Woodland City Council
March 18, 2025

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
March 18, 2025
6:00 PM

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER

B. ROLL CALL

C. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

3. SUBJECT: Side Letter of Agreement - Woodland City Employees' Association

RECOMMENDATION FOR ACTION: Staff recommends the City Council approve the Side Letter of Agreement to amend the Memorandum of Understanding with the Woodland City Employees' Association.

4. SUBJECT: Woodland Transit Center Ad-Hoc Committee

RECOMMENDATION FOR ACTION: Staff recommends that the City Council appoint Mayra Vega and David Moreno to an ad-hoc Council Subcommittee focused on relocating the Woodland Transit Center.

5. SUBJECT: Request for Appropriation of Reserve Funds for Fleet Vehicle Purchases and Library Bookmobile Tax Payment

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the following actions: 1) Authorize the appropriation of $77,668 from the City’s reserve balances into Fund 2012 for the purpose of purchasing replacement fleet vehicles; 2) Authorize the appropriation of $52,836 to Fund 1917, and then appropriate the funds to Fund 2012 to pay taxes for the Library Bookmobile; and 3) Approve the purchase of fleet replacement vehicles for various City departments at a total cost of $306,320.

6. SUBJECT: Award a Construction Contract and Professional Services Agreement for the Community Center Parking Lot Expansion, CIP 24-08

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, to 1.) Transfer $800,000 in Capital Project Funds (Fund 1501) from the Southeast Area Aquatics Center Project (CIP 19-18) to the Community Center Parking Lot Expansion Project (CIP 24-08) to cover all project costs; 2) authorize the withdrawal of the bid submitted by R&R Pacific Construction and release of its bid bond; 3) Approve a construction contract for the Community Center Parking Lot Expansion Project (CIP 24-08) and award the construction contract in the amount of $1,609,801.07 to All Phase Construction, authorize a contract contingency up to 15% (241,470), and authorize the City Manager to execute the construction contract and change orders; and 4) Approve a professional services agreement for inspection services with Kitchell, Inc. in the amount of $96,484, authorize a contract contingency up to 15% ($14,473), and authorize the City Manager to execute the agreement and amendments.

7. SUBJECT: Resolution Accepting the Offsite Improvements for Subdivision Final Map 5121, Prudler Phase 2

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, accepting the offsite improvements for Subdivision Final Map 5121, Prudler Phase 2.

8. SUBJECT: Waiver of Second Reading and Adoption of an Ordinance Amending the Boundaries of City Council Election Districts 2 and 3 to Include Annexed Territories

RECOMMENDATION FOR ACTION: Staff recommends the City Council waive the second reading and adopt Ordinance No. _____, amending the boundaries of City Council Election Districts 2 and 3 to include annexed territories.

G. REPORTS OF THE CITY MANAGER

9. SUBJECT: Public Art Installation at the new Aquatic Center

RECOMMENDATION FOR ACTION: Staff recommends the City Council discuss and direct staff to work with the ad-hoc Aquatic Center Subcommittee to analyze options and issue a Request for Qualifications (RFQ) for a public art installation on the external wall of the new Aquatic Center.

10. SUBJECT: Rotary Pavilion License Agreement at the Woodland Regional Park Preserve

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, to approve the License Agreement between Woodland Sunrise Rotary Club and the City of Woodland for the construction of the Rotary Pavilion at the Woodland Regional Park Preserve.

H. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority of the City of Woodland scheduled for March 18, 2025 was posted on March 14, 2025 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: D.1
SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: E.2
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. Council Long Range Calendar

CITY COUNCIL LONG RANGE CALENDAR
April 1st REGULAR MEETING
Proclamation – Child Abuse Prevention (CAP) Month
Proclamation – National Library Week, April 6 – 12, 2025 Accept Improvements and File Notice of Completion for County Road 25A Improvement Project, CIP 24-05 Adoption of a City Council Handbook Municipal Code Chapter 2.04 -First Reading Quarterly Investment Report
Yolano Donnelly Redevelopment – YCH Funding Agreement
FY26 - Spring Budget Workshop
April 15th REGULAR MEETING
Proclamation – National Public Safety Telecommunications Week, April 13 – April 19, 2025 Authorization to Bid WPCF Grit System and Headworks Screw Pump Rehabilitation Project, CIP 24-12 Approve an Amendment to the Aquametrics Fuel Contract
Approve a Consultant Agreement for 2025 Urban Water Management Plan, CIP 25-06 Authorization to Bid WPCF Biosolids Pond #9 Removal Project, CIP 26-03 Update to the Fireworks Ordinance – Public Hearing
City Council Priority Goals & Strategic Plan 2025-2026
Waste Management Franchise Agreement
May 13th SPECIAL MEETING
Proclamation – Public Works Appreciation Week, May 18 – May 24, 2025 Proclamation – National Police Week, May 11 – May 17, 2025 Measures R and F Spending Plans
2nd Reading Fireworks Ordinance
American Rescue Plan Spending Plan Update
FY 26 Proposed Capital Improvement Plan Budget
May 20th REGULAR MEETING
SB684/1123 By-right Small Subdivisions in MF/SF Zones
Annual Housing Report
Future Topics / Study Sessions:

Introduce FY26 Proposed Budget (June 3)
Sewer Rate Study (TBD)
Water Rate Study (TBD)
Woodland Transit Center (TBD)
Woodland Tennis Club Agreement (TBD)
Woodland Soccer Club Agreement (TBD)
Updated 3/14/2025

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: F.3
SUBJECT: Side Letter of Agreement - Woodland City
Employees' Association

Recommendation for Action: Staff recommends the City Council approve the Side Letter of Agreement to amend the Memorandum of Understanding with the Woodland City Employees' Association.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact:

The budgetary impact of the two additional certificate pays is anticipated to be relatively minor and can be absorbed within the current operating budget. Actual impacts will be factored in to future operating budgets as appropriate.

Background:

The City and the Woodland City Employees' Association (WCEA) completed negotiations on the current Memorandum of Understanding (MOU) in June 2023. The approved MOU includes a list of job classifications covered by the MOU, and also includes an exhibit that details various certifications that certain represented positions can achieve to earn additional pay. WCEA requested some modifications to the MOU to include a new job classification approved after adoption of the MOU, and to expand some of the approved certifications.

Discussion:

The WCEA MOU covers 133 full-time positions in more than 95 classifications throughout the City. In March 2023, the City and WCEA agreed upon and implemented a certification pay program for 29 classifications within the WCEA MOU, and the certification pay program was incorporated into the MOU approved in June 2023.

Since the adoption of the MOU, the new job classification of Community Enhancement Specialist was approved by the Council and authorized in the City budget in fiscal year 2023/24. Because this classification did not exist at the time the MOU was approved, it has not been officially incorporated into the document. Additionally, this classification is considered eligible for one of the certificate pays that exists on the current exhibit. This Side Letter will officially incorporate the Community Enhancement Specialist into the WCEA MOU and allow for payment of specific certification pay.

WCEA also requested staff to consider the addition of several other certificate pays to the program.

Based on a review of the proposals and various City needs, staff recommends the addition of a new certificate to the program. The proposed addition would allow employees in the classification of Facilities Maintenance Worker III to be compensated an additional two percent (2%) of pay for obtaining a certification in HVAC, called "Section 608 Technical Certification - Universal". The proposed Side Letter will amend the exhibit to include this new certificate.

All other terms of the MOU remain unchanged.

Conclusion:

Staff recommends the City Council approve the Side Letter of Agreement to amend the Memorandum of Understanding with the Woodland City Employees' Association.

Prepared by: Kim McKinney, Director of Administrative Services

Attachments:

1. WCEA Side Letter of Agreement - Cert Pay March 2025

MEMORANDUM
DATE: March 18, 2025

TO: Marshall Echols, Woodland City Employees’ Association

FROM: Ken Hiatt, City Manager

SUBJECT: Memorandum of Understanding (MOU) Side Letter of Agreement

This side letter of agreement serves to memorialize the agreement, post labor negotiations, between the City of Woodland and the Woodland City Employees’ Association (WCEA). The following modifications shall be made to the Memorandum of Understanding between the City and WCEA covering the period from July 1, 2023 to June 30, 2026.

Section 1.1 Application

1.1.1 is hereby modified to add the classification of Community Enhancement Specialist, at Salary Range 46.

Exhibit B Classifications Provided Uniforms at City Expense

Exhibit B is hereby modified to include the classification of Community Enhancement Specialist.

