Agenda packet — Woodland City Council, February 6, 2024

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
February 6, 2024
6:00 PM

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

Page 1 ends

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

3. SUBJECT: City Council Meeting Minutes of January 16, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 16, 2024.

4. SUBJECT: New Capital Improvement Project, Pacific Flyway Pond Enhancement Project, CIP 24-10, appropriation of project funds and approval of the Memorandum of Understanding with the Yolo County Resource Conservation District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:

1.) Create a new capital project, the Pacific Flyway Pond Enhancement Project, CIP 24-10; appropriate $400,000 from WPCF Export Biosolids Project, CIP 10-11, and appropriate $1,672,000 from the Sewer Enterprise Fund, Fund 220 for a project budget of $2,072,000; and

2.) Approve a Memorandum of Understanding with the Yolo County Resource Conservation District (YCRCD) for an amount up to $1,097,464.

5. SUBJECT: Create New Capital Improvement Project, the 2025 Water and Sewer Replacement Project, CIP 24-02, appropriate funding, and approve Design Agreement with Laugenour and Meikle, Inc., for the 2025 Water & Sewer Replacement Project, CIP 24-02

RECOMMENDATION FOR ACTION Staff recommends that the City Council adopt Resolution No. _____ to (1) Create a Capital Improvement Project, the 2025 Water & Sewer Replacement Project, CIP 24-02; (2) Appropriate $3,887,737 from the Water Enterprise Fund, Fund 2210; (3) Appropriate $1,000,000 from the Sewer Enterprise Fund, Fund 2220, and (4) Authorize the City Manager to execute a consultant agreement with Laugenour & Meikle, Inc., in the amount of $270,390 for design of the 2025 Water & Sewer Replacement Project, CIP 24-02 and authorize a contingency of up to 10% ($27,039).

6. SUBJECT: Amendment to Add the City of West Sacramento to the Yolo Animal Services Planning Agency Joint Powers Agency

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopts Resolution ________ to approve the first amendment to agreement creating the Yolo Animal Services Planning Agency Joint Powers Authority to add the City of West Sacramento as a Member; and authorize the City Manager to execute the amendment.

7. SUBJECT: Final Acceptance and Notice of Completion for South Canal Storm Ditch Widening Project, CIP #24-07

Page 2 ends

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, accepting the South Canal Storm Ditch Widening Project, CIP #24-07, as complete and authorizing the City Clerk to file a Notice of Completion.

8. SUBJECT: 2024 Road Maintenance Project, CIP 23-01 & 24-01; Approve Plans and Specifications, Authorize Bid Advertisement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the project plans and specifications for the 2024 Road Maintenance Project, CIP 23-01 & 24-01 and authorizing bid advertisement.

9. SUBJECT: Crawford Park Court Restoration Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a construction contract with Western Engineering Contractors, Inc. in the amount of $442,412 for the William Crawford Senior Park Court Restoration Project.

G. REPORTS OF THE CITY MANAGER

10. SUBJECT: Fire Department Deployment Analysis and New Station Location

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

1. Receive a presentation on fire department deployment analysis and new fire station location; and

2. Direct staff to proceed with the planning, design, and financing for construction of a new fire station at the City’s E. Gibson Road and Bourn Drive property.

H. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, February 6, 2024 was posted on Friday, February 2, 2024 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

Page 3 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 6, 2024
ITEM #: D.1
SUBJECT: General Public Comments

Attachments:

None

Page 4 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 6, 2024
ITEM #: E.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Long Range Calendar

Page 5 ends

CITY COUNCIL LONG RANGE CALENDAR

February 20th REGULAR MEETING
Woodland Community College Men’s Soccer Team - Proclamation Woodland Tennis Club – License Agreement
RAISE Grant – I-5/113 Connector
Cintas Uniform Contract Award
Community Development Midyear Report
Police Department Midyear Report

February 24th SPECIAL MEETING
City Council Retreat / Study Session

March 5th REGULAR MEETING
City Council Meeting Minutes of February 6, 2024 and February 20, 2024

March 19th REGULAR MEETING
City Council Meeting Minutes of February 6, 2024 and February 20, 2024 FY23/24 Mid Year Budget
Active Transportation Plan Adoption

Future Topics / Study Sessions:

Retail Cannabis License Agreements (April)
Annual Housing Report (May)
Transit Hub Relocation (May)
Rule 20A Undergrounding (TBD)
CUPs for Cannabis Retailers (TBD)
Comprehensive Zoning Adoption (Spring 2024)
Updated 2/2/2024

Page 6 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 6, 2024
ITEM #: F.3
SUBJECT: SUBJECT: City Council Meeting Minutes of January 16, 2024

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 16, 2024.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 01.16.24 DRAFT_minutes

Page 7 ends

City of Woodland

Page 1 of 5 ends

City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, January 16, 2024

6:00 PM

City Council

Page 8 ends

City of Woodland

Page 2 of 5 ends

CITY COUNCIL

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:00 PM.

B. ROLL CALL

Present: Members Fernandez, Stallard, Vega and Mayor Garcia-Cadena

Absent: Member Lansburgh

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Cindy Norris.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Lisa Gibney spoke regarding homelessness.

1. SUBJECT: General Public Comments

Emails received from Cathy Mullanix regarding Measure M and Olga Budko regarding operations of some City employees.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Page 9 ends

City of Woodland

Page 3 of 5 ends

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Verbal updates provided by Council Members/Staff.

F. PRESENTATIONS

3. SUBJECT: Martin Luther King Jr. Youth Essay Contest Winner

RECOMMENDATION FOR ACTION: Staff recommends that the City Council acknowledge the winners of the Martin Luther King Jr. Essay Contest.

The winner of the Martin Luther King Jr. Essay Contest, Sri Vaddella, a sophomore from Pioneer High School recited her poem.

4. SUBJECT: Certificate of Appreciation for Cindy Norris

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Certificate of Appreciation for Cindy Norris in recognition of her 32 years of dedicated public service and over 18 years of service to the citizens of Woodland.

Approved the Certificate of Appreciation for Cindy Norris in recognition of her 32 years of dedicated public service and over 18 years of service to the citizens of Woodland.

G. CONSENT CALENDAR

5. SUBJECT: City Council Meeting Minutes of December 5, 2023 and December 19, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of December 5, 2023 and December 19, 2023.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of December 5, 2023 and December 19, 2023.

6. SUBJECT: Community Services Department Quarterly Status Report for the Second Quarter FY24

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Second Quarter FY24.

Received the Community Services Department Quarterly Status Report for the Second Quarter FY24.

