Agenda packet — Woodland City Council, October 17, 2023

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
October 17, 2023
6:00 PM

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE

D. LAND ACKNOWLEDGEMENT

E. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

F. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

2. SUBJECT: Long Range Calendar

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

G. CONSENT CALENDAR

3. SUBJECT: 2023 Woodland Extra Mile Day Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council declare November 1, 2023 as "Extra Mile Day" in the City of Woodland.

4. SUBJECT: Mexican-American Concilio 50th Anniversary Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring the Concilio of Yolo County on their 50th Anniversary.

5. SUBJECT: Woodland Hosts Lions 100 Years of Service Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring Woodland Host Lions 100 Years of Service to the Woodland community.

6. SUBJECT: Community Services Department Quarterly Status Report for the First Quarter FY24

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the First Quarter FY24.

7. SUBJECT: Second Reading and Adoption of Ordinance to Provide for City Inspection of Backflow Devices

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Ordinance No. 1714, an Ordinance of the City Council of the City of Woodland Amending Section 13.24.030 of Chapter 13.24 of the Woodland Municipal Code to Allow for City Inspection of Backflow Prevention Devices.

8. SUBJECT: Cooperative Agreement with Caltrans for County Road 25A at SR- 113 Ultimate Interchange Improvement Project, CIP 21-14

RECOMMENDATION FOR ACTION: Staff recommends that the Council adopt Resolution No. _____, approving the Cooperative Agreement with the State of California Department of Transportation (Caltrans) regarding interchange improvements at State Route 113 and County Road 25A, and authorizing the City Manager to sign the Agreement on behalf of the City.

9. SUBJECT: FY2024 Police Replacement Vehicle Purchase

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, (1) affirming the City Manager's determination that the City’s public bidding requirement could be dispensed with for the purchase of thirteen replacement vehicles by utilizing the Statewide Contract for Fleet Vehicles; (2) authorizing the Police Department to purchase thirteen replacement vehicles; and (3) authorizing the City Manager to appropriate $24,112 from the General Fund (1101) as a transfer to the Vehicle

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Replacement Fund (2012) and appropriate the same $24,112 in the Vehicle Replacement Fund (2012) to record the expense of these vehicles.

10. SUBJECT: Amendment to the Agreement with Tyler Technologies for Maintenance and Support of the Munis Enterprise Resource Planning System

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. ____ authorizing the City Manager to amend the existing contract with Tyler Technologies for annual maintenance and support of the Tyler Munis Enterprise Resource Planning System.

H. REPORTS OF THE CITY MANAGER

11. SUBJECT: Resolution Submitting a Measure to the Voters of the City of Woodland Amending Chapter 8.12 of the Woodland Municipal Code to Authorize the City to Accept Federal and State Funding Contributions for and to Construct the Lower Cache Creek Flood Risk Management Project at a Special Municipal Election to be Consolidated with the Statewide Primary Election to be held on March 5, 2024.

RECOMMENDATION FOR ACTION: Staff recommends that City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Submitting to the Qualified Voters of the City of Woodland a Measure Amending Section 8.12.010 of Chapter 8.12 of the Woodland Municipal Code to Authorize the City to Accept Federal and State Contribution of at Least $300,000,000 or 99% of the Total Project Costs and to Further Authorize the Construction of the Lower Cache Creek Flood Risk Management Project at a Special Municipal Election to be Consolidated with the Statewide Primary Election to be held on March 5, 2024.

12. SUBJECT: Armfield-Lemen Avenue Neighborhood Framework Study

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation and approve Resolution No. _____, accepting the Armfield/Lemen Neighborhood Framework Study as providing a foundation to assist in guiding future public and private reinvestment in the Armfield/Lemen Avenue neighborhood area.

I. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, October 17, 2023 was posted on Friday, October 13, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

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Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: E.1
SUBJECT: General Public Comments

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: F.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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UPDATED CITY COUNCIL LONG RANGE CALENDAR
November 7TH REGULAR MEETING
City Council Meeting Minutes of October 3, 2023 and October 17, 2023 Quarterly Treasurer’s Investment Report
Salary Schedule
Recycled Water Ph 2, CIP 17-07, Authorization to bid and approve PUE Establishment of Rates for Public EV Chargers
PH – 1st reading - Annexations – Westucky, Barnard Court, North East Street, & Industrial Area Facility Naming Policy Update
November 21ST REGULAR MEETING
Rule 20A Undergrounding District
Approve 2024 water quality testing amendment with BSK
2nd reading – Prezoning and DA Ordinances
Rotation of Mayor and Mayor Pro Tempore
FY 2023/24 Quarterly Budget Update
December 5TH REGULAR MEETING
City Council Meeting Minutes of November 7, 2023 and November 21, 2023 December 19TH REGULAR MEETING
City Council Meeting Schedule for 2024
City Council Committees Assignments for 2024
Future Topics / Study Sessions:

Fire Department Strategic Plan – (December)
Sports Park User Agreements - (December)

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.3
SUBJECT: 2023 Woodland Extra Mile Day Proclamation

Recommendation for Action: Staff recommends that the City Council declare November 1, 2023 as "Extra Mile Day" in the City of Woodland

Background:

Last year, 512 mayors and city leaders across the country declared November 1, 2022, as Extra Mile Day, a day to recognize people and organizations fueling positive change in the community through their "extra mile" efforts in volunteerism and service. Mayor Vicky Fernandez was asked if Woodland would participate this year by a representative of Extra Mile America. You can learn more about this effort at https://extramileamerica.org/.

Attachments:

1. 2023 Extra Mile Day Proclamation

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CITY OF WOODLAND

EXTRA MILE DAY PROCLAMATION
WHEREAS, Woodland, California, is a community which acknowledges that a special vibrancy exists within the entire community when its individual citizens collectively “go the extra mile” in personal effort, volunteerism, and service; and WHEREAS, Woodland, California, is a community which encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort, commitment, and conviction to their individual ambitions, family, friends, and community; and
WHEREAS, Woodland, California, is a community which chooses to shine a light on and celebrate individuals and organizations within its community who “go the extra mile” in order to make a difference and lift up fellow members of their community; and WHEREAS, Woodland, California, acknowledges the mission of Extra Mile America to create 550 Extra Mile cities in America and is proud to support “Extra Mile Day” on November 1, 2023.

NOW THEREFORE, BE IT RESOLVED that the Woodland City Council does hereby proclaim November 1, 2023, to be Extra Mile Day.

I urge each individual in the community to take time on this day to not only “go the extra mile” in his or her own life, but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place.

DATED: October 17, 2023
__________________________________________
Vicky Fernandez, Mayor
Tania Garcia-Cadena, Mayor Pro Tempore Tom Stallard, Council Member Mayra Vega, Council Member Rich Lansburgh, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.4
SUBJECT: Mexican-American Concilio 50th Anniversary
Proclamation

Recommendation for Action: Staff recommends that the City Council adopt a proclamation honoring the Concilio of Yolo County on their 50th Anniversary.

Attachments:

1. Proclamation Mexican-American Concilio 50th Annniversary

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PROCLAMATION

CONCILIO OF YOLO COUNTY
HONORING 50 YEARS OF SERVICE
WHEREAS, Concilio of Yolo County is celebrating its 50 th anniversary in 2023 becoming an incorporated non-profit organization on August 17, 1973; and
WHEREAS, Reverend Daniel Casey of Holy Rosary Catholic Church and Ricardo Gonzales Sr., along with other Chicano community members were the two primary organizers of the organization; and WHEREAS, the organization, over the years, dealt with immigration and translation, discriminatory employment practices, lack of Chicano representation in public agencies, educational scholarships, advocacy for fair and equal education for Chicano K-12 public school students, and equal political redistricting for the Chicano community; and WHEREAS, in 1974 the Concilio filed a suit against Yolo County Board of Supervisors for employment discrimination. The county was ordered to change its affirmative action plan and pay $150,000.00 to twelve plaintiffs in the suit. The County was also ordered to put aside $620,000.00 for women and Blacks who could show they were hurt financially by the county’s employment practices; and WHEREAS, since Concilio’s inception in 1973 the organization has advocated for thousands of youths, adults, and families who have advanced for a “better of quality of life”, fairness and equality; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland, on behalf of the entire community, does hereby honor the Concilio of Yolo County on their 50th Anniversary.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.5
SUBJECT: Woodland Hosts Lions 100 Years of Service
Proclamation

Recommendation for Action: Staff recommends that the City Council adopt a proclamation honoring Woodland Host Lions 100 Years of Service to the Woodland community.

Attachments:

1. Proclamation Woodland Host Lions 100th Annniversary

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PROCLAMATION

WOODLAND HOST LIONS
HONORING 100 YEARS OF SERVICE
WHEREAS, Woodland Host Lions is celebrating 100 years of service in this community. Woodland’s first service club was established November 1, 1922; and
WHEREAS, the contributions of Woodland Host Lions to the local area reflect an organization devoted to the highest ideals of community service. A goal of improving the quality of life for members and the local community; and WHEREAS, Woodland Host Lions is actively involved with vision and hearing-impaired residents of Woodland and Yolo County through their sight and hearing programs. In elementary schools Host provides sight and hearing tests and supplies eye glasses to those in need; and WHEREAS, Woodland Host Lions community service programs include Student Speaker program, Special Kids Day, Flag Day Education, elementary school Literacy Program to encourage reading, August Child Spree for underprivileged children, the Peace Poster program, Student Scholarships, sponsors a Leo Service Club at Woodland High School, the Student Exchange are ongoing club activities and programs; and
WHEREAS, there are many ongoing monthly activities conducted by our members helping the community. Host helped build the Scout Cabin in 1930 and has cabin oversight today. Hosts sponsors Boy Scout troops #69 and #1932. The Lions service organization is a secular service organization with over 50,000 clubs worldwide and 1,400,000 members serving the needs of people from around the world.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Woodland, does hereby honor the Woodland Host Lions Club on their 100 years of service in the Woodland community.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.6
SUBJECT: Community Services Department Quarterly Status Report for the First Quarter FY24

Recommendation for Action: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the First Quarter FY24.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

This Quarterly Status Report covers the period from July through September 2023. The report presents a summary of recreation programming, events, affordable housing, the community development block entitlement program, and parks and recreation facilities operations and maintenance. This report also contains a narrative descriptive of major work performed and/or notable Department highlights.

Conclusion:

Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the First Quarter FY24.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Community Services FY24 Quarter 1 Status Report

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Community Services Department
FY24 First Quarter Report Page 1
Community Services Department Quarterly Status Report
First Quarter FY24
The following provides a summary of the Community Service Department’s programs, activities, and events for the first quarter, July through September 2023.

This report refers to participant hours; the methodology for calculating participant hours is described at the end of the document. Participant totals (total participants and total participant hours) are the total amount of participants/hours for the entire reporting period (i.e. in most cases three months).

Quarterly Highlights
• Approximately 1,370 people attended events at the Community & Senior Center during facility rentals. • Approximately 4,000 people attended the community-wide events that included the 4th of July Celebration, the Dive-in-Movie, and the Movie in the Park.
• Recreation Programming, which includes aquatics, youth and teens, recreation classes, and adult sports had 2 0,341 participants (131,182 participant hours ). The total fees collected for Recreation Programming was $415,234.
• The Summertime Fun Club program had 259 participants and used four park sites (Ferns, Pioneer, Woodside, and Community Center) . In addition, 13 volunteers accumulated 784 hours in community service time assisting with this program.
• Teens Helping Seniors had 20 participants enrolled in the program and served 59 seniors (62 jobs plus 14 alternative projects). The youth provided 861 hours of community service. • The total fees collected for Swim Lessons exceeded $100,000. • Senior Center programs totaled 8,576 sign-ins (8,549 participant hours).

4th of July Bike Parade leaving Heritage Plaza

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Community Services Department
FY24 First Quarter Report Page 2

PROGRAM MARKETING
During this reporting period, the Department used the following marketing efforts to promote the recreation program offerings as well as community events and senior programs. • Direct Marketing: Staff directly marketed activities onsite to swim lesson participants and to students and parents of Lee and Douglass Middle Schools. Flyers, posters, and banners were distributed directly to new middle school students during orientation . Staff also promoted the Dive In Movie, the Park Movie Night, and Youth Basketb all League with flyers, digital flyers and emails, and banners to current and past participants.
• Direct Mailing: A large postcard was mailed to all residents of Woodland advertising fall activities and events.
• Senior Newsletter: The Senior Gram newsletter is mailed to 470 households each month and is available online at www.cityofwoodland.org/seniors.
• Social Media: The Department utilizes Facebook and Instagram to advertise upcoming events and recreation programs.
• Rec2Go: Rec2Go provided departmental outreach at several community events and activities such as the weekly Farmer’s Market, monthly Food Truck Mania, Empower Yolo, weekly Adult Sports visits, National Night Out, orientation events at Lee and Douglass Middle Schools, Back to School Nights, and Dingle Family Day.

PARKS & RECREATION FACILITIES
Community & Senior Center Facility Reservations
The Community & Senior Center facility rental program is designed to both generate revenue for the City of Woodland and provide a location for community events. Types of rentals held at the Community Center include:
meetings, parties (bridal and baby showers), weddings and receptions, quinceañeras, and business meetings.

Reservations of the facility during the first quarter are shown below.

General Facility Rentals
Includes rentals receiving discounts
Facility Rentals
with Fees Waived
Number of Rentals 12 10
Approximate Participants 910 460
Total Fees $10,486 $16,831 (waived)

Sports Park Tournament Reservations
Tournament rentals are available for the Sports Park Complex. During the first quarter, the Sports Park was reserved for youth baseball and softball tournaments.

Tournament Rentals of Sports Park
Number of Rentals 5
Number of Teams 75
Total Fees Collected $17,250

Parks and Recreation Facility Improvement Projects

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Community Services Department
FY24 First Quarter Report Page 3
Park/Recreation Facility Projects Completed
Campbell Park Leveled and compacted the decomposed granite path.

Camarena Ball Field Replaced the backstop.

Community Swim Center Replaced recirculating plumbing.

Community & Senior Center Maintained commercial dishwasher.

Maintained soap dispensers in restrooms.

Installed new Smart TV display in Admin Conference Room.

Continued changing out LED light panels in the Meeting Rooms.

Converted to LED lights in fitness center restrooms.

Cleaned and repaired dehumidifiers in boxing gym.

Pressure washed banquet patio area.

Repaired scoreboard on in gymnasium.

