Agenda packet — Woodland City Council, December 5, 2023

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
December 5, 2023
6:00 PM

CITY COUNCIL

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE

D. CEREMONIAL PRESENTATION - SWEARING-IN OF MAYOR

E. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

F. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

Page 1 ends

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

G. CONSENT CALENDAR

3. SUBJECT: City Council Meeting Minutes of November 7, 2023 and November 21, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of November 7, 2023 and Novemberr 21, 2023 .

4. SUBJECT: Sustainability Advisory Committee Minutes from October 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive minutes from the Sustainability Advisory Committee's October meeting.

5. SUBJECT: Approval of a Settlement Agreement and Release by and among the City, TL Revival, LP and Sacramento Housing Alliance

RECOMMENDATION FOR ACTION: Staff recommends that City Council approve a Settlement Agreement and Release by and among the City, TL Revival, LP and Sacramento Housing Alliance in the form enclosed with this Staff Report, and direct the City Manager to execute such Settlement Agreement and Release on behalf of the City.

6. SUBJECT: Waste Management Annual Rate Adjustment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, to 1) receive the Waste Management 2024 rate adjustment information, 2) accept it as complete and adequate, and 3) deem the proposed 2024 rate adjustments approved.

7. SUBJECT: 2022 Assistance to Firefighters Grant (AFG) Award Acceptance and Appropriation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager and the Fire Department to:

1. Accept the 2022 Assistance to Firefighters Grant (AFG) Award for battery powered extrication tools and related equipment; and

2. Appropriate $136,043 to Fund 1330 to fund the initial expenditure.

8. SUBJECT: Appropriation of Funds for Clean Air Funds Grant Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing a budget appropriation of $9,900 to Fund 365 for the Clean Air Funds Grant for fiscal year 2023/24.

9. SUBJECT: Sprouts Farmers Market Offsite Improvement Project, Contract Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional

Page 2 ends

services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $53,002.00 for a total agreement amount of $173,594.00 and authorize the City Manager to execute the amendment.

10. SUBJECT: Staybridge Suites Offsite Improvement Project, Contract Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $58,419.50 for a total agreement amount of $194,409.50 and authorize the City Manager to execute the amendment.

11. SUBJECT: Approval of Landscape Maintenance Agreement with Caltrans for Gibson Road at SR-113 Interchange Modification Project, CIP 19-13

RECOMMENDATION FOR ACTION: Staff recommends that the Council adopt Resolution No. _____, approving the Landscape Maintenance Agreement with the State of California Department of Transportation (Caltrans) regarding interchange modifications at the SR-113 NB off-ramp at Gibson Road, CIP 19- 13, and authorizing the Mayor and City Manager to sign the Agreement on behalf of the City.

H. REPORTS OF THE CITY MANAGER

12. SUBJECT: Fire Department Strategic Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Woodland Fire Department’s 2023-2028 Strategic Plan.

I. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, November 30, 2023 was posted on Friday, December 1, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

Page 3 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: E.1
SUBJECT: SUBJECT: General Public Comments

Attachments:

None

Page 4 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: F.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

Page 5 ends

CITY COUNCIL LONG RANGE CALENDAR
December 19TH REGULAR MEETING
Consent Calendar
Certificate of Appreciation – Cindy Norris
Approve Plans and Authorization to Bid – County Road 25 Gap Project Award construction contract CIP 17-07 Spring Lake Recycled Water Project Accept CIP 20-06 YBWL Culvert Replacement Project as complete Accept CIP 24-07 South Canal Storm Ditch Project as complete Accept CIP 22-04 2023 Water Main Replacement Project as complete Approve plans and specs and authorize bidding, CIP 23-02 2024 Water Main Replacement Project AB 1600 Annual Report
Regular Calendar
Comprehensive Zoning Update and Summary of Feedback Received Annual Reports - Measures F, J and R
City Council Meeting Schedule for 2024
City Council Committees Assignments for 2024
CITY HALL HOLIDAY CLOSURE – December 25, 2023 thru January 1, 2024 January (Meetings Dates TBD)
Fire Department Midyear Report
Police Department Midyear Report
Police Department 2024-26 Strategic Plan
Equity Action Plan Annual Report
Future Topics / Study Sessions:

FY23/24 Mid Year Budget (February)
Retail Cannabis License Agreements (TBD)
Sports Park User Agreements (TBD)
Rule 20A Undergrounding (TBD)
Comprehensive Zoning Adoption (Spring 2024)
Updated 11/30/2023

Page 6 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.3
SUBJECT: SUBJECT: City Council Meeting Minutes of
November 7, 2023 and November 21, 2023

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of November 7, 2023 and November 21, 2023.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 11.07.23 Minutes_DRAFT

2. 11.21.23 Minutes_DRAFT

Page 7 ends

City of Woodland

Page 1 of 7 ends

City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, November 7, 2023

6:00 PM

City Council

Page 8 ends

City of Woodland

Page 2 of 7 ends

CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Sec. 54956.9)
Name of Case: In re: Aqueous Film-Forming Foams Products Liability Litigation, MDL No. 2:18- mn-2873; Case No. 2:23-cv-03147 (D.S.C)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:01 PM.

D. ROLL CALL

All Council Members present.

Present: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez

Absent: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Armando Fernandez.

F. LAND ACKNOWLEDGEMENT
Land Acknowledgement read by Mayor Vicky Fernandez.

G. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

Alfred Lopez spoke regarding the Armfield area.

Page 9 ends

City of Woodland

Page 3 of 7 ends

2. SUBJECT: General Public Comments

Comments received from Sally Oliver, Betsy Spaulding, Alix Despard and Cathy Mullanix regarding Item No. 9.

H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

I. CONSENT CALENDAR

4. SUBJECT: Family Court Awareness Month Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring Family Court Awareness Month.

Adopted a proclamation honoring Family Court Awareness Month. No one was available to accept the proclamation. Mayor Vicky Fernandez read the proclamation and would be presenting it at a later date to those that requested it.

5. SUBJECT: City Council Meeting Minutes of October 3, 2023 and October 17, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of October 3, 2023 and October 17, 2023 .

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of October 3, 2023 and October 17, 2023 .

6. SUBJECT: Sustainability Advisory Committee Meeting Minutes of September 20, 2023

Recommendation for Action: Staff recommends that the City Council receive minutes from the Sustainability Advisory Committee's September 20, 2023 meeting.

Received minutes from the Sustainability Advisory Committee's September 20, 2023 meeting.

7. SUBJECT: Quarterly Treasurer’s Investment Report for the Quarter ending September 30, 2023

Page 10 ends

City of Woodland

Page 4 of 7 ends

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the quarterly Treasurer’s Investment Report for the quarter ending September 30, 2023.

Accepted the quarterly Treasurer’s Investment Report for the quarter ending September 30, 2023.

8. SUBJECT: Revised Quarterly Salary Schedule effective October 1, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the revised Salary Schedule effective October 1, 2023.

Approved the revised Salary Schedule effective October 1, 2023.

9. SUBJECT: Ballot Argument Concerning Measure M - Funding and Construction of the Lower Cache Creek Flood Risk Management Project on the March 5, 2024 Ballot

RECOMMENDATION FOR ACTION: Staff recommends That the City Council establish a council subcommittee and appoint Mayor Pro Tempore Garcia Cadena and Councilmember Stallard as committee members to a prepare the ballot argument for Measure M concerning the Lower Cache Creek Flood Risk Management Project on the March 5, 2024.

City Council established a council subcommittee and appointed Mayor Pro Tempore Garcia-Cadena and Council Member Stallard as committee members to prepare the ballot argument for Measure M concerning the Lower Cache Creek Flood Risk Management Project on March 5, 2024.

10. SUBJECT: Contract Amendment for Construction Management and Inspection Services for Improvements Associated with Prudler Phase 1 and Phase 2 Subdivision Improvements

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional services agreement for construction management and inspection services with UNICO Engineering Consultants, Inc. in the amount of $340,000 and authorize the City Manager to execute the amendment.

Adopted RESOLUTION NO. 8169, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE AN AMENDMENT WITH UNICO ENGINEERING CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR PRUDLER PHASE 1 AND PHASE 2 SUBDIVISION PROJECT.

11. SUBJECT: Approve Plans and Specification, and Authorize Bid Advertisement for the Spring Lake Recycled Water Project, CIP #17-07.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. ______, approving the project plans and specifications, and authorizing bid advertisement for the Spring Lake Recycled Water Project, CIP 17-07.

Adopted RESOLUTION NO. 8170, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING

ADVERTISEMENT FOR BIDS FOR THE SPRING LAKE RECYCLED WATER PROJECT, CIP 17-07.

12. SUBJECT: Lower Cache Creek Flood Risk Reduction Project, CIP 22-16; Approve Consultant Amendment #1 with ICF for Consulting Services.

Page 11 ends

City of Woodland

Page 5 of 7 ends

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to authorize the consultant services amendment #1 with ICF for the Lower Cache Creek Flood Risk Reduction Project for an amount up to $128,740.

Adopted RESOLUTION NO. 8171, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING CONSULTANT AMENDMENT #1 WITH ICF FOR ENVIRONMENTAL CONSULTING SERVICES.

On a motion by Council Member Lansburgh, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 4 through 12.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

J. PUBLIC HEARINGS

13. SUBJECT: City Annexation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council hold a Public Hearing and take the following actions regarding the annexation of 764 acres into the City of Woodland:

1. Waive the First Reading and Introduce Ordinance No._________ (Attachment 1) Establishing Zoning Designations (Prezoning) for the Northeast Industrial, Pirmi, Barnard, Westucky, and Sports Park Annexation Areas and Amending the City of Woodland Zoning Map to indicate thereon the zoning applicable to the Annexation Areas

2. Adopt Resolution No._________ (Attachment 2), authorizing the City Manager to file an application with LAFCo initiating Annexation of Approximately 764 acres into the City of Woodland pursuant to the Cortese-Knox-Hertzberg Act (CKH) in compliance with the adopted Sphere of Influence and Urban Limit Line

3. Waive the First Reading and Introduce Ordinance No._________ (Attachment 5) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and California Compass Logistics Center, LLC

4. Waive the First Reading and Introduce Ordinance No._________ (Attachment 7) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Knaggs Commercial Properties Company, L.P.

5. Waive the First Reading and Introduce Ordinance No._________ (Attachment 9) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Kilkenny-Marks Investors, LLC

6. Waive the First Reading and Introduce Ordinance No._________ (Attachment 11) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Netaj, LLC

Page 12 ends

City of Woodland

Page 6 of 7 ends

7. Adopt Resolution No. _____ (Attachment 13) Approving the Subordination Agreement by and between the City of Woodland and California Compass Logistics Center, LLC and Arena Investors, LP

On a motion by Council Member Stallard, seconded by Mayor Pro Tempore Garcia- Cadena and carried unanimously on a 5-0 vote, Council Members waived the First Reading and Introduced Ordinance No._____ (Attachment 1) Establishing Zoning Designations (Prezoning) for the Northeast Industrial, Pirmi, Barnard, Westucky, and Sports Park Annexation Areas and Amending the City of Woodland Zoning Map to indicate thereon the zoning applicable to the Annexation Areas; adopted RESOLUTION NO. 8172, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

REQUESTING THE YOLO LOCAL AGENCY FORMATION COMMISSION PROCESS AN

ANNEXATION APPLICATION FOR THE BARNARD, WESTUCKY, PIRMI, SPORTS

PARK, AND NORTHEAST INDUSTRIAL ANNEXATION AREAS PURSUANT TO THE CORTESE-KNOX-HERTZBERG LOCAL GOVERNMENT REORGANIZATION ACT OF 2000

AND AUTHORIZE AND DIRECT THE CITY MANAGER TO FILE AN ANNEXATION

APPLICATION WITH THE YOLO LOCAL AGENCY FORMATION COMMISSION - BARNARD APN: 027-430-001, 002, 003, 004, 005 - WESTUCKY APN: 027-081-002, 003, 004, 005, 006, 007, 012, 013, 014, 015, 016 027-082-001, 002, 012, 014, 015, 016, 019, 022, 023, 024, and 027-440-014 PIRMI APN: 027-340-005, 008, 010, 020, 022, 027, 033, 034, 035, 037, 038 - SPORTS PARK APN: 041-080-002 - NORTHEAST INDUSTRIAL APN: 027- 210-007; 027-350-001; 027-350-051; 027-360-042, -043, -044, -045; 027-370-008, -009, -019, -029, -034, -035; waived the First Reading and Introduced Ordinance No._____ (Attachment 5) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and California Compass Logistics Center, LLC; Waived the First Reading and Introduced Ordinance No._____ (Attachment 7) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Knaggs Commercial Properties Company, L.P.; Waived the First Reading and Introduced Ordinance No._____ (Attachment 9) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Kilkenny-Marks Investors, LLC; Waived the First Reading and Introduced Ordinance No._____ (Attachment 11) Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Netaj, LLC; and adopted RESOLUTION NO. 8173, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND AUTHORIZING AND DIRECTING THE CITY TO ENTER INTO A SUBORdINATION AGREEMENT BY AND AMONG THE CITY, CALIFORNIA COMPASS LOGISTICS CENTER, LLC AND ARENA LIMITED SPV, LLC.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

K. REPORTS OF THE CITY MANAGER

14. SUBJECT: Parks and Recreation Facility Naming

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving revisions to the policy for naming parks and recreation facilities in Woodland.

On a motion by Council Member Stallard, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8174,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ADOPT A REVISED PARKS AND RECREATION FACILITIES NAMING POLICY.

Page 13 ends

City of Woodland

Page 7 of 7 ends

AYES: Member Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

L. ADJOURN

Meeting adjourned at 7:09 PM in memory of Marci Neilson Criste and all the victims in the shooting that took place last week in Lewiston, Maine.

Respectfully submitted,

Ana B. Gonzalez, City Clerk

Page 14 ends

City of Woodland

Page 1 of 7 ends

City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, November 21, 2023

6:00 PM

City Council

Page 15 ends

City of Woodland

Page 2 of 7 ends

CITY COUNCIL

CLOSED SESSION
5:45 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Sec. 54956.9(b) (one case)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:01 PM.

D. ROLL CALL

All Council Members present.

Present: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez

Absent: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Ciara Faith Fernandez Smith and her mom Cristina Smith.

F. LAND ACKNOWLEDGEMENT
Land Acknowledgement read by Mayor Vicky Fernandez.

G. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Page 16 ends

City of Woodland

Page 3 of 7 ends

2. SUBJECT: General Public Comments

Emails received from James Vorhees regarding Pop up taquerias and Jennifer Carter regarding serving the community.

H. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

I. CONSENT CALENDAR

4. SUBJECT: Native American Heritage Month Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation recognizing the month of November as Native American Heritage Month.

Adopted a Proclamation recognizing the month of November as Native American Heritage Month. Representatives were not available to accept. Yocha Dehe Wintun Nation submitted a statement acknowledging the proclamation. Mayor Vicky Fernandez read the proclamation and the statement

5. SUBJECT: 2023 Small Business Saturday Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council proclaim Saturday, November 25, 2023 as "Small Business Saturday" in Woodland

Proclaimed Saturday, November 25, 2023 as "Small Business Saturday" in Woodland. Council Member Vega presented the proclamation to Woodland Chamber of Commerce staff member Spencer Langan.

6. SUBJECT: Naming of City Park in Prudler Subdivision as "Bopama Park"

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _______ approving the name of "Bopama Park" for the neighborhood park in the Prudler subdivision.

Adopted RESOLUTION NO. 8175, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE NAME OF BOPAMA PARK FOR THE NEW NEIGHBORHOOD PARK IN THE PRUDLER SUBDIVISION.

7. SUBJECT: Crawford Park Court Reconstruction Project - Approve Plans and Specifications and Authorize Bid Advertisement

Page 17 ends

City of Woodland

Page 4 of 7 ends

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the project plans and specifications for the Crawford Park Court Reconstruction Project and authorize bid advertisement.

Adopted RESOLUTION NO. 8176, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS FOR THE

CRAWFORD PARK COURT RECONSTRUCTION PROJECT AND AUTHORIZING BID ADVERTISEMENT.

8. SUBJECT: Approval of Job Descriptions, Authorized Full-Time Equivalent Position Adjustments and Revised Salary Schedule

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, Approving New and Amended Job Descriptions and Approving Changes to the Authorized Full Time Equivalent Positions for Fiscal Year 2023/24, and approve the revised salary schedule.

Adopted RESOLUTION NO. 8177, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING NEW AND AMENDED JOB DESCRIPTIONS AND

APPROVING CHANGES TO AUTHORIZED FULL TIME EQUIVALENT POSITIONS FOR FISCAL YEAR 2023/24.

9. SUBJECT: Side Letter of Agreement - Woodland City Employees' Association

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Side Letter of Agreement to amend the Memorandum of Understanding with the Woodland City Employees' Association.

Approved the Side Letter of Agreement to amend the Memorandum of Understanding with the Woodland City Employees' Association.

10. SUBJECT: Fiscal Year 2023/24 First Quarter Budget Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on the status of the City's budget through September 30, 2023, as well as preliminary results for fiscal year 2022/23.

Received an update on the status of the City's budget through September 30, 2023, as well as preliminary results for fiscal year 2022/23.

11. SUBJECT: Authorization of Additional Purchase Authority for Magnesium Hydroxide for the Water Pollution Control Facility

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to increase the Water Pollution Control Facility’s purchase of magnesium hydroxide from Hill Brothers Chemical Company by $60,000 to a total of $314,000 for fiscal year 2023/24.

Adopted RESOLUTION NO. 8178, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZE ADDITIONAL PURCHASE AUTHORITY OF MAGNESIUM HYDROXIDE FOR THE WATER POLLUTION CONTROL FACILITY.

12. SUBJECT: CityWorks License Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to enter into a five

Page 18 ends

City of Woodland

Page 5 of 7 ends

year agreement for the purchase of CityWorks software licenses in the amount of $377,018.88.

Adopted RESOLUTION NO. 8179, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE ENTERING INTO THE CITYWORKS LICENSE AGREEMENT.

13. SUBJECT: City Annexation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a second reading and adopt the following ordinances:

1. Ordinance No. _____, Establishing Zoning Designations (Prezoning) for the Northeast Industrial, Pirmi, Barnard, Westucky, and Sports Park Annexation Areas and Amending the City of Woodland Zoning Map to indicate thereon the zoning applicable to the Annexation Areas

2. Ordinance No. _____, Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and California Compass Logistics Center, LLC

3. Ordinance No. _____, Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Knaggs Commercial Properties Company, L.P.

4. Ordinance No. _____, Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Kilkenny-Marks Investors, LLC

5. Ordinance No. _____, Approving the Northeast Annexation Area Development Agreement by and between the City of Woodland and Netaj, LLC

Adopted ORDINANCE No. 1715, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF WOODLAND ADOPTING PREZONING FOR THE BARNARD, WESTUCKY, PIRMI,

SPORTS PARK, AND NORTHEAST INDUSTRIAL ANNEXATION AREAS - BARNARD APN: 027-430-001, 002, 003, 004, 005 - WESTUCKY APN: 027-081-002, 003, 004, 005, 006, 007, 012, 013, 014, 015, 016 027-082-001, 002, 012, 014, 015, 016, 019, 022, 023, 024, AND 027-440-014 - PIRMI APN: 027-340-005, 008, 010, 020, 022, 027, 033, 034, 035, 037, 038 - SPORTS PARK APN: 041-080-002 - NORTHEAST Industrial APN: 027-210-007; 027-350- 001; 027-350-051; 027-360-042, -043, -044, -045; 027-370-008, -009, -019, -029, -034, -035; ORDINANCE No. 1716, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

WOODLAND APPROVING AND AUTHORIZING EXECUTION OF A DEVELOPMENT

AGREEMENT BY AND BETWEEN THE CITY OF WOODLAND AND CALIFORNIA COMPASS LOGISTICS CENTER, LLC FOR THE NORTHEAST ANNEXATION AREA APN:
027-210-036; ORDINANCE No. 1717, AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF WOODLAND APPROVING AND AUTHORIZING EXECUTION OF A

DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF WOODLAND AND KNAGGS COMMERCIAL PROPERTIES COMPANY, L.P. FOR THE NORTHEAST ANNEXATION AREA APN: 027-370-034; ORDINANCE NO. 1718, AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AND AUTHORIZING

EXECUTION OF A DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF

WOODLAND AND KILKENNY-MARKS INVESTORS, LLC FOR THE NORTHEAST ANNEXATION AREA APN: 027-350-051; and ORDINANCE NO. 1719, AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AND AUTHORIZING

EXECUTION OF A DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF WOODLAND AND NETAJ, LLC FOR THE NORTHEAST ANNEXATION AREA APN: 027- 350-001.

