Woodland City Council
August 15, 2023

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
August 15, 2023
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Woodland Professional Firefighters Association and Fire Mid-Management Association

2. CONFERENCE WITH LABOR NEGOTIATORS (Sec. 54957.6)
Unrepresented employee: City Manager

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

F. LAND ACKNOWLEDGEMENT

G. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-

mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

3. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

4. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

I. PRESENTATIONS

5. SUBJECT: Civic Fellowship Program

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Civic Fellowship Program.

J. CONSENT CALENDAR

6. SUBJECT: Proclamation Honoring Pastor Larry Love

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring Pastor Larry Love on his upcoming retirement.

7. SUBJECT: City Council Meeting Minutes of July 18, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of July 18, 2023.

8. SUBJECT: Parks & Recreation Commission Meeting Minutes of May 22, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the May 22, 2023 Parks & Recreation Commission Meeting Minutes.

9. SUBJECT: Sustainability Advisory Committee Minutes

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee's Meeting Minutes from June 21, 2023

10. SUBJECT: Fire Department Quarterly Status Report for the Period of April 2023 - June 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Fire Department Quarterly Status Report for April 2023 through June 2023.

11. SUBJECT: Police Department Quarterly Status Report for the period of April 2023 through June 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Police Department quarterly status report for April 2023 through June 2023.

12. SUBJECT: Quarterly Treasurer's Investment Report for the Quarter Ended June 30, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending June 30, 2023.

13. SUBJECT: Salary Schedule - July 1, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the City of Woodland salary schedule effective July 1, 2023.

14. SUBJECT: Woodland Professional Firefighters' Association Memorandum of Understanding

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2023 through June 30, 2026) with the Woodland Professional Firefighters' Association.

15. SUBJECT: TerraVerde Agreement for Solar Asset Management Services

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute an agreement for solar asset management services with TerraVerde Energy, LLC.

16. SUBJECT: New Agreement and Contract Amendment #9 with Interwest Consulting Group

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City Manager to execute Amendment #9 to the consultant services agreement with Interwest Consulting Group for an additional amount up to $142,222, (2) extend the term of the Agreement through June 30, 2024, and (3) authorize the City Manager to execute a new Agreement with Interwest Consulting Services in an amount not to exceed $200,000 to provide as-needed plan check services for large development projects utilzing an Advanced Funding Agreement (Liabiltiy Account)

17. SUBJECT: 2023 Road Maintenance Project, CIP 23-01

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, rescinding the construction contract for the 2023 Road Maintenance Project, CIP 23-01.

18. SUBJECT: Approval of 2022 Continuum of Care Grant Agreement No.

CA1423L9T212207 with U.S. Department of Housing and Urban Development; and Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) for Permanent Supportive Housing Program

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to 1) execute Grant Agreement No. CA1423L9T212207 with U.S. Department of Housing and Urban Development for the 2022 Continuum of Care Program (CFDA No.

14.267) funded in the amount of $348,174; 2) execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) funded in the amount of $339,702; and 3) approve an additional appropriation of $997 to the Supportive Housing Program Fund (1322) for Fiscal Year 2023/24.

19. SUBJECT: Appropriation of Recreation Enterprise Funds for Carpet Replacement Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the appropriation of $85,000 from the Recreation Enterprise Fund (2253) for the installation of carpet at the Community & Senior Center.

20. SUBJECT: Authorization of Appropriation Funds from Water Fund Balance to Replace the Water Distribution Crane Truck and Authorizing the City Manager to Enter into a Contract with Woodland Ford for its Purchase.

RECOMMENDTION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the appropriation of $309,725 from Water Enterprise Fund (2210) and the same $309,725 from the Equipment Replacement Fund (2012) where funds will be spent to replace the crane truck #4-002 and authorize entering into a contract with Woodland Ford for its purchase.

21. SUBJECT: Authorize sole-source contracts for the purchase of replacement Sensus SmartPoint Water Meters, Radio Transceivers and Subscription Service.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute sole- source contracts for the purchase of replacement Sensus SmartPoint Water Meters, Radio Transceivers and the annual Subscription Service with AquaMetrics in a total amount not-to-exceed $200,000.00 increasing 5% annually.

22. SUBJECT: Water Supply Assessment for the Woodland Research and Technology Park Specific Plan Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Water Supply Assessment for the Woodland Research and Technology Park Specific Plan project.

K. PUBLIC HEARINGS

23. SUBJECT: Beeghly Ranch Lot D and Lot G (Tim Lewis - Revival) Development Agreement Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council 1) Hold a public hearing; and 2) introduce and waive the first reading of an Ordinance approving the First Amendment to the project Development

Agreement #20-02 between TL REVIVAL, L.P, (Tim Lewis Consulting) and the City of Woodland to allow the payment of affordable housing fees in lieu of constructing the remaining required 14 affordable inclusionary housing units.

L. REPORTS OF THE CITY MANAGER

24. SUBJECT: Approval of Fiscal Year 2022/23 and Fiscal Year 2023/24 Animal Services Contracts

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Fiscal Year 2022/23 and Fiscal Year 2023/24 Animal Services Agreements with Yolo County for the amount of $1,090,770 and $1,184,000, respectively.

M. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, August 15, 2023 was posted on Friday, August 11, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: G.3
SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: H.4
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

UPDATED CITY COUNCIL LONG RANGE CALENDAR
September 5TH REGULAR MEETING
City Council Meeting Minutes of August 15, 2023
2nd Reading - Beeghly Ranch Development Agreement Amendment 1st Reading – Amendment to City Code Chapter 9.28 Offenses – Miscellaneous Bond Interest Rate Conversion
Sewer Collection System Wastewater Treatment Master Plan, CIP 14-07 - WPCF Master Plan Woodland Research & Technology Park – Final EIR & Specific Plan September 19TH REGULAR MEETING
FY 2023 Report on Affordable Housing Loan Portfolio and Status of City Affordable Housing Funds 2nd reading – Amendment to City Code Chapter 9.28 Offenses – Miscellaneous FY 22/23 Budget Carry Over Requests
October 3RD REGULAR MEETING
City Council Meeting Minutes of September 5, 2023 and September 19, 2023 Breast Cancer Awareness Month Proclamation
Lemen Avenue / Armfield Visioning Presentation
October 17TH REGULAR MEETING
Fire Department Strategic Plan
Comprehensive Zoning Adoption
Future Topics / Study Sessions:

Annexations – Westucky, Barnard Court, North East Street, & Industrial Area (November) Rule 20A Undergrounding District (TBD)

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: I.5
SUBJECT: Civic Fellowship Program

Recommendation for Action: Staff recommends that the City Council receive a presentation on the Civic Fellowship Program.

Staff Contact:

Amanda Portier, Marketing & Business Relations Specialist, (530) 661-5920, [email protected]

Fiscal Imapct:

The costs for 2023 Civic Fellowship program are estimated to total approximately $57,000. The program costs were allocated as part of the City's American Rescue Plan Act (ARP) Spending plan and funded by General Fund revenue recovery funds.

Background:

The City of Woodland 2023 Civic Fellowship program established the City's first formal, paid program to engage young adults early in their professional career with public service opportunities. In City Council's "Destination 2023" priority goals, Council Members prioritized local recruitment for public service jobs across all sectors. The City's Equity Action Plan identified the establishment of a Civic Fellowship Program as a strategic action to help further this goal. The City Manager's Office of Equity, Engagement, Economy, and Environment led this initiative with support from all City departments.

Discussion:

During the 2023 Civic Fellowship Program's eight weeks, eight fellows completed important projects across the City and participated in weekly program-wide activities. In Spring 2023, staff completed recruitment, hiring, and onboarding, and the program ran from June 19 to August 11.

Recruitment & Hiring
In Spring 2023, staff opened applications for eight fellow positions. Staff communicated with several community workforce and educational institutions to reach a diverse population of potential candidates.

Staff worked with Human Resources (HR) to facilitate application review, interviews, hiring, and onboarding. Staff coordinated with each department to create a scoring rubric tailored to each fellow position and scored applications accordingly. A portion of applicants were invited to interview with each department that they qualified for. Department leads selected their top candidate and HR completed the hiring and onboarding process.

Program
The program ran from June 19 - August 11. During the eight weeks, fellows primarily worked within their department. The respective accomplishments of the fellows is detailed below:

• Beatriz Abarca, Library - Square One Maker Camp: Completed outreach, created lesson plans, facilitated day-to-day activities, and served as a bilingual resource for the Square One Maker Camp.
• Lydia Rice, Public Works Department: Created Standard Operating Procedures to guide purchasing activities and launched the development of a Green Fleet Policy. • Yash Tyagi, Administrative Services Department - Information Technology Division:

Completed a Wi-Fi survey, inventory management, enterprise level IT Networking, and a Wi-Fi heat map to address weak points in the City's network.
• Sophia Depew, Community Development Department - Planning Division: Created a step-by- step guide for developing Accessory Dwelling Units (ADUs) in Woodland to meet new state regulations and help the public navigate ADU development. • Shersten Rosenfeld, Community Services Department: Created a diversity, equity, and inclusion survey to analyze the department's inclusivity, climate, and accessibility for program participants, families, and staff, and updated the housing resources and webpage. • Brandon Rueda, Fire Department: Created a Hazard Mitigation Plan to better mitigate potential disasters and a Public Education Toolkit to improve public communications and minimize casualties.
• Arielle Bardwil, City Manager's Office: Supported communications efforts including creating webpages for the Equity Action Plan and Civic Fellowship Program, created Small Business Guides and translated them into Spanish, updated the housing webpage, and prepared social media posts.
• Brandon Williams: Supported planning efforts for National Night Out and helped with vehicle abatement to remove violating and/or abandoned vehicles from neighborhoods.

Weekly activities introduced fellows to different aspects of local government and advanced their professional development skills. Staff coordinated with various departments and local partners to facilitate the activities, which included professional development workshops led by YoloWorks!, panel discussions with local elected officials and department heads, and visits to local nonprofits, community programs, and community assets.

Next Steps
Staff will review results from program evaluations completed by both the fellows and the department leads. Staff will begin preparing for the 2024 Civic Fellowship Program in December.

Conclusion:

Staff recommends that the City Council receive an update on the Civic Fellowship Program.

Prepared by: Amanda Portier, Marketing & Business Relations Specialist

Reviewed by: Spencer Bowen, Communication & Strategic Policies Manager

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.6
SUBJECT: Proclamation Honoring Pastor Larry Love

Recommendation for Action: Staff recommends that the City Council adopt a proclamation honoring Pastor Larry Love on his upcoming retirement.

Attachments:

1. Larry Love Proclamation

CITY OF WOODLAND

PROCLAMATION

HONORING PASTOR LARRY LOVE
WHEREAS, Pastor Larry Love will be retiring from ministry at the Christian Church of Woodland August 31, 2023, after serving the church and the Woodland community for almost 35 years; and
WHEREAS, Pastor Larry was born and raised in Idaho and Oregon and attended Northwest Christian College; and WHEREAS, after college Larry moved to Santa Cruz and while attending Garfield Park Christian Church he was called to ministry. He then went to Fuller Seminary in Southern California; Red Bluff and Corning Christian Churches and then Woodland; and WHEREAS, Larry has been involved in not only the life of the church, but in the life of the community, as well; and WHEREAS, Larry has performed many memorial services and weddings. He has been very active in WEMM (Woodland Ecumenical Multifaith Ministries) serving as their president and supporting the yearly Peace Picnic, the distribution of food holiday baskets and ecumenical Thanksgiving service.

He has been a volunteer on-call chaplain at Woodland Memorial Hospital and led worship services at Juvenile Hall; and WHEREAS, Larry’s passion for the last few years has been affordable housing for low-income folks. He has worked with and supported homeless people who come to the church for help. He has spent much time on this effort because he feels strongly that that is what God is asking the church to do. He has supported 4th and Hope and is also supporting a ‘tiny house “project which he hopes will be built soon; and WHEREAS, Pastor Larry Love lives the life described in Micah 6:8---what does the require of you, but to do justice, love kindness and live in humble fellowship with our God.

NOW, THEREFORE, the City Council of the City of Woodland does hereby join family and friends of Pastor Larry Love in honoring him for his commitment to the community and wishing him well in retirement.

Dated: August 15, 2023
__________________________________________________
Vicky Fernandez, Mayor
Tania Garcia-Cadena, Vice Mayor Rich Lansburgh, Council Member Tom Stallard, Council Member Mayra Vega, Council Member

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.7
SUBJECT: City Council Meeting Minutes of July 18, 2023

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of July 18, 2023.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 07.18.23 Minutes_DRAFT

City of Woodland

City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, July 18, 2023

6:00 PM

City Council

City of Woodland

CITY COUNCIL

CLOSED SESSION
5:00 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code §54957) Title: City Manager

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:05 PM.

D. ROLL CALL

All City Council Members present.

PRESENT: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez
ABSENT: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Environmental Resources Analyst Rosie Ledesma.

F. LAND ACKNOWLEDGEMENT
Land Acknowledgement read by Mayor Vicky Fernandez.

G. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

None.

City of Woodland

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Email from CommunicateCcib regarding removal of speed limit.

H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

I. PRESENTATIONS

4. SUBJECT: Sacramento-Yolo Mosquito & Vector Control District Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update from Gary Goodman, District Manager for the Sacramento- Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

Received an update from Luz Maria Robles, Public Information Officer for the Sacramento-Yolo Mosquito & Vector Control District regarding current mosquito control issues and what can be expected in the upcoming months relating to mosquitoes and West Nile virus.

J. CONSENT CALENDAR

5. SUBJECT: City Council Meeting Minutes of June 6, 2023 and June 20, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of June 6, 2023 and June 20, 2023.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of June 6, 2023 and June 20, 2023.

6. SUBJECT: Sustainability Advisory Committee Updates & Minutes

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive recent meeting minutes and updates from the Sustainability Advisory Committee
Received recent meeting minutes and updates from the Sustainability Advisory Committee.

City of Woodland

7. SUBJECT: Community Services Department Quarterly Status Report for Fourth Quarter FY23

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Fourth Quarter FY23.

Received the Community Services Department Quarterly Status Report for the Fourth Quarter FY23.

8. SUBJECT: Support for SB 511

RECOMMENDATION FOR ACTION: Staff recommends that the City Council authorize the City Manager to submit a letter of support for SB 511, which would require the California Air Resources Board (CARB) to assemble and share greenhouse gas inventories with local governments.

Authorized the City Manager to submit a letter of support for SB 511, which would require the California Air Resources Board (CARB) to assemble and share greenhouse gas inventories with local governments.

9. SUBJECT: Beverage Container Recycling Grant Appropriation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $210,000 of grant funds to the State Grants Fund (1325) to assist with implementing recycling programs and SB 1383 compliance into Woodland schools.

Adopted RESOLUTION NO. 8115, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND
AUTHORIZING APPROPRIATION OF FUNDS TO THE STATE GRANTS FUND (1325)

PROVIDED FROM THE CALRECYCLE BEVERAGE CONTAINER RECYCLING GRANT PROGRAM.

10. SUBJECT: 2023/2024 CHP Cannabis Tax Fund Grant Award

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____,

1. Authorizing the Police Department to accept the FY23/24 CHP Cannabis Tax Fund Grant award in the amount of $30,352.56; and

2. Authorizing the City Manager to appropriate $30,352.56 in the Other Federal Grants Fund (1330) during the one-year grant period.

Adopted RESOLUTION NO. 8116, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND
AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT THE 2023/2024 CHP CANNABIS TAX FUND GRANT IN THE AMOUNT OF $30,352.56 AND AUTHORIZING THE CITY MANAGER TO APPROPRIATE FUNDS IN THE AMOUNT OF $30,352.56 IN THE OTHER FEDERAL GRANTS FUND (1330) DURING THE 1-YEAR GRANT PERIOD.

11. SUBJECT: City Manager Employment Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, Extending the Amended and Restated Employment Agreement between the City of Woodland and Ken Hiatt for a period of one year.

City of Woodland

Prior to taking action on this item, City Attorney Ethan Walsh provided an oral report. Council Members adopted RESOLUTION NO. 8117, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AN EXTENSION OF THE AMENDED AND RESTATED EMPLOYMENT AGREEMENT WITH THE CITY MANAGER.

12. SUBJECT: Authorization to Request Patwin Name for New City Park

RECOMMENDATION FOR ACTION: Staff recommends that the City Council authorize the City Manager to send a letter to Yoche Dehe Wintun Nation requesting a Patwin Name for a new City Park.

13. SUBJECT: Amendment of Resolution No. 7236 pertaining to Membership on the Sustainability Advisory Committee

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, amending Resolution No. 7236 pertaining to membership on the Sustainability Advisory Committee.

Adopted RESOLUTION NO. 8118, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING RESOLUTION NO. 7236 REGARDING MEMBERSHIP ON THE SUSTAINABILITY ADVISORY COMMITTEE.

14. SUBJECT: Rescind Stage Two, Water Warning of the City’s Water Shortage Contingency Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, rescinding the Stage Two, Water Warning of the Water Shortage Contingency Plan, Appendix I of the Urban Water Management Plan.

Adopted RESOLUTION NO. 8119, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO RESCIND THE STAGE TWO WATER WARNING OF THE WATER

SHORTAGE CONTINGENCY PLAN, APPENDIX I OF THE URBAN WATER MANAGEMENT PLAN.

15. SUBJECT: East Main Street Improvement Project, CIP 13-05; Contract Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $300,000 for a total agreement amount of $1,139,298 and authorize the City Manager to execute the amendment.

Adopted RESOLUTION NO. 8120, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, APPROVING A CONSULTANT AMENDMENT FOR THE E. MAIN STREET IMPROVEMENT PROJECT, CIP 13-05.

16. SUBJECT: Gibson Road Improvement Projects, CIP 20-01 & 20-08; Contract Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve a consultant services amendment for construction management and inspection services with UNICO Engineering Consultants, Inc. in the amount of $423,734.79 for a total agreement amount of $1,848,085.21 and authorize the City Manager to execute the amendment.

City of Woodland

Adopted RESOLUTION NO. 8121, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND, APPROVING CONSULTANT AMENDMENT FOR THE GIBSON ROAD IMPROVEMENT PROJECT, CIP 20-01 & 20-08.

17. SUBJECT: Approve a Contract Amendment with LPA, Inc. for architectural & engineering design changes related to the Southeast Area Aquatic Center Project (CIP #19-18)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendment #1 with LPA, Inc. for design changes related to the Southeast Area Aquatic Center Project (CIP #19-18) in an amount not to exceed $244,500.

Adopted RESOLUTION NO. 8122, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT #1 WITH LPA, INC. FOR ARCHITECTURAL & ENGINEERING DESIGN SERVICES FOR THE SOUTHEAST AREA AQUATIC CENTER PROJECT, CIP 19-18.

18. SUBJECT: Conveyance of Parcel 2 (APN 027-360-043) at East Beamer Way Development to Friends of the Mission for the Operation of the Permanent Supportive Housing Units

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, 1) authorizing the City Manager to execute any and all documents necessary or convenient to convey fee title of the Permanent Supportive Housing property (APN 027-360-043) located at the East Beamer Way Campus to Friends of the Mission for the purpose of operating the Permanent Supportive Housing Units; and 2) authorizing the City Manager to execute parking and storm drainage easement deeds over adjacent City property for the benefit of the East Beamer Way Campus; and 3) authorize the City Attorney to prepare a Maintenance Agreement to assign maintenance responsibilities associated with an emergency vehicle access road located on adjacent City property and required as a means of secondary access to the East Beamer Way Campus.

Adopted RESOLUTION NO. 8123, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONVEYANCE OF FEE TITLE OF PARCEL 2 (APN 027-360-043) TO FRIENDS OF THE MISSION FOR THE OPERATION OF THE PERMANENT SUPPORTIVE HOUSING UNITS.

19. SUBJECT: Forced Weed Abatement Cost Update and Submission of Special Assessments

RECOMMENDATION FOR ACTION: Staff recommends that City Council review the proposed special assessments for the city’s forced weed abatement program from 2022 and 2023 and adopt Resolution No. _____, approving the submittal of the assessment package to the County Assessor’s Office.

Adopted RESOLUTION NO. 8124, A RESOLUTION REQUESTING COLLECTION OF CHARGES ON TAX ROLL, related to Weed Abatement Liens.

20. SUBJECT: Special Assessment Tax Roll Collections

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, Requesting Collection of Charges on the Tax Roll

City of Woodland

for the Lighting and Landscaping Districts, Special Assessment Districts and Community Facilities Districts described herein.

Adopted RESOLUTION NO. 8125, A RESOLUTION REQUESTING COLLECTION OF CHARGES ON TAX ROLL, related to Waste Management Liens.

Mayor Vicky Fernandez made a request that staff get another opinion regarding Mr.

Bruce Jacks recommendation pertaining to the Southeast Area Aquatic Center Project.

A motion was made by Council Member Stallard opposing this request. Member Stallard indicated that a decision had been made and therefore, they were going to stand by the decision and not engage in any further second-guessing of the decision. On a motion by Council Member Stallard, seconded by Council Member Lansburgh and carried on a 4-1 vote, the motion to oppose getting a second opinion passed.

NOES: Members Garcia-Cadena, Lansburgh, Stallard and Vega AYES: Mayor Vicky Fernandez

On a motion by Council Member Lansburgh, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 5 through 20.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

K. PUBLIC HEARINGS

21. SUBJECT: Update Spring Lake Capital Improvement Plan and Award Construction Contract for South Canal Storm Ditch Widening Project, CIP 24- 07 RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Hold a Public Hearing;
2) Adopt Resolution No. _____, to:
a) Create a new capital project, South Canal Storm Ditch Widening Project, CIP #24-07
b) Approve the update to the Spring Lake Capital Improvement Plan, appropriating $350,000 in Spring Lake Infrastructure – Storm Drain funding (Fund 1681) to the South Canal Storm Ditch Widening Project, CIP 24-07
c) Approve the reallocation of $120,000 of Legacy Disposal Site Grant funds in State of California grant funding - CalRecycle (Fund 1325) to the South Canal Storm Ditch Widening Project, CIP 24-07 to provide a portion of the construction budget
d) Approve the reallocation of $110,000 of Spring Lake Infrastructure - Storm Drain funding (Fund 1681) from the South Area Flowage Easement Project, CIP 19-14 to the South Canal Storm Ditch Widening Project, CIP 24-07 to provide a portion of the construction budget
e) Award a construction contract in the amount of $451,669 to Ariza Construction, Inc. for the South Canal Storm Ditch Widening Project, CIP #24-07, and authorize a contract contingency of up to 15% ($67,750).

City of Woodland

On a motion by Council Member Stallard, seconded by Council Member Garcia-Cadena and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8126, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROPRIATING FUNDS AND APPROVING A CONSTRUCTION CONTRACT WITH ARIZA CONSTRUCTION, INC. FOR THE SOUTH CANAL STORM DITCH WIDENING PROJECT, CIP 24-07.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

22. SUBJECT: PUBLIC HEARING - Waste Management Liens

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a Public Hearing to receive input from property owners and adopt Resolution No. _____, “A Resolution Requesting Collection of Charges on Tax Roll”.

On a motion by Council Member Lansburgh, seconded by Council Member Vega, and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8127, A RESOLUTION REQUESTING COLLECTION OF CHARGES ON TAX ROLL.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

23. SUBJECT: Woodland Tourism Business Improvement District Annual Assessment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

1. Hold a public hearing to receive testimony regarding the City Council’s intention to continue the Woodland Tourism Business Improvement District; and

2. Determine whether a legally sufficient protest is made; and

3. If no legally sufficient protest is made, adopt Resolution No. _____, approving the WTBID FY2023-24 Budget and affirming the continuation of the annual assessment for the WTBID for 2023-24 fiscal year.

On a motion by Council Member Vega, seconded by Mayor Vicky Fernandez and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8128,

RESOLUTION OF THE CITY OF WOODLAND APPROVING THE WOODLAND TOURISM BUSINESS IMPROVEMENT DISTRICT 2023-24 BUDGET AND AFFIRMING THE

CONTINUATION OF THE ANNUAL ASSESSMENT OF THE DISTRICT FOR FISCAL YEAR 2023-2024.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

L. REPORTS OF THE CITY MANAGER

24. SUBJECT: Approve the Woodland Local Road Safety Plan (LRSP), CIP 21-13

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the Woodland Local Road Safety Plan (LRSP).

