Agenda packet — Woodland City Council, November 5, 2024

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
November 5, 2024
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Sec. 54956.9)
Name of Case: Woodland Responsible and Compliant Retail, LLC dba Embarc Woodland v. City of Woodland et al., (Yolo County Superior Court Case No.

CV2024-1737)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please

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identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

4. SUBJECT: City Council Meeting Minutes of October 1, 2024, and October 15, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of October 1, 2024, and October 15, 2024.

5. SUBJECT: Commission on Aging Meeting Minutes for September 19, 2024

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the September 19, 2024 Commission on Aging meeting minutes.

6. SUBJECT: Parks & Recreation Commission Meeting Minutes for September 2024

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the September 23, 2024, Parks & Recreation Commission Meeting Minutes.

7. SUBJECT: Community Services Department Quarterly Status Report for the First Quarter FY25

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the First Quarter of FY25.

8. SUBJECT: Waiver of Second Reading and Adoption of Ordinance No. ____, Camping Within the City Limits.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the second reading and adopt Ordinance No. ___, amending sections

9.48.030 and 9.48.050 and adding sections 9.48.060 through 9.48.090 to Title 9, Chapter 9.48 "Camping Within the City Limits" of the Woodland Municipal Code.

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9. SUBJECT: Waiver and Second Reading and Adoption of Ordinance No. ____, Police Department Initiated Towing Services

RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the second reading and adopt Ordinance No. ____, revising sections within Chapter 10.16, “Police Department Initiated Towing Services,” to Title 10 of the Woodland Municipal Code.

10. SUBJECT: Authorize a Budget Augmentation of $30,000 for Police Department HVAC Maintenance

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to execute a budget augmentation of $30,000 in the General Fund (Fund 1101) Police Department budget for ongoing HVAC maintenance to accommodate contracted services, ensuring the operational efficiency and comfort of the Department.

11. SUBJECT: Authorize the Purchase Authority for Magnesium Hydroxide for the Water Pollution Control Facility

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute the Water Pollution Control Facility’s purchase of magnesium hydroxide from Hill Brothers Chemical Company for a total of $262,000.

12. SUBJECT: Authorize a Budget Augmentation of $335,000 for Library Eave Replacement and New 25-Year Roof

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _______, authorizing the City Manager to execute a budget augmentation of $335,000 in the Facilities Replacement Fund (Fund 2011) for the replacement of the Library eaves and roof.

13. SUBJECT: Approve Plans & Specifications and Authorize Bid Advertisement for the Gibson Road at SR-113 Interchange Modification Project (CIP 19-13)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the project plans & specifications and authorize a bid advertisement for the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13.

14. SUBJECT: Contract Amendment to the Professional Services Agreement for the Staybridge Suites Offsite Improvement Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve the amendment to the agreement for Professional Construction Management & Inspection Services with AEC and authorize and direct the City Manager to execute the amendment in the amount of $20,000.00 for a total contract amount of $214,409.50.

15. SUBJECT: Contract Amendment for Construction Management and Inspection Services for Improvements Associated with Prudler Phase 1 and Phase 2 Subdivision Improvements

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the Agreement for Professional Construction Management & Inspection Services with UNICO Engineering Consultants Inc., and authorize the City Manager to execute the amendment in the amount of $60,000.00 for the Prudler Phase 1 and Phase 2 Subdivision Improvements.

16. SUBJECT: Final Acceptance and Notice of Completion for 2022 Spring Lake Parks Project, CIP 20-03

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____, accepting the Spring Lake Parks Project, CIP 20- 03 as complete and authorize the City Clerk to file a Notice of Completion.

17. SUBJECT: Final Acceptance and Notice of Completion for 2024 Road Maintenance Project, CIP 23-01 & 24-01

RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) Adopt Resolution No. _____, accepting the 2024 Road Maintenance Project, CIP 23-01 & 24-01, as complete and authorizing the City Clerk to file a Notice of Completion; (2) Authorize the reallocation of $106,000.00 of unspent Measure F funding from the 2023 Road Maintenance Project, CIP 23-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02; and (3) Authorize the reallocation of $329,000.00 of unspent Measure F funding and $25,000.00 of unspent Water Enterprise funding from the 2024 Road Maintenance Project, CIP 24-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02.

I. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority Meeting of the City of Woodland scheduled for November 5, 2024 was posted on October 31, 2024 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: F.2
SUBJECT: General Public Comments

Attachments:

1. 11.05.24 Email Comments

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COMMENTS

RECEIVED

Public Comments

Number of emails received under each category:

Reject Cop City – 1
Divest from Caterpillar – 2

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From: LeAnn Herigstad
To: City Clerk
Subject: For Public Comment 11/5/2024
Date: Tuesday, November 5, 2024 1:54:23 PM
Dear Councilmembers,
For Public Comment 11/5/2024
Please update us regarding divesting City funds from Caterpillar. Caterpillar equipment is used to destroy civilian housing, sometimes burying people in the rubble. It is used to damage other civilian infrastructure such as roads. The maturity date for the bonds is March 2, 2026.

If the City finds it is not best to sell the bonds before the maturity date, please let the investments expire and do not re-invest in them.

Thank you,
LeAnn Herigstad
Member, Woodland for Peace
Member, St. Luke's Episcopal Church, Woodland
Divestment example:

AXA, the French insurance giant, has reportedly divested from its remaining investments in Israeli banks that have been implicated in financing settlements in the occupied Palestinian territories, according to a new report from advocacy group Ekō. …

However, by June 24, 2024, the report claims that AXA fully divested from these institutions amid mounting pressure from the global “Stop AXA Assistance to Israeli Apartheid” coalition and widespread public opposition to the situation in the occupied territories. … In response to a request for comment from Insurance Business, a spokesperson from AXA Group highlighted [AXA CEO Thomas] Burberl’s comments at the AXA Group AGM in April, where he said: "AXA does not have any investment in Israeli banks(…)targeted by boycott calls, currently led by some activist groups against several companies.” He further added "This means it's not 200-and-some shares; it's zero shares." [Emphasis added.] https://www.insurancebusinessmag.com/asia/news/breaking-news/axa-said-to-have- divested-from-all-israeli-banks-502671.aspx
—----------------------------------------------------------------- Urge Senate support for joint resolution:

S.J.Res.113 - A joint resolution providing for congressional disapproval of the proposed foreign military sale to the Government of Israel of certain defense articles and services. – 09/25/2024 Read twice and
referred to the Committee on Foreign Relations. Action By:

Senate

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**Action item: Tell Your Senators: Support Sen. Bernie Sanders’ Resolutions to Block Arms to Israel:
https://actionnetwork.org/letters/a28047ce6db6ad3262aa6c713d80385067767ed1 —------------------------------------------------------------ Appropriate for local governments to act:

In 1967 a court in California ruled (Farley v. Healey , 67 Cal.2d 325) in favor of citizens’ right to place a referendum on the ballot opposing the Vietnam War, ruling:
“As representatives of local communities, board of supervisors and city councils have traditionally made declarations of policy on matters of concern to the community whether or not they had power to effectuate such declarations by binding legislation. Indeed, one of the purposes of local government is to represent its citizens before the Congress, the Legislature, and administrative agencies in matters over which the local government has no power.

Even in matters of foreign policy it is not uncommon for local legislative bodies to make their positions known.”

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From: Jamie Seibel
To: City Clerk
Subject: Public Comment for Tonight"s Meeting
Date: Tuesday, November 5, 2024 2:38:06 PM
Hello,
Since I won't be able to make it in person today, I'm asking for updates regarding the divestment from Caterpillar Inc. I understand the city council does not want to take a stance on International Affairs. However, this request does not go deeply into international Affairs and fits within the city's jurisdiction. As constituents, we have a right to be concerned about where our tax dollars are going and if they are going toward an unethical company known for its human rights violations and the environmental impact of war because of carbon. I believe this is not a big ask as the investment encompasses only 0.5 percent of the city's investments, according to the budget on the website. I am hopeful that the council members want the city to invest ethically and with social responsibility. Woodland is a fantastic place to live, but the council can make it even better starting with ethical investments.

Thank you.

Sincerely,
Jamie Seibel

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: G.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR
November 19th REGULAR MEETING
Construction and Demolition Debris Recycling Ordinance Updates – Public Hearing Final Acceptance and Notice of Completion for Spring Lake Recycled Water Project, CIP 17-07 Final Acceptance and Notice of Completion for 2024 Water & Sewer Replacement Project, CIP 23-02 Continued Public Hearing – PG&E Rule 20 Underground District Continued Public Hearing – Infinity Cannabis Retailer CUP & Operating Agreement FY 2024/25 Quarterly Budget Update
December 3rd REGULAR MEETING
City Council Meeting Minutes for November 5 and November 19 Quarterly Investment Report
Woodland Tennis Club Agreement
East Beamer Way Emergency Shelter – Operating Agreement Amendment and PLHA Funding Agreement AB 1600 Annual Report Fiscal Year 2023/24
Designation of Mayor and Mayor Pro Tempore

DATE TBD SPECIAL MEETING
Declare Results of November 5, 2024 Election
Administer Oath of Office of Office – New/Re-elected Council Members Mayor’s Remarks
December 17th REGULAR MEETING
Measures F and R – FY 2024 Annual Reports
Waste Management Annual Rate Adjustment
City Council Meeting Schedule for 2025
City Council Committees Assignments for 2025
Appoint Representative to Sac/Yolo Mosquito & Vector Control District Accessory Dwelling Unit Ordinance Amendments
Mobile Vendor Ordinance Updates
Future Topics / Study Sessions:

Truck Route Map Modifications – Public Hearing (January) Campaign Contribution Ordinance Update (TBD)
Downtown Transit Hub Presentation (TBD)
Updated 10/31/2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.4
SUBJECT: City Council Meeting Minutes of October 1, 2024 and October 15, 2024

Recommendation for Action: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of October 1, 2024, and October 15, 2024.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 10.01.24 Draft_minutes

2. 10.15.24 Draft_minutes

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, October 1, 2024

6:00 PM

City Council

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City of Woodland

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 06:01 PM.

B. ROLL CALL

Present: Members Fernandez, Lansburgh and Mayor Garcia-Cadena

Absent: Members Stallard and Vega

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Patti Kaff.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Nancy Fisher provided public comment on the August 8, 2024 regular City Council meeting minutes and library mural.

Jamie Siebel spoke regarding divesting from Caterpillar Inc.

1. SUBJECT: General Public Comments

Emails received regarding ID's for residents on Sq_ Valley Rd and divesting from Caterpillar, Inc.

Email received after 4:00PM regarding divesting from Caterpillar, Inc.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

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City of Woodland

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Verbal updates provided by Council Members/Staff.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Received the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Fernandez and carried unanimously on a 3-0 vote, Council Members approved Consent Calendar Items No. 3 through 10.

AYES: Members Fernandez, Lansburgh and Mayor Garcia-Cadena NOES: None
ABSENT: Members Stallard and Vega

3. SUBJECT: Certificate of Appreciation for Chief of Police Derrek Kaff

RECOMMENDATION FOR ACTION: Staff recommends that the City Council recognize Chief of Police Derrek Kaff for his 24 years of dedicated, unwavering service to the City of Woodland.

Recognized Chief of Police Derrek Kaff for his 24 years of dedicated, unwavering service to the City of Woodland.

4. SUBJECT: Proclaim October 2024 as Breast Cancer Awareness Month

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation proclaiming October 2024 as Breast Cancer Awareness Month and acknowledging the local efforts of Thriving Pink.

Adopted a Proclamation proclaiming October 2024 as Breast Cancer Awareness Month and acknowledging the local efforts of Thriving Pink.

5. SUBJECT: Fire Prevention Week 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation recognizing October 6, 2024 through October 12, 2024 as Fire Prevention Week in Woodland.

Adopted a Proclamation recognizing October 6, 2024 through October 12, 2024 as Fire Prevention Week in Woodland.

6. SUBJECT: City Council Meeting Minutes of September 3, 2024, and September 17, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of September 3, 2024, and September 17, 2024.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of September 3, 2024, and September 17, 2024.

7. SUBJECT: Sustainability Advisory Committee August Minutes & Committee Work Plan

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City of Woodland

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RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Sustainability Advisory Committee's August meeting minutes and its updated Work Plan
Received the Sustainability Advisory Committee's August meeting minutes and its updated Work Plan.

8. SUBJECT: Parks & Recreation Commission Meeting Minutes for July 2024

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the July 22, 2024, Parks & Recreation Commission Meeting Minutes.

Received the July 22, 2024 Parks & Recreation Commission Meeting Minutes.

9. SUBJECT: Appropriation of Funds for the 2024 Clean Air Funds Grant Budget

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No.___, authorizing a budget appropriation of $10,300 to Fund 1365 in Fiscal Year 2024/25 for the Clean Air Funds Grant.

Adopted RESOLUTION NO. 8393, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE APPROPRIATION OF FUNDS TO THE FISCAL YEAR 2024/25 CLEAN AIR FUNDS GRANT BUDGET.

10. SUBJECT: Approval of 2023 Continuum of Care Grant Agreement with the U.S. Department of Housing and Urban Development and Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) for the grant (Permanent Supportive Housing through the U.S. Department of Housing and Urban Development’s Continuum of Care Program)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. , authorizing the City Manager to 1) Execute Grant Agreement No. CA1423L9T212308 with U.S. Department of Housing and Urban Development for the 2023 Continuum of Care Program (Catalog of Federal Domestic Assistance No. 14.267) funded in the amount of $334,193; and 2) Execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) funded in the amount of $333,221.