Page 19 ends

City of Woodland

Page 6 of 7 ends

14. SUBJECT: California Compass Logistics Center, LLC, Land Dedication Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, Approving the Land Dedication Agreement by and between the City of Woodland and California Compass Logistics Center, LLC .

On a motion by Council Member Stallard, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION No. 8180, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING

AND DIRECTING THE CITY TO ENTER INTO A LAND DEDICATION AGREEMENT BY AND BETWEEN THE CITY OF WOODLAND AND CALIFORNIA COMPASS, LLC.

On a motion by Council Member Stallard, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 4 through 14.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

J. PUBLIC HEARINGS

15. SUBJECT: Fee for use of City-Owned Electric Vehicle Chargers

RECOMMENDATION FOR ACTION: Staff recommends that the City Council hold a public hearing and adopt Resolution No. _____, setting fees for use of City-owned Electric Vehicle Chargers.

On a motion by Council Member Vega, seconded by Mayor Pro Tempore Garcia-Cadena and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND SETTING FEES FOR USE OF CITY-OWNED ELECTRIC VEHICLE CHARGERS.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

K. REPORTS OF THE CITY MANAGER

16. SUBJECT: Rotation of Mayor and Mayor Pro Tempore

RECOMMENDATION FOR ACTION: Staff recommends that the City Council designate the Council members to serve as Mayor and Mayor Pro Tempore for the following year, effective at the first meeting in December 2023.

On a motion by Mayor Vicky Fernandez, seconded by Council Member Stallard and carried on a 5-0 vote, Council Members designated Mayor Pro Tempore Garcia-Cadena to serve as Mayor and Council Member Rich Lansburgh to serve as Mayor Pro Tempore for the upcoming year, effective at the first meeting on December 2023.

AYES: Members Garcia-Cadena, Lansburgh, Stallard, Vega and Mayor Vicky Fernandez NOES: None

L. ADJOURN
Meeting adjourned at 6:45 PM in memory of Former First Lady Rosalynn Carter and Maria Juarez Cruz.

Page 20 ends

City of Woodland Page 7 of 7
Respectfully submitted,
Ana B. Gonzalez, City Clerk

Page 21 ends

Page 22 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.4
SUBJECT: Sustainability Advisory Committee Minutes from October 2023

Recommendation for Action: Staff recommends that the City Council receive minutes from the Sustainability Advisory Committee's October meeting.

Staff Contact:

Amanda Portier | (530) 661-5920, [email protected]

Discussion:

Please find the Committee's October 2023 minutes attached. Highlights from the meeting include:
• A presentation on the new BeeLine point-to-point public transit service from Yolo Transportation District
• A presentation on the City's Comprehensive Zoning Code update from City staff • A continued discussion on the Committee's outreach and engagement initiatives

Conclusion:

Staff recommends that the City Council receive minutes from the Sustainability Advisory Committee's October meeting.

Attachments:

1. Approved SAC Meeting Minutes 10.18.23

Page 23 ends

Sustainability Advisory Committee Meeting Minutes
October 18, 2023
A. CALL TO ORDER
Meeting called to order at 6:03 PM.

B. ROLL CALL

Present: (6) Peterson, Serena, Whitaker, Grandia, Ullrey, Green

Absent: (4)
Robert moves to move item G3 up in the agenda. Whitaker seconds. Passes unanimously.

RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee receive a presentation on the new BeeLine point-to-point public transit service.

Daisy Romero, Acting Director of Transit Operations at Yolo Transportation District (YoloTD):

BeeLine is YoloTD’s rideshare on-demand service to book point to point trips within Woodland.

There are other service zones in Yolo, but focusing on Woodland for the presentation today. You requests rides on the app by selecting stops which are at existing YoloTD transit stops and other areas. Regular fare is $3.00, reduced fare for seniors, disabled individuals, and youth is $1.50.

Service hours are M-Th 7 AM – 7 PM, Fri 7 AM – 11 PM, Sat 9 AM – 11 PM, Sun 8 AM – 7 PM.

YoloTD is having a travel training at the Community & Senior Center at 10 AM.

C. PUBLIC COMMENTS
This is an opportunity for the public to comment on items not on the agenda. Comments may be presented in person or emailed to [email protected] and limited to three (3) minutes when read aloud.

Alan Hirsch: CalTrans whistleblower has accused CalTrans of violating environmental law during the I-80 widening project. I-80 emissions make up 10% of the City of Sacramento emissions. Arguing tonight that SAC needs to put the topic on their agenda. Adding the one lane is 13% of Woodland’s carbon footprint. CalTrans has been accused of starting project illegally with money from another project and is focusing on smaller projects rather than larger system- wide projects. CalTrans has been accused of underrepresenting their impact. Asking SAC to put the topic on the agenda, look at CalTrans’ environmental impacts, and urge City Council to take action.

Page 24 ends

Spencer mentions the 3-minute public comment time limit, recommends putting this item on the agenda to keep discussing, and mentions that he has Alan’s contact information for further questions.

D. MEMBER REPORTS
This is an opportunity for members of the Committee to report on relevant activities or topics related to the Committee’s charge.

Ullrey: Been working with the CA Native Plant Society of Yolo Colusa County, working on setting up the chapter and starting outreach for using native plants. Notes that Cal EPA is still approving testing of EV vans and may have first approval this year. Cache Creek is hosting a cultural burn on November 8th that is open to the public.

Serena: Shoutouts Yolo Sol, a new collective to lift up the knowledge around the historical native plants in the area – website recently launched. Yearlong project surrounding teachings on the Wintun Nation native plants and conservation efforts. Some projects include storytelling about the area’s history at the Cache Creek Conservancy and an event on November 4th “Acorn Traditions” at International House Davis.

Peterson: Working on creating a usable bibliography on bike trails and bike systems.

E. STAFF REPORTS
Spencer: City received tool to create an updated GHG inventory, consultant has a couple leftover hours to add some useful additions to the tool. Court Street bike safety enhancements are on hold because YoloTD is in the process of studying future transit hub locations. YoloTD wants to move transit hub from County Fair Mall closer to downtown and amenities. Council would like to wait on Court Street improvements to see where YoloTD decides to move the hub so that the projects do not clash.

F. MINUTES
RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee approve its September 2023 meeting minutes.

Ullrey moves to approve the minutes, Peterson seconds. Passes unanimously (Whitaker abstains).

G. PRESENTATIONS
RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee receive a presentation on the City's Comprehensive Zoning Code update.

Spencer: Zoning code is a way to implement the General Plan. Woodland’s General Plan was adopted in 2017. Been operating with zoning code, general plan, and downtown plan, but goal is to consolidate and streamline the Zoning Code. Zoning code has existed for 100 years and has

Page 25 ends

been periodically updated, but a comprehensive update is rare. The current zoning code is outdated and difficult for community members, developers, and staff to work through the code, making it difficult to push projects forward. Current code does not fully address the entitlement review requirements and requires our planners to work inefficiently by cross referencing multiple documents. Current zoning documents lack graphics demonstrating what the plan says. Many new state requirements that zoning code is not up-to-date on, particularly surrounding housing.

Updated zoning code maintains the community’s character (ex. historic buildings) while still developing new housing, responds to economic realities and trends, focuses on housing production, incorporates the currently separate downtown plan into the overall document, adheres to current state-wide mandates, is user-friendly to everyone (staff, community members, developers, etc.), and complies with the CEQA. Highlights #4: “Allowing our guidelines to be predictable for developers and our staff creates efficiencies that lead to the type of well-located developments that we want to see: long corridors near resources, public transit, and bike lines.” Notes that zoning cannot guarantee what type of tenants will comply with the zoning. The General Plan is our land use policy, but zoning is a way to implement that. Reviews map that shows zoning code changes. It is a public draft meant for feedback, draft will be refined before going to City Council for approval.

Planning staff requests feedback by November 1st.

RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee receive a presentation on the new BeeLine point-to-point public transit service.

Moved earlier in the meeting.

H. BUSINESS ITEMS
RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee continue its outreach and engagement discussion.

Discussion topics: website landing page, enticing folks who aren’t “tuned in,” public display of metrics, bill insert opportunity
Committee agrees that this topic should be put on the agenda for future meetings to discuss possible formal recommendation to Council. Outreach and Engagement Subcommittee will meet prior to prepare a draft motion for City Council.

I. WORK GROUP UPDATES
J. LONG RANGE CALENDAR
RECOMMENDATION FOR ACTION: Staff recommends that the Sustainability Advisory Committee receive the Long Range Calendar for informational purposes only.

K. ADJOURN – 7:47 PM

Page 26 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.5
SUBJECT: Approval of a Settlement Agreement and Release by and among the City, TL Revival, LP and Sacramento
Housing Alliance

Recommendation for Action: Staff recommends that City Council approve a Settlement Agreement and Release by and among the City, TL Revival, LP and Sacramento Housing Alliance in the form enclosed with this Staff Report, and direct the City Manager to execute such Settlement Agreement and Release on behalf of the City.

Staff Contact:

Ken Hiatt, City Manager (530) 661-5802, [email protected] Fiscal Impact:

If the Settlement Agreement is approved, the City will receive an additional $154,000 in affordable housing in lieu fees, which shall be used to facilitate the development of affordable housing in the City.

Background:

On October 20, 2020, the City and TL Revival’s predecessor in interest TL Partners X L.P. entered into an Amended and Restated Development Agreement for residential development of certain property in the Spring Lake Specific Plan Area referred to as Beeghly Ranch Lot D and Lot G. In that Amended and Restated Development Agreement, the City and TL Revival’s predecessor in interest agreed to develop and sell seventeen R-15 low-income single family dwelling units as part of the Project. TL Revival, which assumed responsibility for the development, sold three of the affordable units, but was not successful in selling the other fourteen required units, and approached the City with a request to amend the Amended and Restated Development Agreement to allow TL Revival to pay affordable housing in-lieu fees in place of constructing and selling the remaining fourteen units.

The City processed a proposed First Amendment to the Amended and Restated Development Agreement to allow TL Revival to pay affordable housing in-lieu fees of $39,000 per affordable unit for the remaining fourteen affordable units, for a total of $546,000 in affordable housing in-lieu fees. Sacramento Housing Alliance objected to the proposed First Amendment before the Planning Commission and the City Council, arguing that the in-lieu fees of $39,000 per affordable unit violated the Spring Lake Specific Plan and the City’s Housing Element. On September 5, 2023, the City adopted Ordinance No. 1706, which approved the First Amendment. After the approval of the First Amendment, Sacramento Housing Alliance continued to object to the First Amendment, and reserved their right to pursue litigation to challenge the approval of the First Amendment. However, they did state that they were willing to meet with the City to work on resolving the dispute.

Since that time, representatives for the City, TL Revival and Sacramento Housing Alliance have met multiple times to seek a resolution to this dispute. The parties have come to a proposed resolution, reflected in the proposed Settlement and Release Agreement.

Discussion:

Under the terms of the Settlement Agreement, TL Revival will pay an additional $154,000 in affordable housing in-lieu fees to the City within 30 days of execution of the Agreement by all parties. This would be an additional $11,000 per affordable unit, meaning that TL Revival will pay $50,000 per affordable unit, for

Page 27 ends

a total affordable housing in-lieu fee payment of $700,000 for the development. The full amount of affordable housing in-lieu fees paid will be deposited into the Housing Trust Fund of the City.

Within ten days of execution of the Agreement, TL Revival and the City will provide documentation to SHA demonstrating that the initial three residential units were sold to low income households. The City will also agree that in the event that the City amends the Spring Lake Specific Plan and/or the Spring Lake Affordable Housing Plan to amend the methodology for determining affordable housing in-lieu fees to be paid by developers within the Spring Lake Specific Plan area, the City will require that affordable housing fees be set at a minimum payment of $50,000 per required affordable unit, with annual adjustments for inflation.

Finally, the City will prepare an annual report on the implementation of the City’s inclusionary housing requirements, including the number of affordable housing units constructed and the amount of affordable housing in-lieu fees collected by project and specific plan area, if applicable, and shall report on the City’s strategies addressing affordable housing from any and all specific plans, including specific information about in-lieu fees collected and the affordability and regulatory controls on any on-site affordable units constructed. A copy of each of these reports shall be provided to Sacramento Housing Alliance each year.

Conclusion:

Staff recommends that City Council approve a Settlement Agreement and Release by and among the City, TL Revival, LP and Sacramento Housing Alliance in the form enclosed with this Staff Report, and direct the City Manager to execute such Settlement Agreement and Release on behalf of the City.

Attachments:

1. Settlement and Release Agreement

Page 28 ends

82093.00006\41847086.1

Page 1 of 7 ends

SETTLEMENT AGREEMENT & RELEASE
This Settlement Agreement and Release (“Agreement”) is made and entered into by and among the City of Woodland, a California municipal corporation (the “City”), TL Revival, LP, a California limited partnership (“TL Revival”) and Sacramento Housing Alliance, a California nonprofit public benefit corporation (“SHA”). The City, TL Revival and SHA are sometimes referred to individually as “Party” and collectively as the “Parties” in this Agreement.

RECITALS
A. On October 20, 2020, the City and TL Revival’s predecessor in interest TL Partners X L.P. entered into that certain Amended and Restated Development Agreement No. 20-02 (the “Amended and Restated DA”), for the residential development of certain property located in the City of Woodland known as Beeghly Ranch Lot D and Lot G, which property is located within the City’s Spring Lake Specific Plan area (the “Project”).

B. Pursuant to the terms of the Amended and Restated Development Agreement, City and TL Revival’s predecessor in interest agreed to develop and sell seventeen (17) R-15 low- income single-family dwelling units (“Affordable Units”) as part of the Project.

C. On September 5, 2023, the City Council for the City adopted Ordinance No. 1706, which approved the First Amendment to the Amended and Restated DA (the “First Amendment”).

The First Amendment amended TL Revival’s affordable housing obligation to provide that three (3) of the Affordable Units would be sold as low-income single family dwelling units, and TL Revival would pay fees in lieu of constructing the remaining 14 Affordable Units at an amount of $39,000 per Affordable Unit, totaling $546,000 to be paid in a lump sum no later than 30 days after the second reading of the ordinance approving the First Amendment. TL Revival has since made that payment of $546,000 in accordance with the First Amendment.

D. SHA submitted written comments on the First Amendment to the Planning Commission and City Council, arguing that the proposed affordable housing in-lieu fee included in the First Amendment for the remaining 14 Affordable Units violated the requirements of the Spring Lake Specific Plan, the Spring Lake Affordable Housing Plan and the City’s adopted Housing Element. The City and TL Revival disagree with the contentions made in SHA’s correspondence with the City regarding the First Amendment.

E. The City, TL Revival and SHA desire to resolve any and all claims and disputes between them relating to the First Amendment on the terms and conditions set forth herein.

F. In consideration of the foregoing recitals and mutual covenants and warranties set forth herein, and for other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties agree to the terms of this Agreement.

AGREEMENT

1. Recitals. The foregoing Recitals are incorporated into and are a part of this Agreement.

Page 29 ends

82093.00006\41847086.1

Page 2 of 7 ends

2. TL Revival and City Obligations. As a full and final settlement of any and all claims or potential claims of SHA against TL Revival and the City arising out of, or in any way relating to, the First Amendment, TL Revival and the City agree to the following:
(a)TL Revival Obligations.
(i) Additional Affordable Housing In-Lieu Fees To Be Paid. TL Revival shall pay to the City additional affordable housing in-lieu fees for each of the remaining fourteen (14) Affordable Units in an amount of $11,000 per Affordable Unit, resulting in a total affordable housing fee of $50,000 per Affordable Unit in lieu of constructing each of the remaining fourteen (14) Affordable Units. The additional $154,000 in affordable housing in-lieu fees shall be paid in a lump sum payment within 30 days from the execution of this Agreement by all Parties.
(b)TL Revival and City Joint Obligations.
(i) Documentation of Sale of Three Affordable Units. Within ten (10) days of execution of this Agreement, TL Revival and City shall provide to SHA documentation demonstrating that three (3) residential units within the Project were sold to low-income households in accordance with the terms of the Amended and Restated Development Agreement. (c)City Obligations.
(i) Deposit all Affordable Housing In-Lieu Fees into Housing Trust Fund. City shall have deposited all Affordable Housing Fees received from TL Revival ($700,000) into the Housing Trust Fund within two business days of receipt from TL Revival of the $154,000 of Additional Housing in-Lieu Fees.
(ii) Amendments to Affordable Housing In-Lieu Fees. City agrees that in the event that the City amends the Spring Lake Specific Plan and/or the Spring Lake Affordable Housing Plan to amend the methodology for determining affordable housing in-lieu fees to be paid by developers within the Spring Lake Specific Plan area, the City will require that affordable housing fees be set at a minimum payment of $50,000 per required affordable unit, with annual adjustments for inflation.
(iii) Reporting on Inclusionary Housing Implementation. On an annual basis, the City shall provide reports on the implementation of the City’s inclusionary housing requirements, including the number of affordable housing units constructed and the amount of affordable housing in-lieu fees collected by project and specific plan area, if applicable. A copy of each report shall be sent to the Sacramento Housing Alliance. (iv) Reporting on Affordable Housing Plans. On an annual basis concurrently with submission of the City’s Annual Progress Report sent to the Department of Housing and Community Development regarding the City’s Housing Element, the City shall report on its strategies addressing affordable housing from any and all specific plans, including specific information about in lieu fees collected and the affordability and regulatory controls on any on-site affordable units constructed. A copy of each report shall be sent to the Sacramento Housing Alliance.

Page 30 ends

82093.00006\41847086.1

Page 3 of 7 ends

3. SHA Obligations. In further consideration of this Agreement and in recognition of the benefits to be derived therefrom, and except for enforcement of this Agreement, SHA agrees to the following:
(a) Covenant Not to Oppose or Sue. SHA acknowledges that so long as the Agreement is fulfilled according to the terms, SHA, for itself, its current and future agents, successors, assigns, designees, officers, managers, partners, directors, attorneys, agents, consultants and employees shall not oppose initiate, commence, or participate in any appeals or in any litigation against the City or TL Revival relating to the approval of the First Amendment..

4. Mutual Releases. Contingent upon the full completion of the terms of this Agreement, to the maximum extent provided by law, each Party hereby fully and forever releases the other party from any claims, debts, or obligations arising from the First Amendment. Each Party acknowledges it has had the opportunity to receive independent legal advice with respect to the advisability of making this Agreement and with respect to the meaning of California Civil Code Section 1542, and that they are freely and voluntarily entering in this Agreement and understand this Agreement in its entirety.
(a) Contingent upon the full completion of the terms of this Agreement, it is the intention of the Parties that the mutual release entered into as part of this Agreement shall be effective as a bar to all actions, causes of action, obligations, costs, expenses, attorney’s fees, damages, losses, claims, liabilities and demands of any character, nature and kind, known or unknown, suspected or unsuspected, related to the First Amendment to be so barred; in furtherance of which intention the Parties expressly waive any and all right and benefit conferred upon them by the provisions of Section 1542 of the California Civil Code, which reads as follows:

A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE

CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO

EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE

AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE MATERIALLY

AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR OR RELEASED PARTY.
(b) The Parties hereby acknowledge that the foregoing waiver of the provisions of Section 1542 of the California Civil Code was bargained for separately. The Parties expressly agree that the release provision herein contained shall be given full force and effect in accordance with each and all of their express terms and provisions, including but not limited to those terms and provisions relating to unknown or unsuspected claims, demands and causes of action hereinabove specified. The Parties specifically agree to assume the risk of the subsequent discovery or understanding of any matter, fact or law which if now known or understood would in any respect have affected this Agreement.

