Agenda packet — Woodland City Council, February 4, 2025 (part 1 of 2)

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
February 4, 2025
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:30 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code §54957.6) Agency Designated Representative: City Manager, City Attorney and Director of Administrative Services
Employee Organization: Woodland Police Officers Association and Police Supervisors Association

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please

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identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the Long Range Calendar for informational purposes only.

H. PRESENTATIONS

4. SUBJECT: Sacramento Area Council of Governments 2025 Blueprint Presentation

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive a presentation on the Sacramento Area Council of Governments 2025 Blueprint from James Corless.

I. CONSENT CALENDAR

5. SUBJECT: Proclamation Declaring February 2025 as "Black History Month"

RECOMMENDATION FOR ACTION: Staff recommends the City Council proclaim the month of February 2025 as "Black History Month".

6. SUBJECT: City Council Meeting Minutes of January 21, 2025

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 21, 2025.

7. SUBJECT: Parks & Recreation Commission Meeting Minutes for November 2024

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the November 25, 2024, Parks & Recreation Commission Meeting Minutes.

8. SUBJECT: Update Authorized Bank Officers with Umpqua Bank

RECOMMENDATION FOR ACTION: Staff recommends the City Council approve Resolution No. _____, updating the City of Woodland's Authorized Bank Officers with Umpqua Bank.

9. SUBJECT: Approval of Campus Resource Officer Agreement Between the City of Woodland/Woodland Police Department and Yuba Community College

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District

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, to approve the Campus Resource Officer Agreement between the City of Woodland/Woodland Police Department and the Yuba Community College District for the provision of a full-time Campus Resource Officer at Woodland Community College, and authorize the City Manager to sign the Agreement.

10. SUBJECT: Fire Department Semi-Annual Status Report for the Period of July 1, 2024 through December 31, 2024

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive the Fire Department Semi-Annual Status Report for the period of July 1, 2024- December 31, 2024.

11. SUBJECT: Public Works Semi-Annual Status Report for the Period of July 1, 2024 to December 31, 2024

RECOMMENDATION FOR ACTION: Staff recommends the City Council accept the Public Works Semi-Annual Status Report for the period of July 1, 2024 through December 31, 2024.

12. SUBJECT: Landmark and Specimen Tree Designations

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, designating 1) Canary Island palms at Woodland Cemetery as Landmark Trees; 2) a grove of Italian stone pines at Campbell Park as Specimen Trees; and 3) a grove of bald cypress at Campbell Park as Specimen Trees.

13. SUBJECT: Award Construction Contract for 2025 Road Maintenance Project, CIP 25-02

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. ______, 1) Approving a construction contract for the 2025 Road Maintenance Project, CIP 25-02 (Project); awarding the construction contract in the amount of $1,108,407.50 to JV Lucas Paving, Inc.; authorizing a contract contingency up to 15% ($166,261.13); and authorizing the City Manager to execute the construction contract and change orders; and 2) Approving a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc., in the amount of $208,330.00; authorizing a contract contingency up to 15% ($31,249.50); and authorizing the City Manager to execute the agreement and amendments.

14. SUBJECT: Waiver of Second Reading and Adoption of Ordinance No. _____, Amending Section 17.84.030 of the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommends the City Council waive the second reading and adopt Ordinance No. _____, amending Section

17.84.030 of the Woodland Municipal Code regarding Accessory Dwelling Units.

J. PUBLIC HEARINGS

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15. SUBJECT: Introduction and Waiver of First Reading of an Ordinance Repealing and Replacing Section 15.16.090 of the Woodland Municipal Code Regarding Density Bonuses and Other Affordable Housing Incentives

RECOMMENDATION FOR ACTION: Staff recommends the City Council: 1) Introduce and waive the first reading of Ordinance No. _____, repealing and replacing Section 15.16.090 of the Woodland Municipal Code regarding density bonuses and other affordable housing incentives required by State Density Bonus Law; and 2) Find the ordinance to be exempt from review under the California Environmental Quality Act (“CEQA”).

16. SUBJECT: Embarc Woodland Retail Cannabis Conditional Use Permit

RECOMMENDATION FOR ACTION: Staff recommends the City Council: 1) Receive the staff report; 2) Conduct a public hearing; 3) Find that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and find that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopt Resolution No._____ approving a Conditional Use Permit for a storefront retail cannabis dispensary at 825 East Street. Ste. 102-103 in the City's Corridor Mixed Use - East Street zone conditioned upon approval of the appropriate Cannabis Business Permit and the recommended conditions of approval; and 5) Adopt Resolution No. _____ approving an Operating Agreement between Embarc Woodland and the City of Woodland for a cannabis retail business and Cannabis Business Permit located in the City of Woodland.

K. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority of the City of Woodland scheduled for February 4, 2025 was posted on January 31, 2025 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: F.2
SUBJECT: General Public Comments

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: G.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR
February 18th REGULAR MEETING
Council Boundaries Update per Annexations
Campaign Contribution Ordinance Update
Council Handbook – Policies & Procedures
Community Development Department Semi-Annual Report
Police Department Semi-Annual Report
Restructure of CDBG/RDA Loan Agreements for the Hotel Woodland Redevelopment Project March 4th REGULAR MEETING
Women in Construction Week Proclamation
Proclamation Declaring March 15, 2025 as “Arbor Day”
Equity Action Plan Update
Authorization to Bid WPCF Grit System and Headworks Screw Pump Rehabilitation Project, CIP 24-12 Approve Consultant Agreement for ASR Well #31 Project, CIP 17-05 Award 2025 Water & Sewer Replacement Project, CIP 24-02 Downtown Transit Hub
FY25 Mid-Year Budget Update
March 8th SPECIAL MEETING (Community & Senior Center) City Council Strategic Goal Setting / Retreat
March 18th REGULAR MEETING
New Aquatic Center Mural RFP
Waste Management Franchise Agreement
April 1st REGULAR MEETING
Proclamation – 50th Anniversary Woodland Senior Center Inc.

Yolano / Donnelly Redevelopment – Yolo County Housing Funding Agreement FY26 - Spring Budget Workshop
Future Topics / Study Sessions:

Annual Housing Report (May)
Woodland Library Annual Report (May)
City Council Priority Goals & Strategic Plan – 2025-2027 (TBD) Sewer Rate Study (TBD)
Water Rate Study (TBD)
Woodland Tennis Club Agreement (TBD)
Woodland Soccer Club Agreement (TBD)
Updated 1/31/2025

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: H.4
SUBJECT: Sacramento Area Council of Governments 2025
Blueprint Presentation

SACOG:

The Sacramento Area Council of Governments (SACOG) is where local government leaders across the region come together to advance the goals of economic prosperity, connected communities, and vibrant places. SACOG works in collaboration with the 6 counties and 22 cities in the region to solve challenges that are too big for any one jurisdiction to solve on its own. SACOG plays a central role in transportation infrastructure planning and funding assistance for cities, counties, transit operators, and other entities responsible for providing for the mobility needs of the region’s residents. One of SACOG’s main roles as the state and federally recognized Metropolitan Planning Organization for the region, is to maintain the region’s long-range, fiscally constrained, transportation plan and accompanying land use strategy. This plan must be updated every four years in coordination with local government agencies and demonstrate how the region is working to advance local, regional, state, and federal policy priorities. SACOG is currently undergoing an update of this plan, titled the 2025 Blueprint, and anticipates adoption of the plan in 2025.

2025 Blueprint:

The 2025 Blueprint is rooted in local planning. Both the land use assumptions and transportation investments included in the plan draw from and remain consistent with city and county general and specific plans as well transit agency planning documents. The 2025 Blueprint differs from many local plans in that it must be constrained by time and funding. Not all planned transportation investments or land use plans will come to fruition within the next 30 years. The 2025 Blueprint in many ways outlines a phasing strategy to help guide public policy decisions throughout the region. This plan will lay out a set of strategies for an integrated, multimodal transportation system and a regional land use development pattern that can create a more thriving region that works for all residents. The plan aims to connect housing to jobs, education, goods and services, and recreational opportunities while protecting and enhancing our region’s natural and working landscapes.

Aside from this plan being a federal and state requirement, SACOG will use the 2025 Blueprint update to help local agencies coordinate and prioritize efforts to attract greater investment in the region through grants, private investment, and economic growth while protecting our region’s natural environment, existing economies, and improving quality of life for all residents.

At the Woodland City Council, James Corless from SACOG will provide a short presentation and answer any questions on the 2025 Blueprint. The presentation will outline the findings from the region wide transportation and land use analysis. Additionally, the presentation will provide a summary of the various programs SACOG has available or is developing to assist public agencies in implementing the Blueprint locally.

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Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.5
SUBJECT: Proclamation Declaring February 2025 as "Black History Month"

Recommendation for Action: Staff recommends the City Council proclaim the month of February 2025 as "Black History Month".

Background:

Dr. Carter G. Woodson, African-American Historian, author, and founder of the Association for the Study of African American History, founded Negro History Week, which was celebrated during a week in February 1926. The observance of February as Black History Month began in 1976 and has been recognized nationally for 49 years.

The theme for 2025 is "African Americans and Labor". The 2025 theme focuses on the various and profound ways that work and working of all kinds – free and unfree, skilled and unskilled, vocational and voluntary – intersect with the collective experiences of Black people.

Prepared by: Sarah Lansburgh, CMC, City Clerk

Attachments:

1. Proclamation - Black History Month

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PROCLAMATION
RECOGNIZING THE MONTH OF FEBRUARY 2025 AS
“BLACK HISTORY MONTH”
WHEREAS, the City of Woodland is welcoming, inclusive, and dedicated to improving the quality of life for those who live, work, and visit here; and
WHEREAS, Black History Month grew out of the establishment in 1926 of Negro History Week by Carter G.

Woodson and the Association for the Study of African American Life and History (ASALH); and WHEREAS, the observance of Black History Month calls for the attention to the continued need to battle racism and build a society that lives up to its democratic ideals; and WHEREAS, the ASALH established the 2025 national theme for observance of this year’s Black History Month as “African Americans and Labor,” which highlights and celebrates the potent impact of the various and profound ways that work and working of all kinds – free and unfree, skilled and unskilled, vocational and voluntary – intersect with the collective experiences of Black people; and WHEREAS, the City of Woodland continues to work toward becoming an inclusive community in which all residents – past, present, and future – are respected and recognized for their contributions and potential contributions to our community, the state, the country, and the world; and WHEREAS, the City of Woodland is proud to honor the history and contributions of African Americans in our community, throughout our state, and nation.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland hereby proclaims February 2025 as Black History Month and encourages all residents to celebrate our diverse heritage and culture and continue efforts to create a world that is more just, peaceful, and prosperous for all.

DATED: February 4, 2025
________________________________________
Rich Lansburgh, Mayor
Tom Stallard, Mayor Pro Tempore Tania Garia-Cadena, Council Member David Moreno, Council Member Mayra Vega, Council Member

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.6
SUBJECT: City Council Meeting Minutes of January 21, 2025

Recommendation for Action: Staff recommends the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meeting of January 21, 2025.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 01.21.25 draft_minutes

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, January 21, 2025

6:00 PM

City Council

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City of Woodland

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 06:00 PM.

B. ROLL CALL

Council Members Present: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh

Absent: None

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Woodland Chief of Police Ryan Kinnan.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

1. SUBJECT: General Public Comments

Mayor Lansburgh invited public comment. Speaking from the public was Tracey Trotman. No further comment was received.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

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2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Received the Long Range Calendar for informational purposes only.

F. PRESENTATIONS

3. SUBJECT: Dr. Martin Luther King Jr. Youth Visual Arts and Essay Contest

RECOMMENDATION FOR ACTION: Staff recommends that the City Council acknowledge the winners of the Martin Luther King Jr. Visual Arts and Essay Contest.

Community Services Director Christine Ferrara presented the item to Council.

4. SUBJECT: Yolo County Housing Authority Strategic Plan

Ian Evans with Yolo County Housing Authority presented the item and answered questions from Council.

Mayor Lansburgh invited public comment. Speaking from the public was Paul Bridge and James Vorhees. No further comment was received.

G. CONSENT CALENDAR

City Manager Ken Hiatt advised the Council that Item G.12. was being pulled from the Consent Calendar and would be brought back to Council at a future meeting.

Mayor Lansburgh invited public comment. No public comment was received.

On a motion by Council Member Vega, seconded by Council Member Garcia-Cadena and carried on a 5-0 vote, Council Members approved Consent Calendar Items No. 5 through 16, with no vote on Item No. 12.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

5. SUBJECT: City Council Meeting Minutes of December 3, 2024, December 10, 2024 and December 17, 2024.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of December 3, 2024 and December 17, 2024, and the Joint Special City Council/Woodland Finance Authority Meeting of December 10, 2024.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of December 3, 2024 and December 17, 2024, and the Joint Special City Council/Woodland Finance Authority Meeting of December 10, 2024.

6. SUBJECT: Salary Schedule effective January 1, 2025

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the City of Woodland Salary Schedule effective January 1, 2025.

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Approved the City of Woodland Salary Schedule effective January 1, 2025.

7. SUBJECT: FY2024/25 Vehicle Replacement Appropriation (Fund 2012) Reserve Balance

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No._____, to appropriate transfer expenditures of $911,248 from various funds, including $37,410 from Gas Tax (fund 1355), $21,418 from Spring Lake LLD (fund 1389), $51,418 from Sports Park Operations and Maintenance CFD (fund 1391), $92,082 from Equipment Maintenance (fund 2010), $71,959 from Sewer Enterprise (fund 2220) and $636,961 from the General Fund American Rescue Plan (ARP) Spending Plan (fund 1101) to the Vehicle Replacement Fund (Fund 2012).

Adopted RESOLUTION NO. 8434, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AUTHORIZING THE APPROPRIATION OF $911,248 TO FUND 2012 FOR

VEHICLE REPLACEMENT RESERVE BALANCES AND VEHICLE REPLACEMENT PURCHASES.

8. SUBJECT: Community Services Department Quarterly Status Report for the Second Quarter FY25

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Community Services Department Quarterly Status Report for the Second Quarter of FY25.

Received the Community Services Department Quarterly Status Report for the Second Quarter of FY25.

9. SUBJECT: California Office of Emergency Services Authorized Agents

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, naming the City Manager, Administrative Services Director, and Fire Chief as authorized agents with the California Office of Emergency Services.

Adopted RESOLUTION NO. 8435, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THAT THE CITY MANAGER, ADMINISTRATIVE SERVICE

DIRECTOR, AND FIRE CHIEF BE NAMED AS AUTHROIZED AGENTS WITH THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES (OES).

10. SUBJECT: Sixth Amendment to the Security Professional Service Agreement with Allied Universal Security Services for Woodland Public Library

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute the sixth amendment to the Security Professional Service Agreement with Allied Universal Security Services for the Woodland Public Library.

Adopted RESOLUTION NO. 8436, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIFTH

AMENDMENT TO THE SECURITY PROFESSIONAL SERVICE AGREEMENT WITH ALLIED UNIVERSAL SECURITY SERVICES.

11. SUBJECT: Approve a Change Order to the Techops Contract for the Library Book Mobile Build

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt

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Resolution No._____, to approve a $968.12 change order to the Techops contract for the purchase and build of the Library Book Mobile.

Adopted RESOLUTION NO. 8437, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND REQUESTING APPROVAL OF A $968.12 CHANGE ORDER TO THE

TECHOPS CONTRACT FOR THE PURCHASE AND BUILD OF THE LIBRARY BOOK MOBILE.

12. SUBJECT: Approval of Campus Resource Officer Agreement Between the City of Woodland/Woodland Police Department and Yuba Community College District

RECOMMENDATION FOR ACTION: Staff recommends the City Council approve the Campus Resource Officer Agreement between the City of Woodland/Woodland Police Department and the Yuba Community College District for the provision of a full-time Campus Resource Officer at Woodland Community College, and authorize the City Manager to sign the Agreement.

Item G.12. was moved to future meeting date certain of February 4, 2025.

13. SUBJECT: Waiver of Second Reading and Adoption of Ordinance Nos. _____, _____, _____, and _____, Regarding Mobile Vendors in the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommends that the City Council waive the second reading adopt the following: 1) Ordinance No. _____, adopting Chapter 5.40 "Sidewalk Vendors" into the Woodland Municipal Code; 2) Ordinance No. _____, repealing Chapter 10.20 of the Woodland Municipal Code and adopting Chapter 5.44 "Mobile Vendors"; 3) Ordinance No. _____, repealing and replacing Section 17.84.250 "Mobile Vendors" of Woodland Municipal Code, Title 17 Zoning Ordinance with Section 17.84.250 "Mobile Vending and Food Preparation"; and 4) Ordinance No. _____, adopting Chapter 8.32 into the Woodland Municipal Code.

Adopted ORDINANCE NO. 1729, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND ADOPTING CHAPTER 5.40 INTO THE WOODLAND MUNICIPAL CODE RELATING TO SIDEWALK VENDORS, ORDINANCE NO. 1730, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND REPEALING CHAPTER 10.20 AND ADOPTING CHAPTER 5.44 INTO THE WOODLAND MUNICIPAL CODE RELATING TO MOBILE VENDORS, ORDINANCE NO. 1731, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND REPEALING AND REPLACING SECTION 17.84.250 OF THE TITLE 17 ZONING ORDINANCE RELATING TO MOBILE VENDING AND FOOD PREPARATION, and ORDINANCE NO. 1732, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODLAND ADOPTING CHAPTER 8.32 INTO THE WOODLAND

MUNICIPAL CODE RELATING TO THE ADOPTION BY REFERENCE OF THE FOOD HANDLING CHAPTER OF THE YOLO COUNTY CODE.

14. SUBJECT: Deferral of Residual Receipt Payments to the City from the Leisureville Community Association (LCA)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council defer the residual receipts loan payment due to the City of Woodland from the Leisureville Community Association (LCA) for calendar year 2021.

Deferred the residual receipts loan payment due to the City of Woodland from the Leisureville Community Association (LCA) for calendar year 2021.

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15. SUBJECT: Approve the Plans, Specifications, and Bid Authorization for 2025 Water and Sewer Repair and Replacement Project, CIP 24-02

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, 1) Approving the Project plans and specifications; and 2) Authorizing the bid advertisement for the 2025 Water and Sewer Repair and Replacement Project, CIP 24-02.

Adopted RESOLUTION NO. 8438, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2025 WATER AND SEWER REPAIR AND REPLACEMENT PROJECT, CIP 24-02.

16. SUBJECT: Final Acceptance and Notice of Completion for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, approving an increase in construction contingencies and accepting the construction contract for the 2024 Water and Sewer Repair and Replacement Project, CIP 23-02, with Lund Construction Co. as complete and authorize the City Clerk to file a Notice of Completion.

Adopted RESOLUTION NO. 8439, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN INCREASE IN CONSTRUCTION CONTINGENCY FOR THE 2024 WATER AND SEWER REPAIR AND REPLACEMENT PROJECT, CIP 23-02,

AND ACCEPTING THE CONSTRUCTION CONTRACT AS COMPLETE AND AUTHORIZING THE CITY CLERK TO FILE A NOTICE OF COMPLETION.

H. PUBLIC HEARINGS

17. SUBJECT: Approve Modifications to the City Truck Route Map

RECOMMENDATION FOR ACTION: Staff recommends the City Council receive a presentation, conduct a public hearing, and adopt Resolution No. _____, to approve the new City Truck Route Map.

Associate Engineer Clara Olmedo and Traffic Engineer Katie Wurzel presented the item.

Traffic Engineer Wurzel and Associate Engineer Olmedo answered questions from Council.

Mayor Lansburgh opened the public hearing and invited public comment. Speaking from the public was James Vorhees. No further comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Council Member Moreno and carried on a 5-0 vote, Council Members adopted RESOLUTION NO. 8440, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROVE THE UPDATED TRUCK ROUTE MAP.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

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18. SUBJECT: Introduction and Waiver of First Reading of an Ordinance Amending Section 17.84.030 of the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommends that City Council 1) Introduce and waive first reading of an Ordinance amending Section 17.84.030 of the Woodland Municipal Code regarding Accessory Dwelling Units (ADU); and 2) Find that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code Section 21080.17.

Deputy Director of Community Development Erika Bumgardner presented the item and answered questions from Council.

Mayor Lansburgh open the public hearing. No comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Council Member Garcia-Cadena, seconded by Council Member Vega and carried on a 5-0 vote, Council Members 1) Introduced and waived first reading of an Ordinance amending Section 17.84.030 of the Woodland Municipal Code regarding Accessory Dwelling Units (ADU); and 2) Found that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act ("CEQA") under Public Resources Code Section 21080.17.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

19. SUBJECT: Revised Community Development Department - Planning Division Permitting and Entitlement Fee Schedule

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the revised Community Development Department - Planning Division Permitting and Entitlement Fee Schedule.

Deputy Director of Community Development Erika Bumgardner presented the item and answered questions from Council.

Mayor Lansburgh open the public hearing. No comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Vega, seconded by Stallard and carried on a 5-0 vote, Council Members adopted RESOLUTION NO. 8441, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN UPDATED AND REVISED COMMUNITY
DEVELOPMENT DEPARTMENT – PLANNING DIVISION ENTITLEMENT AND PERMIT FEE

SCHEDULE, INCLUDING THE ADDITION OF A NEW THREE PERCENT TECHNOLOGY FEE.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

I. ADJOURN

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Meeting adjourned at 07:53 PM.

Respectfully submitted,

Sarah Lansburgh, CMC
City Clerk

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.7
SUBJECT: Parks & Recreation Commission Meeting Minutes for November 2024

Recommendation for Action: Staff recommends the City Council receive the November 25, 2024, Parks & Recreation Commission Meeting Minutes.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion:

The minutes from the November 25, 2024, Parks & Recreation Commission Meeting were approved at the last meeting on January 27, 2025.

Conclusion:

Staff recommends the City Council receive the November 25, 2024, Parks & Recreation Commission Meeting Minutes.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Ferrara, Community Services Director

Attachments:

1. Parks & Recreation Commission Minutes November 25, 2024

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.8
SUBJECT: Update Authorized Bank Officers with Umpqua Bank

Recommendation for Action: Staff recommends the City Council approve Resolution No. _____, updating the City of Woodland's Authorized Officers with Umpqua Bank.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

No fiscal impact as a result of this action.

Discussion:

In connection with construction of the State Theatre and Multiplex project, the City of Woodland set up a Certificate of Deposit (CD) account with Umpqua Bank to hold the security deposit required as part of the overall financing of the project. When the account was established in 2015, the City designated the City Manager, Paul Navazio, as the only Authorized Officer for the City. To allow for appropriate update of account information, and to allow for eventual disbursement of funds from this account, the City needs to update the designated signatories. To comply with the requirements of Umpqua Bank, City Council action, via Resolution, is necessary to complete the updates.

The recommended action is to remove Paul Navazio from the Umpqua Bank account, and to designate City Manager Ken Hiatt and Administrative Services Director Kim McKinney as Authorized Officers for the City with Umpqua Bank. Following Council approval, all requisite documents and certifications can be updated with the Bank.

Conclusion:

Staff recommends the City Council approve Resolution No. _____, updating the City of Woodland's Authorized Officers with Umpqua Bank.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

1. Proposed Resolution - Umpqua Bank Authorized Account Signatories Update

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

UPDATING THE DESIGNATED AUTHORIZED OFFICIALS WITH UMPQUA BANK WHEREAS, in connection with the construction of the State Theatre and Multiplex Project, the City established a deposit CD account with Umpqua Bank; and WHEREAS, the City staff designated as the Authorized Official no longer works for the City of Woodland; and
WHEREAS, to allow for eventual disbursement of funds held in the deposit account, the designated Authorized Officials must be updated, via Resolution, with Umpqua Bank.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.The City Council hereby designates City Manager, Ken Hiatt, and Administrative Services Director, Kim McKinney, as Authorized Officers for all City accounts with Umpqua Bank and authorizes completion of all necessary certification forms to reflect this designation.

SECTION 2.The City Council hereby directs the removal of previous City Manager, Paul Navazio, as an Authorized Official for any City account with Umpqua Bank.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 4th day of February 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.9
SUBJECT: Approval of Campus Resource Officer Agreement
Between the City of Woodland/Woodland Police
Department and Yuba Community College District

Recommendation for Action: Staff recommends the City Council adopt Resolution No. _____, to approve the Campus Resource Officer Agreement between the City of Woodland/Woodland Police Department and the Yuba Community College District for the provision of a full-time Campus Resource Officer at Woodland Community College, and authorize the City Manager to sign the Agreement.

Staff Contact:

Dallas Hyde, Deputy Chief of Police, (530) 661-7868, [email protected]

Fiscal Impact:

The Yuba Community College District will fully reimburse the City for the costs associated with this agreement. This includes personnel expenses, vehicle costs, and other resources required for the effective deployment of the Campus Resource Officer. The total compensation for the duration of the agreement shall not exceed $950,000.

Report in Brief:

The Woodland Police Department and Yuba Community College District have proposed an agreement to assign a full-time Campus Resource Officer (CRO) at Woodland Community College.

The CRO will promote safety, deliver educational workshops, and support emergency response and intervention efforts on campus. The District will reimburse the City for all personnel, vehicle, and equipment costs. This partnership, effective through June 30, 2028, will enhance campus safety and strengthen ties between the City and the college.

Background:

The Yuba Community College District has expressed the need for a Campus Resource Officer to enhance campus safety, promote a secure learning environment, and foster positive relationships with students, staff, and the surrounding community. This agreement aligns with the City of Woodland’s commitment to supporting community safety and well-being.

