Woodland City Council
February 20, 2024

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
February 20, 2024
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Woodland Mid-Management Professional Association and Woodland Police Mid-Management Unit

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please

identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. PRESENTATION

4. SUBJECT: WCC Soccer

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring the Woodland Community College Men's Soccer Team

I. CONSENT CALENDAR

5. SUBJECT: Arbor Day 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, designating March 2, 2024, as Arbor Day in the City of Woodland.

6. SUBJECT: Woodland Police Department Bi-Annual Report July – December 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Police Department Semi-Annual Report for July 1, 2023 – December 31, 2023.

7. SUBJECT: Revisions to the Water Systems Operator I/II and the Senior Water Systems Operator Job Descriptions

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt changes to the Water Systems Operator I/II and the Senior Water Systems Operator Job Descriptions in the Woodland City Employees' Association (WCEA)

8. SUBJECT: Authorization for City of Woodland to Enter into a Release and Waiver of Liability Agreement for Drainage Improvements with Shell 2009 Trust

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a

release and waiver of liability agreement for drainage improvements with Shell 2009 Trust.

9. SUBJECT: Appropriation of Additional Grant Funds Awarded through State Homekey Program for East Beamer Way Permanent Supportive Housing Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. , (1) approving an appropriation of $600,000 to the Homekey Grant Fund (1333) for the additional Homekey funds awarded to the City to support the East Beamer Way Permanent Supportive Housing Project; (2) approving disbursements of up to $15,710,467 to Homekey grant co- applicant Friends of the Mission for the Permanent Supportive Housing Project; and (3) authorizing the City Manager to execute all agreements necessary with Friends of the Mission to disburse up to $15,710,467 in Homekey grant funds to Friends of the Mission for the Permanent Supportive Housing Project.

10. SUBJECT: Revised Salary Schedules

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the revised salary schedules from September 1, 2021, through December 1, 2023.

11. SUBJECT: Approval to Execute Janitorial Services Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____ authorizing the City Manager to execute a Professional Services Agreement with Universal Business Services and Supply Co, hereafter to referred to as UBS, to perform janitorial services at five City facilities in the amount of $91,704.00 per year for three years.

12. SUBJECT: Award Construction Contract and Construction Inspection Consultant Agreement for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____: (1) Approving a construction contract for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02; awarding the construction contract in the amount of $2,587,152 to Lund Construction Co. with both approval and award contingent on the expiration of the bid protest period for this project; authorizing a contract contingency up to 10% ($258,715); and authorizing the City Manager to execute the construction contract and change orders; and (2) Approving a consultant agreement for construction inspection services with WSP USA, Inc. in the amount up to $225,461.80, authorizing a contingency of up to 10% ($22,546), and authorizing the City Manager to execute the agreement.

13. SUBJECT: Pursuing RAISE Grant Funding for East Main Street Neighborhood Livability Project I-5/SR 113 Freeway-to-Freeway Connectors.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing staff to apply for a $6 million RAISE planning grant to advance the East Main Street Neighborhood Livability Project.

J. REPORTS OF THE CITY MANAGER

14. SUBJECT: Funding Priorities Update for Fiscal Year 2024/25 Community Development Block Grant Program

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update and affirm the funding priorities for the Fiscal Year 2024/2025 Community Development Block Grant program.

15. SUBJECT: Award Construction Contract and Construction Inspection Consultant Agreement for the Spring Lake Recycled Water Project, CIP 17-07

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, to: (1) Appropriate $3,565,000 of Water Enterprise Funds (Fund 2210) to the Spring Lake Recycled Water Project, CIP 17-07; (2) Approve a construction contract with Argonaut Constructors, Inc. in the amount of $2,831,717.50 for the Spring Lake Recycled Water Project, CIP 17- 07, and authorize a contract contingency of up to 15% ($424,758), and (3) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $227,653.14, and authorize a contingency of up to 15% ($34,148), and authorize and direct the City Manager to execute the agreements.

16. SUBJECT: Community Development Department Bi-annual Status Report for July 1 through December 31, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Development Department Bi-annual Status Report for July 1 through December 31, 2023.

K. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, February 20, 2024 was posted on Friday, February 16, 2024 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: F.2
SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: G.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

CITY COUNCIL LONG RANGE CALENDAR
February 24th SPECIAL MEETING
City Council Retreat / Study Session
March 5th REGULAR MEETING
City Council Meeting Minutes of February 6, 2024 and February 20, 2024 City Council Priority Goals and Strategic Plan Update (2023-2024) YoloTD Transit Hub Relocation Presentation
March 19th REGULAR MEETING
Investment Report
Woodland Public Library Annual Report
Active Transportation Plan Presentation
FY23/24 Mid-Year Budget
April 2nd REGULAR MEETING
City Council Meeting Minutes of March 5, 2024 and March 19, 2024 Certification of Election Results
Retail Cannabis License Agreements
FY 24/25 Spring Budget Workshop
Future Topics / Study Sessions:

Annual Housing Report (May)
Rule 20A Undergrounding (TBD)
CUPs for Cannabis Retailers (TBD)
Comprehensive Zoning Adoption (Spring 2024)
Updated 2/16/2024

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: H.4
SUBJECT: WCC Soccer

Recommendation for Action: Staff recommends that the City Council adopt a proclamation honoring the Woodland Community College Men's Soccer Team

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager [email protected] | (530) 661-5808

Discussion:

In their first season, WCC Men's Soccer won the Bay Valley Conference title. Staff worked with WCC to honor this achievement.

Conclusion:

Staff recommends that the City Council adopt a proclamation honoring the Woodland Community College Men's Soccer Team

Attachments:

1. Proclamation WCC Soccer 02.20.24

CITY OF WOODLAND

PROCLAMATION HONORING
WOODLAND COMMUNITY COLLEGE MEN’S SOCCER TEAM

WHEREAS, Woodland has long been passionate about athletics and sports in our community; and

WHEREAS, Woodland Community College supports hundreds of local students; and

WHEREAS, Woodland Community College launched a new Men’s Soccer athletics program in 2023; and

WHEREAS, the Woodland Community College Men’s Soccer team won nine Bay Valley Conference games in a row; and

WHEREAS, the Woodland Community College Men’s Soccer team won the Bay Valley Conference title; and

WHEREAS, the team made their friends, families, and all Woodlanders proud with their historic inaugural season and conference title.

NOW THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, hereby asks all residents to join us in proudly honoring and celebrating the Woodland Community College Men’s Soccer Eagles for their accomplishments and commitment to excellence.

DATED: February 20, 2024

Tania Garcia-Cadena, Mayor
Rich Lansburgh, Mayor Pro Tempore Tom Stallard, Council Member Mayra Vega, Council Member Vicky Fernandez, Council Member

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.5
SUBJECT: Arbor Day 2024

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, designating March 2, 2024, as Arbor Day in the City of Woodland.

Staff Contact:

Westley Schroeder, Park Superintendent, (530) 661-5958, [email protected]

Fiscal Impact:

Hosting an annual Arbor Day celebration is included in the regular Urban Forestry budget. Costs of the event are reduced with the assistance of the Woodland Tree Foundation, West Coast Arborist, and community volunteers. Additionally, the City was able to secure a generous $15,000 sponsorship from PG&E to cover the cost of the 100 trees that will be planted as part of the event.

Background:

Each year the City of Woodland celebrates Arbor Day in order to recognize the community benefits of trees and the community’s heritage as “The City of Trees”. Arbor Day is a nationally celebrated observance that encourages tree planting and care. The observance and celebration of Arbor Day is one of the requirements of Woodland’s designation as a “Tree City USA”.

Founded by J. Sterling Morton in Nebraska in 1872, National Arbor Day is usually celebrated each year on the last Friday in April. However, the date varies depending on the climate of the state in which it is being held.

Discussion:

This year, the City's observance of Arbor Day has been scheduled for Saturday, March 2nd and is highlighted by a community tree planting event. As part of the day’s activities, the City of Woodland Urban Forestry staff, Woodland Tree Foundation, PG&E, and West Coast Arborist will team up with community volunteers to plant over 100 trees. The event will begin with a gathering at 8:30 am at Crawford Park where there will be a short presentation to commemorate Arbor Day. After the presentation, volunteers will be broken up into groups to go out and plant the trees at various public spaces including; Crawford, Traynham and Tredway parks. Environmental Services will also participate in the event by providing information on water conservation, green waste, composting, and other conservation related topics.

Celebrating Arbor Day illustrates the City’s continuing commitment to the urban forest and the quality of life that trees provide for the community. It also provides educational opportunities to promote and improve the practice of urban tree planting and care. Celebrating Arbor Day is one of the goals of the City’s 2019 Urban Forest Master Plan for Community Outreach and Engagement.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____, designating March 2, 2024, as Arbor Day in the City of Woodland.

Prepared by: Westley Schroeder, Park Superintendent

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Arbor Day RESOLUTION 2024

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WOODLAND DESIGNATING MARCH 2, 2024 AS ARBOR DAY IN THE

CITY OF WOODLAND
WHEREAS, in 1872 J. Sterling Morton proposed that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, 2024 is the 152 nd anniversary of the holiday, and Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for building homes, fuel for our fires and beautifying our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal.

WHEREAS, the 2024 Arbor Day celebration and tree planting activity is made possible through the City’s partnership with the Woodland Tree Foundation, West Coast Arborists, PG&E, and the many community members that volunteer their time to invest in the future of our urban forest.

NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Woodland does hereby designate Saturday, March 2, 2024 as Arbor Day in the City of Woodland. The city urges all citizens to celebrate and support efforts to protect our trees and woodlands, to plant trees to gladden the heart and promote the well-being of this and future generations.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk, MMC

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.6
SUBJECT: Woodland Police Department Bi-Annual Report July – December 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Police Department Bi-Annual Report for July 1, 2023 – December 31, 2023.

Staff Contact
Derrek Kaff, Chief of Police, 530-661-7865, [email protected]

Background
The Police Department Bi-Annual Report includes a summary of all activity within the Department. In lieu of providing comprehensive monthly status reports to the City Council and department heads via e-mail communication, the City Council will receive Status Reports on a bi-annual basis via agenda packet.

Conclusion
Staff recommends that the City Council accept the Police Department Bi-Annual Report for July 1, 2023 – December 31, 2023.

Prepared by: Dominique Bonino, Chief’s Assistant

Reviewed by: Derrek Kaff, Police Chief

Attachments:

1. 2023 Biannual Report (July-Dec)

WPD 2023 BIANNUAL REPORT
65BUDGETED FOR 72

PROFESSIONAL
19 BUDGETED FOR 20

PART-TIME
7BUDGETED FOR 7
TOTAL
91BUDGETED FOR 99
07/01/2023 - 12/31/2023
SWORN
WPD Biannual Report - July - December 2023

CALLS FOR SERVICE

AVERAGE RESPONSE TIMES

TIME IN QUEUE
*Time in Queue = Waiting for an officer to become available to dispatch to call.

CRIME STATISTICS

DEPARTMENT STAFF

Woodland W. Sac. Davis
Total Fatal and Injury Motorcycle Bicycle Pedestrians Hit & Run DUI Arrests0 50 100
150
200
250
300
2021 OFFICE OF TRAFFIC SAFETY (OTS) STATS FOR COUNTYWIDE COMPARISON 136
4 10 10 9
54 291
12 10 8 17
103
146
5 34
15 11
75 WPD Biannual Report - July - December 2023
JUL - DEC 2023 JUL - DEC 2022
TOTAL FATAL COLLISIONS TOTAL INJURY COLLISIONS TOTAL COLLISIONS050100150200250300350 JUL - DEC 2023 JUL - DEC 2022
DUI Arrests 117 79
Total Stops 2,834 3,040
OTS Grant FundedOperation Hours(DUI Checkpoint, Saturation Patrols, etc.) 336 252

TRAFFIC DIVISION
2 0
54 57
317 301
*The most recent statistics available from the Office of Traffic Safety (OTS) are from 2021

WPD 2023 BIANNUAL REPORT
07/01/2023 - 12/31/2023

CO-RESPONDER PROGRAM
*1 Co-Responder on staff Jul - Sept 2022;
2nd Co-Responder started on Oct 2022
**Calls for service are diverted from law enforcement
and handled by co-responders
WPD Biannual Report - July - December 2023

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.7
SUBJECT: Revisions to the Water Systems Operator I/II and the Senior Water Systems Operator Job Descriptions

Recommendation for Action: Staff recommends that the City Council adopt changes to the Water Systems Operator I/II and the Senior Water Systems Operator Job Descriptions in the Woodland City Employees' Association (WCEA)

Staff Contact:

Sheila McShane, Human Resources Manager, (530) 661-5807, [email protected]

Fiscal Impact:

This action to adopt the revised job description does not result in any fiscal impact.

Discussion:

Staff worked with the Public Works Department to review the Water Systems Operator I/II and the Senior Water Systems Operator job descriptions due to an upcoming retirement and the need to recruit for this position. The revisions to the job descriptions include clarification of certificates that are needed to effectively complete the work, and deletion of the backflow and cross-connection duties as those duties now require specialized training and are handled by other positions. The new job description was sent to WCEA, and their comments have been incorporated.

Conclusion:

Staff recommends that the City Council adopt changes to the Water Systems Operator I/II and the Senior Water Systems Operator in the Woodland City Employees' Association (WCEA)

Prepared by: Sheila McShane, Human Resources Manager

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. Water Systems Operator I II revised 2024

2. Senior Water System Operator 2024

Human Resources
300 First St. 2nd Floor
Woodland, CA 95695
Phone: 530-661-5811
CityofWoodland.org/employment

WATER SYSTEMS OPERATOR I/II

DEFINITION
To learn and perform a variety of semi-skilled and skilled tasks in the operation and repair of the City's water production facilities to provide safe reliable potable water and equipment to fulfill federal, state, and local regulations.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Senior and Chief Water System Operators or his/her designee. Responsibilities may include lead supervision of less experienced personnel/temporary workers.

Water System Operator I:

This is the entry-level position in the Water System Operator series. Incumbents work under the direct supervision of more experienced personnel. It is distinguished from the Water System Operator II position in that it performs the more routine operator tasks and progressively performs the more technically complex tasks by state guidelines and is intended to progress following a formal training program.

Water System Operator II:

Positions in this class are normally filled by advancement from the classification of Water System Operator I, or when filled from the outside, require prior water production or system operation experience similar to a Water System Operator I and appropriate certification. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class.

EXAMPLES OF DUTIES
The following are typical illustrations of duties encompassed by the job class, not an all- inclusive or limiting list:

ESSENTIAL JOB FUNCTIONS
•Perform minor repairs and routine preventive maintenance on all well equipment including pumps, motors, sensors, and pressure regulators. •Check all operating wells sites as scheduled.
•Check valves, fuses, batteries, filters, fuel tanks, and oil levels and change as necessary.
•Monitor chlorine levels within the system and adjust dosing as required.

Water Systems Operator
Revised February 2024
2 •Read water and electric meters daily and take well-depth measurements as needed.
•Perform well water sampling and pump efficiency analysis. •Assist in distribution system sampling and monitoring. •Track and record monitoring requirements for production. •Maintain records and prepare reports of water well production and maintenance per established schedules.
•Trouble-shoot the need for major electrical repairs, initiate work requests, and assist in said repairs.
•Check standby power units and operate as scheduled.
•Check the elevated tank for proper operation and ensure the site is properly maintained.
•Install and initiate well chlorination using portable equipment as needed. •Performs assigned after-hours emergency work.
•Regular, predictable, consistent, and timely attendance is an essential function of the position, in that the Employee must be present to work on facilities and equipment impacting the public’s health and safety.
•Other duties as assigned

OTHER JOB FUNCTIONS
Performs skilled work in the inspection and maintenance of water systems, and pump station facilities. Conducts inspections of tank sites and pump stations. Investigate the operation of pumps, valves, and hardware at sites; monitor and maintain standby diesel power units at assigned locations. Maintains, repairs, and services equipment and facilities at reservoirs and pump stations; monitors, operates, and maintains the SCADA system and related equipment. Removes and replaces pump station apparatus.

Operates a variety of assigned equipment and tools as directed safely and efficiently to accomplish assigned tasks; cleans and maintains tools and equipment used in the field.

Respond to public inquiries courteously; provide information within the area of assignment; resolve complaints in an efficient and timely manner. Maintain grounds and facilities at the well sites and monitoring stations. Respond to customer inquiries.

Respond to emergencies after regular working hours. Perform related duties as assigned.

Assignments will require employees to be “On Call. Employees are part of a rotating schedule.

QUALIFICATIONS
Knowledge of:

Operations, procedures, and requirements for maintenance, repair, and construction of well production pumping equipment and facilities. Principles, practices, and methods used in the repair and maintenance of pumps and motors. Practices used to chlorinate fresh water; chlorine safety procedures and precautions. Safe work practices and

Water Systems Operator
Revised February 2024
3 methods. Mathematic principles pertinent to water treatment calculations. Drinking Water Regulations as required by the State of California Skill to:

Communicate clearly and concisely, both orally and in writing. Produce reports using standard office and computer equipment as needed. Operate, monitor, and maintain SCADA systems. Use and operate hand tools, mechanical equipment, and power tools and equipment required for the work safely and efficiently.

Ability to:

Troubleshoot for faulty system equipment and facilities. Operate all pump equipment and controls with skill and proficiency. Work effectively in the absence of close supervision. Understand and follow both oral and written instructions. Deal effectively with the public and respond to complaints and inquiries. Work effectively in stressful situations. Assist in the supervision and training of less experienced personnel.

Establish and maintain effective work relationships with those contacted in the performance of required duties. Perform heavy manual labor. Respond and perform assigned duties in the event of a City declared emergency.

Minimum Education and Experience:

Water System Operator I:

Education:

High School Diploma or equivalent.

Experience:

Two years of experience performing duties comparable to those of a Utilities Maintenance Worker II.

License and Certificate:

Required upon hire, possession of a valid California driver's license.

A Grade I Water Treatment certificate and Grade 1 Water Distribution certificate issued by the California State Division of Drinking Water are required before permanent appointment.

A valid Class B or Class A California Driver's License with a Tanker and Air Brake Endorsement is highly desirable.

Bilingual:

Knowledge of a second language is beneficial.

Water System Operator II:

Water Systems Operator
Revised February 2024
4 Experience:

Two years of experience performing duties comparable to those of Water System Operator I.

Water System Operator II:

Required upon hire, possession of a valid California driver's license.

Possess a valid Grade II Water Treatment and a Grade II Water Distribution certificate issued by the California State Division of Drinking Water.

A valid Class B or Class A California Driver's License with a Tanker and Air Brake Endorsement is highly desirable.

Bilingual:

Knowledge of a second language is beneficial.

ADA COMPLIANCE
Physical Ability: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Very Heavy Work: Exerting more than 100 pounds of force occasionally, and/or above 50 pounds of force frequently, and/or over 20 pounds of force constantly to move objects.