Created rolling cart for volleyball equipment.

Created and mounted boards for TRX mounts and bands in fitness center.

Installed coat rack in fitness center.

Pressure washed building and grounds, and cleaned exterior windows.

Crawford Park Added nearly five hundred yards of engineered wood fiber to the playground.

Dave Douglass Park Placed a new memorial bench in the park donated by the Drummond family.

Gonzales Park Repainted restrooms.

Hiddleson Park Added nearly seventy yards of engineered wood fiber to the playground.

Klenhard Park Installed new lighting on southeast field.

Pioneer Park Replaced the double slide.

Campbell Park Play Structure Replacement Project
The newly expanded and revamped playground and dog agility area project has been completed. The re-grand opening event was held on July 19th and ice cream was distributed to all in attendance.

Updated Campbell Park playground and dog agility course

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Community Services Department
FY24 First Quarter Report Page 4
RECREATION ACTIVITIES – Special Events

Event Event Date Total Participants Participant Hours Fees Collected 4th of July Celebration July 4 Over 3,000 Over 3,000 Free event Dive In Movie* Aug. 26 750 1,500 Free event
Movie in the Park* Sept. 15 250 500 Free event
Total Participants 4,000 5,000 $0
* Event funded by Measure R

Dive In Movie at the pool

RECREATION ACTIVITIES - Aquatics
All a quatic programs a re held at the Charles Brooks Community Swim Center . Aquatics programming is available for children as young as six months old through seniors and includes swimming lessons, lifeguard training, recreation swimming, a recreation swim team, lap swim and water aerobics. Summer programming ran through August 20.

Aquatics Program Total Participants Participant Hours Fees Collected Junior Lifeguards 20 320 $1,900
Lap Swim & Water Aerobics 4,173 4,173 $1,978
Public Swim* 9,324 31,888 Free Program
Swim Lessons 1,200 4,880 $103,311
Woodland Wreckers Swim Team 159 n/a $26,235
Pool Scheduling & Reservations n/a n/a $14,094
Woodland Swim Team (rental) n/a n/a $4,755
Total 14,876 41,261 $152,273
*Program funded by Measure R

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Community Services Department
FY24 First Quarter Report Page 5
Pool Scheduling & Reservations
During non-programmed hours, the Charles Brooks Community Swim Center is available to reserve for other aquatic activities not affiliated with the City of Woodland. Pool reservation fees account for the facility and safety personnel onsite during the scheduled event.

Woodland Swim Team
Woodland Swim Team is a year -round USA Club Team that has rented the Charles Brooks Community Swim Center for practices and meets since 1952. The Woodland Swim Team held regular practices during this quarter. Fees Collected: $4,775 ($1,910 monthly rental fee)

Water Exercise participant

RECREATION ACTIVITIES - Youth & Teen Recreation
A variety of youth and teen recreation programs are offered by the Department year-round; however, the majority of the programs are offered during the summer. In addition to the programs listed below, please refer to the Contract Classes section for other program offerings that are available for youth and teens.

Youth Recreation Program Total Participants Participant Hours Fees Collected After School Teen Pack* 398 999.5 Free Program
Rec2Go* 1,270 4,300 Free Program
Summer at City Hall* 8 336 Free Program
Summer Teen Pack* 22 7,744 $13,025
Summer Time Fun Club 259 53,460 $154,281
Summer Time Fun Club Volunteer 13 784 $325
Teens Helping Seniors* 20 861.5 $500
Total 1,990 68,485 $168,131
*Program funded by Measure R

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Community Services Department
FY24 First Quarter Report Page 6

Teens Helping Seniors participants performing tasks

RECREATION ACTIVITIES - Contract Classes
The City contracts with outside (special interest) instructors to teach a variety of recreation and leisure classes for participants of all ages. With the exception of tennis and boxing, the City retains 30% of the fees collected for each class (in addition to non -resident fees). The City retains 10% of t he fees collected for the tennis program. For boxing, the City retains all of the revenues and pays the two contractors a monthly stipend.

Contract Class
Total
Participants Participant Hours Fees Collected Total Expense Net Revenue (3 months) (3 months) (3 months) (3 months) (3 months)
Art with Stephanie 19 116 $1,620 $1,134 $486
Boxing Youth* 126 1260 $1,974 $3,960 $(1,986)
Boxing Adult* 83 830 $2,135 $4,800 $(2,665)
Cello Tennis Academy 252 1008.5 $13,158 $11,028 $2,130 Country Line Dance 333 1961.5 $1,998 $1,399 $599
Cuban Salsa 24 96 $903 $588 $315
Dance Flow/Tai Chi 64 256 $3,036 $2,072 $964
Dynamic Dancing 4 16 $173 $107 $66
Lego Engineering 44 660 $8,159 $5,698 $2,461
National Academy of Athletics 17 255 $811 $0 $811
Pilates 39 312 $1,346 $901 $446
PHS Football Conditioning 82 2,460 $1,660 $1,162 $498 Mad Science 52 780 $8,164 $5,715 $2,449
Rock Steady Boxing** 38 390 $- $650 $(650)
Scottish Country Dance 16 128 $543 $371 $172
Socceroo 42 175.5 $3,380 $2,310 $1,070
Yolo Stage 34 2,975 $9,825 $7,703 $2,122
Yoga 24 152 $897 $608 $289
Total 1,293 13,831 $59,782 $50,206 $9,577

* Youth Center Enterprise Budget (253) is not used for instructor expenses. ** The City receives a reimbursement from the Woodland Recreation Foundation for the Rock Steady expenses

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Community Services Department
FY24 First Quarter Report Page 7

Cello International Tennis Academy Summer Camp

RECREATION ACTIVITIES - Adult Sports
Adult sports activities are offered through the City. Activities include drop-in sports as well as organized softball and basketball leagues. Drop-in basketball (open gym) numbers are not reported, however, participation for the other programs is listed below.

Open Gym Total Sign-Ins Participant Hours Fees Collected Volleyball 162 382 $648
Badminton 1,099 3,297 Free
Total 1,261 3,679 $648

League Sports Teams Total Participants Participant Hours Fees Collected Basketball (summer league) 22 229 726 $11,000
Softball (summer league) 39 692 3,200 $23,400
Total 61 921 3,926 $34,400

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Community Services Department
FY24 First Quarter Report Page 8
RECREATION ACTIVITIES – Senior Activities
Programs at the Woodland Senior Center include art classes; exercise classes; games; leisure programs and activities; education resources; support groups, and special events resulting in a total of 8,549 participant hours during the first quarter.

Senior Programs
Programs Total Sign Ins Participant Hours Fees Collected Art Classes 486 1,314 Free Programs
Exercise Classes 1,986 1,366 Free Programs
Games 2,665 3,232 Free Programs
General Programs 2,130 1,822 Free Programs
Support Groups 599 200 Free Programs
Total 7,866 7,934 $0
Senior Events
Programs Date Participants Participant Hours
Ice Cream Social Jul. 4 350 350
Volunteer Appreciation Dinner Aug. 10 110 220
AARP Shredding Event Sept. 27 250 45
Total 710 615

Senior Volunteers recognized for their volunteerism at the Senior Center

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Community Services Department
FY24 First Quarter Report Page 9
Grants and Housing
In addition to implementing recreation and senior programs, the Community Services Department also implements the Community Development Block Grant Entitlement program, grants for non -profit organizations, and affordable housing programs. The highlights of these programs for the first quarter of FY 24 are provided below.

Status of CDBG Activities
FY 2022/23 Allocations
City of Woodland, ADA Accessibility Project – The project began in May 2023 and is set to be completed in August 2023. The project was combined with the FY 2021/22 project. Construction began in May 2023 and the project was completed in August 2023. Twelve ADA-compliant curb ramps were installed, five crosswalks were upgraded with yellow high visibility paint, one crosswalk was slurry sealed, and one commercial driveway was replaced.

FY 2023/24 Allocations
The City of Woodland was awarded $452,510 in CDBG funds for FY 2023/24.

City Council approved the following projects:

Applicant Project Title Funding
Public Infrastructure Activities
City of Woodland ADA Accessibility Project $294,131.50
Public Service Activities
Northern California Children’s Therapy Center Project HOPE $12,876.50 Legal Services of Northern California Fair Housing Services $10,000 Meals on Wheels Yolo County Operation Accelerate $15,000 Yolo Wayfarer Center Emergency Shelter Services $15,000 Yolo Food Bank Nurture Woodland $15,000
Administration
City of Woodland CDBG program administration $90,502
Continuum of Care Grants
HUD approved funding in the amount of $348,174 for the Continuum of Care Reallocation Project for FY 2023/24. The Continuum of Care grants have funded Fourth & Hope’s Supportive Housing Program in the City of Woodland for many years. The Supportive Housing Program provides permanent supportive housing and support services for individuals and families experiencing homelessness.

New Walter’s House Substance Use Disorder Treatment Facility Construction of the new Walter’s House facility has official begun. The move to the East Beamer Way campus is the third phase in the overall project and will provide for an increase in the number of beds, from 44 beds at the current location to 60 beds at the East Beamer Way Campus. The facility is primarily funded through the California Department of Health Care Services’ (DHCS) Behavioral Health Continuum Infrastructure Program (BHCIP) ($12.5 million).

Vista del Robles Affordable Housing Project Phase I & Phase II Phase 1: Chelsea Development Corporation broke ground on its 72-unit affordable housing project in April 2022 with loan assistance from the City of Woodland. Rental rates are restricted to low -income households

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Community Services Department
FY24 First Quarter Report Page 10
earning between 30 and 60 percent of the median household income, adjusted for household size. The housing development is being constructed at the corner of West Main Street and Ashley Avenue. The project is approximately 90% complete and anticipates to open as early as November 2023. To join the interest list please visit https://www.conam.com/property/vista-del-robles-apartments/ and select “Join Our Interest List”.

Phase 2: The second phase of the project will include the construction 96 affordable units. Rental rates will also be restricted to low-income households earning between 30 and 60 percent of the median household income, adjusted for household size. The second phase will also include 20+ units for developmentally disabled individuals. The developer is currently pursuing funding for Phase 2.

The overall project will accept Project Based Vouchers and 15% of the total units will be constructed as accessible units. All the units on the first floors of Phase 1 and 2 are adaptable and can be converted to accessible units. All units of the project are restricted for low-income households earning between 30 and 60 percent of the median household income for Yolo County.

Affordable Housing
Revival Development by Tim Lewis Communities (TLC)
On August 15, 2023 City Council held a public hearing to approve an amendment to the project Development Agreement that would allow the TLC to pay affordable housing fees in lieu of constructing the remaining 14 inclusionary housing units. (TLC sold 3 affordable units in 2022). City Council approved the recommendation and conducted a second reading on September 5, 2023. The proposed fee is $39,000 per affordable unit, which shall be paid in a lump sum equivalent to $546,000, 30 days after the approval of the second reading of the First Amendment to Dev elopment Agreement. In-lieu fees collected in the past have supported the development of affordable multifamily rental projects and other programs that support lower income individuals/families attain homeownership.

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Community Services Department
FY24 First Quarter Report Page 11
Participant Hours Calculation
The Community Services Department measures programs through “participant hours”. Participant hours are a calculation of total program hours multiplied by the total number of unique participants within a program.

Total participant hours reports how much time participants spend within each program. The measurement breaks down to 1 person x 1 hour = 1 Participant Hour. It should be noted that a higher number of participant hours is not, by itself, a measurement of greater program success compared t o the participant hours of another program.

Participant Hours (PH) is calculated by:
• Drop In Programs: 1 Class meeting (in hours) x Total sign ins Examples include Water Aerobics & Lap Swim, Badminton
• Classes/Camps/Leagues: Total unique participants x total class time (in hours) Examples include Swim Lessons, Mad Science
• Individual Entry: Each class meeting (in hours) x Total in attendance (adding each day) Examples include Teens Helping Seniors, Teen Pack
• Event: Total Attendants x Average Time
Examples include ReXpo, 4th of July, Rec2Go visits

Participant hours and participants in this report are listed for the three month reporting period; therefore if 100 participants are listed, the 100 refers to the total participants for the three month period and c ould double or triple count the same participants if they participated each month (i.e. drop in volleyball).

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.7
SUBJECT: Second Reading and Adoption of Ordinance to
Provide for City Inspection of Backflow Devices

Recommendation for Action: Staff recommends that the City Council adopt Ordinance No. 1714, an Ordinance of the City Council of the City of Woodland Amending Section 13.24.030 of Chapter

13.24 of the Woodland Municipal Code to Allow for City Inspection of Backflow Prevention Devices.

Background:

At the October 3, 2023 Council meeting, the City Council voted to introduce and waive the first reading of Ordinance No. 1714.

Should the Council choose to waive the second reading and adopt Ordinance No. 1714 at tonight's meeting, the Ordinance will be effective November 16, 2023, thirty days from the second reading.

Prepated by: Ana B. Gonzalez, City Clerk

Attachments:

1. Ordinance 1714 re Backflow Device Restrictions-c1

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ORDINANCE NO. 1714

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING SECTION 13.24.030 OF CHAPTER 13.24 OF THE WOODLAND

MUNICIPAL CODE TO ALLOW FOR CITY INSPECTION OF BACKFLOW

PREVENTION DEVICES
WHEREAS, the City of Woodland, California (“City”) operates a public water system, and requires that no water service connection to any premises shall be installed or maintained by the City unless the water supply is protected as required by Articles 1 and 2 of Title 17 of the California Code of Regulations, or other relevant State laws and regulations; and WHEREAS, the City therefore requires that backflow prevention devices be installed for water connections within the City and further the City shall discontinue service of water to any premises in the following situations: if a backflow prevention device required by this code is not installed, tested and maintained; if a backflow prevention device has been removed or by-passed; or if an unprotected cross-connection exists on the premises; and WHEREAS, the City further requires that at any premises where backflow prevention devices are installed there shall be certified inspections and operational tests made at least once per year; and
WHEREAS, the required inspections and tests have historically been conducted at the expense of the user by certified testers selected by the user and approved by the City; and WHEREAS, the City desires to alter its historic backflow inspection program to instead have the City conduct required inspections and operational tests at City cost, and amend the Municipal Code to provide for such changes.