Approved RESOLUTION NO. 8394, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA TO EXECUTE A GRANT AGREEMENT WITH THE U.S.

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND A
SUBRECIPIENT AGREEMENT WITH THE YOLO WAYFARER CENTER FOR THE 2023 CONTINUUM OF CARE PROGRAM GRANT, authorizing the City Manager to 1) Execute Grant Agreement No. CA1423L9T212308 with U.S. Department of Housing and Urban Development for the 2023 Continuum of Care Program (Catalog of Federal Domestic Assistance No. 14.267) funded in the amount of $334,193; and 2) Execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) funded in the amount of $333,221.

G. PUBLIC HEARINGS

11. SUBJECT: Renaming Sq_ Valley Drive to Patwin Valley Drive

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Hold a public hearing to receive testimony regarding the City of Woodland's intention to rename Sq_ Valley Drive to Patwin Valley Drive; and 2) Adopt Resolution No. _____ to rename Sq_ Valley Drive to Patwin Valley Drive.

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Marketing & Business Relations Specialist Amanda Portier presented the item and responded to questions from Council.

Mayor Garcia-Cadena opened the public hearing. Public comment in opposition was made by Sq_ Valley Drive resident James Vorhees. Public comment in favor was made by James Kinter of the Yocha Dehe Wintun Nation Cultural Committee. Council Member Fernandez requested that the resolution be amended to remove the third 'WHEREAS' clause.

On a motion by Council Member Fernandez, seconded by Mayor Pro Tem Lansburgh and carried unanimously on a 3-0 vote, Council Members 1) Held a public hearing to receive testimony regarding the City of Woodland's intention to rename Sq_ Valley Drive to Patwin Valley Drive; and 2) Adopted RESOLUTION NO. 8395, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA RENAMING SQ_ VALLEY DRIVE TO PATWIN VALLEY DRIVE.

AYES: Members Fernandez, Lansburgh and Mayor Garcia-Cadena NOES: None
ABSENT: Members Stallard and Vega

H. REPORTS OF THE CITY MANAGER

12. SUBJECT: Woodland Regional Park Preserve Biodiversity Conservation Ordinance

RECOMMENDATION FOR ACTION: Staff recommends that the City Council introduce and waive the first reading of an Ordinance of the City Council of the City of Woodland, California, adding Chapter 6.10 “Restrictions for Biodiversity Conservation at the Woodland Regional Park Preserve” to Title 6 "Animals and Fowl" of the Woodland Municipal Code.

City Manager Ken Hiatt presented the item and responded to questions from Council.

Public comment was made by James Vorhees and James Kinter.

On a motion by Mayor Pro Tem Lansburgh, seconded by Council Member Fernandez and carried unanimously on a 3-0 vote, Council Members introduced and waived the first reading of an Ordinance of the City Council of the City of Woodland, California, adding Chapter 6.10 “Restrictions for Biodiversity Conservation at the Woodland Regional Park Preserve” to Title 6 "Animals and Fowl" of the Woodland Municipal Code.

AYES: Members Fernandez, Lansburgh and Mayor Garcia-Cadena NOES: None
ABSENT: Members Stallard and Vega

I. ADJOURN

Meeting adjourned at 07:10 PM in memory of West Sacramento Fire Department Engineer Timothy Hall.

Respectfully submitted,

Sarah Lansburgh, CMC
City Clerk

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, October 15, 2024

6:00 PM

City Council

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City of Woodland

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CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Sec. 54956.9)
Name of Case: American Civil Liberties Union of Northern California v.

Woodland Police Department (Yolo County Superior Court Case No. CV2024- 2220)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER
Meeting called to order at 06:02 PM.

D. ROLL CALL

Present: Members Fernandez, Stallard, Vega and Mayor Pro Tem Lansburgh

Absent: Mayor Garcia-Cadena

E. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Pro Tem Lansburgh.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

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City of Woodland

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identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

Speaking from the public was Miranda Duncan, Tonia Macneil, Eric Lightman, Josh Lewis, Eric Henkel and James Vorhees.

2. SUBJECT: General Public Comments

Emails received regarding the Woodland Public Library, Public Hearing Items I.8., I.9., I.10., I.11., I.12., and divesting from Catperpillar, Inc.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Received the Long Range Calendar for informational purposes only.

H. CONSENT CALENDAR

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried on a 4-0 vote, Council Members approved Consent Calendar Items No. 4 through 7.

AYES: Members Fernandez, Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSENT: Mayor Tania Garcia-Cadena

4. SUBJECT: Job Description Modification - Conservation Coordinator

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve modifications to the job description for the Conservation Coordinator.

Approved modifications to the job description for the Conservation Coordinator.

5. SUBJECT: Salary Schedule Effective October 1, 2024

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the City of Woodland salary schedule effective October 1, 2024.

Approved the City of Woodland salary schedule effective October 1, 2024.

6. SUBJECT: Carton Council Grant Budget Appropriation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the appropriation of $14,500 of grant funds to the Recycling Fund (2250) to implement carton recycling.

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Adopted RESOLUTION NO. 8396, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING APPROPRIATION OF FUNDS TO THE RECYCLING FUND (2250) PROVIDED FROM THE CARTON COUNCIL.

7. SUBJECT: Waiver of Second Reading and Adoption of Ordinance No. ___, Restrictions for Biodiversity Conservation at the Woodland Regional Park Preserve

RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the second reading and adopt Ordinance No. ____, adding Chapter 6.10 “Restrictions for Biodiversity Conservation at the Woodland Regional Park Preserve” to Title 6 “Animals and Fowl” of the Woodland Municipal Code.

Waived the second reading and adopted ORDINANCE NO. 1724, AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, ADDING CHAPTER

6.10 TO TITLE 6 “ANIMALS AND FOWL” OF THE WOODLAND MUNICIPAL CODE, TO

ESTABLISH RESTRICTIONS FOR BIODIVERSITY CONSERVATION AT THE WOODLAND REGIONAL PARK PRESERVE.

I. PUBLIC HEARINGS

8. SUBJECT: Designation of East St. Underground Utility District

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Receive the staff report; 2) Conduct a public hearing; and 3) Adopt Resolution No.____ designating the East St. Underground Utility District.

Management Analyst Richard Perry and Community Development Director/City Engineer Brent Meyer presented the item and responded to questions from Council.

Mayor Pro Tem Lansburgh opened the public hearing. Speaking from the public was James Vorhees. No further public comments were received.

Council Members continued the public hearing to a date certain of November 19, 2024.

9. SUBJECT: Perfect Union - Woodland, LLC Retail Cannabis Conditional Use Permit

Main Street, Ste. 101 in the City’s Regional Commercial with Light Industrial Flex Overlay zone conditioned upon approval of the appropriate Cannabis Business Permit and the recommended conditions of approval; and 5) Adopt Resolution No. _____approving an Operating Agreement between Perfect Union - Woodland, LLC and the City of Woodland for a cannabis retail business and Cannabis Business Permit located in the City of Woodland.

Assistant Planner Anna Canales and Community Development Deputy Director Erika Bumgardner presented the item and responded to questions from Council.

Mayor Pro Tem Lansburgh opened the public hearing. Speaking from the public was Chelsea Haskins and James Vorhees. No further public comments were received.

On a motion by Council Member Vega, seconded by Mayor Pro Tem Lansburgh and

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carried on a 4-0 vote, Council Members 1) Received the staff report; 2) Conducted a public hearing; 3) Found that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and found that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopted RESOLUTION NO. 8397, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR A STOREFRONT RETAIL CANNABIS DISPENSARY AT 1810 E MAIN STREET, STE. 101

WITHIN THE CITY REGIONAL COMMERCIAL WITH LIGHT INDUSTRIAL FLEX OVERLAY

CONDITIONED UPON APPROVAL OF THE APPROPRIATE CANNABIS BUSINESS PERMIT AND THE RECOMMENDED CONDITIONS OF APPROVAL; and 5) Adopted RESOLUTION NO. 8398, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND, CALIFORNIA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN OPERATING AGREEMENT WITH PERFECT UNION – WOODLAND, LLC, FOR A CANNABIS RETAIL FACILITY LOCATED AT 1810 E MAIN STREET, STE. 101, WOODLAND, CA 95776.

AYES: Members Fernandez, Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSENT: Mayor Tania Garcia-Cadena

10. SUBJECT: Woodland Cannabis Dispensary Retail Cannabis Conditional Use Permit

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Receive the staff report; 2) Conduct a public hearing; 3) Find that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and find that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopt Resolution No. _____ approving a Conditional Use Permit for a storefront retail cannabis dispensary at 163 Court Street in the City’s Community Commercial Mixed Use zone conditioned upon approval of the appropriate Cannabis Business Permit and the recommended conditions of approval; and 5) Adopt Resolution No. _____approving an Operating Agreement between P.F.F. Consulting Inc., dba Woodland Cannabis Dispensary and the City of Woodland for a cannabis retail business and Cannabis Business Permit located in the City of Woodland.

Assistant Planner Anna Canales and Community Development Deputy Director Erika Bumgardner presented the item and responded to questions from Council.

Mayor Pro Tem Lansburgh opened the public hearing. Speaking from the public was Jeff Johnson, James Vorhees, Laythen Martines, Kimberly Cargile, Laura Mendez, Paulette Smyth, Deanna Garcia, Elsa Romo, Judy Fann, Brandy Profit, Hailey Andrew and Ashley Kammerer. No further public comments were received.

On a motion by Council Member Stallard, seconded by Council Member Vega and carried on a 3-0-1 vote, Council Members 1) Received the staff report; 2) Conducted a public hearing; 3) Found that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and found that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopted RESOLUTION NO. 8399, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR A STOREFRONT RETAIL CANNABIS DISPENSARY AT 163 COURT STREET WITHIN THE

CITY COMMUNITY COMMERCIAL MIXED USE ZONE CONDITIONED UPON APPROVAL

OF THE APPROPRIATE CANNABIS BUSINESS PERMIT AND THE RECOMMENDED

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City of Woodland

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CONDITIONS OF APPROVAL; and 5) Adopted RESOLUTION NO. 8400, A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA APPROVING AND

AUTHORIZING THE CITY MANAGER TO EXECUTE AN OPERATING AGREEMENT WITH P.F.F. CONSULTING INC., DBA WOODLAND CANNABIS DISPENSARY, FOR A CANNABIS RETAIL FACILITY LOCATED AT 163 COURT STREET, WOODLAND, CA 95695.

AYES: Members Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSTAIN: Member Fernandez
ABSENT: Mayor Tania Garcia-Cadena

11. SUBJECT: Sundial Collective Retail Cannabis Conditional Use Permit

RECOMMENDATION FOR ACTION: Staff recommends that the City Council:
1) Receive the staff report; 2) Conduct a public hearing; 3) Find that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and find that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopt Resolution No. _____ approving a Conditional Use Permit for a storefront retail cannabis dispensary at 3 Court Street in the City’s Community Commercial Mixed Use zone conditioned upon approval of the appropriate Cannabis Business Permit and the recommended conditions of approval; and 5) Adopt Resolution No. _____approving an Operating Agreement between Sundial Collective Woodland, LLC and the City of Woodland for a cannabis retail business and Cannabis Business Permit located in the City of Woodland.

Assistant Planner Anna Canales and Community Development Deputy Director Erika Bumgardner presented the item and responded to questions from Council.

Mayor Pro Tem Lansburgh opened the public hearing. Speaking from the public was Laythen Martines, James Vorhees and Jeff Johnson. No further public comments were received.

On a motion by Council Member Vega, seconded by Council Member Stallard and carried on a 3-0-1 vote, Council Members 1) Received the staff report; 2) Conducted a public hearing; 3) Found that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and found that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopted RESOLUTION NO. 8401, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR A STOREFRONT RETAIL CANNABIS DISPENSARY AT 3 COURT STREET WITHIN THE

CITY COMMUNITY COMMERCIAL MIXED USE ZONE CONDITIONED UPON APPROVAL

OF THE APPROPRIATE CANNABIS BUSINESS PERMIT AND THE RECOMMENDED CONDITIONS OF APPROVAL; and 5) Adopted RESOLUTION NO. 8402, A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA APPROVING AND

AUTHORIZING THE CITY MANAGER TO EXECUTE AN OPERATING AGREEMENT WITH

SUNDIAL COLLECTIVE WOODLAND, LLC, FOR A CANNABIS RETAIL FACILITY LOCATED AT 3 COURT STREET, WOODLAND, CA 95695.

AYES: Members Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSTAIN: Member Fernandez
ABSENT: Mayor Tania Garcia-Cadena

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City of Woodland

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12. SUBJECT: Yolo Cannabis Club Cannabis Conditional Use Permit

RECOMMENDATION: Staff recommends that the City Council: 1) Receive the staff report; 2) Conduct a public hearing; 3) Find that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and find that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopt Resolution No. _____ approving a Conditional Use Permit for a storefront retail cannabis dispensary at 367 West Main Street, Ste. 353-D in the City’s Corridor Mixed Use – West Main Street zone conditioned upon approval of the appropriate Cannabis Business Permit and the recommended conditions of approval; and 5) Adopt Resolution No. _____approving an Operating Agreement between Infinity Assets Woodland Inc., dba Yolo Cannabis Club, and the City of Woodland for a cannabis retail business and Cannabis Business Permit located in the City of Woodland.

Mayor Pro Tem Lansburgh opened the public hearing.

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried on a 4-0 vote, Council Members continued the public hearing to a date certain of November 19, 2024.

