input from property owners and adopt Resolution No. _____, “A Resolution Requesting Collection of Charges on Tax Roll”.

Staff Contact
Ana B. Gonzalez, City Clerk – (530) 661-5806, [email protected]

Fiscal Impact
There is little to no fiscal impact on the City to maintain the current process, other than staff time for processing and releasing the liens. The fee of $59.00 for recording is attached to the total amount of the lien and the property owner assumes responsibility for payment of this fee.

Discussion
This annual Public Hearing allows property owners with delinquent Waste Management accounts for services received, including garbage, recycling and yard refuse pick-up and disposal, and for sweeping of the street, to address the Council prior to the attachment of a lien against their property.

The Hearing is required prior to adoption of the Resolution to request the lien attachment. The list is available in the City Clerk's Office.

Before filing a lien with the County, a Public Hearing needs to be held to allow protests of the proposed liens.

The current City Municipal Code Chapter 13.08.130 provides the parameters for garbage and yard refuse disposal and services, while Chapter 13.36 discusses the recycling portion of the service as provided by the Waste Management Franchise Agreement.

Staff worked with Waste Management to determine the accuracy of the proposed lien list. Any inaccuracies will be corrected and/or removed from the list prior to attachment of the liens. The City is not actively involved in discussions regarding the billing itself and refers those questions to the Waste Management staff for resolution. While it is not the City's responsibility to become involved in the dispute of the billing, staff does attempt to mediate by providing contact information at Waste Management for resolution attempts. The primary role of the City is to obtain approval to attach the lien and to release the lien once verification of payment has been received.

Conclusion
Staff recommends that the City Council conduct the Public Hearing to receive input from property owners and adopt Resolution No. _____, “A Resolution Requesting Collection of Charges on Tax Roll”.

Prepared by: Ana B. Gonzalez, City Clerk

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Note: Waste Management Delinquency List available in the City Clerk's Office

Attachments:

1. Reso_Waste Management Liens

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Recording requested by
City of Woodland
and when recorded send to:

City Clerk
City of Woodland
300 First Street
Woodland, CA 95695
RESOLUTION NO. _____
A Resolution Requesting Collection of Charges on Tax Roll Whereas, the City of Woodland (hereinafter City), requests the County of Yolo collect on the County tax rolls certain charges which have been imposed pursuant to an Agreement with Waste Management; and
Whereas, the County has required as a condition of the collection of said charges that the City warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof;
Now, therefore be it hereby resolved by the City Council of the City of Woodland that:

1. The Auditor-Controller of Yolo County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, attached hereto.

2. The City of Woodland warrants and represents that the taxes, assessments, fees and/or charges imposed by the City of Woodland and being requested to be collected by Yolo County comply with all requirements of State law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).

4. The City agrees to and shall defend, indemnify and hold harmless the County, it’s officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of the City’s said taxes, assessments, fees, and/or charges requested to be collected by the County for the City, or in any manner arising out of the City’s establishment and imposition of said taxes, assessments, fees and/or charges. City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the City’s taxes,

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assessments, fees and/or charges, the County may offset the amount of the judgment from any monies collected by County on behalf of the City, including property taxes.

5. The City agrees that it’s officers, agents and employees will cooperate with the County in answering questions referred to City by the County from any person concerning the City’s taxes, assessments, fees and/or charges and that the City will not refer such persons to County officers and employees for response.

6. The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collecting taxes, assessments, fees and/or charges, as provided by Government Code Sections 29304 and 51800.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: K.23
SUBJECT: Woodland Tourism Business Improvement District Annual Assessment

Recommendation for Action: Staff recommends that the City Council;

1. Hold a public hearing to receive testimony regarding the City Council’s intention to continue the Woodland Tourism Business Improvement District; and

2. Determine whether a legally sufficient protest is made; and

Staff Contact:

Ken Hiatt, City Manager (530) 661-5802, [email protected]

Fiscal Impact:

The purpose of the Woodland Tourism Business Improvement District is to increase the occupancy of Woodland hotels, resulting in continued and enhanced transient occupancy tax and other visitor- supported revenues. Other than administrative support and collections, there are no costs to the City of Woodland associated with the renewal of the Woodland Tourism Business Improvement District. Increased occupancy will result in a positive impact on the City's general fund revenue through the transient occupancy tax (TOT) collected on each room night.

Background:

Tourism promotion is a specific purpose named in California Business Improvement District (BID) law. A BID is a benefit district where an industry or area assesses itself to spend collective funds on goals for mutually-beneficial purposes. BIDs are frequently used by hotels to fund tourism marketing and promotion efforts. Through BID self-assessment, business owners collectively pay for activities which can not be afforded by any single business and which serve to champion a destination area, as opposed to typical marketing efforts designed to promote an individual business.

The Parking and Business Improvement Area Law of 1989 under the California Streets and Highway Code sets forth specific actions to renew Business Improvement Districts annually. State law makes it clear that BID assessments are not taxes.

Since a BID fee is a benefit assessment and not a tax, BIDs are able to pay for programs and activities without relying on public funding. Tourism BIDs (TBID) can provide destination marketing in ways distinctly different from municipal governments or individual businesses. TBIDs are public-private partnerships which benefit both destination cities and businesses located in those cities. BIDs are an effective financial tool available to the business community through cooperation with local government, as outlined in State law.

Prior to 2017, Woodland had a hotel Business Improvement District which leveed a 2% assessment on overnight hotel stays. The proceeds from the assessment were collected by the City and sent to the Yolo County Visitor’s Bureau, who administered the funds. Between 2017 and 2022, Woodland hotels participated in a countywide tourism district including the cities of Woodland, Winters, Davis, and unincorporated areas of Yolo County. In the fall of 2021, Woodland hoteliers sent a letter, signed by the majority of hoteliers, indicating their desire to no longer participate in the countywide district, and instead

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favored the formation of a Woodland-focused tourism business improvement district. As a result, on June 21, 2022, the City of Woodland’s City Council, pursuant to City of Woodland Ordinance No. 1691, established the Woodland Tourism Business Improvement District (WTBID).

Within this structure, prior to the end of each Fiscal Year, the Advisory Board of the WTBID, which is made up of the Woodland Hoteliers Group, a 501(c)6 non-profit organization, shall prepare and submit an annual report to the City Clerk detailing the use of the assessment funds consistent with the allowed activities and proposed budget for the upcoming fiscal year. The WTBID will require annual renewals to continue the assessment. Consideration of each annual renewal is subject to the process stipulated in the Parking and Business Improvement Area Law of 1989.

Discussion:

The 2023/2024 fiscal year annual assessments to be levied against hotels within the District are based on the benefits they derive from the program of activities. In accordance with Ordinance No. 1691, in addition to any assessments, fees, charges or taxes imposed otherwise in the City, except where funds are otherwise available, the City Council proposes to levy assessments for fiscal year 2023/2024 against hotels in the WTBID for the purpose of funding the programs, activities and services that will promote the City and hotels as a visitor and tourist destination. Each hotel shall pay an assessment of two (2%) percent of the total room rents charged and received from transient hotel guests who do not make the hotel their principal place of residence.

These assessments shall be due and payable and shall be paid at the same time and in the same manner that the transient occupancy tax is due and payable and shall be subject to the same penalties and interest for nonpayment. Assessments will be collected by the City of Woodland, with the funds being remitted to a special fund of the City for expenditure in accordance with its adopted annual budget as presented by the Advisory Board appointed by the City Council.