Subject to the foregoing, the Parties specifically acknowledge that this Agreement and the release contained herein relates solely to the First Amendment, and not to any other dispute that has arisen or may arise in the future between the Parties.

Page 31 ends

82093.00006\41847086.1

Page 4 of 7 ends

5. Necessary Acts. Each Party shall perform any further acts and execute and deliver any further documents that may be reasonably necessary to carry out the provisions of this Agreement.

6. Denial of Liability. The Parties agree and mutually acknowledge that this Agreement is for settlement purposes only. TL Revival and City have denied, and continue to deny, any wrongdoing in connection with the First Amendment. Neither this Agreement nor any action taken pursuant to this Agreement shall constitute any admission of any wrongdoing, fault, violation of law, or liability of any kind on the part of the Parties, or any admission by and of the Parties of any claim or allegations made in any action against such party. This Agreement is entered into to avoid the attorneys’ fees, costs, expenses and risks associated with litigation of potential claims and defenses, including, without limitation, the released claims.

7. Enforcement of Agreement. No action for breach of this Agreement shall be brought or maintained until: (a) the non-breaching Party provides written notice to the breaching Party which explains with particularity the nature of the claimed breach, and (b) within ten (10) days after mailing of said notice, the breaching Party fails to cure the claimed breach or, in the case of a claimed breach which cannot be reasonably remedied within a ten (10) day period, the breaching Party fails to commence to cure the claimed breach within such ten (10) day period, and thereafter diligently complete the activities reasonably necessary to remedy the claimed breach. In the event of any future dispute solely regarding City’s compliance with its obligations herein, City shall not assert as a defense any failure to exercise or exhaust any administrative remedies in connection with the Amendments.

8. Attorney Fees and Costs. In any litigation by which one party either seeks to enforce its rights under this Agreement or seeks a declaration of any rights or obligations under this Agreement, in addition to any other relief to which the prevailing party may be entitled, the prevailing party shall be entitled to recover its reasonable attorney fees, together with any costs and expenses, to resolve the dispute and to enforce the final judgment.

9. Notices. All notices, requests, demands, and other communications required or permitted to be given under this Agreement shall be in writing and shall either be (i) delivered in writing by certified or registered first class mail, postage prepaid, deposited in the United States mail, and properly addressed to the Party at its address set forth below, or at any other address that such Party may designate by written notice to the other Party (ii) delivered in writing and to the address(es) below via personal delivery or via a recognized overnight delivery service with tracking and confirmation of delivery; (iii) for purposes of enforcement of this Agreement consistent with paragraph 7 herein, via electronic mail and telephone call to the electronic mail address(es) and phone number of counsel for the Parties below:

To the City: City of Woodland
Attn: Ken Hiatt
300 First Street
Woodland, CA 95695
With copy to: Best Best & Krieger LLP
Attn.: Ethan Walsh
500 Capitol Mall, Suite 1700

Page 32 ends

82093.00006\41847086.1

Page 5 of 7 ends

Sacramento, CA 95814
916-551-2825
[email protected]
To TL Revival: TL Revival, LP
c/o Tim Lewis Communities
3500 Douglas Boulevard, Suite 270
Roseville, CA 95661
With copy to: Buchalter, A Professional Corporation
Attn.: Alicia Guerra
425 Market Street, Suite 2900
San Francisco, CA 94105
425-227-3508
[email protected]
To SHA: Jonathan Cook, Executive Director
P.O. Box 1708
Sacramento, CA 95812
916-455-4900
[email protected]
With copy to: Legal Services of Northern CaliforniaAttn:

Alysa Meyer
619 North Street
Woodland, CA 95695
530-207-4235
[email protected]

10. No Third Party Beneficiaries. The Parties acknowledge that there are no express or implied third party beneficiaries to this Agreement. No person or entity not a signatory hereto shall have any rights or causes of action against any Party hereto as a result of that Party’s performance or nonperformance of any obligation hereunder.

11. Authority To Sign. Each Party represents and warrants that it has the full right and power to enter into this Agreement and to execute and bind the Party on whose behalf it/he/she is signing to the releases and other provisions contained herein, and further agrees to the extent it is in breach of its warranties to defend and indemnify each other Party in the event any claim is made which is contrary to the representations and warranties contained herein.

12. Integration. This Agreement constitutes the entire agreement between the Parties pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings of the Parties; there are no warranties, representations or other agreements

Page 33 ends

82093.00006\41847086.1

Page 6 of 7 ends

between the Parties except as expressly set forth herein. No amendment hereto is binding unless set forth in a writing stating that it is intended to amend this agreement, executed by the Party to be bound thereby.

13. Counterparts. This Agreement may be executed in counterparts and, as so executed, will constitute one agreement binding on all Parties. Executed copies sent by facsimile or email will have the same force and effect as original signatures.

14. Severability. In the event that any provision of this Agreement is found by a court of competent jurisdiction to be void or voidable, the remaining provisions of this Agreement will remain in full force and effect.

15. Survivability of Covenants. All representations and agreements set forth in this Agreement shall be deemed continuing and shall survive the execution date of this Agreement.

16. No Waiver. The failure to insist on any one occasion upon strict compliance with any of the covenants or conditions hereof shall not be deemed a waiver of such term, covenant or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be deemed a waiver or relinquishment of any rights or powers hereunder at any other time or times.

17. No Interpretation Against Drafter; Advice Of Counsel. This Agreement is to be construed fairly and not in favor of or against any Party regardless of which Party or Parties drafted or participated in the drafting of its terms.

18. Choice of Law and Enforcement. This Agreement and any dispute hereunder is to be governed by the laws of the State of California. In addition to any other means for enforcement provided in law or equity, this Agreement may be enforced pursuant to Code of Civil Procedure Section 664.6 before the Superior Court of California in Yolo County.

19. Each Party to Bear Own Costs and Fees. Except as may be otherwise provided herein, each Party hereto must bear its own costs and fees associated with the actions being settled hereby.

IN WITNESS WHEREOF, each Party has executed this Agreement on the date which appears next to the corresponding signature.

I have read the foregoing Settlement Agreement & Release, understand it, and I accept and agree to the provisions it contains and hereby execute it voluntarily with full understanding of its consequences and to be bound by its terms.

Page 34 ends

82093.00006\41847086.1

Page 7 of 7 ends

Dated: ___________________, 2023 CITY OF WOODLAND
By:

Ken Hiatt
City Manager
Dated: ___________________, 2023 OWNER:

TL REVIVAL LP, a California limited partnership
By: TL MANAGEMENT Inc., a California
corporation
Its: General Partner
Name:

JAY TIMOTHY LEWIS
Its: President
Dated: ___________________, 2023 SACRAMENTO HOUSING ALLIANCE By:

Jonathan Cook, Executive Director
APPROVED AS TO FORM:

Dated: BEST BEST & KRIEGER LLP
By: _________________________
Ethan Walsh
City Attorney for the
City of Woodland

Page 35 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.6
SUBJECT: Waste Management Annual Rate Adjustment

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, to 1) receive the Waste Management 2024 rate adjustment information, 2) accept it as complete and adequate, and 3) deem the proposed 2024 rate adjustments approved.

Staff Contact: Rosie Ledesma, Environmental Resources Program Manager, (530) 661-2059, [email protected]
Fiscal Impact:

Waste Management provides a 15% franchise fee to the City. If the customer base remains similar to the current customer base, the 2023 rate adjustment would result in an increase of approximately $50,000-$70,000 in franchise fees in calendar year 2024.

Background:

Waste Management provides collection and disposal of trash, recyclables, organic waste, and street sweeping services for the City of Woodland pursuant to the terms of the amended franchise agreement between the City and Waste Management dated July 1, 2011. With regard to rate adjustments, the agreement allows Waste Management to (1) increase its service rates in accordance with changes in the U.S. City Average Consumer Price Index (CPI) for All Urban Consumers in the most recent 12-month period for which data are available, up to a maximum of 5%, and (2) incorporate any increase in landfill disposal fees above the previous year’s disposal fees. The base rates may be adjusted each year by these amounts.

Yolo County operates the landfill and adjusts the landfill disposal fees each July 1. Because landfill fees go into effect six months before the Waste Management rates are adjusted, the agreement allows Waste Management to recover the increased disposal fees paid by the company during the preceding July-December period through an additional adjustment to the customer rates. These adjustments are not factored into the base rate that is used to calculate subsequent years’ rate adjustments.

According to the franchise agreement, provided that adequate supporting information has been submitted by the company, any requested CPI adjustment and landfill pass-through increases shall be deemed approved and shall take effect on the following January 1, and the City Council shall not deny a requested disposal fee adjustment unless it finds that Waste Management has not provided adequate supporting information.

Discussion:

In accordance with the terms of the franchise agreement, Waste Management has submitted a request to implement an annual adjustment to its customer rates, effective January 1, 2024. The

Page 36 ends

2024 rate request includes a 3.67% CPI increase for the 12-month period ending August 2023 and the following increases for each commodity:

Annual Adjustment 2022-23 Rate 2023-24 Rate Percent Increase Less CPI Waste disposal fee $61.06/ton $62.77/ton 2.80% -0.87%
Organics/GW disposal
fee
$78.00/ton $79.50/ton 1.92% -1.75%
C&D disposal fee $87.00/ton $80.00/ton -8.05% -11.72%

The landfill increases are applied only to the disposal portion of the applicable rates and only by the amount that exceeds the CPI increase, which is calculated as the final disposal fee increase, or decrease in the event that the CPI is higher than the disposal increase, which was the case in all three commodities this year.

Customer Impacts:

These adjustments will raise the rates for an average Woodland household by $1.25 per month, from $38.41 to $39.66 per month. Charges for commercial waste services will generally increase by about

5.2% over the commercial customer rates for 2023, depending on container size and frequency of service. Charges for C&D roll-off containers will decrease from $7-$20 per load, with an average of

2.5% increase for all other roll-off containers such as trash, wood, and recycling.

Staff reviewed the documentation provided by Waste Management and found all the calculations to be appropriate and the documentation to be adequate for the 2024 annual rate adjustment consistent with the terms of the franchise agreement.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____, to 1) receive the Waste Management 2024 rate adjustment information, 2) accept it as complete and adequate, and 3) deem the proposed 2024 rate adjustments approved.

Prepared by: Rosie Ledesma, Environmental Resources Program Manager

Attachments:

1. Resolution - WM Annual Rate Adjustment 2023

2. Woodland City of Rate Adj Eff 1-1-24

Page 37 ends

RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROVE THE REQUEST FOR THE 2024 ANNUAL RATE ADJUSTMENT BY WASTE MANAGEMENT WHEREAS, the Legislature of the State of California, by enactment of California Public Resources Code Sections 40000 et seq. and California Public Resources Code Section 49300, declares that it is within the public interest to authorize and require local agencies to make adequate provision for Solid Waste handling within their jurisdictions; and
WHEREAS, the Council has determined that the public health, safety and well-being of its residents requires that Solid Waste collection and disposal, including, but not limited to, the frequency of collection, the means of collection and the transportation, scope, charges and fees, location, and extent of such services, be provided by an exclusive contract; and
WHEREAS, Waste Management provides collection and disposal of trash, recyclables, and organic waste, and street sweeping services for the City of Woodland pursuant to the terms of the amended franchise agreement between the City and Waste Management dated July 1, 2011; and WHEREAS, the agreement allows Waste Management to (1) increase its service rates in accordance with changes in the U.S. City Average Consumer Price Index (CPI) up to a maximum of 5%, and (2) incorporate any increase in landfill disposal fees above the previous year’s disposal fees; and WHEREAS, Waste Management has provided appropriate supporting documentation to support its request.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby receives the Waste Management 2024 rate adjustment information.

Section 2. The City Council hereby accepts it as complete and adequate.

Section 3. The City Council hereby deems the proposed 2024 rate adjustment approved.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of December 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Vicky Fernandez, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 38 ends

Waste Management of Woodland 3.67% A
City of Woodland
Residential Rate Adjustment Effective 1/1/24 MSW Disposal Increase -0.87% B1 Mixed Food Increase -1.75% B2
MSW Disposal Capture 2.80% C1
Mixed Food Disposal Capture 1.92% C2
Current Monthly
Rate Effective
1/1/2023
Previous Period
Disposal Catch Up
(7/1/22 through
12/31/22)
Current
Monthly Base
Rate
CPI
Increase
Disposal
Portion of
the Current
Base Rate
Disposal
Increase
(7/1/2023
Change)
New Monthly
Base Rate w/o
Disposal
Catchup
Six Month
Disposal Catch
Up (7/1/23
through
12/31/23)
New Monthly
Rate Eff
1/1/2024
D E F=D-E G=F*A H I=H*B J=F+G+I K=(H*C)/2 L=J+K
Garbage Rates
35 Gallons $14.36 $0.03 $14.33 $0.53 $1.98 ($0.02) $14.84 $0.03 $14.87 64 Gallons $16.98 $0.05 $16.93 $0.62 $3.93 ($0.03) $17.52 $0.06 $17.58 96 Gallons $29.51 $0.08 $29.43 $1.08 $5.91 ($0.05) $30.46 $0.08 $30.54 Extra bag pickup $2.71 $0.00 $2.71 $0.10 $0.37 $0.00 $2.81 $0.01 $2.82 Extra toter pickup $8.71 $0.03 $8.68 $0.32 $1.94 ($0.02) $8.98 $0.03 $9.01 Low income (10% discount from base)
35 Gallons $12.92 N/A N/A N/A N/A N/A N/A N/A $13.38
64 Gallons $15.28 N/A N/A N/A N/A N/A N/A N/A $15.82
96 Gallons $26.56 N/A N/A N/A N/A N/A N/A N/A $27.49
Green Waste / Street Sweeping
Small Lot* $15.03 $0.08 $14.95 $0.55 $4.20 ($0.07) $15.43 $0.04 $15.47 1-96 Gallon Toter $18.85 $0.08 $18.77 $0.69 $4.20 ($0.07) $19.39 $0.04 $19.43 2-96 Gallon Toters $18.85 $0.08 $18.77 $0.69 $4.20 ($0.07) $19.39 $0.04 $19.43 3-96 Gallon Toters $24.24 $0.14 $24.10 $0.88 $6.90 ($0.12) $24.86 $0.07 $24.93 4-96 Gallon Toters $24.24 $0.14 $24.10 $0.88 $6.90 ($0.12) $24.86 $0.07 $24.93 Each add'l toter after 4 $5.52 $0.06 $5.46 $0.20 $2.74 ($0.05) $5.61 $0.03 $5.64 Street Sweeping (only)
Residential\Condominium $5.25 $0.00 $5.25 $0.19 $0.00 $0.00 $5.44 $0.00 $5.44 Apartments\Mobile Home Parks
(per unit) $2.85 $0.00 $2.85 $0.10 $0.00 $0.00 $2.95 $0.00 $2.95 Recycling
Residential Curbside $1.88 $0.00 $1.88 $0.07 $0.00 $0.00 $1.95 $0.00 $1.95 Ancillary / Misc Fees
Side Yard Assisted Service -
medically justified $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Side Yard Assisted Service - no
medical justification $6.88 $0.00 $6.88 $0.25 $0.00 $0.00 $7.13 $0.00 $7.13 State Mandated Charge - Per
Household $0.70 N/A N/A N/A N/A N/A N/A N/A $0.70
Bulky Waste Pickup - per pickup
(limited to 5 yards) $87.71 $0.13 $87.58 $3.21 $10.13 ($0.09) $90.70 $0.14 $90.84 Cart Replacement Charge1 Market Rate N/A N/A N/A N/A N/A N/A N/A Market Rate Insufficient Funds / Returned
Check Fee $30.00 N/A N/A N/A N/A N/A N/A N/A $30.00
Late Charge

2.5% of
balance, $5.00
minimum
N/A N/A N/A N/A N/A N/A N/A 2.5% of balance,
$5.00 minimum
Non-Service Day Trip Charge $33.09 $0.00 $33.09 $1.21 $0.00 $0.00 $34.30 $0.00 $34.30 Residential Contamination
Charge $15.00 $0.00 $15.00 $0.00 $0.00 $0.00 $15.00 $0.00 $15.00 Residential Overage Charge $15.00 $0.00 $15.00 $0.00 $0.00 $0.00 $15.00 $0.00 $15.00 CPI % Change
[1] Replacement is charged at the market rate. Does not apply to carts damaged as the result of normal wear and tear. One replacement cart is provided every 4 years for lost or stolen carts, and one replacement cart per year for graffiti-tagged carts. *The Small Lot rate applies only to those customers who qualified for this rate before July 1, 2007, and who were grandfathered in under this rate. Current Small Lot rate customers who choose to have one cart will continue to pay the Small Lot rate (as annually adjusted) until the property is sold or unless they choose to have additional carts. [2] Contamination charges would apply to Residential Customers each time a Customers cart contains contaminants. Customer will be charged per cart/per collection after 2 warning notifications in a 12-month rolling period.
[3] Overage charges would apply to Residential Customers each time a Customers cart is overloaded. Customer will be charged per cart/per collection after 2 warning notifications in a 12- month rolling period