The proposed agreement establishes a partnership between the Woodland Police Department and the Yuba Community College District. It outlines the scope of services, terms of compensation, and responsibilities for the placement of a dedicated Campus Resource Officer at Woodland Community College.

Discussion:

Under this agreement:

1. The Woodland Police Department will assign one full-time law enforcement officer to serve as a Campus Resource Officer at Woodland Community College.

2. The officer will perform various duties, including:
o Coordinating with campus administration to enhance safety measures.

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o Conducting workshops and providing resources to students, parents, and staff on topics such as bullying prevention, human trafficking awareness, and suicide prevention. o Participating in emergency response planning, intervention programs, and restorative practices.
o Responding to campus incidents and supporting campus emergency drills and protocols.

3. The District will reimburse the City for personnel, equipment, and vehicle costs associated with the officer’s deployment.

4. The financial terms include:
o A one-time cost of $120,838 for vehicle and equipment procurement. o An annual reimbursement of $36,879 for vehicle and equipment maintenance. o Personnel costs based on the officer’s classification at Step G, which amounts to $237,318.79 annually, adjusted for merit increases and updates to compensation rates.

The agreement is effective upon approval by both parties and will remain in effect through June 30, 2028.

Conclusion:

Staff recommends the City Council adopt Resolution No. _____, to approve the Campus Resource Officer Agreement between the City of Woodland/Woodland Police Department and the Yuba Community College District for the provision of a full-time Campus Resource Officer at Woodland Community College, and authorize the City Manager to sign the Agreement.

Prepared by: Dallas Hyde, Deputy Chief of Police

Approved by: Ryan Kinnan, Chief of Police

Attachments:

1. Proposed Resolution - CRO Agreement_YCCD WPD

2. Proposed Agreement - YCCD WPD Campus Resource Ofc

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING AN AGREEMENT BETWEEN THE CITY OF WOODLAND,

WOODLAND POLICE DEPARTMENT, AND YUBA COMMUNITY COLLEGE

DISTRICT FOR A CAMPUS RESOURCE OFFICER, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City of Woodland ("City") and the Woodland Police Department ("WPD") recognize the importance of ensuring a safe and secure environment for students, faculty, and staff at Woodland Community College; and
WHEREAS, the Yuba Community College District ("District") has expressed the need for a Campus Resource Officer ("CRO") to enhance campus safety, foster positive relationships, and support emergency response and intervention efforts; and WHEREAS, the City and District have developed an agreement to assign a full-time WPD officer to serve as a CRO at Woodland Community College, with the District reimbursing the City for all associated personnel, vehicle, and equipment costs; and WHEREAS, the agreement outlines the responsibilities of the CRO, including but not limited to, coordinating with campus administration to enhance safety measures, conducting workshops on student safety and well-being, participating in emergency response planning, and responding to campus incidents; and
WHEREAS, the financial terms of the agreement provide for a one-time cost of $120,838 for vehicle and equipment procurement, an annual reimbursement of $36,879 for maintenance, and personnel costs based on the officer’s classification at Step G, with the total contract amount not exceeding $950,000 over the agreement’s duration; and WHEREAS, the agreement shall remain in effect through June 30, 2028, unless otherwise terminated in accordance with its terms; and
WHEREAS, this partnership aligns with the City’s ongoing commitment to fostering public safety and collaboration with educational institutions.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.The City Council hereby approves the Campus Resource Officer Agreement between the City of Woodland/Woodland Police Department and the Yuba Community College District, as presented.

SECTION 2.The City Manager, Ken Hiatt, is authorized to execute the Agreement and any necessary documents related thereto on behalf of the City of Woodland.

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SECTION 3.The Woodland Police Department is authorized to take all actions necessary to implement the agreement and assign a full-time officer as a Campus Resource Officer at Woodland Community College.

SECTION 4.The City Clerk shall certify the passage and adoption of this resolution and enter it into the official records of the City of Woodland.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 4th day of February 2025 by the following vote:

AYES:

NOES:

ABSENT:

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CAMPUS RESOURCE OFFICER AGREEMENT BY AND BETWEEN

THE YUBA COMMUNITY COLLEGE DISTRICT

AND CITY OF WOODLAND POLICE DEPARTMENT
This Campus Resources Officer Agreement ("Agreement") is made and entered into on _________, 2025 , by and between the City of Woodland Police Department ("Police Department") and Yuba Community College District ( “District"). Police Department and District are at times referred to in this Agreement individually as “Party” and collectively as “Parties.”
Recitals
WHEREAS, the District desires to contract with the Police Department for professional and special services of a campus resource officer on the Woodland Community College campus within the District;
WHEREAS, the District is authorized to contract with persons for the furnishing of professional and special services and advice, including in financial, economic, accounting, engineering, legal, administrative, or other related matters; WHEREAS, the Police Department is specially trained, experienced, properly certified/licensed and competent to perform the professional and special services required by the District;
WHEREAS, the provision of professional and special law enforcement services shall not reduce the normal and regular ongoing service that the Police Department provides to the citizens of the City of Woodland;
The Campus Resource Officer’s role is to coordinate with the District Director of Safety and Risk Management or designee for service needs of the Woodland Community College. A communication must occur with the Director of Safety and Risk Management on any activity occurring on campus.

NOW, THEREFORE, the Parties hereto agree as follows:
1) Term
This Agreement is effective from the date of approval by the last Party to execute this Agreement and shall continue through June 30, 2028 (“Term”), unless earlier terminated as set forth in this Agreement.
2) Scope of Services
The Police Department shall, during the Term, provide professional and special services of a campus resource officer on the Woodland Community College campus within the District as set forth in the Scope of Services described in Exhibit A (the “Services”), attached hereto and

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incorporated herein by reference . The Services may be modified by the Parties’ written agreement.

The Police Department shall perform all Services under this Agreement in a professional, skillful, competent, and timely manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. The Police Department represents and warrants that all of its employees, officers, agents, consultants, and subcontractors shall have sufficient skill and experience to perform the Services. The Police Department assumes full responsibility for the acts or omissions of its employees, officers, agents, consultants, and subcontractors as they relate to this Agreement or the Services. The Parties agree that the Police Department will immediately remove any of its employees, officers, agents, consultants, or subcontractors from the District’s property upon the District’s instruction, as determined by the District in its sole discretion, for any or no reason. The Police Department agrees to promptly provide a replacement employee, officer, agent, consultant, or subcontractor acceptable to the District to perform the Services.

Supervisors from the Police Department are responsible for supervising Police Department personnel and will act as liaisons to District personnel related to the Services. The Police Department will use Captains, Lieutenants, and Sergeants (as determined in the Police Department’s sole discretion) to staff supervisory positions. Deputy Police and Reserve Deputy Police will be used to staff non -supervisory positions. Captains, Lieutenants , and Sergeants may be used to staff non -supervisory positions with the mutual consent of both Parties.
.
3) Compensation
The District agrees to cover the cost for the services, including personnel costs incurred for one (1) full-time law enforcement officer, including, but not limited to wages, overtime, benefit costs, vehicle and equipment. Such total compensation costs shall be based on actual City total compensation rates for the law enforcement officer classification from which the Campus Resource Officer is selected, not to exceed the classification of Police Officer at Step G of the Cit y of Woodland’s salary schedule , and all related incentives and benefits. The current total compensation for each step is:

Step C - $203,293.24
Step D - $211,186.54
Step E - $219,476.56
Step F - $228,180.32
Step G - $237.318.79

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Vehicle and equipment costs:

• The District shall pay as a one- time cost for vehicle and equipment of $120,838 and pay annually $36,879.
• The City shall provide the district with the most current total compensation rates annually every July, or if changes are made to the Woodland Police Officer’s Association’s MOU with the City through the negotiation process. The district and the City agree to amend the MOU to reflect any changes to the compensation reimbursement rates.
• Officers receive a merit/step increase annually on their date of hire. This new compensation rate would not be more than any of the amounts represented in the Step formula above.

The Police Department agrees to bill the District only for time assigned to the Services.

The Police Department will submit a detailed invoice to the District on a monthly basis for services provided pursuant to this Agreement. The District agrees to pay all undisputed bills in full no later than thirty (30) days after receiving the bill.

The total contract amount over the term of the contract shall not exceed “$950,000.”

4) Expenses and Equipment
The Police Department is solely and fully responsible for all costs and expenses incident to the performance of the Services, including all licenses, permits, approvals, instrumentalities, supplies, tools, equipment, or materials necessary to perform the Services (unless otherwise set forth in this Agreement.) The Police Department acknowledges and agrees that the District has no responsibility or liability whatsoever for any equipment or other property of the Police Department or its employees, officers, agents, consultants, or subcontractors placed on or near the District’s premises. If the District furnishes any goods, materials, or other equipment to the Police Department, the Police Department assumes complete liability for those goods, materials, or other equipment. The Police Department agrees to promptly pay District the repair or replacement costs for such goods, materials, or other equipment not returned to the District in a satisfactory condition, as solely determined by the District.

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5) Insurance

The Police Department agrees to comply with, and agrees to ensure that each subcontractor performing any part or portion of the Services will comply with, the insurance requirements as outlined in Exhibit “B,” which is attached hereto and fully incorporated herein by this reference.
.
6) Indemnification
A. The Police Department shall, to the fullest extent permitted by law and at its own cost and expense, defend, indemnify, and hold the District, its Board of Trustees, agents, officers, officials, and employees harmless from and against any and all claims, losses (including attorneys’ fees, witness' fees, and all court costs), damages, expenses, and liability (including statutory liability), resulting from injury and/or death of any person or damage to or loss of any property to the extent arising out of any negligent or willful miscon duct act of the Police Department or its agents, employees, appointees, or designees which act was performed in the fulfillment of this Agreement. This section shall survive the termination or expiration of this Agreement.

B. The District shall, to the fullest extent permitted by law and at its own expense, defend, indemnify and hold the City of Woodland and the Police Department, their agents, employees, appointees, and designees harmless from and against any and all claims, losses (including attorneys’ fees, witness' fees and all court costs), damages, expenses and liability resulting from injury and/or death of any person or damage to or loss of any property arising out of any negligent or willful misconduct act by the District, or its Board of Trustees, which act was performed in the fulfillment of this Agreement. This section shall survive the termination or expiration of this Agreement.

C. In the event of concurrent negligence on the part of Police Department and District, the liability for any and all such claims shall be apportioned under the State of California’s theory of comparative negligence as presently established or as may be modified hereafter.

7) Independent Contractor
Police Department shall be deemed and act as an independent contractor. Police Department understands and agrees that neither Police Department nor any of Police Department's employees, officers, agents, consultants, or subconsultants shall be considered officers, employees, or agents of the District, and are therefore not entitled to benefits of any kind or nature that are normally provided employees of the District or to which the District's employees are normally entitled, including but not limited to worker's compensation or unemployment benefits. Police Department further understands that this Agreement is not intended to, and shall not be construed to, create a joint venture or association, or any other relationship whatsoever other than an independent contractor relationship. Police Department shall perform the services and obligations under this Agreement according to the Police Department’s own means and methods of work, which shall be in the exclusive charge and

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under the control of Police Department, and which shall not be subject to control or supervision by the District, except as to the results of the Services. To the furthest extent provided by law, Police Department agrees to defend, indemnify, and hold the District harmless from any claims, demands, liabilities, damages, penalties, or taxes resulting from any misclassification of Police Department’s employees, officers, agents, or representatives (as independent contractors) who provide services under this Agreement. 8) Limitation of Liability
Notwithstanding any other provision of this Agreement, in no event, shall either Party be liable to the other Party, regardless of whether any claim is based on contract or tort, for any special, consequential, punitive, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement for the Services performed in connection with this Agreement.
9) Non-Assignability
Police Department shall not assign or transfer any interest in this Agreement or any portion thereof to a third party without the prior written consent of the District. The District may automatically terminate this Agreement if Police Department makes any purported assignment without the District’s prior written consent.
10) Confidential Information
In performing the Services, Police Department may from time to time gain access to confidential or proprietary information and records, including but not limited to student record information as defined by 20 USC section 1232g, private information regarding students, families, faculty, employees, staff, donors, alumni, or other personnel data or information and other District related trade secrets, business plans, and other proprietary information (“Confidential Information.”). The Parties agree that such a ccess is not a provision or conveyance or disclosure to Police Department of student record information in violation of section 1232g or of any similar state law. Police Department acknowledges that any disclosure to any third party or any misuse of Confidential Information may irreparably harm the District.

Accordingly, Police Department will not disclose or use, either during or after the term of this Agreement, any Confidential Information of the District without the District' s prior written permission or unless otherwise required by law. Police Department further agrees that if in the performance of Services it does obtain such access to Confidential Information, it shall refrain from any removal, use or disclosure to any third person of such Confidential Information and shall take any and all n ecessary affirmative steps to maintain the confidentiality, and avoid such removal, use or disclosure, whether intentional or inadvertent, of such Confidential Information. Police Department will promptly notify the District if it becomes aware of any possible unauthorized disclosure or use of the Confidential Information. At all times during and after the term of this Agreement, Police Department shall comply with the applicable terms of the Family Educational Rights and Privacy act of 1974 (FERPA). Police Department may be considered a “school official.” Police Department agrees to return all copies of Confidential Information to the District upon expiration or termination of this Agreement. The provisions of this section shall survive the termination or expiration of this Agreement.

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11) Termination
This Agreement may be terminated by either Party at any time with or without cause, or for a Party’s convenience, by providing at least sixty (60) days prior written notice to the other Party. In the event of termination by either Party, District shall fully compensate Police Department for undisputed Services satisfactorily rendered through the effective date of termination.
12) Waiver
The failure of a Party to enforce any of the provisions of this Agreement shall in no way be construed as a waiver of such provisions and shall not affect the right of either Party thereafter to enforce each and every provision of this Agreement in accordance with its terms.

The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or different provisions of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all Parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provisions herein. 13) Amendments
This Agreement may be modified at any time only by written Amendment executed by all of the Parties hereto and approved and/or ratified by the Parties’ respective governing bodies. 14) Construction

This Agreement reflects the contributions of both Parties and accordingly the provisions of Civil Code section 1654 shall not apply to address or interpret any uncertainty.

15) Entire Agreement
This Agreement and its attached Exhibits constitute the entire agreement between the Parties with respect to the subject matter and supersedes all prior and contemporaneous agreements and understandings of the Parties.
16) Severability
If any provision of this Agreement or any portion thereof is held to be invalid or unenforceable, the balance of the Agreement shall nevertheless remain in full force and effect.
17) Notices
All notices and other communications pertaining to this Agreement shall be in writing and shall be deemed to have been given by a Party hereto on the date personally delivered or deposited in the Unites States mail, registered or certified mail, postage prepaid, return receipt requested, or sent by overnight delivery services, or facsimile transmission, addressed to the individual and address set forth below each Party’s signature

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18) Counterparts
This Agreement may be executed in several counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. The Parties specifically agree that signatures on this Agreement received by facsimile or electronic transmission (i.e. a pdf version) shall be legally binding and that each Party is entitled and authorized to rely on the signatures transmitted by facsimile or electronically of the other Parties as if they were original signatures.
19) Captions and Headings
The captions and headnotes or sections of this Agreement, and marginal notes are intended for convenience and reference purposes only and in no way define, limit or describe the scope or intent of this Agreement
20) Governing Law
This Agreement shall be construed in accordance with and governed by the laws and decisions of the State of California.
21) Ratification by the Parties
This Agreement is not enforceable unless and until it is approved and/or ratified by the respective governing bodies of the District and the Police Department.

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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the dates of their signatures.

YUBA COMMUNITY COLLEGE CITY OF WOODLAND POLICE

DISTRICT DEPARTMENT

By: ______________________________ By: _____________________________

Name: Dr. Shouan Pan__________________ Name: _Ken Hiatt__________________

Title: Chancellor______________________ Title: City manager________________

Date: ______________________________ Date: ____________________________

YUBA COMMUNITY COLLEGE CITY OF WOODLAND POLICE

DISTRICT DEPARTMENT

By: ______________________________ By: _____________________________

Name: Kuldeep Kaur__________________ Name: Ryan Kinnan_________________

Title: Vice Chancellor of Administrative Services Title: _Chief of Police______________

Date: ______________________________ Date: ____________________________

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EXHIBIT "A"

SCOPE OF SERVICES

1. Campus Resource Officer will work in partnership with District administrators to create safe and healthy learning environments for students and staff.

a. Campus Resource Officer will promote safety and security on the Woodland Community College campus by providing guidance, workshops and information to students, parents and staff. The effectiveness of these services will be measured monthly, by the number of individuals that participate in group and individual workshops and/or interventions promoting safe behaviors. Actions to support this goal include:

i. Provide students, parents and staff workshops and presentations on topics including:

1. Technology Safety/Social Media Safety

2. Domestic Violence

3. Dating Violence

4. Suicide Prevention

5. Traffic Safety

6. Bullying prevention

7. Human trafficking

8. Signs of substance abuse in students

9. Community resources available to support families

10. Additional topics as related to needs associated with current trends demonstrated throughout the community.

ii. Develop and deliver intervention skill-development, and healthy-lifestyle programs for District students on topics including.

1. Anti-tobacco education addressing not only cigarettes, but also e- cigarettes, vapes, cigars, hookahs, and other such products on campus and in the community.

iii. Partner with District staff to provide support and appropriate referrals for victims of abuse and trafficking.

iv. In partnership with Campus administrators, conduct home visits and welfare
checks to:

1. Make contact with parents and at-risk students who are identified as not engaged in college to provide assistance to those families.

2. Make contact and offer support and resources to families dealing with:
a. Domestic violence
b. Suicide Threats
c. Mental Health
d. Unfulfilled basic needs

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b. Campus Resource Officer will participate in meetings that will support maintaining a safe campus environment through building emergency response protocols, understanding current trends in the community, and establishing plans that are preventative in nature. Actions to support this goal may include:

i. Respond swiftly to major disruptions and flagrant criminal offenses at the campus.
ii. Partner with District staff during and after events that necessitate criminal investigations.
iii. Provide annual ALICE Training (Active Shooter Response Training) for District staff members.
iv. Work with District administrators to review and update the Campus Emergency Management Plan and give input on Comprehensive Campus Safety Plans.
v. Train Campus Supervisors on a variety of topics (i.e. gang awareness, tobacco awareness, active supervision, etc.) annually and as needed throughout the year.
vi. Provide additional law enforcement personnel and resources to assist with large public events on Campus such as athletic events, dances, and community functions.
vii. Meet with staff regularly to exchange information gathered from parents, community members, and social media relating to the safety and well-being of students and the Campus community.
viii. Serve as a consultant in improving the effectiveness in implementing emergency drills in conjunction with other local agencies.

2. Campus Resource Officer will partner with students and staff to implement Positive Behavior Intervention Support programs and Restorative Practices.

a. Campus Resource Officer will work with District to ensure Restorative Practices are primarily used to address negative behaviors that compromise the physical and mental safety of members throughout the District community. Actions to support this goal may include:
i. In cooperation with Campus administrators, address student behavior concerns at the lowest level of intervention appropriate.
ii. In cooperation with Campus administrators, counselors, social workers, and Campus staff, participate in Restorative Practices to facilitate student discussion and conflict resolution when appropriate.
iii. Connect victims and friends of victims of violence to the appropriate resources.

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b. Campus Resource Officers will build positive relationships with students, staff, and community members, resulting in a reduction in the number of Campus-based arrest and disciplinary infractions throughout the City of Woodland. Measurement of success will be inclusive of student participation in community outreach efforts designed to build supportive and trusting relationships with students.

3. Any additional responsibilities, and specific details of these listed responsibilities, of the Campus Resource Officer shall be mutually agreed upon between the District's designated representative and the designated Police Department representative. The Campus Resource Officer shall fall under the direct supervision of the Woodland Police Department at all times.

The Campus Resource Officer will be supervised by a sworn officer on duty during the officer's shift.

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EXHIBIT "B"

INSURANCE REQUIREMENTS

The Police Department is required to submit to the District with the Agreement Certificates of Insurance with original endorsements evidencing the insurance coverage required herein. Each policy required herein, except workers’ compensation and professional liability, shall be endorsed with specific language naming the Yuba Community College District, and its trustees, officers, agents, employees, and volunteers (“Additional Insureds”) as additional insured parties, and each Certificate of Insurance shall so specify. Each policy required herein shall be endorsed with specific language waiving subrogation rights against the Additional Insureds, and each Certificate of Insurance shall so specify. Such certificates shall evidence all coverages and limits required by the District in this Agreement and shall specify that insurers will give the District thirty (30) days prior written notice of non-renewal or cancellation. The Police Department will ensure insurance is placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the District. The Police Department’s provision of the required insurance hereunder shall not act as a potential limitation on the Police Department’s liability.

The Police Department shall, at its own cost and expense, procure and maintain in force, throughout the term of this Agreement, insurance as follows:

1. Commercial General Liability insurance, with limits not less than $1,000,000 each occurrence and $2,000,000 general aggregate for personal injury, bodily injury, death, and property and other damage, including coverages for contractual liability, personal injury, broad form property damage, independent contractors, products and completed operations (required from all contractors);

2. Commercial Automobile Liability insurance, with limits not less than $1,000,000 each occurrence for Bodily Injury and Property Damage, including coverages for owned, non- owned, and hired vehicles for all activities of the Police Department arising out of or in connection with the work to be performed under this Agreement. If the Police Department or its employees, officers, agents, consultants, or subcontractors will use personal automobiles in any way to perform the Services, the Police Department shall obtain evidence of personal automobile liability coverage for each such person.

3. Workers' Compensation coverage in the amount required by law, and Employers' Liability insurance with limits not less than $1,000,000 each accident, $1,000,000 employee and $1,000,000 each disease, provided that the Police Department has employees as defined by the California Labor Code. In addition, the Police Department shall require any and every subcontractor to procure and maintain Workers' Compensation and Employer's Liability Insurance in the limits described above.

4. Professional Liability insurance, with limits not less than $1,000,000 each claim and $2,000,000 aggregate, with respect to coverage for errors and omissions arising from professional services rendered under this Agreement by the Police Department or any of the Police Department’s employees, officers, agents, consultants, or subcontractors, and

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with any deductible not to exceed $25,000 each claim. (Required only if the following blank is checked _______.)

Each policy required herein shall be primary to any other insurance or self-insurance available to the District, its trustees, officers, agents, employees and volunteers, and shall apply separately to each.

The Police Department is solely responsible for the payment of or costs associated with any and all premiums, deductibles, or self-insurance retentions. Any deductibles or self-insured retentions must be declared to and approved by the District.

The Police Department agrees to ensure that each subcontractor or subconsultant performing any part or portion of the Services will comply with the terms of this Exhibit “B” and will procure and maintain the required insurance coverage during the term of the Agreement.

Maintenance of the required insurance is a material condition of this Agreement and failure to maintain such insurance may, at the District’s option, result in a declaration of material breach and immediate termination of this Agreement by the District. Alternatively, the District may purchase or obtain the required insurance coverage and, without further notice to the Police Department, may deduct from sums due to the Police Department any premium or other costs advanced by the District for such insurance. These remedies shall be in addition to any other remedies available to District.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.10
SUBJECT: Fire Department Semi-Annual Status Report for the Period of July 1, 2024 through December 31, 2024

Recommendation for Action: Staff recommends the City Council accept the Fire Department Semi- Annual Status Report for July 1, 2024 through December 31, 2024.

Staff Contact:

Eric Zane, Fire Chief (530) 661-5861, [email protected]

Background:

The Fire Department Semi-Annual Status Report includes a summary of all activity within the Department. In lieu of providing comprehensive monthly or quarterly status reports to the City Council, the City Council now receives status reports on a semi-annual basis.

Discussion:

From July 1, 2024 to December 31, 2024, the Woodland Fire Department navigated a dynamic and demanding second half of the calendar year, marked by significant advancements and strategic initiatives across its three primary divisions: Administrative, Operations, and Community Risk Reduction.

Administrative Division
The Administrative Division of the Woodland Fire Department has experienced a busy and productive six-month period, navigating several significant changes and achieving notable milestones. • Personnel Updates: The division faced the loss of both a Management Analyst and one Firefighter. However, recruitment efforts were successful and both positions were filled. The new Management Analyst is currently in the process of acclimating to Department operations.

The Firefighter recruit is attending Fire Academy Class 25-1, where they will undergo 22 weeks of intensive training.
• Contract Renegotiation: A key achievement was the successful renegotiation and update of a 20-year contract with the County of Yolo to continue providing fire protection services to the unincorporated area within the Springlake Fire Protection District. This agreement benefits both the City of Woodland and the City of Davis by allowing the utilization of their respective fee schedules to recoup inspection service costs. Additionally, the updated contract includes an increased payment amount to the City of Woodland for administrative services, acknowledging the Fire Chief and Management Analyst’s role in supporting the fire district’s management.
• Ongoing Strategic Partnerships: Fire Administration actively collaborated with LAFCO. Fire Chief Zane attends regular meetings towards the annexation of the Woodland portion of the Elk Horn Fire Protection District. The division played a crucial role in assisting the Community Risk Reduction team in the review and update of the Department’s fee schedule, and the successful implementation of the Compliance Engine.
• Emergency Management Support: In partnership with the City, a new Emergency Manager was contracted to assist with the update of the City Emergency Operations Plan and to draft a

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new policy on warming and cooling shelters. Additionally, the Fire Administration actively worked with FEMA on the reimbursement process for damages incurred during the 2022 winter storms, with reimbursements beginning to arrive.

