City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
December 19, 2023
6:00 PM
CITY COUNCIL
JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.
Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e- mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.
1. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.
E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS
This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.
2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.
F. CONSENT CALENDAR
3. SUBJECT: Woodland Christian Football Recognition
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation in recognition of Woodland Christian High School's recent State Football Division 5-A Championship.
4. SUBJECT: Parks & Recreation Commission Meeting Minutes of October 23, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the October 23, 2023 Parks & Recreation Commission Meeting Minutes.
5. SUBJECT: Salary Schedule effective January 1, 2024
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the City of Woodland Salary Schedule effective January 1, 2024.
6. SUBJECT: Fire Department Apparatus Maintenance and Repair Service Contracts
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:
1. Execute the service agreement with Golden State Emergency Vehicle Service, Inc., with a total to not exceed the amount of $150,000 for the ongoing maintenance and repairs of fire apparatus.
2. Execute the service agreement with Riverview International Trucks, LLC, with a total to not exceed the amount of $100,000 for the ongoing maintenance and repairs of fire apparatus.
7. SUBJECT: Fiscal Year 2022/23 AB1600 Annual Report
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, accepting the AB1600 Annual Report for the Year Ended June 30, 2023.
8. SUBJECT: Award Contract to Western Extrication Specialists for Battery Powered Extrication Tools and Related Equipment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the purchase agreement with Western Extrication Specialists, with a total to not exceed amount of $143,422.68 for the purchase of battery powered extrication tools and related equipment.
9. SUBJECT: Fifth Amendment to the Security Professional Service Agreement with Allied Universal Security Services for Woodland Public Library
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the fifth amendment to the Security Professional Service Agreement with Allied Universal Security Services for the Woodland Public Library.
10. SUBJECT: Final Acceptance and Notice of Completion for the 2023 Water Main Replacement Project, CIP 22-04
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, accepting the construction contract for the 2023 Water Main Replacement Project, CIP 22-04, with RJ Gordon Construction, Inc., as complete and authorizing the City Clerk to file a Notice of Completion.
11. SUBJECT: County Road 25A (Parkland Ave. to Miekle Ave.) Improvement Project, CIP 24-05, Approve Plans and Specifications and Authorize Bid Advertisement and Contract Amendment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to 1.) approve the project plans & specifications and authorize bid advertisement for the County Road 25A (Parkland Ave to Miekle Ave) Project, CIP 24-05; and 2.) appropriate $50,000 in Spring Lake Infrastructure – Roads funding (Fund 682) for the Project; and 3.) approve a consultant services amendment for design with Cunningham Engineering in the amount of $31,000 for a total agreement amount of $141,100 and authorize the City Manager to execute the amendment.
G. REPORTS OF THE CITY MANAGER
12. SUBJECT: Approval of Contract for Retired Annuitant
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, for Exception to the CalPERS 180-Day Wait Period for Retired Annuitant – Principal Planner, Cynthia Norris.
13. SUBJECT: Comprehensive Zoning Code Update and Recommendations Review
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Comprehensive Zoning Code Regarding Recommended Updates to the Public Review Draft and provide preliminary direction regarding recommended updates.
14. SUBJECT: Measure F Annual Report for the Fiscal Year Ending June 30, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Measure F Annual Report for Fiscal Year ending June 30, 2023, and direct staff to publish the required excerpts from the report in the Daily Democrat and on the City's website.
15. SUBJECT: Annual Measure J and Measure R Report for Fiscal Year Ending June 30, 2023
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Annual Reports for Measure J and Measure R for the Fiscal Year ending June 30, 2023, and direct staff to publish the required excerpt of the report in the Daily Democrat and on the City's website.
16. SUBJECT: Revision to Council Committee Assignments
RECOMMENDATION FOR ACTION: Staff recommends that the Council amend the attached City Council Assignments for 2024.
17. SUBJECT: City Council Meeting Schedule for 2024
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve its meeting schedule for 2024.
H. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, December 19, 2023 was posted on Friday, December 15, 2023 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.
Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.
Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.
Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.