Other Requirements:

Sensory Requirements: Requires the ability to recognize and identify similarities and differences between shade, degree, or value of colors, shapes, sounds, forms, textures, or physical appearance associated with objects and people.

Environmental Factors: May be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dust, gases, poor ventilation, chemicals, oils, extreme temperatures, workspace restrictions, intense noises, and environmental dangers.

Council Action: February20, 2024

Senior Water Systems Operator
Revised February 2024

Human Resources

SENIOR WATER SYSTEM OPERATOR

DEFINITION
To perform a variety of skilled work involving the construction, maintenance, and repair of the City's water production infrastructure and to provide lead supervision to a crew of lower-level water system operators.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by a Chief Water System Operator. Responsibilities include providing lead supervision and training for semi-skilled and skilled Water System Operators (WSO). Positions assigned to this class perform the full range of duties normally expected of the WSO series. It is distinguished from the WSO II classification in those positions assigned to this class are expected to assume lead supervision over a crew of level I and II water system operators

EXAMPLES OF DUTIES
The following are typical illustrations of duties encompassed by the job class, not an all-inclusive or limiting list:

ESSENTIAL JOB FUNCTIONS
•Act as a lead worker for a crew of water system operators on assigned projects. •Assist in the scheduling of maintenance and repair work, ordering of materials, and maintaining routine records including utilization and tracking of budgetary items and projects.
•Manage, monitor, and operate the water production system utilizing SCADA. •Assist in the training, supervision, and evaluation of assigned crew members. •Perform duties in the general operation, maintenance, and repair of water production facilities.
•Assist in the inspection of work of private contractors engaged in maintenance work for the City.
•Regular, predictable, consistent, and timely attendance is an essential function of the position, in that the Employee must be present to work on facilities and equipment impacting the public’s health and safety.
•Other duties as assigned

OTHER JOB FUNCTIONS
Respond to public service calls and complaints. Serve in standby status after regular working hours and respond to emergency call-outs. Assist in the evaluation of operations and activities and make recommendations for improvements and modifications. Assist in the preparation of reports, inquiries, and projects. Instruct subordinates in proper work techniques of equipment and safety precautions and requirements. Perform related duties as assigned. 300 First St. 2nd Floor
Woodland, CA 95695
Phone: 530-661-5811
CityofWoodland.org/employment

Senior Water Systems Operator
Revised February 2024
Assignments will require employees to be “On Call”. Employees are part of a rotating schedule.

QUALIFICATIONS
Knowledge of:

Methods, tools, and materials used in water facility maintenance and repair. Hazards associated with the assigned work and proper safety precautions including appropriate traffic control devices.

Water treatment laws, ordinances, and rules associated with water production operations.

Principles of supervision and training.

Skill to:

Perform highly skilled operation, maintenance, construction, and repair work in the area of water treatment and production. Use and operate hand tools, mechanical equipment, and power tools required for the work safely and efficiently. Act as a lead worker for a crew of water system operator personnel. Read and interpret basic maps and blueprints. Maintain routine records.

Communicate effectively, both orally and in writing. Supervise and train less experienced personnel.

Ability to:

Interact effectively and courteously with the public. Implement new and existing treatment, construction and maintenance work procedures and practices. Operate and maintain machinery and equipment related to the maintenance, repair and alterations of water treatment and production operations. Maintain and repair light power equipment. Perform heavy manual labor.

Accurately collect and enter data in an electronic format. Interpret and apply policies and procedures. Assist in the development and analysis of regulatory and operational reports.

Interpret and apply policies and procedures. Establish and maintain effective work relationships with those contacted in the performance of required duties.

Minimum Education and Experience:

Education:

High School Diploma or equivalent supplemented by coursework or training in water treatment and/or production or a closely related field.

Experience:

Two years of experience performing duties comparable to those of a Water System Operator II.

Bilingual:

Knowledge of a second language is beneficial.

License and Certificate:

Required upon hire, possession of a current California Division of Drinking Water, Distribution Grade 3 certification, and Water Treatment Grade 2 certification. First Aid and CPR certifications are required before a permanent appointment.

A California Division of Drinking Water, Distribution Operator, Grade 4 certification, Back Flow certification, and Cross Connection certification are highly desirable.

Senior Water Systems Operator
Revised February 2024
A valid Class B or Class A California Driver's License with a Tanker and Air Brake Endorsement is highly desirable.

ADA COMPLIANCE
Physical Ability: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Very Heavy Work: Exerting more than 100 pounds of force occasionally, and/or over 50 pounds of force frequently, and/or over 20 pounds of force constantly to move objects.

Other Requirements:

Sensory Requirements: Requires the ability to recognize and identify similarities and differences between shade, degree, or value of colors, shapes, sounds, forms, textures, or physical appearance associated with objects and people.

Environmental Factors: May be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dust, gases, poor ventilation, chemicals, oils, extreme temperatures, workspace restrictions, intense noises, and environmental dangers.

COUNCIL ACTION: February 20, 2024

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.8
SUBJECT: Authorization for City of Woodland to Enter into a Release and Waiver of Liability Agreement for
Drainage Improvements with Shell 2009 Trust

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a release and waiver of liability agreement for drainage improvements with Shell 2009 Trust

Staff Contact:

Chris Fong, Senior Associate Civil Engineer – (530) 661-5972, [email protected]

Fiscal Impact:

The release and waiver of liability agreement (Agreement), has the City pay the Shell 2009 Trust (Property Owner) a sum of $16,500 to address the stormwater issues on the property. The full sum will be funded from the Water Enterprise Fund (Fund 210).

There is no fiscal impact on the City’s General Fund.

Background:

In 2014, the City acquired parcels from numerous property owners to construct the City’s surface water transmission main along the southern perimeter of the City from County Road 102 to Ashley Avenue. A portion of the water transmission main was constructed as the Water Transmission Main West project, CIP #12-05, and was completed in June 2016. One of the City's acquired parcels, APN 039-263-010-000, was purchased from Stanley M. Davis and Associates, who is the successor owner to the company who constructed the subdivision, just north of the City’s parcel. A map of the city parcel and the subdivision to the north is shown as Attachment A.

The Water Transmission Main West project constructed the water transmission main and associated appurtenances along the middle section of the City acquired parcels. As part of the transmission main construction, the City had the transmission main contractor restore the property to pre-project conditions and elevations. A property owner, Shell 2009 Trust (Shell Property), whose parcel (APN 039-263-010-000) is located at 48 Del Mar Street, has expressed concern to the City that during storm events, runoff has flowed from the City Property onto the Shell Property, resulting in standing water on the Shell Property during and following such storm events.

Staff has investigated this issue and determined that the City is only partially responsible for the flow of stormwater onto the Shell Property. Staff believes that the storm water that accumulates on the Shell Property comes from several additional sources including properties along Del Mar Street west of the Shell Property (water flowing from backyards onto the City Property and then onto the Shell Property) and the agricultural property to the south of the City Property. Staff investigated the design and construction of a drainage inlet and pipe system to convey the storm water to McKinley Avenue. The cost of this improvement was over $100,000. Staff approached the owners of the Shell Property with the idea of conveying the storm water through their property. They obtained estimates for this work and returned to the City with an amount of $16,500 for the Agreement.

Discussion:

As a full resolution of any potential claims that property owner may have in connection with stormwater runoff from the City Property to the Shell Property, the City has agreed to pay to Shell 2009 Trust, certain compensation for private improvements to the Shell Property to address storm water on the Shell Property.

The Shell Property and City also agree to enter into an Agreement, to be recorded in the Shell Property deed. The Agreement is for the purpose of resolving and settling any issues, claims, and disputes arising from existing and future stormwater runoff onto the Shell Property. The Agreement is enclosed as Attachment B.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a release and waiver of liability agreement for drainage improvements with Shell 2009 Trust.

Prepared by: Chris Fong, Senior Associate Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. A_Exhibit

2. B_Agreement

3. C_Resolution

82093.00006\8679936.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO

AUTHORIZE THE CITY OF WOODLAND TO ENTER INTO A RELEASE AND

WAIVER OF LIABILITY AGREEMENT FOR DRAINAGE IMPROVEMENTS WITH SHELL 2009 TRUST
WHEREAS, the City of Woodland is the owner of that certain real property (City Property) located on APN 039-263-010-000 that was purchased in 2014 for the purposes of the City constructing the Water Transmission Main West project, CIP 12-05; and WHEREAS, the Shell 2009 Trust (Property Owner) is the owner of real property located at 48 Del Mar Street, Woodland, CA 95695 (Shell Property), that is located adjacent to the City Property; and
WHEREAS, the Property Owner has expressed concern that during storm events runoff has flowed from the City Property to the Shell Property, resulting in water on the Shell Property during and following such storm events; and
WHEREAS, as full resolution of any potential claims that the Property Owner may have in connection with stormwater runoff from the City Property, City has agreed to pay the Property Owner certain compensation for improvements to the Shell Property to address the flow of storm water onto the Shell Property; and
WHEREAS, the Property Owner has received a quote of $16,500 to pump the storm drainage from the back of their property to the street in front of their property; and WHEREAS, the Property Owner and City desire to enter into a Release and Waiver of Liability Agreement for Drainage Improvements for the purpose of resolving and settling any issues, claims, and disputes arising from existing or future stormwater runoff flowing from the City Property to the Shell Property.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes the City Manager to execute the Release and Waiver Liability Agreement for Drainage Improvements; and Section 2. The City shall pay the Property Owner a total sum of $16,500 for the purpose of completing certain improvements to address drainage on the Shell Property.