Operations Division
The Operations Division had a particularly busy second half of 2024, as fire season was in full swing, and operational demands increased significantly.
• Wildland Fire Response: Fire Operations personnel responded to and provided support for eleven separate wildland fire incidents. These Strike Team Assignments resulted in significant support for fire suppression efforts across the state. The Fire Department will receive approximately $500,000 in reimbursements from the State and Federal Governments. • CPR Performance: The Fire Operations team achieved a remarkable CPR survival rate, finishing 2024 with a survival rate that is 34% above the national average. Furthermore, the Utstein CPR survival rate reached 100%, reflecting the department’s commitment to excellent medical care and successful outcomes during emergency responses. • Training Enhancements: Personnel have worked hard to build a new training prop behind Fire Station 3. This prop, constructed using grant funds, will greatly enhance the department's training capabilities, offering more realistic and comprehensive training scenarios. It will allow firefighters to develop and refine skills essential to effective and efficient deployment on structural fires.
• New Equipment and Response Vehicles: In addition to the new training prop, the department took delivery of the alternate response vehicle, which is in the process of being outfitted with the necessary equipment. Squad 3 is expected to be ready for deployment as early as March 2025, expanding the Department’s operational capacity.

Community Risk Reduction Division
The second half of 2024 has been a period of innovation and increased efficiency for the Woodland Fire Department’s Community Risk Reduction (CRR) Division, marked by innovative strategies, advancements in operations, and strengthened collaborations that have greatly enhanced the Divisions impact.

A key achievement has been implementing First Due, a system that has revolutionized our inspection process. First Due has significantly increased efficiency and customer satisfaction by eliminating paperwork and enabling instant correction forms to be sent directly to business owners.

The introduction of The Compliance Engine has streamlined the tracking and management of fire suppression and alarm systems. This advancement has led to faster response times and improved system reliability, ensuring our community is better protected.

Our commitment to supporting sustainable development has been demonstrated through the integration of SolarApp+, which has expedited the review process for solar energy projects. This initiative is particularly timely given the surge in construction activity across the city, as we have continued to maintain a 10-day turnaround for all in-house plan reviews.

Another significant milestone is the City Council's approval of a new fee schedule for construction submittals, which improves fairness, transparency, and resource allocation within the Division. This change further enhances our operational capacity and allows us to serve the community better.

Additionally, the City Council’s new fireworks ordinance, developed in collaboration with the Police

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Department, included a $1,000 fine per illegal device. This ordinance has already reduced call volumes and enhanced public safety during high-risk periods, such as the Fourth of July.

Our partnerships with external agencies have also been strengthened, with the Yolo County District Attorney’s Office playing a key role in enhancing fire investigations. This collaboration has ensured greater accountability and rigorous enforcement, which is vital for protecting the safety of our community.

We welcomed a part-time Community Risk Reduction Specialist from the Civic Fellowship Program to address the growing demands of annual state-mandated and permit inspections. This additional resource has been critical in maintaining service quality while meeting our operational goals.

Finally, our close collaboration with the Community Development Division, Building Department, and Public Works has enhanced communication, streamlined processes, and better support for developers in meeting safety requirements. This cooperative effort has fostered a more proactive and cohesive approach to the city’s growth and development.

In conclusion, these accomplishments highlight the Division's ongoing commitment to innovation, excellence, and public safety. We are well-positioned for continued success and collaboration in the years ahead as we strive for an even safer and more resilient Woodland.

Conclusion:

Staff recommends the City Council accept the Fire Department Semi-Annual Status Report for July 1, 2024 through December 31, 2024.

Prepared by: Nallely Castro, Management Analyst

Reviewed by: Eric Zane, Fire Chief

Attachments:

1. FD Semi Annual Report- Jul- Dec 2024

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JULY 1-DECEMBER 31, 2024
*When two or three (dependent on area) engine/truck companies are committed to calls simultaneously, the remainingengine/truck companies move strategically into the vacated area(s) to ensure adequate coverage based upon the numberof available apparatus. This practice is called a “move up”.

Automatic
Aid
Total Calls for Service
Average Response Time

SEMI-ANNUAL REPORT
4,344
4:42
What types of calls did we run?
Calls for Service Comparison

PRE INCIDENT VALUE SAVED
72% $12,338,300
Goal: 80% of the time
Loss $1,102,300
Aid Given
Aid Received
39 73
Automatic aid isprovided to anotheragency throughformal agreementand occursautomatically onsignificant eventswithout any specialrequest. .

Priority Calls
Travel Time Goal of 4 Minutes or Less 90% of the Time
Intentional Fires
July-December 2024

4.7 % decrease
from Jan-Jun 2024
13 seconds decrease
from Jan-Jun 2024
$13,440,600

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JULY 1- DECEMBER 31,2024
FormalCompletedTraining Hours
338
Total Hours
Committed Total Work Hours

SEMI-ANNUAL REPORT
1,412 2,000
What types of duties did we complete?
PLAN REVIEW HOURS INSPECTION HOURS CONSTRUCTION HOURS RES. RESALE HOURS 658 68.25401.25488
1 Hour
Average time spent per inspection:
1 Hour

COMMUNITY RISK

REDUCTION
Community Risk Reduction (CRR) is a process to identify and prioritize local risks, followed by the integrated and strategic investment of resources (emergency response and prevention) to reduce their occurrence and impact.

Community Outreach
July-Dec 2024
Inspection & Plan Review
Uncommitted
Work Hours per Week
09 Average time spent per plan set: Average time spent per inspection:
45 Minutes
Average time spent per inspection:
45 Minutes
3 Department
Staff
Social Media Posts
107 Posts53.5 Hours Total30 minute average time
Social Media Posts
107 Posts53.5 Hours Total30 minute average time
Community Events
24 Events96 Hours Total4 hour average time
Community Events
24 Events96 Hours Total4 hour average time

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.11
SUBJECT: Public Works Semi-Annual Status Report for the Period of July 1, 2024 to December 31, 2024

Recommendation for Action: Staff recommends the City Council accept the Public Works Semi- Annual Status Report for the period of July 1, 2024 through December 31, 2024.

Staff Contact:

Craig Locke, Public Works Director, 530-661-5899, [email protected]

Background:

This Semi-Annual report covers the period from July 1, 2024 through December 31, 2024. The dashboard presents a summary of easily quantifiable data such as Service Requests and Work Orders received. This report provides a narrative description of major work performed and notable department highlights.

Discussion:

Public Works (PW) spent the last 6 months working together internally to maintain the City’s vital infrastructure and assist other City departments to better serve the community. One effort PW is particularly proud of was the collaborative effort in the reopening of Freeman Park. All PW divisions had a hand in making the reopening a success. Electrical installed security cameras and replaced many of the wires and connections damaged over the years. They also provided the modifications necessary to support the ice rink. Water secured the wellsite and made accommodations for the rink, and streets secured the electrical for the rest room building.

Another multi-disciplinary project the Department participated in during the reporting period was the Woodland Regional Park Preserve (WRPP). The Water Department assisted in troubleshooting issues with the on-site well used to fill the pond and run the irrigation system. Electrical was also engaged in evaluating and adjusting the control systems to ensure proper utilization of the well. This work will be completed this Spring when salvaged parts from an abandoned well will be installed to improve controls for the wells. Electrical also installed a step-down transformer to provide power to the site and worked with Water and IT staff to install a tower for data connectivity. This will provide a microwave connection from the treatment plant to Spring Lake parks via the WRPP needed to provide enhanced control of irrigation systems. Staff have been instrumental in completing these projects at the WRPP which will be ready for opening to public access this Spring.

The primary job of each division is maintaining the infrastructure that serves the City. However, each division is also constantly improving the infrastructure in their charge and this report highlights some of their accomplishments.

The Electrical Division
Completed the installation of the EV Stations in the public parking lot behind the Hotel Woodland saving the City thousands in installation costs. This job was complicated despite lengthy delays in obtaining equipment.

The Electrical Division also completed the installation of charging stations at the MSC necessary to support the municipal electric fleet mandate from the California legislature.

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Electrical staff also began installing the new CalTrans standard traffic signal heads. The City previously used CalTrans standards for traffic signal heads but that standard recently changed. The first intersection to receive these heads is at County Road 102 and 25A. They will be installed throughout the City as existing heads require replacement.

The Electrical Department worked on a myriad of special projects including providing power for the Freeman Park ice rink and the Regional Pond. They provide considerable weekend special project support in addition to their regular maintenance duties.

The Streets Division
Crews placed a 2” asphalt overlay on East Kentucky. While this project did not include reconstruction of the base, it restored the road surface at a fraction of the cost of reconstruction and will allow the City to delay a larger project for a few years. The City Collections crew adjusted the iron rings and manholes to grade, while Signs and Markings finished off the project making it a true team effort.

Staff contracted a vendor to stabilize the slopes of the Beamer underpass. Soil sterilant applied over a decade ago has inhibited the growth of vegetation which stabilizes the slope. Absent this vegetation, annual erosion jeopardizes the slope’s stability. Twice in recent years it has been hydroseeded, but the seeds did not take. The soil has been revitalized, erosion control measures installed, and the exposed soil seeded with appropriate vegetation.

In addition to assisting the Homeless Outreach Street Team and providing traffic control for numerous City events, Streets performed a variety of crack sealing and pothole filling quantified in the attached report.

The Collections Division
The Collections crew replaced the inlet large, 50 square foot lid at the Beamer Underpass. The old lid’s poor fit created vibrations that loosened the retaining bolts securing it in place. Streets assisted by filling a depression in the road surface that added to the vibrations.

Collections purchased a new piece of technology called Quicklock for spot repairs on sewer pipes.

This allows an expandable module to be inserted upstream of a pipe failure. The module is placed in position then expanded to create a new pipe wall. This provides a method to repair sewer pipes without excavation.

The Fleet and Facilities Division
Fleet replaced the old Faster asset management software with a less expensive, more functional RTA software package. In addition to tracking the status of vehicles, this software can interface with the new Samsara real time vehicle system monitoring software.

Fleet ordered a Ford Lightning electric F150 pick up for the Water Department in March 2024. Supply chain issues delayed delivery, but Fleet was ultimately successful in finding a new vendor with an anticipated delivery in Spring 2025.

Fleet completed the majority of all planned preventative vehicle maintenance work scheduled this year, allowing staff to address some larger deferred maintenance projects in addition to reactive repairs.

City Facilities, along with the Electrical Department, continue to convert conventional lighting fixtures to LED, providing higher quality light with lower maintenance and electrical costs.

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Facilities staff discovered a stairwell drain with no outlet at the library. To keep the area from flooding, staff located the end of the pipe and constructed a dry well to accept the flow and facilitate percolation into the groundwater.

Facilities staff were busy with multiple roof repairs to prevent leaks at City facilities. Staff also engaged a contractor to install flashing on a southern wall at the WPD which was found to have been omitted during original construction and has been a source of leakage in the building.

Facilities staff assisted with the City Hall modernization improvements to the second-floor common space and offices.

Staff is working to update all facility HVAC assets in Cityworks, adding information into an equipment asset management tracking data set allowing staff to better track maintenance schedules and replacement intervals.

Water Pollution Control Facility
Staff continue with preventative maintenance on plant components as prescribed by the City’s discharge permit. In addition to replacing items with quantified service life, staff began replacing the plant’s filter fabric on its mechanical filters.

The most recent earthquake damaged the settling skirt in one of the large clarifiers - a baffle made from corrugated fiberglass panels that forms an interior ring in the clarifier. Staff began the replacement process for damaged components. Staff is experienced in this repair, having repaired the other large clarifier settling skirt following the previous earthquake. The repair includes upgrading the connection points to reduce future damage.

Staff also assisted in the design of the headworks repairs. Many of the components in the plant are aging out. The headworks is losing redundancy in its pumping capacity (which was addressed earlier this year) and other components are also starting to fail. A consultant was brought on to develop a comprehensive masterplan for a plant overhaul.

Water Division
The State mandated that water systems quantify and then reduce non-revenue water. Leaks are a primary source of non-revenue water, but non-revenue water can also be the result of maintenance flushing and under reading meters which is expected as meters age.

This reporting period Water discovered 2 large sources of non-revenue water usage, both through private Fire Service connections which are typically not metered.

At BioMass, a 10” meter was installed when it appeared there was flow through the fire backflow.

Almost 9,000 gallons were recorded since the meter was installed in November 2024.

Flow was also suspected through the Walgreens warehouse 8” fire connection. Walgreens staff located a large leak and effected repairs which appear to have ended flow through the backflow.

Another State mandate is active leak detection. Water systems must proactively identify leaks in their distribution system. Staff investigated the various technologies available and scheduled demonstration trials with various manufacturers. As an alternative, staff developed a training program using the City’s correlator, acoustic leak detection equipment. This not only builds skills for pinpointing where to dig when a leak occurs, but it allows crews to actively look for leaks that haven’t surfaced in areas prone to leaks and breaks.

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City staff completed the first year of the City’s new backflow testing program. The program successfully simplified the administrative demands of the testing requirement while saving the City’s businesses the cost of the test. Failure rates were much lower than expected.

California adopted a new Title 22 Cross Connection Control Policy in July 2024. This requires the City to assess every commercial property, multi-dwelling housing unit and school to determine the risk of cross connection contamination. There is also a requirement that all properties with fire systems have a backflow installed by 2034. Staff is working on a plan to address these requirements.

Administrative Group
The Public Works Administrative Group continued to manage and oversee all budgeting requirements for the department. This includes the timely submission of financial reports, monitoring expenses, and ensuring all allocations are in line with City fiscal policies.

The Public Works Administrative Group is working on a new traffic information platform for the City website. This platform will provide real-time and projected updates on road closures due to weather events, scheduled right-of-way maintenance, and other infrastructure-related disruptions. The initiative aims to improve communication with residents, reduce traffic congestion, and provide timely information to ensure public safety during road closures or maintenance activities.

In addition to the technical and operational aspects of the work, the Administrative Group is instrumental in team building and fostering a positive workplace culture. They have organized team events and activities designed to strengthen relationships among staff and promote collaboration across divisions.

Conclusion:

Staff recommends the City Council accept the Public Works Semiannual Status Report for the period of July 1, 2024 through December 31, 2024.

Prepared by: Courtney Morgan, Management Analyst

Reviewed by: Craig Locke, Public Works Director

Attachments:

1. 07.24-12.24 Semi-Annual Infographic Report

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SEMI-ANNUAL REPORT

SEWER& STORM
JULY 1, 2024 - DECEMBER 31, 2024

PUBLIC WORKS
FLEET

STREETS

SERVICE REQUESTS

AVERAGE OF

FLEET SHOP PROCESSED
181 30/DAY
87%OF 2024 GOAL101,000 FT

CLEANED OVER

OF SEWER LINES
(~19 MILES)

INSPECTED OVER
33,000 FT
OF sEWERLATERALS
136%
OF 2024 GOAL

REPAIRED OVER
174 FT

OF SEWER MAINLINE &LATERALS
100%
OF 2024 GOAL MET

CLEANED OVER
94,000 FT

OF STORM PIPE

INSPECTED OVER
52,000 FT

OF STORM PIPE
MET

METSERVICE REQUESTS

SERVICE TAPS

CLEAN OUTS INSTALLED
DRAIN INLETS CLEANED469
8 42
235

REPLACED

OF SIDEWALK TRIP HAZARDS
2,514 SQ FT

SKIN-PATCHED
105,098 SQ FT
OF

DAMAGED ASPHALT
ADMIN

SUBMITTED
2,251

REQUESTS FORSERVICE
~2190

ANSWERED

CUSTOMERCALLS
~3,600

PROCESSED

INVOICES
TOTAL = 82

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SEMI-ANNUAL REPORT
109%OF GOAL

REPLACED
246

FIRE HYDRANTS

WASTE-WATEROPS
JULY 1, 2024 - DECEMBER 31, 2024

PUBLIC WORKS

ELECTRICAL

FACILITIES

SIGNS&MARKINGS
WATERdI & PR

PREPPED & PAINTED
521 (OF 2,512)

ACHIEVED

VALVESEXERCISED/INSPECTED
2,204(OF 9,000)
108%

ACHIEVED

OF GOAL

WATER METERS

TESTED REPLACED
1,929 527REACHED
257% 151%OF GOALS

RESPONDED TO

CALLS FOR

SERVICE AT

CITY FACILITIES
REPLACED7 YELLOW CROSSWALKS
84 NAME SIGNS6 YIELD SIGNS2 ADVANCE STREET SIGNS3 STOP SIGNS34 STOP BARS

PERFORMED
209

BI-MONTHLYMAINTENANCECHECKS

RETRO-FITTED
120

LIGHTS TO ENERGYEFFICIENT LEDS
26 UPGRADED

TRAFFICSIGNALUNITS
725

MILLIONGALLONS

OFINFLUENTTREATED
70MILLION GALLONS

OF EFFLUENTDISTRIBUTEDAS RECYCLED WATER

DISCHARGED
626

MILLION GALLONS

OF EFFLUENT
TOTAL = 1401

Page 55 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.12
SUBJECT: Landmark and Specimen Tree Designations at
Woodland Cemetery and Campbell Park

Recommendation for Action: Staff recommends the City Council adopt Resolution No. _____, designating 1) Canary island palms at Woodland Cemetery as Landmark Trees; 2) a grove of Italian stone pines at Campbell Park as Specimen Trees; and 3) a grove of bald cypress at Campbell Park as Specimen Trees.

Staff Contact:

Christine Ferrara, Community Services Director, (530) 661-2000, [email protected]

Fiscal Impact:

This action would result in a minimal budget impact to purchase and install signs acknowledging the landmark and specimen tree designations. The existing Community Services Department budget would be able to cover these expenses.

Background:

The City of Woodland and its residents have a long history of protecting and celebrating trees. In the 1930's Woodland adopted the motto "City of Trees" to demonstrate support for the protection of native heritage oaks and to advocate for the planting of new trees throughout the city. In addition to adopting a Climate Action Plan and an Urban Forest Management Plan, the City Council adopted an amended Tree Ordinance in 2022 which includes a formal definition of a "landmark tree" and a "specimen tree".

Section 12.48 of the Woodland Municipal Code defines "landmark tree" as a tree or a stand of trees which is of historical, cultural, or public significance as designated by the City Council upon the recommendation of all of the following groups and/or commissions: 1) Parks and Recreation Commission, and 2) Urban Forestry Group. It further defines "specimen tree" as any tree of interest because of size or unusual species, other than a heritage tree, which is of good quality in terms of health, vigor or growth and conformity to generally accepted horticultural standards of shape for its species, as designated by the City Council upon the recommendation of both the Parks and Recreation Commission and the Urban Forestry Group.

Landmark Trees - these landmark trees were approved by City Council at various meetings in 2005, 2017, 2019, and 2020

Valley Oak
• 512 Gibson Road (Gibson House Yolo County Historical Museum) • 625 Elm Street (Dingle Elementary School)
• 520 West Street (Lee Middle School)
• 525 Granada Street (Douglass Middle School)

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• 810 Hollister Road (Beamer Park) - 2 trees
• 629 Cleveland Street - (City Park)

Paradox Walnut- 629 Cleveland Street (City Park)

American Elm - 420 Third Street

London Plane - 524 Third Street

Cork Oak
• 525 Beamer Street (Beamer Elementary School)
• 526 Marshall Avenue (Douglass Middle School)

Canary Island Palm trees - 250 First Street (Woodland Public Library)

Specimen Trees - these specimen trees were approved by City Council in 2020

Interior Live Oak - 750 W. Southwood Drive (Ferns Park)

Gray Pine - 750 W. Southwood Drive (Ferns Park)

English Walnut - 750 W. Southwood Drive (Ferns Park)

Canary Island Pine - 1001 Main Street (Freeman Park)

Blue Atlas Cedar - 1001 Main Street (Freeman Park)

Special recognition is given to residents David Wilkinson and Rolf Frankenbach for their roles over the years in nominating trees for landmark or specimen status and/or providing historical narratives for the trees.

Discussion:

Resident and Woodland Tree Foundation Member David Wilkinson has nominated the following trees for "landmark tree" and "specimen tree" designations. The Woodland Urban Forestry Group supports these nominations. The Parks & Recreation Commission approved recommending these designations to City Council at their January 27, 2025 meeting.

Canary Island Palm Trees located at Woodland Cemetery for Landmark Tree status

There are a total of 44 Canary Island date palms, Phoenix caneriensis, located in the historic Woodland Cemetery as follows (however, only 42 are being recommended for landmark tree designation as two are in poor health and will need to be removed):

• 15 palms planted linearly running east-west facing Cross Street • 24 palms lining the north-south paved road in the interior of the Cemetery • 1 palm located near the east side of this roadway
• 2 palms located west of this roadway

As stated in the nomination submittal these regal palms lend structure and elegance to their

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landscapes and have been widely planted throughout California’s temperate climate zones for much of its history. Additionally, as the name implies, this palm species is native to the Canary Islands, located off the northwest coast of Africa, where it is honored as the natural symbol of these islands.

The nomination letter is provided as an attachment to this report for additional information.

Grove of Italian Stone Pines located at Campbell Park to be designated as Specimen Trees

There is a grove of thirteen Italian stone pines, Pinus pinea, that are located along Thomas Street at Campbell Park that are recommended to be designated as specimen trees. According to the nomination letter, this species is native to the Mediterranean region but has been planted worldwide in abundance in similar climates. Additionally, the species is known for the edible pine nuts it produces. The nomination letter is provided as an attachment to this report for additional information.

Grove of Bald Cypress located at Campbell Park to be designated as Specimen Trees

There are four bald cypress, Taxodium distichum, which form a small grove on the south side of Campbell Park. According to the nomination letter, these trees are sometimes referred to as "swamp cypress" because they are typically associated with the swamp lands of Louisiana where it is the official state tree. The nomination letter is provided as an attachment to this report for additional information.

The designation of these trees would result in the placement of signage at the trees for the public to be aware of the tree species and designation. While the trees technically have a greater protection with the designation, the designation does not preclude the City from maintaining the trees or removing them if needed due to their health or potential hazards to the public.

Conclusion:

Staff recommends the City Council adopt Resolution No. _____, designating 1) Canary Island palms at Woodland Cemetery as Landmark Trees; 2) a grove of Italian stone pines at Campbell Park as Specimen Trees; and 3) a grove of bald cypress at Campbell Park as Specimen Trees.

Prepared by: Christine Ferrara, Community Services Director

Attachments:

1. Proposed Resolution - Feb 2025 Landmark and Specimen Trees

2. Landmark Tree Nomination

3. Specimen Tree Nomination

4. Maps for Nominations

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO DESIGNATE 1) CANARY ISLAND PALMS AT WOODLAND CEMETERY AS LANDMARK TREES, 2) A GROVE OF ITALIAN STONE PINES AT CAMPBELL PARK AS SPECIMEN TREES, AND 3) A GROVE OF BALD CYPRESS AT

CAMPBELL PARK AS SPECIMEN TREES
WHEREAS, the Woodland Municipal Code section 12.48 sets forth procedures for designating trees in Woodland as Landmark Trees and Specimen Trees; and WHEREAS, forty-two Canary Island palms at Woodland Cemetery are recommended to be designated as Landmark Trees with this recommendation supported by the Urban Forestry Group and the Woodland Parks & Recreation Commission; and WHEREAS, a grove of thirteen Italian stone pines located at Campbell Park are recommended to be designated as Specimen Trees as supported by the Urban Forestry Group and the Woodland Parks & Recreation Commission; and
WHEREAS, four bald cypress which form a grove at Campbell Park are recommended to be designated as Specimen Trees supported by the Urban Forestry Group and the Woodland Parks & Recreation Commission.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Woodland hereby designates 1) Canary Island palms at Woodland Cemetery as Landmark Trees, 2) a grove of Italian stone pines at Campbell Park as Specimen Trees, and 3) a grove of bald cypress at Campbell Park as Specimen Trees.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 4th day of February 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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November 12, 2024

Nomination of Canary Island Palm Trees Located at Woodland Cemetery for Landmark Status Submitted By:

David Wilkinson
745 First Street
Woodland

I nominate the Canary Island date palms located at the Woodland Cemetery for landmark designation.

There are a total of 44 Canary Island date palms (Phoenix caneriensis) located in the historic Woodland Cemetery as follows:

 15 palms planted linearly running east-west facing Cross Street.  26 palms lining the north-south paved road in the interior of the Cemetery  1 palm located near the east side of this roadway
 2 palms located west of this roadway; one of these palms is planted next to the gravestone of Richard H. Beamer, former Woodland mayor, who purchased the palm trees planted at the Woodland Public Library in 1904.

These regal palms lend structure and elegance to their landscapes and have been widely planted throughout California’s temperate climate zones for much of its history. One famous planting is at Stanford University, which contains 600 Canary Island date palms that look right at home with the Mediterranean inspired architecture.i Some of Stanford’s beloved Canary Island palms were planted as early as 1889. It is likely the cultivation of date palms at Stanford spread their popularity throughout northern California.

As the name implies, this palm species is native to the Canary Islands, located off the northwest coast of Africa, where it is honored as the natural symbol of these islands. It is related to the commercial date palm, Phoenix dactylifera. The fruit of the Canary Island date palm is edible, but does not have a pleasant taste. The Canary Island palm has sometimes been called the “pineapple palm” because when its lower crown is pruned, it gives the appearance of a pineapple.

Historical Context

Judging from the height of the Canary Island palms at the Woodland Cemetery, they are quite old. The exact dates of their planting is a bit sketchy, but archival articles from the Woodland Daily Democrat verify dates of at least some of the palms.

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The 1904 Woodland Arbor Day program, scheduled to be held at the Woodland Cemetery, was moved to indoors due to rainy weather. The February 25, 1904 Daily Democrat news article stated:

All arrangements were originally perfected to be held at the cemetery, to be followed by the planting of palm trees on the north cemetery line…

Presumably, the row of 15 Canary Island date palms, which today we see set back from Cross Street, was planted in 1904 when the weather improved.