Exhibit C Certification Pay

Exhibit C is hereby modified to add two job classifications to the list of those eligible to receive certification pay, shown as follows:

Resolution 8109, adopting the MOU between the City and the WCEA is hereby modified as reflected in the correction listed above. All other provisions of the MOU remain unchanged, unless the parties mutually agree to reopen negotiations.

AGREED TO THIS DATE:

FOR THE CITY OF WOODLAND FOR the Woodland City Employees’ Association

Ken Hiatt Marshall Echols
City Manager Woodland City Employees’ Association

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: F.4
SUBJECT: Appointing Transit Center Ad-Hoc Subcommittee

Recommendation for Action: Staff recommends that the City Council appoint Mayra Vega and David Moreno to an ad-hoc Council Subcommittee focused on relocating the Woodland Transit Center.

Staff Contact:

Ken Hiatt, [email protected] (530) 661-5802

Background:

At its February 18, 2025 meeting, the City Council received a presentation from City and Yolo Transportation District (YoloTD) staff members regarding the status of Woodland's fixed-route transit (Yolobus) center. Council agreed that relocating the hub from its current location at the County Fair Mall should be a priority and directed staff to work with YoloTD to find a suitable solution within calendar year 2025.

Discussion:

Staff is recommending that City Council establish an ad-hoc subcommittee to work with staff and YoloTD to assess options for the relocation of the Woodland Transit Center. Council Member Vega serves as the Council's designed primary YoloTD Board representative and Council Member Moreno has expressed interest in serving as the other member on this ad-hoc subcommittee.

Conclusion:

Staff recommends that the City Council appoint Mayra Vega and David Moreno to an ad-hoc Council Subcommittee focused on relocating the Woodland Transit Center.

Prepared by: Spencer Bowen, Communication & Strategic Policies Manager

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: F.5
SUBJECT: Request for Appropriation of Reserve Funds for Fleet Vehicle Purchases and Library Bookmobile Tax
Payment

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, approving the following actions: 1) Authorize the appropriation of $77,668 from the City’s reserve balances into Fund 2012 for the purpose of purchasing replacement fleet vehicles; 2) Authorize the appropriation of $52,836 to Fund 1917, and then appropriate the funds to Fund 2012 to pay taxes for the Library Bookmobile; and 3) Approve the purchase of fleet replacement vehicles for various City departments at a total cost of $306,320.

Staff Contact:

Reece Ulrich, Fleet and Facilities Manager, (530) 661-5828, [email protected]

Fiscal Impact:

The total appropriation of $77,668 directly into Fund 2012, will be used to purchase replacement fleet vehicles. The reserve balance is sufficient to cover these appropriations, and there will be no adverse impact on the City's general fund or operating budget.

The total cost of the vehicles is estimated to be $306,320, which will be covered by funds that have been previously appropriated plus the recommended appropriation of $77,668.

The total appropriation of $52,8362 into fund 1917, then directly into 2012, will be used to pay taxes and vehicle licensing fees for the Library Bookmobile. The fund balance is sufficient to cover these appropriations, and there will be no adverse impact on the City's general fund or operating budget.

Background:

The City of Woodland maintains a reserve fund designated for capital expenditures and vehicle purchases, which supports the ongoing maintenance and enhancement of City services. The City's fleet of vehicles, which are critical for public works, parks, and other City operations, are aging and require replacement to maintain operational efficiency, safety, and service delivery standards.

The City has identified the need to replace and purchase fleet vehicles that are crucial for maintaining operational capacities. The total cost for the purchase of replacement vehicles for various departments is $306,320. In addition, the City also needs to address the payment of taxes on the Library Bookmobile, which requires the appropriation of an additional $52,836.

Vehicles with their associated reserve appropriations requested and purchase prices are listed below:

Replaces
Vehicle #
Reserve
Amount
Appropriation
From Reserves
Vehicle
Quote w/
Tax
Upfit Quote
w/ Tax
Vehicle Purchase Price
698 $95,443 $56,506 $56,506 $56,506
760 $90,000 $54,597 $54,597

792 $33,000 $12,960 $12,960
793 $66,146 $21,162 $46,927 $15,856 $62,783
813 $30,000 $25,515 $25,515
814 $30,000 $26,730 $26,730
815 $30,000 $27,135 $27,135
843 $35,000 $12,960 $12,960
844 $35,000 $27,135 $27,135
TOTALS $77,668 $306,320

Discussion:

The City of Woodland’s fleet of vehicles is essential for supporting various municipal operations.

However, as these vehicles age, both the cost of maintenance and the frequency of repairs increase, while their overall reliability declines. This leads to disruptions in service delivery, as vehicles are frequently out of commission for repairs, causing delays and additional costs.

The proposed resolution aims to address this issue by appropriating $77,668 from reserve balances into Fund 2012 to facilitate the purchase of replacement fleet vehicles. The total cost of fleet vehicle replacements is estimated at $306,320, all of which will be funded through reserve balances.

Replacing these aging vehicles will help reduce breakdowns, lower maintenance costs, and enhance the overall reliability of the fleet. By approving this action, the City will be able to proceed with the timely procurement of these vehicles, ensuring that operations remain efficient and services continue without disruption.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, approving the following actions:
1) Authorize the appropriation of $77,668 from the City’s reserve balances into Fund 2012 for the purpose of purchasing replacement fleet vehicles; 2) Authorize the appropriation of $52,836 to Fund 1917, and then appropriate the funds to Fund 2012 to pay taxes for the Library Bookmobile; and 3) Approve the purchase of fleet replacement vehicles for various City departments at a total cost of $306,320.

Prepared by: Courtney Morgan, Management Analyst

Reviewed by: Reece Ulrich, Fleet and Facilities Manager

Attachments:

1. Proposed Resolution - Appropriations and Vehicle Purchasing

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

REQUESTING THE APPROPRIATION OF RESERVE BALANCES AND

LIBRARY FUNDS AND APPROVAL TO PURCHASE FLEET VEHICLES
WHEREAS, the City of Woodland maintains a reserve fund intended for capital expenditures and vehicle purchases; and
WHEREAS, the City has identified the need to purchase and fund various fleet vehicles to maintain operational efficiency and meet the growing demands of City services; and WHEREAS, the City wishes to appropriate a total of $77,668 from reserve balance into fund 2012 for the purpose of purchasing replacement fleet vehicles; and WHEREAS, the total cost for the purchase of the fleet vehicles is $306,320; and WHEREAS the City wishes to appropriate a total of $52,836 to Fund 1917, and then appropriate the funds to Fund 2012 for the purpose of paying taxes on the Library Bookmobile.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Woodland hereby authorizes and approves the following:

SECTION 1. The purchase of fleet replacement vehicles for various departments at a total cost of $306,320.

SECTION 2. The appropriation of $77,668 from reserve balances into Fund 2012 for the purpose of purchasing replacement fleet vehicles.

SECTION 3. The appropriation of $52,836 to Fund 1917, which will then be appropriated to Fund 2012 for the purpose of paying taxes on the Library Bookmobile.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 18th day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: ______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ ___________________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: F.6
SUBJECT: Award a Construction Contract and Professional Services Agreement for the Community Center
Parking Lot Expansion, CIP 24-08

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, to 1.) Transfer $800,000 in Capital Project Funds (Fund 1501) from the Southeast Area Aquatics Center Project (CIP 19-18) to the Community Center Parking Lot Expansion Project (CIP 24-08) to cover all project costs; 2) authorize the withdrawal of the bid submitted by R&R Pacific Construction and release of its bid bond; 3) Approve a construction contract for the Community Center Parking Lot Expansion Project (CIP 24-08) and award the construction contract in the amount of $1,609,801.07 to All Phase Construction, authorize a contract contingency up to 15% (241,470), and authorize the City Manager to execute the construction contract and change orders; and 4) Approve a professional services agreement for inspection services with Kitchell, Inc. in the amount of $96,484, authorize a contract contingency up to 15% ($14,473), and authorize the City Manager to execute the agreement and amendments.

Staff Contact:

Clara Olmedo, Associate Engineer, (530) 661-5824, [email protected]

Fiscal Impact:

The project is currently funded in the Capital Budget with $1,500,000 in Capital Projects Funds (Fund 1501). The total project cost, including design, construction, contingency, construction management, inspection, and project management, is estimated at $2,300,000. Due to the complimentary nature of the parking expansion project to the new aquatics center, staff is proposing that the current funding shortfall be resolved by transferring $800,000 in Capital Projects Funds (Fund 1501) from the new aquatics center project (CIP 19-18) to the parking expansion project (CIP 24-08). The aquatics center project is currently funded at $16.2 million and current encumbrances total just over $15 million.