AYES: Members Fernandez, Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSENT: Mayor Garcia-Cadena

J. REPORTS OF THE CITY MANAGER

13. SUBJECT: Amendments and Additions to the Woodland Municipal Code Relating to Camping Within the City Limits.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council introduce and waive the first reading of an Ordinance of the City Council of the City of Woodland, California, amending sections 9.48.030 and 9.48.050 and adding sections 9.48.060 through 9.48.090 to the Woodland Municipal Code relating to Camping Within the City Limits.

Deputy Chief Dallas Hyde presented the item. Deputy Chief Hyde, Chief of Police Ryan Kinnan and City Attorney Ethan Walsh responded to questions from Council.

Council Member Stallard noted the regular City Council meeting required a motion to continue past 9:00PM.

On a motion by Council Member Stallard, seconded by Council Member Fernandez and carried on a 4-0 vote Council Members extended the regular City Council meeting by ten (10) minutes.

AYES: Members Fernandez, Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSENT: Mayor Garcia-Cadena

Speaking from the public was James Vorhees. No further public comments were received.

On a motion by Council Member Vega, seconded by Council Member Stallard and carried on a 3-0-1 vote, Council Members introduced and waived the first reading of an Ordinance of the City Council of the City of Woodland, California, amending sections

9.48.030 and 9.48.050 and adding sections 9.48.060 through 9.48.090 to the Woodland

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City of Woodland

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Municipal Code relating to Camping Within the City Limits.

AYES: Members Stallard, Vega and Mayor Pro Tem Lansburgh NOES: None
ABSTAIN: Member Fernandez
ABSENT: Mayor Garcia-Cadena

K. ADJOURN

Meeting adjourned at 9:10 PM.

Respectfully submitted,

Sarah Lansburgh, CMC
City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.5
SUBJECT: Commission on Aging Meeting Minutes for
September 19, 2024

Recommendation for Action: Staff recommends the City Council receive the September 19, 2024 Commission on Aging meeting minutes.

Staff Contact:

Dallas Tringali, Community Services Program Manager, (530) 661-2005, [email protected]

Discussion:

At the last Commission on Aging meeting on October 17, 2024, the minutes from the September 19, 2024 meeting were approved.

Conclusion:

Staff recommends the City Council receive the September 19, 2024 Commission on Aging meeting minutes.

Prepared by: Dallas Tringali, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. 09.19.24 COA Minutes

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City of Woodland

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City of Woodland
Woodland Community & Senior Center
2001 East Street
Woodland, CA 95776

Commission on Aging –

Thursday, September 19, 2024

4:00 PM

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City of Woodland

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A. CALL TO ORDER
Meeting called to order by Commissioner Campbell at 4:04 PM.

B. ROLL CALL

Commissioners Present: Commissioners Overholt, Rubin, and Chairperson Campbell Commissioners Absent: Commissioners Bliss-Moreau and Harryman City Staff Present: Community Services Program Manager Dallas Tringali

C. PLEDGE OF ALLEGIANCE

D. CONSENT CALENDAR

On a motion by Commissioner Rubin, seconded by Commissioner Overholt and carried on a 3-0 vote, Commissioners approved Consent Calendar Items No. 1 through 2.

AYES: Commissioners Rubin, Overholt and Campbell
NOES: None
ABSENT: Commissioners Bliss-Moreau and Harryman

1. Approve Minutes from the July 18, 2024 Commission on Aging Meeting Approved Minutes from the July 18, 2024 Commission on Aging meeting.

2. Commissioner Request for Absence from Future Meetings No requests for absences from future meetings were made.

E. COMMUNICATIONS - COMMISSION/STAFF STATEMENTS AND REQUESTS

3. Commissioner Reports and Updates

Commissioner Rubin discussed the need for a "Senior Navigator," who would guide people through complicated processes related to aging people. Staff referenced the Yolo County Aging Alliance Resource Guide. Commissioner Rubin endeavors to research the cost of aging in Woodland.

F. NEW BUSINESS

4. Apartment Listing Update for 2025/2026
This item was continued to the October 17, 2024 meeting.

5. Senior Center Speaker Series
This item was continued to the October 17, 2024 meeting.

G. REPORT OF THE STAFF

6. Senior Center Staff Report

Community Services Program Manager Dallas Tringali updated the Commission on the Senior Volunteer Program. Community Services Program Manager Tringali also discussed the progress of the vehicle gate behind the Woodland Community & Senior Center. An update was provided that the pool is expected to be completed in late 2025.

Another update was provided regarding the parking lot project, which is set to begin soon.

H. COMMUNICATIONS - PUBLIC COMMENT

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City of Woodland

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Public comment was provided by Leona Waite-Blickle. Ms. Waite-Blickle commented that St. John's is opening, and applications for residents will be released on July 25th.

There are no medical facilities yet. There are 40 unites available.

I. AGENDA ITEMS FOR NEXT MEETING

J. ADJOURN

On a motion by Commissioner Overholt, seconded by Commissioner Rubin and carried on a 3-0 vote, Commissioners adjourned the meeting at 5:00 PM.

AYES: Commissioners Overholt, Rubin and Campbell
NOES: None
ABSENT: Commissioners Bliss-Moreau and Harryman

Respectfully submitted,

Dallas Tringali
Community Services Program Manager

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.6
SUBJECT: Parks & Recreation Commission Meeting Minutes for September 2024

Recommendation for Action: Staff recommends the City Council receive the September 23, 2024, Parks & Recreation Commission Meeting Minutes.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

The minutes from the September 23, 2024, Parks & Recreation Commission Meeting were approved at the last meeting on October 28, 2024.

Conclusion:

Staff recommends the City Council receive the September 23, 2024, Parks & Recreation Commission Meeting Minutes.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. Parks & Recreation Commission Minutes September 23, 2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.7
SUBJECT: Community Services Department Quarterly Status Report for the First Quarter of FY25

Recommendation for Action: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the First Quarter of FY25.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

This Quarterly Status Report covers the period from July through September 2024. The report summarizes recreation programming, events, and parks and recreation facility operations and maintenance. The report also contains a narrative of major work performed and notable department highlights.

Conclusion:

Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the First Quarter of FY25.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Engel, Community Services Director

Attachments:

1. CSD Quarter 1 FY25

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Community Services Department
FY25 First Quarter Report Page 1
Community Services Department Quarterly Status Report
First Quarter FY25
The following is a summary of the programs, activities, and events organized by the Community Service s Department for the first quarter of 2025, covering the period from July to September 2024.

This report references participant hours. The methodology for calculating participant hours is explained at the end of the document. Participant totals (total numb er of participants and total participant hours) represent the overall number of participants and hours for the entire reporting period.

Quarterly Highlights
• Approximately 1,960 people attended events at the Community & Senior Center during facility rentals. • Approximately 3,700 people attended community -wide events that included the 4 th of July Celebration, Dive-in-Movie, and Movie in the Park.
• Recreation Programming, which includes aquatics, youth and teens, recreation classes, and adult sports had 27,112 participants (102,413 participant hours ). The total fees collected for Recreation Programming was $393,566
• The Summertime Fun Club program had 263 participants at four park sites (Ferns, Pioneer, Woodside, and the Community Center). Additionally, 8 youth volunteers accumulated 648 hours in community service time assisting with this program.
• Teens Helping Seniors had 37 participants enrolled in the program and served 36 seniors (92 jobs plus 8 alternative projects). The youth provided 1,235 hours of community service. • Senior Center programs totaled 5,498 sign-ins (10,285 participant hours).

Groundbreaking Ceremony for the South East Area Pool Complex August 19, 2024

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Community Services Department
FY25 First Quarter Report Page 2
Program Marketing
During this reporting period, the Department used the following marketing efforts to promote the recreation program offerings as well as community events and senior programs. • Direct Marketing: Staff directly marketed activities onsite to swim lesson participants and to students and parents of Lee and Douglass Middle Schools. Flyers, posters, and banners were distributed directly to new middle school students during orientation. Staff also promoted the Dive-In Movie, Movie in the Park; and Youth Basketball League with flyers, digital flyers and emails, and banners to current and past participants. • Senior Newsletter: The Senior Gram newsletter is mailed to more than 750 households each month and is available online at www.cityofwoodland.gov/seniors.
• Social Media: The Department utilizes Facebook, Instagram, and Nextdoor to advertise upcoming events and recreation programs.
• Rec2Go: Rec2Go provided departmental outreach at several community events and activities such as the weekly Farmer’s Market , Casa del Sol, Freshman Leadership Academy, National Night Out , orientation events at Lee and Douglass Middle Schools, and several Back to School Nights.

Parks & Recreation Facilities
Community & Senior Center Facility Reservations
The facility rental program at the Community & Senior Center is intended to generate revenue for the City of Woodland and offer a venue for community events. Rentals at the Community Center include meetings, parties (such as bridal and baby showers), weddi ngs and receptions, quinceañeras, and business meetings.

Reservations for the facility during the first quarter are listed below.

General Facility Rentals
Includes rentals receiving discounts
Facility Rentals
with Fees Waived
Number of Rentals 10 18
Approximate Participants 820 1,140
Total Fees $12,112 $25,941 (waived)

Sports Park Tournament Reservations
Tournament rentals are available for the Sports Park Complex. During the first quarter, the Sports Park was reserved for youth baseball and softball tournaments.

Tournament Rentals of Sports Park
Number of Rentals 6
Number of Teams 78
Total Fees Collected $19,200

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Community Services Department
FY25 First Quarter Report Page 3
Parks and Recreation Facility Improvement Projects
Park/Recreation Facility Projects Completed
Beamer Park Installed rules and court number signs to the fences.

Christiansen Park Added engineered wood fiber to the playground.

Cline Park Installed new suspension bridge.

Community & Senior Center Rebuilt pumps for geothermal loop (motors, bearings, sleeves, and bushings).

Replaced two waterfall pumps in the lobby.

Installed LED lights in meeting rooms, restrooms, and data room.

Performed maintenance on entryway fountain.

Deep cleaned Banquet Rooms and Kevin & Lorie Haarberg Gymnasium.

Crawford Park Installed new half pipe and LED lighting in the skate park.

Gonzales Park Replaced backstop boards.

Ferns Park Added engineered wood fiber to the playground.

Freeman Park Cleaned and prepared park for re-opening.

Pioneer Park Replaced table and bench boards.

Sports Park Replumbed urinals and replaced hand dryers.

Recreation Activities – Special Events

Event Event Date Total Participants Participant Hours Fees Collected 4th of July Celebration July 4 & July 13 Over 3,000 Over 3,000 Free event Dive-In Movie* Aug. 23 450 1,350 Free event
Movie in the Park* Sept. 13 250 500 Free event
Total Participants 3,700 4,850 $0
* Event funded by Measure R

Dive-In Movie, August 23, 2024

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Community Services Department
FY25 First Quarter Report Page 4
Recreation Activities - Aquatics
All aquatic programs take place at the Charles Brooks Community Swim Center. These programs cater to a wide range of ages, from children as young as six months to seniors. The offerings include swimming lessons, lifeguard training, re creation swimming, a recreation swim team, lap swimming, and water aerobics. The summer programs concluded on August 18th.

Aquatics Program Total Participants Participant Hours Fees Collected Junior Lifeguards 30 280 $3,000
Lap Swim & Water Aerobics 11,442 11,442 $3,473
Public Swim* 8,498 23,369 Free Program
Swim Lessons 1,228 4,912 $98,752
Woodland Wreckers Swim Team 142 n/a $25,985
Rentals n/a n/a $17,803
Total 21,340 40,003 $149,013
*Program funded by Measure R

Rentals
During non-programmed hours, the Charles Brooks Community Swim Center is available to reserve for other aquatic activities not affiliated with the City of Woodland. Pool reservation fees account for the facility and safety personnel on-site during the scheduled event. Fees collected during the first quarter included $12,073 for general swim meet reservations and $5,730 from the Woodland Swim Team.

Water Exercise participants

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Community Services Department
FY25 First Quarter Report Page 5
Recreation Activities - Youth & Teen Recreation
The department offers a variety of youth and teen recreation programs year -round; however, the majority of the programs are offered during the summer. In addition to the programs listed below, please refer to the Contract Classes section for other program offerings for youth and teens.

Youth Recreation Program Total Participants Participant Hours Fees Collected After School Teen Pack* 732 1,862 Free Program
Rec2Go* 1,350 4,570 Free Program
Summer at City Hall* 13 195 Free Program
Summer Teen Pack* 26 9,152 $12,786
Summer Time Fun Club 263 21,303 $130,783
Summer Time Fun Club Volunteer 8 648 $200
Teens Helping Seniors* 37 1,235 $925
Youth Volleyball* 72 1,080 $2,100
Total 2,501 40,045 $146,794
*Program funded by Measure R

Teens Helping Seniors

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Community Services Department
FY25 First Quarter Report Page 6
Recreation Activities - Contract Classes
The City contracts with outside instructors to teach recreation and leisure classes for people of all ages. For all classes except tennis and boxing, the City keeps 30% of the fees collected, in addition to non-resident fees.

For the tennis program, the City keeps 10% of the fees. As for boxing, the City supplements this program and pays the two contractors a monthly stipend.

