Agenda packet — Woodland City Council, May 7, 2024 (part 1 of 2)

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
May 7, 2024
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:00 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Sec. 54956.9 )
Name of Case: Sierra Northern Railway v. California Department of Water Resources, et al., (Yolo County Superior Court Case No. CV2022-0479)

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Sec. 54956.9)
Name of case: Yolo County Farm Bureau et al. v. City of Woodland et al., Yolo County Superior Court

3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (one (1) potential case)

4. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager and Director of Administrative Services Director
Employee Organizations: Woodland Mid-Management Professional Association; Police Mid-Management Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

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F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

5. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

6. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

7. SUBJECT: May is Older Americans Month Proclamation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a proclamation declaring May 2024 as “Older Americans Month.”

8. SUBJECT: City Council Meeting Minutes of April 2, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of April 2, 2024.

9. SUBJECT: Quarterly Salary Schedule effective April 1, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the revised Salary Schedule effective April 1, 2024.

10. Subject: Parks & Recreation Commission Meeting Minutes for February and March 2024

Recommendation for Action: Staff recommends that the City Council receive the February and March 2024 Parks & Recreation Commission Meeting Minutes.

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11. SUBJECT: Community Services Department Quarterly Status Report for the Third Quarter FY24

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Third Quarter of FY24.

12. SUBJECT: Consultant Agreement for Construction Management and Inspection Services for Improvements Associated with Ruby Estates Subdivision Improvements

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving a consultant services agreement for construction management and inspection with Associated Engineering Consultants(AEC) in the amount of $235,720 for the Ruby Estates Subdivision Improvements; and authorize the City Manager to execute the agreement and amendments up to 15% ($35,358) of the agreement.

13. SUBJECT: Creation of New Capital Improvement Project, the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12, appropriate funding, and approve Design Agreement with West Yost, for the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____ to (1) Create a Capital Improvement Project the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12; (2) Appropriate $500,000 from the WPCF Asset Replacement Project, CIP 14-02; and (3) Authorize the City Manager to execute a consultant agreement with West Yost, in the amount of $352,930 for design of the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12 and authorize a contingency of up to 10% ($35,293).

14. SUBJECT: Second Reading of an Ordinance Revising Sections within Chapter

8.20, "Fire Prevention and Emergency Services," to Title 8 of the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the revisions to sections within Chapter 8.20, "Fire Prevention and Emergency Services," to Title 8 of the Woodland Municipal Code.

15. Subject: Revised Installment Sale Agreement and Grant Water Recycling Construction Financing for the Spring Lake Recycled Water Project (CIP #17- 07)

Recommendation for Action: Staff recommends that the City Council approve Resolution No.____, authorizing the City Manager to sign the revised Clean Water/Water Recycling Funding Program, California State Water Resources Control Board (SWRCB) Installment Sale Agreement and Grant Spring Lake Recycled Water Project No. C-06-8384-110, Agreement No. D2101047.

16. SUBJECT: Authorization Award of Professional Services Contracts for Citywide Landscape Maintenance to Dominguez Landscape Services, Inc. and Figueroa Landscape Company.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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approve Resolution No. _____, and Resolution No. _____, authorizing the City Manager to award professional services contracts for citywide landscape maintenance to Dominguez Landscape Services, Inc. and Figueroa Landscape Company.

17. SUBJECT: Amendment of existing contract with Aqua-Metrics by $50,000 to an annual total of $250,000 for water system supplies

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a $50,000 amendment to the existing Aqua-Metrics contract for a FY24 total of $250,000 (subject to minor revisions as required and approved by the City Attorney).

18. SUBJECT: Amendment to the annual contract with San Joaquin Chemicals, Inc. for the purchase of coagulants in FY2023/24.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute an amendment to the annual contract with San Joaquin Chemicals, Inc. for a total amount of $210,000.00 for the purchase of coagulants in FY24.

19. SUBJECT: Authorization of appropriations of $60,000 to the Facilities Replacement Fund (Fund 2011) for Police Department Booster Pump and associated HVAC Design/Consultant

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing appropriations of $60,000 to the Facilities Replacement Fund (Fund 2011) for the Police Department Booster pump project and associated consulting fees.

20. SUBJECT: Woodland's Membership in the Yolo County Regional Resilience Collaborative

RECOMMENDATION FOR ACTION: Staff recommends that the City Council authorize the City Manager to sign a partnership agreement between co- applicants for the Yolo County Regional Resilience Collaborative.

I. PUBLIC HEARINGS

21. SUBJECT: Bond Opportunities for Land Development (BOLD) Program Participation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council hold a public hearing, and approve Resolution No. ____ Authorizing Use of the Bond Opportunities for Land Development (BOLD) Program.

J. REPORTS OF THE CITY MANAGER

22. SUBJECT: Ordinance adjusting the Boundaries of City Council Election Districts to include Annexed Territories

RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the first reading and read by title only, An Ordinance of the City Council of the City of Woodland, California Adjusting the Boundaries of City Council

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Election District to Include Annexed Territories, as Reflected in the Attached Map.

23. SUBJECT: Fiscal Year 2024/25 Measure F Spending Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the updated Measure F Spending Plan.

24. SUBJECT: Fiscal Year 2024/25 Measure R Spending Plan

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, approving the Measure R Spending Plan.

K. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, May 7, 2024, was posted on Friday, May 3, 2024, in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: F.5
SUBJECT: General Public Comments

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: G.6
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR
May 21st REGULAR MEETING
AAPI Resolution/Rescind Resolution No. 809
Chicago Café Proclamation
2nd Reading of Ordinance Adding Annexation to Council District Map WPCF Asset (Screw Pump #2) Replacement Project (sole source finding), CIP 14-02 Direction to Review Conflict of Interest Code
Softball Officiators Agreement
SE Area Aquatic Facility – Approve Plans and Authorize Bid Waste Management Extension Agreement
Intent to Levy Assessments – Landscape and Lighting Districts Truck Route Map Update
American Rescue Plan Funding – Project Updates
Annual Housing Element / Progress Report
June 4th REGULAR MEETING
League of Women Voters 50th Anniversary Proclamation
City Council Meeting Minutes for May 7, 2024 and May 21, 2024 Waste Management Delinquent Garbage/Refuse Accounts - Call for Public Hearing on July 2, 2024 FY24/25 Budget Introduction
Woodland Hotel BID Resolution of Intention
2nd Reading Ordinance Adding Annexation to Council District Map Contract Award – FY25 Tree Pruning and Maintenance Services with West Coast Arborist Comprehensive Zoning Code Ordinance Adoption
June 18th REGULAR MEETING
Mosquito Vector Control Presentation
Board and Commission Appointments
FY24/25 Budget Adoption
Public Hearing - Woodland Hotel BID Renewal
Public Hearing – Landscape and Lighting Assessment Districts (Spring Lake, Gateway, Streng Pond, Gibson Road, North Park, West Wood)
July 2nd REGULAR MEETING
City Council Meeting Minutes for June 4, 2024 and June 18, 2024 Public Hearing – Waste Management Liens
July 16th REGULAR MEETING
Valley Clean Energy Presentation
Future Topics / Study Sessions:

East Beamer Way / Homeless Update (TBD)
Rule 20A Undergrounding (TBD)
Operating Agreements and CUPs for Cannabis Retailers (TBD) Updated 5/3/2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.7
SUBJECT: May is Older Americans Month Proclamation

Recommendation for Action: Staff recommends that the City Council adopt a proclamation declaring May 2024 as “Older Americans Month.”

Staff Contact:

Dallas Tringali, Community Services Program Manager, (530) 661-2000, [email protected]

Background:

Every May, the Administration for Community Living leads the nation’s observance of Older Americans Month (OAM). This year’s theme, "Powered by Connection", focuses on the profound impact that meaningful connections have on the well-being and health of older adults. It's about the transformative potential of community engagement in enhancing mental, physical, and emotional well-being. By recognizing and nurturing the role that connectedness plays, issues like loneliness can be mitigated, ultimately promoting healthy aging for more Americans.

Discussion:

The City's Commission on Aging supports the adoption of the proclamation declaring May 2024 as "Older Americans Month". The Commission hosts a Senior Resource Fair at the Woodland Community & Senior Center in May. This year's event will be held on May 23rd from 9 am - 12 pm.

This free event highlights programs and services available to adults 50 and older in Woodland. More than 70 organizations that serve Woodland will be onsite to answer questions and provide materials.

Conclusion:

Staff recommends that the City Council adopt a proclamation declaring May 2024 as “Older Americans Month."

Prepared by: Dallas Tringali, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

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Attachments:

1. 2024 Older Americans Month Proclamation

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PROCLAMATION

OLDER AMERICANS MONTH
“POWERED BY CONNECTION”
MAY 2024
WHEREAS, May is Older Americans Month, a time for us to recognize and honor Woodland’s older adults and their immense influence on every facet of American society; and WHEREAS, through their wealth of life experience and wisdom, older adults guide our younger generations and carry forward abundant cultural and historical knowledge; and WHEREAS, older Americans improve our communities through intergenerational relationships, community service, civic engagement, and many other activities; and
WHEREAS, communities benefit when people of all ages, abilities, and backgrounds have the opportunity to participate and live independently; and
WHEREAS, the City of Woodland must ensure that older Americans have the resources and support needed to stay involved in their communities - reflecting our commitment to inclusivity and connectedness; NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Woodland do hereby proclaim May 2024 as Older Americans Month. This year's theme, "Powered by Connection," emphasizes the profound impact of meaningful interactions and social connection on the well-being and health of older adults in our community.

We call upon all residents to join me in recognizing the contributions of our older citizens and promoting programs and activities that foster connection, inclusion, and support for older adults.

Dated: May 7, 2024
Tania Garcia-Cadena, Mayor
Rich Lansburgh, Mayor Pro Tempore Vicky Fernandez, Council Member Tom Stallard, Council Member Mayra Vega, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.8
SUBJECT: City Council Meeting Minutes of April 2, 2024

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of April 2, 2024.

Staff Contact:

Ana B. Gonzalez, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 04.02.24 DRAFT_minutes

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, April 2, 2024

6:00 PM

City Council

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City of Woodland

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CITY COUNCIL

CLOSED SESSION
5:00 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. Conference with Legal Counsel – Existing Litigation (Sec. 54956.9) Name of case: Yolo County Farm Bureau et al. v. City of Woodland et al., Yolo County Superior Court

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 6:00 PM.

D. ROLL CALL

Present: Members Fernandez, Lansburgh, Stallard and Mayor Garcia-Cadena

Absent: Member Vega

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Council Member Vicky Fernandez.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

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City of Woodland

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Joe Cadelago, Sergio Balderas, and Bella Iglesias of Waste Management spoke and introduced themselves as the new local management team.

2. SUBJECT: General Public Comments

Email received Michael Budko regarding Pigeon Poop.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

4. SUBJECT: Proclaim April as Child Abuse Prevention Month

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize April 2024 as Child Abuse Prevention Month.

Recognized April 2024 as Child Abuse Prevention Month.

5. SUBJECT: City Council Meeting Minutes of March 5, 2024, and March 19, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of March 5, 2024 and March 19, 2024.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of March 5, 2024 and March 19, 2024.

6. SUBJECT: Sustainability Advisory Committee November 2023 and February 2024 Minutes

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee minutes from November 2023 and February 2024.

Received the Sustainability Advisory Committee minutes from November 2023 and February 2024.

7. SUBJECT: Declaring Results of the March 5, 2024, Election

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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City of Woodland

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adopt Resolution No. _____, declaring the results of the March 5, 2024, election related to Measure M.

Adopted RESOLUTION NO. 8223, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND DECLARING THE RESULTS OF THE PRESIDENTIAL PRIMARY ELECTION HELD ON MARCH 5, 2024.

8. SUBJECT: Authorize Purchase of a Replacement Public Works Utilities Vehicle and Appropriation of Funds for Same

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the purchase of a replacement for vehicle 3-004 and appropriating $83,727.45 from the Equipment Replacement Fund (2012) and $6,722.59 from the Water Enterprise Fund (2210) for its purchase.

Adopted RESOLUTION NO. 8224, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING A BUDGET INCREASE TO THE FISCAL YEAR 2023/24

VEHICLE REPLACEMENT FUND AND WATER ENTERPRISE FUND BUDGETS TO FUND THE REPLACEMENT OF A WATER DISTRIBUTION VEHICLE.

9. SUBJECT: Agreement Renewal with Advance Peace for Gun Violence Reduction Program Services to the City

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____(1) authorizing the City Manager to execute an agreement renewal with Advance Peace for gun violence reduction program services in the amount not to exceed $200,000 per year and (2) authorizing the City Manager to carry forward $100,000 appropriated in FY23 to FY24 in Measure R (Fund 1102) to close out the initial Advance Peace contract.

Adopted RESOLUTION NO. 8225, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND (1) AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT

RENEWAL WITH ADVANCE PEACE FOR GUN VIOLENCE REDUCTION PROGRAM SERVICES IN THE AMOUNT NOT TO EXCEED $200,000 PER YEAR AND (2) AUTHORIZING THE CITY MANAGER TO CARRY FORWARD $100,000 IN FY23 TO FY24 IN MEASURE R (FUND 1102) TO CLOSE OUT THE INITIAL ADVANCE PEACE CONTRACT.

10. SUBJECT: County Road 25A (Parkland Ave. to Miekle Ave.) Improvement Project, CIP 24-05; Appropriate additional SLIF funds, Authorize Construction Contract Award, Approve Construction Management & Inspection Contract, and Approve Design Contract Amendment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to 1.) Appropriate $4,550,000 in Spring Lake Infrastructure – Roads funding (Fund 682) for the Project; and2.) Approve a construction contract for the County Road 25A (Parkland Ave to Miekle Ave) Project, CIP 24-05; award the construction contract in an amount not to exceed $3,400,000 to the lowest responsive, responsible bidder; authorize a contract contingency up to 15% ($511,000); and authorize the City Manager to execute the construction contract and change orders; and

3.) Approve a consultant services contract amendment for design with Cunningham Engineering in the amount of $25,000 for a total agreement amount of $166,100 and authorize the City Manager to execute the amendment; and

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4.) Approve a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $337,036.00; authorize a contract contingency up to 15% ($50,555); and authorize the City Manager to execute the agreement and amendments.

Adopted RESOLUTION NO. 8226, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING A CONSTRUCTION CONTRACT AND CONSULTANT AGREEMENT AND CONSULTANT AMENDMENT FOR THE COUNTY ROAD 25A (PARKLAND AVE. TO MIEKLE AVE.) IMPROVEMENT PROJECT, CIP 24-05.

11. SUBJECT: Public Works Uniform Rental Services Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to enter into a 3- year agreement for Uniform Rental Services for Public Works in the amount of $240,000.

Adopted RESOLUTION NO. 8227, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE ENTERING INTO A UNIFORM RENTAL SERVICES AGREEMENT FOR PUBLIC WORKS.

12. SUBJECT: Multiple Police Grant Award Appropriations

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. authorizing the City Manager to appropriate $200,720.52 to Fund 1330 for the purchase of the awarded items and services.

Adopted RESOLUTION NO. 8228, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE CITY MANAGER TO APPROPRIATE $200,720.52 TO FUND 330 FOR THE PURCHASE OF THE AWARDED ITEMS AND SERVICES.

13. SUBJECT: Authorize Purchase of a Ford Lightning for the Public Works Water Division and Appropriation of Funds for Same

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the purchase of an electric Ford Lightning for the Public Works Water Division and appropriating $64,082.39 in the Water Enterprise Fund and $64,082.39 in the Equipment Replacement Fund for its purchase.

Adopted RESOLUTION NO. 8229, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING A BUDGET APPROPRIATION FOR THE PURCHASE OF A FORD LIGHTNING F150 FOR WATER DISTRIBUTION DIVISION.

14. SUBJECT: Installation of Charging Infrastructure at the Municipal Service Center for Public Works Fleet Use

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing Public Works staff to purchase and install electric vehicle charging infrastructure and the Municipal Service Center (MSC).

Adopted RESOLUTION NO. 8300, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE INSTALLATION OF CHARGING INFRASTRUCTURE AT THE MUNICIPAL SERVICE CENTER FOR PUBLIC WORKS FLEET USE.

15. SUBJECT: Pacific Coast Producers Vested Rights Determination - 1376 Lemen Avenue

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, confirming that recognition of a legal nonconforming vested right is not a project subject to CEQA; adopting findings as contained in the staff report; and approving the recognition and confirmation of the legal nonconforming vested right for the Pacific Coast Producers property at 1376 Lemen Avenue.

Adopted RESOLUTION NO. 8301, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE RECOGNITION AND CONFIRMATION OF VESTED RIGHTS OF PACIFIC COAST PRODUCERS AT 1376 LEMEN AVENUE, AND CONFIRMING EXEMPTION FROM CEQA.

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried on a 4-0 vote, Council Members approved Consent Calendar Items No. 4 through 15.

AYES: Members Fernandez, Lansburgh, Stallard and Mayor Garcia-Cadena NOES: None
ABSENT: Member Vega

I. REPORTS OF THE CITY MANAGER

16. SUBJECT: Introduce and Waive the First Reading of an Ordinance Revising Sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:

1. Receive an update on illegal fireworks mitigation; and

2. Introduce and waive the first reading of the ordinance of the City Council of the City of Woodland, California revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried on a 4-0 vote, Council Members introduced and waived the first reading of the ordinance of the City Council of the City of Woodland, California revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

AYES: Members Fernandez, Lansburgh, Stallard and Mayor Garcia-Cadena NOES: None
ABSENT: Member Vega

Council Member Lansburgh left the meeting after the conclusion of this item.

Prior to agenda Item No. 17, Mayor Garcia-Cadena presented the Child Abuse Prevention Month Proclamation to CAPC Members Doni Debolt (Yolo CASA) and Michelle Mattingly (YCCA).

17. SUBJECT: Loan Agreements for Freeman Garden Court Affordable Housing Project at 334 Freeman Street

RECOMMENDATION FOR ACTION: Staff recommends that the City Council

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adopt Resolution No. _____, (1) approving an appropriation of $900,000 from the Affordable Housing In-Lieu Fees Fund (1327) and authorizing the Administrative Services Director to amend the Fiscal Year 2024 budget as necessary, (2) approving a 55-year amortized loan to Friends of the Mission in the amount of $450,000 with three percent (3%) simple interest for a 12-unit affordable rental project at 334 Freeman Street, (3) approving a 55-year deferred-payment loan to Friends of the Mission in the amount of $450,000 with three percent (3%) simple interest for a 12-unit affordable rental project at 334 Freeman Street, (4) authorizing the City to enter into a memorandum of understand with Friends of the Mission for the 334 Freeman Street project to establish operational parameters to help ensure successful operation and management of the project, (5) authorizing the City to enter into a regulatory agreement and declaration of restrictive covenants with Friends of the Mission for the 334 Freeman Street project to ensure the affordability of the project for a term of not less than 55 years, and (6) authorizing the City Manager to execute the loans, memorandum of understanding, and regulatory agreement in a form as prepared and approved by the City Attorney and take such other actions and execute such documents as necessary to make the City loans and ensure the affordability of the project.

Council Member Lansburgh left the Council Meeting before this item was presented.

On a motion by Mayor Garcia-Cadena, seconded by Council Member Fernandez and carried on a 3-0 vote, Council Members adopted RESOLUTION NO. 8302, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING A $450,000 AMORTIZED LOAN AND A $450,000 DEFERRED-PAYMENT LOAN FROM THE

AFFORDABLE HOUSING IN-LIEU FEES FUND TO ASSIST FRIENDS OF THE MISSION WITH THE CONSTRUCTION OF THE FREEMAN GARDEN COURT PROJECT AT 334 FREEMAN STREET.

AYES: Members Fernandez, Stallard and Mayor Garcia-Cadena NOES: None
ABSENT: Members Lansburgh and Vega

18. SUBJECT: Fiscal Year 2024/25 Spring Budget Workshop

RECOMMENDATION FOR ACTION: Staff recommends that the City Council conduct a workshop to receive an update from staff on the development of the City's Fiscal Year 2024/25 Budget.

Workshop conducted to receive an update from staff on the development of the City's Fiscal Year 2024/25 Budget.

J. ADJOURN

Meeting adjourned at 8:03 PM.

Respectfully submitted,

Ana B. Gonzalez, MMC
City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.9
SUBJECT: Salary Schedule effective April 1, 2024

Recommendation for Action: Staff recommends that the City Council approve the Salary Schedule effective April 1, 2024.

Staff Contact:

Sheila McShane, Human Resources Manager, (530) 661-5807, [email protected]

Fiscal Impact:

The action to approve the revisions to the salary schedule has no direct fiscal impact. Relevant salaries were calculated and assumed in the Fiscal Year 2023/24 budget.

Background:

The California Public Employees’ Retirement System (CalPERS) requires that the City Council adopt and approve the citywide salary schedule every quarter. This staff report serves to meet the CalPERS requirement for the revised salary schedule effective April 1, 2024.

Discussion:

The salary scheduled is consistent with current employee contracts and mou's and the only adjustment proposed is to the City Clerk position to reflect an adjustment determined to be needed to bring the range in line with comparable agencies based on a recent compensation survey.

Conclusion:

Staff recommends that the City Council approve the revised Salary Schedule effective April 1, 2024.

Prepared by: Sheila McShane, Human Resources Manager

Reviewed by: Kim McKinney, Administrative Services Director

Attachments:

1. Salary Schedule April 2024

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CLASSIFICATION RANGE UNIT A STEP B STEP C STEP D STEP E STEP F STEP G STEP H STEP Monthly
BiWeekly Hourly
Accountant I 116 MM $5,493.7921 $5,768.4783 $6,056.8973 $6,359.7370 $6,677.7290 $7,011.6155 Monthly $2,535.5964 $2,662.3746 $2,795.4911 $2,935.2632 $3,082.0288 $3,236.1302 BiWeekly Accountant II 120 MM $6,064.1135 $6,367.3178 $6,685.6718 $7,019.9575 $7,370.9568 $7,739.5046 Monthly $2,798.8216 $2,938.7621 $3,085.6947 $3,239.9804 $3,401.9801 $3,572.0791 BiWeekly Accounting Technician 45 GS $4,686.8979 $4,921.2434 $5,167.3002 $5,425.6733 $5,696.9543 $5,981.8020 Monthly $2,163.1836 $2,271.3431 $2,384.9078 $2,504.1569 $2,629.3635 $2,760.8317 BiWeekly Administrative Clerk I 28 GS $3,080.2008 $3,234.2081 $3,395.9199 $3,565.7260 $3,744.0029 $3,931.2030 Monthly $1,421.6311 $1,492.7115 $1,567.3476 $1,645.7197 $1,728.0013 $1,814.4014 BiWeekly Administrative Clerk II 32 GS $3,399.9671 $3,569.9614 $3,748.4668 $3,935.8868 $4,132.6785 $4,339.3124 Monthly $1,569.2156 $1,647.6745 $1,730.0616 $1,816.5632 $1,907.3901 $2,002.7596 BiWeekly Administrative Clerk III 36 GS $3,752.9308 $3,940.5794 $4,137.6215 $4,344.5019 $4,561.7322 $4,789.8188 Monthly $1,732.1219 $1,818.7289 $1,909.6714 $2,005.1547 $2,105.4149 $2,210.6856 BiWeekly Administrative Secretary 42 GS $4,352.2472 $4,569.8663 $4,798.3495 $5,038.2750 $5,290.1807 $5,554.6898 Monthly $2,008.7295 $2,109.1691 $2,214.6228 $2,325.3577 $2,441.6219 $2,563.7030 BiWeekly Administrative Supervisor 47 GS $4,924.1746 $5,170.3793 $5,428.9003 $5,700.3426 $5,985.3651 $6,284.6334 Monthly $2,272.6960 $2,386.3289 $2,505.6463 $2,630.9274 $2,762.4762 $2,900.6000 BiWeekly Aquatics Coordinator 32 GS $3,399.9671 $3,569.9614 $3,748.4668 $3,935.8868 $4,132.6785 $4,339.3124 Monthly $1,569.2156 $1,647.6745 $1,730.0616 $1,816.5632 $1,907.3901 $2,002.7596 BiWeekly Aquatics Supervisor 48 GS $5,047.2702 $5,299.6331 $5,564.6215 $5,842.8539 $6,134.9892 $6,441.7386 Monthly $2,329.5093 $2,445.9845 $2,568.2868 $2,696.7018 $2,831.5335 $2,973.1101 BiWeekly Assist City Manager/Comm & Econ Dev Dir Contract $12,463.4700 $16,001.3025 Monthly $5,752.3708 $7,385.2165 BiWeekly
Assistant Engineer 125 MM $6,860.9760 $7,204.0304 $7,564.2312 $7,942.4441 $8,339.5629 $8,756.5410 Monthly $3,166.6043 $3,324.9371 $3,491.1836 $3,665.7435 $3,849.0290 $4,041.4805 BiWeekly Assistant Planner 118 MM $5,771.8980 $6,060.4971 $6,363.5199 $6,681.7064 $7,015.7826 $7,366.5717 Monthly $2,663.9529 $2,797.1525 $2,937.0092 $3,083.8645 $3,238.0535 $3,399.9562 BiWeekly Associate Civil Engineer 131 MM $7,956.6305 $8,354.4613 $8,772.1892 $9,210.7917 $9,671.3439 $10,154.9111 Monthly $3,672.2910 $3,855.9052 $4,048.7027 $4,251.1346 $4,463.6972 $4,686.8820 BiWeekly Associate Engineer 127 MM $7,208.3170 $7,568.7362 $7,947.1636 $8,344.5368 $8,761.7589 $9,199.8469 Monthly $3,326.9155 $3,493.2628 $3,667.9217 $3,851.3247 $4,043.8887 $4,246.0832 BiWeekly Associate Planner 124 MM $6,693.6446 $7,028.3213 $7,379.7395 $7,748.7229 $8,136.1654 $8,542.9736 Monthly $3,089.3745 $3,243.8406 $3,406.0336 $3,576.3337 $3,755.1532 $3,942.9109 BiWeekly Building Inspection Services Manager 132 MM $8,155.5459 $8,563.3322 $8,991.4905 $9,441.0678 $9,913.1254 $10,408.7816 Monthly $3,764.0981 $3,952.3072 $4,149.9187 $4,357.4159 $4,575.2886 $4,804.0531 BiWeekly Building Inspector I 49 GS $5,173.4584 $5,432.1273 $5,703.7309 $5,988.9282 $6,288.3646 $6,602.7828 Monthly $2,387.7500 $2,507.1357 $2,632.4912 $2,764.1207 $2,902.3221 $3,047.4382 BiWeekly Building Inspector II 53 GS $5,710.5210 $5,996.0545 $6,295.8538 $6,610.6452 $6,941.1815 $7,288.2406 Monthly $2,635.6251 $2,767.4098 $2,905.7787 $3,051.0670 $3,203.6222 $3,363.8033 BiWeekly Business Engagement/Resource Conservation Program Manager124 MM $6,693.6446 $7,028.3213 $7,379.7395 $7,748.7229 $8,136.1654 $8,542.9736 Monthly $3,089.3745 $3,243.8406 $3,406.0336 $3,576.3337 $3,755.1532 $3,942.9109 BiWeekly Chief Building Official 140 MM $9,936.7464 $10,433.5799 $10,955.2621 $11,503.0213 $12,078.1763 $12,682.0851 Monthly $4,586.1907 $4,815.4984 $5,056.2748 $5,309.0868 $5,574.5429 $5,853.2700 BiWeekly Chief Collection Systems Operator 132 MM $8,155.5464 $8,563.3276 $8,991.4843 $9,441.0636 $9,913.1259 $10,408.7822 Monthly $3,764.0983 $3,952.3050 $4,149.9158 $4,357.4140 $4,575.2889 $4,804.0533 BiWeekly Chief Information Officer 142 MM $10,439.7989 $10,961.7749 $11,509.8703 $12,085.3704 $12,689.6403 $13,324.1223 Monthly $4,818.3687 $5,059.2807 $5,312.2478 $5,577.8633 $5,856.7570 $6,149.5949 BiWeekly Chief Plant Operator 132 MM $8,155.5464 $8,563.3276 $8,991.4843 $9,441.0636 $9,913.1259 $10,408.7822 Monthly $3,764.0983 $3,952.3050 $4,149.9158 $4,357.4140 $4,575.2889 $4,804.0533 BiWeekly Chief Project Engineer 145 MM $11,242.5228 $11,804.6328 $12,394.8884 $13,014.6212 $13,665.3438 $14,348.6110 Monthly $5,188.8567 $5,448.2921 $5,720.7177 $6,006.7482 $6,307.0818 $6,622.4358 BiWeekly Chief Water Systems Operator 132 MM $8,155.5459 $8,563.3322 $8,991.4905 $9,441.0678 $9,913.1254 $10,408.7816 Monthly

