Agenda packet — Woodland City Council, August 19, 2025

City of Woodland

Meeting Agenda

City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
August 19, 2025
6:00 PM

CITY COUNCIL

CLOSED SESSION
5:45 PM

A. CALL TO ORDER

B. CLOSED SESSION

1. Conference with Legal Counsel - Existing Litigation (Sec. 54956.9) Name of Case: Sierra Northern Railway v. California Department of Water Resources, et al., (Yolo County Superior Court Case No. CV2022-0479)

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

F. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

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2. SUBJECT: General Public Comments

WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

G. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

3. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. PRESENTATIONS

4. SUBJECT: 2025 Civic Fellowship Program Presentation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the 2025 Civic Fellowship Program.

I. CONSENT CALENDAR

5. SUBJECT: City Council Meeting Minutes of July 1, 2025, and July 15, 2025

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of July 1, 2025 and July 15, 2025.

6. SUBJECT: Parks and Recreation Commission Meeting Minutes for June 2025

RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the minutes from the June 23, 2025, Parks and Recreation Commission Meeting.

7. SUBJECT: Traffic Signal EVP Upgrades Project, CIP 24-11; Approve Plans and Specifications and Authorize Bid Advertisement and Approve Project Specific Maintenance Agreement

RECOMMENDATION FOR ACTION: Staff recommends that the Council adopt Resolution No. _____, 1.) Authorizing the City Manager to execute the Project Specific Maintenance Agreement (PSMA) with the State of California Department of Transportation (Caltrans) for the Traffic Signal EVP Upgrades Project, CIP 24-11, and 2.) Approving the project plans and specifications and authorizing bid advertisement for the Project.

8. SUBJECT: Fire Apparatus Maintenance Contracts

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a Contract with Golden State Emergency Vehicle Services, Inc for the maintenance and repair of fire apparatus; Resolution No. _____, authorizing the City Manager to execute a contract with Riverview International Trucks,

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LLC for the maintenance and repair of fire apparatus; and Resolution No. _____, authorizing the City Manager to execute a contract with United Fleet Maintenance for the maintenance and repair of fire apparatus.

9. SUBJECT: Increase in Construction Contingency for CIP 14-02, Water Pollution Asset Replacement (Headworks Screw Pump No. 2)

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____ to approve an increase in construction contingency up to $129,480.72 for a total contract amount of up to $1,190,939.72 for CIP 14-02, Water Pollution Asset Replacement (Headworks Screw Pump No. 2)

10. SUBJECT: Appropriate Equipment Replacement Funds for the Purchase of One New Vehicle for the Pool Facilities Technician and Authorize the Replacement Purchases of Four (4) EV Lawn Mowers Using Reserve Balances.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____,

1. Authorizing the appropriation of $40,000 in the Equipment Replacement Fund (2012) for the purchase of a new vehicle for the recently adopted position of Pool Facilities Technician in the Community Services Department;

2. Authorizing the appropriation of $132,434.96 in the Equipment Replacement Fund (2012) from collected reserved balances for the replacement purchases of equipment numbers 595, 792, 843 and 844 with four (4) new EV Lawn Mowers; and

3. Approving the equipment purchase contract totaling $132,434.96 for the purchase of four (4) EV mowers, and authorize the City Manager to execute the contract.

11. SUBJECT: Request for authorization to execute a professional services agreement with Robertson-Bryan, Inc. (RBI) for regulatory and reporting assistance

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to execute a professional services agreement with Robertson-Bryan, Inc. (RBI) for the amount of $68,866.00 for professional regulatory and reporting assistance.

12. SUBJECT: Approval of the 2024-2025 Continuum of Care Grant Agreement with the U.S. Department of Housing and Urban Development and Subrecipient Agreement with the Yolo Wayfarer Center for the Grant (Permanent Supportive Housing through the U.S. Department of Housing and Urban Development’s Continuum of Care Program).

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. , authorizing the City Manager to 1) execute Grant Agreement No. CA1423L9T212409 with U.S. Department of Housing and Urban Development (HUD) for the 2024-2025 Continuum of Care Program (Catalog of Federal Domestic Assistance No. 14.267) funded in the

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amount of $377,173 and 2) execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) funded in the amount of $376,201.

13. SUBJECT: Lower Cache Creek Flood Risk Reduction Project, CIP 22-16, and I-5/SR 113 Freeway to Freeway Connector, CIP 24-06: Approve Amendment #3 to Agreement with the Ferguson Group for Federal Representation and Advocacy Services for Flood Mitigation and Transportation

RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, authorizing Amendment #3 to extend the Ferguson Group agreement for an additional 16 months for an amount not to exceed $96,000.

14. SUBJECT: Authorization to Submit Response to UC Agriculture and Natural Resources’ RFP for The Plant @ California Project

RECOMMENDATION FOR ACTION: Staff recommends that the City Council authorize the City Manager, in partnership with the Woodland Research and Technology Park development team, to submit a response to University of California Agriculture and Natural Resources’ Request for Proposal (RFP) for Site Selection for The Plant @ California project.