Contract Class

Total
Participants
Participant
Hours
Fees
Collected
Total
Expense
Net
Revenue
3 months 3 months 3 months 3 months 3 months
Boxing Youth 126 1,260 $1,890 $4,200 -$2,310
Boxing Adult 79 790 $1,975 $4,800 -$2,825
Cello Tennis Academy 184 647 $9,088 $8,175 $912
Country Line Dance 273 409 $1,638 $1,147 $491
Cuban Salsa 29 116 $1,008 $652 $356
Dance Fitness & Tai Chi 47 193 $2,058 $1,267 $791
Lego Engineering 77 1,155 $15,151 $10,511 $4,641
National Academy of Athletics 16 345 $0 $0 $2,572
PHS Football 97 2,328 $1,948 $1,363 $585
Pilates 33 264 $1,043 $707 $336
Rock Steady Boxing 65 910 $1,400 $650 $750
Scottish Country Dance 44 616 $1,463 $956 $507
Socceroo 58 253 $6,744 $4,620 $2,124
Yoga 21 156 $814 $553 $261
Yolo Stage 32 2,688 $17,939 $15,821 $2,118
Total 1,181 12,130 $64,159 $55,422 $11,309

Cello International Tennis Academy Summer Camp

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Community Services Department
FY25 First Quarter Report Page 7
Recreation Activities - Adult Sports
Adult sports activities are offered through the City. Activities include drop-in sports as well as organized softball basketball, and volleyball leagues. Drop-in basketball (open gym) numbers are not reported, however, participation for the other programs is listed below.

Open Gym Total Sign-Ins Participant Hours Fees Collected Badminton 1,201 3,603 Free
Total 1,261 3,603 $0

League Sports Teams Total Participants Participant Hours Fees Collected Basketball (summer league) 24 317 2,536 $14,400
Softball (summer league) 32 512 4,096 $19,200
Total 56 829 6,632 $33,600

Summer 2024 Co-ed Softball Champions

Recreation Activities – Senior Activities
Programs at the Woodland Senior Center include art classes; exercise classes; games; leisure programs and activities; education resources; support groups, and special events resulting in a total of 10,285 participant hours during the first quarter.

Senior Programs
Programs Total Sign Ins Participant Hours Fees Collected Art Classes 364 1,161 Free Programs
Exercise Classes 2,401 1,610 Free Programs
Games 1,062 3,448 Free Programs
General Programs 543 2,353 Free Programs
Support Groups 204 402 Free Programs
Total 4,547 8,974 $0

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Community Services Department
FY25 First Quarter Report Page 8

Senior Events
Programs Date Participants Participant Hours
Ice Cream Social Jul. 4 350 350
Volunteer Appreciation Dinner Aug. 8 80 240
AARP Document Shredding Event Sept. 17 321 321
Oktoberfest Sept. 26 200 400
Total 951 1,311

Senior Volunteers recognized for their volunteerism at the Senior Center

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Community Services Department
FY25 First Quarter Report Page 9
Participant Hours Calculation
The Community Services Department measures programs through “participant hours”. Participant hours are a calculation of total program hours multiplied by the total number of unique participants within a program.

Total participant hours reports how much time participants spend within each program. The measurement breaks down to 1 person x 1 hour = 1 Participant Hour. It should be noted that a higher number of participant hours is not, by itself, a measurement of greater program success compared to the partici pant hours of another program.

Participant Hours (PH) is calculated by:
• Drop-In Programs: 1 Class meeting (in hours) x Total sign ins Examples include Water Aerobics & Lap Swim, Badminton
• Classes/Camps/Leagues: Total unique participants x total class time (in hours) Examples include Swim Lessons, Mad Science
• Individual Entry: Each class meeting (in hours) x Total in attendance (adding each day) Examples include Teens Helping Seniors, Teen Pack
• Event: Total Attendants x Average Time
Examples include Dive-In Movie, 4th of July, Rec2Go visits

Participant hours and participants in this report are listed for the three-month reporting period; therefore if 100 participants are listed, the 100 refers to the total participants for the three-month period and c ould double or triple count the same participants if they participated each month (i.e. drop in volleyball).

Participants and Coach of Youth Volleyball program

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.8
SUBJECT: Waiver of Second Reading and Adoption of
Ordinance No. ____, Camping Within the City Limits.

Recommendation for Action: Staff recommends that the City Council waive the second reading and adopt Ordinance No. ___, amending sections 9.48.030 and 9.48.050 and adding sections

9.48.060 through 9.48.090 to Title 9, Chapter 9.48 "Camping Within the City Limits" of the Woodland Municipal Code.

Staff Contact:

Dallas Hyde, Deputy Chief of Police, (530) 661-7868 [email protected]

Background:

The City of Woodland recognizes the escalating homelessness crisis impacting both the state and the local community. Governor Newsom's Executive Order N-1-24 underscores the urgency of addressing the thousands living un-sheltered across the state, including those in trailers, tents, and vehicles. Responding to the Governor’s call for local initiatives to manage homelessness and encampments, the City Council proposes amendments to the Woodland Municipal Code to enhance the management of camping within city limits.

The current Woodland Municipal Code does not adequately address the comprehensive challenges posed by unlawful camping on both public and private properties within the City. This has resulted in unsafe and unsanitary conditions on city streets, sidewalks, and other public rights of way, compromising public safety and community well-being.

The proposed ordinance amends Sections 9.48.030 and 9.48.050 and introduces new Sections

9.48.060 through 9.48.090. These changes aim to clarify and strengthen regulations on camping, impoundment of personal property, and the use of public spaces, ensuring clean, safe, and accessible environments for all city residents and visitors.

Discussion:

In an effort to address the comprehensive challenges posed by unlawful camping on both public and private properties within the City, amendments and additions to the current Woodland Municipal Code are needed. These complex issues have resulted in unsafe and unsanitary conditions on city streets, sidewalks, and other public rights of way, compromising public safety and community well- being. These changes aim to provide more explicit legal guidelines that improve management and enforcement related to homelessness and public space utilization. Below is a detailed comparison of the proposed changes with the existing code provisions:

Current Provisions (Sections 9.48.030 and 9.48.050)
• Section 9.48.030: This section primarily addresses camping on public property. Under current law, camping is broadly prohibited on any city-owned property, including parks, streets, and other public areas, unless specific exceptions are provided by the Community Services Director. • Section 9.48.050: Regulates open campfires, bonfires, and flames in public areas, strictly prohibiting them unless permitted by law or relevant permits are obtained.

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Proposed Amendments and Additions
• Amendment to Section 9.48.030: The amendment clarifies the restrictions by explicitly stating it is unlawful to camp upon any public property during nighttime hours. The language is tightened to include a broader range of temporary and permanent shelters, ensuring no ambiguities remain regarding what constitutes camping.
• Amendment to Section 9.48.050: The amendment continues to enforce the prohibition of open fires but further emphasizes the illegality of maintaining such fires, reinforcing the conditions under which fires might be permitted.

Addition of Sections 9.48.060 through 9.48.090
These new sections are significant additions aimed at addressing the storage of personal property in public spaces. The key provisions include:

• Section 9.48.060: Defines the illegality and public nuisance of storing personal property without permission on public or private property.
• Section 9.48.070: Establishes the authority of the Police Chief or their designee to impound stored personal property found in violation of Section 9.48.060. • Section 9.48.080: Outlines procedures for the storage of impounded personal property, including efforts to notify the property owner and the conditions under which property may be disposed of if unclaimed.
• Section 9.48.090: Classifies violations of any section within this chapter as misdemeanors, providing a clear legal consequence for non-compliance.

Implications of Changes: The proposed amendments and additions provide clearer definitions and stricter enforcement mechanisms, enhancing the city's ability to maintain public safety and cleanliness. These changes reflect a responsive governance approach to community concerns about public health and safety while balancing the needs and rights of the homeless population. By clarifying legal language and creating new provisions for property storage and impoundment, these changes aim to prevent the misuse of public spaces and mitigate health risks associated with unregulated camping and property storage. This approach not only aligns with state directives but also addresses specific local challenges, demonstrating the city's proactive stance on managing its public spaces responsibly.

At the October 15, 2024 City Council meeting, the City Council introduced and waived the first reading of Ordinance No. ___ following a presentation by Deputy Chief Dallas Hyde. The presentation consisted of the proposed amendments and additions to Title 9, Chapter 9.48 "Camping Within the City Limits" of the Woodland Municipal Code.

Conclusion:

Staff recommends that the City Council waive the second reading and adopt Ordinance No. ___, amending sections 9.48.030 and 9.48.050 and adding sections 9.48.060 through 9.48.090 to Title 9, Chapter 9.48 "Camping Within the City Limits" of the Woodland Municipal Code.

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Attachments:

1. Proposed Ordinance - 2nd Reading Camping Within City Limits

2. Ord_1725 Camping Within City Limits

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ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND AMENDING SECTIONS 9.48.030 AND 9.48.050 AND ADDING SECTIONS 9.48.060 THROUGH 9.48.090 TO TITLE 9 OF THE WOODLAND MUNICIPAL CODE

RELATING TO CAMPING WITHIN THE CITY LIMITS
WHEREAS, the City of Woodland, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the City Council desires to amend Sections 9.48.030 and 9.48.050 and add Sections 9.48.060 through 9.48.090 to the Woodland Municipal Code relating to Camping Within the City Limits; and
WHEREAS, the City is trying to address the act of unlawful camping on City owned public and private property; and
WHEREAS, Governor Newsom recognized in Executive Order N-1-24 that the State of California is experiencing a homelessness crisis, with thousands of persons living unsheltered in tents, trailers, and vehicles; and
WHEREAS, Governor Newsom emphasized his support for local governments’ ability to implement regulations to address homelessness and resolve encampments; and WHEREAS, the current Code does not adequately address the breadth of the issue; and WHEREAS, the City desires to keep City streets, sidewalks and other rights of way clean and safe for public use; and
WHEREAS, the amendments and additions to the Woodland Municipal Code which are enacted by the adoption of this Ordinance are described in the council agenda statement and staff report accompanying this Ordinance.

NOW, THEREFORE, the City Council of the City of Woodland does hereby ordain as follows:

SECTION 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Ordinance.

SECTION 2. Amendments to Section 9.48.030. Section 9.48.030 of the Woodland Municipal Code is hereby amended to read in full as follows:
§ 9.48.030 Camping on public property.

A. Except as may be permitted within parks by the Community Services Director, it is unlawful to camp upon any public property owned by the City, including, without limitation, streets, easements, parks, dump sites, creek beds, electric utility substations,

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parking lots, corporation yards, and buildings, including the curtilage of buildings. No person shall set up upon any City property at any time during nighttime hours tents, shacks, house trailers, motor homes, campers, or any other temporary or permanent shelter for the purpose of camping, nor shall any person leave in any such place any movable structure or special vehicle to be used for the purpose of camping, such as a house trailer, tent, automobile, or the like. It is a violation of this section to set up provisions for the purpose of camping whether or not a full night is actually spent at the location.

B. It is unlawful for any person to obstruct, or otherwise interfere with the free passage of pedestrians or motorists from ingress and egress on any public street, sidewalk, alleyway, or other public property within the City by Camping or placing stored personal property thereon.

SECTION 3. Amendments to Section 9.48.050. Section 9.48.050 of the Woodland Municipal Code is hereby amended to read in full as follows § 9.48.050 Campfires.

No person shall kindle or maintain an open campfire, bonfire, or flame.

Nothing in this chapter shall be construed to permit fires otherwise prohibited by law or to negate the requirement for burning permits otherwise required by law.

SECTION 4. Addition of Section 9.48.060. Section 9.48.060 of the Woodland Municipal Code is hereby added to read in full as follows:
§ 9.48.060 Unlawful Storage of Personal Property on Public and Private Property It is unlawful and a public nuisance for any person to deposit, leave, or maintain stored personal property on public property or private property without the consent of the property owner.

Stored personal property left on public or private property in violation of this section may be impounded pursuant to the provisions of this chapter.

SECTION 5. Addition of Section 9.48.070. Section 9.48.070 of the Woodland Municipal Code is hereby added to read in full as follows:
§ 9.48.070 Impounding Stored Property
A. The Police Chief, or his or her designee, is authorized to impound stored personal property located on public property or private property pursuant to the provisions of this chapter. The Police Chief is authorized to adopt written policies and procedures to implement provisions of this chapter. Nothing in this chapter shall be construed to limit or otherwise interfere with State law regarding the impounding of evidence related to a crime.

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B. Stored personal property may be impounded and disposed of without notice if there is a cause to reasonably believe that the stored property is:

1. Perishable;

2. Contaminated with feces, urine, or bodily fluid;

3. Infested with insects;

4. Contaminated with mold or mildew;

5. Intentionally discarded/abandoned

6. An immediate threat to public health or safety.

C.Actual notice shall be deemed provided by placing on or near the stored personal property a writing containing the following information:

1. Description of the stored personal property;

2. Location of the stored personal property;

3. Date and time of notice;

4. Notification that the stored personal property is done so in violation of section

9.48.060 of the Woodland Municipal Code and will be impounded by the City if the stored property is not removed within the compliance period of the notice.

D. Posted notice shall be deemed provided by erecting at least one sign in a conspicuous place providing notice that any stored personal property found in a described area may be removed, and impounded if not claimed and removed within the stated compliance period. The sign shall provide contact information where a person may retrieve their personal property impounded.

E. After the notice period has expired, the stored personal property shall be deemed abandoned and may be impounded. Prior to impounding stored personal property, the City will provide notice in a conspicuous place at or near where the stored personal property was located with the following information:

1. A general description of the stored personal property;

2. The location of the stored personal property;

3. The date and time the notice was placed; and

4. A statement that the stored personal property has been impounded by the City and the process to re-claim.

SECTION 6. Addition of Section 9.48.080. Section 9.48.080 of the Woodland

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§ 9.48.080 Storage of Impounded Personal Property
A. Stored personal property that is impounded pursuant to this chapter shall be stored by the City for a period of 90 days. If the owner of the stored personal property is reasonably ascertainable, the Police Chief, or his or her designee, shall make best efforts to promptly notify the owner of the procedure to claim his or her personal property.

