City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
December 5, 2023
6:00 PM
CITY COUNCIL
JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. CEREMONIAL PRESENTATION - SWEARING-IN OF MAYOR
E. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.
Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.
1. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.
F. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS
This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.
2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.
G. CONSENT CALENDAR
3. SUBJECT: City Council Meeting Minutes of November 7, 2023 and November 21, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of November 7, 2023 and Novemberr 21, 2023 .
4. SUBJECT: Sustainability Advisory Committee Minutes from October 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive minutes from the Sustainability Advisory Committee's October meeting.
5. SUBJECT: Approval of a Settlement Agreement and Release by and among the City, TL Revival, LP and Sacramento Housing Alliance
RECOMMENDATION FOR ACTION: Staff recommends that City Council approve a Settlement Agreement and Release by and among the City, TL Revival, LP and Sacramento Housing Alliance in the form enclosed with this Staff Report, and direct the City Manager to execute such Settlement Agreement and Release on behalf of the City.
6. SUBJECT: Waste Management Annual Rate Adjustment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, to 1) receive the Waste Management 2024 rate adjustment information, 2) accept it as complete and adequate, and 3) deem the proposed 2024 rate adjustments approved.
7. SUBJECT: 2022 Assistance to Firefighters Grant (AFG) Award Acceptance and Appropriation
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager and the Fire Department to:
1. Accept the 2022 Assistance to Firefighters Grant (AFG) Award for battery powered extrication tools and related equipment; and
2. Appropriate $136,043 to Fund 1330 to fund the initial expenditure.
8. SUBJECT: Appropriation of Funds for Clean Air Funds Grant Budget
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing a budget appropriation of $9,900 to Fund 365 for the Clean Air Funds Grant for fiscal year 2023/24.
9. SUBJECT: Sprouts Farmers Market Offsite Improvement Project, Contract Amendment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $53,002.00 for a total agreement amount of $173,594.00 and authorize the City Manager to execute the amendment.
10. SUBJECT: Staybridge Suites Offsite Improvement Project, Contract Amendment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the professional services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $58,419.50 for a total agreement amount of $194,409.50 and authorize the City Manager to execute the amendment.
11. SUBJECT: Approval of Landscape Maintenance Agreement with Caltrans for Gibson Road at SR-113 Interchange Modification Project, CIP 19-13
RECOMMENDATION FOR ACTION: Staff recommends that the Council adopt Resolution No. _____, approving the Landscape Maintenance Agreement with the State of California Department of Transportation (Caltrans) regarding interchange modifications at the SR-113 NB off-ramp at Gibson Road, CIP 19- 13, and authorizing the Mayor and City Manager to sign the Agreement on behalf of the City.
H. REPORTS OF THE CITY MANAGER
12. SUBJECT: Fire Department Strategic Plan
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Woodland Fire Department’s 2023-2028 Strategic Plan.
I. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, November 30, 2023 was posted on Friday, December 1, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.
Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.
Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.
Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.