7. SUBJECT: Fire Department Semi-Annual Status Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

Page 10 ends

City of Woodland

Page 4 of 5 ends

accept the Fire Department Semi-Annual Status Report for July-December 2023.

Accepted the Fire Department Semi-Annual Status Report for July-December 2023.

8. SUBJECT: Job Descriptions: Community Enhancement Specialist and Management Analyst Series

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the amended job descriptions for the Community Enhancement Specialist and the Management Analyst Series.

Approved the amended job descriptions for the Community Enhancement Specialist and the Management Analyst Series.

9. SUBJECT: Approval of Amendment #1 to the SLIF Reimbursement Agreement with TL Revival, L.P. for Beeghly Lot D (SM5196)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving Amendment #1 to the agreement regarding reimbursement of Spring Lake Specific Plan improvements for Subdivision #5196; and authorizing the City Manager to sign the Amendment on behalf of the City.

Adopted RESOLUTION NO. 8195, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AMENDMENT 1 TO AN AGREEMENT REGARDING

REIMBURSEMENT OF SPRING LAKE SPECIFIC PLAN IMPROVEMENTS FOR SUBDIVISION 5196 WITH TL REVIVAL, LP, A CALIFORNIA LIMITED PARTNERSHP.

10. SUBJECT: Approval of Plans and Specifications, and Authorization of Bid Advertisement for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) Approving the Project plans and specifications, and (2) Authorizing bid advertisement for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02.

Adopted RESOLUTION NO. 8196 A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2024 WATER AND SEWER REPAIR AND REPLACEMENT PROJECT, CIP 23-02.

11. SUBJECT: Community Center Parking Lot Expansion Project (CIP 24-08) – Create a New Capital Project and Approve a Consultant Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to 1) approve a new capital project: Community Center Parking Lot Expansion Project (CIP 24-08), 2) appropriate a $1,000,000 transfer of Measure J reserve funds (Fund 1101) to the City's General Capital Fund, 3) appropriate $200,000 in the General Capital Fund (Fund 1501) to the Project, and 4) authorize the City Manager to execute a Professional Services Agreement with Laugenour and Meikle in an amount up to $136,541 for engineering and landscape design services and authorize the City Manager to execute amendments up to 15% of the agreement amount ($20,481).

Adopted RESOLUTION NO. 8197, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO CREATE A NEW CAPITAL PROJECT – COMMUNITY CENTER

Page 11 ends

City of Woodland

Page 5 of 5 ends

PARKING LOT EXPANSION (CIP 24-08), APPROPRIATE FUNDING FOR DESIGN OF THE

PROJECT, AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH LAUGENOUR AND MEIKLE FOR DESIGN SERVICES.

On a motion by Member Stallard, seconded by Member Fernandez and carried on a 4-0 vote, Council Members approved Consent Calendar Items No. 5 through 11.

AYES: Members Fernandez, Stallard, Vega and Mayor Garcia-Cadena NOES: Member Lansburgh

H. REPORTS OF THE CITY MANAGER

12. SUBJECT: Woodland Police Department 2024-2026 Strategic Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the Woodland Police Department’s 2024-2026 Strategic Plan, which outlines specific goals and objectives. This document will serve as a guide for the Department to attain both a higher level of service to the public and a more nurturing environment for the department staff over the next (2) years.

Received a presentation from Police Chief Kaff on the Woodland Police Department’s 2024-2026 Strategic Plan, which outlines specific goals and objectives. This document will serve as a guide for the Department to attain both a higher level of service to the public and a more nurturing environment for the department staff over the next (2) years.

13. SUBJECT: Equity Action Plan Update

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update on Woodland's Equity Action Plan.

Received an update from Spencer Bowen, Communication & Strategic Policy Manager, and Amanda Portier, Marketing & Business Relations Specialist on Woodland's Equity Action Plan.

I. ADJOURN

Meeting adjourned at 7:15 PM in memory of John Lauricella and Mary Levario.

Respectfully submitted,

Ana B. Gonzalez, City Clerk, CMC

Page 12 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 6, 2024
ITEM #: F.4
SUBJECT: New Capital Improvement Project, Pacific Flyway Pond Enhancement Project, CIP 24-10, appropriation
of project funds and approval of the Memorandum of
Understanding with the Yolo County Resource
Conservation District

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:

2.) Approve a Memorandum of Understanding with the Yolo County Resource Conservation District (YCRCD) for an amount up to $1,097,464.

Staff Contact:

Tim Busch, Principal Utilities Civil Engineer - (530) 661-5963; [email protected]

Fiscal Impact:

The budget for the project includes $1,672,000 in grant funds from the Wildlife Conservation Board and a minimum of $246,000 in local matching funds for a total of $1,972,000 in work funded as part of the grant program. The grant program covers approximately 87% of grant related project work. The project budget also includes $400,000 in local match funds from the WPCF Treatment Plant Biosolids Project, CIP #10-11 for a project budget of $2,072,000. The grant program will reimburse the City for project expenses which will repay the Sewer Enterprise Fund as the project progresses. The pond site has been used for wastewater treatment facility sludge stabilization for several decades and this project essentially completes the conversion of the site from a wastewater treatment facility to a regional migratory bird habitat and regional storm water detention pond.

With the completion of the North Regional Pond & Pump Station Project, CIP 17-21, several years ago, the pond site began service as a regional storm water detention pond with approximately 90 acres of open water and 20 acres of upland. The large amount of open water has resulted in erosion on the banks of the pond. The City has operation and maintenance responsibility for the pond and the purpose of the project is to reduce erosion and long term O&M costs while enhancing migratory bird and shorebird habitat through permanent landscaping around the pond perimeter. The grant includes 3 years of O&M to establish the landscaping and long term O&M costs are expected to be lower than without permanent landscaping.

There is no impact on the City’s General Fund.

Background:

Council approved Resolution No. 8060 in support of the Wildlife Conservation Board grant application on May 2, 2023. The Wildlife Conservation Board approved a grant in the amount of $1,672,000 to establish landscaping and habitat for migratory birds and for shorebirds and to facilitate ongoing O&M of the Pacific Flyway Pond.

Page 13 ends

The Pacific Flyway Pond site was previously used as part of the wastewater treatment process for sludge stabilization for several decades until around 1989. The pond system was abandoned between 1989 and 2010, resulting in significant algae and odor issues in the summer months. In early 2010, a project removed the accumulated organic material from the Pacific Flyway Pond and stockpiled the material in the southeast corner (Pond 9). The site was further excavated to provide fill for the Woodland-Davis Clean Water Agency Regional Water Treatment Facility. In April 2012, the pond site was removed from the National Pollution Discharge Elimination System (NPDES) permit for the Water Pollution Control Facility (WPCF). In 2019, the pond site was converted to become a regional storm water detention facility with the purposes of reducing peak storm drainage flows and improving storm water quality.