In 1908 additional “date palms” were planted at the Woodland cemetery during the annual Arbor Day celebration. In a February 22, 1908 story in the Daily Democrat the Women’s Improvement Club, which organized Arbor Day, invited the community to the Opera House for the program, followed by a planting of “date palms” at the cemetery. The palms planted that day could have been the 26 palms lining the N-S roadway inside the cemetery.

Palm trees were popular and being promoted in California during the early part of the 20th century. At the 1905 Woodland Arbor Day exercises held at the Walnut Street School, the Women’s Improvement Club gave away 1,000 packets of palm tree seeds to attendees, many of whom were students. Attendees were asked to plant them or grow trees to be planted at future Arbor Day events. ii

Today we see Canary Island palms and California fan palms growing in yards throughout old town Woodland, representative of their popularity in the early 20th century landscape. There were stands of Canary Island palms planted near the historic Woodland train depot, two of which were transplanted in front of the State Theatre in 2017. There are Canary Island palms at the gateway to Downtown Woodland at Main/East streets. Woodland’s first Modernist house (1912) located at 555 College Street has several mature date palms in the landscape. The Canary Island palms planted in front of the Woodland Public Library in 1904 were previously designated Woodland historic landmarks.

Canary Island date palms can live for 200-300 years with proper care and avoidance of disease.

Thus, the species we see in Woodland could remain a contributor to the historic landscape for several more generations. The palms at the cemetery are likely at least a century old.

i https://stanfordmag.org/contents/high-and-mighty
iiii Woodland Daily Democrat, February 25, 1905.

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October 29, 2024

Nomination of Specimen Trees at Campbell Park
Submitted By:

David Wilkinson
745 First Street
Woodland

Historical Context

Campbell Park was named to honor Hannah B. Campbell (1880-1975). A bronze plaque dated 1967 is installed at the entrance to the park. Hannah Campbell lived a long, adventurous and meaningful life. She was married to Charles M. Campbell (1881-1975). Hannah was born in Wisconsin, the daughter of Norwegian immigrants. Charles was from Siskiyou County, California. The couple married in San Francisco in 1907. The Campbells moved around the world to far-flung (and chilly) countries where Charles was employed as a mining engineer in goldfields.

After living in Alaska they moved west to Siberia where Charles worked its gold mines. During the upheaval of the Russian Revolution in 1917 followed by WWI, Russian parents in Petrograd sent thousands of children to rural Siberia in the lower Ural Mountains area with teacher- supervisors for summer holidays in so-called “children’s colonies” where food was more plentiful and the natural landscapes were relatively safe. As the summer of 1918 waned, civil war fighting in the area of the children’s colony disrupted food supplies and the weather turned cold. It became impossible for the children to return home because of broken railroad lines, warfare, and general chaos. 800 children were stranded.

American Red Cross volunteers, which included Hannah Campbell who was living in Russia at the time, intervened to aid the children. Campbell and other Red Cross workers reached the children and arranged to have them transported by train in dangerous situations to the Pacific port city Vladivostok where America had stationed soldiers. Campbell and other Red Cross workers managed to find and furnish barracks for the children in Vladivostok and arrange study, music and recreation programs. i

Because of the disruption of the Russian civil war, there was no way to return the children by railroad back to Petrograd. Instead, the American Red Cross arranged to charter a Japanese ship, equipped for the 800 children, to transport them back the other direction, with stops in San Francisco, New York, and Paris. It took two years, but the children finally made it home in 1920 and were united with their parents after circumnavigating the globe by ship under the care of the Red Cross.ii

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Charles and Hannah moved from Russian to Shanghai around 1920 where Charles became a YMCA official, then worked for Otis Elevator. Hannah continued International Red Cross activities.

The Campbells eventually settled in Woodland in 1940 at a time when war tore apart China. A cousin, Frank Morris, ran a Main Street soda fountain, which Hannah took over after Frank was drafted. The soda fountain became known as “Ma’s Place” and Hannah’s endearing and enduring sobriquet became “Ma” Campbell. In the 1950s Charles ran a nursery business Hannah later worked as a secretary. Hannah was very active in civic affairs, serving on the city council from 1947-1951, which was a rarity for a woman during this era. In 1951 she helped plant a tree at Beamer Park when the Woodland Chamber of Commerce kicked off its seasonal tree planting program. iii

Hannah chose not to run for a second term on the city council, but switched her interest to education. She was elected to the Woodland School Board serving in the 1950s. Hannah was also active in the Community Chest charitable programs during this time, among other civic activities. Hannah and Charles died within days of each other in 1975. She was 94 and he was

95. Hannah was quite elderly when the City named a new park in her honor in 1967. The park was not finished at that time, but presumably opened shortly thereafter.

Some of the trees planted at Campbell Park are likely as old as the mid-20th century park and have reached maturity. Several of these species casting filtered shade and lacey shadows are uncommon Woodland trees. It is likely that the trees I am nominating as specimen trees were selected by Alvin L. Hiatt (1919-2010) who was the Public Works Director and “tree czar” during his tenure from 1956-1983. Al Hiatt loved trees and continually experimented with different species, eliminating those trees which were high maintenance, attracted pests, or wrecked sidewalks. Campbell Park provided a proving ground for Hiatt to experiment with trees unsuitable for planting along city streets. When I interviewed All Hiatt at his home in 2006 he presented me with 33 species of trees he experimented with written on graph paper. Some made his final cut; others did not.

Al Hiatt would be pleased to know that these tree specimens I am nominating for public recognition and educational purposes are fixtures at Campbell Park, shaping the unique character and landscape of this public space. The longevity of these trees transcend generations of soccer players, walkers, bike riders, and the array of birds and wildlife to be found at Campbell Park, now 57 years old, today and into the future.

Grove of Italian Stone Pines

There is a shady grove of 13 Italian stone pines Pinus pinea that welcome people to Campbell Park along Thomas Street and provide shade for a children’s play structure. Sometimes called the “umbrella pine” because of the shape of its crown at maturity, the species is native to the Mediterranean region, but has been planted worldwide in abundance in similar climates. This species has been prized for millennia for the edible pine nut it produces. The tasty nuts take 36

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months for the cones to mature, the longest of any pine. The average height of the tree is 40-60 feet with a spread of 25-40 feet. Historically, this pine species has been associated with the Roman Empire, the Ottoman Empire, the Italian Renaissance, and in more recent times has become a prized landscape tree in California, South Africa, and Australia. With proper care, Italian Stone Pines can live for at least a century.

Grove of Bald Cypress

The four bald cypress Taxodium distichum, which form a small, shady grove on the southern side of Campbell Park, are sometimes called “swamp cypress” because they are typically associated with the swamp lands of Louisiana, where it is the official state tree. This American tree is distributed over a wide range, however, from New Jersey south to Texas. The species is very adaptable to a wide range of landscapes. It can grow in a diversity of soils, preferring a moist environment, but tolerates dryer landscapes.

The bald cypress is renowned for its longevity, with some specimens living well past 1,000 years. The species can reach heights of 100 feet with a trunk diameter of 3-7 feet. Bald cypress heartwood is prized for its rot-resistant properties and used extensively in the woodworking industry. Both male and female cones are produced annually on individual trees. The seeds mature in October. Squirrels enjoy bald cypress seeds.

The trunk of the bald cypress is massive, tapered, and wider at the lower part of the tree. The species has the appearance of being evergreen, but loses its needle-like leaves in the fall after turning color. Small cones are produced in spring and generate seeds in autumn. The tree’s unusual name is a mystery. This graceful, beautiful tree deserves to be seen in more Woodland parks.

i https://jsis.washington.edu/ellisoncenter/news/a-story-of-hope-and-compassion-for-todays-divided-world-how- a-century-ago-two-seattleites-saved-800-russian-children/ ii https://www.redcross.org/about-us/news-and-events/news/2021/red-cross-volunteers-rescue-hundreds-of- russian-children-in-wwi.html
iii Woodland Daily Democrat, March 12, 1951

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.13
SUBJECT: Award Construction Contract for 2025 Road
Maintenance Project, CIP 25-02

Recommendation for Action: Staff recommends the City Council adopt Resolution No. ______, 1) Approving a construction contract for the 2025 Road Maintenance Project, CIP 25-02 (Project); awarding the construction contract in the amount of $1,108,407.50 to JV Lucas Paving, Inc.; authorizing a contract contingency up to 15% ($166,261.13); and authorizing the City Manager to execute the construction contract and change orders; and 2) Approving a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc., in the amount of $208,330.00; authorizing a contract contingency up to 15% ($31,249.50); and authorizing the City Manager to execute the agreement and amendments.

Staff Contact:

Diana Ayón, Senior Associate Civil Engineer, (530) 661-5967, [email protected]

Fiscal Impact:

The project is identified in the current Capital Budget as CIP 25-02 with a total budget of $3,185,000.

The project funding is comprised of $3,135,000 in Measure F funding, and $50,000 in Water Enterprise Funds to fund improvements associated with water utility conflicts. This project funding is consistent with the current approved Capital Budget and the Measure F Spending Plan.

The project budget includes the costs for design, project management, construction management, inspection, construction, and contingency.

Background:

In November 2016, Woodland voters approved Measure F, which extended the ½ cent supplemental sales tax. The 12-year approval of Measure F, a General Tax, includes funding for general city services including pavement maintenance.

Staff maintains a pavement management program that tracks pavement conditions and aims to address pavement maintenance on local streets with the Measure F funds.

Pavement maintenance is significantly different than pavement rehabilitation or reconstruction which repairs failed roadways. The goal of pavement maintenance is to prevent reactive road repair by proactively preserving and maintaining pavements in fair condition which have not yet deteriorated to the point of needing rehabilitation.

To increase cost efficiency and minimize public inconvenience, pavement maintenance for local/residential streets has historically been completed in discrete ‘zones’ of the city. Geographically bounding projects reduces the cost for construction and traffic control; it also increases the effectiveness of management and inspection. Over 14 years, the City completed pavement maintenance projects in all of the 14 designated zones. With road maintenance having been completed on local roads in all 14 designated zones, the program has shifted focus over the last few years to addressing collector streets in need of preventative maintenance services, including the 2025 Road Maintenance Project.

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This project includes pavement maintenance and improvements on the following corridors:
• Third St (Main St to Gibson Road) – 2” Grind & Overlay • Third St (Main St to Gibson Road) – ADA Improvements
• Granada Drive (Viento Lane to Second St) – ADA Improvements • Hays and Second St Intersection – ADA Improvements

The streets identified for treatment above were chosen because they are at an age and condition which is prime for pavement surface work to preserve their condition and prevent the need for full reconstruction.

Discussion:

On December 17, 2024, Council approved plans and specifications for the project. On January 22, 2025, the City received twelve bids for construction of the project.

Staff performed due diligence in reviewing the bids and the bids complied with the technical submittal requirements. The City received the following bids:

Bidder Name Base Bid
Amount
1 JV Lucas Paving, Inc. $1,108,407.50
2 All Phase Construction & Engineering, Inc. $1,129,852.31* 3 Rapid Grading Services $1,163,000.00
4 Argonaut Constructors, Inc. $1,166,307.32
5 Dutch Contracting, Inc. $1,312,815.64
6 Ghilotti Brothers, Inc. $1,315,346.45*
7 Team Ghilotti, Inc. $1,317,141.00
8 Lister Construction, Inc. $1,377,827.96
9 All American Construction, Inc. $1,403,914.25
10 B&M Civil LLC $1,408,141.00*
11 R&R Pacific Construction $1,480,625.00*
12 Granite Construction Company $1,534,614.20*
*Bid amounts adjusted due to minor tabulation errors

JV Lucas Paving, Inc. has been determined to be the lowest responsible, responsive bidder. Staff requests that Council award the construction contract in the amount of $1,108,407.50.

To provide adequate construction management and specialized inspection and testing services for the project, staff is requesting that the Council approve a consultant services agreement with Associated Engineering Consultants, Inc. (AEC) in the amount of $208,330.00. AEC is on the City’s construction management and inspection services on-call list to be called upon on an as-needed basis. The on-call list was selected in September 2018 as part of a Request for Qualifications (RFQ)

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for construction management and inspection services. AEC has managed similar City pavement maintenance construction projects.

Staff is requesting that the Council approve a contingency up to 15% on both the construction and consultant contracts to account for the work and inspection associated with unforeseen conditions with the project. This contingency percentage for both contracts is based on staff’s experience with similar roadway projects.

Staff anticipates construction starting in spring 2025 with completion by late summer 2025.

Conclusion:

Staff recommends the City Council adopt Resolution No. ______, 1) Approving a construction contract for the 2025 Road Maintenance Project, CIP 25-02 (Project); awarding the construction contract in the amount of $1,108,407.50 to JV Lucas Paving, Inc.; authorizing a contract contingency up to 15% ($166,261.13); and authorizing the City Manager to execute the construction contract and change orders; and 2) Approving a consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc., in the amount of $208,330.00; authorizing a contract contingency up to 15% ($31,249.50); and authorizing the City Manager to execute the agreement and amendments.

Prepared by: Diana Ayón, Senior Associate Civil Engineer

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Proposed Resolution - Award Construction Contract, CIP 25-02

2. Project Map

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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A CONSTRUCTION CONTRACT AND CONSULTANT AGREEMENT FOR THE 2025 ROAD MAINTENANCE PROJECT, CIP 25-02
WHEREAS, the City of Woodland has $3,185,000 of Measure F and Water Enterprise funds identified in the Capital Budget to maintain and extend the life of Woodland's street network, referred to as the 2025 Road Maintenance Project, CIP 25-02 (the “Project”); and WHEREAS, the City Council approved the plans and specifications and authorized bid advertisement on December 17, 2024; and
WHEREAS, the City received twelve bids on January 22, 2025, and of the twelve received bids, the lowest responsive, responsible bidder was JV Lucas Paving, Inc. as determined by their base bid amount of $1,108,407.50; and
WHEREAS, the City wishes to award the construction contract to JV Lucas Paving, Inc. in the amount of $1,108,407.50 and authorize a contingency up to 15% ($166,261.13); and WHEREAS, the City desires to have the construction management, inspection and testing performed by an experienced consultant that has managed similar pavement maintenance projects for the City; and
WHEREAS, the City wishes to approve the consultant services agreement for construction management and inspection services with Associated Engineering Consultants, Inc. in the amount of $208,330.00 and authorize contingency up to 15% ($31,249.50); and WHEREAS, the City Council wishes to approve the above mentioned contracts and authorize their execution through the adoption of this Resolution; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.The City Council hereby approves the construction contract with JV Lucas Paving, Inc. in the amount of $1,108,407.50. The City Manager is hereby authorized and directed to execute the contract and change orders up to 15% ($166,261.13) of the original contract amount, subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

SECTION 2.The City Council hereby approves the consultant services agreement with Associated Engineering Consultants, Inc. in the amount of $208,330.00. The City Manager is hereby authorized and directed to execute the contract and change orders up to 15% ($31,249.50) of the original contract amount, subject to City Attorney approval. The City Attorney is hereby

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authorized to make clarifying and conforming changes so long as the total dollar amount authorized herein does not change.

SECTION 3.Copies of the Construction Contract and Consultant Agreement for Construction Management and Inspection Services are available and on file in the City Clerk’s office, and are incorporated herein by reference and made a part of this Resolution.

PASSED, APPROVED AND, ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 4th day of February 2025 by the following vote:

AYES:

NOES:

ABSENT:

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527
522522522522
205
203203
2025 ROAD MAINTENANCE PROJECTPROJECT #25-02Cover Sheet116N/AN/A N/AN/A KAWSRADRA10/28/2024

PROJECT MAP
Diana R. Ayon C7303812/31/26 Brent Meyer - City Engineer10/28/20242/15/2024 REGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIADIANA R. AYONCIVILC73038

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TO: THE MEMBERS OF THE PLANNING COMMISSION
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: I.14
SUBJECT: Waiver of Second Reading and Adoption of Ordinance No. _____, Amending Section 17.84.030 of the Woodland
Municipal Code

Recommendation for Action: Staff recommends the City Council waive the second reading and adopt Ordinance No. _____, amending Section 17.84.030 of the Woodland Municipal Code regarding Accessory Dwelling Units.

Staff Contact:

Erika Bumgardner, (530) 661-5886, [email protected]

Background:

In recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended various sections of the Government Code to impose new limits on local authority to regulate Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). In 2024, the California Legislature approved, and the Governor signed into law, two new bills — AB 2533 and SB 1211 — that further amend state ADU law as summarized below.

AB 2533 – Unpermitted ADUs and JADUs

Subject to limited exceptions, existing state law prohibits a city from denying a permit to legalize an unpermitted ADU that was constructed before January 1, 2018, if the denial is based on the ADU not complying with applicable building, state, or local ADU standards. One exception allows a city to deny a permit to legalize if the city makes a written finding that correcting the violation is necessary to protect the health and safety of the public or the occupants of the structure.

AB 2533 changes this by: (1) expanding the above prohibition to also include JADUs; (2) moving the construction-cutoff date from January 1, 2018, to January 1, 2020; and (3) replacing the above exception with a requirement that local agencies find that correcting the violation is necessary to comply with the standards specified in Health and Safety Code section 17920.3 (Substandard Buildings) (See amended Gov. Code, § 66332(a)–(f)).

SB 1211 – Replacement Parking Requirements; Multifamily ADUs

Replacement Parking
Existing state law prohibits the City from requiring off-street parking spaces to be replaced when a garage, carport, or covered parking structure is demolished in conjunction with the construction of, or conversion to, an ADU.

SB 1211 amends this prohibition to now also prohibit a city from requiring replacement parking when an uncovered parking space is demolished for or replaced with an ADU. (See amended Gov. Code, § 66314(d)(11)).

Multifamily ADUs
SB 1211 further defines livable space in connection with converted ADUs inside a multifamily

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dwelling structure. Existing state law requires the City to ministerially approve qualifying building- permit applications for ADUs within “portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages ….” The term “livable space” is not defined by existing state ADU law.

SB 1211 changes this by adding a new definition: “Livable space’ means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.” (See amended Gov. Code, § 66313(e)).

SB 1211 also increases the number of detached ADUs that lots with an existing multifamily dwelling can have. Existing state law allows a lot with an existing or proposed multifamily dwelling to have up to two detached ADUs.

Under SB 1211, a lot with an existing multifamily dwelling can have up to eight detached ADUs, or as many detached ADUs as there are primary dwelling units on the lot, whichever is less. (See amended Gov. Code, § 66323(a)(4)(A)(ii)). SB 1211 does not alter the number of ADUs that a lot with a proposed multifamily dwelling can have — the limit remains at two. (See amended Gov. Code, § 66323(a)(4)).

Discussion:

Both AB 2533 and SB 1211 take effect January 1, 2025. To remain valid, the City’s ADU ordinance must comply with requirements imposed by AB 2533 and SB 1211. Adopting the proposed ordinance (Attachment 2) ensures that the City’s ADU ordinance will be valid under AB 2533 and SB 1211. For these reasons, staff is recommending that the City Council adopt the proposed ordinance (Attachments 1 and 2).

At its January 21, 2024 meeting, the City Council introduced and waived the first reading of an Ordinance amending Section 17.84.030 of the Woodland Municipal Code pertaining to the above noted ADU updates and amended state requirements.

Environmental Review:

Under California Public Resources Code section 21080.17, CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, the adoption of the proposed ordinance is statutorily exempt from CEQA in that it implements state ADU law.

Conclusion:

Staff recommends the City Council waive the second reading and adopt Ordinance No. _____, amending Section 17.84.030 of the Woodland Municipal Code regarding Accessory Dwelling Units.

Prepared by: Amanda Portier, Marketing & Business Relations Specialist

Reviewed by: Erika Bumgardner, Deputy Community Development Director

Attachments:

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1. Proposed Ordinance - Amend Section 17.84.030 ADUs WMC

2. Exhibit A-1 Proposed Amended ADU Regulations (Redline)

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ORDINANCE NO. ________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WOODLAND AMENDING SECTION 17.84.030 OF THE

CITY OF WOODLAND MUNICIPAL CODE RELATING TO

ACCESSORY DWELLING UNITS AND JUNIOR

ACCESSORY DWELLING UNITS AND FINDING THE

ACTION TO BE STATUTORILY EXEMPT FROM CEQA
UNDER PUBLIC RESOURCES CODE § 21080.17
WHEREAS, the City of Woodland, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, numerous bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs; and WHEREAS, in 2024, the California Legislature approved, and the Governor signed into law, Assembly Bill 2533 (“AB 2533”) and Senate Bill 1211 (“SB 1211”), which further amend state ADU law; and
WHEREAS, AB 2533 and SB 1211 take effect on January 1, 2025, and for the City’s ADU ordinance to remain valid, it must be amended to reflect the requirements of AB 2533 and SB 1211; and
WHEREAS, the City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to reflect AB 2533’s and SB 1211’s changes to state law; and WHEREAS, on December 19, 2024, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning this proposed Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and
WHEREAS, on January 21, 2025, the City Council held a duly-noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance, (2) the policy considerations discussed therein, and (3) the consideration and recommendation by the City’s Planning Commission; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

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NOW, THEREFORE, the City Council of the City of Woodland does ordain as follows:

SECTION 1. Incorporation. The recitals above are each incorporated by reference and adopted as findings by the City Council.

SECTION 2. California Environmental Quality Act (CEQA). Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, adoption of the Ordinance is statutorily exempt from CEQA in that it implements state ADU law.

SECTION 3. General Plan. The City Council hereby finds that the adoption of the Ordinance is consistent with the General Plan as a matter of law under Government Code section 66314(c).

SECTION 4. Code Amendment. Section 17.84.030 of the Woodland Municipal Code is hereby amended and restated to read in its entirety as provided in Exhibit “A-1,” attached hereto and incorporated herein by reference.

SECTION 5. Effective Date. This Ordinance takes effect 30 days after its adoption.

SECTION 6. HCD Submittal. In accordance with Government Code section 66326, the City Clerk is directed to submit a copy of this Ordinance to the California Department of Housing and Community Development within 60 days after adoption.

SECTION 7. Publication. The City Clerk is directed to certify to the adoption of this Ordinance and post or publish this Ordinance as required by law.

SECTION 8. Custodian of Records. The custodian of records for this Ordinance is the City Clerk and the records comprising the administrative record are located at 300 First Street, Woodland, CA.

SECTION 9. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.

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INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 21st day of January 2025, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the day of , 20 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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EXHIBIT A-1
Amended ADU Regulations

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Division III: Citywide Standards
Woodland Comprehensive Zoning Code | III-129

17.84.030 Accessory Dwelling Units
A. Purpose. The purpose of this Section is to provide reasonable regulations for the development of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in certain areas and on lots developed or proposed to be developed with single -family residential dwellings, duplexes, and multiple -family units. Such accessory dwelling units contribute needed housing to the community’s housing stock and promote housing opportunities for the persons wishing to reside in the City. In addition, the regulations i n this Section are intended to promote the goals and policies of the City’s General Plan and comply with requirements codified in the State Planning and Zoning Law related to accessory dwelling units in residential areas, including California Government Code § 65852.2 and § 65852.22.

B. Effect of Conforming Accessory Dwelling Unit. An accessory dwelling unit that conforms to this Section shall:

1. Be deemed an accessory use and shall not be considered to exceed the allowable density for the lot upon which it is located;

2. Be deemed a residential use that is consistent with the General Plan and the zoning designations for the lot on which the ADU or JADU is located;

3. Not be considered in the application of any local ordinance, policy, or program to limit residential growth;

4. Not be considered a new residential use for the purposes of calculating connection fees or capacity charges for utilities, including water and sewer service; and

5. Not be required to correct a nonconforming zoning condition, as defined in Subsection

17.84.030.C.6, Definitions, below. This does not prevent the City from enforcing compliance with applicable building standards in accordance with Health and Safety Code § 17980.12.

C. Definitions.

1. “Accessory dwelling unit (ADU)” means a residential dwelling unit that is either attached to, or located within, the proposed or existing primary dwelling, including attached garages, storage areas or similar uses, or an accessory structure detached from the proposed or existing primary dwelling and located on the same lot as the proposed or existing primary dwelling, including detached garages and that provides independent living facilities for one or more persons. An accessory dwelling unit also includes:
a. An efficiency unit, as defined in California Health and Safety Code § 17958.1; and
b. A manufactured home, as defined in California Health and Safety Code § 18007.

2. “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single -family or multifamily dwelling is or will be situated.

3. “Efficiency kitchen” means a kitchen that includes each of the following:

Exhibit A-1

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Division III: Citywide Standards

III-130 | Woodland Comprehensive Zoning Code
a. A cooking facility with appliances.
i. A food preparation counter or counters that are of reasonable size in relation to the size of the junior accessory dwelling unit; and ii. Food storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit.

4. “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
a. Is no more than 500 square feet in size;
b. Is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the single-family structure; c. Includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure;
d. If the unit does not include its own separate bathroom, then it shall contain an interior entrance to the main living area of the existing or proposed single - family structure to allow bathroom access from the main house, in addition to an exterior entrance that is separate from the main entrance to the primary dwelling; and
e. Includes an efficiency kitchen, as defined in Subsection 17.84.030.C.3, Definitions.

5. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

6. “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.

7. “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.

8. “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.

9. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

10. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.

10.11. “Livable space” means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.

D. Locations Permitted. Accessory dwelling units and junior accessory dwelling units are permitted in all zones that allow for any single-family or multifamily residential use, including the corridor mixed use districts if they allow for any residential use.