CITY OF WOODLAND - SALARY SCHEDULE
Effective April 1, 2024

REGULAR FULL-TIME EMPLOYEES - MONTHLY/BIWEEKLY/HOURLY SALARY

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$3,764.0981 $3,952.3072 $4,149.9187 $4,357.4159 $4,575.2886 $4,804.0531 BiWeekly Children's Librarian II 118 MM $5,771.8991 $6,060.4915 $6,363.5251 $6,681.7110 $7,015.7862 $7,366.5755 Monthly $2,663.9534 $2,797.1499 $2,937.0116 $3,083.8666 $3,238.0552 $3,399.9579 BiWeekly City Clerk Contract $10,410.0000 $12,650.0000 Monthly
$4,804.6154 $5,838.4615 BiWeekly
City Engineer 145 MM $11,242.5187 $11,804.6370 $12,394.8821 $13,014.6196 $13,665.3464 $14,348.6137 Monthly $5,188.8548 $5,448.2940 $5,720.7148 $6,006.7475 $6,307.0830 $6,622.4371 BiWeekly City Manager Contract $25,266.8000 Monthly
$11,661.6000 BiWeekly
Code Compliance Officer I 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Code Compliance Officer II 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Communications and Strategic Policy Manager134 MM $8,563.3237 $8,991.4940 $9,441.0585 $9,913.1168 $10,408.7822 $10,929.2213 Monthly $3,952.3032 $4,149.9203 $4,357.4116 $4,575.2847 $4,804.0533 $5,044.2560 BiWeekly Community Development Clerk I 32 GS $3,399.9671 $3,569.9614 $3,748.4668 $3,935.8868 $4,132.6785 $4,339.3124 Monthly $1,569.2156 $1,647.6745 $1,730.0616 $1,816.5632 $1,907.3901 $2,002.7596 BiWeekly Community Development Clerk II 37 GS $3,846.7551 $4,039.0962 $4,241.0510 $4,453.1036 $4,675.7514 $4,909.5389 Monthly $1,775.4254 $1,864.1983 $1,957.4082 $2,055.2786 $2,158.0391 $2,265.9410 BiWeekly Community Development Director Contract $12,851.9000 $16,500.0000 Monthly $5,931.6462 $7,615.3846 BiWeekly
Community Development Technician I 42 GS $4,352.2472 $4,569.8663 $4,798.3495 $5,038.2750 $5,290.1807 $5,554.6898 Monthly $2,008.7295 $2,109.1691 $2,214.6228 $2,325.3577 $2,441.6219 $2,563.7030 BiWeekly Community Development Technician II 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Community Enhancement Specialist 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly GS $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Community Risk Reduction Specialist I Base F $5,203.4681 $5,463.8824 $5,737.0589 $6,023.9181 $6,325.0964 Monthly $2,401.6006 $2,521.7919 $2,647.8733 $2,780.2699 $2,919.2753 BiWeekly Community Risk Reduction Specialist II Base F $5,595.4362 $5,875.2268 $6,168.9842 $6,477.4356 $6,801.3199 Monthly $2,582.5090 $2,711.6431 $2,847.2235 $2,989.5857 $3,139.0707 BiWeekly Community Risk Reduction Specialist SeniorBase F $6,195.5498 $6,505.3445 $6,830.6124 $7,172.1375 $7,530.7589 Monthly $2,859.4845 $3,002.4667 $3,152.5904 $3,310.2173 $3,475.7349 BiWeekly Community Services Director Contract $12,851.9000 $16,500.0000 Monthly $5,931.6462 $7,615.3846 BiWeekly
Community Services Officer Base P $4,500.7508 $4,725.7823 $4,962.0674 $5,210.1870 $5,470.6950 $5,744.2417 Monthly $2,077.2696 $2,181.1303 $2,290.1849 $2,404.7017 $2,524.9361 $2,651.1885 BiWeekly Community Services Program Manager 125 MM $6,860.9760 $7,204.0304 $7,564.2312 $7,942.4441 $8,339.5629 $8,756.5410 Monthly $3,166.6043 $3,324.9371 $3,491.1836 $3,665.7435 $3,849.0290 $4,041.4805 BiWeekly Conservation Coordinator 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Construction Project Manager 129 MM $7,573.2386 $7,951.9011 $8,349.4893 $8,766.9725 $9,205.3199 $9,665.5859 Monthly $3,495.3409 $3,670.1082 $3,853.6105 $4,046.2950 $4,248.6092 $4,461.0396 BiWeekly Crime Prevention Specialist Base P $4,500.7508 $4,725.7823 $4,962.0674 $5,210.1870 $5,470.6950 $5,744.2417 Monthly $2,077.2696 $2,181.1303 $2,290.1849 $2,404.7017 $2,524.9361 $2,651.1885 BiWeekly Data Services Manager 136 MM $9,002.2021 $9,452.3115 $9,924.9297 $10,421.1814 $10,942.2301 $11,489.3416 Monthly $4,154.8625 $4,362.6053 $4,580.7368 $4,809.7760 $5,050.2600 $5,302.7730 BiWeekly Deputy Director of Community Development Contract $10,671.5300 $13,681.9900 Monthly $4,925.3215 $6,314.7646 BiWeekly
Deputy Director of Public Works UtilitiesContract $10,671.5300 $13,681.9900 Monthly $4,925.3215 $6,314.7646 BiWeekly
Deputy Fire Chief Flat FM $11,662.2761 $12,245.3872 $12,857.6598 $13,500.5258 $14,290.9173 Monthly $5,382.5890 $5,651.7172 $5,934.3045 $6,231.0119 $6,595.8080 BiWeekly Deputy Police Chief (aka Police Captain) Base PM $11,909.3250 $12,504.8067 $13,130.0400 $13,786.5555 $14,475.8710 $15,199.6716 $15,959.6552 $16,757.6475 Monthly $5,496.6115 $5,771.4492 $6,060.0184 $6,363.0256 $6,681.1712 $7,015.2331 $7,365.9947 $7,734.2989 BiWeekly Director of Administrative Services Contract $12,851.9000 $16,500.0000 Monthly $5,931.6462 $7,615.3846 BiWeekly

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Economic Development Manager 136 MM $9,002.2021 $9,452.3115 $9,924.9297 $10,421.1814 $10,942.2301 $11,489.3416 Monthly $4,154.8625 $4,362.6053 $4,580.7368 $4,809.7760 $5,050.2600 $5,302.7730 BiWeekly Electrical / Signs & Markings Supervisor 134 MM $8,563.3196 $8,991.4988 $9,441.0552 $9,913.1133 $10,408.7870 $10,929.2221 Monthly $3,952.3013 $4,149.9225 $4,357.4101 $4,575.2830 $4,804.0555 $5,044.2563 BiWeekly Electrician's Assistant 43 GS $4,461.0500 $4,684.1012 $4,918.3123 $5,164.2346 $5,422.4463 $5,693.5687 Monthly $2,058.9462 $2,161.8928 $2,269.9903 $2,383.4929 $2,502.6675 $2,627.8009 BiWeekly Engineering Aide I 33 GS $3,484.9709 $3,659.2141 $3,842.1836 $4,034.2827 $4,235.9954 $4,447.7952 Monthly $1,608.4481 $1,688.8681 $1,773.3155 $1,861.9766 $1,955.0748 $2,052.8286 BiWeekly Engineering Aide II 37 GS $3,846.7551 $4,039.0962 $4,241.0510 $4,453.1036 $4,675.7514 $4,909.5389 Monthly $1,775.4254 $1,864.1983 $1,957.4082 $2,055.2786 $2,158.0391 $2,265.9410 BiWeekly Engineering Assistant 56 GS $6,149.6181 $6,457.0950 $6,779.9538 $7,118.9474 $7,474.8961 $7,848.6410 Monthly $2,838.2853 $2,980.1977 $3,129.2094 $3,285.6680 $3,449.9521 $3,622.4497 BiWeekly Engineering Technician I 44 GS $4,572.5823 $4,801.2134 $5,041.2734 $5,293.3405 $5,558.0062 $5,835.9065 Monthly $2,110.4226 $2,215.9447 $2,326.7416 $2,443.0802 $2,565.2336 $2,693.4953 BiWeekly Engineering Technician II 48 GS $5,047.2702 $5,299.6331 $5,564.6215 $5,842.8539 $6,134.9892 $6,441.7386 Monthly $2,329.5093 $2,445.9845 $2,568.2868 $2,696.7018 $2,831.5335 $2,973.1101 BiWeekly Engineering Technician III 52 GS $5,571.2502 $5,849.8053 $6,142.3036 $6,449.4175 $6,771.8863 $7,110.4807 Monthly $2,571.3462 $2,699.9101 $2,834.9094 $2,976.6542 $3,125.4860 $3,281.7603 BiWeekly Environmental Compliance Inspector I 39 GS $4,041.4896 $4,243.5654 $4,455.7524 $4,678.5346 $4,912.4634 $5,158.0866 Monthly $1,865.3029 $1,958.5686 $2,056.5011 $2,159.3237 $2,267.2908 $2,380.6553 BiWeekly Environmental Compliance Inspector II 43 GS $4,461.0500 $4,684.1012 $4,918.3123 $5,164.2346 $5,422.4463 $5,693.5687 Monthly $2,058.9462 $2,161.8928 $2,269.9903 $2,383.4929 $2,502.6675 $2,627.8009 BiWeekly Environmental Compliance Specialist 49 GS $5,173.4584 $5,432.1273 $5,703.7309 $5,988.9282 $6,288.3646 $6,602.7828 Monthly $2,387.7500 $2,507.1357 $2,632.4912 $2,764.1207 $2,902.3221 $3,047.4382 BiWeekly Environmental Resources Analyst 127 MM $7,208.3191 $7,568.7362 $7,947.1631 $8,344.5368 $8,761.7558 $9,199.8436 Monthly $3,326.9165 $3,493.2628 $3,667.9214 $3,851.3247 $4,043.8873 $4,246.0817 BiWeekly Environmental Sustainability Manager 131 MM $7,956.6305 $8,354.4613 $8,772.1892 $9,210.7917 $9,671.3439 $10,154.9111 Monthly $3,672.2910 $3,855.9052 $4,048.7027 $4,251.1346 $4,463.6972 $4,686.8820 BiWeekly Equipment Service Clerk 32 GS $3,399.9671 $3,569.9614 $3,748.4668 $3,935.8868 $4,132.6785 $4,339.3124 Monthly $1,569.2156 $1,647.6745 $1,730.0616 $1,816.5632 $1,907.3901 $2,002.7596 BiWeekly Equipment Service Worker 34 GS $3,572.0993 $3,750.6988 $3,938.2264 $4,135.1390 $4,341.9074 $4,559.0028 Monthly $1,648.6612 $1,731.0918 $1,817.6429 $1,908.5257 $2,003.9573 $2,104.1551 BiWeekly Executive Assistant - Confidential 49 GS $5,173.4584 $5,432.1273 $5,703.7309 $5,988.9282 $6,288.3646 $6,602.7828 Monthly $2,387.7500 $2,507.1357 $2,632.4912 $2,764.1207 $2,902.3221 $3,047.4382 BiWeekly Executive Assistant to the City Manager 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Facility Maintenance Worker I 35 GS $3,661.3923 $3,844.4693 $4,036.6894 $4,238.5232 $4,450.4548 $4,672.9775 Monthly $1,689.8734 $1,774.3705 $1,863.0874 $1,956.2415 $2,054.0561 $2,156.7589 BiWeekly Facility Maintenance Worker II 41 GS $4,246.0932 $4,458.4012 $4,681.3179 $4,915.3811 $5,161.1555 $5,419.2133 Monthly $1,959.7353 $2,057.7236 $2,160.6083 $2,268.6374 $2,382.0718 $2,501.1754 BiWeekly Facility Maintenance Worker III 45 GS $4,686.8979 $4,921.2434 $5,167.3002 $5,425.6733 $5,696.9543 $5,981.8020 Monthly $2,163.1836 $2,271.3431 $2,384.9078 $2,504.1569 $2,629.3635 $2,760.8317 BiWeekly Finance Clerk I 32 GS $3,399.9671 $3,569.9614 $3,748.4668 $3,935.8868 $4,132.6785 $4,339.3124 Monthly $1,569.2156 $1,647.6745 $1,730.0616 $1,816.5632 $1,907.3901 $2,002.7596 BiWeekly Finance Clerk II 37 GS $3,846.7551 $4,039.0962 $4,241.0510 $4,453.1036 $4,675.7514 $4,909.5389 Monthly $1,775.4254 $1,864.1983 $1,957.4082 $2,055.2786 $2,158.0391 $2,265.9410 BiWeekly Finance Clerk III 41 GS $4,246.0932 $4,458.4012 $4,681.3179 $4,915.3811 $5,161.1555 $5,419.2133 Monthly $1,959.7353 $2,057.7236 $2,160.6083 $2,268.6374 $2,382.0718 $2,501.1754 BiWeekly Finance Officer 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Finance Specialist 41 GS $4,246.0932 $4,458.4012 $4,681.3179 $4,915.3811 $5,161.1555 $5,419.2133 Monthly $1,959.7353 $2,057.7236 $2,160.6083 $2,268.6374 $2,382.0718 $2,501.1754 BiWeekly Finance Supervisor 54 GS $5,853.2878 $6,145.9609 $6,453.2495 $6,775.9201 $7,114.7120 $7,470.4476 Monthly $2,701.5174 $2,836.5973 $2,978.4229 $3,127.3477 $3,283.7132 $3,447.8989 BiWeekly Financial Services Manager 136 MM $9,002.2021 $9,452.3115 $9,924.9297 $10,421.1814 $10,942.2301 $11,489.3416 Monthly $4,154.8625 $4,362.6053 $4,580.7368 $4,809.7760 $5,050.2600 $5,302.7730 BiWeekly Fire Battalion Chief Flat $10,223.6403 $10,734.8080 $11,271.5516 $11,835.1334 $12,426.8901 Monthly

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$4,718.6032 $4,954.5268 $5,202.2546 $5,462.3693 $5,735.4877 BiWeekly Fire Captain Base F $8,248.3781 $8,660.7907 $9,093.8297 $9,548.5291 $10,025.9459 Monthly $3,806.9437 $3,997.2880 $4,197.1522 $4,407.0134 $4,627.3597 BiWeekly Fire Chief Contract $12,950.0000 $16,666.6700 Monthly
$5,976.9231 $7,692.3092 BiWeekly
Fire Engineer Base F $7,158.6950 $7,516.6269 $7,892.4690 $8,287.0965 $8,701.4297 Monthly $3,304.0131 $3,469.2124 $3,642.6780 $3,824.8137 $4,016.0445 BiWeekly Fire Marshal Flat FM $10,223.6403 $10,734.8080 $11,271.5516 $11,835.1334 $12,426.8901 Monthly $4,718.6032 $4,954.5268 $5,202.2546 $5,462.3693 $5,735.4877 BiWeekly Firefighter Base F $6,307.7203 $6,623.1040 $6,954.2501 $7,301.9768 $7,667.0604 Monthly $2,911.2555 $3,056.8172 $3,209.6539 $3,370.1432 $3,538.6433 BiWeekly Firefighter Recruit Base F $5,676.9528 Monthly
$2,620.1321 BiWeekly
Fleet & Facilities Manager 131 MM $7,956.6268 $8,354.4659 $8,772.1892 $9,210.7922 $9,671.3480 $10,154.9154 Monthly $3,672.2893 $3,855.9074 $4,048.7027 $4,251.1349 $4,463.6991 $4,686.8840 BiWeekly GIS Coordinator 132 MM $8,155.5459 $8,563.3322 $8,991.4905 $9,441.0678 $9,913.1254 $10,408.7816 Monthly $3,764.0981 $3,952.3072 $4,149.9187 $4,357.4159 $4,575.2886 $4,804.0531 BiWeekly GIS Technician I 49 GS $5,173.4542 $5,432.1262 $5,703.7299 $5,988.9243 $6,288.3685 $6,602.7870 Monthly $2,387.7481 $2,507.1352 $2,632.4907 $2,764.1189 $2,902.3239 $3,047.4401 BiWeekly GIS Technician II 53 GS $5,710.5210 $5,996.0545 $6,295.8538 $6,610.6452 $6,941.1815 $7,288.2406 Monthly $2,635.6251 $2,767.4098 $2,905.7787 $3,051.0670 $3,203.6222 $3,363.8033 BiWeekly Heavy Equipment Mechanic 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Housing Analyst I 120 MM $6,064.1135 $6,367.3178 $6,685.6672 $7,019.9575 $7,370.9568 $7,739.5046 Monthly $2,798.8216 $2,938.7621 $3,085.6925 $3,239.9804 $3,401.9801 $3,572.0791 BiWeekly Housing Analyst II 124 MM $6,693.6446 $7,028.3213 $7,379.7395 $7,748.7229 $8,136.1654 $8,542.9736 Monthly $3,089.3745 $3,243.8406 $3,406.0336 $3,576.3337 $3,755.1532 $3,942.9109 BiWeekly Human Resources Analyst I 121 MM $6,215.7123 $6,526.4902 $6,852.8211 $7,195.4551 $7,555.2453 $7,933.0076 Monthly $2,868.7903 $3,012.2262 $3,162.8405 $3,320.9793 $3,487.0363 $3,661.3881 BiWeekly Human Resources Analyst II 126 MM $7,032.5001 $7,384.1215 $7,753.3353 $8,140.9964 $8,548.0524 $8,975.4509 Monthly $3,245.7693 $3,408.0561 $3,578.4624 $3,757.3830 $3,945.2550 $4,142.5158 BiWeekly Human Resources Clerk 39 GS $4,041.4896 $4,243.5654 $4,455.7524 $4,678.5346 $4,912.4634 $5,158.0866 Monthly $1,865.3029 $1,958.5686 $2,056.5011 $2,159.3237 $2,267.2908 $2,380.6553 BiWeekly Human Resources Manager 140 MM $9,936.7464 $10,433.5799 $10,955.2621 $11,503.0213 $12,078.1763 $12,682.0851 Monthly $4,586.1907 $4,815.4984 $5,056.2748 $5,309.0868 $5,574.5429 $5,853.2700 BiWeekly Human Resources Technician I 45 GS $4,686.8979 $4,921.2434 $5,167.3002 $5,425.6733 $5,696.9543 $5,981.8020 Monthly $2,163.1836 $2,271.3431 $2,384.9078 $2,504.1569 $2,629.3635 $2,760.8317 BiWeekly Human Resources Technician II 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Industrial Electrical/Electronics Technician 58 GS $6,460.9405 $6,783.9875 $7,123.1828 $7,479.3467 $7,853.3127 $8,245.9783 Monthly $2,981.9725 $3,131.0712 $3,287.6228 $3,452.0062 $3,624.6058 $3,805.8361 BiWeekly Information Technology Technician I 48 GS $5,047.2702 $5,299.6331 $5,564.6215 $5,842.8539 $6,134.9892 $6,441.7386 Monthly $2,329.5093 $2,445.9845 $2,568.2868 $2,696.7018 $2,831.5335 $2,973.1101 BiWeekly Information Technology Technician II 52 GS $5,571.2502 $5,849.8053 $6,142.3036 $6,449.4175 $6,771.8863 $7,110.4807 Monthly $2,571.3462 $2,699.9101 $2,834.9094 $2,976.6542 $3,125.4860 $3,281.7603 BiWeekly Infrastructure O & M Superintendent 132 MM $8,155.5464 $8,563.3276 $8,991.4843 $9,441.0636 $9,913.1259 $10,408.7822 Monthly $3,764.0983 $3,952.3050 $4,149.9158 $4,357.4140 $4,575.2889 $4,804.0533 BiWeekly Junior Engineer 121 MM $6,215.7123 $6,526.4902 $6,852.8211 $7,195.4551 $7,555.2453 $7,933.0076 Monthly $2,868.7903 $3,012.2262 $3,162.8405 $3,320.9793 $3,487.0363 $3,661.3881 BiWeekly Junior Planner 113 MM $5,101.5249 $5,356.5934 $5,624.4225 $5,905.6455 $6,200.9349 $6,510.9817 Monthly $2,354.5500 $2,472.2739 $2,595.8873 $2,725.6825 $2,861.9700 $3,005.0685 BiWeekly Laboratory & Environmental Compliance Mgr. 129 MM $7,573.2386 $7,951.9011 $8,349.4893 $8,766.9725 $9,205.3199 $9,665.5859 Monthly $3,495.3409 $3,670.1082 $3,853.6105 $4,046.2950 $4,248.6092 $4,461.0396 BiWeekly Laboratory Supervisor 127 MM $7,208.3191 $7,568.7298 $7,947.1631 $8,344.5368 $8,761.7558 $9,199.8436 Monthly $3,326.9165 $3,493.2599 $3,667.9214 $3,851.3247 $4,043.8873 $4,246.0817 BiWeekly Laboratory Technician I 43 GS $4,461.0500 $4,684.1012 $4,918.3123 $5,164.2346 $5,422.4463 $5,693.5687 Monthly $2,058.9462 $2,161.8928 $2,269.9903 $2,383.4929 $2,502.6675 $2,627.8009 BiWeekly

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Laboratory Technician II 47 GS $4,924.1746 $5,170.3793 $5,428.9003 $5,700.3426 $5,985.3651 $6,284.6334 Monthly $2,272.6960 $2,386.3289 $2,505.6463 $2,630.9274 $2,762.4762 $2,900.6000 BiWeekly Library Program Manager I 122 MM $6,371.1012 $6,689.6492 $7,024.1510 $7,375.3437 $7,744.1193 $8,131.3253 Monthly $2,940.5083 $3,087.5304 $3,241.9159 $3,404.0048 $3,574.2089 $3,752.9194 BiWeekly Library Program Manager II 125 MM $6,860.9710 $7,204.0354 $7,564.2307 $7,942.4441 $8,339.5592 $8,756.5372 Monthly $3,166.6020 $3,324.9394 $3,491.1834 $3,665.7435 $3,849.0273 $4,041.4787 BiWeekly Library Services Director Contract $10,410.0000 $12,650.0000 Monthly $4,804.6154 $5,838.4615 BiWeekly
Library Technical Assistant I 29 GS $3,157.2045 $3,315.0707 $3,480.8297 $3,654.8711 $3,837.6120 $4,029.4926 Monthly $1,457.1713 $1,530.0327 $1,606.5368 $1,686.8636 $1,771.2055 $1,859.7658 BiWeekly Library Technical Assistant II 33 GS $3,484.9709 $3,659.2141 $3,842.1836 $4,034.2827 $4,235.9954 $4,447.7952 Monthly $1,608.4481 $1,688.8681 $1,773.3155 $1,861.9766 $1,955.0748 $2,052.8286 BiWeekly Library Technical Assistant III 37 GS $3,846.7551 $4,039.0962 $4,241.0510 $4,453.1036 $4,675.7514 $4,909.5389 Monthly $1,775.4254 $1,864.1983 $1,957.4082 $2,055.2786 $2,158.0391 $2,265.9410 BiWeekly Light Equipment Mechanic 41 GS $4,246.0932 $4,458.4012 $4,681.3179 $4,915.3811 $5,161.1555 $5,419.2133 Monthly $1,959.7353 $2,057.7236 $2,160.6083 $2,268.6374 $2,382.0718 $2,501.1754 BiWeekly Literacy Coordinator 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Maintenance Supervisor 53 GS $5,710.5210 $5,996.0545 $6,295.8538 $6,610.6452 $6,941.1815 $7,288.2406 Monthly $2,635.6251 $2,767.4098 $2,905.7787 $3,051.0670 $3,203.6222 $3,363.8033 BiWeekly Maintenance Worker I 35 GS $3,661.3923 $3,844.4693 $4,036.6894 $4,238.5232 $4,450.4548 $4,672.9775 Monthly $1,689.8734 $1,774.3705 $1,863.0874 $1,956.2415 $2,054.0561 $2,156.7589 BiWeekly Maintenance Worker II 40 GS $4,142.5342 $4,349.6656 $4,567.1368 $4,795.4990 $5,035.2767 $5,287.0405 Monthly $1,911.9389 $2,007.5380 $2,107.9093 $2,213.3072 $2,323.9738 $2,440.1725 BiWeekly Maintenance Worker III 44 GS $4,572.5823 $4,801.2134 $5,041.2734 $5,293.3405 $5,558.0062 $5,835.9065 Monthly $2,110.4226 $2,215.9447 $2,326.7416 $2,443.0802 $2,565.2336 $2,693.4953 BiWeekly Management Analyst I 120 MM $6,064.1115 $6,367.3132 $6,685.6672 $7,019.9575 $7,370.9568 $7,739.5046 Monthly $2,798.8207 $2,938.7599 $3,085.6925 $3,239.9804 $3,401.9801 $3,572.0791 BiWeekly Management Analyst II 125 MM $6,860.9710 $7,204.0354 $7,564.2307 $7,942.4441 $8,339.5592 $8,756.5372 Monthly $3,166.6020 $3,324.9394 $3,491.1834 $3,665.7435 $3,849.0273 $4,041.4787 BiWeekly Marketing & Business Rel Spec 118 MM $5,771.8991 $6,060.4915 $6,363.5251 $6,681.7110 $7,015.7862 $7,366.5755 Monthly $2,663.9534 $2,797.1499 $2,937.0116 $3,083.8666 $3,238.0552 $3,399.9579 BiWeekly Meter Services Technician 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Office Manager 115 MM $5,359.7868 $5,627.7710 $5,909.1621 $6,204.6196 $6,514.8544 $6,840.5971 Monthly $2,473.7478 $2,597.4328 $2,727.3056 $2,863.6706 $3,006.8559 $3,157.1987 BiWeekly Operations and Maintenance Superintendent 137 MM $9,227.2667 $9,688.6300 $10,173.0615 $10,681.7146 $11,215.8003 $11,776.5903 Monthly $4,258.7385 $4,471.6754 $4,695.2591 $4,930.0221 $5,176.5232 $5,435.3494 BiWeekly Park Maintenance Technician 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Park Maintenance Worker I 35 GS $3,661.3923 $3,844.4693 $4,036.6894 $4,238.5232 $4,450.4548 $4,672.9775 Monthly $1,689.8734 $1,774.3705 $1,863.0874 $1,956.2415 $2,054.0561 $2,156.7589 BiWeekly Park Maintenance Worker II 39 GS $4,041.4896 $4,243.5654 $4,455.7524 $4,678.5346 $4,912.4634 $5,158.0866 Monthly $1,865.3029 $1,958.5686 $2,056.5011 $2,159.3237 $2,267.2908 $2,380.6553 BiWeekly Park Maintenance Worker III 43 GS $4,461.0500 $4,684.1012 $4,918.3123 $5,164.2346 $5,422.4463 $5,693.5687 Monthly $2,058.9462 $2,161.8928 $2,269.9903 $2,383.4929 $2,502.6675 $2,627.8009 BiWeekly Park Planner 132 MM $8,155.5464 $8,563.3276 $8,991.4843 $9,441.0636 $9,913.1259 $10,408.7822 Monthly $3,764.0983 $3,952.3050 $4,149.9158 $4,357.4140 $4,575.2889 $4,804.0533 BiWeekly Park Superintendent 132 MM $8,155.5464 $8,563.3276 $8,991.4843 $9,441.0636 $9,913.1259 $10,408.7822 Monthly $3,764.0983 $3,952.3050 $4,149.9158 $4,357.4140 $4,575.2889 $4,804.0533 BiWeekly Park Supervisor 51 GS $5,435.3677 $5,707.1327 $5,992.4914 $6,292.1159 $6,606.7190 $6,937.0550 Monthly $2,508.6312 $2,634.0613 $2,765.7652 $2,904.0535 $3,049.2549 $3,201.7177 BiWeekly Planning Manager 140 MM $9,936.7464 $10,433.5799 $10,955.2621 $11,503.0213 $12,078.1763 $12,682.0851 Monthly $4,586.1907 $4,815.4984 $5,056.2748 $5,309.0868 $5,574.5429 $5,853.2700 BiWeekly Police Chief Contract $16,757.3374 $22,049.1294 Monthly $7,734.1557 $10,176.5213 BiWeekly
Police Crime and Intelligence Analyst Base PS $5,769.9707 $6,058.4858 $6,361.4009 $6,679.4709 $7,013.4378 Monthly