On a motion by Council Member Stallard, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8129,

City of Woodland

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROVE THE WOODLAND LOCAL ROAD SAFETY PLAN (LRSP), CIP 21-13.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

M. ADJOURN

Meeting adjourned at 7.23 PM.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.8
SUBJECT: Parks & Recreation Commission Meeting Minutes of May 22, 2023

Recommendation for Action: Staff recommends that the City Council receive the May 22, 2023, Parks & Recreation Commission Meeting Minutes.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

The Parks & Recreation Commission held its last meeting on July 24, 2023. At this meeting, the Parks & Recreation Commission approved the minutes from May 22, 2023, Parks & Recreation Commission Meeting.

Conclusion:

Staff recommends that the City Council receive the May 22, 2023, Parks & Recreation Commission Meeting Minutes.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. P&R Commission May 2023 minutes

City of Woodland

City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Parks & Recreation Commission Meeting –

Monday, May 22, 2023

6:30 PM

City of Woodland

A. CALL TO ORDER
630 pm

B. ROLL CALL

Council Members Present:

Absent:

Excused:

C. PLEDGE OF ALLEGIANCE

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Parks & Recreation Commission on any item other than those listed on this agenda. Speakers are requested to use the microphone in front of the Commission and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent, if any. The Chair may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available.

Written Public Comments: Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the Parks & Recreation Commission meeting will be provided to the Commission and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the Parks & Recreation Commission meeting and during the Commission meeting will be provided to the Parks & Recreation Commission the day following the Commission meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

E. COMMUNICATIONS - COMMISSION/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Parks & Recreation Commission members and staff to make comments and announcements to express concerns, or to request the Commission's consideration of any items a Commission member would like to discuss at a future Commission meeting.

F. COMMITTEE REPORTS

1. Standing Committee Report
• Facilities Committee

City of Woodland

• Program & Department Evaluation
• Budget & Finance Committee
• Urban Forest Committee
• Volunteerism Committee

Oral updates provided by commissioners:

Commissioner White-Snyder addressed concerns from the public about Ferns Park water feature being removed after being inoperable for several years.

Commissioner Murrietta provided a volunteerism update for After School Teen Pack pickleball and the program exceeded his expectations.

G. CONSENT CALENDAR

2. SUBJECT: Approve Parks & Recreation Commission Meeting Minutes for April 24, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the Parks & Recreation Commission approve the meeting minutes from the April 24, 2023 meeting.

On a motion by Commissioner Rashid Ali, seconded by Commissioner Carla White- Snyder and carried unanimously on a roll call vote, Commissioners approved Parks & Recreation Commission Meeting Minutes for April 24, 2023.

Ayes: Commissioner Rashid Ali, Chair Magalean Martin, Commissioner Jon-Paul Valcarenghi, Commissioner Carla White-Snyder, Vice Chair Henry Murrieta

Noes: None

Absent:

H. BUSINESS ITEMS

3. Approve Commissioner Absence Request
No requests were made.

I. REPORT OF THE STAFF

4. SUBJECT: Community Services Department Staff report for May 22, 2023

RECOMMENDATION FOR ACTION: Parks & Recreation Commission receive the CSD staff report for May 22, 2023
Verbal updates provided by staff.

J. NEXT MEETING

5. The next meeting of the Parks & Recreation Commission is scheduled for June 26, 2023.

K. ADJOURN

City of Woodland

On a motion by Commissioner Rashid Ali, seconded by Vice Chair Henry Murrieta and carried unanimously on a roll call vote, Commissioners adjourned the meeting.

Ayes: Commissioner Rashid Ali, Chair Magalean Martin, Commissioner Jon-Paul Valcarenghi, Commissioner Carla White-Snyder, Vice Chair Henry Murrieta

Noes: None

Absent:

The meeting adjourned at 6:57 pm

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.9
SUBJECT: Sustainability Advisory Committee Minutes

Recommendation for Action: Staff recommends that the City Council receive the Sustainability Advisory Committee's Meeting Minutes from June 21, 2023.

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager | (530) 661-5808, [email protected]

Discussion:

Attached please find the Sustainability Advisory Committee's meeting minutes from June 21, 2023.

The meeting's discussion focused on the Committee's recommended direction for General Fund dollars earmarked for sustainability (originally received from the American Rescue Plan Act). The SAC recommended studying bicycle-friendly improvements on Court Street in and around Downtown. Staff has begun work on a plan and will return to Council in the coming months.

Conclusion:

Staff recommends that the City Council receive the Sustainability Advisory Committee's Meeting Minutes from June 21, 2023.

Attachments:

1. Approved SAC Minutes 06.21.23

Sustainability Advisory Committee
Meeting Minutes
June 21, 2023
A. CALL TO ORDER 6:02 PM
B. ROLL CALL
Attendees: Members Aulman, Munoz, Serena, Ullrey, Grandia and Frankenbach Staff: Spencer Bowen
C. PUBLIC COMMENTS
Cool Davis representative:

Are hoping to branch out with the county working with the nonprofit Spear Influence especially with our regional transit partners. I’m here to plug our current programming in the pledge. There has been a lot of information around the California Climate Commitment Pledge from the governor. Our pledge is open to everyone in Yolo County. Asking folks to commit between now and next Earth Day for 6 items: energy, transportation, eating thoughtfully, resilience, and getting involved. We have lots of suggested actions in each category or people can choose other for whatever works for them. We have an easy to more difficult progression on the list to make it easy for everyone. We have an electrical moped as our grand prize as well as smaller prizes. We’re hoping to partner and run this yearly. The key action is picking the menu that fit the community. I welcome the committee’s interests in working with us to expand and to encourage folks to step up. We have a great way of tracking what people are doing and what appeals to others, we’re asking questions and hosting gatherings to prove support. The flyer can be found digitally online: cooldavis.org/pledge. We also have specific programming for kids and are looking into making it a school program.

D. MEMBER REPORTS
Aulman: We be hearing back from the Green Schoolyards grant by the end of June. The grant has real implications for the Woodland district. If it comes through, that’s 5 campuses with $2 million each plus to increase tree canopy, create learning centers and many other improvements. 3 years of planning

implementation and maintenance included. So, we’ll see. I think the footprint of the district is large enough in Woodland that it’ll be a significant benefit to Woodland.

Grandia: The finalized updates to the integrated pest management policy at the school district. It goes above and beyond the minimum set by the state. So, some of the nuances are that if the district contacts someone with spray, then everyone will be notified. The district has committed to flagging areas in the spring that way people are aware and can be on the lookout. The district commits to cross-referencing on an annual basis and keeping tabs on the information from the European Union, such as pesticides that have been banned abroad, but not here. We are looking to do things beyond the letters of the law to the way the city deals with pesticides
Munoz: We’re hopefully going to meet in July because we have not had the chance to. We’ll have a report back in July and this is in regards to the Communications Committee.

Serena: I announced last meeting that we were going to be having a first in-person community info- session. I just wanted to thank you for sending out the information. Thank you all for promoting it and securing that space for us. We had a mix of Woodland and Davis residents, we also had child care. It was good to see parents. We’re still synthesizing the feedback given, but it felt very rich and diverse for decisions around county transportation and working heat conditions. It was a very strong start. I think it’s a good temperature gate for us moving forward: what we can do better and what is working. There was an info session today and there will be one tomorrow. We strongly advise that you make these next ones.

There will be more opportunities. Overall, I bet it went well because we have Supervisor Barajas and others there providing statements. I definitely think we are going to assess the outcomes and prepare for even stronger outreach next time. My next pivot would be to take them to locations where we are missing people from the population. We are open to any feedback or input from anyone.

Frankenbach: We have a CalFire grant to plant 150 trees, but we planted 160 and additionally we planted 27 trees at the transitional housing in late May. We had a lot of help from our two interns. We visited the more lower income parts of Woodland since that where was the grant required, we planted them. We planted 60 trees in this area and we need to put signs that show that the tree was planted with CalFire California Relief Grant. We put some trees by a development, and currently I’m watering the trees in the meantime. We are getting a couple more interns coming up.

E. STAFF REPORTS

Bowen: Last night on the consent calendar, council approved appointments starting July 1, 2023.

Members Aulman, Munoz, Serena, Ullrey, Whitaker and Grandia are all coming back and then we have Richard Peterson here staring July 1 as well as Richard Bellows and Jennifer Greene to new four-year terms. We are looking forward to working with the new fleshed out committee. We had a little bit of a summer pause on our ongoing active transportation plan. My next meeting with those folks is in a week.

Our meeting schedule, where we will discuss chair and vice chair appointment. We will need a vice chair to host a July meeting. We will be contacting new members to onboard them. We need to decide when our next meeting will be held and if we will be taking a summer break.

Member Serena volunteered to be at least temporary vice-chair for the time being.

F. MINUTES
RECOMMENDATIONS FOR ACTION: Staff recommends that the Sustainability Advisory Committee Approve its meeting minutes from March 15, 2023
RECOMMENDATIONS FOR ACTION: Staff recommends that the Sustainability Advisory Committee Approve its meeting minutes from May 17, 2023
Move to approve both: Munoz, seconded by Frankenbach. Unanimous approval.

G. PRESENTATIONS
No presentations
H. BUSINESS ITEMS

1. SUBJECT: Bike Friendly Investments
SUMMARY: Committee has decided that the First and Third choices are their preferences Bowen: At the May meeting, we narrowed in on bike stuff. We discussed timelines. The group largely landed on recommending on more immediate bike-friendly improvements in the general downtown-core area with any remainder of this rescue plan funding reserve target projects identified as part of the active transportation plan, which will be done in December to further bike-friendly improvements. I spoke with multiple people throughout the city including traffic and community development people, city manager, my team in sustainability. We identified these four general pass-forwards, we would love for this committee to coalesce around one of these four this evening so then staff could then actually prepare a recommendation to council to pursue that direction in the near term. The one thing I wanted to call out is this note at the bottom on bike parking. Something I discovered in the month in between meetings is that the outdoor-dining parklet program, which the city partially supports directly with money will include

bike parking at the Gallery location on first street. Both the coffee shop and the city staff preference would be to build that and see how it goes before we fund more. It would be like a pilot program. It will be able to hold at least a dozen bicycles. The owners have committed to checking in on it to see how it goes. There is regular communication between the business owners and the city.

The four would include:

1. Court Street Improvements: This one would basically be doing some signage, striping and stuff. The city has decided that Court Street is the main place for bikes. Instead of doing lanes down main street, you would go down Court Street. This would be continuing these improvements on court. Signs for cyclists such as parklet this way or education signs for drivers. We do not have a list yet, but the general ideas are making it more accessible and usable for bikes as well as increasing safety.

2. Lockers Pilot: Make bike lockers so bikes are safe from weather and theft. Some advantages are bike security and lockers tend to be utilized by employees. This would help get cars off of streets because they would feel safe leaving their bike. We do not know how many bike lockers we would have in this moment.

3. General Signage and Striping: This could include better signage on Main Street as to where to park your bike. A local road safety plan such as identifying unsafe bike/car exits. Signage such as “watch your bike” or “watch the road.” This would benefit bike and car drivers as well as increasing bike friendliness downtown. This could help increase awareness of bike parking downtown.

4. Bike-Friendly Grant Program: The city could help business owners implement bike friendliness such as bike racks, etc. This idea is still in the works and could help target employee-commuter works, educational sites that aren’t schools, apartment buildings, grocery stores, etc. This would be a longer process because there would be an application involved, so the immediate impact would not be as drastic. We would need to make sure that these kinds of things are public, and not restrictive to certain businesses.

Committee landed on the Court Street improvements as their priority and directed staff to keep them updated on its progress.

Committee discussed street options for the some of the potential bike infrastructure and beneficiaries.

Also discussed the use of statistics when determining the most adverse situations in the community. This item will be continued in July.

2. SUBJECT: Climate Action Plan

SUMMARY: Committee recommends to continue this discussion in July with the new members
Bowen: We want to bring it back to city council to let them know we are thinking about this. In my perspective, we should be thinking about some things in the short term that we should revisit about next steps? That we want to bring to City Staff’s attention.

Although this Climate Action Plan focuses specifically on climate action. Climate action also includes issues such as water and air quality.

Various comments from SAC:
•The only thing that I saw to hang our hats on is doing a new inventory. It would be a good opportunity.
•One of the recommendations is to rename the document that way it can include other issues, such as water and air quality and other broad sustainability issues. •There needs to be some regular evaluation about progress that has been made and how things have reduced this category of emissions. Right now, there is nobody in charge of that. •We are looking at the opportunity of hiring someone like that for the county. We will see. •The final report looks good. I like the community outreach part of it. One of the things I Have a question about Is relating to air quality. Are fire related things considered emergency services? Or is it also considered an environmental issue? I do think we should have a well-formulated response to these kinds of issues.
•These issues are more at the state level in terms of responses.

The committee members discussed ways in which they can assist community members in times of emergency.

I. ADJOURNED AT 7:54 PM

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.10
SUBJECT: Fire Department Quarterly Status Report for the Period of April 2023 - June 2023

Recommendation for Action: Staff recommends that the City Council accept the Fire Department Quarterly Status Report for April 2023 through June 2023.

Staff Contact:

Eric Zane, Fire Chief - 661-5861, [email protected]

Background:

The Fire Department Quarterly Status Report includes a summary of all activity within the Department. In lieu of providing comprehensive monthly status reports to the City Council and department heads via e-mail communication, the City Council now receives status reports on a quarterly basis via agenda packet.

Conclusion:

Staff recommends that the City Council accept the Fire Department Quarterly Status Report for April 2023 through June 2023.

Prepared by: Jeran Scruggs, Management Analyst

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. Quarterly Report- Apr-Jun 2023

APRIL 1-JUNE 30, 2023
*When two or three (dependent on area) engine/truck companies are committed to calls simultaneously, the remainingengine/truck companies move strategically into the vacated area(s) to ensure adequate coverage based upon the numberof available apparatus. This practice is called a “move up”.

Automatic
Aid
Total Calls for Service
Average Response Time

QUARTERLY REPORT
2,325
4:59
What types of calls did we run?
Calls for Service Comparison

STRUCTURE FIRE FIRE- OTHER FULL FIRST ALARM EMS
38% 61%71%61%
Goal:4 minutes 90% of the time
Average: 6:19
Goal:4 minutes 90% of the time
Average: 6:58
Goal:8 minutes 90% of the time
Average: 14:53
Goal:4 minutes 90% of the time
Average: 5:37
Aid Given
Aid Received
50 39
Automatic aid is
provided to another
agency through
formal agreement
and occurs
automatically on
significant events
without any special
request. .

Priority Calls
Travel Time Goal of 4 Minutes or Less90% of the Time

COMMUNITY RISK

REDUCTION
Community Risk Reduction (CRR) is a process to identify and prioritize local risks, followed by the integrated and strategic investment of resources (emergency response and prevention) to reduce their occurrence and impact.

Code Enforcement Hours
Public Education Outreach
Fire Investigations Conducted
Emergency Management Hours

95.5 events
17 60
3 Public Outreach
Total Inspections Completed
443
Intentional Fires
April-June 2023
Inspection & Plan Review
January-March 2023
5% decrease
from Q2 2022
This quarter, in addition to station tours, we participated in the Library's Read, Rumble, Rev event, the WCC Career Fair, the Senior Resource Fair, and had a booth at the Honey Festival.

We are looking forward to seeing our friends throughout the Woodland Joint Unified School District as school starts up again soon!
1 second decrease
from Q2 2022

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.11
SUBJECT: Police Department Quarterly Status Report for the period of April 2023 through June 2023

Recommendation for Action: Staff recommends that the City Council accept the Police Department quarterly status report for April 2023 through June 2023.

Staff Contact:

Derrek Kaff, Chief of Police, 530-661-7865, [email protected]

Background:

The Police Department Quarterly Status Report includes a summary of all activity within the Department. In lieu of providing comprehensive monthly status reports to the City Council and department heads via e-mail communication, the City Council will receive Status Reports on a quarterly basis via agenda packet.

Conclusion:

Staff recommends that the City Council accept the Police Department quarterly status report for April 2023 through June 2023.

Prepared by: Trista Kennedy, Executive Assistant

Reviewed by: Derrek Kaff, Chief of Police

Attachments:

1. Woodland Police Department 2nd Quarter Report - 2023

State-MandatedDept. Required Other
2,500
2,000
1,500
1,000
500
0 SWORN
2nd Quarter Report - 2023
69 Woodland Police Department

DEPARTMENT STAFF
BUDGETED FOR 72

PROFESSIONAL
19 BUDGETED FOR 20

PART-TIME
8 BUDGETED FOR 9
TOTAL
93 BUDGETED FOR 101

TRAINING
900

TOTAL TRAINING
HOURS: 3,307
288
2,119
2023 2ND QUARTER REPORT

2nd Quarter Report - 2023

PATROL BUREAU
CRIME

APRIL MAY JUNE
Larceny / Theft
Vandalism
Simple Assault
Burglary
Drug / Narcotic Violations
Motor Vehicle Theft
Aggravated Assault
Weapon Law Violations
Sex Offenses (Forcible)
Robbery Arson
Kidnapping
Homicide
80 60
40 20
0 2023 YTD 2022 YTD
Larceny / Theft
Vandalism
Simple Assault
Drug / Narcotic Violations
Burglary
Motor Vehicle Theft
Aggravated Assault
*Weapon Law Violations
Sex Offenses (Forcible) Arson
Robbery
Kidnapping
Homicide
500
400
300
200
100
0 74 97
07 22
61 102114
175
02 0115 13
459 487
151
99 19 1328 35
187 172
358
287
37 35
181314
020300
100608
14 2121
0703 01000000
79 62
47 262116
060401030503
393332
47 59
31 02
1004
Woodland Police Department

REPORTS
Incident & Online Reports1,554
Mail-in Reports (MLRs)120
Other10,879
Priority 23,939
Priority 3699
Priority 1243
2nd QTR. *TIME IN CUE PREVIOUS QTR.

Priority 1 9:02 3:55 9:09
Priority 2 13:43 7:20 15:59
Priority 3 21:29 12:44 19:54
2nd Quarter Report - 2023

PATROL BUREAU

TOTAL REPORTS
2023 YTD:
3,531

TOTAL REPORTS
2022 YTD:
3,905

CALLS FOR SERVICE

AVERAGE RESPONSE TIMES
*Time in Cue = Waiting for an officer to become available to dispatch to call.

Woodland Police Department

APR. MAY JUN.

Child Abuse
Violent Felony
Property Crimes Misc
Elder Abuse
Missing Persons
60 40
20 0

NEW CASES CLEARED CASES TOTAL ACTIVE CASES
April 15 22 149
May 18 23 142
June 22 18 140
2nd Quarter Report - 2023

INVESTIGATIONS BUREAU

CASE LOAD
51 50 47
26 25 25
09 10 09
27 28 27
15 14 1721 15 15

CASE STATUSES
JUL. '22
AUG. '22
SEP. '22
OCT. '22
NOV. '22
DEC. '22
JAN. '23
FEB. '23
MAR. ' 23
APR. '23
MAY '23
JUN. '23
200
150
100
50 0
290 REGISTRANT ACTIVITY
146 144 144 141 146145 146 147141 147 154 154
Woodland Police Department

2nd Quarter Report - 2023

COMMUNITY RELATIONS BUREAU

TRAFFIC DIVISION
Woodland Police Department
2nd Quarter 2023 2nd Quarter 2022
Total Fatal Collisions Total Injury Collisions Total Collisions 200
150
100
50 0 0 1 24 30
153 136
2ND QUARTER 2023 2nd QUARTER 2022
DUI Arrests 43 65
*Total Stops 1,126 2,273
OTS Hours 96.5 90
Woodland W. Sac. Davis
Total Fatal and Injury Motorcycle Bicyclists Pedestrians Hit & Run DUI Arrests 300
200
100
0 *2020 Office of Traffic Safety (OTS) Stats
146
12 10 9 6
81 268
14 16 17 23
59 112
6 18 6 8
40 *2020 is the most recent stats available from the Office of Traffic Safety.

2ND QUARTER PREVIOUS QUARTER
Reports Processed Citations Entered Traffic Collisions Warrants 2,500
2,000
1,500
1,000
500
0 2nd Quarter Report - 2023

COMMUNITY RELATIONS BUREAU

RECORDS DIVISION
2,244 2,332
1,099
684
164158
941841
Woodland Police Department
VOLUNTEERS IN POLICING APR. MAY JUN.

Chaplains Volunteers
200
150
100
50 0
17 15 10.5
181.33
161.25
186.25
TOTAL 2ND QTR.

VOLUNTEER HOURS:
528.83
TOTAL HOURS FOR 2023: 1,527.66

SCHOOL RESOURCE OFFICERS
During the Second quarter of 2023, the SRO’s taught 34 GREAT classes to 4th and 7th graders. Additional GREAT class were taught by other GREAT instructors. The SRO’s continue to assist on campus, at after school events, and focus on restorative justice. One additional SRO attended ALICE training to provide active shooter training to WJUSD sites.

At the end of the school year, the SRO’s attended numerous graduation and promotion events. They also prepared for the Summer PAL program which will prove approximately 60 WJUSD students with group based activities over the two week camp.

*Other Services Provided50% *Mental Health Holds48.4%
Arrests (by Patrol)1.6%

COMMUNITY RELATIONS BUREAU
2nd Quarter Report - 2023

CO-RESPONDER PROGRAM
218 contacts made between April 1, 2023 - June 30, 2023 155
5 204
Woodland Police Department
*Calls for service are diverted
from law enforcement and
handled by co-responder
clinicians.

COMMUNITY PROGRAMS
Chief's Advisory Board
UNIDOS
Volunteers-in-Policing
Citizen Police Academy (CPA)
Coffee with a Cop
Neighborhood Santa
Neighborhood Watch
Security Camera Registry And Mapping
Program (S.C.R.A.M.)
Special Needs Alert Program (S.N.A.P.)
Vacation Home Checks
You Are Not Alone (Y.A.N.A)
Crime Free Multi-Housing Program
Safe Place Hate Crime Reporting Initiative

YOUTH PROGRAMS
Explorer Program
Gang Resistance Education and Training
(G.R.E.A.T.)
Woodland Police Activities League
Youth Community Police Academy
(YCPA)
Youth Police Advisory Council (YPAC)

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.12
SUBJECT: Treasurer's Quarterly Investment Report

Recommendation for Action: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending June 30, 2023.

Staff Contact:

Hogai Zalmai, Senior Accountant, (530) 661-5835, [email protected]

Fiscal Impact:

There is no impact on the City funds in association with the information contained herein. This report is for informational purposes only.

Background:

Each quarter, staff is required to provide the City Council with a report from the City Treasurer on the status of investments. The purpose of this report is to provide the Council with information regarding liquidity, monthly cash flow and expected cash disbursements.

The City manages its investment portfolio in accordance with the guidelines established by the Council-approved Investment Policy. In managing the city’s investment portfolio, preservation of principal is the primary objective, followed by liquidity and finally yield on investments.

The City primarily invests in the Local Agency Investment Fund (LAIF), California Asset Management Program (CAMP), and federal agency obligations because these are generally considered low risk investments. The City’s securities are held in custodial care by U.S. Bank N.A., which provides monthly statements to the City of Woodland. The source of valuations for the securities is marked to market by U.S. Bank N.A.

The City utilizes the services of the investment firm of Baird Investments to implement its investment strategy with the objective of increasing yield and generating additional investment earnings while, at the same time, ensuring that the portfolio’s primary goal of providing safety and liquidity is preserved.

Discussion:

As of June 30, 2023, the City treasury consisted of investments with a total book value of $247,890,021. The City changed it's investment strategy and began investing its readily available funds (liquid funds) in the California Asset Management Program (CAMP) instead of the Local Agency Investment Fund (LAIF) due to a higher yield. CAMP utilizes the seven-day yield method for estimating the annualized yield of their fund, which is the industry standard for money market funds.

