Agenda packet — Woodland City Council, March 5, 2024

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
March 5, 2024
6:00 PM

CITY COUNCIL

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

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This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

3. SUBJECT: American Red Cross Month Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring the volunteers of Woodland's American Red Cross and their tremendous service to the Woodland community.

4. SUBJECT: City Council Meeting Minutes of February 6, 2024, and February 20, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of February 6, 2024 and February 20, 2024.

5. SUBJECT: Final Acceptance and Notice of Completion for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) Authorizing a $42,552.48 increase to the construction contract contingency, bringing the total contract contingency to $447,150.48; (2) Appropriating $65,000 of Spring Lake Infrastructure Storm Drainage Funds to the Project, bringing the total Project budget to $4,050,000; and (3) Accepting the construction contract for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, with T&S Construction Co., Inc., as complete and authorizing the City Clerk to file a Notice of Completion.

6. SUBJECT: Annual Transportation Development Act Claim with the Sacramento Area Council of Governments

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the filing of the annual Transportation Development Act Claim with the Sacramento Area Council of Governments.

7. SUBJECT: Award Contract to Western Extrication Specialists, Inc. for Battery Powered Extrication Tools and Related Equipment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the purchase agreement with Western Extrication Specialists, Inc. with a total to not exceed amount of $143,422.68 for the purchase of battery powered extrication tools and related equipment.

8. SUBJECT: Amendment of Advance Peace Contract for Expanded Services

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, (1) authorizing the City Manager to execute an amendment to the existing 3-year contract with Advance Peace for expanded

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services for FY24 and FY25 with supplemental funding for $400,000 from the Yolo County Community Corrections Partnership, and (2) authorizing the City Manager to appropriate $200,000 annually for FY24 and FY25 in Fund 1102.

G. REPORTS OF THE CITY MANAGER

9. SUBJECT: Updated City Council Priority Goals and Strategic Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council review and affirm its Updated Priority Goals and Strategic Plan.

H. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority of the City of Woodland scheduled for Tuesday, March 5, 2024 was posted on Friday, March 1, 2024 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: D.1
SUBJECT: General Public Comments

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: E.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR
March 19th REGULAR MEETING
Quarterly Investment Report
Woodland Public Library Annual Report
Active Transportation Plan Approval
FY23/24 Mid-Year Budget
April 2nd REGULAR MEETING
City Council Meeting Minutes of March 5, 2024 and March 19, 2024 Certification of Election Results
Retail Cannabis License Agreements
FY 24/25 Spring Budget Workshop
May 7th REGULAR MEETING
City Council Meeting Minutes of April 2, 2024
Annual Housing Report
May 21st REGULAR MEETING
AAPI Resolution/Rescind Resolution No. 809
Measures R/J and F Spending Plans
Future Topics / Study Sessions:

East Beamer Way / Homeless Update (TBD)
Rule 20A Undergrounding (TBD)
CUPs for Cannabis Retailers (TBD)
Comprehensive Zoning Adoption (June)
Updated 2/29/2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: F.3
SUBJECT: American Red Cross Month Proclamation

Recommendation for Action: Staff recommends that the City Council adopt a proclamation honoring the volunteers of Woodland's American Red Cross and their tremendous service to the Woodland community.

Attachments:

1. Red Cross Month Proclamation

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PROCLAMATION HONORING
AMERICAN RED CROSS MONTH 2024

WHEREAS, during American Red Cross Month in March, we recognize the compassion of people in Woodlan d and reaffirm our commitment to care for one another in times of crisis; and

WHEREAS, this generous spirit is woven into the fabric of our community and advances the humanitarian legacy of American Red Cross founder Clara Barton — one of the most honored women in ou r country’s history — who nobly dedicated herself to alleviating suffering; and

WHEREAS, today, kindhearted individuals in our community exemplify Barton’s commitment as they step up through the Red Cross in the California Gold Country Region to provide a beacon of hope for our neighbors in need; and

WHEREAS, through their voluntary and selfless contributions, they make a lifesaving difference in people’s darkest hours — whether it’s delivering shelter, food and comfort during disasters; providing critical blood donations for hospital patients; support ing military families, veterans and caregivers through the unique challenges of service; saving lives with first aid, CPR and other skills; or delivering aid and reconnecting loved ones separated by global crises; and

WHEREAS, we hereby recognize this month of March in honor of all those who lead with their hearts to serve people in need, and we ask everyone to join in this commitment to strengthen our community.

NOW THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, do hereby proclaim March 2024 as Red Cross Month and encourages all citizens of Woodland to reach out and support its humanitarian mission.

DATED: March 5, 2024

_____________________________________
Tania Garcia-Cadena, Mayor

Rich Lansburgh, Mayor Pro Tempore Tom Stallard, Council Member

Mayra Vega, Council Member Vicky Fernandez, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: F.4
SUBJECT: City Council Meeting Minutes of February 6, 2024, and February 20, 2024

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings City Council Meeting Minutes of February 6, 2024 and February 20, 2024

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 02.06.24 DRAFT_minutes

2. 02.20.24 DRAFT_minutes

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, February 6, 2024

6:00 PM

City Council

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City of Woodland

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:00 PM.

B. ROLL CALL

All Council Members present.

PRESENT: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena ABSENT: None

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Alexandra Gonzalez.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Rick Gonzales and and Dr. Patricia Adelekan, Founder of the International Educator’s Hall of Fame recognized Council Member Fernandez on her recent induction into the Educator’s Hall of Fame.

Beatrice Mireles spoke regarding labor standards.

1. SUBJECT: General Public Comments

Emails received from Olga Budko regarding "Interpreting" Codes; Stephen Chaudhry regarding Woodland City Council-Truth and Transparency; and Edward Shelley regarding Flood in Woodland.

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E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Member/Staff.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

3. SUBJECT: City Council Meeting Minutes of January 16, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 16, 2024.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 16, 2024.

4. SUBJECT: New Capital Improvement Project, Pacific Flyway Pond Enhancement Project, CIP 24-10, appropriation of project funds and approval of the Memorandum of Understanding with the Yolo County Resource Conservation District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to:

1.) Create a new capital project, the Pacific Flyway Pond Enhancement Project, CIP 24-10; appropriate $400,000 from WPCF Export Biosolids Project, CIP 10-11, and appropriate $1,672,000 from the Sewer Enterprise Fund, Fund 220 for a project budget of $2,072,000; and

2.) Approve a Memorandum of Understanding with the Yolo County Resource Conservation District (YCRCD) for an amount up to $1,097,464.

Adopted RESOLUTION NO. 8198, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND CREATING THE NEW CAPITAL IMPROVEMENT PROJECT, THE PACIFIC FLYWAY POND ENHANCEMENT PROJECT, CIP 24-10, APPROPRIATING

PROJECT FUNDS, AND APPROVING THE MEMORANDUM OF UNDERSTANDING WITH THE YOLO COUNTY RESOURCE CONSERVATION DISTRICT.

5. SUBJECT: Create New Capital Improvement Project, the 2025 Water and Sewer Replacement Project, CIP 24-02, appropriate funding, and approve Design Agreement with Laugenour and Meikle, Inc., for the 2025 Water & Sewer Replacement Project, CIP 24-02

RECOMMENDATION FOR ACTION Staff recommends that the City Council adopt Resolution No. _____ to (1) Create a Capital Improvement Project, the 2025 Water & Sewer Replacement Project, CIP 24-02; (2) Appropriate $3,887,737 from the Water Enterprise Fund, Fund 2210; (3) Appropriate $1,000,000 from the Sewer Enterprise Fund, Fund 2220, and (4) Authorize the City Manager to execute a consultant agreement with Laugenour & Meikle,

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Inc., in the amount of $270,390 for design of the 2025 Water & Sewer Replacement Project, CIP 24-02 and authorize a contingency of up to 10% ($27,039).

Adopted RESOLUTION NO. 8199, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND CREATING THE NEW CAPITAL IMPROVEMENT PROJECT, THE 2025 WATER AND SEWER REPLACEMENT PROJECT, CIP 24-02, APPROPRIATING

PROJECT FUNDS AND APPROVING A DESIGN AGREEMENT WITH LAUGENOUR AND MEIKLE, INC., FOR ENGINEERING CONSULTING SERVICES FOR THE 2025 WATER & SEwer REPLACEMENT PROJECT, CIP# 24-02.

6. SUBJECT: Amendment to Add the City of West Sacramento to the Yolo Animal Services Planning Agency Joint Powers Agency

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopts Resolution ________ to approve the first amendment to agreement creating the Yolo Animal Services Planning Agency Joint Powers Authority to add the City of West Sacramento as a Member; and authorize the City Manager to execute the amendment.

Adopted RESOLUTION NO. 8200, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN AMENDMENT TO THE YOLO ANIMAL SERVICES

PLANNING AGENCY JOINT POWERS AUTHORITY AGREEMENT TO ADD THE CITY OF

WEST SACRAMENTO AS A MEMBER AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT.

7. SUBJECT: Final Acceptance and Notice of Completion for South Canal Storm Ditch Widening Project, CIP #24-07

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, accepting the South Canal Storm Ditch Widening Project, CIP #24-07, as complete and authorizing the City Clerk to file a Notice of Completion.

Adopted RESOLUTION NO. 8201, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO ACCEPT AS COMPLETE AND AUTHORIZE THE CITY CLERK TO

FILE A NOTICE OF COMPLETION FOR SOUTH CANAL STORM DITCH WIDENING PROJECT (CIP #24-07).

8. SUBJECT: 2024 Road Maintenance Project, CIP 23-01 & 24-01; Approve Plans and Specifications, Authorize Bid Advertisement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the project plans and specifications for the 2024 Road Maintenance Project, CIP 23-01 & 24-01 and authorizing bid advertisement.