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$2,663.0634 $2,796.2242 $2,936.0312 $3,082.8327 $3,236.9713 BiWeekly Police Lieutenant Base PM $10,835.5800 $11,377.3597 $11,946.2283 $12,543.5493 $13,170.7377 $13,829.2752 $14,520.7371 $15,246.7771 Monthly $5,001.0369 $5,251.0891 $5,513.6438 $5,789.3305 $6,078.8020 $6,382.7424 $6,701.8787 $7,036.9740 BiWeekly Police Officer Base P $6,837.6628 $7,179.5399 $7,538.5202 $7,915.4550 $8,311.2224 $8,726.7815 $9,163.1320 Monthly $3,155.8444 $3,313.6338 $3,479.3170 $3,653.2869 $3,835.9488 $4,027.7453 $4,229.1379 BiWeekly Police Officer Recruit (Non-Safety) Base $6,334.8915 Monthly $2,923.7961 BiWeekly
Police Records Manager Base PS $6,185.3937 $6,494.6594 $6,819.3805 $7,160.3567 $7,518.3759 $7,894.2947 Monthly $2,854.7971 $2,997.5351 $3,147.4064 $3,304.7800 $3,470.0197 $3,643.5206 BiWeekly Police Records Specialist Base P $3,994.8252 $4,194.5395 $4,404.2779 $4,624.4864 $4,855.7188 Monthly $1,843.7655 $1,935.9413 $2,032.7437 $2,134.3783 $2,241.1010 BiWeekly Police Records Supervisor Base PS $5,412.6135 $5,683.2324 $5,967.3986 $6,265.8038 $6,579.1005 Monthly $2,498.1293 $2,623.0303 $2,754.1840 $2,891.9094 $3,036.5079 BiWeekly Police Sergeant Base PS $7,909.6581 $8,305.1449 $8,720.3989 $9,156.4202 $9,614.2477 $10,094.9594 $10,599.7130 $11,129.6948 Monthly $3,650.6114 $3,833.1438 $4,024.7995 $4,226.0401 $4,437.3451 $4,659.2120 $4,892.1752 $5,136.7822 BiWeekly Pool and Recreation Facility Technician 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Principal Civil Engineer 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Principal Planner 136 MM $9,002.2021 $9,452.3115 $9,924.9297 $10,421.1814 $10,942.2301 $11,489.3416 Monthly $4,154.8625 $4,362.6053 $4,580.7368 $4,809.7760 $5,050.2600 $5,302.7730 BiWeekly Principal Utilities Civil Engineer 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Program Analyst 63 GS $7,309.9611 $7,675.4592 $8,059.2276 $8,462.1943 $8,885.3025 $9,329.5676 Monthly $3,373.8282 $3,542.5196 $3,719.6435 $3,905.6281 $4,100.9088 $4,305.9543 BiWeekly Public Works Director Contract $12,851.9000 $16,500.0000 Monthly $5,931.6462 $7,615.3846 BiWeekly
Public Works O&M Infrastructure Admin 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Purchasing Manager 123 MM $6,530.3817 $6,856.8937 $7,199.7474 $7,559.7315 $7,937.7123 $8,334.5979 Monthly $3,014.0223 $3,164.7201 $3,322.9603 $3,489.1069 $3,663.5595 $3,846.7375 BiWeekly Recreation Coordinator 36 GS $3,752.9308 $3,940.5794 $4,137.6215 $4,344.5019 $4,561.7322 $4,789.8188 Monthly $1,732.1219 $1,818.7289 $1,909.6714 $2,005.1547 $2,105.4149 $2,210.6856 BiWeekly Recreation Superintendent 131 MM $7,956.6305 $8,354.4613 $8,772.1892 $9,210.7917 $9,671.3439 $10,154.9111 Monthly $3,672.2910 $3,855.9052 $4,048.7027 $4,251.1346 $4,463.6972 $4,686.8820 BiWeekly Recreation Supervisor 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Redevelopment Manager 136 MM $9,002.2021 $9,452.3115 $9,924.9297 $10,421.1814 $10,942.2301 $11,489.3416 Monthly $4,154.8625 $4,362.6053 $4,580.7368 $4,809.7760 $5,050.2600 $5,302.7730 BiWeekly Senior Accountant 125 MM $6,860.9760 $7,204.0304 $7,564.2312 $7,942.4441 $8,339.5629 $8,756.5410 Monthly $3,166.6043 $3,324.9371 $3,491.1836 $3,665.7435 $3,849.0290 $4,041.4805 BiWeekly Senior Associate Civil Engineer 134 MM $8,568.4344 $8,996.8496 $9,446.7005 $9,919.0175 $10,414.9817 $10,935.7308 Monthly $3,954.6620 $4,152.3921 $4,360.0156 $4,578.0081 $4,806.9146 $5,047.2604 BiWeekly Senior Building Inspector 57 GS $6,303.3566 $6,618.5244 $6,949.4506 $7,296.9151 $7,661.7649 $8,044.8531 Monthly $2,909.2415 $3,054.7036 $3,207.4387 $3,367.8070 $3,536.1992 $3,713.0091 BiWeekly Senior Building Plans Examiner 58 GS $6,460.9405 $6,783.9875 $7,123.1828 $7,479.3467 $7,853.3127 $8,245.9783 Monthly $2,981.9725 $3,131.0712 $3,287.6228 $3,452.0062 $3,624.6058 $3,805.8361 BiWeekly Senior Center Manager 120 MM $6,064.1135 $6,367.3178 $6,685.6672 $7,019.9575 $7,370.9568 $7,739.5046 Monthly $2,798.8216 $2,938.7621 $3,085.6925 $3,239.9804 $3,401.9801 $3,572.0791 BiWeekly Senior Civil Engineer 138 MM $9,457.9355 $9,930.8251 $10,427.3742 $10,948.7332 $11,496.1821 $12,070.9912 Monthly $4,365.2010 $4,583.4578 $4,812.6342 $5,053.2615 $5,305.9302 $5,571.2267 BiWeekly Senior Construction Project Manager 131 MM $7,956.6305 $8,354.4613 $8,772.1892 $9,210.7917 $9,671.3439 $10,154.9111 Monthly $3,672.2910 $3,855.9052 $4,048.7027 $4,251.1346 $4,463.6972 $4,686.8820 BiWeekly Senior Engineering Assistant 58 GS $6,460.9405 $6,783.9875 $7,123.1828 $7,479.3467 $7,853.3127 $8,245.9783 Monthly $2,981.9725 $3,131.0712 $3,287.6228 $3,452.0062 $3,624.6058 $3,805.8361 BiWeekly Senior Environmental Resources Analyst 131 MM $7,956.6305 $8,354.4613 $8,772.1892 $9,210.7917 $9,671.3439 $10,154.9111 Monthly $3,672.2910 $3,855.9052 $4,048.7027 $4,251.1346 $4,463.6972 $4,686.8820 BiWeekly

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Senior Equipment Mechanic 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Senior Human Resources Analyst 132 MM $8,155.5459 $8,563.3322 $8,991.4787 $9,441.0678 $9,913.1254 $10,408.7816 Monthly $3,764.0981 $3,952.3072 $4,149.9132 $4,357.4159 $4,575.2886 $4,804.0531 BiWeekly Senior Maintenance Worker 47 GS $4,924.1746 $5,170.3793 $5,428.9003 $5,700.3426 $5,985.3651 $6,284.6334 Monthly $2,272.6960 $2,386.3289 $2,505.6463 $2,630.9274 $2,762.4762 $2,900.6000 BiWeekly Senior Management Analyst 131 MM $7,956.6305 $8,354.4613 $8,772.1892 $9,210.7917 $9,671.3439 $10,154.9111 Monthly $3,672.2910 $3,855.9052 $4,048.7027 $4,251.1346 $4,463.6972 $4,686.8820 BiWeekly Senior Planner 132 MM $8,155.5459 $8,563.3322 $8,991.4787 $9,441.0678 $9,913.1254 $10,408.7816 Monthly $3,764.0981 $3,952.3072 $4,149.9132 $4,357.4159 $4,575.2886 $4,804.0531 BiWeekly Senior Police Records Specialist Base P $4,394.2942 $4,614.0029 $4,844.7084 $5,086.9648 $5,341.3208 Monthly $2,028.1358 $2,129.5398 $2,236.0193 $2,347.8299 $2,465.2250 BiWeekly Senior Signs and Markings Technician 45 GS $4,686.8979 $4,921.2434 $5,167.3002 $5,425.6733 $5,696.9543 $5,981.8020 Monthly $2,163.1836 $2,271.3431 $2,384.9078 $2,504.1569 $2,629.3635 $2,760.8317 BiWeekly Senior Traffic Signal/Street Lighting Tech 60 GS $6,788.0212 $7,127.4317 $7,483.7972 $7,857.9918 $8,250.8894 $8,663.4338 Monthly $3,132.9329 $3,289.5839 $3,454.0603 $3,626.7654 $3,808.1028 $3,998.5079 BiWeekly Senior Tree Trimmer 45 GS $4,686.8979 $4,921.2434 $5,167.3002 $5,425.6733 $5,696.9543 $5,981.8020 Monthly $2,163.1836 $2,271.3431 $2,384.9078 $2,504.1569 $2,629.3635 $2,760.8317 BiWeekly Senior Utilities Maintenance Worker (Sewer)54 GS $5,853.2878 $6,145.9609 $6,453.2495 $6,775.9201 $7,114.7120 $7,470.4476 Monthly $2,701.5174 $2,836.5973 $2,978.4229 $3,127.3477 $3,283.7132 $3,447.8989 BiWeekly Senior Utilities Maintenance Worker (Water)54 GS $5,853.2878 $6,145.9609 $6,453.2495 $6,775.9201 $7,114.7120 $7,470.4476 Monthly $2,701.5174 $2,836.5973 $2,978.4229 $3,127.3477 $3,283.7132 $3,447.8989 BiWeekly Senior Water Pollution Control Operator 67 GS $8,068.8293 $8,472.2708 $8,895.8793 $9,340.6791 $9,807.7114 $10,298.0970 Monthly $3,724.0751 $3,910.2788 $4,105.7904 $4,311.0827 $4,526.6360 $4,752.9678 BiWeekly Senior Water Quality Specialist 58 GS $6,460.9405 $6,783.9875 $7,123.1828 $7,479.3467 $7,853.3127 $8,245.9783 Monthly $2,981.9725 $3,131.0712 $3,287.6228 $3,452.0062 $3,624.6058 $3,805.8361 BiWeekly Senior Water System Operator 54 GS $5,853.2878 $6,145.9609 $6,453.2495 $6,775.9201 $7,114.7120 $7,470.4476 Monthly $2,701.5174 $2,836.5973 $2,978.4229 $3,127.3477 $3,283.7132 $3,447.8989 BiWeekly Senior Water/Wastewater Instrumentation Tech66 GS $7,872.0246 $8,265.6230 $8,678.8990 $9,112.8375 $9,568.4808 $10,046.9048 Monthly $3,633.2421 $3,814.9029 $4,005.6457 $4,205.9250 $4,416.2219 $4,637.0330 BiWeekly Signs and Markings Tech I 39 GS $4,041.4896 $4,243.5654 $4,455.7524 $4,678.5346 $4,912.4634 $5,158.0866 Monthly $1,865.3029 $1,958.5686 $2,056.5011 $2,159.3237 $2,267.2908 $2,380.6553 BiWeekly Signs and Markings Tech II 43 GS $4,461.0500 $4,684.1012 $4,918.3123 $5,164.2346 $5,422.4463 $5,693.5687 Monthly $2,058.9462 $2,161.8928 $2,269.9903 $2,383.4929 $2,502.6675 $2,627.8009 BiWeekly Social Services Manager 132 MM $8,155.5459 $8,563.3322 $8,991.4787 $9,441.0678 $9,913.1254 $10,408.7816 Monthly $3,764.0981 $3,952.3072 $4,149.9132 $4,357.4159 $4,575.2886 $4,804.0531 BiWeekly Sports Manager 125 MM $6,860.9760 $7,204.0304 $7,564.2312 $7,942.4441 $8,339.5629 $8,756.5410 Monthly $3,166.6043 $3,324.9371 $3,491.1836 $3,665.7435 $3,849.0290 $4,041.4805 BiWeekly Stock Clerk 32 GS $3,399.9671 $3,569.9614 $3,748.4668 $3,935.8868 $4,132.6785 $4,339.3124 Monthly $1,569.2156 $1,647.6745 $1,730.0616 $1,816.5632 $1,907.3901 $2,002.7596 BiWeekly Storekeeper 35 GS $3,661.3923 $3,844.4693 $4,036.6894 $4,238.5232 $4,450.4548 $4,672.9775 Monthly $1,689.8734 $1,774.3705 $1,863.0874 $1,956.2415 $2,054.0561 $2,156.7589 BiWeekly Technical Services Manager 136 MM $9,002.2021 $9,452.3115 $9,924.9297 $10,421.1814 $10,942.2301 $11,489.3416 Monthly $4,154.8625 $4,362.6053 $4,580.7368 $4,809.7760 $5,050.2600 $5,302.7730 BiWeekly Traffic Signal / Street Lighting Technician 56 GS $6,149.6181 $6,457.0950 $6,779.9538 $7,118.9474 $7,474.8961 $7,848.6410 Monthly $2,838.2853 $2,980.1977 $3,129.2094 $3,285.6680 $3,449.9521 $3,622.4497 BiWeekly Transportation Engineer 134 MM $8,568.4344 $8,996.8496 $9,446.7005 $9,919.0175 $10,414.9817 $10,935.7308 Monthly $3,954.6620 $4,152.3921 $4,360.0156 $4,578.0081 $4,806.9146 $5,047.2604 BiWeekly Treatment Plant Mechanic 54 GS $5,853.2878 $6,145.9609 $6,453.2495 $6,775.9201 $7,114.7120 $7,470.4476 Monthly $2,701.5174 $2,836.5973 $2,978.4229 $3,127.3477 $3,283.7132 $3,447.8989 BiWeekly Treatment Plant Superintendent 137 MM $9,227.2667 $9,688.6300 $10,173.0615 $10,681.7146 $11,215.8003 $11,776.5903 Monthly $4,258.7385 $4,471.6754 $4,695.2591 $4,930.0221 $5,176.5232 $5,435.3494 BiWeekly Tree Trimmer I 39 GS $4,041.4896 $4,243.5654 $4,455.7524 $4,678.5346 $4,912.4634 $5,158.0866 Monthly $1,865.3029 $1,958.5686 $2,056.5011 $2,159.3237 $2,267.2908 $2,380.6553 BiWeekly Tree Trimmer II 43 GS $4,461.0500 $4,684.1012 $4,918.3123 $5,164.2346 $5,422.4463 $5,693.5687 Monthly $2,058.9462 $2,161.8928 $2,269.9903 $2,383.4929 $2,502.6675 $2,627.8009 BiWeekly Underground Utility Service Locator 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly

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$2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Utilities Administrator 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Utilities Maintenance Supervisor 53 GS $5,710.5210 $5,996.0545 $6,295.8538 $6,610.6452 $6,941.1815 $7,288.2406 Monthly $2,635.6251 $2,767.4098 $2,905.7787 $3,051.0670 $3,203.6222 $3,363.8033 BiWeekly Utilities Maintenance Worker I 37 GS $3,846.7551 $4,039.0962 $4,241.0510 $4,453.1036 $4,675.7514 $4,909.5389 Monthly $1,775.4254 $1,864.1983 $1,957.4082 $2,055.2786 $2,158.0391 $2,265.9410 BiWeekly Utilities Maintenance Worker II 42 GS $4,352.2472 $4,569.8663 $4,798.3495 $5,038.2750 $5,290.1807 $5,554.6898 Monthly $2,008.7295 $2,109.1691 $2,214.6228 $2,325.3577 $2,441.6219 $2,563.7030 BiWeekly Utilities Maintenance Worker III (Sewer) 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Utilities Maintenance Worker III (Water) 46 GS $4,804.0639 $5,044.2718 $5,296.4868 $5,561.3138 $5,839.3714 $6,131.3400 Monthly $2,217.2603 $2,328.1255 $2,444.5324 $2,566.7602 $2,695.0945 $2,829.8492 BiWeekly Utilities Maintenance Worker IV (Sewer) 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Utilities Maintenance Worker IV (Water) 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Wastewater Systems Administrator 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Water Pollution Control Facility Superintendent 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Water Pollution Control O-I-T 40 GS $4,142.5342 $4,349.6656 $4,567.1368 $4,795.4990 $5,035.2767 $5,287.0405 Monthly $1,911.9389 $2,007.5380 $2,107.9093 $2,213.3072 $2,323.9738 $2,440.1725 BiWeekly Water Pollution Control Operator I 51 GS $5,435.3677 $5,707.1327 $5,992.4914 $6,292.1159 $6,606.7190 $6,937.0550 Monthly $2,508.6312 $2,634.0613 $2,765.7652 $2,904.0535 $3,049.2549 $3,201.7177 BiWeekly Water Pollution Control Operator II 55 GS $5,999.6176 $6,299.6052 $6,614.5848 $6,945.3093 $7,292.5721 $7,657.2007 Monthly $2,769.0543 $2,907.5101 $3,052.8853 $3,205.5274 $3,365.8025 $3,534.0926 BiWeekly Water Pollution Control Operator III 59 GS $6,622.4640 $6,953.5784 $7,301.2580 $7,666.3230 $8,049.6472 $8,452.1295 Monthly $3,056.5218 $3,209.3439 $3,369.8114 $3,538.3029 $3,715.2218 $3,900.9829 BiWeekly Water Pollution Control Operator IV 63 GS $7,309.9574 $7,675.4526 $8,059.2205 $8,462.1755 $8,885.2856 $9,329.5499 Monthly $3,373.8265 $3,542.5166 $3,719.6402 $3,905.6195 $4,100.9011 $4,305.9461 BiWeekly Water Quality Specialist I 48 GS $5,047.2702 $5,299.6331 $5,564.6215 $5,842.8539 $6,134.9892 $6,441.7386 Monthly $2,329.5093 $2,445.9845 $2,568.2868 $2,696.7018 $2,831.5335 $2,973.1101 BiWeekly Water Quality Specialist II 52 GS $5,571.2502 $5,849.8053 $6,142.3036 $6,449.4175 $6,771.8863 $7,110.4807 Monthly $2,571.3462 $2,699.9101 $2,834.9094 $2,976.6542 $3,125.4860 $3,281.7603 BiWeekly Water Systems Administrator 141 MM $10,185.1696 $10,694.4145 $11,229.1417 $11,790.6053 $12,380.1368 $12,999.1437 Monthly $4,700.8475 $4,935.8836 $5,182.6808 $5,441.8178 $5,713.9093 $5,999.6048 BiWeekly Water Systems Operator I 42 GS $4,352.2472 $4,569.8663 $4,798.3495 $5,038.2750 $5,290.1807 $5,554.6898 Monthly $2,008.7295 $2,109.1691 $2,214.6228 $2,325.3577 $2,441.6219 $2,563.7030 BiWeekly Water Systems Operator II 50 GS $5,302.7928 $5,567.9291 $5,846.3229 $6,138.6464 $6,445.5720 $6,767.8506 Monthly $2,447.4428 $2,569.8134 $2,698.3029 $2,833.2214 $2,974.8794 $3,123.6234 BiWeekly Water/Wastewater Instrumental Technician62 GS $7,131.6694 $7,488.2528 $7,862.6610 $8,255.7993 $8,668.5878 $9,102.0172 Monthly $3,291.5397 $3,456.1167 $3,628.9205 $3,810.3689 $4,000.8867 $4,200.9310 BiWeekly

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.10
SUBJECT: Parks & Recreation Commission Meeting Minutes for February and March 2024

Recommendation for Action: Staff recommends that the City Council receive the February and March 2024 Parks & Recreation Commission Meeting Minutes.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

The Parks & Recreation Commission has approved the minutes from the February 26 and March 25, 2024, Parks & Recreation Commission Meetings.

Conclusion:

Staff recommends that the City Council receive the February and March 2024 Parks & Recreation Commission Meeting Minutes.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Parks & Recreation Commission Minutes February 26, 2024

2. Parks & Recreation Commission Minutes March 25, 2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.11
SUBJECT: Community Services Department Quarterly Status Report for the Third Quarter of FY24

Recommendation for Action: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Third Quarter of FY24.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

This Quarterly Status Report covers the period from January through March 2024. The report presents a summary of recreation programming, events, affordable housing, the Community Development Block Grant entitlement program, and parks & recreation facilities operations and maintenance. This report also contains a narrative descriptive of major work performed and/or notable department highlights.

Conclusion:

Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Third Quarter of FY24.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. CSD Quarter 3 FY24

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Community Services Department
FY24 Third Quarter Report Page 1
Community Services Department Quarterly Status Report
Third Quarter FY24
The following provides a summary of the Community Service Department’s programs, activities, and events for the third quarter, January through March 2024.

This report refers to participant hours; the methodology for calculating participant hours is descri bed at the end of the document. Participant totals (total participants and total participant hours) are the total amount of participants/hours for the entire reporting period (i.e. in most cases three months).

Quarterly Highlights
• Approximately 26,691 participant hours were recorded for aquatics; youth, teen, and adult recreation activities and classes.
• Approximately 2,101 people attended events at the Community & Senior Center during facility rentals. • Over 1,829 people participated in Community events such as the Polar Bear Plunge, Game On!, Valentine’s Day Cookie Decorating, ReXpo and Senior Art Show, and the César Chávez Celebration. • Approximately 11,492 participant hours were recorded for senior programs and events.

Valentine’s Day Cookie Decorating, February 9

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Community Services Department
FY24 Third Quarter Report Page 2

PROGRAM MARKETING & OUTREACH
During this reporting period, the Department used the following marketing efforts to promote the recreation program offerings as well as community events and senior programs. • Direct Marketing: Staff marketed activities to current and past participants for the REXPO and Camperships, and summer hiring with flyers, digital flyers and emails, and banners. • Direct Mailing: The Spring Summer Recreation Guide was mailed to all households with children 0 -17 years old in Woodland.
• Outreach at local schools: The César Chávez Celebration and the Departmental summer hiring flyers were distributed in English and Spanish digitally via WJUSD. • Senior Newsletter: The Senior Gram newsletter was mailed to 470 households each month and was available online at www.cityofwoodland.gov/seniors.
• Social Media: The Department utilizes Facebook and Instagram to advertise upcoming events and recreation programs.
• Rec2Go: Rec2Go provided departmental outreach at Food Truck Mania.

Spring Summer 2024 Recreation Guide

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Community Services Department
FY24 Third Quarter Report Page 3

PARKS & RECREATION FACILITIES
Community & Senior Center Facility Reservations
The Community & Senior Center facility rental program is designed to both generate revenue for the City of Woodland and provide a location for community events. Types of rentals held at the Community Center include:
meetings, parties (bridal and baby showers), weddings and receptions, quinceañeras, and business meetings.

Reservations of the facility during the third quarter are shown below.

General Facility Rentals
Includes rentals receiving discounts
Facility Rentals
with Fees Waived
Number of Rentals 16 21
Approximate Participants 1,087 1,014
Total Fees $15,446 $28,734 (waived)

Parks and Recreation Facility Improvement Projects
Park/Recreation Facility Projects Completed
Campbell Park Repaired light poles.

Community Center Dog Park Performed maintenance for drain inlets including clean out and repacked with porous material.

Community & Senior Center Installed sharp disposal station in senior restrooms.

Installed carpet in meeting room closets.

Rebuilt pumps for geothermal loop (motors, bearings, sleeves, and bushings).

Community Swim Center Removed and reconstructed the cement wall and stairs up the north hillside.

Clark Ballfield Resealed the blacktop in area that was cut to make repairs to a waterline.

Crawford Park Removed and replaced walkway light pole light.

Ferns Park Cleaned up trees and limbs down from winter storms.

Freeman Park
Planted rose plants around the east side of the Gazebo and planted California native and drought tolerant plants on the west side of the well.

Installed a new drip irrigation system in the planter.

Harris Park Cleaned up trees and limbs down from winter storms.

Legacy Grove Poured nine pads for benches.

Pioneer Park Installed a new clock timer for walkway lights.

Slaven Park
Replumbed the drinking fountain and replaced the air pump at the bike station. Repaired damaged tables and benches in the picnic shelters.

Installed two pads for benches at the dog activity area.

Sports Park Replumbed urinals and replaced the hand dryers.

Woodside Park Repaired the missing and rotted wood expansion joints in the sidewalk.

Other City Locations Projects Completed
Regional Park Constructed ten benches and installed along the path at the park.

RECREATION ACTIVITIES – Special Events
Community Special Events are generally activities/events open to the public during a one-day event.

Event Date Total Participants Fees Collected
Polar Bear Plunge* Jan. 1 63 $325
MLK Youth Essay Writing Contest For Jan. 15 event 19 entries $0

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Community Services Department
FY24 Third Quarter Report Page 4
*Event funded by Measure R

César Chávez Celebration on March 28
RECREATION ACTIVITIES - Aquatics
All aquatic programs are held at the Charles Brooks Community Swim Center. During the winter months, the primary programming at the pool is lap swim, water aerobics, and the use of the pool by the Woodland Swim Team and the Woodland Joint Unified School District for Woodland and Pioneer High Schools.

Aquatics Program Total Participants
(3 months)
Participant Hours
(3 months)
Fees Collected
(3 months)
Lap Swim & Water Aerobics 6,103 6,103 $967
Lifeguard Training 17 680 $1,480
Woodland Swim Team n/a n/a $5,730
WJUSD (WHS & PHS) n/a n/a $0
Total 6,120 6,783 $8,177
Pool Scheduling & Reservations
During non-programmed hours, the Charles Brooks Community Swim Center is available to reserve for other aquatic activities not affiliated with the City of Woodland. Pool reservation fees account for the facility and safety personnel onsite during the scheduled event.

Game On!* Jan. 26 113 $565
Woodland Writes* Jan. 26-Feb 13 731 letters $0
Valentine’s Day Cookie Decorating* Feb. 9 154 $210
ReXpo and Senior Art Show March 15 450 $0
You’ve Been Egged* March 22-30 24 $575
César Chávez Celebration March 28 275 $0
Total Participants 1,829 $1,675

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Community Services Department
FY24 Third Quarter Report Page 5
Woodland Swim Team
Woodland Swim Team is a year -round USA Club Team that has rented the Charles Brooks Community Swim Center for practices and meets since 1952. The Woodland Swim Team held regular practices during this quarter. Fees Collected: $5,730 ($1,910 monthly rental fee).

RECREATION ACTIVITIES - Youth & Teen Recreation
A variety of youth and teen recreation programs are offered by the Department year-round; however, the majority of the programs are offered during the summer. In addition to the programs listed below, please refer to the Contract Classes section for other program offerings that are available for youth and teens. *Program funded by Measure R
RECREATION ACTIVITIES - Contract Classes
The City contracts with outside (special interest) instructors to teach a variety of recreation and leisure classes for participants of all ages. With the exception of tennis and boxing, the City retains 30% of the fees collected for each class (in addition to non -resident fees). The City retains 10% of t he fees collected for the tennis program. For boxing, the City retains all of the revenues and pays the two contractors a monthly stipend.

Contract Class Total
Participants
Participant
Hours
Fees
Collected
Total
Expense
Net
Revenue
(3 months) (3 months) (3 months) (3 months) (3 months)
Art with Stephanie 31 224 $2,843 $1,976 $867
Boxing Youth 138 1,380 $2,073 $3,720 -$1,647
Boxing Adult 69 690 $1,698 $4,800 -$3,102
Cello Tennis Academy 212 965 $12,170 $10,699 $1,471
530 Cheer Academy 6 96 $620 $420 $200
Country Line Dance 338 507 $2,028 $1,420 $608
Cuban Salsa 54 216 $1,871 $1,246 $625
Dance Fitness & Tai Chi 94 376 $4,272 $2,842 $1,430
Meditation 5 20 $231 $162 $69
Pilates 32 288 $1,102 $739 $363
Rock Steady Boxing 40 560 $1,320 $650 $670
Scottish Country Dance 20 280 $666 $448 $218
Socceroo 31 138 $3,654 $2,499 $1,155
Writing Life Stories 5 100 $125 $88 $37
Yoga 38 272 $1,335 $926 $408
Total 1,113 6,112 $36,008 $32,635 $3,372
Youth Recreation Program Total Participants
(3 months)
Participant Hours
(3 months)
Fees Collected
(3 months)
After School Teen Pack* 1,315 3,270 Free Program
Rec2Go* 111 111 Free Program
Youth Basketball League 294 5,880 $32,988
Total 1,720 9,261 $32,988

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Community Services Department
FY24 Third Quarter Report Page 6
RECREATION ACTIVITIES - Adult Sports
Adult sports activities are offered through the City . Activities include drop -in sports as well as organized softball, volleyball, and basketball leagues. Drop-in basketball (open gym) numbers are not reported, however, participation for the other programs is listed below.

Drop In Programs
Program Total Sign-Ins Participant Hours Fees Collected Badminton 904 2,712 Free
Pickleball 561 1,823 Free
Total 1,465 4,535 $0
RECREATION ACTIVITIES – Senior Activities
Programs at the Woodland Senior Center include art classes; exercise classes; games; leisure programs and activities; education resources; support groups, and special events resulting in a total of 11,492 participant hours during the third quarter.

Senior Programs
Programs Total Sign-Ins Participant Hours Fees Collected Art Classes 434 1,278 Free Programs
Exercise Classes 2,185 1,893 Free Programs
Games 1,131 3,592 Free Programs
General Programs 2,243 3,724 Free Programs
Support Groups 135 270 Free Programs
Total 6,128 10,757 $0

Senior Events
Events Date Participants Participant Hours Fee Collected Dinner and a Movie February 8 90 360 Free Program
Hand & Foot Card Party March 23 75 375 Free Program
Total 165 735 $0
Grants and Housing
In addition to implementing recreation and senior programs, the Community Services Department also implements the Community Development Block Grant Entitlement program, grants for non -profit organizations, and affordable housing programs . The highlights of these programs for the third quarter of Fiscal Year 2024 are provided below.

