City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
July 16, 2024
6:00 PM
CITY COUNCIL
JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.
For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.
D. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.
Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.
1. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.
E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS
This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.
2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.
F. PRESENTATIONS
3. SUBJECT: Valley Clean Energy Presentation
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation from Valley Clean Energy General Manager Mitch Sears on the efforts and programs of Valley Clean Energy.
G. CONSENT CALENDAR
4. SUBJECT: Community Services Department Quarterly Status Report for the Fourth Quarter FY24
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Fourth Quarter of FY24.
5. SUBJECT: Appointment of Library Board Member
RECOMMENDATION FOR ACTION: Staff recommends that the City Council appoint a member to the Library Board.
6. SUBJECT: Amendment of Resolution No. 8118 pertaining to Membership on the Sustainability Advisory Committee
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, amending Resolution No. 8118 pertaining to membership on the Sustainability Advisory Committee.
7. SUBJECT: Annual Appropriations Limit
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the City of Woodland's Fiscal Year (FY) 2024/25 Appropriations Limit.
8. SUBJECT: Salary Schedule Effective July 1, 2024
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the Salary Schedule effective July 1, 2024.
9. SUBJECT: Special Assessment Tax Roll Collections
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, Requesting Collection of Charges on the Tax Roll for the Lighting and Landscaping Districts, Special Assessment Districts and Community Facilities Districts described herein.
10. SUBJECT: Prudler Community Facilities District Annual Levy and Collection
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, ordering the annual levy and collection of the assessment within the Prudler Community Facilities District for fiscal year 2024/2025.
11. SUBJECT: Opt into Settlement Agreement with opioid distributor Kroger Company
RECOMMENDATION FOR ACTION: Staff recommends the City Council approve Resolution No. _____, to opt into the settlement agreement with opioid distributor Kroger Company (“Kroger”), direct the City Manager to execute any documents necessary to implement the action, and further authorize the City Manager to enter into future class action settlements related to the nation-wide opioid epidemic.
12. SUBJECT: Approval of Sole Source Finding and Award Construction Contract for the Replacement of Raw Sewage Pump #2 at WPCF Headworks, CIP 14- 02 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, 1. Making a finding designating certain products, things, or services by Evoqua Water Technologies LLC to be required for the continued functionality of the existing raw sewage headwork pumps; and
2. Authorizing the City Manager to award a construction contract with Evoqua Water Technologies LLC for construction services in the amount of $1,061,459 for the Water Pollution Asset Replacement (Headworks Screw Pump #2) Project, CIP 14-02 and authorize a contingency of up to 10% ($106,145).
13. SUBJECT: Resolution Accepting the Public Improvements for Subdivision Final Map 5162 and 5206 Pioneer Village Phase 1 and 2.
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, a Resolution of the City Council of the City of Woodland Accepting the Public Improvements For Subdivision Final Map 5162 and 5206, Pioneer Village Phase 1 and 2 (in-tract improvements only).
14. SUBJECT: Construction Contract for the Pacific Flyway Pond Enhancement Project, CIP 24-10
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving a construction contract for the Pacific Flyway Pond Enhancement Project, CIP 24-10; awarding the construction contract in the amount of $645,030 to RJ Gordon Construction, Inc.; authorizing a contract contingency up to 15% of the base bid amount ($53,475); and authorizing the City Manager to execute the construction contract and change orders.
15. SUBJECT: Emergency Preparedness and Disaster Planning Services Contract
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the five- year contract with Howell Consulting with an annual not-to-exceed amount of $30,000 and a total not-to-exceed amount of $150,000 for Emergency Preparedness and Disaster Planning Services.
16. SUBJECT: Approval to Execute a Second One-Year Extension to the Three- Year Cooperative Fuel Services Agreement with Interstate Oil
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute a second one-year extension to the cooperative Fuel Services Agreement with Interstate Oil for card-lock fuel services for a total Not To Exceed amount of $400,000 through June 30, 2025.
17. SUBJECT: Approval of Application for Grant Funds from the 2024 US Bureau of Reclamation WaterSMART: Planning and Project Design Grant in cooperation with the Woodland-Davis Clean Water Agency
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving submittal of a grant application to the US Bureau of Reclamation (USBR) WaterSMART: Planning and Project Design Grant Program on behalf of the Woodland-Davis Clean Water Agency (WDCWA) for the Distributed Energy Resources (DERs) Integration Design Project.
18. SUBJECT: City of Woodland Prohousing Application & Participation
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____ authorizing application to and participation in the Prohousing Designation program.