Annual Report - Woodland Tourism Business Improvement District

On June 1, 2023, the Woodland Hoteliers Group submitted their first Annual Report that describes the improvements and activities for which assessments are to be levied and collected for the 2023/2024 fiscal year. This Annual Report is being presented to the City Council for review and approval.

At their June 20 th meeting, the City Council approved the Annual Report from the Advisory Board and adopted a resolution of intention to levy the annual assessment for Fiscal Year 2023-24. A representative of the Woodland Hoteliers Group was present at the City Council meeting to share highlights of activities over the past year and plans for the coming fiscal year to promote Woodland as a visitor and tourism destination.

Examples of proposed uses of the revenues derived from charges levied against hotels/businesses in the WTBID for fiscal year 2023/2024 as outlined in the Annual Report are:
(a) Promoting the identity of Woodland through financial support of key regional and national events that support tourism and result in an economic impact; and (b) Developing and implementing a destination marketing strategy and promotions targeting potential hotel guests; and
(c) Developing and undertaking an advertising and public relations program focusing on the business and leisure travel trade; and
(d) Subsidization of high quality, high economic impact events; and (e) Annual operation expenses including but not limited to annual district administration functions and expenses, printing, postage and meetings; and

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(f) Support and funding of contract services and/or programs that support hotel operations and tourism including but not limited to, security, transportation services, vouchers, and special events; and
(g) Attendance at key meetings and consumer trade shows.

Process for adoption
Under the 1989 law, the State requires a series of steps to renew the WTBID. On June 20th, the Annual Report was presented to City Council for review and approval. Additionally, City Council is required to hold a public hearing to receive public testimony regarding the levy of the annual assessment for fiscal year 2023/2024. The following is a synopsis of the activity necessary to renew the WTBID assessment:

Prior to end of fiscal year 2022 – SUBMISSION OF ANNUAL REPORT (COMPLETED) The Woodland Hoteliers Group submitted its first Annual Report on June 1, 2023. This report covers the overall description of the proposed programs and activities to be funded by the assessments, the estimated annual budget of expenses, the method of assessment and estimated revenues for the 2023/2024 fiscal year, commencing July 1 and ending on June 30, 2024.

June 20, 2023 – PRESENTATION OF ANNUAL REPORT AND BUDGET TO CITY COUNCIL AND CITY COUNCIL’S DECLARATION OF INTENTION (COMPLETED) The Annual Report shall be presented to City Council for review and approval. Pursuant to the 1989 BID Law, the City Council shall declare its intention to levy and collect assessments on businesses within the WTBID for fiscal year 2023/2024, adopting the Resolution of Intention.

July 5, 2023 – PUBLICATION OF PUBLIC HEARING NOTICE (COMPLETED) Seven (7) days before the Public Hearing, the Resolution of Intention shall be published in the local newspaper, informing the general public about the Hearing. The hearing notice was published in the Daily Democrat on July 5, 2023.

July 18, 2023 – PUBLIC HEARING OF ANNUAL ASSESSMENT
At the public hearing, written and oral protests may be presented to the City Council. The form and manner of protests shall comply with Sections 36524 and 36525 of the 1989 BID Law, which generally establish that if written protests are received from the owners of businesses that will pay 50 percent or more of the assessments to be levied and protests are not withdrawn so as to reduce the protests to less than that 50 percent, no further proceedings to levy the proposed assessment shall be taken for a period of one year from the date of the finding of a majority protest by the City Council. If the majority protest is only against the furnishing of a specified type or types of improvement or activity, those types of improvements or activities shall be eliminated. Every written protest shall be filed with the City Clerk at or before the time fixed for the public hearing. The City Council may waive any irregularity in the form or content of any written protest and at the public hearing and may correct minor defects in the proceedings. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing.

Conclusion:

Staff recommends that the City Council;

1. Hold a public hearing to receive testimony regarding the City Council’s intention to continue the Woodland Tourism Business Improvement District; and

2. Determine whether a legally sufficient protest is made; and

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Attachments:

1. Resolution Affirming Continuation

2. Woodland Tourism BID Annual Report FY 23-24

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Resolution No.

RESOLUTION OF THE CITY OF WOODLAND APPROVING THE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT 2023-24 BUDGET AND

AFFIRMING THE CONTINUATION OF THE ANNUAL ASSESSMENT OF THE DISTRICT FOR FISCAL YEAR 2023-2024.

WHEREAS, the Parking and Business Improvement Law of 1989, sections 36500 et seq. of the Streets and Highways Code, authorizes cities to establish business improvement districts for several purposes, one of which is promotion of tourism; and WHEREAS, the lodging businesses within the proposed City of Woodland Tourism Business Improvement District had requested the City of Woodland establish such a self-assessment improvement district in 2022; and
WHEREAS, the Woodland Tourism Business Improvement District was established in June 2022 by Ordinance No. 1691; and

WHEREAS, the City Council appointed an advisory board to carry out the functions specified in Street and Highways Code Section 36530, and to provide oversight, guidance, and recommendations regarding the use of the assessment funds; and WHEREAS, the Woodland Tourism Business Improvement District Law and the Parking and Business Improvement Law of 1989 requires the advisory body to prepare and submit an annual report stating proposed changes, improvements and activities for the fiscal year; and
WHEREAS, such report was filed and approved by the City Council on June 20, 2023; and
WHEREAS, on June 20, 2023 the City Council adopted Resolution No. 8114 declaring its intention to continue the Woodland Tourism Business Improvement District for fiscal year 2023-24; and
WHEREAS, the City Council held a duly noticed Public Hearing on July 18, 2023 to allow for protests, as contemplated by Streets and Highway Code Section 36524; and WHEREAS, sufficient written or oral protest was not received from hotel businesses in the district which pay fifty percent or more of the assessment.

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:
a) The Woodland Tourism and Business Improvement District FY 2023-24 Budget is approved.
b) The continuation of the annual assessment for the Woodland Tourism Business Improvement District in the City of Woodland in accordance with City of Woodland Ordinance No. 1691 and the California Streets and Highways Code, section 36500 et seq. (Parking and Business Improvement Law of 1989) is affirmed.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page i

Woodland Tourism Business
Improvement District

Fiscal Year 2023/2024
Annual Report

Submitted by

Visit Woodland /
Woodland Hoteliers Group

District Advisory Board

27368 Via Industria
Suite 200
Temecula, CA 92590
T. 951.587.3500|800.755.6864
F. 951.587.3510|888.326.6864

Property Tax Information Line
T. 866.807.6864

www.willdan.com

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page ii Table of Contents

INTRODUCTION ...................................................................................................................... 1 WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD ......................................... 1 OVERVIEW ............................................................................................................................................................... 2 SUMMARY OF SERVICES & ACTIVITIES ........................................................................... 3 ADMINISTRATION ................................................................................................................................................... 3 MARKETING & ADVERTISING ............................................................................................................................... 3 EVENTS & PROMOTIONS ....................................................................................................................................... 4 FISCAL YEAR 2023/2024 ESTIMATED BUDGET .............................................................. 5 ASSESSMENT METHODOLOGY ......................................................................................... 6 DISTRICT BOUNDARIES ....................................................................................................... 7 DISTRICT BOUNDARY DIAGRAMS .................................................................................... 8

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 1 Introduction
Woodland Tourism Business Improvement District Advisory Board Pursuant to the Parking and Business Improvement Area Law of 1989 (Section 36500 et seq. of the Streets and Highways Code of the State of California), the Advisory Board for the Woodland Tourism Business Improvement District (“WTBID”) which is appointed by the City Council of the City of Woodland, annually reviews and makes appropriate recommendations to the City Council by an Annual Report regarding the use of funds collected through the WTBID assessments. The Advisory Board is comprised of representatives from each of the participating hotels within the Woodland Tourism Business Improvement District . The following table lists the various businesses/ hotels currently operating in the City of Woodland.