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E. Approvals. Before constructing an ADU or converting an existing structure or portion of an existing structure or residence to an ADU or JADU, the applicant shall obtain permits in accordance with the requirements of this Section.

1. All ADUs and JADUs shall satisfy the requirements of the California Building Standards Code, as amended by the City, and any other applicable laws.

2. Building Permit Only Approval. An applicant shall not be required to submit an application for an ADU Permit under Subsection 17.84.030.E.3, ADU Permit Review , and may instead seek Building Permit (see Section 17.100.130, Building Permit) only approval for an ADU or JADU, or both, where the proposal satisfies the requirements of California Government Code § 65852.2, as the same may be amended from time to time, the California Building Standards Code, as amended by the City, and any other applicable laws. Th e following are categories of ADUs and JADUs that shall be approved under this Subsection 17.84.030.E.2, Building Permit Only Approval:
a. Converted Space or Structure on Single-Family Lot. Only one ADU as described in this Subsection 17.84.030.E.2.a, Converted Spaced or Structure on Single - Family Lot, and one JADU on a lot with a proposed or existing single -family dwelling on it, where the ADU or JADU:
i. Is either within the space of a proposed single -family dwelling; within the existing space of an existing single -family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expans ion is limited to accommodating ingress and egress;
ii. Has exterior access that is independent of that for the single -family dwelling;
iii. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes; and
iv. The JADU complies with the requirements of California Government Code § 65852.22.
b. Limited Detached on Single-Family Lot. One detached, new-construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on th e lot under Subsection

17.84.030.E.2.a, Converted Spaced or Structure on Single -Family Lot, above, if the detached ADU satisfies the following limitations):
i. The side- and rear-yard setbacks are at least four feet. ii. The total floor area is 800 square feet or smaller. iii. The peak height above grade does not exceed the applicable height limit provided in Subsection 17.84.030.F.2, Height, below. c. Converted on Multifamily Lot. One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including ,

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but not limited to , storage rooms, boiler rooms, passageways, attics, basements, or garages:
i. If each converted, ADU complies with state building standards for dwellings.
ii. At least one converted ADU is allowed within an existing multifamily dwelling structure, but the number of ADUs created under this Subsection 17.84.030.E.2.c, Converted on Multifamily Lot , may not exceed 25 percent of the existing multifamily dwelling units. d. Limited Detached on Multifamily Lot. No more than two detached ADUs on a lot with a proposed multifamily dwelling, or up to eight detached ADUs on a lot that has an existing multifamily dwelling if each detached ADU satisfies the following limitations:
i. The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the City will not require any modification to the multifamily dwelling as a condition of approving the ADU.
ii. The total floor area is 800 square feet or smaller. iii. The peak height above grade does not exceed the applicable height limit provided in Subsection 17.84.030.F.2, Height.
iii.iv. If the lot has an existing multifamily dwelling, the quantity of detached ADUs does not exceed the number of primary dwelling units on the lot.

3. ADU Permit Review.
a. The Director or designee shall administratively (ministerially) review and approve an ADU permit application filed pursuant to Subsection 17.84.030.E.5, Application Requirements and shall not require a public hearing, provided that the submitted application is complete and that the ADU complies with the requirements contained in that Section and any other applicable law. b. Except as allowed under Subsection 17.84.030.E.2, Building Permit Only Approval, no ADU may be created without a Building Permit (see Section

17.100.130, Building Permit) and an ADU permit in compliance with the standards set forth in Subsections 17.84.030.F, General ADU and JADU Requirements, and 17.84.030.G, Specific ADU and JADU Requirements. c. Discretionary review for an ADU permit application is required as a result of non-compliance with standards set forth in Subsections 17.84.030.F, General ADU and JADU Requirements, and 17.84.030.G, Specific ADU and JADU Requirements, shall be subject to the review requirements in Subsection

17.84.030.E.7, Nonconforming Zoning Code Conditions, B uilding Code Violations, and Unpermitted Structures.

4. ADU Permit Application Process and Timing.

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a. The City must approve or deny an application to create an ADU or JADU within 60 days from the date that the City receives a completed application. If the City has not acted upon the completed application within 60 days, the application shall be deemed approved unless the following:
i. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay; or
ii. If the permit application to create an ADU or JADU is submitted with an application to create a new single-family or multifamily dwelling on the lot, the City may delay acting on the permit application for the ADU or JADU until the City acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerially without discretionary review or a hearing.
b. If the City denies an application to create an ADU or JADU, the City must provide the applicant with comments that include, among other things, a list of all defective or deficient items and a description of how the application may be remedied by the appli cant. Notice of denial and corresponding comments must be provided to the applicant within the 60 -day time period established by Subsection 17.84.030.E.4.a.
c. A permit to demolish a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.

5. Application Requirements.
a. Applications for an accessory dwelling unit permit shall be made in writing by the property owner or his or her authorized agent, on forms provided by the Community Development Department, and accompanied by such data and information as may be necessary to fully describe the request including:
i. Name and address of the applicant.
ii. Owner-Builder Acknowledgment and Information Verification Form. iii. Assessor’s parcel number(s) of the property.
iv. Plot Plan (drawn to scale) in sufficient detail to clearly describe:
a. Physical dimensions of the property.
b. Location and dimensions of all existing and proposed structures, walls, and fences.
c. Location and dimensions of all existing and proposed easements, drainage structures, and utilities.
d. Location, dimensions. and names of all adjacent roads, whether public or private.
e. Setbacks.

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f. Existing and proposed methods of circulation, including ingress and egress, driveways, parking areas. and parking structures.
g. A narrative description of architectural treatments proposed for the ADU.
v. Floor Plans. Complete floor plans of both existing and proposed conditions shall be provided. Each room shall be dimensioned and resulting floor area calculation included. The use of each room shall be labeled. The size and location of all doors, closets, walls, and c ooking facilities shall be clearly depicted. For an attached ADU, the plans must include the primary dwelling as well.
vi. Elevations of all sides of the exterior structure and show all exterior structures, all architectural projections, and all openings for both the primary residence and the proposed ADU including building dimensions, and material call outs.
vii. A color and materials sample board as requested by the Director. viii. Color photographs of the exterior of the primary residence as requested by the Director.
ix. Construction Management Plan. Construction hours and staging to minimize impacts on surrounding residential properties, as requested by the Director.
b. The filing and review fee shall be as prescribed by City Council resolution or ordinance. The City may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the City’s ADU ordinance.

6. ADUs and Discretionary Approval.
a. Any proposed ADU or JADU that does not conform to the objective standards set forth in Subsections 17.84.030.F, General ADU and JADU Requirements, and 17.84.030.G, Specific ADU and JADU Requirements, may be allowed by the City with a Zoning Administrator Permit in accordance with Section 17.100.090, Zoning Administrator Permit and Subsection 17.92.020.D, Zoning Administrator. If required, a noticed public hearing shall be held in accordance with Section 17.96.080, Public Notice and Section 17.96.090, Conduct of Public Hearing.
i. Applies to ADUs over 1,000 square feet and/or three bedrooms. ii. The maximum size of an ADU subject to this Subsection 17.84.030.E.6, ADUs and Discretionary Approval is 1,200 square feet, or three bedrooms.

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b. Findings. Before approval of the Zoning Administrator Permit (see Section

17.100.090, Zoning Administrator Permit) granting the exception, the Zoning Administrator shall find that:
i. The exterior design of the accessory dwelling unit is in harmony with, and maintains the scale of, the neighborhood;
ii. If an exception to parking requirements is requested, the exception will not result in excessive parking congestion;
iii. The site plan provides adequate open space usable and useful for both the accessory dwelling unit and the primary residence;
iv. Where applicable, open space and landscaping provides for privacy and screening of adjacent properties;
v. The location and design of the accessory unit maintains a compatible relationship to adjacent properties and does not significantly impact the privacy, noise, light air, solar access, or parking of adjacent properties; and
vi. Windows that impact the privacy of the neighboring side or rear yard have been minimized. Major windows, access stairs, entry doors and decks are generally limited to the walls facing the primary residence or the alley, if applicable.

7. Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.
a. The City will not deny an ADU or JADU application due to a nonconforming zoning condition, Building Code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.
b. Unpermitted ADUs and JADUs Constructed Before 20202018. i. Permit to Legalize. As required by state law, the City may not deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 20202018, if denial is based on either of the following grounds:
a) The ADU or JADU violates applicable building standards; or b) The ADU or JADU does not comply with the state ADU or JADU law (California Government Code § 65852.2) or this Section. ii. Exceptions.
a) Notwithstanding Subsection 17.84.030.E.7.b.i, Permit to Legalize , the City may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 20202018, if the City makes a finding that correcting a violation is necessary to comply with the standards specified in California Health and Safety

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Code § 17920.3.protect the health and safety of the public or of occupants of the structure.
b) Subsection 17.84.030.E.7.b.i, Permit to Legalize does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code § 17920.3.

F. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs that are approved under Subsection 17.84.030.E.2, Building Permit Only Approval , or Subsection 17.84.030.E.3, ADU Permit Review:

1. Zoning.
a. An ADU or JADU subject only to a Building Permit under Subsection

17.84.030.E.2, Building Permit Only Approval may be created on a lot in a Residential or Mixed-Use zone.
b. An ADU or JADU subject to an ADU permit under Subsection 17.84.030.E.3, Height may be created on a lot that is zoned to allow single -family dwelling residential use or multifamily dwelling residential use.

2. Height.
a. Except as otherwise provided by Subsection 17.84.030.F.2.b, a detached ADU created on a lot with an existing or proposed single -family or multifamily dwelling unit may not exceed 16 feet in height.
b. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.
c. An ADU that is attached to the primary dwelling may occupy any level of the primary dwelling unit if it is designed as an integral part of the primary dwelling and a separate ingress and egress is provided. A height of 25 feet or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower shall apply to an ADU attached to a primary dwelling.

Notwithstanding the foregoing, ADUs subject to this Subsection

17.84.030.F.2.c, may not exceed two stories.
d. An ADU above a detached structure located contiguous to an alley may be up to 25 feet in height.
e. For purpose s of this Subsection 17.84.030.F.2, Height, height is measured above existing legal grade to the peak of the structure.

3. Fire Sprinklers.
a. Fire sprinklers are required in an ADU if sprinklers are required in the primary residence.
b. The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.

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4. Rental Term. No ADU or JADU may be rented for a term that is shorter than 30 days.

This prohibition applies regardless of when the ADU or JADU was created.

5. No Separate Conveyance. An ADU or JADU may be rented, except as otherwise provided in Government Code § 65852.26, no ADU or JADU may be sold or otherwise conveyed separately from the lot and the primary dwelling (in the case of a single - family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).

6. Owner Occupancy.
a. ADUs are not subject to owner occupancy requirements. b. As required by state law, all JADUs are subject to an owner -occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. Howeve r, the owner -occupancy requirement of this paragraph does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization.

7. Building and Construction.
a. All ADUs and JADUs must comply with all local Building Code requirements. b. No passageway shall be required in conjunction with the construction of an accessory dwelling unit.
c. No Change of Occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local Building Code , as described in the California Building Code § 310 , unless the Building Official or Code Enforcement Division makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this Subsection prevents the City from changing the occupancy code of a space that was uninhabitab le space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this Section.

8. Deed Restriction. Prior to issuance of a Building Permit for an ADU or JADU, a deed restriction must be recorded against the title of the property in the County Recorder’s office and a copy filed with the Director. The deed restriction must run with the land and bind all future owners. The form of the deed rest riction will be provided by the City and must provide that:
a. Except as otherwise provided in Government Code § 65852.26, the ADU or JADU may not be sold separately from the primary dwelling. b. The ADU or JADU is restricted to the approved size and to other attributes and applicable ADU and JADU requirements and standards.
c. The deed restriction runs with the land and may be enforced against future property owners.
d. The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the

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deed restriction, an owner may make a written request of the Director, providing evidence that the ADU or JADU has in fact been eliminated. The Director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the Director’s determination consistent with other provisions of this Code. If the ADU or JADU is not entirely physically removed but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaini ng structure and improvements must otherwise comply with applicable provisions of this Code.
e. The deed restriction is enforceable by the Director or designee for the benefit of the City. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the City is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.

9. Income Reporting. In order to facilitate the City’s obligation to identify adequate sites for housing in accordance with Government Code § 65583.1 and § 65852.2, the following requirements must be satisfied:
a. With the Building Permit application, the applicant must provide the City with an estimate of the projected annualized rent that will be charged for the ADU or JADU. See Section 17.100.130, Building Permit.
b. By January 30 of each year after initial Building Permit issuance, the owner shall report the actual rent charged for the ADU or JADU during the prior year.

If the City does not receive the report within the 90 -day period, the City shall send a request for information to the owner.

G. Specific ADU and JADU Requirements. The following requirements apply only to ADUs that require an ADU permit under Subsection 17.84.030.E.3, ADU Permit Review.

1. Maximum Size.
a. The maximum size of a detached or attached ADU subject to this Subsection

17.84.030.G.1, Maximum Size is 1,000 square feet. No more than two bedrooms are allowed.
i. An ADU over 1000 square feet or three bedrooms shall be subject to Zoning Administrator review as provided in Subsection 17.84.030.E.6, ADUs and Discretionary Approval.
ii. No ADU shall exceed 1,200 square feet per Subsection

17.84.030.E.6.a.ii.
b. An attached ADU that is created on a lot with an existing primary dwelling shall not exceed 50 percent of the existing floor area of the primary dwelling. c. Exception. Application of other development standards such as size based on a percentage of the proposed or existing primary dwelling, FAR, lot coverage,

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front setbacks, minimum lot size, or open-space requirements for an attached or detached ADU may not require the ADU to be less than 800 square feet.

2. Parking—General Requirement. Accessory dwelling units must meet the following parking standards.
a. One off-street parking space is required for an ADU that is approved under Subsection 17.84.030.E.3, ADU Permit Review.
b. Parking configuration, if required:
i. The required parking spaces may be located in setback areas or tandem parking on an existing driveway unless specific findings are made under Subsection 17.84.030.G.2.b.ii.
ii. Parking arrangements in Subsection 17.84.030.G.2.b.i, are not permitted if the Director (or designee) makes specific findings that such parking arrangements are not feasible based upon specific site or regional topographical or fire or life safety conditions. c. Exceptions. Parking standards shall not be imposed on an ADU in any of the following circumstances:
i. The ADU is located within one -half mile walking distance of public transit, including a public bus stop, bus station or transit station that charge set fares, run on fixed routes, and are available to the public. ii. The ADU is located within an architecturally and historically significant historic district.
iii. The ADU is part of the existing primary residence or an existing accessory structure under Subsection 17.84.030.E.2.a, Converted Space or Structure on Single-Family Lots.
iv. When on-street parking permits are required but not offered to the occupant of the ADU.
v. When there is an established car share vehicle stop located within one block of the ADU.
vi. When the permit application to create an ADU is submitted with an application to create a new single -family or new multifamily dwelling on the same lot, provided the ADU or the lot satisfies any other criteria listed in parking exception Subsections 17.84.030.G.2.c.i through v. d. No Replacement. When a garage, carport, or covered parking structure , or uncovered parking space is demolished in conjunction with the construction of an ADU or converted to an ADU, those off -street parking spaces are not required to be replaced.

3. Setbacks.

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a. An ADU that is subject to this Section must conform to a 20 -foot front yard setback, or the front setback imposed by the underlying zone, whichever is greater.
b. An ADU that is subject to this Subsections 17.84.030.G, Specific ADU and JADU Requirements must conform to four-foot side- and rear-yard setbacks. c. Alley Adjacent ADUs and ADUs Adjacent to Non -residentially Zoned Property. Side or rear yard setbacks adjacent to an alley or non -residentially zoned property may be zero feet. Parking provided off the alley shall maintain a 24 -foot back- out, which includes the alley.
d. Garage and Accessory Building Conversion. No setback shall be required for a legally established, existing garage or accessory building that is converted to an ADU, provided the structure is not expanded under Subsection

17.84.030.E.2.a.i. Any expansion of the structure under Subsection

17.84.030.E.2.a.i is subject to side and rear setbacks of four feet. e. Addition Over a Garage. The four -foot minimum side and rear setback requirement of Subsection 17.84.030.G.3.b shall apply to the newly constructed portion of an ADU constructed above a legally established existing garage.
f. Roof Decks. All roof decks along the project perimeter and abutting residential uses shall be stepped back a minimum of five feet from the roof edge and a minimum of eight feet from the property line and shall include a minimum 42- inch solid rail or parapet, so that they are oriented away from and screened to prevent direct views of abutting residential neighbors. Roof decks facing/adjacent to a right-of-way or alley are not required to be stepped back.

4. Lot Coverage.
a. No ADU subject to this Subsection 17.84.030.G, Specific ADU and JADU Requirements may cause the total lot coverage of the single -family lot to exceed 50 percent, except that an ADU that is 800 square feet or less, not more than 16 feet in height, and compliant with a minimum four -foot side and rear setback, shall be considered consistent with all City development standards, irrespective of any other Municipal Code limitations governing lot coverage, floor area ratio, and open space.
b. Rear Yard Coverage. An ADU shall not result in more than 30 percent rear yard coverage as measured from the rear wall of the primary residence to the rear property line (or as measured from the average distance of the rear wall from the rear property boundary if the rear wall does not follow a straight line).

Except that an ADU that is 800 square feet or less, not more than 16 feet in height, and compliant with a minimum four -foot side and rear setback, shall be considered consistent with all City development standards, irrespective of any other Municipal Code limitations governing lot coverage, floor area ratio, and open space.

5. Architectural Requirements.

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a. The materials and colors of the exterior walls, roof, and windows and doors must match or be harmonious with the appearance and architectural design of the primary dwelling.
b. The exterior lighting must be limited to down -lights or as otherwise required by the Building or Fire Code.
c. The ADU must have an independent exterior entrance, apart from that of the primary dwelling.
d. The interior horizontal dimensions of an ADU must be at least 10 feet wide in every direction, with a minimum interior wall height of seven feet. e. Windows and doors of the ADU may not have a direct line of sight to an adjoining residential property. Fencing, landscaping, or privacy glass may be used to provide screening and prevent a direct line of sight. f. All second-story windows and doors in a second unit that are less than 30 feet from a property line that is not a right-of-way line must either be (for windows) clerestory with the bottom of the glass at least six feet above the finished floor, or (for windows and for doors) utilize frosted or obscure glass. g. Access stairs, entry doors and decks must face the primary residence or the alley, if applicable.
h. A garage converted to an accessory dwelling unit shall include removal of garage door(s) which shall be replaced with architectural features, including walls, doors, windows, trim and accent details.
i. The architectural treatment of an ADU to be constructed on a lot that has an identified historical resource listed on the federal, State, or local register of historic places must comply with all applicable ministerial requirements imposed by the Secretary of Interior.

6. Landscape and Screening Requirements.
a. Evergreen landscape screening must be planted and maintained between the ADU and adjacent parcels when there is direct adjacency of the ADU to an existing primary dwelling on an adjacent parcel in which there is no screening as follows:
i. At least one five-gallon size plant shall be provided for every five linear feet of exterior wall.
ii. As an alternative, a solid fence of at least six feet in height may be installed along a side or rear yard in compliance with fencing standards.
b. All landscaping must be drought-tolerant.

7. Other.

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a. The ADU and primary dwelling must use the same driveway to access the street, unless otherwise required for fire -apparatus access, as determined by the fire authority.
b. Each unclosed parking space shall be at least eight and one-half feet wide and 18 feet long.
c. Each parking space that is provided in an enclosed garage shall be at least 10 feet wide and 20 feet long and have at least seven and one -half feet vertical clearance.

H. Fees. The following requirements apply to all ADUs that are appr oved under Subsections

17.84.030.E.2, Building Permit Only Approval and 17.84.030.E.3, ADU Permit Review.

1. Impact Fees.
a. For purposes of this Subsection, “impact fee” means a “fee” under the Mitigation Fee Act ( California Government Code § 66000(b)) and a fee under the Quimby Act, California Government Code § 66477. “Impact fee” here does not include any connection fee or capacity charge for water or sewer service. b. No impact fee is required for an ADU or JADU that is less than 750 square feet in size.
c. Any impact fee that is required for an ADU that is 750 square feet or larger in size must be charged proportionately in relation to the square footage of the primary dwelling unit (e.g., the floor area of the primary dwelling, divided by the floor area of the ADU, times the typical fee amount charged for a new dwelling).

2. Utility Fees and Connection.
a. If an ADU is constructed with a new single -family home, a separate utility connection directly between the ADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required pursuant to Government Code § 65852.2(f)(4) and (f)(5). b. Except as described in Subsection 17.84.030.H.2.a, converted ADUs on a single-family lot that are created under Subsection 17.84.030.E.2.a, Converted Space or Structure on Single -Family Lot are not required to have a new or separate utility connection directly between the ADU and the utility, nor is a connection fee or capacity charge required.
c. Except as described in Subsection 17.84.030.H.2.a, all ADUs that are not covered by Subsection 17.84.030.H.2.b, require a new, separate utility connection directly between the ADU and the utility.
i. The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU based on either the floor area or the number of drainage -fixture units (DFU) values, as

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defined by the Uniform Plumbing Code, upon the water or sewer system.

ii.

The portion of the fee or charge that is charged by the City may not exceed the reasonable cost of providing this service.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: J.15
SUBJECT: Introduction and Waiver of First Reading of an Ordinance Repealing and Replacing Section

15.16.090 of the Woodland Municipal Code
Regarding Density Bonuses and Other Affordable
Housing Incentives

Recommendation for Action: Staff recommends the City Council: 1) Introduce and waive the first reading of Ordinance No. _____ repealing and replacing Section 15.16.090 of the Woodland Municipal Code regarding density bonuses and other affordable housing incentives required by State Density Bonus Law; and 2) Find the ordinance to be exempt from review under the California Environmental Quality Act (“CEQA”).

Staff Contact:

Hadlie Ward, Assistant Planner, (530) 661-5960, [email protected]

Background:

California State Density Bonus Law (Gov. Code, § 65915 et seq.) encourages developers to build affordable housing (e.g., very low-, low- and moderate-income units) or housing for specific groups by requiring cities to grant density bonuses, concessions, incentives, and waivers of development standards for qualifying projects. Density bonuses allow developers to exceed the maximum allowable density typically permitted under the Zoning Ordinance and General Plan for residential development on a given parcel. Incentives, concessions, and waivers allow reductions to development standards or design requirements to improve project feasibility. These can include, but are not limited to, reductions in parking requirements, setbacks, and height restrictions.

To be eligible, a proposed housing development must include a minimum of five housing units and meet requirements detailed in Government Code Section 65915(b), essentially allocating a specified percentage of the units as affordable, or allocating housing for seniors, foster youth, disabled veterans, homeless people, or students. These bonuses help remove financial or physical restraints that would otherwise prevent the development of housing units for populations in need, as identified by the state.

The City’s density bonus requirements were previously organized in Sections 15.16.090 (Incentives available to rental projects – Density bonus) in the current Municipal Code and 17.104.070 (Bonus incentive projects) in the Zoning Ordinance prior to the Comprehensive Zoning Code Update adopted in June 2024. These sections outlined the basic structure for the City’s Density Bonus Program, but included outdated percentages, and lacked definitions, descriptions of procedure, submittal requirements, and required findings. In the Comprehensive Zoning Code Update, the Bonus incentive projects section was removed due to inconsistency with state law.

The proposed Density Bonus Ordinance (Attachment 1) incorporates the short section currently under Section 15.16.090 and the information previously in Section 17.104.070. The Ordinance will remain under 15.16.090 to consolidate requirements.

Discussion:

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The proposed amendments to Section 15.16.090 are a follow-on to the Comprehensive Zoning Code Update to bring the City’s Municipal Code into compliance with the updated provisions of Government Code 65915 et seq. The City of Woodland’s Housing Element specifies under Implementation Program A.10 that Community Development Department staff shall amend the Density Bonus Ordinance to comply with the latest changes to state law.

Senate Bill (SB) 713 was signed into law by Governor Newsom on October 11th, 2023. This new legislation amended State Density Bonus Law in Government Code Section 65915. SB 713 clarified the definition of development standards, increased the number of available incentives or concessions for certain eligible developments, and introduced methods for developers to obtain an additional density bonus, as described in Section 65915(v), on top of the original density bonuses calculated under state law. The amendments also set requirements for the sale of affordable housing units built using density bonuses. This bill went into effect on January 1, 2024.

Assembly Bill (AB) 2694 and AB 2430 were signed by Governor Newsom on September 19th, 2024, and AB 3116 was signed on September 22nd, 2024. AB 2694 expanded previous definitions to apply Density Bonus Law to residential care facilities for the elderly. AB 2430 prohibited jurisdictions from charging monitoring fee for housing developments. AB 3116 revised density bonuses and incentives available for student housing developments. These bills went into effect on January 1, 2025.

Proposed Revisions:

The previous Density Bonus Ordinance in Section 17.104.070 in the Municipal Code included specific percentages of additional housing units permitted if corresponding percentages of affordable units are allocated. The recent legislation demonstrates the changing nature of Density Bonus Law.

The proposed amendments to Section 15.16.090 of the Municipal Code incorporate references to Government Code Section 65915 et seq., providing flexibility for future changes at the state level. As state law changes, the Municipal Code will remain current, as the code directs users to reference the applicable sections of the Government Code.