Adopted RESOLUTION NO. 8202, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS FOR THE 2024 ROAD MAINTENANCE PROJECT, CIP 23-01 & 24-01; AND AUTHORIZING BID ADVERTISEMENT.

9. SUBJECT: Crawford Park Court Restoration Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a

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construction contract with Western Engineering Contractors, Inc. in the amount of $442,412 for the William Crawford Senior Park Court Restoration Project.

Adopted RESOLUTION NO. 8203, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION

CONTRACT FOR THE WILLIAM CRAWFORD SENIOR PARK COURT RESTORATION PROJECT.

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 3 through 9.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

G. REPORTS OF THE CITY MANAGER

10. SUBJECT: Fire Department Deployment Analysis and New Station Location

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

1. Receive a presentation on fire department deployment analysis and new fire station location; and

2. Direct staff to proceed with the planning, design, and financing for construction of a new fire station at the City’s E. Gibson Road and Bourn Drive property.

On a motion by Council Member Vega, seconded by Council Member Stallard and carried unanimously on 5-0 vote, Council Members received a presentation from City Manager Ken Hiatt and Fire Chief Eric Zane on fire department deployment analysis and new fire station location; and directed staff to proceed with the planning, design, and financing for construction of a new fire station at the City’s E. Gibson Road and Bourn Drive property.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

H. ADJOURN

Meeting adjourned at 7:12PM in memory of Seth Bridges.

Respectfully submitted,

Ana B. Gonzalez, City Clerk, CMC

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, February 20, 2024

6:00 PM

City Council

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CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services
Employee Organization: Woodland Mid-Management Professional Association and Woodland Police Mid-Management Unit

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:00 PM.

D. ROLL CALL

All Council Members present.

PRESENT: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena ABSENT: None

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Garcia-Cadena.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work. For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-

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mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

None.

2. SUBJECT: General Public Comments

Received email from Olga Budko regarding Violation of Red Zone, No Stopping, No Standing, No Parking Vehicle Code by City Employees and from Hello Mouse regarding Tech Park.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. PRESENTATION

4. SUBJECT: WCC Soccer

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation honoring the Woodland Community College Men's Soccer Team

Adopted a proclamation honoring the Woodland Community College Men's Soccer Team. Coach Andres Olmedo, the WCC Men's Soccer Team, and WCC President Lizette Navarette were present to receive the proclamation.

I. CONSENT CALENDAR

5. SUBJECT: Arbor Day 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, designating March 2, 2024, as Arbor Day in the City of Woodland.

Adopted RESOLUTION NO. 8204, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND DESIGNATING MARCH 2, 2024, AS ARBOR DAY IN THE CITY OF WOODLAND.

6. SUBJECT: Woodland Police Department Bi-Annual Report July – December 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Police Department Semi-Annual Report for July 1, 2023 – December

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31, 2023.

Accepted the Police Department Bi-Annual Report for July 1, 2023 – December 31, 2023.

7. SUBJECT: Revisions to the Water Systems Operator I/II and the Senior Water Systems Operator Job Descriptions

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt changes to the Water Systems Operator I/II and the Senior Water Systems Operator Job Descriptions in the Woodland City Employees' Association (WCEA)
Adopted changes to the Water Systems Operator I/II and the Senior Water Systems Operator Job Descriptions in the Woodland City Employees' Association (WCEA).

8. SUBJECT: Authorization for City of Woodland to Enter into a Release and Waiver of Liability Agreement for Drainage Improvements with Shell 2009 Trust

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a release and waiver of liability agreement for drainage improvements with Shell 2009 Trust.

Adopted RESOLUTION NO. 8205, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO AUTHORIZE THE CITY OF WOODLAND TO ENTER INTO A

RELEASE AND WAIVER OF LIABILITY AGREEMENT FOR DRAINAGE IMPROVEMENTS WITH SHELL 2009 TRUST.

9. SUBJECT: Appropriation of Additional Grant Funds Awarded through State Homekey Program for East Beamer Way Permanent Supportive Housing Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. , (1) approving an appropriation of $600,000 to the Homekey Grant Fund (1333) for the additional Homekey funds awarded to the City to support the East Beamer Way Permanent Supportive Housing Project; (2) approving disbursements of up to $15,710,467 to Homekey grant co- applicant Friends of the Mission for the Permanent Supportive Housing Project; and (3) authorizing the City Manager to execute all agreements necessary with Friends of the Mission to disburse up to $15,710,467 in Homekey grant funds to Friends of the Mission for the Permanent Supportive Housing Project.

Adopted RESOLUTION NO. 8206, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN APPROPRIATION OF ADDITIONAL STATE HOMEKEY

GRANT FUNDS FOR THE PERMANENT SUPPORTIVE HOUSING PROJECT AT THE EAST BEAMER WAY DEVELOPMENT SITE.

10. SUBJECT: Revised Salary Schedules

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the revised salary schedules from September 1, 2021, through December 1, 2023.

Approved the revised salary schedules from September 1, 2021, through December 1, 2023.

11. SUBJECT: Approval to Execute Janitorial Services Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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approve Resolution No. _____ authorizing the City Manager to execute a Professional Services Agreement with Universal Business Services and Supply Co, hereafter to referred to as UBS, to perform janitorial services at five City facilities in the amount of $91,704.00 per year for three years.

Adopted RESOLUTION NO. 8207, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE THE JANITORIAL SERVICES 3- YEAR AGREEMENT WITH UNIVERSAL BUILDING SERVICES AND SUPPLY CO., HEREAFTER REFERRED TO AS UBS.

12. SUBJECT: Award Construction Contract and Construction Inspection Consultant Agreement for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____: (1) Approving a construction contract for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02; awarding the construction contract in the amount of $2,587,152 to Lund Construction Co. with both approval and award contingent on the expiration of the bid protest period for this project; authorizing a contract contingency up to 10% ($258,715); and authorizing the City Manager to execute the construction contract and change orders; and (2) Approving a consultant agreement for construction inspection services with WSP USA, Inc. in the amount up to $225,461.80, authorizing a contingency of up to 10% ($22,546), and authorizing the City Manager to execute the agreement.

Adopted RESOLUTION NO. 8208, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING A CONSTRUCTION CONTRACT WITH LUND CONSTRUCTION CO. AND APPROVING A CONSULTANT AGREEMENT WITH WSP USA, INC. FOR CONSTRUCTION INSPECTION FOR THE 2024 WATER AND SEWER REPAIR AND REPLACEMENT PROJECT, CIP 23-02.

13. SUBJECT: Pursuing RAISE Grant Funding for East Main Street Neighborhood Livability Project I-5/SR 113 Freeway-to-Freeway Connectors.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing staff to apply for a $6 million RAISE planning grant to advance the East Main Street Neighborhood Livability Project.

Adopted RESOLUTION NO. 8209, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING STAFF TO PURSUE FEDERAL DEPARTMENT OF

TRANSPORTATION REBUILDING AMERICAN INFRASTRUCTURE WITH
SUSTAINABILITY AND EQUITY (“RAISE”) GRANT FUNDING.

On a motion by Council Member Stallard, seconded by Mayor Pro Tem Lansburgh and carried unanimously on a 5-0 vote, Council Members approved Consent Calendar Items No. 5 through 13.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

J. REPORTS OF THE CITY MANAGER

14. SUBJECT: Funding Priorities Update for Fiscal Year 2024/25 Community Development Block Grant Program

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive an update and affirm the funding priorities for the Fiscal Year 2024/2025 Community Development Block Grant program.

On a motion by Council Member Fernandez, seconded by Council Member Vega and carried unanimously on a 5-0 vote, Council members received an update from Housing Analyst Dago Fierros and affirmed the funding priorities for the Fiscal Year 2024/2025 Community Development Block Grant program.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

15. SUBJECT: Award Construction Contract and Construction Inspection Consultant Agreement for the Spring Lake Recycled Water Project, CIP 17-07

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, to: (1) Appropriate $3,565,000 of Water Enterprise Funds (Fund 2210) to the Spring Lake Recycled Water Project, CIP 17-07; (2) Approve a construction contract with Argonaut Constructors, Inc. in the amount of $2,831,717.50 for the Spring Lake Recycled Water Project, CIP 17-07, and authorize a contract contingency of up to 15% ($424,758), and (3) Approve a consultant agreement for construction inspection services with UNICO Engineering in an amount up to $227,653.14, and authorize a contingency of up to 15% ($34,148), and authorize and direct the City Manager to execute the agreements.

On a motion by Council Member Stallard, seconded by Mayor Pro Tem Lansburgh and carried unanimously on a 5-0 vote, Council Members adopted RESOLUTION NO. 8210, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING A CONSTRUCTION CONTRACT WITH ARGONAUT CONSTRUCTORS, INC. AND

APPROVING A CONSULTANT AGREEMENT WITH UNICO ENGINEERING FOR

CONSTRUCTION INSPECTION FOR THE SPRING LAKE RECYCLED WATER PROJECT, CIP 17-07.

AYES: Members Fernandez, Lansburgh, Stallard, Vega and Mayor Garcia-Cadena NOES: None

16. SUBJECT: Community Development Department Bi-annual Status Report for July 1 through December 31, 2023

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Development Department Bi-annual Status Report for July 1 through December 31, 2023.

Received the Community Development Department Bi-annual Status Report from Community Development Director Brent Meyer and Deputy Community Development Director Erika Bumgardner for July 1 through December 31, 2023.

K. ADJOURN

Meeting adjourned at 7:27 PM in memory of Retired Police Officer Gene Ford.

Respectfully submitted,

Ana B. Gonzalez
City Clerk, MMC

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: F.5
SUBJECT: Final Acceptance and Notice of Completion for the Yolo Bypass West Levee Culvert Replacement
Project, CIP 20-06.