Landscaping work to complete the site was not included in the earlier work other than wetland plantings along a portion of the southern edge of the pond. Consequently, the banks of the pond are eroding and will require increased operation and maintenance (O&M) costs to maintain the pond and to repair the damage that has already occurred. The pond also contains a large shallow area that has the potential to grow large amounts of tules, which would degrade the primary function of the pond as storm water treatment and be expensive to remove.

The pond has recently become popular with migratory birds and upland Pond 9 was host to approximately 5,000 tri-colored blackbirds in 2020. Tri-colored blackbirds are an endangered species and UC-Davis documented their presence on the site in 2020 and again last year. The pond has been documented as hosting several thousand migratory birds daily during their migration season and over 50 species on a daily basis.

Appropriating funding from the WPCF Biosolids Project is appropriate because this project will address erosion around the upland southeast portion of the site which stores a significant amount of legacy biosolids and completes the conversion of the site from its use in wastewater treatment to the use as a storm water pond and habitat.

Last winter, the north and south banks of the pond experienced significant erosion due to high water and wind-driven waves. The portion of the pond bank that had previously been landscaped did not experience erosion. The grant provides the majority of the funding to complete wetland vegetation around the pond, excavate the shallow portion of the pond to minimize tule growth, and landscaping for Pond 9 for tri-colored blackbirds. The project would reduce long term O&M costs for the pond while enhancing environmental values.

Discussion:

The pond has a perimeter of over 9,000 linear feet with a combination of steep and flat slopes along the banks. The pond is approximately 110 acres in size with approximately 90 acres of open water. The perimeter is currently vegetated by noxious weeds and is subject to erosion. The pond also has a large shallow shelf which is subject to tule growth which over time results an excessive amount of vegetation requiring ongoing removal. The pond 9 area is an upland area that was a former wastewater treatment biosolids fill site. The grant provides the needed funds to landscape the perimeter with wetland vegetation and pond 9 with upland vegetation. The project would also excavate the shallow portion of the pond and create an island for bird habitat to minimize wind-driven wave erosion. The landscaping would enhance habitat for migratory birds and the tri-colored blackbird while reducing long term O&M costs by reducing erosion along the shoreline. This project is one of several throughout the region designed to restore habitat for migratory birds within the Pacific Flyway.

The project has CEQA coverage under Addendum 2 of the Woodland-Davis Clean Water Agency (WDCWA) EIR. Addendum 2 covered the excavation of the pond site to provide fill material for the

Page 14 ends

Regional Water Treatment Facility and also covered the conversion of the site to a regional storm water detention pond. A 2013 agreement between the City and WDCWA stipulates that the City will be responsible for establishing and maintaining the final vegetation in the pond.

Staff are coordinating with the YCRCD on the project and YCRCD will lead the majority of work including: project management and reporting, habitat restoration and monitoring, and outreach and education. Staff will lead the earthwork and grading work within the pond site and provide overall project management. YCRCD will plant the vegetation around the pond perimeter. Planting events will be coordinated with the Student Landowner Education & Watershed Stewardship Program through the Center for Land-Based Learning, Woodland Tree Foundation, and Yolo Audubon Society. YCRCD will also monitor and maintain the vegetation for the three-year establishment period. The project schedule generally involves construction of the earthwork project, pond excavation and island formation in Fall 2024. The landscaping vegetation work will begin in 2024 and be completed in 2025 with the establishment period extending through June 2027.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:

2.) Approve a Memorandum of Understanding with the Yolo County Resource Conservation District (YCRCD) for an amount up to $1,097,464.

Prepared by: Tim Busch, PE, Principal Utility Civil Engineer

Reviewed by: Brent Meyer, Community Development Director/ City Engineer

Attachments:

1. Resolution

2. Scope of Work and Budget

Page 15 ends

82093.00006\8679936.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND CREATING

THE NEW CAPITAL IMPROVEMENT PROJECT, THE PACIFIC FLYWAY POND ENHANCEMENT PROJECT, CIP 24-10, APPROPRIATING PROJECT FUNDS, AND

APPROVING THE MEMORANDUM OF UNDERSTANDING WITH THE YOLO COUNTY

RESOURCE CONSERVATION DISTRICT
WHEREAS, the Wildlife Conservation Board awarded a grant to the City of Woodland in the amount of $1,672,000 for the enhancement or restoration of fish and wildlife habitat for migratory birds and shorebirds and for development of public access facilities for wildlife-oriented recreational uses; and WHEREAS, the grant application includes grant funding covering approximately 87% of the base project with a City of Woodland match amount of approximately $400,000 to cover both the base project and additional erosion mitigation measures for a total project budget of $2,072,000; and WHEREAS, the Pacific Flyway Pond site was removed from the Woodland Pollution Control Facility (WPCF) NPDES permit on April 19, 2012.

WHEREAS, the Pacific Flyway Pond site was converted to a permanently wet regional storm water pond as part of the North Regional Pond & Pump Station Project, CIP #17-21; and WHEREAS, the Pacific Flyway Pond Enhancement Project would complete landscaping work around the pond and provide environmental enhancements and reduce operations and maintenance costs; and
WHEREAS, the City Council wishes to create the Capital Improvement Project for the Pacific Flyway Pond Enhancement Project, CIP 24-10 and appropriate $400,000 in funds from WPCF Treatment Plant Biosolids Project, CIP 10-11 through the adoption of this Resolution; and WHEREAS, the City Council wishes to appropriate $1,672,000 in funds from the Sewer Enterprise Fund, Fund 220 with repayment from grant reimbursements through the adoption of this Resolution; and
WHEREAS, the City Council wishes to approve a Memorandum of Understanding with the Yolo County Resource Conservation District for an amount up to $1,097,464 and to cover the scope of work and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby creates the Capital Improvement Project for the Pacific Flyway Pond Enhancement Project, CIP 24-10 and wishes to appropriate $400,000 in funds from WPCF Treatment Plant Biosolids Project, CIP 10-11 and appropriate $1,672,000 from the Sewer Enterprise Fund.

Page 16 ends

82093.00006\8679936.2
Section 2. The City Council hereby approves the Memorandum of Understanding with the Yolo County Resource Conservation District in the amount of $1,097,464. The City Manager is hereby authorized and directed to execute the amendment, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the amendment does not change.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 6th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

Page 17 ends

Yolo County Resource Conservation District
221 West Court Street, Suite 1 phone: (530) 661-1688 Woodland, CA 95695 www.yolorcd.org

The Mission of the Yolo County Resource Conservation District is to Protect, Improve, and Sustain the Natural Resources of Yolo County.