To align with the changes resulting from recent amendments to state law, the proposed ordinance adds definitions for key words and phrases such as “zoning and development standard,” “concession or incentive,” “density bonus,” “waiver,” “affordable unit,” and other relevant terms. The proposed Section 15.16.090 outlines the submittal requirements and procedures for bonus applications, as required in Government Code Section 65915(a)(3). The proposed Section 15.16.090.H describes the required findings that must be adopted by the City review bodies prior to the approval, approval with conditions, or denial of the density bonus application. This section further specifies the circumstances and evidence required for a denial of a concession or incentive.

By describing the overall application process and referencing state law for the eligibility requirements and bonus calculations, the proposed code complies with the recent legislative updates related to density bonuses and other housing incentives. For these reasons, staff recommends that the City Council adopt the proposed ordinance (Attachment 1).

Environmental Review:

This Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15358 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, in that the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment. Moreover, the proposed action is also exempt under CEQA Guidelines Section 15305 as a minor alteration in land-use limitation, as the proposed action does not allow any more density than before; it merely incorporates California’s density-bonus statute and allowances by direct reference to the statute. Lastly, the Ordinance is also exempt under CEQA pursuant to CEQA

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Guidelines Section 15061(b)(3), in that there exists no possibility that the activity will have a significant adverse effect on the environment.

Public Noticing:

In accordance with the requirements of Government Code Section 36933, this item has been noticed in a newspaper of general circulation as a display advertisement five days prior to the public hearing.

Conclusion:

Staff recommends the City Council: 1) Introduce and waive the first reading of Ordinance No. _____ repealing and replacing Section 15.16.090 of the Woodland Municipal Code regarding density bonuses and other affordable housing incentives required by State Density Bonus Law; and 2) Find the ordinance to be exempt from review under the California Environmental Quality Act (“CEQA”).

Prepared by: Hadlie Ward, Assistant Planner

Reviewed by: Erika Bumgardner, Deputy Community Development Director

Attachments:

1. Proposed Ordinance - Density Bonus Ordinance Update

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ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF WOODLAND REPEALING AND
REPLACING SECTION 15.16.090 OF THE

WOODLAND MUNICIPAL CODE REGARDING

DENSITY BONUSES AND OTHER AFFORDABLE

HOUSING INCENTIVES REQUIRED BY STATE

LAW AND FINDING THE ACTION TO BE EXEMPT

FROM CEQA
WHEREAS, California’s Density Bonus Law (Gov. Code, § 65915 et seq.) encourages developers to build affordable housing (e.g., very low-, low- and moderate-income units) and housing for certain groups by requiring cities to grant density bonuses, concessions, incentives, and waivers of developments standards for eligible projects; and WHEREAS, Government Code Section 65915(a) requires cities to adopt an ordinance specifying how the city will implement State Density Bonus Law; and WHEREAS, Section 17.104.070 of the Woodland Municipal Code (“WMC”) previously contained details about density bonus eligibility and requirements, but was removed in the Comprehensive Zoning Code Update, adopted June 18, 2024, as it was not compliant with state law; and
WHEREAS, the current Section 15.16.090 of the WMC references State Density Bonus Law but is not compliant; and
WHEREAS, Governor Newsom signed Senate Bill 713 on October 11, 2023, Assembly Bill (“AB”) 2694 and AB 2430 on September 19, 2024, and AB 3116 on September 22, 2024, amending State Density Bonus Law; and
WHEREAS, this ordinance (“Ordinance”) repeals and replaces WMC Section 15.16.090 with provisions that provide that density bonuses and other affordable housing incentives required by State law (including but not limited to Government Code section 65915 et seq.) will be available to applicants on the terms and conditions specified in State law, and subject to specified City procedural requirements; and
WHEREAS, on January 28, 2025, the City gave public notice of a City Council public hearing to be held to consider this Ordinance by advertisement in a newspaper of general circulation; and
WHEREAS, on February 4, 2025, the City Council conducted a duly noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance; and (2) the policy considerations discussed therein; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

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NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Woodland does hereby ordain as follows:

SECTION 1. Incorporation of Recitals. The recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.

SECTION 2. CEQA. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15358 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, in that the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment. Moreover, the proposed action is also exempt under CEQA Guidelines Section 15305 as a minor alteration in land-use limitation, as the proposed action does not allow any more density than before; it merely incorporates California’s density-bonus statute and allowances by direct reference to the statute.

Lastly, the City Council finds that the Ordinance is exempt under CEQA pursuant to CEQA Guidelines Section 15061(b)(3), in that there exists no possibility that the activity will have a significant adverse effect on the environment.

SECTION 3. Code Adoption. Section 15.16.090 of Titles 15 of the Woodland Municipal Code are hereby repealed and replaced to read in their entirety as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference.

SECTION 4. Publication. The City Clerk is directed to certify the adoption of this Ordinance and post or publish this Ordinance as required by law.

SECTION 5. Custodian of Records. The custodian of records for this Ordinance is the City Clerk and the records comprising the administrative record are located at 300 First Street, Woodland, CA.

SECTION 6. Severability. If any provision of this Ordinance or its application to any person or circumstance is held invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable.

The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.

SECTION 7. Effective Date. This ordinance shall take effect thirty (30) days after its adoption and, within fifteen (15) days after its passage.

INTRODUCED at a regular meeting of the City Council of the City of Woodland, California on the 4 th day of February 2025, and PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the ____ day of __________, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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_______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ _______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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EXHIBIT A
[Insert Exhibit A: Section 15.16.090 Incentives available to rental projects – Density bonus]

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15.16.090 Incentives available to rental projects—Density bonus.

A. Purpose. The purpose of this section is to establish procedures for implementing state density bonus and incentive requirements, as set forth in California Government Code Sections 65915 through 65918 (as may be amended).

B. As a matter of right for qualified projects, a developer shall be eligible for density bonuses, incentives and concessions, waivers or reductions to development standards, and parking ratios as permitted under Government Code Section 65915, et seq., for on-site construction of affordable units, senior citizen housing developments, residential care facilities, lower income student housing, and housing for transitional foster youth, disabled veterans, or homeless persons, or as otherwise eligible under state law.

C. Required Information. A developer entering an agreement pursuant to Government Code Section 65915 to utilize density bonus or other incentives available for a qualifying housing development project shall be subject to the following requirements:

1. The applicant for a density bonus, incentive, concession, waiver, and/or parking ratio shall submit the request to the Director of Community Development in conjunction with the application for the planned development, design review, or other application necessary for the housing development.

2. The Community Development Director or designee shall notify the applicant whether the application is complete, consistent with the requirements of Government Code Section 65915.

3. Any completeness determination under this section shall be based on the development project proposed at the time the application is deemed complete. The decision makers shall adjust the amount of density bonus, incentives, waivers, and parking ratios awarded pursuant to this section based on any changes to the project during the course of development.

D. Submittal Requirements. The applicant shall submit the items listed below for any density bonus, incentive, concession, waiver, and/or parking ratio requested, in addition to and in conjunction with the submittal requirements for the housing development application:

1. Density Bonus Project. A detailed description of each requested density bonus, including:
a. The density and maximum number of dwelling units possible under the existing zoning without a density bonus.
b. The percentage increase and number of dwelling units requested above the maximum allowable density as determined by Government Code Section 65915(b), (c), (f), (g), (h), and (v), Government Code Section 65195.5, or successor provisions.

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c. The number and percentage of dwelling units proposed by income level, or other method of eligibility in Government Code Section 65915. d. Any proposed occupancy restrictions, such as restrictions to occupancy by seniors or to special needs tenants, and whether the units are proposed to be offered for sale or for rent.
e. The method proposed to guarantee the proposed affordability levels, such as proposed deed restrictions.

2. Concessions and Incentives. If the applicant requests concessions or incentives, as defined in Government Code Section 65915(k) and described in Government Code Section 65915(d) (as may be amended), the application shall include:
a. A detailed description of the requested concessions or incentives. b. All documentation the applicant wishes to rely on to show how the incentive or concession would result in identifiable and actual cost reductions necessary to meet affordability levels as opposed to the project without concessions or incentives.

3. Waivers and Reductions of Development Standards. If the applicant requests a waiver or reduction of any development standard based on an assertion that the development standard physically precludes the construction of a qualifying affordable housing development per California Government Code Section 65915(e), include the following:
a. A detailed description of the requested waiver or reduction of development standards.
b. All documentation the applicant wishes to rely on to show how the development standards physically preclude the construction of the qualified affordable housing development.
c. All documentation the applicant wishes to rely on to show that the waiver or reduction would not have a specific adverse impact, as defined in California Government Code Section 65589.5(d)(2), upon health, safety or the physical environment, including proposed mitigation or avoidance measures.

4. Parking Ratios. If the applicant requests parking ratios pursuant to California Government Code Section 65915(p), then include the following:
a. The requested parking ratio.
b. Information on the number of dwelling units and number of bedrooms in each dwelling unit.
c. If the application requests parking ratios per California Government Code Section 65915(p)(2) or (3), evidence to show the proposal meets the criteria in those

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sections, including the distance to the nearest major transit stop, information on access to and any impediment to that transit stop from the housing development, information on the service provided at the transit stop, paratransit service available and its frequency, and any occupancy restrictions proposed.

5. Response to Criteria. The applicant must provide citations to the legal standards and criteria by which the density bonus, concession, incentive, waiver, reduction in development standards, or parking ratio is requested and an explanation, evidence, and findings showing how the applicant contends the proposal meets the applicable standards and criteria.

6. Fees. Applicant must pay all fees as then established by resolution of the City Council.
a. The City shall not charge a monitoring fee to ensure continued affordability of a housing development except as provided in Government Code Section 65915.3.

E. If a qualifying density bonus development project includes a childcare facility, as defined in Government Code Section 69515(h), that is located on or adjacent to the development project, the following conditions apply, unless the City makes a written finding that the City has adequate childcare facilities:

1. The City shall grant either:
a. An additional residential density bonus equal to the amount of square feet in the childcare facility; or
b. An additional concession or incentive that significantly contributes to the economic feasibility of the construction of the childcare facility.

2. The City, as a condition of approving the housing project, shall require:
a. The childcare facility shall remain in operation for a period of time that is as long or longer than the period of time during which the density bonus units are required to remain affordable, pursuant to Government Code Section 65915(c); and b. The percentage of children from very low, low and moderate-incomes who attend the childcare facility must be equal to or greater than the percentage of housing units that are required for very low, low and moderate-income households pursuant to Government Code Section 65915(b).

F. Bonus incentives which the City may agree to provide include, but are not limited to, the following:

1. Use of Federal, State, or local affordable housing funds to subsidize the cost of the qualifying project.

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2. Waiver or reduction of City building permit, plan check, and inspection fees (excluding re-inspection fees).

3. Deferral of City development impact fees until the issuance of a certificate of occupancy for the qualifying project.

4. Reduction of local zoning and development standards that indirectly increase housing costs, including, but not limited to, off-street parking requirements, minimum square footage, height limitations, or setback requirements.

5. Construction by the City of such public improvements as streets, sewers and sidewalks, street name and traffic signs, water mains, storm drains, and street lights in association with the qualifying project.

6. Approval of mixed-use zoning in conjunction with the housing project if commercial, office, industrial, or other land uses will reduce the cost of the housing development and if the commercial, office, industrial, or other land uses are compatible with the housing project and the existing or planned development in the area where the proposed housing project will be located.

G. Application Procedures.

1. Site Plan/Design Review. Site plan and design review by the Planning Commission shall be required for projects involving bonus incentives, density bonuses, incentives, concessions, waivers, or parking ratios. Any special conditions of the City Zoning Ordinance residential and commercial land use tables pertaining to the project shall also apply.

2. Regulatory Agreement. As required by Chapter 15.16 of the City Code (Affordable Housing), the City and developer shall execute a regulatory agreement (inclusionary housing agreement) ensuring compliance of the project with all applicable provisions and affordability restrictions as required under Chapter 15.16 of the City Code and this section, or other applicable affordable housing requirements (such as the Spring Lake Affordable Housing Plan). This agreement shall be recorded with the Yolo County Recorder’s office.

Affordable units in the qualifying project shall remain affordable and available to qualified persons and families for the term required by the affordable housing ordinance and Government Code Section 65915, but in no case less than 30 years. Moderate-income units located within a condominium project must be affordable and available to qualified persons and families for at least 10 years.

3. Additional Conditions. In addition, reasonable conditions may be imposed to assure continued availability of such housing as very low, low, or moderate-income housing.

H. Required Findings.

1. The decision maker shall review the density bonus request and may approve, approve with conditions or modifications, or deny the request based on the applicable

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standards and criteria found in the state density bonus law. The decision maker shall adopt findings supporting the decision.

2. If the application qualifies for a concession or incentive, the decision maker shall grant the concession or incentive unless it makes a written finding, based upon substantial evidence, of any of the following, or other criteria established by state law:
a. The concession or incentive does not result in identifiable and actual cost reductions, consistent with California Government Code Section 65915(k), to provide for affordable housing costs, as defined in California Health and Safety Code Section 50052.5, or for rents for the targeted units to be set as specified in California Government Code Section 65915(c).
b. The concession or incentive would have a specific, adverse impact, as defined in California Government Code Section 65589.5(2)(d), upon public health and safety or the physical environment or on any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact without rendering the development unaffordable to low-income and moderate-income households.
c. The concession or incentive would be contrary to state or federal law.

I. Definitions. For purposes of this section, unless otherwise apparent from the context, certain words or phrases used in this section are defined as follows:

1. “Affordable unit” means an ownership or rental dwelling unit affordable to households with extremely low, very low, low, or moderate incomes as published periodically by HCD for households in Yolo County or equivalent as approved by the Community Development Director. Calculations for the required affordable housing resulting in fractional units shall be rounded up to the next whole number.

2. “Concession or incentive” means any of the following:
a. A reduction in site zoning and development standards or a modification of zoning code requirements or architectural design requirements that exceed the minimum building standards approved by the California Building Standards Commission as provided in Health and Safety Code Division 13, Part 2.5 (commencing with Section 18901) to provide for affordable housing costs, as defined in Health and Safety Code Section 50052.5, or for rents for the targeted units to be set as specified in Government Code Section 65915(c). b. Approval of mixed-use zoning in conjunction with the housing project if commercial, office, industrial, or other land uses will reduce the cost of the housing development and if the commercial, office, industrial, or other land uses are compatible with the housing project and the existing or planned development in the area where the proposed housing project will be located.

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c. Other regulatory incentives or concessions proposed by the developer or the city that result in identifiable and actual cost reductions to provide for affordable housing costs, as defined in Health and Safety Code Section 50052.5, or for rents for the targeted units to be set as specified in Government Code Section 65915(c).

3. “Density bonus” means a density increase over the otherwise maximum allowable gross residential density as of the date of application by the applicant or, if elected by the applicant, a lesser percentage of density increase, including, but not limited to, no increase in density.

4. “Dwelling unit” means a dwelling designed and intended for occupancy by a household.

5. “Housing development” means the construction of five (5) or more new residential dwelling units, including mixed-use developments, the addition of five (5) or more residential dwelling units to an existing building or buildings, and the remodeling of a building or buildings containing five (5) or more residential dwelling units. For the purpose of establishing the minimum number of five (5) dwelling units, density bonus units shall be excluded.

6. “Income” (very low, low, or moderate) means an annual income of a household that does not exceed the amounts designated for each income category as determined by HCD.

7. “Maximum allowable residential density” means the density allowed under the zoning ordinance and land use element of the general plan, or, if a range of density is permitted, means the maximum allowable density for the specific zoning range and land use element of the general plan applicable to the project. Where the density allowed under the zoning ordinance is inconsistent with the density allowed under the land use element of the general plan, the general plan density shall prevail.

8. “Specific adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.

Inconsistency with the zoning ordinance or general plan land use designation shall not constitute a specific adverse impact upon the public health or safety.

9. “Waiver” means the deletion or reduction of any zoning and development standards that would otherwise have the effect of physically precluding the construction of a development identified and permitted in this section.

10. “Zoning and development standard” includes a site or construction condition, including, but not limited to, a height limitation, a setback requirement, a floor area ratio, an onsite open-space requirement, or a parking requirement that applies to a residential development pursuant to any ordinance, general plan element, specific plan, charter, or other local condition, law, policy, resolution, or regulation, as specified in Government Code Section 65915(o)(1).

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: February 4, 2025
ITEM #: J.16
SUBJECT: Embarc Woodland Retail Cannabis Conditional Use Permit

Recommendation for Action: Staff recommends the City Council: 1) Receive the staff report; 2) Conduct a public hearing; 3) Find that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and find that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopt Resolution No._____ approving a Conditional Use Permit for a storefront retail cannabis dispensary at 825 East Street. Ste. 102-103 in the City's Corridor Mixed Use - East Street zone conditioned upon approval of the appropriate Cannabis Business Permit and the recommended conditions of approval; and 5) Adopt Resolution No. _____ approving an Operating Agreement between Embarc Woodland and the City of Woodland for a cannabis retail business and Cannabis Business Permit located in the City of Woodland.

Staff Contact:

Anna Canales, Assistant Planner, [email protected]

Fiscal Impact:

Application Processing Costs. The project applicant covers all costs associated with processing the subject Conditional Use Permit application and related Operating Agreement through an Advanced Funding Agreement. Similarly, the initial selection process for all applicants was covered through individual Funding Agreements.

The City collects two types of revenue associated with cannabis businesses outside of the specific Conditional Use Permit application processing costs noted above. The aforementioned revenue consists of City Permit Fees and the City Cannabis Tax.

Permit Revenue. When a new Retail Cannabis business applies for a City Cannabis Business Permit, contingent on approval of a Conditional Use Permit and Operating Agreement, the City presently collects $50,056 (subject to annual increases based on CPI and any future changes at City Council discretion) for the staff review and application processing. This includes site visits by both Community Development and Police staff. Thereafter, a business is responsible for requesting a renewal of the permit on an annual basis which is presently subject to a renewal fee of $21,222 (subject to yearly increases based on CPI and any future changes at City Council discretion) and which, like the initial issuance fee, covers the cost of the administrative review, application processing, program oversight, business plan review by the Community Development Department, Police site visits and compliance, accounting, and an annual financial audit. The City does not make revenue above the cost of service on these permit fees and is legally only allowed to charge the City’s cost of doing business.

Cannabis Tax. In November 2022, Woodland voters approved a local tax on cannabis businesses that would help to fund general city services. Retail cannabis businesses are subject to a 10 percent tax based on gross receipts. It is difficult to estimate the future potential cannabis tax revenue that may be realized from cannabis retail sales as it will depend upon the success of the business. At minimum, assuming a similar realized revenue generation as existing commercial cannabis

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manufacturing and distribution businesses, it is estimated that the city will see additional annual revenue from the four new retail cannabis businesses of $250,000, but likely much greater given the higher tax rate and higher volume of taxable sales applicable to retail uses. To date, the City has collected $1.1 Million in tax (formerly “community benefit”) revenue from existing commercial cannabis businesses.

Report in Brief:

Commercial Cannabis Business, Woodland Responsible and Compliant Retail LLC (“Embarc Woodland”) (PLNG 24-00059), has applied for a Conditional Use Permit (CUP) to operate a storefront cannabis dispensary at 825 East Street Suites 102 and 103 in the City’s Corridor Mixed Use - East Street Zone; Assessor’s Parcel Number 066-111-028. This application follows a recent zoning code update, effective June 7, 2022, which allows retail cannabis land use in certain zones and allows the City to consider up to four Conditional Use Permits for this land use citywide.

The process for considering retail cannabis operators began with a competitive preliminary review on February 27, 2023, where four of a total of 12 applicants were selected to advance to the Conditional Use Permit application stage. As the fifth-ranking applicant in that process, Embarc Woodland’s application has been invited to advance to the next stage of review due to the recent withdrawal of an application by one of the original top four ranked candidates.

Embarc Woodland’s project proposal has undergone a comprehensive review by City departments, including the City Planning Division, Engineering Division, Public Works Department, Fire Department, Building Division, and the City Police Department. The applicant's location and proposed operation are consistent with applicable zoning and development standards. A Security Plan has been submitted and reviewed by the Woodland Police Department, with a final plan to be approved before operation.

As part of the review process, an Operating Agreement (Attachment 3) has been negotiated between the City and the applicant. This agreement will be reviewed by the City Council and will incorporate the commitments outlined in the Community Benefit Plan and Social Policy and Local Enterprise Plan. These documents are attached to the operating agreement for reference as part of permitting and annual reporting.

In conformance with Woodland Municipal Code (WMC) Section 17.84.120, a highly visible posting measuring 4 feet by 8 feet has been displayed on the project site, notices were sent to property owners and tenants within a 600-foot radius of the site, and a notice of the meeting was published in the local newspaper ten days before the City Council meeting date.

The purpose of this hearing is for City Council to review and make a determination on the Conditional Use Permit and the corresponding Operating Agreement.

Upon issuance of a Conditional Use Permit and before operating, the applicant will be required to obtain a City Cannabis Business Permit and corresponding City Building Permits for tenant improvements necessary for the proposed operation.

Background:

On December 5, 2017, the City Council approved Ordinance 1629, adding Article 21.6 (now Section

17.84.120) to Chapter 25 (now Chapter 17) of the Municipal Code, which regulates the zoning of commercial cannabis. At the same time, the council approved Ordinance 1630, adding Chapter 13A (now Chapter 5.28) to the Municipal Code, establishing regulations for commercial cannabis business permits. These regulations allowed for up to six conditional use permits for manufacturing, distribution, and testing cannabis operations within Industrial or Industrial/Light Industrial Flex

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Overlay zones as defined in the General Plan.

On June 7, 2022, the City Council amended Chapter 17.110 (now Section 17.84.120) through Ordinance 1685 and Chapter 5.28 through Ordinance 1686, updating the regulations for cannabis retail businesses, which now authorizes City Council to consider up to four retail cannabis conditional use permits, allowing the sale of cannabis at authorized storefront retail cannabis dispensary locations, with the option for delivery from these locations. These four permits may be issued in designated commercial and corridor mixed-use zones.

On February 27, 2023, the City issued a request for applications, inviting interested parties to participate in the selection process for a Preliminary Cannabis Business Permit to authorize applicants to apply for a Retail Cannabis Conditional Use Permit and enter into Operating Agreement negotiations to establish a commercial cannabis business. Applications were to be submitted in person by 3:00 pm on April 5, 2023. The City received a total of 12 proposals.

As part of the preliminary process, which involved three phases of review, applicants were required to submit detailed plans for the safety, security, and operational characteristics of the proposed storefront retail cannabis dispensary use, including the following:
• Business Plan
• Odor Control Plan
• Tax Compliance
• Insurance
• Community Benefit Plan
• Social Policy and Local Enterprise Plan
• Security Plan
• Neighborhood Compatibility and Community Relations Plan

A Proposal Review Committee was formed, consisting of staff members from the Police, Finance, and Community Development Departments, as well as a representative from HdL (consultants retained by the City for their subject matter expertise) to conduct a competitive selection process. As required by the City of Woodland Municipal Code, the Committee gave particular consideration to each proposal's capacity, capitalization, security measures, and history, as well as the community benefits offered by the proposed commercial cannabis business. After an initial review, the Committee interviewed the twelve applicants for the Preliminary Cannabis Business Permit.

Following the interviews, the city invited the top four ranked applicants to the fourth phase of the review process which entails the negotiation of an Operating Agreement and application for the Conditional Use Permit. As the fifth-ranking applicant in that process, Embarc Woodland’s application has been invited to advance to the next stage of review due to the recent withdrawal of an application by one of the top four selected applicants.

Planning Commission Recommendation. At its January 16, 2025 meeting, the City Planning Commission passed the following resolution evaluating the project proposal for compliance with zoning standards and land use requirements:

Planning Commission Resolution PC 25-01 (Attachment 7)(Embarc Woodland PLNG24-00059) by a unanimous vote (5-0) recommending City Council approve a Conditional Use Permit and Operating Agreement for a retail cannabis land use located at 825 East Street, Ste. 102-103 in the City's Corridor Mixed Use - East Street zone.

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Project Proposal
On December 16, 2024, Embarc Woodland applied for a Retail Cannabis Conditional Use Permit.

The applicant is requesting approval from the City Council for a Conditional Use Permit and Operating Agreement, which will allow Embarc Woodland to occupy an approximately 2,830 square foot tenant space in an existing building at 825 East Street Suites 102 and 103, as a storefront cannabis dispensary (See Attachments 2 and 4, Project Application and Site Plan). Under the Operating Agreement and project Conditions of Approval, Embarc Woodland will be required to obtain a Cannabis Business Permit for a Storefront Cannabis Dispensary, (Ordinance 1685 and 1686), and appropriate State Licensing (Type 10 – Storefront Retailer). A Type 10 license allows for a storefront retailer to have a physical location where cannabis goods are sold. Storefront retailers can also deliver cannabis goods.

Context Map

The project estimates a total of 16 employees initially with anticipation of expanding this number as business needs grow in the near term, and the applicant intends to prioritize hiring employees directly from the City of Woodland (i.e. “local hire”). All full-time employees will be given equity in the business. Embarc Woodland's proposed operating hours are Monday – Sunday from 9 am to 9 pm and the business anticipates an average of 299 customers per day and approximately 25 customers per hour, per day.

Project Site Description
Embarc Woodland’s project site covers approximately 4.19 acres and includes a single multi-tenant building located in the northwest corner of the parcel. This building and the subject parcel are part of a larger commercial shopping center with multiple buildings. The subject building at 825 East Street is an existing one-story multi-tenant building (See Attachment 4, Site Plan). Neighboring businesses include Acceptance Insurance, Highlife Smoke and Vape Shop, Barajas Deli, Memos Barber Shop, Glam by Suminder, India Spices Inc, Gelatin World, Woodland Pharmacy, Mi Mundos Latinos Travel, Yanelli Beauty Salon, Steven W. Thomson, DDS, Biner Insurance Agency, Water Punch, Pearl Spa, Capital Accounting, El Pasito, Lourdes Boutique, and Steve Alberts-Yates Insurance. The property is bordered by commercial land uses to the north, residential and commercial land uses to the east of the project site, Gum Avenue forming the southern boundary, and East Street forming the western boundary. The applicant has proposed to occupy Suites 102 and 103 consisting of a combined 2,830 square-foot area located at the northwest corner of the building.