15. SUBJECT: Job Description Modification - Recreation Coordinator

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve the modified job description for the Recreation Coordinator.

J. REPORTS OF THE CITY MANAGER

16. SUBJECT: Fire Department Semi-Annual Status Report

RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Fire Department Semi-Annual Status Report for January-June 2025

K. ADJOURN

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular City Council/Woodland Finance Authority meeting of the City of Woodland scheduled for August 19, 2025 was originally posted on August 15, 2025, in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours. The amended agenda was posted on August 18, 2025, in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours. The amended agenda removed section J. Public Hearings as no Public Hearings were scheduled for the August 19, 2025 meeting.

Marissa Kersey
City Clerk

Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: F.2
SUBJECT: General Public Comments

This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: G.3
SUBJECT: Long Range Calendar

Recommendation for Action: Staff recommend the City Council receive the Long Range Calendar for informational purposes only.

Staff Contact:

Marissa Kersey, City Clerk, (530) 661-5806, [email protected]

Background:

This calendar is being provided for planning purposes only and is intended to keep the Council apprised of upcoming agenda items and plan for upcoming Council items.

Attachments:

1. 8.19.25 Long Range Calendar

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CITY COUNCIL LONG RANGE CALENDAR

September 2nd REGULAR MEETING
Public Works Semi-Annual Report
MOU with Yolo County for Crisis Now Receiving Beds
Woodland Soccer Club – License Agreement Sports Park
Solar PPA Buyout – Terra Verde
New Fire Station Update and RFQ for Consulting Services Authorization for a New Conservation Coordinator Position Appropriation of Funds for the 2025 Clean Air Funds Grant Budget Public Hearing: Pacific Coast Producers – Development Agreement Public Hearing: Urgency Ordinance Amendment for Building and Fire Codes

September 16th REGULAR MEETING
Proclamation – Service Animals Month
SB 9/450
Zoning Code Updates
Community Development Department Semi-Annual Report
Approve Declaration of Surplus Property at 3 Well Sites FY24/25 Budget Carry-Overs
Update to Aquatics Fee Schedule
Yolo Transit District Short Range Transit Plan Update
PD Semi-Annual Report

October 7th REGULAR MEETING
Sewer and Water Rate Study Presentations
Presentation: Citywide Road Maintenance Program

Future Topics / Study Sessions:

Yolo Active Transportation Corridors Project Presentation (October) Animal Services Governance Model (TBD)
Downtown Parking Management Plan (TBD) Updated 8/15/2025

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: H.4
SUBJECT: 2025 Civic Fellowship Program Presentation

Recommendation for Action: Staff recommends that the City Council receive a presentation on the 2025 Civic Fellowship Program.

Staff Contact:

Amanda Portier, Marketing & Business Relations Specialist, (530) 661-5920

Fiscal Impact:

The 2025 program is estimated to cost roughly $65,000. The 2024 program cost $53,269.91.

Program expenses were allocated through the City's American Rescue Plan Act (ARP) Spending Plan and funded by General Fund revenue recovery funds. Originally launched as a three-year pilot, the program has demonstrated strong growth and success over its first three cohorts. City Manager's Office staff members are working with Finance to present options for an ongoing funding plan to Council during the mid-year budget process.

Background:

The City of Woodland 2025 Civic Fellowship Program marks the third year of the City's paid fellowship program. This program is designed to engage adults early in their professional career with public service opportunities. One of the City Council's goals is to prioritize local recruitment for public service jobs across all sectors. The City's Equity Action Plan identified the establishment of a Civic Fellowship Program as a strategic action to help further this goal. The City Manager's Office of Equity, Engagement, Economy, and Environment led this initiative in collaboration with all City departments.

Discussion:

Recruitment & Hiring
In spring 2025, staff opened applications for nine fellow positions and completed targeted outreach to workforce and educational institutions to reach a diverse pool of candidates. The program received 204 total applications from 155 individual applicants. Several individuals applied to multiple positions, resulting in the discrepancy between total and individual values. Human Resources worked with department leads to review applications, conduct interviews, and facilitate hiring and onboarding. 72 applicants were invited to interview.

Program
The program ran from June 16 through August 8. Fellows primarily worked within their assigned departments and participated in weekly program-wide activities. The fellows completed significant projects as detailed below.

Sampling of Fellow Accomplishments:
• Giselle Ayala | Maker Camp Leader | Woodland Public Library: Giselle managed the day- to-day operations of the "Maker Camp" in Square One, a camp for rising 4th-7th graders to explore art, design, and engineering through crafting a "book nook".