CDBG Activities

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Community Services Department
FY24 Third Quarter Report Page 7
City of Woodland, ADA Accessibility Project – The project went out to bid in late April 2024 and construction is set to begin in May 2024. Nine ADA-compliant curb ramps will be upgraded in the ADA priority route.

Legal Services of Northern California, Fair Housing Services – LSNC hosted their 2024 Annual Fair Housing Conference on April 18, 2024 at the Yolo County Housing Authority. The conference is designed for local housing providers and the general public. Topics include disability discrimination, protections for survivors of domestic violence, protections for applications with criminal backgrounds, and other useful legal housing topics.

Other Projects

New Walter’s House Substance Use Disorder Treatment Facility Construction of the new Walter’s House facility is underway and anticipated completion in late spring/early summer. The move to the East Beamer Way campus is the third phase in the overall project and will provide for an increase in the number of beds, from 44 beds at the current location to 60 beds at the East Beamer Way Cam pus. The facility is primarily funded through the California Department of Health Care Services’ (DHCS) Behavioral Health Continuum Infrastructure Program (BHCIP) ($12.5 million).

Vista del Robles Affordable Housing Project Phase I & Phase II Phase 1: Chel sea Development Corporation broke ground on its 72 -unit affordable housing project in April 2022 with loan assistance from the City of Woodland. Rental rates are restricted to low -income households earning between 30 and 60 percent of the median household income, adjusted for household size. The housing development is being constructed at the corner of West Main Street and Ashley Avenue. A ribbon cutting was recently held.

Phase 2: The second phase of the project will include the construction 96 affordable units. Rental rates will also be restricted to low -income households earning between 30 and 60 percent of the median household income, adjusted for household size. The second phase will also include 20+ units for developmentally disabled individuals. The developer is currently pursuing funding for Phase 2.

The overall project will accept Project Based Vouchers and 15% of the total units will be constructed as accessible units. All the units on the first floors of Phase 1 and 2 are adaptable and can be conve rted to

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Community Services Department
FY24 Third Quarter Report Page 8
accessible units. All units of the project are restricted for low-income households earning between 30 and 60 percent of the median household income for Yolo County.

Participant Hours Calculation
The Community Services Department measures programs through “participant hours”. Participant hours are a calculation of total program hours multiplied by the total number of unique participants within a program.

Total participant hours reports how much time participants spend within each program. The measur ement breaks down to 1 person x 1 hour = 1 Participant Hour. It should be noted that a higher number of participant hours is not, by itself, a measurement of greater program success compared to the participant hours of another program.

Participant Hours (PH) is calculated by:
• Drop-In Programs: 1 Class meeting (in hours) x Total sign ins Examples include Water Aerobics & Lap Swim, Badminton
• Classes/Camps/Leagues: Total unique participants x total class time (in hours) Examples include Swim Lessons, Mad Science
• Individual Entry: Each class meeting (in hours) x Total in attendance (adding each day) Examples include Teens Helping Seniors, Teen Pack
• Event: Total Attendants x Average Time
Examples include ReXpo, 4th of July, Rec2Go visits

Participant hours and participants in this report are listed for the three-month reporting period; therefore if 100 participants are listed, the 100 refers to the total participants for the three-month period and c ould double or triple count the same participants if they participated each month (i.e. drop in volleyball).

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.12
SUBJECT: Consultant Agreement for Construction Management and Inspection Services for Improvements
Associated with Ruby Estates Subdivision
Improvements

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving a consultant services agreement for construction management and inspection with Associated Engineering Consultants(AEC) in the amount of $235,720 for the Ruby Estates Subdivision Improvements; and authorize the City Manager to execute the agreement and amendments up to 15% ($35,358) of the agreement.

Staff Contact:

Miguel Chavez, Construction Project Manager – (530) 661-5952, [email protected]

Fiscal Impact:

Construction management and inspection of the Ruby Estates Subdivision Improvements are funded entirely by the developer through a developer deposit account set up for the purpose of paying the City's costs to inspect the required public improvements.

There is no impact on the general fund.

Background:

On July 19th 2022, the City Council approved the Ruby Estates Tentative Subdivision Map No. 5221. The improvement plans for the Ruby Estates Subdivision Improvements are complete and construction is ready to begin. The Ruby Estates improvements will build 87 homes.

Discussion:

The construction of the Ruby Estates Subdivision Improvement project includes improvements that will be city-owned once completed. In addition, there are some privately owned improvements that will be maintained by the homeowners' association. As such, the City is required to provide construction management and inspection for this project. The recommended action to execute a consultant agreement will provide these construction services.

Lennar Homes has informed the City that they plan to start construction in May and the City needs to have contracts executed in advance of the start of work.

AEC is currently included on the City’s list of firms pre-qualified to provide Construction Management and Inspection Services. After a review of the listed firms and the experience of each providing similar services, it was determined that AEC was the most qualified to perform these services for the City at this time.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, approving a consultant services agreement for construction management and inspection with Associated Engineering Consultants(AEC) in the amount of $235,720 for the Ruby Estates Subdivision Improvements; and

Page 47 ends

authorize the City Manager to execute the agreement and amendments up to 15% ($35,358) of the agreement.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Ed Wisniewski, Principal Civil Engineer
Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Resolution

Page 48 ends

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROVE AN AGREEMENT WITH ASSOCIATED ENGINEERING CONSULTANTS, INC. FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
WHEREAS, On July 19 th 2022, the City Council approved the Ruby Estates Tentative Subdivision Map No. 5221; and
WHEREAS, the Ruby Estates Subdivision Improvements are ready for construction; and WHEREAS, the City desires to have the construction management and inspection of these improvements performed by an experienced consultant selected by a qualification based selection process; and
WHEREAS, the City Council wishes to approve the Agreement and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby approves the consultant services agreement with Associated Engineering Consultants and authorizes and directs the City Manager to execute the agreements in the amount of $235,720.00 for the Ruby Estates Subdivision Improvements and amendments as necessary up to 15%($35,358) of the agreement amounts, subject to City Attorney approval.

Section 2. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not change.

Section 3. An executed copy of the Agreement is available and on file in the City Clerk’s office and is incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 7th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 49 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.13
SUBJECT: Creation of New Capital Improvement Project, the WPCF Grit System and Screw Pump Rehabilitation
Project, CIP 24-12, appropriate funding, and approve
Design Agreement with West Yost, for the WPCF Grit
System and Screw Pump Rehabilitation Project, CIP
24-12

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____ to (1) Create a Capital Improvement Project the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12; (2) Appropriate $500,000 from the WPCF Asset Replacement Project, CIP 14-02; and (3) Authorize the City Manager to execute a consultant agreement with West Yost, in the amount of $352,930 for design of the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12 and authorize a contingency of up to 10% ($35,293).

Staff Contact:

Tim Busch, Principal Utilities Civil Engineer, 530-661-5963 [email protected]

Fiscal Impact:

Funding for the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12, (hereafter “Project”) is included in the Capital Improvement Program budget approval on June 20, 2023 as part of the WPCF Asset Replacement Project, CIP 14-02. The CIP 14-02 budget includes funding for planned replacement and rehabilitation of assets at the Water Pollution Control Facility (WPCF). The design contract in the amount of $352,930 with West Yost and the contract contingency in the amount of $35,293 are fully funded through CIP 24-12.

Staff estimates the total project cost will be in the range of $3 million and $4 million. The detailed design will inform the construction cost estimate. The budget will be updated after design progresses and after construction bids are received. At that time, any necessary additional funds would be transferred to the Project from WPCF Asset Replacement Project, CIP 14-02 or included in the next sewer rate study. Authorization to Bid and Construction Contract Award will be presented to Council for approval at a future date.

There is no impact to the General Fund.

Background:

City staff is continually reviewing the status of the City’s Water Pollution Control Facility. Repair and replacement of WPCF components is based on information obtained from periodic assessments of the WPCF. The WPCF operates two grit chambers and has no backup system. The current grit system was brought online in 2006 and has reached the end of its useful life. The grit system removes large and heavy particles that are not treated in the biological processes. Instead, they would damage pipes and become sediment in downstream treatment processes. Several components of both grit chambers are needing replacement. Another factor is the unavailability of certain repair parts for the equipment. Properly operating grit classifiers are necessary for operation of the WPCF.

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The City’s WPCF has a total of four (4) headworks pumps to pump raw sewage into the facility for treatment. Pumps #1, #2, and #3 are the same size and #4 is a larger pump. Pump #4 is reserved for high flows as it is too large to operate under dry weather and average flow rates given current operating needs. Pumps #1 and #2 have experienced cracking in the steel drive shaft and both are inoperable. Pump #3 has some minor cracking in the drive shaft, but remains in operation. The facility can operate during normal operations with just one (1) headworks pump but requires two (2) for higher demands or if a pump fails or is down for maintenance. Pump #2 will be replaced in kind as part of a separate effort. The 2024 WPCF Master Plan identified the opportunity to replace Pump #1 with submersible pumps instead of a screw pump. This project will replace Pump #1 with submersible pumps and include associated piping and electrical work. Submersible pumps have some operational limitations that screw pumps do not have, but are significantly less expensive to replace after the initial construction. The construction to replace a screw pump with submersibles is also expected to be less expensive than replacing a screw pump. Given the lack of experience with submersible pumps at the WPCF headworks and the need to pump variable flow rates Pump #2 will be replaced in kind as part of a separate effort and only one of the screw pumps is being replaced with submersible pumps at this time. If successful, the Pump #3 would eventually also be replaced with submersible pumps.

Both the grit system and headworks screw pumps handle raw sewage. The raw sewage is corrosive and generally limits equipment operational life to less than 20 years. The project was planned as part of the 2024 WPCF Master Planning effort and is included in the Asset Replacement Program.

Discussion:

The grit system work generally includes the replacement of several mechanical components including pumps, blowers, valves, and also replacement of a buried pipe. Major structural work is not anticipated, however, minor structural work is needed for one of the new grit classifiers. The replacement of a headworks screw pump with submersible pumps is needed due to the failure of the existing screw pumps and will ultimately be a cost savings measure as replacement of submersible pumps is significantly less expensive when compared with screw pumps.

This project was planned as part of the WPCF Master Plan and is necessary for continued operation of the WPCF. The headworks pumps and grit system are in continuous operation and operate in a corrosive environment, which limits the service life of this type of equipment. The design work is expected to be completed at the end of 2024 with bidding in spring of 2025. Due to expected long lead times for equipment, construction is expected in late 2025 and 2026.

West Yost was selected for the Project through a quality-based selection process and is on the City’s on-call list for engineering design firms. The engineering design contract with West Yost includes the engineering services required to prepare final plans and specifications and provide assistance during bidding and construction. These design services generally include:

• Project Management, which includes coordination with City Staff and other City consultants, quality assurance and quality control.
• Public Improvement Plans, which includes drafting improvement plans for the rehabilitation work for the grit system and headworks screw pump replacement with submersible pumps. This includes submittal and evaluation of 65% completed plans, 90% completed plans, and final 100% completed plans and design documents, as well as a construction cost estimate. • Administration, which includes assistance during the bidding process and construction.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____ to (1) Create a Capital Improvement Project the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12; (2)

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Appropriate $500,000 from the WPCF Asset Replacement Project, CIP 14-02; and (3) Authorize the City Manager to execute a consultant agreement with West Yost, in the amount of $352,930 for design of the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12 and authorize a contingency of up to 10% ($35,293).

Prepared by: Tim Busch, P.E., Principal Utilities Civil Engineer

Reviewed by: Brent Meyer, P.E., Community Development Director/ City Engineer

Attachments:

1. Resolution

2. Woodland WPCF Influent Pumps Grit Improvements Project LP_Cover Letter Final

Page 52 ends

RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

CREATING THE NEW CAPITAL IMPROVEMENT PROJECT, THE GRIT SYSTEM AND SCREW PUMP REHABILITATION PROJECT, CIP 24-12, APPROPRIATING

PROJECT FUNDS AND APPROVING A DESIGN AGREEMENT WITH WEST YOST,

FOR ENGINEERING CONSULTING SERVICES FOR THE GRIT SYSTEM AND SCREW PUMP REHABILITATION PROJECT, CIP 24-12
WHEREAS, the City Council wishes to create the Capital Improvement Project for the Grit System and Screw Pump Rehabilitation Project, CIP 24-12 through the adoption of this Resolution; and
WHEREAS, the City Council wishes to appropriate $500,000 in funds from the WPCF Asset Replacement Project, CIP 14-02 through the adoption of this Resolution; and WHEREAS, the City wishes to enter into a Design Agreement with West Yost, for the Grit System and Screw Pump Rehabilitation Project, CIP 24-12, for an amount of $352,930 and authorize its execution through adoption of this Resolution; and WHEREAS, the City wishes to include a design contingency of up to 10% of the contract amount ($35,293); and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The City Council hereby creates the Capital Improvement Project for the Grit System and Screw Pump Rehabilitation Project, CIP 24-12.

Section 2. The City Council hereby appropriates $500,000 funds from the WPCF Asset Replacement Project, CIP 14-02 to the project.

Section 4. The City Council hereby approves the Design Agreement with West Yost in the amount of $352,930 and hereby approves a ten percent (10%) design contingency in the amount of $35,293. The City Manager is hereby authorized and directed to execute the contract, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

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PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 7th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tania Garcia-Cadena, Mayor
ATTEST:
______________________________
Ana B. Gonzalez, City Clerk

Page 54 ends

8950 Cal Center Drive

Bldg. 1,
Suite
363

Sacramento CA 95826

916.306
.2250

phone

530
.
756
.
5991

fax

westyost.com

April 1
8 , 2024

SENT VIA:

Tim Busch

Principal Utilities Engineer

City of Woodland

855 Country Road 102

Woodland, CA 95776

SUBJECT:

Proposal for Engineering Services for the City of Woodland to Perform Design of Influent
Pump

Station
and Grit
Removal Facility
Improvements for the Water Pollution Control
Facility

Dear
Tim:

We are pleased to submit t
h
is
letter proposal
outlining our
proposed scope of services, budget
,

and
schedule for
providing
engineering services related to the

City of Woodland Water Pollution Control
Facility (WPFC)

Influent
Pump

Station

and Grit
Removal Facility

Improvements project (Project).

PROJEC

T BACKGROUND

& OVERVIEW

In March 2024, the City

of Woodland (City)

evaluated several alternatives for improving the
influent
pump station

and
g
rit

r
emoval
f
acility

at the WPCF. The

results of this
evaluat
ion are summarized
in
Technical Memorandum (TM) 13
dated March 4, 2024.

West Yost

met with City staff on March 13, 2024
to

discuss
the

information included in

TM
13 and perform a site walk to evaluate existing conditions.

D
uring
this meeting, the City indicated that
they would like to implement the follow
ing improvements
:



Replace Screw Pump #2 with a new
p
ump.



Remove Screw Pump #1.



Install two submersible pumps
with provisions for a future third pump
in

the
existing
influent pump station
wet pit

to
provide a capacity of approximately 5 mgd.



Replace the three existing grit pumps.



Replace the two existing grit basin blowers.



Replace the two existing grit

cyclones and

classifiers.



Replace the grit pump suction and discharge piping, valves, and appurtenances.

The following assumptions regarding t
he scope of the proposed improvements were

also
discussed with
the City

at the March 13
th

meeting. These items will

be confirmed during
the initial stages of the
Project:

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

The City is replacing Screw Pump #2
and removing Screw Pump #1
under a separate proj
ect
.

That work
will not be included in the construction documents prepared under this Project .



The new submersible pumps are assumed to have the following characteristics:

The pumps will be approximately 35
-
hp pumps.

The pumps will be installed
on the wes
t wall of the

existing wet pit

in the space where
Screw Pump #1 is currently located
.

The pumps will be installed on the existing concrete floor and no additional baffles or sumps will be required for proper installation or operation of the pumps.

New pump

guide rails will be installed on the existing walls of the wet pit.

The new pumps will discharge to the existing screw pump discharge channel. New piping, valving, and appurtenances will be installed to convey flow to this channel.



No major
structural modifications of the wet pit will be required to install the new pumps .



The three existing grit pump
s

and two existing grit blowers will be installed in kind.



The two new grit

cyclones and

classifiers will match the configuration and capacity of

the
larger of the two existing
pieces of equipment.



A new metal platform will be installed
to extend the roof of
the existing grit blower room to
create space for one of the new grit classifiers.



The existing motor control centers (MCCs) and control panel s serving the existing influent
pump station and grit removal facility have adequate capacity to serve the new and replacement equipment proposed under this project.



The following electrical, instrumentation, and control improvements will be performed to s
upport the equipment improvements:

New
power and control wiring will be installed between the existing MCCs and control panels and the new equipment.

New conduit will be installed for new equipment, but existing conduit will be re -
used for
existing equipme
nt.

New motor starters and drives will be installed for new equipment.

Control panel modifications will be required to support new equipment.

New local control stations will be provided for new equipment.

SCOPE OF WORK

West Yost proposes to execute the Pro
ject under the following tasks
:



Task 1. Project Management



Task 2. Design Verification



Task 3.

Detailed Design



Task
4 . Bid Phase Services

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Each of the proposed tasks are described in further detail in the following sections.

Task 1.

Project Management

The West Yost team will provide the following services under this task:



Overall management of project scope, schedule, and budget



Coordination and management of West Yost staff and subconsultants



Oversight of West Yost quality assurance and quality control

procedures



Participate in
bi
-
weekly

progress check
-
in calls between West Yost and City Project
Managers

which will be approximately 30 minutes in length and conducted virtually.



Preparation of monthly progress reports and invoices

Task 1
Deliverables



Progress reports & invoices
–

One (1) electronic copy per month
.

Task 2.

Design Verification

This task will include the subtasks described below.

Task 2.1. Review
Background Information

West Yost will review relevant
background information in
cluding
as
-
built drawings
,
shop submittals,
operation and maintenance (
O&M
)
manuals
, and previous reports under this task
.

Task 2.2. Review Design Intent

West Yost will c
onduct an in
-
person workshop with City staff to

discuss and confirm the following:



Te
am introduction



Project scope & schedule



Communication protocols



Scope of proposed improvements



Proposed equipment layouts



Preferences for equipment types and

models



Equipment control strategies



Construction constraints



Review information needs

The meeting will be approximately two hours in length, will be conducted in -
person at
City

facilities, and
will be attended by up to three (3) West Yost team members. The West Yost team will prepare an agenda, presentation materials, and minutes for the m
eeting. As part of the meeting, the West Yost team will also perform a site walk of the existing facilities
.

Task
2 Deliverables



Meeting agenda, presentation materials, and minutes
–

One (1) electronic copy per meeting

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Task 3.

Detailed

Design

This
task will include the subtasks described below.

Task 3.1. 6
0 %

Design Submittal

West Yost will prepare

60%
design submittal

under this task which will include:



Drawings

–

The sheet list provided in the following section indicates which drawings will be
in
cluded in
each submittal.



Specifications
–

West Yost will provide a draft table of contents for the Project Specifications



Class 4 Opinion of Probable Construction Cost Estimate (OPCC)



Preliminary Construction Schedule

Task 3.2. 60% Review Meeting

West Yost will
conduct a review meeting after submission of the 60% Submittal to discuss the contents of the submittal and the City’s comments. The meeting will be approximately two hours in length, will be conducted in
-
person at City facilities, and will

be attended by up to two (2) West Yost team members.

The West Yost team will prepare an agenda, presentation materials, and minutes for the meeting.

Task 3.
3 . 90
%

Design Submittal

West Yost will prepare a 90% design submittal under this task which will

include:



Drawings
–

The sheet list provided in the following section indicates which drawings will be included in each submittal.



Div 00 Specifications
–

Div 00 specifications are assumed to be provided by the City. West Yost will update the Div 00 proje
ct specifications with project specific information including bid schedule, qualification requirements, project duration, and liquidated damages. No major edits will be required to Div 00 specifications.



Div 01 and Technical Specifications
–

West Yost wil
l provide draft
copies
of all specifications
.



Class 3 OPCC



Updated Construction Schedule



Review comment log with response to all District comments on the 60% Submittal.

Task 3.4. 90% Review Meeting

West Yost will conduct a review meeting after submission o f the 90% Submittal to discuss the contents of
the submittal and the City’s comments. The meeting will be approximately two hours in length, will be conducted in
-
person at City facilities, and will be attended by up to two (2) West Yost team members.

The

West Yost team will prepare an agenda, presentation materials, and minutes for the meeting.

Task 3.
5 .

Final

Design

Submittal

West Yost will prepare a 100% design submittal under this task which will include:

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

Drawings
–

The sheet list provided in the fol
lowing section indicates which drawings will be
included in each submittal.



Div 00, Div 01, and Technical Specifications



Review comment log with response to all District comments on the 90% Submittal.

Task
3 Deliverables



60%, 90%, and Final Design
Submittals
–

One (1) electronic copy of drawings, specifications, and OPCCs in pdf or Word format. West Yost can also provide AutoCAD files for drawings .



Review Comment Logs
–

One (1) electronic copy per submittal



Meeting agenda, presentation materials, a
nd minutes
–

One (1) electronic copy per meeting

Task 4. Bid Phase Services

West Yost
team members

will
provide bid period services under the following subtasks .

Task 4.1. Pre
-
Bid Meeting

The West Yost Project Manager will attend and participate in the pre
-
bid meeting. District staff will
prepare the meeting agenda, presentation materials, and minutes. West Yost will provide comments on the draft minutes
.

Task 4.2. Respond to Bidder Questions

West Yost will assist with responding to bidder questions du ring the bid period. West Yost has assumed
that there will be two sets of bidder questions with 4
–

8 questions in each set and has budgeted
approximately 16 engineering hours for this subtask
.

Task
4 .
3 .

Prepare
Bid Addenda

West Yost will prepare revised
drawings, prepare revised specifications, and issue addenda, as needed, during the bid period. West Yost has assumed that up to two addenda will need to be prepared and has budgeted
28 engineering hours for this subtask
.

Task 4.4. Bid Evaluation

West Yost

will review bids to check for overall completeness, review qualifications information, review notable exceptions or exclusions, and perform math checks on tallying of unit price bid items and/or other subtotal
.

Task
4 .
5 .

Prepare Conformed
Documents

West Yost will prepare conformed documents which will include all revisions made during the bid period.

Task
4 Deliverables



Responses to Bidder Questions
–

One (1) electronic copy per response



Addenda
–

One (1) electronic copy per addenda



Conform
ed Documents
–

One (1) electronic copy

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Sheet List

Table 1

below

summarizes the sheets

West Yost anticipates will be included in each of the design submittals.

Table
1 .

Anticipated Sheet List

Dwg
No.

Sheet
No.

Sheet Title

60%

Submittal

90%

Submittal

Final
Submittal

General

1 G
-
001

Project Title, Vicinity Map, Location Map

2 G
-
002

General & Civil Notes, Symbols, Abbreviations

3 G
-
003

Design Criteria & Process Flow Diagram

4 G
-
004

Site Plan, Access Routes,
Staging, Bypass Pumping

Demolition

5 D
-
001

Demolition Plan

6 D
-
002

Demolition Sections & Details 1

7 D
-
003

Demolition Sections & Details 2

Structural

8 SG
-
001

Structural Notes, Symbols, Abbreviations

9 S
-
101

Influent Pump Station Plan
, Section, & Details

1 0

S
-
201

Grit Pump Area
-

Plan

11 S
-
202

Grit Pump Area
-

Sections & Details

12 S
-
301

Grit Classifier Area
-

Plan

13 S
-
302

Grit Classifier Area
-

Sections & Details

14 SD
-
001

Structural Details 1

Mechanical

1 5

MG
-
001

Mechanical Notes, Symbols, Abbreviations

16 M
-
101

Influent Pump Station Plan

17 M
-
102

Influent Pump Station
-

Sections & Details

18 M
-
201

Grit Pump Area
-

Plan

19 M
-
202

Grit Pump Area
-

Sections & Details

20 M
-
301

Grit Classifier Area
-

Plan

21 M
-
302

Grit Classifier Area
-

Sections & Details

22 M
-
401

Grit Blower Area
-

Plan

23 M
-
402

Grit Blower Area
-

Sections & Details

24 MD
-
001

Mechanical Details 1

25 MD
-
002

Mechanical Details 2

Electrical

2 6

EG
-
001

Elec
t
rical Notes, Symbols, and Abbreviations

27 E
-
001

Existing MCC One
-
Line Diagram

28 E
-
002

Modified MCC One
-
Line Diagram

29 E
-
010

MCC
Elevation

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Tim Busch

April 1
8 , 2024

Page
7 N
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M
-
C
-
City of Woodland
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LP
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2024 Headworks

Table
1 .

Anticipated Sheet List

Dwg
No.

Sheet
No.

Sheet Title

60%

Submittal

90%

Submittal

Final
Submittal

30 E
-
011

PLC Panel Elevation

31 E
-
020

PLC Elementary Diagram

32 E
-
021

Full Speed Elementary Diagram

33 E
-
022

Soft Start Elementary Diagram

34 E
-
023

Miscellaneous Elementary Diagram

35 E
-
024

Example
Interconnect Diagram

36 E
-
031

Electrical Overall Site Plan

37 E
-
032

Electrical Building Plan

38 E
-
033

Influent Pump Station Plan

39 E
-
034

Grit Pump & Classifier Plan

40 E
-
035

Grit Blower Room Plan

41 ED
-
001

Electrical Construction Details 1

42 ED
-
002

Electrical Construction Details 2

Instrumentation

4 3

IG
-
001

Instrumentation Notes, Symbols, and Abbreviations

44 I
-
101

Influent Pump Station P&ID

45 I
-
201

Grit Pump P&ID

46 I
-
301

Grit Cyclone & Classifiers P&ID

47 I
-
401

Grit Blower P&ID

Additional Assumptions and Exclusions

The scope of work and proposed fee included in this proposal is based on the following assumptions:



City will provide relevant
background information within two (2) weeks of providing a Notice to Proceed



Project drawings will be prepared in AutoCAD 2D

format.



Drawings of existing facilities will be provided in AutoCAD format by the

City.



Specifications will be prepared using the 6
-
digit
CSI
numbering system in Microsoft
Word

format.



OPCCs will be in accordance with AACE rating

systems.



The City’s

review

period

for

all

deliverables

will

two

weeks.



There will be one round of review
per submittal.



Review comments will be consolidated into one list of comments.



Budget allocations can be adjusted between

tasks as needed provided the total Project
budget is not exceeded.



The City will obtain and pay fees for all necessary permits require d for construction.



A detailed review by the building department will not be required.

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Tim Busch

April 1
8 , 2024

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8 N
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2024 Headworks



Title 24 compliance will not

be required.

The following are excluded from the scope of work and proposed fee:



Landscaping,

irrigation,

architectural,

HVAC,
plumbing, od
or control, fire protection, camera
surveillance

design, or other security improvements

are

not

required,

and

therefore,

not

included

this
proposal
.



Surveying and geotechnical explorations are not included.



Utility locating and potholing are not include
d.



A hazardous materials survey for lead, asbestos, PCBs,
mercury,
etc. is not

included.



Programming, funding, and financing services are not

included.

ADDITIONAL OPTIONAL SERVICES

West Yost is available and qualified to provide engineering services during construction, construction management
,

and construction inspection for the
P
roject. These services may be added to the scope and
budget
for th
is Project
at the City's discretion.

PROJECT
BUDGET

West Yost’s
proposed

level of effort and budget for each of the tasks described above is shown in Table

2 .

A more detailed breakdown of the level of effort and proposed budget is included in Attachment A.

West
Yost will perform the
s
cope of
s
ervices

described above on a time
-
and
-
expenses

basis, at the billing rates
set forth in West
Yost’s
in Attachment A

20 2
4 Billing Rate Schedule, with a

not
-
to
-
exceed budget of
$
352,930.00.

Any additional services not included in this
s
cope of
s
ervices will be performed only after
receiving written authorization and a corresponding budget augmentati on.

Table
2 . Example Table of Estimated Project Hours and Budget

Task

Level of Effort,
hours

Estimated Budget,
dollars

Task 1.

Project Management

84 $25,180

Task 2.

Design Verification

108

$34,767

Task 3.

Detailed Design

888

$271,473

Task 4.

Bid Phase Services

72 $21,510

Total Project Hours and Budget

1,152

$352,930

SCHEDULE

West Yost
’
s proposed
schedule

for the
Project

is
summarized

in Table 3

on the
following

page
. The
schedule

shown in Table 3 is based on
the

assumption that a

Notice to Proceed
wil
l be
issued
by May
9 ,
2024.

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Tim Busch

April 1
8 , 2024

Page
9 N
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2024 Headworks

Table
3 . Project Schedule

Milestone

Date

Notice to Proceed

May 31, 2024

Design Verification Workshop

July

3 0,

2024

65% Submittal

September
13 , 2024

90% Submittal

November 8, 2024

Final

Submittal

December
20,

2024

Pre
-
Bid Meeting

January
21 , 2025

Bid Opening

February 14, 2025

Thank you for
providing

West Yost the opportunity to
be of continued service
to the
City of Woodland.