Business/Hotel N ame Business/Hotel
Address
Aura Motel 6 Woodland LLC 1564 E Main St
Days Inn 1524 E Main St
Quality Inn & Suites 1562 E Main St
Hampton Inn & Suites 2060 Freeway Dr
Holiday Inn Express 2070 Freeway Dr
Comfort Suites 2080 Freeway Dr
Mariott Fairfield Inn & Suites 2100 Freeway Dr
Econo Lodge 53 W Main St
Journey Inn 99 W Main St
Shadow Oaks Hospitality 584 N East St
Valley Oaks Inn 600 N East St

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 2 Overview
In November 2020, the Woodland Hoteliers Group was established as a California Non - Profit Corporation, comprised of Woodland hotel owners. The Group’s goal is “to create tourism by showing off how interesting Woodland can be.” Furthermore, they work in partnership with Visit Woodland, an organization focused on promoting the City and hotels as a tourist destination . The formation of Woodland Tourism Business Improvement District (“WTBID” or “District”) in July 2022 aligns with the goals and efforts of Visit Woodland and the Woodland Hoteliers Group.

The WTBID was established and is levied pursuant to the Parking and Business Improvement Area Law of 1989, Section 36500 et seq. of the State of California (“1989 Law”) and the provisions of the California Constitution Article XIIID (“Proposition 218”).

Pursuant to the 1989 Law, a resolution of intention to establish the District was approved on April 19, 2022, and a public hearing, which was duly noticed, was held on June 21, 2022. Following the public hearing the City Council determined that majority protest regarding the formation of the District and the proposed assessments did not exist (no protests were submitted) and subsequently on July 5, 2022 , the City Council ad opted Ordinance No. 1691 establishing WTBID.

This report prepared on behalf of the Advisory Board, provides an overall description of the proposed programs and activities to be funded by the assessments, the estimated annual budget of expenses, the method of assessment and estimated revenues for Fiscal Year 2023/2024 (commencing July 1, 2023 and ending June 30, 2024). .

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 3 Summary of Services & Activities
The Woodland Tourism Business Improvement District shall utilize revenue generated to provide the programs, activities, and services that the Advisory Board determines will best promote the City and hotels as a tourist destination . These purposes include but are not limited to the following.
• Promoting the identity of Woodland through financial suppor t of key regional and national events that support tourism and result in an economic impact; • Developing and implementing a destination marketing strategy and promotions targeting potential hotel guests;
• Developing and undertaking an advertising and public relations program focusing on the business and leisure travel trade;
• Subsidization of high quality, high economic impact events; • Annual operation expenses including but not limited to annual district administration functions and expenses, printing, postage, and meetings; • Support and funding of contract services and/or programs that support hotel operations and tourism including but not limited to, security, transportation services, vouchers, and special events; and
• Attendance at key meetings and consumer trade shows.

Assessment fees are dedicated to securing visitors and room nights through a mix of marketing programs, projects, and activities, including special event sponsorships and print advertising.

Administration
In order to provide the marketing a nd public relations services, WTBID will incur various administrative costs, such as staffing, advocacy, insurance, legal, website hosting maintenance, and professional administration services.

Marketing & Advertising
WTBID has budgeted to advertise via social media outlets, as well as in the following print publications:
• Downtown Directory
• Dining Guides for Hotels
• Travel Guide

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 4 Events & Promotions
WTBID is anticipated to sponsor the following annual local events, the majority of which are held in Downtown Woodland.

Planned Events
NorCal Celtic Festival – showcases Celtic music, dance, food, and culture. Kilted Pipe Bands, Solo Pipers and Drummers, Drum Majors and Scottish Highland Dancers will compete throughout the day along Main Street, culminating in the much anticipated gathering of the Massed Pipes and Drums playing “Scotland the Brave.” California Honey Festival – celebrates the importance of bees as the lead pollinator, The California Honey Festival’s mission is to promote honey and honey bees and their products to a broader public.

Woodland Street Cruisers – welcomes automotive enthusiasts from Woodland, Davis, and as far away as Sacramento and Yuba City. For those that love hot rods, classic cars, rat rods, tuner cars, or anything in between.

Stroll Through History – enhances the awareness and appreciation of the unique agricultural, architectural, and social history and resources of the City of Woodland.

C10 Intervention Truck Show – showcases all types of Chevy and GMC trucks from the years of 1908 to 1998, and is geared to the DIY truck guy/gal.

Yolo Brewfest – craft beer sampling held at the Woodland Historic Train Depot.

Dinner On Main – features an incredible meal made from crops grown within Yolo County.

This event supports local growers, ranchers, chefs, servers, student clubs, nonprofit organizations, as well as the local economy.

Holiday Tree Lighting / Elf on the Shelf Scavenger Hunt – bringing the community together to celebrate the holiday season and each other. Activities anticipated to include photos with Santa, Disney Princesses, hay wagon rides, and live music.

Other Possible Events
• Woodland Winefest – Soroptimist International of Woodland has been hosting Winefest for the past several years each spring in Heritage Plaza. The event provides tastings of local wines, local craft beer and features local vendors such as honey, olive oil, and more.
• One Love, One Heart Reggae Festival – held at the Yolo County Fairgrounds • Woodland First Fridays Concerts
• First Friday Art Walk

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 5 Fiscal Year 2023/2024 Estimated Budget

(1) (Santa, Disney Princesses, Tree Lighting, Hay Wagon Rides, Elf on the Shelf Scavenger Hunt, Backdrop for Photos Stage & Live Music)

WTBID Proposed Budget Fiscal Year 2023/2024
Administration
Administration Personnel & Indirect Costs (30,000)$
Administration Professional Services (19,160)
Travel & Miscellaneous Administration Expenses -
Sub-total District Administration (49,160)$
Marketing & Advertising
Personnel, Contracted Services (39,600)
Social Media (9,000)
Guides & Directories (14,400)
Advertising & Promotional Materials (12,000)
Sub-total Marketing & Advertising (75,000)$
Events & Promotions
NorCal Celtic Festival (35,000)$
California Honey Festival (40,000)
Woodland Street Cruisers (10,000)
Stroll Through History (3,500)
C10 Truck Show (50,000)
Yolo Brewfest (10,000)
Dinner On Main (15,500)
Other Events Marketing Opportunities (20,000)
(1) Shared Sponsor Portion of Holiday Events (10,000)
Sub-total Events & Promotions (194,000)$
Total Estimated Expenditures (Fiscal Year 2023/2024) (318,160)$ Fund Balances
Estimated Balance Carryover from Prior Fiscal Year 145,303$ Estimated Assessment Revenue (Fiscal Year 2023/2024) 350,000 Projected Available Funds 495,303$
Projected Expenditures from Above (318,160)
Projected Ending Balance 177,143$

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 6 Assessment Methodology
In accordance with Ordinance No. 1691 only properties designated as hotels will be assessed. “Hotel” shall mean any structure, or any portion of any structure, which is occupied or intended or designed for occupancy by transients, including but not limited to dwellings for lodging or sleeping purposes, which includes any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging house, rooming house, apartment house, dormitory, public or private club, mobile home or house trailer at a fixed location, or other similar structure or portion thereof, duplex, triplex, single -family dwelling units except any private dwelling house or other individually owned single -family dwelling rented only infrequently and incidental to normal occupancy or any timeshare as set out in Revenue and Taxation Code Section 7280; provided, that the burden of establishing that the facility is not a hotel shall be on the owner or operator thereof.