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• Zelewit Molla | Human Resources Fellow | Administrative Services: Zelewit prepared an employee engagement survey and collaborated with Tanika (Marketing & Communications Fellow) to launch "The Voices Behind Our City", a video series highlighting staff stories. • Tanika Anbuchelvan | Marketing & Communications Fellow | Community Services & City Manager's Office: Tanika created social media content to celebrate Parks and Recreation Month and collaborated with Zelewit (HR Fellow) to launch "The Voices Behind Our City" video series.
• Crystal Guadalupe Mendez-Diaz | Summertime Fun Club Special Program Coordinator | Community Services: Crystal managed the day-to-day operations of the "Summertime Fun Club", a multi-site summer youth program that provides a safe and engaging space for incoming 1st-6th graders.
• Sharada Mahesh | Legislative & Administrative Services Fellow | City Manager's & City Clerk's Office: Sharada researched and analyzed policies, programs, and emerging technologies to inform City initiatives, and conducted an internal audit of City policies. • Ana Carvajal | Crime Analyst & Community Engagement Fellow | Police: Ana translated complex data into accessible public materials, applied GIS tools to support crime analysis, and fostered cross-unit collaboration and community engagement to support public safety initiatives.
• Timothy Luevano | Crime Analyst Intern | Police: Timothy provided analytical support to enhance operational effectiveness, guide strategic decision-making, and foster collaboration across public safety units.
• Jennifer Gonzales Loza | Public Outreach Fellow | Public Works: Jennifer produced informational videos showcasing divisions in the Public Works Department and completed a public questionnaire and bilingual door hanger to improve community outreach. • Violet Oliver | Community Risk Reduction Fellow | Fire: Violet developed social media content, boosting engagement by 40%, while gaining firsthand experience in fire operations, investigations, and inspections.
• Katharine Apicella | Housing & Community Development Analyst Fellow | Community Development: Katharine supported affordable housing initiatives by managing funding applications and reports, preparing public hearing materials, and presenting project recommendations to advance affordable housing development.

Weekly Program-Wide Activities
Weekly activities were structured to provide fellows with a comprehensive understanding of local government, help meet City personnel across different departments, and to strengthen their professional development skills.
• Police Department Tour
• Fire Station 3 Tour
• Attendance at the Collaborative for Woodland Youth Meeting • Water Pollution Control Facility Tour
• Library & Square One Tour
• Nonprofit Tour (AgStart, Woodland Food Closet, & Fourth & Hope) • YoloWorks! Professional Development Workshop
• Community Services Center Tour

Next Steps
Staff will review program evaluations from the fellows and department leads. Staff members are working with Finance to present options for an ongoing funding plan to Council during the mid-year

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budget process.

Conclusion:

Staff recommends that the City Council receive a presentation on the 2025 Civic Fellowship Program.

Prepared by: Amanda Portier, Marketing & Business Relations Specialist

Reviewed by: Spencer Bowen, Communication & Strategic Policies Manager

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.5
SUBJECT: City Council Meeting Minutes of July 1, 2025, and July 15, 2025

Recommendation for Action: Staff recommend the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of July 1, 2025 and July 15, 2025.

Staff Contact:

Marissa Kersey, City Clerk, (530) 661-5806, [email protected]

Attachments:

1. 07.01.25 draft_minutes

2. 07.15.25 draft_minutes

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City of Woodland

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, July 1, 2025

6:00 PM

City Council

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City of Woodland

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:01 PM.

B. ROLL CALL

Council Members Present: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh

Absent: None

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Fire Battalion Chief Erik Komula.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

1. SUBJECT: General Public Comments

Mayor Lansburgh invited public comment. No public comment was received.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

Verbal updates provided by Council Members/Staff.

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2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive the Long Range Calendar for informational purposes only.

Received Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

Mayor Lansburgh invited public comment. No public comment was received.

On a motion by Councilmember Garcia-Cadena, seconded by Councilmember Vega and carried on a 5-0 vote, Council Members approved Consent Calendar Items No. 3 through 13.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard, Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

3. SUBJECT: City Council Meeting Minutes of June 3, 2025 and June 17, 2025

RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of June 3, 2025 and June 17, 2025.

Adopted the minutes of the Joint Regular City Council/Woodland Finance Authority Meetings of June 3, 2025 and June 17, 2025.

4. SUBJECT: Parks and Recreation Commission Meeting Minutes for May 2025

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive the minutes from the May 19, 2025 Parks and Recreation Commission Meeting.

Received minutes from the May 19, 2025 Parks and Recreation Commission Meeting.

5. SUBJECT: Agreement with Woodland Police Officers’ Association

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Officers’ Association as described herein. Resolution No. 7963, which was adopted on July 26, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Adopted RESOLUTION NO. 8523, MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WOODLAND AND THE WOODLAND POLICE OFFICERS’ ASSOCIATION.

6. SUBJECT: Agreement with Woodland Police Supervisor's Association

RECOMMENDATION: Staff recommend the City Council adopt Resolution No. _____, implementing a one (1) year agreement (July 1, 2025 to June 30, 2026) with the Woodland Police Supervisors’ Association as described herein.

Resolution No. 7949, which was adopted on July 6, 2022, is hereby replaced and superseded in its entirety by this Resolution.

Adopted RESOLUTION NO.8524, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING CERTAIN TERMS AND CONDITIONS FOR POLICE SUPERVISORS’ ASSOCIATION.

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7. SUBJECT: Appoint Yolo County Public Agency Risk Management Insurance Authority Board Representative

RECOMMENDATION FOR ACTION:Staff recommend the City Council appoint Human Resources Manager Rachael Smith as the Alternate Representative to the Board of the Yolo County Public Agency Risk Management Insurance Authority.