PASSED AND ADOPTED this ___20th___ day of __February___ 2024, by the following v o t e :

AYES:

NOES:

82093.00006\8679936.2
ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.9
SUBJECT: Appropriation of Additional Grant Funds Awarded through State Homekey Program for East Beamer
Way Permanent Supportive Housing Project

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. , (1) approving an appropriation of $600,000 to the Homekey Grant Fund (1333) for the additional Homekey funds awarded to the City to support the East Beamer Way Permanent Supportive Housing Project; (2) approving disbursements of up to $15,710,467 to Homekey grant co-applicant Friends of the Mission for the Permanent Supportive Housing Project; and (3) authorizing the City Manager to execute all agreements necessary with Friends of the Mission to disburse up to $15,710,467 in Homekey grant funds to Friends of the Mission for the Permanent Supportive Housing Project.

Staff Contact:

Dago Fierros, Housing Analyst II – 530-661-2019, [email protected]

Fiscal Impact:

There is no impact to the General Fund. The appropriation of $600,000 will be funded by the additional Homekey funds received.

Background:

On March 1, 2022, the State awarded the City a $15,770,467 Homekey Program grant for the East Beamer Way Permanent Supportive Housing project for the construction of the 61 modular housing units and the construction of a community center for the permanent supportive housing site.

Discussion:

The City executed a standard agreement with the State through the Homekey Program in the amount of $15,770,467. The original award consisted of $12,629,848 for capital expenditures and $2,540,619 for operating costs with the City retaining $60,000 of the operating costs budget to cover staff and legal costs incurred for administering the grant. Of the total $15,770,467 awarded, only $15,170,467 was made available to the City and Friends of the Mission at execution of the standard agreement. In order to receive the additional $600,000 as an operating subsidy, the project was required to achieve full occupancy of the housing units within eight months of the award date. The construction of units was completed in October 2022 and the units were fully occupied by the November 1, 2022 deadline.

The City requested the additional funds from the State in August 2023 and received a payment in September 2023.

Conclusion:

Staff recommends that the City Council adopt Resolution No. , (1) approving an additional appropriation of $600,000 to the Homekey Grant Fund (1333) for the additional Homekey funds awarded to the City to support the East Beamer Way Permanent Supportive Housing Project; (2) approving disbursements of up to $15,710,467 to Homekey grant co-applicant Friends of the Mission for the Permanent Supportive Housing Project; and (3) authorizing the City Manager to execute all agreements necessary with Friends of the Mission to disburse up to $15,710,467 in Homekey grant funds to Friends of the Mission for the Permanent Supportive Housing Project.

Prepared by: Dago Fierros, Housing Analyst II

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Appropriation of Additional Homekey Funds Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING

AN APPROPRIATION OF ADDITIONAL STATE HOMEKEY GRANT FUNDS FOR THE

PERMANENT SUPPORTIVE HOUSING PROJECT AT THE EAST BEAMER WAY

DEVELOPMENT SITE
WHEREAS, the State of California on March 1, 2022 awarded the City a Homekey program grant in the amount of $15,770,467 for the Permanent Supportive Housing (PSH) project at the East Beamer Way development;
WHEREAS, nonprofit Friends of the Mission served as the co-applicant for the Homekey grant and will be responsible for completing the PSH project as well as owning and operating the project; and WHEREAS, the grant award includes a $600,000 bonus that was awarded to the Homekey project due to the completion of the housing units and achieving full occupancy by November 1, 2022; and
WHEREAS, the $600,000 bonus award will be passed through to Friends of the Mission as an operating subsidy.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. Approves an appropriation of $600,000 to the Homekey Grant Fund (1333) additional Homekey funds awarded to the City to support the East Beamer Way Permanent Supportive Housing Project
Section 2. Approves disbursements of up to $15,710,467 to Homekey grant co-applied Friends of the Mission for the Permanent Supportive Housing Project.

Section 3. Authorizes the City Manager to execute all agreements necessary with Friends of the Mission to disburse up to $15,710,467 in Homekey grant funds to Friends of the Mission for the Permanent Supportive Housing Project.

PASSED AND ADOPTED by the City Council this 20th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Tania Garcia-Cadena, Mayor
ATTEST:
_________________________________
Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.10
SUBJECT: Revised Salary Schedule

Recommendation for Action: Staff recommends that the City Council approve the revised salary schedules from September 1, 2021, through December 1, 2023.

Staff Contact
Sheila McShane, Human Resources Manager, (530) 661-5807; [email protected]

Discussion
The City is required by CalPERS to approve a quarterly salary schedule. Sometimes those schedules are prepared, approved and posted and may not incorporate all changes from contracts that contain retroactive dates. These changes need to be captured and reported to CalPERS so that the correct amounts are available for retirement calculation purposes. Staff completed a review of salary schedules and found some discrepancies in dates specifically for the salary ranges of certain contract employees. Approval of the revised salary schedules will correct the discrepancies noted, and will be updated with CalPERS as required.

Conclusion

Staff recommends that the City Council approve the revised salary schedules from September 1, 2021, through December 1, 2023.

Submitted by: Sheila McShane, Human Resources Manger

Reviewed by: Kim McKinney, Director of Administrative Services

Attachments:

1. Revised Salary Schedules

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.11
SUBJECT: Approval to Execute Janitorial Services Agreement

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a Professional Services Agreement with Universal Business Services and Supply Co, hereafter referred to as UBS, to perform janitorial services at five City facilities for the amount of $91,704.00 per year for three years. ..body
Staff Contact
Reece Ulrich, Fleet & Facilities Manager, [email protected]

Council Goal
Maintain Quality of Life and Infrastructure – Ensure city facilities are adequately sanitized in support of health and environmental requirements and standards, while managing the overall cost consistent with the current budget.

Fiscal Impact
The total cost of the janitorial services under this agreement will be $91,704.00 per year over the course of three years. Each facility will be charged its own separate service based on the attached price sheet, except for the Police Department. The Police Department has an Agreement established with a different janitorial contractor.

Background
Staff pursued a formal bid for janitorial services in January 2024. Six responsive bids were received from qualified janitorial services vendors, while none of the vendors were locally based. Proposals were evaluated on a 100-point basis based on four scoring criteria: 1) Bid Price, 2) Contractor Qualifications and Financial Stability, 3) Staff Qualifications, Facility and Resources, and 4) Operating Methodology and Practices.

An evaluation committee was convened consisting of three City staff members. The committee evaluated each proposal based on scoring criteria 2-4 identified above. The bid price for each proposal was scored proportionate to the lowest bid. UBS Industries scored 81 points in the evaluation, the highest number of points among the bidders.

Discussion
The bid price submitted by UBS was $91,704.00 per year for three years, making the contract total $275,112.00. Per the City’s Purchasing Ordinance, all materials, supplies and equipment purchases greater than $175,000 must be awarded by City Council.

Conclusion
Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a Professional Services Agreement with UBS to perform janitorial services at five City facilities in the amount of $91,704 per year for three years.

Prepared by: Reece Ulrich, Fleet & Facilities Manager
Courtney Morgan, Admin Clerk III

Reviewed by: Joey Gines, Acting Public Works Director

Attachments:

1. Janitorial Services Council Resolution 2024

2. UBS Pricing 2024

RESOLUTION
NO. __________

A

RESOLUTION OF THE CITY

COUNCIL

OF THE CITY OF WOODLAND

AUTHORIZING

THE CITY MANAGER TO EXECUTE THE

JANITORIAL

SERVICES
3 -
YEAR

AGREEMENT WITH

UNIVERSAL BUILDING SERVICES

AND SUPPLY CO.
,

HEREAFTER REFERRED TO AS UBS

WHEREAS
,
the
City of Woodland wishes to
enter into a three
-
year Professional Services Agreement
with

UBS

in the amount of
$91,704.00

per

year
;

and

WHEREAS
,
the City Council wishes to a
uthorize

the
City Manager to execute the
Janitorial

Services
Agreement
;

NOW, THEREFORE, BE IT RESOLVED

BY THE CITY COUNCIL OF THE CITY OF
WOODLAND:

hereby approves the
City Manager to execute a three
-
year Professional Services
Agreement with
UBS

for janitorial services in the amount of $
91,704

per year.

PASSED AND ADOPTED

by the City Council

on
this
20 h
day of
February
2024
, by the following
vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

__
_______________________________

Tania Garcia
-
Cadena
, Mayor

ATTEST:

_________________________________________

Ana Gonzalez,

City Clerk
, CMC

Attention: Reece Ulrich, Fleet & Facilities Manager
City of Woodland
655 N. Pioneer Avenue
Woodland, CA 95776
The undersigned acknowledges receipl understanding, and firll consideration ofthe following addenda to the contract: Addenda No.