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, (1) Authorizing a $42,552.48 increase to the construction contract contingency, bringing the total contract contingency to $447,150.48; (2) Appropriating $65,000 of Spring Lake Infrastructure Storm Drainage Funds to the Project, bringing the total Project budget to $4,050,000; and (3) Accepting the construction contract for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, with T&S Construction Co., Inc., as complete and authorizing the City Clerk to file a Notice of Completion.

Staff Contact:

Mark Miller, Associate Engineer - (530) 661-5968, [email protected]

Fiscal Impact:

The authorized contract amount for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, (the “Project”) with T&S Construction Co., Inc., (“T&S”) is $2,697,320 with an approved contingency amount of $404,598. To date, four change orders have been executed in a total amount of $200,786.71. A final change order is currently proposed in the amount of $246,363.77 which results in a total change order amount of $447,150.48. This total amount exceeds the authorized contingency by $42,552.48; thus, Staff is requesting a $42,552.48 increase to the construction contract contingency to cover the final change order and close out the contract.

The Project is included in the Capital Improvement Program which was approved by the City Council on June 20, 2023, with an authorized total budget of $3,985,000. Current Project funding is split between Storm Drain Enterprise Funds ($3,485,000), Sewer Enterprise Funds ($200,000) and Storm Drain Development Funds ($300,000). In order to cover the final construction cost and close out the Project, Staff is requesting an appropriation of $65,000 of Spring Lake Infrastructure Storm Drainage Funds (Fund Code 681) to CIP 20-06. This appropriation will bring the total Project budget to $4,050,000.

The City of Woodland and County of Yolo prepared a cost sharing methodology based on their respective capacity share of the storm water culverts and together entered into Agreement No. 22-65 on April 12, 2022, to allocate eligible Project costs at a 74% City responsibility and 26% County responsibility. These eligible costs cover permitting, design, geotechnical investigation, environmental and cultural monitoring, construction inspection, construction contract, construction contingency and Project management.

Background:

The entirety of the City’s storm drainage and a portion of the County’s outlets to the Yolo Bypass through the City’s Outfall Channel and culverts through the Yolo Bypass West Levee (YBWL). The former outlet culverts were originally constructed around 1971, had been replaced around 2002, and consisted of three 48-inch diameter corrugated metal pipes with flap gates on the discharge ends. Storm drainage flows have increased significantly since their original installation in 1971 due to development within the City and an updated understanding of regional hydrology and, as a result,

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additional capacity was needed through the culverts crossing the YBWL. Furthermore, the former culverts did not meet current engineering standards for pipe penetrations through levees protecting urban areas and had corroded, actually forming a sinkhole in the YBWL.

Staff started design in 2020 to scope replacement of the former culverts and restoration of the YBWL. Permits to design and construct the replacement project were required from various local, State and Federal agencies. After a CEQA document was prepared and the City Council adopted a Mitigated Negative Declaration for Project impacts in August of 2021, Staff applied for the various permits from the United States Army Corps of Engineers (USACE), the California Central Valley Flood Protection Board (CVFPB), the California Department of Fish and Wildlife (CDFW), the California Central Valley Regional Water Quality Control Board (CVRWQCB), and the Yolo Habitat Conservation Plan/ Natural Community Conservation Plan (Yolo HCP/NCCP) to authorize the Project. Permission for a geotechnical investigatory boring to determine existing YBWL composition was released on September 22, 2022, and the drilling was performed as soon as possible on October 31, 2022. Subsequent to further agency review of the geotechnical investigation results, permission to construct the Project was released on March 29, 2023, and Project construction began on May 15, 2023, in accordance with Federal and State Permit conditions.

The former corroded and failing metal culverts were replaced with a four-cell, cast-in-place concrete box culvert equipped with flap gates on the discharge ends and positive closure slide gates inside the YBWL. The sinkhole was restored and the banks of the Outfall Channel and YBWL were armored with rock slope protection per Federal and State standards. Construction was substantially complete at the end of October and embankment restoration and native seeding were completed on November 15, 2023. Staff closed out permits for the Project in December 2023.

Discussion:

T&S was awarded the construction contract in 2022 while Permit acquisition was ongoing; however, the permit acquisition process took significantly longer than anticipated. As a result, the Project’s geotechnical investigation was delayed from 2021 to late 2022 and consequently the construction window was delayed from the summer of 2022 to the summer of 2023. Four change orders have been executed to date for a total amount of $200,786.71. One final change order remains to be executed for an amount of $246,363.77, which would bring the total contract change order amount to $447,150.48.

The primary reasons for Project change orders were scope changes and delays related to the various permits required for the work. Of the scope changes, the most notable one arose from results of the geotechnical investigation that tested and catalogued the in-place YBWL material in late 2022. Laboratory plasticity index tests performed on the sampled material indicated that the underlying levee soils consisted of fat clay with high expansion potential. Where current specifications for levees protecting urban areas require embankment fill material to have plasticity indices less than or equal to 25 (material that is termed as lean clay), test results for the in-situ material had a plasticity index above 40. Thus, the existing YBWL embankment material within the Project excavation was deemed as unsuitable for levees protecting urban areas. This material was required to be removed from the Project site and new material suitable for levee construction was required to be imported for embankment restoration. Also among the scope changes required by permitting agency review were widened excavation limits in order to remove a larger portion of one of the three former culverts, widened borrow site excavation limits to source the requisite additional embankment fill material, and addition of a landside seepage filter to relieve internal pressures of the YBWL were it to become saturated with flood water.

Change Order No. 1 and a portion of No. 5 account for scope changes as a result of agency permit conditions. Change Order No.’s 2 and 4 account for the one year of price escalations and contract

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extension from the originally intended construction season (Summer 2022) to the authorized construction season (Summer 2023). The remaining portion of Change Order No. 5 accounts for additional work and bid item overruns or underruns as directed by the City and as measured at the end of construction.

Change Order No. 3 was not related to scope changes or delays and instead accounts for T&S’ costs related to an unforeseen flooding of the construction site in July 2023. On Sunday, July 9th, the Project narrowly avoided catastrophic damage from flooding due to a quick response from T&S and City Staff, as well as by luck that the flood occurred during a float week when construction was ahead of schedule. Flooding of the site was a result of unanticipated flows being rerouted into the City’s Outfall Channel, overwhelming the Project bypass pumps and cofferdam systems and eroding portions of the Outfall Channel. The City has submitted a claim for $72,105 to cover the direct costs of the flooding event and is currently in negotiations with the district who was responsible for the flooding. Reimbursement from the responsible party will be refunded to the applicable project funding source. However, costs borne by T&S were reimbursed in order to keep the Project on track for completion within the permitted construction window.

The total change order amount of $447,150.48 is above the originally authorized construction contingency. Staff is requesting a $42,552.48 increase to the authorized construction contingency and a corresponding increase of $65,000 to the Project budget to cover final Staff time, permitting, design, geotechnical investigation, environmental and cultural monitoring, construction inspection, construction contract, construction contingency and Project management costs. Final Project costs are enumerated in the table below:

Permit Acquisition and Design Contract $ 457,020
Permitting Fees $ 46,556
Environmental and Cultural Monitoring Contracts $ 159,882 Geotechnical Investigation Contract $ 15,200
Construction Inspection and Quality Assurance Contract $ 122,000 Construction Contract $ 2,697,320
Construction Contract Change Orders (Construction Contingency) $ 447,151 Project Management and Staff Time $ 100,250
Total Project Cost $ 4,045,379
Currently Authorized Project Budget $ 3,985,000

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, (1) Authorizing a $42,552.48 increase to the construction contract contingency, bringing the total contract contingency to $447,150.48; (2) Appropriating $65,000 of Spring Lake Infrastructure Storm Drainage Funds to the Project, bringing the total Project budget to $4,050,000; and (3) Accepting the construction contract for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, with T&S Construction Co., Inc., as complete and authorizing the City Clerk to file a Notice of Completion.

Prepared by: Mark Miller, Associate Engineer

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Reviewed by: Tim Busch, P.E., Principal Utilities Civil Engineer Brent Meyer, P.E., Community Development Director/City Engineer

Attachments:

1. Resolution

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

ACCEPTING THE YOLO BYPASS WEST LEVEE CULVERT REPLACEMENT PROJECT, CIP 20-06, CONSTRUCTION CONTRACT AS COMPLETE AND

AUTHORIZING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WHEREAS, the City Council adopted Resolution 7868 on April 5, 2022 to execute a construction contract with T&S Construction Co., Inc., (T&S) in the amount of $2,697,320 and approve a fifteen percent construction contingency of up to $404,598 for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, which is also known as the Storm Drainage Outfall Channel Outlet Structure Project (the “Project”); and WHEREAS, the City Council adopted Resolution 8111 on June 20, 2023 which authorized a total budget of $3,985,000 for the Project; and WHEREAS, construction of the Project began on May 15, 2023, and was completed on November 15, 2023; and
WHEREAS, four contract change orders were executed in an amount totaling $200,786.71, and one final change order remains to be executed in the amount of $246,363.77, which brings the total contract change order amount to $447,150.48; and WHEREAS, the City wishes for the authorized contract contingency of $404,598 to be increased by $42,552.48 to cover contract change orders and wishes the authorized Project budget of $3,985,000 to be increased by $65,000 to cover final Project costs; and WHEREAS, the City wishes to appropriate of $65,000 of Spring Lake Infrastructure Storm Drainage Funds (Fund Code 681) to the Project, bringing the total Project budget to $4,050,000; and
WHEREAS, authorization of a construction contract contingency increase of $42,552.48 is required to execute the final change order change and close out the construction contract.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby authorizes a $42,552.48 increase to the construction contract contingency for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, bringing the total authorized contingency up to $447,150.48.