The seven-day yield for CAMP was 5.240% as of June 2023.The yield on the Local Agency Investment Fund (LAIF) balance for the quarter ending June 2023 was 3.150% and the average yield on the City of Woodland’s investments as of June 30, 2023 was 2.18%. This results in an overall portfolio yield, combining all investments, CAMP, and LAIF of 3.26%.

The City Investment Policy has established a benchmark equal to the 90-day U.S. Treasury bill, which for the quarter ending June 2023 was 5.17%. The City is below the benchmark by 2.09%.This is common in environments of climbing interest rates and the City's portfolio will continue to get

closer to the benchmark over time. The City’s investment strategy is to maintain 35% of the investment portfolio in highly liquid funds, achieve an overall effective duration for investments of

1.90 years, and achieve a market rate of return of 4.12% based on the parameter of allowable investments. As of June 30, 2023, the City maintained 32.32% of the investment portfolio in highly liquid funds, achieved an overall effective duration for investments of 1.90 years, and achieved a market rate of return of 3.08%. The City target yield is below the market rate of return by 1.044%.

Over the last several years, the investment market has been very volatile. During 2020, in response to the Corona Virus Pandemic, the Federal Reserve reduced its benchmark rate to a target range of 0%. This unexpected decrease in the Federal Reserve’s benchmark rate led to a significant increase in the amount of “calls” on the City’s investments. An investment is “called” when the institution that issued the investment security redeems it (or cashes it out), typically at par value, plus accrued interest, prior to the maturity date. Investment calls are common and staff projects when we expect them to occur as part of our investment planning, but these calls occur much more frequently when investment rates are declining, as was the case for virtually all of 2020 and 2021. The Federal Reserve has begun to reverse direction and has increased its benchmark rate multiple times over the course of the last few years, and has signaled that they will continue to make increases in an effort to help curb inflation in the economy. This will likely result in increasing rates for available investments, and therefore the City does not expect any of its investments to be called over the next quarter.

Over the next quarter, the City will continue its focus on its objectives of safety, liquidity, and return on investment. The City will continue to invest in high-quality credit worthy securities and will continue to implement and evaluate its investment strategy. The investments will be made with the goal of increasing the overall effective duration of investments to twenty-one months and increasing the City’s return on investment while maintaining compliance with the City’s adopted Investment Policy.

Staff continues to explore opportunities to implement a Community Reinvestment component within the overall investment portfolio. The City has become a participant in the CalRise program offered by the California Statewide Communities Development Act (CSCDA), but that program has been largely inactive since its inception. Staff also continue to evaluate direct investment opportunities with local banks within the community.

The attached report provides a summary of the City’s current investments, including the investment interest rates as they have matured, and current rates for new investments. All activities comply with the existing Investment Policy approved by the City Council. Additionally, a glossary of investment terminology and a report titled “Cash with Fiscal Agent” is included which lists the most recent information available regarding investments for the assessment districts/bond reserve fund dollars.

The source of this information is monthly reports from the various district/bond trustees.

Conclusion:

Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending June 30, 2023.

Prepared By: Hogai Zalmai, Senior Accountant

Reviewed By: Evis Morales, Finance Officer

Attachments:

1. Woodland Investment Portfolio Review 06-30-2023

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.13
SUBJECT: Salary Schedule - July 1, 2023

Recommendation for Action: Staff recommends that the City Council approve the City of Woodland salary schedule effective July 1, 2023.

Staff Contact:

Sheila McShane, Human Resources Manager, (530) 661-5807, [email protected]

Fiscal Impact:

The action to approve the salary schedule has no direct fiscal impact as the Cost of Living Adjustments (COLAs) have already been incorporated into the fiscal year 2023/24 budget.

Discussion:

To ensure accurate payroll reporting and related retirement calculations, CalPERS requires the salary schedule to be reviewed and updated by action of the City Council on a quarterly basis. The updated salary schedule for July 1, 2023 includes Cost of Living Adjustments (COLAs) that have been previously negotiated with the various employee associations and approved by the City Council.

Changes to the salary schedule include COLAs that went into effect on July 1st for the following groups:

Woodland City Employees Association: 4% increase Woodland Professional Firefighters Association: 4% increase Woodland Mid Management Professional Association: 3% increase Woodland Police Officers Associations: 2% increase Woodland Police Supervisors Association: 2% increase Woodland Police Mid Management Association: 2% increase

In addition, the allowable salary ranges for the Police Chief and City Manager have been adjusted to accommodate future salary adjustments.

Conclusion:

Staff recommends that the City Council approve the City of Woodland salary schedule effective July 1, 2023.

Prepared by: Sheila McShane, Human Resources Manager

Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. Salary Schedule - 07.01.2023

CLASSIFICATION RANGE UNIT A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Accountant I 116 MM $5,493.79 $5,768.48 $6,056.90 $6,359.74 $6,677.73 $7,011.62 Accountant II 120 MM $6,064.11 $6,367.32 $6,685.67 $7,019.96 $7,370.96 $7,739.50 Accounting Technician 45 GS $4,686.90 $4,921.24 $5,167.30 $5,425.67 $5,696.95 $5,981.80 Administrative Clerk I 28 GS $3,080.20 $3,234.21 $3,395.92 $3,565.73 $3,744.00 $3,931.20 Administrative Clerk II 32 GS $3,399.97 $3,569.96 $3,748.47 $3,935.89 $4,132.68 $4,339.31 Administrative Clerk III 36 GS $3,752.93 $3,940.58 $4,137.62 $4,344.50 $4,561.73 $4,789.82 Administrative Secretary 42 GS $4,352.25 $4,569.87 $4,798.35 $5,038.28 $5,290.18 $5,554.69 Administrative Supervisor 47 GS $4,924.17 $5,170.38 $5,428.90 $5,700.34 $5,985.37 $6,284.63 Aquatics Coordinator 32 GS $3,399.97 $3,569.96 $3,748.47 $3,935.89 $4,132.68 $4,339.31 Aquatics Supervisor 48 GS $5,047.27 $5,299.63 $5,564.62 $5,842.85 $6,134.99 $6,441.74 Assist City Manager/Comm & Econ Dev Dir Contract $12,463.47 $16,001.30 Assistant Engineer 125 MM $6,860.98 $7,204.03 $7,564.23 $7,942.44 $8,339.56 $8,756.54 Assistant Planner 118 MM $5,771.90 $6,060.50 $6,363.52 $6,681.71 $7,015.78 $7,366.57 Associate Civil Engineer 131 MM $7,956.63 $8,354.46 $8,772.19 $9,210.79 $9,671.34 $10,154.91 Associate Engineer 127 MM $7,208.32 $7,568.74 $7,947.16 $8,344.54 $8,761.76 $9,199.85 Associate Planner 124 MM $6,693.64 $7,028.32 $7,379.74 $7,748.72 $8,136.17 $8,542.97 Building Inspection Services Manager 132 MM $8,155.55 $8,563.33 $8,991.49 $9,441.07 $9,913.13 $10,408.78 Building Inspector I 49 GS $5,173.46 $5,432.13 $5,703.73 $5,988.93 $6,288.36 $6,602.78 Building Inspector II 53 GS $5,710.52 $5,996.05 $6,295.85 $6,610.65 $6,941.18 $7,288.24 Business Engagement / Resource Conservation Program Manager124 MM $6,693.64 $7,028.32 $7,379.74 $7,748.72 $8,136.17 $8,542.97 Chief Building Official 140 MM $9,936.75 $10,433.58 $10,955.26 $11,503.02 $12,078.18 $12,682.09 Chief Collection Systems Operator 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.06 $9,913.13 $10,408.78 Chief Information Officer 142 MM $10,439.80 $10,961.77 $11,509.87 $12,085.37 $12,689.64 $13,324.12 Chief Plant Operator 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.06 $9,913.13 $10,408.78 Chief Project Engineer 145 MM $11,242.52 $11,804.63 $12,394.89 $13,014.62 $13,665.34 $14,348.61 Chief Water Systems Operator 132 MM $8,155.55 $8,563.33 $8,991.49 $9,441.07 $9,913.13 $10,408.78 Children's Librarian II 118 MM $5,771.90 $6,060.49 $6,363.53 $6,681.71 $7,015.79 $7,366.58 City Clerk Contract $7,630.73 $10,598.24
City Engineer 145 MM $11,242.52 $11,804.64 $12,394.88 $13,014.62 $13,665.35 $14,348.61 City Manager Contract $25,266.80
Code Compliance Officer I 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Code Compliance Officer II 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Communications and Strategic Policy Manager 134 MM $8,563.32 $8,991.49 $9,441.06 $9,913.12 $10,408.78 $10,929.22 Community Development Clerk I 32 GS $3,399.97 $3,569.96 $3,748.47 $3,935.89 $4,132.68 $4,339.31 Community Development Clerk II 37 GS $3,846.76 $4,039.10 $4,241.05 $4,453.10 $4,675.75 $4,909.54 Community Development Director Contract $12,851.90 $16,500.00 Community Development Technician I 42 GS $4,352.25 $4,569.87 $4,798.35 $5,038.28 $5,290.18 $5,554.69 Community Development Technician II 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Community Risk Reduction Specialist I Base F $5,203.47 $5,463.88 $5,737.06 $6,023.92 $6,325.10 Community Risk Reduction Specialist II Base F $5,595.44 $5,875.23 $6,168.98 $6,477.44 $6,801.32 Community Risk Reduction Specialist Senior Base F $6,195.55 $6,505.34 $6,830.61 $7,172.14 $7,530.76 Community Services Director Contract $12,851.90 $16,500.00 Community Services Officer Base P $4,412.50 $4,633.12 $4,864.77 $5,108.03 $5,363.43 $5,631.61

REGULAR FULL-TIME EMPLOYEES - MONTHLY SALARY
Effective July 1, 2023

CITY OF WOODLAND - SALARY SCHEDULE

Community Services Program Manager 125 MM $6,860.98 $7,204.03 $7,564.23 $7,942.44 $8,339.56 $8,756.54 Conservation Coordinator 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Construction Project Manager 129 MM $7,573.24 $7,951.90 $8,349.49 $8,766.97 $9,205.32 $9,665.59 Crime Prevention Specialist Base P $4,412.50 $4,633.12 $4,864.77 $5,108.03 $5,363.43 $5,631.61 Data Services Manager 136 MM $9,002.20 $9,452.31 $9,924.93 $10,421.18 $10,942.23 $11,489.34 Deputy Chief (aka Police Captain) Base PM $11,791.41 $12,381.00 $13,000.04 $13,650.05 $14,332.55 $15,049.18 $15,801.64 $16,591.73 Deputy Director of Community Development Contract $9,927.40 $12,727.43 Deputy Director of Public Works Utilities Contract $9,695.28 $11,784.66 Deputy Fire Chief Flat FM $11,213.73 $11,774.41 $12,363.13 $12,981.27 $13,741.27 Director of Administrative Services Contract $12,851.90 $16,500.00 Economic Development Manager 136 MM $9,002.20 $9,452.31 $9,924.93 $10,421.18 $10,942.23 $11,489.34 Electrical / Signs & Markings Supervisor 134 MM $8,563.32 $8,991.50 $9,441.06 $9,913.11 $10,408.79 $10,929.22 Electrician's Assistant 43 GS $4,461.05 $4,684.10 $4,918.31 $5,164.23 $5,422.45 $5,693.57 Engineering Aide I 33 GS $3,484.97 $3,659.21 $3,842.18 $4,034.28 $4,236.00 $4,447.80 Engineering Aide II 37 GS $3,846.76 $4,039.10 $4,241.05 $4,453.10 $4,675.75 $4,909.54 Engineering Assistant 56 GS $6,149.62 $6,457.09 $6,779.95 $7,118.95 $7,474.90 $7,848.64 Engineering Technician I 44 GS $4,572.58 $4,801.21 $5,041.27 $5,293.34 $5,558.01 $5,835.91 Engineering Technician II 48 GS $5,047.27 $5,299.63 $5,564.62 $5,842.85 $6,134.99 $6,441.74 Engineering Technician III 52 GS $5,571.25 $5,849.81 $6,142.30 $6,449.42 $6,771.89 $7,110.48 Environmental Compliance Inspector I 39 GS $4,041.49 $4,243.57 $4,455.75 $4,678.53 $4,912.46 $5,158.09 Environmental Compliance Inspector II 43 GS $4,461.05 $4,684.10 $4,918.31 $5,164.23 $5,422.45 $5,693.57 Environmental Compliance Specialist 49 GS $5,173.46 $5,432.13 $5,703.73 $5,988.93 $6,288.36 $6,602.78 Environmental Resources Analyst 127 MM $7,208.32 $7,568.74 $7,947.16 $8,344.54 $8,761.76 $9,199.84 Environmental Sustainability Manager 131 MM $7,956.63 $8,354.46 $8,772.19 $9,210.79 $9,671.34 $10,154.91 Equipment Service Clerk 32 GS $3,399.97 $3,569.96 $3,748.47 $3,935.89 $4,132.68 $4,339.31 Equipment Service Worker 34 GS $3,572.10 $3,750.70 $3,938.23 $4,135.14 $4,341.91 $4,559.00 Executive Assistant - Confidential 49 GS $5,173.46 $5,432.13 $5,703.73 $5,988.93 $6,288.36 $6,602.78 Executive Assistant to the City Manager 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Facility Maintenance Worker I 35 GS $3,661.39 $3,844.47 $4,036.69 $4,238.52 $4,450.45 $4,672.98 Facility Maintenance Worker II 41 GS $4,246.09 $4,458.40 $4,681.32 $4,915.38 $5,161.16 $5,419.21 Facility Maintenance Worker III 45 GS $4,686.90 $4,921.24 $5,167.30 $5,425.67 $5,696.95 $5,981.80 Finance Clerk I 32 GS $3,399.97 $3,569.96 $3,748.47 $3,935.89 $4,132.68 $4,339.31 Finance Clerk II 37 GS $3,846.76 $4,039.10 $4,241.05 $4,453.10 $4,675.75 $4,909.54 Finance Clerk III 41 GS $4,246.09 $4,458.40 $4,681.32 $4,915.38 $5,161.16 $5,419.21 Finance Director Contract $9,562.32 $12,275.28
Finance Officer 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Finance Specialist 41 GS $4,246.09 $4,458.40 $4,681.32 $4,915.38 $5,161.16 $5,419.21 Finance Supervisor 54 GS $5,853.29 $6,145.96 $6,453.25 $6,775.92 $7,114.71 $7,470.45 Financial Services Manager 136 MM $9,002.20 $9,452.31 $9,924.93 $10,421.18 $10,942.23 $11,489.34 Fire Battalion Chief Flat FM $9,830.42 $10,321.93 $10,838.03 $11,379.94 $11,948.93 Fire Captain Base F $8,248.38 $8,660.79 $9,093.83 $9,548.53 $10,025.95 Fire Chief Contract $12,950.00 $16,666.67
Fire Engineer Base F $7,158.69 $7,516.63 $7,892.47 $8,287.10 $8,701.43 Fire Marshal Flat FM $9,830.42 $10,321.93 $10,838.03 $11,379.94 $11,948.93 Fire Prevention Specialist I (aka Community Risk Reduction I) Base F $5,203.47 $5,463.88 $5,737.06 $6,023.92 $6,325.10 Fire Prevention Specialist II (aka Community Risk Reduction II) Base F $5,595.44 $5,875.23 $6,168.98 $6,477.44 $6,801.32 Firefighter Base F $6,307.72 $6,623.10 $6,954.25 $7,301.98 $7,667.06

Firefighter Recruit Base F $5,676.95
Fleet & Facilities Manager 131 MM $7,956.63 $8,354.47 $8,772.19 $9,210.79 $9,671.35 $10,154.92 GIS Coordinator 132 MM $8,155.55 $8,563.33 $8,991.49 $9,441.07 $9,913.13 $10,408.78 GIS Technician I 49 GS $5,173.45 $5,432.13 $5,703.73 $5,988.92 $6,288.37 $6,602.79 GIS Technician II 53 GS $5,710.52 $5,996.05 $6,295.85 $6,610.65 $6,941.18 $7,288.24 Heavy Equipment Mechanic 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Housing Analyst I (aka Redevelopment & Housing Analyst I) 120 MM $6,064.11 $6,367.32 $6,685.67 $7,019.96 $7,370.96 $7,739.50 Housing Analyst II (aka Redevelopment & Housing Analyst II) 124 MM $6,693.64 $7,028.32 $7,379.74 $7,748.72 $8,136.17 $8,542.97 Human Resources Analyst I 121 MM $6,215.71 $6,526.49 $6,852.82 $7,195.46 $7,555.25 $7,933.01 Human Resources Analyst II 126 MM $7,032.50 $7,384.12 $7,753.34 $8,141.00 $8,548.05 $8,975.45 Human Resources Clerk 39 GS $4,041.49 $4,243.57 $4,455.75 $4,678.53 $4,912.46 $5,158.09 Human Resources Manager 140 MM $9,936.75 $10,433.58 $10,955.26 $11,503.02 $12,078.18 $12,682.09 Human Resources Technician I 45 GS $4,686.90 $4,921.24 $5,167.30 $5,425.67 $5,696.95 $5,981.80 Human Resources Technician II 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Industrial Electrical/Electronics Technician 58 GS $6,460.94 $6,783.99 $7,123.18 $7,479.35 $7,853.31 $8,245.98 Information Technology Technician I 48 GS $5,047.27 $5,299.63 $5,564.62 $5,842.85 $6,134.99 $6,441.74 Information Technology Technician II 52 GS $5,571.25 $5,849.81 $6,142.30 $6,449.42 $6,771.89 $7,110.48 Infrastructure O & M Superintendent 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.06 $9,913.13 $10,408.78 Junior Engineer 121 MM $6,215.71 $6,526.49 $6,852.82 $7,195.46 $7,555.25 $7,933.01 Junior Planner 113 MM $5,101.52 $5,356.59 $5,624.42 $5,905.65 $6,200.93 $6,510.98 Laboratory & Environmental Compliance Mgr. 129 MM $7,573.24 $7,951.90 $8,349.49 $8,766.97 $9,205.32 $9,665.59 Laboratory Supervisor 127 MM $7,208.32 $7,568.73 $7,947.16 $8,344.54 $8,761.76 $9,199.84 Laboratory Technician I 43 GS $4,461.05 $4,684.10 $4,918.31 $5,164.23 $5,422.45 $5,693.57 Laboratory Technician II 47 GS $4,924.17 $5,170.38 $5,428.90 $5,700.34 $5,985.37 $6,284.63 Librarian I 114 MM $5,229.07 $5,490.52 $5,765.05 $6,053.29 $6,355.95 $6,673.75 Librarian II 118 MM $5,771.90 $6,060.49 $6,363.53 $6,681.71 $7,015.79 $7,366.58 Librarian III 122 MM $6,371.10 $6,689.65 $7,024.15 $7,375.34 $7,744.12 $8,131.33 Library Services Director Contract $10,410.00 $12,650.00 Library Technical Assistant I 29 GS $3,157.20 $3,315.07 $3,480.83 $3,654.87 $3,837.61 $4,029.49 Library Technical Assistant II 33 GS $3,484.97 $3,659.21 $3,842.18 $4,034.28 $4,236.00 $4,447.80 Library Technical Assistant III 37 GS $3,846.76 $4,039.10 $4,241.05 $4,453.10 $4,675.75 $4,909.54 Light Equipment Mechanic 41 GS $4,246.09 $4,458.40 $4,681.32 $4,915.38 $5,161.16 $5,419.21 Literacy Coordinator 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Maintenance Supervisor 53 GS $5,710.52 $5,996.05 $6,295.85 $6,610.65 $6,941.18 $7,288.24 Maintenance Worker I 35 GS $3,661.39 $3,844.47 $4,036.69 $4,238.52 $4,450.45 $4,672.98 Maintenance Worker II 40 GS $4,142.53 $4,349.67 $4,567.14 $4,795.50 $5,035.28 $5,287.04 Maintenance Worker III 44 GS $4,572.58 $4,801.21 $5,041.27 $5,293.34 $5,558.01 $5,835.91 Management Analyst I 120 MM $6,064.11 $6,367.31 $6,685.67 $7,019.96 $7,370.96 $7,739.50 Management Analyst II 125 MM $6,860.97 $7,204.04 $7,564.23 $7,942.44 $8,339.56 $8,756.54 Meter Services Technician 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Office Manager 115 MM $5,359.79 $5,627.77 $5,909.16 $6,204.62 $6,514.85 $6,840.60 Operations and Maintenance Superintendent 137 MM $9,227.27 $9,688.63 $10,173.06 $10,681.71 $11,215.80 $11,776.59 Park Maintenance Technician 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Park Maintenance Worker I 35 GS $3,661.39 $3,844.47 $4,036.69 $4,238.52 $4,450.45 $4,672.98 Park Maintenance Worker II 39 GS $4,041.49 $4,243.57 $4,455.75 $4,678.53 $4,912.46 $5,158.09 Park Maintenance Worker III 43 GS $4,461.05 $4,684.10 $4,918.31 $5,164.23 $5,422.45 $5,693.57 Park Planner 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.06 $9,913.13 $10,408.78

Park Superintendent 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.06 $9,913.13 $10,408.78 Park Supervisor 51 GS $5,435.37 $5,707.13 $5,992.49 $6,292.12 $6,606.72 $6,937.05 Planning Manager 140 MM $9,936.75 $10,433.58 $10,955.26 $11,503.02 $12,078.18 $12,682.09 Police Captain Base PM $11,791.41 $12,381.00 $13,000.04 $13,650.05 $14,332.55 $15,049.18 $15,801.64 $16,591.73 Police Chief Contract $16,757.34 $22,049.13
Police Crime and Intelligence Analyst Base PS $5,656.83 $5,939.69 $6,236.67 $6,548.50 $6,875.92 Police Lieutenant Base PM $10,728.30 $11,264.71 $11,827.95 $12,419.36 $13,040.33 $13,692.35 $14,376.97 $15,095.82 Police Officer Base P $6,703.59 $7,038.76 $7,390.71 $7,760.25 $8,148.26 $8,555.67 $8,983.46 Police Officer Recruit (Non-Safety) Base $6,033.23
Police Records Manager 120 MM $6,064.11 $6,367.31 $6,685.67 $7,019.96 $7,370.96 $7,739.50 Police Records Specialist Base P $3,916.50 $4,112.29 $4,317.92 $4,533.81 $4,760.51 Police Records Supervisor Base PS $5,306.48 $5,571.80 $5,850.39 $6,142.94 $6,450.10 Police Sergeant Base PS $7,754.57 $8,142.30 $8,549.41 $8,976.88 $9,425.73 $9,897.02 $10,391.88 $10,911.47 Pool and Recreation Facility Technician (formerly Pool and Facility Technician) 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Pool Facility Technician 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Principal Civil Engineer 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Principal Planner 136 MM $9,002.20 $9,452.31 $9,924.93 $10,421.18 $10,942.23 $11,489.34 Principal Utilities Civil Engineer 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Program Analyst 63 GS $7,309.96 $7,675.46 $8,059.23 $8,462.19 $8,885.30 $9,329.57 Public Works Director Contract $12,851.90 $16,500.00
Public Works O&M Infrastructure Admin 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Purchasing Manager 123 MM $6,530.38 $6,856.89 $7,199.75 $7,559.73 $7,937.71 $8,334.60 Recreation Coordinator 36 GS $3,752.93 $3,940.58 $4,137.62 $4,344.50 $4,561.73 $4,789.82 Recreation Superintendent 131 MM $7,956.63 $8,354.46 $8,772.19 $9,210.79 $9,671.34 $10,154.91 Recreation Supervisor 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Redev. & Housing Analyst I (renamed to Housing Analyst I)120 MM $6,064.11 $6,367.32 $6,685.67 $7,019.96 $7,370.96 $7,739.50 Redev. & Housing Analyst II (renamed to Housing Analyst II)124 MM $6,693.64 $7,028.32 $7,379.74 $7,748.72 $8,136.17 $8,542.97 Redevelopment Manager 136 MM $9,002.20 $9,452.31 $9,924.93 $10,421.18 $10,942.23 $11,489.34 Secretary to City Manager (renamed to Executive Assistant) 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Senior Accountant 125 MM $6,860.98 $7,204.03 $7,564.23 $7,942.44 $8,339.56 $8,756.54 Senior Associate Civil Engineer 134 MM $8,568.43 $8,996.85 $9,446.70 $9,919.02 $10,414.98 $10,935.73 Senior Building Inspector 57 GS $6,303.36 $6,618.52 $6,949.45 $7,296.92 $7,661.76 $8,044.85 Senior Building Plans Examiner 58 GS $6,460.94 $6,783.99 $7,123.18 $7,479.35 $7,853.31 $8,245.98 Senior Center Manager 120 MM $6,064.11 $6,367.32 $6,685.67 $7,019.96 $7,370.96 $7,739.50 Senior Civil Engineer 138 MM $9,457.94 $9,930.83 $10,427.37 $10,948.73 $11,496.18 $12,070.99 Senior Construction Project Manager 131 MM $7,956.63 $8,354.46 $8,772.19 $9,210.79 $9,671.34 $10,154.91 Senior Engineering Assistant 58 GS $6,460.94 $6,783.99 $7,123.18 $7,479.35 $7,853.31 $8,245.98 Senior Environmental Resources Analyst 131 MM $7,956.63 $8,354.46 $8,772.19 $9,210.79 $9,671.34 $10,154.91 Senior Equipment Mechanic 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Senior Human Resources Analyst 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.07 $9,913.13 $10,408.78 Senior Maintenance Worker 47 GS $4,924.17 $5,170.38 $5,428.90 $5,700.34 $5,985.37 $6,284.63 Senior Management Analyst 131 MM $7,956.63 $8,354.46 $8,772.19 $9,210.79 $9,671.34 $10,154.91 Senior Planner 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.07 $9,913.13 $10,408.78 Senior Police Records Specialist Base P $4,308.13 $4,523.53 $4,749.71 $4,987.22 $5,236.59 Senior Signs and Markings Technician 45 GS $4,686.90 $4,921.24 $5,167.30 $5,425.67 $5,696.95 $5,981.80 Senior Traffic Signal/Street Lighting Tech 60 GS $6,788.02 $7,127.43 $7,483.80 $7,857.99 $8,250.89 $8,663.43