Appointed Human Resources Manager Rachael Smith as the Alternate Representative to the Board of the Yolo County Public Agency Risk Management Insurance Authority.

8. SUBJECT: Approve Revised Job Description - Firefighter / Firefighter Recruit / Lateral Firefighter

RECOMMENDATION FOR ACTION:Staff recommend the City Council approve the updated job descriptions for the Firefighter Recruit, Firefighter, and Lateral Firefighter.

Approved the updated job descriptions for the Firefighter Recruit, Firefighter, and Lateral Firefighter.

9. SUBJECT: Prudler Community Facilities District Annual Levy and Collection for Fiscal Year 2025/26

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, ordering the annual levy and collection of the assessment within the Prudler Community Facilities District for Fiscal Year 2025/2026.

Adopted RESOLUTION NO. 8525, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2022-01 (PRUDLER SERVICES) AUTHORIZING THE ANNUAL LEVY OF SPECIAL TAXES FOR FISCAL YEAR 2025/26.

10. SUBJECT: Waiver of Second Reading and Adoption of an Ordinance Revising Sections Within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code

RECOMMENDATION FOR ACTION: Staff recommend the City Council waive the second reading and adopt Ordinance No. _____, revising sections within Chapter 8.20, “Fire Prevention and Emergency Services,” to Title 8 of the Woodland Municipal Code.

Waived the second reading and adopted ORDINANCE NO. 1739, AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING SECTION

8.20.040 TO CHAPTER 8.20 “FIRE PREVENTION AND EMERGENCY SERVICES” TO TITLE 8 “HEALTH AND SAFETY” OF THE WOODLAND MUNICIPAL CODE, TO AMEND CITY AMENDMENTS TO THE ADOPTED CALIFORNIA STATE FIRE CODE.

11. SUBJECT: Award Contracts to West Coast Arborists, Inc. for Tree Pruning and Maintenance Services and Stump Grinding Services

RECOMMENDATION FOR ACTION: Staff recommend the City Council approve Resolution No. _____, authorizing the City Manager to 1) Execute a two-year tree pruning and maintenance services agreement with West Coast Arborists, Inc. in the amount not-to-exceed $648,783 per year for July 1, 2025 to October 31, 2027 with the option to extend the agreement for up to three

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additional one-year terms; and 2) Execute a two-year maintenance service agreement for stump grinding services with West Coast Arborists, Inc. for July 1, 2025 to October 31, 2027 in the amount not-to-exceed $15,000 per year.

Adopted RESOLUTION NO. 8526, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE TWO MAINTENANCE SERVICE AGREEMENTS WITH WEST COAST ARBORISTS, INC. FOR PRUNING AND MAINTENANCE SERVICES AND FOR STUMP GRINDING SERVICES.

12. SUBJECT: Approve an Agreement with West Yost Associates for the 2025 Urban Water Management Plan

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute a contract with West Yost Associates for the 2025 Urban Water Management Plan services, for an amount up to $125,373 and authorize a contingency of up to 10% ($12,537).

Adopted RESOLUTION NO. 8527, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING AN AGREEMENT WITH WEST YOST ASSOCIATES FOR CONSULTING SERVICES FOR THE 2025 URBAN WATER MANAGEMENT PLAN.

13. SUBJECT: Approve Contract Amendment No. 2 with LPA, Inc. for Architectural & Engineering Design Changes Related to the Woodland Aquatic Center Project, CIP 19-18

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute contract amendment number 2 with LPA, Inc. for design changes related to the Woodland Aquatic Center Project, CIP 19-18, in an amount not to exceed $85,000.

Adopted RESOLUTION NO. 8528, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT #2 WITH LPA, INC. FOR ARCHITECTURAL & ENGINEERING DESIGN SERVICES FOR THE SOUTHEAST AREA AQUATIC CENTER PROJECT, CIP 19-18.

G. PUBLIC HEARINGS
Director of Administrative Services Kim McKinney presented Items no.14 through 19 to Council.

14. SUBJECT: Public Hearing - Gateway Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Gateway Lighting and Landscaping District.

Mayor Lansburgh opened the public hearing for item 14. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members 1) Conducted a public hearing; 2) adopted RESOLUTION NO. 8529, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR

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2025/2026 ENGINEER’S REPORT REGARDING THE GATEWAY LANDSCAPING AND LIGHTING DISTRICT; and 3) adopted RESOLUTION NO. 8530 A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA ORDERING THE LEVY AND

COLLECTION OF ANNUAL ASSESSMENTS REGARDING THE GATEWAY
LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2025/2026.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

15. SUBJECT: Public Hearing - Gibson Ranch Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Conduct a public hearing; and 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/2026 annual levy report and order the levy and collection of the assessment within the Gibson Ranch Lighting and Landscaping District.