We look forward to working with you on this important project.

Please call if you have any questions or
require additional information.

Sincerely,

WEST YOST

Bill Schilling
, PE

Wastewater Practice Area Lead

RCE

#
75959

Page 63 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.14
SUBJECT: Second Reading and Adoption of an Ordinance
Revising Sections within Chapter 8.20, “Fire
Prevention and Emergency Services,” to Title 8 of the
Woodland Municipal Code

Recommendation for Action:

Staff recommends that the City Council adopt the revisions to sections within Chapter 8.20, "Fire Prevention and Emergency Services," to Title 8 of the Woodland Municipal Code.

Staff Contact:

Eric Zane, Fire Chief, (530) 661-5860, [email protected] Dallas Hyde, Deputy Chief of Police, (530) 661-7868, [email protected]

Background:

The purpose of this agenda item is to present proposed changes and revisions to several City Ordinances in order to help reduce the use of illegal fireworks, as well as reduce the use of “Safe and sane” fireworks, outside of the already identified and codified time frame each year. These changes are in response to continued community concerns and a need to actively reduce the use of illegal fireworks in the community, as well as to limit the use of “Safe and sane” fireworks to the time frame around the July 4th holiday.

Discussion:

Code Amendments:

In November 2021, the Woodland City Council adopted Section 8.20.052 Host Liability of the Woodland Municipal Code. The ordinance was written to help curb the use of illegal fireworks by allowing anyone willing to report a violation of the ordinance, resulting in a $1,000.00 fine per occurrence. Since inception, there has not been a reduction in the use of illegal fireworks in our community. The proposed revision would further clarify that the $1,000,00 fine may be applied on a per device basis for any illegal firework activity that violates the ordinance.

Currently, “Safe and sane” fireworks are only permitted to be used beginning on June 28th and ending on July 6th. The ordinance revision will further define the hours that “Safe and Sane” fireworks are permitted to be used and sold. In addition, the proposed revisions will require all non- profits who sell “Safe and sane” fireworks, at permitted stands, to disseminate, with every sale, educational material that may be required by the city. The educational materials will be required with every sale and be printed and distributed at the non-profit's expense.

Illegal Fire Works Mitigation:

In addition to the recommended code amendments, the city will be taking the following steps in order to mitigate the use of illegal fireworks;
• Nail’em App- This is a new and improved application that will allow citizens to report the use of illegal fireworks. This application will allow the user to provide detailed information, photos and videos, and will automatically add the users geo-location. The detailed information will be

Page 64 ends

emailed to the police department, who will send a host violation to the address associated with the illegal fireworks use.
• Social Media- With combined efforts, the police and fire departments will inform our residents of the changes in the ordinance, as well as promote the use of the Nail’em App. • Enforcement- The police department will be looking for opportunities to increase enforcement, up to and including:
o Opening a dedicated firework complaint “hotline” that community members would call instead of calling dispatch.
o Setting up a dedicated email where residents can provide addresses of neighbors they believe are planning to use illegal fireworks or who are currently using them. o Set up a “warning” process If we have received complaints about a resident setting off illegal fireworks but have not been able to catch them in the act. o Dedicated enforcement units are deployed using various tactics to identify offenders and subsequently given citations/make arrests.

Conclusion:

Staff recommends that the City Council adopt the revisions to sections within Chapter 8.20, "Fire Prevention and Emergency Services," to Title 8 of the Woodland Municipal Code. This is the second reading and adoption of the ordinance.

Prepared by: Trista Kennedy, Community Risk Reduction Specialist

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. Fireworks Ordinance with revisions (1)

Page 65 ends

ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING CHAPTER 8.20 OF TITLE 8 OF THE WOODLAND MUNICIPAL CODE RELATING TO

FIREWORKS
WHEREAS, the City of Woodland, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and
WHEREAS, the City Council desires to amend Chapter 8.20 of the Woodland Municipal Code relating to Fireworks; and
WHEREAS, the City last updated it’s fireworks ordinance in November 2021; and WHEREAS, the November 2021 updates were intended to curb the use of illegal fireworks within the City, including through the use of reporting, enforcement, and fines; and WHEREAS, there has been no noticeable decrease in the use of illegal fireworks; and WHEREAS, the City continues to receive complaints from City residents and businesses about the use of illegal fireworks throughout the year; and
WHEREAS, the current fine structure has not curbed the use of illegal fireworks in the City, in part due to the fine being applied on a “per occurrence” basis instead of on a “per device” basis; and WHEREAS, the amended fine structure will improve the City’s ability to address illegal firework use by allowing for increased fines when necessary and appropriate; and WHEREAS, the amendments to the Woodland Municipal Code which are enacted by the adoption of this Ordinance are described in the council agenda statement and staff report accompanying this Ordinance.

NOW, THEREFORE, the City Council of the City of Woodland does hereby ordain as follows:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Ordinance.

Section 2. Amendments to Chapter 8.20 of Title 8 of the Woodland Municipal Code is hereby is hereby amended as follow:

Section 8.20.046 is replaced in its entirety as follows:
§ 8.20.046 "Safe and sane" fireworks—Exception.

It shall not be unlawful to possess, sell, use, display or discharge within the City those fireworks as are defined and classified as "Ssafe and sane" fireworks in Health and Safety Code Section 12500 et seq., during the period beginning at 12:00 noon on the 28th day of June and ending at 11:00pm on the 5th12:00 noon on the 6th day of July each year. Usage of fireworks may only be used between the hours of 7:00am and 11:00pm between the 28th of June and July 5th. Usage of fireworks outside of the permitted timeframe will constitute a violation of the ordinance and is subject to fines established within section 8.20.052 (Host Ordinance).

It shall be unlawful to discharge any Safe and sane fireworks on the dates and during the times permitted in this section when a Red Flag Warning has been issued by the National Weather Service.

Page 66 ends

Section 8.20.50 is replaced in its entirety as follows:
§ 8.20.050 Regulations specific to the sale of "safe and sane" fireworks.

A. Sale of "Safe and Sane" Fireworks. The sale of "Safe and Sane" fireworks are subject to the provisions of Sections 12500 to 12726 of the Health and Safety Code of the State of California; Title 19 California Code of Regulations, Chapter 6; and the provisions under this section of the Woodland Municipal Code.

1. "Safe and Sane" fireworks, as defined in Section 12529 of the Health and Safety Code, may be sold within the City during the period beginning at 12:00 noon on the 28th day of June and ending at 11:00pm the 4th 12:00 noon on the 6th day of July each year.

2. Each and every package or carton and every individual item of unpackaged "Safe and sane" fireworks that is offered for sale at retail, shall bear the State Fire Marshal's Seal of Registration and the license or registration number of the registrant.

B. License to Sell Fireworks. License to sell fireworks required: no person shall sell fireworks within the City either at wholesale or retail without first obtaining a license from the State Fire Marshal.

C. Permit to Sell Fireworks. Permit to sell fireworks required:

1. No person shall sell fireworks within the City either at wholesale or retail without securing a permit from the Woodland Fire Department Community Risk Reduction DivisionBureau of Fire Prevention.

2. Each applicant for a permit shall file a written application with the Community Risk Reduction DivisionBureau of Fire Prevention showing the following information:
a. Name, address and telephone of applicants;
b. Facts establishing the applicant's status as a qualified organization under the provisions of this chapter; c. Names and addresses of the officers of the applicant; d. Location where the applicant proposes to sell fireworks.

3. Each applicant shall also meet the following requirements:
a. Applications shall be made no later than the first Tuesday in April of each year; b. Applicants shall comply with all the requirements specified in the permit application.

4. The permit shall be posted in a conspicuous place in the temporary stand, and shall be available if requested.

D. Permit Fee. The fee for each permit issued under the provisions of this chapter shall be in accordance with the current City of Woodland fee resolution.

E. Liability Insurance Required. Each applicant for a permit to sell fireworks pursuant to this chapter shall have filed with the Bureau of Fire Prevention prior to the issuance of any permit a policy of public and product liability insurance with coverage of at least $500,000.00 or $1,000,000.00 and a policy of property damage insurance with coverage of at least $50,000.00 or a certificate showing such amounts of insurance and naming the City of Woodland as an additional insured for the period the permit is in effect.

F. Eligible Applicant.

Page 67 ends

1. No permit shall be issued under the terms of this section except to a nonprofit corporation or nonprofit unincorporated association physically located within the City limits whose principal purpose is youth service or youth welfare and which is currently providing at least some of the same for youth of the City of Woodland; including as illustrative of such an organization, but not limited thereto, the Girl Scouts, Boy Scouts, Babe Ruth League, Little League and the YMCA. Permit applicants renewing from the previous year and who were not physically located within the City limits will be exempt from the requirement of this subject.

2. A minimum of 90% of profits must be directly appropriated for youth activities. First-time permit applicants must submit a proposed financial statement and repeat permit applicants must provide accounting documentation from the previous year's expenditures. Failure to comply will result in denial of the permit application.

G. Number, Term, Transferability and Scope of Authority of Fireworks Permit. The number of available permits will be limited to one per 3,000 population based on the latest Census Bureau survey available to the City of Woodland. Permit applicants renewing from 1989 will be exempt from the one to 3,000 limitations. New permit applications will only be accepted where an opening exists within the established guidelines. If necessary, a lottery system will be used to fill permit vacancies. Only one permit to sell fireworks pursuant to this chapter shall be issued to an eligible applicant. The permit shall be valid only during the period beginning at 12:00 noon on the 28th day of June and ending at 11:00pm on the 4th 12:00 noon on the 6th day of July each year and no permit shall be transferable, assignable or renewable. Each permit shall provide authority for sale of "safe and sane" fireworks by applicant at the location or premises designated on the permit.

H. Requirements for Sale of Fireworks. "Safe and sane" fireworks pursuant to this chapter shall be permitted only from within a temporary stand, and sale from any other building or structure is prohibited. Temporary stands shall be subject to the following provisions:

1. It is unlawful to sell fireworks to anyone under the age of 18 years of age.

2. No stand shall be located within 25 feet of any other building, nor within 100 feet of a location where gasoline or any other flammable liquids are stored or dispensed.

3. No stand shall have a floor area in excess of 750 square feet and shall be constructed in a manner which will be safe for attendants and patrons. Stands in excess of 20 feet in length shall have two exits; any stands larger shall have an exit 20 feet between.

4. Each stand shall have two two-and-one-half-gallon water fire extinguishers, in good working order and accessible for use at all times in case of fire.

5. All weeds and combustible materials shall be cleared from the location of the stand for a distance of at least 30 feet.

6. Legal "NO SMOKING" signs shall be posted on the stands.

7. Each stand shall have at least one adult 18 years of age or older in attendance and in charge thereof when the stand is being used for the sale or dispensing of fireworks. No person under the age of 18 shall be permitted within any fireworks stand where there is the storage or sale of fireworks.

8. All unsold stock and litter shall be removed from the stand and the City by 12:00 noon on July 6th.

9. The stand shall be removed from the temporary location and all litter cleaned up by July 12th.

10. Educational materials may be required to be handed out with the sale of all fireworks. The Community

Page 68 ends

Risk Reduction Division will provide the materials in digital format and they must be printed and distributed at the cost of the permit holder. The Community Risk Reduction Division may require the posting of educational materials at each firework booth. The educational material shall remain posted and unobstructed at all times while the booth is in operation.

I. Compliance with State Law, Violation of Chapter. It shall be the duty of every holder of a permit issued pursuant to this chapter to comply with all provisions of Sections 12500 to 12726 of the Health and Safety Code of the State and the rules and regulations of the State Fire Marshal and the conditions imposed by this chapter and by any conditions in the permit issued by the City Council. Violation of any such provisions shall constitute sufficient cause for the immediate revocation of said permit and to deny any subsequent application for a future permit.

Section 8.20.052 is replaced in its entirety as follows:
§ 8.20.052 Host liability.

A. The term "host" in this section shall mean any of the following:

1. An owner of any private residential or nonresidential real property in the City; or

2. Any person who has the right to use, possess, or occupy public or private property under a lease, permit, license, rental agreement, or contract; or

3. Any person who hosts, organizes, supervises, officiates, conducts, or accepts responsibility for a gathering on public or private property.

B. The term "strictly liable" in this section shall mean liability for a wrongful act regardless of a person's intent, knowledge, negligence, or lack thereof in committing the wrongful act.

C. Any host shall be strictly liable for any unlawful possession, ignition, explosion, discharge, use, or display of any fireworks in violation of this chapter on their property or at their gathering, except that no person who has the right to use, possess, or occupy a unit in a multifamily residential property under a lease, rental agreement, or contract shall be liable for a violation of this chapter occurring in the common area of the property unless the person hosts, organizes, supervises, officiates, conducts, or accepts responsibility for a gathering at which the violation occurs.

D. Any person having the care, custody, or control of a minor shall be strictly liable for any unlawful ignition, explosion, discharge, use, or display of fireworks by the minor in violation of this chapter.

E. Except as provided below in subsection F, no host shall permit or allow another person on private property, or at a gathering on public property, where the host knows or reasonably should know that the person is engaged in a violation of this chapter.

F. The provisions of this section shall not apply to:

1. Conduct involving display, use, or discharge of fireworks as permitted under Federal or State law;

2. A host who initiates contact with law enforcement or fire officials to assist in removing any person from the property or gathering in order to comply with this chapter, if the request for assistance is made before any other person contacts law enforcement or fire officials to complain about the violation of this chapter.

G. Chapter 9.20 and Section 8.20.060 apply to a violation of this section, except that a violation of this section shall be subject to a fine of $1,000.00. Each device (firework) possessed, ignited, exploded,

Page 69 ends

discharged, used, or displayed constitutes a violation of the ordinance and therefore is subject to a $1,000.00 fine, for each device. Possession is defined as having direct or indirect custody and/or control of any Dangerous firework prohibited under this chapter.

Section 3. California Environmental Quality Act (CEQA). The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 4. Severability. If any provision, clause, sentence or paragraph of this chapter or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this chapter which can be given effect without the invalid provision or application, and to this end the provisions of this chapter are declared to be severable.

Section 5. Effective Date. The City Clerk shall certify to the adoption of this ordinance and shall cause a summary thereof to be published in a newspaper of general circulation at least five (5) days prior to the meeting at which the proposed ordinance is to be adopted and shall post a certified copy of the proposed ordinance in the office of the City Clerk, and within fifteen (15) days of its adoption, shall cause a summary of it to be published, including the vote for and against the same, and shall post a certified copy of the adopted ordinance in the office of the City Clerk, in accordance with California Government Code Section 36933. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption
INTRODUCED by the City Council of the City of Woodland at a regular meeting held on the 2nd day of April 2024 and PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 7th day of May 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:

Ana B. Gonzalez, MMC, City Clerk Ethan Walsh, City Attorney

Page 70 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.15
SUBJECT: Revised Installment Sale Agreement and Grant
Water Recycling Construction Financing for the
Spring Lake Recycled Water Project (CIP #17-07)

Recommendation for Action: Staff recommends that the City Council approve Resolution No._____, authorizing the City Manager to sign the revised Clean Water/Water Recycling Funding Program, California State Water Resources Control Board (SWRCB) Installment Sale Agreement and Grant Spring Lake Recycled Water Project No. C-06-8384-110, Agreement No. D2101047.

Staff Contact:

Tim Busch, Principal Utilities Civil Engineer, 530-661-5963, [email protected]

Fiscal Impact:

This project is included in the Capital Budget (Project # 17-07) with $4,005,000 approved by Council on June 15, 2021, and reallocation approved by Council on February 20, 2024. The overall project budget includes staff time, design, construction, construction management, and contingency. The City has applied for and received drought grant funding through the SWRCB Prop 68 SRF Program.

The revised SWRCB Prop 68 SRF loan and grant agreement includes a total project funding amount of $3,839,462.64, of which $550,000 is a grant. The remaining $3,289,462.64 is the loan component, which has an interest rate of 0.55% and is paid over a 30-year term. The revised loan and grant agreement increases SRF funding by $1,007,444.64 to provide 100% funding for the project. The funding agreement covers construction, construction contingency, construction management and design. Additional costs, not covered by the funding agreement, include staff time and consultant costs for CEQA environmental compliance.

There is no impact on the General Fund.

Background:

The City of Woodland’s Water Pollution Control Facility (WPCF) currently produces Title 22 tertiary treated effluent which is suitable for a wide variety of uses including certain industrial processes, landscape irrigation strips, and construction water purposes. Utilizing recycled water to replace potable water for applicable industrial and irrigation systems reduces demand for potable water, results in cost savings for the recycled water user, and meets water quality objectives for those purposes.

The City previously completed construction on the Industrial Park Recycled Water Project, which provides recycled water for industrial and landscape irrigation uses. The initial project included installation of recycled water pumps at the WPCF effluent wetwell and a backbone pipeline to serve portions of the industrial area of the City. The pipeline is approximately 4 miles in length and includes connections to industrial customers and landscape irrigation along the alignment.

As a result of droughts, the State of California is advocating for the use of recycled water and the State Water Resources Control Board (SWRCB) has streamlined the permitting process for recycled water systems in addition to providing grants and low interest financing.

Page 71 ends

The environmental permitting for the Spring Lake Recycled Water Project is already complete. A Mitigated Negative Declaration (MND) was prepared by Dudek, an environmental consultant, and City of Woodland staff. The MND was presented to City Council during a public hearing and City Council adopted the MND for the project via Resolution No. 7178 on November 6, 2018.

City Council previously approved the preliminary construction installment sale agreement and grant for the Spring Lake Recycled Water project via Resolution No. 7873 on April 5th, 2022. This new resolution is presented for approval to reflect the final budget amendment and revised loan amount.

Additional funding is needed because the original budget was contemplated in 2017 and substantial inflation has occurred since then, particularly in construction bid prices. Actual bid prices were always intended to be the basis of the funding agreement and the final budget amendment and the actual basis of the final construction installment sale agreement. The West Yost Sept 2023 construction cost estimate was for $3,773,605, the actual construction agreement with Argonaut Constructors, Inc. of $2,831,717.50 – awarded by City Council via Resolution No. 8210 on February 20th 2024. The bids were below estimates; however, the construction cost is higher than the 2017 estimate.

The project is in construction and is expected to be completed by October 1, 2024.

Discussion:

The Spring Lake Recycled Water Project will improve potable water supply sustainability and drought resilience by reducing demands on the potable water system. The availability of recycled water to the Spring Lake area allows for the best match of water quality with the use of that water and would also be an economic development tool for new businesses. The project would replace approximately 200,000 gallons/day of potable water used for landscape irrigation with recycled water. Over time, the use of recycled water in the Spring Lake and Tech Park area is planned to increase to approximately 400,000 gallons/day. Spring Lake developers have previously constructed significant portions of the Spring Lake recycled water pipeline expansion.

Commencing with the date of Project Completion, Woodland must submit annual reports to the State Water Resources Control Board for five consecutive calendar years or until the project’s actual total annual recycled water deliveries equals the project’s planned total recycled water deliveries.

Conclusion:

Staff recommends that the City Council approve Resolution No._____, authorizing the City Manager to sign the revised Clean Water/Water Recycling Funding Program, California State Water Resources Control Board (SWRCB) Installment Sale Agreement and Grant Spring Lake Recycled Water Project No. C-06-8384-110, Agreement No. D2101047.

Prepared by: Tim Busch, Principal Utilities Civil Engineer Reviewed by: Brent Meyer, Community Development Director / City Engineer

Page 72 ends

Attachments:

1. Resolution

Page 73 ends

2163200.3 9127-004 1
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE CONSTRUCTION INSTALLMENT SALE AGREEMENT

AND GRANT FOR THE SPRING LAKE RECYCLED WATER PROJECT
WHEREAS, the California State Water Resources Control Board has approved the application of the City of Woodland for financial assistance through its Clean Water State Revolving Fund program for the planning, design, and construction of its Spring Lake Recycled Water Project (the “Project”) and has authorized funding for the Project, consisting of a revised loan component in the amount of $3,289,462.64 and a grant component in the amount of $550,000; and
WHEREAS, the Construction Installment Sale Agreement and Grant, Spring Lake Recycled Water Project, Project No. C-06-8384-110, Agreement No. D2101047, between the City of Woodland and the California State Water Resources Control Board (the “Agreement”), which is incorporated herein by reference, has been presented to the City Council for its review and approval on April 5, 2022; and
WHEREAS, the revised Construction Installment Sale Agreement and Grant, Spring Lake Recycled Water Project, Project No. C-06-8384-110, Agreement No. D2101047 increases the loan amount by $1,007,444.64 with the current loan terms of 30 years at 0.55% interest; and WHEREAS, pursuant to Government Code section 5852.1, the City obtained from its financial advisor, Del Rio Advisors, LLC, good faith estimates of certain information related to the financing and disclosed that information to the public at the meeting of the City Council held on April 5, 2022;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND THAT:

Section 1. Authorization to Execute and Deliver Agreement. The City Council hereby approves the Agreement and authorizes and directs the Mayor, the City Manager, the Administrative Services Director, the Finance Director, and the City Clerk (the “Designated Officers”), for and in the name of the City, to execute, and deliver the Agreement in substantially the form presented to the City Council at this meeting, with such changes, insertions, revisions, corrections, or amendments as are approved by the officer or officers executing the Agreement for the City. The City Council approves the revised Agreement in the amount of $3,839,462.64 of which the loan component is $3,289,462.64 and a grant component in the amount of $550,000 The execution of the Agreement by a Designated Officer or Officers constitutes conclusive evidence of such officer’s or officers’ and the City Council’s approval of any such changes, insertions, revisions, corrections, or amendments to the form of the Agreement presented to the City Council at this meeting; provided that the funding amounts do not exceed the amounts recited above.

Section 2. General Authorization. The City Council hereby authorizes and directs the Designated Officers and other officers and agents of the City, and each of them individually, for

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2163200.3 9127-004 2
and in the name of and on behalf of the City, to do any and all things and to execute and deliver any and all documents that they may deem necessary or advisable in order to complete the financing of the Project and otherwise to carry out, give effect to, and comply with the terms and intent of this resolution. All actions heretofore taken by such officers and agents that are in conformity with the purposes and intent of this resolution are hereby ratified, confirmed and approved in all respects.

Section 3. Effective Date. This resolution takes effect immediately upon its passage.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at regular meeting held on the 7th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

Page 75 ends

2163200.3 9127-004 3
Exhibit A
Good Faith Estimates
California Government Code Section 5852.1 requires the City of Woodland (“Borrowing Party”) to disclose specified information obtained as a good faith estimate from an underwriter or municipal advisor prior to authorization of the 2022 Installment Sale Agreement (the “2022 ISA”).

The Borrowing Party has received such information from a municipal advisor and discloses such information as set forth below.
(1) Name of Municipal Advisor: Del Rio Advisors, LLC
(2) City Council Meeting Date: April 5, 2022
(3) Name of Issue: 2022 Installment Sale Agreement
(4) The Municipal Advisor has provided to the Borrowing Party the following required good faith estimates relating to the 2022 ISA Financing:
a. The true interest cost of the 2022 ISA, which means the rate necessary to discount the amounts payable on the respective principal and interest payment dates to the purchase price received for the 2022 ISA (to the nearest ten-thousandth of one percent): 0.550000%.
b. The finance charges of the 2022 ISA, which means the sum of all fees and charges paid to third parties: $13,000.00. This amount is not paid from the proceeds of the 2022 ISA.
c. The amount of proceeds received by the public body from the 2022 ISA, less the finance charges of the 2022 ISA described in subparagraph (b), if paid from proceeds of the 2022 ISA, less any reserves or capitalized interest paid or funded with proceeds of the 2022 ISA: $2,832,018 (consisting of $2,282,018 in principal amount of the Installment Sale Agreement plus $550,000 in available grant funding).
d. The total payment amount, which means the sum total of all payments the public body will make to pay debt service on the 2022 ISA plus the finance charge of the 2022 ISA described in subparagraph (b) not paid with the proceeds of the 2022 ISA (which total payment amount is calculated to the final maturity of the 2022 ISA):
$2,429,063.96 ($2,416,063.96 of estimated debt service plus an estimated $13,000.00 in finance charges not paid from proceeds of the 2022 ISA).

The foregoing estimates constitute good faith estimates only. The actual principal amount of the 2022 ISA, the true interest cost thereof, the finance charges thereof, the amount of proceeds received therefrom and total payment amount with respect thereto may differ from such good faith estimates due to a variety of factors. The actual interest rate borne by the 2022 ISA and the actual amortization of the 2022 ISA will depend on the actual interest rates borne over time and the timing

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2163200.3 9127-004 4
of project draws from the Borrowing Party thereon. Market interest rates are affected by economic and other factors beyond the control of the Borrowing Party.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.16
SUBJECT: Authorization Award of Professional Services
Contracts for Citywide Landscape Maintenance to
Dominguez Landscape Services, Inc. and Figueroa
Landscape Company.

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, and Resolution No. _____, authorizing the City Manager to award professional services contracts for citywide landscape maintenance to Dominguez Landscape Services, Inc. and Figueroa Landscape Company.

Staff Contact:

Jenna Moncrief, Management Analyst, (530) 661-2023, [email protected]

Fiscal Impact:

The total cost of the landscape maintenance contract with Dominguez Landscape Services, Inc. is $706,008. Funding for the entirety of this contract will be from the General Fund for landscaping and park maintenance.

The total cost of the landscape maintenance contract with Figueroa Landscape Company is $958,374.96. The general fund will provide $56,243.89 in funding. Further, $569,810.76 of the funding will be from the Spring Lake Lighting and Landscape district (L&L) for landscapes, greenbelts and parks in Spring Lake L&L. The remaining cost ($332,320.31) is funded out of other L&L and enterprise funds.

Both contracts have an additional contingency of up to $20,000.00. The contingency funding will be available for unanticipated landscape and maintenance services. Total compensation for the Dominguez Contract will not exceed $726,008. Total compensation for the Figueroa Contract will not exceed $978,374.96. The total amount of both contracts is $1,704,382.96.

Both contracts are for Fiscal Year 24-25 (FY25) with the option to extend twice for two additional years with written approval from both parties. For each additional year, if applicable, the contract will include a 3% contract increase. Funding for both contracts is included in the proposed FY25 budget.sts associated with the staff recommendation (i.e. operations and maintenance costs associated with construction of a capital project).

Background:

The Community Services Department (CSD) is responsible for the maintenance of approximately 250-acres of City landscapes, including street landscapes, median strips, landscapes around City facilities, and parklands. Funding to maintain these landscapes comes from the general fund, L&Ls, and other non-general fund programs.

In 2018, staff prepared an RFP for landscape maintenance. At that time, staff separated the large amount of city-maintained landscape into three landscape maintenance zones (Zones). This allowed for improved contract management and increased accessibility for contractors. The Zones were largely designated by funding sources, with Zone 1 being funded by the general fund, Zone 2 by

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multiple L&Ls and enterprise funds, and Zone 3 by the Spring Lake L&L (see attached exhibit).

Previously, staff also introduced the use of a contract contingency to address unanticipated extra work, such as replacement of a broken irrigation line. The current contracts will also include a contingency in which both contractors provide an hourly labor rate for this extra work.

For the past five years, the City has contracted with Dominguez Landscape Services, Inc. for maintenance of Zone 1 and Zone 2, and with Figueroa Landscape Company for maintenance of Zone 3. The term of the current contract will end on June 30, 2024.

As part of preparing to release a Request for Proposals (RFP), in anticipation of the end of contract services on June 30, 2024, staff analyzed the current contract and updated the previous RFP.

Overall, the RFP remained primarily the same as past RFPs for landscape maintenance. With the RFP finalized, staff released an RFP in line with the City’s non-public formal bidding procedure. A call for proposals was released on November 14, 2023, via the city’s website, through a press release, and advertisements in the local newspaper. In response, staff received three proposals for Zone 1, and four proposals each for Zones 2 and 3.

Discussion:

Proposals were independently reviewed by three CSD staff and evaluated on conformance with, and responsiveness to, the RFP (0-10 points), service approach and scope of services (0-25 points), professional experience and responsible personnel (0-10 points), related experience/public agency work (0-10 points), firm description and financial capacity/information (0-5 points), and cost proposal (0-40 points).

For Zone 1, Dominguez Landscape Services, Inc., scored the highest in staff evaluation. In Zone 2 and Zone 3, Figueroa Landscape Company, a Woodland-owned business, scored the highest in staff evaluation.

Contracting out this service has proven to be a cost-effective method of maintaining our city landscapes. This work was previously performed in combination with in-house staff and outside contracts, but was moved to 100% contract services when the City greatly reduced its parks' maintenance staff in FY10 as a cost savings measure. However, the scope of work identified in the contract will not provide all the necessary maintenance required to fully maintain our parks. Routine and special maintenance of park structures, bathrooms, picnic area furnishings, various trash receptacles, and play structures are not included; this work will continue to be performed by our remaining parks personnel and some seasonal temporary staff.