NOW, THEREFORE, the City Council of the City of Woodland does ordain as follows:

Section 1. Subsection (F) of Section 13.24.030 is hereby amended to read as follows:

F. . It shall be the duty of the City at any premises where backflow prevention devices are installed to have certified inspections and operational tests made at least once per year. In those instances where the Public Works Director deems the hazard to be great enough, certified inspections may be required at more frequent intervals. These inspections and tests shall be at the expense of the user and shall be performed by a certified tester approved by within the Public Works Director Department. It shall be the duty of the Public Works Director to see that these timely tests are made. These devices shall be repaired, overhauled or replaced at the user’s expense whenever said devices are found to be defective. Records of such tests, repairs, and overhaul shall be kept.

Section 2. This ordinance shall take effect 30 days following its adoption.

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INTRODUCED by the City Council of the City of Woodland at a regular meeting held on the 3rd day of October 2023 and PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 17th day of October 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST: APPROVED AS TO FORM:

Ana B. Gonzalez, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.8
SUBJECT: Cooperative Agreement with Caltrans for County Road 25A at SR-113 Ultimate Interchange
Improvement Project, CIP 21-14

Recommendation for Action: Staff recommends that the Council adopt Resolution No. _____, approving the Cooperative Agreement with the State of California Department of Transportation (Caltrans) regarding interchange improvements at State Route 113 and County Road 25A, and authorizing the City Manager to sign the Agreement on behalf of the City.

Staff Contact:

Ed Wisniewski, Principal Civil Engineer, (530) 661-5975, [email protected]

Fiscal Impact:

The approved Capital Budget currently includes $1,876,082 in funding for the project, consisting of $1,567,082 in Spring Lake Infrastructure – Roads funding (Fund 682) and $300,000 in road development funding (Fund 582). These funds will be used to cover the design phase of the project including preparation of a Caltrans Project Report and the construction documents (plans, specs, and cost estimates). Current estimates of the total project cost are around $13.7 million. The majority of the project funding will come from revenues generated by the development of the Woodland Research and Technology Park (WRTP). The following table represents the currently estimated breakdown of project funding sources:

Funding Source Amount
Road Development (Fund 582) $3,427,000
SLIF Road (Fund 682) $3,015,000
Future WRTP Development Fund $7,264,000
Total: $13,707,000

The Caltrans Coop agreement specifies the assignment of responsibilities between the City and Caltrans. There are no additional financial obligations to Caltrans.

Background:

As the Woodland Research and Technology Park Specific Plan builds out, improvements to the SR113/CR25A interchange will be required to improve the traffic operations and mitigate congestion. The project will modify the interchange from stop control to single lane roundabouts with bypass lanes from CR25A to the southbound/northbound ramps.

Caltrans will delegate the CEQA responsibilities to the City as the Lead agency for the entire project while remaining the CEQA responsible agency. The improvements are covered under the Environmental Impact Report for the Woodland Research & Technology Park Specific Plan (State Clearinghouse #20170620042).

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Discussion:

The project is located within the State of California right of way, and construction within the State’s right of way will need to be completed under an encroachment permit. Caltrans requires a Cooperative Work Agreement to ensure the project meets the Caltrans Project Delivery Quality Management Processes. The agreement will give Caltrans oversight on certain project aspects and assign responsibility for each project component between the City and Caltrans.

On 3/1/2022, the City Council approved a contract with Mark Thomas Associates to prepare a Project Report, as required by Caltrans, to lay out the project’s critical design features in greater detail. Prior to submittal of the Project Report for Caltrans’ review and approval, execution of the Coop agreement is required.

Conclusion:

Staff recommends that the Council adopt Resolution No. _____, approving the Cooperative Agreement with the State of California Department of Transportation (Caltrans) regarding interchange improvements at State Route 113 and County Road 25A, and authorizing the City Manager to sign the Agreement on behalf of the City.

Prepared by: Ed Wisniewski, Principal Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

2. Location Map

3. Preliminary Project Layout

4. Caltrans Cooperative Agreement

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A COOPERATIVE AGREEMENT WITH THE STATE

DEPARTMENT OF TRANSPORTATION (CALTRANS)
WHEREAS, design of the County Road 25A at SR-113 Ultimate Interchange Modification Project, CIP 21-14 is fully funded in the Capital Budget; and WHEREAS, a majority of the proposed improvements will occur within Caltrans right- of-way, and
WHEREAS, the State requires a cooperative agreement between the State Department of Transportation and the City of Woodland to design and construct the project, and WHEREAS, the City of Woodland wishes to approve the cooperative agreement with the State Department of Transportation.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Manager is hereby authorized and directed to execute the Agreement, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes.

Section 2. A copy of the Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 17 th day of October, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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COUNTY ROAD 25A
E. MAIN STREETMAIN STREETW. MAIN STREET

EAST STREET
WEST STREETGIBSON ROADE. GIBSON ROADHARRY LORENZO AVENUE COUNTY ROAD 102
INTERSTATE 5
STATE ROUTE 113
PIONEER AVENUEFARMERS CENTRAL ROADSPORTS PARK DR.CR-24A

MATMOR ROAD

PROJECT AREA
SR-113/CR-25A ULTIMATE INTERCHANGE IMPROVEMENT PROJECT (CIP 21-14)LOCATION MAP NSWE

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Graphic Scale

PRELIMINARY LAYOUT

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Agreement 03-0751
Project No. 0319000020
EA 4H670
03-YOL-113-R7.7/R8.5
Project Development Agreement 2017-02-17 (Created October 6, 2023)i Please note:

1. CITY may only be designated CEQA lead agency with written approval of the District Director. It is the District's responsibility to obtain this approval before execution of the agreement.

COOPERATIVE AGREEMENT COVER SHEET
Work Description
RECONSTRUCT THE EXISTING STATE ROUTE 113/COUNTY ROAD 25A INTERCHANGE

TO MODIFY THE INTERSECTIONS FROM STOP CONTROL TO SINGLE LANE ROUNDABOUTS WITH BYPASS LANES FROM COUNTY ROAD 25A TO

SOUTHBOUND/NORTHBOUND RAMPS
Contact Information

CALTRANS
Christopher Ladeas, Project Manager
703 B Street
Marysville, CA 95901
Office Phone: (530) 701-1305
Mobile Phone: (530) 701-1305
Email: [email protected]

CITY OF WOODLAND
Ed Wisniewski, Senior Civil Engineer
300 First Street
Woodland, CA 95695
Office Phone: (530) 661-5975
Email: [email protected]

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)ii

COOPERATIVE AGREEMENT
This AGREEMENT, executed on and effective from _______________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

City of Woodland, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT, reconstruct the existing State Route 113/County Road 25A interchange to modify the intersections from stop control to single lane roundabouts with bypass lanes from County Road 25A to southbound/northbound ramps will be referred to hereinafter as PROJECT. The PROJECT scope of work is defined in the project initiation and approval documents Project Report.

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENTS will be referred to hereinafter as WORK:
•PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
•PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
•RIGHT-OF-WAY
•CONSTRUCTION
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)iii

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT.

However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement or expire by the statute of limitations.

5. No PROJECT deliverables have been completed prior to this AGREEMENT.

6. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

7. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

8. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds committed in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

9. CITY is the SPONSOR for the WORK in this AGREEMENT.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)iv Implementing Agency

10. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT. •CITY is the Project Approval and Environmental Document (PA&ED) IMPLEMENTING AGENCY.

PA&ED includes the completion of the Final Environmental Document and the Project Report (documenting the project alternative selection). •CITY is the Plans, Specifications, and Estimate (PS&E) IMPLEMENTING AGENCY.

PS&E includes the development of the plans, specifications, and estimate; obtaining any resource agency permits; and the advertisement/award of the construction contract. •CITY is the RIGHT OF WAY IMPLEMENTING AGENCY
RIGHT OF WAY includes coordination with utility owners for the protection, removal, or relocation of utilities; the acquisition of right-of-way interests; and post-construction work such as right-of-way monumentation/recordation, relinquishments/vacations, and excess land transactions. The RIGHT OF WAY component budget identifies the cost of the capital costs of right-of-way acquisition (RIGHT-OF-WAY CAPITAL) and the cost of the staff work in support of the acquisition (RIGHT-OF-WAY SUPPORT). •CITY is the CONSTRUCTION IMPLEMENTING AGENCY.

CONSTRUCTION includes construction contract administration, surveying/staking, inspection, quality assurance, and assuring regulatory compliance. The CONSTRUCTION component budget identifies the capital costs of the construction contract/furnished materials (CONSTRUCTION CAPITAL) and the cost of the staff work in support of the construction contract administration (CONSTRUCTION SUPPORT).

11. CITY will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are implementing. The QMP describes the IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and concurrence.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)v

12. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

Funding

13. The WORK does not use funds administered by CALTRANS. PARTIES will amend this AGREEMENT should this condition change.

14. Each PARTY is responsible for the costs they incur in performing the WORK.

CALTRANS’ Quality Management

15. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

16. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that CITY's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT’s quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.

17. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

18. CITY will provide WORK-related products and supporting documentation upon CALTRANS’ request for the purpose of CALTRANS’ quality management work.

19. CITY, including any employee, agent, consultant or sub-consultant retained by the CITY, shall implement uniform document control policies necessary to retain all records and electronically stored information associated with the WORK, including but not limited to those records identified in California Public Resources Code, Section 21167.6, and including email and attachments, in a manner consistent with the CALTRANS Uniform Filing System and the “Final Caltrans Environmental Records Retention Policy”, available at https://dot.ca.gov/- /media/dot-media/programs/environmental-analysis/documents/ser/nepa-recordretention- policy-final-a11y.pdf. These records, along with an index of the records, shall be provided to CALTRANS within 60 days of CALTRANS’ written request.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)vi

20. The cost of CALTRANS’ quality management work is to be borne by CALTRANS.

CEQA Lead Agency

21. CITY is the CEQA Lead Agency for the PROJECT.

22. CALTRANS is a CEQA Responsible Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

23. CITY will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to CITY's responsibilities in this AGREEMENT.

24. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT.

25. It is expected that the PROJECT requires the following environmental permits/approvals:

ENVIRONMENTAL PERMITS/REQUIREMENTS
404, US Army Corps Of Engineers
Project Approval and Environmental Document (PA&ED)

26. As the PA&ED IMPLEMENTING AGENCY, CITY is responsible for all PA&ED WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

27. CALTRANS will be responsible for completing the following PA&ED activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.10.10.xx Quality Management

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)vii

28. Any PARTY preparing environmental documentation, including studies and reports, will ensure that qualified personnel remain available to help resolve environmental issues and perform any necessary work to ensure that the PROJECT remains in environmental compliance.

California Environmental Quality Act (CEQA)

29. The CEQA Lead Agency will determine the type of CEQA documentation and will cause that documentation to be prepared in accordance with CEQA requirements.

30. Any PARTY involved in the preparation of CEQA documentation will prepare the documentation to meet CEQA requirements and follow the CEQA Lead Agency’s standards that apply to the CEQA process.

31. CALTRANS is a CEQA Responsible Agency for the PROJECT and is responsible for review, comment, and concurrence on all environmental documentation (including, but not limited to, studies, reports, public notices, and public meeting materials, determinations, administrative drafts, and final environmental documents) at appropriate stages of development prior to approval and public availability.

32. Any PARTY preparing any portion of the CEQA documentation, including any studies and reports, will submit that portion of the documentation to the CEQA Lead Agency for review, comment, and approval at appropriate stages of development prior to public availability.

33. If the CEQA Lead Agency makes any changes to the CEQA documentation, the CEQA Lead Agency will allow CALTRANS to review, comment, and concur on those changes prior to the CEQA Lead Agency’s approval at appropriate stages of development prior to public availability.

34. If the CEQA Lead Agency makes any changes to CEQA-related public notices, then the CEQA Lead Agency will allow CALTRANS to review, comment, and concur on those changes prior to publication and circulation.

35. The CEQA Lead Agency will attend all CEQA-related public meetings.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)viii

36. If a PARTY who is not the CEQA Lead Agency holds a public meeting about the PROJECT, that PARTY must clearly state its role in the PROJECT and the identity of the CEQA Lead Agency on all meeting publications. All meeting publications must also inform the attendees that public comments collected at the meetings are not part of the CEQA public review process.

That PARTY will submit all meeting advertisements, agendas, exhibits, handouts, and materials to the CEQA Lead Agency for review, comment, and approval at least ten (10) working days prior to publication or use. If that PARTY makes any changes to the materials, it will allow the CEQA Lead Agency to review, comment on, and approve those changes at least three (3) working days prior to the public meeting date.

The CEQA Lead Agency maintains final editorial control with respect to text or graphics that could lead to public confusion over CEQA-related roles and responsibilities.

Plans, Specifications, and Estimate (PS&E)

37. As the PS&E IMPLEMENTING AGENCY, CITY is responsible for all PS&E WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

38. CALTRANS will be responsible for completing the following PS&E activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.15.10.xx Quality Management

39. CITY will prepare Utility Conflict Maps identifying the accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS’ encroachment policy.

CITY will provide CALTRANS a copy of Utility Conflict Maps for CALTRANS' concurrence prior to issuing the Notices to Owner and executing the utility agreement. All utility conflicts will be addressed in the PROJECT plans, specifications, and estimate.

40. CITY will determine the cost to positively identify and locate, accommodate, protect, relocate, or remove any utility facilities whether inside or outside the State Highway System right-of- way in accordance with federal and California laws and regulations, and CALTRANS’ policies, procedures, standards, practices, and applicable agreements including but not limited to Freeway Master Contracts.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)ix

RIGHT-OF-WAY

41. As the RIGHT-OF-WAY IMPLEMENTING AGENCY, CITY is responsible for all RIGHT- OF-WAY WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

42. CALTRANS will be responsible for completing the following RIGHT-OF-WAY activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.25.10.xx Quality Management

43. The selection of personnel performing RIGHT-OF-WAY WORK will be in accordance with federal and California laws and regulations, and CALTRANS’ policies, procedures, standards, practices, and applicable agreements.

44. CITY will make all necessary arrangements with utility owners for the timely accommodation, protection, relocation, or removal of any existing utility facilities that conflict with construction of the PROJECT or that violate CALTRANS’ encroachment policy.

45. CITY will provide CALTRANS a copy of conflict maps, relocation plans, proposed notices to owner, reports of investigation, and utility agreements (if applicable) for CALTRANS' concurrence prior to issuing the notices to owner and executing the utility agreement. All utility conflicts will be fully addressed prior to Right-of-Way Certification and all arrangements for the protection, relocation, or removal of all conflicting facilities will be completed prior to construction contract award and included in the PROJECT plans, specifications, and estimate.