The proposed system of assessment for the District is designed to generate revenue from hotels in the City to provide a method of funding programs and activities that will promote the City and hotels as a tourist destination. The City's hotels comprise t he WTBID and are the only business es proposed to be assessed. The 2023/2024 fiscal year annual assessments to be levied against hotels within the District are based on the benefits they derive from the program of activities. Businesses located within the District (i.e., all non- hotel businesses) will not be assessed as they derive only, at most, an indirect benefit from the program of activities.

In accordance with Ordinance No. 1691, in addition to any assessments, fees, charges or taxes imposed otherwise in the City, except where funds are otherwise available, the City Council proposes to levy assessments for fiscal year 2023/2024 against hotels in the WTBID for the purpose of funding the programs, activities and services that will promote the City and ho tels as a tourist destination. Each hotel shall pay an assessment of two percent (2%) of the total room rents charged and received from transient hotel guests who do not make the hotel their principal place of residence.

Assessment revenues are collected quarterly from each of the hoteliers.

Any newly established hotels shall commence immediately upon the first day of operation and following the public hearing conducted for inclusion into the District.

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 7 District Boundaries
The boundaries of the WTBID include all real property within the City of Woodland and are coterminous with the City boundaries, as established by Ordinance No. 1691. Within the boundaries of the WTBID the benefiting properties to be assessed shall include designated hotels now operating in the City and may include hotels hereafter operating in the WTBID pursuant to proceedings for inclusion. The table below identifies the designated hotels now operating in the City as well as those anticipated for inclusion in Fiscal Year 2023/2024.

(1) Anticipated for inclusion mid-year in Fiscal Year 2023/2024

Other than the one hotel identified above for inclusion, no additional property inclusions or modifications to the existing District boundaries are proposed for Fiscal Year 2023/2024. The twelve (12) hotel properties identified above comprise the entire District for Fiscal Year 2023/2024 and are proposed to be assessed in acco rdance with the System of Assessment established by ordinance and described in the “Assessment Methodology” section of this Report.

The general location of each District Hotel being assessed for Fiscal Year 2023/2024 as referenced above are identified in the following District Boundary Diagrams.

Business/Hotel Name Business/Hotel
Address
Assessor's Parcel
Number
Diagram
Number
Map
Reference
Number
Aura Motel 6 Woodland LLC 1564 E Main St 066-040-004-000 1 1 Days Inn 1524 E Main St 066-040-011-000 1 2
Quality Inn & Suites 1562 E Main St 066-040-024-000 1 3 Hampton Inn & Suites 2060 Freeway Dr 027-851-005-000 2 4 Holiday Inn Express 2070 Freeway Dr 027-851-006-000 2 5 Comfort Suites 2080 Freeway Dr 027-851-007-000 2 6
Mariott Fairfield Inn & Suites 2100 Freeway Dr 027-851-009-000 2 7 Econo Lodge 53 W Main St 065-250-007-000 4 8
Shadow Oaks Hospitality 584 N East St 027-460-009-000 3 9 Valley Oaks Inn 600 N East St 027-460-010-000 3 10
Journey Inn 99 W Main St 065-250-051-000 4 11
(1) Staybridge Suites 1484 E Main St 066-030-054-000 1 12

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 8 District Boundary Diagrams

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 9

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 10

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Woodland Tourism Business Improvement District | 2023/2024 Annual Report Page 11

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: July 18, 2023
ITEM #: L.24
SUBJECT: Approve the Woodland Local Road Safety Plan
(LRSP), CIP 21-13

Recommendation for Action: Staff recommends that the City Council receive a presentation and adopt Resolution No. _____, approving the Woodland Local Road Safety Plan (LRSP).

Staff Contact:

Sara Andreotti, Engineering Assistant, (530) 661-5951, [email protected]

Fiscal Impact:

The approved Capital Budget includes a funding allocation of $72,000 for CIP 21-13, the Local Roadway Safety Plan (LRSP), consisting of $56,700 grant funding from the California Department of Transportation and $16,000 in matching funds from Measure F (Fund 507).

The project budget includes the costs for the consultant contract and staff time.

There is no impact on the General Fund.

Discussion:

The City submitted an application to the California Department of Transportation to develop a Local Road Safety Plan (LRSP) in November 2020. On December 14, 2020, the City received notification that we were selected to receive $56,700 from the grant program.

In September 2021, the City advertised a Request for Qualifications (RFQ) for the project and performed a thorough review of the submitted Statement of Qualifications. Based on that review, the selection committee determined that Fehr and Peers were the top ranked consultant firm to lead the project.

The Local Road Safety Plan is an update to the existing Systemic Safety Analysis Report (SSAR) which was completed in 2020. The LRSP expands on the previous analysis with collision data from 2016 to 2020, completed safety improvements, further analysis and recommendations for the top priority corridors, and additional discussion of and plans for implementation.

The plan assesses safety issues on the roadway network, including both point-location (i.e., hotspot) and systemic issues; identifies potential countermeasures to address these issues; and prioritizes the locations of future safety projects.

The intent of the LRSP is to assist local agencies in performing a collision analysis, identifying safety issues on their roadway networks, and developing a list of systemic low-cost countermeasures that can be used to mitigate these issues. The document also provides a framework to accomplish safety enhancements at the local level to reduce severe crashes.

The countermeasures are intended to be a guideline for staff to review and consider when the City constructs roadway improvements in the future.

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The LRSP is necessary for the City to be eligible to apply for future rounds of the Highway Safety Improvement Program (HSIP) grant program and other grant programs as well.

It is expected that the LRSP will be updated, approximately every five years, to reflect completed projects and their results. As the community grows and develops, safety needs and priorities will also change. This periodic update will ensure that the plan continues to serve the City.

Conclusion:

Staff recommends that the City Council receive a presentation and adopt Resolution No. _____, approving the Woodland Local Road Safety Plan (LRSP).

Prepared by: Sara Andreotti, Engineering Assistant

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution LRSP

2. Woodland LRSP

Page 161 ends

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROVE THE WOODLAND LOCAL ROAD SAFETY PLAN (LRSP), CIP 21-13 WHEREAS, the City of Woodland has funding identified in the Capital Budget for the Local Road Safety Plan, CIP 21-13 (the “Project”); and
WHEREAS, the City accepted the Local Road Safety Plan (LRSP) State Grant Fund in the amount of $56,700; and
WHEREAS, Fehr and Peers was the consultant selected through a qualifications-based selection process to develop the Local Road Safety Plan; and WHEREAS, the Woodland Local Road Safety Plan (LRSP) is now complete; and WHEREAS, the City Council wishes to approve the Woodland Local Road Safety Plan (LRSP) through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the Woodland Local Road Safety Plan (LRSP) for the City of Woodland.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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WOODLAND

LOCAL ROAD

SAFETY PLAN
Prepared For:

Prepared By:

Date: July 3, 2023

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2 city of woodland local road safety plan
Statement of Protection of
Data from Discovery and
Admissions

REPORTS DISCOVERY AND ADMISSION

INTO EVIDENCE OF CERTAIN REPORTS,
SURVEYS, AND INFORMATION—
Notwithstanding any other provision of law,
reports, surveys, schedules, lists, or data
compiled or collected for any purpose
relating to this section, shall not be subject
to discovery or admitted into evidence
in a Federal or State court proceeding or
considered for other purposes in any action
for damages arising from any occurrence at a
location identified or addressed in the reports,
surveys, schedules, lists, or other data.