Page 39 ends

Waste Management of Woodland
City of Woodland CPI % Change 3.67% A
Commercial Rate Adjustment Effective 1/1/24
MSW Disposal Increase -0.87% B1, B3
Mixed Food Increase -1.75% B2
MSW Disposal Capture 2.80% C1
Mixed Food Disposal Capture 1.92% C2
Current Monthly
Rate Effective
1/1/2023
Previous Period
Disposal Catch Up
(7/1/22 through
12/31/22)
Current Monthly
Base Rate
CPI
Increase
Disposal
Portion of
the Current
Base Rate
Disposal Increase
(7/1/2023
Change)
New Monthly
Base Rate w/o
Disposal
Catchup
Six Month
Disposal Catch
Up (7/1/23
through 12/31/23)
New Monthly
Rate Eff
1/1/2024
D E F=D-E G=F*A H I=H*B J=F+G+I K=(H*C)/2 L=J+K
Trash Cart Rates
1-64 Gallon Can $33.35 $0.10 $33.25 $1.22 $7.89 ($0.07) $34.40 $0.11 $34.51 1-96 Gallon Can $42.47 $0.15 $42.32 $1.55 $11.83 ($0.10) $43.77 $0.17 $43.94 Extra bag pickup $2.71 $0.00 $2.71 $0.10 $0.37 $0.00 $2.81 $0.01 $2.82 Extra toter pickup $8.71 $0.03 $8.68 $0.32 $1.94 ($0.02) $8.98 $0.03 $9.01 Trash 1 Yard Bin
1 x Week $84.38 $0.11 $84.27 $3.09 $8.77 ($0.08) $87.28 $0.12 $87.40 2 x Week $139.17 $0.23 $138.94 $5.10 $17.53 ($0.15) $143.89 $0.25 $144.14 Trash 1.5 Yard Bin
1 x Week $106.34 $0.17 $106.17 $3.90 $13.17 ($0.11) $109.96 $0.18 $110.14 2 x Week $180.34 $0.34 $180.00 $6.61 $26.33 ($0.23) $186.38 $0.37 $186.75 3 x Week $253.69 $0.51 $253.18 $9.29 $39.50 ($0.34) $262.13 $0.55 $262.68 Trash 2 Yard Bin
1 x Week $128.95 $0.23 $128.72 $4.72 $17.53 ($0.15) $133.29 $0.25 $133.54 2 x Week $219.17 $0.46 $218.71 $8.03 $35.11 ($0.31) $226.43 $0.49 $226.92 3 x Week $309.44 $0.68 $308.76 $11.33 $52.64 ($0.46) $319.63 $0.74 $320.37 4 x Week $399.64 $0.91 $398.73 $14.63 $70.22 ($0.61) $412.75 $0.98 $413.73 5 x Week $489.89 $1.14 $488.75 $17.94 $87.73 ($0.76) $505.93 $1.23 $507.16 6 x Week $579.53 $1.37 $578.16 $21.22 $105.27 ($0.92) $598.46 $1.47 $599.93 Trash 3 Yard Bin
1 x Week $166.27 $0.34 $165.93 $6.09 $26.33 ($0.23) $171.79 $0.37 $172.16 2 x Week $291.43 $0.68 $290.75 $10.67 $52.64 ($0.46) $300.96 $0.74 $301.70 3 x Week $416.39 $1.02 $415.37 $15.24 $78.98 ($0.69) $429.92 $1.11 $431.03 4 x Week $513.14 $1.37 $511.77 $18.78 $105.27 ($0.92) $529.63 $1.47 $531.10 5 x Week $666.60 $1.71 $664.89 $24.40 $131.65 ($1.14) $688.15 $1.84 $689.99 6 x Week $791.79 $2.05 $789.74 $28.98 $157.96 ($1.37) $817.35 $2.21 $819.56 Trash 4 Yard Bin
1 x Week $209.17 $0.46 $208.71 $7.66 $35.11 ($0.31) $216.06 $0.49 $216.55 2 x Week $371.15 $0.91 $370.24 $13.59 $70.22 ($0.61) $383.22 $0.98 $384.20 3 x Week $533.22 $1.37 $531.85 $19.52 $105.27 ($0.92) $550.45 $1.47 $551.92 4 x Week $695.16 $1.82 $693.34 $25.45 $140.38 ($1.22) $717.57 $1.97 $719.54 5 x Week $872.09 $2.28 $869.81 $31.92 $175.50 ($1.53) $900.20 $2.46 $902.66 6 x Week $1,019.30 $2.73 $1,016.57 $37.31 $210.59 ($1.83) $1,052.05 $2.95 $1,055.00 Trash 6 Yard Bin
1 x Week $274.72 $0.68 $274.04 $10.06 $52.64 ($0.46) $283.64 $0.74 $284.38 2 x Week $497.45 $1.37 $496.08 $18.21 $105.27 ($0.92) $513.37 $1.47 $514.84 3 x Week $729.11 $2.05 $727.06 $26.68 $157.96 ($1.37) $752.37 $2.21 $754.58 4 x Week $1,012.13 $2.73 $1,009.40 $37.04 $210.59 ($1.83) $1,044.61 $2.95 $1,047.56 5 x Week $1,265.09 $3.41 $1,261.68 $46.30 $263.22 ($2.29) $1,305.69 $3.69 $1,309.38 6 x Week $1,543.83 $4.10 $1,539.73 $56.51 $315.88 ($2.75) $1,593.49 $4.42 $1,597.91 Trash 8 Yard Bin
1 x Week $336.36 $0.90 $335.46 $12.31 $69.12 ($0.60) $347.17 $0.97 $348.14 2 x Week $616.55 $1.79 $614.76 $22.56 $138.27 ($1.20) $636.12 $1.94 $638.06 3 x Week $914.22 $2.69 $911.53 $33.45 $207.41 ($1.80) $943.18 $2.90 $946.08 4 x Week $1,313.73 $3.59 $1,310.14 $48.08 $276.54 ($2.40) $1,355.82 $3.87 $1,359.69 5 x Week $1,638.93 $4.48 $1,634.45 $59.98 $345.66 ($3.01) $1,691.42 $4.84 $1,696.26 6 x Week $2,044.50 $5.38 $2,039.12 $74.84 $414.79 ($3.61) $2,110.35 $5.81 $2,116.16 Recycling Carts/Bins - All Sizes*
1 x Week - per month/per bin $34.13 $0.00 $34.13 $1.25 $0.00 $0.00 $35.38 $0.00 $35.38 2 x Week - per month/per bin** $68.26 $0.00 $68.26 $2.50 $0.00 $0.00 $70.76 $0.00 $70.76 3 x Week - per month/per bin** $102.39 $0.00 $102.39 $3.75 $0.00 $0.00 $106.14 $0.00 $106.14 4 x Week - per month/per bin** $136.52 $0.00 $136.52 $5.00 $0.00 $0.00 $141.52 $0.00 $141.52 5 x Week - per month/per bin** $170.65 $0.00 $170.65 $6.25 $0.00 $0.00 $176.90 $0.00 $176.90 Mixed Organics - 35 Gallon
1 x Week $28.63 $0.24 $28.39 $1.04 $11.81 ($0.21) $29.22 $0.11 $29.33 2 x Week $57.16 $0.48 $56.68 $2.08 $23.57 ($0.41) $58.35 $0.23 $58.58 3 x Week $85.78 $0.71 $85.07 $3.12 $35.38 ($0.62) $87.57 $0.34 $87.91 4 x Week $114.40 $0.95 $113.45 $4.16 $47.18 ($0.82) $116.79 $0.45 $117.24 5 x Week $142.99 $1.19 $141.80 $5.20 $58.98 ($1.03) $145.97 $0.57 $146.54 Mixed Organics - 64 Gallon
1 x Week $40.26 $0.44 $39.82 $1.46 $21.57 ($0.38) $40.90 $0.21 $41.11 2 x Week $80.51 $0.87 $79.64 $2.92 $43.14 ($0.75) $81.81 $0.41 $82.22 3 x Week $120.77 $1.31 $119.46 $4.38 $64.71 ($1.13) $122.71 $0.62 $123.33 4 x Week $161.03 $1.74 $159.29 $5.85 $86.29 ($1.51) $163.63 $0.83 $164.46 5 x Week $201.28 $2.18 $199.10 $7.31 $107.85 ($1.88) $204.53 $1.04 $205.57 2 Yard Mixed Organics Bin
1 x Week $198.77 $0.76 $198.01 $7.27 $37.37 ($0.65) $204.63 $0.36 $204.99 2 x Week $339.40 $1.51 $337.89 $12.40 $74.76 ($1.31) $348.98 $0.72 $349.70 3 x Week $481.67 $2.23 $479.44 $17.60 $110.47 ($1.93) $495.11 $1.06 $496.17 3 Yard Mixed Organics Bin
1 x Week $273.57 $1.13 $272.44 $10.00 $56.07 ($0.98) $281.46 $0.54 $282.00 2 x Week $481.44 $2.27 $479.17 $17.59 $112.16 ($1.96) $494.80 $1.08 $495.88 3 x Week $691.72 $3.35 $688.37 $25.26 $165.80 ($2.90) $710.73 $1.59 $712.32 *Recycle Container Sizes Available: 96 gallon, 1 Yard, 1.5 Yard, 2 Yard, 3 Yard, 4 Yard, 6 Yard **Services with a frequency of more then one time per week are charged by multiples of the "1 x Week" rate ***Four 96 gallon recycle carts can be substituted for a recycle bin for the same cost. Carts must be placed curbside on collection days.

Page 40 ends

Extra Pickup Fees
Overloaded Container - First Cubic Yard
(No Dismount Required) $8.78 $0.03 $8.75 $0.32 $2.00 ($0.02) $9.05 $0.03 $9.08 Overloaded Container - Each Cubic Yard
in excess of 1 (No Dismount Required) $3.54 $0.03 $3.51 $0.13 $2.00 ($0.02) $3.62 $0.03 $3.65 Additional Pickup, 1 Cubic Yard Bin $49.87 $0.03 $49.84 $1.83 $2.00 ($0.02) $51.65 $0.03 $51.68 Additional Pickup, 1.5 Cubic Yard Bin $51.60 $0.04 $51.56 $1.89 $2.99 ($0.03) $53.42 $0.04 $53.46 Additional Pickup, 2 Cubic Yard Bin $53.35 $0.05 $53.30 $1.96 $3.98 ($0.03) $55.23 $0.06 $55.29 Additional Pickup, 3 Cubic Yard Bin $56.88 $0.08 $56.80 $2.08 $5.95 ($0.05) $58.83 $0.08 $58.91 Additional Pickup, 4 Cubic Yard Bin $60.16 $0.10 $60.06 $2.20 $7.96 ($0.07) $62.19 $0.11 $62.30 Additional Pickup, 6 Cubic Yard Bin $67.35 $0.15 $67.20 $2.47 $11.91 ($0.10) $69.57 $0.17 $69.74 Additional Trip to Customer Location at
Customer Request $33.09 $0.00 $33.09 $1.21 $0.00 $0.00 $34.30 $0.00 $34.30 Temporary Bin
3 Yard Temporary Bin $196.69 $0.08 $196.61 $7.22 $5.95 ($0.05) $203.78 $0.08 $203.86 Ancillary / Misc Fees
State Mandated Fee - per yard times 4.3
(weeks per month) $0.25 $0.00 $0.25 $0.00 $0.00 $0.00 $0.25 $0.00 $0.25 Dismount and Push Charge per Bin
Serviced per Week $7.00 $0.00 $7.00 $0.26 $0.00 $0.00 $7.26 $0.00 $7.26 Key Charge per Bin Serviced per Week $8.33 $0.00 $8.33 $0.31 $0.00 $0.00 $8.64 $0.00 $8.64 Enclosure Charge per Bin Serviced per
Week $9.19 $0.00 $9.19 $0.34 $0.00 $0.00 $9.53 $0.00 $9.53 Gate Service Charge per Bin Serviced
per Week $9.19 $0.00 $9.19 $0.34 $0.00 $0.00 $9.53 $0.00 $9.53 Long Walk (more then 20 feet) per Bin
Serviced per Week $21.99 $0.00 $21.99 $0.81 $0.00 $0.00 $22.80 $0.00 $22.80 Maximum Additional Weekly Charges per
Bin Serviced per Week $28.48 $0.00 $28.48 $1.05 $0.00 $0.00 $29.53 $0.00 $29.53 Scout Truck (Container Truck) Container
Pull Out $39.71 $0.00 $39.71 $1.46 $0.00 $0.00 $41.17 $0.00 $41.17 Extra per yard charge for Customers Pre-
compacting Trash $26.44 $0.10 $26.34 $0.97 $7.96 ($0.07) $27.24 $0.11 $27.35 Commercial Sweeping Charge $8.66 $0.00 $8.66 $0.32 $0.00 $0.00 $8.98 $0.00 $8.98 Bad / Returned Check Fee $30.00 $0.00 $30.00 $0.00 $0.00 $0.00 $30.00 $0.00 $30.00 Snapshot Fee - Per Occurrence1 $60.13 $0.00 $60.13 $2.21 $0.00 $0.00 $62.34 $0.00 $62.34 Inactivity Fee - Per Day (No activity for
over 14 days)2 $13.53 $0.00 $13.53 $0.50 $0.00 $0.00 $14.03 $0.00 $14.03 Inactivity Fee - Maximum per month 2 $203.10 $0.00 $203.10 $7.45 $0.00 $0.00 $210.55 $0.00 $210.55 Reactivation Fee - due to non-payment3 $42.08 $0.00 $42.08 $1.54 $0.00 $0.00 $43.62 $0.00 $43.62 Container Exchange Fee4 $180.37 $0.00 $180.37 $6.62 $0.00 $0.00 $186.99 $0.00 $186.99 Delivery Fee5 $180.37 $0.00 $180.37 $6.62 $0.00 $0.00 $186.99 $0.00 $186.99 Late Charge 2.5% of balance,
$5.00 minimum N/A N/A N/A N/A N/A N/A N/A 2.5% of balance, $5.00 minimum
Contamination Charge - per occurrence6 $113.03 $0.00 $113.03 $4.15 $0.00 $0.00 $117.18 $0.00 $117.18 Cart Swap / Cleaning Charge $65.45 $0.00 $65.45 $2.40 $0.00 $0.00 $67.85 $0.00 $67.85 Bin Swap / Cleaning Charge $148.73 $0.00 $148.73 $5.46 $0.00 $0.00 $154.19 $0.00 $154.19 [6] If a Customer’s container is contaminated more than twice in the last twelve (12) months of service, and Company has left non-collection notices on each such instance, then Company may apply a contamination charge per occurrence over the succeeding twelve (12) months.

Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc) charged by Yolo County or City designated landfill will be charged to the customer when it is possible to identify the customer in violation.
[1] Excess Yardage/Snapshot service fee would apply to Commercial Customers each time a Customer’s Bin or Debris Box is overloaded. Driver documents the conditions with photographs, which are used by the Company in subsequent Customer contact.
[2] The Inactivity service fee would be charged if a Customer has a Debris Box, temporary Bin, or Compactor longer than the14-day rental period without scheduling a pickup. On the 15th day and going forward, the customer would be charged an additional $14.03 per day. The maximum fee per month is $210.55. [3] The Reactivation service fee would be charged for administrative costs to restart a Commercial Customer account that has been terminated pursuant to Section 7.1.2 of the Agreement due to non- payment [4] A Commercial Customer may receive one container exchange every four (4) years at no charge. In addition, each Commercial Customer shall receive new containers at no charge if the container is damaged through normal wear and tear or through no fault of the Customer. Additional exchanges, either as a result of a Customer’s request or because of Customer-caused damage to the container, will result in the Container Exchange Fee.
[5] The Delivery service fee would be charged for the delivery of a container to a Commercial Customer that is restarting services that were previously terminated pursuant to Section 7.1.2 of the Agreement due to non- payment.

Page 41 ends

Waste Management of Woodland
City of Woodland
Debris (RO) Box Rate Adjustment Effective 1/1/24

3.67% A
Current Disposal Costs
MSW Disposal Increase -0.87% B1 Municipal Solid Waste $62.77 Green Waste Disposal Increase -1.75% B2 Green Waste $79.50 Mixed Food Increase -1.75% B3 Mixed Food / Green $79.50 C&D Disposal Increase -11.72% B4 C&D $80.00
MSW Disposal Capture 2.80% C1 Clean Wood $0.00
Green Waste Disposal Capture 1.92% C2 Mixed Wood $79.50 Mixed Food Disposal Capture 1.92% C3 OCC $0.00
C&D Disposal Capture -8.05% C4 Recycle $0.00
Current Monthly
Rate Effective
1/1/2023
Previous Period
Disposal Catch Up
(7/1/22 through
12/31/22)
Current Monthly
Base Rate
CPI
Increase
Disposal
Portion of the
Current Base
Rate
Disposal
Increase
(7/1/2023
Change)
New Monthly
Base Rate
w/o Disposal
Catchup
Six Month Disposal
Catch Up (7/1/23
through 12/31/23)
New Monthly Rate
Eff 1/1/2024
D E F=D-E G=F*A H I=H*B J=F+G+I K=(H*C)/2 L=J+K
MSW - Haul Rate
20 Yards - Includes 2 tons $286.22 $1.28 $284.94 $10.46 $98.48 ($0.86) $294.54 $1.38 $295.92 25 Yards - Includes 2.5 tons $357.96 $1.60 $356.36 $13.08 $123.08 ($1.07) $368.37 $1.72 $370.09 30 Yards - Includes 3 tons $429.12 $1.92 $427.20 $15.68 $147.70 ($1.28) $441.60 $2.07 $443.67 40 Yards - Includes 4 tons $572.17 $2.55 $569.62 $20.91 $196.91 ($1.71) $588.82 $2.76 $591.58 50 Yards - Includes 5 tons $697.79 $3.19 $694.60 $25.49 $246.15 ($2.14) $717.95 $3.45 $721.40 Green Waste - Haul Rate
20 Yards - Includes 2 tons $302.92 $2.41 $300.51 $11.03 $119.12 ($2.08) $309.46 $1.15 $310.61 25 Yards - Includes 2.5 tons $378.83 $3.01 $375.82 $13.79 $148.90 ($2.60) $387.01 $1.43 $388.44 30 Yards - Includes 3 tons $454.19 $3.61 $450.58 $16.54 $178.69 ($3.12) $464.00 $1.72 $465.72 40 Yards - Includes 4 tons $605.60 $4.81 $600.79 $22.05 $238.23 ($4.16) $618.68 $2.29 $620.97 50 Yards - Includes 5 tons $739.56 $6.02 $733.54 $26.92 $297.79 ($5.20) $755.26 $2.86 $758.12 Mixed Wood - Haul Rate
20 Yards - Includes 2 tons $318.25 $2.67 $315.58 $11.58 $132.06 ($2.31) $324.85 $1.27 $326.12 25 Yards - Includes 2.5 tons $397.98 $3.33 $394.65 $14.48 $165.07 ($2.88) $406.25 $1.59 $407.84 30 Yards - Includes 3 tons $477.19 $4.00 $473.19 $17.37 $198.08 ($3.46) $487.10 $1.90 $489.00 40 Yards - Includes 4 tons $636.27 $5.34 $630.93 $23.16 $264.10 ($4.61) $649.48 $2.54 $652.02 50 Yards - Includes 5 tons $777.94 $6.67 $771.27 $28.31 $330.16 ($5.77) $793.81 $3.17 $796.98 C&D - Haul Rate
20 Yards - Includes 2 tons $336.98 $1.44 $335.54 $12.31 $118.93 ($13.93) $333.92 ($4.78) $329.14 25 Yards - Includes 2.5 tons $421.44 $1.80 $419.64 $15.40 $148.67 ($17.42) $417.62 ($5.98) $411.64 30 Yards - Includes 3 tons $505.31 $2.16 $503.15 $18.47 $178.40 ($20.90) $500.72 ($7.18) $493.54 40 Yards - Includes 4 tons $673.78 $2.87 $670.91 $24.62 $237.87 ($27.87) $667.66 ($9.57) $658.09 50 Yards - Includes 5 tons $824.77 $3.59 $821.18 $30.14 $297.31 ($34.83) $816.49 ($11.96) $804.53 Clean Wood - Haul Rate
20 Yards $147.11 $0.00 $147.11 $5.40 $0.00 $0.00 $152.51 $0.00 $152.51 25 Yards $184.04 $0.00 $184.04 $6.75 $0.00 $0.00 $190.79 $0.00 $190.79 30 Yards $220.45 $0.00 $220.45 $8.09 $0.00 $0.00 $228.54 $0.00 $228.54 40 Yards $293.97 $0.00 $293.97 $10.79 $0.00 $0.00 $304.76 $0.00 $304.76 50 Yards $350.06 $0.00 $350.06 $12.85 $0.00 $0.00 $362.91 $0.00 $362.91 Old Corrugated Cardboard (OCC) - Haul Rate
20 Yards $147.11 $0.00 $147.11 $5.40 $0.00 $0.00 $152.51 $0.00 $152.51 25 Yards $184.04 $0.00 $184.04 $6.75 $0.00 $0.00 $190.79 $0.00 $190.79 30 Yards $220.45 $0.00 $220.45 $8.09 $0.00 $0.00 $228.54 $0.00 $228.54 40 Yards $293.97 $0.00 $293.97 $10.79 $0.00 $0.00 $304.76 $0.00 $304.76 50 Yards $350.06 $0.00 $350.06 $12.85 $0.00 $0.00 $362.91 $0.00 $362.91 Recycle - Haul Rate
20 Yards $147.11 $0.00 $147.11 $5.40 $0.00 $0.00 $152.51 $0.00 $152.51 25 Yards $184.04 $0.00 $184.04 $6.75 $0.00 $0.00 $190.79 $0.00 $190.79 30 Yards $220.45 $0.00 $220.45 $8.09 $0.00 $0.00 $228.54 $0.00 $228.54 40 Yards $293.97 $0.00 $293.97 $10.79 $0.00 $0.00 $304.76 $0.00 $304.76 50 Yards $350.06 $0.00 $350.06 $12.85 $0.00 $0.00 $362.91 $0.00 $362.91 Concrete / Dirt
15 Yards - no included tonnage $201.98 $0.00 $201.98 $7.41 $0.00 $0.00 $209.39 $0.00 $209.39 Compactor Rates
Haul Rate - Per Yard - includes tonnage $24.12 $0.03 $24.09 $0.88 $1.99 ($0.02) $24.96 $0.03 $24.99 CPI % Change

Page 42 ends

Ancillary / Misc Fees
State Mandated Fee - Per yard times 4.3
weeks/month $0.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.25 $0.00 $0.25 Debris Box Roll-Top Fee Per Haul $29.76 $0.00 $29.76 $1.09 $0.00 $0.00 $30.85 $0.00 $30.85 Bad / Returned Check Fee $30.00 $0.00 $30.00 $0.00 $0.00 $0.00 $30.00 $0.00 $30.00 Snapshot Fee - Per Occurrence1 $60.13 $0.00 $60.13 $2.21 $0.00 $0.00 $62.34 $0.00 $62.34 Trip Charge2 $119.04 $0.00 $119.04 $4.37 $0.00 $0.00 $123.41 $0.00 $123.41 Inactivity Fee - Per Day (No activity for over 14
days)3 $13.53 $0.00 $13.53 $0.50 $0.00 $0.00 $14.03 $0.00 $14.03 Inactivity Fee - Maximum per month 3 $203.10 $0.00 $203.10 $7.45 $0.00 $0.00 $210.55 $0.00 $210.55 Reactivation Fee - due to non-payment4 $42.08 $0.00 $42.08 $1.54 $0.00 $0.00 $43.62 $0.00 $43.62 Container Exchange Fee5 $180.37 $0.00 $180.37 $6.62 $0.00 $0.00 $186.99 $0.00 $186.99 Delivery Fee6 $180.37 $0.00 $180.37 $6.62 $0.00 $0.00 $186.99 $0.00 $186.99 Late Charge 2.5% of balance,
$5.00 minimum N/A N/A N/A N/A N/A N/A N/A 2.5% of balance, $5.00 minimum
Debris Box Fuel Surcharge7
See below N/A N/A N/A N/A N/A N/A N/A See below
Contamination Fee8
See below N/A N/A N/A N/A N/A N/A N/A See below
[8] The contamination fee is a pass-through contamination and/or adminstration fee imposed on by the landfill or disposal site for contaminated loads [1] Excess Yardage/Snapshot service fee would apply to Commercial Customers each time a Customer’s Bin or Debris Box is overloaded. Driver documents the conditions with photographs, which are used by the Company in subsequent Customer contact.