46. CITY will provide a land surveyor licensed in the State of California to be responsible for surveying and right-of-way engineering. All survey and right-of-way engineering documents will bear the professional seal, certificate number, registration classification, expiration date of certificate, and signature of the responsible surveyor.

47. CITY will hear and adopt Resolutions of Necessity when authorized to do so by law or will work with local agencies having jurisdiction and authorized under the law to hear and adopt Resolutions of Necessity.

CITY will conduct and document Condemnation Evaluation Meetings and Condemnation Panel Review Meetings as required in accordance with CALTRANS policy and guidance.

CALTRANS will be notified in advance of any Condemnation Evaluation Meetings and Condemnation Panel Review Meetings.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)x

48. If CITY acquires any right-of-way to be incorporated into the State Highway System, CITY will first acquire in its own name.

No right-of-way will be acquired in CALTRANS' name.

Title to the State Highway System right-of-way will ultimately be vested in the State.

CALTRANS’ acceptance of title will occur after the Right-of-Way Closeout activities are complete.

49. CITY will utilize a public agency currently qualified by CALTRANS or a properly licensed consultant for all RIGHT-OF-WAY activities. A qualified right-of-way agent will administer all right-of-way consultant contracts.

CITY will submit a draft Right-of-Way Certification to CALTRANS six weeks prior to the scheduled Right-of-Way Certification milestone date for review.

CITY will submit a final Right-of-Way Certification to CALTRANS for approval prior to the advertising the construction contract.

50. Physical and legal possession of the right-of-way must be completed prior to advertising the construction contract, unless PARTIES mutually agree to other arrangements in writing.

51. CALTRANS’ acceptance of right-of-way title is subject to review of an Updated Preliminary Title Report provided by CITY verifying that the title is free of all encumbrances and liens.

Upon acceptance, CITY will provide CALTRANS with a Policy of Title Insurance in CALTRANS’ name.

52. Right-of-way conveyances must be completed prior to WORK completion unless PARTIES mutually agree to other arrangements in writing.

CONSTRUCTION

53. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for all CONSTRUCTION WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xi

54. CALTRANS will be responsible for completing the following CONSTRUCTION SUPPORT activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) 100.20.10.xx Quality Management

55. CALTRANS will not issue an encroachment permit to CITY for construction work until the following conditions are met:
•CALTRANS accepts the final plans, specifications, and estimate •CALTRANS accepts the Right-of-Way Certification
•Any new or amended maintenance agreements required for the WORK are executed.

56. CITY will require the construction contractor to furnish payment and performance bonds naming CITY as obligee, and CALTRANS as additional obligee, and to carry liability insurance in accordance with CALTRANS Standard Specifications.

57. CITY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. By accepting responsibility to advertise and award the construction contract, CITY also accepts responsibility to administer the construction contract.

58. CALTRANS will not issue an encroachment permit to CITY's construction contractor until CALTRANS accepts:
•The payment and performance bonds
•The CONSTRUCTION Quality Management Plan

59. The CONSTRUCTION Quality Management Plan (QMP) will describe how construction material verification and workmanship inspections will be performed at manufacturing sources and the PROJECT job-site. The construction material and Source Inspection QMP (SIQMP) are subject to review and approval by the State Materials Engineer.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xii

60. The CONSTRUCTION Quality Management Plan will address the radiation safety requirements of the California Code of Regulations 17 CCR § 30346 when the work requires Gamma-Gamma Logging acceptance testing for Cast in Drilled Hole (CIDH) pile or whenever else it is applicable. In accordance with these regulations CITY, as the "well operator", will have a written agreement with any consultant or external entity performing these tests.

61. CITY will provide a Resident Engineer and CONSTRUCTION SUPPORT staff that are independent of the construction contractor. The Resident Engineer will be a Civil Engineer, licensed in the State of California, who is responsible for construction contract administration activities.

62. CALTRANS will review and concur with:
•Change Orders affecting public safety, public convenience, protected environmental resources, the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual. These Change Orders must receive written concurrence by CALTRANS prior to implementation. •The Stormwater Pollution Prevention Plan (SWPPP) or the Water Pollution Control Plan (WPCP).

63. CITY will administer and process all construction contract claims pursuant to the requirements set forth under Public Contract Code, Section 9204. In addition, all public works claims of $375,000 or less shall be resolved in accordance with Public Contract Code Section 20104, et seq. and other applicable laws.

64. CITY is designated as the Legally Responsible Person pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person as mandated by the Construction General Permit. CITY is required to comply with the CALTRANS MS4 National Pollutant Discharge Elimination System (NPDES) permit for all work within the State Highway System.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xiii

65. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for maintenance of the State Highway System (SHS) within the PROJECT limits as part of the construction contract until the following conditions are met:
•Any required maintenance agreements are executed for the portions of SHS for which relief of maintenance is to be granted.
•CALTRANS approves a request from CITY for relief from maintenance of the PROJECT or a portion thereof.

66. Upon WORK completion, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the State Highway System (SHS) within SHS right-of-way as part of WORK become the property of CALTRANS.

CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right-of-way.

67.Within one hundred eighty (180) calendar days following the completion and acceptance of the PROJECT construction contract, CITY will furnish CALTRANS with a complete set of “As- Built” plans and Change Orders, including any changes authorized by CALTRANS, using an approved transfer mechanism, such as a CD ROM, flash drive, Filr. The submitted digital files must be completed in accordance with Caltrans specifications, policies, and manuals, including requirements in Sections 2 and 3, of Chapter 17 in the Project Development Procedures Manual, then current CADD User’s Manual (Section 4.3), Plans Preparation Manual, and CALTRANS practice. The plans will have the Resident Engineer’s name, contract number, and construction contract acceptance date printed on each plan sheet, and with the Resident Engineer’s signature only on the title sheet. The As-Built plans will be in Microstation DGN format, version 8.0. When applicable, the digital submittal must also include high accuracy locating and underground facilities data. In addition, CITY will provide one set of As-Built plans and addenda in TIFF format.

The submittal must also include all CALTRANS requested contract records, and land survey documents. The land survey documents include monument preservation documents and records of surveys prepared to satisfy the requirements of the California Professional Land Surveyors Act (Business and Professions Code, Sections 8700 – 8805). Copies of survey documents and Records of Surveys filed in accordance with Business & Professions Code, Sections 8762 and 8771, will contain the filing information provided by the county in which filed.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xiv Schedule

68. PARTIES will manage the WORK schedule to ensure the timely use of committed funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

Additional Provisions
Standards

69. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards. CALTRANS standards include, but are not limited to, the guidance provided in the:
•CADD Users Manual
•CALTRANS policies and directives
•Plans Preparation Manual
•Project Development Procedures Manual (PDPM)
•Workplan Standards Guide
•Standard Environmental Reference
•Highway Design Manual
•Right of Way Manual
•Stewardship and Oversight Agreement
•Construction Manual
•Construction Manual Supplement for Local Agency Resident Engineers •Local Agency Structure Representative Guidelines
•Encroachment Permits Manual
Qualifications

70. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xv Consultant Selection

71. CITY will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

72. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. CITY, their contractors, consultants, agents, and utility owners will not work within the SHS right-of-way without an encroachment permit which specifically allows them to do so. CALTRANS will provide encroachment permits to CITY at no cost. CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

73. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Protected Resources

74. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

75. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 7921.505(c)(5) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

76. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xvi Hazardous Materials

77. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, irrespective of whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.

78. If HM-1 or HM-2 is found the discovering PARTY will immediately notify all other PARTIES.

79. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS, independent of the PROJECT will pay, or cause to be paid, the cost of HM-1 MANAGEMENT related to HM-1 found within the existing State Highway System right-of- way.

80. CITY, independent of the PROJECT, is responsible for any HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way. CITY will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CITY, independent of the PROJECT, will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside of the existing State Highway System right-of-way.

81. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM‑2 MANAGEMENT within the PROJECT limits.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xvii CITY and CALTRANS will comply with the Soil Management Agreement for Aerially Deposited Lead Contaminated Soils (Soil Management Agreement) executed between CALTRANS and the California Department of Toxic Substances Control (DTSC). Under Section 3.2 of the Soil Management Agreement, CALTRANS and CITY each retain joint and severable liability for noncompliance with the provisions of the Soil Management Agreement.

CITY will assume all responsibilities assigned to CALTRANS in the Soil Management Agreement during PROJECT COMPONENTS for which they are the IMPLEMENTING AGENCY except for final placement and burial of soil within the State right-of-way, per Section 4.5 of the Soil Management Agreement, which is subject to CALTRANS concurrence and reporting to DTSC which will be performed by CALTRANS.

82. CALTRANS’ acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS’ policy on such acquisition.

Claims

83. CITY may accept, reject, compromise, settle, or litigate claims of any consultants or contractors hired to complete WORK without concurrence from the other PARTY.

84. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

85. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.

When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

86. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

87. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work

88. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right- of-way in a safe and operable condition acceptable to CALTRANS.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xviii

89. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgments and Settlements

90. The cost of awards, judgments, fines, interest, penalties, attorney’s fees, and/or settlements generated by the WORK are considered WORK costs.

91. The cost of legal challenges to the environmental process or documentation are considered WORK costs.

92. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Project Files

93. CITY will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. CITY will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

GENERAL CONDITIONS

94. All portions of this AGREEMENT, including the Recitals Section, are enforceable.

Venue

95. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Exemptions

96. All CALTRANS’ obligations and commitments under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xix Indemnification

97. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

98. Neither CITY nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Non-parties

99. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties, obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.
100. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Ambiguity and Performance
101. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xx 102. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults
103. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution
104. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate mediation. PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first.

PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located. 105. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Prevailing Wage
106. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xxi Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the Davis- Bacon and Related Acts, 40 U.S.C. §§ 3141-3148.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY’s employees is exempt from federal prevailing wage requirements.

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Cover Sheet AGREEMENT 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17 (Created October 6, 2023)xxii

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Greg Wong
Deputy District Director D3 Program, Project
and Asset Management
Verification of funds and authority:

Name Tbd
District Project Control Officer
Certified as to financial terms and policies:
_
Nadine Karavan
HQ Accounting Supervisor

CITY OF WOODLAND
Ken Hiatt
City Manager
Attest:

Ana Gonzalez
City Clerk
Approved as to form and procedure:

Ethan Walsh
City Attorney

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Agreement 03-0751
Project No. 0319000020
EA 4H670
03-YOL-113-R7.7/R8.5
Project Development Agreement 2017-02-17/IQA (Created October 6, 2023)1 of 3

CLOSURE STATEMENT INSTRUCTIONS

1. Did PARTIES complete all scope, cost and schedule commitments included in this AGREEMENT and any amendments to this AGREEMENT?

YES / NO
Did CALTRANS accept and approve all final deliverables submitted by other PARTIES?

YES / NO
Did the CALTRANS HQ Office of Accounting verify that all final accounting for this AGREEMENT and any amendments to this AGREEMENT were completed?

YES / NO
If construction is involved, did the CALTRANS District Project Manager verify that all claims and third party billings (utilities, etc.) have been settled before termination of the AGREEMENT?

YES / NO
Did PARTIES complete and transmit the As-Built Plans, Project History File, and all other required contract documents?

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Agreement 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17/IQA (Created October 6, 2023)2 of 3

YES / NO
If ALL answers are “YES”, this form may be used to TERMINATE this AGREEMENT.

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Agreement 03-0751
Project No. 0319000020
Project Development Agreement 2017-02-17/IQA (Created October 6, 2023)3 of 3

CLOSURE STATEMENT
PARTIES agree that they have completed all scope, cost, and schedule commitments included in Agreement 03-0751 and any amendments to the agreement. The final signature date on this document terminates agreement 03-0751 except survival articles. All survival articles in agreement 03-0751 will remain in effect until expired by law, terminated or modified in writing by the PARTIES’ mutual agreement, whichever occurs earlier.

The people signing this agreement have the authority to do so on behalf of their public agencies.

By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Deputy District Director D3 Program, Project
and Asset Management
Date:

CITY OF WOODLAND
City Manager
Date:

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.9
SUBJECT: FY24 Police Replacement Vehicle Purchase

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, (1) affirming the City Manager's determination that the City’s public bidding requirement could be dispensed with for the purchase of thirteen replacement vehicles by utilizing the Statewide Contract for Fleet Vehicles; (2) authorizing the Police Department to purchase thirteen replacement vehicles; and (3) authorizing the City Manager to appropriate $24,112 from the General Fund (1101) as a transfer to the Vehicle Replacement Fund (2012) and appropriate the same $24,112 in the Vehicle Replacement Fund (2012) to record the expense of these vehicles.

Staff Contact
Lt. Dallas Hyde, [email protected]

Council Goal
This recommendation is consistent with the following Council goals: 1) Strengthen public safety and infrastructure and 2) Enhance governance and fiscal responsibility.

Fiscal Impact
The Police Department identified the following thirteen (13) vehicles for replacement this fiscal year based on age, maintenance history and priority. Funds were collected during the life of these vehicles for replacement. However, the replacement rate for the vehicles was incorrectly assigned for several of the vehicles, resulting in four of the 13 vehicles being under funded by approximately $24,000. The Department is requesting $24,112 from the General Fund to cover this shortfall in Fund 1012.

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Background
Beginning FY2024, the Police Department will manage procurement of its own vehicles for efficiency and expediency. The Department faces an aging fleet with vehicles that have been long overdue for replacement. The list above shows vehicles with an average of 3.38 years past their scheduled replacement. The COVID pandemic and the ongoing supply chain issues continue to impact the availability of these vehicles and their upfitting. The City signed a lease agreement with Enterprise in 2022. Of the fifteen (15) police vehicles leased from Enterprise, only three have been fully deployed.

The remaining twelve vehicles are in various stages of final upfit (in-car cameras, computers etc.) These leased vehicles are nearly 6 years past their scheduled replacement.

Discussion
The California Department of General Services awarded the Statewide Contract on Fleet Vehicles to twelve (12) dealers, five of which are within our region. In accordance with the Purchasing Ordinance, the Department plans on purchasing the replacement vehicles from the following regional dealers:
• Downtown Ford Sales - Sacramento
• Elk Grove Auto Group - Elk Grove
• Riverview International Trucks - West Sacramento
• Sacramento Truck Center - Sacramento
• Winner Chevrolet - Elk Grove

The Police Department will proactively reach out to these dealers on a regular basis in order to expedite the procurement process to the best of our ability. The Department can no longer afford protracted delays in replacement; the depletion of the current fleet has had a negative impact on staff and operations. If there continues to be limited availability (or even unavailability) of the Department’s preferred vehicle make and model, the Department will pursue alternative makes and models to prevent any prolonged delays. The Department still must overcome the hurdle of getting the upfitting completed in a timely fashion. Any improvement in the purchasing timeline will have a positive impact on getting the vehicles upfitted and deployed sooner.