The term of both contracts will be for one fiscal year with the option for two, two-year extensions. The contract will be amended as new landscapes are built, and it becomes the City’s responsibility for maintenance.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____, and Resolution No. _____, authorizing the City Manager to award professional services contracts for citywide landscape maintenance to Dominguez Landscape Services, Inc. and Figueroa Landscape Company.

Prepared by: Jenna Moncrief, Management Analyst

Reviewed by: Christine Engel, Community Services Director

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Attachments:

1. Dominguez Resolution

2. Figueroa Resolution

3. Landscape Areas Map

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH DOMINGUEZ LANDSCAPE SERVICES, INC. FOR LANDSCAPE MAINTENANCE SERVICES IN CITY MAINTNEANCE ZONE 1
WHEREAS, the City of Woodland strives to maintain our parks and landscaping areas in a manner that promotes safety and enhances quality of life; and WHEREAS, Dominguez Landscape Services, Inc., a California landscape company, provides quality landscaping services to municipalities throughout the Sacramento Valley; and WHEREAS, the proposed contract results in the annual cost of SEVEN HUNDRED, TWENTY- SIX THOUSAND, AND EIGHT DOLLARS ($726,008), which includes a contingency not-to-exceed TWENTY THOUSDAND DOLLARS ($20,000.00) for the landscape maintenance services for City parks and general landscape in Landscape Maintenance Zone 1; and WHEREAS, Dominguez Landscape Services, Inc. was the preferred vendor for Zone 1 utilizing a Quality Base Selection process; and
WHEREAS, funding in support of this contract is identified in the proposed FY24-25 budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland hereby authorizes the City Manager to execute the FY24-25 contract with Dominguez Landscape Services, Inc. in the not-to-exceed amount of seven hundred, twenty-six thousand, and eight dollars ($726,008) for FY24-25 with the option of two, two-year extension for city landscape maintenance services for Zone 1, including an additional 3% contract increase per year that the contract is in effect. The City Attorney is hereby authorized to make clarifying and confirming changes to the Agreement provided that the total contract amount does not change.

PASSED AND ADOPTED by the City Council this 7th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Tania Garcia-Cadena, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, MMC, City Clerk

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH

FIGUEROA LANDSCAPE COMPANY FOR LANDSCAPE MAINTENANCE
SERVICES IN CITY MAINTENANCE ZONES 2 AND 3
WHEREAS, the City of Woodland strives to maintain our parks and landscaping areas in a manner that promotes safety and enhances quality of life; and WHEREAS, Figueroa Landscape Company, a Woodland-owned landscape company, provides quality landscaping services to municipalities throughout the Sacramento Valley; and WHEREAS, the proposed contract results in the annual cost of NINE-HUNDRED, SEVENTY-

EIGHT THOUSAND, THREE-HUNDRED AND SEVENTY-FOUR DOLLARS AND NINETY-SIX CENTS ($978,374.96), which includes a contingency not-to-exceed TWENTY THOUSDAND DOLLARS ($20,000.00) for the landscape maintenance services for City parks and general landscape in Landscape Maintenance Zones 2 and 3; and
WHEREAS, Figueroa Landscape Company was the preferred vendor for Zones 2 and 3 utilizing a Quality Base Selection process; and
WHEREAS, funding in support of this contract is identified in the proposed FY24-25 budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland hereby authorizes the City Manager to execute the FY24-25 contract with Figueroa Landscape Company in the not-to-exceed amount of nine-hundred, seventy-eight thousand, three-hundred and seventy-four dollars and ninety-six cents ($978,374.96) for FY24-25 with the option of two, two-year extension for city landscape maintenance services for Zones 2 and 3, including an additional 3% contract increase per year that the contract is in effect. The City Attorney is hereby authorized to make clarifying and confirming changes to the Agreement.

PASSED AND ADOPTED by the City Council this 7th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Tania Garcia-Cadena, Mayor
ATTEST:
_____________________________
Ana B. Gonzalez, MMC, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.17
SUBJECT: Amendment of existing contract with Aqua-Metric by $50,000 to an annual total of $250,000 for water
system supplies.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a $50,000 amendment to the existing Aqua- Metric contract for a FY24 total of $250,000 (subject to minor revisions as required and approved by the City Attorney).

STAFF CONTACT: Corey Paulson, Chief Water System Operator, (530) 661-5897, [email protected]

FISCAL IMPACT:

The FY23/24 approved Water Department budget is sufficient to absorb the additional $50,000 expenditure on Aqua-Metric and no additional funding allocation is being requested.

BACKGROUND:

In 2004, the California Legislature passed AB 2572, requiring all water suppliers to install water meters on all customer connections by January 1, 2025. The law requires all metered services to be billed at a metered rate, so that water bills reflect water consumption. The City of Woodland reviewed the available metering systems and decided to utilize Sensus, which is now installed on over 18,000 meters in the system.

The metering system itself consists of two components, the physical meter and the data collection system. The meter is the mechanical device that measures the volume of water used by a customer, and these meters have a limited useful life. The measured flow through the meter is relayed to the City through a battery-powered smartpoint. This device takes the mechanical reading from the meter, converts it to digital data, and transmits it to the city finance department. Prior to this technology, meters were manually read by city staff, an undertaking requiring a significant amount of labor.

Today, hourly readings from each meter are conveyed from a smartpoint to the City via a radio network of collectors, and that information is transmitted to the billing software. The information delivery process is managed by proprietary software requiring an annual subscription.

DISCUSSION:

Every year, City staff replace some components of the system (meters and endpoints) due to age, breakdowns or vandalism. In a typical year, the Water Distribution division spends approximately $200,000 on these replacement meters, smartpoints and collection software. This year, an additional 213 (1.5” and 2”) meters failed beyond the normal replacement volume. Staff was able to complete these additional replacements. However, additional supplies will be needed to complete the department’s annual objectives. Staff is seeking authority to amend the existing contract to allow for purchase of an additional $50,000 for the current fiscal year.

CONCLUSION:

Staff recommends that the Woodland City Council approve Resolution No. _____, authorizing the City Manager to execute a $50,000 amendment to the existing Aqua-Metric contract for a FY24 total

Page 84 ends

of $250,000.

Prepared by: Corey Paulson, Chief Water System Operator

Reviewed by: Craig Locke, Public Works Director

Attachments:

1. Aquametrics Amendment Resolution

2. Aquametrics Amendment #1

3. 09.12.23 Aqua Metrics Goods Purchase Agreement

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO AMEND EXISTING CONTRACT WITH AQUA-METRICS BY $50,000 TO AN ANNUAL TOTAL OF $250,000 FOR WATER

SYSTEM SUPPLIES
WHEREAS, for more than a decade the City of Woodland (“City”) using the meters and data collection provided by Sensus; and
WHEREAS, the City of Woodland Water Department must replace a portion of these meters every year due to failures and the aging out of ‘off cycle’ meters; and WHEREAS, The Woodland Water Department through diligent effort has been able to install more meters, endpoints and other material necessary for the successful maintenance of the water system than was anticipated; and
WHEREAS, Additional purchases with Aqua-Metrics will be necessary for the department to continue to operate and maintain the water system through the FY 24; and WHEREAS, funding for these purchases has been previously approved in the current FY24 budget, and no additional funds are being requested.

WHEREAS, the City Council authorized a 5-year contract for $200,000 annual purchases with Aqua-Metrics on September 12, 2023; and
WHEREAS, Woodland Municipal Code section 3.32.140 provides that the City Manager may approve of the waiver of competitive bidding when, inter alia, (1) there is no competitive market, (2) the purpose of competitive bidding is otherwise accomplished, or (3) when otherwise authorized by law (the “Exceptions”); and
WHEREAS, the City Manager has determined that the waiver of competitive bidding for water meters, smartpoints and software from Aqua-Metrics for the measurement and billing of potable water delivered to City accounts is in the best interests of the City and its administrative operations based on the foregoing facts and authorized by applicable law and the Woodland Municipal Code as set forth above and below; and
WHEREAS, California case law excuses compliance with competitive bidding requirements in exceptional circumstances such as where requests for competitive bids would be futile, unavailing, or would produce an advantage (Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.

App. 3d 631); and
WHEREAS, California case law specifically excuses compliance with competitive bidding requirements when necessary to match other products in use that are only available from a single source (Hodgman v City of San Diego (1942) 53 Cal.App.2d 610); and

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NOW, THEREFORE, BE IT RESOLVED
SECTION 1.The above recitals are true and correct and adopted herein by this reference.

SECTION 2.That the City Council hereby authorizes the City Manager to execute a $50,000 amendment to the existing Aqua-Metrics contract for a FY24 total of $250,000.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 7th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, MMC, City Cler

Page 87 ends

First Amendment To Goods Purchase Agreement Between The City Of Woodland And Aqua-Metric CM# 000000
City of Woodland 1 May 2, 2024
Goods Purchase Agreement First Amendment
ARTICLE 1. PARTIES AND DATE
This First Amendment to the Goods to Purchase Agreement (“First Amendment”) dated as of the 7th day of May, 2024 is entered into by and between the City of Woodland (“City”) and Aqua-Metric (“Consultant”).

ARTICLE 2. RECITALS

2.1 City and Consultant entered into that certain Goods to Purchase Agreement dated 12th day of September, 2023(“Agreement”), whereby Consultant agreed to “furnish to City goods as designated by the City on an as-ordered basis upon receipt of a written order from the City (each, a “Purchase Order”) for the following goods, and other such goods ordered by the City.”

2.2 City and Consultant now desire to amend the Agreement to increase the amount of product purchased in accordance with the Consultant’s proposal dated 12th day of September, 2023 attached hereto. The total compensation for the First Amendment shall not exceed $50,000.00 for a new contract total not to exceed $250,000.00.

ARTICLE 3. TERMS

3.1 Section 5 “Prices” of the Original Agreement is to remain unchanged as will the Fee Schedule as shown in Exhibit A and C.

Dollar Amount: The collective sum of all Purchase Orders shall not exceed $250,000.00.”

3.2 Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment.

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First Amendment To Goods Purchase Agreement Between The City Of Woodland And Aqua-Metric CM# 000000
City of Woodland 2 May 2, 2024
Goods Purchase Agreement First Amendment

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

3.4 Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

City Of Woodland Aqua-Metric
By: ___________________________ By: ___________________________ Ken Hiatt Mike Bortoletto
City Manager Solutions Specialist
ATTEST:
_______________________________
Ana B. Gonzalez, City Clerk

APPROVED AS TO FORM:
______________________________
Ethan Walsh, Best Best & Krieger LLP, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.18
SUBJECT: Amendment to the annual contract with San Joaquin Chemicals, Inc. for the purchase of coagulants in
FY2023/24.

STAFF CONTACT:

Shane Carlsen, Treatment Plant Superintendent, (530) 661-2054, [email protected].

COUNCIL GOAL:

Ensure that the City’s physical infrastructure is planned, funded, and maintained to provide for current and future community needs, in support of commercial, recreational, and environmental requirements and standards, while managing the overall cost consistent with available resources.

FISCAL IMPACT:

No General Fund Impact. The requested $40,000 additional in contract limit can be accommodated in the existing authorized sewer enterprise budget for FY 2023/24.

BACKGROUND:

The use of coagulant chemicals is necessary for the wastewater treatment process at the Water Pollution Control Facility (WPCF) to meet the requirements of the City’s National Pollutant Discharge Elimination System permit regulated by the Regional Water Quality Control Board. Coagulants act to increase the efficiency of the filtration system at the WPCF, and are especially important in maintaining acceptable final effluent quality during the treatment process.

DISCUSSION:

The average annual cost for coagulants has increased since the transition from groundwater to surface water. Generally, the annual cost is around $170,000; however, it may be necessary to purchase above average amounts of coagulant with variability of water quality flowing into the plant, as was the case in the current year.

The City Council approved a multiyear contract with San Joaquin Chemicals for the purchase of coagulant on October 23, 2019. The contract caps the annual amount of chemicals purchased at $170,000.00. The dosing required to meet effluent standards has increased the volume of chemicals used this year and necessitates ordering an additional $40,000 in chemicals for FY24, bringing the total need to $210,000. Staff is requesting authority to increase the contract by that amount.

CONCLUSION:

Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute an amendment to the annual contract with San Joaquin Chemicals, Inc. for a total amount of $210,000.00 for the purchase of coagulants in FY24.

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Prepared by: Shane Carlsen, Treatment Plant Superintendent

Reviewed by: Craig Locke, Public Works Director

Attachments:

1. SJC Coagulants Resolution

2. SJC Change Order #1

3. SJC Agreement - 10.23.2019

Page 105 ends

RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE PURCHASE OF COAGULANTS FROM SAN JOAQUIN
CHEMICALS, INC. TO INCREASE AMOUNT NOT-TO-EXCEED TO $210,000 FOR FY 24
WHEREAS, the use of coagulant chemicals as part of the wastewater treatment process at the City’s Water Pollution Control Facility (WPCF) is required to meet the City’s National Pollutant Discharge Elimination System (NPDES) permit regulated by the Regional Water Quality Control Board; and
WHEREAS, coagulants act to increase the efficiency of the filtration system at the WPCF and are especially important in maintaining acceptable final effluent quality during treatment process upsets; and
WHEREAS, based on years of success with coagulants provided by San Joaquin Chemicals, Inc. the City entered into a multiyear contract with San Joaquin Chemicals to provide these coagulants; and
WHEREAS, the terms of the contract shall be in effect from October 23rd 2019 through June 30th 2025 and is limited to an initial amount of $170,000 annually; and WHEREAS, the City Manager has determined that through the competitive bidding process that San Joaquin Chemicals, Inc. is the lowest bidder for coagulants for the treatment of wastewater and it is in the best interests of the City and its administrative operations based on the foregoing facts; and
WHEREAS, funding for these chemicals has been previously approved in the current FY24 budget and no additional funds are being requested.

NOW, THEREFORE, BE IT RESOLVED
SECTION 1.The above recitals are true and correct and adopted herein by this reference.

SECTION 2.That the City Council hereby approves and adopts the City Manager's determination that San Joaquin Chemicals, Inc. was the lowest bid for coagulants for the wastewater treatment plant for an amount of $850,000 ($170,000 annually) for the duration of the agreement beginning on October 15th 2019 and continuing through June 30th 2024, is in the best interests of the City and approves award of a contract to San Joaquin Chemicals, Inc. for the same.

SECTION 3. That the City Council hereby authorizes The City Manager Staff to execute an amendment to the annual contract with San Joaquin Chemicals, Inc. for a total amount of $210,000.00 for FY24.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 7th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, MMC, City Clerk

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CONTRACT CHANGE ORDER No. 01
Contract Change Request Page 1 of 2
Change Requested by: Engineer Contractor
PROJECT:

Extra Work - Coagulant Services Provided by San Joaquin Chemicals TO:

San Joaquin Chemicals
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this contract.

Provide additional work in accordance with Part III “Terms”, Sections 3.3.4 “Extra Work” of the contract documents:

The purpose of this change order includes:

Adding extra work which will increase the Agreement NTE amount by $40,000.

All Work and Materials as follows:

PCO #/
Bid Item # Description Quantity Unit Unit Price Cost
Extra Work 58,800± 1 0.68 $40,000
$0.00
$0.00
$0.00
Net Change $ 40,000.00

Original Contract Amount: $170,000.00
Previous Change Orders: none 0
Current Contract Amount: $170,000.00
Current Change Order No. 01: $40,000.00
Adjusted Contract Amount: $210,000.00

Total Time Of Completion Per Contract+ Executed CCOs: 5 years Adjustment To Time Of Completion (This CCO): 0
New Total Time Of Completion Per Contract: 5 years

Estimated Cost: Decrease Increase $40,000.00

Approved By
Signature Date
Ken Hiatt, City Manager

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Contract Change Order No. 01 Extra Work - Coagulant Services Contract Change Request Page 2 of 2
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the change order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages.

Contractor Acceptance By
Signature Date

Authorized Contractor Representative

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.19
SUBJECT: Authorization of appropriations of $60,000 to the Facilities Replacement Fund (Fund 2011) for Police
Department Booster Pump and associated HVAC
Design/Consultant

STAFF CONTACT:

Reece Ulrich, Fleet & Facilities Manager, (530) 661-5828; [email protected]

COUNCIL GOAL:

Maintain City Infrastructure – providing reliable building systems for the needs of the Woodland Police Department

FISCAL IMPACT:

The approved FY2023/24 budget for the Facilities Replacement Fund (Fund 2011) did not anticipate the need for HVAC repairs or replacement at the Police Department, and all funds have been committed to other projects. To complete the necessary repairs, an additional appropriation of $60,000 is required.

BACKGROUND:

The HVAC system at the Woodland Police Department has been having difficulty providing adequate temperature control within the building throughout the year. Staff identified problems with the boilers, and temporary repairs were made to provide heat this winter, but a long-term solution needs to be identified. The complexity of the system requires a stationary engineer to design the repairs.

Reviewing the design to replace the failing system also provides an opportunity to incorporate newer, more efficient equipment in the building.

DISCUSSION:

During a response to a complaint of low water pressure at the Police Department, staff noted that the booster pumps, which provide pressure to all the building’s systems, were in need of replacement.

There are two booster pumps (one for redundancy), and one is completely offline, while the other is failing. The cost to rebuild a single booster pump is similar to replacing both pumps with a ‘skid’ which includes a variable speed drive to provide a broader range of flows. Staff is recommending purchase of this skid.

While replacing the pump will certainly improve the water pressure in the building and the function of the chiller and HVAC system in general, there are many remaining components of the HVAC system that are at the end of their useful lives. Staff will use a portion of the recommended appropriation to engage a HVAC consultant designer to identify associated mechanical equipment requiring replacement and to recommend the most cost-efficient alternative. The consultant can provide plans and specifications for a design-bid-build solution or recommend alternative project delivery mechanisms.

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CONCLUSION:

Staff recommends that the City Council approve Resolution No. _____, authorizing appropriations of $60,000 to the Facilities Replacement Fund (Fund 2011) for the Police Department Booster pump project and associated consulting fees.

Prepared by: Reece Ulrich, Fleet & Facilities Manager

Reviewed by: Craig Locke, Public Works Director

Attachments:

1. 24.04.30 Resolution PD Booster Pump

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RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING APPROPRIATIONS OF $60,000 TO THE FACILTIES REPLACEMENT FUND (FUND 2011) TO MAINTAIN THE WOODLAND POLICE DEPARTMENT’S

HVAC INFRASTRUCTURE
WHEREAS, the City is required to provide a safe environment and adequate climate control for staff and detainees at the Police Department building; and WHEREAS, the current climate control system is rapidly approaching end of life and is functioning in a diminished capacity; and
WHEREAS, the failure of the remaining booster pump would restrict water flow, causing critical building infrastructure to fail and there is no backup; and WHEREAS, City staff lacks the expertise to design repairs and modifications necessary to the HVAC System and knowledge of all potential alternatives of achieving that end; and WHEREAS, the approved FY2023/24 budget for the Facilities Replacement Fund (Fund 2011) did not anticipate expenditures related to the Police Department HVAC system; and WHEREAS, the City Council wishes to augment the budget of the Facilities Replacement Fund (Fund 2011) through an additional appropriation of $60,000 to address these imminent concerns.

NOW, THEREFORE, BE IT RESOLVED
SECTION 1.The above recitals are true and correct and adopted herein by this reference.

SECTION 2.That the City Council hereby authorizes the City Manager to increase the budget of the Facilities Replacement Fund (Fund 2011) by $60,000 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 7th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, MMC, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: H.20
SUBJECT: Woodland's Membership in the Yolo County Regional Resilience Collaborative

Recommendation for Action: Staff recommends that the City Council authorize the City Manager to sign a partnership agreement between co-applicants for the Yolo County Regional Resilience Collaborative.

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Analyst | [email protected]; (530) 661-5808

Fiscal Impact:

The only City resource committed to this effort is staff time. After approval, staff can begin billing applicable hours toward the awarded grant.

Background:

For over a year, City staff worked closely with our local colleagues and the County of Yolo to prepare an application for the Regional Resilience Grant Program (RRGP), funded by the Integrated Climate Adaptation and Resiliency Program (ICARP), which is housed within the Governor's Office of Planning and Research (OPR). In December 2023, we were selected as a Round 1 Grantee. The attached partnership agreement will allow the City to formally enter an agreement to execute the grant's project proposal.

Discussion:

The Regional Resilience Collaborative will result in Yolo County’s first-ever governance structure for regional resilience collaboration; a needs assessment that identifies regional resilience priorities, informed by in-depth community engagement and partnership; project descriptions for shovel-ready resilience projects; and a funding and implementation strategy, all of which will further climate resilience work in the short term. Long-term, the Collaborative will utilize the funding and implementation strategy to pursue additional grant funding to implement shared priorities, share knowledge and resources to improve project outcomes, and increase the capacity of public agencies and community-based organizations that support vulnerable communities.

In summary, with funding from this program, Yolo County and Regional Partners like the City of Woodland will better align existing planning efforts and establish a formal, ongoing Collaborative to advance shared resilience priorities and position us competitively for future funding opportunities.

Conclusion:

Staff recommends that the City Council authorize the City Manager to sign a partnership agreement between co-applicants for the Yolo County Regional Resilience Collaborative.

Prepared by: Spencer Bowen, Communication & Strategic Policies Analyst

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Attachments:

1. RRGP_Round1_Partnership_Agreement_FINAL for Signature

2. OPR Press Release Announcing Successful Award

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PARTNERSHIP AGREEMENT BETWEEN CO -APPLICANTS FOR YOLO COUNTY

REGIONAL RESILIENCE COLLABORATIVE

This Partnership Agreement between Co-Applicants for the Yolo County Regional Resilience Collaborative Project (“Agreement”) is made and entered into this ___ day of ____________, 2024, by and between County of Yolo, City of Davis, City of Woodland, the Yocha Dehe Wintun Nation a federally recognized tribal government, The Regents of the University of California, on behalf of its Davis Campus, Cool Davis, and Valley Vision (each a “Partner” and collectively the “Partners”).1

1. General Terms and Conditions

1.1 Background and Recitals
A. This Agreement is entered into pursuant to requirements of the Regional Resilience Grant Program (“RRGP”) and the associated project proposal submitted by the Partners (“Proposal”) and memorializes basic terms to govern the planning and implementation of the scope of work included in the Proposal.

B. Through this Agreement, the Partners commit to work together to implement the project funded by the RRGP grant. The County of Yolo (the “Lead Applicant”) and the Co-Applicants (as defined below)
2 have developed the project included in the Proposal with the understanding of the RRGP program requirements and are prepared to lead and participate for the term of the RRGP grant.

C. Through RRGP, the Integrated Climate Adaptation and Resiliency Program (“ICARP”), housed in the Governor’s Office of Planning and Research (“OPR”) funds regional climate resilience efforts, including identifying climate resilience priorities, building capacity, and implementing projects that respond to a region’s greatest climate risks.

D. The County of Yolo will be the grantee responsible for the grant from OPR (“RRGP Grant”) to fund project activities within Yolo County as depicted in the attachment (the “Project Area”):
[Project Area Map].

E. The other Partners (“Co-Applicants”) fully support the objectives, goals, strategies, and projects identified within the submitted and ultimately approved RRGP Grant Application, and the Partners agreed to support the project in their roles identified as Co-Applicants in the RRGP Grant Application.

1 The use of the words “partnership,” “partner,” and “partners” in this Agreement is meant to describe the collaborative relationship among the parties, and not intended to create or describe a legal partnership, joint powers agency, or other joint venture.
2 Lead Applicant (County of Yolo) is defined by OPR as the managing applicant; Co-Applicant (City of Davis, City of Woodland, the Yocha Dehe Wintun Nation a federally recognized tribal government, The Regents of the University of California, on behalf of its Davis Campus, Cool Davis, and Valley Vision) is defined by OPR as a partner applicant.

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F. OPR requires this Agreement to set forth the agreed upon terms of operation required to implement the Proposal, including but not limited to, the expectations and responsibilities of the Partners, legal and financial terms, and community engagement and decision-making processes.

G. Partners desire to enter into this Agreement in order to establish a collaborative stakeholder structure for matters pertaining to the RRGP Grant and the implementation of the scope of work within the Project Area within Yolo County.

H. This Agreement is entered into pursuant to requirements of the RRGP and Proposal and memorializes basic terms to govern the planning and implementation of the scope of work included in the RRGP Proposal.

2. Roles and Responsibilities

2.1 Lead Applicant

As the Lead Applicant, the County of Yolo commits to all duties and responsibilities corresponding to the Lead Applicant role under the Proposal for the term of the RRGP Grant. The County of Yolo is fully committed to the activities and deliverables of the Proposal, the requirements of the RRGP Grant, and the stipulations of this Agreement, and agrees to take all actions necessary to effectuate the express written requirements of the RRGP Grant in accordance with the State of California requirements.

As Lead Applicant, the County of Yolo’s responsibilities include but are not limited to:
a. Commitment to Co-Applicants
a. Commitment to planning and implementation schedule;
b. Commitment to work collaboratively;
c. Commitment to leverage available funds; and
d. Commitment to pursue funding opportunities in partnership with a grant writer and co-applicants.
b. Roles and Responsibilities
a. Coordinating all components of the RRGP Proposal and processing the approval of the RRGP Proposal through OPR as may be reasonably necessary or appropriate;
b. Overseeing and coordinating the RRGP Proposal project; c. Submitting all invoices and associated summary reports and annual reports to the RRGP staff;
d. Participating in regular check-in meetings with RRGP staff; e. Providing reasonable staff support during the entirety of the grant term; and f. Achieving and monitoring goals and associated indicators as defined by the RRGP Proposal and the RRGP Grant Guidelines.
c. Governance
a. The County of Yolo will play a critical role in coordinating and facilitating monthly meetings with Partners for the first 18 months of the planni ng process (at which time, the partner meetings will transition to larger meetings with the fully-developed Yolo County Regional Resilience Collaborative (“Collaborative”) pursuant to a new

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contractual arrangement governing the Collaborative, to be develop ed by the Partners).
b. Thereafter, the County of Yolo will manage and oversee the implementation of the Proposal. Partners will further clarify roles of each Partner and develop a detailed scope of work for a consulting team to support the planning grant effort and the launch of the Collaborative.
d. Fiscal and Administrative Operations
a. Preparing and disbursing the RRGP Grant funds to Co -Applicants either as reimbursement or advanced funds for eligible administration and services upon submission of full and complete disbursement requests or supporting documentation for advanced funds, subject to State review and approval; b. Using the statement of work developed by the Partners, administer a Request for Proposals (“RFP”) to select a consulting team; and
c. To further support local capacity-building, hire a CivicSpark fellow in FY24-25 and FY25-26 to support the needs assessment, outreach, engagement, and collaborative rollout.

2.2 Co-Applicants

Co-Applicants are responsible for implementing specific strategies stipulated within the Proposal, and must have the staff capacity, expertise, and organizational/project management abilities to deliver on their commitments within the overall workplan.

Partners have committed 8 hours per month to the planning process. As part of this commitment, they will attend planning meetings, review documents, and collaborate with experts, community members, and community-based organizations (“CBOs”) serving vulnerable communities within their networks. Committed to collaborating with the other Partners to protect critical natural resources and adapt to climate change impacts, each Partner will support outreach to identify the most critical climate resilience challenges for local communities, provide input on the proposed Collaborative structure and funding and implementation strategy, and coordinate with potential Collaborative members within their own respective community/network.

Partners will leverage combined expertise to identify climate risks and prioritize actions to address risks in the Yolo County region, with a focus on the most vulnerable communities. Each Partner brings unique strengths and approaches to the project, which will improve their ability to effectively respond to climate risks, serve vulnerable communities, and increase individual and collective capacity.

The following entities will serve as Partners for the term of the RRGP Grant:

The County of Yolo convenes a Climate Action Commission, an eleven-member volunteer advisory body charged with developing and implementing the Yolo County Climate Action and Adaptation Plan update and ensuring vulnerable, marginalized, and historically underserved communities are centered in the process. The Commission consists of community leaders, activists, parents, and climate experts from across Yolo County who can provide input to ensure the lived experiences of vulnerable communities are centered in the process.

The Yocha Dehe Wintun Nation (“Tribe”) is a federally recognized sovereign tribal government located in the Capay Valley of rural western Yolo County. Since time immemorial, the Tribe has

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tended the land, protected plant and ani mal species, and preserved ecological balance. As a responsible steward of its lands, the Tribe is committed to protecting critical natural resources and adapting to climate change impacts. The Tribe adopted a Climate Adaptation Plan in 2022 and has alread y begun implementing projects and pursuing grant funding related to wildfire prevention, drought response, and flood risk reduction on tribal lands. The Tribe participates as an ex-officio member on the Yolo County Climate Action Commission, ensuring the Tribe, along with other frontline rural communities, has a voice in the decision-making process and can help shape resilience goals.

Since its formation in 1908, the Regents of the University of California, Davis Campus (“UCD”) has served the Yolo County region and State of California through nationally ranked education, research, and medical care. UCD will connect the other Partners to researchers across the University of California working on climate resilience and environmental and social justice, as well as experiential learning programs that advance equitable community-centered engagement.