Engineer’s Seal
Chapter 7; Article 3; Section 6735 of the
Professional Engineer’s Act of the State of
California requires engineering calculation(s)
or report(s) be either prepared by or under
the responsible charge of a licensed civil
engineer.

By signing and stamping this Local Road
Safety Plan, the engineer is attesting to
this report’s technical information and
engineering data upon which local agency’s
recommendations, conclusions, and decisions
are made.

Adrian Engel, P .E.

Reviewed by:

Brent Meyer, City Engineer

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3 city of woodlandlocal road safety plan

TABLE OF CONTENTS
Executive Summary .....................................................................................4 Introduction ..............................................................................................6 Transportation Network ...........................................................................................................6 Active Transportation Modes ....................................................................................................14 Safety Analysis .........................................................................................20 Introduction ........................................................................................................................20 Data Collection ....................................................................................................................22 Stakeholders ......................................................................................................................23 Data Analysis Techniques, Results and Countermeasures ......................................24 Collision Landscape Analysis ...................................................................................................24 High-Risk Corridors/Intersections and Countermeasures .......................................34 Road Diets..........................................................................................................................45 Highest Occurring Crash Types and Countermeasures...........................................50 Viable Project Scopes and Prioritized List of Safety Projects..................................52 Implementation.........................................................................................58 Attachments and Supporting Documentation......................................................64

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4 city of woodland local road safety plan

EXECUTIVE SUMMARY
The City of Woodland is a city of about 60,000
people located in the Sacramento metropolitan
area. Most trips in Woodland are made by
personal vehicles, but transit and active
transportation trips are also possible on the
City’s roadway and sidewalk network. Regional
trips are typically executed via the Interstate 5
and State Route 113 freeways.

The purpose of this local road safety plan
(LRSP) is to aid the City of Woodland in
assessing safety issues on its roadway
network—both point-location (i.e., hotspot)
and systemic issues. In addition, this
study identified potential countermeasures
to address the safety issues that were
uncovered. A framework was also developed
to assist the City in prioritizing the location of
future safety projects.

Data for the safety analysis was gathered
from various formal and informal sources,
including the City’s Crossroads database, the
Woodland police department, and the public
through web map surveys and traffic safety
workshops at City Hall. The crash data used in
the analysis covered collisions occurring in the
City between 2009 and 2020, inclusive.

Data was analyzed in several ways. A collision
landscape analysis looked at major trends
in the city, including unsafe speed collisions,
turning-related collisions, pedestrian collisions,
and youth bicycle/ pedestrian collisions. In
addition, ten high-risk corridors were identified
and a more in-depth analysis was performed
of the crash data along the corridor segments,
as well as of the intersections located along
the corridors. Profiles were developed for
each corridor, identifying major trends and
proposing countermeasures to help address
safety issues. Finally, the highest occurring
crash types were pinpointed and discussed.

General countermeasures were proposed to
address these more systemic issues.

The next section of this LRSP provides an
overview of the benefit-cost analysis executed
for countermeasures on each of the ten
high-risk corridors. This section also provides
information on corridor and intersection crash
rates, which provides context to aid the City in
prioritizing future safety projects.

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5 city of woodlandlocal road safety plan
The final section of this plan discusses
implementation of the plan, including tracking
of progress towards completion, oversight,
and funding.

This LRSP is an update to the Systemic
Safety Analysis Report (SSAR) completed
in 2020. The LRSP expands on the analysis
with collision data for the years 2016-2020,
completed safety improvements, expanded
analysis and recommendations for the
top priority corridors, and an expanded
discussion of and plan for implementation.

Additional details of changes between the
2020 SSAR and the 2022 LRSP are provided in
Appendix B.

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6 city of woodland local road safety plan

INTRODUCTION
This chapter provides a high-level description
of transportation in the City of Woodland
as a context for the data analysis, results
discussion, and proposed countermeasures of
this LRSP.

Transportation Network
Mobility and accessibility are important
aspects of the City of Woodland’s small-town
character. This City of about 60,000 people
has remained relatively compact compared
to other suburban communities in the
Sacramento region, making transit, walking,
and bicycling viable choices for travel.

However, automobiles are the primary mode of
travel in the City. According to the US Census
Bureau 2019 American Community Survey
Five-Year Estimates, about 91 percent of City
of Woodland residents commute by car, truck,
or van. The share of workers that walk to work
in the City of Woodland is about 1.4 percent,
and the share of those that bike to work is
about 1.0 percent. Additionally, about 2.3
percent of workers use public transportation
to get to work. Data from this survey also show
the amount of time commuters take to get to
work. Based on the data, about 56 percent of
workers living in Woodland traveled to work
in less than 20 minutes with an average travel
time estimated to be 23 minutes.

1.0%

1.4%

2.3% 90.8%

MODE SPLIT

COMMUTING TRENDS

IN WOODLAND

TRAVEL TIME
20 MIN

MOST COMMUTERS

TRAVEL LESS THAN

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7 city of woodlandlocal road safety plan
• Local Streets: Provide direct roadway
access to adjacent land uses and serve
short distance trips within neighborhoods.

Traffic volumes and speed limits on local
streets are low, and these roadways have
no more than two travel lanes.
• Alleys: Serve as accessible rights-of-ways
for public and private vehicles, bikes, and
pedestrians; and as service access to
parking lots and businesses.

Woodland’s system of arterials, collectors,
local streets, and alleys connect
neighborhoods, employment centers, and
other destinations within the city. The roadway
classification for all city streets can be seen
in Figure 2, which is based on the City’s
2035 General Plan. In addition, average daily
traffic (ADT) on major corridors can be seen
in Figure 3. This figure is also based on the
General Plan analysis and intuitively shows
that the highest ADT occurs near the City’s
major freeway interchanges.

In addition to the roadway classification
system, the City of Woodland also uses
street-type context to prioritize travel modes.

A description of each street type is provided
below.
• Residential Streets: Designed to move
all modes of travel through residential
neighborhoods and local areas of the City.

They provide property access and multi-
modal mobility by emphasizing walking
and biking. On-street parking serves
adjacent land uses.

Local Roadway Network
The City of Woodland uses a combination of
functional classification and street typology
to describe and plan its roadway system.

Woodland’s internal roadway network can be
seen in Figure 1, which also shows the number
of travel lanes on City streets. Descriptions of
each roadway classification is provided below.
• Principal Arterial Streets: Provide
mobility for high traffic volumes between
various parts of the City. They typically link
freeways to collectors and local streets
and generally have higher speeds and
more access control. Principal arterials
within the city may have up to four travel
lanes.
• Minor Arterial Streets: Provide mobility
for high traffic volumes between various
parts of the City. They typically have
lower speeds and less access control
than a Principal Arterial street due to the
intensity of the development in the urban
environment. Minor arterials within the City
may have up to four travel lanes.
• Collector Streets: Provide for relatively
short distance travel between and within
neighborhoods, and generally have lower
speeds and traffic volumes than arterials.

Driveway access to collectors is limited
less than on arterials, but may still be
discouraged. Collectors within the city
have two travel lanes.

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8 city of woodland local road safety plan
• Mixed-Use Streets: Provide access in
and to the City’s downtown core along
with retail and mixed land uses along
neighborhood centers and corridors.