The Purchasing Ordinance allows for exceptions that may expand the procurement options available to the Department. Should the need arise, the Department will work closely with the Purchasing Officer and the City Attorney to pursue these exceptions.

Conclusion
Staff recommends that the City Council approve Resolution No. _____, (1) affirming the City Manager's determination that the City’s public bidding requirement could be dispensed with for the purchase of thirteen replacement vehicles by utilizing the Statewide Contract for Fleet Vehicles; (2) authorizing the Police Department to purchase thirteen replacement vehicles; and (3) authorizing the City Manager to appropriate $24,112 from the General Fund (1101) as a transfer to the Vehicle Replacement Fund (2012) and appropriate the same $24,112 in the Vehicle Replacement Fund (2012) to record the expense of these vehicles.

Prepared by: Elle Murphy, Senior Management Analyst
Dallas Hyde, Patrol Lieutenant

Reviewed by: Derrek Kaff, Police Chief

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Attachments:

1. Resolution - FY24 PD Replacement Vehicle Purchase

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RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND (1) AFFIRMING THE CITY MANAGER’S DETERMINATION THAT THE CITY’S

PUBLIC BIDDING REQUIREMENT COULD BE DISPENSED WITH FOR THE PURCHASE OF 13 REPLACEMENT BY UTILIZING THE STATEWIDE CONTRACT FOR FLEET VEHICLS; (2) AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE 13 REPLACEMENT VEHICLES; AND (3) AUTHORIZING THE CITY MANAGER TO APPROPRIATE $24,112 FROM THE GENERAL FUND (1101) AS A TRANSFER TO THE VEHICLE REPLACEMENT FUND (2012) AND APPROPRIATE THE SAME $24,112 IN THE VEHICLE REPLACEMENT FUND TO RECORD THE EXPENSE OF THESE VEHICLES.

WHEREAS, the Police Department has identified thirteen (13) vehicles for replacement this fiscal year based on age, maintenance history and priority; and WHEREAS, replacement funds collected during the life of these vehicles were inconsistent and inaccurate, resulting in the shortfall of $24,112; and
WHEREAS, the Police Department now has the responsibility for procurement of their own vehicles beginning FY24; and
WHEREAS, the Police Department faces an aging fleet with vehicles that have been long overdue for replacement, with the current list averaging 3.38 years past the scheduled replacement; and
WHEREAS, the Police Department will purchase replacement vehicles from five regional dealers as soon as available vehicles are identified.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF WOODLAND:

SECTION 1. Hereby affirms the City Manager's determination that the City’s public bidding requirement could be dispensed with for the purchase of thirteen replacement vehicles by utilizing the Statewide Contract for Fleet Vehicles and SECTION 2. Authorizes the Police Department to purchase thirteen replacement vehicles and
SECTION 3. Authorizes the City Manager to appropriate $24,112 from the General Fund (1101) as a transfer to the Vehicle Replacement Fund (2012) and appropriate the same $24,112 in the Vehicle Replacement Fund (2012) to record the expense of these vehicles.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 17th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: G.10
SUBJECT: Amendment to Agreement with Tyler Technologies for Maintenance and Support of Munis Enterprise
Resource Planning System

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to amend the existing contract with Tyler Technologies for annual maintenance and support of the Tyler Munis Enterprise Resource Planning System.

Staff Contact:

Scott Sawin, Chief Information Officer, (530) 661-7979, [email protected]

Fiscal Impact:

The initial implementation contract, which was approved by the City Council via Resolution No. 7791 on October 5, 2021, included implementation and the first year of maintenance for the system. Yearly maintenance was discussed but not included in the adopted resolution. Annual maintenance and support is $276,315. After the first year, ongoing maintenance costs are expected to stay flat for two years, and then increase by up to 3% per year thereafter. Maintenance and support costs for the remaining four years total $1,130,338 and are included in the technology service fund.

Background:

The City’s Enterprise Resource Planning (ERP) system serves as the primary software platform for Finance, Human Resources, Public Works, Community Development, and all other core transactions.

Tyler Technologies provides annual support and maintenance for the software, which includes updates and enhancements as well as technical support for this critical system.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to amend the existing contract with Tyler Technologies for annual maintenance and support of the Tyler Munis Enterprise Resource Planning System.

Prepared by: Scott Sawin, Chief Information Officer

Reviewed by: Kim McKinney, Administrative Services Director

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Attachments:

1. Tyler Technologies Amendment Resolution 10-17-23

2. Tyler Agreement - Woodland, CA 102921-fully executed

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING

THE CITY MANAGER TO EXECUTE AN AMENDMENT FOR A FOUR YEAR LICESE AND SERVICE AGREEMENT WITH TYLER TECHNOLOGIES INC.

WHEREAS, the City Council adopted Resolution No. 7791 on October 5, 2021, to approve a License and Services Agreement with Tyler Technologies; and WHEREAS, the original Agreement included language for implementation and ongoing support of the Munis Enterprise Resources Planning System; and
WHEREAS, Resolution No. 7791 did not include approval of the ongoing annual licensing and support of the implemented software; and
WHEREAS, Tyler Technologies will provide the services outlined in the License and Service Agreement for the next four-year period; and
WHEREAS, the City of Woodland wishes to authorize the City Manager to amend the original contract approval to include the costs for a four-year License and Services Agreement with Tyler Technologies for $1,130,338.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

SECTION 1: That the City Council hereby authorizes the City Manager to execute an amendment to the approved License and Services Agreement with Tyler Technologies for $1,130,338.

PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 17th day of October, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: H.11
SUBJECT: Resolution Submitting a Measure to the Voters of the City of Woodland Amending Chapter 8.12 of the
Woodland Municipal Code to Authorize the City to
Accept Funding Support for and to Construct the
Lower Cache Creek Flood Risk Management Project
at a Special Municipal Election to be Consolidated
with the Statewide Primary Election to be held on
March 5, 2024.

Recommendation for Action: Staff recommends that City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Submitting to the Qualified Voters of the City of Woodland a Measure Amending Section 8.12.010 of Chapter 8.12 of the Woodland Municipal Code to Authorize the City to Accept Federal and State Contribution of at Least $300,000,000 or 99% of the Total Project Costs and to Further Authorize the Construction of the Lower Cache Creek Flood Risk Management Project at a Special Municipal Election to be Consolidated with the Statewide Primary Election to be held on March 5, 2024.

Staff Contacts:

Ken Hiatt, City Manager (530) 661-5802, [email protected]

Fiscal Impact:

The City will have to reimburse the County Elections office for the cost of conducting the election on this ballot measure, which is estimated to be $50,000 to $100,000.

Background:

Cache Creek, located north of the City of Woodland, has a long history of flooding, with more than 20 recorded events since 1900 where the Creek has overtopped its banks and levees, and poses a significant flood risk to portions of the City of Woodland today. As a result of the present risk of flooding, portions of the City have been mapped on the Federal Emergency Management Agency’s (“FEMA”) Special Flood Hazard Area map, which subjects properties in the floodplain to additional building restrictions and mandatory flood insurance. For many years, the City has aimed to develop a flood control project that will increase public safety, provide an economically feasible and environmentally sensitive solution to alleviate flood damages, meet state and federal requirements for flood protection, and reduce the cost of flood insurance for residents and property owners. To that end, the City undertook efforts to work with the United States Army Corps of Engineers, the Central Valley Flood Protection Board, the California Department of Water Resources, and local stakeholders to develop a project that would meet both the State of California’s Urban Level of Flood Protection criteria and FEMA’s 100-year levee certification criteria in order to reduce risks in the area.

In 2000, the City initiated a study of its flood control options, and at that time considered five different alternative flood control plans. Following consideration of these options, the City approved the Lower Cache Creek Flood Barrier (“Flood Barrier”) in 2003. The Flood Barrier project received public opposition for its failure to adequately address impacts to properties north of the City, where floodplain depths would increase but mitigation measures were not proposed. In response to the

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Flood Barrier proposal, in 2004 the City voters adopted Measure S, which added the following provision to the Woodland Municipal Code (currently set forth in Section 8.12.010):

“It shall be the policy of the City to encourage a regional flood control project. Therefore, the City shall not fund or take any action that supports the Lower Cache Creek flood barrier (flood wall) studied by the United States Army Corps of Engineers, nor shall the City fund or take any action that supports a substantially similar structure”

In 2011, the City once again attempted to study and undertake a project in order to reduce flood risk and damage for its residents. The City evaluated approximately 26 different alternatives to reduce flood risk to the City, some of which were modified and/or combined with other alternatives, and convened the Woodland Flood Control Advisory Committee, which met and considered the alternatives and made recommendations to the City on solutions to the City’s flood risk. After consideration of the alternatives, the City Council ultimately adopted Resolution No. 7651, certifying the Final Environmental Impact Report and approving the Lower Cache Creek Flood Risk Management Project, also known as the Woodland Flood Risk Management Project Alternative 2A (the “Project”).

Following approval of the Project, the City Council’s approval of Resolution No. 7651 was challenged in Yolo County Superior Court, with the petitioners arguing that the Project is substantially similar to the 2003 Flood Barrier, and is therefore prohibited by Measure S. On July 22, 2022, Yolo County Superior Court issued an order determining that the Project was substantially similar to the 2003 Flood Barrier and the City Council’s approval of the Project violated Measure S. The City has appealed that ruling, and the appeal is currently pending with the Court of Appeal.

Discussion:

As noted above, the City disagrees with the Superior Court ruling that the Project violates Measure S, and has appealed the Superior Court’s decision. Nevertheless, City staff believes it would be beneficial to obtain certainty that the City is both enabled to receive federal and state funding support for the Project and to actually construct the Project by submitting a ballot measure to the voters that would amend the City’s municipal code to make clear that the City may receive funding for the Project and construct the Project.

The Project is anticipated to be funded by the United Stated Army Corps of Engineers (the “USACE”), the California Central Valley Flood Protection Board (“CVFPB”) and the City. The USACE is expected to fund approximately 65% of the total cost of the Project, with the remaining 35% of the Project cost split between the City and CVFPB. City staff anticipates that the USACE and the CVFPB will contribute at least $300,000,000 toward the cost of the Project. Further, Assembly Bill 896 was introduced in the State Legislature to authorize the State to provide funding for up to 99% of the Project costs.

The proposed ballot measure would authorize the City to accept and utilize the anticipated federal and state contribution of at least $300,000,000, or up to 99% of the Project costs for the construction and associated costs of the Project, and would further expressly authorize the City to construct the Project, and to utilize City funds for that purpose.

Conclusion:

Staff recommends that City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Submitting to the Qualified Voters of the City of Woodland a Measure Amending Section 8.12.010 of Chapter 8.12 of the Woodland Municipal Code to Authorize the City to Accept Federal and State Contribution of at Least $300,000,000 or 99% of the Total Project Costs and to Further Authorize the Construction of the Lower Cache Creek Flood Risk Management

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Project, at a Special Municipal Election to be Consolidated with the Statewide Primary Election to be held on March 5, 2024.

Attachments:

1. Resolution Calling Special Municipal Election to Authorize Construction of Woodland Flood Risk Mitigation Project (final)-c1_01

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA, SUBMITTING TO THE QUALIFIED VOTERS OF THE CITY OF WOODLAND A MEASURE AMENDING SECTION 8.12.010 OF CHAPTER 8.12

OF THE WOODLAND MUNICIPAL CODE TO AUTHORIZE THE CITY TO ACCEPT FEDERAL AND STATE CONTRIBUTION OF AT LEAST $300,000,000 OR 99% OF THE TOTAL PROJECT COSTS AND TO FURTHER AUTHORIZE

THE CONSTRUCTION OF THE LOWER CACHE CREEK FLOOD RISK

MANAGEMENT PROJECT, AT A SPECIAL MUNICIPAL ELECTION TO BE

CONSOLIDATED WITH THE STATEWIDE PRIMARY ELECTION TO BE
HELD ON MARCH 5, 2024; AND SETTING RULES AND DEADLINES FOR THE

SUBMITTAL OF ARGUMENTS FOR AND AGAINST THE MEASURE
WHEREAS, Cache Creek, located north of the City of Woodland, has a long history of flooding, with more than 20 recorded events since 1900 where the Creek has overtopped its banks and levees, and poses a significant flood risk to portions of the City of Woodland today. As a result of the present risk of flooding, portions of the City have been mapped on the Federal Emergency Management Agency’s (“FEMA”) Special Flood Hazard Area map, which subjects properties in the floodplain to additional building restrictions and mandatory flood insurance; and WHEREAS, it is the City’s aim to develop a project that will increase public safety, provide an economically feasible and environmentally sensitive solution to alleviate flood damages, meet state and federal requirements for flood protection, and reduce the cost of flood insurance for residents and property owners; and
WHEREAS, to this end, the City has undertaken efforts to work with the United States Army Corps of Engineers, the Central Valley Flood Protection Board, the California Department of Water Resources, and local stakeholders to develop a project that would meet both the State of California’s Urban Level of Flood Protection criteria and FEMA’s 100-year levee certification criteria in order to reduce risks in the area; and
WHEREAS, after a study initiated in 2000 and the consideration of five different alternative plans, the City attempted to construct a flood protection system in 2003 when it approved the Lower Cache Creek Flood Barrier (“Flood Barrier”). The Flood Barrier project received public opposition for its failure to adequately address impacts to properties north of the City, where floodplain depths would increase but mitigation measures were not proposed; and
WHEREAS, in response to the Flood Barrier proposal, in 2004 the City voters adopted Measure S, which added the following provision to the Woodland Municipal Code (currently set forth in Section

8.12.010): “It shall be the policy of the City to encourage a regional flood control project. Therefore, the City shall not fund or take any action that supports the Lower Cache Creek flood barrier (flood wall) studied by the United States Army Corps of Engineers, nor shall the City fund or take any action that supports a substantially similar structure”; and
WHEREAS, in 2011, the City once again attempted to study and undertake a project in order to reduce flood risk and damage for its residents; and
WHEREAS, the City evaluated approximately 26 different alternatives to reduce flood risk to the City, some of which were modified and/or combined with other alternatives, and convened the Woodland Flood Control Advisory Committee, which met and considered the alternatives and made recommendations to the City; and