Cool Davis approaches climate action and resilience from a positive, collaborative, community - based and action-oriented perspective. It is imperative to include people and organizations who work at levels closest to the community when identifying problems and designing solutions. Cool Davis brings broad experience in community engagement, and a commitment to inclusionary practices focused on a Just Transition for every neighborhood.

Valley Vision has served the Greater Sacramento region for 25+ years and is recognized for bringing communities together to tackle the region’s biggest challenges through action-oriented research, partner engagement, and collaborative problem -solving. Valley Vision will connect Regional Partners to climate and economic development planning and collaborative efforts underway across the region, including the Community Economic Resilience Fund (CERF), the Prosperity Strategy Partnership, the Yolo Food Hub Network, and the Cleaner Air Partnership.

The City of Davis (“Davis”) recently adopted its 2020-2040 CAAP following an extensive community engagement process. As a founding member of the Yolo Resilien cy Collaborative, Davis is committed to Countywide planning and implementation. Davis is recognized for its significant commitment to sustainability and innovative leadership in transportation, energy, waste management, water and stormwater, and climate action.

The City of Woodland (“Woodland”) Aquifer Storage and Recovery wells and expansive municipal solar installation are nationwide models for sustainable investments at the mid-sized municipal level. In addition, Woodland’s close relationship with its over 190 food and agriculture - related businesses is focused not just on economic development but also on the growth of more resilient and equitable food and energy systems.

Each Partner has the following responsibilities:
a. Participating in monthly meetings; participating in activities such as coordinating with the consultant team, providing input on priorities and collaborative development, and planning for community engagement; c ollaborating on developing an Action Plan/Scope of Work for the project team and consultant to support planning grant efforts as well as participate in the development of the RFP and associated selection criteria. b. Compiling plans relevant to the community they serve, with a particular focus on vulnerable communities in an effort to develop a climate resilience needs assessment.

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c. With support from selected consultants, reviewing the results of the needs assessment and identifying existing outreach and engagement gaps and opportunities for targeted outreach to vulnerable communities and the CBOs serving them. Partners will also utilize their networks and local knowledge and experience to conduct community outreach to identify vulnerable community needs and resilience priorities in support of developing a Countywide Needs Assessment that will serve as a baseline for the collaborative and priority project identification.
d. Supporting outreach to potential additional partners, with an emphasis on CBOs serving vulnerable populations to join this effort in a funded or advisory capacity. e. Supporting community workshops to further identify the scale, partners, and leadership structure for the Collaborative moving forward; supporting the development of an MOU, Charter, and/or other documents that reflect the collaborative and individual goals of partners.
f. Supporting the prioritization of projects and the development of project descriptions, a funding strategy, and an implementation plan. On an ongoing basis, supporting the development of project evaluation plans, project monitoring activities, and the development of a case study to document lessons learned and effective practices resulting from this project.

2.3 Proposal Overview

The County of Yolo, the Tribe; UCD; Davis; Woodland; Cool Davis; and Valley Vision will engage the community to: (1) develop a needs assessment that identifies shared resilience priorities related to climate risks, including wildfire, extreme heat, drought, and flooding, (2) create a governance structure for the Collaborative to achieve these shared priorities, and (3) develop a funding and implementation strategy to build staff capacity and facilitate ongoing collaborative work in Yolo County, including implementing climate-resilient projects.

The Partners will focus on identifying shared priorities for addressing climate risks impacting vulnerable communities and will ensure vulnerable communities have a decision-making role in the Collaborative.

The proposed project aligns with the activities and objectives of local, regional, and state plans.

The project will help fulfill the following priorities of California Climate Adaptation Strategy:
(1) partner and collaborate to leverage resources; and ( 2) strengthen protections for vulnerable communities, including engaging with and building capacity in climate vulnerable communities.

Yolo County and each of the County’s incorporated cities have or are developing plans to assess climate impacts and reduce greenhouse gas emissions, all of which rely on cooperation with other jurisdictions to maximize success. Shared plan themes relevant to this project include creating and participating in regional partnerships; sharing best practice strategies and jointly pursuing funding opportunities; engaging in regional planning to reduce commuting and GHG emissions; and engaging the region’s collaborative community. A priority objective of Yolo County’s emerging Climate Action and Adaptation Plan is the development of strong partnerships with the Tribe, UCD, the incorporated cities , CBOs, and other partners serving Yolo County’s most vulnerable communities and connecting across a variety of sectors. This goal reflects Yolo County’s unique role in coordinating climate resilience projects across jurisdictions.

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The project will build on the Partners’ existing work to increase collaboration in Yolo County, which includes the informal Yolo Climate Compact—a regional network of more than 150 representatives that has met regularly for over 15 years to share resources related to climate resilience, and the more recent Yolo Resiliency Collaborative, an ad-hoc group of staff from local jurisdictions started in 2017 to collaborate on resilience issues such as extreme heat. The project will develop shared priorities and a formal governance structure to further this collaborative work for the first time in Yolo County’s history and build critical staffing capacity —both through collaborative development and through hiring CivicSpark AmeriCorps Fellows to support planning—to ensure priority projects serving vulnerable communities can transition from planning to implementation. The Regional Partners will also benefit from working closely with the Tribe to identify shared climate resilience priorities which are informed by traditional ecological knowledge (TEK), as well as the Tribe’s investment in innovative sustainable technologies and programs.

2.4 RRGP Cooperative Stakeholder Structure

2.4.1 Tribal Sovereignty
Any documents, reports, and other work or information provided by the Tribe as part of this Agreement, including any reports, test results, evaluations or assessments prepared for the Tribe and containing information specific to the Tribe shall remain the property of the Tribe. Any such documents shall not be used by any of the Partners for any purpose other than as specifically contemplated by this Agreement and shall be returned to the Tribe at the conclusion of the Agreement.

Nothing contained in this Agreement, nor the Tribe’s agreement to participate as a Partner and/or a Co-Applicant or undertake the obligations set forth herein, shall be deemed or interpreted as a waiver of the Tribe’s sovereignty or sovereign immunity in any respect or degree.

2.4.2 Confidentiality
The Partners understand that each of them possesses Confidential Information (as defined below) that is proprietary, sensitive, confidential, and important to the party.

Except as otherwise required by court order or valid subpoena, each Partner agr ees it:
(i) will keep Confidential Information of the Disclosing Party (as defined below) confidential; (ii) will not disclose such Confidential Information, directly or indirectly, to any third party without the consent of the Disclosing Party and ensure that such third -party is subject to confidentiality duties or obligations to the receiving party that are no less restrictive than the terms and conditions of this Agreement; and (iii) shall not use such Confidential Information other than in connection with the duties assigned hereunder, or otherwise in any manner to the Disclosing Party's detriment; provided, however, that the Confidential Information of a Disclosing Party may be disclosed by the Receiving Party (as defined below) to its employees who need to know such Confidential Information solely for the purpose of assisting in performing the Receiving Party’s duties pursuant to this Agreement. Each Partner agrees that this obligation of confidentiality, non-disclosure, and non-disparagement shall continue, beyon d the termination of proposal process in which the parties are engaged, and beyond the return of the Confidential Information

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documentation hereunder, for a period of five (5) years from the date hereof and shall inure to the benefit of each Partner’s successors and assigns. “Confidential Information” means any non-public information disclosed by a Partner or its agents, including but not limited to, its clients, affiliates, officers, directors, employees, and attorneys (the “Disclosing Party”) to another P artner(s) or its agents, including, but not limited to its clients, affiliates, officers, directors, employees, and attorneys (the “Receiving Party”), that is either proprietary and/or confidential to the Disclosing Party.

Specifically, Yocha Dehe’s Confi dential Information includes: (i) any and all non- public information and materials concerning or pertaining to the Tribe and its various governmental entities and functions, including, without limitation, the Tribe’s internal governance, internal policies and laws, its income, assets and distribution plan, its short- term and long-term plans and strategies ; and (ii) any other information that Yocha Dehe identifies in writing as confidential or that should reasonably be considered as confidential, given the nature of the information or the circumstances surrounding its disclosure.

Confidential Information does not include any of the foregoing items which: (1) has become publicly known and made generally available to the public through no wrongful act of the Receiving Party or of others who were under confidentiality obligations as to the items or items involved; (2) was lawfully known to the Receiving Party prior to this Agreement; (3) the Receiving Party has r eceived lawfully from a third party through no breach of any obligation of confidentiality owed directly or indirectly to the Disclosing Party; or (4) independently developed by the Receiving Party without use of any information obtained from the Disclosing Party.

Each Partner acknowledges that all Confidential Information is owned solely by the Disclosing Party and that any breach of the covenants and agreements set forth in this section related to same, including, without limitations, those covenants and agreements set forth above, would cause irreparable harm and significant injury that may not be adequately compensable by the award or payment of monetary damages. Accordingly, each Partner agrees that the Disclosing Party may seek equitable and/or injunctive relief for a breach of Receiving Party's obligations pursuant to this section. The Receiving Party further agrees that no proof of actual damages and no bond or other security shall be required in obtaining such equitable relief. Nothing in this Section shall be construed to limit the Disclosing Party from pursuing any other remedies available to it for such breach or threatened breach, including recovery of monetary damages from the Receiving Party.

The Partners acknowledge that certain Partners are public entities subject to the California Public Records Act (“PRA”). Any Partner in receipt of a PRA request for Confidential Information will inform the Disclosing Party who provided the Proprietary Information of the request, at which time the Disclos ing Party may decide whether to initiate the appropriate judicial proceedings to bar disclosure of the requested information. The Disclosing Party shall be responsible for its own attorneys’ fees and costs associated with any litigation associated with a PRA request for Disclosing Party’s Confidential Information and shall indemnify the Partner who received the PRA request for any award of attorneys’ fees and costs awarded to a prevailing party that successfully obtained a judgment in its favor for production of Confidential Information over Disclosing Party’s objection.

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2.4.3 General.

This Agreement is between the Partners and relates to the delivery of grant deliverables.

The Partners will identify governance structure options for the Collaborative with changes between two phases, with phase 1 being planning and phase 2 being tr ansitioning into a fully formalized Collaborative following outreach and engagement. Partners acknowledge the Collaborative requires additional members to fully represent Yolo County, including vulnerable communities. As such, the Partners will conduct outreach to potential additional members, with an emphasis on CBOs and partners serving vulnerable communities, planning for up to 10 meetings with potential members. Partners will identify governance structure options, creating a memo with said options to refer back to.

The Partners will host workshops for CBOs, public agencies, community members, and other organizations serving vulnerable communities to share their input on the proposed governance structure options with a goal to identify the best structure to address the priorities identified through the Climate Resilience Needs Assessment. The Partners will then develop a description of the preferred governance option and an MOU that will be formally adopted with the support of a consultant.

2.4.4 Meetings.

Partners will meet on average every month of the grant term. Monthly meetings will include up to 18 meeting agendas and summaries (some meetings being open to the public while others are for the steering com mittee), with items for discussion such as project management, review of deliverables, and input on refinement and implementation of the community engagement plan. The County of Yolo will draft agendas, facilitate the meetings, share notes, and host published meeting materials on the Yolo County website or CAAP Portal.

2.4.5 Documentation.

The Partners will provide copies of all documentation of actions through a shared Microsoft Teams Channel containing notes, plans, and other documents related to actions taken during the planning and implementation processes. Confidential information will be shared via email, but all other file sharing will occur over a shared Google Drive.

2.4.6 Decision-Making and Dispute Resolution.

The transparent and specific decision-making processes for the collaborative stakeholder structure created by this Agreement are designed to ensure fairness, inclusivity, and efficiency in addressing disputes.
● Transparency: All decisions and processes are transparent, meaning that stakeholders have access to relevant information, discussions, and decisions to foster trust and ensure accountability.
● Inclusivity: Representation from all relevant stakeholders will be included, such as community members, organizations, experts, and policymakers to ensure that

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diverse perspectives are being considered in the planning and decision- making processes.
● Consensus Building: Stakeholders will work together to reach agreements that are acceptable to all parties involved. This requires active communication, negotiation, and compromise.
▪ In Phase 1, if a consensus cannot be reached, the group will decide on whether there is a need for a vote. In time-sensitive situations, majority - vote may occur via email.
▪ In Phase 2, decision-making strategies will be adapted/revisited based on potential partners.

3. Legal and Financial Considerations

The County of Yolo will maintain legal, fiscal, and fiduciary responsibilities, including managing grant funds in accordance with OPR regulations, policies, and guidelines. The County of Yolo is responsible for the development and submission of all reports to RRGP staff and additional funding agencies, bookkeeping, accounting, and grant compliance services.

3.1 Legal Relationship.

3.1.1. Term and Termination.

The term of this Agreement shall be from the date that it is executed by all Partners through June 30, 2026 unless sooner terminated as hereinafter provided. The County of Yolo reserves the right, in its best interest as determined by the County of Yolo, to terminate this Agreement in whole or as to any specific Partner by giving written notice to the Partner thirty (30) days prior to the effective date of such cancellation.

Should any Partner fail to substantially perform its obligations in accordance with this Agreement, any other Partner may notify the defaulting Party of such default in writing and provide not less than thirty (30) days to cure the default. Such notice shall describe the default and shall not be deemed a forfeiture or termination of this Agreement. If such default is not cured within said thirty -day period (or such longer per iod as is specified in the notice or agreed to by the parties), the Partner that gave notice of default may terminate its involvement in the Agreement upon not less than fifteen (15) days advance written notice. In the event of such termination based upon Partner default, the County of Yolo reserves the right to, in coordination with other Partners, identify and instate a replacement Partner using remaining grant funds.

This Agreement is subject to the County of Yolo, the State of California, and the United States appropriating and approving sufficient funds for the activities required pursuant to this Agreement. If the County of Yolo's adopted budget and/or its receipts from the State of California and the United States do not contain sufficient funds for this Agreement, the County of Yolo may terminate this Agreement by giving ten (10) days advance written notice thereof to the Co -Applicants, in which event the County of Yolo shall have no

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obligation to pay the Co -Applicants any further funds or provide other consideration and the P artners shall have no obligation to provide any further services pursuant this Agreement. If the County of Yolo terminates the Agreement pursuant to this subparagraph, the County of Yolo will compensate the Co-Applicants in accordance with this Agreement for all services performed to the satisfaction of the County of Yolo before such termination and for which funds have appropriated as required by law.

If a Partner becomes excluded, debarred, or suspended from participation in Federally or State funded programs, the County of Yolo may remove that Partner from this Agreement by giving ten (10) days advance written notice thereof to the Partner.

3.1.2. Conflict of Interest.

To the extent applicable to them, each Partner shall comply with the laws and regulations of the State of California and County of Yolo regarding conflicts of interest, including, but not limited to, Article 4 of Chapter 1, Division 4, Title 1 of the California Government Code, commencing with Section 1090, and Chapter 7 of Title 9 of said C ode, commencing with Section 87100 including regulations promulgated by the California Fair Political Practices Commission.

All Partners attest that they presently have no interest and shall not acquire any interest, direct or indirect, which would conflic t in any manner or degree with the performance of the Partners’ obligations and responsibilities hereunder.

All Partners agree that if any fact comes to its attention that raises any question as to the applicability of any conflict of interest law or regulation, the Partner will immediately inform the County of Yolo and provide all information needed for resolution of the question.

3.1.3 Financial Relationship.

Within thirty (30) days of the completion of tasks identified in section 2.2 in a manner that is satisfactory to the County of Yolo, each Partner shall submit an invoice detailing the services provided, the person(s) providing the service, the amount of time spent by each person providing the service calculated to the one-tenth of an hour, the rate per hour charged for each person providing service, and an itemization of the actual expenses for which reimbursement is requested. The total amount received by each Par tner is not to exceed the amount identified in the application to OPR.

Within fifteen (15) calendar days of the receipt of a Partner’s detailed invoice, the County of Yolo’s Director of Community Services (“Director”) shall either authorize payment or advise the Partner in writing of any concerns that the County of Yolo has with the invoice and any need for further documentation.

Within thirty (30) calendar days of the Director’s authorization for payment of an invoice, the County of Yolo Auditor-Controller shall either issue the payment or advise the Partner in writing of any concerns that the County of Yolo Auditor -Controller has with the request and any need for further documentation.

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Each Partner shall have equal standing and collective accountability for implementing grant program requirements as set forth in this Agreement. The County of Yolo does not assume liability for any third-party claims for damages arising out of this Agreement and each Partner does not assume liability to OPR for damages arising out of this Agreement.

4. Equal Opportunity

The County of Yolo and Co-Applicants are committed to equal employment opportunity and to ensuring that all employees have a work environment that is free of conduct that could be considered discriminatory or harassing based on an employee’s protected status. Partners will not allow anyone, including any supervisor, co- worker, vendor, client, or customer, to unlawfully harass or discriminate against employees or applicants for employment. The County of Yolo will take prompt and effective remedial action upon discovery of such conduct.

5. Miscellaneous Provisions

This Agreement may be revised during Post- Award Consultation or upon written agreement of the Partners to comply with all administrative, statutory, and RRGP requirements. This Agreement creates no right, benefit, or trust responsibility, substantive or procedural, enforceable at law or equity. The Partners shall manage their respective resources and activities in a separate, coordinated, and mutually beneficial manner to meet the purposes of this Agreement. //
//

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IN WITNESS, WHEREOF, the parties hereto have executed this Agreement on ___________, 2024.

Lead Applicant Signature Line
_____________________________
County of Yolo, Leslie Lindbo, Director of Community Services

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Co-Applicant 1 Signature Line
_____________________________
City of Davis, Michael Webb, City Manager

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Co-Applicant 2 Signature Line
_____________________________
City of Woodland, Ken Hiatt, City Manager

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Co-Applicant 3 Signature Line
_____________________________
Yocha Dehe Wintun Nation, Anthony Roberts, Tribal Chairman

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Co-Applicant 4 Signature Line
_____________________________
The Regents of the University of California, on behalf of its Davis Campus, Grace I. Liu, JD , Associate Director, Sponsored Programs

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Co-Applicant 5 Signature Line
_____________________________
Cool Davis, Jason Bone, President of the Cool Davis Board of Directors

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Co-Applicant 6 Signature Line
_____________________________
Valley Vision, Evan Schmidt, Chief Executive Officer

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Home 2023 Press Releases 12-21-2023
Press Release
California Awards $21.7 Million to Bolster
Regional-Scale Climate Resilience Across the
State
Published: 12/21/2023
For media inquiries, please contact:

Emily Breslin, Deputy Director of Communications and External Affairs [email protected], (916) 601-3236
SACRAMENTO – Today, state leaders unveiled a $21.7 million funding initiative in the inaugural round of California’s Regional Resilience Grant, part of the Integrated Climate Adaptation and Resiliency Program (ICARP). This Grant, supported by the Governor’s multi-year climate budget, aims to fortify climate change resilience at a regional level. The initiative will support 16 new regional partnerships, uniting public entities, California Native American tribes, Community-Based Organizations, and academic institutions. "As climate change impacts intensify in California, affecting entire regions rather than isolated jurisdictions, the Regional Resilience Grant program is designed to support collaborative projects that align with the scale of climate impacts," emphasized Saharnaz Mirzazad, Executive Director of the State Planning and Policy Development branch within the Governor’s Oce of Planning and Research. "By fostering partnerships across multiple communities and diverse partners, the aim of this program is to develop new and important ways of governing and responding to climate change." The Regional Resilience Grant focuses on addressing a range of climate-related challenges, including wildres, rising sea levels, droughts, oods, extreme heat events, and more. In the rst round, California is awarding 16 regional partnerships, each comprising diverse collaborators who will together plan and implement a project tailored to the unique challenges of their region.

The Regional Resilience Grant distinguishes between two project types: planning and implementation. Today’s awards include $6.2M in Planning Grants to 10 regional partnerships engaging their respective communities in studying and determining how to address climate risks in their regions. In addition, $15.5M in Implementation Grants to 6 regional partnerships will fund physical projects and programs that directly protect communities from climate change impacts. To achieve a regional diversity of projects, the initiative is funding at least one project from each of the nine geographic regions the California Climate Adaptation Strategy identies. Additionally, the Regional Resilience Grant program exceeded its Round 1 set-aside goals for disadvantaged communities and     About OPRPressPublicationsE-Lists  Settings
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California Native American tribes. 86% of Round 1 funding is going to regional partnerships involving California Native American tribes and/or partnerships serving predominantly Disadvantaged Communities.

Regional Resilience Grantees: Implementation Grant
Awardees
Regional Cohesive Fire Strategy for Evacuation Preparedness and Wildre Resilience
The project focuses on addressing wildre hazards by educating residents, maintaining defensible spaces, and safeguarding evacuation routes for high-risk communities.

Los Angeles Regional Collaborative: Heat Education, Ambassadors, and Training (LARC-HEAT)
This project aims to combat extreme heat through a comprehensive Heat Ambassador initiative, focusing on educating and protecting heat-vulnerable communities.

Energy-Resilient Fire Services in High-Threat Communities The project will install energy-resilience infrastructure for re stations in high-risk areas, ensuring continuous emergency response in remote and vulnerable communities.

Cultural Fire & Land Stewardship for Wildre & Climate Resilience The project aims to restore indigenous practices and enhance wildre protection on ancestral lands by forming stewardship crews, conducting vegetation management, and raising awareness.

Diverse Regional Partnerships to Tackle Varied
Climate Risks
Greater San Diego - $1,588,838
Lead: County of San Diego
Partners: City of San Diego, Fire Safe Council of San Diego County Greater Los Angeles – $2,999,999
Lead: University of California, Los Angeles/Los Angeles Regional Collaborative Partners: Fernandeño Tataviam Band of Mission Indians, Rising Communities, Los Angeles County Department of Public Health

North Coast – $3,000,000
Lead: Redwood Coast Energy Authority
Partners: Yurok Tribe Fire Department, Karuk Tribe Department of Natural Resources, Hoopa Fire Department, and others

Sierra Nevada, Bay Area - $2,989,995
Lead: Tamien Nation
Partner: North Fork Mono Tribe
ON THIS PAGE 

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Le Grand Community Water Program
Addressing drought and ood risks, the project implements sustainable groundwater management practices, including new well construction, irrigation canal connections, and community education programs.

K̉ ó:dom H ỳ bísin (“Land Stewardship”)
The project addresses wildre, extreme heat, and drought hazards through land stewardship, using cultural re to reduce fuel loads and cultivate climate-resilient vegetation.

Regional Resilience Grantees: Planning Grant Awardees
Mendocino, Lake, Sonoma Tribal Resilience Initiative on Air Quality and Drought (MLS-TRIAD)
This project addresses drought, air quality, and climate change concerns through equitable planning, monitoring networks, water quality evaluation, and continuous improvement tracking.

North Coast Regional Climate Resilience Plan
Prioritizing vulnerable communities, this project focuses on addressing multiple climate risks, forging diverse partnerships, and strengthening community capacity through planning, data integration, and stakeholder engagement.

Paradise Regional Wildre Resilience Implementation Plan Building on previous modeling work, this project develops an implementation plan, including regional governance structures and cost-benet analyses, to create regional wildre buffer zones.

San Joaquin Valley - $3,000,000
Lead: Le Grand Athlone Water District
Partners: Le Grand Community Services District, Socio-Environmental Education Network (SEEN)

Sacramento Valley, Sierra Nevada - $1,931,410
Lead: Mechoopda Indian Tribe of Chico Rancheria
Partners: Berry Creek Rancheria of Tyme Maidu Indians of California, California State University Chico, Big Chico Creek Ecological Reserve

North Coast - $657,415
Lead: Public Health Institute
Partners: Big Valley Band of Pomo Indians, Middletown Rancheria of Pomo Indians, Sherwood Valley Band of Pomo Indians

North Coast, Bay Area, Sierra Nevada - $650,000
Lead: County of Humboldt/North Coast Resource Partnership Partners: Watershed Research and Training Center, Sonoma Water ON THIS PAGE 

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Santa Ana River Watershed Climate Adaptation and Resilience Plan Addressing climate risks like drought, wildre, and ooding, this project develops multi- benet strategies for the entire watershed and provides resources to pursue implementation funding.

Yolo County Regional Resilience Collaborative
This project aims to build the region's rst collaborative structure, engage vulnerable communities to identify shared climate priorities, establish a governance structure, and develop a funding strategy.

Monterey Bay Adaptation and Resilience Implementation and Funding Roadmap
This project develops funding and implementation plans for priority adaptation goals, particularly addressing underserved and vulnerable communities.

Coachella Valley Regional Water Resilience Plan
Addressing structural barriers to clean water access, preparing for droughts, improving infrastructure resilience, and aligning regional plans with state water management objectives.

Solano Bayshore Resiliency Project
Sacramento Valley, Sierra Nevada - $570,533
Lead: Paradise Recreation and Park District
Partners: Town of Paradise, Rural Community Assistance Corporation, Camp Fire Collaborative

Greater Los Angeles, Inland Desert - $644,190
Lead: Santa Ana River Watershed Project Authority
Partners: The Soboba Band of Luiseño Indians, Inland Southern California Climate Collaborative

Sacramento Valley - $598,420
Lead: County of Yolo
Partners: Yocha Dehe Wintun Nation, City of Davis, City of Woodland, University of California, Davis, and others

Central Coast - $649,335
Lead: City of Watsonville
Partners: City of Santa Cruz, CivicWell, Ecology Action, Association of Monterey Bay Area Governments, Regeneración of Pajaro Valley

Inland Desert - $649,335
Lead: Coachella Valley Water District
Partners: Torres Martinez Desert Cahuilla Indians, Pueblo Unido Community Development Corporation

ON THIS PAGE 

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Involving diverse stakeholders, this project creates a Sea Level Rise Vulnerability Analysis and Action Plan, emphasizing nature-based solutions and community engagement to address climate hazards affecting vulnerable communities.

Climate Resiliency through Regional Water Recharge in the San Joaquin Valley
This project addresses drought and ooding by planning for sustainable use of surface and groundwater, educating rural communities, and establishing a collaborative response team for effective oodwater management, ensuring vulnerable communities are prioritized.

Building Climate Resilience in the Central Sierra Region This project will develop a climate collaborative and create a Climate Adaptation and Resilience Plan that embeds indigenous knowledge, prioritizes vulnerable populations, and enhances regional readiness for multiple climate risks.

For additional details, refer to the report on ICARP Regional Resilience Grantees for Round

1. For more information, please sign up for the Regional Resilience Grant Program mailing list.

Bay Area - $601,113
Lead: Faireld-Suisun Sewer District
Partners: City of Suisun City, Greenbelt Alliance, Solano Resource Conservation District San Joaquin Valley - $568,888
Lead: California State University, Fresno Foundation - California Water Institute Partners: Self-Help Enterprises, North Kings Groundwater Sustainability Agency, Madera County Groundwater Sustainability Agency

Sierra Nevada - $650,000
Lead: County of Nevada
Partners: Town of Truckee, Nevada City Rancheria Nisenan Tribe, Truckee Tahoe Airport District, Truckee Donner Public Utility District, Sierra Business Council 
The Governor’s Oce of Planning and Research serves as California’s Comprehensive Land Use Planning Agency. OPR studies future research and planning needs, fosters cross-agency collaboration, and provides guidance and support to state partners, local communities, and California tribes with a focus on land use and community development, climate risk and resilience, and equity.

About the Office of Planning and Research
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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: I.21
SUBJECT: Bond Opportunities for Land Development (BOLD) Program Participation

Recommendation for Action: Staff recommends that the City Council hold a public hearing, and approve Resolution No. ____ Authorizing Use of the Bond Opportunities for Land Development (BOLD) Program.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

There is no fiscal impact resulting from approval of this item. All costs and expenses related to the formation, issuance of bonds and ongoing administration for any CFD formed by the BOLD program is the responsibility of CMFA and there is no liability or fiscal impact to the City.

Report in Brief:

The California Municipal Finance Authority (“CMFA”) is a joint powers agency, of which the City is a member. CMFA works on behalf of its members to facilitate economic development in local communities throughout the State. City staff have been provided information regarding a program offered by CMFA that is known as the Bond Opportunities for Land Development or “BOLD Program” that can be used to finance public infrastructure required for new development within the City. The City Council previously authorized use of a similar program (the SCIP Program); authorizing use of the BOLD Program will allow greater flexibility for the development community in the City and lessen the administrative burdens on City staff.

Background:

The City is a member of CMFA, a State-wide joint powers authority (“JPA”) whose members are numerous cities, counties and other public agencies throughout California. CMFA has the authority to issue bonds to meet its mission of supporting economic development, job creation and social programs throughout the State, while giving back to California communities. By supporting member communities and their local charities with a portion of the revenue generated through the issuance of tax-exempt bonds for public, private and non-profit entities, CMFA is able to directly contribute to building strong communities to support the health and welfare of the residents of California.