Background:

On September 25, 2017, the Parks & Recreation Commission approved a conceptual plan of new parks and recreation facilities at the Woodland Sports Park. The recommendation presented to the Parks & Recreation Commission was the result of a City Council and Parks & Recreation Commission subcommittee tasked with evaluating current and future recreation facility needs. On October 17, 2017, staff presented the conceptual master plan for buildout of the Woodland Sports Park to the City Council. Following that meeting, the master plan was further refined and once again presented to Council on March 6, 2018.

Recommendations included in the master plan reports provided to the Parks & Recreation Commission and the City Council were provided as “Level A” and “Level B” recommendations: “Level A” projects are those that have the highest current need based on community need. “Level B” projects are projects that have an acknowledged high level of need and take a second priority only to the Level A projects. The need to construct additional parking was identified as a “Level A” recommendation. The master plan identified the turf area in front of the main entrance to the Community & Senior Center as the area to provide the additional parking. With the new aquatic center scheduled to open by the end of 2025, there is a need to complete parking lot improvements

and address the parking deficiencies when holding larger events at the Woodland Sports Park.

City Council authorized a design services contract award in January 2024. The design of the project includes conversion of the existing turf area fronting East Street to additional parking. A total of 96 new parking spaces, including 8 ADA accessible spaces and 4 electric vehicle charging stations, will be added with the project. In addition, the project will install infrastructure to provide 28 EV capable parking spaces for future equipping as EV charging stations.

Discussion:

On December 17, 2024, the City Council approved the project plans and specifications and authorized bid advertisement. The project was advertised for bids on February 13, 2025. On March 11, 2025, the City received 17 bids for the Project in the amounts tabulated below:

CONTRACTOR BASE BID
1 R&R Pacific Construction $1,351,458.25* (BID

WITHDRAWN)
2 All Phase Construction,
Inc.
$ 1,609,801.07
3 Western Engineering $ 1,611,858.00
4 Abide Builders Inc. $1,616,694.10*
5 All American
Construction, Inc.
$ 1,637,192.98
6 B+M Civil LLC $1,667,198.00*
7 D.G. Granade $ 1,675,914.00
8 Vaca Valley Excavating
& Trucking, Inc.
$1,691,455.00*
9 JPB Designs Inc. $1,716,345.60*
10 Lister Construction, Inc. $ 1,742,523.18
11 Schreder & Brandt MFG,
Inc.
$ 1,765,600.10
12 Marone & Company, Inc. $1,765,600.10*
13 Martin General
Engineering, Inc.
$ 1,810,933.25
14 TJR Resources, Inc. $1,913,289.17*
15 Dutch Contracting, Inc. $1,971,951.92*
16 Gabe Mendez, Inc. $ 2,008,064.00
17 Granite Construction $ 2,141,066.80
*Bids adjusted due to minor tabulation errors

The engineer’s estimate of construction cost was $1.7 million. At the bid opening on March 11, R&R Pacific Construction appeared to be the low bidder with an as-read bid of $1,403,458.25. Upon review of the bid documents, staff discovered errors in R&R’s bid tabulation which lowered their

actual bid to $1,351,458.25. On March 12, 2025, R&R Pacific Construction submitted a written request for relief of bid, citing considerable material errors made in preparation of their bid. State law authorizes an awarding authority, such as the City, to consent to relieve a bidder from its bid if the grounds for relief described in Public Contract Code section 5103 have been met. Staff has determined that the request for relief was made in compliance with the public contract code and the published bid documents. Therefore, acceptance of the request for relief of bid can be authorized by Council. After continued due diligence in reviewing the remaining bids, staff determined that the apparent second-low bid, as read at the bid opening, submitted by Abide Builders also had bid tabulation errors that raised their total bid from $1,605,654.10 (as-read) to $1,616,694.10, moving them from the 2nd low bid position to 4th low. Staff has determined that the next lowest responsible bidder providing a responsive bid is All Phase Construction with a total bid of $1,609,801.07. All Phase Construction has complied with all technical submittal requirements with no errors in bid tabulation. Therefore, staff requests that Council award the construction contract for the base bid amount of $1,609,801.07 and authorize a 15% contingency ($241,470) should any unforeseen conditions arise.

To provide adequate construction management, inspection, and materials testing in compliance with quality assurance requirements for the project, staff is requesting that Council approve a consultant services agreement with Kitchell, Inc. in the amount of $96,484. Kitchell is currently serving as the construction manager for the new aquatics center project. Given the adjacency of the parking lot expansion to the new aquatics center, utilizing Kitchell’s services for both projects is an efficient and cost-effective approach to providing the necessary construction oversight. Staff requests that Council approve a 15% contingency for the consultant contract to account for any unforeseen services that may be required.

Construction is anticipated to take approximately 6 months, with project completion estimated in Fall of 2025, before the new aquatics center is scheduled to open.

Conclusion:

Staff recommends the City Council adopt Resolution No. _____, to 1.) Transfer $800,000 in Capital Project Funds (Fund 1501) from the Southeast Area Aquatics Center Project (CIP 19-18) to the Community Center Parking Lot Expansion Project (CIP 24-08) to cover all project costs; 2) authorize the withdrawal of the bid submitted by R&R Pacific Construction and release of its bid bond; 3) Approve a construction contract for the Community Center Parking Lot Expansion Project (CIP 24- 08) and award the construction contract in the amount of $1,609,801.07 to All Phase Construction, authorize a contract contingency up to 15% (241,470), and authorize the City Manager to execute the construction contract and change orders; and 4) Approve a professional services agreement for inspection services with Kitchell, Inc. in the amount of $96,484, authorize a contract contingency up to 15% ($14,473), and authorize the City Manager to execute the agreement and amendments.

Prepared by: Clara Olmedo, Associate Engineer

Reviewed by: Brent Meyer, Director of Community Development / City Engineer

Attachments:

1. Resolution

2. Kitchell Proposal (CM & Inspection)

3. Site & Landscape Planting Plans

82093.00001\8555510.2
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING WITHDRAWL OF BID, APPROVING A CONSTRUCTION

CONTRACT, TRANSFER OF FUNDS, AND CONSULTANT AGREEMENT FOR

CONSTRUCTION MANAGEMENT, FOR THE COMMUNITY CENTER PARKING LOT EXPANSION PROJECT (CIP 24-08)
WHEREAS, the Community Center Parking Lot Expansion Project, CIP 24-08 (the “Project”), is identified in the Capital Budget; and
WHERAS, the Project includes expansion of the existing Community & Senior Center parking lot to the existing turf area west of the main entrance, with an additional 96 parking stalls, including 8 new ADA stalls. Additionally, the Project will equip 4 existing parking spaces with EV charging equipment and will run infrastructure to an additional 14 stalls for future equipping; and
WHEREAS, the Project is currently funded with $1,500,000 in General Capital Funds (Fund 1501); and
WHEREAS, the total project cost, including design, construction, contingency, construction management, inspection, and project management, is currently estimated at $2,300,000; and
WHEREAS, to make up the current funding shortfall, staff is requesting that $800,000 of Capital Projects Funds (Fund 1501) be transferred from the Southeast Area Aquatics Center Project (CIP 19-18) to the Project; and
WHEREAS, the City Council approved the Project plans and specifications and authorized bid advertisement on December 17, 2024, and the Project was advertised for bids on February 13, 2025; and
WHEREAS, the City received 17 bids on the bid opening date of March 11, 2025; and WHEREAS, the apparent low-bidder at bid opening was R&R Pacific Construction, Inc., but due to considerable material errors made in preparation of their bid, R&R Pacific Construction has submitted written request for relief of bid; and
WHEREAS, the City Council wishes to authorize the withdrawal of the bid submitted by R&R Pacific Construction and release of its bid bond; and WHEREAS, the lowest responsible bidder submitting a responsive bid was All Phase Construction, Inc. as determined by their base bid in the amount of $1,609,801.07; and WHEREAS, the City wishes to award the construction contract to All Phase Construction, Inc. in the amount of $1,609,801.07 and authorize a contingency up to 15%; and

82093.00001\8555510.2
WHEREAS, the City desires to have the construction management and materials testing performed by an experienced consultant that was selected through a qualifications based selection process; and
WHEREAS, the City wishes to approve the consultant services agreement for construction management and materials testing services with Kitchell, Inc. in the amount of $96,484 and authorize contingency up to 15%; and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WOODLAND AS FOLLOWS:

Section 1.The City Council hereby authorizes the transfer of $800,000 in Capital Projects Funds (Fund 1501) from the Southeast Aquatics Center Project, CIP 19-18, to the Community Center Parking Lot Expansion Project, CIP 24-08.