Designed with on-street parking, narrower
travel lanes, and speeds to promote safe
pedestrian and bicycle movement.
• Commercial Streets: Provide access to
the City’s retail and employment centers,
and generally service commercial
buildings. Because street design and
vehicle speeds are less desirable for
pedestrians and bicyclists, landscaped
strips separating bicycle and walking
facilities are considered in these corridors
in the absence of alternate routes
• Industrial Streets: Designed to connect
people and businesses within the City’s
industrial areas and accommodate
heavy vehicles. Because street designs
accommodate heavy vehicles with large
turning radii, bicycle and pedestrian
facilities are carefully designed only in key
corridors and separated from the street
where feasible.

These street types guarantee that the
application of street standards consider land
uses, appropriate speeds, and the need to
accommodate other travel modes and user
abilities. Figure 4 shows posted speed limits
on Woodland’s roadway network. Lower
speeds can be seen on Main Street in the
downtown core, while faster speeds can be
seen along arterials and in the City’s industrial
area north of Main Street.

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9 city of woodlandlocal road safety plan
Regional Roadway Network
Three major State and Interstate highways
are present within the City of Woodland,
providing mobility between Woodland and
regional destinations, as well as increasing
mobility within the City. Freeway access is
provided by grade-separated interchanges,
while major highways generally have at-grade
intersections. These roadways are maintained
by Caltrans and include:
• Interstate 5 (I-5) is a north/south route
that extends the length of California into
Oregon and Washington and connects
Mexico to Canada. The freeway is one
of the more significant goods movement
routes between the two countries and
serves a number of long distance truck
and recreational trips. Within the City of
Woodland, I-5 has two general purpose
lanes in each direction.
• State Route 113 (SR 113) is a north/south
route extending from west of Rio Vista to
south of Yuba City. The segment between
Davis and Woodland is a four-lane freeway
and connects I-80 and I-5. SR 113 is also
an alternative to SR 99 for regional travel
between the San Francisco Bay Area and
the rural communities north of Woodland.

It continues from I-5 in Woodland to SR 99
as a two-lane conventional highway.
• State Route 16 (SR 16) is an east/west
route extending from SR 20 in Colusa
County to SR 49 in Amador County. In the
Woodland area, SR 16 connects directly
to Main Street on the west side of the
City before routing north to I-5. SR 16 is
the primary route to Cache Creek Resort
Casino and is a two-lane conventional
highway within the City of Woodland. SR
16 used to extend directly through town
as Main Street and although the route
designation has changed, SR 16 traffic still
contributes to traffic on Main Street.

This system of highways handles the bulk
of the long-distance trips that cross through
the City of Woodland on the way to other
destinations, but it also handles large
volumes of commute trips between residential
neighborhoods and employment centers
in Yolo County and the Sacramento region.

Additionally, these highways are utilized by city
residents as alternate routes to using some of
the City’s arterials for intra-city travel.

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10 city of woodland local road safety plan
School
D Collision
Locations
§¨¦5
|}þ113
Main St
West St
East St
Pioneer Ave
County Road 102
Gibson Rd
County Road 98
Third St
Gum Ave
Matmor Rd
Main St
Beamer St
Cross St
Court St
Cottonwood StAshley Ave
College St
Kentucky Ave
Gibson Rd
Main St
Harry Lorenzo Ave
Gibson Rd
N East St
Miekle Ave
California St
Court St
N Pioneer Ave
W El Dorado Dr
Farnham A
ve
Lincoln Ave
Kentucky Ave
W Woodland Ave
Marston Dr
N West StN Ashley Ave
Bourn Dr
El Dorado Dr
N College St
Farmers Central Rd
Beamer St
Sports Park Dr
North St
County Road 20
County Road 102
College St
California St
N
D Collision
Locations
Park
Total Number of Lanes
2 4
FIGURE 1
Existing Number of Lanes

WHAT YOU SEE ON THIS MAP
Map of Woodland’s roadway network showing number
of lanes on major corridors.

SOURCE
City of Woodland General Plan Update 2035. City of
Woodland, 2017; Fehr & Peers, 2022

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11 city of woodlandlocal road safety plan
School
D Collision
Locations
§¨¦5
| }þ113
Main St
West St
East St
Pioneer Ave
County Road 102
Gibson Rd
County Road 98
Third St
Gum Ave
Matmor Rd
Main St
Beamer St
Cross St
Court St
Cottonwood StAshley Ave
College St
Kentucky Ave
Gibson Rd
Main St
Harry Lorenzo Ave
Gibson Rd
N East St
Miekle Ave
California St
Court St
N Pioneer Ave
W El Dorado Dr
Farnham A
ve
Lincoln Ave
Kentucky Ave
W Woodland Ave
Marston Dr
N West StN Ashley Ave
Bourn Dr
El Dorado Dr
N College St
Farmers Central Rd
Beamer St
Sports Park Dr
North St
County Road 20
County Road 102
College St
California St
N
D Collision
Locations
Roadway Class
Freeway
State Highway
Principal Arterial
Minor Arterial
Collector
Local
Park
School
FIGURE 2
Existing Road Classifications

WHAT YOU SEE ON THIS MAP
Map of Woodland’s existing road classifications per
the General Plan.

SOURCE
City of Woodland General Plan Update 2035. City of
Woodland,2017; Fehr & Peers, 2022

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12 city of woodland local road safety plan
School
D Collision
Locations
§¨¦5
|}þ113
Main St
West St
East St
Pioneer Ave
County Road 102
Gibson Rd
County Road 98
Third St
Gum Ave
Matmor Rd
Main St
Beamer St
Cross St
Court St
Cottonwood StAshley Ave
College St
Kentucky Ave
Gibson Rd
Main St
Harry Lorenzo Ave
Gibson Rd
N East St
Miekle Ave
California St
Court St
N Pioneer Ave
W El Dorado Dr
Farnham A
ve
Lincoln Ave
Kentucky Ave
W Woodland Ave
Marston Dr
N West StN Ashley Ave
Bourn Dr
El Dorado Dr
N College St
Farmers Central Rd
Beamer St
Sports Park Dr
North St
County Road 20
County Road 102
College St
California St
N
D Collision
Locations
Traffic Volume
177 - 3,000
3,001 - 6,500
6,501 - 11,500
11,501 - 20,000
20,001 - 31,000
School
Park
FIGURE 3
Existing Roadway Average Daily Traffic (ADT) Volume

WHAT YOU SEE ON THIS MAP
Map of Woodland’s roadway network showing ADT on
main corridors.

SOURCE
City of Woodland General Plan Update 2035. City of
Woodland,2022; Fehr & Peers, 2022.

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13 city of woodlandlocal road safety plan
School
Collision
Locations
5 113
Main St
West St
East St
Pioneer Ave
County Road 102
Gibson Rd
County Road 98
Third St
Gum Ave
Matmor Rd
Main St
Beamer St
Cross St
Court St
Cottonwood StAshley Ave
College St
Kentucky Ave
Gibson Rd
Main St
Harry Lorenzo Ave
Gibson Rd
N East St
Miekle Ave
California St
Court St
N Pioneer Ave
W El Dorado Dr
Farnham A
ve
Lincoln Ave
Kentucky Ave
W Woodland Ave
Marston Dr
N West StN Ashley Ave
Bourn Dr
El Dorado Dr
N College St
Farmers Central Rd
Beamer St
Sports Park Dr
North St
County Road 20
County Road 102
College St
California St
N
Posted Speed
25 30
35 40
45+
Park
School
FIGURE 4
Existing Speed Limits

WHAT YOU SEE ON THIS MAP
Map of Woodland’s roadway network showing speed
limit ranges.