Scope of Work and Budget
City of Woodland Pacific Flyway (formerly North Regional) Pond Shorebird, Waterfowl, and Tricolored Blackbird Habitat Enhancement

Project Description
The City of Woodland was awarded a grant from the Wildlife Conservation Board in December 2023. The Yolo County Resource Conservation District will be a subcontractor on this project.

Woodland’s Pacific Flyway Pond is located along the Pacific Flyway, east of the City of Woodland and two miles west of the Yolo Bypass. As part of the City’s stormwater detention facilities, this pond has year-round open water that is prime habitat for birds, including a much-needed spring and summer breeding and resting site for migratory waterbirds. Both resident birds and those migrating on the Pacific Flyway use the pond, and Tricolored Blackbirds, a state-listed species, have nested in the upland area at the southeast corner of the basin as recently as 2021. This project will implement numerous enhancements to maximize wildlife conservation benefits for migratory birds and other wildlife, including pollinator insects. The project plans to build a loafing island for safe waterbird resting space, increase variation in water depth for greater waterfowl diversity, build an island vegetated with tules for additional Tricolored Blackbird nesting, support mudflats for foraging and stopover habitat for migrating shorebirds, and enhance upland vegetation, including pollinator habitat. It also includes an educational component about the importance of functional wetland habitat for migratory and resident birds and other wildlife.

Location of Work
Site Name City of Woodland Pacific Flyway Pond (formerly North Regional Pond)
Address On the north side of County Road 24 just east of County Road 102 in Woodland, Yolo County, CA
Tract/APN 027-390-07
Latitude/Longitude 38°39’59.47, 121°42’53.42

Objectives and Deliverables

Task 1 - Project Management and Reporting
Ongoing throughout the project
This task includes administrative coordination, partner communication, subcontract development and management, invoicing, and reporting.

Page 18 ends

Yolo County Resource Conservation District
221 West Court Street, Suite 1 phone: (530) 661-1688 Woodland, CA 95695 www.yolorcd.org

The Mission of the Yolo County Resource Conservation District is to Protect, Improve, and Sustain the Natural Resources of Yolo County.

Deliverables:

1. Quarterly progress reports

2. Submit monthly invoices to WCB

3. Develop subcontracts and process subcontract invoices and payments

4. Compile subcontractor progress reports for WCB

5. Manage all aspects of planting and outreach, and work with the WCB grant manager and all project team members to ensure project is completed as planned, or adapted if changes are required.

Task 2 – Habitat Restoration and Monitoring
January 1, 2024-June 30, 2027
This task includes all project coordinating, planning, and project implementation.

The Yolo County RCD shall lead the planting and coordination work which will include:
• Prepare the site for planting (invasive plant control: mowing, weed whacking, hand pulling, mulching, some herbicide application using Vastlan)
• Order, store and install plants
• Purchase plant protectors and irrigation supplies
• Coordinate with project partners including Center for Land-Based Learning, Woodland Tree Foundation, and Yolo Audubon Society for community outreach and education and volunteer planting days • Install irrigation drip line, maintain the dripline, and irrigate plants • Map and monitor weeds and native plants in the project area • Coordinate the biological monitoring program with Point Blue Conservation Science

Deliverables:

1. Documentation of 3.58 acres of new islands, 3.25 acres to be planted

2. Documentation of 8.95 acres around the pond transitioned from invasive weeds to quality habitat for birds and insects and small mammals (total planted acres = 12.2)

3. Documentation of 2,688 erosion control plants installed on eroding pond edges

4. Documentation of 1,381 pollinator plants installed along pond banks

5. Documentation of 1,000 locally collected tule plants installed on islands

6. Documentation of 10 upland acres managed for Tricolored blackbirds

7. Documentation of Five community planting days (includes three SLEWS days)

8. Final monitoring report by PBCS

Task 3 – Outreach and Education
The YCRCD Outreach Coordinator will work with a professional graphic designer to design interpretive panels on pedestals covering the importance of the Pacific Flyway, species that can be seen at the site, the importance of native plants for habitat, and ecological stewardship. Signs will be professionally fabricated and installed. Interpretive signage will be designed and installed as soon as feasible after the heavy equipment has completed work.

Page 19 ends

Yolo County Resource Conservation District
221 West Court Street, Suite 1 phone: (530) 661-1688 Woodland, CA 95695 www.yolorcd.org

The Mission of the Yolo County Resource Conservation District is to Protect, Improve, and Sustain the Natural Resources of Yolo County.

Deliverables:

1. Five National Park Service-style weather and graffiti-proof interpretive panels installed in the most accessible area of the property adjacent to the pond.

2. Social media posts on YCRCD sites informing followers about the pond.

Timeline
January 1, 2024 to June 30, 2027.

Contact

Agency/Company Yolo County Resource Conservation District Name and Title Heather Nichols, Executive Director
Address 221 West Court Street, Suite 1
Woodland, CA 95695
Phone Number (530) 661-1688
Email [email protected]

Page 20 ends

City of Woodland Pacific Flyway (formerly North Regional) Pond Wetland Habitat and Tricolored Blackbird Habitat Enhancement Project January 1, 2023 to June 30, 2027
Task Item 1/1/2024-6/30/2024 7/1/2024-6/30/2025 7/1/2025-6/30/2026 7/1/2026-6/30/2027 Cost 1 Project Management and Reporting
Labor 13,700.00 $ 27,110.00$ 28,440.00$ 29,770.00$ 99,020.00$ Materials and Supplies 500.00$ 500.00$ 500.00$ 500.00$ 2,000.00$ Task 1 Subtotal 14,200.00 $ 27,610.00$ 28,940.00$ 30,270.00$ 101,020.00$ 2 Habitat Restoration
Labor 100,980.00 $ 235,016.00$ 216,732.00$ 131,360.00$ 684,088.00$ Materials and Supplies 6,650.00$ 20,875.00$ 7,100.00$ 4,100.00$ 38,725.00$ Subcontractors 23,000.00$ 37,500.00$ 6,500.00$ 8,500.00$ 75,500.00$ Equipment Rental 7,983.00$ 31,738.00$ 30,212.00$ 22,013.00$ 91,946.00$ Task 2 Subtotal 138,613.00 $ 325,129.00$ 260,544.00$ 165,973.00$ 890,259.00$ 3 Outreach and Education
Labor 3,970.00 $ 29,040.00$ 4,370.00$ 4,580.00$ 41,960.00$ Materials - $ 15,000.00$ 2,500.00$ 2,500.00$ 20,000.00$ Subcontractor - $ 10,000.00$ - $ -$ 10,000.00$ Task 3 Subtotal 3,970.00 $ 54,040.00$ 6,870.00$ 7,080.00$ 71,960.00$ Task 4 Administration
Administration 5,719.95 $ 17,341.95$ 7,021.80$ 4,141.30$ 34,225.00$ Grand Total 162,502.95 $ 424,120.95$ 303,375.80$ 207,464.30$ 1,097,464.00$