Section 2.The City Council hereby authorizes the withdrawal of the bid submitted by R&R Pacific Construction and release of its bid bond.

Section 3.The City wishes to award the construction contract in the amount of $1,609,801.07 to the lowest responsive bidder submitting a responsible bid, All Phase Construction, Inc., and authorize a contract contingency up to 15% ($241,470); the City Manager is hereby authorized and directed to execute the contract and change orders up to 15%, subject to City Attorney approval.

Section 4.The City Council hereby approves the professional services agreement for construction management with Kitchell, Inc. in the amount of $96,484. The City Manager is hereby authorized and directed to execute the agreement and amendments up to 15% of the original contract amount ($14,473).

Section 5.Copies of the Construction Contract, and the Professional Services Agreement for Construction Management Services, are available and on file in the City Clerk’s office and are incorporated herein by reference and made part of this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting of the City Council held on the 18th day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Richard Lansburgh, Mayor
ATTEST:

82093.00001\8555510.2
______________________________
Sarah Lansburgh, City Clerk

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A M J J A S O N D
160 160 200 160 200 160 160 200 160
20 21 22 23 24 25 26 27 28

CONSTRUCTION MANAGEMENT SERVICES
Position / Classification Name
Regional Executive Jennifer Frahm 0.0 -$ 0 -$ Project Director N/A 0.0 240.00$ 0 -$
Construction Manager Kris Bogar 40 40 50 40 50 40 260.0 201.00$ 260 52,260$ Project Engineer TBD 20 20 20 60.0 155.00$ 60 9,300$ Scheduler Rick Stassi 0.0 178.00$ 0 -$
Special Inspection Signet 0.0 -$ 0
Special Inspection Contingency Signet 0.0 -$ 0 Total (FTEs / Month) 40 40 50 60 70 60 0 0 0 320.0 61,560$ $61,560
100.00%We include a 10% fee for insurance and adminstrative tasks for subconsultants which is included in those line items
Scope of Services:

Totals $2025 Rates 2025 HoursTotal Hours
City of Woodland
Parking Lot Project
Schedule / Phase
2025

March 13, 2025
Special Inspections & Materials Testing Services Estimate City of Woodland Community Center Parking Lot Expansion Project Sports Park Drive, Woodland, CA
Div. 31/32 Geotechnical Servi ces/Civil Improvements Rate Amount Compaction Testing & Observation
Grading/Compaction Testing: utility backfilling, AB/AC/PCC areas, AC Coring, concrete sampling areas 120 \hours 115.00$ 13,800.00$ Laboratory & Engineering Services:

Soils Compaction Curve (ASTM D-1557) 3 \each 365.00 $ 1,095.00$ Soil Classification (Plasticity Index / Liquid Limit) 3 \each 295.00 $ 885.00 $ Soil Classification (Expansion Index Test) 3 \each 390.00 $ 1,170.00$ Sieve Analysis, Coarse and Fine Including Wash 3 \each 225.00 $ 675.00 $ Stabilometer Value 1 \each 695.00 $ 695.00 $
Extraction/Gradation 1 \each 425.00 $ 425.00 $
Specific Gravity 3 \each 265.00 $ 795.00 $
Maximum Density 1 \each 565.00 $ 565.00 $
AC Coring Equipment 8 \hours 175.00 $ 1,400.00$ Concrete Compression Test (3 Sets of 5) 15 \each 30.00 $ 450.00 $ Sample Transportation To Laboratory 12 \hours 80.00 $ 960.00 $ Concrete Cylinder Molds 15 \each 5.00 $ 75.00 $ Nuclear Gauge Equipment 96 \hours 20.00 $ 1,920.00$ Geotechnical Engineer, Review project Geo-Report, Issue Reports & etc. 8 \hours 190.00$ 1,520.00$ Trip Charge 18 \trips 70.00 $ 1,260.00$
Subtotal: 27,690.00$
1,938.30$
29,628.30$
PROJECT STAFF & LOAD SUMMARY Hours Amount
Geotechnical Services/Civil Improvements: 120 27,690.00 $ Project Administration: - 1,938.30 $
Special Inspection Staff Loaded Schedule: 120 29,628.30 $ Contingency Rate Amount
Contingency for Unknowns 20 % 29,628.30$ 5,925.66$
Subtotal: 5,925.66$
ENGINEERING & PROJECT MANAGEMENT Units Rate
Senior Staff Professional/Geo-Engineer Hour 190.00 $
Project Manager Hour 175.00 $
Field Supervisor Hour 145.00 $
Weekly Summary Reports Hour 190.00 $

1. The unit rates for laboratory testing include all required laboratory technician costs, sample storage and disposal charges.

2. Regular work day is from 7:00 am to 4:00 pm, Monday - Friday. Inspector rates are based on a two-hour minimum show-up/cancellation and four-hour increments.

3. This estimate was based upon review of the available project documents noted in the attached cover letter.

4. Services will be performed on a time and material basis in accordance with this estimate and our current schedule of fees and services, including the basis of charges and general conditions contained therein. A project administration fee of seven percent will be added to all invoices. Equipment charges are additional. Services are portal to portal.

5. Our discounted Labor rates are based upon CA-Prevailing Wage requirements.

Estimated Units
Additional Comments:

Project Administration:

Professional Services Estimated Total:

ALTERNATES
ADD

ALTERNATE
#1
Estimated Units
Laboratory & Engineering
Proposal No.: P031325AH MatriScope Engineering Laboratories, Inc.

LAUGENOUR AND MEIKLECIVIL ENGINEERING · LAND SURVEYING · PLANNING· · LM
©LAUGENOUR AND MEIKLE©LAUGENOUR AND MEIKLE
©LAUGENOUR AND MEIKLE©LAUGENOUR AND MEIKLE
LM

LAUGENOUR AND MEIKLECIVIL ENGINEERING · LAND SURVEYING · PLANNING· · LM
©LAUGENOUR AND MEIKLE©LAUGENOUR AND MEIKLE
LM

LAUGENOUR AND MEIKLECIVIL ENGINEERING · LAND SURVEYING · PLANNING· · LM
©LAUGENOUR AND MEIKLE©LAUGENOUR AND MEIKLE
LM
©LAUGENOUR AND MEIKLE©LAUGENOUR AND MEIKLE
LM