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WHEREAS, following this process of evaluation the City Council adopted Resolution No. 7651, certifying the Final Environmental Impact Report and approving the Lower Cache Creek Flood Risk Management Project, also known as the Woodland Flood Risk Management Project Alternative 2A (the “Project”); and
WHEREAS, following approval of the Project, the Yolo County Farm Bureau, Nancy Lea and Eric Paulsen filed a petition for writ of mandate and complaint for declaratory and injunctive relief seeking to overturn the City Council’s approval of Resolution No. 7651, arguing that the Project is substantially similar to the 2003 Flood Barrier, and is therefore prohibited by Measure S; and WHEREAS, on July 22, 2022, Yolo County Superior Court issued an order determining that the Project was substantially similar to the 2003 Flood Barrier and the City Council’s approval of the Project violated Measure S; and
WHEREAS, the State and Federal governments have both committed to providing funding for the Project, and Assembly Bill 896 was introduced in the State Legislature to authorize the State to provide funds, up to 99 percent of the costs, for the Woodland Flood Risk Reduction Project; and WHEREAS, the Project is anticipated to be funded by the United Stated Army Corps of Engineers (the “USACE”), the California Central Valley Flood Protection Board (“CVFPB”) and the City. The USACE is expected to fund approximately 65% of the total cost of the Project, with the remaining 35% of the Project cost split between the City and CVFPB. City staff anticipates that the USACE and the CVFPB will contribute at least $300,000,000 toward the cost of the Project; and WHEREAS, while the City Council disagrees with and has appealed the Superior Court’s ruling finding that the Project violates Measure S, the City Council desires to obtain certainty that the City is authorized to accept federal and state funding for, and to construct and utilize local funding for the Project, and therefore desires to submit a ballot measure to the voters of the City of Woodland, expressly authorizing the City to accept federal and state funding for, and to construct and expend funds for the Project; and WHEREAS, pursuant to California Elections Code sections 1000 and 9222, the City Council is authorized to submit this measure to the voters at a Special Municipal election to be held on March 5, 2024; and;
WHEREAS, the City Council desires to consolidate the Special Municipal Election for the ballot measure described herein with the Statewide Primary Election to be held on March 5, 2024; and WHEREAS, the City Council further desires to set rules and deadlines for the submittal of written arguments and rebuttals for and against the measure; and WHEREAS, the specific terms of the measure are provided for in the ordinance to be considered by the qualified voters, attached hereto as Exhibit “A” (the “Ordinance” or “Measure”) and by this reference made an operative part hereof, and in accordance with all applicable laws.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Recitals. The City Council of the City hereby finds and determines that the foregoing recitals are true and correct, are incorporated herein and by this reference made an operative part hereof.

SECTION 2. Submission of Ballot Ordinance/Measure. The City Council of the City, pursuant to its right and authority as contained in California Elections Code sections 1000 and 9222, and any other

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applicable requirements of the laws of the State of California relating to general law cities, hereby orders the Ordinance/Measure attached hereto as Exhibit “A” to be submitted to the qualified voters of the City at the Special Municipal Election to be held and consolidated with the Statewide Primary Election on Tuesday, March 5, 2024. The proposed Ordinance shall be in the form attached hereto as Exhibit “A” to this Resolution and is incorporated by this reference as if fully set forth herein.

SECTION 3.Ballot Question. The City Council, pursuant to its right and authority under California Elections Code, does hereby order that the ballot question shall be presented and printed upon the ballot submitted to the qualified voters in the manner and form set forth in this Section 3. On the ballot to be submitted to the qualified voters at the election to be held at the Special Municipal Election to be consolidated with the Statewide Primary Election on Tuesday, March 5, 2024, in addition to any other matters required by law, there shall be printed substantially the following ballot question:

YES“Shall the measure authorizing the City of Woodland to accept at least $300,000,000 in federal and state contribution, or up to 99% of the project costs, to provide flood control for the City of Woodland and authorizing construction of the Lower Cache Creek Flood Risk Management Project, as outlined in the measure, be adopted?”
NO
SECTION 4.Election Procedures/Request for Consolidation.

A. The City Council consents to the consolidation of the election on this Measure with all other elections being held in the same territory on March 5, 2024, and to hold and conduct the consolidated election in the manner prescribed in Election Code Section 10418.

B. The ballots to be used at the election shall be in the form and content as required by law.

C. In accordance with Section 10403 of the Elections Code, the Board of Supervisors of Yolo County is hereby requested to consent to consolidation of the election on this Measure with the Statewide Primary Election and all other elections being held in the same territory on March 5, 2024, and to having the Registrar of Voters render such election services to the City of Woodland as may be requested by the City Clerk’s Office of said City, the County of Yolo to be reimbursed in full for such services as are performed.

D. The election services which the City of Woodland requests the Registrar of Voters, or such other official as may be appropriate, to perform and which such officer is hereby authorized and directed to perform, if said Board of Supervisors consents, include: the preparation, printing and mailing of sample ballots and voter information guides; the establishment or appointment of precincts, voting centers, and election officers, and making such publications as are required by law in connection therewith; the furnishing of ballots, voting booths and other necessary supplies or materials for voting centers; the canvassing of the returns of the election and the furnishing of the results of such canvassing to the City Clerk’s Office of the City of Woodland; and the performance of such other election services as may be requested by the City Clerk.

E. The City Clerk’s Office, in coordination with the Yolo County Registrar of Voters, is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia, or cause such actions to be made, that may be necessary in order to properly and lawfully conduct the election.

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F. That the precincts, ballot drop box locations and hours of operations, vote center locations and hours of operations, vote-by-mail procedures and timing, and election officers, and all other persons and procedures for the Special Municipal Election shall be the same as those utilized by the County of Yolo; and
G. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections in the City.

H. Notice of the time and place of holding the election is given and the City Clerk’s Office is authorized, instructed and directed to give further or additional notice of the election, in time, form, and manner as required by law.

I. All ballots shall be tallied at a central counting place and not at the precincts. Said central counting place shall be at a County center as designated by the Registrar of Voters.

J. The Yolo County Registrar of Voters is hereby authorized to canvass the returns of said election.

K. The City Clerk’s Office of the City of Woodland shall receive the canvass as it pertains to the election on the measure, and shall certify the results to the City Council, as required by law.

SECTION 5. Arguments and Analysis.

A. The City Council authorizes (i) the City Council or any member(s) of the City Council, (ii) any individual voter eligible to vote on the above measure, (iii) a bona fide association of such citizens or (iv) any combination of voters and associations, to file a written argument in favor of or against the City measure, in accordance with Article 4, Chapter 3, Division 9 of the Elections Code of the State of California and may change the argument until and including Tuesday, November 21, 2023 at 5:00 p.m. after which no arguments for or against the measure may be submitted to the City Clerk. Arguments in favor of or against the measure shall each not exceed 300 words in length. Each argument shall be filed with the City Clerk, signed, and include the printed name(s) and signature(s) of the author(s) submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers who is the author of the argument.

B. The City Clerk shall comply with all provisions of law establishing priority of arguments for printing and distribution to the voters, and shall take all necessary actions to cause the selected arguments to be printed and distributed to the voters.

C. Pursuant to Section 9280 of the Elections Code, the City Council directs the City Clerk’s Office to transmit a copy of the measure to the City Attorney. The City Attorney shall prepare an impartial analysis of the measure, not to exceed 500 words in length, showing the effect of the measure on the existing law and the operation of the measure. The City Attorney shall transmit such impartial analysis to the City Clerk’s Office, who shall cause the analysis to be published in the ballot pamphlet along with the ballot measure as provided by law. The Impartial Analysis shall be filed by the deadline set for filing of the impartial analysis of November 11, 2023.

The impartial analysis shall include a statement indicating whether the measure was placed on the ballot by a petition signed by the requisite number of voters of by the City Council. In the event the entire text of the measure is not printed on the ballot, nor in the voter information portion of the sample ballot, there shall be printed immediately below the impartial analysis, in no less than 10-font bold type, the following: “The above statement is an impartial analysis

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of Ordinance or Measure ____. If you desire a copy of the ordinance or measure, please call the election official’s office at (530) 666-8133 and a copy will be mailed at no cost to you.”
SECTION 6. Rebuttals.

A. That pursuant to Section 9285 of the Elections Code of the State of California, when the Clerk’s Office has selected the arguments for and against the various City initiated measures which will be printed and distributed to the voters, the Clerk’s Office shall send copies of the argument in favor of the measures to the authors of the argument against, and copies of the argument against to the authors of the argument in favor. The authors or persons designated by them may prepare and submit rebuttal arguments not exceeding 250 words. The rebuttal arguments shall be filed with the City Clerk’s Office not later than December 1, 2023 at 5:00 p.m. Rebuttal arguments shall be printed in the same manner as the direct arguments. Each rebuttal argument shall immediately follow the direct argument which it seeks to rebut.

B. That all previous resolutions providing for the filing of rebuttal arguments for City measures are repealed.

C. That the provisions herein shall apply only to the election to be held on March 5, 2024, and shall then be repealed.

SECTION 7. Placement on the Ballot. The full text of the Ballot Ordinance shall not be printed in the voter pamphlet, and a statement shall be printed in the ballot pursuant to Section 9223 of the Elections Code advising voters that they may obtain a copy of this ordinance, the Ballot Ordinance and/or ballot measure, at no cost, upon request made to the City Clerk’s Office.

SECTION 8.Delivery of Resolution to County. The City Clerk’s Office shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. The City Council directs the City Clerk’s Office to deliver copies of this Resolution, including the Ballot Ordinance attached hereto as Exhibit “A”, to the Clerk of the Board of Supervisors of Yolo County and to the Registrar of Voters of Yolo County not later than 125 days prior to the Special Municipal Election.

SECTION 9. CEQA. The City Council hereby finds and determines that an environmental impact report (“EIR”) has been certified for the Flood Risk Management Project (“Project”) referenced in the Measure pursuant to the California Environmental Quality Act (“CEQA”) by adoption of Resolution No. 7651. There have been no changes proposed to the Project since the EIR was certified, and there are no substantial changes with respect to the circumstances under which the Project may be undertaken that would require major revisions of the previously certified EIR for the Project. The Project’s environmental impacts have been analyzed in the EIR, and no subsequent EIR is necessary under State CEQA Guidelines section 15162.

SECTION 10. Public Examination. Pursuant to California Elections Code Section 9295, this Resolution and the attached ballot Measure will be available for public examination for no fewer than ten (10) calendar days prior to being submitted for printing in the voter information guide.

SECTION 11. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

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SECTION 12. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland, California, at a regular meeting held on this 17th day of October, 2023. ___________________________________

VICKY FERNANDEZ, MAYOR
CERTIFICATION FOR RESOLUTION NO. _________
I, Ana Gonzalez, City Clerk of the City Council of the City of Woodland, California, do hereby certify that the whole number of the members of the City Council is five (5); that the above and foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council of the City of Woodland on the 17th day of October, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED AS TO FORM:
__________________________________ _________________________________ ANA B. GONZALEZ ETHAN WALSH

CITY CLERK CITY ATTORNEY

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EXHIBIT “A”
ORDINANCE NO. ____

AN ORDINANCE OF THE PEOPLE OF THE CITY OF WOODLAND,
CALIFORNIA, AMENDING SECTION 8.12.010 OF CHAPTER 8.12 OF THE

WOODLAND MUNICIPAL CODE TO AUTHORIZE THE CITY TO ACCEPT FEDERAL AND STATE CONTRIBUTION OF AT LEAST $300,000,000 OR 99%

OF THE TOTAL PROJECT COSTS AND TO FURTHER AUTHORIZE THE

CONSTRUCTION OF THE LOWER CACHE CREEK FLOOD RISK

MANAGEMENT PROJECT

NOW THEREFORE, THE PEOPLE OF THE CITY OF WOODLAND DO ORDAIN AS FOLLOWS:

SECTION 1.Subject to the approval of a majority of the voters of the City of Woodland at the scheduled election so designated by the City Council in a separate resolution placing this proposal on the ballot for such election, Section 8.12.010 of Chapter 8.12 of the Woodland Municipal Code is amended to shall read as follows:
[NOTE: deletions are identified in strikeout text and additions are identified in bold italics] "TITLE 8: HEALTH AND SAFETY
CHAPTER 8.12 FLOOD CONTROL

8.12.010 Flood control policy.

A. It shall be the policy of the City to encourage a regional flood control project. Therefore, the City shall not fund or take any action that supports the Lower Cache Creek flood barrier (flood wall) studied by the United States Army Corps of Engineers, nor shall the City fund or take any action that supports a substantially similar structure, except that the City is authorized to accept and utilize at least $300,000,000 in federal and state contribution, or up to 99% of the project costs for the construction and associated costs of the Lower Cache Creek Flood Risk Management Project, also known as the Woodland Flood Risk Management Project Alternative 2A, as approved by the City Council on February 16, 2021 by Resolution No. 7651, as it may be amended from time to time by the City Council (the “Authorized Flood Project”), and that the City is further authorized to construct the Authorized Flood Project and to utilize City funds to fund the remainder of the project costs exclusive of federal and state funding.

B. This chapter shall not be repealed or amended except by a vote of the people of the City.” SECTION 2. If any portion of this Ordinance is declared invalid by a court of law or other legal body with applicable authority, the invalidity shall not affect or prohibit the force and effect of any other provision or application of the Ordinance that is not deemed invalid. The voters of the City hereby declare that they would have circulated for qualification and/or voted for the adoption of this section, and each portion thereof, regardless of the fact that any portion of the initiative may be subsequently deemed invalid.

SECTION 3. To the fullest extent allowed by law, the provisions of this Ordinance shall prevail over, and supersede, all other provisions of the Municipal Code and any ordinances, resolutions or administrative policies of the City of Woodland which are in conflict with any provision of this Ordinance.

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SECTION 4. This section shall not be repealed or amended except by a measure approved by a majority of the electors voting on the issue at a General Municipal Election, or at a special municipal election called for that purpose.

SECTION 5. This Ordinance shall take effect only if approved by a majority of the eligible voters of the City of Woodland voting at a Special Municipal Election to be held on March 5, 2024, and shall take effect ten (10) days after the City Council has certified the results of the Special Municipal Election by resolution.