SOURCE
City of Woodland,2022; Fehr & Peers, 2022.
+

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14 city of woodland local road safety plan
Pedestrian Facilities
Conditions for walking vary across the city,
from industrial districts with little pedestrian
infrastructure to suburban neighborhoods
with typical sidewalk to the denser, walkable
grid of downtown Woodland. The City has
emphasized pedestrian travel by enhancing
facilities including crosswalks, pedestrian
count-down signals, new sidewalks, and traffic
calming measures.

Sidewalks are present on the majority of
roadways within the city. Most minor arterials,
collectors and residential streets have
sidewalks on both sides of the street, while
principal arterials, especially those on the
periphery of the city, typically have sidewalks
only on one side. Sidewalks are included on
all roadways within the city’s newer planned
communities and downtown grid.

The City of Woodland also has off-street
facilities for pedestrian travel. Most of these
pathways are located in city parks and serve
residents who walk for recreation. The off-
street facilities typically do not provide direct
access to key destinations like commercial
and employment centers. Notable off-street
facilities include the William Crawford Senior
Park cut-through and a multi-use path that
accesses the Woodland Community & Senior
Center. Multi-use paths are also present within
the Spring Lake community and on E. Main
Street.

Active Transportation
Modes
According to the T ransportation and Circulation
Element (2016), the City “supports Complete
Streets to improve safety, promote better
public health, improve the convenience of
choices amongst travel options, and increase
efficiency of travel” (TC 3-7). The city also has
a “commitment to a balanced, multimodal
transportation network as a whole. While
each individual street does not need to
provide for all modes of travel, consideration
to all roadway users will be prioritized
through comprehensive street design using
both functional classification and street
typology” (TC 3-7). This section provides a
quick overview of non-automobile modes of
transportation within the city including walking,
biking, transit, and railway.

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15 city of woodlandlocal road safety plan

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16 city of woodland local road safety plan
Bicycle Facilities
The 2002 City of Woodland Bicycle
Transportation Plan (BTP) identifies existing
and planned bicycle facilities within the city.

The primary purpose of the BTP is to identify
on- and off-street bicycle facilities to serve
the needs of recreational and commute
riders. Fulfilling this purpose is expected
to encourage greater levels of bicycling
that will contribute to reductions in vehicle
travel, air pollution, greenhouse gases, and
noise pollution. The plan also presents the
appropriate design features of bikeways, such
as physical dimensions, signs, and markings.

An updated map of the city’s existing and
planned bike facilities was presented in The
City of Woodland’s 2035 General Plan, with a
caveat that any future update to the BTP would
be considered the City’s official bikeway plan.

Bikeways in the City of Woodland are
classified according to the following three
types:
• Class I - off-street bike paths;
• Class II - on-street bike lanes marked by
pavement striping and signage; and
• Class III - on-street bike routes that share
the road with motorized vehicles.
• Class IV - on-street bike routes that share
the road with motorized vehicles, but
with physical separation, such as parked
vehicles or a curb
Existing bike facilities in the City of Woodland
can be seen in Figure 5. Many roadways have
on-street bike lanes (Class II) or are signed
as a bicycle route (Class III). Since 2013,
a few Class I bicycle facilities have been
constructed along Pioneer Avenue, County
Road 102, Heritage Parkway and throughout
the Spring Lake Specific Plan area. No Class
IV facilities currently exist in the City.

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17 city of woodlandlocal road safety plan5
113
Main St
West St
East St
Pioneer Ave
County Road 102
Gibson Rd
County Road 98
Third St
Gum Ave
Matmor Rd
Main St
Beamer St
Cross St
Court St
Cottonwood StAshley Ave
College St
Kentucky Ave
Gibson Rd
Main St
Harry Lorenzo Ave
Gibson Rd
N East St
Miekle Ave
California St
Court St
N Pioneer Ave
W El Dorado Dr
Farnham A
ve
Lincoln Ave
Kentucky Ave
W Woodland Ave
Marston Dr
N West StN Ashley Ave
Bourn Dr
El Dorado Dr
N College St
Farmers Central Rd
Beamer St
Sports Park Dr
North St
County Road 20
County Road 102
College St
California St
N
School
Park
Class I Bicycle Path
Class II Bicycle Lane
Class III Bicycle Route

Existing Bicycle Facility
Bicycle Facility Under Construction
FIGURE 5
Existing Bike Facilities

WHAT YOU SEE ON THIS MAP
Map showing Woodland’s existing bike facilities.

SOURCE
City of Woodland General Plan Update 2035. City of
Woodland, 2022; Fehr & Peers, 2022.

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18 city of woodland local road safety plan
Transit Facilities
The Yolo County Transportation District
(YCTD) operates Yolobus, which provides
local and intercity bus service within the City
of Woodland, Yolo County, and to Downtown
Sacramento and Sacramento International
Airport. Routes 42A and 42B have the highest
weekly ridership, serving nearly 55 percent
of all transit riders. On weekdays, many
segments along these routes, including
between Woodland and Davis and between
West Sacramento and Downtown Sacramento,
experience high ridership. Route 215 serving
patrons and workers of Cache Creek Casino
Resort, has the second highest weekly
ridership. Yolobus also provides morning and
afternoon express routes, such as Routes 45,
45X, and 46, for commuters traveling between
Woodland and downtown Sacramento.

Figure 6 shows Yolobus transit routes and
their corresponding headways on a typical
weekday.

Although Yolobus public fixed-route services
are accessible to the disabled community,
the agency also offers door-to-door service
for patrons unable to travel on fixed-route
bus lines, as required by the ADA. The
complementary Paratransit Service operates
within the same times and places as the
fixed-route buses. It is provided by Yolobus
Special and Davis Community Transit on a
prearranged basis for any trips within the
designated service area.

Railway Facilities
Railways within the Planning Area serve
as a vital component of goods movement.

Woodland’s industrial sector relies on the
railway system to connect it to regional
destinations. Two freight railways operate
on the current railways including the Sierra
Northern Railway and the California Northern
Railroad. The main railways plus rail spurs
have approximately 29 at-grade crossings of
public roads in the City, including 15 crossings
adjacent to East and North East Streets. Rail
spurs are essential for industrial operations in
the City of Woodland and are cited as a key
factor when evaluating site locations for new
industrial businesses. Rail cars are frequently
stored in the area northeast of the Main Street/
East Street intersection.

The California Northern Railroad operates
approximately 261 miles of track within
California linking freight customers in Northern
California with the Union Pacific Railroad.

Trains operate from 6:00 AM to 6:00 PM
Monday through Friday, with additional
weekend service according to customer
needs. According to data from the Federal
Railroad Administration’s Office of Safety
Analysis website, two trains run adjacent to
Main Street on a daily basis while four trains
run adjacent to East Street on a daily basis.

Based on this data, train traffic is infrequent
and, therefore, does not affect travel time
during a typical trip. However, although travel
time is not directly affected by railroads, the
presence of rail lines restricts potential travel
routes for pedestrians and bicyclists since
railroad crossings are limited in number,
potentially increasing travel time by forcing
these travelers to take a more circuitous route.

In addition, the presence of a rail line parallel
to East Street reduces the quality of pedestrian
facilities. For instance, paved sidewalks are
non-existent on the west side of East Street,
and north-south crosswalks are often poorly
marked. Out of the 15 crossings adjacent to
East and North East Streets, only 7 provide
east-west pedestrian crosswalks.