Universal Building Services and Supply C-o. name of company) will provide the labor for the overall management ofcustodial services as outlined in the attached scope of work M=Monday;T=Tuesday;W=Wednesday;Th=Thursday;F=Friday;S=Saturday;Sun=Sunday Xl - Pricing firm for 3 years
X2 - Pricing includes I xyr Carpet Cleaning & Floor Waxing X3 - Water Pollution includes 2Xyr Floor Waxing
Description Annual Amounl
CiW Hall X t2 (M, W & F Full Service) (T & Th l" floor matn hallway public restrooms only) Empty outside trash bins 5 times/*e'ek
$ 38,028.m
Fire Station #3 Tmitring Room rnd Kitchen Area X 12
(F Full Service)
$ 4,764.00
Library X 12 (T, Th & S Full Service, including Leake Center). (W & F 1" floor restroom service and 1't floor trash emptied only) Empty outside trash and recycling bins 5 times/week
s 26,160.00
Municipal Service Center X l2
(T&FFullService)
s 13,9(i8.00
Water Pollution Control Facility X 12
(T&FFullService)
$ 8,784.00
*Janitorial Supplies Mark-Up (7o of $ if flat rate) o/ol$ l0 Yo Regular Hourly Rate s 38*50
Special Hourly Rate $ 353t
TOTAL ANNUAL SERVICE AMOTJNT $ 91,7M.00
t6773.0002 337En2).t
15 PRICING FORM

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.12
SUBJECT: Award Construction Contract and Construction
Inspection Consultant Agreement for the 2024 Water
and Sewer Repair and Replacement Project, CIP 23-
02 Recommendation for Action: Staff recommends that the City Council adopt Resolution No. ____: (1) Approving a construction contract for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02; awarding the construction contract in the amount of $2,587,152 to Lund Construction Co. with both approval and award contingent on the expiration of the bid protest period for this project; authorizing a contract contingency up to 10% ($258,715); and authorizing the City Manager to execute the construction contract and change orders; and (2) Approving a consultant agreement for construction inspection services with WSP USA, Inc. in the amount up to $225,461.80, authorizing a contingency of up to 10% ($22,546), and authorizing the City Manager to execute the agreement.

Staff Contact:

Mark Miller, Associate Engineer - (530) 661-5968; [email protected]

Fiscal Impact:

The 2024 Water and Sewer Repair and Replacement Project, CIP 23-02 is currently funded in the Capital Budget, which was approved by the City Council on June 20, 2023, with $3.2 million of Water Enterprise Funding and $800,000 of Sewer Enterprise Funding. The construction contract award, plus 10% construction contingency, inspection costs, design, and project management results in a total Project cost of $4.0 million.

There is no impact to the City’s General Fund.

Background:

CIP 23-02 was scoped as the eighth project in a multi-year program where Engineering and Operations staff identify locations in the City’s water distribution and sewer collection systems that have the greatest occurrence of defects, breaks and leaks, and prioritize these locations for replacement. The 2024 project area contains a network of cast iron potable water distribution mainlines that were constructed between 46 and 78 years ago. These mainlines are made of ductile iron and cast iron which have typical average service lives of 50 years after proper installation. Furthermore, some pipes in this network are the two-inch diameter cast iron pipes buried just behind sidewalks that are notorious around the City for breaks and leaks. CIP 23-02 will replace the system with new polyvinyl chloride mainlines that are designed for a service life of 100 years and will connect 93 parcels along the route with new polyethylene services.

The existing sewer collection mainlines within the project limits are between 74 and 107 years old. Though these mains have been in place for many decades, they are in fair condition and do not warrant complete replacement. The most critical sewer collection system defects, including 5 deteriorated manholes and 37 deficient service laterals, will be replaced via open-cut excavation or otherwise restored during the Project.

Discussion:

The City advertised for bids on January 19, 2024. On February 13, 2024, the City received 11 bids for CIP 23-02 in the amounts tabulated below:

BID
NO.

CONTRACTOR NAME BASE BID
AMOUNT
1 Lund Construction Co. $2,587,152.00
2 Soracco, Inc. $2,768,911.00
3 CE Cox Engineering $2,771,565.00
4 Argonaut Constructors $2,877,365.00
5 Subterra Construction $3,065,410.00
6 Flowline Contractors $3,143,547.00
7 RJ Gordon Construction Co. $3,303,690.00
8 LaFleur Excavating $3,322,230.00
9 Lister Construction, Inc. $3,537,809.00
10 Steve P. Rados, Inc. $3,539,000.00
11 Suulutaaq, Inc. $3,764,327.00

The engineer’s estimate for Project construction was $3.31 million. Staff has performed due diligence in reviewing the bids. Lund Construction Co. has been determined to be the lowest responsive, responsible bidder and has complied with all bid submittal requirements.

The construction contract provides 150 working days for completion of the Project. Staff anticipates completion of the Project in the Fall of 2024. The Project will utilize City staff for construction management and will contract with WSP USA, Inc. for construction inspection. WSP USA, Inc. is one of the 8 firms selected by the City for on-call construction inspection through a Quality-Based Selection process performed in September 2018.

Conclusion:

Staff recommends that the City Council adopt Resolution No. ____: (1) Approving a construction contract for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02; awarding the construction contract in the amount of $2,587,152 to Lund Construction Co. with both approval and award contingent on the expiration of the bid protest period for this project; authorizing a contract contingency up to 10% ($258,715); and authorizing the City Manager to execute the construction contract and change orders; and (2) Approving a consultant agreement for construction inspection services with WSP USA, Inc. in the amount up to $225,461.80, authorizing a contingency of up to 10% ($22,546), and authorizing the City Manager to execute the agreement.

Prepared by: Mark Miller, Associate Engineer

Reviewed by: Tim Busch, PE, Principal Utilities Civil Engineer Brent Meyer, PE, Community Development Director/ City Engineer

Attachments:

1. Resolution

2. Vicinity Map

3. Proposal for Inspection Services

RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING A CONSTRUCTION CONTRACT WITH LUND CONSTRUCTION CO. AND APPROVING A CONSULTANT AGREEMENT WITH WSP USA, INC. FOR CONSTRUCTION INSPECTION FOR THE 2024 WATER AND SEWER REPAIR AND REPLACEMENT PROJECT, CIP 23-02 WHEREAS, on January 16, 2024, the City Council approved the plans and specifications for CIP 23-02, the 2024 Water and Sewer Repair and Replacement Project (the “Project”) and authorized advertisement for bids; and
WHEREAS, on January 19, 2024, the City of Woodland (the “City”) advertised for bids; and WHEREAS, on February 13, 2024, the City received 11 bids and Lund Construction Co. (“Lund”) was determined to be the lowest responsible bidder submitting a responsive bid with a base bid of $2,587,152; and
WHEREAS, the City of Woodland wishes to approve a construction contract in the amount of $2,587,152 with Lund for construction of the Project and authorize a contract contingency of up to 10% ($258,715), with such award contingent on the City not receiving a valid bid protest prior to the expiration of the applicable bid protest period; and
WHEREAS, the City Council wishes to approve a consultant agreement with WSP USA, Inc. for construction inspection services for an amount up to $225,461.80 and approve a contract contingency of up to 10% ($22,546); and
WHEREAS, the City Council wishes to approve the construction contract with Lund Construction Co. and the consultant agreement with WSP USA, Inc. and authorize their execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the Construction Contract with Lund Construction Co. in the amount of $2,587,152, subject to the conditions set forth in Section 3 of this Resolution. Subject to Section 3 of this Resolution, the City Manager is hereby authorized and directed to execute the contract and change orders up to 10% of the original contract amount ($258,715), subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

Section 2. The City Council hereby approves the Consultant Agreement with WSP USA, Inc. in the amount of $225,461.80, subject to the conditions set forth in Section 3 of this Resolution. Subject to Section 3 of this Resolution, the City Manager is hereby authorized and directed to execute the agreement and amendments up to 10% of the original contract amount ($22,546), subject to City Attorney approval.

The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

Section 3. This Resolution shall be effective on February 22, 2024, provided that the City does not receive a valid bid protest regarding the Project on or before February 21, 2024. In the event that the City does receive a bid protest regarding the Project on or before February 21, 2024, the protest will be reviewed and addressed in accordance with the bid specifications. If the protest is deemed valid, this Resolution shall not take effect and the City shall address the bid protest prior to approving or awarding a contract for the Project.

Section 4. Copies of the Construction Contract and Consultant Agreement for Construction Inspection Services are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Tania Garcia-Cadena, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

PAGE 1 OF 7
Approved: _________________________ Date: 1/16/2024 Basis For Estimate
1 WSP Task Order contract expected to start March, 2024 and end in October, 2024. 2 Based on full time inspection and part time CM/administrative support as identified in this proposal. 3 No Material Testing or Surveying included in this scope. 4 Rate escalations of 3.5% occur annually (with concurrence) in January and are included in this proposal. 5 WSP will utilize our Sacramento Office for this work. No field office needed. 6 No overtime is included in this proposal.
7 Proposal is based on the Plans, Specifications and Permits provided. 1/16/2024
To:

FOR

COST PROPOSAL
City of Woodland
CIP 23-02, Water & Sewer Repair & Replacement Project
City of Woodland
On-Call Professional Municipal Engineering Services
From:

City of Woodland PAGE 2 OF 7
CIP 23-02, Water & Sewer Repair & Replacement Project
WSP

COST PROPOSAL SUMMARY
1) BURDENED LABOR COSTS (Includes Profit)
REGULAR TIME $205,552
OVERTIME $0
PREMIUM TIME $0
SUBTOTAL $205,552
2) SUBCONSULTANTS:
3) MISCELLANEOUS EXPENSES $19,910
SUBTOTAL $19,910
TOTAL CONTRACT AMOUNT: $225,461.80
4) ADDITIONAL SERVICES (None)

City of Woodland PAGE 3 OF 7
CIP 23-02, Water & Sewer Repair & Replacement Project
WSP

WSP STAFFING SCHEDULE
(REGULAR TIME HOURS - ENTIRE TEAM)
YEAR:

