City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
April 2, 2024
6:00 PM
CITY COUNCIL
CLOSED SESSION
5:00 PM
A. CALL TO ORDER
B. CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation (Sec. 54956.9) Name of case: Yolo County Farm Bureau et al. v. City of Woodland et al., Yolo County Superior Court
JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
C. CALL TO ORDER
D. ROLL CALL
E. PLEDGE OF ALLEGIANCE
Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.
For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.
F. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.
Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.
2. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.
G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS
This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.
3. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.
H. CONSENT CALENDAR
4. SUBJECT: Proclaim April as Child Abuse Prevention Month
RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize April 2024 as Child Abuse Prevention Month.
5. SUBJECT: City Council Meeting Minutes of March 5, 2024, and March 19, 2024
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of March 5, 2024 and March 19, 2024.
6. SUBJECT: Sustainability Advisory Committee November 2023 and February 2024 Minutes
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee minutes from November 2023 and February 2024.
7. SUBJECT: Declaring Results of the March 5, 2024, Election
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, declaring the results of the March 5, 2024, election related to Measure M.
8. SUBJECT: Authorize Purchase of a Replacement Public Works Utilities Vehicle and Appropriation of Funds for Same
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the purchase of a replacement for vehicle 3-004 and appropriating $83,727.45 from the Equipment Replacement Fund (2012) and $6,722.59 from the Water Enterprise Fund (2210) for its purchase.
9. SUBJECT: Agreement Renewal with Advance Peace for Gun Violence Reduction Program Services to the City
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____(1) authorizing the City Manager to execute an agreement renewal with Advance Peace for gun violence reduction program services in the amount not to exceed $200,000 per year and (2) authorizing the City Manager to carry forward $100,000 appropriated in FY23 to FY24 in Measure R (Fund 1102) to close out the initial Advance Peace contract.
10. SUBJECT: County Road 25A (Parkland Ave. to Miekle Ave.) Improvement Project, CIP 24-05; Appropriate additional SLIF funds, Authorize Construction Contract Award, Approve Construction Management & Inspection Contract, and Approve Design Contract Amendment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to 1.) Appropriate $4,550,000 in Spring Lake Infrastructure – Roads funding (Fund 682) for the Project; and2.) Approve a construction contract for the County Road 25A (Parkland Ave to Miekle Ave) Project, CIP 24-05; award the construction contract in an amount not to exceed $3,400,000 to the lowest responsive, responsible bidder; authorize a contract contingency up to 15% ($511,000); and authorize the City Manager to execute the construction contract and change orders; and
3.) Approve a consultant services contract amendment for design with Cunningham Engineering in the amount of $25,000 for a total agreement amount of $166,100 and authorize the City Manager to execute the amendment; and
4.) Approve a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $337,036.00; authorize a contract contingency up to 15% ($50,555); and authorize the City Manager to execute the agreement and amendments.
11. SUBJECT: Public Works Uniform Rental Services Agreement
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to enter into a 3- year agreement for Uniform Rental Services for Public Works in the amount of $240,000.
12. SUBJECT: Multiple Police Grant Award Appropriations
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. authorizing the City Manager to appropriate $200,720.52 to Fund 1330 for the purchase of the awarded items and services.
13. SUBJECT: Authorize Purchase of a Ford Lightning for the Public Works Water Division and Appropriation of Funds for Same
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the purchase of an electric Ford Lightning for the Public Works Water Division and appropriating $64,082.39 in the Water Enterprise Fund and $64,082.39 in the Equipment Replacement Fund for its purchase.
14. SUBJECT: Installation of Charging Infrastructure at the Municipal Service Center for Public Works Fleet Use
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing Public Works staff to purchase and install electric vehicle charging infrastructure and the Municipal Service Center (MSC).
15. SUBJECT: Pacific Coast Producers Vested Rights Determination - 1376 Lemen Avenue
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, confirming that recognition of a legal nonconforming vested right is not a project subject to CEQA; adopting findings as contained in the staff report; and approving the recognition and confirmation of the legal nonconforming vested right for the Pacific Coast Producers property at 1376 Lemen Avenue.
I. REPORTS OF THE CITY MANAGER
16. SUBJECT: Introduce and Waive the First Reading of an Ordinance Revising Sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.
RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1. Receive an update on illegal fireworks mitigation; and
2. Introduce and waive the first reading of the ordinance of the City Council of the City of Woodland, California revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.
17. SUBJECT: Loan Agreements for Freeman Garden Court Affordable Housing Project at 334 Freeman Street
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, (1) approving an appropriation of $900,000 from the Affordable Housing In-Lieu Fees Fund (1327) and authorizing the Administrative Services Director to amend the Fiscal Year 2024 budget as necessary, (2) approving a 55-year amortized loan to Friends of the Mission in the amount of $450,000 with three percent (3%) simple interest for a 12-unit affordable rental project at 334 Freeman Street, (3) approving a 55-year deferred-payment loan to Friends of the Mission in the amount of $450,000 with three percent (3%) simple interest for a 12-unit affordable rental project at 334 Freeman Street, (4) authorizing the City to enter into a memorandum of understand with Friends of the Mission for the 334 Freeman Street project to establish operational parameters to help ensure successful operation and management of the project, (5) authorizing the City to enter into a regulatory agreement and declaration of restrictive covenants with Friends of the Mission for the 334 Freeman Street project to ensure the affordability of the project for a term of not less than 55 years, and (6) authorizing the City Manager to execute the loans, memorandum of understanding, and regulatory agreement in a form as prepared and approved by the City Attorney and take such other actions and execute such documents as necessary to make the City loans and ensure the affordability of the project.
18. SUBJECT: Fiscal Year 2024/25 Spring Budget Workshop
RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a workshop to receive an update from staff on the development of the City's Fiscal Year 2024/25 Budget.
J. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, April 2, 2024, was posted on Friday, March 29, 2024 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.
Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.
Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.
Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.