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19 city of woodlandlocal road safety plan
§¨¦5
|}þ113
Main St
West St
East St
Pioneer Ave
County Road 102
Gibson Rd
County Road 98
Third St
Gum Ave
Matmor Rd
Main St
Beamer St
Cross St
Court St
Cottonwood StAshley Ave
College St
Kentucky Ave
Gibson Rd
Main St
Harry Lorenzo Ave
Gibson Rd
N East St
Miekle Ave
California St
Court St
N Pioneer Ave
W El Dorado Dr
FarnhamAve
Lincoln Ave
Kentucky Ave
W Woodland Ave
Marston Dr
N West StN Ashley Ave
Bourn Dr
El Dorado Dr
N College St
Farmers Central Rd
Beamer St
Sports Park Dr
North St
County Road 20
County Road 102
College St
California St
N
Bus Route
20 Minute Headway
60 Minute Headway
Express Routes
2 T rips Per Day
Parks
School
FIGURE 6
Existing Transit Routes

WHAT YOU SEE ON THIS MAP
Map showing Woodland’s existing transit routes.

SOURCE
Yolo County Transportation District, 2017; Fehr & Peers, 2018

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20 city of woodland local road safety plan

SAFETY ANALYSIS
high rankings in several collision categories,
including Total Fatal and Injury collisions,
Alcohol Involved collisions, and Night-time
collisions. The four collision types for which the
City received lower marks are Drinking Driver
Less than 21 Years Old, Pedestrian Less than
15 Years Old Involved, Bicyclist Involved, and
Bicyclist Less than 15 Years Old Involved.

Table 2 shows that the City of Woodland
scored near the median of DUI arrest rates for
its population category.

Overall, the rankings show that Woodland
did well in several categories and poorly in
a few. The lowest two rankings suggest that
the City should seek to reduce the number
of collisions involving bicyclists, particularly
young bicyclists, and also young pedestrians,
as these statistics are under-performing
compared to cities of comparable size. These
collision types provided additional points of
emphasis in this plan. Generally, it is important
to be cautious of scores, especially high
marks—of which Woodland has several—
because local context should be considered
in the interpretation of OTS rankings. The
OTS website warns that “rankings are only
indicators of potential problems; there are
many factors that may either understate or
overstate a city/county ranking.” Though
these rankings provide big-picture metrics to
compare Woodland to similarly-sized cities,
this plan looked closely at a variety of data
sources in order to be sensitive to Woodland-
specific characteristics and circumstances,
and to identify appropriate systemic and
This chapter summarizes the steps taken in
collecting safety data, the methodologies
applied in the analysis of the data, and the
results. The following information addresses
sections 6.3 through 6.7 of Caltrans’s
Systemic Safety Analysis Report Program
(SSARP) Guidelines (February 2016) and
recommendations in the Local Road Safety
Manual (April 2022).

Introduction
The California Office of Traffic Safety (OTS)
provides a yearly ranking system that allows
individual cities to compare certain safety-
related statistics with other, comparably-sized
California cities for the purpose of identifying
disproportionate traffic safety issues. The
rankings are divided into two types: (1) victim
and collision, and (2) DUI arrests. The data
for these rankings are collected from the
Statewide Integrated Traffic Records System
(SWITRS) and they include only collisions and
DUI arrests that occur on local city streets (i.e.,
collisions and DUI arrests on roads not part of
the city’s jurisdiction, such as freeways, are not
included even if they occur within city limits).

The City of Woodland is in population group
C, which includes 105 cities in California with
50,000 to 100,000 residents. The most recent
OTS rankings (2019) of Woodland are shown
in Tables 1 and 2. Table 1 shows the victim
and collision rankings while Table 2 shows the
DUI arrests ranking.

Table 1 shows that the City ranked in the top
half of most collision types. The City achieved

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21 city of woodlandlocal road safety plan
Type of Collision Victims Killed
and Injured
OTS Ranking1
Total Fatal and Injury 183 79/105
Alcohol Involved 15 80/105
Drinking Driver <21
Years Old
1 37/105
Drinking Driver 21-34
Years Old
2 81/105
Motorcyclist Involved 7 62/105
Pedestrian Involved 10 76/105
Pedestrian Less than 15
Years Old Involved
3 32/105
Pedestrian 65 Years or
Older Involved
2 60/105
Bicyclist Involved 18 30/105
Bicyclist Less than 15
Years Old Involved
4 15/105
Speed-Related2 34 60/105
Night-time3 10 96/105
Hit and Run 7 77/105
Composite4 69 77/105
Notes:

1. The higher the OTS ranking (larger number) is, the better the City of Woodland performed in the given collision type in 2019.

2. This includes collisions in which speed was the primary factor.

3. This includes collisions that occurred between 9:00 PM and 2:59 AM.

4. The “composite” collision type consists of a sum of the following other collision types: Alcohol Involved, Drinking Driver <21 Years Old, Drinking Driver 21-34 Years Old, Hit and Run, Night-time, and Speed- Related.

Source: California Office of Traffic Safety, 2022, Fehr & Peers, 2022.

Table 1: 2019 California OTS Victim and Collision
Rankings for the City of Woodland
hotspot safety countermeasures. The following
section explains the data sources examined.

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22 city of woodland local road safety plan
Data Collection
Chapter 2 of the LRSM states that safety
practitioners should “consider a wide range
of data sources to get an overall picture of
the safety needs,” dividing these sources into
two categories: formal and informal (p. 14).

Collection of both formal and informal data
sources is recommended when performing
safety analysis. The sources utilized in this
study are discussed below, while data analysis
results are presented in subsequent sections.

Formal Data Sources
Chapter 2 of the LRSM states that at least
three years of crash data should be used but
five years of data is preferable. In addition,
more years of crash data could be helpful,
especially for low-volume roadways. For this
plan, 12 years of the most current crash data
(2009-2020) available was extracted from
the City of Woodland’s Crossroads database.

Crossroads is a commercial provider of a
database designed to record collision details.

It should be noted that although collision data
was available for part of 2021, only 2009-2020
data was used to maintain consistency of the
number of observed months when analyzing
the data by year. The provided dataset
included extensive collision details such
as collision location, type, severity, parties
involved, contributing factors, etc.

In addition to the quantitative data provided
by the City, qualitative data was gathered
Type of Arrest Arrests OTS Ranking2
Driving Under Influence (DUI) 101 44/105
Note:

1. The lower the DUI arrest ranking is, the lower the arrest rate.

Source: Fehr & Peers, 2022.

Table 2: 2019 California OTS DUI Arrests Ranking
for the City of Woodland
through field assessments of certain roadway
segments being considered for safety
countermeasures.

Informal Data Sources
Chapter 2 of the LRSM also recommends
that cities consider informal sources such
as “observational information from road
maintenance crews, law enforcement, and
first responders” (p.14). These data sources
provide valuable safety information from those
intimately familiar with city roadways and the
collisions that take place thereon. In addition
to the extensive formal data outlined in the
previous section, this study also gathered
informal data from the City’s police department
and through public outreach.

Several officers were interviewed from the
Woodland Police Department that were either
currently or previously assigned to traffic
safety. In general, Woodland law enforcement
is aware and active in the field of traffic
enforcement. Based on officer responses,
about 1200 hours of department time are
dedicated to traffic enforcement per week, and
the department regularly conducts pedestrian-
and bicycle-oriented enforcement activities
such as crosswalk and bike lane enforcement
for vehicles and speed enforcement in school
zones and areas frequented by pedestrians.

One offficer has been trained in a 40-hour
course about collisions involving pedestrians.

The department also has a OTS STEP grant for
48 hours of bicycle, pedestrian, and vehicle

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Woodland City CouncilJuly 18, 2023

Woodland City Council
July 18, 2023