Page 21 ends

Page 22 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 6, 2024
ITEM #: F.5
SUBJECT: Create New Capital Improvement Project, the 2025 Water and Sewer Replacement Project, CIP 24-02,
appropriate funding, and approve Design Agreement
with Laugenour and Meikle, Inc., for the 2025 Water
& Sewer Replacement Project, CIP 24-02

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____ to (1) Create a Capital Improvement Project, the 2025 Water & Sewer Replacement Project, CIP 24- 02; (2) Appropriate $3,887,737 from the Water Enterprise Fund, Fund 2210; (3) Appropriate $1,000,000 from the Sewer Enterprise Fund, Fund 2220, and (4) Authorize the City Manager to execute a consultant agreement with Laugenour & Meikle, Inc., in the amount of $270,390 for design of the 2025 Water & Sewer Replacement Project, CIP 24-02 and authorize a contingency of up to 10% ($27,039).

Staff Contact:

Tim Busch, Principal Utilities Civil Engineer, 530-661-5963, [email protected]

Fiscal Impact:

Funding for the 2025 Water & Sewer Replacement Project, CIP 24-02, (hereafter “Project”) is included in the Final Report and adopted rates from both the 2021 Water Rate Study and the 2021 Wastewater Rate Study. The funding sources include the Water Enterprise Fund in the amount of $3,887,737 and the Sewer Enterprise Fund in the amount of $1,000,000 for design and construction costs. The design and construction costs are fully funded by the respective enterprise funds, but the project was not included in the Capital Improvement Program budget approval on June 20, 2023. The design contract in the amount of $270,039 with Laugenour & Meikle, Inc., and the contract contingency in the amount of $27,039 are fully funded through CIP 24-02.

Staff estimates the total project cost will be in the range of $7 million to $8 million. The project budget will be updated after design progresses and after construction bids are received. At that time, any necessary additional funds would be transferred to the Project from other funded projects, including CIP 09-23, Water System Leak Detection Maintenance and Repair, and CIP 08-21, Annual Sewer Repair and Replacement. Authorization to Bid and Construction Contract Award will be presented to Council for approval at a future date.

Background:

CIP 24-02 is the ninth phase of a multi-year project where Engineering and Operations staff annually identify locations around the City that have the greatest occurrence of water main and water lateral breaks and leaks, and prioritize these locations for repair and replacement. The areas prioritized for replacement are predominantly streets with two-inch (2”) or three-inch (3”) cast iron water mains located behind sidewalks. These smaller diameter, back-of-walk water mains have been experiencing an increasing number of breaks in recent years due to their location, bury depth and aging condition. The existing water infrastructure in this area ranges between 75 and 124 years old.

Approximately 6,000 feet of this deficient back-of-walk water distribution network will be eliminated with the 2025 Project.

Page 23 ends

Staff periodically evaluate the City sewer collection system according to the Sewer System Management Plan guidelines. Each sewer pipe in the City is attributed a condition rating that is regularly updated with a goal to eliminate sewer overflows and provide adequate sewer capacity to residents. The existing sewer pipes within the Project area are between 75-124 years old and there are several segments that warrant full replacement along with replacement of several sewer lateral lines. The exact scope of sewer repair and replacement work will be evaluated as design progresses.

Discussion:

This Project is intended to repair and replace water mains and laterals in the vicinity of Cross Street between 3rd Street and West Street and College Street generally between Pendegast Street and Lincoln Street (please see the attached vicinity map for the complete Project area). This is an area with small-diameter cast iron water mains located behind sidewalks with six-inch and eight-inch (6” & 8”) diameter mains in the street. The Project will replace this distribution network with approximately 6,000 ft new eight-inch diameter mains in the street and connect residences with new polyethylene services. Once completed, the Project will result in more reliable water pressure and uninterrupted water service for approximately 130 homes.

The existing sewer system within the Project vicinity consists of six-inch and eight-inch (6” & 8”) diameter vitrified clay pipelines in the street. These sewers vary in age and condition with some pipes having been installed in 1900. Several mains segments within the Project will require open cut replacement due to excessive of cracks, breaks and fractures. Also, in this area of the City there are several Orangeburg sewer laterals. Orangeburg material is manufactured from a combination of compressed wood fibers, adhesive and coal tar. At best, these Orangeburg laterals have a service life of 50 years and are a recurring problem for Operations Staff. It is anticipated that the City will replace any significantly defective laterals and sections of mainlines via open-cut trenching with CIP 24-02 and then return to this area in the future with a trenchless lining project to repair the less severe sewer deficiencies.

Laugenour & Meikle, Inc., (L&M) was selected for the Project through a quality-based selection process and is on the City’s on-call list for engineering design firms. The engineering design contract with L&M includes the engineering services required to prepare final plans and specifications and provide assistance during bidding and construction. These design services generally include:

• Project Management, which includes coordination with City Staff and other City consultants, quality assurance and quality control.
• Base Mapping, which includes conducting a topographic survey and preparing maps. • Public Improvement Plans, which includes drafting improvement plans for water and sewer main replacement. This typically includes submittal and evaluation of 65% completed plans, 90% completed plans, and final 100% completed plans and design documents, as well as a construction cost estimate.
• Administration, which includes assistance during the bidding process and construction.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____ to (1) Create a Capital Improvement Project, the 2025 Water & Sewer Replacement Project, CIP 24-02; (2) Appropriate $3,887,737 from the Water Enterprise Fund, Fund 2210; (3) Appropriate $1,000,000 from the Sewer Enterprise Fund, Fund 2220, and (4) Authorize the City Manager to execute a consultant agreement with Laugenour & Meikle, Inc., in the amount of $270,390 for design of the 2025 Water & Sewer Replacement Project, CIP 24-02 and authorize a contingency of up to 10% ($27,039).