PRECONSTRUCTION

CONSTRUCTION

POSTCONSTRUCTION
MONTH: J F M A M J J A S O N D
POSITION NAME FIRM 1 2 3 4 5 6 7 8 9 10 11 12

TOTAL HOURS
Project Manager Bob Nichols WSP 4 2 2 2 2 2 2 4 20
ARE/OE Melanie Callahan WSP 0
Intern TBD WSP 0
Project Administration TBD WSP 1 1 1 1 1 1 1 1 8
Senior Inspector* Bo Petersen WSP 0
Senior Inspector* Josh Byrum WSP 160 160 160 160 160 160 160 80 1,200 Senior Inspector* TBD WSP 0
2024

City of Woodland
CIP 23-02, Water & Sewer Repair & Replacement Project
WSP

WSP LABOR COSTS
(REGULAR TIME)

POSITION NAME FIRM
Project Manager Bob Nichols WSP 20 $254 $5,080
ARE/OE Melanie Callahan WSP 0 $112 $0
Intern TBD WSP 0 $49 $0
Project Administration TBD WSP 8 $159 $1,272
Senior Inspector* Bo Petersen WSP 0 $166 $0
Senior Inspector* Josh Byrum WSP 1,200 $166 $199,200
Senior Inspector* TBD WSP 0 $166 $0
TOTALS: 1,228 205,552
2024
TOTAL
HRS

BURDENED
RATE

BURDENED

WAGE COST

City of Woodland PAGE 5 OF 7
CIP 23-02, Water & Sewer Repair & Replacement Project
WSP

WSP STAFFING SCHEDULE
(OVERTIME HOURS - ENTIRE TEAM)
YEAR:

PRECONSTRUCTION

CONSTRUCTION

POSTCONSTRUCTION
MONTH: J F M A M J J A S O N D J F M A M J
POSITION NAME FIRM 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6

TOTAL HOURS
Project Manager Bob Nichols WSP 0
ARE/OE Melanie Callahan WSP 0
Intern TBD WSP 0
Project Administration TBD WSP 0
Senior Inspector* Bo Petersen WSP 0
Senior Inspector* Josh Byrum WSP 0
Senior Inspector* TBD WSP 0
2023 2024

City of Woodland PAGE 6 OF 7
CIP 23-02, Water & Sewer Repair & Replacement Project
WSP

WSP LABOR COSTS
(OVERTIME)

POSITION NAME FIRM
Project Manager Bob Nichols WSP 0 $263 $0
ARE/OE Melanie Callahan WSP 0 $0 $0
Intern TBD WSP 0 $51 $0
Project Administration TBD WSP 0 $166 $0
Senior Inspector* Bo Petersen WSP 0 $210 $0
Senior Inspector* Josh Byrum WSP 0 $211 $0
Senior Inspector* TBD WSP 0 $210 $0
TOTALS: 0 0
2024

TOTAL HRS BURDENED RATE

BURDENED

WAGE COST

City of Woodland PAGE 7 OF 7
CIP 23-02, Water & Sewer Repair & Replacement Project
WSP
UNIT
UNIT QTY COST ($) SUBTOTAL ($) TOTAL ($)

A) FIELD COSTS
(Includes vehicles lease and O & M; mobile phones; digital cameras; video recorder; field, survey and safety equipment.) Total Hours for Field CM Staff
Project Manager Bob Nichols Hours 20 $14 $280
ARE/OE Melanie Callahan Hours 0 $14 $0
Intern TBD Hours 0 $0 $0
Project Administration TBD Hours 8 $0 $0
Senior Inspector* Bo Petersen Hours 0 $14 $0
Senior Inspector* Josh Byrum Hours 1,200 $14 $16,800
Senior Inspector* TBD Hours 0 $14 $0
$17,080

B) OFFICE COSTS
Computers Hour 1228 $0.35 $430
Miscellaneous Supplies Month 8.0 $250 $2,000
Printing Month 8.0 $50 $400
$2,830
$19,910

TOTAL DIRECT EXPENSES

WSP ESTIMATED MISCELLANEOUS EXPENSES

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: I.13
SUBJECT: 5/113 Connectors RAISE Grant Funding

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing staff to apply for a $6 million RAISE planning grant to advance the East Main Street Neighborhood Livability Project.

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager [email protected] | (530) 661-5808

Background:

During the early 2000s, a project to build freeway-to-freeway connectors between Interstate 5 and State Route 113 in Woodland enjoyed significant regional support. A Project Report for the I-5/SR113 freeway-to-freeway connectors was approved in 2000 and by the early 2000s, the City achieved project plans that were 95% complete and completed 87% of property acquisition.

The project subsequently struggled to obtain funding due to its significant construction cost. Given the significant amount of federal funding that has recently been authorized, staff has reengaged on advocacy for completion of this significant regional project.

The project's design and related approval documents need updating in order to make the project more "shovel ready" and competitive for federal funding. To assist in the funding needed to complete these documents, staff proposes to submit an application to the U.S. Department of Transportation's Rebuilding American Infrastructure with Sustainability and Equity (RAISE) discretionary grant program. RAISE discretionary grants help project sponsors at the state and local levels, including municipalities, complete critical freight and passenger transportation infrastructure projects.

Discussion:

The East Main Street Neighborhood Livability Project will construct freeway-to-freeway connectors between I-5 and SR 113 in Woodland, removing regional traffic from our local roads and improving safety and access for all. Currently, this traffic must exit the freeway and use City streets to travel between I-5 and SR 113. With increasing regional growth, particularly logistics freight traffic from nearby distribution hubs, worsening congestion on this corridor is disproportionately harming adjacent neighborhoods. Moreover, this effort is about much more than efficiently connecting two critical freeways - it's about the continued revitalization of Main Street as Woodland reinvigorates the former state highway as a safe, livable, and more complete street.

The project will have the following beneficial outcomes:

Prosperity
• Better airport access from Yolo, Solano, and Napa Counties • Crucial thoroughfare for regional traffic and goods movement, particularly for Woodland's food and ag cluster and those shipping through Sacramento International Airport

• Ease access to Woodland hotels and overnight stay options

Safety
• East/West emergency movement when I-80 compromised
• Rightsized transit to remove semi-trucks from a local thoroughfare • Enhanced bicycle and pedestrian safety, better separated modes of transportation • Address a high collision and speeding area

Sustainability
• Ease congestion, decrease vehicle miles traveled (VMT) • Support public transit and active transit
• Additional trees, expanded shade canopy
• Shorter distances to more conveniently located basic goods

Neighborhood Amenities
• Invest in sense of place for a historically disadvantaged and low-income housing area • Refresh land use to encourage mixed-use development; supplements the City's forthcoming Comprehensive Zoning Update
• Additional shopping, dining, services
• Continuation of E Main bike lanes, sidewalks, landscaping, etc

Conclusion:

Staff recommends that the City Council adopt Resolution No. ______, authorizing staff to apply for a $6 million RAISE planning grant to advance the East Main Street Neighborhood Livability Project.

Attachments:

1. 5 113 Project One Pager Feb 20 2024

2. RAISE Grant Resolution 02.20.24

E. MAIN NEIGHBORHOOD LIVABILITY PROJECT | I-5/SR 113 CONNECTORS

CURRENT PATH OF TRAVEL
NB SR 113 TO SB I-5

CURRENT PATH OF TRAVEL
NB I-5 TO SB SR 113
SAFETY
•Rightsized traffic: Fewer big trucks will improve
bicycle, pedestrian, and motorist safety
•Collision hotspot: Higher than average speeding and
collision incidents in the area
•Emergency response: Will ease East-West
emergency movement when I-80 is compromised

PROSPERITY
•Travel: Easier access to Sacramento International
Airport for the entire region, including Y olo, Y uba, and Solano Counties
•Goods movement: More efficient shipping and
movement of goods between Greater Sacramento and
the Bay Area
•Local businesses: Will make the many small
businesses in the area more inviting and accessible

AMENITIES
•Sense of place: Will enhance parks and beautification
for a historically marginalized and lower-income area
•Land use: Will support Woodland’s plan to rezone the
corridor for more dense, livable, mixed use development

SUSTAINABILITY
•Congestion: Relieving the area of heavily congested
freeway travelers will improve air quality
•Transit: Will support public transit, like the
forthcoming microtransit project, and active transit, like biking and walking
•Access: Will help locate more basic goods like
groceries closer to more Woodland residents, shortening travel distances and reducing emissions

SCAN THE CODE

FOR OVERHEAD
VIDEO OF E. MAIN ST.

TRAFFIC

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING STAFF TO PURSUE FEDERAL DEPARTMENT OF TRANSPORTATION

REBUILDING AMERICAN INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (“RAISE”) GRANT FUNDING
WHEREAS, the U.S. Department of Transportation published in November 2023 a Notice of Funding Opportunity (NOFO) for $1.5 billion in grant funding through the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) discretionary grant program for 2024; and WHEREAS, RAISE discretionary grants help project sponsors at the state and local levels, including municipalities, complete critical freight and passenger transportation infrastructure projects; and WHEREAS, staff and Council Members have prioritized advancing the East Main Street Neighborhood Livability Project to construct freeway-to-freeway connectors between I-5 and SR 113 in Woodland, removing regional traffic from our local roads and improving safety and access for our community; and WHEREAS, the project's design and related approval documents need updating in order to make the project more "shovel ready" for construction and more competitive for further funding opportunities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND authorizes the submission of a $6 million RAISE planning grant to advance the East Main Street Neighborhood Livability Project.