Senior Tree Trimmer 45 GS $4,686.90 $4,921.24 $5,167.30 $5,425.67 $5,696.95 $5,981.80 Senior Utilities Maintenance Worker (Sewer) 54 GS $5,853.29 $6,145.96 $6,453.25 $6,775.92 $7,114.71 $7,470.45 Senior Utilities Maintenance Worker (Water) 54 GS $5,853.29 $6,145.96 $6,453.25 $6,775.92 $7,114.71 $7,470.45 Senior Water Pollution Control Operator 67 GS $8,068.83 $8,472.27 $8,895.88 $9,340.68 $9,807.71 $10,298.10 Senior Water Quality Specialist 58 GS $6,460.94 $6,783.99 $7,123.18 $7,479.35 $7,853.31 $8,245.98 Senior Water System Operator 54 GS $5,853.29 $6,145.96 $6,453.25 $6,775.92 $7,114.71 $7,470.45 Senior Water/Wastewater Instrumentation Tech 66 GS $7,872.02 $8,265.62 $8,678.90 $9,112.84 $9,568.48 $10,046.90 Signs and Markings Tech I 39 GS $4,041.49 $4,243.57 $4,455.75 $4,678.53 $4,912.46 $5,158.09 Signs and Markings Tech II 43 GS $4,461.05 $4,684.10 $4,918.31 $5,164.23 $5,422.45 $5,693.57 Social Services Manager 132 MM $8,155.55 $8,563.33 $8,991.48 $9,441.07 $9,913.13 $10,408.78 Sports Manager 125 MM $6,860.98 $7,204.03 $7,564.23 $7,942.44 $8,339.56 $8,756.54 Stock Clerk 32 GS $3,399.97 $3,569.96 $3,748.47 $3,935.89 $4,132.68 $4,339.31 Storekeeper 35 GS $3,661.39 $3,844.47 $4,036.69 $4,238.52 $4,450.45 $4,672.98 Technical Services Manager 136 MM $9,002.20 $9,452.31 $9,924.93 $10,421.18 $10,942.23 $11,489.34 Traffic Signal / Street Lighting Technician 56 GS $6,149.62 $6,457.09 $6,779.95 $7,118.95 $7,474.90 $7,848.64 Transportation Engineer 134 MM $8,568.43 $8,996.85 $9,446.70 $9,919.02 $10,414.98 $10,935.73 Treatment Plant Mechanic 54 GS $5,853.29 $6,145.96 $6,453.25 $6,775.92 $7,114.71 $7,470.45 Treatment Plant Superintendent 137 MM $9,227.27 $9,688.63 $10,173.06 $10,681.71 $11,215.80 $11,776.59 Tree Trimmer I 39 GS $4,041.49 $4,243.57 $4,455.75 $4,678.53 $4,912.46 $5,158.09 Tree Trimmer II 43 GS $4,461.05 $4,684.10 $4,918.31 $5,164.23 $5,422.45 $5,693.57 Underground Utility Service Locator 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Utilities Administrator 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Utilities Maintenance Supervisor 53 GS $5,710.52 $5,996.05 $6,295.85 $6,610.65 $6,941.18 $7,288.24 Utilities Maintenance Worker I 37 GS $3,846.76 $4,039.10 $4,241.05 $4,453.10 $4,675.75 $4,909.54 Utilities Maintenance Worker II 42 GS $4,352.25 $4,569.87 $4,798.35 $5,038.28 $5,290.18 $5,554.69 Utilities Maintenance Worker III (Sewer) 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Utilities Maintenance Worker III (Water) 46 GS $4,804.06 $5,044.27 $5,296.49 $5,561.31 $5,839.37 $6,131.34 Utilities Maintenance Worker IV (Sewer) 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Utilities Maintenance Worker IV (Water) 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85 Wastewater Systems Administrator 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Water / Wastewater Instrumental Technician 62 GS $7,131.67 $7,488.25 $7,862.66 $8,255.80 $8,668.59 $9,102.02 Water Pollution Control Facility Superintendent 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Water Pollution Control O-I-T 40 GS $4,142.53 $4,349.67 $4,567.14 $4,795.50 $5,035.28 $5,287.04 Water Pollution Control Operator I 51 GS $5,435.37 $5,707.13 $5,992.49 $6,292.12 $6,606.72 $6,937.05 Water Pollution Control Operator II 55 GS $5,999.62 $6,299.61 $6,614.58 $6,945.31 $7,292.57 $7,657.20 Water Pollution Control Operator III 59 GS $6,622.46 $6,953.58 $7,301.26 $7,666.32 $8,049.65 $8,452.13 Water Pollution Control Operator IV 63 GS $7,309.96 $7,675.45 $8,059.22 $8,462.18 $8,885.29 $9,329.55 Water Quality Specialist I 48 GS $5,047.27 $5,299.63 $5,564.62 $5,842.85 $6,134.99 $6,441.74 Water Quality Specialist II 52 GS $5,571.25 $5,849.81 $6,142.30 $6,449.42 $6,771.89 $7,110.48 Water Systems Administrator 141 MM $10,185.17 $10,694.41 $11,229.14 $11,790.61 $12,380.14 $12,999.14 Water Systems Operator I 42 GS $4,352.25 $4,569.87 $4,798.35 $5,038.28 $5,290.18 $5,554.69 Water Systems Operator II 50 GS $5,302.79 $5,567.93 $5,846.32 $6,138.65 $6,445.57 $6,767.85

CLASSIFICATION A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP

TEMPORARY / PART-TIME / SEASONAL EMPLOYEES - HOURLY WAGES

Accountant I 116 MM $31.70 $33.28 $34.94 $36.69 $38.53 $40.45 Accountant II 120 MM $34.99 $36.74 $38.57 $40.50 $42.53 $44.65 Accounting Technician 45 GS $27.04 $28.39 $29.81 $31.30 $32.87 $34.51 Administrative Clerk I 28 GS $17.77 $18.66 $19.59 $20.57 $21.60 $22.68 Administrative Clerk II 32 GS $19.62 $20.60 $21.63 $22.71 $23.84 $25.03 Administrative Clerk III 36 GS $21.65 $22.73 $23.87 $25.06 $26.32 $27.63 Administrative Secretary 42 GS $25.11 $26.37 $27.68 $29.07 $30.52 $32.05 Administrative Supervisor 47 GS $28.41 $29.83 $31.32 $32.89 $34.53 $36.26 Aquatics Coordinator 32 GS $19.62 $20.60 $21.63 $22.71 $23.84 $25.03 Aquatics Supervisor 48 GS $29.12 $30.58 $32.10 $33.71 $35.39 $37.16 Assist City Manager/Comm & Econ Dev Dir Contract $71.91 $0.00 $92.32 Assistant Engineer 125 MM $39.58 $41.56 $43.64 $45.82 $48.11 $50.52 Assistant Planner 118 MM $33.30 $34.97 $36.71 $38.55 $40.48 $42.50 Associate Civil Engineer 131 MM $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 Associate Engineer 127 MM $41.59 $43.67 $45.85 $48.14 $50.55 $53.08 Associate Planner 124 MM $38.62 $40.55 $42.58 $44.71 $46.94 $49.29 Building Inspection Services Manager 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Building Inspector I 49 GS $29.85 $31.34 $32.91 $34.55 $36.28 $38.09 Building Inspector II 53 GS $32.95 $34.59 $36.32 $38.14 $40.05 $42.05 Business Engagement / Resource Conservation Program Manager124 MM $38.62 $40.55 $42.58 $44.71 $46.94 $49.29 Chief Building Official 140 MM $57.33 $60.19 $63.20 $66.36 $69.68 $73.17 Chief Collection Systems Operator 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Chief Information Officer 142 MM $60.23 $63.24 $66.40 $69.72 $73.21 $76.87 Chief Plant Operator 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Chief Project Engineer 145 MM $64.86 $68.10 $71.51 $75.09 $78.84 $82.78 Chief Water Systems Operator 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Children's Librarian II 118 MM $33.30 $34.97 $36.71 $38.55 $40.48 $42.50 City Clerk Contract $44.02 $61.14
City Engineer 145 MM $64.86 $68.10 $71.51 $75.09 $78.84 $82.78 City Manager Contract $145.77
Code Compliance Officer I 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Code Compliance Officer II 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Communications and Strategic Policy Manager 134 MM $49.40 $51.88 $54.47 $57.19 $60.05 $63.05 Community Development Clerk I 32 GS $19.62 $20.60 $21.63 $22.71 $23.84 $25.03 Community Development Clerk II 37 GS $22.19 $23.30 $24.47 $25.69 $26.98 $28.32 Community Development Director Contract $74.15 $0.00 $0.00 $0.00 $95.19 $0.00 Community Development Technician I 42 GS $25.11 $26.37 $27.68 $29.07 $30.52 $32.05 Community Development Technician II 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Community Risk Reduction Specialist I Base F $30.02 $31.52 $33.10 $34.75 $36.49 Community Risk Reduction Specialist II Base F $32.28 $33.90 $35.59 $37.37 $39.24 Community Risk Reduction Specialist Senior Base F $35.74 $37.53 $39.41 $41.38 $43.45 Community Services Director Contract $74.15 $0.00 $0.00 $0.00 $95.19 Community Services Officer Base P $25.46 $26.73 $28.07 $29.47 $30.94 $32.49 Community Services Program Manager 125 MM $39.58 $41.56 $43.64 $45.82 $48.11 $50.52 Conservation Coordinator 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Construction Project Manager 129 MM $43.69 $45.88 $48.17 $50.58 $53.11 $55.76 Crime Prevention Specialist Base P $25.46 $26.73 $28.07 $29.47 $30.94 $32.49

Data Services Manager 136 MM $51.94 $54.53 $57.26 $60.12 $63.13 $66.29 Deputy Chief (aka Police Captain) Base PM $68.03 $71.43 $75.00 $78.75 $82.69 $86.82 $91.17 $95.72 Deputy Director of Community Development Contract $57.27 $0.00 $0.00 $0.00 $73.43 $0.00 Deputy Director of Public Works Utilities Contract $55.94 $0.00 $0.00 $0.00 $67.99 $0.00 Deputy Fire Chief Flat FM $64.70 $67.93 $71.33 $74.89 $79.28 $0.00 Director of Administrative Services Contract $74.15 $0.00 $0.00 $0.00 $95.19 $0.00 Economic Development Manager 136 MM $51.94 $54.53 $57.26 $60.12 $63.13 $66.29 Electrical / Signs & Markings Supervisor 134 MM $49.40 $51.88 $54.47 $57.19 $60.05 $63.05 Electrician's Assistant 43 GS $25.74 $27.02 $28.38 $29.79 $31.28 $32.85 Engineering Aide I 33 GS $20.11 $21.11 $22.17 $23.28 $24.44 $25.66 Engineering Aide II 37 GS $22.19 $23.30 $24.47 $25.69 $26.98 $28.32 Engineering Assistant 56 GS $35.48 $37.25 $39.12 $41.07 $43.13 $45.28 Engineering Technician I 44 GS $26.38 $27.70 $29.08 $30.54 $32.07 $33.67 Engineering Technician II 48 GS $29.12 $30.58 $32.10 $33.71 $35.39 $37.16 Engineering Technician III 52 GS $32.14 $33.75 $35.44 $37.21 $39.07 $41.02 Environmental Compliance Inspector I 39 GS $23.32 $24.48 $25.71 $26.99 $28.34 $29.76 Environmental Compliance Inspector II 43 GS $25.74 $27.02 $28.38 $29.79 $31.28 $32.85 Environmental Compliance Specialist 49 GS $29.85 $31.34 $32.91 $34.55 $36.28 $38.09 Environmental Resources Analyst 127 MM $41.59 $43.67 $45.85 $48.14 $50.55 $53.08 Environmental Sustainability Manager 131 MM $45.90 $48.20 $50.61 $53.14 $58.59 Equipment Service Clerk 32 GS $19.62 $20.60 $21.63 $22.71 $23.84 $25.03 Equipment Service Worker 34 GS $20.61 $21.64 $22.72 $23.86 $25.05 $26.30 Executive Assistant - Confidential 49 GS $29.85 $31.34 $32.91 $34.55 $36.28 $38.09 Executive Assistant to the City Manager 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Facility Maintenance Worker I 35 GS $21.12 $22.18 $23.29 $24.45 $25.68 $26.96 Facility Maintenance Worker II 41 GS $24.50 $25.72 $27.01 $28.36 $29.78 $31.27 Facility Maintenance Worker III 45 GS $27.04 $28.39 $29.81 $31.30 $32.87 $34.51 Finance Clerk I 32 GS $19.62 $20.60 $21.63 $22.71 $23.84 $25.03 Finance Clerk II 37 GS $22.19 $23.30 $24.47 $25.69 $26.98 $28.32 Finance Clerk III 41 GS $24.50 $25.72 $27.01 $28.36 $29.78 $31.27 Finance Director Contract $55.17 $70.82
Finance Officer 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Finance Specialist 41 GS $24.50 $25.72 $27.01 $28.36 $29.78 $31.27 Finance Supervisor 54 GS $33.77 $35.46 $37.23 $39.09 $41.05 $43.10 Financial Services Manager 136 MM $51.94 $54.53 $57.26 $60.12 $63.13 $66.29 Fire Battalion Chief Flat FM $56.72 $59.55 $62.53 $65.65 $68.94 Fire Captain Base F $47.59 $49.97 $52.47 $55.09 $57.84
Fire Chief Contract $74.71 $0.00 $0.00 $0.00 $96.16
Fire Engineer Base F $41.30 $43.37 $45.53 $47.81 $50.20 Fire Marshal Flat FM $56.72 $59.55 $62.53 $65.65 $68.94 Fire Prevention Specialist I (aka Community Risk Reduction I) Base F $30.02 $31.52 $33.10 $34.75 $36.49 Fire Prevention Specialist II (aka Community Risk Reduction II) Base F $32.28 $33.90 $35.59 $37.37 $39.24 Firefighter Base F $36.39 $38.21 $40.12 $42.13 $44.23
Firefighter Recruit Base F $32.75
Fleet & Facilities Manager 131 MM $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 GIS Coordinator 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 GIS Technician I 49 GS $29.85 $31.34 $32.91 $34.55 $36.28 $38.09

GIS Technician II 53 GS $32.95 $34.59 $36.32 $38.14 $40.05 $42.05 Heavy Equipment Mechanic 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Housing Analyst I (aka Redevelopment & Housing Analyst I) 120 MM $34.99 $36.74 $38.57 $40.50 $42.53 $44.65 Housing Analyst II (aka Redevelopment & Housing Analyst II) 124 MM $38.62 $40.55 $42.58 $44.71 $46.94 $49.29 Human Resources Analyst I 121 MM $35.86 $37.65 $39.54 $41.51 $43.59 $45.77 Human Resources Analyst II 126 MM $40.57 $42.60 $44.73 $46.97 $49.32 $51.78 Human Resources Clerk 39 GS $23.32 $24.48 $25.71 $26.99 $28.34 $29.76 Human Resources Manager 140 MM $57.33 $60.19 $63.20 $66.36 $69.68 $73.17 Human Resources Technician I 45 GS $27.04 $28.39 $29.81 $31.30 $32.87 $34.51 Human Resources Technician II 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Industrial Electrical/Electronics Technician 58 GS $37.28 $39.14 $41.10 $43.15 $45.31 $47.57 Information Technology Technician I 48 GS $29.12 $30.58 $32.10 $33.71 $35.39 $37.16 Information Technology Technician II 52 GS $32.14 $33.75 $35.44 $37.21 $39.07 $41.02 Infrastructure O & M Superintendent 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Junior Engineer 121 MM $35.86 $37.65 $39.54 $41.51 $43.59 $45.77 Junior Planner 113 MM $29.43 $30.90 $32.45 $34.07 $35.78 $37.56 Laboratory & Environmental Compliance Mgr. 129 MM $43.69 $45.88 $48.17 $50.58 $53.11 $55.76 Laboratory Supervisor 127 MM $41.59 $43.67 $45.85 $48.14 $50.55 $53.08 Laboratory Technician I 43 GS $25.74 $27.02 $28.38 $29.79 $31.28 $32.85 Laboratory Technician II 47 GS $28.41 $29.83 $31.32 $32.89 $34.53 $36.26 Librarian I 114 MM $30.17 $31.68 $33.26 $34.92 $36.67 $38.50 Librarian II 118 MM $33.30 $34.97 $36.71 $38.55 $40.48 $42.50 Librarian III 122 MM $36.76 $38.59 $40.52 $42.55 $44.68 $46.91 Library Services Director Contract $60.06 $72.98
Library Technical Assistant I 29 GS $18.21 $19.13 $20.08 $21.09 $22.14 $23.25 Library Technical Assistant II 33 GS $20.11 $21.11 $22.17 $23.28 $24.44 $25.66 Library Technical Assistant III 37 GS $22.19 $23.30 $24.47 $25.69 $26.98 $28.32 Light Equipment Mechanic 41 GS $24.50 $25.72 $27.01 $28.36 $29.78 $31.27 Literacy Coordinator 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Maintenance Supervisor 53 GS $32.95 $34.59 $36.32 $38.14 $40.05 $42.05 Maintenance Worker I 35 GS $21.12 $22.18 $23.29 $24.45 $25.68 $26.96 Maintenance Worker II 40 GS $23.90 $25.09 $26.35 $27.67 $29.05 $30.50 Maintenance Worker III 44 GS $26.38 $27.70 $29.08 $30.54 $32.07 $33.67 Management Analyst I 120 MM $34.99 $36.74 $38.57 $40.50 $42.53 $44.65 Management Analyst II 125 MM $39.58 $41.56 $43.64 $45.82 $48.11 $50.52 Meter Services Technician 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Office Manager 115 MM $30.92 $32.47 $34.09 $35.80 $37.59 $39.47 Operations and Maintenance Superintendent 137 MM $53.24 $55.90 $58.69 $61.63 $64.71 $67.94 Park Maintenance Technician 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Park Maintenance Worker I 35 GS $21.12 $22.18 $23.29 $24.45 $25.68 $26.96 Park Maintenance Worker II 39 GS $23.32 $24.48 $25.71 $26.99 $28.34 $29.76 Park Maintenance Worker III 43 GS $25.74 $27.02 $28.38 $29.79 $31.28 $32.85 Park Planner 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Park Superintendent 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Park Supervisor 51 GS $31.36 $32.93 $34.57 $36.30 $38.12 $40.02 Planning Manager 140 MM $57.33 $60.19 $63.20 $66.36 $69.68 $73.17 Police Captain Base PM $68.03 $71.43 $75.00 $78.75 $82.69 $86.82 $91.17 $95.72

Police Chief Contract $96.68 $127.21
Police Crime and Intelligence Analyst Base PS $32.64 $34.27 $35.98 $37.78 $39.67 Police Lieutenant Base PM $61.90 $64.99 $68.24 $71.65 $75.23 $79.00 $82.95 $87.09 Police Officer Base P $38.68 $40.61 $42.64 $44.77 $47.01 $49.36 $51.83 Police Officer Recruit (Non-Safety) Base $34.81
Police Records Manager 120 MM $34.99 $36.74 $38.57 $40.50 $42.53 $44.65 Police Records Specialist Base P $22.60 $23.73 $24.91 $26.16 $27.47 Police Records Supervisor Base PS $30.61 $32.15 $33.75 $35.44 $37.21 Police Sergeant Base PS $44.74 $46.98 $49.32 $51.79 $54.38 $57.10 $59.95 $62.95 Pool and Recreation Facility Technician (formerly Pool and Facility Technician) 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Pool Facility Technician 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Principal Civil Engineer 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Principal Planner 136 MM $51.94 $54.53 $57.26 $60.12 $63.13 $66.29 Principal Utilities Civil Engineer 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Program Analyst 63 GS $42.17 $44.28 $46.50 $48.82 $51.26 $53.83 Public Works Director Contract $74.15 $95.19
Public Works O&M Infrastructure Admin 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Purchasing Manager 123 MM $37.68 $39.56 $41.54 $43.61 $45.80 $48.09 Recreation Coordinator 36 GS $21.65 $22.73 $23.87 $25.06 $26.32 $27.63 Recreation Superintendent 131 MM $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 Recreation Supervisor 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Redev. & Housing Analyst I (renamed to Housing Analyst I)120 MM $34.99 $36.74 $38.57 $40.50 $42.53 $44.65 Redev. & Housing Analyst II (renamed to Housing Analyst II)124 MM $38.62 $40.55 $42.58 $44.71 $46.94 $49.29 Redevelopment Manager 136 MM $51.94 $54.53 $57.26 $60.12 $63.13 $66.29 Secretary to City Manager (renamed to Executive Assistant) 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Senior Accountant 125 MM $39.58 $41.56 $43.64 $45.82 $48.11 $50.52 Senior Associate Civil Engineer 134 MM $49.43 $51.91 $54.50 $57.23 $60.09 $63.09 Senior Building Inspector 57 GS $36.37 $38.18 $40.09 $42.10 $44.20 $46.41 Senior Building Plans Examiner 58 GS $37.28 $39.14 $41.10 $43.15 $45.31 $47.57 Senior Center Manager 120 MM $34.99 $36.74 $38.57 $40.50 $42.53 $44.65 Senior Civil Engineer 138 MM $54.57 $57.29 $60.16 $63.17 $66.33 $69.64 Senior Construction Project Manager 131 MM $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 Senior Engineering Assistant 58 GS $37.28 $39.14 $41.10 $43.15 $45.31 $47.57 Senior Environmental Resources Analyst 131 MM $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 Senior Equipment Mechanic 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Senior Human Resources Analyst 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Senior Maintenance Worker 47 GS $28.41 $29.83 $31.32 $32.89 $34.53 $36.26 Senior Management Analyst 131 MM $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 Senior Planner 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Senior Police Records Specialist Base P $24.86 $26.10 $27.40 $28.77 $30.21 Senior Signs and Markings Technician 45 GS $27.04 $28.39 $29.81 $31.30 $32.87 $34.51 Senior Traffic Signal/Street Lighting Tech 60 GS $39.16 $41.12 $43.18 $45.34 $47.60 $49.98 Senior Tree Trimmer 45 GS $27.04 $28.39 $29.81 $31.30 $32.87 $34.51 Senior Utilities Maintenance Worker (Sewer) 54 GS $33.77 $35.46 $37.23 $39.09 $41.05 $43.10 Senior Utilities Maintenance Worker (Water) 54 GS $33.77 $35.46 $37.23 $39.09 $41.05 $43.10 Senior Water Pollution Control Operator 67 GS $46.55 $48.88 $51.32 $53.89 $56.58 $59.41