Prepared by: Tim Busch, P.E., Principal Utilities Civil Engineer

Page 24 ends

Reviewed by: Brent Meyer, P.E., Community Development Director / City Engineer

Attachments:

1. Vicinity Map_24-02

2. Resolution

3. COW - 2025 Water-Sewer Main Replacement PL - E-MAIL

Page 25 ends

VICINITY MAP2025 WATER & SEWER REPAIR & REPLACEMENT PROJECT, CIP 24-02 NSWELEGEND LIMITS OF WATER MAIN REPLACEMENT (CIP 24-02) LIMITS OF SEWER MAIN REPLACEMENT (CIP 24-02)

Page 26 ends

RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND CREATING THE NEW CAPITAL IMPROVEMENT PROJECT, THE 2025 WATER AND SEWER REPLACEMENT PROJECT, CIP 24-02, APPROPRIATING PROJECT

FUNDS AND APPROVING A DESIGN AGREEMENT WITH LAUGENOUR AND MEIKLE, INC., FOR ENGINEERING CONSULTING SERVICES FOR THE 2025 WATER & SEWER REPLACEMENT PROJECT, CIP# 24-02
WHEREAS, the City Council wishes to create the Capital Improvement Project for the 2025 Water and Sewer Replacement Project, CIP 24-02 through the adoption of this Resolution; and
WHEREAS, the City Council wishes to appropriate $3,887,737 in funds from the Water Enterprise Fund, Fund 2210 as approved in the 2021 Water Rate Study through the adoption of this Resolution; and
WHEREAS, the City Council wishes to appropriate $1,000,000 in funds from the Sewer Enterprise Fund, Fund 2220 as approved in the 2021 Wastewater Rate Study through the adoption of this Resolution; and
WHEREAS, the City wishes to enter into a Design Agreement with Laugenour & Meikle, Inc., for the 2025 Water & Sewer Replacement Project, CIP 24-02, for an amount of $270,390 and authorize its execution through adoption of this Resolution; and WHEREAS, the City wishes to include a design contingency of up to 10% of the contract amount ($27,039); and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby creates the Capital Improvement Project for the 2025 Water and Sewer Replacement Project, CIP 24-02.

Section 2. The City Council hereby appropriates $3,887,737 funds from the Water Enterprise Fund, Fund 2210 to the project.

Section 3. The City Council hereby appropriates $1,000,000 funds from the Sewer Enterprise Fund, Fund 2220 to the project.

Section 4. The City Council hereby approves the Design Agreement with Laugenour & Meikle, Inc., in the amount of $270,390 and hereby approves a ten percent (10%) design contingency in the amount of $27,039. The City Manager is hereby authorized and directed to execute the contract, subject to City Attorney approval. The City Attorney is hereby authorized to

Page 27 ends

make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

PASSED AND ADOPTED this 6th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Page 28 ends

608 Court Street • Woodland, CA 95695 • Phone (530)662-1755 • Fax (530)662-4602 • [email protected] • www.lmce.net

January 15, 2024

Mr. Tim Busch
City of Woodland
Community Development Department
300 First Street
Woodland, California 95695
E-mail: [email protected]

Re: Civil Engineering and Land Surveying Proposal for 2025 Water & Sewer Repair & Replacement Project – Cross Street & College Street, Woodland, California

Dear Mr. Busch:

Laugenour and Meikle is pleased to present this proposal for civil engineering and land surveying services for the above referenced project. A detailed description of the services to be provided is included in the attached Exhibit “A”, Scope of Services & Compensation, which reflects the standard items of work required for this type of project.

This proposal is an estimate based on the enclosed City of Woodland 2025 Water & Sewer Repair & Replacement Project Limits (Exhibit “C”).

Laugenour and Meikle’s Estimated Schedule of Services is detailed in the enclosed Exhibit “D”.

If you have any questions or comments, please call.

Sincerely,

LAUGENOUR AND MEIKLE

Bryan P. Bonino, Principal, P.E., L.S.

Enclosure

AUTHORIZATION TO BEGIN WORK PRIOR TO
CONTRACT PREPARATION:

CLIENT SIGNATURE DATE

Page 29 ends

X:\Land Projects\Proposal\Word Process\2024-pro\COW - 2025 Water-Sewer Main Replacement PL.docx PAGE A-1 EXHIBIT “A”

SCOPE OF SERVICES & COMPENSATION

I. SCOPE OF SERVICES:

A. PROJECT MANAGEMENT & MEETINGS:
▪ Manage the contract scope, schedule, and budget for all project activities. ▪ Coordination calls with Client.
▪ Periodic project reviews with Client.
▪ Provide monthly invoices to Client.

B. TOPOGRAPHIC SURVEY & BASE MAPPING:
▪ Horizontal and vertical control, including boundary ties, per Agency Control Data. ▪ Have site marked for USA utility locations.
▪ Topographic survey for 6,025 LF water line replacement design, including setting project control and benchmarks for sites as indicated on the City of Woodland 2025 Water & Sewer Repair & Replacement Project Limits (Exhibit “C”). ▪ Determine existing utility inverts for design (based on being able to physically determine inverts, does not include potholing).
▪ Create a topographic base map showing right-of-way lines and easements created from the record data and the topographic survey. This base map will be used in our analysis and design.
▪ Assumes no potholing will be required for design (allowance noted in Item C, if required).
▪ Supply Client with electronic file (AutoCAD).

C. POTHOLING (ALLOWANCE):
▪ Potholing for existing utilities for new water line crossing. ▪ Potholing to be performed by subconsultant ($20,000 allowance). ▪ Allowance for one (1) full day of potholing.

Page 30 ends

X:\Land Projects\Proposal\Word Process\2024-pro\COW - 2025 Water-Sewer Main Replacement PL.docx PAGE A-2 D. PUBLIC IMPROVEMENT PLANS FOR WATER MAIN IMPROVEMENTS:
▪ Review Client requirements and City Standards.
▪ Prepare water line replacement improvement plans per City Design and Construction Standards. Plans will only be prepared for the 6,025 LF indicated on the City of Woodland 2025 Water & Sewer Repair & Replacement Project Limits (Exhibit “C”). ▪ Improvement plans for sewer lateral replacement based on City provided video data and recommendations.
▪ Modify plans per City review comments.
▪ Prepare cost estimate, special provisions for project specifications and unit price schedules for construction items. Coordinate front end contract documents by others.

E. PUBLIC IMPROVEMENT PLANS FOR SEWER IMPROVEMENTS:
▪ Review Client requirements and City Standards.
▪ Prepare improvement plans for sewer rehabilitation limits shown on the enclosed City of Woodland 2025 Water & Sewer Repair & Replacement Project Limits (Exhibit “C”) and per City Design and Construction Standards,
▪ Assumes that the City will provide video data, reports, and recommendations indicating location and type of rehabilitation needed for sewer mains. ▪ Sewer lateral replacements will be based on information provided by the City video data, reports, and recommendations.
▪ Modify plans per City review comments.
▪ Prepare cost estimate, special provisions for project specifications and unit price schedules for construction items. Coordinate front end contract documents by others.