B. The Police Chief, or his or her designee, shall return the stored personal property to its owner upon presentation of satisfactory evidence of ownership.

C. In the event the stored personal property is not claimed within 90 days, it may be subject to disposition per Police Department policy.

SECTION 7. Addition of Section 9.48.090. Section 9.48.090 of the Woodland Municipal Code is hereby added to read in full as follows:
§ 9.48.090 Violations
Notwithstanding any other provision of this Code, any person in violation of any section of this chapter shall be guilty of a misdemeanor.

SECTION 8. California Environmental Quality Act (CEQA). The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

SECTION 9. Severability. If any provision, clause, sentence or paragraph of this chapter or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this chapter which can be given effect without the invalid provision or application, and to this end the provisions of this chapter are declared to be severable.

SECTION 10. Effective Date. The City Clerk shall certify to the adoption of this ordinance and shall cause a summary thereof to be published in a newspaper of general circulation at least five (5) days prior to the meeting at which the proposed ordinance is to be adopted and shall post a certified copy of the proposed ordinance in the office of the City Clerk, and within fifteen (15) days of its adoption, shall cause a summary of it to be published, including the vote for and against the same, and shall post a certified copy of the adopted ordinance in the office of the City Clerk, in accordance with California Government Code Section 36933. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption

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INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 15 th day of October 2024, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5 th day of November, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor Pro Tem
ATTEST: APPROVED AS TO FORM:
___________________________ _____________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.9
SUBJECT: Waiver and Second Reading and Adoption of
Ordinance No. ____, Police Department Initiated
Towing Services

Recommendation for Action: Staff recommends that the City Council waive the second reading and adopt Ordinance No. ____, revising sections within Chapter 10.16, “Police Department Initiated Towing Services,” to Title 10 of the Woodland Municipal Code.

Staff Contact:

Ryan Kinnan, Chief of Police, 530-661-7813, [email protected]

Background:

The purpose of this agenda item is to present proposed changes and revisions to the Police Department Initiated Towing Services City Ordinance that was identified by a tenured Police Sergeant during a comprehensive review of the application process for the Tow Rotation List. During this review, it was determined that provisions for a renewal application were missing. The revisions aim to simplify renewal applications for tow companies that are in good standing on the past year’s tow rotation list. The current process creates extensive work for the tow company, driver, Police Department personnel and the City Attorney. The new renewal process will continue to uphold the City's commitment to upholding the highest standards of legal compliance, accountability, and effective governance.

Discussion:

The review revealed that Section 1016.070 allows the Police Chief to create a renewal application for tow companies to continue participating on the Tow Rotation List. The Ordinance currently does not provide guidance for a renewal application.

To address these inconsistencies, Police Department staff propose adding Section G:

10.16.70 G. Renewal applications shall include the following:
• Updated City business license
• Updated liability and workers' compensation insurance certificates • An updated employee roster and employee information forms • Updated fee schedule for review and approval by the Chief of police • Updated CHP inspection forms for tow vehicles
• Any additional pertinent documentation requested by the Chief of Police

At the September 17, 2024 meeting, the City Council introduced and waived the first reading of Ordinance No. ____.

Conclusion:

Staff recommends that the City Council waive the second reading and adopt Ordinance No. ____,

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revising sections within Chapter 10.16, “Police Department Initiated Towing Services,” to Title 10 of the Woodland Municipal Code.

Prepared by: Victoria Danzl, Lieutenant

Reviewed by: Ryan Kinnan, Chief of Police

Attachments:

1. Proposed Ordinance - 2nd Reading Amending Ch 10.16

2. Ord_1726 Amending Ch 10.16

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ORDINANCE NO.

AN ORDINANCE OT THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA AMENDING CHAPTER 10.16 OF TITLE 10 OF THE WOODLAND

MUNICIPAL CODE RELATING TO OFFENSES-MISCELLANEOUS
WHEREAS, the City of Woodland, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the City’s Police Department (“Department”) desires to amend Chapter 10.16 of the Woodland Municipal Code relating to “Police Department Initiated Towing Services”; and WHEREAS, the Department recently reviewed Chapter 10.16 and found inconsistencies in Chapter 10.16.070, specifically as it relates to renewal application. Although, the section notes that renewal applications can be submitted there is no guideline for what should be in a renewal application.

NOW, THEREFORE, the City Council of the City of Woodland does hereby ordain as follows:

Section G. Chapter 10.16 of the Woodland Municipal Code is hereby added to provide what should be included in a renewal application as provided in Exhibit “A”, attached hereto and incorporated herein by reference. The additions are summarized as follows:

10.16.70 G. Renewal applications shall include the following:
• Updated City business license
• Updated liability and workers compensation insurance certificates • An updated employee roster and employee information forms • Updated fee schedule for review and approval by the Chief of police • Updated CHP inspection forms for tow vehicles
• Any additional pertinent documentation requested by the Chief of Police INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 17th day of September 20 24, and PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of November , 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Rich Lansburgh, Mayor Pro Tem
APPROVED AS TO FORM:

Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.10
SUBJECT: Authorize a Budget Augmentation of $30,000 for Police Department HVAC Maintenance

Recommendation for Action: Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to execute a budget augmentation of $30,000 in the General Fund (Fund 1101) Police Department budget for ongoing HVAC maintenance to accommodate contracted services, ensuring the operational efficiency and comfort of the Department.

Staff Contact:

Reece Ulrich, Fleet and Facilities Manager, [email protected]

Fiscal Impact:

The transition to contracted HVAC maintenance is expected to increase costs by approximately $30,000. This adjustment is essential to cover the necessary maintenance and repairs to ensure the HVAC systems function optimally, enhancing air quality and climate control within the facility.

Background:

The City has historically managed the Police Department's (PD) HVAC maintenance in-house. This system is complex and, as it ages, the maintenance requires specialized technical expertise that current staff does not possess. Staff recommends contracting out this work to provide more effective customer service. This contract will provide access to specialized expertise and ensure timely maintenance, reducing the risk of system failures and prolonging equipment life.

Discussion:

The City Facilities Maintenance team has been challenged in responding to the required standard maintenance for the PD HVAC system as it ages. While City staff keep up with the service requirements of more than 200 other cooling systems, the system at the PD is different and more complex. Issues such as inconsistent temperature control and system breakdowns have impacted officer comfort and equipment performance.

By transitioning to a contracted service, the PD will benefit from:
• Expertise: Access to specialized technicians trained in the latest HVAC technologies and compliance standards.
• Cost-Efficiency: While the initial costs may rise, the long-term savings from reduced downtime and increased system efficiency are anticipated.
• Predictability: A contracted service allows for predictable budgeting and scheduling, minimizing emergency repairs.

Conclusion:

Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to execute a budget augmentation of $30,000 in the General Fund (Fund 1101) Police Department budget for ongoing HVAC maintenance to accommodate contracted services, ensuring the operational efficiency and comfort of the Department.

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Prepared by: Courtney Morgan, Management Analyst I

Reviewed by: Craig Locke, Public Works Director

Attachments:

1. Resolution - PD HVAC Budget Augmentation

2. Reso_8403 PD HVAC Budget Augmentation

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING A BUDGET AUGMENTATION OF $30,000 FOR THE GENERAL FUND (FUND 1101) POLICE DEPARTMENT HVAC MAINTENANCE
WHEREAS, the City of Woodland has historically managed HVAC maintenance for the Police Department in-house; and
WHEREAS, the increasing complexity and technical demands of this HVAC systems require a transition to contracted services; and
WHEREAS, contracting HVAC maintenance will provide access to specialized expertise, ensuring timely and effective maintenance that enhances system performance and prolongs equipment life; and
WHEREAS, staff has had difficulty maintaining the HVAC system at PD to industry standards, affecting officer comfort and equipment performance; and WHEREAS, transitioning to a contracted service is expected to improve operational efficiency and predictability in budgeting and scheduling; and WHEREAS, the estimated fiscal impact of this transition is an increase in costs by approximately $30,000, which is necessary to cover essential maintenance and repairs.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The above recitals are true and correct and adopted herein by this reference.

SECTION 2. That the City Council hereby authorizes The City Manager to execute a budget augmentation of $30,000 in the General Fund (Fund 1101) Police Department budget for ongoing HVAC maintenance.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor Pro Tempore
ATTEST: APPROVE AS TO FORM:
______________________________
Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.11
SUBJECT: Authorize the Purchase Authority for Magnesium Hydroxide for the Water Pollution Control Facility

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute the Water Pollution Control Facility’s purchase of magnesium hydroxide from Hill Brothers Chemical Company for a total of $262,000.

Staff Contact:

Shane Carlsen, Treatment Plant Superintendent, [email protected]

Fiscal Impact:

The FY25 Water Pollution Control Facility (WPCF) budget included $262,000 for the purchase of MgOH. No additional funds are being requested; this request is only to increase the spending authority.

Background:

The Council’s goal is to ensure that the City’s physical infrastructure is planned, funded, and maintained to provide for current and future community needs, in support of commercial, recreational, and environmental requirements and standards, while managing the overall cost consistent with available resources.

Activities at the WPCF are governed by the City’s National Pollutant Discharge Elimination System permit enforced by the Regional Water Quality Control Board. Dosing the effluent with magnesium hydroxide (MgOH) adjusts the pH and creates an environment for efficient biologic digestion of waste, and is essential in maintaining an acceptable final effluent quality.

Hill Brothers is one of the few local manufacturers who can supply MgOH in the quantities required for treatment at the WPCF. Rather than go through a distributor who marks up the commodity, the City entered into a long-term contract directly with Hill Brothers in 2019 to supply MgOH at an agreed upon price.

Discussion:

Although the price of MgOH is determined by the contract, the ultimate cost of chemicals for the WPCF varies because the demand fluctuates depending on the effluent chemistry and flow. When the City's water supply was groundwater, significantly less MgOH was necessary to maintain proper pH in the effluent. Since the transition from groundwater to surface water, plant processes have evolved and staff are working to achieve a new equilibrium.

Experience provides an indication of how much MgOH will be required in a year, but that amount fluctuates. In recent fiscal years (FY) the plant has required supplements to the anticipated allowance for MgOH. In FY19 it was $38,000, FY21 was $36,000, FY22 was $53,000, and we are now requesting $60,000 for FY25. The additional $60,000 estimate requires adjustment to our current contract with Hill Brothers.

Conclusion:

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Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to execute the Water Pollution Control Facility’s purchase of magnesium hydroxide from Hill Brothers Chemical Company for a total of $262,000.

Prepared by: Shane Carlsen, Treatment Plant Superintendent

Reviewed by: Craig Locke, Public Works Director

Attachments:

1. Proposed Resolution - Magnesium Hydroxide Purchase_Hill Bros Chemical Co

2. Hill Bros Goods Purchase Agreement 2019-signed

3. Reso_8404 Magnesium Hydroxide Purchase_Hill Bros Chemical Co

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RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

ADOPTING AND APPROVING THE CITY MANAGER TO PURCHASE

MAGNESIUM HYDROXIDE FROM HILL BROTHERS CHEMICAL COMPANY, IN AN AMOUNT NOT-TO-EXCEED $262,000.00 FOR FISCAL YEAR 2024-2025 WHEREAS, the use of alkalinity chemicals as part of the wastewater treatment process at the City’s Water Pollution Control Facility (WPCF) is a required element of the City’s National Pollutant Discharge Elimination System (NPDES) permit and is regulated by the Regional Water Quality Control Board; and
WHEREAS, dosing with MgOH controls PH levels in the effluent and maintains a heathy environment for the treatment biology to grow and thrive which maintains acceptable final effluent quality; and
WHEREAS, the volume of MgOH necessary to maintain the treatment plant biology is estimated prior to the beginning of the Fiscal year and unforeseen changes can have significant impacts on the water chemistry and the cost of chemicals; and
WHEREAS, the total authorization for FY24-25 is to be $262,000; and WHEREAS, funding for these chemicals is already available in the FY24-25 budget and, no additional funds are being requested at this time.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Woodland:

SECTION 1.The above recitals are true and correct and adopted herein by this reference.

SECTION 2. the City Council hereby authorizes the City Manager to approve the purchase with Hill Brothers Chemical Company, in an amount not-to-exceed $262,000.00 for FY24-25 for magnesium hydroxide.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Rich Lansburgh, Mayor Pro Tem
ATTEST: APPROVED AS TO FORM:

Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.12
SUBJECT: Authorize a Budget Augmentation of $335,000 for Library Eave Replacement and New 25-Year Roof

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _______, authorizing the City Manager to execute a budget augmentation of $335,000 in the Facilities Replacement Fund (Fund 2011) for the replacement of the Library eaves and roof.

Staff Contact:

Reece Ulrich, Fleet and Facilities Manager, [email protected]

Fiscal Impact:

The proposed budget increase of $335,000 will cover the costs associated with the replacement of the library's roof and eaves. The project was not included in the fiscal year 2024-25 adopted budget, and therefore appropriations are required to complete the work.

The long-term benefits of replacing the roof include reduced maintenance costs and increased energy efficiency, which may offset future expenditures.

Background:

The library’s current roof has reached the end of its useful life. Inspections have revealed significant wear and deterioration, particularly in the eaves, leading to potential water damage and safety hazards. The proposed project involves replacing the entire roof and eaves with a durable, 25-year roofing system, ensuring longevity and minimal maintenance.

Discussion:

The library is a vital community resource, serving 144,000 visitors annually. A failing roof poses risks not only to the building itself but also to the resources and programs offered to the community. By investing in a new roof and replacement of the eaves, the city will • Protect library materials and technology from water damage. • Provide a safer environment for patrons and staff.
• Enhance the building's aesthetic appeal and energy efficiency. • Prevent higher costs associated with emergency repairs in the future.