EAST STREET
+
50%50%100%
75%100%100%75%
75%75%
100%50%1ACE BUE4ACE BUE
3ACE FRE3TIL SIL50%
6PER ABR17ESC CAL
3PEN FLO4PEN FLO10MUH RIG
2PER ABR
75%
100%50%
75%
1ACE FRE8ROS OFF
5LAN MON6PER ABR
2ACE BUE4LAN MON
18MYO PAR10ACA RED15PEN FLO10SAL LEU10ACA RED14MUH CAP
11ESC CAL10CIS LAD7SAL LEU6PHO TEN13BAC PIL10MUH RIG1QUE RUB15ROS OFF 12MUH RIG
10CIS LAD
21SAL LEU
1TIL SIL26PHO TEN
6ARC EME13PEN FLO
18MUH RIG
1TIL SIL
5LAN MON
2PER ABR10MUH CAP
13LAV ANG13MUH RIG14LAV ANG10MUH RIG12SAL LEU
2PER ABR13MUH RIG10LAN MON14LAN MON
16PEN FLO
11ARC EME
50%25%
PLANT LEGENDROOT BARRIER: DEEP ROOT CORP. #UB18. INSTALL FLUSH WITH INSIDEFACE OF CURB OR PAVING IN LOCATIONS INDICATED. SHOWN ONOUTSIDE OF CURB FOR GRAPHIC PURPOSES ONLY.PLANTING NOTES 1.MULCH: INSTALL A UNIFORM THREE INCH COVERING OF MULCH IN ALL PLANTING AREAS,PER SPECIFICATIONS.2.EXISTING PLANT MATERIAL: PROTECT ALL EXISTING PLANT MATERIAL TO REMAIN. REPAIR ANYDAMAGES INCURRED AS A DIRECT RESULT OF THIS CONTRACT TO THE OWNER'SSATISFACTION AT NO ADDITIONAL COST.3.GROUNDCOVER: PROVIDE GROUNDCOVER AT INDICATED ON-CENTER SPACINGTHROUGHOUT ALL AREAS TO BE PLANTED. GROUNDCOVER SHALL BE PROVIDED UP TO THEWATERING BASIN OF ALL TREES AND SHRUBS.4.QUANTITIES: THE QUANTITIES SHOWN ON THE LABELS ARE NOT TO BE CONSTRUED AS THECOMPLETE AND ACCURATE LIMITS OF THE CONTRACT. FURNISH AND INSTALL ALL PLANTSSHOWN SCHEMATICALLY ON THE DRAWINGS.5.SOILS TESTING: SEE SPECIFICATIONS FOR TESTING OF TOPSOIL AND AMENDMENTS.CONTRACTOR SHALL ALLOW SUFFICIENT TIME FOR TESTING PRIOR TO CONSTRUCTION.18PLANTING PLANPL-1 www.callanderassociates.com12150 Tributary Point Drive,Suite 140Gold River, CA 95670T 916.985.4366 31KEY MAPEAST STREETKnow what'sbelow.before you dig.Call R
NORTH0 feet201" = 20'40FOR PLANT SCHEDULE CONTINUED AND PARKINGLOT SHADE CALCULATIONS SEE SHEET PL-2 TURF SOD / 90% TALL FESCUE 10% BLUE GRASS SOD HIGH BARK MULCH ONLY, PER SPECSCOBBLE MULCH, PER SPECS CODEBOTANICAL / COMMON NAMESIZEWATER USETREESACE BUEACER BUERGERIANUM / TRIDENT MAPLE15 GALMEDACE FJRACER RUBRUM 'FRANK JR.' / REDPOINTE® MAPLE24" BOXMEDACE FREACER X FREEMANII / FREEMAN MAPLE24" BOXMEDQUE RUBQUERCUS RUBRA / NORTHERN RED OAK24" BOXMEDTIL SILTILIA TOMENTOSA / SILVER LINDEN24" BOXMEDCODEBOTANICAL / COMMON NAMESIZEWATER USESPACINGSHRUBSACA REDACACIA REDOLENS `LOW BOY` / LOW BOY BANK CATCLAW1 GALLOW72" o.c.ARC EMEARCTOSTAPHYLOS X 'EMERALD CARPET' / EMERALD CARPET MANZANITA1 GALLOW60" o.c.BAC PILBACCHARIS PILULARIS CONSANGUINEA / COYOTE BRUSH5 GALLOW72" o.c.CIS LADCISTUS LADANIFER / CRIMSON SPOT ROCKROSE5 GALLOW48" o.c.ESC CALESCHSCHOLZIA CALIFORNICA / CALIFORNIA POPPY1 GALLOW24" o.c.LAN CAMLANTANA CAMARA 'RADIATION' / RADIATION LANTANA1 GALLOW48" o.c.LAN MONLANTANA MONTEVIDENSIS 'SPREADING WHITE' / WHITE TRAILING LANTANA1 GALLOW48" o.c.LAV ANGLAVANDULA ANGUSTIFOLIA / ENGLISH LAVENDER1 GALLOW36" o.c.MUH CAPMUHLENBERGIA CAPILLARIS / PINK MUHLY GRASS1 GALLOW36" o.c.MUH RIGMUHLENBERGIA RIGENS / DEER GRASS5 GALLOW48" o.c.MYO PARMYOPORUM PARVIFOLIUM / TRAILING MYOPORUM1 GALLOW96" o.c.PEN FLOPENSTEMON FLORIDUS / PANAMINT PENSTEMON1 GALLOW36" o.c.PER ABRPEROVSKIA ABROTANOIDES / RUSSIAN SAGE1 GALLOW48" o.c.PHO TENPHORMIUM TENAX 'RUBRUM' / NEW ZEALAND FLAX5 GALLOW48" o.c.ROS OFFROSMARINUS OFFICINALIS 'HUNTINGTON CARPET' /HUNTINGTON CARPET ROSEMARY5 GALLOW48" o.c.SAL LEUSALVIA LEUCANTHA `MIDNIGHT` / MIDNIGHT MEXICAN BUSH SAGE5 GALLOW60" o.c.

PLANT_SCHEDULE
GROUND COVERSNATIVE MOW FREE SOD AVAILABLE AT DELTA BLUE GRASS CO. SOD LOWWESTERN MOKELUME FESCUE - FESTUCA OCCIDENTALISIDAHO FESCUE - FESTUCA IDAHONESISMOLATE BLUE FESCUE - FESTUCA RUBRA

EAST STREET
75%100%100%100%100%100%50%50%100%75%
3ACE FRE
3ACE BUE
2PER ABR2PER ABR1ACE BUE
10ARC EME
8PEN FLO6MUH RIG6PER ABR
2PER ABR
18ESC CAL8PER ABR
50%75%
50%
100%8PEN FLO
9ROS OFF
2ACE FJR
21MUH RIG
2ACE BUE4LAN MON
17MYO PAR12ACA RED23LAV ANG
7BAC PIL
14MUH RIG
17SAL LEU
14LAN MON
14PHO TEN11CIS LAD2TIL SIL
18PEN FLO11MUH RIG8ACA RED8SAL LEU
12ROS OFF
20MUH CAP
5LAN MON
14ARC EME
17MUH RIG11LAV ANG
12LAN MON
10SAL LEU1TIL SIL10PHO TEN16PEN FLO
25%50%
19PLANTING PLANPL-2
www.callanderassociates.com12150 Tributary Point Drive,Suite 140Gold River, CA 95670T 916.985.4366 31KEY MAPEAST STREETKnow what'sbelow.before you dig.Call R
NORTH0 feet201" = 20'40
FOR PLANTING LEGEND, PLANTING NOTES AND PLANTSCHEDULE, SEE SHEET PL-1

PARKING LOT SHADE CALCULATIONS

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: F.7
SUBJECT: Resolution Accepting the Offsite Improvements for Subdivision Final Map 5121, Prudler Phase 2

Recommendation for Action: Staff recommends the City Council adopt Resolution No. _____, accepting the offsite improvements for Subdivision Final Map 5121, Prudler Phase 2.

Staff Contact:

Kendall Walker, Engineering Technician - (530) 661-5907, [email protected]

Fiscal Impact:

The public improvements constructed with these maps add 37,385 square feet of new public landscaping and new streetlights along East Street, with an estimated annual operating cost of $66,162 including maintenance and water use. This additional landscaping is within the boundaries of, and will be maintained, by the Prudler Services District (CFD No. 2022-1). These costs were anticipated during the formation of the CFD and will be included in the proposed annual assessments, which are typically presented to Council in May each year.

The Governmental Accounting Standards Board Statement 34 (GASB 34) requires state and local governments to include valuation and depreciation information on public infrastructure assets for accounting purposes and financial reports. The total cost of public infrastructure in the GASB34 categories that the City will acquire with these subdivisions is shown below.

Est. GASB34 category Prudler
Phase 2 Offsites
Road $1,356,775
Water $37,600
Sewer $0
Storm Drain $93,390

Background:

On September 6, 2016, the City Council approved Tentative Map (No. 4856) Prudler Subdivision and the associated Development Agreement. The map consisted of 183 single-family lots. On March 1, 2022, the City Council approved Final Subdivision Map (SM) No. 5121 Prudler Phase 2 and the associated Subdivision Improvement Agreement with Ag Essential Housing CA 1, L.P. and Lennar Homes of California, LLC.

The in-tract public improvements constructed for Subdivision 5121 (Prudler Phase 2) were accepted March 19, 2024. Prudler Phase 2 was also required to complete certain offsite improvements to support their development. Those improvements included East Street road widening, intersection improvements at East Street and Sports Park Drive, and landscaping on the east side and center median along East Street from Sports Park Drive to the northern boundary of the property. The improvements were depicted in the plan set entitled "Offsite Civil Improvement Plans Prudler Subdivision - Phase 2 (Subdivision No. 5121)" which were approved by the City Engineer on May 5, 2021. As of February 12, 2025, Lennar Homes has completed the infrastructure improvements

associated with this plan, set to the satisfaction of the City Engineer, Public Works, and Community Development Departments.

Following Council acceptance, the City Clerk will file a Notice of Completion for the completed items initiating release of the developer’s performance and payment securities for these improvements.

The developer has provided warranty security to correct any defects identified during the warranty timeframe of one year following the filing of the Notice of Completion.

Discussion:

This is standard practice for obtaining infrastructure improvements for new subdivisions. The final map dedicated streets and public utility easements to the City. The work is designed to City Standard Specifications and the improvements are inspected by the City during construction.