Mayor Lansburgh opened the public hearing for item 15. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members 1) Conducted a public hearing, and 2) adopted RESOLUTION NO. 8531 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S

ANNUAL LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE GIBSON RANCH LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2025/2026.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

16. SUBJECT: Public Hearing - North Park Lighting and Landscaping District

Mayor Lansburgh opened the public hearing for item 16. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members 1) Conducted a public hearing, and 2) adopted RESOLUTION NO. 8532 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S

ANNUAL LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE NORTH PARK LIGHTING AND LANDSCAPING DISTRICT, FISCAL YEAR 2025/2026.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh

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NOES: None
ABSENT: None
ABSTAIN: None

17. SUBJECT: Public Hearing - Spring Lake Lighting & Landscaping District

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Conduct a public hearing; 2) Adopt Resolution No. _____, approving the Fiscal Year 2025/26 annual levy report; and 3) Resolution No. _____, ordering the levy and collection of the assessment within the Spring Lake Lighting and Landscaping District.

Mayor Lansburgh opened the public hearing for item 17. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members 1) Conducted a public hearing; 2) adopted RESOLUTION NO. 8533 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE FISCAL YEAR 2025/2026 ENGINEER’S REPORT REGARDING THE SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT; and 3) adopted RESOLUTION NO. 8534 A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA ORDERING THE LEVY AND

COLLECTION OF ANNUAL ASSESSMENTS REGARDING THE SPRING LAKE LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2025/2026.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

18. SUBJECT: Public Hearing - West Wood Lighting and Landscaping District

Mayor Lansburgh opened the public hearing for item 18. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members 1) Conducted a public hearing, and 2) adopted RESOLUTION NO. 8535 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S

ANNUAL LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE WEST WOOD UNIT NO. 1 LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2025/2026.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

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19. SUBJECT: Public Hearing - Streng Pond Landscape Maintenance District

Mayor Lansburgh opened the public hearing for item 19. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members 1) Conducted a public hearing, and 2) adopted RESOLUTION NO. 8536 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA, AMENDING AND/OR APPROVING THE ENGINEER’S

ANNUAL LEVY REPORT AND ORDERING THE LEVY AND COLLECTION OF

ASSESSMENTS WITHIN THE STRENG POND LANDSCAPING MAINTENANCE DISTRICT, FISCAL YEAR 2025/2026.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

H. REPORTS OF THE CITY MANAGER

20. SUBJECT: Woodland Parklet Program Update and Policy Consideration

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Receive an update on the Woodland Parklet Program; 2) Adopt Resolution No. _____, approving a two-year extension of the Parklet Program to allow for those parklets in existence on July 1, 2025, to remain in place, subject to compliance with updated program requirements as provided for in Attachments 2 and 3, including a requirement that parklets on Main Street not take up more than one consecutive public parking space; and 3) Direct the City Manager to respond to the June 2025 Yolo County Civil Grand Jury Investigation per Penal Code Section 933.05 in a manner consistent with Attachment 4, and amended as needed, based on discussion and direction of the City Council at its July 1, 2025, meeting.

Mayor Pro Tem Stallard declared a conflict of interest. Mayor Pro Tem Stallard owns properties within 500 ft to 1,000 ft of the parklets. Mayor Pro Tem Stallard abstained from voting on this item and left Council Chambers.

City Manager Ken Hiatt introduced the item to Council. Deputy Director of Community Development Erika Bumgardner presented the item. City Manager Hiatt and Deputy Director Bumgardner answered questions from Council.

Mayor Lansburgh invited public comment. Speaking from the public were Jamie Braton, JD Trebec, Rudy Peniche, and Miguel Larios. No further public comment was received.

Mayor Lansburgh stated he would approve City staff's recommendation with the direction to amend the deadline requirement from one (1) month to one (1) year for

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current parklet owners to complete the required changes and/or updates to their existing parklet.

On a motion by Mayor Lansburgh, seconded by Council Member Garcia-Cadena, carried on a 4-0 vote, Council Members 1) Received an update on the Woodland Parklet Program; and 2) Adopted RESOLUTION NO. 8537, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF WOODLAND APPROVING A TWO YEAR EXTENSION OF

THE WOODLAND PARKLET PROGRAM TO ALLOW FOR EXISTING PARKLETS

LOCATED IN THE DOWNTOWN WITHIN THE PUBLIC RIGHT OF WAY TO REMAIN IN PLACE SUBJECT TO CONFORMANCE WITH UPDATED PROGRAM GUIDELINES.

AYES: Members Moreno, Garcia-Cadena, Vega and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: Mayor Pro Tempore Stallard

I. ADJOURN
Meeting adjourned at 7:08 PM.

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City of Woodland
City Hall
Council Chambers
300 First Street
Woodland, CA 95695

Regular Meeting Minutes

Tuesday, July 15, 2025

6:00 PM

City Council

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JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM

A. CALL TO ORDER
Meeting called to order at 6:03 PM.

B. ROLL CALL

Council Members Present: Members Moreno, Garcia-Cadena, Vega, Mayor Pro Tem Stallard, and Mayor Lansburgh

Absent: None

C. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by City Clerk Sarah Lansburgh.

Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

D. COMMUNICATIONS - PUBLIC COMMENT

This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

1. SUBJECT: General Public Comments

Mayor Lansburgh invited public comment. Speaking from the public was Mesena Pimentel.

No further public comment was received.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS

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Verbal updates provided by Council Members/ Staff.

2. SUBJECT: Long Range Calendar

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive the Long Range Calendar for informational purposes only.

Recevied the Long Range Calendar for informational purposes only.

F. PRESENTATIONS

3. SUBJECT: 2025 Woodland Regional Park Preserve Photo Contest Winner

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive a brief presentation and recognize the winner of our 2025 Woodland Regional Park Preserve Photography Contest.

Communication and Strategic Policies Manager Spencer Bowen presented the item to Council and presented an award to Photographer Peri Hoke.

G. CONSENT CALENDAR

Mayor Lansburgh invited public comment. No public comment was recevied.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members approved Consent Calendar Items No. 4 through 16.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

4. SUBJECT: Appointment of a Member to the Manufactured Homes Fair Practices Commission

RECOMMENDATION FOR ACTION: Staff recommend the City Council appoint Stacie Lewis as a member of the Manufactured Homes Fair Practices Commission.

Appointed Stacie Lewis as a member of the Manufactured Homes Fair Practices Commission.

5. SUBJECT: Salary Schedule Effective July 1, 2025

RECOMMENDATION FOR ACTION: Staff recommend the City Council approve the Salary Schedule effective July 1, 2025.

Approved the Salary Schedule effective July 1, 2025.

6. SUBJECT: Special Assessment Tax Roll Collections - Fiscal Year 2025/26

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, Requesting Collection of Charges on the Fiscal Year 2025/26 Tax Roll for the Lighting and Landscaping Districts, Special Assessment Districts and Community Facilities Districts described herein.

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Adopted RESOLUTION NO. 8538, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND REQUESTING COLLECTION OF CHARGES ON TAX ROLL.

7. SUBJECT: Community Services Department Quarterly Status Report for the Fourth Quarter FY25

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive the Community Services Department Quarterly Status Report for the Fourth Quarter of FY25.

Received the Community Services Department Quarterly Status Report for the Fourth Quarter of FY25.

8. SUBJECT: Approval to Cast City Ballot for Springlake Fire Protection District Prop 218 Assessment

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, approving the proposed property assessment under Proposition 218 for parcels owned by the City within the Springlake Fire Protection District, and to approve casting a “Yes” vote on the assessment ballot and authorizing the City Manager to submit the ballot on behalf of the City.

Adopted RESOLUTION NO. 8539, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE SUBMISSION OF A BALLOT IN SUPPORT OF THE PROPOSED PROPERTY ASSESSMENT UNDER PROPOSITION 218 FOR CITY-OWNED PARCELS WITHIN THE SPRINGLAKE FIRE PROTECTION DISTRICT.

9. SUBJECT: Receive and File the Manufactured Home Fair Practices Commission Annual Report for the 2024 Program Year

RECOMMENDATION FOR ACTION: Staff recommend the City Council receive and file the Manufactured Home Fair Practices Commission Annual Report for the 2024 program year.

Received and filed the Manufactured Home Fair Practices Commission Annual Report for the 2024 Program Year.

10. SUBJECT: Certification of the 2025 Sewer System Management Plan

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, certifying the 2025 Revised Sewer System Management Plan.

Adopted RESOLUTION NO. 8540, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND CERTIFYING THE 2025 REVISED SEWER SYSTEM MANAGEMENT PLAN.

11. SUBJECT: Award Construction Contract for the Downtown Parking Lot Rehabilitation Project, CIP 24-09 and the First Street Parking Lot Rehabilitation Project, CIP 24-13

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. ______,
1) Waiving the minor bid irregularity and approving a construction contract for the Downtown Parking Lot Rehabilitation Project, CIP 24-09 and the First Street Parking Lot Rehabilitation Project, CIP 24-13, awarding the construction contract in the amount of $376,572.19 to JB-TC Ventures LLC (DBA JB Bostick

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Company), authorizing a contract contingency up to 20% ($75,314.44), and authorizing the City Manager to execute the construction contract and change orders; and
2) Approving the first amendment to the consultant services agreement with Associated Engineering Consultants, Inc. (AEC) for staff augmentation services related to CIP 24-09 in the amount of $68,632 bringing the total contract amount to $152,863.75, authorizing a contract contingency up to 20% of the first amendment ($13,726.40), and authorizing the City Manager to execute amendments; and
3) Approving the first amendment to the consultant services agreement with AEC for staff augmentation services related to CIP 24-13 in the amount of $44,352 bringing the total contract amount to $128,583.75, authorizing a contract contingency up to 20% of the first amendment ($8,870.40), and authorizing the City Manager to execute amendments.