PASSED AND ADOPTED by the City Council this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________________
Tania Garcia-Cadena, Mayor
ATTEST:
________________________________
Ana B. Gonzalez, City Clerk

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: J.14
SUBJECT: Funding Priorities Update for Fiscal Year 2024/25 Community Development Block Grant Program

Recommendation for Action: Staff recommends that the City Council receive an update and affirm the funding priorities for the Fiscal Year 2024/2025 Community Development Block Grant program

Staff Contact:

Dago Fierros, Housing Analyst II – 530-661-2019, [email protected]

Fiscal Impact:

Community Development Block Grant (CDBG) entitlement communities may use up to 20 percent of its annual entitlement and available program income (repaid CDBG loans) for administration, which includes staff costs. During Fiscal Year (FY) 2023/24, $90,502 was available for the City’s administration expenses. Because the Federal government has not adopted a final budget for the Department of Housing and Urban Development (HUD) which administers the CDBG program, the FY 2024/25 amount available for administration may be more or less than the current amount of $90,502.

Background:

The CDBG program is a flexible program that, since 1974 has provided communities with resources to address a wide range of unique community development needs. Woodland participates in the CDBG Entitlement Communities Program Area and receives an annual grant on a formula basis to develop a viable community by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities, principally for low- and moderate-income persons.

HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The following information details how the funding of $452,510 for the current fiscal year (FY 2023/24) was allocated.

Public Infrastructure and Improvement Activities:
$294,131.50 (65% of total CDBG resources)
City of Woodland – ADA Accessibility
Project
Construction of ADA compliant curb
ramps, sidewalks, and driveways at
locations within the ADA priority route.
$294,131.50

Public Services Activities:
$67,876.50 (15% of total CDBG resources)
Northern California Children’s Therapy
Center – Project HOPE
Provide program services offered at the
center to at-risk, low-income children.
$12,876.50
Legal Services of Northern California –
Fair Housing Services
To provide housing advice and legal
assistance to woodland residents; and
for households, one public housing
workshop per year in Woodland.
$10,000.00

Meals on Wheels Yolo County –
Operation Accelerate
Provide homebound, lower income
Woodland seniors with five meals a
week for two months.
$15,000.00
Yolo Wayfarer Center – Emergency
Shelter Services
Management oversight at the
emergency shelter and food purchases
for client meals.
$15,000.00
Yolo Food Bank – Nurture Woodland Costs associated with the addition of one Operations and Management staff
member that oversees poverty reduction
and food security.
$15,000.00

Administration and Planning Activities:
$90,502 (20% of total CDBB resources)
City of Woodland - Administration Grant administration by City staff $90,502.00

CDBG regulations limit public services to 15% and administration to 20% of the total CDBG resources (annual entitlement plus available program income funds). It has been the City’s longstanding practice to reserve at least 40% of the available public services funds for food and shelter programs. Of the $67,876.50 allocated for public services activities in FY 2023/24, 85.27% of those funds have been allocated for food and shelter programs.

It should be noted that the City, pursuant to a 2005 Voluntary Compliance Agreement and Conciliation Agreement, is required to provide Legal Services with annual funding of at least $10,000 for fair housing services as long as the City receives CDBG funding.

Discussion:

As a CDBG entitlement recipient, the City receives CDBG funds on an annual basis from the Federal government. The Federal Government has not submitted a Fiscal Year 2024/25 budget for HUD.

Once Congress and the President agree on a final funding bill for HUD and other agencies, CDBG funding allocations will be determined for Woodland and other CDBG entitlement communities. The total CDBG funding allocation for the City has decreased in recent years. The City received $513,364 in CDBG funding in Fiscal Year 2020/21, $507,144 in Fiscal Year 2021/22, and $444,144 in Fiscal Year 2022/23. The funding allocation slightly increased to $452,510 in Fiscal Year 2023/24. The City anticipates receiving a CDBG award of $450,000 in Fiscal Year 2024/25.

CDBG funded activities with the exception of program administration and planning, must satisfy at least one of three national objectives: (1) benefit for low and moderate income persons (LMI), (2) aid in the prevention of slums or blight (SBA), and (3) meet a need having a particular urgent need (UN). 1) The LMI national objective requires that recipients expend 70 percent of their CDBG funds to benefit LMI qualifying individuals or general areas. The LMI national objective covers four subcategories, which include Area Benefit, Limited Clientele, Housing, and Job creation/retention activities.
2) The SBA national objective covers activities that aid in the prevention or elimination of slums or blight in a designated area that is considered a slum or blighted; and the elimination of specific conditions of blight or physical decay on a spot basis in locations that are not in a slum or blighted area.
3) The UN national objective is designed for activities that alleviate emergency conditions. The existing conditions must pose serious and immediate threat to the health or welfare of the public.

In addition to the national objectives, the Department of Housing and Urban Development (HUD)

requires CDBG entitlement jurisdictions, cities and counties that receive CDBG funding on an annual basis, to adopt a Consolidated Plan every five years. The 2020-2024 Consolidated Plan was adopted in June 2021 and the purpose of the plan is to identify the City’s overall housing and community development needs, and provides a strategy to address those needs. The 2020-2024 Consolidated plan established the following eleven high priority needs.

2020 – 2024 Consolidated Plan Proposed High
Priority Needs
HUD Code Description
03 Public Facilities and Improvements
(General, including Accessibility)
03D Youth Centers
03F Parks, Recreational Facilities
05 Public Services (Other: Emergency
Food & Shelter)
05D Youth Services
05H Employment Training
05J Fair Housing Activities (Subject to
Public Service Cap)
05M Health Services
14A Rehabilitation, Single Unit
Residential
14B Rehabilitation, Multi-Unit
Residential
14H Rehabilitation Administration

The consolidated plan and planning process serves as the framework for a community-wide dialogue to identify housing and community development priorities that align and focus on funding from the CDBG program.

Fiscal Year 2024/25
The City released a notice of funding availability for the City’s FY 2024/25 CDBG program on January 31, 2024. A virtual applicant workshop for new and existing applicants will be held on February 21, 2024, via Zoom. At the applicant workshop, City staff typically respond to inquiries regarding the application process, general grant requirements, and eligible activities. Applications for FY 2024/25 are due on February 28, 2024. City staff will convene a CDBG Review Panel in early March 2023 consisting of one Planning Commissioner, one Parks and Recreation Commissioner, and one Senior Programs Volunteer. A public meeting will be held in mid-March to obtain public comments on the review panel’s recommendations. Staff anticipates holding a Public Hearing to review and finalize the funding allocations and Annual Action Plan for FY 2024/25 at the April 16, 2024, City Council meeting. Staff plans to submit the funding recommendations and approved the Annual Action Plan to HUD by May 15, 2024.

For FY 2024/25, staff will implement project funding allocations that align with allocations approved

by City Council in previous years. The minimum allocation requirements per activity set by HUD. A minimum allocation of 15% percent for public services activities (City practice is to reserve at least 40% of public services funds for food and shelter programs), a minimum allocation of 20% for administration activities (city staff administering the program), and a minimum allocation of 65% for Public Infrastructure projects (public infrastructure and improvements activities).

Conclusion:

Staff recommends that the City Council receive an update and affirm the funding priorities for the Fiscal Year 2024/2025 Community Development Block Grant program.

Prepared by: Dago Fierros, Housing Analyst II

Reviewed by: Christine Engel, Community Services Director

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: J.15
SUBJECT: Award Construction Contract and Construction
Inspection Consultant Agreement for the Spring Lake
Recycled Water Project, CIP 17-07

Recommendation for Action:

Staff recommends that the City Council adopt Resolution No. ____, to: (1) Appropriate $3,565,000 of Water Enterprise Funds (Fund 2210) to the Spring Lake Recycled Water Project, CIP 17-07; (2) Approve a construction contract with Argonaut Constructors, Inc. in the amount of $2,831,717.50 for the Spring Lake Recycled Water Project, CIP 17-07, and authorize a contract contingency of up to 15% ($424,758), and (3) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $227,653.14, and authorize a contingency of up to 15% ($34,148), and authorize and direct the City Manager to execute the agreements.

Staff Contact:

Matt Cohen, Associate Engineer - (530) 661-5973; [email protected]

Fiscal Impact:

The Spring Lake Recycled Water Project, CIP 17-07, is included in the Capital Improvement Program which was approved by Council on June 20, 2023. Existing funding for CIP 17-07 includes $440,000 from the Water Enterprise Fund. City Council approved the Construction Installment Sale Agreement and Grant between the City of Woodland and the California State Water Resources Control Board (SWRCB) and authorized and directed the City Manager to execute the agreement via resolution 7873 on April 5th, 2022. The agreement was executed on April 6th, 2022 and includes a $550,000 grant component and $2,282,018 loan component at 0.55% interest rate, for a preliminary funding agreement total of $2,832,018.

The preliminary funding agreement was established before bids were opened. The funding agreement can be amended after bids have been opened, and the construction contract has been awarded. The City intends to submit an amendment request to increase the funding agreement by approximately $1,007,500 to cover construction, contract contingency, the construction inspection agreement with UNICO Engineering, and the engineering design agreement with West Yost. The additional funding is expected to be approved by the SWRCB and loaned to the City at the 0.55% interest rate established in the preliminary funding agreement with a 30-year loan term. The total funding agreement amount then would be approximately $3,840,000, including the $550,000 grant component.

The appropriation of $3,565,000 from the Water Enterprise Fund (Fund 2210) is to cover the total project costs until the funding is reimbursed. The SWRCB has tentatively agreed to the amended loan amount to cover the increased costs. However, the SWRCB cannot approve the funding agreement budget amendment until after City Council has awarded the construction contract. The SWRCB will reimburse the City for project expenses which will repay the Water Enterprise Fund as the project progresses. There are typically some minor project expenses that are not reimbursable, including the earlier planning effort.

There is no impact to the City’s General Fund.