This action will accept only the offsite improvements associated with Prudler Phase 2 (East Street).

At this time, all other developer-obligated improvements have been completed and accepted.

Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, accepting the offsite improvements for Subdivision Final Map 5121, Prudler Phase 2.

Prepared by: Kendall Walker, Engineering Technician

Reviewed by: Brent Meyer, Community Development Director / City Engineer

Attachments:

1. Proposed Resolution - Accept SM 5121 Phase 2 Offsites

2. Location Map

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ACCEPTING THE OFFSITE IMPROVEMENTS FOR SUBDIVISION FINAL MAP 5121 PRUDLER PHASE 2 BY LENNAR HOMES OF CALIFORNIA, LLC
AND AG ESSENTIAL HOUSING CA 1, L.P.

WHEREAS, On September 6, 2016, the City Council approved Tentative Map No. 4856 Prudler Subdivision for 183 single family lots and associated Development Agreement; and WHEREAS, on, March 1, 2022, the City Council approved the final map for Subdivision No. 5121 Prudler Phase 2 which created 98 single family lots (“Map”); and WHEREAS, the conditions of approval for the Map required the subdivider, Lennar Homes of California, LLC and the owner, Ag Essential Housing CA 1, L.P., to enter into a Subdivision Improvement Agreement calling for the construction of infrastructure necessary to serve the development permitted by this Map (collectively, the “Improvements”), and furnish bonds or other securities to ensure the timely completion of the Improvements; and WHEREAS, Lennar Homes of California, LLC has completed the Improvements associated with the offsite improvements for Phase 2 (East Street). At this time, all other developer- obligated improvements have been completed and accepted.

WHEREAS, Lennar Homes of California, LLC has previously furnished a bond for Subdivision 5121 identified as Bond No. 30122426 and issued by The Continental Insurance Company as surety (“Bond”), securing the completion of the Improvements; and WHEREAS, the Subdivision Map Act and the Woodland Municipal Code require the City to accept subdivision improvements which have been completed; and WHEREAS, Lennar Homes of California, LLC has requested that the City accept those Improvements that have been completed.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1.The City Council hereby accepts those Improvements constructed for Subdivision 5121 Prudler Phase 2 offsites and as shown on the civil improvement plans entitled, " Offsite Civil Improvement Plans Prudler Subdivision - Phase 2 (Subdivision No. 5121) " approved by the City Engineer on May 5, 2021.

SECTION 2.The City Council hereby authorizes the City Clerk to file the Notice of Completion and release the developer’s performance and payment securities for Subdivision No. 5121 Prudler Phase 2 as related to offsite improvements and as listed above.

SECTION 3.Through adoption of this resolution, the City of Woodland does not waive any of its rights, or obligations of Lennar Homes of California, LLC, or any other entity, under the

conditions of approval for the Map, any associated development agreement, reimbursement agreement, participation agreement, or under any other document, ordinance or applicable law.

SECTION 4.The adoption of this resolution shall not be deemed to cure any breach by Lennar Homes of California, LLC or any other entity of its obligations under the Map or any other document, ordinance, or applicable law.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 18th day of March, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN
______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

PRUDLER PH 2SM #5121East Street Frontage Improvements
NSWE

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: F.8
SUBJECT: Waiver of Second Reading and Adoption of an
Ordinance Amending the Boundaries of City Council
Election Districts 2 and 3 to Include Annexed
Territories

Recommendation for Action: Staff recommends the City Council waive the second reading and adopt Ordinance No. _____, amending the boundaries of City Council Election Districts 2 and 3 to include annexed territories.

Staff Contact:

Sarah Lansburgh, CMC, City Clerk, (530) 661-5806, [email protected]

Discussion:

At its February 18, 2025 meeting, the City Council introduced and waived the first reading of an Ordinance to amend the boundaries of City Council Election Districts 2 and 3 to include annexed territories, and replace and supersede the district boundaries established by City Council Ordinance No. 1721.

On September 26, 2024, the Yolo Local Agency Formation Commission (LAFCo) adopted Resolution 24-11, approving the PIRMI and Sports Park reorganization to the City, initiating conducting authority proceedings and set October 31, 2024 as the date of the protest hearing. A public hearing was conducted where all interested persons, organizations and agencies had the opportunity to present objections. At the close of the hearing, LAFCo as the Conducting Authority, adopted Resolution 24-12 and ordered the reorganization of the PIRMI and Sports Park areas to the City.

The City Council typically establishes where district lines will be drawn every 10 years based on the latest U.S. Census and the requirements of State law. Between these regular 10-year updates, changes to district boundaries are typically not allowed under the State Elections Code. However, Elections Code Section 21603(a) provides that if “...the boundaries of a city expand by the addition of new territory, including through annexation of unincorporated territory or consolidation with another city, the council shall add that new territory to the nearest existing council district without changing the boundaries of other council district boundaries”.

The recently annexed territories into the City limits will become a part of Districts 2 and 3.

The Sports Park territory being added to District 2 consists of approximately 40 acres located east of the existing Community Center and Sports Park property, just south of Sports Park Drive. State Route 113 runs southwest to northeast near the Sports Park Annexation Area eastern boundary.

The PIMRI territory being added to District 3 consists of approximately 76.43 acres located on the northwest corner of Kentucky Avenue and East Street, just south of Interstate 5. Interstate 5 serves as the PIRMI Annexation Area’s northern perimeter and East Street as the eastern perimeter, also running adjacent to Union Pacific Railroad tracks.

Conclusion:

Staff recommends the City Council waive the second reading and adopt Ordinance No. _____, amending the boundaries of City Council Election Districts 2 and 3 to include annexed territories.

Attachments:

1. Proposed Ordinance - Revised District Map to Include Annexed Territories 2nd Reading

2. Exhibit A - AnnexationAreasNov2024

3. Certificate of Completion-LAFCo24-01 11.19.24

ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA ADJUSTING THE BOUNDARIES OF CITY

COUNCIL ELECTION DISTRICTS TO INCLUDE ANNEXED

TERRITORIES, AS REFLECTED IN THE ATTACHED MAP
WHEREAS, Elections Code section 21603(a) provides that if “the boundaries of a city expand by the addition of new territory, including through annexation of unincorporated territory or consolidation with another city, the council shall add that new territory to the nearest existing council district without changing the boundaries of other council district boundaries”; and WHEREAS, the City recently annexed territory that will become a part of Districts 2 and 3; and
WHEREAS, the City desires to amend the boundaries and the map in accordance with Election Code section 21603(a).

NOW THEREFORE BE IT RESOLVED the City Council of the City of Woodland does hereby ordain as follows:

SECTION 1.The City Council hereby designates the territories annexed by the Yolo Local Agency Formation Commission Resolution 24-12 to the City to Districts 2 and 3, as depicted in Exhibit A, attached hereto and incorporated herein by this reference.

SECTION 2.Section 1.16.110 of the Woodland Municipal Code is hereby amended in its entirety to read as follows:
Ҥ 1.16.110 Boundaries and numbering of each district.

Descriptions of the boundaries of each district and their numbering are as shown on the attached Exhibit A of Ordinance No. _____ along with a map entitled "City of Woodland District Map," a copy of which shall be on file in the City Clerk's office.” SECTION 3.The district boundaries established as set forth in Exhibit A shall replace and supersede the district boundaries established by City Council Ordinance No. 1721.

SECTION 4.The City Manager is directed to take all necessary steps to give effect to this Ordinance. If necessary to facilitate the implementation of this Ordinance, the City Manager or his or her designee is authorized to make technical adjustments to the election district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Manager shall consult with the City Attorney concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required.

SECTION 5.The City Clerk is hereby directed to provide a certified copy of this Ordinance to the Yolo County Registrar of Voters for use in subsequent Woodland City Council elections.

SECTION 6.If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

SECTION 7.This Ordinance shall become effective thirty (30) days from its adoption.

SECTION 8.The City Clerk shall certify the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Woodland, pursuant to all legal requirements.

INTRODUCED at a regular meeting of the City Council held on the 18 th day of February 2025 and PASSED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 18th day of March 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
___ ______________________________
Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

EXHIBIT A

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: G.9
SUBJECT: Public Art Installation at the new Area Aquatic Center

Recommendation for Action: Staff recommends the City Council direct staff to work with the Council ad-hoc Aquatic Center Subcommittee to analyze options and issue a Request for Qualifications (RFQ) for a public art installation on the entry wall of the new Aquatic Center.