19. SUBJECT: Amendment to Deferred Payment Loan to Friends of the Mission for Freeman Garden Court Project
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. , (1) approving an amendment to the deferred payment loan to Friends of the Mission to a revised amount of $400,202.20 from the Affordable Housing In-Lieu Fees Fund and $49,797.80 from 2019- 2020 PLHA funds for the development of the Freeman Garden Court project, (2) appropriating $49,797.80 of PLHA funds in the Housing Assistance Grant Fund (Fund 1324), and (3) authorizing the City Manager to execute amendments to the loan documents and regulatory agreement in a form as prepared and approved by the City Attorney and take such other actions and execute such documents as necessary to make the City loan and ensure the affordability and restrictions of the project have a term of fifty-five (55) years commencing on the date the Certificate of Occupancy is issued by the City.
20. SUBJECT: Establish official intent relating to qualification for reimbursement of costs for the planning, design, and construction of the Spring Lake Recycled Water improvements
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No.____, establishing official intent relating to qualification for reimbursement of costs for the planning, design, and construction of Spring Lake Recycled Water improvements.
21. SUBJECT: Matmor Road and E. Gum Avenue Rehabilitation Project, CIP 19- 05; Final Acceptance and Notice of Completion
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ______, 1.) Authorizing a $30,449.33 increase to the construction contract contingency bringing the total contract contingency to $1,221,915.37; 2) approving Amendment #2 for construction management and inspection in the amount of $35,572.53; 3) Reallocating $1,500,000.00 of Fund 507 (Measure F) from CIP 19-05 to CIP 25-02 2025 Road Maintenance Project; and 4) Accepting the Matmor Road and E. Gum Avenue Improvement Project, CIP 19-05 construction contract as complete and authorizing the City Clerk to file a Notice of Completion.
22. SUBJECT: Woodland Joint Unified School District MOU for Waste Reduction Program
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute an MOU with Woodland Joint Unified School District (WJUSD) to implement a Waste Reduction Program.
H. PUBLIC HEARINGS
23. SUBJECT: PUBLIC HEARING - Weed Abatement Program Parcels not in Compliance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, to hear and approve the list of parcels that were out of compliance for weed abatement requirements for the year 2024 and direct the Tax Collector of Yolo County to assess liens against real property to reimburse the City for the cost of removal of weeds, refuse, and dirt from the property.
24. SUBJECT: PUBLIC HEARING: Gateway Lighting & Landscaping District
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2024/2025 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.
25. SUBJECT: PUBLIC HEARING: Gibson Ranch Lighting & Landscaping District
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2024/2025 annual levy report and order the levy and collection of the assessment within the Gibson Ranch Lighting and Landscaping District.
26. SUBJECT: PUBLIC HEARING: North Park Lighting and Landscaping District
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2024/2025 annual levy report and order the levy and collection of the assessment within the North Park Lighting and Landscaping District.
27. SUBJECT: PUBLIC HEARING: Spring Lake Lighting & Landscaping District
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2024/25 annual levy report and Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.
28. SUBJECT: PUBLIC HEARING: Streng Pond Landscape Maintenance District
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2024/2025 annual levy report and order the levy and collection of the assessment within the Streng Pond Landscape Maintenance District.
29. SUBJECT: PUBLIC HEARING: West Wood Lighting and Landscaping District
RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, approving the fiscal year 2024/2025 annual levy report and order the levy and collection of the assessment within the West Wood Lighting and Landscaping District.
30. SUBJECT: Setting aside and vacating approval of the Woodland Flood Risk Management Project
RECOMMENDATION FOR ACTION: Staff recommends that City Council adopt Resolution No. _____, setting aside and vacating approval of the Woodland Flood Risk Management Project.
I. REPORTS OF THE CITY MANAGER
31. SUBJECT: Southeast Area Aquatic Center Project, CIP 19-18 - Award Construction Contract
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to
1. Appropriate $1,484,000 in General Capital Funds (Fund 1501) to the Southeast Area Aquatic Center Project (CIP 19-18) to cover community donations previously committed to the project, but not yet received in full; and
2. Appropriate $3,850,000 in general purpose development fees (Fund 1501) collected through various subdivision development agreements to the Southeast Area Aquatic Center Project (CIP 19-18); and
3. Approve a construction contract for the Southeast Area Aquatic Center Project (CIP 19-18) and award the construction contract in the amount of $11,981,383 to DG Granade, Inc., with both approval and award contingent on the expiration of the bid protest period for the project; authorize a contract contingency up to 5% ($599,069); and authorize the City Manager to execute the construction contract and change orders; and
4. In the event the City receives a valid, complete protest prior to the expiration of the protest period, authorize the City Manager to make a determination on the bid protest and award a construction contract to the lowest responsible bidder providing a responsive bid in an amount not to exceed $12,300,000 (the final amount will depend on the bid amount of the lowest responsible bidder providing a responsive bid), and approve a 5% construction contract contingency; and
5. Approve a professional services agreement for construction management and inspection services with Kitchell, Inc. in the amount of $862,977, authorize a contract contingency up to 15% ($129,447), and authorize the City Manager to execute the agreement and amendments.
J. ADJOURN
I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for Tuesday, July 16, 2024, was posted on Friday, July 12, 2024, in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.
Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.
Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.
Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.