Note: Additional disposal fees for non-standard items (box springs, tires, televisions, etc) charged by Yolo County or City designated landfill will be charged to the customer when it is possible to identify the customer in violation.
[7] The attached fuel Surcharge rate table will be applied to only the Debris Box line of business and will be calculated based on the cost of fuel on a monthly basis. This will be a line item on the customer's monthly bill.
[2] The Trip Charge would apply when a Commercial Customer schedules a Debris Box service call that is not needed after Company arrives at the Customer location. Company must be given a 24 hour cancellation notice by the Customer.
[3] The Inactivity service fee would be charged if a Customer has a Debris Box, temporary Bin, or Compactor longer than the14-day rental period without scheduling a pickup. On the 15th day and going forward, the customer would be charged an additional $14.03 per day. The maximum fee per month is $210.55. [4] The Reactivation service fee would be charged for administrative costs to restart a Commercial Customer account that has been terminated pursuant to Section 7.1.2 of the Agreement due to non- payment
[5] A Commercial Customer may receive one container exchange every four (4) years at no charge. In addition, each Commercial Customer shall receive new containers at no charge if the container is damaged through normal wear and tear or through no fault of the Customer. Additional exchanges, either as a result of a Customer’s request or because of Customer-caused damage to the container, will result in the Container Exchange Fee.
[6] The Delivery service fee would be charged for the delivery of a container to a Commercial Customer that is restarting services that were previously terminated pursuant to Section 7.1.2 of the Agreement due to non-payment.

Page 43 ends

Waste Management of Woodland
City of Woodland
CPI Adjustment Calculation
Rate Adjustment Effective 1/1/24

CPI ADJUSTMENT CALCULATION
Consumer Price Index (CPI for All Urban Consumers) 1
Index August 2023 307.026 A
Index August 2022 296.171 B
Percentage change of index 3.67% C = (A-B)/B
Contractually allowed maximum % of CPI
(Section 7.3) 5% I
Allowed Price Adjustment: Lower of Annual CPI
Adjustment (C) or contractually allowed max. %
increase (I)

3.67% J
Internet Hyperlink to Indices:
http://data.bls.gov/cgi-bin/srgate

Page 44 ends

Waste Management of Woodland
City of Woodland
CPI Adjustment Calculation
Rate Adjustment Effective 1/1/24
Consumer Price Index - All Urban Consumers
Series Id:    CUUR0000SA0
Not Seasonally Adjusted
Area:         U.S. city average Aug-22 307.026
Item:         All items Aug-21 296.171
Base Period:  1982-84=100
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2016 236.916 237.111 238.132 239.261 240.229 241.018 240.628 240.849 241.428 241.729 241.353 241.432 2017 242.839 243.603 243.801 244.524 244.733 244.955 244.786 245.519 246.819 246.663 246.669 246.524 2018 247.867 248.991 249.554 250.546 251.588 251.989 252.006 252.146 252.439 252.885 252.038 251.233 2019 251.712 252.776 254.202 255.548 256.092 256.143 256.571 256.558 256.759 257.346 257.208 256.974 2020 257.971 258.678 258.115 256.389 256.394 257.797 259.101 259.918 260.28 260.388 260.229 260.474 2021 261.582 263.014 264.877 267.054 269.195 271.696 273.003 273.567 274.31 276.589 277.948 278.802 2022 281.148 283.716 287.504 289.109 292.296 296.311 296.276 296.171 296.808 298.012 297.711 296.797 2023 299.17 300.84 301.836 303.363 304.127 305.109 305.691 307.026

Page 45 ends

Waste Management of Woodland
City of Woodland
Disposal Increase Calculations
Rate Adjustment Effective 1/1/24
2023 Disposal Rate - 7/1/23 $62.77 A 2023 Disposal Rate - 7/1/23 $79.50 A 2023 Disposal Rate - 7/1/23 $79.50 A 2023 Disposal Rate - 7/1/23 $80.00 A 2022 Disposal Rate - 7/1/22 $61.06 B 2022 Disposal Rate - 7/1/22 $78.00 B 2022 Disposal Rate - 7/1/22 $78.00 B 2022 Disposal Rate - 7/1/22 $87.00 B Inc (Dec) in Disposal Rate $1.71 C=A-B Inc (Dec) in Disposal Rate $1.50 C=A-B Inc (Dec) in Disposal Rate $1.50 C=A-B Inc (Dec) in Disposal Rate -$7.00 C=A-B % Inc (Dec) in Disposal Rate 2.80% % Inc (Dec) in Disposal Rate 1.92% D=C/B % Inc (Dec) in Disposal Rate 1.92% D=C/B % Inc (Dec) in Disposal Rate -8.05% D=C/B CPI Adj % 3.67% CPI Adj % 3.67% E CPI Adj % 3.67% E CPI Adj % 3.67% E % Inc (Dec) in Disposal Rate Adjustment -0.87% F % Inc (Dec) in Disposal Rate Adjustment -1.75% F=D-E % Inc (Dec) in Disposal Rate Adjustment -1.75% F=D-E % Inc (Dec) in Disposal Rate Adjustment -11.72% F=D-E Year Disposal
Rate Year Disposal
Rate Year Disposal
Rate Year Disposal
Rate
2023 Disposal Rate - 7/1/23 $62.77 2023 Disposal Rate - 7/1/23 $79.50 2023 Disposal Rate - 7/1/23 $79.50 2023 Disposal Rate - 7/1/23 $80.00 2023 Disposal Rate - 1/1/23 $61.06 2022 Disposal Rate - 7/1/22 $78.00 2022 Disposal Rate - 7/1/22 $78.00 2022 Disposal Rate - 7/1/22 $87.00 2022 Disposal Rate - 7/1/22 $56.31 2021 Disposal Rate - 7/1/21 $75.00 2021 Disposal Rate - 7/1/21 $75.00 2021 Disposal Rate - 7/1/21 $85.00 2021 Disposal Rate - 7/1/21 $54.80 2020 Disposal Rate - 7/1/20 $62.00 2020 Disposal Rate - 7/1/20 $66.00 2020 Disposal Rate - 7/1/20 $70.00 2020 Disposal Rate - 7/1/20 $53.32 2019 Disposal Rate - 7/1/19 $56.00 2019 Disposal Rate - 7/1/19 $64.00 2019 Disposal Rate - 7/1/19 $62.50 2019 Disposal Rate - 7/1/19 $51.88 2018 Disposal Rate - 7/1/18 $54.00 2018 Disposal Rate - 7/1/18 $62.00 2018 Disposal Rate - 7/1/18 $57.00 2nd 2018 Disposal Rate - 11/04/18 $50.48 2017 Disposal Rate - 7/1/17 $54.00 2017 Disposal Rate - 7/1/17 $54.00 2017 Disposal Rate - 1/1/17 $69.50 1st 2018 Disposal Rate - 7/1/18 $46.55 2016 Disposal Rate - 7/1/16 $52.00 2016 Disposal Rate - 7/1/16 $52.00 2016 Disposal Rate - 7/1/16 $57.00 2017 Disposal Rate - 7/1/17 $45.20 2015 Disposal Rate - 7/1/15 $36.00 2015 Disposal Rate - 7/1/15 $36.00 2015 Disposal Rate - 7/1/15 $49.00 2016 Disposal Rate - 7/1/16 $43.87
2015 Disposal Rate - 7/1/15 $42.72
2014 Disposal Rate - 7/1/14 $41.71
2013 Disposal Rate - 7/1/13 $40.58
2012 Disposal Rate - 7/1/12 $39.63
2011 Disposal Rate - 7/1/11 $38.78
Yolo County Landfill - MSW Disposal Adj Calc 1/1/23

7.3.2 Disposal Fee Adjustment. Subject to the provisions of Section 7.3.4 regarding the time for making such a request, the Service Rates Shall be increased following an increase in the Disposal Fees. The Disposal Fee increase will be submitted at the time of the annual rate adjustment. The increase is subject to the provisions of Section 7.3.5 regarding the effective date of such increases and compensatory mechanisms for Disposal Fee increases for time periods prior to the effective date. Such increases shall be equal to the amount derived by multiplying (A) the portion of the previous Service Rate representing Disposal Costs by (B) the percentage increase in the Disposal Fees, and reducing that product (but not below zero) by an amount equal to the CPI adjustment (or, if less, the change in the U.S.C.P.I. between the date of the most recent Disposal Fee increase and the most recent month for which the U.S.C.P.I. is available).

Yolo County Landfill - C&D Disposal Adj Calc
Yolo County Landfill - Green Waste Disposal History Yolo County Landfill - C&D Disposal HistoryYolo County Landfill - MSW Disposal History Yolo County Landfill - Mixed Green / Food History Yolo County Landfill - Mixed Green / Food WasteYolo County Landfill - Green Waste Disposal Adj Calc

Page 46 ends

Page 47 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.7
SUBJECT: 2022 Assistance to Firefighters Grant (AFG) Award Acceptance and Appropriation

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager and the Fire Department to

1. Accept the 2022 Assistance to Firefighters Grant (AFG) Award for battery powered extrication tools and related equipment.

2. Appropriate $136,043 to Fund 1330 to fund the initial expenditure.

Staff Contact:

Eric Zane, Fire Chief - (530)661-5861, [email protected]

Fiscal Impact:

The AFG award reimburses 90% of costs, requiring a 10% recipient match. The Woodland Fire Department will be responsible for the initial purchase of $150,000. Of this, 90% will be reimbursed by FEMA with a required 10% match from the Woodland Fire Department. The total FEMA approved budget for this project is $149,646.48, of which $136,042.25 is Federal funding and $13,604.23 is the required 10% match. The Woodland Fire Department’s share of this match shall not exceed $14,000.

The required matching funds ($14,000) were allocated as one-time Measure F funding during the FY2023/24 budget development process.

Background:

The primary goal of the Assistance to Firefighters Grants (AFG) is to enhance the safety of the public and firefighters with respect to fire-related hazards by providing direct financial assistance to eligible fire departments, nonaffiliated Emergency Medical Services organizations, and State Fire Training Academies. This funding is for critically needed resources to equip and train emergency personnel to recognized standards, enhance operations efficiencies, foster interoperability, and support community resilience.

In February 2023, the Woodland Fire Department submitted an AFG application for battery powered extrication tools and related equipment. Extrication tools are used by emergency responders to create greater access to persons trapped within vehicles by spreading or removing areas of damaged vehicle from around them. The Fire Department also requested a one-time appropriation for the matching funds, which was approved by Council as part of the FY24 budget process.

Discussion:

This grant funding will be used to replace current, aging extrication tools. The current units are over 10-years old and are powered by a gas motor and hydraulic fluid. With the age of the Department’s extrication tools, there has been a noticeable increase in maintenance costs and downtime of these units, which puts the safety of our community at risk. The grant funds will allow the Department to replace all the extrication tools currently in service with the latest in battery operated extrication tools, meeting the current NFPA standard and gaining faster deployment times due to not having to carry around the power unit and hoses.

Page 48 ends

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager and the Fire Department to

1. Accept the 2022 Assistance to Firefighters Grant (AFG) Award for battery powered extrication tools and related equipment.

2. Appropriate $136,043 to Fund 1330 to fund the initial expenditure.

Prepared by: Battalion Chief Erik Komula

Approved by: Eric Zane, Fire Chief

Attachments:

1. Resolution - 2022 AFG Extrication Tools

Page 49 ends

RESOLUTION NO.______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE ACCEPTANCE OF THE 2022 ASSISTNACE TO FIREFIGHERS GRANT (AFG) AWARD AND APPROPTION OF $136,043 TO FUND 1330 WHEREAS, the Woodland Fire Department successfully applied for and was awarded the 2022 Assistance to Firefighters Grant (AFG) for battery powered extrication tools and related equipment; and
WHEREAS, the Woodland Fire Department is in need of replacing the current, aging extrication tools that are powered by gas motor and hydraulic fluid, with battery powered tools that will decrease maintenance costs; and
WHEREAS, the AFG will reimburse 90% of the cost of the equipment with a 10% recipient match; and
WHEREAS, the Fire Department requested a one-time appropriation for the City’s share of the matching funds which was approved by Council as part of the FY 2023/24 budget process.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

1.SECTION 1. Accept the 2022 Assistance to Firefighters Grant (AFG) Award for battery powered extrication tools and related equipment.

SECTION 2. Appropriate $136,043 to Fund 1330 to fund the initial expenditure.

PASSED AND ADOPTED by the City Council this 5th day of December, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 50 ends

Page 51 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.8
SUBJECT: Appropriation of Funds for Clean Air Funds Grant Budget

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing a budget appropriation of $9,900 to Fund 1365 for the Clean Air Funds Grant for fiscal year 2023/24.

Staff Contact:

Spencer Bowen, (530) 661-5808, [email protected]

Fiscal Impact:

This action will result in a Clean Air Funds Grant appropriation of $9,900 to Fund 1365. The appropriation will be offset by grant funds awarded to the City of Woodland by the Yolo-Solano Air Quality Management District (YSAQMD).

Background:

In Spring 2023, staff submitted an application to YSAQMD for the 2023 Clean Air Funds Program cycle. The application was successful, and YSAQMD awarded the City a Clean Air Funds Grant in the amount of $9,900 to support promotion and signage of a future reinvigorated Woodland Bike Loop.

Discussion:

The City of Woodland was awarded Clean Air funding for the Woodland Bike Loop Project to encourage active, sustainable transportation and recreation. The Woodland Bike Loop will create a safe, accessible, and well-marked bicycle route throughout the City of Woodland, with a particular focus on connecting community landmarks – schools, workplaces, and parks.

The City is committed to expanding safe bike infrastructure to meet sustainability goals and increase recreational opportunities. Recently, the City has invested significant effort to enhance the bike network and completed critical improvements, such as the bike and pedestrian bridge over State Route 113, Class 1 bike path on East Main Street along with improved bike lanes along East Main, Gibson Rd., Matmor Rd., and Gum Avenue. Formal street signage and promotion of a local bike loop will help Woodlanders access bicycling amenities and encourage active transit. Feedback gathered during the creation of the City of Woodland’s Active Transportation Plan (currently in progress) and the Local Road Safety Plan (recently finalized) highlighted three key needs that the Bike Loop will help address:
• Additional, easy-to-access local bike routes
• More awareness of bikeways
• Better maintained bikeways

Once finalized, the City's Active Transportation Plan (ATP) will identify recommended routes to establish the Woodland Bike Loop. Staff currently anticipates that the ATP will be completed in early 2024.

Page 52 ends

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing a budget appropriation of $9,900 to Fund 1365 for the Clean Air Funds Grant for fiscal year 2023/24.

Attachments:

1. Resolution - Clean Air Funds 2023 Grant Appropriation

2. City of Woodland 2023 Clean Air Funds Program Application & Project Proposal

3. YSAQMD - City Agreement

Page 53 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING APPROPRIATION OF FUNDS TO THE FISCAL YEAR 2023/24

CLEAN AIR FUNDS GRANT BUDGET
WHEREAS, the Yolo-Solano Air Quality Management District (YSAQMD) awarded the City of Woodland a Clean Air Funds Grant in the amount of $9,900 for the Woodland Bike Loop Project; and WHEREAS, staff wishes to appropriate $9,900 for the Fiscal Year 2023/24 Clean Air Funds Grant budget; and
WHEREAS, the funding will be offset by grant funds awarded to the City of Woodland by the YSAQMD.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND that $9,900 shall be appropriated to Fund 365 in Fiscal Year 2023/24 for the Clean Air Funds Grant.

PASSED AND ADOPTED by the City Council this 5th day of December 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________
Tania Garcia-Cadena, Mayor
ATTEST:
________________________________
Ana B. Gonzalez, City Clerk

Page 54 ends

Page 55 ends

Page 56 ends

City of Woodland
Woodland Bike Loop Project

2023 Clean Air Funds Program
https://www.ysaqmd.org/incentives/clean-air-funds/
Yolo-Solano Air Quality Management District
May 5th, 2023

Page 57 ends

Project Contacts
Spencer Bowen (he/his)
Communication & Strategic Policies Manager
City of Woodland
P: (530) 661-5808
E: [email protected]

Amanda Portier (she/hers)
Program Assistant
City of Woodland
P: (530) 661-5920
E: [email protected]

Page 58 ends

Background
The City of Woodland seeks funding for the Woodland Bike Loop Project to encourage active, sustainable transportation and recreation. The Woodland Bike Loop would create a safe, accessible, and well-marked bicycle route throughout the City of Woodland, with a particular focus on connecting community landmarks – schools, workplaces, and parks. This project involves “Active Transportation” and “Public Education/Information” components through its three phases – planning, construction, and promotion.

The City is committed to expanding safe bike infrastructure to meet sustainability goals and increase recreational opportunities. Recently, the City invested significant time and resources into additional bike pathways, such as the bike and pedestrian bridge over State Route 113 and excellent bike lanes along Gibson and East Main Street, Woodland’s two main arterials. Formal signage and promotion of a local bike loop will help Woodlanders access bicycling amenities and encourage active transit. Feedback gathered during the creation of the City of Woodland’s Active Transportation Plan (currently in progress) and the Local Road Safety Plan (currently being finalized) highlighted three key needs that the Bike Loop will help address:
• Additional, easy-to-access local bike routes
• More awareness of bikeways
• Better maintained bikeways
The City of Woodland requests $9,900 for the Woodland Bike Loop Project. The total project is anticipated to cost $13,400, and the city will match up to $1,500 from General Plan funds earmarked for sustainability spending, and $2,000 in staff time.