Adopted RESOLUTION NO. 8541, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND APPROVING A CONSTRUCTION CONTRACT AND CONSULTANT

CONTRACT AMENDMENTS FOR THE DOWNTOWN PARKING LOT REHABILITATION PROJECT (CIP 24-09) AND FIRST STREET PARKING LOT REHABILITATION PROJECT (CIP 24-13); 2) Approved the first amendment to the consultant services agreement with Associated Engineering Consultants, Inc. (AEC) for staff augmentation services related to CIP 24-09 in the amount of $68,632 bringing the total contract amount to $152,863.75, authorizing a contract contingency up to 20% of the first amendment ($13,726.40), and authorizing the City Manager to execute amendments; and 3) Approved the first amendment to the consultant services agreement with AEC for staff augmentation services related to CIP 24-13 in the amount of $44,352 bringing the total contract amount to $128,583.75, authorizing a contract contingency up to 20% of the first amendment ($8,870.40), and authorizing the City Manager to execute amendments.

12. SUBJECT: Allocate Funding and Award Construction Contract for the Water Pollution Control Facility Grit System and Screw Pump Rehabilitation Project, CIP 24-12

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, to
1) Reallocate $2,500,000 from the Water Pollution Control Facility ("WPCF") Asset Replacement Project, CIP 14-02 to the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12;
2) Reallocate $1,500,000 from the Annual Sewer Repair & Replacement Project, CIP 08-21 to the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12;
3) Approve the construction contract for the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12, awarding the construction contract in the amount of $3,177,200 to Cushman Contracting Corporation, authorizing a contract contingency up to 10% of the base bid amount ($317,720), and authorizing the City Manager to execute the construction contract and change orders; and
4) Approving a consultant agreement for construction inspection services with WSP USA, Inc., in the amount up to $307,970, authorizing a contract contingency of up to 10% ($30,797), and authorizing the City Manager to execute the agreement and amendments.

Adopted RESOLUTION NO. 8542, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND ALLOCATING PROJECT FUNDS, AWARDING A CONSTRUCTION

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CONTRACT TO CUSHMAN CONTRACTING CORPORATION, AND APPROVING A

CONSULTANT AGREEMENT FOR CONSTRUCTION INSPECTION SERVICES WITH WSP USA, INC., FOR THE GRIT SYSTEM AND SCREW PUMP REHABILITATION PROJECT, CIP 24-12.

13. SUBJECT: Request for the Appropriation of Reserve Balances into the Equipment Replacement Fund (2012) to Purchase Replacement Fleet Vehicles

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, 1) Authorizing the appropriation of $100,000 from the Water (2210) Fund Balance, as well as $100,000 from the Sewer (2220) Fund Balance as an expense transfer into the Equipment Replacement Fund (2012); and 2) Authorize the appropriation of the same $200,000 in the Equipment Replacement Fund (2012) for the purchase of replacement vehicles for 2-107 and 3-107.

Adopted RESOLUTION NO. 8543, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND REQUESTING THE APPROPRIATION OF RESERVE BALANCES INTO THE EQUIPMENT REPLACEMENT FUND (2012) TO PURCHASE REPLACEMENT FLEET VEHICLES.

14. SUBJECT: Request for the City Manager to Execute a Cooperative Fuel Services Agreement with Interstate Oil

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute a cooperative Fuel Services Agreement with Interstate Oil for card-lock fuel services for a total not to exceed an amount of $1,800,000 through June 30, 2028.

Adopted RESOLUTION NO. 8544, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ADOPTING AND APPROVING THE CITY MANAGER TO EXECUTE A 3- YEAR COOPERATIVE FUEL SERVICES AGREEMENT WITH INTERSTATE OIL.

15. SUBJECT: Authorize Purchase Authority for Magnesium Hydroxide for the Water Pollution Control Facility

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute the Water Pollution Control Facility’s purchase of magnesium hydroxide from Hill Brothers Chemical Company for a total of $268,000.

Adopted RESOLUTION NO. 8545, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND AUTHORIZING THE PURCHASE OF MAGNESIUM HYDROXIDE FROM HILL BROTHERS CHEMICAL COMPANY, IN AN AMOUNT NOT-TO-EXCEED $268,000.00 FOR FY26

16. SUBJECT: Authorize a One-Year Renewal of San Joaquin Chemicals, Inc.

Contract for a Total Not-To-Exceed Amount of $215,500 for the Purchase of Coagulants in Fiscal Year 2026

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____, authorizing the City Manager to execute the second one-year renewal of the San Joaquin Chemicals, Inc. contract for a total amount of $215,500 for the purchase of coagulants in Fiscal Year 2026.

Adopted RESOLUTION NO. 8546, A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO APPROVE A ONE-YEAR CONTRACT EXTENSION WITH SAN

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JOAQUIN CHEMICALS, INC. FOR FISCAL YEAR 2026 COAGULANT PURCHASE NOT- TO-EXCEED $215,500.

H. PUBLIC HEARINGS

17. SUBJECT: Proposed Solid Waste Service Rate Increase RECOMMENDATION FOR ACTION: Staff recommend the City Council:
1) Hold a public hearing to consider adopting increases to the rates for collection and handling of solid waste, recycling, and organic waste services within the City;
2) Consider all protests, including any written protests submitted prior to the close of the public hearing, tabulate ballots;
3) If a majority protest exists, do not approve the proposed increase to customer rates for garbage collection service; and
4) If no majority protest exists, adopt Resolution No. _____, establishing new customer rates for garbage collection service, effective September 1, 2025.