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager | (530) 661-5808, [email protected]

Fiscal Impact:

Cost for the public art installation will be determined by the ultimate scope and form of the project to be determined. Prior to final selection of the artwork, staff will return to Council with a contract for commissioning the design and installation of the project. Funding for the artwork will come from a combination of new Aquatic Center project funds CIP 19-18 and City Public Art Funds.

Background:

The new Woodland Aquatic Center, located adjacent to the Woodland Community and Senior Center, remains on schedule for completion before the end of 2025. Adjacent to the main facility entrance, a south-facing 17-foot-tall wall has been identified as a potential location for a painted or ceramic mural.

Discussion:

Staff recommends that the Council's ad-hoc Aquatic Center Subcommittee of Mayor Rich Lansburgh and Mayor Pro Tempore Tom Stallard work with staff to identify the desired budget and art medium for the selected wall. Once a direction has been specified, staff will prepare and issue a Request for Qualifications (RFQ) to which interested artists may respond. A review committee comprised of community members will be invited to assist in reviewing the RFQ's and the final design of the proposed art installation .

Conclusion:

Staff recommends the City Council direct staff to work with the ad-hoc Aquatic Center Subcommittee to analyze options and issue a Request for Qualifications (RFQ) for a public art installation on the entry wall of the new Aquatic Center.

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: March 18, 2025
ITEM #: G.10
SUBJECT: Rotary Pavilion License Agreement at the Woodland Regional Park Preserve

Recommendation for Action: Staff recommends the City Council adopt Resolution No. _____, to approve the License Agreement between Woodland Sunrise Rotary Club and the City of Woodland for the construction of the Rotary Pavilion at the Woodland Regional Park Preserve.

Staff Contact:

Stephanie Burgos, Business Engagement & Resource Conservation (530) 661-5800, [email protected]

Background:

The Woodland Regional Park Preserve (WRPP) is approximately 160 acres, located between Road 25A and Road 102 at the site of the former landfill, capped and retired in the 1980s. The Preserve has ecological significance and is home to over 20 different native plant species, including the federally listed endangered Palmate Bracted Birds Beak. Additionally, the WRPP’s habitat, which consists of alkali prairie, grassland, valley foothill riparian, fresh emergent wetland, and lacustrine natural communities, lends itself to being a home base for resident and migratory birds such as the Swainson’s hawk and white-tailed kite, among other wildlife.

In 2019, Woodland Sunrise Rotary Club (Rotary) became one of the founding partners in the City of Woodland’s Woodland Regional Park Preserve Leadership Team and continues to be an active participant to date. The Leadership Team serves as an informal advisory committee to the City, meeting with the City and other Leadership Team members on a monthly basis, advising the City on a variety of topics pertaining to the preservation and conservation of the Preserve, educational opportunities on the site, community projects, and more.

In this first year of the WRPP Leadership Team, Woodland Sunrise Rotary approached the City with the concept of spearheading the efforts to raise funds towards the construction of The Rotary Pavilion (Pavilion), a covered observation deck on the west side of the Americans with Disabilities Act (ADA) accessible trail, overlooking the pond that would accommodate up to a maximum of 47 individual for the purpose of wildlife viewing, educational activities, and wellness activities at the WRPP. The City enthusiastically supported the idea for this future community amenity. The idea gained significant support from all Yolo County Rotary Clubs, generating a solid and unified support system for the advancement of this project. Initial seed money was donated from the Rotary to begin fundraising efforts, and an architect provided the first concept designs of the planned structure.

Shortly thereafter, the pandemic hit, leading to a significant slowdown in the project and fundraising progress nearly halted between 2020-2022. Despite these challenges, the Rotary continued to be an active member in the Leadership Team monthly meetings, advising on other WRPP-specific projects.

Among these projects included the work leading up to the April 18, 2023 City Council approval of the WRPP Conservation Easement and site-management plan to ensure that the easement area would be forever retained and protected. In conjunction with these efforts, City of Woodland staff and the support from its partners, including the Rotary, were instrumental in helping move forward ongoing conservation management efforts as the City continued to complete infrastructural improvements in

preparation for the Park’s grand opening to the public in Spring 2025. Infrastructural improvements since this time include: the installation of ten donor benches and placement of picnic tables, extensive gravel road repair of the entry road leading to the permanent parking area, the installation of a donated shed for maintenance supplies, post and cable fencing around the ADA path and parking area, extensive irrigation work, the installation of an artist fabricated park entry sign, and completion of the CR 102/25A traffic signal and crosswalk.

Concurrent with the Council approval of the Conservation Easement, the Rotary set forth anew and recommenced fundraising efforts, generating fresh interest and momentum in the project. From late 2023 to early 2024, enough funding was secured to seek out the development of architectural drawings. As the initial architect was no longer available, the Rotary contracted with a different local architect, Duane Thomson, who also shared Rotary’s vision to design an accessible and functional observation deck at this unique nature site. Fundraising efforts successfully continued this year, thanks to the generosity of local organization and individual donors. In mid-2024, the City approached local business, Allweather Wood, who donated 100% of the lumber needed for this community project, amounting to roughly $70,000 in material savings. With significant headway made with fundraising and the newly secured materials, Rotary contracted with a local construction company, Shellhammer Construction. Shellhammer joined the Rotary-City-Duane Thomson project team and generated interest from Berry Lumber to donate the hardware needed for the project, amounting to roughly $5,000 in material savings.

Thanks to the enthusiasm from donors and sponsors, the Pavilion project, which has a total budget of approximately $220,000, has been nearly funded. At this stage, approximately $15,000 is needed to meet the funding goal to complete the project in its entirety. Regardless, the Rotary has the adequate funding to commence Phase 3 out of 5, which, once finalized, will take the Pavilion to 90% completion. Please see below for this project’s phases and its current status. • Phase 1 (complete): – Design: Development of 2023-24 Initial Engineering Plans + 2023-24 Final Engineering Plans.
• Phase 2 (complete): – Site reconnaissance and permitting: Soil testing and reports + City Building Permit.
• Phase 3 – Construction: Contract with Shellhammer Construction + procurement of lumber & hardware materials + Pavilion construction + Rotary sign installation + decking installation and decking sealant labor.
• Phase 4 – Sails installation: Contract with local sail company to procure and install sails upon completion of Phase 3.
• Phase 5 – Donor plaque installation: City to coordinate the creation and installation of a donor plaque on a large boulder placed by Pavilion.

Phase 3 of the project is underway, with the construction contract secured, lumber on order by Allweather Wood (expected arrival at the WRPP during the week of March 28th), and hardware secured. In addition to the Rotary’s financial contribution and in-kind efforts to fundraise for this project, they will also donate their labor via the installation of the decking and application of the sealant in tandem with Shellhammer Construction. The installation of the Rotary Sign will also be completed during this phase.

Once the additional $15,000 has been secured, the Rotary will be able to complete their portion of the project by contracting with a local shade sails company. Lastly, the City will coordinate the creation and installation of a donor plaque on a prominent boulder, showcased by the Pavilion.

Discussion:

To grant access to the Rotary for the construction of the Pavilion, the City and a License Agreement have been developed. Key provisions of this agreement are summarized below:
• Grant of License: The City grants Rotary temporary right to enter onto the Property for the purpose of constructing the Pavilion within the designated footprint, depicted in Attachment 3. • Construction: Rotary shall design and construct the Pavilion at their sole cost, responsibility, and liability. The Pavilion shall be constructed in compliance with City-approved plans and permits and shall be subject to City Building department review upon completion of the project.

Rotary has deemed that no public funds will be used in the installation or construction of the Pavilion. However, Rotary understands and agrees that if any public funds are used for the installation or construction of the Pavilion, that the Pavilion will be a “public works” project only for the purposes of Labor Code Section 1720 et seq. of the Labor Code regarding payment of prevailing wages and associated requirements.
• Compliance with Applicable Laws: Rotary and its Contractors shall insure that all work performed on the Pavilion complies with all applicable federal, state, county and City laws, regulations and rules, as these rules and regulations may be modified or changed from time to time.
• Use of Volunteers: Rotary understand and agree that they shall comply with Labor Code Section 1720.4, as it reads at the time of Agreement execution and as it may be amended, with respect to the use of volunteer labor and paid labor. • Notification to City and Authorization: Rotary shall notify City of their intention to commence installation at least five (5) days prior to the commencement of any work or delivery of materials to the Property. Rotary and its contractors or subcontractors, if used, shall not commence installation of the Public Improvements until the Rotary has received written authorization from City to proceed.
• Damage to Public Improvements During Term: Until the Pavilion is completed and accepted by the City, Rotary, at all times, shall be solely responsible for all damage to the Pavilion and damages to the Property or third parties, regardless of cause. • Insurance: The Rotary and its contractors shall provide the City insurance to cover liability during construction, as outlined within the License Agreement. • License Termination: The Agreement shall terminate upon the completion of the Pavilion. • Ownership at Completion: Upon completion of the Pavilion, the maintenance and responsibility of the Pavilion shall be transferred to the City.