Interior tenant improvements will be made to the existing Suites 102 and 103; no new construction is proposed.

The property is zoned for Corridor Mixed Use – East Street land uses. The proposed use is permitted in this zone with the approval of a Conditional Use Permit and Operating Agreement by the City

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Council as the final acting body.

Site Plan

Community Benefit and Social Policy and Local Enterprise Plan Review Community Benefit and Social Policy and Local Enterprise Plans have been included with this report as Exhibits to Attachment 3 for the Council's review/reference. A summary is provided below.

Community Benefit
Embarc Woodland commits to allocate 1% of gross receipts to its Community Investment Fund in perpetuity, generating ongoing funding for local community organizations through the efforts and allocations of a designated Community Advisory Board consisting of community members local to Woodland. Funding areas of focus will include mentorship and job training for young adults, youth clubs, youth athletic activities, youth arts, prevention of juvenile crime, youth drug education and prevention programs, and supporting healthy and stable households.

Community Support for Local Non-Profits and Organizations Embarc Woodland commits to contributing to community-based projects and with guidance from the City identifies local funding opportunities and commits to partnering with local non-profit organizations to support and fund projects through grants and volunteerism.

Employee Wages and Compensation
Embarc Woodland is committed to offering a living wage starting at $20.50 per hour, which may be higher based on experience, knowledge, and position, and employees will also be able to receive tips and gratuities.

Embarc Woodland is committed to providing employees with monthly volunteer hours with local non- profits. The company is committed to paying employees for each hour they participate in community service, up to forty (40) hours per year.

Continuing Education
Embarc Woodland is committed to paying all employees at their regular rate of pay for onboarding, initial training, mentorship/mentee hours, apprenticeships, approved educational courses, workforce development programs, job-specific skills coursework, and Flight School: Embarc’s Proprietary Education Hub (education and training platform) courses.

Embarc Woodland is committed to offering tuition assistance and a scholarship program for qualifying employees, as well as provide scholarships to local residents in coordination with local community colleges.

Support for Local Enterprises
Embarc Woodland commits to sourcing a minimum of 15% of products from local Woodland cannabis businesses.

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Security Plan
The proposed design includes a screening lobby separated from the Retail Sales Area by separate ingress and egress door vestibules. Reception employees and Security Guards will provide surveillance over each vestibule, the Screening Lobby, waiting area, and both east and west lobby entrances and parking lots through windows and video monitors. The Retail Sales Area will maintain an appropriate customer to employee ratio. During peak periods, the waiting area will provide an indoor monitored area for overflow customers to wait until space is available for them in the Retail Sales Area. The proposed design includes the separation of inbound and outbound travel paths with separate doors. Interlock devices will be configured in accordance with California Fire and Building Code Allowances and will not interfere with egress.

To enhance the security of vendors, distribution, armored carrier loading and unloading, and retail delivery transfers, the premises will maintain a door redundant Vendor Lobby from which further access into the premises requires electronic access credentials. The Vendor Lobby is intended to ensure that anyone attempting to enter by way of door catching or ambush will not be able to advance further into the premises than the empty, unmanned room separated from limited-access areas beyond by additional reinforced doors. A Secured Product Storage room is proposed to be accessible to limited, supervisory personnel tasked with order fulfillment to ensure that specific credentials are needed for staff members to enter. The Break Area and Restroom are designed such that no travel or insight to product or cash storage areas is provided in accessing these universally accessed staff areas. Management Office and Cash Vault Rooms are proposed to be situated as far as possible into the premises. Access to these areas and insight into the storage methods and security features can be duly protected from front-line employees, vendors, and the public.

Embarc Woodland will install multiple surveillance cameras strategically located around the building's perimeter. In addition a rooftop camera will be installed to provide further surveillance coverage.

Tenant Improvements will include the installation of a fire alarm system, smoke detectors, emergency lighting, exit signage, and easily accessible fire extinguishers. These and any additional security measures required by the Woodland Police Department shall be included in the final Security Plan approved by the Police Department and made part of the Cannabis Business Permit.

Retail Delivery Operations
Consistent with WMC 5.28, the maximum operating hours of the retail delivery operations will be from 9 am to 9 pm daily, or more restrictive as outlined in the project Conditions of Approval. Deliveries of cannabis goods will be performed by a delivery employee of Embarc Woodland who is at least 21 years of age. Use of courier services or independent contractors will not be allowed. Delivery Drivers engaged in delivery services will always possess a physical copy of the following:
• Embarc Woodland's current valid retail cannabis business permit; • Employee's valid driver's license;
• Embarc Woodland employee badge including the name and photo of the employee; and • Each delivery request from Embarc Woodland will include Embarc Woodland's name, the customer's name and address, and an accounting of cannabis goods being delivered.

Cannabis goods will be delivered in-person to customers and prior to providing cannabis goods to a delivery customer, the driver will confirm the age and identity of the customer by valid government issued photo identification. Embarc Woodland's Intake and Retail Delivery Office will include a workstation providing for real time GPS monitoring of all delivery vehicles and for ongoing communication with Delivery Drivers. Vehicles used for delivery will be owned/leased, registered, and insured by Embarc Woodland. Delivery Drivers will not have credentials to enter any interior or

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exterior door. Staff assigned to the Intake and Retail Delivery Office will electronically grant access to Delivery Drivers to the Vendor Lobby. Delivery operations will conform to all applicable City and State standards including the provisions of the Woodland Municipal Code and California Department of Cannabis Control. Security Plans, including specifications related to deliveries, shall be reviewed and receive approval from the City Police Department.

Discussion:

Applicable Laws, Codes & Ordinances
This project is subject to several laws, codes, and ordinances as described below:
• The City of Woodland General Plan
• The City of Woodland Zoning Ordinance
• City of Woodland Cannabis Business Permit Requirements • California Environmental Quality Act (CEQA)
• Regulations of the California Department of Cannabis Control

2035 General Plan Consistency
The proposed project is consistent with various policies and actions in the General Plan; including Land Use Policy 2.A.6 (Infill Development); Policy 2.D.I (Jobs/Housing Relationship); and Policy

4.C.16 (Safety and Security).

Specifically, the project is consistent with General Plan goals and policies which encourage Woodland residents and visitors to support retail establishments that are located in the City of Woodland (Policy 4.C.8). Currently, Woodland residents and visitors do not have the opportunity to purchase cannabis products locally and instead rely on delivery services from neighboring counties and cities. Establishing storefront retailers in Woodland will gain the City some share in this market through generation of sales tax.

As previously mentioned in this report, applicants for a retail commercial cannabis conditional use permit and operating agreement are required to prepare and provide a Security Plan for proposed sites and facilities which support the deterrence of crime through site planning and design, consistent with Policy 4.C.16 (Safety and Security) and Policy 2.E.7(Public Safety and Community Design). This plan was reviewed by the City of Woodland Police Department and shall meet State requirements.

The proposed use is located on a parcel designated for commercial land uses and will operate out of an existing commercial building (Policy 2.J.I – Enhanced Design Character of Existing Centers).

Zoning Consistency
The project site is zoned Corridor Mixed Use – East Street. The City Corridor Mixed Use – East Street zone is applied to mixed-use corridors along East Street and supports a variety of commercial uses.

Pursuant to City of Woodland Municipal Code 17.36.020, Table 17.36.020-1, a Cannabis Retail use may be established in the Corridor Mixed Use – East Street zone subject to use permit approval.

Development Standards
The proposed storefront retail cannabis dispensary use would be established in an existing multi- tenant commercial building previously occupied by commercial uses. Tenant improvements will be made to the existing building to meet the operational requirements of the proposed use, including those outlined in the project's security plan; no new construction is proposed onsite.

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The project is consistent with land use, lot coverage, landscaping, building type, building height, and setback requirements for the Corridor Mixed Use – East Street zone. Vehicle access to the site is provided from existing driveways along East Street and Gum Avenue. At the time of tenant improvements, staff will conduct a staff-level architectural review consistent with existing practice for minor improvements to existing buildings.

Parking
The number of required off-street parking spaces for the proposed storefront retail cannabis dispensary use shall be consistent with the parking requirements for retail land use per City of Woodland Municipal Code Section 17.68. The project site and existing shopping center currently has 220 parking spaces, ensuring sufficient parking for the proposed retail business and exceeds minimum parking requirements for the proposed use. The project site also includes designated bicycle parking and ADA compliant spaces.

Driveways
Existing driveways provide access to the project site along Gum Avenue and one driveway along East Street.

Waste Management
Embarc Woodland proposes to contract with a third party cannabis waste management provider to provide a disposal of regulated cannabis waste produced by the operation.

Zoning Verification
A zoning verification was conducted as part of the associated preliminary cannabis business permit to verify compliance with the location limitations for commercial cannabis land uses established in the City of Woodland Municipal Code Section 17.84.120, which is also consistent with State requirements.

At the time of staff’s analysis of the location proposed for the storefront cannabis dispensary use, no known sensitive uses were identified within the minimum buffer distance of 600 feet from any property containing a school providing instruction in any grades Kindergarten through twelve (12), a day care center or a youth center, and is not within 600 feet of a public park. There were no more than two retail cannabis dispensaries within 1,000 feet of the project site. The proposed site would be more than 500 feet away from any other storefront retail cannabis dispensary use.

Conditional Use Permit Review
A Conditional Use Permit (CUP) affords broad public review and evaluation of those uses which require special consideration to ensure proper integration into the community; mitigation of any potentially adverse impacts; and making the required findings to permit the use. In considering an application for a conditional use, due regard shall be given to the nature and condition of the proposed or existing use and all adjacent uses and structured and may impose such requirements and condition with respect to location, construction, maintenance, and operation, as may be deemed necessary for the protection of adjacent properties and public interest. Conditional Use Permit analysis typically includes consideration of proposed use; hours of operation; consistency with zoning standards such as parking; compatibility with existing uses and structures in the surrounding area; and other criteria as may be deemed appropriate. A CUP runs with the land unless the CUP is revoked. Once approved, should ownership of the land or the business change, the CUP would remain valid at the location approved.

Following a public hearing, the City Council may recommend approval of a use permit application, with or without conditions, if all of the following findings can be made:

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Use Permit Findings

1. The proposed use is consistent with the General Plan. The proposed storefront retailer use would be compatible with the underlying General Plan designation and zoning district and operate similarly to other existing retail businesses subject to use-specific standards. The proposed project is consistent with various policies and actions in the General Plan; including Land Use Policy 2.A.6 (Infill Development); Policy 2.D.I (Jobs/Housing Relationship); and Policy 4.C.16 (Safety and Security). Specifically, the project would be consistent with General Plan goals and policies which encourage Woodland residents and visitors to support retail establishments that are located in the City of Woodland (Policy 4.C.8). The preparation and provision of a security plan support the deterrence of crime through site planning and design, consistent with Policy 4.C.16 (Safety and Security) and Policy 2.E.7(Public Safety and Community Design). The proposed use would be located on a parcel designated for commercial land uses and would operate out of an existing commercial building (Policy 2.J.I – Enhanced Design Character of Existing Centers).

2. The proposed use is consistent with the purposes of the Zoning Code, and the purposes of the applicable zone. The proposed use would be located on a commercial site designated Corridor Mixed Use on the 2035 General Plan land use diagram and is zoned Corridor Mixed Use – East Street. Pursuant to City of Woodland Municipal Code 17.36.020, Table 17.36.020- 1, a Cannabis Retail use may be established in the Corridor Mixed Use - East Street zone subject to use permit approval. The proposed project site is not within a 600-foot radius of a school providing K-12 instruction, a daycare center, a youth center, or a public park. The proposed retail storefront cannabis dispensary will not be located within 500 feet of another retail storefront cannabis dispensary.

3. The site is physically suitable for the type, density, intensity of the use being proposed, including access, utilities, and the absence of physical constraints. The operations of Embarc Woodland are based in retail and will not impact any other commercial retail business in the area. The project site is located within a commercial shopping center. Embarc Woodland proposes no substantial changes to the exterior of the facility, ensuring it remains consistent with the rest of the shopping center. No modifications are proposed to the project site’s landscaping which is currently maintained by the property owner and includes mature trees within the parking lot and a number of small to medium shrubs along the exterior of the existing commercial businesses.

4. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity including transportation and service facilities. The proposed use is compatible with the surrounding commercial area. The storefront retailer would be located within an existing commercial building similar in design, size and operating characteristics as other single-story retail and restaurant buildings along East Street. No new construction is proposed onsite. The building architecture and site improvements including lighting, landscaping, parking have previously been found consistent with land use, lot coverage, building type, building height, and setback requirements for the Corridor Mixed Use – East Street Zone district.

5. Granting the Conditional Use Permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The suites are attached to a building with commercial retail use businesses operating.

Embarc Woodland proposes to install compliant Embarc signage on the facade of the building.

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Exterior paint is proposed to refresh the existing space and two windows adjacent to the Vendor Lobby Entrance will be removed. Embarc Woodland also proposes to add anchored bicycle racks in the parking lot near the entrances of the proposed space. Drought tolerant plants will be added to the existing planters near the entrances on both the east and west sides of the building. Embarc proposes to add additional LED light fixtures surrounding the proposed space to cover building access points and adjacent parking spaces. The lighting fixtures will be mounted on the roof overhang of the building. The proposed project site does not require the addition or repair of any fencing. Embarc Woodland’s security guards will monitor the site and are required to ensure there is no loitering in the area. Embarc Woodland will queue customers in a manner that will not affect any surrounding businesses during busy times and will control the ingress and egress of guest traffic inside the facility.

6. The proposed project has been reviewed in compliance with CEQA. Staff has determined that a Class 1 Categorical Exemption (Existing Facilities) pursuant to Section 15301 of the CEQA Guidelines and a Class 32 Categorical Exemption (Infill Development) pursuant to Section 15332 of the CEQA Guidelines is the appropriate level of CEQA review for this document.

Class 1 consists of the operation, repair, maintenance, permitting, leasing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agencies’ determination. Class 32 exemption consists of projects characterized as in-fill development within urbanized areas. The class consists of environmentally benign in-fill projects located on sites that are less than 5 acres and consistent with local general plan and zoning requirements. The project will not have any biological, air, water, traffic, or noise impacts. The proposed use would occupy approximately 2,830 square feet of space within an existing building that has previously been occupied by commercial uses similar to the proposed project.

In addition to the CUP findings outlined above, the Cannabis Ordinance 1685 (Municipal Code

17.84.120) provides other specific factors that shall be considered by the Planning Commission and ultimately the City Council including the following:

1. The type of proposed use by the applicant.

The proposed use would be located on a commercial site designated Corridor Mixed Use on the 2035 General Plan land use diagram and is zoned Corridor Mixed Use – East Street.

Pursuant to City of Woodland Municipal Code 17.36.020, Table 17.36.020-1, a Cannabis Retail use may be established in the Corridor Mixed Use – East Street zone subject to use permit approval.

2. Whether the proposed use will be detrimental to the health, safety and welfare of the community.

The project site is a commercial area comprised of a variety of commercial retail and service uses along East Street, with residential uses present further west and east of the project site.

The zoning verification conducted as part of the associated preliminary request for proposals process verified compliance with the location limitations for storefront retailers established in WMC Section 17.84.120. At the time of staff’s analysis of the location proposed for the storefront retail cannabis dispensary use, no known sensitive uses were identified within the minimum buffer distance of 600 feet from any property containing a school providing instruction in any grades Kindergarten through twelve (12), a day care center or a youth center, and is not within 600 feet of a public park. Furthermore, operation of the proposed storefront retailer in accordance with the standards established in WMC Section 5.28 as well as the applicant’s Safety and Neighborhood Compatibility Plans will ensure that a storefront

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retailer use at this location would not have detrimental effects on the surrounding neighborhood.

3. Whether the use would enhance the economic viability of the area in which it is proposed to be located, including adjacent and surrounding properties.

The proposed facility will provide a new source of employment and revenue to the City while remaining under close regulation and oversight by both the City and State. At the time of approval of a Cannabis Business Permit, an application will be required to Prepare and submit a Community Benefit Plan and Social Policy and Local Enterprise Plan describing the applicant’s plans for local outreach and hiring of residents of the City of Woodland for open positions and/or compensation for continuing education, and any other actions proposed by the applicant that are intended to benefit the local workforce and/or applicant’s local employees.

4. Whether the applicant has adequately addressed potential community benefits of the use to offset potential adverse impacts.

Below is an overview of the Community Benefit commitments of Embarc Woodland (Outlined in detail in Attachment 3):

Community Support for Local Non-Profits and Organizations Embarc Woodland commits to contributing to community-based projects and with guidance from the City identifies local funding opportunities and commits to partnering with local non- profit organizations to support and fund projects through grants and volunteerism.

Embarc Woodland is committed to providing employees with monthly volunteer hours with local non-profits. The company is committed to paying employees for each hour they participate in community service, up to forty (40) hours per year.

Embarc’s Proprietary Education Hub (education and training platform) courses.

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Support for Local Enterprises
Embarc Woodland commits to sourcing a minimum of 15% of products from local Woodland cannabis businesses.

5. The extent of support or opposition to the proposed use and location from members of the community, and the applicant’s plans to ensure strong community relations and compatibility with the surrounding neighborhood.

Prior to submittal of the initial application, Embarc Woodland met with the businesses immediately surrounding our proposed site and discussed planned operations, and public notice of the proposed retail cannabis use was provided to owners and tenants within a 600- foot radius of the project site, the site was posted with a highly visible notice, of a minimum four foot by eight foot in size mounted on a freestanding sign or posted on the building frontage, 10 days before the scheduled public hearing date, and a Legal notice was published in the Woodland Daily Democrat at least ten days before the public hearing date.

6. The number of cannabis uses located or proposed to be located within 1,000 feet of the proposed location.

There are no cannabis uses located or proposed to be located within 1,000 feet of the proposed location at 825 East Street Suites 102 and 103.

7. The extent to which the proposed use would cause a further overconcentration of that particular type of use in the area.

At this time, there is no overconcentration of cannabis uses.

8. The background and history of the applicant, including the experience and qualifications of the applicant and those persons involved in the management, oversight, and day-to-day operations of the proposed use, the professional training and certifications of the applicant and/or persons involved in the management, oversight and day to day operations of the proposed use, and the nature and extent of the problems on any premises where the applicant has operated a cannabis business in the past.

Embarc Woodland has an experienced team and a well-considered and documented business plan that appear to be potentially successful with an identified supply line.

Embarc Woodland's management team includes the following:

Jim Hilliard - Local Owner & Chair of Community Advisory Board Experience:
• 48 years of experience as a licensed insurance agent and is a second generation State Farm agent
• Distinguished member of the Woodland Chamber of Commerce for over 35 years and served as President in 1994 and 2010.
• His insurance agency has been awarded both the Business of the Year and Member of the Year recognition by the Chamber of Commerce in the past. • Served on the City of Woodland City Council 2012-2016, including terms as Mayor. • Chair of Board of Directors for the Woodland Recreation Foundation • Past President and current member of the Woodland Sunrise Rotary Club • Past Chairman of the Red Cross of Yolo County Association of Realtors • Former member of the Woodland Davis Clean Water Agency • Former Springlake Fire Commissioner

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• Contributor and Volunteer to many local non-profits based in the community, including the Epicurean Esprit for the Elderly Nutrition Program and the Woodland Christmas Parade.

Josh Hilliard - Local Owner & Community Designee
Experience:
• Served as City of Woodland Firefighter from 2001-2022 and held the rank of Captain upon retirement in 2022.
• Volunteered for Hurricane Katrina relief efforts in Louisiana for over a month. • Served as Vice President of the Board for F.I.R.E. from 2015-2022. • Involved with the Woodland Chamber of Commerce for many years. He was awarded member of the year in 2013, served as second Vice President in 2019, and first Vice President in 2021.
• Currently Co-Chair of the Chamber of Commerce Holiday Parade Committee. • During his time as a Firefighter, he spoke to children about his career at the 2019 Woodland planning committee for the City's 150th anniversary celebration. • Currently serves as Production Manager at the Woodland Opera House and received Lou Anderson Tech Crew Award at their Annual Chesley Awards in 2022 for his work.

Lauren Carpenter - Owner & Chief Executive Officer
Experience:
• 5 years of cannabis experience
• 15 years of private sector leadership experience in highly regulated industries, including energy, education, technology, food and alcohol, and retail. • Served as Director of Government Affairs for Western States for MedMen. • Served as Chief Strategy Officer for Los Angeles-based cannabis retailer Sweet Flower. • Serves in a variety of mentorship capacities for women working in the cannabis industry. • Co-founded Embarc Events the leading concessionaire for integrating onsite cannabis sales and consumption into live events.

Dustin Moore - Owner & Chief Compliance Officer
Experience:
• 10 years of Cannabis Regulatory Experience
• 6 years of Cannabis Operational Experience
• Campaign Manager for Proposition 64
• Work with local, state, national and international jurisdictions to assist in developing and implementing their regulatory and licensing programs, including in Canada, Mexico and municipalities throughout California.
• 5 years of policy development
• founding partner at Axiom Advisors, the State's leading strategic consulting firm providing business and compliance services to professional cannabis associations. • Served as the volunteer Executive Director of the International Cannabis Farmers Association

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• Alongside Lauren Carpenter, Dustin co-founded Embarc Events, the leading concessionaire responsible for integrating onsite cannabis sales and consumption into live events.

Jason Pitts - President of Retail Operations
Experience:
• 5 years of Cannabis Experience
• 20 years of national and international experience in supply chain and operations with established global brands and start-up companies in emerging industries. • Served as Vice President of Buying and Inventory Management at HERBL Solutions, California's largest full-service cannabis distributor. • Created and led HERBL's retail solutions division, providing inventory management, assortment planning, business analysis, and space planning consulting services to licensed cannabis retailers.
• As President of Retail Operations at Embarc, oversees nearly 150 retail employees and drives results through his expertise in retail solutions and inventory management.

Eric Lightman - General Counsel
Experience:
• Serves as General Counsel for Embarc's growing footprint • Served as Vice President of Legal and General Counsel at the Shryne Group where he developed and scaled legal, operational, and risk management infrastructure for one of the nation's leading cannabis brands.
• Oversees, legal, risk management, and regulatory affairs for Embarc. • Developed and scaled legal, operational, and risk management infrastructure as Vice President of Legal and General Counsel at the Shryne Group. • Supported the growth of Shryne form a single store in Los Angeles to the largest vertically integrated cannabis company in California with 20+ stores, 100+ cultivation licenses, and a staff of nearly 3,000 employees.

Courtney Zalewski - President of Brand & Marketing
Experience:
• 9 years of Cannabis Experience
• President of Brand and Marketing at Embarc
• Co-founder and managing partner of The Cannabis Cafe
• Former Vice President of Product and Design at Lowell Herb Co. • Co-founder and owner of a creative studio dedicated to the cannabis industry, working with several top-selling brands in the State and country, advising on brand development, strategy, marking, packaging, and product development.

Terri Gilles - President of Development
Experience:
• 5 years of Cannabis Experience

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• As President of Development at Embarc, Terri oversees the development and execution of all Embarc dispensaries.
• Prior to Embarc, Terri served as Chief Operating Officer at Sweet Flower, a Los Angeles- based cannabis retailer.

Kevin Schmidt - Head of Regulatory Affairs
Experience:
• 10 years of Cannabis Policy Experience
• 5 years of Cannabis Operational Experience
• Served for five years as Policy Director for then-Lieutenant Governor Gavin Newsom, spearheading the Blue Ribbon Commission on Cannabis and serving as a senior advisor to the Proposition 64 campaign.
• Founding partner of Axiom Advisors.

Devon Wardlow - Vice President of Public Affairs
Experience:
• 5 years of Cannabis Experience
• Over a decade of public affairs experience at federal and local levels to her role at Embarc. • Served in the Obama Administration's White House Business Council. • Served as Director of Public Affairs for Coastal Dispensary • Served as Santa Barbara City Planning Commissioner

Alex Mazza - Vice President of Finance
Experience:
• 4 years of Cannabis Experience
• Former Vice President of Strategy and Planning at Lowell Farms • Served as Director of Corporate Development at Acreage Holdings

Ivy Merriman - Director of Partnerships & Procurement
Experience:
• 10 years of Cannabis Experience
• Previously worked for cannabis brands Brite Labs, Friendly Farms, and Urbana.

9. Whether there is a history of police or crime-related problems in the area of the proposed location which may be exacerbated by establishment of the proposed cannabis use.

There is no history of police or crime-related problems in the area of the proposed location which may be exacerbated by the establishment of the proposed cannabis use.

10. Whether the proposed license would enhance recreational or entertainment opportunities in the area.

Currently, Woodland residents and visitors do not have the opportunity to purchase cannabis products locally and instead rely on delivery services from neighboring counties and cities.

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Establishing storefront retailers in Woodland will provide an amenity that does not presently exist in the City.

Cannabis Business Permit Review – Municipal Code Section 5.28 The Cannabis Business Permit provides for the review of operational features for each cannabis business entity and is required in addition to a business license. A Cannabis Business Permit is required before initial operation and requires annual review. Before issuance of the Cannabis Business Permit, fees must be paid, and a Conditional Use Permit and final Operating Agreement authorized. The Cannabis Business Permit is approved by the Community Development Director.