Section 2. The City Council hereby authorizes a $65,000 increase to the Project budget for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, bringing the total authorized Project budget up to $4,050,000.

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Section 3. The City Council hereby appropriates $65,000 of Spring Lake Infrastructure Storm Drainage Funds, Fund 681 to the Project to cover final Project costs.

Section 4. The City Council hereby accepts the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06, as complete.

Section 5. The City Council hereby authorizes the City Clerk to file a Notice of Completion for the Yolo Bypass West Levee Culvert Replacement Project, CIP 20-06.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Page 26 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: F.6
SUBJECT: Annual Transportation Development Act Claim with the Sacramento Area Council of Governments

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the filing of the annual Transportation Development Act Claim with the Sacramento Area Council of Governments.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

The Transportation Development Act (TDA) claim includes allocated funding from FY2022/23 and FY2023/24. The annual claim totals $4,352,470 and includes $129,575 in planning funds that is technically allocated to the City, but is retained by SACOG for administrative purposes.

Of the funding claimed, just over 60% of the funds ($2,544,134) are paid to Yolo Transportation District (YoloTD) for Woodland's share of their annual operating budget. The remaining amounts of the claim include $16,500 to cover insurance costs for the Community Care Car program, and $1,662,261 to partially offset budgeted expenses for the citywide street maintenance programming.

Background:

Each year, the City of Woodland receives an apportionment of funds under the State Transportation Development Act (TDA) for support of public transportation services. TDA funds are broken down into two types of funding. The first is Local Transportation Funding (LTF), which includes deposited revenues from 1/4 percent of the sales tax collected on all retail sales in the County. The Countywide LTF is apportioned to the local jurisdictions annually based on population. The second source of funds is an appropriation by the State to the State Transit Assistance (STA) account, and is funded though a portion of the sales tax on diesel fuel. These funds are administered by the Sacramento Area Council of Governments (SACOG).

Discussion:

By law, the first priority for the use of Woodland’s LTF allocation is for transit needs. These transit requirements are handled by YoloTD, which submits its annual budget to the City for payment. Any remaining dollars not used by YoloTD are available for use in the City's street maintenance programs. STA allocations have not historically been a consistent source of funds available to the City. Allocation of STA was previously required to be spent only on transit capital needs; no amounts were permitted for administration or street maintenance. Due to the fuel tax swap enacted by the state in March 2010, this restriction has been temporarily lifted, and STA funds are allowed to be used for operations.

YoloTD's budget has continued to increase each year. YoloTD has had access to one-time federal funds over the last few years to help offset these increases as well as reduced fare revenue due to the decline in ridership. Most of the additions made to the budget are ongoing in nature and will not cease when the federal funding is depleted. As a result, the annual allocation of the already limited TDA funding will be needed to support YoloTD's budget, leaving little funding available to assist with

Page 27 ends

the City's costs for street maintenance.

The City’s transportation funding relies on revenues from TDA discussed herein, as well as from gas tax revenues allocated by the State. Both of these revenue sources have been declining. The transportation funding plan has long assumed some level of reduction in available TDA funding, and to assist with the shortfall, the Measure F (local 1/2 cent sales taxes) spending plan includes an annual contribution to the street maintenance programs of $750,000. Based on more recent budget projections provided by YoloTD, the anticipated increase in their budget coupled with the loss of one- time funding used to implement and pay for ongoing costs, the decline in TDA funds available for City use has accelerated. Continuation of the City's street maintenance programs will need to rely even more heavily on Measure F to manage this accelerated decline of funding. Staff and the Council representatives to the YoloTD Board (Stallard and Vega) have requested the District consider operational adjustments that would minimize the reliance on additional TDA funds to supplement their operational budget. These discussions are ongoing and will be informed, in part, by the budgetary implications of the planned relocation of the transit center to Downtown.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the filing of the annual Transportation Development Act Claim with the Sacramento Area Council of Governments.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

1. TDA Resolution FY2023-24 Claim

2. City of Woodland 2023-24 TDA Claim Packet

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND,

CALIFORNIA, AUTHORIZING FILING OF ANNUAL TRANSPORTATION

DEVELOPMENT ACT CLAIMS FOR MULTIPLE FISCAL YEARS WITH THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS.

WHEREAS the Sacramento Area Council of Governments (SACOG) provides funding for municipalities for the state’s Local Transportation Funds; and WHEREAS the City of Woodland receives annual apportionment of funds under the State Transportation Development Act (TDA) for the support of public transportation services.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1: In accordance with Chapter 1400, Statues 197; Chapter 161 and 1002; Statutes 1979; and applicable rules and regulations, the City of Woodland is entitled to file a claim for Transportation Development Act apportionment.

Section 2: The Finance Officer of the City of Woodland is hereby authorized to complete and file with the Sacramento Area Council of Governments the 2023/24 claim for Local Transportation Funds and State Transit Assistance funds.

Section 3. The City Manager and Finance Officer are hereby authorized to make administrative corrections to the claim as deemed necessary or required by SACOG.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk, MMC

Page 29 ends

TRANSPORTATION

DEVELOPMENT ACT

CLAIM PACKET
Sacramento Area Council of Governments
1415 L Street, Suite 300
Sacramento, CA 95814

Page 30 ends

TRANSPORTATION DEVELOPMENT ACT

CLAIM CHECKLIST
Please check the following items as being either included with the attached TDA claim package or are on file at SACOG.

Item Claimant Attached On File
TDA-1 Annual Transportation Development Claim All Claimants X N/A TDA-2 Project and Expenditure Plan All Claimants X N/A
(for the fiscal year of this claim)
TDA-3 Status of Previously Approved Projects All Claimants X N/A (Operating and Capital)
TDA-4 Statement of Conformance All Claimants X N/A
TDA-5 TDA Claim Certification All Claimants X N/A
Resolution by governing body that authorized the All Claimants X N/A claim
If Claimant is a Transit Agency or Juridiction is Contracting for Transit Service CHP Safety Compliance Reports Claimants for
(Completed within the past 13 months) Transit Service
Adopted or proposed budget for the fiscal year of Claimants for the claim Transit Service
Signed copy of transit service contract Claimants for
Transit Service
Area wide transfer agreement, resolution Claimants that allow inter-sys
tranfers
Information establishing eligibility under efficiency Claimants for criteria - STA Operator Qualifying Criteria calculation revenue-based based on Section 99314.6 STA funds
Certification that claim is consitent with Capital Claimants for Improvement Program bike/pedestrian
facilities
Compliance with PUC Sections 99155 and 99155.5 Claimants for Transit Service
Copy of Ten Year Capital & Operations Program Claimants for Transit Service

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TDA-1

TRANSPORTATION DEVELOPMENT ACT CLAIM
TO: Sacramento Area Council of Governments
1415 L Street, Suite 300
Sacramento, CA 95814
FROM: Claimant: City of Woodland
Address: 300 First Street
City: Woodland Zip Code: 95695
Contact Person: Kim McKinney Phone: (530) 661-5849
The above claimant hereby requests, in accordance with authority granted under the Transportation Development Act and applicable rules and regulations adopted by the Sacramento Area Council of Governments (SACOG), that its request for funding be approved as follows:

LTF 3,505,332$ (FY 2022/2023)
129,575$ SACOG Planning (FY 2023/2024)
STA 717,563$ (FY 2023/2024)
(FY ____/____)
STA-SGR (FY ____/____)
(FY ____/____)
(Specify STA and/or STA-SGR)
Submitted By Kim McKinney
Title Administrative Services Director
Date 3/5/2024

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TDA-2

ANNUAL PROJECT AND EXPENDITURE PLAN
Claimant: CITY OF WOODLAND Fiscal Year: FY 2023-24
Project Title and SOURCES OF FUNDING
TDA Article Number TDA TDA Transit Measure Road Dev. Fees/ Federal/ Other TOTAL LTF STA Fares A Fund Const. Tax State
Yolo Bus (YoloTD) Operating 717,563$ 717,563$
Yolo Bus (YoloTD) Operating 984,571$ 984,571$
Yolo Bus (YoloTD) Capital -$ -$ -$ Parantransit Service (YoloTD) 842,000$ 842,000$
Community Care Car 16,500$ 16,500$
TDA Operations Administration
(Indirects) 11,194$ 11,194$
SACOG Planning 129,575$ 129,575$
Street Maintenance 1,651,067$ 1,651,067$
-$
-$
-$
-$
TOTAL REQUEST 3,634,907$ 717,563$ -$ -$ -$ -$ -$ -$ 4,352,470$

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TDA-3

STATUS OF PREVIOUSLY APPROVED PROJECTS
Instructions: Describe the status of all prior fiscal year TDA claim projects and any projects from previous years, which are still active.

Include both operating and capital projects
Approved amounts should be as specified in TDA claims approved by SACOG Expenditures should be to date
Project status should be either "Complete" or "Active"
Fiscal Project
Year Project Title LTF STA LTF STA Status
22/23 Yolo Bus (YoloTD) Operating ######### 561,365$ 1,194,635$ 561,365 $ Complete Yolo Bus (YoloTD) Capital -$ -$ Complete 22/23 Parantransit Service (YoloTD) 701,000$ 701,000 $ Complete 22/23 Community Care Car 16,500$ 16,470 $ Complete 22/23 TDA Operations - Indirects 11,194$ 11,194 $ Complete 22/23 Street Maintenance ######### 1,533,542 $ Complete 22/23 SACOG Planning 134,445 $ 134,445 $ Complete
TOTAL #########561,365$ 3,591,286$ 561,365$
Amount Approved Expenditures

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TDA-4

STATEMENT OF CONFORMANCE
Form TDA-4 must be completed and signed by the Administrative Office of the submitting claimant.