Cost Breakdown
Category Description Cost
Sign Construction
& Implementation
Directional signage to guide riders on the loop. As
recommended by city engineers, one sign will be placed every ½ mile on the loop. Sings are estimated to cost $500 each. $8,000
Design & Contract As recommended by city staff, fees will total approximately 30% of the total sign costs.
$2,400

Page 59 ends

Promotional
Materials
Printed maps, flyers, and special events to promote the Woodland Bike Loop.
$1,000
Personnel & Grant
Administration
Staff time dedicated to completing project, and administering grant.
$2,000
TOTAL: $13,400

Although an official route will be determined using data from Woodland’s Active Transportation Plan, we used an 8-mile estimate that would connect several key community landmarks: the brand-new bike and pedestrian overcrossing, recently-expanded bicycle amenities at Spring Lake parks, and the downtown corridor.

Local Benefits
Woodland’s Climate Action Plan (CAP) presents a set of community-generated strategies to guide the city, its residents, and local businesses in reducing greenhouse gas (GHG) emissions consistent with California’s climate change goals. Part of the City’s GHG reduction target will be achieved by reducing conventional vehicle-miles travelled through increasing alternative modes of travel, including active transportation options, such as bicycling.

The Woodland Bike Loop will support the City’s CAP efforts by providing infrastructure that encourages bicycle use as an alternative transportation option and a sustainable recreational activity. The creation and promotion of a bike loop will lead to a reduction of emissions from mobile sources in two ways:
1) Users can replace a typical car trip to work, school, or parks with a bike ride on the loop 2) Users can use the loop as a sustainable recreational activity Feedback from our colleagues in Davis concerning their own bike loop confirms the above benefits as well as the ability to promote additional bike-friendly events, such as Davis’ “Loopalooza,” an annual event hosted by the City of Davis in collaboration with Bike Davis to encourage people of all ages to ride their bikes around town.

Page 60 ends

Implementation
The Woodland Bike Loop project will involve planning and marking a bicycle route throughout the City of Woodland and then encouraging residents to safely use this resource.

The project involves three phases:
1) Planning (July – December 2023): In concert with the completion of Woodland’s Active Transportation Plan, City staff will create a “Woodland Bike Loop Plan” that details the exact route, signage needs, who will provide the signage (in-house or external vendors), and the timeline for implementation. Development of a bike loop recommendation is included in our Active Transportation Plan consultant’s scope of work, and is projected to be ready before the end of 2023. Based on conversations with city engineers, city staff determined that new signage is the main infrastructure requirement for the bike loop. Signage will be placed along existing city bike paths to create a formal bike loop. City staff will leverage data and community engagement results from the in-progress Active Transportation Plan outreach, and conduct “Bike Loop” specific community engagement at existing community events to determine the best route.
2) Construction (2024 Spring and Summer construction season): Following the “Woodland Bike Loop Plan,” city staff will execute construction of the bike loop. City staff will direct in-house staff and/or external vendors to create and post permanent signs along the bike loop that will direct users and provide information about the project. 3) Promotion (Fall 2024): City staff will work with local partners to create public education and information materials to promote the Woodland Bike Loop. To educate the public, City staff will create bike loop promotional materials (maps, flyers, etc.) that will be posted in local businesses, shared directly with school children and parents, included in regular utility bill mailings, and distributed to other community hubs. Local nonprofit The Bike Campaign, an avid supporter of the Bike Loop, has already agreed to partner with City staff to include Bike Loop activities and outreach in their regular education programs in Woodland schools.

The first two phases (planning and construction) fall under the “Active Transportation” category, while the outreach phase falls under the “Public Education/Information” category.

Page 61 ends

Project Merit
City government colleagues in Davis confirm that the development of a bike loop represents a cost-effective and achievable capital project with myriad long-term benefits. Since- decommissioned “bike counters” confirmed that the 2007 installation of more formal Davis Bike Loop signage and promotion coincided with an uptick in use. Furthermore, recent qualitative and quantitative data showed that the Bike Loop was heavily used during the early days of the pandemic, providing safe and accessible recreation for all ages. Finally, as previously mentioned, the existence of a bike loop allows community partners and the city to use the route as a backbone for existing and new special events and bike-friendly outreach. Existing local cycling initiatives include The Bike Campaign’s school programs, the annual “May is Bike Month” campaign, and the California Honey Festival’s annual 30 Mile Cycle.

The City of Woodland firmly believes that delivering a bike loop in our community will result in commensurate benefits for active transportation, community health, sustainability, and more.

Project Outcomes
The project outcomes will be measured through a variety of quantitative and qualitative metrics including, but not limited to, the following:

Quantitative
• Number of schools the loop connects to
• Number of workplaces the loop connects to
• Number of public parks the loop connects to
• Length of bike loop
• Number of local students that participated in bike loop campaign(s) and special events • Quantity of users on typical summer weekend and school day (observational survey data) Qualitative
• Anecdotes from bike loop users
• Interviews with bike community, such as Bike Campaign members

Page 62 ends

Matching Funds
The City is prepared to match up to $1,500 with General Fund dollars earmarked for sustainability expenditures, and $2,000 of staff time.

Applicant History
The City of Woodland has successfully executed four timely projects with Clean Air Funds. 2021: The City of Woodland received $17,854.78 for the Woodland Regional Park Bike Parking project. Twenty bike racks were installed at the Woodland Regional Park opening up an alternative transportation option to the park. 2018: The City of Woodland received $19,000 for the Electric Vehicle Charging Infrastructure Project. Two dual Level 2 electric vehicle (EV) charging stations were installed at the Woodland Police Department, as well as infrastructure and equipment that provided capacity for additional EV charging stations.
2017: The City of Woodland received $6,000 for the Hybrid Light Duty Vehicle Replacement Project. One gasoline-powered vehicle was replaced with one hybrid vehicle in the City’s Community Development Department. 2014: Yolo County and the City of Woodland received $15,000 for the Workplace Charging Partnership Project. A Level 2 EV Supply Equipment station was installed at a central downtown location to meet staff EV charging needs.

Project Summary
This project will supplement recent City investments in bike safety and accessibility while progressing Woodland’s CAP goals. Additionally, the bike loop will positively impact the City of Woodland and surrounding region by providing additional alternative transportation and sustainable recreational options. This will increase bike ridership, reduce mobile-source GHG emissions, and demonstrate the City’s commitment to sustainable transportation and recreation.

Page 63 ends

The estimated project cost is $13,400. The City of Woodland can match up to $1,500 in General Funds earmarked for sustainability, and $2,000 in staff time, making our total funding request $9,900. We thank you for your consideration of the Woodland Bike Loop Project, and look forward to presenting our project to the Yolo Clean Air Funds Committee.

Page 64 ends

Page 65 ends

Page 66 ends

Page 67 ends

Page 68 ends

Page 69 ends

Page 70 ends

Page 71 ends

Page 72 ends

Page 73 ends

Page 74 ends

Page 75 ends

Page 76 ends

Page 77 ends

Page 78 ends

Page 79 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.9
SUBJECT: Sprouts Farmers Market Offsite Improvement Project, Contract Amendment

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $53,002 for a total agreement amount of $173,594 and authorize the City Manager to execute the amendment.

Staff Contact:

Miguel Chavez, Sr. Construction Project Manager – (530) 661-5952, [email protected]

Fiscal Impact:

Construction management and inspection of the Sprouts Farmers Market Offsite Improvements are funded entirely by the developer through a developer deposit account set up for the purpose of paying the City's costs to inspect the required public improvements.

There is no impact to the general fund.

Background:

On July 7, 2020, the City Council approved the Conditional Use Permit (CUP) for the Woodland Storage Development project. On October 10, 2022, a CUP Modification was approved to add the commercial property fronting on E. Main Street for development of the Sprouts Farmers Market.

The developer is required to complete certain public improvements to support the project, which the City will accept once completed. Therefore, a professional services agreement to inspect the public improvements was required to ensure construction is completed per City standards. Construction of the project began in October 2022. Upon review of the City’s short list of approved firms, Associated Engineering Consultants, Inc. (AEC) was selected as the most qualified to provide construction management and inspection services for this project.

Discussion:

The original contract for construction management and inspection was executed with AEC on September 24, 2021 for an amount not to exceed $120,592.00. Construction of the required offsite improvements has now exceeded 14 months and construction is expected to continue into next year. An amendment is required to complete construction management and inspection of the required offsites, which includes microsurfacing and striping of the road and other miscellaneous construction improvements.

The recommended action to execute the amendment to the professional services agreement will allow construction management and inspection to continue through the completion of the required public improvements.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to

Page 80 ends

the professional services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $53,002 for a total agreement amount of $173,594 and authorize the City Manager to execute the amendment.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

Page 81 ends

82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

APPROVING AN AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL

SERVICES FOR CONSTRUCTION MANAGAMENT AND INSPECTION OF THE

SPROUTS FARMERS MARKET OFFSITE IMPROVEMENT PROJECT
WHEREAS, On July 7, 2020, City Council approved the Conditional Use Permit for the Woodland Storage Improvement project, and on October 10, 2022, a CUP Modification was approved to add the commercial property fronting on E. Main Street for development of the Sprouts Farmers Market; and
WHEREAS, the Sprouts Farmers Market offsite improvements have been in construction since October 2022; and
WHEREAS, the original contract with Associated Engineering Consultants (AEC) was for $120,592.00 and Amendment #1 is for $53,002.00 for a contract total of $173,594.00; and WHEREAS, the City desires to continue to have the construction management and inspection of these improvements performed by an experienced consultant selected by a qualification based selection process; and
WHEREAS, the City Council wishes to approve Amendment #1 and authorize its execution through the adoption of this Resolution; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the Amendment to the Agreement for Professional Construction Management & Inspection Services with AEC and authorizes and directs the City Manager to execute the Amendment in the amount of $53,002.00 for a total contract amount of $173,594.00. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

Section 2. Copies of Amendment #1 are available and on file in the City Clerk’s office, and are incorporated herein by reference and made part of this Resolution.

Page 82 ends

82093.00001\8555510.2
PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of City Council held on the 5th day of December 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Page 83 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.10
SUBJECT: Staybridge Suites Offsite Improvement Project, Contract Amendment

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $58,419.50 for a total agreement amount of $194,409.50 and authorize the City Manager to execute the amendment.

Staff Contact:

Miguel Chavez, Sr. Construction Project Manager – (530) 661-5952, [email protected]

Fiscal Impact:

Construction management and inspection of the Staybridge Suites Offsite Improvements are funded entirely by the developer through a developer deposit account set up for the purpose of paying the City's costs to inspect the required public improvements.

There is no impact to the general fund.

Background:

On August 12, 2019, the Zoning Administrator approved the Zoning Administrator Permit for the Staybridge Suites development project. The developer is required to complete certain public improvements to support the project, which the City will accept once completed. Therefore, a professional services agreement to inspect the public improvements was required to ensure construction is completed per City standards. Construction of the project began in February 2022.

Upon review of the City’s short list of approved firms, Associated Engineering Consultants, Inc. (AEC) was selected as the most qualified to provide construction management and inspection services for this project.

Discussion:

The original contract for construction management and inspection was executed with AEC on February 1, 2022, for an amount not to exceed $40,990. In September 2023, Council approved Amendment #1 which was executed in the amount of $95,000. Construction of the required offsite improvements has now exceeded 22 months and construction is expected to continue into next year. An amendment is required to complete construction management and inspection of the required offsites that include microsurfacing and striping of the road and water utility and landscaping improvements.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional services agreement for construction management and inspection services with

Page 84 ends

Associated Engineering Consultants, Inc. in the amount of $58,419.50 for a total agreement amount of $194,409.50 and authorize the City Manager to execute the amendment.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

Page 85 ends

82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

APPROVING AN AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL

SERVICES FOR CONSTRUCTION MANAGAMENT AND INSPECTION OF THE

STAYBRIDGE SUITES OFFSITE IMPROVEMENT PROJECT
WHEREAS, On August 12, 2019, the Zoning Administrator approved the Zoning Administrator Permit for the Staybridge Suites Project; and WHEREAS, the Staybridge Suites offsite improvements have been in construction since February 2022; and
WHEREAS, the original contract with Associated Engineering Consultants(AEC) was for $40,990 and Amendment #1 was for $95,000 and Amendment #2 is for $58,419.50 for a contract total of $194,409.50; and
WHEREAS, the City desires to continue to have the construction management and inspection of these improvements performed by an experienced consultant selected by a qualification based selection process; and
WHEREAS, the City Council wishes to approve Amendment #2 and authorize its execution through the adoption of this Resolution; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the Amendment to the Agreement for Professional Construction Management & Inspection Services with AEC and authorizes and directs the City Manager to execute the Amendment in the amount of $58,419.50 for a total contract amount of $194,409.50. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

Section 2. Copies of Amendment #2 are available and on file in the City Clerk’s office, and are incorporated herein by reference and made part of this Resolution.

Page 86 ends

82093.00001\8555510.2
PASSED APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of City Council held on the 5th day of December 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Page 87 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: G.11
SUBJECT: Approval of Landscape Maintenance Agreement with Caltrans for Gibson Road at SR-113 Interchange
Modification Project, CIP 19-13

Recommendation for Action: Staff recommends that the Council adopt Resolution No. _____, approving the Landscape Maintenance Agreement with the State of California Department of Transportation (Caltrans) regarding interchange modifications at the SR-113 NB off-ramp at Gibson Road, CIP 19-13, and authorizing the Mayor and City Manager to sign the Agreement on behalf of the City.

Staff Contact:

Diana Ayon, Senior Associate Civil Engineer, (530) 661-5967, [email protected]

Fiscal Impact:

The approved Capital Budget includes $2,400,000 in funding for the project, consisting of $2,365,000 in Spring Lake Infrastructure – Roads funding (Fund 682) and $35,000 in road development funding (Fund 582). The agreement specifies the assignment of responsibilities between the City and Caltrans. There are no additional financial obligations to Caltrans. The Spring Lake Lighting and Landscaping fund will pay for maintenance of these improvements.

There is no impact to the General Fund.

Background:

The project consists of realigning the northbound SR-113 off-ramp at Gibson Road by removing the free right turn ramp and aligning the off-ramp movement to utilize the traffic signal. A new pedestrian crosswalk will be added on the east leg of the intersection and the existing traffic signal and lighting system will be modified for the changes at the intersection. Other project improvements include widening over the existing drainage ditch between SR 113 and Harry Lorenzo Avenue to construct a new curb & gutter, a 10-foot wide planter strip, a 10-foot wide multi-use pathway, and a 15-foot wide landscape buffer behind the new sidewalk. New pedestrian-scale streetlights along Gibson Road are also included with the design. The project will provide operational benefits for all travel modes on the northbound SR-113 Off-Ramp at Gibson Road and provide improved pedestrian connectivity along the south side of Gibson Road.

Caltrans has delegated CEQA responsibilities to the City as the Lead agency for the entire project.

Caltrans will remain the CEQA responsible agency. The project is exempt from detailed CEQA review pursuant to Section 15301 of the CEQA Guidelines, and a Notice of Exemption has been filed with the County Recorder’s office.

Discussion:

The majority of the project is located within the State of California right of way, and construction within the State’s right of way will need to be completed under an encroachment permit. Caltrans also requires a Landscape Maintenance Agreement with the State to identify the City’s maintenance responsibilities of the new improvements. Execution of the maintenance agreement is required to receive the encroachment permit and authorization to begin construction on any part of the Gibson

Page 88 ends

Road at SR-113 Interchange Modification Project.

Staff anticipates finalizing the project design and bidding on the project in winter of 2024 for a construction start date of spring of 2024. Staff is recommending that the agreement be adopted now so that the City can get an encroachment permit with Caltrans as soon as possible.

Conclusion:

Staff recommends that the Council adopt Resolution No. ____, approving the Landscape Maintenance Agreement with the State of California Department of Transportation (Caltrans) regarding interchange modifications at the SR-113 NB off-ramp at Gibson Road, CIP 19-13, and authorizing the Mayor and City Manager to sign the Agreement on behalf of the City.

Prepared by: Diana Ayon, Senior Associate Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

2. Landscape Maintenance Agreement

Page 89 ends

82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A LANDSCAPE MAINTENANCE AGREEMENT WITH THE STATE

DEPARTMENT OF TRANSPORTATION (CALTRANS)
WHEREAS, the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13 is fully funded in the Capital Budget; and
WHEREAS, a majority of the proposed improvements will occur within Caltrans right- of-way; and
WHEREAS, Caltrans requires the City to enter into a Landscape Maintenance Agreement for improvements across their right of way before the City can obtain an encroachment permit from Caltrans and obtain authorization to proceed with construction; and WHEREAS, the City wishes to approve the Landscape Maintenance Agreement with the State Department of Transportation through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1.The City Council hereby approves and authorizes the Mayor and City Manager to Execute the Landscape Maintenance Agreement with the State of California Department of Transportation, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes.

Section 2.A copy of the Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland held at a regular meeting of the City Council held on the 5th day of December 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Page 90 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 1

LANDSCAPE

MAINTENANCE

AGREEMENT

WITH

THE
CITY

WOODLAND

T
his

Landscape

Maintenance Agreement “

AGREEMENT
”

is made effective this _____
_

day of _________
___
, 20__, by and between the
State of California, acting by and
through the Department of Transportation
, hereinafter referred to as “STATE”

and the
C
ity

of
Woodland
; hereinafter referred to as “
CITY
” and collectively referred to as
“

PARTIES
.
”

1. The PARTIES hereto mutually desire to id
entify the maintenance responsibilities of
CITY

for
new
ly

constructed

or revised

improvements within STATE’
s

right

way by
Encroachment
Permit

N
umber

_____________________.

2. This

AGREEMENT

addresses
CITY
’s

responsibility for the

curb and gutter,
sidewalk,
curb ramps, crosswalk striping,

landscaping
, street lights, and weed removal
(
collectively the “

IMPROVEMENTS
”)
placed

within State
Highway
right

of way on
State Route
113
,

as shown on Exhibit A, attached to and made a part of this

AGREEMENT
.

3. M
aintenance
responsibilities
that include
,

but
are

not lim
ited to, inspection,
providing

emergency repair
, replacement,

and

maint
enance,

(collectively

hereinafter
“
MAINTAIN/MAINTENANCE”)

IMPROVEMENTS

as shown on
said

Exhibit “A
.
”

4. The degree or extent of maintenance work to be performed, and the standards,

therefore, shall be in accordance with the provisions of Section 27 of the Streets and Highways Code and the then current edition of the State Maintenance Manual.

5. When a planned future improvement is constructed and/or a minor revision has been effected with STATE’s consent or initiation within the limits of the STATE’s right of way herein described which affects

PARTIES
’
d
ivision of
m
aintenance
responsibility as de
scribed herein,

PARTIES

will agree upon and execute a new
dated and revised Exhibit
“A”
which will be made a part hereof and will thereafter
supersede the attached original Exhibit “A” to thereafter become a part of this

AGREEMENT
.

5.1. The new exhibit can be

executed only upon written consent of the

PARTIES

hereto acting by and through their authorized representatives. No formal amendment to this

AGREEMENT

will be required.

Page 91 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 2

6. CITY

agrees, at
CITY

expense, to do the following:

6.1. CITY will MAINTAIN or have authorized licensed contractor with appropriate class of license in the State of California, to MAINTAIN IMPROVEMENTS conforming to those plans and specifications (PS&E) pre -
approved by STATE.

CITY will have in place a valid nece
ssary encroachment permit prior to the
start of any work within STATE’S right of way.

6.1.1. An Encroachment Permit rider may be required for any changes to the scope of work allowed by this

AGREEMENT

prior to the start of any work
within STATE's right of way.

6.2. CITY

shall ensure that LANDSCAPED areas designated on Exhibit “A” are provided with adequate scheduled routine MAINTENANCE necessary to MAINTAIN a neat and attractive appearance

including providing for water,
and fertilizer necessary to sustain healthy pla
nt growth during the entire life of
this

AGREEMENT
.