Background:

The Spring Lake Recycled Water Project will improve potable water supply sustainability and drought resilience by reducing demands on the potable water system. The availability of recycled water to the Spring Lake area allows for the best match of water quality with the use of that water and would also be an economic development tool for new businesses. The project would replace approximately 200,000 gallons/day of potable water use for landscape irrigation with recycled water. Over time, the use of recycled water in the Spring Lake and Tech Park area is planned to increase to approximately 400,000 gallons/day. Spring Lake developers have previously constructed significant portions of the Spring Lake recycled water pipeline expansion and this project completes the pipeline and connections.

Project costs, including 15% construction contingency and soft costs, are approximately $4,000,000. The estimated project costs fit within the financing plan of the SWRCB Prop 68 loan and grant agreement. The contracted rate structure covers the cost of loan repayment.

Discussion:

The City advertised for bids on November 8, 2023. On January 18, 2024, the City received 5 bids for CIP 17-07 in the amounts tabulated below:

CONTRACTOR BASE BID
1 Argonaut Constructors, Inc. $2,831,717.50
2 Soracco, Inc. $3,089,585.00
3 ARB, Inc. $3,534,500.00
4 Suulutaaq, Inc. $3,555,660.00
5 Lund Construction Co. $3,571,345.00

The engineer’s estimate for Project construction was $3.77 million. Staff has performed due diligence in reviewing the bids. Argonaut Constructors, Inc. has been determined to be the lowest responsive, responsible bidder and has complied with all bid submittal requirements.

Staff is developing the rate structure for recycled water to be contracted to the Spring Lake area water users. The anticipation is that recycled water would be less expensive than potable water for landscape irrigation and include payment to the WPCF for water treatment, O&M of the recycled water distribution system, and repayment of the loan. At this time, it is anticipated that the Spring Lake area recycled water cost will be approximately 80% of the FY26 landscape irrigation rate and the rate would be fixed for the first several years. Recycled water rates in California typically range between 70% - 90% of the potable water cost.

The construction contract provides 150 working days for completion of the Project. Staff anticipates completion of the Project in the Fall of 2024. The Project will utilize City staff for construction management and will contract with UNICO Engineering for construction inspection. UNICO Engineering is one of the 8 firms selected by the City for on-call construction inspection through a Quality Based Selection process performed in September 2018.

Conclusion:

Staff recommends that the City Council adopt Resolution No. ____, to: (1) Appropriate $3,565,000

of Water Enterprise Funds (Fund 2210) to the Spring Lake Recycled Water Project, CIP 17-07; (2) Approve a construction contract with Argonaut Constructors, Inc. in the amount of $2,831,717.50 for the Spring Lake Recycled Water Project, CIP 17-07, and authorize a contract contingency of up to 15% ($424,758), and (3) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $227,653.14, and authorize a contingency of up to 15% ($34,148), and authorize and direct the City Manager to execute the agreements.

Prepared by: Matt Cohen, Associate Engineer

Reviewed by: Tim Busch, PE, Principal Utilities Civil Engineer Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

2. Proposal

82093.00006\8679936.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING A CONSTRUCTION CONTRACT WITH ARGONAUT CONSTRUCTORS, INC. AND

APPROVING A CONSULTANT AGREEMENT WITH UNICO ENGINEERING FOR

CONSTRUCTION INSPECTION FOR THE SPRING LAKE RECYCLED WATER PROJECT, CIP 17-07
WHEREAS, on November 7, 2023, the City Council approved the plans and specifications for CIP 17-07, the Spring Lake Recycled Water Project (the “Project”) and authorized advertisement for bids; and
WHEREAS, on November 8, 2023, the City of Woodland (the “City”) advertised for bids; and WHEREAS, on January 18, 2024, the City received 5 bids and Argonaut Constructors, Inc. (“Argonaut”) was determined to be the lowest responsible bidder submitting a bid of $2,831,717.50; and WHEREAS, the City Council wishes to approve a construction contract in the amount of $2,831,717.50 with Argonaut for construction of the Project and approve a contract contingency of up to 15% ($424,758); and
WHEREAS, the City Council wishes to award a Construction Contract with Argonaut and authorize its execution through adoption of this Resolution; and WHEREAS, the City has identified the Spring Lake Recycled Water Project, CIP #17-07 to be a priority; and
WHEREAS, the City wishes to appropriate $3,565,000 of Water Enterprise Fund to the Spring Lake Recycled Water Project, CIP 17-07; and
WHEREAS, the City Council wishes to approve a consultant agreement with UNICO Engineering for construction inspection services for an amount up to $227,653.14 and approve a contract contingency of up to 15% ($34,148); and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes the appropriation of $3,565,000 of Water Enterprise Funds to the Spring Lake Recycled Water Project, CIP #17-07.

Section 2. The City Council hereby approves the Construction Contract with Argonaut in the amount of $2,831,717.50 and approves a fifteen percent (15%) construction contingency in the amount of up to $424,758. The City Manager is hereby authorized and directed to execute the contract, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

82093.00006\8679936.2
Section 3. The City Council hereby authorizes the City Manager to approve a consultant agreement with UNICO Engineering for construction inspection services for an amount up to $227,653.14 and fifteen percent (15%) contract contingency in an amount up to $34,148.

Section 4. Copies of the Construction Contract and Consultant Agreement for Construction Inspection Services are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 20 day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, City Clerk

110 Blue Ravine Road, Suite 101
Folsom, CA 95630
www.unicoengineering.com • 916.900.6623

Client Focused • Quality Driven
January 15, 2024

Matt Cohen | Associate Engineer
City of Woodland | Community Development Department
300 First Street
Woodland, CA 95695

Subject: CIP #17-07 – Spring Lake Recycled Water Project – Inspection Services

Dear Mr. Cohen,

Thank you for the opportunity to provide inspection services for the above referenced project. The attached proposal outlines the specific work effort required to meet the goals of your project as we understand them.

As the President of UNICO, I am authorized to bind the company into a contract with the City and can be reached at 530.903.9023 or via email at [email protected]. Contract Manager, Justyn Webster, is also available to answer questions and can be reached at 916.850.9437 or via email at [email protected]. We look forward to working with the City on this project.

Sincerely,
UNICO Engineering, Inc.

Cesar Montes de Oca, PE
President

PR OJECT UNDERSTANDING
Thank you for the opportunity to provide this proposal for inspection services for the Spring Lake Recycled Water Project (CIP #17-07) project. UNICO understands that the project consists of the installation of approximately 10,000 linear feet of new 8 -inch diameter C900 PVC recycled water pipe on the following streets: E. Gibson Road, Harry Lorenzo Avenue, Marston Drive, and Meikle Avenue through both open cut and trenchless methods.

This includes connections to existing parks, irrigation services, and recycled water main; saw cutting, removing, and replacing existing curb, gutter, sidewalk, and AC paving: installation of new 4-inch and 8-inch gate valves, a 1-inch air release valve, blow off assemblies, 1.5 -inch, 2-inch, and 4-inch laterals along with the abandonment and relocation of existing services, removal of existing backflow assembly, and the restoration of striping, traffic loops, and landscaping.

A. CIVIL INSPECTOR
UNICO will provide full time inspection for 150 (one-hundred fifty) working days. This includes all coordination with City of Woodland Staff, the designers, and with the contractor. Fee estimate attached.

Deliverables: Daily Inspection Reports
Review of Material Delivered Prior to Installation for Compliance with Contract Documents Construction Photographs
Monthly Quantity Inspection and Measurement for Progress Payments Generate Project Punchlist
As-Builts

ASSUMPTIONS AND CLARIFICATIONS

1. Site will be accessible by vehicle.

2. Proposal is based upon 150 (fifty) working days. Working days are defined as non-weekend and non-holiday days.

3. Proposal is based upon 8-hour workdays and 40-hour work week. No overtime is included in this proposal.

4. Inspector regular time will be billed at a rate of $175.12 per hour.

5. Inspector overtime will be billed at a rate of $262.68 per hour.

6. Material testing will be provided under a separate contract.

110 Blue Ravine Rd – Suite 101
Folsom, CA 95630
916-900-6623
City of Woodland
Spring Lake Recycled Water Project (CIP #17-07)
UNICOResident Engineer
Civil Inspector

93.50$ 65.00 $
Task # Task Description Direct Labor
Costs Indirect Costs Fee Total
1 Construction Management - $ - $ - $ - $ 2 Civil Construction Inspection 1300 84,500.00 $ 122,457.40 $ 20,695.74 $ 227,653.14 $ 0 1300 227,653.14$
227,653.14$ TOTAL
Tasks SubtotalTotal Hours
Hours
Direct Labor Rate
Overhead Rate
Fee
TOTALS144.92%
10%
1/15/2024

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 20, 2024
ITEM #: J.16
SUBJECT: Community Development Department Bi-annual
Status Report for July 1 through December 31, 2023

Recommendation for Action: Staff recommends that the City Council receive the Community Development Department Bi-annual Status Report for July 1 through December 31, 2023.

Staff Contact:

Erika Bumgardner, Deputy Community Development Director, (530) 661- 5886, [email protected]
Brent Meyer, Community Development Director / City Engineer, (530) 661-5947, [email protected]

Discussion:

This Bi-annual status report covers the period from July 1 through December 31, 2023. The report presents a summary of work performed during this time period, including notable Department highlights.

Conclusion:

Staff recommends that the City Council receive the Community Development Department Bi-annual Status Report for July 1 through December 31, 2023.

Prepared by: Erika Bumgardner, Deputy Community Development Director

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. CDD Biannual Report Council Meeting 02.20.24