The estimated cost of $335,000 has been obtained through a Roof Asset Management Assessment by The Garland Company, Inc., ensuring that we receive the most accurate information and quote for this essential project. Delaying this work will lead to further damage as well as more costly repairs and potential impacts to Library programming.

Conclusion:

Staff recommends that the City Council approve Resolution No. _______, authorizing the City Manager to execute a budget augmentation of $335,000 in the Facilities Replacement Fund (Fund 2011) for the replacement of the Library eaves and roof.

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Prepared by: Courtney Morgan, Management Analyst I

Reviewed by: Craig Locke, Public Works Director

Attachments:

1. Resolution - Library Roof Budget Augmentation

2. Roof Assessment - Library

3. Reso_8405 Library Roof Budget Augmentation

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RESOLUTION NO. __________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING A BUDGET AUGMENTATION OF $335,000 IN THE
FACILITIES REPLACEMENT FUND (FUND 2011) FOR LIBRARY EAVE AND

ROOF REPLACEMENT PROJECT
WHEREAS, the City of Woodland recognizes the importance of maintaining its public facilities, particularly the library, which serves as a crucial resource for the community; and WHEREAS, the current roof and eaves of the library have deteriorated significantly, posing risks of water damage, safety hazards, and potential loss of valuable resources; and WHEREAS, inspections have confirmed that the roof has reached the end of its useful life and must be replaced with a durable 25-year roofing system to ensure long-term functionality and safety; and
WHEREAS, the total estimated cost for the replacement of the library roof and eaves is $335,000, which has been validated through a competitive bidding process; and

NOW, THEREFORE, BE IT RESOLVED
SECTION 1.The above recitals are true and correct and adopted herein by this reference.

SECTION 2. The City Council hereby approves an increase in the budget in the Facilities Replacement Fund (Fund 2011) for the library roof and eave replacement project in the amount of $335,000.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 5th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor Pro Tempore
ATTEST: APPROVE AS TO FORM:
______________________________
Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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The Garland Company, Inc.

Roof Asset Management Program
City of Woodland Public Library RAMP 7/18/24
Prepared For
Craig Locke
July 25, 2024

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Table of Contents
City of Woodland / Client Data............................................................................................................................................3 Woodland Public Library / Facility Summary.......................................................................................................................4 Woodland Public Library / East (Historical) Building / Construction Details........................................................................5 Woodland Public Library / East (Historical) Building / Inspection: Jul 18, 2024..................................................................6 Woodland Public Library / Courtyard Tile / Construction Details.......................................................................................28 Woodland Public Library / Courtyard Tile / Inspection: Jul 18, 2024.................................................................................29 Woodland Public Library / East (Historical) Building / Solution: 2024 Replace.................................................................32 Executive Summary..........................................................................................................................................................35

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Client Data

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
Client Data
Name
City of Woodland
Address 1
300 1st St.

City
Woodland
State
California
ZIP
95695
Country
United States
Contact Info
Contact Person
Craig Locke
Title
-
Mobile Phone:
-
Office Phone:
530-661-5899
Email:
[email protected]
Client Data

Page 3 ends

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Facility Summary

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
FACILITY:

Woodland Public Library
Facility Map
Photo
Facility Data
Address 1
250 1st St.

City
Woodland
State
California
ZIP
95695
Type of Facility
Institutional
Contact Person
Craig Locke
Asset Information
Name
Date Installed
Square Footage
Roof Access
Courtyard Tile
2000
1,460
Ladder Needed
East (Historical) Building
2000
6,250
Attached Ladder
Facility Summary

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Construction Details

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
FACILITY:

Woodland Public Library
ROOF SECTION:

East (Historical) Building
Asset Map
Information
Year Installed
2000
Square Footage
6,250
Slope Dimension
2:10
Eave Height
30 Roof Access
Attached Ladder
System Type
Other
Construction Details

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Map
Inspection Information
Inspection Date
07/18/2024
Core Data
Yes
Inspection Type
Visual Inspection
Leakage
Yes
Deck Conditions
Fair
Flashing Conditions
Perimeter
Fair
Wall
Fair
Projections
Fair
Counterflashing
Fair
Miscellaneous Details
Reglets
Fair
Debris
No
Control Expansion Joints
Fair
Ponding Water
Unknown
Parapet Wall
Fair
Coping Joints
Fair
Perimeter
Rating
Fair
Condition
Inspection Report

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
FACILITY:

Woodland Public Library
ROOF SECTION:

East (Historical) Building
DATE:
07/18/2024
Inspection: Jul 18, 2024

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Field
Rating
Fair
Condition
Penetrations
Rating
Fair
Condition
Overall
Rating
Fair
Condition

1 City of Woodland Public Library. Located at
250 1st St. Woodland, CA 95695.

Inspection: Jul 18, 2024

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2 This is an overview of the Historical side
roof section. Reece Ulrich with the Public
Works department called out The Garland
Company to do an inspection of 2 buildings,
3 roof sections. This roof section on the
library was visually evaluated, as well as a
few core analysis's performed to ensure
quality of our inspection and to help know
which solution options would be best.

3 Reece pointed out that the eaves on this
building have rotted severely in many areas.

This is likely due to the eaves supports being
exposed to the elements as you can see
these are sticking out past the eaves causing
easy exposure to elements. Other causes
could be age of the eave supports, aged
waterproofing paint, roof leaks, or termite
damage.

Inspection: Jul 18, 2024

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4 This is an up close photo of one area of the
eave and eave supports with dry rot.

5 Some of the foam closures at the ends of
the tiles have come off and with wind driven
rain, can be an easy entrance for water as
well as other things such as birds/bats/bugs.

Inspection: Jul 18, 2024

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6 Tiles on this roof are in fair condition, but
are old and starting to see alge/moss
growth. Pressure washing would be an easy
fix here.

7 Inspection: Jul 18, 2024

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8 Overall this roof section is in FAIR condition.

It does not have many areas of ponding
water, but does have many areas of
cracking, blistering foam that with water
exposure, the roof deck is now directly open
to the elements. Here shows the foam was
sprayed over every penetration and even
over the parapet walls.

9 This roof section has lasted for many years,
and has held up well and gotten the life that
was expected if not more, but Reece noticed
this roof needs some attention. As you can
see here, this roof is a sprayed foam with a
poly-acrylic coating over top. This is one of
the better installed foam roofs that we have
seen, although has some issues that need
addressing. Here shows likely modified
membrane walk pads that have
deteriorated over the years, and are
cracking and splitting. Many times these are
adhered with a material that when it drys
and cracks, will pull the poly-acrylic coating
or foam with it as it shrinks and cause
entrances for water.

Inspection: Jul 18, 2024

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10 Close up of the shrinking, cracking pads.

11 Another area in worse condition, I would
label it as FAILED/POOR.

Inspection: Jul 18, 2024

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12 Blister in the foam has caused it to fail in this
area and created an opening for water. This
is one of a few sections this is happening.

13 Another section with blisters as you can see
are very deep as the foam underneath has
deteriorated.

Inspection: Jul 18, 2024

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14 15
Our evaluation showed most of the
penetrations into the roof were in FAIR
condition.

Inspection: Jul 18, 2024

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16 Coping caps on some areas of the parapet
walls are in FAIR condition, but if a
restoration or replacement of this roof is
decided, new coping metal would be a
suggested item.

17 This roof section has many ridges and
valleys as the design of the building is
unique. This is not a problem, just
something to note.

Inspection: Jul 18, 2024

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18 The dome area of this roof we noticed is in
FAIR condition, although could use pressure
washing.

19 Dry rot and deterioration of paint on the
facia board seen on the dome section.

Recommend replacement.

Inspection: Jul 18, 2024

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20 21
This section has a softer conduit piping
which is not maintaining posture above the
roofs surface as well as wooden blocks
being used here which are harder on the
roofing material.

Inspection: Jul 18, 2024

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22 The mechanical well on this building has 6ft
walls. This plays a part in the total square
footage of the of the roof. This area looks to
be in FAIR condition. The HVAC ducts look to
have been sealed in the past. Another coat
of sealant would be recommended. The
floor of the mechanical well is holding
debris, and should be cleaned on an annual
basis, and this area has the majority of
ponding water on this roof. Ponding water is
not always a major problem but over time
water sitting on poly-acrylics will cause them
to blister, bubble, and crack, opening areas
for water intrusion.

23 Area of ponding water near the mechanical
well that is splitting and cracking.

Inspection: Jul 18, 2024

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24 HVAC unit sealant with mild peeling here.

25 Debris and ponding water near the drains.

Inspection: Jul 18, 2024

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26 27
Mechanical well parapets have been
sprayed with foam as well.

Inspection: Jul 18, 2024

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28 Overview of the other side of the
mechanical well. Some areas of ponding
water, and debris in this area.

29 South east wing shows mild amount of
debris and dirt that needs power washing.

Penetrations look to be in GOOD condition.

Inspection: Jul 18, 2024

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30 This is 180° from the last photo. The same
conditions exist, and the piping is utilizing
Dura-Blocks which are easier on the roofing
membranes and last much longer than
wood blocks.

31 This section has many penetrations and a
recommendation would be to find out if any
of these could be deleted. Penetrations are
simply just a hole into a roof and the more
holes, the more maintenance and/or
possibility of leaks.

Inspection: Jul 18, 2024

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32 The east and west sides have scupper
drains, the foam that was sprayed over
these has caused the scupper to reduce in
physical size, and with minor debris, can
back up drainage and cause ponding water
as you can see on the left.

33 Outside of the parapet where the through
wall scupper meets the downspout.

Inspection: Jul 18, 2024

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34 The final part of our evaluation is the core
analysis. We took 3 core samples on this roof
listed here.

35 Core Sample 1 near the drain shows
approximately 1.5" of foam sprayed directly
over the wooden deck. This provides
minimal R-Value, and also no waterproofing
under the foam. The very thin layer of poly-
acrylic you can see is the only waterproofing
that this roof section has.

Inspection: Jul 18, 2024

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36 Core sample 1 sealed.

37 Our core sample #2 near the ridge shows us
that the same amount of foam is used,
meaning that the slope to the roof is built
with the wood deck and not tapered
insulation.

Inspection: Jul 18, 2024

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38 Core sample 2 sealed.

39 Now this is core sample #3, which they used
about 2" of foam and it looks to have some
sort of underlayment under the foam as
well, which may have been from an old tile
roof that was once here.

Inspection: Jul 18, 2024

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40 Core sample 3 sealed.

Inspection: Jul 18, 2024

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Construction Details

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
FACILITY:

Woodland Public Library
ROOF SECTION:

Courtyard Tile
Asset Map
Information
Year Installed
2000
Square Footage
1,460
Slope Dimension
4:10
Eave Height
30 Roof Access
Ladder Needed
System Type
Clay Roof Tiles
Construction Details

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Map
Inspection Information
Inspection Date
07/18/2024
Core Data
No
Inspection Type
Visual Inspection
Leakage
Yes
Deck Conditions
Unknown
Flashing Conditions
Perimeter
Fair
Wall
N/A
Projections
N/A
Counterflashing
N/A
Miscellaneous Details
Reglets
N/A
Debris
No
Control Expansion Joints
Fair
Ponding Water
Unknown
Parapet Wall
N/A
Coping Joints
N/A
Overall
Rating
Fair
Condition
Inspection Report

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
FACILITY:

Woodland Public Library
ROOF SECTION:

Courtyard Tile
DATE:
07/18/2024
Inspection: Jul 18, 2024

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1 The courtyard tile section is in FAIR
condition. Some tiles are detached and
sliding off, can be a hazard, and some of the
details need attention. Reece called us out
to look at this section as well as the
historical section of the library. The idea
that was brought to us was to replace the
tile with matching metal panels to the
existing metal gable and hip roofs, and paint
the existing metal panels to extend their life
and refresh their look appeal.

2 Tiles that are broken and falling off of the
roof. Very easy entrances for water.

Inspection: Jul 18, 2024

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3 The single ply membrane in between the
metal and tile looks to be in FAIR condition,
with no areas of ponding water. The paint
on the metal is fading and just needs a new
coat of paint. Unknown if roof leaks exist in
these 2 areas.

4 These tiles look to be in fair condition, some
better than others. A replacement
solution/budget is shown below.

Inspection: Jul 18, 2024

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Report Data
Report Date

07/24/2024
Title

Solution for East (Historical) Building
Restore Options
Solution Option:

Restore
Action Year:
2024
Square Footage:
6,250
Expected Life (Years):
5 Budget:
$204,303.00
Silicone Coating over the foam coating. Includes replacement of courtyard tile with Garland RMER Span panel.

Solution Options

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
FACILITY:

Woodland Public
Library
ROOF SECTION:

East (Historical)
Building
TITLE:

Solution for East (Historical)
Building
DATE:
07/24/2024
Solution: 2024 Replace

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Replace Options
Solution Option:

Replace
Action Year:
2024
Square Footage:
6,250
Expected Life (Years):
20 Budget:
$279,928.00
Full tear off and removal of foam coating and replacement with Garland Single Ply, includes replacement of courtyard tile with Garland RMER Span panel.

Solution: 2024 Replace

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Replace Options
Solution Option:

Replace

Action Year:
2024
Square Footage:
6,250
Expected Life (Years):
30 Budget:
$334,928.00
Full tear off and removal of foam coating and replacement with Garland 2 ply modified built up roof system, includes replacement of courtyard tile with Garland RMER Span panel.