F. EROSION CONTROL PLAN:
▪ This proposal assumes the disturbed area will be less than one (1) acre, therefore, a Storm Water Pollution Prevention Plan is not required.
▪ Prepare erosion and sedimentation control plan.
▪ Excludes Qualified SWPPP Practitioner (QSP) services which are required for implementation and monitoring of SWPPP.

G. BIDDING & CONSTRUCTION ADMINISTRATION:
▪ Bidding assistance includes written clarification of plans and specifications, preparation of addendums and attend pre-construction meeting.
▪ Attend meeting (progress and coordination meeting at owner’s request). ▪ Site visit during construction (per Owner’s request). ▪ Review and comment on project submittals related to civil design items.

Page 31 ends

X:\Land Projects\Proposal\Word Process\2024-pro\COW - 2025 Water-Sewer Main Replacement PL.docx PAGE A-3 ▪ Conduct final project review of site improvements and assist in preparation of punch list. ▪ Prepare as-constructed record plans and specifications (electronic and hard copy) based on Contractor’s mark-ups (no field survey time).

II. COMPENSATION:

Consultant shall be compensated on a “Fixed-Fee” basis per project total shown below. New tasks not associated with the above Scope of Services will be negotiated prior to starting any work on any additional new task:

A. Project Management & Meetings ..........................................................................$ 9,600.00 B. Topographic Survey & Base Mapping ..................................................................$ 66,710.00 C. Potholing (Allowance) ...........................................................................................$ 25,840.00 D. Public Improvement Plans for Water Main Improvements ...................................$ 123,900.00 E. Public Improvement Plans for Sewer Improvements ............................................$ 22,800.00 F. Erosion Control Plan Only .....................................................................................$ 4,500.00 G. Bidding & Construction Administration ................................................................$ 17,040.00

PROJECT TOTAL ............................................................................................ $270,390.00 These costs are based on the following Laugenour and Meikle Prevailing Wage Rate Schedule (Exhibit B). Government agency fees are not included in this cost proposal.

III. EXCLUSIONS AND/OR RESPONSIBILITIES OF CLIENT OR
OTHERS:

1. Client agrees consultant will not perform on-site construction review, construction management, supervision of construction of engineering structures, or other construction supervision for this project unless specifically provided for in another Agreement.

2. All work pertaining to environmental impact report mitigation monitoring, if required.

3. Client agrees to assume complete responsibility and liability for changes in design, construction quantities, project cost, etc., whenever Client uses unsigned or unapproved survey maps or construction drawings for bidding or construction purposes.

4. All submittals of plans/reports for Agency approval are the responsibility of the Client.

5. Any regulatory agency related fees for submitting, checking, filing, inspection, performance of services, etc. are the responsibility of the Client.

Page 32 ends

X:\Land Projects\Proposal\Word Process\2024-pro\COW - 2025 Water-Sewer Main Replacement PL.docx PAGE B-1 EXHIBIT “B”

RATE SCHEDULE

PERSONNEL CLASSIFICATION RATE PER HOUR
Principal Engineer $240.00
Principal Surveyor $240.00
Senior Engineer/Project Manager $225.00
Senior Engineer $215.00
Senior Surveyor $215.00
Associate Engineer $200.00
Surveyor $190.00
Assistant Surveyor $175.00
Assistant Engineer $185.00
Assistant Project Manager $175.00
Junior Engineer $165.00
Technician 3 $165.00
Technician 2 $150.00
Technician 1 $105.00
Clerical $ 75.00
Accounting $115.00
Survey Party, 1-Man* $210.00
Survey Party, 1-Man Travel* $175.00
Survey Party, 2-Man* $320.00
Survey Party, 2-Man Travel* $245.00

REIMBURSABLES:

Aerial Drone — $500.00 per Aerial Model
Field Material — Charged at cost plus 15%
Reproduction Items — Charged at cost plus 15%
Subconsultants — Charged at cost plus 15%
Fees — Charged at cost plus 15%
Agency/Utility Maps/Plans — Charged at cost plus 15%

* Public Works Prevailing Wage Rate

Page 33 ends

Page 34 ends

X:\Land Projects\Proposal\Word Process\2024-pro\COW - EXHIBIT D - 2025 Water Main Replacement Schedule.docx PAGE D-1

EXHIBIT “D”

ESTIMATED SCHEDULE OF SERVICES
FOR

CITY OF WOODLAND
2025 WATER & SEWER REPAIR & REPLACEMENT PROJECT

DESCRIPTION OF SERVICES DURATION START DATE
Topographic Survey 6 WEEKS From Returned Signed
Contract
Topographic Base Map 4 WEEKS
65% Public Improvement Plans 12 WEEKS
City Review 2 WEEKS
90% Public Improvement Plans &
Specifications 6 WEEKS
City Review 2 WEEKS
100% Public Improvement Plans &
Specifications for Bidding 4 WEEKS

Page 35 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 6, 2024
ITEM #: F.6
SUBJECT: Amendment to Add the City of West Sacramento to the Yolo Animal Services Planning Agency Joint Powers Agency

Recommendation for Action: Staff recommends that the City Council adopts Resolution No. ___ _ to approve the first amendment to the agreement creating the Yolo Animal Services Planning Agency Joint Powers Authority to add the City of West Sacramento as a Member; and authorize the City Manager to execute the amendment.

Staff Contact:

Ken Hiatt, City Manager, (530) 661-5800

Fiscal Impact:

There is no direct fiscal impact as a result of this recommended action and JPA amendment. The planning level efforts of the JPA will assist in determining any potential future fiscal impacts associated with animal services.

Discussion:

In 2013 a LAFCo and UC Davis Koret Shelter Medicine Program study found the Yolo County Animal Shelter to be “inadequate, outdated and compromising the program’s ability to adequately serve the community.” Additionally, it identified the establishment of an animal shelter joint powers agency (JPA) as a means to provide participating jurisdictions with increased control over budget and operational decision-making.