SECTION 6. The Mayor is hereby authorized to attest to the adoption of this Ordinance by the People voting thereon on March 5, 2024, by signing where indicated below.

I hereby certify that the foregoing Ordinance was passed, approved and adopted by the People of the City of Woodland on the 5th day of March, 2024.

Dated: _____________________________________________________

VICKY FERNANDEZ, MAYOR
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ ANA B. GONZALEZ ETHAN WALSH

CITY CLERK CITY ATTORNEY

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 17, 2023
ITEM #: H.12
SUBJECT: Armfield-Lemen Avenue Neighborhood Framework
Study

Recommendation for Action: Staff recommends that the City Council receive a presentation and approve Resolution No. _____, accepting the Armfield/Lemen Neighborhood Framework Study as providing a foundation to assist in guiding future public and private reinvestment in the Armfield/Lemen Avenue neighborhood area.

Staff Contact:

Cindy Norris, Principal Planner (530) 661-5911, [email protected]

Fiscal Impact:

On February 1, 2022, the City Council approved Resolution No. 7849, to appropriate $234,750 in the State Grant Fund (Fund 325) for the Regional Early Action Planning (REAP) grant project, CIP #22- 12, and authorized the City Manager to execute a Memorandum of Understanding (MOU) with SACOG for the REAP grant and to execute a professional services agreement with Opticos Design for the same amount. The MOU is a third-party agreement between SACOG, the City and Opticos Design. SACOG funded the contract and reimbursed the City for invoices received from the consultant.

Report in Brief:

The purpose of the Armfield Lemen Neighborhood Framework Study is to provide information to guide and incentivize future growth and investment in the Armfield/Lemen Ave neighborhood. The study was prepared after evaluating existing conditions, conducting public outreach, preparing a market and financial feasibility analysis, and evaluating access and infrastructure considerations to ultimately assist in redevelopment of the area. Conceptual plans to illustrate possible scenarios for future development in the area were prepared to help visualize what is possible, given underlying zoning and regulatory requirements. The Yolo County Housing Authority was an active participant in the project and is advancing efforts to redevelop their property.

Background:

Project Site and Description:

The entire neighborhood Plan Area is approximately 75 acres and includes the Armfield neighborhood, Yolo County Housing (YCH) properties, and parcels south of Main Street. The project area is located east of East Street and north and south of East Main Street to Thomas Street.

Existing uses in the area include predominantly lower density residential, light industrial, and commercial uses. There is also a significant amount of vacant or underdeveloped property in the area. The current zoning is Corridor Mixed Use - East Street, which allows residential development between 20 and 40 dwelling units per acre as well as single or mixed-use developments.

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Review Process to Date:

The project was initiated in February of 2022. Early steps involved preparation of an existing conditions analysis and a residential market analysis. On August 3, 2022, the project team held a series of five stakeholder discussion meetings, followed by Workshop #1 held that same evening at the Community and Senior Center. The stakeholder meetings and workshop were well attended. Attendees were asked a series of questions and, using interactive exercises, were asked to share their thoughts. Exercise 1 asked participants, "What do you like about the neighborhood and what is working", as well as, "What do you not like and think can be improved"? "What are the issues?" Exercise 2 asked participants to share their ideas for the neighborhood. Examples of comments include; removing barriers to building housing; fixing vacancies within Armfield, providing safer pedestrian crosswalks and sidewalks, continuing C Street to Main St, and repairing streets. A variety of housing types were suggested, including entry level housing, duplex, triplex, with emphasis on senior housing and mixed use. Suggested community uses include a park and a community/recreation center.

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Following public input, the city, YCH, and Opticos undertook a series of analyses to consider different development options that could occur based on market feasibility. Based on a residential market analysis prepared by Zimmerman Volk Associates, there is a significant demand and need for more housing in the Woodland area.

Following the analysis and development of an illustrative concept plan, the team held a second community Workshop #2 on July 19, 2023, to share the results with the community. Approximately 30 individuals attended Workshop #2. Following the workshop, the final study was prepared.

The study provides a conceptual scenario plan that addresses improved connectivity within the development area and suggested key infrastructure improvements. While this plan provides an idea of what is possible, new development in the area will be evaluated for conformance to General Plan policies and zoning standards at the time a development proposal is submitted to the City for entitlement review. The Comprehensive Zoning code update includes a proposed Corridor Mixed Use zone for the Armfield and Lemen Avenue areas that is consistent with the vision articulated through this planning study.

At Workshop #2 in July, residents asked why past planning efforts in the area have not had any appreciable change or effect on the area. A key driver for change in any neighborhood is often a significant catalyst project and/or public investment. It is hoped that the proposed redevelopment as part of the YCH site will help serve as such a catalyst. Additionally, the City will pursue infrastructure grant funds from state and federal sources to help support investments in public infrastructure that help encourage additional private investment in the area.

Discussion:

Project Results and Next Steps:

It is acknowledged that this effort will not result in a precise or specific plan. Rather, the exercise has

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allowed the City engage with residents and businesses within the area to discuss opportunities and constraints as well as needed changes to public infrastructure to help facilitate new investment in the area aligned with goals for creating more cohesive and livable neighborhoods.

The plan also illustrates potential public and community improvements that will be required based on General Plan policies. As for example, park acreage is required for new development. Importantly, the study will provide a basis to enable the city to apply for grant funding for infrastructure improvements.

In summary, the Framework study does the following:
• Sets a vision for a safer and more walkable neighborhood with improved street connectivity and emergency access.
• Addresses neighborhood needs and helps envision future development potential. • Illustrates improved public spaces and amenities and envisions new parks and increased tree canopy.
• Envisions a mix of housing choices including workforce, senior, and mixed income housing opportunities.
• Illustrates development potential in order to attract investment from local developers. • Positions the city better to apply for infrastructure grants.

The YCH’s planned redevelopment of their current 132 HUD units to create a mixed income neighborhood, (both affordable and market rate), is moving forward and will provide a catalyst to future development in the area. The conceptual plan has provided a base from which YCH can seek development partnerships to help plan and execute redevelopment efforts.

Providing greater housing variety at attainable price points will help first time homebuyers, provide workforce housing, facilitate aging in place, and provide rental income opportunities to existing property owners. Further, more housing in the area means more households, which helps support neighborhoods serving retail, services, and amenities.

Market Feasibility Results
The Residential Market Analysis by Zimmerman Volk Associates identified that the Woodland residential market is strong, particularly for multi-family housing. The Plan Area can capture a significant portion of the projected housing demand.

Neighborhood Framework Study

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The Study will be adopted via Resolution in order to support the concepts identified in the proposed Plan Area including the proposed access connections. However, it is acknowledged that development in the Plan Area will be entirely subject to all regulations and ordinances in place at the time of entitlement review.

Environmental Review
The study will not result in a final entitlement or precise plan. Rather, the study provides an illustrative evaluation that shows potential build-out scenarios. Future actual development may look quite different and will be subject to existing zoning and regulations. Any future actions that occur in the Plan Area will be subject to all rules and regulations and analysis that would be required in accordance with all codes and ordinances.

Conclusion:

Staff recommends that the City Council receive a presentation and approve Resolution No. _____, accepting the Armfield/Lemen Neighborhood Framework Study as providing a foundation to assist in guiding future public and private reinvestment in the Armfield/Lemen Avenue neighborhood area.

Prepared by: Cindy Norris, Principal Planner

Reviewed by: Brent Meyer, Community Development Director / City Engineer

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Attachments:

1. Resolution Accepting Armfield - Lemen Neigh Framwork Study

2. CC FINAL Plan_PPTSlides

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1 RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

ACCEPTING THE ARMFIELD-LEMEN AVENUE NEIGHBORHOOD

FRAMEWORK STUDY AS PROVIDING A FOUNDATION TO GUIDE FUTURE

GROWTH IN THE ARMFIELD-LEMEN AVENUE NEIGHBORHOOD
WHEREAS, the City applied for and received funding from SACOG under their Regional Early Action Planning (REAP) Grant Program; and
WHEREAS, The City Council appropriated $234,750 in State Grant funding (Fund 325) to the Armfield – Lemen Avenue REAP Grant Project, CIP #22-12; and WHEREAS, the City desired to prepare a neighborhood framework study for the Armfield – Lemen Avenue neighborhood using this grant funding; and WHEREAS, using SACOG’s bench of consultants staff selected Opticos Design to perform this planning work; and
WHEREAS, this neighborhood framework study will provide information to guide and incentivize future public and private reinvestment in the Armfield/Lemen Ave neighborhood thereby helping implement requirements of the Housing Element Policy C9 - Invest in Low Resource Areas; and
WHEREAS, this neighborhood framework study will provide a basis for which the City may apply for future infrastructure improvement grants; and WHEREAS, the City held stakeholder meetings and two workshops, on August 3, 2022 and July 19, 2023, to obtain input and review concept ideas with property owners and residents in the project area; and
WHEREAS, notice was provided to all property owners and interested parties of the City Council meeting of October 17, 2023.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council approves the Resolution accepting the Armfield-Lemen Avenue Neighborhood Framework Study as providing a foundation to assist in guiding future public and private reinvestment in the Armfield/Lemen Avenue neighborhood

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2 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 17 th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Vicky Fernandez, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Armfield–Lemen Avenue
Neighborhood Framework Study
Woodland, CA
September 2023

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Contents
01 02
03 04
05 06
Purpose of the Neighborhood Framework Study
Background and Existing Conditions Summary
What We Heard from the Community
Development Considerations
Framework Concepts
Additional Resources
2

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 01 Purpose of the
Neighborhood
Framework
Study
For more information, please refer to
the
Project Webpage
https://cityofwoodland.org/1363/ArmfieldLeme
n-Avenue-Neighborhood-Framew
3

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 A design and planning effort to evaluate options and
opportunities for future development in the project area What is the Neighborhood Framework?
4 What will the framework do?
▪ Develop a conceptual design to guide
future development and prioritize
infrastructure improvements
▪ Seek community feedback at two
public workshops
▪ Inform future planning decisions s
▪ Enable the city to apply for grant
funding for infrastructure and other
improvements
What is the role of YCH?
▪ Yolo County Housing
Authority (YCH) are a
major property owner
within the project area
▪ YCH plans to redevelop
its existing housing,
which can be a catalyst to
jump start investment in
the neighborhood
How is this project being
funded?
▪ Woodland won a
Regional Early Action
Planning (REAP) grant
from the Sacramento
Area Council of
Governments (SACOG)
▪ No city General Funds are
being used for the study

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Key Policy Considerations
Relevant General Plan 2035 goals
▪ Goal 2.A: Growth and Change
▪ Goal 2.B: Greenfield Development
▪ Goal 2.C: Smart Growth, Sustainability, and
Regional Coordination
▪ Goal 2.D: Economic Development
▪ Goal 2.E: Pattern and Scale
▪ Goal 2.F: Distinctive and Memorable Places
▪ Goal 2.G: Existing Neighborhoods
▪ Goal 2.I: Mixed-Use Corridors
Relationship to the 6th Cycle Housing Element
▪ This study helps to address the need for adding
diverse housing at various income levels as
described in the Housing Element. Several priority
housing sites identified in the Housing Element are
included in the project area
▪ This study reflects the City’s goals to enhance
housing and improve living conditions for residents
▪ This study aims to create a mixed-income
neighborhood with a range of housing types
attainable to middle-income households
The Neighborhood Framework acts on housing-related policies stated in the City of Woodland General Plan 2035 and the Housing Element 5

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Mixed-Income Neighborhood
What are the benefits?
▪ Mixed-income developments allow more residents
to live healthy and prosperous lives in safe and
stable neighborhoods.
▪ Greater housing variety at attainable price points
will help first-time home buyers, seniors; allow
aging-in-place, and provide rental income
opportunities to existing land or property owners.
▪ More housing means more households, which
help support neighborhood-serving retail, services
and amenities.

What is a Mixed Income Neighborhood?
▪ The idea behind a mixed-income neighborhood is
to allow for a variety of housing options, both
rental and for-sale, within the same neighborhood.
▪ The intent is for “affordable “ and “attainable”
(market-rate) units to be visually indistinguishable.
▪ Thinking about the neighborhood cohesively
instead of as individual development projects
allows for better design of public amenities such
as parks, and for planning future infrastructure
investments.

The Neighborhood Framework explores the concept of the project area transforming over time into a mixed-income neighborhood 6

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Opportunity Sites
▪ Section 2.2 of General Plan 2035
identified Opportunity Sites that
include vacant and underutilized
parcels where the value of the
improvements on the property is less
than the value of the underlying land.
▪ The Opportunity Sites can be
redeveloped to support new housing
and/or jobs.
▪ Several Opportunity Sites lie within the
project area.

Project area boundary
7

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 02 Background
and Existing
Conditions
Summary
For more information, please refer to the
Existing Conditions Analysis
https://cityofwoodland.org/DocumentCenter/View
/8227/Final-Existing-Conditions-Analysis-and-
Design-Principles-7222022
8

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Plan Area
Key Facts
▪ The Plan area is 75 acres and
includes Armfield, Yolo County
Housing (YCH) properties and
parcels south of E Main St.
▪ Bounded by East St and E Main St,
located ½ mile from downtown
▪ Existing uses include residential,
mixed-use and commercial
▪ Current 132 YCH units are to be
redeveloped (without displacing
current residents)
▪ Current zoning is CMU-E, allowing
20-40 du/ac. General Plan land use
is Corridor Mixed Use
Project area boundary
9

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Neighborhood Context and Uses
Industrial/Semi-Industrial
Auto Body Repair/Sales
Retail + Convenience Stores
Restaurants + Cafes
Offices
Local Amenities
Solar Farm
Community Park/ Urban Forest
Sierra Northern Rail Tracks
Existing Residential Uses
Armfield Neighborhood
Yolano Neighborhood
Donnelly Neighborhood
South of East Main Street
10

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Built Form
Project area boundary
Vacant parcels
Building footprints
E. Main Street
11

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Ownership
A few entities own a significant portion
of the parcels in the project area:
▪ Yolo County Housing Authority own
the Donnelly and Yolano housing
developments
▪ Sierra Northern Railway Authority
owns the railroad tracks adjacent to
E Main Street, which is likely to
redevelop in the long term
▪ Of the remaining privately-owned
parcels, several large parcels are
under single ownership
12 Yolo County Housing
Sierra Northern Railway Authority
Private Property Owners
Large Parcels Under Single
Ownership

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Existing Zoning and Land Use
▪ Existing uses include residential,
commercial, industrial and others.