The CITY OF WOODLAND hereby certifies that the Transportation Development Act claim for fiscal year(s)
in the amount of 3,634,907$ (LTF), 717,563$ (STA) and $0.00 (STA-SGR) for a total of 4,352,470$ conforms with the requirements of the Transportation Development Act and applicable rules and regulations. (See Attachment A for listing of conforming requirements) Certified By Chief Financial Officer:Kim McKinney
Title Administrative Services Director
Date 3/5/2024
2023/2024

Page 35 ends

TDA-5
TDA Claim Certification Form
I, Kim McKinney Chief Finance Officer for the City of Woodland do hereby attest, as required under the California Code of Regulations, Title 21, Division 3, Chapter 2, Section 6632, to the reasonableness and accuracy of the following:
( a ) The attached budget or proposed budget for FY 2023/2024 ( b ) The attached certification by the Department of the California Highway Patrol verifying that is in compliance with Section 1808.1 of the
Vehicle Code, as required in Public Utilities Code Section 99251. ( c) The estimated amount of the City of Woodland's maximum eligibility for moneys from the Local Transportation Fund and State Assistance Fund, as defined in Section 6634 is 4,352,470$ .

Signature of Finance Officer
Agency Name City of Woodland
Date 3/5/2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: F.7
SUBJECT: Award Contract to Western Extrication Specialists, Inc. for Battery Powered Extrication Tools and
Related Equipment

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the purchase agreement with Western Extrication Specialists, Inc. with a total to not exceed amount of $143,422.68 for the purchase of battery powered extrication tools and related equipment.

Staff Contact:

Eric Zane, Fire Chief - (530) 661-5861, [email protected]

Fiscal Impact:

This purchase is being funded by an Assistance to Firefighters Grant (AFG) award, which reimburses 90% of costs, requiring a 10% recipient match. The Woodland Fire Department will be responsible for the initial purchase of $143,422.68. Of this, 90% will be reimbursed by FEMA and the Woodland Fire Department will match 10% as required by FEMA. The Woodland Fire Department’s share of this match shall not exceed $14,000. The total FEMA approved budget for this project is $149,646.48, of which $136,042.25 is Federal funding and $13,604.23 is the required 10% match. The required matching funds ($14,000) were allocated as one-time funding from Measure F during the FY2023/24 budget development process.

Background:

In February 2023, the Woodland Fire Department submitted an AFG application for battery powered extrication tools and related equipment to replace aging, gas powered equipment. Extrication tools are used by emergency responders to create greater access to persons trapped within vehicles by spreading or removing areas of damaged vehicle from around them.

In August 2023, the Woodland Fire Department was awarded a grant in the amount of $149,646.48 to purchase two sets of battery powered extrication tool and related equipment. This contract is for the purchase of the awarded equipment.

Discussion:

The Fire Department has some existing battery powered rescue equipment, which necessitated the purchase of the same brand (Holmatro Rescue Tools) for the new equipment in order to maintain operational compatibility. The Fire Department received a quote for the battery powered extrication equipment from Western Extrication Specialists Inc., the regional distributor of Holmatro Rescue Tools, for the amount of $143,422.68.

Western Extrication Specialists, Inc. is a member of the National Purchasing Partners Government (NPPGov) program. NPPGov is a national cooperative procurement organization offering publicly solicited contracts to government entities nationwide. With Western Extrication Specialists, Inc. membership in the NPPGov system, the bidding requirement is fulfilled, and the Woodland Fire Department is guaranteed to receive the lowest possible price for the extrication equipment.

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Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the purchase agreement with Western Extrication Specialists, Inc. with a total to not exceed amount of $143,422.68 for the purchase of battery powered extrication tools and related equipment.

Prepared by: Erik Komula, Battalion Chief

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. Resolution- 2022 AFG Western Extrication Contract

2. Western Extrication Purchase Agreement- AFG 2022

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AWARDING THE PURCHASE CONTRACT FOR BATTERY POWERED

EXTRICATION TOOLS AND RELATED EQUIPMENT TO WESTERN
EXTRICATION SPECIALISTS, INC. IN THE AMOUNT OF $143,422.68 WHEREAS, the City of Woodland Fire Department applied for and has accepted award of a 2022 FEMA Assistance to Firefighters grant for battery powered extrication tools and related equipment in the amount of $143,422.68; and
WHEREAS, the Woodland Fire Department wishes to enter into a purchase contact with Western Extrication Specialists, Inc. for the purchase of the battery powered extrication tools and related equipment; and
WHEREAS, the Western Extrication Specialists, Inc, is a member of the National Purchasing Partners Government (NPPGov) Program which satisfies the bidding requirement and guarantees the lowest pricing available; and
WHEREAS, the City of Woodland will be reimbursed by FEMA for 90% of the purchase total; and
WHEREAS, the required matching funds for the Woodland Fire Department have already been appropriated by City Council;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

The City Council hereby approves and awards the purchase contract with Western Extrication Specialists, Inc. The City Manager is hereby authorized and directed to execute the Agreement, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not exceed $143,422.68. A copy of the Agreement is available and on file in the City Clerk’s office, and is incorporated herein by reference and made a part of this Resolution.

PASSED AND ADOPTED this 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

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Page 1 of 12 ends

82093.00016\31289960.1

CITY OF WOODLAND

GOODS PURCHASE AGREEMENT
This Goods Purchase Agreement (“Agreement”) is entered into this 5th day of February 2024, by and between the City of Woodland, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at a municipal corporation organized under the laws of the State of California with its principal place of business at 300 First Street Woodland, CA 95695 (“City”), and Western Extrication Specialists, Inc a Corporation with its principal place of business at PO Box 1065 Simi Valley, CA 93062 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

Section 1. DEFINITIONS.

A. “Goods” means all machinery, equipment, supplies, items, parts, materials, labor or other services, including design, engineering and installation services, provided by Contractor as specified in Exhibit “A,” attached hereto and incorporated herein by reference.

B. “Delivery Date(s)” means that date or dates upon which the Goods is to be delivered to City, ready for approval, testing and/or use.

Section 2. MATERIALS AND WORKMANSHIP.

When Exhibit “A” specifies machinery, equipment or material by manufacturer, model or trade name, no substitution will be made without City’s written approval. Machinery, equipment or material installed in the Goods without the approval required by this Section 2 will be deemed to be defective material for purposes of Section 4. Where machinery, equipment or materials are referred to in Exhibit “A” as equal to any particular standard, City will decide the question of equality. When requested by City, Contractor will furnish City with the name of the manufacturer, the performance capabilities and other pertinent information necessary to properly determine the quality and suitability of any machines, equipment and material to be incorporated in the Goods. Material samples will be submitted at City’s request.

Section 3. INSPECTIONS AND TESTS.

City shall have the right to inspect and/or test the Goods prior to acceptance. If upon inspection or testing the Goods or any portion thereof are found to be nonconforming, unsatisfactory, defective, of inferior quality or workmanship, or fail to meet any requirements or specifications contained in Exhibit “A,” then without prejudice to any other rights or remedies, City may reject the Goods or exercise any of its rights under Section 4.C. The inspection, failure to make inspection, acceptance of goods, or payment for goods shall not impair City’s right to reject nonconforming goods, irrespective of City’s failure to notify Contractor of a rejection of nonconforming goods or revocation of acceptance thereof or to specify with particularity any defect in nonconforming goods after rejection or acceptance thereof.

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Section 4. WARRANTY.

A. Contractor warrants that the Goods will be of merchantable quality and free from defects in design, engineering, material and workmanship for a period of two (2) years, or such longer period as provided by a manufacturer’s warranty or as agreed to by Contractor and City, from the date of final written acceptance of the Goods by City as required for final payment under Section 7. Contractor further warrants that any services provided in connection with the Goods will be performed in a professional and workmanlike manner and in accordance with the highest industry standards.

B. Contractor further warrants that all machinery, equipment or process included in the Goods will meet the performance requirements and specifications specified in Exhibit “A” and shall be fit for the purpose intended. City’s inspection, testing, approval or acceptance of any such machinery, equipment or process will not relieve Contractor of its obligations under this Section 4.B.

C. For any breach of the warranties contained in Section 4.A and Section 4.B, Contractor will, immediately after receiving notice from City, at the option of City, and at Contractor’s own expense and without cost to City:

1. Repair the defective Goods;

2. Replace the defective Goods with conforming Goods, F.O.B. City’s plant, office or other location of City where the Goods was originally performed or delivered; or

3. Repay to City the purchase price of the defective Goods.

If City selects repair or replacement, any defects will be remedied without cost to City, including but not limited to, the costs of removal, repair and replacement of the defective Goods, and reinstallation of new Goods. All such defective Goods that is so remedied will be similarly warranted as stated above. In addition, Contractor will repair or replace other items of the Goods which may have been damaged by such defects or the repairing of the same, all at its own expense and without cost to City.

D. Contractor also warrants that the Goods is free and clear of all liens and encumbrances whatsoever, that Contractor has a good and marketable title to same, and that Contractor owns or has a valid license for all of the proprietary technology and intellectual property incorporated within the Goods. Contractor agrees to indemnify, defend and hold City harmless against any and all third party claims resulting from the breach or inaccuracy of any of the foregoing warranties.

E. In the event of a breach by Contractor of its obligations under this Section 4, City will not be limited to the remedies set forth in this Section 4, but will have all the rights and remedies permitted by applicable law, including without limitation, all of the rights and remedies afforded to City under the California Commercial Code.

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Section 5. PRICES.