Operating details including a Security Plan, Lighting Plan, Community Benefit Plan, Social Responsibility, and Local Enterprise Plan, as well as an Operating Agreement and Indemnification statement, are required as part of the Cannabis Business Permit review. Some of these items have been provided as part of the Conditional Use Permit review and are included as attachments.

Revocation of Permit
In the event of a violation of the terms and conditions of a retail cannabis business permit, the City may take various enforcement actions as provided under City Code Section 5.28.090 - Violations.

These actions may include fines, penalties, suspension, or revocation of the permit.

Environmental Assessment Status
Staff has determined that a Class 1 Categorical Exemption (Existing Facilities) pursuant to Section 15301 of the CEQA Guidelines and a Class 32 Categorical Exemption (Infill Development) pursuant to Section 15332 of the CEQA Guidelines is the appropriate level of CEQA review for this document.

Public Notification
Public notice advertising for the public hearing on this project was prepared by the Community Development Department in accordance with notification procedures set forth in the City of Woodland’s Municipal Code and State Planning Law. Two methods of public notice were used:
- Legal notice was published in the Woodland Daily Democrat on January 25, 2025, eleven days prior to the public hearing.
- Notices were mailed to all property owners and tenants within a minimum of 600 feet of the project site on January 24, 2025.
- Pursuant to City of Woodland Municipal Code Section 17.110.100.D., the site was posted with a highly visible notice, of a minimum four foot by eight foot in size mounted on a freestanding sign or posted on the building frontage, 10 days prior to the scheduled public hearing date on February 4, 2025.

Reviewing Agency Comments
The project has been circulated to other city divisions and departments for review as well as to agencies outside the City of Woodland who have interest in the application including, Waste Management and Yolo County. All reviewing agency comments have been integrated into the conditions of approval.

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Conclusion:

Staff recommends the City Council: 1) Receive the staff report; 2) Conduct a public hearing; 3) Find that the project is exempt from further environmental review pursuant to Class 1 and Class 32 categorical exemptions under the California Environmental Quality Act (CEQA) and find that the exemptions reflect the independent judgment of the City as lead agency under CEQA; 4) Adopt Resolution No._____ approving a Conditional Use Permit for a storefront retail cannabis dispensary at 825 East Street. Ste. 102-103 in the City's Corridor Mixed Use - East Street zone conditioned upon approval of the appropriate Cannabis Business Permit and the recommended conditions of approval; and 5) Adopt Resolution No. _____ approving an Operating Agreement between Embarc Woodland and the City of Woodland for a cannabis retail business and Cannabis Business Permit located in the City of Woodland.

Prepared by: Anna Canales, Assistant Planner

Reviewed by: Erika Bumgardner, Deputy Director of Community Development

Attachments:

1. Proposed Resolution - Embarc Woodland CUP and Conditions of Approval

2. Proposed Resolution - Embarc Woodland Operating Agreement

3. Redacted Project Application

4. Site Plan

5. Neighborhood Compatibility Plan

6. Odor Control Plan

7. Resolution PC 25-01

8. Qualifications of Owners

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RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING

A CONDITIONAL USE PERMIT AND OPERATING AGREEMENT FOR A
STOREFRONT RETAIL CANNABIS DISPENSARY AT 825 EAST STREET, STE. 102 AND 103 WITHIN THE CITY CORRIDOR MIXED USE-EAST STREET ZONE

CONDITIONED UPON APPROVAL OF THE APPROPRIATE CANNABIS BUSINESS

PERMIT AND THE RECOMMENDED CONDITIONS OF APPROVAL
WHEREAS, On June 7, 2022, the City Council approved Ordinance no 1685 and 1686 to amend City Zoning and Municipal Code to enact regulations to allow the consideration and permitting of retail commercial cannabis uses as set forth in Woodland Municipal Code section

17.84.120 which allows for consideration of up to four (4) cannabis retail conditional use permits and Chapter 5.28 of the Municipal Code to incorporate retail commercial cannabis business and operational requirements for Cannabis Business Permits; and WHEREAS, as set forth in Woodland Municipal Code section 17.84.120, proposed cannabis retailers are required to obtain a conditional use permit, subject to the recommendation of the Planning Commission and final approval of the City Council; and WHEREAS, on February 27, 2023, the City issued a request for proposals, inviting interested parties to participate in the selection process for a Preliminary Cannabis Business Permit, which would authorize applicants to apply for a Retail Cannabis Conditional Use Permit and enter into Operating Agreement negotiations to establish a commercial cannabis business, and requiring that applications be submitted in person by 3:00 pm on April 5, 2023; and WHEREAS, the City received a total of 12 proposals in response to the request for applications; and
WHEREAS, a Proposal Review Committee was formed, consisting of staff members from the Police, Finance, and Community Development Departments, as well as a representative from HdL, a consultant retained by the City for their subject matter expertise, to conduct a competitive selection process; and
WHEREAS, after an initial review of the proposals, the Proposal Review Committee met July 2023 to interview 12 proposal teams for the Preliminary Cannabis Business Permit and subsequently awarded Preliminary Cannabis Business Permits to the top four applicants, making them eligible to apply for a Retail Cannabis Conditional Use Permit; and WHEREAS, as required by the City of Woodland Municipal Code, the Proposal Review Committee gave particular consideration to each proposal's capacity, capitalization, security measures, and history, as well as the community benefits offered by the proposed commercial cannabis business, and also considered any other factors deemed necessary by the City to maintain and promote public health, safety, and general welfare; and WHEREAS, the Proposal Review Committee ranked Embarc Woodland as 5 out of 12, with a score of 92.13%, and as the fifth-ranking applicant in that process, Embarc Woodland’s application

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has been invited to advance to the next stage of review due to the recent withdrawal of an application by one of the top four selected applicants; and
WHEREAS, the City of Woodland City Council hereby finds that the proposed cannabis retailer use to be located at 825 East Street, Ste. 102 and 103 (“Site”), as set forth in Planning Application No. PLNG 24-00059 submitted by business applicant Embarc Woodland (“Applicant”), conforms to the requirements and intent of Chapter 17.84.120 of the Woodland Zoning Code regarding commercial cannabis uses and the City General Plan, and further that, under the circumstances of the particular case, the use will not constitute a nuisance or be detrimental to the public welfare of the community; and
WHEREAS, On January 16, 2025, the Planning Commission held a duly noticed public hearing concerning the proposed cannabis retailer use to be located at 825 East Street, Ste. 102 and 103 as set forth in Planning Application No. PLNG 24-00059. After the hearing, the Planning Commission recommended 5 to 0 (two absences) City Council approve the Conditional Use Permit and Operating Agreement for Retail Commercial Cannabis land use as proposed; and WHEREAS, the project is exempt from further environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 Categorical Exemption, Existing Facilities) and CEQA Guidelines Section 15332 (Class 32 Categorical Exemption, Infill Development), as the City Council of the City of Woodland finds as follows:
•The project consists of minor alterations for interior tenant improvements to operate a cannabis business that requires specific spaces to conform with state and local regulations. •The project is located on a site that is less than 5 acres and will not have any biological, air, water, traffic, or noise impacts; and
WHEREAS, a public notice describing the proposed cannabis conditional use permit was published in the Woodland Daily Democrat, a newspaper of general circulation, and mailed to property owners and property tenants within 600 feet of the project site; and, a highly visible site posting of four (4) feet by eight (8) feet was posted in a visible location on the project site for ten (10) days before the City Council public hearing date; and WHEREAS, the City Council held a duly-noticed public hearing on January 16, 2025, as required by law to consider all of the information presented by staff and public testimony presented in writing and at the meeting.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Woodland, based on facts in the staff report, written and oral testimony, and exhibits presented, hereby recommends to the Woodland City Council: 1) Approval of a Conditional Use Permit for a cannabis retail use located at 825 East Street, Ste. 102 and 103, as set forth in Planning Application No. PLNG 24-00059, prepared by Embarc Woodland; and 4) Approval of an Operating Agreement between the City of Woodland and Embarc Woodland, as follows and based on the following findings:

SECTION 1. Recitals. The City of Woodland City Council hereby adopts the above recitals as true and correct findings of the City of Woodland City Council and incorporates them into this Resolution by this reference.

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SECTION 2. Findings. In support of issuing a conditional use permit for the proposed cannabis retailer use to be located at 825 East Street, Ste. 102 and 103, as set forth in Planning Application No. PLNG 24-00059, the City of Woodland City Council hereby makes the following additional findings, pursuant to the requirements of Woodland Municipal Code (“WMC”) Section

17.100.100(H) and 17.84.120(c)(3):
1)The proposed use is consistent with the General Plan and Zoning Code, in that the use is conditionally permitted consistent with zoning and general plan requirements, and appropriate conditions to address potential concerns and impacts have been made part of the approval.
2)The site is physically suitable for the type, density, intensity of the use being proposed, including access, utilities, and the absence of physical constraints. 3)The design, location, size, and operating characteristics of the proposed activity are compatible with the existing and future land uses in the vicinity including transportation and service facilities.
4)Granting the Conditional Use Permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located.
5)The proposed project is categorically exempt from further environmental review pursuant to CEQA sections 15301 and 15303 as the proposal involves operation, repair, maintenance, leasing and licensing of existing facilities where retail cannabis dispensing is a conditionally permitted use.
6)The proposed use at the Site is subject to additional findings and considerations set forth in WMC section 17.84.120(3). The City of Woodland City Council has considered all relevant evidence regarding the Site and the Applicant’s proposed use, and finds that Applicant’s proposed cannabis retailer use at the Site satisfies those considerations, as follows:
a) Pursuant to WMC section 17.84.120(3)(a), the City of Woodland City Council has considered the type of proposed use by the Applicant. The proposed cannabis retailer will provide sales of cannabis and cannabis products. The City of Woodland City Council finds that these goods and services will provide unique, currently unavailable, and varied goods and services to the community by the Applicant’s use at the proposed location. b) Pursuant to WMC section 17.84.120(3)(b), the City of Woodland City Council has considered all evidence and testimony relevant to the Applicant’s proposed use and determines that the proposed use will not be detrimental to the health, safety and welfare of the community. The use is located in the Corridor Mixed Use – East Street zone and not adjacent to sensitive uses; and therefore, will not result in negative impacts on existing uses in the area. The project is subject to approval of a conditional use permit, including conditions of approval incorporated into the project, and subject to local and state regulatory standards, licenses and permits, to ensure that the use will not be

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detrimental to the health, safety and welfare of the community. Applicant’s failure to abide by those conditions of approval may result in permit revocation. c) Pursuant to WMC section 17.84.120(C)(3)(c), the City of Woodland City Council finds that the proposed use would enhance the economic viability of the area in which it is proposed to be located because it will provide new goods and services not currently available to the surrounding area and will bring retail activity to the proposed location. d) Pursuant to WMC section 17.84.120(C)(3)(d), the City of Woodland City Council finds that the Applicant has adequately addressed the potential community benefits of the use to offset potential adverse impacts. The City of Woodland City Council has determined that these community benefits adequately offset any potential adverse impacts of the proposed use.
e) Pursuant to WMC section 17.84.120(C)(3)(e), the City of Woodland City Council has considered all evidence and testimony pertaining to Applicant’s proposed use, including the extent of support or opposition to the proposed use and location from members of the community. No opposition to the proposed use or location was expressed by the community or the surrounding neighborhood.
f) Pursuant to WMC section 17.84.120(C)(3)(f), the City of Woodland City Council further finds that, based on other proposed locations considered concurrently with the Site, there will be no more than two (2) cannabis retailers located within a one thousand (1,000) radius of the Site at the time of this Resolution, except otherwise approved by City Council, which protects against an overconcentration of the type of proposed use and further protects the public health and safety.
g) Pursuant to WMC section 17.84.120(C)(3)(g), and consistent with the above findings, the City of Woodland City Council further finds that the proposed use would not lead to a further overconcentration of that particular type of premises in the area. h) Pursuant to WMC section 17.84.120(C)(3)(h), the City of Woodland City Council has considered the Applicant’s application, including the relevant background and history of the Applicant. Based on the information provided, the City of Woodland City Council has determined that there are no prior problems or complaints pertaining to Applicant’s operation of other businesses or cannabis operations on premises giving rise to public health, safety, and welfare concerns. The applicant has additionally operated retail cannabis businesses in other jurisdictions with no known problems or complaints. i) Pursuant to WMC section 17.84.120(C)(3)(i), the City of Woodland City Council is not aware of a history or high prevalence of police or crime-related problems in the area of the Site giving rise to specific safety concerns.
j) Pursuant to WMC section 17.84.120(C)(3)(j), the City of Woodland City Council finds that the proposed use would enhance recreational or entertainment opportunities in the area.

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In light of the above findings and considerations regarding the proposed use and location, the City of Woodland City Council, therefore, finds that the conditional use conforms to the requirements and intent of WMC Chapter 17.84.120 regarding commercial cannabis uses and the City’s General Plan, and that any conditions and requirements stipulated in Applicant’s conditional use permit have been or will be met, and that the use will not constitute a nuisance or be detrimental to the public welfare of the community. These findings are further established and incorporated into the project approval, attached hereto as Exhibit “A” and incorporated herein by reference.

SECTION 3. Approval. In accordance with the City of Woodland City Council findings stated in Section 2 and Exhibit A of this Resolution, the City of Woodland City Council hereby recommends that the City Council approve Planning Application Number PLNG 24-00059 for the issuance of a Retail Cannabis Conditional Use Permit to Embarc Woodland for the proposed cannabis retailer use at 825 East Street, Ste. 102 and 103. The recommended approval and issuance of the conditional use permit is expressly conditioned on Applicant’s continued compliance with all of the findings and conditions of approval specified in Applicant’s conditional use permit, Article

17.84.120 of the Woodland Zoning Code, Chapter 5.28 of the Woodland Municipal Code, and all other applicable local and state laws and regulations pertaining to commercial cannabis retailers.

Nothing in this Resolution shall be deemed to waive the City’s right to revoke Applicant’s conditional use permit in the event Applicant violates any of the aforementioned conditions.

PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Woodland at a regular meeting held on the 4th day of February 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

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EXHIBIT A
Conditions of Approval
PLNG 24- 00059
Address: 825 East Street, Suites 102-103
Cannabis Business: Embarc Woodland
Conditions of Approval
General Conditions

1.Approval. Planning Application # PLNG 24-00059, submitted by Applicant Embarc Woodland for the proposed cannabis business “Embarc Woodland” is approved to permit storefront and delivery retail sales of cannabis and cannabis products, and, in a building size of approximately 2,830 square feet located at 825 East Street, Suites 102-103 and with hours of operation of Monday - Sunday 9 am - 9 pm.

2.Substantial Conformance. The use shall be implemented in substantial conformance with the Conditional Use Permit (Planning Application: PLNG 24-00059) as approved by the City Council, and subject to all applicable provisions of Woodland Municipal Code Section 5.28, Commercial Cannabis Business Permits, and Section 7.84.120, Commercial Cannabis Businesses, except as modified herein. Prior to issuance of a Cannabis Business Permit and, if applicable, Certificate of Occupancy, all conditions of approval and required improvements shall be completed to the satisfaction of the city. Changes in the use or an increase in the intensity or size of operation may require approval of a new use permit or a modification to the existing use permit.

3.Regulatory Permit. The approval of the Conditional Use Permit and commencement of business operations shall be contingent upon the applicant submitting a Cannabis Business Permit application and all of the materials and documentation required by Woodland Municipal Code Chapter 5.28.180, Applications for Cannabis Business Permits, to the Community Development Director for review and approval. Applicants shall obtain and maintain at all times a valid Cannabis Business Permit including approval of an Operating Agreement, prior to occupancy of the building and continuing at all times that the business is in operation, including payment of all required fees for application review. The Cannabis Business Permit shall be timely renewed and maintained in accordance with the applicable procedures set forth in Woodland Municipal Code Chapter 5.28 as a condition of continuing the retailer use under the approved conditional use permit.

All requirements, terms and conditions of the Cannabis Business Permit, Operating Agreement, and applicable state license(s) shall be considered conditions of this conditional use permit.

Failure to comply with all applicable state and local laws and ordinances, the Cannabis Business Permit, Operating Agreement, and/or applicable state license(s) shall be deemed a violation of the conditional use permit and may result in revocation of the use permit.

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4.Indemnification. The applicant shall defend, indemnify, and hold harmless the City of Woodland, its agents, officers or employees from any claim, action or proceeding against the City or its agents, officers or employees to attack, set aside, void or annul an approval of the subject application by the City, its legislative body, advisory agencies or administrative officers.

The City will promptly notify the applicant of any such claim, action or proceeding against the City and the applicant will either, at the City's discretion, undertake defense of the matter and pay the City's associated legal costs, or will advance funds to pay for defense of the matter by the City Attorney.

5.Other Permits and Licenses. The applicant shall obtain all other permits and licenses required by the City for the use, including a Cannabis Business Permit pursuant to Woodland Municipal Code Chapter 5.28, and any other City permits required for retail cannabis uses prior to occupancy of the building and operation of the business, and shall pay all required fees in the amount currently established as applicable, or in the amount to be adopted by City Council. All cannabis businesses must, prior to establishing and operating any such cannabis business, obtain and maintain at all times a valid license issued by the State, as may be applicable, and any other applicable local or regulatory licenses.

6.Building and Fire Requirements. Prior to occupancy and/or issuance of a Cannabis Business Permit, applicant shall comply with all applicable Building and Fire requirements to the satisfaction of the Building Official and the Fire Marshall. The applicant shall obtain all necessary and appropriate permits for the project prior to occupancy, including but not limited to building and encroachment permits, and pay all required fees.

7.Runs with the Land. The terms and conditions of approval of the conditional use permit shall run with the land and shall be binding upon and be to the benefit of the heirs, legal representatives, successors, and assignees of the property owner. Where a conditional use has abandoned the site or has ceased activity for a period of six (6) months, expressly including due to the failure to obtain or maintain other necessary regulatory licenses and permits to operate the business, the approved conditional use permit may be subject to revocation for non-use.

Under these circumstances, and if such non-use results in revocation of the conditional use, a new application for a conditional use permit must be processed per the requirements of the City's then-existing zoning ordinance.

8.Permit Expiration. The Conditional Use Permit must be exercised within one year of issuance, or it shall be deemed null and void by act of law (Woodland Municipal Code Section 17.96.130, Expiration and Extension). A permit for use of a building or a property is exercised when a valid City business license, Cannabis Business Permit, and all necessary permits have been issued, and the permitted use has commenced on the site in accordance with applicable conditions of approval contained herein.

9.Other Applicable Requirements. The project approval is subject to all applicable requirements of the Federal, State, City of Woodland and any other affected governmental agencies. Approval of this request shall not waive compliance with all sections of the Municipal Code, all other applicable Federal, State and City Ordinances, and applicable Community or Specific Plans or Design Guidelines in effect at the time of building permit issuance. The duty of inquiry as to such requirements shall be upon the applicant.

10.Compliance with Conditions. Prior to any use of the project site, all Conditions of Approval shall be completed to the satisfaction of the Community Development, Police, and Fire Departments. In the

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Resolution No. ___
event that any of the conditions of this permit are not satisfied, the Community Development Director may request a public hearing be set before the Planning Commission to determine whether the Conditional Use Permit should be revoked. Additionally, upon showing of a compelling public necessity demonstrated at a noticed public hearing, the City of Woodland, acting through the appropriate entity, may add, amend, or delete conditions of this permit.

11.Violations. Upon receipt of a Cannabis Business Permit the applicant shall be subject to provisions relating to violations contained in Municipal Code Section 5.28.090, or as may be amended.

12.Environmental Recording Fee. Applicant shall provide the Community Development Department with a check for the sum of $50 made out to Yolo County to record the CEQA environmental document (Notice of Exemption) with the County.

13.Applicant’s Responsibility to Inform. The applicant shall be responsible for informing all subcontractors, consultants engineers, or other business entities providing services related to the project of their responsibilities to comply with all pertinent requirements herein in the City of Woodland Municipal Code, including the requirement that a business license be obtained by all entities doing business in the City as well as hours of operation requirements in the City.

Planning Conditions

14.Education. The cannabis retailer shall provide information or disclaimers to all customers regarding the effects of cannabis consumption and legal consequences of consumption or possession under federal law, in a form approved by the City.

15.Parking. The project shall provide and maintain the number of on-site parking spaces consistent with the requirements of Section 17.68 of the Woodland Municipal Code, based on gross square footage of retail use, consistent with City standards unless otherwise approved by the Community Development Director.

16.Bicycle Parking. The project shall provide bicycle parking, consistent with the requirements of Section 17.68.070 of the Woodland Municipal Code. The location of the racks and locking mechanism details shall be subject to review and approval by the Community Development Department prior to issuance of permits. Bicycle parking shall be installed prior to occupancy.

17.Signage. Signage shall require a Sign Permit subject to approval by the Community Development Department in compliance with Woodland Municipal Code Section 17.100.140, Sign Permits - Permanent Signs, and may require a Building permit prior to installation.

18.Trash Maintenance. The site shall be kept free of trash or debris at all times. Graffiti or any other type of vandalism shall be removed or otherwise remediated within 72 hours of occurrence.

19.Landscape. All existing landscape planter areas shall be maintained per City Standards.

Maintenance shall include but is not limited to watering, fertilizing, weeding, cleaning, pruning, trimming, spraying and cultivation.

20. A storefront cannabis dispensary permittee shall not allow cannabis, cannabis products, or cannabis accessories on the dispensary site to be visible from the public right of way, the unsecured areas surrounding the buildings on the site, or the site’s main entrance and lobby.

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21. No storefront cannabis dispensary shall grow or cultivate cannabis, except for immature nursery stock cannabis plants, on the dispensary site.

Building Conditions
The following comments are from the City of Woodland Building Division and are applicable to the referenced project:

22. This project must meet all criteria and mandates for these City adopted codes or the most current code:
a. 2022 California Building Code
b. 2022 California Plumbing Code
c. 2022 California Mechanical Code
d. 2022 California Electrical Code
e. 2022 Building Energy Efficiency Standards
f. 2022 California Green Building Code
g. The Code of the City of Woodland

23. Other City and County Agencies (Health, Fire, Public Works, and Planning) may be required to approve the project prior to a building permit being issued.

24. Recycle plan is required at time of permit issuance along with a $1000 deposit.

25. Prior to any demolition work being performed, clearance from Yolo Solano Air Quality Management District is required.

26. Any deferred submittals that are not a part of the initial permit application must be listed on the cover sheet of the plan at the time of application for the project.

27. All plans, computations and specifications to be prepared and designed by an architect or engineer licensed by the state of California.

28. A licensed architect or licensed engineer shall be responsible for reviewing and coordinating all submittal documents prepared by others, including deferred submittal items, for compatibility with the design of the building.

Fire Conditions
The following comments are from the City of Woodland Fire Department and are applicable to the referenced project:

29. Project Condition. Prior to permit approval to install gates or barriers: The installation of perimeter fencing, gates, or obstacles that obstruct fire apparatus access roads shall require a separate plan submittal, review, and approval by the Woodland Fire Department prior to installation.

30. Advisory: An operational permit for a Cannabis dispensary will be required. The permit(s) will cost $342.00 and be billed at the time of the fire inspection.

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31. Advisory: Addressing and suite numbers shall be readily visible, contrasting in color to the background.

32. Project Condition. Prior to permit approval: Tennant improvement plans shall be submitted to the City of Woodland Building and Fire Department for review and approval due to the interior remodel of the space.

33. Advisory: Please be aware that, at a minimum or as applicable, the following items will be inspected, tested, or reviewed at the time of inspection. • Existing exit signs and emergency lighting shall be in good working order and capable of supplying illumination for not less than 90 mins. Testing records are required. Test to be conducted at fire inspection.
• New and existing fire extinguishers shall be current and labeled with a State Fire Marshal- approved service label.
• Existing exits, exit doors, and door hardware are not obstructed, are in good working order, and shall meet the minimum requirements of the CFC.
• Housekeeping shall be orderly, and storage shall be stored in an approved manner per the CFC.
• All electrical and cords shall comply with the CFC.
• All electrical panels shall have a minimum 36-inch clearance before the panel. • Verify that the address and suite numbers are visible from the assigned street. • Verify fire lanes are marked.
• Verify all landscaping is three feet away from fire department equipment. • Verify that fire department equipment is painted, marked, labeled, and secured as applicable.
• Existing walls and ceilings are free from holes that would lead to fire extension. • Verify Knox Box keys.

Police Conditions
The following comments are from the City of Woodland Police Department and are applicable to the referenced project:

34. Security personnel shall be on site twenty-four hours a day or alternative security as authorized by the city manager or his/her designee(s), and must have a verified response security patrol when closed. Security personnel must be licensed by the state of California Bureau of Security and Investigative Services personnel and shall be subject to the prior review and approval of the city manager or his/her designee (s), with such approval not to be unreasonably withheld.

Firearms may be carried by security personnel while they are on duty if authorized by the chief of police.

35. Security Plan. Prior to issuance of a Business Cannabis Permit, applicant shall submit a final Security Plan and Lighting Plan pursuant to Woodland Municipal Code Section 5.28.260, Cannabis Business Site Security, for review and approval by the Police Chief and Community Development Director. Photometric data may be required to indicate that parking and public areas are equipped with one (1) foot-candle of minimum maintained illumination per square foot of parking surface to include the entire paved area or public/employee exterior access ways. Photometric data must also confirm the absence of “hot spots” or areas of ten (10) foot- candle of illumination per square foot or more.

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Woodland City CouncilFebruary 4, 2025

Woodland City Council
February 4, 2025