Solution: 2024 Replace

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Facility *
Asset
Type *
Asset *
System
Type
Age(years)
Square
Footage
Leakage
Rating
Recommendation
Action
Year
Woodland
Public Library
Roof
Section
Courtyard Tile
Clay Roof
Tiles
24 1,460
Yes
Fair
Replace
2024

Roof
Section
East (Historical)
Building
Other
24 6,250
Yes
Fair
Replace
2024
Woodland Public
Library Total:

7,710

Client Total:

7,710

Executive Summary

CITY OF WOODLAND
300 1ST ST.

WOODLAND, CALIFORNIA 95695
Executive Summary

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.13
SUBJECT: Approve Plans & Specifications and Authorize Bid Advertisement for the Gibson Road at SR-113
Interchange Modification Project (CIP 19-13)

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve the project plans & specifications and authorize a bid advertisement for the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13.

Staff Contact:

Ed Wisniewski, Principal Civil Engineer, (530) 661-5975, [email protected]

Fiscal Impact:

The project is currently funded in the Capital Budget at $2.4 million, consisting of $2,365,000 in Spring Lake Infrastructure – Roads funding (Fund 682) and $35,000 in road development funding (Fund 582). Increased construction costs due to the higher than normal inflation that has occurred since the project was originally funded will likely result in increased overall project cost, potentially requiring additional funding allocation to construct the project. An updated budget analysis will be prepared after receiving the bids and presented at the time of the construction contract award.

There is no impact to the General Fund.

Background:

The project consists of realigning the northbound SR-113 off-ramp at Gibson Road by removing the free right turn ramp and aligning the off-ramp movement to utilize the traffic signal. A new pedestrian crosswalk will be added on the east leg of the intersection and the existing traffic signal and lighting system will be modified for the changes at the intersection. Other project improvements include widening over the existing drainage ditch between SR 113 and Harry Lorenzo Avenue to construct a new curb & gutter, a 10-foot-wide planter strip, a 10-foot-wide multi-use pathway, and a 15-foot-wide landscape buffer behind the new sidewalk. New pedestrian-scale streetlights along Gibson Road are also included with the design.

The proposed project will provide operational benefits for all travel modes on the northbound SR-113 Off-Ramp at Gibson Road and provide improved pedestrian connectivity along the south side of Gibson Road. In addition, the Proposed Project will improve the level of service, eliminate projected back-ups onto Northbound SR-113, and reduce Vehicle Hours of Delay, Total Stops and Fuel Consumption/Emissions.

Discussion:

On March 8, 2023, City staff met with the Infrastructure Sub-committee to discuss the project benefits. Staff cited the following information as justification for moving forward with the project:
• Traffic Projections: Future traffic projections for the project design year (2042) result in northbound right-turn wait times of over 200 seconds per vehicle (LOS F) which creates a queue of vehicles that will block the northbound left-turn movements, increasing delay for that movement to approximately 200 seconds per vehicle (LOS F). This could ultimately lead to

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vehicles queuing onto the SR113 mainline. By building the project, both the northbound right- turn and left-turn delay times are reduced to approximately 33 seconds (LOS C). • Accident History: City records indicate that between 2019-2022 there were 7 vehicle-vehicle collisions from northbound SR113 to the eastbound E. Gibson yield controlled off-ramp. All collisions recorded are associated with the merge at the end of the ramp and are correctable by construction of the project.
• Public Comment/Complaints: Staff received, and forwarded to Caltrans, numerous requests for improvements to the northbound off-ramp over the past 10–15 years. Staff has also fielded numerous public inquiries about the City’s plans for improving the interchange for bicyclists and pedestrians as well as drivers.
• Systemic Safety Analysis Report: The City’s Systemic Safety Analysis Report (SSAR) documents countermeasures for improving Gibson Road/SR113 for all users. The countermeasures include the proposed modifications to this interchange. Public comment received during the public review of the SSAR included multiple complaints of feeling unsafe biking or driving near this ramp intersection.
• Harry Lorenzo/Bourn Intersection: The project will remove the conflict associated with drivers needing to weave across the short section of road to access northbound Bourn, or weave across merging traffic to access southbound Harry Lorenzo. Both of these movements are common, and often criticized, on the west side of the interchange for the southbound off- ramp approaching Matmor Road.
• Signal Optimization: Sub-committee members cited concerns about the project creating delays for vehicles traveling the Gibson corridor by bringing all vehicles exiting the freeway to a signal-controlled intersection. Staff explained that those concerns can be somewhat mitigated by how the signal is programmed. Introducing a short delay on actuation of the signal to clear a vehicle making a right turn from the off-ramp could allow that vehicle to make a right turn on red without triggering the eastbound/westbound signal to change from green to red.

The schedule for construction of this project was delayed to Spring/Summer of 2025 to avoid conflicting traffic control operations associated with the recently completed traffic signal at the intersection of Gibson Road and Harry Lorenzo Avenue/Bourn Drive.

The Project was determined to be exempt from detailed CEQA review pursuant to Section 15310(c) of the CEQA Guidelines (Existing Facilities – Highways & Streets) and a Notice of Exemption was certified in December 2022.

Following review and approval of the Design Engineering Evaluation Report (DEER) prepared by the City and its design consultant (Mark Thomas), Caltrans issued the encroachment permit for this project on July 9, 2024. The plans & specs are now complete and staff is requesting City Council approval of the construction documents and authorization to advertise the project for bids. Staff anticipate the construction contract award will be presented to Council for approval in December.

Once the construction contract is awarded, the critical path for construction will be to approve construction submitals so the long-lead traffic signal equipment can be ordered. Construction is anticipated to take approximately 6 months, with project completion estimated in Fall of 2025.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve the project plans & specifications and authorize a bid advertisement for the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13.

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Prepared by: Ed Wisniewski, Principal Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Proposed Resolution - Gibson Rd at SR-113 CIP 19-13 Plans and Specs, Bid Authorization

2. Project Layout

3. Conceptual Landsacpe Exhibit

4. Reso_8406 Gibson Rd at SR-113 CIP 19-13 Plans and Specs, Bid Authorization

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82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING BID ADVERTISEMENT FOR THE GIBSON ROAD AT SR-113 INTERCHANGE MODIFICATION PROJECT, CIP 19-13
WHEREAS, the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13 (the “Project”), is identified in the current capital budget; and WHEREAS, the Project is currently funded with $2,365,000 Spring Lake Infrastructure – Roads (Fund 682) funding and $35,000 of Road Development (Fund 582) funding, for a total Project budget of $2,400,000. Additional appropriation of SLIF – Roads (Fund 682) funds may be requested at award of construction contract to cover total project costs once the bid prices are known; and
WHEREAS, the project will reconfigure the northbound SR-113 off-ramp at East Gibson Road by removing the free right turn ramp and realigning the off-ramp movement to utilize the traffic signal; and
WHEREAS, the Project was determined to be exempt from detailed CEQA review pursuant to Section 15310(c) of the CEQA Guidelines (Existing Facilities – Highways & Streets) and a Notice of Exemption was certified in December 2022; and WHERAS, Caltrans has completed its review of the Design Engineering Evaluation Report (DEER) prepared by the City and its consultant (Mark Thomas), and on July 7, 2024 issued an encroachment permit for the City to execute the work identified in the Caltrans- approved project documents; and
WHEREAS, the City Council has the authority to approve projects for bid; and WHEREAS, the City wishes to approve the plans and specifications for the project through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby approves the plans and specifications for the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13, which are available on file with the City Clerk.

SECTION 2. The City Council authorizes staff to advertise the Gibson Road at SR-113 Interchange Modification Project, CIP 19-13, for bids.

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82093.00001\8555510.2
PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular City Council meeting held the 5th day of November, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor Pro Tem
ATTEST: APPROVED AS TO FORM:
______________________________
Sarah Lansburgh, City Clerk Ethan Walsh, City Attorney

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Graphic Scale

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WOODLAND GIBSON ROAD SR-113 IC LANDSCAPE CONCEPT
GIBSON ROAD, WOODLAND, CALIFORNIA NOVEMBER 2020
60'30'15'0'
N

LOW GROUNDCOVER TO KEEP

SIGHT TRIANGLE CLEAR

LOW GROUNDCOVER TO KEEP

SIGHT TRIANGLE CLEAR

EXISTING STORM

DRAIN TO REMAIN

GIBSON ROAD
SR 113 OFF RAMP

FUTURE DEVELOPMENT

HARRY LORENZO AVE

ACCENT LOW

GROUNDCOVER

FLOWERING LOW

GROUNDCOVER

SIDEWALK
Chinese Pistache
Pistacia chinesis

PRIMARY STREET TREES

LARGE ACCENT SHRUBS SHRUBS AND GRASSES GROUNDCOVER

SCREEN OR ALTERNATE TREES ACCENT TREES
Valley Oak
Quercus lobata
Japanese Zelkova
Zelkova serrata
Deodar Cedar
Cedrus deodara
Blue Hibiscus
Alyogyne huegelii
Prairiefire Flowering
Crabapple
Malus floribunda
‘Prairiefire’
Pink Crape Mrytle
Lagerstroemia
indica ‘Tuscarora’
Olive Tree
Olea europaea
Bush Anemone
Carpenteria
californica
Pink Rockrose
Cistus x skanbergii
Platinum Beauty
Lomandra
Lomandra longifolia
Santa Barbara
Mexican Bush Sage
Salvia leucantha
‘Santa Barbara’
Coastal Rosemary
Westeringia
fruticosa
Emerald Carpet
Manzanita
Arctostaphylos
‘Emerald Carpet’
Blonde Ambition
Blue Grama
Bouteloua gracilis
‘Blonde Ambition’
Berkeley Sedge
Carex tumulicola
Yankee Point
Ceanothus
Ceanothus griseus
‘Yankee Point’

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.14
SUBJECT: Contract Amendment to the Professional Services Agreement for the Staybridge Suites Offsite
Improvement Project

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve the amendment to the agreement for Professional Construction Management & Inspection Services with AEC and authorize and direct the City Manager to execute the amendment in the amount of $20,000.00 for a total contract amount of $214,409.50.

Staff Contact:

Miguel Chavez, Sr. Construction Project Manager, (530) 661-5952, [email protected]

Fiscal Impact:

Construction management and inspection of the Staybridge Suites Offsite Improvements are funded entirely by the developer through a developer deposit account set up for the purpose of paying the City's costs to inspect the required public improvements.

There is no impact to the general fund.

Background:

On August 12, 2019, the Zoning Administrator approved the Zoning Administrator Permit for the Staybridge Suites development project. The developer is required to complete certain public improvements to support the project, which the City will accept once completed. Therefore, a professional services agreement to inspect the public improvements was required to ensure construction is completed per City standards. Construction of the project began in February 2022.

Upon review of the City’s short list of approved firms, Associated Engineering Consultants, Inc. (AEC) was selected as the most qualified to provide construction management and inspection services for this project.

Discussion:

The original contract for construction management and inspection was executed with AEC on February 1, 2022 for an amount not to exceed $40,990. Amendment #1 was executed in November 2023 to increase the contract amount to $95,000. A second amendment was executed in December 2023 in the amount $58,419.50 to bring the current contract amount to $194,409.50. Construction of the required offsite improvements has now exceeded 32 months and construction is expected to continue to the end of this year. An amendment is required to complete construction management and inspection of the required offsite improvements.

The recommended action to execute the amendment to the professional services agreement will allow construction management and inspection to continue through the completion of the required public improvements.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve the amendment to

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the agreement for Professional Construction Management & Inspection Services with AEC and authorize and direct the City Manager to execute the amendment in the amount of $20,000.00 for a total contract amount of $214,409.50.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Brent Meyer, CDD Director/City Engineer

Attachments:

1. Proposed Resolution - Contract Amendment - Staybridge Suites

2. Reso_8407 Contract Amendment - Staybridge Suites

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, APPROVING

AN AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES FOR

CONSTRUCTION MANAGAMENT AND INSPECTION OF THE STAYBRIDGE SUITES

OFFSITE IMPROVEMENT PROJECT
WHEREAS, On August 12, 2019, the Zoning Administrator approved the Zoning Administrator Permit for the Staybridge Suites Project; and WHEREAS, the Staybridge Suites offsite improvements have been in construction since February 2022; and
WHEREAS, the original contract with Associated Engineering Consultants (AEC) was for $40,990 and Amendment #1 was for $95,000 and Amendment #2 was for $58,419.50 and Amendment #3 is for $20,000 for a contract total of $214,409.50; and WHEREAS, the City desires to continue to have the construction management and inspection of these improvements performed by an experienced consultant selected by a qualification based selection process; and
WHEREAS, the City Council wishes to approve Amendment #3 and authorize its execution through the adoption of this Resolution; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby approves the Amendment to the Agreement for Professional Construction Management & Inspection Services with AEC and authorizes and directs the City Manager to execute the Amendment in the amount of $20,000.00 for a total contract amount of $214,409.50. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

SECTION 2. Copies of Amendment #3 are available and on file in the City Clerk’s office, and are incorporated herein by reference and made part of this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of City Council held on the 5th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Rich Lansburgh, Mayor Pro Tem
ATTEST: APPROVE AS TO FORM:

Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.15
SUBJECT: Contract Amendment for Construction Management and Inspection Services for Improvements
Associated with Prudler Phase 1 and Phase 2
Subdivision Improvements

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the Agreement for Professional Construction Management & Inspection Services with UNICO Engineering Consultants Inc., and authorize the City Manager to execute the amendment in the amount of $60,000.00 for the Prudler Phase 1 and Phase 2 Subdivision Improvements.