6.2.1. To prune shrubs, tree plantings, and trees to control extraneous growth and ensure STATE standard lines of sight to signs and corner sight distances are always maintained for the safety of the public.

6.2.2. To replace unhealthy or dead plantings when observed or within 30 days when notified in writing by STATE that plant replacement is required.

6.2.3. To expeditiously MAINTAIN, replace, repair or remove from service any

IMPROVEMENTS

system component that has become unsafe or unsightly.

6.3. To furnish electricity for irrigation system controls, and
lighting system controls
for all street lighting systems installed by
CITY
.

6.4. To MAINTAIN, repair and operate the irrigation systems in a man ner that
prevents water from flooding or spraying onto STATE highway, spraying parked and moving automobiles, spraying pedestrians on public sidewalks/bike paths, or leaving surface water that becomes a hazard to vehicular or pedestrian/bicyclist travel.

6.5. To control weeds at a level acceptable to the STATE. Any weed control performed by chemical weed sprays (herbicides) shall comply with all laws, rules, and regulations established by the California Department of Food and Agriculture. All chemical spray o
perations shall be reported quarterly (
F
orm

Page 92 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 3

LA17) to the STATE to: District

3 Maintenance at
703 B Street, Marysville, CA
95901.

6.6. CITY

shall ensure

IMPROVEMENTS

within the

AGREEMENT

limits
provide an

acceptable walking and riding surface, and

will provide for
the
repair and
removal of dirt, debris, graffiti, weeds, and any deleterious item or material on or about
the

IMPROVEMENTS

in an expeditious manner.

6.7. To

MAINTAIN

all parking or use restrictions signs

encompassed within the area
of the
IMPR

OVEMENTS
.

6.8. To remove

IMPROVEMENTS

and appurtenances and restore STATE owned
areas to a safe and attractive condition acceptable to STATE in the event this

AGREEMENT

is terminated as set forth herein.

7. STATE m
ay provide
CITY

with timely written notice of u
nsatisfactory conditions that
require correction by

the

CITY
.

However, the non
-
receipt of notice does not
excuse
CITY

from maintenance responsibilities assumed under this

AGREEMENT
.

8. STATE shall
Issue encroachment permits to
CITY

at no cost

to
it
.

9. CITY
shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the Locations shown in Exhibit A, subject to applicable State and Federal law.

9.1. Nothing in this

AGREEMENT

grants or waives the right of California Highway
Patrol (CHP) and other law enforcement agencies having jurisdiction over the Locations in shown in Exhibit A.

10. LEGAL RELATIONS AND RESPONSIBILITIES
:

10.1. Nothing
with
in the provisions of this

AGREEMENT

is intended to create duties
or obligations to or rights in third
parties

not
party

to this

AGREEMENT
, or
affect the legal liability of either
PARTY
to
this

AGREEMENT

by imposing any
standard of care respecting the design, construction
and
maintenance

of
these STATE highway improvements or
CITY

facilities different from the
standard of care imposed by law.

Page 93 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 4

10.2. If during the term of this

AGREEMENT
,
CITY

should cease to MAINTAIN the

IMPROVEMENTS

to the satisfaction of STATE as provided by this

AGREEMENT
,
STATE
may either undertake to perform that MAINT
EN
ANCE on behalf of
CITY

at
CITY
’
s

expense or direct
CITY
to remove or itself remove

IMPROVEMENTS

at
CITY
’
s

sole expense and restore
STATE’s
right of way to its prior or a safe
operable condition.

CITY
hereby
agrees to pay

said

STATE expenses
,

within
thirty

(30) days of receipt of billing by STATE. However,
prior

to STATE
performing any M
A

INTENANCE
o
r
removing

IMPROVEMENTS
,

STAT
E

will
provide written notice to
CITY

to cure the default

and

CITY
will have thirty

(30) days within which to

affect

that

cure.

10.3. Neither
CITY
nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by

STATE

under or in connection with any work, auth
ority or jurisdiction
arising under this

AGREEMENT
. It is understood and agreed that STATE shall
fully defend, indemnify and save harmless
CITY
and all of its officers and
employees from all claims, suits or actions of every name, kind and description bro
ught forth under, including, but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of
anything done or omitted to be done by STATE

under this

AGREEMENT

with the exception of those
actions of STATE
necessary to cure a noticed default on the part of
CITY
.

10.4. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by
CITY
under or in connection with any work, authority or jurisdiction arising under this

AGREEMENT
. It is understood and agreed that
CITY
shall

fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actio
ns of every name, kind and
description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of
anything done or omitted to be done by
CITY
under
thi
s

AGREEMENT
.

10.5. PREVAILING WAGES:

10.5.1. Labor Code Compliance

–

If the work performed under this

AGREEMENT

is done under contract and falls within the Labor Code section 1720(a)(1) definition of a "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771.

CITY

must conform to t
he provisions of Labor

Page 94 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 5

Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1
-

7. CITY
agrees to include prevailing wage requirements in

its contracts for pub
lic works. Work performed by
CITY'S

own forces is
exempt from the Labor Code's Prevailing Wage requirements .

10.5.2. Requirements in Subcontracts

–

CITY

shall require its contractors to
include prevailing wage
requirements

in all subcontracts when the work
to be performed by the subcontractor under this

AGREEMENT

is a
"public works" as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771. Subcontracts shall include all prevailing wage requirements set forth

in
CITY's

contracts.

11. INSURANCE

11.1. SELF
-

INSURED

–

CITY

is self
-
insured.

CITY

agrees to deliver evidence of self
-
insured coverage providing general liability insurance, coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 mil lion per
occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certification of self
-
insurance letter (“Letter of Self
-
Insurance”), satisfactory to STATE, certifying that
CITY

meets the coverage
requirements of
this section. This Letter of Self
-
Insurance shall also identify the

IMPROVEMENTS

location as depicted in EXHIBIT A.

CITY

shall deliver to STATE
the Letter of Self
-
Insurance with a signed copy of this AGREEMENT. A copy
of the executed Letter of Self
-
Insuran
ce shall be attached hereto and
incorporate as Exhibit B.

11.2. SELF
-
INSURED using Contractor

–

If the work performed under this
AGREEMENT is done by
CITY
‘s contractor(s),
CITY

shall require its
contractor(s) to maintain in force, during the term of this AGREEM ENT, a
policy of general liability insurance, including coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million i
n aggregate and $5 million in excess. Coverage
shall be evidenced by a certificate of insurance in a form satisfactory to the STATE that shall be delivered to the STATE with a signed copy of this

AGREEMENT
.

Page 95 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 6

12. TERMINATION

–

This
AGREEMENT may be terminated
by the mutual written consent
of each PARTY. STATE may terminate this AGREEMENT at any time with or without cause.

13. TERM OF

AGREEMENT

–

This A

GREEMENT

shall become effective on the date

first

shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the

PARTIES

or until terminated by
STATE for cause
.

14. SUCC
ESSORS
–

This AGREEMENT

shall be binding upon and inure to the benefi
t of
each of the PARTIES and their respective successors
-
in
-
interest including, any
subsequently incorporated city or other municipality established within the CITY
’s
jurisdictional limits. If the successor city or municipality fails to accept the obligati
ons of the
CITY

by entering into a new agreement with STATE,

CITY

shall
continue to be contractually bound by the terms of this AGREEMENT.

15. COUNTERPARTS
–

This AGREEMENT
may be executed in one or more counterparts,
each of which shall be deemed an
original, but all of which together shall
constitute one and the same document.

16. ELECTRONIC SIGNATURES
–

Electronic signatures
of the PARTIES, whether digital or
encrypted, are intended to authenticate this written AGREEMENT, and shall have the same force
and effect as manual signatures for this AGREEMENT.

Page 96 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 7

PARTIES

are empowered by Street
s

and Highways Code
S
ection 114 & 130

to enter into
this A

GREEMENT

and ha
ve

delegated to the
undersigned the authority to execute

this
A

GREEMENT

on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this A

GREEMENT
.

IN WITNESS WHEREOF, the

PARTIES

hereto have set their hands and seals the day and
year first above written.

THE
C
ITY

OF WOODLAND

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

By: __________________________

Mayor/Chairm
a
n

Initiated and Approved

By: ___________________________

C
ity

Manager

By: ___________________________

Deputy District Director

Maintenance District

03 ATTEST:

By: __________________________

C
ity

Clerk

By: __________________________

C
ity

Attorney

Page 97 ends

1 0
/
03 /
202
3 TR
-
03 -
24 -
GD
-
03 City of
Woodland

State Route 113 Offramp Modification Project

Encroachment Permit Number 0323NXXXXXX

03 -
YOL
-
113
, PM
R9.19
–

R9.2
4 8

EXHIBIT B
–

STATEMENT OF SELF INSURANCE FOR CITY OF

WOODLAND

California Department of Transportation _______20__

703 B Street

Marysville, CA 95901

ATTN: Gary Dekens,
District 3 Maintenance Project Delivery Liaison

CITY OF WOODLAND

Department of Finance

RE:

Statement of Self Insurance for City of Woodland (“CITY”) Related to Ma intenance
Agreement with the State of California, acting by and through the Department of Transportation, (“STATE”) for improvements along STATE Route 113 in the County of Yolo Between Post Mile R9.19 and Post Mile 9.23, MA
-

City of Woodland
-
03 -
YOL
-
113
-
PM

R9.19
–

PM
R9.23 (“Maintenance Agreement”).

Dear Mr. Dekens,

The purpose of this letter is to certify that the CITY is self -
insured and self
-
funded covering third
-
party claims arising out of its general operations (for example, commercial general liabil ity and
automobile liability insurance). Further the CITY is self -
insured covering workers’ compensation
claims and has received the consent of the State Department of Industrial Relations to do so.

Each fiscal year, as a part of its budgetary process, t he CITY appropriates funds specifically to
satisfy valid third
-
party claims and workers’ compensation claims, which may be brought against the CITY.

The CITY certifies its self
-
insured, general liability coverage for bodily injury liability and property

damage liability, meets the required coverage amounts in section 1 1 (INSURANCE) of the
Maintenance Agreement, specifically general liability insurance, coverage of bodily injury liability and property damage liability in an amount of $1 million per occurr ence and $2 million
in aggregate and $5 million in excess. The CITY further represents that regarding any claims made in connection with the Maintenance Agreement by the STATE, the STATE will be first -
in
-
line regarding the reserved, self
-
insured amounts.

If you need any additional information regarding this letter, please direct those inquiries through my office.

FINA

NCE MANAGER

Page 98 ends

Page 99 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: December 5, 2023
ITEM #: H.12
SUBJECT: Fire Department Strategic Plan

Recommendation for Action: Staff recommends that the City Council receive a presentation on the Woodland Fire Department’s 2023-2028 Strategic Plan.

Staff Contact:

Eric Zane, Fire Chief, (530) 661-5860, [email protected]

Council Goals:

Woodland Fire Department’s 2023-2028 Strategic Plan advances key initiatives called for within the Strengthen Public Safety & Infrastructure Goal of the City Council Priority Goals & Strategic Plan; including updating the Fire Department Strategic plan and evaluating service delivery models to inform future fire station facility planning.

Background:

In May of this year, Chief Zane collaborated with the strategic planning consulting firm, Fitch and Associates, orchestrating a series of stakeholder sessions. These included an external stakeholder engagement session, followed by two internal sessions, ultimately laying the foundation for the strategic plan. Out of this concerted effort, three primary strategic objectives emerged:
• Enhancing prevention efforts before and protection during emergencies • Addressing the escalating service demands in the years ahead • Effectively communicating our services and value to the community

These objectives are thoughtfully gauged through specific outcomes, each backed by supporting goals. Staff and the consultant will provide the Council with a presentation on the process used to develop the new Strategic Plan, the key insights gained through the engagement sessions, the primary elements of the new Plan, and how the Plan will inform operations and planning for the Department over the next 5 years. Additionally, as an integral step in our strategic planning, Fitch and Associates is also conducting a thorough Geographic Information System (GIS) review of station deployment, both present and future. Upon its completion in early 2024, staff will provide Council with a comprehensive presentation of this analysis which will be used to inform the advancement of the new station planned at Bourn Drive and Gibson Road.

Conclusion:

Staff recommends that the City Council receive a presentation on the Woodland Fire Department’s 2023-2028 Strategic Plan.

Prepared by: Eric Zane, Fire Chief

Page 100 ends

Attachments:

1. Woodland Fire Department Strategic Plan

Page 101 ends

STRATEGIC PLAN
2023-2028

Woodland Fire Department
Woodland, CA

Prepared by:

FITCH & ASSOCIATES, LLC

Page 102 ends

Table of Contents
EXECUTIVE SUMMARY ---------------------------------------------------------------------------------------------------- 3 PURPOSE OF STRATEGIC PLANNING ---------------------------------------------------------------------------------- 4 STRATEGIC PLANNING STAKEHOLDERS ----------------------------------------------------------------------------- 5 METHODOLOGY ------------------------------------------------------------------------------------------------------------ 6 GOVERNANCE --------------------------------------------------------------------------------------------------------------- 7 FIRE DEPARTMENT HISTORY AND OVERVIEW -------------------------------------------------------------------- 7 AGENCY MISSION, VISION, VALUES ---------------------------------------------------------------------------------- 11 AGENCY STATUS ANALYSIS ------------------------------------------------------------------------------------------- 12 STRATEGIC OBJECTIVES AND OUTCOMES ------------------------------------------------------------------------- 14 How Do We Continue to Improve on Protecting Lives, Property and the Environment Before and During Emergency Events? ----- 15 How Do We Meet the Increases in Service Demands Over the Coming Years? ---------------------------------------------------------------------- 19 How Do We Better Explain Our Services and Demonstrate Our Value to Our Community? ----------------------------------------------------- 21

Page 103 ends

EXECUTIVE SUMMARY
Fitch & Associates, LLC was contracted by the City of Woodland Fire Department ( WFD) to provide a facilitated strategic planning process. The process included three days of onsite meetings with the Fire Chief, agency support staff, and community stakeholders between May 3 and 5 2023. On May 3rd, the agency hosted a “town hall” style meeting where a twenty-two-member group of internal and external stakeholders completed a strategic visioning process. The process included a review of the value of strategic planning; a review of the community stakeholders’ perception of the Woodland Fire Department; an analysis of the agency’s strengths, weaknesses, opportunities , and challenges (SWOC); an int roduction to the Commission on Fire Accreditation International fire agency accreditation process; plus, a review of the agency’s desired strategic planning statements for final inclusion into a strategic plan. At the conclusion of the process, the stakeholders derived three key themes:

1. How do we continue to improve on saving lives , property, and the environment during and prior to emergency events?

2. How do we meet the increasing service demands over the coming years?

3. How do we better explain our services and demonstrate our value to our community?

From these key themes, members of the agency’s command, line and administrative staff developed a list of 10 strategic objectives, 13 outcome measurements and 58 unique supporting goals to prepare the Woodland Fire Department to meet the needs and expectations of their community and to communicate performance and progress in a way that would be easily understood by the community.

Page 104 ends

PURPOSE OF STRATEGIC PLANNING
Strategic planning is an intentional process by which an agency or organization surveys the industry trends; evidence-based practices; the customer’s needs and wants; the current and future available resources, and the current and future capabilities of the agency to deter mine performance gaps. Once these gaps are identified, the agency can then determine organizational objectives, supporting goals and critical tasks necessary to close or eliminate the performance gaps. At the completion of the process , the agency will possess a planning document that helps better focus organization al resources towards measurable outcomes to maximize departmental efficiency and effectiveness . The process of strategic planning also provides additional value when a broad array of stakeholders come together to develop consensus on organizational performance gaps and potential solutions. The effectiveness of the team is enhanced through the power of shared vision and goals.

Page 105 ends

STRATEGIC PLANNING STAKEHOLDERS

External Stakeholders Internal Stakeholders
Al Eby, Woodland Hoteliers Group / Downtown Ryan Morrison, Firefighter Sylvina Frausto, Community Member Shawn Allen, Captain Mayor Vicky Fernandez, Council Member Nicole Herrera, Engineer Rich Lansburgh, Council Member Trevor Moureaux, Engineer Ken Hiatt, City Manager Greg Russell, Captain
Gena Bravo, Woodland Memorial Hospital CEO Jim Dahl, Battalion Chief Supervisor Angel Barajas, Yolo County BOS Erik Komula, Battalion Chief Chad Henderson, Communicare Kevin Kanzler, Battalion Chief Douglas Brimm, Yolo Emergency Medical Services Agency Eric Zane, Fire Chief Daniel Rangel, Firefighter
Dana Carey, Fire Marshal
Morgan Sanchez, Community Risk Reduction Specialist

“From outside the fire service looking in, you can never really understand it. From inside the fire service looking out, you can never really explain it” ~ Unknown

Page 106 ends

METHODOLOGY
Fitch & Associates, LLC was contracted by the City of Woodland Fire Department (WFD to provide a facilitated strategic planning process. The process included three days of onsite meetings with the Fire Chief, agency support staff, and community stakeholders between May 3 and 5 2023. On May 3rd the agency hosted a “town hall” style meeting where a twenty-two-member group of internal and external stakeholders completed a strategic visioning process. The process included a review of the value of strategic planning; a review of the community stakeholders’ perception of the Woodland Fire Department; an analysis of the agency’s strengths, weaknesses, opportunities, and challenges (SWOC); an introduction to the Commission on Fire Accreditation International fire agency accreditation process; plus, a review of the agency’s desired strategic planning statements for final inclusion into a strategic plan. At the conclusion of the process, the stakeholders derived three key themes:

1. How do we continue to improve on s aving lives, property, and the environment during and prior to emergency events?

2. How do we meet the increasing service demands over the coming years?

3. How do we better explain our services and demonstrate our value to our community?

From these key themes, members of the agency’s command, line and administrative staff developed a list of strategic objectives, outcome measurements and unique supporting goals to prepare the Woodland Fire Department to meet the needs and expectations of their community and to communicate performance and progress in a way that would be easily understood by the community.

A draft of the proposed strategic plan was provided to the agency to review for errors of fact prior to publishing. The final report also included an internal progress tracking spreadsheet.

Page 107 ends

GOVERNANCE
Woodland was incorporated as a general law city, governed by a five -member council, with the mayor serving as presiding officer. The mayor and four council members are elected officials, serving four -year terms. The council rotates they mayor and mayor pro tem positions on an annual basis. Day to day, the city is run by a city manager, and has 324 staff positions, including 52 fire department staff.

FIRE DEPARTMENT HISTORY AND OVERVIEW
Today the Woodland Fire Department is a full -service career department providing fire suppression, emergency medical services (EMS), fire prevention, confined space rescue, high angle rescue, hazardous materials, and technical rescue services.

Woodland Hook & Ladder Company
The origins of organized fire protection in Woodland can be traced to a series of fires in the late 1860s, which focused the attention of the community on the dangers of the "fiery element".

A group of interested citizens joined together to create "some kind of Fire Department". Their efforts resulted in the formation of the Woodland Hook and Ladder Company in August of 1870. Members of this group pulled their ladder wagon to fires and used buckets to apply water to the fire. This method was frequently ineffective in stopping the spread of flames, but the ladders allowed Ladder Company members to assist in removing contents from the homes before they were destroyed.

Page 108 ends

Woodland Fire Department
Citizens soon decided that they needed a fire engine to assist their efforts so the City ordered a new steam fire engine. In May of 1875, the Woodland Fire Department was re-organized to include the Hook and Ladder Company and the newly formed Engine and Hose Company, both to serve under one Chief. In April of 1876, the new steamer arrived along with a hose cart and 500 feet of hose. With the addition of this equipment, the City had achieved a level of protection that would remain essentially unchanged until the 1920's.

The Woodland Fire Department entered the modern age of fire protection in 1924 when it took delivery of two brand new American LaFrance motorized fire engines. It was also during this time that firefighters were beginning to utilize more scientific methods in fire extinguishment, fire investigation, and fire prevention.