Unless expressly provided otherwise, all prices and fees specified in Exhibit “C,” attached hereto and incorporated herein by reference, are firm and shall not be subject to change without the written approval of City. No extra charges of any kind will be allowed unless specifically agreed to in writing by City’s authorized representative. The total price shall include (i) all federal, state and local sales, use, excise, privilege, payroll, occupational and other taxes applicable to the Goods furnished to City hereunder; and (ii) all charges for packing, freight and transportation to destination.

Section 6. CHANGES.

City, at any time, by a written order, and without notice to any surety, may make changes in the Goods, including but not limited to, City’s requirements and specifications. If such changes affect the cost of the Goods or time required for its performance, an equitable adjustment will be made in the price or time for performance or both. Any change in the price necessitated by such change will be agreed upon between City and Contractor and such change will be authorized by a change order document signed by City and accepted by Contractor.

Section 7. PAYMENTS.

A. Terms of payment, are net thirty (30) days, less any applicable retention, after receipt of invoice, or completion of applicable Progress Milestones. Final payment shall be made by City after Contractor has satisfied all contractual requirements. Payment of invoices shall not constitute acceptance of Goods.

B. Payments otherwise due may be withheld by City on account of defective Goods not remedied, liens or other claims filed, reasonable evidence indicating probable filing of liens or other claims, failure of Contractor to make payments properly to its subcontractors or for material or labor, the failure of Contractor to perform any of its other obligations under the Agreement, or to protect City against any liability arising out of Contractor’s failure to pay or discharge taxes or other obligations. If the causes for which payment is withheld are removed, the withheld payments will be made promptly. If the said causes are not removed within a reasonable period after written notice, City may remove them at Contractor’s expense.

Section 8. SCHEDULE FOR DELIVERY.

A. The time of Contractor’s performance is of the essence for this Agreement. The Goods will be delivered in a timely manner. Contractor must immediately notify City in writing any time delivery is behind schedule or may not be completed on schedule.

B. In the event that the Goods is part of a larger project or projects that require the coordination of multiple contractors or suppliers, then Contractor will fully cooperate in scheduling the delivery so that City can maximize the efficient completion of such project(s).

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Section 9. TAXES.

A. Contractor agrees to timely pay all sales and use tax (including any value added or gross receipts tax imposed similar to a sales and use tax) imposed by any federal, state or local taxing authority on the ultimate purchase price of the Goods provided under this Agreement.

B. Contractor will withhold, and require its subcontractors, where applicable, to withhold all required taxes and contributions of any federal, state or local taxing authority which is measured by wages, salaries or other remuneration of its employees or the employees of its subcontractors. Contractor will deposit, or cause to be deposited, in a timely manner with the appropriate taxing authorities all amounts required to be withheld.

C. All other taxes, however denominated or measured, imposed upon the price of the Goods provided hereunder, will be the responsibility of Contractor. In addition, all taxes assessed by any taxing jurisdiction based on Contractor property used or consumed in the provision of the Goods such as and including ad valorem, use, personal property and inventory taxes will be the responsibility of Contractor.

D. Contractor will, upon written request, submit to City written evidence of any filings or payments of all taxes required to be paid by Contractor hereunder.

Section 10. INDEPENDENT CONTRACTOR.

Contractor enters into this Agreement as an independent contractor and not as an employee of City. Contractor shall have no power or authority by this Agreement to bind City in any respect. Nothing in this Agreement shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Contractor are employees, agents, contractors or subcontractors of the Contractor and not of City. City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees, agents, contractors or subcontractors or any other person resulting from performance of this Agreement.

Section 11. SUBCONTRACTS.

Unless otherwise specified, Contractor must obtain City’s written permission before subcontracting any portion of the Goods. Except for the insurance requirements in Section 13.A, all subcontracts and orders for the purchase or rental of supplies, materials or equipment, or any other part of the Goods, will require that the subcontractor be bound by and subject to all of the terms and conditions of the Agreement. No subcontract or order will relieve Contractor from its obligations to City, including, but not limited to Contractor’s insurance and indemnification obligations. No subcontract or order will bind City.

Section 12. TITLE AND RISK OF LOSS.

Unless otherwise agreed, City will have title to, and risk of loss of, all completed and partially completed portions of the Goods upon delivery, as well as materials delivered to and stored on City property which are intended to become a part of the Goods. However, Contractor

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will be liable for any loss or damage to the Goods and/or the materials caused by Contractor or its subcontractors, their agents or employees, and Contractor will replace or repair said Goods or materials at its own cost to the complete satisfaction of City. Notwithstanding the foregoing, in the event that the City has paid Contractor for all or a portion of the Goods which remains in the possession of Contractor, then City shall have title to, and the right to take possession of, such Goods at any time following payment therefor. Risk of loss for any Goods which remains in the possession of Contractor shall remain with Contractor until such Goods has been delivered or City has taken possession thereof. Contractor will have risk of loss or damage to Contractor’s property used in the construction of the Goods but which does not become a part of the Goods.

Section 13. INDEMNIFICATION.

A. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence or willful misconduct of Contractor, its officials, officers, employees, agents, subcontractors and subconsultants arising out of or in connection with the Goods or the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

B. Contractor’s defense obligation for any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents or volunteers shall be at Contractor’s own cost, expense and risk. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

C. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers.

Section 14. INSURANCE.

A. General. Contractor shall take out and maintain:

1. Commercial General Liability Insurance, of at least $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability most recent Occurrence Form CG 00 01;

2. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as broad as most recent Insurance Services Office Form Number CA 00 01 covering automobile liability, Code 1 (any auto);

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3. Workers’ Compensation in compliance with applicable statutory requirements and Employer's Liability Coverage of at least $1,000,000 per occurrence; and

4. Pollution Liability Insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate shall be provided by the Contractor if transporting hazardous materials.

5. If Contractor is also the manufacturer of any equipment included in the Goods, Contractor shall carry Product Liability and/or Errors and Omissions Insurance which covers said equipment with limits of not less than $1,000,000.

B. Additional Insured; Primary; Waiver of Subrogation; No Limitation on Coverage.

The policies required under this Section shall give City, its officials, officers, employees, agents or volunteers additional insured status. Such policies shall contain a provision stating that Contractor’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any additional insureds shall not be called upon to contribute to any loss, and shall contain or be endorsed with a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers. The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as additional insured pursuant to this Agreement.

C. Insurance Carrier. All insurance required under this Section is to be placed with insurers with a current A.M. Best’s rating no less than A-:VII, licensed to do business in California, and satisfactory to the City.

D. Evidence of Insurance. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by the Agreement. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms supplied or approved by the City. All certificates and endorsements must be received and approved by the City before delivery commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

E. Subcontractors. All subcontractors shall meet the requirements of this Section before commencing work. In addition, Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverages for subcontractors shall be subject to all of the requirements stated herein.

F. Freight. Contractor shall ensure that third party shippers contracted by Contractor have adequate insurance coverage for the shipped Goods.

Section 15. LIENS.

A. Contractor, subcontractors and suppliers will not make, file or maintain a mechanic’s or other lien or claim of any kind or character against the Goods, for or on account of

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any labor, materials, fixtures, tools, machinery, equipment, or any other things furnished, or any other work done or performance given under, arising out of, or in any manner connected with the Agreement (such liens or claims referred to as “Claims”); and Contractor, subcontractor and suppliers expressly waive and relinquish any and all rights which they now have, or may subsequently acquire, to file or maintain any Claim and Contractor, subcontractor and suppliers agree that this provision waiving the right of Claims will be an independent covenant.

B. Contractor will save and hold City harmless from and against any and all Claims that may be filed by a subcontractor, supplier or any other person or entity and Contractor will, at its own expense, defend any and all actions based upon such Claims and will pay all charges of attorneys and all costs and other expenses arising from such Claims.

Section 16. TERMINATION OF AGREEMENT BY CITY.

A. Should Contractor at any time refuse or fail to deliver the Goods with promptness and diligence, or to perform any of its other obligations under the Agreement, City may terminate Contractor’s right to proceed with the delivery of the Goods by written notice to Contractor. In such event City may obtain the Goods by whatever method it may deem expedient, including the hiring of another contractor or other contractors and, for that purpose, may take possession of all materials, machinery, equipment, tools and appliances and exercise all rights, options and privileges of Contractor. In such case Contractor will not be entitled to receive any further payments until the Goods is delivered. If City’s cost of obtaining the Goods, including compensation for additional managerial and administrative services, will exceed the unpaid balance of the Agreement, Contractor will be liable for and will pay the difference to City.

B. City may, for its own convenience, terminate Contractor’s right to proceed with the delivery of any portion or all of the Goods by written notice to Contractor. Such termination will be effective in the manner specified in such notice, will be without prejudice to any claims which City may have against Contractor, and will not affect the obligations and duties of Contractor under the Agreement with respect to portions of the Goods not terminated.

C. On receipt of notice under Section 16.B, Contractor will, with respect to the portion of the Goods terminated, unless the notice states otherwise,

1. Immediately discontinue such portion of the Goods and the placing of orders for materials, facilities, and supplies in connection with the Goods,

2. Unless otherwise directed by City, make every reasonable effort to procure cancellation of all existing orders or contracts upon terms satisfactory to City; and

3. Deliver only such portions of the Goods which City deems necessary to preserve and protect those portions of the Goods already in progress and to protect material, plant and equipment at the Goods site or in transit to the Goods site.

D. Upon termination pursuant to Section 16.B, Contractor will be paid a pro rata portion of the compensation in the Agreement for any portion of the terminated Goods already

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delivered, including material and services for which it has made firm contracts which are not canceled, it being understood that City will be entitled to such material and services. Upon determination of the amount of said pro rata compensation, City will promptly pay such amount to Contractor upon delivery by Contractor of the releases of liens and affidavit, pursuant to Section 7.B.

Section 17. MISCELLANEOUS PROVISIONS.

A. Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address or at such other address as the respective parties may provide in writing for this purpose:

CITY:

City of Woodland Fire Department
1000 Lincoln Ave
Woodland, CA 95695
Attn: Eric Zane, Fire Chief
CONTRACTOR:

Western Extrication Specialists, Inc
PO Box 1065
Simi Valley, CA 93062
Attn: Dane Jackson

Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

B. Assignment or Transfer. Contractor shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of the City, which will not be unreasonably withheld. Provided, however, that claims for money due or to become due Contractor from the City under this Agreement may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer, whether voluntary or involuntary, shall be furnished promptly to the City.

C. Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

D. Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

E. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

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F. Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Yolo County.

G. Interpretation. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party.

H. No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

I. Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement and bind each respective Party.

J. Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

K. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

L. City’s Right to Employ Other Contractors. City reserves its right to employ other contractors in connection with the Goods.

M. Entire Agreement. This Agreement constitutes the entire agreement between the Parties relative to the Goods specified herein. There are no understandings, agreements, conditions, representations, warranties or promises with respect to this Agreement, except those contained in or referred to in the writing.
[SIGNATURES ON FOLLOWING PAGE]

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SIGNATURE PAGE FOR GOODS PURCHASE AGREEMENT

BETWEEN THE CITY OF WOODLAND
AND WESTERN EXTRICATION SPECIALISTS, INC.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first above written.

CITY OF WOODLAND
Approved By:

Ken Hiatt
City Manager

Date

Attested By:

City Clerk

Approved As To Form:

City Attorney

WESTERN EXTRICATION
SPECIALISTS, INC.

Signature

Name

Title

Date

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EXHIBIT “A”

GOODS SPECIFICATIONS

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EXHIBIT “B”

FEE SCHEDULE

See Attached Quote

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Note: Western Extrication Specialists, Inc is not responsible for outside parties that may request payments via email scams. Any requests to change the normal payment means previously agreed upon should be scrutinized. If there is any suspicious activity involving such requests, please notify us by phone.

Western Extrication Specialists, Inc.

P.O. Box 1065
Simi Valley, CA 93062
+1 8056247475
[email protected]
www.holmatro-westx.com
Price Quote

ADDRESS
Trevor Moureaux
Woodland Fire Department
532 Court Street
Woodland, Ca. 95695

SHIP TO
Trevor Moureaux
Woodland Fire Department
532 Court Street
Woodland, Ca. 95695
PRICE QUOTE # 2608
DATE 09/01/2023
EXPIRATION DATE 12/22/2023

TECH/SALES REP.

John Jurado

DATE ARTICLE NUMBER DESCRIPTION QTY RATE AMOUNT
159.000.179 PCU60 CUTTER 2 15,111.00 30,222.00T
159.000.181 PSP50 SPREADER 2 15,843.00 31,686.00T
159.000.207 PTR50 TELESCOPIC RAM 2 11,597.00 23,194.00T 159.000.185 PTR40 TELESCOPIC RAM 2 11,258.00 22,516.00T 151.001.771 TRE04 EXTENSION PIPE 2 887.00 1,774.00T
151.001.902 TRE05 EXTENSION PIPE 2 1,073.00 2,146.00T
151.000.583 PBPA287 BATTERY 18 948.00 17,064.00T
151.000.742 PBCH2 BATTERY CHARGER
120VAC
8 628.00 5,024.00T
151.000.499 POTC1 ON-TOOL CHARGING
CORD
8 112.00 896.00T
151.000.503 DCPC1 DAISY CHAIN POWER
CORD
4 14.00 56.00T
151.000.743 PMC2 MAINS POWER
CONNECTOR 120VAC
2 1,443.00 2,886.00T

NPPGov.com Contract number PS20035. GPO Member #M-
5728117. 4% discount reflected on the quote.

SUBTOTAL 137,464.00
DISCOUNT 4% -5,498.56
TAX 10,557.24
SHIPPING 900.00
TOTAL $143,422.68
Accepted By Accepted Date

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: F.8
SUBJECT: Amendment of Advance Peace Contract for
Expanded Services

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____,
(1) authorizing the City Manager to execute an amendment to the existing 3-year contract with Advance Peace for expanded services for FY24 and FY25 with supplemental funding for $400,000 from the Yolo County Community Corrections Partnership, and (2) authorizing the City Manager to appropriate $200,000 annually for FY24 and FY25 in Fund 1102.

Staff Contact
Ken Hiatt, City Manager, [email protected], 530-661-5800

Fiscal Impact
On April 6, 2021, the City Council approved a 3-year contract with Advance Peace for partial implementation of the Peacemaker Fellowship effective May 1, 2021, for $200,000/year. RISE, Inc. has provided a 20% match of City funds totaling $40,000 annually. In FY22, the City capitalized on an opportunity to secure additional match funding in the amount of $400,000 to expand the Advance Peace program for two years. The City has successfully secured this supplemental funding of $400,000 for another two fiscal years (FY24 and FY25). There is no additional fiscal impact with this contract amendment.

Background
The City Manager’s Office and the Police Department actively evaluate strategies to address gun violence in the community. In 2019, Police Chief Derrek Kaff initiated contact with representatives from Advance Peace, a non-profit organization based in Richmond, California. Advance Peace, through its Peacemaker Fellowship strategy, works to interrupt gun violence in urban neighborhoods by providing transformational opportunities for young adults identified as most likely to be perpetrators and/or victims of gun violence. By working with and supporting a targeted group of individuals at the core of gun hostilities, Advance Peace bridges the gap between anti-violence programming and a hard-to-reach population at the center of violence in urban areas.

The cities of Richmond, Stockton, and Fresno, as well as many others across the country, have partnered with Advance Peace to develop and implement this model. Initial assessments have shown positive outcomes in each community. Woodland has seen similar positive outcomes with the implementation of this approach.

In FY22, the City capitalized on an opportunity to secure additional funding to expand the Advance Peace program. The Police Department submitted a proposal to the Yolo County Community Corrections Partnership (CCP) for $200,000 per year for two years. This additional funding has allowed for the expansion of the current program to include the following:
• Additional personnel: full-time Field Coordinator and part-time assistance from an Employment Specialist Case Manager, Mental Health Clinician and Administrative Specialist

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• Operating costs would increase commensurate with the increase in staff, objectives and goals

Earlier this fiscal year, the City successfully secured a renewal of this CCP supplemental funding for $400,000 over two fiscal years: $200,000 for FY24 and $200,000 for FY25.

The City’s partnership with Advance Peace and the Yolo County Community Corrections Partnership is in support of the City Council’s goal of ensuring Woodland is a safe and resilient community through delivery of high quality public services and infrastructure that ensures the protection of our community from risk or harm.

Conclusion
Staff recommends that the City Council adopt Resolution No. _____, (1) authorizing the City Manager to execute an amendment to the existing 3-year contract with Advance Peace for expanded services for FY24 and FY25 with supplemental funding for $400,000 from the Yolo County Community Corrections Partnership, and (2) authorizing the City Manager to appropriate $200,000 annually for FY24 and FY25 in Fund 1102.

Attachments:

1. Resolution - Advance Peace Contract Amendment 2024-03-05

2. Advance Peace 1st Contract Amendment CCP 2024-03-05

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE CITY MANAGER TO (1) EXECUTE AN AMENDMENT TO THE EXISTING 3-YEAR CONTRACT WITH ADVANCE PEACE FOR EXPANDED SERVICES FOR FY24 AND FY25 WITH SUPPLEMENTAL FUNDING FOR $400,000 FROM THE YOLO COUNTY COMMUNITY CORRECTIONS PARTNERSHIP AND (2) APPROPRIATE $200,000 ANNUALLY FOR FY24 AND FY25 IN FUND 1102
WHEREAS, the City realizes the need to invest in programs to reduce gun violence in the community, in support of the City Council’s goal of ensuring Woodland is a safe and resilient community through delivery of high-quality public services and infrastructure that ensures the protection of our community from risk or harm; and
WHEREAS, the City is committed to ensuring that youth and young adults most impacted by gun violence lead productive, safe, healthy and law-abiding lives free from gun violence; and WHEREAS, Advance Peace, through its Peacemaker Fellowship strategy, works to interrupt gun violence in urban neighborhoods by providing transformational opportunities to young adults identified as most likely to be perpetrators and/or victims of gun violence; and WHEREAS, the Woodland Police Department successfully submitted a proposal to the Yolo County Community Corrections Partnership in the amount of $200,000 per year for two years for additional funding that will allow for expansion of the current Advance Peace program.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND:

SECTION 1. That the City Council hereby authorizes the City Manager to execute an amendment to the existing 3-year contract with Advance Peace for expanded services for FY24 and FY25 with supplemental funding for $400,000 from the Yolo County Community Corrections Partnership, and SECTION 2. That the City Council hereby authorizes the City Manager to appropriate $200,000 annually for FY24 and FY25 in Fund 1102.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk, MMC

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YOLO COUNTY AGREEMENT NO. 22-1628
(1st Amendment to Agreement No. 22-1628 with City of Woodland, relating to the Advance Peace Program in the City of Woodland, to increase the Maximum Compensation and extend the Term)
THIS Agreement is made and entered into as of this 1st day of July, 2023, by and between the County of Yolo, a political subdivision of the State of California (“County”), and City of Woodland, a California corporation (“Contractor”), who agree as follows.

WHEREAS, on or about April 19, 2022, the parties entered into an agreement on behalf of the Yolo County Community Corrections Partnership for Contractor to implement the Advance Peace Program within the City of Woodland (Yolo County Agreement No. 22-1628); and
WHEREAS, the parties wish to amend Agreement No. 22-1628 to increase the maximum compensation and extend its term.

NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:

1.Paragraph III.A of Agreement No. 22-1628 is hereby amended to read as follows:

III.COMPENSATION
A. For the services described in Paragraph I above, and subject to the condition that the services have been completed in a manner satisfactory to the Chief Probation Officer, Contractor shall be compensated as follows:

July 1, 2023 through June 30, 2024: Two Hundred Thousand Dollars ($200,000) July 1, 2024 through June 30, 2025: Two Hundred Thousand Dollars ($200,000) Provided, however, that the total amount of compensation to be paid Contractor for the services required by this Agreement shall not exceed Eight Hundred Thousand dollars ($800,000).

2.Section IX.A of Agreement No. 22-1628, is hereby amended to read as follows:

IX. TERM AND TERMINATION
A. The term of this Agreement shall be from April 19, 2022 through June 30, 2025, unless
sooner terminated as hereinafter provided

3.Except as specifically amended hereinabove, Agreement No. 22-1628 shall remain in full force and effect according to its terms.

IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first written above.

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CONTRACTOR: COUNTY:

Ken Hiatt, City Manager Dan Fruchtenicht, Chief Probation Officer COUNTY:

Tonia Murphy, Purchasing Manager
Yolo County

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 5, 2024
ITEM #: G.9
SUBJECT: Updated City Council Priority Goals and Strategic Plan

Recommendation for Action: Staff recommends that the City Council review and affirm its Updated Priority Goals and Strategic Plan

Fiscal Impact:

There is no direct fiscal impact associated with this recommendation. To the extent that identified priority projects and initiatives require resources beyond those currently appropriated, staff will return to Council for subsequent action related to funding allocations, as necessary.

Background:

City Council goals and priorities are important in several respects. First, the goals set by the Council continue to be the basis for assessing progress made in addressing the most important issues facing our community. Additionally, clearly articulated Council priorities help direct the City's limited resources towards those initiatives and programs that contribute most directly to the outcomes envisioned in advancing city priorities.

Consensus and discussion of community priorities, alignment of resources, and key areas of focus among Council Members, City staff, advisory bodies, and community members fuels progress towards these goals. To this end, the City Council held a public Study Session on February 24, 2024, to review and establish its Priority Goals and Strategic Actions for the next calendar year. Staff presented updated data dashboards to assist in measuring progress in each of the goal areas.

Discussion:

The Council discussion and feedback at its February 24 Study Session informed updates on the Council’s 2-year goals and strategic actions. An updated City Council Priority Goals and Strategic Plan is attached and integrates the following changes:

Improve Quality of Life
Initiatives Completed / Amended:
• Formalize and expand City volunteer and internship programs (moved to Continuing Initiatives)
• Implement the Community Enhancement Program focused on keeping Woodland's streets, parks, facilities, and neighborhoods looking good. (Amended wording) • Open Woodland Regional Park Preserve for public access and environmental education programming (amended wording)

Priority Initiatives Added:
• Continue to partner with Yolo County Housing to take next steps in revitalizing the Yolano- Donnelly and Armfield neighborhood
• Proactively pursue opportunities to increase housing opportunities for seniors

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• In collaboration with concerned residents, evaluate and implement the best enforcement and communications practices to reduce use and impacts of illegal fireworks

Focus on Economic Development & Downtown:

Priority Initiatives Added:
• Partner with County Fair Mall ownership to develop new, viable reuse for the mall • Partner with Yolo County in enforcing unpermitted street vendor activity while providing a pathway for vendors to become licensed and operate in conformance with codes

Strengthen Public Safety & Infrastructure
Initiatives Completed / Amended:
• Complete storm drainage outfall channel improvements and capacity expansion (completed) • Update strategic plans for Police and Fire Departments (completed)

Priority Initiatives Added:
• Upgrade the public safety radio system infrastructure to enhance communication and ensure timely and effective response of emergency service

Enhance Governance & Fiscal Responsibility
Priority Initiatives Added:
• Evaluate new and innovative funding strategies to help the City continue to provide exceptional programs, services, and infrastructure.
• Establish funding mechanism to cover costs to comply with state stormwater quality mandates

Conclusion:

Staff recommends that the City Council review and affirm its Updated Priority Goals and Strategic Plan

Attachments:

1. Council Goals and Strategic Plan - Updated for 03.05.24

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300 FIRST STREET - WOODLAND, CA 95695
City Council
Priority Goals & Strategic Plan
March 5, 2024

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1 Improve Quality of Life
Preserve and enhance Woodland as an inclusive community and an exceptional place to live, learn, work, play, and engage for current and future generations

Key Strategies
• Promote healthy and purposeful living
• Provide opportunities for youth to thrive
• Celebrate our diversity through
multicultural events

• Continually reevaluate the effectiveness
of programs and services
• Invest in cultural and recreational
amenities
• Focus on sustainability and resiliency to
climate change
Priority Initiatives
• Second Aquatic Complex
• Expand public arts and continue to grow multicultural activities including strengthen relationship with our Sister City
• Evaluate different models to deliver impactful, inclusive, and affordable programming • Implement Equity Action Plan to ensure better access to City programs, services, and facilities
• Implement the Community Enhancement program focused on keeping Woodland’s streets, parks, facilities, and neighborhoods looking good • Continue to partner with Yolo County Housing to take next steps in revisioning and revitalizing the Yolano-Donnelly and Armfield neighborhood • Proactively pursue opportunities to increase senior housing • In collaboration with concerned residents, evaluate and implement best enforcement and communications practices to reduce use and impacts of illegal fireworks

Continuing Initiatives
• East Beamer Way Neighborhood Campus Project
• Library capital improvements
• Continue to expand access and affordability of City’s youth programs • Open Woodland Regional Park Preserve for public access and environmental education programming
• Neighborhood traffic calming
• Strengthen code enforcement
• Improve overall resident engagement
• Support and assist community groups in efforts to invest in recreational facilities

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2 Focus on Economic
Development & Downtown
Support a vibrant economy throughout town with a diverse economic base offering a range of employment opportunities and business services; Revitalize Downtown as the heart of the community and center of civic activity

Key Strategies
• Cultivate existing businesses
• Strengthen communications and
relationships with entire business
community
• Continue to develop Woodland as a
visitor destination
• Expand digital and technology-based
economy
• Develop workforce training initiatives
in support of existing and future
economy

Priority Initiatives
• Facilitate stakeholder conversations focused on improving local workforce development initiatives
• Implement marketing, events, and promotions that drive increased business activity and hotel stays; Promote Woodland as a destination
• Focus on inclusive economic development and diversifying Woodland’s job base through retention, expansion, and attraction of technology-based industries • Partner with County Fair Mall ownership to develop new, viable reuse for the mall • Partner with Yolo County in enforcing unpermitted street vendor activity while providing a pathway for vendors to become licensed and operate in conformance with codes

Continuing Initiatives
• Complete annexation and advance pre-development of the Woodland Research and Technology Park
• Support the construction of new industrial space
• Continue to promote The Food Front industry partnership • Lighting, landscaping, and public art enhancements (with a focus on Downtown and expand throughout the community)
• Evaluate downtown parking utilization and implement changes to continually improve management and user experience
• Complete comprehensive zoning update
• Continue to communicate and connect with businesses in all areas and sectors

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3 Strengthen Public Safety
& Infrastructure
Ensure that Woodland is a safe and resilient community through delivery of high quality public services and infrastructure that protects our community from risk and harm

Key Strategies
• Continually assess public safety service
delivery models
• Invest in programs that support youth
and families
• Communicate and educate the public on
neighborhood safety
• Ensure maintained infrastructure that
complies with regulations

Priority Initiatives
• Expand traffic and law enforcement patrol capacity and resources • Educate public on the importance of flood safety and take steps necessary to advance flood protection project
• Evaluate service delivery models to determine scope and develop a funding plan for relocated Fire Station 3
• Mitigate congestion on E. Main Street and secure state and federal funding for 5/113 freeway connector and E. Main Street Neighborhood Livability project • Upgrade the public safety radio system infrastructure to enhance communication and ensure timely and effective response of emergency services

Continuing Initiatives
• Continue to invest in projects to improve the efficiency and resiliency of the City's water system and overall public infrastructure
• Continue to leverage state and outside funding for reconstruction of major roadway corridors
• Advocate to State of California for maintenance of Cache Creek • Expand volunteer and neighborhood watch programs
• Advocate for key legislative changes to criminal justice system • Evaluate industry best practices in public safety delivery models and identify potential opportunities to adapt and expand capacities

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4 Enhance Governance &
Fiscal Responsibility
Promote a local government and city organization that is committed to transparency and fiscal responsibility while meeting the needs of the community with effective delivery of services and information

Key Strategies
• Proactive communication of factual and
relevant information
• Utilize City boards and commissions to
effectively engage public
• Streamline budget process while
maintaining transparency
• Regularly reassess effectiveness of
government services

Priority Initiatives
• Maintain balanced budget while strategically investing in projects and programs that yield fiscal, social, and/or environmental benefits
• Ensure timely and broad based dissemination of information and seek input to continue to improve communication and engagement efforts • Assess staff recruitment, retention, training, and data collection with a focus on diversity, equity, and inclusion
• Reduce/manage costs for services provided to, or received from, external agencies • Evaluate new and innovative funding strategies to help the City continue to provide exceptional programs, services, and infrastructure.
• Establish funding mechanism to cover costs to comply with state stormwater quality mandates

Continuing Initiatives
• Continue to strengthen alignment of City's boards, commissions, and advisory committees with Council priorities
• Improve collaboration with partner agencies and community organizations • Improve and expand access to constituent services
• Invest in improved service delivery and organizational efficiencies • Continue to work with labor groups to address budget priorities while ensuring adequate benefits
• Review the City’s investment policy

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Woodland City CouncilMarch 5, 2024

Woodland City Council
March 5, 2024