Senior Water Quality Specialist 58 GS $37.28 $39.14 $41.10 $43.15 $45.31 $47.57 Senior Water System Operator 54 GS $33.77 $35.46 $37.23 $39.09 $41.05 $43.10 Senior Water/Wastewater Instrumentation Tech 66 GS $45.42 $47.69 $50.07 $52.58 $55.20 $57.96 Signs and Markings Tech I 39 GS $23.32 $24.48 $25.71 $26.99 $28.34 $29.76 Signs and Markings Tech II 43 GS $25.74 $27.02 $28.38 $29.79 $31.28 $32.85 Social Services Manager 132 MM $47.05 $49.40 $51.87 $54.47 $57.19 $60.05 Sports Manager 125 MM $39.58 $41.56 $43.64 $45.82 $48.11 $50.52 Stock Clerk 32 GS $19.62 $20.60 $21.63 $22.71 $23.84 $25.03 Storekeeper 35 GS $21.12 $22.18 $23.29 $24.45 $25.68 $26.96 Technical Services Manager 136 MM $51.94 $54.53 $57.26 $60.12 $63.13 $66.29 Traffic Signal / Street Lighting Technician 56 GS $35.48 $37.25 $39.12 $41.07 $43.13 $45.28 Transportation Engineer 134 MM $49.43 $51.91 $54.50 $57.23 $60.09 $63.09 Treatment Plant Mechanic 54 GS $33.77 $35.46 $37.23 $39.09 $41.05 $43.10 Treatment Plant Superintendent 137 MM $53.24 $55.90 $58.69 $61.63 $64.71 $67.94 Tree Trimmer I 39 GS $23.32 $24.48 $25.71 $26.99 $28.34 $29.76 Tree Trimmer II 43 GS $25.74 $27.02 $28.38 $29.79 $31.28 $32.85 Underground Utility Service Locator 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Utilities Administrator 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Utilities Maintenance Supervisor 53 GS $32.95 $34.59 $36.32 $38.14 $40.05 $42.05 Utilities Maintenance Worker I 37 GS $22.19 $23.30 $24.47 $25.69 $26.98 $28.32 Utilities Maintenance Worker II 42 GS $25.11 $26.37 $27.68 $29.07 $30.52 $32.05 Utilities Maintenance Worker III (Sewer) 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Utilities Maintenance Worker III (Water) 46 GS $27.72 $29.10 $30.56 $32.09 $33.69 $35.37 Utilities Maintenance Worker IV (Sewer) 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Utilities Maintenance Worker IV (Water) 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05 Wastewater Systems Administrator 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Water / Wastewater Instrumental Technician 62 GS $41.15 $43.20 $45.36 $47.63 $50.01 $52.51 Water Pollution Control Facility Superintendent 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Water Pollution Control O-I-T 40 GS $23.90 $25.09 $26.35 $27.67 $29.05 $30.50 Water Pollution Control Operator I 51 GS $31.36 $32.93 $34.57 $36.30 $38.12 $40.02 Water Pollution Control Operator II 55 GS $34.61 $36.34 $38.16 $40.07 $42.07 $44.18 Water Pollution Control Operator III 59 GS $38.21 $40.12 $42.12 $44.23 $46.44 $48.76 Water Pollution Control Operator IV 63 GS $42.17 $44.28 $46.50 $48.82 $51.26 $53.83 Water Quality Specialist I 48 GS $29.12 $30.58 $32.10 $33.71 $35.39 $37.16 Water Quality Specialist II 52 GS $32.14 $33.75 $35.44 $37.21 $39.07 $41.02 Water Systems Administrator 141 MM $58.76 $61.70 $64.78 $68.02 $71.43 $75.00 Water Systems Operator I 42 GS $25.11 $26.37 $27.68 $29.07 $30.52 $32.05 Water Systems Operator II 50 GS $30.59 $32.12 $33.73 $35.42 $37.19 $39.05

A STEP B STEP C STEP D STEP E STEP
Activity Leader I $15.50 $15.75 $16.00 $16.25 $16.50
Activity Leader II $16.00 $16.25 $16.50 $16.75 $17.00
Activity Manager $17.00 $17.25 $17.50 $17.75 $18.00
Cashier $15.50 $15.75 $16.00 $16.25 $16.50
Civic Fellow $19.00 $24.00
Counselor $15.50 $15.75 $16.00 $16.25 $16.50

TEMPORARY PART-TIME EMPLOYEES - HOURLY WAGES

Intern $16.00 $17.00 $18.00 $19.00 $20.00
Library Page $15.50 $15.75 $16.00 $16.25 $16.50
Lifeguard / Aide $17.00 $17.25 $17.50 $17.75 $18.00
Lifeguard / Instructor $18.00 $18.25 $18.50 $18.75 $19.00 Pool Manager $20.50 $20.75 $21.00 $21.25 $21.50
Recreation Facility Aide $18.25 $18.50 $18.75 $19.00 $19.25 Special Program Coordinator $19.50 $19.75 $20.00 $20.25 $20.50 Swim Instructor Aide $15.50 $15.75 $16.00 $16.25 $16.50 Approved by City Council:August 15, 2023

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.14
SUBJECT: Woodland Professional Firefighters' Association Memorandum of Understanding

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2023 through June 30, 2026) with the Woodland Professional Firefighters' Association.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

The current labor agreement with the Woodland Professional Firefighters' Association (WPFA) covers salary and benefits for 45 full-time equivalent positions at an annual cost of approximately $10 million. The terms of the proposed new three-year agreement is expected to result in an average annual increase of 6.0% of total compensation. This increase will add $2.16 million in total employee compensation costs over the three-year period and is comparable to the expenditure levels assumed in the development of the FY2023/24 budget and forecast. The majority of costs of this bargaining group are funded by the General Fund.

Background:

The current labor agreement between the City and WPFA expired on June 30, 2023. In anticipation of this, the City began negotiating with WPFA on a successor labor agreement in February 2023, and reached a tentative agreement in early August. The tentative agreement was presented to and ratified by the WPFA membership, and tonight’s recommended Council action would formally ratify the terms of the new three (3) year agreement with WPFA.

Discussion:

The proposed agreement provides for increases in salaries and costs of certain other benefits for employees while maintaining structural changes to the overall benefit package negotiated in prior agreements. The new contract also provides for ongoing stability in medical insurance rates, while at the same time providing adjustments reflecting anticipated cost of living adjustments and promoting retention and recruitment of employees.

The major terms of the new contract are as follows:

Cost of Living Adjustments:
• July 1, 2023 4%
• July 1, 2024 3%
• July 1, 2025 3%

Longevity Pay:

Effective July 2025, Longevity Pay will change from a flat amount to a percentage of base pay, based on the following schedule of years of service:
10 years 1.0% of base pay

15 years 2.0% of base pay
20 years 3.0% of base pay

Medical Health Insurance:

The City's contribution towards health premiums will increase annually by 4%, with potential additional contributions if the increase to the Kaiser plan premiums increase by more than 20% in a year.

Educational Incentive:

A qualifying certificate pay for Plans Examiner (available for Community Risk Reduction Specialists) is added to the list of available incentives, with 1% of base pay added for this incentive.

Squad Pay:

In exploring alternative fire service delivery models, the City may use a "squad" approach during a trial period. When Firefighters are assigned to this squad, they will earn an additional 1% of base pay, and Engineers assigned to this squad will earn an additional 2.5% of base pay for hours worked.

The contract is retroactive to the first full pay period in July 2023.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2023 through June 30, 2026) with the Woodland Professional Firefighters' Association.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

1. WPFA MOU 2023-2026

MEMORANDUM OF UNDERSTANDING

CONCERNING

FIRE EMPLOYEES OF THE CITY OF WOODLAND
The City of Woodland and the Woodland Professional Firefighters' Association (IAFF Local 4029, AFL-CIO), representing employees of the City of Woodland in the classifications of Firefighter Recruit, Firefighter, Fire Engineer, Community Risk Reduction Specialist I/II/Senior, and Fire Captain by and through their authorized representatives, hereby ratify as and for a memorandum of understanding the attached Resolution entitled "A Resolution of the City Council of the City of Woodland Approving Certain Terms and Conditions for Fire Employees" and the exhibits appended hereto, and recommend that the same be adopted by the City Council of the City of Woodland.

Provisions outlined in this Resolution shall be incorporated into the City's adopted Personnel Rules and thereafter the attached Resolution shall be used for the purpose of interpreting the specific rules and regulations addressed. In resolving questions of interpretation, the Resolution shall in all cases be the primary source.

DATED: ________________,

Woodland Professional The City of Woodland
Firefighters' Association by direction of the City Council Ss: Ryan Morrison, President Ss: Ken Hiatt, City Manager

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
2 RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WOODLAND APPROVING

CERTAIN TERMS AND CONDITIONS FOR FIRE EMPLOYEES

TABLE OF CONTENTS
ARTICLE I..........................................................................................................................................5 GENERAL PROVISIONS..............................................................................................................5

1.1 Application........................................................................................................................5

1.2 Term ..................................................................................................................................5

1.3 Purpose..............................................................................................................................5

1.4 Severability........................................................................................................................5

1.5 Peaceful Performance........................................................................................................5 ARTICLE II.........................................................................................................................................6 COMPENSATION..........................................................................................................................6

2.1 Salary.................................................................................................................................6

2.2 Deferred Compensation.....................................................................................................6

2.3 Recruit Firefighter Salary..................................................................................................6

2.4 Educational Incentive Program .........................................................................................6

2.5 Uniform Allowance...........................................................................................................7

2.6 Extra Duty .........................................................................................................................7

2.7 Compensating Time Off....................................................................................................9

2.8 Longevity Pay ...................................................................................................................9

2.9 Acting Pay.........................................................................................................................9

2.10 Bilingual Pay ...............................................................................................................10

2.11 New Technology..........................................................................................................10

2.12 Hazardous Materials....................................................................................................10

2.13 Comparison Agencies..................................................................................................10

2.14 Squad Pay ....................................................................................................................10 ARTICLE III .....................................................................................................................................10 EDUCATIONAL INCENTIVE ....................................................................................................10

3.1 Educational Reimbursement ...........................................................................................10

3.2 Certification Board..........................................................................................................12 ARTICLE IV .....................................................................................................................................12

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
3 MEDICAL AND RELATED BENEFITS ....................................................................................12

4.1 Medical Insurance ...........................................................................................................12

4.2 Long Term Disability Insurance .....................................................................................14

4.3 Dental Insurance..............................................................................................................15

4.4 Vision/Optical Insurance.................................................................................................15

4.5 Life Insurance..................................................................................................................15

4.6 Medical Insurance Upon Retirement...............................................................................15

4.7 Tobacco Products ............................................................................................................17 ARTICLE V ......................................................................................................................................17 HOLIDAYS...................................................................................................................................17

5.1 Holidays ..........................................................................................................................17 ARTICLE VI .....................................................................................................................................18 VACATION ..................................................................................................................................18

6.1 Vacation Leave................................................................................................................18

6.2 Maximum Accumulation - Vacation Buy-Back..............................................................18

6.3 Minimum and Maximum Vacation Periods....................................................................19

6.4 Annual Vacation Selection Procedure.............................................................................19

6.5 Concurrent Scheduled Leaves.........................................................................................19 ARTICLE VII....................................................................................................................................20 LEAVE ..........................................................................................................................................20

7.1 Sick Leave.......................................................................................................................20

7.2 Accumulation and Deduction..........................................................................................20

7.3 Bereavement Leave.........................................................................................................20

7.4 Family Medical Leave Act (FMLA) ...............................................................................20 ARTICLE VIII ..................................................................................................................................21 PERS RETIREMENT ...................................................................................................................21

8.1 Retirement .......................................................................................................................21

8.2 Employee Contribution towards Employee Share ..........................................................21 ARTICLE IX .....................................................................................................................................22 WORKING CONDITIONS ..........................................................................................................22

9.1 Substitution of Shift ........................................................................................................22

9.2 Probationary Period.........................................................................................................23

9.3 Shift Changes and Hours.................................................................................................23

9.4 Filling Vacant Shift Positions .........................................................................................24

9.5 Modified Duty for Work Related Injuries.......................................................................24

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
4 9.6 Safety and Sanitation.......................................................................................................25

9.7 Repair or Replacement of Damaged Personal Property..................................................25

9.8 Special Services...............................................................................................................25

9.9 Accident Reports.............................................................................................................26

9.10 Seniority.......................................................................................................................26

9.11 Department Personnel Records ...................................................................................26

9. 12 Employee Mail Boxes .................................................................................................26

9.13 Residency Requirement...............................................................................................27

9.14 Catastrophic Illness or Injury ......................................................................................27

9.15 Flexible Spending Account .........................................................................................27

9.16 Shift Bidding ...............................................................................................................27

9.17 Firefighters Bill of Rights............................................................................................27 ARTICLE X ......................................................................................................................................28 GRIEVANCE/ARBITRATION PROCEDURE ...........................................................................28

10.1 Grievance and Arbitration Procedure..........................................................................28 ARTICLE XI .....................................................................................................................................28 RULES AND REGULATIONS MANUAL .................................................................................28

11.1 Rules and Regulations .................................................................................................28 ARTICLE XII....................................................................................................................................29 ASSOCIATION RIGHTS .............................................................................................................29

12.1 Association Dues .........................................................................................................29

12.2 Association Business Leave ........................................................................................29

12.3 Association Release Time Bank..................................................................................29

12.4 Pay Periods ..................................................................................................................30 ARTICLE XIII ..................................................................................................................................30 MANAGEMENT RIGHTS...........................................................................................................30

13.1 Management Rights.....................................................................................................30 ARTICLE XIV ..................................................................................................................................31 OTHER ITEMS AND CONDITIONS..........................................................................................31

14.1 Other Compensable Items Not Set Forth Herein.........................................................31

14.2 Other Working Conditions Not Set Forth Herein........................................................31 ATTACHMENT I .............................................................................................................................33 Exhibit A............................................................................................................................................34 SALARY RANGE ........................................................................................................................34

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
5 ARTICLE I

GENERAL PROVISIONS

1.1 Application

1.1.1 This Resolution applies to the employees employed by the City of Woodland in the classifications of Firefighter Recruit, Firefighter, Fire Engineer, Community Risk Reduction Specialist I, Community Risk Reduction Specialist II, Senior Community Risk Reduction Specialist and Fire Captain all of whom are represented by the Woodland Professional Firefighters' Association (IAFF Local 4029, AFL-CIO).

1.2 Term

Except where the context otherwise determines or otherwise provides, the provisions of this Resolution shall apply from July 1, 2023 to June 30, 2026, and for such reasonable time thereafter as may be required to ratify, revise and supersede such provisions by action taken by the Woodland City Council after good faith negotiations pursuant to the Meyers-Milias Brown (MMB) Act.

1.2.2 The City and Association agree to begin negotiations for the period beginning January 1, 2026, no later than April 1, 2026.During the month of April 2026, the City and Association shall meet for the purpose of facilitating the finding of facts regarding wages and benefits to be included in a salary survey. For purposes of salary comparison, the information listed in Attachment 1 shall be used. When conducting the salary survey, the position of Firefighter shall be used for comparison. Total compensation for comparable agencies shall be based upon an existing contract or MOU and shall account for any adjustments in the total compensation effective on or before July 1, 2026.

1.3 Purpose
The purpose of this Resolution is to provide certainty in payment of employee compensation over a four period and to provide clarification of employee working conditions.

1.4 Severability
In the event that any provision of this Resolution shall at any time be declared invalid by a court of competent jurisdiction or by governmental regulations or decrees, such decision shall not invalidate the entire Resolution. It is the expressed intention of both the Association and the City that all other provisions not declared invalid shall remain in full force and effect.

1.5 Peaceful Performance

1.5.1 The Association agrees that during the term of this Memorandum of Understanding neither it nor the employees it represents will engage in, encourage, sanction, support, any: strikes;

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
6 mass resignations; mass absenteeism; picketing which would involve suspension of or interference with normal work of this department; or any other similar actions which would involve suspension of or interference with emergency work of this department. This clause will specifically expire on June 30, 2026.

ARTICLE II

COMPENSATION

2.1 Salary

2.1.1 During the term of this agreement, represented employees shall receive the following increases:
•Effective the first full pay period of July 2023 4.00% •Effective the first full pay period of July 2024 3.00% •Effective the first full pay period of July 2025 3.00%

2.2 Deferred Compensation

2.2.1 The City will make available a Deferred Compensation Plan to all employees.

2.1.1.1 For employees hired after July 1, 2006, the City will provide a two percent (2%) of base salary, pretax contribution to a Deferred Compensation plan of the employee’s choice.

2.1.2 To receive the contribution, employee must have completed their initial probationary period.

2.1.3 Employee must enroll in one of the Deferred Compensation plans offer by the City.

2.1.4 There is no vesting requirement. The contribution is immediately vested into the employee’s account.

2.3 Recruit Firefighter Salary

2.3.1 For all newly employed Firefighters, the City shall make all reasonable attempts to coordinate the hire date of recruit Firefighters with a date on or about the beginning date of a basic Firefighters academy. While attending the academy, recruit Firefighters shall be compensated at a rate of ten percent (10%) less than Firefighter step A. A newly employed Firefighter shall be compensated at this rate for the period from the initial date of hire through the academy (if one is attended). The start of the next pay period, and after swearing in, the Firefighter shall be compensated at Firefighter step A.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
7 2.4 Educational Incentive Program

2.4.1 Employees shall be eligible for incentive pay upon completion of courses required for the following certifications awarded by the Office of the State Fire Marshal or a diploma awarded by an accredited College/University for fire service and shall receive additional compensation as set forth below:

Chief Fire Officer 2% (pre 2015) or Chief Fire Officer 1% (post 2015) Executive Chief Fire (2015) 1%
Fire Officer or Company Officer 2%
Fire Apparatus Driver Operator 1A 1 B or Driver Operator Pump 1A, 1B (2015) 1% Post 2019 Remainder of Driver Operator series (Fire Apparatus Driver Operator Aerial, Tiller, Wildland, Water Tender (post 2019) 1%
HAZMAT Tech 2.5%
Fire Investigator I 1% (pre 2017) Fire Investigator II 1 (Pre 2017) or Fire Investigator (post 2017) 1%
Firefighter II 1%
Fire Protection Specialist 1%
Fire Marshal 1.0%
Inspector I and II 1%
Community Risk series (2019) 1%
Fire Science Certificate 1%
Associates Degree 2%
Bachelor’s Degree 1%
Plan Examiner 1% (for Community Risk Reduction Series only) Amounts payable in this program are cumulative but may not exceed a total of 5%.

Note: Upon completion of all courses required (not including the task books) for the certification the employee will be eligible for Incentive pay. Retroactive pay will be limited to 120 days.

2.5 Uniform Allowance

2.5.1 Each represented employee shall receive an annual uniform allowance of $1,200, payable in biweekly installments throughout the year. Employees are responsible for purchasing uniforms as per the uniform policy including safety footwear.

2.5.2 All newly hired employees will receive an annual advance of their uniform allowance ($1,200.00) and will not receive the biweekly allowance until completion of 12 months of employment.

2.5.2.1 Employees who leave during probation, may, at the City’s option, be required to return purchased uniform items.

2.6 Extra Duty

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
8 2.6.1 Overtime is all extra duty required by the Department of off duty personnel, including but not limited to call back for emergencies, extra shifts of duty, continuation of shift, training and meetings, special assignments, and all overtime not otherwise provided herein.

2.6.2 Employees authorized or ordered by the Fire Chief, or his representative, to work on call back to duty or extra shifts or duty, whether emergency or non-emergency, shall be compensated for such work at one- and one-half times (1.5) their individual rate of pay (IRP). Employees who are not continuing a shift or who are not due to commence a shift eminently shall be compensated for a minimum of two (2) hours of overtime. Exception: employees shall be compensated for a minimum of four (4) hours of overtime for emergency callbacks.

2.6.3 Employees authorized or ordered by the Fire Chief, or his representative, to work on continuation of shift, training, meetings, special assignments, and all overtime not otherwise provided herein, shall be compensated for such work on an hour for hour basis at the rate of one- and one-half times (1.5) their individual rate of pay (IRP). Continuation of shift shall not exceed one hour per occurrence.

2.6.4 A rotation list shall be established by the Fire Chief, or his representative, to assure impartiality in extra duty assignments.

2.6.5 Gear Movement. Employees will be compensated 0.5 hour at the applicable overtime rate for moving their equipment from one station to another.

2.6.6 Hold Over. If an employee is held over on their shift, employee will be compensated for a minimum of 1 hour of pay at the applicable overtime rate. This hour does not include the 0.5 hour of applicable overtime for Gear Movement.

2.6.7 Court Time. All represented employees called back to duty or required to appear in court for hours not contiguous to their shift shall be compensated at one and one-half (1.5) times their regular hourly rate of pay for four (4) hours or the number of hours actually spent on duty or in court, whichever is greater.

2.6.8 Employees who are served a subpoena for a criminal matter will call their individual voice mail box to determine if the appearance has been canceled or continued to another date and time. The call must be made before the scheduled appearance. For the morning calendar, the employee must call by 1700 the prior day for a 9:00 a.m. appearance. For hearings scheduled in the afternoon, the employee must call at 12:00 noon. Afternoon cancellations and continuances will be made by 12:00 noon.

If canceled or continued to another day or another time, the Court Liaison, the District Attorney, or Department representative will leave a message to that effect on your individual voice mailbox. If the employee is not canceled, the employee is required to make the appearance as directed on the subpoena.

The Court Liaison Unit is required to maintain accurate records of all subpoenas issued. These records include subpoenas canceled and continued. These records are presumed to be accurate based on the track record of the Court Liaison Unit. These records will be used to verify claims for compensation for all court appearances. Employees who dispute Court Liaison

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
9 records may rebut the presumption with proper proof to the Battalion Chief. The Battalion Chief’s findings are final.

If an employee makes an appearance for a case which has been canceled or continued and the message was delivered by the Court Liaison, the District Attorney or the Department representative to the employee’s primary contact number in the time frames described above, there is no compensation for that appearance.

2.7 Compensating Time Off

2.7.1 The Fire Chief shall maintain a compensating time-off program for represented employees.

The program shall enable Fire Operations Shift employees to accumulate a bank of up to ninety-six (96) hours of overtime hours which the employee does not wish to receive in the form of pay. CTO shall be accrued at the same rate, whether hour for hour or one and one half-hours for one hour, as the employee would have earned had the employee been compensated by pay. Employees on Fire Staff Shift (40-hour per week shifts) shall be able to accumulate up to eighty (80) hours in their compensating time-off bank. Once the maximum amount of compensatory time off is accrued, all additional overtime must be requested for payment. Nothing in this section shall prevent a represented employee from choosing to take pay for overtime or to have overtime hours placed in his/her compensating time off bank unless the maximum accumulation is reached. Upon request by the employee, the employee shall have the option of converting up to 288 hours (two hundred eighty-eight) hours per fiscal year to cash.

2.7.2 For reimbursable deployment or training wherein reimbursing entity requires compensation in the form of pay be received by the employee, the employee must be paid overtime and may not elect to bank CTO hours earned.