It should further be noted that the Yolo Habitat Conservancy was routinely informed of the progress of the Pavilion project. On February 10, 2025, the City informed the Yolo Habitat Conservancy of the Rotary’s intention to construct in Spring 2025 within the City’s development envelope, seeking its formal approval of the selected location. As this was a previously authorized amenity, as described in the WRPP’s Management Plan, approval of the location was given by the Conservancy, California Department of Fish and Wildlife, and U.S. Fish and Wildlife Service. Please see attachment 6 for the Conservancy’s approval letter.

Conclusion:

Staff recommends the City Council adopt Resolution No. _____, to approve the License Agreement between Woodland Sunrise Rotary Club and the City of Woodland for the construction of the Rotary Pavilion at the Woodland Regional Park Preserve.

Prepared by: Stephanie Burgos, Program Manager: Business Engagement & Resource Conservation

Reviewed by: Ken Hiatt, City Manager

Attachments:

1. Proposed Resolution - Approve License Agreement with Rotary

2. Pavilion Plans

3. Conservancy Location Approval Memo

4. Footprint of Pavilion

RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO ENTER INTO A

LICENSE AGREEMENT WITH WOODLAND SUNRISE ROTARY FOR
THE CONSTRUCTION OF THE “ROTARY PAVILION” AT

THE WOODLAND REGIONAL PARK PRESERVE SITE
WHEREAS, the City of Woodland (“City”) is the owner of certain property located at 20179 County Road 102 in the City of Woodland, County of Yolo, State of California (the “Property”), which Property is known as the Woodland Regional Park Preserve; and WHEREAS, the Property entered into a Conservation Easement with Yolo Habitat Conservancy on April 18, 2023, that delineated the easement area under the jurisdiction of the Conservancy, and the development envelopes under the jurisdiction of the City; and WHEREAS, a Management Plan that serves as a companion document to the Conservation Easement for the Woodland Regional Park, was prepared to outline the preservation and maintenance of the species habitat and natural communities on the Property, including authorized amenities and infrastructural improvements of the site for various recreational and educational uses consistent with the habitat values of the Property; and WHEREAS, the Yolo Habitat Conservancy provided the City a memo dated on March 6, 2025, indicating formal approval of the location of the Rotary Pavilion on behalf of the Conservancy, California Department of Fish and Wildlife, and U.S. Fish and Wildlife Service; and
WHEREAS, the planned Pavilion will allow the Property to be better utilized in a manner that benefits and serves the community while protecting habitat through secured access to the waterfront, improving the habitat value of the Property; and WHEREAS, the Rotary has nearly completed fundraising that commenced in 2019 to construct a covered observation deck on the west side of the ADA trail, overlooking the pond that would accommodate up to a maximum of 47 individual for the purpose of wildlife viewing, educational activities, and wellness activities at the WRPP; and WHEREAS, the Rotary has created positive community investment, awareness, and interest in the Park Preserve through the fundraising of monetary and material donations for this project that amount to roughly $220,000; and
WHEREAS, the Rotary has provided architectural plans from a licensed architect that the City has approved, and has entered into a construction contract with a licensed construction company for the execution of this project; and
WHEREAS, the Rotary and City desire to enter into an Agreement whereby the Rotary will gain access to the site for the purpose and duration of the Pavilion’s construction; and

WHEREAS, the Rotary will ensure the proper completion of the Pavilion, subject to City-approved plans and final inspections by the City, as well as returning the area around the project’s footprint in the same condition as before the project’s commencement; and WHEREAS, the Agreement will be terminated upon completion of the Pavilion project and the City will assume maintenance and ownership of the Pavilion at its completion.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

SECTION 2. Approval of License Agreement. The City Council hereby authorizes the City Manager to enter into and if necessary, make minor modifications, after consultation with the city attorney, a license agreement with Woodland Sunrise Rotary for the construction of the “Rotary Pavilion” at the Woodland Regional Park Preserve site (20179 County Road 102) consistent with the terms outlined in the 18 th day of March, 2025 City Council staff report approving this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 18th day of March 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: ______________________________
Rich Lansburgh, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ ___________________________________ Sarah Lansburgh, CMC, City Clerk Ethan Walsh, City Attorney

Jim
Frame
Digitally signed by Jim Frame
DN: cn=Jim Frame, o=Frame
Surveying & Mapping, ou,
[email protected], c=US
Date: 2023.03.16 13:17:09
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292 West Beamer St., Woodland, CA 95695Phone: 530-666-8850www.yolohabitatconservancy.org To: Memo to fileFrom: Chris AlfordInterim Executive Director, Yolo Habitat ConservancyDate: March 6, 2025 RE: Woodland Regional Park Preserve Wetland Viewing Deck 1 (Rotary Pavillion) Project: Approval of request to approve location of proposed viewing deck within the Woodland Regional Park Preserve The City of Woodland and its partners have been actively working on fundraising and planning for future park improvements associated with portions of the Woodland Regional Park Preserve located within the Park Facilities Development Envelope and the Designated Use Area located around portions of the constructed wetland within the Conservation Area. One such park amenity is the installation of a wood viewing deck that is located in between the existing ADA pathway and the west end of the constructed wetland, within the Designated Use Area identified in Figure 8 of the Woodland Regional Park Preserve Site-Specific Management Plan and shown below in Figure 1. Per the Woodland Regional Park Preserve Site-Specific Management Plan, a maximum of four viewing decks may be constructed. The specific location of any proposed viewing deck must be approved by the Conservancy, California Department of Fish and Wildlife (CDFW), and U.S. Fish and Wildlife Service (USFWS). Yolo Habitat Conservancy (Conservancy) staff approve of the proposed viewing deck location and design. The proposed viewing deck is consistent with the Woodland Regional Park Preserve Site-Specific Management Plan, will provide a public amenity for passive recreation, and will provide a developed area where school groups and other park visitors can gather without potentially trampling over native vegetation or disturbing sensitive wildlife. The excerpt from the management plan that specifically allows for viewing decks along with a map showing the proposed location and a photo of the proposed location taken by Conservancy staff are included as an attachment to this approval. These materials along with the design plans for the viewing deck were provided to CDFW and USFWS on February 10, 2025 along with a request to review these materials and either provide their approval of the proposed location or identify any questions or concerns before or at the next Yolo HCP/NCCP coordination meeting (March 6, 2025). CDFW staff provided their approval of the proposed viewing deck location to the Conservancy by email on February 13, 2025 and USFWS staff provided their approval by email on March 6, 2025. This memo-to-file serves as confirmation of approval of the viewing deck location by the Conservancy, CDFW, and USFWS and will be saved as an addemdum to the Site-Specific Management for the Woodland Regional Park Preserve. Thank you,Chris Alford, Interim Executive Director

Woodland Regional Park Proposed Viewing Deck Location
2 The Woodland Regional Park Preserve Site-Specific Management Plan states:“Passive Recreation Amenities: The installation of up to a total of twelve benches immediately adjacent to the existing concrete ADA pathway and/or other futureapproved trails for seating and wildlife viewing is allowed. The specific placement of benches along any future trails must be located away from sensitive habitat areas and approved by the Conservancy. A shade structure/pavilion with a viewing deck no greater than 800 sq. ft., along with up to three additional viewing decks, each located adjacent to the existing concrete ADA pathway along the designated use area shown in Figure 8 are allowed. One of these viewing decks is foreseen to be constructed as part of the educational facility that will be located within the Park Facilities Development Envelope along the southern edge of the constructed wetland. The locations and construction of all viewing decks must be approved by the Conservancy, CDFW, and USFWS. All other passive recreation amenities including restrooms, picnic tables, and shade structures are only allowed within the Park Facilities Development Envelope.” (WRPP Site-Specific Management Plan, page 30) Figure 1: Map from WRPP Site-Specific Management Plan showing designated use area within the Conservation Area with the proposed viewing deck location added.

Woodland Regional Park Proposed Viewing Deck Location
3 Figure 2: Photo of the proposed viewing deck location taken from the existing ADA pathway on October 2024.