As Woodland grew, so did the Fire Department, in size, and in its ability to handle larger incidents.

Department Merge
In 1982, the Department merged with the Springlake Fire Department and began provid ing services to part of the Springlake Fire Protection District. The Department now protects an area in excess of 50 square miles.

With modern equipment and training, it is able to face challenges ranging from fires, medical emergencies, and vehicle accidents to hazardous material spills and confined-space rescues.

Page 109 ends

Growth
Since its inception over 150 years ago, the Woodland Fire Department has continued to grow and evolve into an organization that is responsive to the need for change. As the Department enter s the next century, we are proud of our history, and we look to the future.1

The agency is staffed with over 50 personnel, deployed from 3 fire stations. The department protects a total population of over 65,000, and over a 56 square mile area (15 square miles in City of Woodland, 41 square miles in Springlake Fire Protection District (SFPD) Service Area A).

1 The historic information was provided from the Woodland Fire Department website at https://cityofwoodland.org/216/Woodland-Fire- Department-History

Page 110 ends

Provide total budgeted FTEs identifiable by role, rank/classification for Fire, EMS, or Other:

Administrative:
- 1 Fire Chief
- 1 Management Analyst
- 1 Administrative Clerk
Operations
- 3 Battalion Chiefs
- 12 Fire Captains
- 12 Fire Engineers
- 18 Firefighters
Community Risk Reduction
- 1 Fire Marshal
- 2 Community Risk Reduction Specialists

Part of the strategic planning analysis included a review of the agency’s fiscal efficiency in relation to other comparable agencies in the region . In short, a rough estimate of efficiency can be derived using a simple cost per capita formula by taking total annual tax revenues, not counting user fees (such as development impact fees for new construction) or one-time funding opportunities (such as grants), then dividing by the residential population served. A review of somewhat similar fire agencies within the region resulted in an average cost per capita of $ 233.64. In comparison to this average, it is noteworthy that the Woodland Fire Department has a cost per capita of $231. The resulting cost model for the agency is very fiscally conservative, but may not be sustainable based on the economic factors that influence safety services, and the impacts seen by comparable fire agencies that did not address the fiscal sustainability of their services in time.

Page 111 ends

Table 1- Cost Per Capita Comparison

It is important to note that “cost per capita” is not , in and of itself , a comprehensive measurement of an agency’s performance or value to the community, but rather a broad measurement of how the agency compares to other similar agencies in terms of dollars it charges for services. In other words, cost efficiency does not necessarily equate to operational effectiveness or sustainability. In fact, due to the lower population being protected within the Springlake Fire District, the cost for some property owners in the unincorporated areas can be substantially higher than noted in the cost per capita table , however the aggregate revenue can still be substantially lower than required to provide the minimal levels of service.

AGENCY MISSION, VISION, VALUES
The Woodland Fire Department has a well-established organizational mission, vision, and list of values.

VISION STATEMENT
“The service we provide will be sustainable and the highest quality afforded to the residents of our community.”

Page 112 ends

AGENCY STATUS ANALYSIS
The Strengths, Weaknesses, Opportunities, and Challenges (SWOC) analysis is designed to help the organization assess itself to determine its cur rent state of effectiveness as well as its future competitors, anticipated changes, and survival trajectories. Stakeholders were asked to develop a broad list of items from each category, which was then summarized as follows:

Strengths: Things the agency does particularly well, competitive advantages, prepared investments that are paying off, etc.

1. Good customer service

2. Good community relations

MISSION STATEMENT

“Together as a team, the Woodland Fire Department will provide a safe, customer -oriented service, while protecting and enhancing the well-being of our community.”

VALUES
• Integrity, reflected in our honest and ethical behavior. • Work Ethic, demonstrated in our attitude and determination toward our profession. • Teamwork, illustrated by our collaborative efforts to fulfill the mission of the Woodland Fire Department.
• Service excellence, exhibited in the pride and professionalism in all that we do. • Dedication, evidenced by consistently accomplishing our tasks and achieving our goals.

Page 113 ends

3. Good relationships with surrounding fire and other emergency service agencies

4. Public Education- fire and emergency safety

5. Cost per capita is lower or comparable to the regional agency comparative average

6. Resilient workforce

7. Good fire and EMS equipment

8. Good teamwork and support amongst staff

9. “Can do” culture

10. Retention of firefighters

11. Strong professional/ career development program
Weaknesses: Things that the agency does not do particularly well, competitive disadvantages, blind spots, not prepared for, liabilities, etc.

1. Communicating service levels and operational deployment to the community

2. Succession planning for administrative positions/ ranks

3. Program succession planning
a. Too many administrative functions assigned as collaterals b. Multiple “single points” of failure
c. EMS program coordinated part-time by line personnel

4. Lack of efficiencies with current records management systems and staffing software

5. Inefficient location of administrative functions

6. Lack of support staff

7. Need to improve health of fire apparatus

8. Need to review and improve community fire prevention programs

9. Need to improve internal communications and coordination

10. Inefficiency in return to duty processes – (workers Compensation delays)

11. Facility repair process

12. Lack of reserve apparatus

13. Lack of sufficient capital improvement funding
Opportunities: Opportunities the agency should explore that would improve its mission, service delivery, efficiency, reputation, survivability as an organization.

1. Evaluate the proper number of support staff members necessary to accomplish goals

2. Evaluate aid agreements in order to reduce over commitment of resources

3. Explore efficiency opportunities, such as modern technologies

4. Explore additional revenue opportunities

5. Identify land for future fire stations for city growth

6. Maintain high level of cardiac survival percentage

7. Expand funding for public education/community outreach programs

8. Identify land for future fire stations for city growth

9. Identify contract services outside of the Springlake Fire Protection District

10. Improve efficiency between community risk reduction personnel and customers

Page 114 ends

Challenges: Things that threaten to undermine the agency mission, service delivery, efficiencies, reputation, survivability as an organization.

1. Competing funding priorities

2. Maintaining service levels over time

3. Unfunded government mandates

4. Economic downturn

5. High levels of inflation

6. Ambulance response times

7. Increasing inappropriate use of the 911 system by a segment of the public

8. Increased call volume and violence risk to firefighters

9. Providing expanded service levels to new risks

10. Coordinating 911 operational policies and procedures

11. Supply chain issues

STRATEGIC OBJECTIVES AND OUTCOMES
This plan was developed with the primary goal of helping the fire department communicate more effectively to the community in how best they can evaluate the performance of their fire department. This plan uses three levels of evaluation; strategic objectives, outcomes, and supporting goals to help the reader understand the relationship between the lower-level goals with the higher-level outcomes. For example, a patient may not care about how everything worked together behind the scenes to provide lifesaving service in response to their cardiac arrest, but they are keenly interested in surviving the cardiac event neurologically intact. However, the outcome (surviving the cardiac event neurologically intact) requires many different processes that must work in concert to achieve the desired outcome. Below is a brief description of each of these elements.

Strategic Objective : A statement that helps create an overall vision and set of goals that will help the organization focus and achieve a desired outcome.

Strategic Outcome: Statement that describes the result or end-state of the activity. This is usually the most important category to evaluate agency effectiveness.

Supporting Goals / Actions: An incremental step(s) needed to accomplish the higher-level/desired outcome.

Page 115 ends

In this plan, specific outcomes and goals may be repeated throughout the document as the same action may provide a solution for many different strategic objectives. For example, rapid turnout times can help improve the outcome for , literally, thousands of responses. Some of the efforts listed below will concentrate on fire related problems and others will concentrate on emergency medical problems. In the end, rapid turnout times can benefit both.

How Do We Continue to Improve on Protecting Lives, Property and the Environment Before and During Emergency Events?

1.1 Improve Survivability for Victims of Fire, Hazardous Material Release, Entrapment, or other Crisis Events
Outcome Measurements
• Keep annual growth rate of structure fire instances at or below annual population growth rate (percent of structure fires lower than percentage of population growth year over year) • Contain structure fires to the room of origin 80 percent of the time (Urban – rolling 3-year average) • Contain structure fires to the room of origin 70 percent of the time (Rural – rolling 3-year average) • Zero civilian deaths due to fire, hazardous materials releases, entrapment, or other crisis events

Objectives
Outcomes
Supporting Goals / Actions
How Do We Continue to Improve on Protecting Lives, Property and the Environment Before and During Emergency Events?

Page 116 ends

Supporting Goals / Actions

1. Turnout time for fire/rescue calls within 1 minute and 50 seconds, for 90 percent of incidents (emergency calls, unit alert to wheels rolling)
a. Monitor and report turnout time performance quarterly (rolling 90 and 365-day, by member or officer)

2. First suppression unit arrival at structure fires, hazardous material releases, and other crisis incidents, within the urban zone, requiring the use of personal protective equipment within 8 minutes, 90 percent of the time (emergency calls, 911 received to unit arrival)

3. First suppression unit arrival at structure fires, hazardous material releases, and other crisis incidents, within the rural zone, requiring the use of personal protective equipment within 12 minutes, for 90 percent of incidents (emergency calls, 911 call received to unit arrival)

4. Continue to review and improve training plans

5. Increase frequency of shift-based training

6. Inspect 100% of high-risk occupancies annually

7. Inspect 100% of State mandated occupancies annually

8. Inspect 90% of moderate and low-risk occupancies biennially

9. Prepare for, adopt, and administer the most current Fire Code

10. Assess additions to the City’s Municipal code to strengthen fire protection systems in new construction

11. Engage with Community Development to provide fire pre -design comments for 100% of new construction in the city

12. Develop strategies to improve quality and quantity of incident data reporting by officers a. Time stamp “water on the fire”
b. Time stamp “primary search complete”
c. Time stamp “extrication complete”
d. Time stamp “at patient side/victim side”

13. Ensure emergency 911 calls for service are processed within 90 seconds, for 90 percent of incidents (alarm handling)

14. Plan for increasing capability with additional Engine company.

15. Expand opportunities for community-based fire prevention programs

Page 117 ends

1.2 Improve Survivability of Patients Experiencing Acute Medical Emergencies Outcome Measurements
• Keep the annual growth rate of EMS calls at or below annual population growth rate (percent of EMS calls for service lower than percentage of population growth year over year) • Maintain a cardiac survival rate at or above the national average (Cardiac Arrest Registry to Enhance Survival)
Supporting Goals / Actions

1. Ensure emergency 911 calls for service are processed within 90 seconds, for 90 percent of incidents (alarm handling)

2. Turnout time for EMS calls within 1 minute and 30 seconds, for 90 percent of incidents (emergency calls, unit alert to wheels rolling)

3. First EMS capable unit arrival at medical calls for service, within the urban zone, requiring the use of personal protective equipment within 7 minutes and 40 seconds, for 90 percent of incidents (emergency calls, 911 received to unit arrival)

4. First EMS capable unit arrival at medical calls for service, within the rural zone, requiring the use of personal protective equipment within 11 minutes and 40 seconds, for 90 percent of incidents (emergency calls, 911 call received to unit arrival)

5. Monitor ambulance arrival times on EMS calls (8 minutes) for 90 percent of incidents (emergency calls, 911 received to unit arrival)

6. Develop a CPR fraction rate measurement (i.e., Maintain a CPR fraction rate of at least 80 percent, for 90% of cardiac arrest incidents)

7. Plan for increasing capability with additional Engine company.

8. Keep Unit Hour Utilization percentage below 30% for all units

9. Develop a bystander CPR participation rate target (40%)

10. Partner with community agencies to offer bystander “hands-only” CPR training

11. Review and update response modes to fire alarms, low acuity medical calls, lift assists, etc.

Page 118 ends

1.3 Improve Firefighter Safety and Survival
Outcome Measurements
• Keep annual growth rate of structure fire instances at or below annual population growth rate (percent of structure fires lower than percentage of population growth year over year) • Contain structure fires to the room of origin 80 percent of the time (Urban – rolling 3-year average) • Contain structure fires to the room of origin 70 percent of the time (Rural – rolling 3-year average) • Zero firefighter Line of Duty deaths
Supporting Goals / Actions

1. Manage administrative workload of operational employees to ensu re adequate time and energy is spent performing and training for operational tasks and assignments.

2. Inspect 100% of high-risk occupancies annually

3. Inspect 100% of State mandated occupancies annually

4. Inspect 90% of moderate and low-risk occupancies biennially

5. Prepare for the adoption of future Fire Code changes and work to add jurisdictional specific code changes in the City’s Municipal Code.

6. Maintain annual employee injury rate below 20 percent of total allocated staffing (less than 10 reportable industrial injuries per year)

7. Review response modes to fire alarms, low acuity medical calls, lift assists, etc.

8. Analyze security of all agency facilities (station hardening)

9. Analyze equipment and inventory security for all fire apparatus (apparatus hardening)

10. Enhance the scope and availability of the current mental health program

11. Conduct a risk assessment for the training program

12. Continue to participate in City’s Workers’ Compensation injury analysis and review process

13. Review policies and procedures dealing with employee critical incident exposures

14. Update policies and procedures dealing with post incident analysis

15. Plan for increasing capability with additional Engine company.

16. Enhance the Firefighter rehabilitation response for second alarm and higher fires.

17. Better understand coorilation between consecutive hours worked and work related injuried

Page 119 ends

1.4 Improve Agency Resiliency During Crisis-Level Events Supporting Goals / Actions

1. Develop a policy for limiting mutual and automatic aid during resource drawdown and extended incidents

2. Plan for and create opportunities to provide for continuity of operations in the Administrative ranks (administrative hardening)

3. Develop plan to restore Staff Officer position to increase capability during crisis-level events and continuity in the Chiefs absence

4. Review strategies to improve “callback” policies and procedures

5. Review the roles and responsibilities between the City of Woodland Emergency Management and the Yolo County Office of Emergency Services for programmatic administration

6. Continue to enhance the City’s ability to maintain the Emergency Operations Center (EOC)

2.1 Prepare for Expanding and Changing Community
Outcome Measurements
• Keep annual growth rate of structure fire instances at or below annual population growth rate (percent of structure fires lower than percentage of population growth year over year) • Keep the annual growth rate of EMS calls at or below annual population grow th rate (percent of EMS calls for service lower than percentage of population growth year over year) • Contain structure fires to the room of origin 80 percent of the time (Urban – rolling 3-year average) • Contain structure fires to the room of origin 70 percent of the time (Rural – rolling 3-year average) • Maintain a cardiac survival rate at or above the national average (CARES) Supporting Goals / Actions

1. Ensure emergency 911 calls for service are processed within 90 seconds, for 90 percent of incidents (alarm handling)

2. Turnout time for fire/rescue calls within 1 minute and 50 seconds, for 90 percent of incidents (emergency calls, unit alert to wheels rolling)

3. First suppression unit arrival at structure fires, hazardous material releases, and other crisis incidents, within the urban zone, requiring the use of personal protective equipment within 8 minutes, for 90 percent of incidents (emergency calls, 911 received to unit arrival) How Do We Meet the Increases in Service Demands Over the Coming Years?

Page 120 ends

4. First suppression unit arrival at structure fires, hazardous material releases, and other crisis incidents, within the rural zone, requiring the use of personal protective equipment within 12 minutes, for 90 percent of incidents (emergency calls, 911 call received to unit arrival)

5. Inspect 100% of high-risk occupancies annually

6. Inspect 100% of State mandated occupancies annually

7. Inspect 90% of moderate and low-risk occupancies biennially

8. Prepare for the adoption of future Fire Code changes and work to add ju risdictional specific code changes in the City’s Municipal Code. Review fire department policies related to new development and coordinate with the Community Development Department

9. Review planning services and funding for prevention activities in the Springlake Fire District

10. Identify and secure land for future fire stations

2.2 Improve Efficiency within the Approved Budget
Outcome Measurements
• Keep annual growth rate of structure fire instances at or below annual population growth rate (percent of structure fires lower than percentage of population growth year over year) • Keep the annual growth rate of EMS calls at or below annual population growth rate (percent of EMS calls for service lower than percentage of population growth year over year) • Maintain Workers’ Compensation costs below 3.5% of annual budget Supporting Goals / Actions

1. Update fee schedule for fire prevention activities

2. Review the current permit issuance practice for properties with annual inspections

3. Review planning services and funding for prevention activities in the Springlake Fire Protection District

4. Purchase sufficient fire apparatus to ensure fleet health complies with apparatus replacement plan

5. Pursue and coordinate grant opportunities with a positive return in investment

6. Convine strategic planning group, annually

7. Update department records management system software

8. Evaluate emerging technology to improve efficiences

Page 121 ends

2.3 Reduce Financial and Legal Risk/Liability to the Fire Department and to the City Outcome Measurements
• Zero firefighter Line of Duty deaths
• Zero substantiated cases of harassment/discrimination • Zero cases requiring formal disciplinary action (action above written reprimand) Supporting Goals / Actions

1. Provide liability reduction/ harassment prevention training to all employees annually

2. Maintain annual employee injury rate below 20 percent of total allocated staffing (less than 10 reportable industrial injuries per year)

3. Conduct training risk assessment and ensure appropriate training opportunities

4. Update succession planning/professional development policies

5. Improve quality and accuracy of report writing by officers

6. Maintain and or replace equipment in appropriate intervals

3.1 Promote a Positive Agency Reputation within the Community Outcome Measurements
• Increase community awareness of department activites and service delivery • Continue to recruit employees that are representative of community demographics Supporting Goals / Actions

1. Review and update Department website annually

2. Regularly participate in public events

3. Increase social media engagement by 25%

4. Develop and conduct community opinion survey of the Fire Department

5. Develop a list of diverse community stakeholders for future strategic planning efforts

6. Participate in fire service diversity, equity, and inclusion (DEI) recruitment events

7. Continue to support the Fire Explorer program and youth engagment How Do We Better Explain Our Services and Demonstrate Our Value to Our Community?

Page 122 ends

8. Develop and publish an annual report

9. Implement public facing dashboard highlighting metrics and performance

10. Develop policies and procedures to mitigate displacement of occupants due to fire

3.2 Provide Downward Pressure on Fire Insurance Costs within the Community Outcome Measurements
• Keep annual growth rate of structure fire instances at or below annual population growth rate (percent of structure fires lower than percentage of population growth year over year) • Contain structure fires to the room of origin 80 percent of the time (Urban – rolling 3-year average) • Contain structure fires to the room of origin 70 percent of the time (Rural – rolling 3-year average) • Maintain or improve current Insurance Services Office protection class (Class 2 or better) Supporting Goals / Actions

1. Ensure emergency 911 calls for service are processed within 90 seconds, for 90 percent of incidents (alarm handling)

2. Turnout time for fire/rescue calls within 1 minute and 50 seconds, for 90 percent of incidents (emergency calls, unit alert to wheels rolling)

5. Inspect 100% of high-risk occupancies annually

6. Inspect 100% of State mandated occupancies annually

7. Inspect 90% of moderate and low-risk occupancies biennially

8. Keep annual Unit Hour Utilization percentage below 30% for all units (annually)

9. Identify cost-efficient measures to improve or maintain ISO protection class

10. Review ISO rating process in 2026

Page 123 ends

3.3 Provide Value to the Community Beyond the 911 Response Outcome Measurements
• Prevent, prepare, respond and mitigate all hazardous incidents in the community • Maintain or improve current Insurance Services Office protection class (Class 2 or better) Supporting Goals / Actions

1. Provide fire safety education in all elementary schools

2. Participate in job fairs

3. Continue to support community events such as community CPR, safety inspections for festivals, Neighborhood Santa, Pancake Breakfast, July 4th Fireworks events, etc.

4. Fire Station Open House program

5. Identify cost-efficient measures to improve or maintain ISO protection classes

6. Review ISO rating process in (2026)

7. Evaluate gaps left in the current Emergency Management program due to restructuring

8. Build the Community Risk Reduction (CRR) program

9. Redesign the City’s Emergency Management program

Page 124 ends

Woodland City CouncilDecember 5, 2023

Woodland City Council
December 5, 2023