2.8 Longevity Pay

2.8.1 The City shall pay longevity pay according to the following schedule, payable biweekly once the employee has reached the appropriate years of service. Payment begins the pay period after obtaining the years of service.
10 years of service $225 per year
15 years of service $275 per year
20 years of service $325 per year
Effective the first full pay period in July 2025, longevity pay will be calculated as follows:
10 years of service 1.0% of Base Pay
15 years of service 2.0% of Base Pay
20 years of service 3.0% of Base Pay
NOTE: Percentages of base pay are not cumulative; maximum allowable pay of 3% of base pay.

2.9 Acting Pay

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
10 2.9.1 Employees assigned by their supervisor to perform substantially all duties in the next higher- level classification shall receive an additional five (5%) percent of their individual rate of pay (IRP) as Acting Pay compensation. For example, a Fire Engineer acting as a Fire Captain.

2.9.2 Employees assigned by their supervisor to perform substantially all the duties in a classification above the next higher classification (e.g., two classifications higher), shall receive an additional seven and a half (7.5%) percent of their individual rate of pay (IRP) as Acting Pay compensation. For example, a Firefighter acting as a Fire Captain.

2.10 Bilingual Pay

2.10.1 Bilingual employees, as designated in the City’s bilingual policy, shall receive additional compensation above their regular salary at the rate of two hundred dollars ($200) per month.

2.11 New Technology

2.11.1 The City agrees to meet and confer with the Association upon the proposed introduction of new technology into the work performed by represented members and to negotiate the affect such technology may have on the members if it significantly impacts matters within the scope of representation.

2.12 Hazardous Materials

2.12.1 For the term of this agreement, the employees agree to participate in Hazardous Materials Operations. These operations include Level One incidents and the primary responsibility of management and participation in the Decontamination corridor, as part of Yolo County Hazardous Materials Response Team. These operations involve those people in the Woodland Fire Department trained to the Operational Decon level. For those trained to the Technician Level additional duties may be required at the overall Hazmat Scene. It is understood the University of California - Davis Fire Department has the primary responsibility of Entry into the hazardous materials scene in level two and above incidents, that require the activation of the Yolo County HMRT.

2.13 Comparison Agencies

2.13.1 The City and Association agree to use the following agencies for compensation comparison purposes: Davis, Lincoln, Lodi, Manteca, Rocklin, West Sacramento and Yuba City.

2.14 Squad Pay

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
11 2.14.1 While assigned to the squad, the Firefighter shall be compensated at one percent (1%) above base pay. While assigned to the squad, the Engineer shall be compensated two- and one-half percent (2.5%) above base salary for the hours worked. This compensation is to acknowledge the increased supervisory, administrative and tactical decision making. Acting Engineers will be compensated five percent (5%) as acting pay, consistent with section 2.9.2, and an additional two- and one-half percent (2.5%) for squad pay.

ARTICLE III

EDUCATIONAL INCENTIVE

3.1 Educational Reimbursement

3.1.1 It is the policy of the City to encourage the educational accomplishment of represented employees.

3.1.2 City/Department Required Courses. The City shall incur all costs of any education, including conference fees, tuition, travel, meals and lodging, for such education that the City requires a represented employee to attend. For such Department mandated training, the City’s “Travel and Travel Reimbursement Policy” shall apply. Normally, career advancement education courses are NOT mandated courses.

3.1.3 Education Reimbursement. Represented employees may request up to $625 reimbursement per fiscal year for job related course work, or course work toward a job-related certificate, or course work toward an AA, BA or advanced degree related to the fire service. General education courses, required to receive such a degree shall be eligible for reimbursement.

Reimbursement shall be made in accordance with the City’s education reimbursement policy.

3.1.4 Generally, attendance of courses certified by the California State Fire Marshal’s Office (CSFMO), California Specialized Training Institute (CSTI), and the National Wildland Coordinating Group (NWCG) fall under the provisions of the City’s education reimbursement policy (see 3.1.3 above). Other courses may be approved by the program director (i.e., Training Chief for Operations, Fire Marshal for Prevention) and the Fire Chief, or his representative, if the course improves current job skills and abilities or prepares the employee for career advancement. It is understood and agreed that many of these courses come available in short notice, and require payment in advance, therefore the City agrees to provide an exception for represented employees accepted for these courses. The City will permit advance payment of the $625 education reimbursement benefit for represented employees approved by the program director and the Fire Chief. No more than $625 per fiscal year shall be paid or reimbursed to any employee under these provisions. Any advance payments received that are not used, shall be returned to the City. Likewise, failure to successfully complete the course or failure to attend the course will require the employee to pay the City back for any advanced payments received.

3.1.5 Travel, Meal and Lodging Reimbursements. In addition to tuition, books and fees associated with education reimbursement provided for in paragraphs 3.1.3 and 3.1.4 above, travel meal and lodging costs may be reimbursed. Amounts of reimbursements shall be governed by the City’s travel policy. Amounts of all reimbursements per fiscal year shall not exceed $625.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
12 3.1.6 Professional Growth Incentive Program. Employees covered by this Resolution are eligible to participate in the Professional Growth Incentive Program. Employees may receive a reimbursement for professional memberships, subscriptions, professional training (including travel, lodging and parking fees), attainment of academic degrees, and equipment limited to desktop computers or components (memory, hard drives, video cards, power supplies, mother boards), keyboards, monitors, computer mouse(s)/pointing devices, laptop/notebook/tablet computers, printers, City standard suite of office productivity software (currently Microsoft Office Suite), and personal digital assistants (PDA) and accessories, unless considered used mostly for personal entertainment. All such requests require advance approval by the City.

Maximum reimbursement per fiscal year per employee shall be $625.00.

3.1.7 The $625 maximum applies to both Professional Growth and Education Reimbursement. In no instance will an employee be reimbursed more than a total $625 per fiscal year for Professional Growth Incentive Program or Education Reimbursement.

Education Leave of up to 96 hours per year shall be granted for all approved courses/classes.

Education leave will be administered as concurrent schedule leave in Section 6.5.1

3.2 Certification Board

3.2.1 A Certification Board shall be maintained as a standing committee within the Department.

The Board shall recommend training and educational requirements required for promotion to the rank of Engineer and Captain. The Board shall further recommend training and educational requirements for all Firefighters, Engineers, and Captains necessary to maintain certification and proficiency at the employee's present rank. It shall further be the duty of the Board to monitor the training and performance of probationary employees and to provide advice and recommendations to the Chief regarding appointment to or rejection of appointment to permanent status of probationary employees.

3.2.2 The Certification Board shall be comprised of two Firefighters, two Engineers, and two Captains appointed by the Association and the Fire Battalion Chiefs.

ARTICLE IV

MEDICAL AND RELATED BENEFITS

4.1 Medical Insurance

4.1.1 The City shall make available to all unit employees, the medical insurance program.

Employees shall have the option of enrolling in any of the medical plans provided by the City.

4.1.2 For Employees hired before July 1, 2006, the City provides a two tier medical benefits program:
•Tier One: Employee Only and Employee plus One
•Tier Two:Employee plus Family

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
13 4.1.2.1 Employees hired on or before July 1, 2006 who provide proof of dual coverage under any other group medical insurance programs may decline to accept medical coverage.

These employees shall be eligible for a payment of $405 per month.

4.1.3 Employees hired on or before July 1, 2006, who have opted out of City provided medical coverage as of November 1, 2019 would continue to receive $565 per month. Should the employee elect coverage later, and then again decline coverage, the $405 monthly payment would be applicable.

4.1.3.1 Employees hired on or before July 1, 2006 who are enrolled in medical insurance programs shall be entitled to receive payment of the difference between the cost of the medical plan and the monthly amount listed below based on the tier in which the employee is enrolled; however, in no case shall the differences paid exceed the amounts provided below:
•Tier One: Employee Only and Employee Plus One $810
•Tier Two: Employee plus Family $1060
The City will pay a flat amount for medical coverage based on the chart below:

Effective Employee Only
Employee Plus
One Family
January 1, 2024 $2,036.21 $2,036.21 2,647.27
January 1, 2025* $2,117.65 $2,117.65 $2,752.96
January 1, 2026** $2,202.36 $2,202.36 $2,863.08
* If the CalPERS Kaiser Rate for health premiums increases by more than 20% from January 2024 to January 2025, then the City Contribution toward health insurance premiums will increase by

8.0% from 2024 to 2025.If the CalPERS Kaiser Rate for health premiums increases by more than 25% from January 2024 to January 2025, then the City Contribution toward health insurance premiums will increase by 10.0% from 2024 to 2025.
**If the CalPERS Kaiser Rate for health premiums increases by more than 20% from January 2025 to January 2026, then the City Contribution toward health insurance premiums will increase by

8.0% from 2025 to 2026. If the CalPERS Kaiser Rate for health premiums increases by more than 25% from January 2025 to January 2026 then the City Contribution toward health insurance premiums will increase by 10.0% from 2025 to 2026.

4.1.4 For Employees hired on or after July 1, 2006, the City provides a three tier medical benefits program:
•Tier One: Employee Only

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
14 •Tier Two: Employee plus One
•Tier Three: Employee plus Family
Employees hired on or after July 1, 2006 who provide proof of dual coverage under any other group medical insurance programs may decline to accept medical coverage. These employees shall be eligible for a payment of $405 per month.

4.1.4.1 Employees hired on or after July 1, 2006 who are enrolled in medical insurance programs shall be entitled to receive payment of the difference between the cost of the medical plan and the monthly amount listed below based on the tier in which the employee is enrolled; however, in no case shall the differences paid exceed the amounts provided below:
•Tier One: Employee Only $405
•Tier Two: Employee plus One $810
•Tier Three: Employee plus Family $1060
The City will pay a flat amount for medical coverage based on the chart below:

Effective Employee Only Employee Plus One Family
January 1, 2024 $1,018.12 $2,036.21 $2,647.27
January 1, 2025* $1,058.84 $2,117.65 $2,752.96
January 1, 2026** $1,101.20 $2,202.36 $2,863.08
*If the CalPERS Kaiser Rate for health premiums increases by more than 20% from January 2024 to January 2025, then the City Contribution toward health insurance premiums will increase by

8.0% from 2024 to 2025. If the CalPERS Kaiser Rate for health premiums increases by more than 25% from 2024 to January 2025, then the City Contribution toward health insurance premiums will increase by 10.0% from 2024 to 2025.
**If the CalPERS Kaiser Rate for health premiums increases by more than 20% from January 2025 to January 2026, then the City Contribution toward health insurance premiums will increase by

8.0% from 2025 to 2026. If the CalPERS Kaiser Rate for health premiums increases by more than 25% from January 2025 to January 2026 then the City Contribution toward health insurance premiums will increase by 10.0% from 2025 to 2026.

Notwithstanding any stated provisions, the City’s contribution to health benefits, as of January 1, 2024 shall not exceed:

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
15 4.1.5 The City shall contribute up to the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

Effective July 1, 2023 through December 31, 2023, the City shall contribute the following amounts towards employee medical insurance coverage and cafeteria plan benefit:

Tier
Medical
Benefit
Cafeteria Plan
Benefit
Total
Benefit
Employee only $151.00 Note 3 $855.12
Employee plus one $151.00 Note 3 $1,873.21
Employee plus family $151.00 Note 3 $2,484.08
Note 1: Per paragraph 4.1.2 above, employees hired before July 1, 2006 who qualify for the “Employee Only” tier shall receive medical insurance coverage and cafeteria plan benefit equal to the “Employee plus One” tier.

Note 2: The Medical Benefit will be equal to the minimum established by the CalPERS Board (currently $151.00 from the January 2023 table). It is anticipated that this amount will be adjusted annually based on changes to the medical component of the CPI.

Note 3: Cafeteria Plan benefit will be equal to the difference between the Medical Benefit and the Total Benefit.

4.1.4.5 Employees enrolled in medical insurance programs shall be entitled to receive payment of the difference between the cost of a medical plan and the monthly allowances provided in paragraph 4.1.4 above for the respective tier in which they are enrolled. However, in no case shall the differences paid exceed the amounts provided in paragraph 4.1.4.1 above.

4.2 Long Term Disability Insurance

4.2.1 The Association shall provide a long-term disability (LTD) program for Unit members.

Amounts designated as LTD premiums by the Association shall be paid to the Association by the City through payroll deduction. The City's sole responsibility in the operation of the long-term disability insurance program shall be to deduct the amounts specified by the Association. The Association shall hold harmless and indemnify the City for any liability as a result of implementation of this long-term disability insurance program.

Should the Association's LTD plan become unavailable, the City and Association agree to reopen negotiations on this section.

The Association and City will gain a greater understanding the LTD benefits provided by the Association. After that meeting, the City may explore offering a Short-Term Disability policy to the members of the Association.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
16 4.3 Dental Insurance

4.3.1 The City shall continue in effect its self-insurance group dental plan for all represented employees. The maximum annual reimbursement shall be two thousand ($2,000) per covered person.

4.3.2 City shall continue to provide employees identified in Section 1.1 of this Resolution and any eligible dependents, coverage in the City's dental insurance plan provided to other employees.

The benefit shall be paid by the City except where the plan requires the employee to pay a deductible or co-payment.

4.4 Vision/Optical Insurance

4.4.1 The City agrees to maintain in effect the vision insurance program for all unit employees.

The plan shall have a, Fifteen ($15) Dollar co-pay for an in-network vision provider for eye exam.

4.5 Life Insurance

4.5.1 The City shall maintain in effect life insurance for all unit employees at fifty thousand ($50,000) dollars.

4.6 Medical Insurance Upon Retirement

4.6.1 Employees who retire from the City may be eligible for Medical Insurance in accordance with the CalPERS Medical Plan (or designated Plan). Dental, Vision and Long Term Disability Insurance is not provided to retirees.

4.6.2 For employees who were hired before July 1, 2006, with ten (10) or more years of service who either retire and are eligible to receive benefits under the City's PERS plan or retire for disability under PERS shall be eligible for continued health and life insurance coverage subject to the following terms and conditions:

4.6.2.1 Employees 50 years old or older who separate from City service but postpone application to receive PERS retirement benefits must pay the premiums for any continued insurance coverage until the application for benefits is approved;

4.6.2.2 Insurance benefits levels to retirees will be equal to the schedule reflected in paragraph 4.1.4 above. Retirees who were hired on or before July 1, 2006, will receive a benefit equal to the “Total Benefit” reflected in 4.1.4 above; however, provisions of paragraphs 4.1.B.1 and 4.1.3.2 do not apply to retired employees.

4.6.2.2.1 Retirees who were hired prior to July 1, 2006 have a vested right to receive full medical insurance benefits in retirement equal to the total medical benefit provided to active employees. In the immediate case, such retirees shall receive the combined value of the medical benefit and the cafeteria plan benefit to equal the total benefit. In future cases, should the City again restructure its health care benefits, such retirees shall

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
17 continue to receive the full value provided to active employees for health benefits irrespective of how they may subsequently be structured.

4.6.2.3 Life Insurance will be continued with the same benefit level and conditions as active employees except as adjusted according to the schedule outlined in the City's "Life Insurance Outline of Benefits" or in any modifications or other plans that replace the current plan;

4.6.2.4 Health Insurance coverage will be coordinated with Medicare when retirees become eligible; and

4.6.2.5 Dental, Vision and Long-Term Disability Benefits will not be offered or provided to retirees.

4.6.3 Employees who were hired on or after July 1, 2006, will receive medical insurance benefits in retirement as follows:

4.6.3.1 Insurance benefits levels to retirees who were hired after July 1, 2006, will receive a benefit equal only to the “Medical Benefit” reflected in 4.1.4 above; however, provisions of paragraphs 4.1.2.1 and 4.1.2.2 do not apply to retired employees.

4.6.3.2 Retirement Health Savings Plan. The City of Woodland has established a program in which employees participate to save, on a tax deferred basis, money to help pay the cost of healthcare once an individual retires. The Retirement Health Savings Plan (RHSP) may be used for medical, dental and vision care as well as other healthcare expenses.

4.6.3.2.1 For employees hired on or after July 1, 2006, participation in the City’s RHSP is mandatory.

4.6.3.2.2 Contributions: The City shall contribute $100 per month to the employee’s RHSP account; the employee shall contribute $50 per month to their RHSP account. These contributions shall start after an employee has successfully completed their initial probationary period. However, upon successful completion of probation, the City shall contribute a lump sum of $100 per month for each month served in the employee’s initial probation.

4.6.3.2.3 Initial Probationary Period. During an employee’s initial probationary period with the City, neither the employee nor the City shall contribute to the employee’s RHSP account. The initial probationary period is that probationary period when an employee is first hired. A probationary period is also in effect when an individual changes classification or is promoted to a higher classification; City and employee contributions to RHSP accounts will continue during such promotional probationary periods.

4.6.3.2.4 Conversion of Sick Leave. Once an employee has accrued 500 hours of sick leave, the City shall convert 50% of additional sick leave earned to a cash contribution to an employee’s RHSP account. This results in all sick leave earned above 500 hours being changed to 6 hours per month

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
18 (versus 12 hours) with the value of 6 hours of salary being contributed to the employee’s RHSP account.

4.6.3.2.5 The parties agree to meet and explore the city contribution to Medicare eligible retirees over the age of 65 to 80% of the Medicare eligible premium, with a 5% increase per year (consistent with active employees).

4.7 Tobacco Products

4.7.1 Employees hired after October 2005 shall refrain from the use of all tobacco products during the term of their employment with the City. This section also applies to smokeless tobacco products.

ARTICLE V

HOLIDAYS

5.1 Holidays

5.1.1 Represented employees who are scheduled to the 56-hour work-week (Fire Operations Shift) shall be paid for 134.4 hours per year in lieu of holidays payable at the rate of eleven and two tenths (11.2) hours per month. Holiday-In-Lieu payment shall be made at the employees’ individual rate of pay (IRP).

5.1.2 Represented employees who are scheduled to work a regular 40-hour week shall observe the following holidays:

January 1st
Third Monday in January (Martin Luther King's Birthday) Third Monday in February (Presidents Day)
Fourth Monday in May (Memorial Day)
July 4th
First Monday in September (Labor Day)
November 11th (Veteran's Day)
Thanksgiving Day
The Day after Thanksgiving Day
Christmas Eve – ½ day (observed last work day before Christmas) December 25th (Christmas Day)

5.1.2 5.1.2.1 In addition, each represented employee who is scheduled to work a regular 40-hour week shall have 16 hours added to his/her vacation leave total in the first full pay period of July each year.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
19 ARTICLE VI

VACATION

6.1 Vacation Leave

6.1.1 Each represented employee assigned to the Fire Operations Shift shall accumulate vacation leave according to the following table:

Months of Service Leave Earned Per Month
1-36 11 hours
37-60 13 hours
61-120 15 hours
121-180 18 hours
over 180 21 hours

6.1.2 Each represented employee assigned to the Fire Staff Shift (40-hour work week) shall accumulate vacation leave according to the table below:

Years of Service Vacation Earned Per Month
0 to 3 years 7.7 hours
4 to 5 years 9.7 hours
6 to 10 years 11 hours
11 to 15 years 13 hours
16 years and over 15 hours

6.2 Maximum Accumulation - Vacation Buy-Back

6.2.1 Fire Operations Shift employees shall be allowed a maximum accumulation of vacation leave of 624 hours past January 1 of each year. Should an employee request vacation leave within sixty (60) days of reaching the maximum accumulation allowed, and due to staffing needs, the department is unable to grant the vacation time off, the employee shall be granted a sixty (60) day extension within which to take the vacation leave. Fire Staff who are non-operational employees and work an administrative shift may carry an unused balance of vacation leave of no more than 56 days (448 hours) past January 1 of each year. Provided an employee has submitted a timely vacation request pursuant to this MOU, no employee shall lose accumulated vacation time because of lack of departmental staffing.

6.2.2 Fire Operations Shift employees may buy back a maximum of ninety-six (96) hours of vacation per fiscal year provided that the employee has taken/scheduled at least seventy-two (72) hours of vacation during that fiscal year. Fire Staff Shift employees may buy back forty (40) hours per fiscal year provided they have taken/scheduled at least an equal number of vacation hours during the fiscal year.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
20 6.3 Minimum and Maximum Vacation Periods

6.3.1 Fire Operations Shift employees shall be limited to fifteen (15) separate vacation periods per year with four (4) hours being the minimum vacation period allowed. A multiple shift vacation will be counted as a single vacation. Note: Education Leave will not count towards the fifteen (15) occurrences.

6.4 Annual Vacation Selection Procedure

6.4.1 Annual vacation shall be opened for bid starting on November 1 and closing on December 31 of each year for vacation requests for the following calendar year.

6.4.2 Departmental seniority governs where more than one employee on the same shift bids the same vacation.

6.4.3 Annual vacation bids shall be certified as approved in staffing scheduling software by the City no later than December 31 of each year.

6.4.4 Annual vacation applied for on or after January 1 of each year shall be granted on first-come basis and shall be confirmed in staffing scheduling software

6.4.5 All vacations shall be subject to the minimum staffing. The Fire Chief must approve all vacations in staffing scheduling software.

6.5 Concurrent Scheduled Leaves

6.5.1 Concurrent Scheduled Leaves for Fire Operations Shift. Two (2) employees on the same shift may take concurrent scheduled leave. Scheduled leave consists of all employee-initiated absences including: vacation, compensatory time, education leave, FMLA, scheduled sick leave, etc. . Any leave or light duty associated with a pregnancy will not be considered an employee-initiated absence. Any City-initiated absences will not be counted against the two- person scheduled leave provision; City-initiated absences include: workers’ compensation, 4850 time, vacant positions, etc. A third (3) employee shall be allowed to take concurrent leave so long as no overtime costs accrue with the exception of Comp time. When Comp time is used as Third Person leave, the Comp time must be used in a minimum of 12-hour increments and will not be allowed to create a force hire.

ARTICLE VII
LEAVE

7.1 Sick Leave

7.1.1 Sick leave may be used only for non-service connected illness or injury or until entering disability retirement after receipt of Labor Code Section 4850 benefits to the extent of Legal entitlement, as provided in sub-section 8.1.5 of this agreement, titled "Disability Retirement."

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
21 7.2 Accumulation and Deduction

7.2.1 Each represented employee working the Fire Operations Shift shall accumulate sick leave at the rate of 12 hours per month. Each represented employee assigned to the Fire Staff Shift shall accumulate at the rate of 8 hours per month.

7.2.2 Time on sick leave shall be deducted from accumulated sick leave in hourly increments as used.

7.2.3 There shall be no limitation on the amount of sick leave which may be accumulated.

7.2.4 No lump sum payment shall be made for sick leave upon retirement, resignation, or discharge from employment with the City. Upon service retirement, however, accumulated sick leave shall be added to the length of time served for purposes of determining retirement benefits and shall include sick leave which accumulates during leave for non-service-connected illness or injury.

7.3 Bereavement Leave

7.3.1 Bereavement leave is to be utilized under the provisions for sick leave.

7.4 Family Medical Leave Act (FMLA)

7.4.1 The City has updated their Family Medical Leave Policy, (FMLA), Paid Sick Leave Policy (PSL) and Pregnant Workers Fairness Act (PWFA) to comply with the current regulations.

7.4.2 Prior to the City changing the FMLA, PSL or PWFA policy, the City agrees to meet and discuss with the Association on any changes.

ARTICLE VIII

PERS RETIREMENT

8.1 Retirement

8.1.1 3% @ 50 CalPERS Retirement Formula (Tier 1) for City of Woodland Employees hired on or before December 31, 2012 or are Legacy/Classic members as defined by CalPERS. The formula in effect for eligible represented employees hired on or before December 31, 2012 or are new hires to the City of Woodland who are “Legacy/Classic” members as determined by CalPERS is the 3% @ 50 formula with one-year final compensation (i.e. highest one-year average pensionable “compensation earnable”).

2.7% @ 57 Retirement CalPERS Retirement Formula (PEPRA) for City of Woodland Employees hired on or after January 1, 2013. As mandated by CalPERS, the formula in effect

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
22 for represented employees hired to the City of Woodland on or after January 1, 2013, and are considered new members as defined by CalPERS is 2.7% @ 57 with average three-year compensation.