New residential development often challenges the mission of municipalities to provide infrastructure, since new development triggers the need to construct, acquire, or otherwise provide additional public facilities to accommodate that growth. The BOLD Program offers a means to finance new or continuing construction of infrastructure and public facilities through bonds CMFA issues, as an alternative to issuance of land-secured bonds directly by the City. The BOLD Program is designed to help local government municipalities, schools and land developers throughout the State work together to cost effectively finance public infrastructure projects and development fees.

Discussion:

Under the BOLD Program, bonds are issued by a community facilities district (“CFD”) formed by CMFA under the Mello-Roos Community Facilities Act of 1982 (California Government Code Section

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53311 et seq.) (the “Act”). The Act offers great financing flexibility and is commonly used by cities, schools and other local agencies throughout the State to generate funds for the payment of public facilities, including development fees for facilities. CFDs can also be structured to pay for maintenance of public facilities and other service costs of the City.

Financing Team. The BOLD Program is handled by a team of bond industry professionals with significant experience in CFDs in the State. All have highly specialized expertise in CFD bond issuance and sales and are consistently ranked among the top firms in the field. In addition, if the City desires to use a municipal advisor of its own choosing to review the BOLD Program application and/or other program documents, it may do so, with all related costs payable from bond proceeds. Specifically, the BOLD Program utilizes Jones Hall for bond counsel services, Goodwin Consulting for special tax consulting services, and Piper Sandler & Co. for underwriting services.

Benefits of BOLD Program to Local Governments. Although the CFD would be formed within the City’s jurisdiction, little involvement is required by City staff. The City Council is only required to take a single action to approve participation in the BOLD Program and CMFA thereafter works with staff to ensure the program meets the City’s objectives. CMFA and its consultant team will form and approve each CFD, CMFA will issue bonds on behalf of the CFD, and levy and collect the special taxes each year. By working directly with developers, the BOLD Program facilitates financing for infrastructure and fee obligations of developers, covering a broad range of development cost obligations necessary for new development imposed by municipalities, including both facilities and/or impact fees. Using the BOLD Program alleviates local agency staff time constraints and allows staff to focus on other aspects of processing land development projects.

Determining Special Tax Rate. Formation of each CFD requires the establishment of the annual special tax rates. The formula for computing special tax rates will be included in the resolutions to be adopted as part of the CFD formation proceedings. Typically, the formula will include a basic, undeveloped land tax with an increase in rate and shifting of the tax to developed lands at the building permit stage. The total amount of taxes on developed land generally will not exceed 2% of its projected market value in its completed state, per industry standards.

Bond Issuance. Bonds are issued through CMFA, with little involvement from City staff needed for the issuance process. The City will need to approve the use of a CFD to acquire public facilities and the financing thereof, and enter into a joint community facilities agreement, acquisition agreement or similar agreement to receive the bond proceeds, and to meet the general requirements to maintain the tax exemption of interest on the bonds. CMFA adopts the resolutions needed to authorize and issue the special tax bonds and awards the sale to the bond underwriter.

Use of Bond Proceeds. Once the bond issuance occurs, bond proceeds are available to be disbursed. The proceeds are held by a bond trustee and available, as directed by the developer and approved by the City, to be used to meet obligations to the City and other local agencies according to the structure and timing required for development approvals. Pursuant to an acquisition agreement or similar document, the City will determine and agree to its role in inspecting and accepting infrastructure and/or payment of financed impact fees.

Underwriting for Bond Issuance. The CFD may be formed early in the development process, with issuance of bonds at a later time, or in multiple series. The following are the typical criteria for bond issuance.
• Minimum 4:1 value-to-debt ratio overlapping (assessed or appraised) • No discretionary approvals required for build-out of the portion of the CFD directly relating to the bond security

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• Entitlements received that are necessary for a phase to be bonded • Financing plan for backbone infrastructure complete or imminent and/or performance bond in place

Credit criteria will be reviewed by the underwriting team on a case-by-case basis to ensure reasonable interest rates at issuance. Additionally, similar credits can be pooled together into a single bond issue with pooling flexibility assuring the most cost-effective bond issuance for each project.

Outsourced Administration of the Bonds and the CFD. Administration of all aspects of the BOLD Program is handled by CMFA, without cost to or burden on the City. City staff time can and will be reimbursed by the participating developers upfront and by CMFA once bonds are issued.

Giving Back to Local Communities. CMFA shares a portion of its issuance fees directly with its member communities. In addition, a grant from a portion of the issuance fee is made to the California Foundation for Stronger Communities (“CFSC”) to fund charities designated by the member communities. A portion of the annual fees received by CMFA are in turn directed to charitable activities within its member communities. This unique commitment to give back directly to the communities in which they operate sets CMFA apart from other JPA conduit issuers.

Information for Bond Marketing. Tax-exempt municipal bonds are sold through an offering document known as an Official Statement, which describes to potential purchasers of the bonds the terms, security and repayment of the bonds and details about the property securing the bonds. Since, prior to home sales, the land is owned by the developer entity(ies), relevant information for the Official Statement needs to describe the developer and the development plan. The financing team will work with the developer to provide the required information and approve the final language to be provided to prospective bond buyers.

Disclosure of Special Tax to Home Buyers. California law requires developers to disclose to home buyers the lien of any CFD special tax which will be present on the purchased property. The form of disclosure is simple and becomes part of the various sale documents presented to buyers for signature prior to a home sale.

Conclusion:

Staff recommends that the City Council hold a public hearing, and approve Resolution No. ____ Authorizing Use of the Bond Opportunities for Land Development (BOLD) Program.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

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1. Resolution - Participation in BOLD Program

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING USE OF THE BOND OPPORTUNITIES FOR LAND

DEVELOPMENT PROGRAM AND AUTHORIZING THE CALIFORNIA

MUNICIPAL FINANCE AUTHORITY TO ACCEPT APPLICATIONS FROM

PROPERTY OWNERS, CONDUCT PROCEEDINGS AND LEVY SPECIAL

TAXES WITHIN THE CITY OF WOODLAND PURSUANT TO THE MELLO- ROOS COMMUNITY FACILITIES ACT OF 1982, AS AMENDED; AND

AUTHORIZING RELATED ACTIONS
WHEREAS, the California Municipal Finance Authority (the “CMFA”) is a joint exercise of powers authority, the members of which include numerous cities, counties and other local agencies in the State of California (the “State”); and
WHEREAS, City of Woodland (the “City”) is currently a member of CMFA in good standing; and
WHEREAS, the CMFA has established the Bond Opportunities for Land Development Program (the “BOLD Program”) to allow the financing of certain public facilities and/or certain development impact fees that finance public facilities (together, the “Improvements”) levied by local agencies in the State through the levy of special taxes under the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”); and
WHEREAS, the CMFA from time to time may be requested by owners of land within the City to utilize the BOLD Program for the financing of Improvements related to new development within the City, which Improvements will be financed for acquisition by the City or to finance impact fees payable to the City in connection with new development; and WHEREAS, the City desires to allow the owners of property within the City to participate in the BOLD Program (“Participating Developers”) and to allow the CMFA to conduct proceedings under the Act to form community facilities districts (“CFDs”) from time to time under the Act, to levy special taxes within such CFDs, and to issue bonds secured by such special taxes under the Act to finance the Improvements, provided that such Participating Developers vote in favor of the levy of such special taxes and bonded indebtedness; and WHEREAS, property owners within the jurisdiction of the City may in the future elect to be Participating Developers upon obtaining approval of the CMFA, and the CMFA may conduct proceedings under the Act to form CFDs, levy special taxes within such CFDs and issue bonds secured by such special taxes to finance Improvements; and WHEREAS, the City will not be responsible for the conduct of any proceedings under the Act for the formation of any CFD, the levy or collection of special taxes for any CFD or any required remedial action in the case of delinquencies in any special tax payments, or the issuance, sale or administration of any bonds issued in connection with the BOLD Program; and WHEREAS, the City finds that the BOLD program offered by the CMFA can provide significant public benefits, and in conformance with Government Code Section 6586.5 relating to the issuance of bonds by a joint powers authority of which the City is a member, notice was published at least five days prior to the adoption of this resolution at a public hearing, which was

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duly conducted by this City Council concerning the significant public benefits of the BOLD Program and the bond financing of the Improvements from time to time; and WHEREAS, bonds of BOLD Program CFDs are issued through CMFA, with no involvement of the City needed other than approving the use of the program and, prior to actual issuance of bonds, entering into an agreement to acquire the public facilities or fees to be paid for with the bond proceeds, and CMFA authorizes and issues the bonds in their name and awards their sale to the bond underwriter per the underwriter’s credit requirements; and WHEREAS, CMFA’s financing team provides the bond documentation and the Official Statement for the bonds through its bond counsel; and
WHEREAS, by authorizing use of the BOLD Program in the City, the City will not be liable to repay the bonds issued by CMFA or the special taxes imposed on the participating properties and would have no contractual relationship with bond owners or the bond trustee; and WHEREAS, upon issuance of the bonds, proceeds are a funding source for direct payment of impact fees or to otherwise reimburse developer costs for public facilities associated with new development; once the bond issuance occurs, bond proceeds are available to be disbursed pursuant to a joint community facilities agreement and/or acquisition agreement between CMFA and the City for each project, the form of which is subject to approval by City staff, and the bond proceeds are held by a bond trustee or fiscal agent and become available to a Participating Developer as directed by the City for use on public capital improvements benefitting the City.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1. The use of the BOLD Program in connection with the financing of Improvements is hereby authorized and approved. The appropriate officials and staff are hereby authorized and directed to allow BOLD Program participation to be available to property owners who are subject to the payment of fees for new development and/or who are conditioned to install public improvements in connection with new development.

Section 2. The City hereby finds and declares that the issuance of bonds by the CMFA in connection with the BOLD Program will provide significant public benefits, including without limitation, savings in effective interest rate, bond preparation, bond underwriting and bond issuance costs and the more efficient delivery of local agency services to residential and commercial development within the City.

Section 3. In connection with the issuance of bonds from time to time by the CMFA for the BOLD Program, a form of acquisition agreement, joint community facilities agreements or similar agreement will be required to be entered into, and the form of such agreement will be subject to approval by the City Manager, Director of Administrative Services or their respective designees.

The City Council finds and declares that entrance into each such agreement will constitute a “joint community facilities agreement” for purposes of the Act and shall be beneficial to residents of the City. Any such agreement may include, directly or by reference, City standards, policies and procedures applicable to the financing of public facilities constructed by developers for acquisition by the City.

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Section 4. The appropriate officials and staff of the City are hereby authorized and directed to allow and approve BOLD Program participation by requesting property owners that are required to install public improvements and/or the payment of fees in connection with new development in the City, including signing developer applications or other documents evidencing the official intent of the City to reimburse itself in connection with each project from the proceeds of tax-exempt obligations issued by CMFA as part of the BOLD Program, and to advise such owners requesting participation in BOLD that the City has approved the BOLD Program; provided, that the CMFA shall be responsible for providing applications and processing of documentation and related materials at its own expense.

Section 5. This Resolution shall take effect immediately upon its adoption. The Clerk of the City Council is hereby authorized and directed to transmit a certified copy of this resolution to the Secretary of CMFA.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 7th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: J.22
SUBJECT: Ordinance adjusting the Boundaries of City Council Election Districts to include Annexed Territories

Recommendation for Action: Staff recommends that the City Council waive the first reading and read by title only, an Ordinance of the City Council of the City of Woodland, California Adjusting the Boundaries of City Council Election District to Include Annexed Territories, as Reflected in the Attached Map.

Staff Contact:

Ana B. Gonzalez, MMC, City Clerk, (530) 661-5806, [email protected]

Background:

Following the 2020 federal census, the City Council on April 5, 2022, adopted Ordinance No. 1683, adjusting the boundaries of the City Council election district pursuant to California Elections Code section 21601.

The City Council typically chooses where the district lines will be drawn every 10 years based on the latest U.S. Census and the requirements of State law. Between these regular 10-year updates, changes to district boundaries are typically not allowed under the State Elections Code. However, Elections Code section 21603(a) provides that if “the boundaries of a city expand by the addition of new territory, including through annexation of unincorporated territory or consolidation with another city, the council shall add that new territory to the nearest existing council district without changing the boundaries of other council district boundaries”.

The City recently annexed territories into the city limits that will become a part of Districts 4 and

5. The territory being added to District 4 consists of approximately 632+/- acres located in the northeast portion of, and adjacent to, the City of Woodland. The territory being added to District 5 consists of approximately 363+/- acres bound on the north and east by the Spring Lake Specific Plan Area, CR 25A and the City’s Urban Limit Line (ULL) and on the west by State Route 113 (SR 113).

The district boundaries established as set forth in Exhibit A shall replace and supersede the district boundaries established by City Council Ordinance No. 1683.

Conclusion:

Staff recommends that the City Council waive the first reading and read by title only, an Ordinance of the City Council of the City of Woodland, California Adjusting the Boundaries of City Council Election District to Include Annexed Territories, as Reflected in the Attached Map.

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Attachments:

1. Woodland_ Ordinance Approving Revised District Map to Include Annexed Territories- c1_revised_final

2. Exhibit A - CityCouncilDistricts_AnnexationsMay2024

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ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA ADJUSTING THE BOUNDARIES OF CITY

COUNCIL ELECTION DISTRICTS TO INCLUDE ANNEXED

TERRITORIES, AS REFLECTED IN THE ATTACHED MAP
WHEREAS, following the 2020 federal census, the City Council adopted Ordinance No. 1683, adjusting the boundaries of the City Council election districts of the City of Woodland on April 5, 2022 pursuant to California Elections Code section 21601; and WHEREAS, Elections Code section 21603(a) provides that if “the boundaries of a city expand by the addition of new territory, including through annexation of unincorporated territory or consolidation with another city, the council shall add that new territory to the nearest existing council district without changing the boundaries of other council district boundaries”; and WHEREAS, the City recently annexed territory that will become a part of Districts 4 and 5; and
WHEREAS, the City desires to amend the boundaries and the map in accordance with Election Code section 21603(a).

THE CITY COUNCIL OF THE CITY OF WOODLAND DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. The City Council hereby designates the territories annexed to the City following the 2020 federal census and adoption of City Council Ordinance No. 1683, to Districts 4 and 5, as depicted in Exhibit A, attached hereto and incorporated herein by this reference.

Section 2. Section 1.16.110 of the Woodland Municipal Code is hereby amended in its entirety to read as follows:
“§ 1.16.110 Boundaries and numbering of each district.

Descriptions of the boundaries of each district and their numbering are as shown on the attached Exhibit A of Ordinance No. ___ along with a map entitled "City of Woodland District Map," a copy of which shall be on file in the City Clerk's office.”
Section 3. The district boundaries established as set forth in Exhibit A shall replace and supersede the district boundaries established by City Council Ordinance No. 1683.

Section 4. The City Manager is directed to take all necessary steps to give effect to this Ordinance. If necessary to facilitate the implementation of this Ordinance, the City Manager or his or her designee is authorized to make technical adjustments to the election district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Manager shall consult with the City Attorney

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concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required.

Section 5. The City Clerk is hereby directed to provide a certified copy of this Ordinance to the Yolo County Registrar of Voters for use in subsequent Woodland City Council elections.

Section 6. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 7. This Ordinance shall become effective thirty (30) days from its adoption.

Section 8. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Woodland, pursuant to all legal requirements.

INTRODUCED by the City Council of the City of Woodland at a regular meeting held on the 7th day of May 2024 and PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the _____ day of ________ 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST: APPROVED AS TO FORM:

Ana B. Gonzalez, MMC, City Clerk Ethan Walsh, City Attorney

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EXHIBIT A

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May 2024
Exhibit A

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: May 7, 2024
ITEM #: J.23
SUBJECT: Fiscal Year 2024/25 Measure F Spending Plan

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving the updated Measure F Spending Plan.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

Measure F (MSF) revenues are estimated to total $95.37 million through the 12-year life of the sales tax measure. The spending plan remains balanced between annual revenues and expenditures and ensures no unauthorized inter-fund borrowing for City operations and project execution.

Fiscal year 2024/25 revenues are estimated at $8.29 million, which is consistent with the assumption used for the sales tax forecast in the FY2024/25 preliminary Operations and Maintenance budget.

Recommended appropriations for FY2024/25 total $13.72 million for projects, street maintenance, public safety, and economic development.

Background:

In November 2016, the Woodland voters approved Measure F (MSF), which extended the 1/2 cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland.

The 12-year approval of MSF, a General Tax, includes funding for general city services such as street maintenance, parks and facility improvements, public safety and promotion of economic development.

The purpose of the MSF Spending Plan is to allocate the anticipated revenue between the various categories based on overall community need. A spending plan is required based on the ordinance adopted to implement the tax. Preparation of a spending plan not only meets the requirements of the measure, but is also necessary, so the proposed MSF funded projects and ongoing operating programs can be included in the FY2024/25 Capital Improvement Program and overall City operating budget.

Discussion:

Over the life of MSF, the proposed spending plan will allocate revenues to four major categories:

Parks, Roads, Public Safety, and Economic Development.

Parks: The allocation in this category will primarily supplement park development impact fees to assist with payment of required debt service on the bonds issued in 2005 to build the Community Center and Sports Park Complexes. A moderate amount of development activity is anticipated each year, and MSF revenues are planned to cover remaining debt service. To the extent that the entire planned amount is not needed to cover debt service, additional funding will be available for priority projects in existing park facilities. The bonds will be fully repaid in FY2025/26, and the allocation in this category after that year is expected to be available for projects or other programming.

Street Maintenance/Roads: The allocation in this category will provide for ongoing support to the

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City's road maintenance program as well as funding for specific road projects. The capital projects are identified each year through the Capital Budget process, and ongoing support for the road maintenance program is expected to continue and potentially increase as funding from other sources (primarily Gas Tax and Transportation Development Act funding) is limited or directed to other agencies.

Public Safety: The allocation in this category provides funding for staffing in both Fire and Police Departments. Fire staffing includes the Fire Chief and Fire Marshal positions. Police staffing includes three sworn officers, temporary civilian staffing to assist with records management and non- emergency services, and a full-time Community Enhancement Specialist position.

Economic Development: The allocation in this category funds one Marketing and Business Relations Specialist position and supports other administrative positions and temporary staffing to assist with the City's economic development efforts. Supplemental non-personnel allocations in support of citywide economic development efforts are included in the General Fund budget.

The proposed funding plan for fiscal year 2024/25 includes the following:

Parks - $4.025 million is allocated toward various park related projects or programs. Included in the proposed allocation is $1.17 million for the Community Center/Sports Park Complex debt service assistance. To the extent that funds allocated for debt service are offset by collection of park development fees, additional MSF funds will become available to support other park improvement projects or programs. Not all the annual funding allocated in the Parks category is needed for debt service, so $65,459 is proposed for park improvements and $15,000 to support annual Clark Field maintenance. Each year, as the actual amount of debt service assistance is determined, the amounts allocated but not used are accumulated in a set-aside for park related projects. During FY2024/25, staff is proposing to use some of this accumulated funding to supplement annual funding for tree pruning of the City's urban forest ($115,000) and $660,000 toward improvements to Hiddleson Park, including installation of a new restroom building, new concrete walkway and added lighting. Finally, staff is proposing an allocation of $2 million from MSF fund balances toward construction of the Southeast Area Pool Complex.

Roads - $4.075 million is allocated toward road improvement projects, which includes $1,090,000 for the City's annual in-house road maintenance project; included in this total is $750,000 to supplement the City's annual road maintenance budget, which has been impacted by decreasing revenues. $2.18 million in annual pavement maintenance projects and costs for planning and grant applications. $50,000 has been allocated to completing erosion control measures at the undercrossing on E. Beamer Street, and $750,000 has been included to address the public parking lot on First Street, between Main Street and Court Street.

Public Safety - $5.25 million is proposed for allocation to public safety related staffing, projects, and programs. Included is this total is $1.97 million dedicated to public safety staffing, specifically funding for the Fire Chief, Fire Marshal, three Police Officers, three temporary non-sworn positions, and a full-time Community Enhancement Specialist. In addition to staffing, funding is proposed for several projects in support of public safety. $200,000 is allocated toward upgrades to traffic signals in priority intersections to allow public safety emergency vehicles to preempt the signals, which improves both response times and safety. $800,000 is allocated toward replacement of the radios used by both the Police and Fire department staff; the current system is outdated, inconsistent and is not compatible with the radio systems used by surrounding jurisdictions, with whom Woodland has mutual aid agreements. $250,000 is allocated to make modifications to City Hall to accommodate the relocation of Fire Department Administration and Community Risk Reduction staff to City Hall; this concept was shared with Council during the discussion regarding the Fire Department Deployment Analysis in

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February 2024. $35,300 is allocated in support of grant match funds for the Fire Department, and for purchase and implementation of upgraded Fire Prevention software. Finally, $2 million is proposed for allocation toward the constructing of a new Fire Station at E. Gibson Road and Bourn Drive.

Economic Development - $372,801 is allocated to economic development staffing to continue the city's efforts with business retention, expansion, attraction and assistance.

The MSF revenue estimate for FY2024/25 is approximately $8.29 million; the estimate used for this spending plan is consistent with the assumption used for the sales tax forecast in the FY2024/25 preliminary Operations and Maintenance budget. Recommended appropriations for FY2024/25 total $13.72 million for projects, street maintenance, public safety, and economic development.

MSF Spending Plan by Category for FY2024/25:

Parks $4,025,000
Roads $4,075,000
Public Safety $5,252,039
Economic Development $372,801
Total $13,724,840

The attached MSF spending plan shows revenues and expenditures in each of the four categories listed above. In addition, staff has included a moderate amount of money set aside each year to build a reserve in the MSF fund to offset revenue fluctuations, since MSF pays for ongoing operating costs in addition to project related costs. Finally, the spending plan shows an accumulation of fund balance throughout the life of the measure. This is mostly due to projected future increases in revenues that aren't fully allocated among the categories noted within this report. Staff will continue to monitor and update these revenues and the related reserves, and future MSF plan discussions will also include use of reserves, as appropriate.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, approving the updated Measure F Spending Plan.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

1. FY25 MSF Resolution

2. FY25 Measure F Spending Plan

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE UPDATED MEASURE F SPENDING PLAN
WHEREAS, on November 8, 2016 the Woodland voters approved Measure F (MSF) which extended the ½ cent supplemental sales tax collected within the boundaries of and for the benefit of the City of Woodland; and
WHEREAS, the MSF Spending Plan will fund general city services, including, but not limited to, street maintenance, parks and facility capital projects, and public safety; and WHEREAS, the MSF Spending Plan will be updated at least bi-annually; and WHEREAS, on May 2, 2023 Council adopted Resolution No. 8065 approving the updated MSF Spending Plan.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODLAND HEREBY RESOLVES:

Section 1. That the attached MSF Spending Plan is hereby approved.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 7th day of May 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tania Garcia-Cadena, Mayor
ATTEST:

Ana B. Gonzalez, MMC, City Clerk

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ATTACHMENT A
FY2018/19 FY2019/20 FY2020/21 FY2021/22 FY2022/23 FY2023/24 FY2024/25 FY2025/26 FY2026/27 FY2027/28 FY2028/29 FY2029/30 FY2030/31 Total Actual Actual Actual Actual Actual Amended Budget
Revenues Over 12 Years
MSF Annual Revenue Projection 4,053,546 5,957,637 6,846,066 7,656,557 8,569,040 7,909,336 8,285,544 8,246,600 8,504,100 8,749,800 8,984,000 9,187,290 2,420,809 95,370,325 Other Revenue 89,246 260,733 150,000 378,200 1,350,000 2,228,179 Expenditures
Parks/Pool
Park Debt Service - - 24,184 151,529 224,096 1,169,541 1,164,895 2,734,245 Clark Field Maintenance 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 180,000 Sports Park Turf Replacement (19-19) - - 149,966 11,516 161,481 Southeast Area Pool Project (19-18) 2,500,000 2,500,000 Other Park Projects - - - 645,097 236,111 1,612,103 65,459 70,105 1,235,000 1,235,000 1,235,000 1,235,000 297,500 7,866,375 Parks Subtotal 15,000 15,000 189,150 823,141 236,111 4,351,199 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 312,500 13,442,101 Roads
Measure F - Planning Management (06-06) 19,142 22,351 20,990 50,204 149,791 38,000 50,000 50,000 50,000 50,000 50,000 50,000 12,500 612,979 Curb Gutter Sidewalk 50,000 50,000
Annual In-House Road Program Support (06-14) 583,695 536,359 657,872 626,250 1,135,620 1,065,851 1,090,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 275,000 11,470,647 West Woodland Safe Routes to School (17-09) 107,000 107,000 West Main St Bicycle/Ped Mobility & Safety Improvements (17-16) 1,300,459 709,964 2,140 142 137,295 2,150,000 Gibson Road (West to East Streets; 20-01) 112,617 38,835 538,958 1,061,790 1,752,201 Gibson Road - West to CR98 (20-08) 5,965 193,559 560,133 759,657 Local Roadway Safety Plan Project (21-13) 365 9,597 7,253 (1,220) 3,000 18,996 Matmor Rd & E. Gum Rehab (19-05) 1,915,715 1,100,000 3,015,715 Main Street Feasilbility Project (22-13) 3,284 9,410 37,263 49,957 East and Main Street Signal Project (22-14) 178,450 178,450 2022 ADA Improvements (22-01) 10,000 10,000 East Main St. Improvement Project (13-05) 75,800 75,800 Grant Planning and Application (24-04) 25,000 25,000 25,000 25,000 25,000 25,000 25,000 175,000 I-5/SR113 Freeway to Freeway (24-06) 22,000 22,000 Parking Lot Rehabilitation (24-09) 575,000 575,000 Annual Pavement Maintenance - Summer 2021 (20-02) 1,464,153 1,464,153 Annual Pavement Maintenance - Summer 2022 (22-06) 60,778 924,758 14,463 1,000,000 Annual Pavement Maintenance - Summer 2023 (23-01) 49,153 1,049,764 1,098,917 Annual Pavement Maintenance - Summer 2024 (24-01) 650,000 1,007,000 1,657,000 Annual Pavement Maintenance - Summer 2025 (25-02) 1,200,000 1,200,000 Annual Pavement Maintenance - Summer 2026 (26-01) 1,500,000 1,500,000 Other Road Projects 285 500,000 500,000 2,250,000 2,250,000 2,250,000 750,000 8,500,285 Roads Subtotal 603,122 1,859,169 1,501,809 2,368,207 3,058,646 7,415,304 3,275,000 2,875,000 3,175,000 3,425,000 3,425,000 3,425,000 1,037,500 37,443,756 Public Safety
Fire Staffing 437,748 515,788 611,338 594,533 612,902 824,197 731,140 767,697 806,082 846,386 888,705 933,140 979,797 9,549,455 Police Staffing 224,048 577,395 842,656 822,155 914,836 1,256,915 1,235,599 1,297,379 1,362,248 1,430,361 1,501,879 1,576,973 1,655,821 14,698,264 Public Safety Subtotal 661,796 1,093,184 1,453,994 1,416,688 1,527,738 2,081,112 1,966,739 2,065,076 2,168,330 2,276,746 2,390,584 2,510,113 2,635,619 24,247,719 Economic Development
Economic Development Staffing 235,687 223,060 185,766 177,064 325,770 335,410 323,121 338,631 351,160 368,718 387,154 406,512 106,709 3,764,763 Overhead 20,947 51,465 84,473 310,904 103,739 200,428 49,680 52,065 53,991 56,691 59,525 62,501 65,626 1,172,036 Total Expenditures 1,536,552 3,241,877 3,415,192 5,096,005 5,252,004 14,383,453 6,864,540 6,580,772 6,998,481 7,377,155 7,512,263 7,654,126 4,157,954 80,070,375 Proposed Funding Recommendations
Fire AFG Grant Match 20,000
Fire Prevention Occupancy Management Software 15,300 14,300 14,300 14,300 14,300 14,300 14,300 Traffic Signal Emergency Vehicle Preemption Installation 200,000 Beamer Underpass Erosion Control 50,000
Pubic Safety Radio Replacement 800,000
Fire Station Construction Set-Aside 2,000,000
First St Public Parking Lot Rehabilitation 750,000
Southeast Area Pool Project 2,000,000
Cyclical Tree Pruning Addition 115,000
Hiddleson Park Phase I/II 660,000
Fire Admin Relocation 250,000
Net Revenues/Expenditures 2,516,994 2,715,760 3,520,120 2,821,285 3,467,036 (6,095,917) (4,089,296) 1,651,528 1,491,319 1,358,345 1,457,437 1,518,864 (1,751,445) 10,582,029 Reserve Set Aside 125,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,325,000 - Parks Projects Reserve 1,191,439 1,013,082 374,798 (92,061) 485,807 (775,000) 2,198,064 - Sports Park Reserve 500,000 500,000
Fund Balance 2,391,994 3,316,315 5,723,353 8,069,841 11,528,937 4,847,213 1,432,917 2,984,445 4,375,764 5,634,109 6,991,546 8,410,410 6,558,965 6,558,965

MEASURE F SPENDING PLAN
Planned

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Woodland City CouncilMay 7, 2024

Woodland City Council
May 7, 2024