In the Fall of 2018, representatives of Yolo County, Cities of Davis, Woodland, Winters, and West Sacramento, and UC Davis (“Animal Shelter Working Group”) held two joint meetings to gather information on the status of the Yolo Animal Shelter and determine next steps for action. The recommendation from these meetings was for each jurisdiction’s governing board to approve moving forward with the first phase of JPA development, and to receive a check-in from staff at each transition point in the phases. The suggested phases of JPA development included:

1) Governance Model: Outlining the charge, scope and governance structure of the JPA, including powers, membership, bylaws and voting structure.
2) Strategic Planning: JPA Initial Formation/Planning (Develop shared vision, mission, goals, objectives and strategic plan).
3) JPA Operational Model: This phase assumes the JPA Board successfully completes the Strategic Planning phase, and continues to move forward. Here the JPA would consider operational models, staffing, and program options; allowing for updated financial projections before moving forward to consider facility options.

Once an operational model is agreed upon, additional phases might include:
1) Shelter Location
2) Shelter Design
3) Financing
4) Budget
5) Implementation of JPA

Page 36 ends

On February 26, 2019, the Yolo County Board of Supervisors received a shelter update and directed County staff to move forward with the first phase of developing and implementing a JPA: defining the initial charge, scope and governance structure, including powers, membership, bylaws and voting structure.

On September 19, 2019, the Animal Shelter Working Group met to discuss the governance structure.

The County and four cities, in consultation with UC Davis, ultimately agreed to continue to move forward with the initial formation of a JPA that includes “on” and “off-ramps” for agencies to leave the agreement, or buy-in at a later date.

The Animal Shelter Working Group participants agreed that the JPA start as a planning agency only, and that the operational and program options be studied first, before proceeding to consideration of facility options. There are no preconceived plans regarding any type of program model, facility or otherwise.

In May of 2022 County Animal Services Agency staff presented an update to the City Council on the activities of the Animal Services Agency and the JPA. The presentation can be found at: https://documents.cityofdavis.org/Media/Default/Documents/PDF/CityCouncil/CouncilMeetings/Ag endas/2022/2022-05-10/05-Yolo-County-Animal-Services-Update-Presentation.pdf

For a portion of 2023 the JPA recessed as the County re-organized the Animal Services Agency and conducted additional data gathering for the JPA. Regular meetings of the JPA resumed in late 2023.

Councilmember Vega and Lansburgh (alternate) are the current City of Woodland Animal Services JPA Board representatives and have been attending and participating in meetings of the JPA on a regular basis, along with the City Manager. Recent discussions by the JPA Board have encouraged the addition of West Sacramento in an official capacity as a voting JPA member.

Yolo Animal Services Planning Agency JPA
In March of 2020 the City Council approved entering into the Animal Services JPA, along with the cities of Davis, Winters and Yolo County, while leaving the opportunity for West Sacramento to join the JPA at a later date, subject to 2/3 JPA member approval. While the City of West Sacramento has been closely monitoring the work of the JPA, the City of West Sacramento is now interested in joining the JPA as a voting member. For West Sacramento to join the JPA at least two of the three current JPA members must authorize the addition. Yolo County, Davis, and Winters have recently approved the amendment to include West Sacramento.

Conclusion:

Staff recommends that the City Council adopts Resolution No.___ to approve the first amendment to the agreement creating the Yolo Animal Services Planning Agency Joint Powers Authority to add the City of West Sacramento as a Member; and authorize the City Manager to execute the amendment.

Prepared by: Ken Hiatt

Page 37 ends

Attachments:

1. Animal Services JPA Amendment Resolution

2. Animal-Services-JPA-Amendment-ATT1-Amendment

Page 38 ends

RESOLUTION NO. _________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING AN AMENDMENT TO THE YOLO ANIMAL SERVICES PLANNING

AGENCY JOINT POWERS AUTHORITY AGREEMENT TO ADD THE

CITY OF WEST SACRAMENTO AS A MEMBER AND AUTHORIZE THE

CITY MANAGER TO EXECUTE THE AMENDMENT
WHEREAS, Government Code Sections 6500-6515, permitting two or more local public entities by agreement to jointly exercise any power common to them, authorizes the Members to enter into a Joint Exercise of Powers Agreement; and WHEREAS, on or around February 25, 2020, the County of Yolo (“County”) and the cities of Davis, Winters, and Woodland, entered into an Agreement (“JPA Agreement”) to create the Yolo Animal Services Planning Agency (“Agency”) as a joint powers agency; and WHEREAS, Section 16 of the JPA Agreement authorizes amendments to the JPA Agreement by an affirmative vote of the governing bodies of 2/3 of the Members; and WHEREAS, the Members wish to amend the JPA Agreement to add the City of Woodland as a member to the Agency.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland does hereby resolve as follows:
1) Approve the attached amendment to the JPA agreement, and 2) Authorize the City Manager or his designee to execute said amendment.

PASSED AND ADOPTED by the City Council of the City of Woodland on this 6 th day of February, 2024, by the following vote:

AYES:

NOES:

Tania Garcia-Cadena
Mayor
ATTEST:

Ana Gonzalez
City Clerk

Page 39 ends

Page | 1

First Amendment to Agreement Creating the
Yolo Animal Services Planning Agency Joint Powers Authority

THIS FIRST AMENDMENT, by and between the County of Yolo and the Cities of Davis, Winters, West Sacramento, and Woodland (each individually a “Member” and referred to collectively as the “Members”) , amends the Agreement C reating the Yolo Animal Services Planning Agency as a joint powers agency under California Government Code Section 6500 et seq. dated February 25, 2020. This First Amendment shall be effective upon the last date of execution of the Members.

RECITALS
WHEREAS, Government Code Sections 6500-6515, permitting two or more local public entities by agreement to jointly exercise any power common to them, authoriz es the Members to enter into a Joint Exercise of Powers Agreement; and
WHEREAS, on or around February 25, 2020, the County of Yolo (“County”) and the Cities of Davis, Winters, and Woodland, entered into an Agreement (“JPA Agreement”) to create the Yolo Animal Services Planning Agency (“Agency”) as a joint powers agency; and WHEREAS, Section 16 of the JPA Agreement authorizes amendment to the JPA Agreement by an affirmative vote of the governing bodies of 2/3 of the Members; and WHEREAS, the Members wish to amend the JPA Agreement to add the City of West Sacramento as a member to the Agency;
NOW, THEREFORE, in consideration of the foregoing recitals, the parties hereby agree as follows:

AGREEMENT

1. The JPA Agreement is hereby amended to include the City of West Sacramento as a Member of the Agency. The City of West Sacramento shall have the same rights and responsibilities as any other Member under the JPA Agreement.

2. This Agreement may be executed in several counterparts, including electronic or facsimile counterparts, each of which is an original and all of which constitutes but one and the same instrument.

3. All other provisions of the JPA Agreement shall remain in full force and effect.

Page 40 ends

Page | 2

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year last written below.

COUNTY OF YOLO