8.2 Employee Contribution towards Employee Share

8.2.1 Employee Contribution for employees on the 3 % @ 50 CalPERS Retirement Formula (Tier 1) for City of Woodland Employees hired on or before December 31, 2012 or are Legacy/Classic members as defined by CalPERS.
•Employees under this formula shall pay the full 9% of pensionable compensation of the employee’s share of CalPERS pension.

8.2.2 Employee Contribution for employees under the 2.7% @ 57 Retirement CalPERS Retirement Formula (PEPRA) for City of Woodland Employees hired on or after January 1, 2013.

Employees under this formula shall pay 50% of the normal cost towards CalPERS Pension as required and determined by CalPERS.

8.2.3 Additional Employee Contribution towards Employer share per PERS Section 20516 contract amendment by all employees under the 3% @50 Retirement Formula. All employees under the 3% @ 50 retirement formula (Tier 1) shall contribute 4% of pensionable compensation towards the employer share of PERS retirement pursuant to PERS Code Section 20516 contract amendment.

8.2.4 Employee contributions will be paid on a pre-tax basis as allowed by IRS Code Section 414(h)(2).

8.2.5 Disability Retirement. After receipt of Labor Code Section 4850 benefits to the extent of legal entitlement, an employee eligible for disability retirement under the Public Employees Retirement System (PERS) rules shall retire on the date set forth in the City's written request to the Public Employees' Retirement System without further use of accumulated sick leave.

An employee eligible for both service and disability retirement may choose one or the other.

8.2.6 Optional Benefits. The City shall continue its contract with PERS to compute employee’s retirement on the highest one (1) years’ salary, for Legacy/Classic members. For all members, the City shall continue its contract with PERS to provide for the Fourth Level 1959 Survivors Benefit (Section 21382.5) and the Pre-Retirement Optional Settlement 2 Death Benefit.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
23 ARTICLE IX

WORKING CONDITIONS

9.1 Substitution of Shift

9.1.1 Each represented employee assigned to the Fire Operations Shift shall be granted a substitution of shift with pay for any hour(s) or days(s) on which he/she is able to secure another employee to work in his/her place subject to the following provisions:

Substituting of shift(s) must be made in writing and signed by both parties involved in the exchange and their company officers. Requests for exchange of time are subject to the approval of the company officer for Firefighters and Engineers and the Shift Battalion Chief for Captains. Acting status shall not apply for the purposes of this section.

9.1.2 The payment of cash or other compensation by one employee to another in exchange for time worked is prohibited.

9.1.3 Neither the City nor the superior officer is held responsible for enforcing any agreement made between employees. It is understood that the employee's first responsibility is to his/her position with the City.

9.1.4 An Employee will not exceed seventy-two (72) hours of consecutive duty. However, by mutual consent, (the employee and the Fire Chief) employees may work up to one hundred ninety-two (192) hours of consecutive duty. Any out of the County assignment, either as part of a strike team or single resource, falls outside of the maximum hours of consecutive duty worked provision in this section.

9.1.5 The person signing the request as the substitute shall assume the responsibility for the requested time. Any failure on the part of the substitute to fulfill his/her obligations shall result in forfeiture of any cost incurred by the City to fill that position. An exception shall be granted for persons scheduled to work a shift trade whose absence due to illness causes a vacancy requiring overtime replacement. Employees shall not be responsible for costs to the City for this replacement; provided, however, unit members may not cancel shift exchanges in favor of sick leave payment.

9.2 Probationary Period

9.2.1 To enable the City to exercise sound discretion in filling positions within the Fire Department, no appointment to a position in the Fire Department shall be deemed final and permanent until after the expiration of a period of one year's service post academy if one is attended. At the discretion of the City Manager, on the recommendation of the Fire Chief, or representative, said one-year period may be shortened.

9.2.2 During the probationary period the employee may be rejected at any time by the City Manager, on the recommendation of the Fire Chief, or representative without cause and

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
24 without right of appeal. Notification of rejection in writing shall be served on the probationary employee and a copy filed in the Human Resources Office.

9.2.3 Any employee promoted during the probationary period after an original appointment, is not eligible for consideration of his/her first merit salary step increase until he/she has completed his/her probationary period. Employees serving a probationary period as a result of a promotional appointment are eligible for the consideration of their first merit salary step increase six (6) months after the promotional appointment is made.

9.3 Shift Changes and Hours

9.3.1 Each represented employee assigned to the Fire Operations Shift, shall work a fifty-six (56) hour week, on a 48/96 work schedule with shift changes to be made at 7:00 a.m.

9.3.1.1 The City of Woodland has adopted an FLSA 7k work cycle of 27 days, creating an FLSA overtime threshold of 204 hours each 27 days.

9.3.2 The normal work hours for represented employees working the Fire Operations Shift shall be from 7:30 a.m.to 12:00 noon and 1:00 p.m.to 4:30 p.m. during each shift with the exception of City holidays.

9.3.2.1 Other Shifts for Fire Staff Shifts.

9.3.2.2 Alternate Work Week - A biweekly work schedule consisting of eighty (80) hours of work (over a 14-day period) in no fewer than eight (8) work days, and with no more than ten (10) hours scheduled on any work day.

9.3.2.3 Flex Time Schedule - A weekly work schedule consisting of forty (40) work hours during a seven-day work period at other than traditionally scheduled hours for the assigned shift.

9.3.2.5 Other schedules approved by the Fire Chief or designee.

9.3.2.6 Alternative work schedules may be discontinued by the Fire Chief or designee at any time if it is determined that such schedules inhibit the efficiency or maintenance of City operations and/or services. At the request of affected employees, or the Association the Fire Chief or their designee shall meet and discuss the discontinuance of an alternative work schedule prior to terminating the schedule. The City may eliminate the schedule with advance notice. However, upon mutual agreement; the advance notice can be waived.

9.3.3 City Holidays are: January 1 (New Year's Day); Third Monday in January (Martin Luther King's Birthday); Third Monday in February (Washington's Birthday); Fourth Monday in May (Memorial Day); July 4 (Independence Day); First Monday in September (Labor Day); November 11 (Veteran's Day); Thanksgiving Day, the day after Thanksgiving; and December 25 (Christmas Day).

9.3.4 An emergency situation or pre-scheduled activities may require additional activities outside the normal work day.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
25 9.3.5 Fire Staff Shift employees shall work a forty (40) hour work week. Normal work hours shall be 8:00 a.m. to 5:00 p.m.

9.4 Filling Vacant Shift Positions

9.4.1 When temporarily filling vacancies on a shift, the call-in procedure in the Department's Operations and Procedures Manual shall be used. However, in situations where there are more Fire Operations Shift Staff on duty than minimum staffing requires, and an acting assignment is necessary, that assignment will be made from the current certification list. If no certified employees are available on that shift, the Fire Chief or their designee will resolve the situation.

9.4.2 Represented employees shall not be required to perform duties in a lower job classification unless such a requirement is necessary during firefighting or medical aid situations or by mutual agreement.

9.4.3 The City will continue its practice of allowing bidding for permanent shift vacancies occurring outside of the normal bid cycle.

9.5 Modified Duty for Work Related Injuries

Subject to the requirements of the physician’s release and the discretionary modified duty assigned by and the Fire Chief or designee, modified duty may be accommodated. Employees assigned to a 24-hour shift schedule who are placed on modified duty which is expected to last equal to or less than ten (10) of the employee’s consecutive shifts will be offered a 24- hour operational shift for the first ten (10) shifts from date of release to modified duty pending that the physician’s release supports a 24-hour shift work assignment consistent with workers’ compensation rules and regulations. For work related modified duty assignments expected to extend beyond ten (10) shifts, reasonable efforts shall be made between the employee and the Fire Chief or designee to reach a mutually agreed upon modified duty assignment.at the discretion of the Fire Chief, or designee, including a 24-hour shift work schedule (based on 48/96 shift schedule), or a 40-hour work week (i.e. Monday-Friday) or alternative schedule. In the event that an agreement cannot be reached, between the employee and the Fire Chief or designee, the final decision will be made by the Fire Chief or designee.

9.6 Safety and Sanitation
The City shall continue to provide for the safety of employees during the hours of their employment. In this regard, the City agrees that it will receive and consider written recommendations with respect to unsafe working conditions or other safety ideas in the area of working conditions from any employee or the Association; and the employees and the Association agree that they will direct their safety recommendations and ideas to the City. To facilitate this process, a Safety Advisory Committee consisting of representatives of the Fire Chief and the Association, said Association representatives to be employees of the City of Woodland Fire Department, shall meet every three months to consult on such safety matters.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
26 Up to one Association representative may attend such meetings without loss of pay or benefits.

9.7 Repair or Replacement of Damaged Personal Property

9.7.1 Personal property which is destroyed or damaged in the course of employment shall be repaired or replaced.

9.7.1.1 Personal property are those items necessary during job-related activities. Items include uniforms, eyeglasses, false teeth and watches.

9.7.1.2 Personal property shall not include those items not required for job related activities. Items not included are necklaces or chains; earrings, bracelets, and other jewelry.

9.7.1.3 The total payable claims for eyeglasses shall be $175 per occurrence. The total payable claims for watches shall be $50 per occurrence.

9.7.1.4 The procedure for the repair or replacement of damaged personal property shall be the same for City property as described in the Department's Operations and Procedures Manual.

9.8 Special Services

9.8.1 A washing machine and clothes dryer will be provided at all the station locations.

9.8.2 Represented employees agree to be responsible for cleaning sheets, pillowcases, bedspreads, towels and all protective clothing. The City shall supply all necessary soap and detergent, furniture, major appliances, cooking and eating utensils at the reasonable discretion of the Fire Chief or representative. The City shall also supply and replace, as necessary, such items as televisions sets, exercise equipment, or other equipment normally associated with leisure time activities; subject to budgeted amounts and the reasonable discretion of the Fire Chief or representative.

9.9 Accident Reports

9.9.1 The City shall require any employee who is involved in an accident during the course and scope of their employment, or who witnesses an accident while on duty, to submit an accident report. An employee shall not be required to prepare an accident report on their own time, and they shall be given a copy of any such report prepared by them.

9.10 Seniority

9.10.1 The City shall establish a seniority list of permanent employees of the Fire Department, which shall be brought up to date by the City on November 1 of each year. This seniority list shall be immediately posted in each station for a period of not less than ninety (90) days and a copy

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
27 of same shall be mailed to the Secretary of the Association. Unless an objection to the seniority list as posted is made to the City by an employee within ninety (90) days from the date such list is posted, the list will be final.

9.11 Department Personnel Records

9.11.1 Employee personnel records shall be subject to inspection only to the employee concerned or his/her designated representative in the employee's presence and the City's presence. A log shall be maintained in the front of each individual departmental personnel file and shall indicate each person, including the employee, the date and purpose of all additions, deletions, entries, reviews, inquiries or other examinations of the personnel file. A copy of all information relating to commendations or discipline placed in an employee's personnel file shall be given to the employee.

At the employee’s request, after one year from the date of discipline, any disciplinary actions or letter will be purged from the employee’s personnel file.

9.11.2 Whenever the City receives a complimentary letter, report, or other written communication concerning a particular employee, it shall send a copy thereof to the concerned employee and place the original in the personnel file of that employee.

9. 12 Employee Mail Boxes

9.12.1 The City shall provide to the Association materials to construct mailboxes for employees at each station. Mailboxes shall be available to each person assigned to a station for purposes of receiving intra-City and Association mail.

9.13 Residency Requirement

9.13.1 The City of Woodland prefers that represented employees reside within one (1) hour normal driving time of Station 1. Represented employees are not obligated to do so. Employees residing beyond the one (1) hour normal driving time limit shall be subject to the following conditions:

1. Employees may not be eligible for certain types of overtime call-back as determined by the Department (for example, sick leave relief, emergency call-back, strike team activities, etc.)

2. No unusual modifications to employees work schedule will be allowed. For example, excessive shift trades, missed training, extended periods of time without working (not caused by vacation, sick leave, etc.) will not be allowed.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
28 9.14 Catastrophic Illness or Injury

9.14.1 Represented employees may donate portions of their vacation or CTO accumulations to other employees who have suffered catastrophic illness or injury. Employees receiving donation of time from other employee must first exhaust all available vacation, compensatory time and sick leave.

9.15 Flexible Spending Account

9.15.1 The City agrees to maintain in effect provisions allowed by Section 125 of the Internal Revenue Code. Such account shall provide for pre-tax treatment of employee obligations for medical and dependent care costs.

9.16 Shift Bidding

9.16.1 Represented employees may bid for Station Assignments within their shifts during the fourth quarter of each calendar year. This process shall be completed prior to November 30th of each year. The bidding process shall be done by seniority and by rank on a rotating basis beginning year 2001.Employees wishing to transfer to a different shift may do so providing they:1. Find a member of equal rank on another shift that agrees to the transfer.2. Obtain concurrence by their immediate supervisors and approval from the Operations Division. Administrative Staff reserves the right to place employees in specific billets, which will enhance the mission of the department.

9.17 Firefighters Bill of Rights
This section applies to all members of this Association. The City agrees to apply the rights and protections described in the Firefighters’ Bill of Rights to those employees covered by the Firefighters’ Bill of Rights during events and circumstances involving the performance of his or her official or duties and/or during events not involving the performance of his or her official duties excluding those rights set forth in Government Code Section 3253(e). The rights in said excluded section shall only apply in investigations involving investigations into acts and/or omissions occurring in the performance of official duties in accordance with the Act.

In addition to the confidentiality provided to union representatives by Government Code Section 3253 (i), union representatives shall not be required to disclose, nor be subject to any punitive action for refusing to disclose, in any administrative context, any information received from members under investigation for any noncriminal matters regardless of whether the nature of the allegations cover events and circumstances involving the performance of a firefighters' official duties.

Nothing in this agreement is intended to limit and/or reduce those rights afforded by the Firefighters’ Bill of Rights. This agreement is intended to establish rights which at a minimum comply with the Act or provide rights in addition to the Act. Rights provided by that Act shall

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
29 take precedence in the event that anything in this agreement provides lesser protection than the rights guaranteed by the Act."

ARTICLE X

GRIEVANCE/ARBITRATION PROCEDURE

10.1 Grievance and Arbitration Procedure

10.1.1 Grievance and arbitration shall be conducted pursuant to City Council Resolution 4278, Rule 15, except that upon request of the City employee and/or Association, the California Conciliation Service shall be utilized instead of the provisions stated in Step Five. Under such circumstances both the City and the employee shall be bound by said services' opinion.

ARTICLE XI

RULES AND REGULATIONS MANUAL

11.1 Rules and Regulations

11.1.1 The Association and the City shall meet and confer from time to time in reference to the rules and regulations and operations manuals on all matters affecting wages, hours and other terms and conditions of employment. Copies of Memorandums of Understanding resulting therefrom and/or rules and regulations or operations manual shall be available in all City fire stations. In addition, two copies shall be given to the Association representative.

11.1.2 Promotional Exam Notice. All employees will receive a minimum of 30-days advance notice along with the study reference list for all department recruitments.

11.1.3 The City shall conduct promotional examinations for the classification of Fire Engineer and Fire Captain on an alternating bi-annual basis. As a result of these examinations, the City shall establish and maintain a promotional list for the above classifications for the two (2) year period between the examinations.

ARTICLE XII

ASSOCIATION RIGHTS

12.1 Association Dues

12.1.1 The Association agrees to create and maintain an Association membership list and executed written authorizations of its members for Association-related payroll deductions. Association further agrees to submit its written membership list and deduction information to the City at

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
30 least one time annually, as well as within five (5) business days of the City’s request for an updated list. The Association agrees to notify the City of changes to its member list or deduction information will be provided to the City within five (5) business days of the effective date of the change. The City shall on a monthly basis, deduct Association dues and insurance premiums from the earned wages of each employee on the Association-provided list and to remit promptly such deducted amounts to the Association treasurer. The City further agrees to direct any employee wishing to alter the employee’s Association membership status or Association-related deductions to the Association for the completion of any applicable paperwork, and the City will not change such employee’s Association- related payroll deductions until directed to do so by the Association in writing. The Association agrees to defend, indemnify and hold the City harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken by the City under the provisions of this Article.

12.2 Association Business Leave

12.2.1 Members designated by the Association, shall be granted leave of absence from duty with full benefits accruing not to exceed a cumulative total among all Association members of five (5) calendar days (72 shift hours or 40 staff hours) per year within the terms of this Resolution, for the purpose of participating in Association business, including but not limited to labor conventions and educational conferences, provided that such leave is approved by the Fire Chief.

12.3 Association Release Time Bank

12.3.1 Association members may donate vacation time, holiday time, and compensatory time off to an Association "time bank" under the following guidelines:

12.3.1.1 Only Association officers or bargaining team members may draw from the bank.

12.3.1.2 Requests to use time from the bank must be made reasonably in advance of the use and approval is subject to the operational necessity of the department. Further, the City is not required to grant time bank usage if to do so would result in overtime.

12.3.1.3 Time may be used for:
a. Bargaining preparation.
b. Association meetings.
c. Association training/conferences
d. Releasing an employee representative to assist a member at the formal steps of the disciplinary and grievance procedures.

12.3.1.4 Except for disciplinary and grievance appeal meeting, the maximum hours of time bank use shall be five (5) calendar days (72 shift hours or 40 staff hours) per calendar year, per individual.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
31 12.4 Pay Periods

12.4.1 Beginning in January 2023, the City changed its payroll process from a monthly payroll to biweekly. Any sections in the Agreement that refer to “monthly” amounts for payments or accruals will be converted to work within the biweekly process.

ARTICLE XIII

MANAGEMENT RIGHTS

13.1 Management Rights

13.1.1 The City reserves all rights with respect to matters of general legislative and managerial policy including, among others, the exclusive right to determine the mission of its constituent departments, commissions and boards; set standards of service; determine the procedures and standards of election for employment; direct its employees; take disciplinary action; relieve its employees of duties because of lack of work or for other legitimate reasons; maintain the efficiency of governmental operations; determine the methods, means and personnel by which governmental operations are to be conducted; require overtime, take all necessary actions to carry out its mission in emergencies; and exercise reasonable control and discretion over its organization and the technology of performing its work. These rights shall be limited only as specified in this Agreement.

ARTICLE XIV

OTHER ITEMS AND CONDITIONS

14.1 Other Compensable Items Not Set Forth Herein

14.1.1 Other items not set forth herein which are compensable as terms or conditions of employment of the employees covered by this Resolution shall continue to be compensated by the City of Woodland at the rate applicable on June 30, 2023, unless determined otherwise by the Woodland City Council in accordance with law or required otherwise by law.

14.2 Other Working Conditions Not Set Forth Herein

14.2.1 Other working conditions not set forth herein for employees covered by this Resolution shall continue as applicable on June 30, 2023 unless determined otherwise by the Woodland City Council in accordance with law or required otherwise by law.

14.2.2 Confined Space Rescue, Trench Rescue, and Rescue Task Force Parties agree to immediately incorporate into the job descriptions of the classifications of Firefighter, Fire Engineer and Fire Captain the full duties connected to confined space rescue,

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
32 trench rescue, and task force. Appropriate personal protective equipment and training shall be provided to the employee.

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
33 Passed this date: ______________________, 2023
AYES: COUNCIL MEMBERS:

NOES:COUNCIL MEMBERS:

ABSENT:COUNCIL MEMBERS:
_________________________________
Mayor

STATE OF CALIFORNIA

COUNTY OF YOLO
I, Ana Gonzalez, City Clerk of the City of Woodland in Yolo County, California, hereby certify this Resolution to be a full, true and correct copy of the record of the action taken by the City Council of the City of Woodland, by the vote of the members present, as the same appears in the official minutes of said Council at its meeting.

DATED:____________________, 2023
Ss: Ana Gonzalez, Woodland City Clerk

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
34 ATTACHMENT I
For purposes of salary comparisons, as provided by this Agreement, the parties looked at total compensation in a variety of jurisdictions. Prior Agreements have listed Districts and jurisdictions, however, because of some consolidations and changes, some of these Districts ceased to exist during the term of the Agreement. Therefore, the parties reserve the right to examine the jurisdictions that were utilized, in the negotiations, for this Agreement and to change them as necessary because of consolidations or modifications of Departments in various jurisdictions.

Total compensation as used in this Agreement is defined as amounts paid by the City to or on behalf of a present employee for base salary (Firefighter E Step) PERS contribution, medical insurance, dental insurance, optical insurance, other insurance's such as long-term disability and life, uniform allowance, special pay (re: EMT), tuition/education reimbursement, and other certification pays (i.e., Hazmat Tech).

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
35 Exhibit A

CITY OF WOODLAND

WOODLAND PROFESSIONAL FIREFIGHTERS' ASSOCIATION

SALARY RANGE
Effective First Full Pay Period in July 2023
4% increase
Step A Step B Step C Step D Step E
Community Risk Reduction
Specialist I $5,203.47 $5,463.88 $5,737.06 $6,023.92 $6,325.10 Community Risk Reduction
Specialist II $5,595.44 $5,875.23 $6,168.98 $6,477.44 $6,801.32 Community Risk Reduction
Specialist Senior $6,195.55 $6,505.34 $6,830.61 $7,172.14 $7,530.76 Fire Captain $8,248.38 $8,660.79 $9,093.83 $9,548.53 $10,025.95 Fire Engineer $7,158.69 $7,516.63 $7,892.47 $8,287.10 $8,701.43 Firefighter $6,307.72 $6,623.10 $6,954.25 $7,301.98 $7,667.06 Firefighter Recruit $5,676.95
Effective First Full Pay Period in July 2024
3% increase
Step A Step B Step C Step D Step E
Community Risk Reduction
Specialist I $5,359.57 $5,627.80 $5,909.17 $6,204.64 $6,514.85 Community Risk Reduction
Specialist II $5,763.30 $6,051.48 $6,354.05 $6,671.76 $7,005.36 Community Risk Reduction
Specialist Senior $6,381.42 $6,700.50 $7,035.53 $7,387.30 $7,756.68 Fire Captain $8,495.83 $8,920.61 $9,366.64 $9,834.99 $10,326.72 Fire Engineer $7,373.46 $7,742.13 $8,129.24 $8,535.71 $8,962.47 Firefighter $6,496.95 $6,821.80 $7,162.88 $7,521.04 $7,897.07 Firefighter Recruit $5,847.26

Woodland Professional Firefighters’ Association
Memorandum of Understanding
July 1, 2023 to June 30, 2026
36 Effective First Full Pay Period in July 2025
3% increase
Step A Step B Step C Step D Step E
Community Risk Reduction
Specialist I $5,520.36 $5,796.63 $6,086.45 $6,390.77 $6,710.29 Community Risk Reduction
Specialist II $5,936.20 $6,233.03 $6,544.68 $6,871.91 $7,215.52 Community Risk Reduction
Specialist Senior $6,572.86 $6,901.52 $7,246.60 $7,608.92 $7,989.38 Fire Captain $8,750.70 $9,188.23 $9,647.64 $10,130.03 $10,636.53 Fire Engineer $7,594.66 $7,974.39 $8,373.12 $8,791.78 $9,231.35 Firefighter $6,691.86 $7,026.45 $7,377.76 $7,746.67 $8,133.98 Firefighter Recruit $6,022.68

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.15
SUBJECT: TerraVerde Agreement for Solar Asset Management Services

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute an agreement for solar asset management services with TerraVerde Energy, LLC.

Staff Contact:

Rosie Ledesma, Environmental Resources Program Manager, (530) 661-2059, [email protected]

Fiscal Impact:

The most recent annual report showed a net savings of $160,535 for FY 2021-2022, yielding a projected cumulative net savings of $8.4 million over the 28-year term of the City’s solar Power Purchase Agreement (PPA). The Solar Asset Management Services performed by TerraVerde Energy are covered by a portion of those energy savings in the amount of $40,020 per year.

Background:

TerraVerde Energy, LLC (TerraVerde) has served as the City’s energy advisor since 2013 through an Exclusive Engagement Agreement. In that capacity, TerraVerde has assisted the City in identifying opportunities for energy savings, including assessing feasibility of various energy management programs, development of the City’s solar photovoltaic (PV) projects, and asset management services related to those solar projects. Subsequently, the City entered into an Asset Management Services Agreement, dated July 1, 2016 to provide asset management services for the City’s solar PV systems, consisting of six solar arrays offsetting electricity use at six City facilities. The City amended their Agreement with TerraVerde July 3, 2018 to extend services for an additional five years, which expired on June 30, 2023.