The General Plan land use
designation is Corridor Mixed Use.
▪ The zoning is CMU-E (Corridor Mixed
Use) allowing a density of 20-40
du/acre
▪ Existing regulations support mixed-
use and multi-family housing.
▪ Existing
Community Commercial
Light Industrial
Low Density Residential
Downtown Mixed Use
Corridor Mixed Use
Zoning:

Corridor Mixed-Use
(CMU-E)
13

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 For more information, please refer to
the Workshop Presentations
https://cityofwoodland.org/1366/Community-
Outreach-and-Public-Hearing-In
03 What We Heard
from the
Community
14

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Workshop 1
Key highlights:
▪ Held on August 3rd, 2022
▪ Stakeholder interviews with 5
different groups (property owners,
neighborhood and YCH residents and
tenants, elected officials, etc.)
▪ Workshop presentation of the
existing conditions analysis, market
conditions, design ideas and best
practices for neighborhood design
▪ Design exercises asking participants
to identify what is working well in the
neighborhood and what is not, and
ideas for the neighborhood
▪ Discussion of community concerns
and preliminary design ideas
15

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Community Feedback from Workshop 1
What do you like about the
neighborhood? What seems
to be working well?
▪ Close to downtown
▪ Small businesses
▪ Quiet, peaceful neighborhood
▪ Tight family-like community
What do you not like, and think can be
improved? What are the issues?
▪ Not enough housing, no affordable housing
▪ Vacant rail tracks parcel unsafe
▪ Homelessness is an issue
▪ Crime, drug use, vandalism at certain locations
▪ Isolated from downtown
▪ Speeding on Leman Ave.
16 Workshop participants helped to identify the neighborhood’s strengths and challenges

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Community Feedback from Workshop 1
Repair
streets
Sidewalk
+ alley
improvements
Connect C
Street to Main
Street
Extend Thomas
or Johnson St
across Main St
Safer
pedestrian
crosswalks
Railroad parcel
improved
Built Environment
Senior housing
Mixed-use
(small scale)
Attainable
housing
New Uses
Address
homelessness
Address drug
use, illegal
activity
Remove barriers to building
housing including permit costs,
clearer development standards
Pilot projects
on large
parcels
Fix vacancies
in Armfield
Short-Term + Long-Term Goals
17 Workshop participants also shared ideas for the neighborhood’s future development

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Workshop 2
Key highlights:
▪ Held on July 19th, 2023
▪ Recap of the project background,
design principles and feedback from
Workshop 1
▪ Presentation of the work done to
date as part of the neighborhood
framework study, including the
conceptual plan and examples of
potential future development
▪ Discussion and clarification of study
elements with neighborhood
residents and other stakeholders
▪ Broad acceptance of the ideas
presented, to be explored further by
the City as a follow-up to the study
18

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 For more information, please refer to
the Analysis of Residential Market
Potential
Financial Feasibility Analysis
Memorandum
https://cityofwoodland.org/1364/Documents
04 Development
Considerations
19

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Challenges and Opportunities
▪ Limited connectivity
▪ Poor quality public realm
▪ Many vacant and underutilized
parcels
▪ Inadequate housing choices
▪ Inadequate services and amenities
▪ Incompatible uses, awkward land
use adjacencies
Challenges
▪ Good location and access
▪ Proximity to downtown
▪ Market potential for housing
▪ Zoning allows increased intensity
▪ Favorable ownership pattern for
focused investment, redevelopment
▪ Established neighborhood with long-
time residents, character and identity
Opportunities
20

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Development Potential
The project area has significant development potential:
▪ The existing zoning and Housing Element support the evolution of the project area into a mixed-use neighborhood.
▪ Residential market analysis by Zimmerman Volk Associates (2022) identified that the Woodland residential market is strong, particularly for multi-family. The Plan Area can capture a significant portion of projected housing demand. ▪ Financial feasibility analysis by Lisa Wise Consulting (2022) found a range of housing prototypes to be financially feasible in current market conditions. ▪ YCH redevelopment will provide replacement housing for current HUD units as well as additional mixed-income housing. This can be a catalyst project spearheading investment and redevelopment in the neighborhood.
21

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Design Principles for Future Development
To encourage neighborhood
revitalization, enhance safety, help
local businesses and to create a
distinct identity, encourage
neighborhood-serving mixed-use
centers at key locations.
22 Create Mixed-Use Centers
Open spaces, trees and pedestrian
amenities will help enhance safety
and walkability and provide spaces
for people to meet and gather.

Enhance Open Space and Amenities
Streetscape improvements, traffic
calming, and providing pedestrian
and bicycle facilities will help
improve connectivity as well as
emergency access and safety.

Improve Connectivity and Access
A range of housing types, both
rental and for-sale and at all
income levels, will help meet the
current and future housing needs
of the neighborhood residents
Add Diverse Housing
Option 1 for Design Principles – only 1 slide, minimum text

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Design Principles for Future Development

2. Improve Connectivity and Access
Streetscape improvements, traffic calming, and providing pedestrian and bicycle facilities will help improve connectivity as well as emergency access and safety.

3. Enhance Open Space and Amenities
Open spaces, trees and pedestrian amenities will help enhance safety and walkability and provide spaces for people to meet and gather.

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 E Main St
East St
Lemen Ave

1. Create Mixed-Use Centers
To encourage neighborhood revitalization,
enhance safety, help local businesses and
to create a distinct identity, encourage
neighborhood-serving mixed-use centers
at key locations.
▪ Create new mixed-use nodes at Lemen and
North and Thomas and E Main Street.
▪ Cluster new housing, open space and
amenities to create a neighborhood center
on Lemen Avenue.
▪ Strengthen existing retail and commercial
uses by adding new housing and other uses.
▪ Enhance the sense of arrival at existing
neighborhood entrances as well as the
future entrance at Thomas and E. Main
Street.

Existing buildings
Proposed buildings
Parks/Open space
Pedestrian/ bike/
emergency access
PGE easement
24 Option 2 for Design Principles – 5 slides with details

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 E Main St
East St
Lemen Ave

2. Improve Connectivity + Access
Streetscape improvements, traffic
calming, and providing pedestrian and
bicycle facilities will help improve
connectivity as well as emergency access
and safety.
▪ Develop primary east-west and north-south
connections, improve street intersections as
needed.
▪ Redesign the YCHA properties and vacant
parcels as small blocks with through-
connections where feasible.
▪ Consider pedestrian passages, alleys,
shared paths, etc. for connectivity and
emergency access where new streets are
not needed.
▪ Improve pedestrian and bicycle amenities to
encourage walkability.

Existing buildings
Proposed buildings
Parks/Open space
Pedestrian/ bike/
emergency access
PGE easement
25 Option 2 for Design Principles – 5 slides with details

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 E Main St
East St
Lemen Ave

3. Enhance Open Space and Civic Amenities
Open spaces, trees and pedestrian
amenities will help enhance safety and
walkability and provide spaces for people
to meet and gather.
▪ Improve the existing open space as a
central, easily accessible neighborhood
gathering space.
▪ Enhance the neighborhood gateway at
Lemen and North with an open space and
supporting amenities.
▪ Locate new civic and community uses near
open spaces to encourage active use.
▪ Improve pedestrian and bicycle connections
to promote walking and biking.

Existing buildings
Proposed buildings
Parks/Open space
Pedestrian/ bike/
emergency access
PGE easement
26 Option 2 for Design Principles – 5 slides with details

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 E Main St
East St
Lemen Ave

4. Add Diverse Housing
A range of housing types, both rental and
for-sale and at all income levels, will help
meet the current and future housing
needs of the neighborhood residents.
▪ Consider a variety of housing types that can
expand housing choice and attainability.
▪ Allocate development intensity to match the
zoning envelope allowed by current zoning.
▪ Regulate built form and massing to ensure
sensitive transitions between areas of
different housing intensity and character.
▪ Include a balanced mix of rental and
ownership properties to serve diverse
household needs.

Existing buildings
Proposed buildings
Parks/Open space
Pedestrian/ bike/
emergency access
PGE easement
27 Option 2 for Design Principles – 5 slides with details

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Development Considerations
Open Space and Civic Amenities
▪ Improve existing open spaces and
create a new centrally located, easily
accessible open space
▪ Follow General Plan guidance for the
open spaces. Approximately 10 acres
of parks may be needed.
▪ Add pedestrian-bicycle access where
feasible to improve walkability
▪ Provide space for neighborhood-
serving amenities near open spaces
as part of new development. Include
active and passive uses as per the
General Plan and Parks Master Plan
▪ Add street trees for shade and
greenery
▪ Create a buffer along the PGE facility
28 Potential pedestrian access
Existing and potential
open spaces
Potential civic amenities
Buffer from PGE facility

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Development Considerations
Connectivity and Emergency Access
▪ Provide through-access to Lemen Ave.
from E. Main St. by extending C Street.

This access is important to service new
development along Lemen Ave. Note
Lemen Ave. may not connect to
Matmor Rd. in the future.
▪ Plan intersection improvements at key
entrances to the site, including the re-
alignment of internal streets as
needed.
▪ Provide bicycle/pedestrian
enhancements on streets adjacent to
the project area.
▪ Follow the City’s Street Master Plan for
streetscape improvements.
29 Primary vehicular access
Priority areas for
intersection improvements

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Framework
Illustrative
30

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 E Main St
East St
Lemen Ave
Existing buildings
Proposed buildings
Parks/Open space
Pedestrian/ bike/ emergency
access
PGE easement
31 Framework
Illustrative
Option 1

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Framework
Illustrative
Option 2
E Main St
East St
Lemen Ave

PLEASE NOTE
▪ This is an illustrative showing
one potential build-out
scenario. Actual development
may look different.
▪ The Neighborhood
Framework does not change
existing zoning and
regulations – those will
continue to apply. Existing buildings
Proposed buildings
Parks/Open space
Pedestrian/ bike/ emergency
access
PGE easement
32

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Framework Illustrative Option 2
33 PLEASE NOTE
▪ This is an illustrative
showing one potential
build-out scenario –
▪ Actual development may
look different.
▪ The Neighborhood
Framework does not
change existing zoning
and regulations – those
will continue to apply.

Existing buildings
Proposed buildings
Parks/Open space
Pedestrian/ bike/ emergency
access
PGE easement

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Connectivity +
Public Realm –
Option 1
34 Design Highlights
▪ Vehicular improvements connect C St.
to Lemen Ave. and E St. is realigned with
Thomas St.
▪ Pedestrian-bike access on B Street.
▪ New parks and smaller greens add
greenery and trees help to shade streets.
▪ Community amenities are encouraged
as part of future mixed-use projects.

Primary Vehicular
Access
Pedestrian/Bike Access
Parks/Open space
Pedestrian/ bike/
emergency access
Community
Amenities
PGE easement
E Main St
East St
C St
B St
E St

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Connectivity +
Public Realm –
Option 2
35 Design Highlights
▪ Vehicular improvements connect C St.
to Lemen Ave. and E St. is realigned with
Thomas St.
▪ Pedestrian-bike access improve
connectivity within the neighborhood.
▪ Bollards prevent through-access for cars
but allow easy access for fire trucks and
ambulances when needed.
▪ New parks and smaller greens add
greenery and trees help to shade streets.
▪ Community amenities are encouraged
as part of future mixed-use projects.

Primary Vehicular
Access
Pedestrian/Bike Access
Parks/Open space
Pedestrian/ bike/
emergency access
Community
Amenities
PGE easement
E Main St
East St
C St
D St
B St
A St
E St

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 E Main St
East St
Lemen Ave
Potential Development Intensity
Recommended hierarchy of
development intensity
▪ Cluster higher-intensity development on
either side of Leman Avenue to create a
central mixed-use node.
▪ Focus higher-intensity development on
either side of E Main St. to take advantage
of good access and visibility.
▪ Use medium-intensity development to
transition in scale and form from higher-
intensity to lower-intensity buildings within
the neighborhood.
▪ Allow smaller neighborhood-scale multi-
family buildings in the interior of the
neighborhood.

Higher Intensity
Medium Intensity
36

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Examples: Potential Future Development
37 Examples: Larger Scale Built
Environment
▪ Larger scale multi-family and mixed-use
buildings
▪ Density: 30-40 du/acre
▪ Examples of building types: apartment
buildings, larger courtyard buildings

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Examples: Potential Future Development
38 Examples: Medium Scale Built
Environment
▪ Medium-scale multi-family and
mixed-use buildings
▪ Density: 20-40 du/acre
▪ Examples of building types:
townhouses, rowhouses, garden
apartments, small courtyard
buildings

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Examples: Potential Future Development
39 Examples: Small/ Neighborhood Scale
Built Environment
▪ Small-scale multi-family buildings
▪ Density: 20-30 du/acre
▪ Examples of building types: duplex, triplex,
fourplex, townhouses, small-lot single-
family homes, cottage courts

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Examples: Potential Future Development
40 Ideas for Mixed-Use Development
▪ Mixed-use buildings can have
neighborhood-scale retail at the ground
floor level
▪ Ground floor uses can also include
community facilities such as daycare and
other amenities
▪ Density: 30-40 du/acre

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Next Steps: Developing the Vision into Reality
41 How to help turn a development vision
into a reality:
▪ Establish a vision that is aspirational but
also pragmatic
▪ Identify catalyst projects that help to
prioritize infrastructure improvements and
can set the stage for future investment
▪ City funds improvements utilizing grants
and other funding
▪ City creates development incentives by
exploring the impact fee structure,
affordable housing requirements, etc.
▪ Develop implementation mechanisms
such as an Infrastructure Financing District
(IFD)
E Main St
East St
Lemen Ave

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 Additional
Resources
42

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Armfield - Lemen Avenue Neighborhood Framework Study | September 2023 The following links provide more information about the
Neighborhood Framework Study
Related Documents and Resources
43 ▪ Armfield - Lemen Avenue Neighborhood Framework Webpage https://cityofwoodland.org/1363/ArmfieldLemen-Avenue-Neighborhood-Framew ▪ City of Woodland General Plan 2035 https://cityofwoodland.org/1000/Documents • City of Woodland Housing Element https://cityofwoodland.org/1297/Documents Contact:

Cindy Norris, Principal Planner
[email protected]
Ph: (530) 661 5911

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Woodland City CouncilOctober 17, 2023

Woodland City Council
October 17, 2023