Staff Contact:

Miguel Chavez, Senior Construction Project Manager – (530) 661-5952, [email protected]

Fiscal Impact:

Construction management and inspection of the Prudler Subdivision Improvements are funded entirely by the developer through a developer deposit account set up for the purpose of paying the City's costs to inspect the required public improvements.

The original contract for the Prudler Subdivision Improvement was approved on March 16, 2021, for $623,000.00 and Amendment #1 was for $340,000.00. Amendment #2 is for $60,000.00. If approved, the current amendment will bring the total construction management cost to $1,023,000.00.

There is no impact to the general fund.

Background:

On September 6th 2016, the City Council approved the Prudler Tentative Subdivision Map Nos. 4856 and 5121. Construction of the Prudler Subdivision Improvements began in April 2021. This project was originally scheduled to be completed in 12 months, but has now been under construction for 42 months.

The Contract for the Construction Management and Inspection of these improvements was awarded to UNICO Engineering Consultants, Inc. based on review of the City’s short list of approved firms for this type of work and their experience in providing similar services. UNICO Engineering Consultants, Inc. was deemed the most qualified to provide these services for the City.

Discussion:

The construction of these Subdivision projects includes improvements that will be City-owned once completed. As such, the City is required to provide construction management and inspection for these projects. The recommended action to execute consultant agreement amendments will allow for the continuation of providing these construction services.

Consultant contracts for Construction Management and Inspection are based on the amount of time spent on construction of the project. The initial consultant contract was executed based upon the

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schedule for completion provided by the developer at the time of contract execution. This project is significantly past its originally scheduled completion date. As work continues past the original completion date, the time required for management and inspection also continues past the original completion and thus requires additional payment.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to approve an amendment to the Agreement for Professional Construction Management & Inspection Services with UNICO Engineering Consultants Inc., and authorize the City Manager to execute the amendment in the amount of $60,000.00 for the Prudler Phase 1 and Phase 2 Subdivision Improvements.

Prepared by: Miguel Chavez, Sr. Construction Project Manager

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Proposed Resolution - Contract Amendment - Prudler Phase 1 & 2

2. Reso_8408 Contract Amendment - Prudler Phase 1 & 2

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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO

APPROVE A CONTRACT AMENDMENT WITH UNICO ENGINEERING
CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR PRUDLER PHASE 1 AND PHASE 2 SUBDIVISION PROJECT WHEREAS, on September 6, 2016, the City Council approved Tentative Map No. 4856 Prudler Subdivision for 183 single family lots and associated Development Agreement; and WHEREAS, on March 1, 2022, the City Council approved the final map for Subdivision No. 4856 and 5121 Prudler Phase 1 and Prudler Phase 2, which created 85 and 98 single family lots respectively; and
WHEREAS, the original Construction Management & Inspection contract with UNICO Engineering Consultants was for $623,000, Amendment #1 was for $340,000, and Amendment #2 is for $60,000 for a contract total of $1,023,000; and
WHEREAS, the project has exceeded its original schedule and the City desires to continue to have the construction management and inspection of these improvements performed by an experienced consultant selected by a qualification based selection process; and WHEREAS, the City Council wishes to approve the Agreement and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby approves the Amendment to the Agreement for Professional Construction Management & Inspection Services with UNICO Engineering Consultants Inc. and authorizes the City Manager to execute the amendment in the amount of $60,000.00 for the Prudler Phase 1 and Phase 2 Subdivision Improvements. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the Agreement does not change.

SECTION 2. An executed copy of the Agreement is available and on file in the City Clerk’s Office and is incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 5 th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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______________________________
Rich Lansburgh, Mayor Pro Tem
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.16
SUBJECT: Final Acceptance and Notice of Completion of the 2022 Spring Lake Parks Project, CIP 20-03

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. ____, accepting the Spring Lake Parks Project, CIP 20-03 as complete and authorize the City Clerk to file a Notice of Completion.

Staff Contact:

Clara Olmedo, Associate Engineer (530) 661-5824; [email protected]

Fiscal Impact:

The approved Capital Budget included funding for completion of three Spring Lake Parks: Jack Slaven Park, Rick Gonzales Senior Park and Spring Lake Park. The current approved budget totals $6,385,670 for the project, consisting of $5,909,253 SLIF Parks & Recreation funding (Fund 640) and $476,417 in Spring Lake Capital funding (Fund 594).

Background:

Jack Slaven Park is located at 1705 Mieikle Ave. The project completed the second phase of the park, which included a dog exercise area and half a basketball court. The park was opened to the public on September 22, 2023.

Rick Gonzales Sr. Park is located at 2109 Miekle Ave. The second phase of the park, also completed with this project, included construction of a tennis court, a full basketball court, and native planting areas. The park was opened to the public on December 1, 2023.

Spring Lake Park is located at 1904 Shellhammer Dr. Completion of the second phase of the park included a multi-use court, playground area for 5-12 year olds, restrooms, native planting areas, youth soccer field, paved and decomposed granite paths with benches, and a group picnic shelter among other landscaping elements. The park was opened to the public on February 12, 2024.

Discussion:

The City Council authorized a bid advertisement of the Project on June 28, 2022. The project was awarded to the contractor, Olympic Landscape Construction, Inc. on July 19, 2022 via Resolution No. 7961. Construction is now complete and ready for acceptance.

Change orders to the construction contract were executed during the course of the project, totaling $154,435.87. These change orders were executed to account for unforeseen conditions and adjustments to bid item quantities. The total change orders for the contract is less than the approved construction contingency.

The final project cost breakdown is as follows:

Project Management $295,000
Design $518,721

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Construction $4,785,555
Construction
Management/Inspection
$607,786
Total Project Costs $6,207,062

Total Project Budget $6,385,670
Remaining Budget $178,608

Conclusion:

Staff recommends that the City Council adopt Resolution No. ____, accepting the Spring Lake Parks Project, CIP 20-03 as complete and authorize the City Clerk to file a Notice of Completion.

Prepared by: Clara Olmedo, Associate Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Proposed Resolution - Acceptance of 2022 Spring Lake Parks Project, CIP 20-03

2. Reso_8409 Acceptance of 2022 Spring Lake Parks Project, CIP 20-03

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT PROJECT, 2022 SPRING LAKE PARKS PROJECT; CIP 20-03

CONSTRUCTION CONTRACT AS COMPLETE AND AUTHORIZE THE CITY

CLERK TO FILE A NOTICE OF COMPLETION
WHEREAS, the City of Woodland included funding in the Capital Budget for the 2022 Spring Lake Parks, CIP 20-03 (the “Project”); and
WHEREAS, the City opened bids on June 28th, 2022, and of the two received bids, the lowest responsive, responsible bidder was Olympic Land Construction, Inc. with a base bid plus alternate in the amount of $4,202,700; and
WHEREAS, the City awarded the construction contract to Olympic Construction, Inc. on July 19,2022, in the amount of $4,202,700 and authorized a contingency up to 10% ($420,270); and
WHEREAS, construction began on August 22, 2022 and was substantially completed in February 4, 2024.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby accepts Spring Lake Parks Project, CIP 20-03 as complete.

SECTION 2. The City Council hereby authorizes the City Clerk to file a Notice of Completion for the Spring Lake Parks Project, CIP 20-03.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of City Council held on the 5th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Rich Lansburgh, Mayor Pro Tem
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: November 5, 2024
ITEM #: H.17
SUBJECT: Final Acceptance and Notice of Completion for 2024 Road Maintenance Project, CIP 23-01 & 24-01

Recommendation for Action: Staff recommends that the City Council (1) Adopt Resolution No. _____, accepting the 2024 Road Maintenance Project, CIP 23-01 & 24-01, as complete and authorizing the City Clerk to file a Notice of Completion; (2) Authorize the reallocation of $106,000.00 of unspent Measure F funding from the 2023 Road Maintenance Project, CIP 23-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02; and (3) Authorize the reallocation of $329,000.00 of unspent Measure F funding and $25,000.00 of unspent Water Enterprise funding from the 2024 Road Maintenance Project, CIP 24-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02.

Staff Contact:

Diana Ayón, Senior Associate Civil Engineer, (530) 661-5967, [email protected]

Fiscal Impact:

The total combined budget is $2,838,976 as identified in the current Capital Budget as CIP 23-01 & 24-01. The project funding is comprised of $2,750,000 in Measure F funding and $88,976 in Water Enterprise Funds to fund improvements associated with water utility conflicts. This project funding is consistent with the current approved Capital Budget and the Measure F Spending Plan.

The actual cost to complete the project was $2,327,284, representing 82% of the total budget. The recommended reallocation of $460,000 of unspent funds will support the construction phase of the 2025 Road Maintenance Project.

There is no impact to the General Fund.

Background:

In November 2016, Woodland voters approved Measure F, which extended the ½ cent supplemental sales tax. The 12-year approval of Measure F, a General Tax, includes funding for general city services including pavement maintenance. Funds from Measure F were utilized to complete this project. Staff maintains a pavement management program that tracks pavement conditions and aims to address pavement maintenance on local streets with the Measure F funds.

The project performed surface maintenance/rehabilitation and ADA curb ramp improvements on W.

El Dorado Drive (CR98 to West Street) and El Dorado Drive (West Street to Sixth Street). The project also completed ADA curb ramp improvements along Third Street (Bartlett Street to Gibson Road) that are necessary for the 2025 Road Maintenance project which will rehabilitate Third Street.

Discussion:

City Council authorized the bid advertisement for the project on February 6, 2024. The project was awarded to the contractor, All Phase Construction & Engineering, Inc., on March 19, 2024, via Resolution No. 8215. Construction is now complete, and the project is ready for acceptance.

Two change orders were executed during the course of the project with a net negative change in the

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contract amount of ($44,742). These change orders were executed to account for unforeseen site conditions and adjustments in bid quantities. These change orders represent -2.4% of the original contract value, which is below the approved 15% contingency amount.

The final project cost breakdown is as follows:

Design/Project Management $160,770
Construction
Construction Contract $1,878,696
Change Orders ($44,742)
Construction
Management/Inspection
$332,560
Total Construction $2,166,514
Total Project Costs $2,327,284

Total Project Budget $2,838,976
Remaining Budget $511,692

Conclusion:

Staff recommends that the City Council (1) Adopt Resolution No. _____, accepting the 2024 Road Maintenance Project, CIP 23-01 & 24-01, as complete and authorizing the City Clerk to file a Notice of Completion; (2) Authorize the reallocation of $106,000.00 of unspent Measure F funding from the 2023 Road Maintenance Project, CIP 23-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02; and (3) Authorize the reallocation of $329,000.00 of unspent Measure F funding and $25,000.00 of unspent Water Enterprise funding from the 2024 Road Maintenance Project, CIP 24-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02.

Prepared by: Diana Ayón, Senior Associate Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Proposed Resolution - Acceptance of 2024 Rd Maint Project, CIP 23-01 & 24-01

2. Reso_8410 Acceptance of 2024 Rd Maint Project, CIP 23-01 & 24-01

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RESOLUTION NO.________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO ACCEPT THE 2024 ROAD MAINTENANCE PROJECT (CIP 23-01 & 24-01)

CONSTRUCTION CONTRACT AS COMPLETE AND AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION, REALLOCATING $106,000 OF MEASURE F FUNDING FROM CIP 23-01 TO THE 2025 ROAD MAINTENANCE PROJECT (CIP 25-02), AND REALLOCATING $329,000 OF MEASURE F FUNDING AND $25,000 OF WATER ENTERPRISE FUNDING FROM CIP 24-01 TO THE 2025 ROAD MAINTENANCE PROJECT (CIP 25-02)
WHEREAS, the 2024 Road Maintenance Project (CIP 23-01 & 24-01) is fully funded in the Capital Budget for $2,838,976; and
WHEREAS, the City Council authorized staff to bid the 2024 Road Maintenance Project, CIP 23-01 & 24-01 on February 6, 2024; and
WHEREAS, the City Council on March 19, 2024 authorized the City Manager to award and execute a construction contract with All Phase Construction & Engineering, Inc.; and WHEREAS, construction began on April 29, 2024 and is now complete; and WHEREAS, the City Council wishes to reallocate $106,000 of unspent Measure F Funds from the 2023 Road Maintenance Project, CIP 23-01, to the Fiscal Year 2025 Budget for the 2025 Road Maintenance Project, CIP 25-02; and
WHEREAS, the City Council wishes to reallocate $329,000 of unspent Measure F Funds and $25,000 of unspent Water Enterprise Funds from the 2024 Road Maintenance Project, CIP 24-01, to the Fiscal Year 2025 Budget for the 2025 Road Maintenance Project, CIP 25-02.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby accepts 2024 Road Maintenance Project, CIP 23- 01 & 24-01 as complete.

SECTION 2. The City Council hereby authorizes the City Clerk to file a Notice of Completion for the 2024 Road Maintenance Project, CIP 23-01 & 24-01.

SECTION 3. The City Council hereby authorizes the reallocation of $106,000.00 of unspent Measure F funding from the 2023 Road Maintenance Project, CIP 23-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02.

SECTION 4. The City Council hereby authorizes the reallocation of $329,000.00 of unspent Measure F funding and $25,000.00 of unspent Water Enterprise funding from the 2024

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Road Maintenance Project, CIP 24-01, to the Fiscal Year 2025 budget for the 2025 Road Maintenance Project, CIP 25-02.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 5 th day of November 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Rich Lansburgh, Mayor Pro Tem
ATTEST: APPROVE AS TO FORM:
____________________________
Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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Woodland City CouncilNovember 5, 2024

Woodland City Council
November 5, 2024