Discussion:

The proposed Asset Management Services Agreement between TerraVerde and the City would renew the term of the Asset Management Services for an additional three years. To ensure that the City maximizes the potential savings from installation of the solar PV systems under the proposed amendment, TerraVerde will continue to monitor system performance, assess system alerts and coordinate operations and maintenance activities accordingly, validate PPA billing accuracy and compliance, track solar production against the production guarantee, and analyze electricity usage and solar PV system production, and prepare quarterly memos and annual savings reports based on their findings.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute an agreement for solar asset management services with TerraVerde Energy, LLC.

Prepared by: Rosie Ledesma, Environmental Resources Program Manager

Attachments:

1. Resolution - TerraVerde Asset Management Agreement

2. Woodland TerraVerde PSA

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING AN AGREEMENT FOR ASSET MANAGEMENT SERVICES

WITH TERRAVERDE ENERGY, LLC
WHEREAS, the City of Woodland and TerraVerde Energy, LLC (“TerraVerde”) previously entered into an Asset Management Services agreement effective July 1, 2016 (“Previous Agreement”) for a term of two years and extended the agreement through an amendment effective July 3, 2018 (“Amendment”) for an additional five years; and
WHEREAS, the Previous Agreement and its subsequent Amendment expired on June 30, 2023; and
WHEREAS, the City and TerraVerde wish to enter into a new Asset Management Services agreement (“Agreement”) to continue solar asset management services; and WHEREAS, under the Agreement, TerraVerde agreed to provide professional services related to the management and oversight of the City’s solar arrays, including preparation and maintenance of a facility operations plan, monitoring and analysis of system performance, preparation of annual savings reports, compliance management; and
WHEREAS, the City Council wishes to approve this agreement.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

1. The City Council hereby approves and authorizes the City Manager to execute the Asset Management Services Agreement with TerraVerde.

2. The City Manager, in consultation with the City Attorney, may approve minor modifications to the attached agreement prior to signature so long as the terms do not change.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

City of Woodland 1
Project Name, CIP #
82093.00016\30483460.2

CITY OF WOODLAND

PROFESSIONAL SERVICES AGREEMENT FOR SOLAR ASSET MANAGEMENT

SERVICES
CM #
This Agreement is made and entered into as of the 1st day of July, 2023 by and between the City of Woodland, a California municipal corporation (“City”) and TerraVerde Energy, LLC, a Limited Liability Company (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Consultant desires to perform and assume responsibility for the provision of certain professional consultant services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing solar asset management services to public clients, is licensed in the State of California, and is familiar with the plans of City.

B. Consultant agrees that it is satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Agreement is based on such independent investigation and research.

C. City desires to engage Consultant to render such services for the asset management services for the Solar Array Project (“Project”) as set forth in this Agreement.

AGREEMENT

1. SCOPE OF SERVICES AND TERM.

1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional solar asset management consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

1.2 Term. The term of this Agreement shall be from July 1, 2023 to June 30, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties

City of Woodland
Solar Asset Management Services
82093.00016\30483460.2
2 may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

2. SCHEDULE OF SERVICES.

2.1 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and/or in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

2.2 Extension of Time. Consultant may, for good cause, request extensions of time to perform the Services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Agreement.

2.3 Period of Performance and Liquidated Damages. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 2.1 above as it may be extended pursuant to Section 2.2 (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage

3. FEES AND PAYMENTS.

3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement in which the total compensation shall not exceed $40,020 per year without written approval of the City Manager, provided that Consultant upon notice to City may increase such limit in an amount not to exceed 3.5%.

Consultant shall not be reimbursed for any expenses unless authorized in writing by City. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Payment of Compensation. Consultant shall submit to City an annual itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through

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3 the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

4. CHANGES.

4.1 The Parties may, from time to time, request changes in the scope of the Services of Consultant to be performed hereunder. Such changes, including any increase or decrease in the amount of Consultant’s compensation and/or changes in the schedule must be authorized in advance by City in writing. Mutually agreed changes shall be incorporated in written amendments to the Agreement.

5. RESPONSIBILITIES OF CONSULTANT.

5.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement.

City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

5.2 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

5.3 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.

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4 The key personnel for performance of this Agreement are as follows: JP, Bourquin, Asset Engineer, Hedy Dalvand, Director of Operations; Asset Management and David Burdick, President; Asset Management.

5.3.1 City’s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

5.3.2 Consultant’s Representative. Consultant hereby designates David Burdick, President; Asset Management, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

5.4 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

5.5 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

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5 5.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. INSURANCE.

6.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

6.2 Types of Required Coverages. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Consultant in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance.

6.2.1 Commercial General Liability. Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) products and completed operations; (2) contractual liability; (3) third party action over claims; or (4) cross liability exclusion for claims or suits by one insured against another.

6.2.2 Automobile Liability. Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $1,000,000 each accident.

6.2.3 Workers’ Compensation. Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

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6 6.2.4 Professional Liability. Professional Liability insurance for errors and omissions with minimum limits of $1,000,000. Covered Professional Services shall specifically include all work to be performed under the Agreement.

If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

6.2.5 Contractors Pollution Liability: Contractors Pollution Liability Insurance covering all of the contractor’s operations to include onsite and offsite coverage for bodily injury (including death and mental anguish), property damage, defense costs and cleanup costs with minimum limits of $5 million per loss and $10 million total all losses. Non-owned disposal site coverage shall be provided if handling, storing or generating hazardous materials or any material/substance otherwise regulated under environmental laws/regulations.

If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

6.3 Endorsements.

6.3.1 The policy or policies of insurance required by Sections 6.2.1 Commercial General Liability and 6.2.2 Automobile Liability and 6.2.5 Contractor’s Pollution Liability shall be endorsed to provide the following:

6.3.1.1 Additional Insured. The indemnified parties shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of Consultant; or (4) contain any other exclusions contrary to the Agreement.

6.3.1.2 Primary Insurance and Non-Contributing Insurance. This insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance.

6.3.1.3 Severability. In the event of one insured, whether named or additional, incurs liability to any other of the insureds, whether named or additional, the policy shall cover the insured against whom claim is or may be made in the same manner as if separate policies had been issued to each insured, except that the limits of insurance shall not be increased thereby.

6.3.1.4 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

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7 6.3.1.5 Duties. Any failure by the named insured to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the indemnified parties.

6.3.1.6 Applicability. That the coverage provided therein shall apply to the obligations assumed by the Consultant under the indemnity provisions of the Agreement, unless the policy or policies contain a blanket form of contractual liability coverage.

6.3.2 The policy or policies of insurance required by Section 6.2.3 Workers’ Compensation shall be endorsed, as follows:

6.3.2.1 Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.

6.3.2.2 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.3.3 The policy or policies of insurance required by Section 6.2.4 Professional Liability shall be endorsed, as follows:

6.3.3.1 Cancellation. The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the City except ten (10) days prior written notice shall be allowed for non-payment of premium.

6.4 Deductible. Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

6.5 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

6.6 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time if the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to

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8 withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement.

In the event that the Consultant’s operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Work because of production lost during suspension.

6.7 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

6.8 Insurance for Subconsultants. All subconsultants shall be included as additional insureds under the Consultant’s policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured to the subconsultant’s policies.

7. OWNERSHIP OF MATERIALS AND CONFIDENTIALITY.

7.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of four (4) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

7.1.1 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design

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9 professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

7.1.2 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant, or for the use of Documents & Data on any other project by City.

7.1.3 Electronic Copies. Consultant shall provide electronic copies of the finished products in the original software format at the conclusion of the respective phases of work.

Complex documents such as reports that utilize more than one type of software shall also be provided in a common format such as Adobe Acrobat (*.pdf). Files of construction drawings shall be provided in a current version of AutoCAD.

7.2 Confidentiality. All Documents & Data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant.

All Documents & Data shall not, without the prior written consent of City or except pursuant to court order, be used or reproduced by Consultant for any purposes other than the performance of the Services. Consultant shall not disclose, cause or facilitate the disclosure of the Documents & Data to any person or entity not connected with the performance of the Services or the Project.

Nothing furnished to Consultant that is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

7.3 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

8. ACCOUNTING RECORDS.

8.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created

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10 pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

9. SUBCONTRACTING.

9.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

10. TERMINATION OF AGREEMENT.

10.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

10.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within thirty (30) days of the request.

10.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

11. GENERAL PROVISIONS

11.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

City:

CITY OF WOODLAND
300 First Street
Woodland, CA 95695
Attn: City Manager

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11 Consultant:

TerraVerde Energy, LLC
1300 22nd Street, Unit 401
San Francisco, CA 94107
Attn: Asset Management
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

11.2 Indemnification.

11.2.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

11.2.2 To the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s obligations under the above indemnity shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, but shall not otherwise be reduced. If Consultant’s obligations to defend, indemnify, and/or hold harmless arise out of Consultant’s performance of “design professional services” (as that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final adjudication that liability under a claim is caused by the comparative active negligence or willful misconduct of the City, Consultant’s obligations shall be reduced in proportion to the established comparative liability of the City and shall not exceed the Consultant’s proportionate percentage of fault.

11.3 Laws and Regulations; Employee/Labor Certifications. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall

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12 defend, indemnify and hold City, its officials, directors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

11.3.1 Employment Eligibility; Consultant. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant.

Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Consultant shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements provided for in Section 11.3 or any of its sub- sections.

11.3.2 Employment Eligibility; Subcontractors, Consultants, Sub-subcontractors and Subconsultants. To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 11.3.1.

11.3.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, sub-subcontractors or subconsultants to meet any of the requirements provided for in Sections 11.3.1 or 11.3.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant under Section 11.3.2); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.

11.3.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the Yolo-Solano Air Quality Management District (YSAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by

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13 YSAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

11.4 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

11.5 California Labor Code Requirements.

11.5.1 Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

11.5.2 If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works

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14 project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

11.5.3 This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

11.6 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

11.7 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

11.8 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all other costs of such action.

11.9 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

11.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

11.11 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

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15 11.12 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

11.13 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

11.14 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Yolo County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

11.15 Time of Essence. Time is of the essence for each and every provision of this Agreement.

11.16 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

11.17 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

11.18 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

11.19 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

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16 11.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

11.21 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

11.22 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

11.23 Special Conditions.

Intellectual Property
Any code or software used by Consultant and deemed to be proprietary by Consultant as part of delivering services under this Agreement shall remain the sole exclusive property of Consultant.

Limitation of Liability
To the furthest extent permitted by law, and except with respect to liabilities that arise out of, relate to, or are incident to claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, that relate to third parties (persons not a Party to this Agreement), the Parties agree that either Party’s total liability under this Agreement shall not exceed the total compensation paid to Consultant under this Agreement. [SIGNATURES ON NEXT PAGE]

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17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.

CITY OF WOODLAND TERRAVERDE ENERGY, LLC
By: ___________________________ By: ___________________________ Ken Hiatt David Burdick
City Manager President; Asset Management
Attest: Attest:

By: ___________________________ By: ___________________________ Ana Gonzalez Ali Chehrehsaz
City Clerk C.E.O
Approved as to Form:

By: ___________________________
Best Best & Krieger LLP
City Attorney

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18 EXHIBIT “A”

SCOPE OF SERVICES
(REFER TO THE FOLLOWING 3 PAGES)

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21

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 15, 2023
ITEM #: J.16
SUBJECT: New Agreement and Contract Amendment #9 with
Interwest Consulting Group

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City Manager to execute Amendment #9 to the consultant services agreement with Interwest Consulting Group for an additional amount up to $142,222 for plan check and inspection services, (2) extend the term of the Agreement through June 30, 2024, and (3) authorize the City Manager to execute a new Agreement with Interwest Consulting Services in an amount not to exceed $200,000 to provide as-needed plan check services for large development projects utilizing an Advanced Funding Agreement (Liabiltiy Account).

Staff Contact:

Lynn Johnson, Senior Management Analyst, (530) 661-5979, [email protected]

Fiscal Impact:

Interwest Consulting Group has been providing as-needed plan check and building inspection services for the City of Woodand for many years. In spring 2018, the City issued a Request for Qualifications (RFQ) and, after a Quality Based Selection (QBS) process, selected Interwest Consulting Group to continue providing as-needed plan check and building inspection services for the City. The contract began July 1, 2018 for a one-year period and a not to exceed limit of $150,000.

Due to continued residential building, complex plan check submittals, and staffing changes, eight amendments have been authorized extending the term of the contract through June 30, 2023.

Amendment #8 was authorized in FY 2023 for $70,000 but the amendment was never posted in the City's financial system. There were several invoices totaling $12,775 that required payment from the funding authorized through amendment #8 in FY2023 thereby reducing the $70,000 authorized to $57,222. The baseline FY2024 budget includes $85,000 for contract building inspection and plan check services. Amendment #9 provides contract authority for the combined amounts ($142,222), bringing the total not-to-exceed amount to $1,292,222. This contract amendment is funded by building permit fees paid to the City.

The new contract with Interwest for Plan Check Services related to Liability Accounts will have no fiscal impact since the developer fully funds the costs for the services via a pass-thru agreement known as an Advanced Funding Agreement (liability account).

Background:

California building departments are required to have staff in place and available for timely plan review and inspection. The City continues to rely on support services from consultants during extended periods of heightened workload. Currently, calls for inspections vary from 35-90 per day, which is sometimes more than existing staff can manage without the assistance of consultants. Additionally, the more complex plan reviews can not be completed in a timely manner without consultant assistance. For very large projects such as hotels and multi-family complexes, the City utilizes an Advanced Funding Agreement (liability account) with the developer so that the cost of the out- sourced plan review is paid by the developer via the liability account (pass-thru cost).

Discussion:

The Building Division has been utilizing the services of Interwest Consulting Services for many years.

Although we are utilizing contract building inspection services less than in previous years, we still have a need to augment the inspection staff during peak demand times and when the inspection staff is short staffed due to time off. Based on this need, the budget has been augmented as needed through previous amendments to the 2018 Agreement for Services. In March of this year, Council authorized amendment #8 to add additional funding for plan check and inspection services. However, with the change in financial software and staffing changes, the additional funding was not added to the contract or to the purchase order in FY2023. Since FY2023 is now closed, amendment #9 will allow for the carry-over of that authorized funding into FY2024 as well as increase the contract authority to include the funding approved in the FY2024 baseline operating budget. This 2018 contract and the accompanying amendments provide contract authority for building inspection services and plan check services paid for by the City's budget and supported by fees charged through the building permit process.

Occasionally, large development projects require more extensive plan check services where the costs exceed what would be collected through the building permit process. For these types of projects, the City enters into an Advanced Funding Agreement (Liability Account) where the applicant places funds into a liability account to pay for the plan check costs. Since the cost of the services for these larger projects often surpass the limits of our Purchasing Ordinance, a separate contract is needed so that these pass-thru plan check expenses can be processed smoothly and in compliance with the purchasing guidelines. There is no budget request needed to accompany the Agreement for Plan Check related to Liability Accounts since the applicants are providing funding on deposit with the City, which is then passed through to the consultant (Interwest).

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City Manager to execute Amendment #9 to the consultant services agreement with Interwest Consulting Group for an additional amount up to $142,222, (2) extend the term of the Agreement through June 30, 2024, and (3) authorize the City Manager to execute a new Agreement with Interwest Consulting Services in an amount not to exceed $200,000 to provide as-needed plan check services for large development projects utilizing an Advanced Funding Agreement (Liability Account).

Prepared by: Lynn Johnson, Senior Management Analyst
Brent Meyer, Community Development Director/City Engineer

Attachments:

1. Resolution

2. Ninth Amendment

3. Agreement - Plan Check Services for Liability Accounts

RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A NEW AGREEEMENT WITH INTERWEST CONSULTING GROUP

FOR PLAN REVIEW RELATED TO DEVELOPER LIABILITY ACCOUNTS AND

APPROVING THE NINTH AMENDMENT TO AN AGREEMENT WITH INTERWEST

CONSULTING GROUP FOR PLAN REVIEW AND BUILDING INSPECTION

SERVICES
WHEREAS, the City has been under contract with Interwest Consulting Group since July 1, 2018 to provide plan check and building inspection services; and WHEREAS, the City’s initial contract authority was from July 1, 2018 – June 30, 2019 in an amount not to exceed $150,000; and
WHEREAS, the City Council approved amendment one to the agreement on March 19, 2019 that added an additional year to the term, from July 1, 2019 – June 30, 2020, and added an additional $230,000 to provide on-going services; and
WHEREAS, the City Council approved amendment two to the agreement on October 15, 2019 that added an additional $150,000 to provide on-going services; and WHEREAS, the City Council approved amendment three to the agreement on July 7, 220 that added an additional year to the term, from July 1, 2020 – June 30, 2021 and added an additional $180,000 to provide on-going services; and
WHEREAS, the City Council approved an additional $115,000 on February 21, 2021 through the FY2021 Mid-Year Budget Adjustments to be used for on-going plan review and inspection services that became memorialized as amendment four to the agreement; and WHEREAS, the City Council approved amendment five to the agreement on September 7, 2021 that extended the term of the agreement through December 31, 2022 and added an additional $150,000 to provide on-going services; and
WHEREAS, the City Council approved amendment six to the agreement on April 19, 2022 and added an additional $50,000 to provide on-going services; and WHEREAS, the City Council approved amendment seven to the agreement on October 4, 2022 that extended the term of the agreement through June 30, 2023 and added an additional $125,000 to provide on-going services; and
WHEREAS, the City Council approved amendment eight to the agreement on March 7, 2023 to add an additional $70,000 to provide on-going services, however the approved funding was not encumbered appropriately in FY2023 and needs to be approved for FY2024; and

WHEREAS, the FY2024 approved budget includes an additional $85,000 for building inspection and plan check services that needs to be added to the contract terms; and WHEREAS, the services of Interwest Consulting Group are still required to provide as needed plan review and building inspection services through FY2024; and WHEREAS, the City of Woodland wishes to approved amendment nine to the agreement with Interwest Consulting Group that increases the contract amount by $142,222 bringing the total not to exceed amount to $1,292,222; and WHEREAS, the City wishes to extend the agreement an additional twelve months, through June 30, 2024; and
WHEREAS, the City often enters into Advanced Funding Agreements (Liability Accounts) with developers to provide pass-thru funding for plan check of large, more complex projects; and
WHEREAS, the City’s Purchasing Ordinance requires an executed contract to process invoices over $15,000; and
WHEREAS, we wish to enter into a separate, additional agreement with Interwest Consulting Group to allow for processing of payments for as needed plan check related to Liability Accounts; and
WHEREAS, the City Council wishes to approve amendment nine to the Agreement and authorize its execution through the adoption of this Resolution; and WHEREAS, the City Council wishes to approve an additional Agreement for Plan Check related to Liability Accounts and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the Ninth Amendment to the Agreement with Interwest Consulting Group to extend the contract time from July 1, 2023 to June 30, 2024 and to increase the not to exceed amount by $142,222 bringing the total contract authority to $1,292,222 and authorizes the City Manager to execute the Agreement.

Section 2. The City Council hereby approves the Agreement with Interwest Consulting Group in an amount not to exceed $200,000 and authorizes the City Manager to execute the Agreement.

Section 3. A copy of the Amendment to the Agreement and the new Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED this 15th day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Ninth Amendment To Professional Services Agreement Between The City Of Woodland And Interwest Consulting Group CM# 000786
City of Woodland 1August 10, 2023
Interwest Consulting Group – Amendment #9
ARTICLE 1. PARTIES AND DATE
This Ninth Amendment to the Professional Services Agreement (“Ninth Amendment”) dated as of the _____ day of ________________2023 is entered into by and between the City of Woodland (“City”) and Interwest Consulting Group (“Consultant”).

ARTICLE 2. RECITALS

2.1City and Consultant entered into that certain Professional Services Agreement dated July 1, 2018 (“Agreement”), whereby Consultant agreed to as needed plan check and inspection services.

2.2City and Consultant now desire to amend the Agreement to include additional compensation in accordance with Consultant’s original contract scope of work dated July 1, 2018.

The total compensation for the Ninth Amendment shall not exceed One hundred forty-two thousand two hundred twenty-two dollars ($142,222.00) for a total contract amount of One million two hundred ninety-two thousand two hundred twenty-two dollars ($1,292,222.00).

2.3 City and consultant now desire to amend the Agreement to extend the contract time from July 1, 2023 to June 30, 2024.

ARTICLE 3. TERMS

3.1 Continuing Effect of Agreement.Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment.

3.2 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

3.3 Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
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Ninth Amendment To Professional Services Agreement Between The City Of Woodland And Interwest Consulting Group CM# 000786
City of Woodland 2August 10, 2023
Interwest Consulting Group – Amendment #9
City Of Woodland Interwest Consulting Group
By: ___________________________ By: ___________________________ Ken Hiatt Paul Meschino
City Manager Vice President, Operations
ATTEST:
_______________________________
Ana B. Gonzalez, City Clerk

City of Woodland 1
Building Plan Check Services – Liability Accounts

CITY OF WOODLAND

PROFESSIONAL SERVICES AGREEMENT

FOR PLAN CHECK CONSULTANT SERVICES
CM #
This Agreement is made and entered into this 1st day of July, 2023 by and between the City of Woodland, a California municipal corporation (“City”) and Interwest Consulting Group, Inc. (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. Consultant desires to perform and assume responsibility for the provision of certain professional consultant services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Building Plan Check services to public clients, is licensed in the State of California, and is familiar with the plans of City.

B. Consultant agrees that it is satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Agreement is based on such independent investigation and research.

C. City desires to engage Consultant to render such services for Building Plan Check Services for the Building Division on an as-needed basis necessary for the project (“Services”) as set forth in this Agreement.

AGREEMENT

1. SCOPE OF SERVICES AND TERM.

1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Building Plan Check consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

1.2 Term. The term of this Agreement shall be from July 1, 2023 to June 30, 2025, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for not more than five additional one-year terms.

2 | P a g e City of Woodland, Building Plan Check – Liability Accounts Consultant shall complete the Services as requested by the City on an as-needed basis, within the term of this Agreement, and shall meet any other established schedules and deadlines.

2. SCHEDULE OF SERVICES.

2.1 Schedule of Services. Consultant shall perform the Services expeditiously, on an as-needed basis within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

2.2 Extension of Time. Consultant may, for good cause, request extensions of time to perform the Services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Agreement.

2.3 Period of Performance and Liquidated Damages. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 2.1 above as it may be extended pursuant to Section 2.2 (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3. FEES AND PAYMENTS.

3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed two hundred thousand dollars ($200,000) without written approval of the City. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial

3 | P a g e City of Woodland, Building Plan Check – Liability Accounts commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

4. CHANGES.

4.1 The Parties may, from time to time, request changes in the scope of the Services of Consultant to be performed hereunder. Such changes, including any increase or decrease in the amount of Consultant’s compensation and/or changes in the schedule must be authorized in advance by City in writing. Mutually agreed changes shall be incorporated in written amendments to the Agreement.

5. RESPONSIBILITIES OF CONSULTANT.

5.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement.

City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

5.2 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

5.3 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a

4 | P a g e City of Woodland, Building Plan Check – Liability Accounts threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.

The key personnel for performance of this Agreement are as follows: Maria Haro-Sullivan.

5.3.1 City’s Representative. The City hereby designates Joel Luevano, Chief Building Official or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

5.3.2 Consultant’s Representative. Consultant hereby designates Paul Meschino, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

5.4 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

5.5 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

5 | P a g e City of Woodland, Building Plan Check – Liability Accounts

5.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. INSURANCE.

6.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

6.2 Types of Required Coverages. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Consultant in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance.

6.2.1 Commercial General Liability. Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) products and completed operations; (2) contractual liability; (3) third party action over claims; or (4) cross liability exclusion for claims or suits by one insured against another.

6.2.2 Automobile Liability. Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $1,000,000 each accident.