City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
August 15, 2023
6:00 PM
CITY COUNCIL
CLOSED SESSION
5:30 PM
A. CALL TO ORDER
B. CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Woodland Professional Firefighters Association and Fire Mid-Management Association
2. CONFERENCE WITH LABOR NEGOTIATORS (Sec. 54957.6)
Unrepresented employee: City Manager
JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
C. CALL TO ORDER
D. ROLL CALL
E. PLEDGE OF ALLEGIANCE
F. LAND ACKNOWLEDGEMENT
G. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.
Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.
3. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.
H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS
This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.
4. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.
I. PRESENTATIONS
5. SUBJECT: Civic Fellowship Program
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Civic Fellowship Program.
J. CONSENT CALENDAR
6. SUBJECT: Proclamation Honoring Pastor Larry Love
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring Pastor Larry Love on his upcoming retirement.
7. SUBJECT: City Council Meeting Minutes of July 18, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of July 18, 2023.
8. SUBJECT: Parks & Recreation Commission Meeting Minutes of May 22, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the May 22, 2023 Parks & Recreation Commission Meeting Minutes.
9. SUBJECT: Sustainability Advisory Committee Minutes
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee's Meeting Minutes from June 21, 2023
10. SUBJECT: Fire Department Quarterly Status Report for the Period of April 2023 - June 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Fire Department Quarterly Status Report for April 2023 through June 2023.
11. SUBJECT: Police Department Quarterly Status Report for the period of April 2023 through June 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Police Department quarterly status report for April 2023 through June 2023.
12. SUBJECT: Quarterly Treasurer's Investment Report for the Quarter Ended June 30, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending June 30, 2023.
13. SUBJECT: Salary Schedule - July 1, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the City of Woodland salary schedule effective July 1, 2023.
14. SUBJECT: Woodland Professional Firefighters' Association Memorandum of Understanding
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, implementing a three (3) year agreement (July 1, 2023 through June 30, 2026) with the Woodland Professional Firefighters' Association.
15. SUBJECT: TerraVerde Agreement for Solar Asset Management Services
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute an agreement for solar asset management services with TerraVerde Energy, LLC.
16. SUBJECT: New Agreement and Contract Amendment #9 with Interwest Consulting Group
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City Manager to execute Amendment #9 to the consultant services agreement with Interwest Consulting Group for an additional amount up to $142,222, (2) extend the term of the Agreement through June 30, 2024, and (3) authorize the City Manager to execute a new Agreement with Interwest Consulting Services in an amount not to exceed $200,000 to provide as-needed plan check services for large development projects utilzing an Advanced Funding Agreement (Liabiltiy Account)
17. SUBJECT: 2023 Road Maintenance Project, CIP 23-01
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, rescinding the construction contract for the 2023 Road Maintenance Project, CIP 23-01.
18. SUBJECT: Approval of 2022 Continuum of Care Grant Agreement No.
CA1423L9T212207 with U.S. Department of Housing and Urban Development; and Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) for Permanent Supportive Housing Program
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to 1) execute Grant Agreement No. CA1423L9T212207 with U.S. Department of Housing and Urban Development for the 2022 Continuum of Care Program (CFDA No.
14.267) funded in the amount of $348,174; 2) execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) funded in the amount of $339,702; and 3) approve an additional appropriation of $997 to the Supportive Housing Program Fund (1322) for Fiscal Year 2023/24.
19. SUBJECT: Appropriation of Recreation Enterprise Funds for Carpet Replacement Project
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the appropriation of $85,000 from the Recreation Enterprise Fund (2253) for the installation of carpet at the Community & Senior Center.
20. SUBJECT: Authorization of Appropriation Funds from Water Fund Balance to Replace the Water Distribution Crane Truck and Authorizing the City Manager to Enter into a Contract with Woodland Ford for its Purchase.
RECOMMENDTION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the appropriation of $309,725 from Water Enterprise Fund (2210) and the same $309,725 from the Equipment Replacement Fund (2012) where funds will be spent to replace the crane truck #4-002 and authorize entering into a contract with Woodland Ford for its purchase.
21. SUBJECT: Authorize sole-source contracts for the purchase of replacement Sensus SmartPoint Water Meters, Radio Transceivers and Subscription Service.
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute sole- source contracts for the purchase of replacement Sensus SmartPoint Water Meters, Radio Transceivers and the annual Subscription Service with AquaMetrics in a total amount not-to-exceed $200,000.00 increasing 5% annually.
22. SUBJECT: Water Supply Assessment for the Woodland Research and Technology Park Specific Plan Project
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Water Supply Assessment for the Woodland Research and Technology Park Specific Plan project.
K. PUBLIC HEARINGS
23. SUBJECT: Beeghly Ranch Lot D and Lot G (Tim Lewis - Revival) Development Agreement Amendment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council 1) Hold a public hearing; and 2) introduce and waive the first reading of an Ordinance approving the First Amendment to the project Development Agreement #20-02 between TL REVIVAL, L.P, (Tim Lewis Consulting) and the City of Woodland to allow the payment of affordable housing fees in lieu of constructing the remaining required 14 affordable inclusionary housing units.
L. REPORTS OF THE CITY MANAGER
24. SUBJECT: Approval of Fiscal Year 2022/23 and Fiscal Year 2023/24 Animal Services Contracts
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the Fiscal Year 2022/23 and Fiscal Year 2023/24 Animal Services Agreements with Yolo County for the amount of $1,090,770 and $1,184,000, respectively.
M. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, August 15, 2023 was posted on Friday, August 11, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.
Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.
Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.
Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.