Communication and Strategic Policies Manager Spencer Bowen and Kate Scholz from R3 Consulting presented the item and answered questions from Council.

Mayor Lansburgh opened the public hearing. Speaking from the public were Frank Sieferman Jr., Ian G. Strachan, Leona Waite Blickle, Wayne Johnston, Mark Mezger, Liliana Verdin, James Vorhees, Larry Ozeran, Mesena Pimentel and Richard Eric Worrell. No further public comment was received.

Mayor Lansburgh closed the public hearing.

Council Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh made remarks regarding the item.

On a motion by Mayor Pro Tem Stallard, seconded by Councilmember Moreno and carried on a 5-0 vote, Council Members 1) Held a public hearing to consider adopting increases to the rates for collection and handling of solid waste, recycling, and organic waste services within the City; 2) Considered all protests, including any written protests submitted prior to the close of the public hearing, tabulate ballots; 3) A majority protest did not exist and 4) No majority protest occurred, adopted RESOLUTION NO. 8547, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND DECLARING THE

RESULTS OF THE PROCEEDINGS FOR APPROVAL OF THE SOLID WASTE

COLLECTION SERVICE RATE INCREASE IN ACCORDANCE WITH ARTICLE XIII D OF

THE CALIFORNIA CONSTITUTION, INCREASING THE SOLID WASTE SERVICE RATES, AND APPROVAL OF AUTOMATIC INFLATIONARY ADJUSTMENTS.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

18. SUBJECT: Fiscal Year 2025/2026 Community Development Block Grant Annual Action Plan and 2025-2029 Community Development Block Grant Consolidated Plan, and Authorization for Submittal of the Action Plan and the Consolidated Plan
RECOMMENDATION FOR ACTION: Staff recommend the City Council take

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the following actions:
1) Hold a public hearing to receive community input on the Fiscal Year 2025/2026 Community Development Block Grant Action Plan and 2025-2029 Community Development Block Grant Consolidated Plan;
2) Adopt Resolution No. _____, approving the 2025-2029 Community Development Block Grant Consolidated Plan in substantially the same form as presented to the City Council with the Fiscal Year 2025/26 Community Development Block Grant Action Plan funding allocations and incorporating any public input received during the public comment period; 3) Direct staff to complete the Fiscal Year 2025/2026 Action Plan and 2025- 2029 Community Development Block Grant Consolidated Plan, as well as any other related documents required by the U.S. Department of Housing and Urban Development, incorporating the adopted funding allocations and submit both documents to the U.S. Department of Housing and Urban Development; 4) Authorize the City Manager to execute any agreements, contracts, or other documents with the appropriate entities to carry out the Community Development Block Grant-funded activities; and
5) Authorize the Administrative Services Director to make the budget allocations as specified.

Housing Analyst Franklin Cui and Principal of Mosaic Community Planning Jeremy Gray presented the item to Council.

Mayor Lansburgh opened the public hearing. Speaking from the public were Larry Ozeran and James Vorhees. No further public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Council Member Garcia-Cadena, seconded by Council Member Vega and carried on a 5-0 vote, Council Members 1) Held a public hearing to receive community input on the Fiscal Year 2025/2026 Community Development Block Grant Action Plan and 2025-2029 Community Development Block Grant Consolidated Plan; 2) Adopted RESOLUTION NO. 8548, RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WOODLAND TO HOLD A PUBLIC HEARING TO RECEIVE COMMUNITY INPUT ON THE FISCAL YEAR 2025/2026 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN AND 2025-2029 CDBG CONSOLIDATED PLAN AND APPROVE THE PLANS, approving the 2025-2029 Community Development Block Grant Consolidated Plan in substantially the same form as presented to the City Council with the Fiscal Year 2025/26 Community Development Block Grant Action Plan funding allocations and incorporating any public input received during the public comment period; 3) Directed staff to complete the Fiscal Year 2025/2026 Action Plan and 2025-2029 Community Development Block Grant Consolidated Plan, as well as any other related documents required by the U.S. Department of Housing and Urban Development, incorporating the adopted funding allocations and submit both documents to the U.S. Department of Housing and Urban Development; 4) Authorized the City Manager to execute any agreements, contracts, or other documents with the appropriate entities to carry out the Community Development Block Grant-funded activities; and 5) Authorized the Administrative Services Director to make the budget allocations as specified.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

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19. SUBJECT: Waste Management Liens

RECOMMENDATION FOR ACTION: Staff recommend the City Council conduct a Public Hearing to receive input from property owners and adopt Resolution No. _____, requesting collection of charges on the 2025-26 tax roll.

Management Analyst Marissa Kersey presented the item to Council.

Mayor Lansburgh opened the public hearing. Speaking from the public was James P.

Vorhees. No further public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Council Member Moreno, seconded by Mayor Pro Tem Stallard and carried on a 5-0 vote, Council Members conducted a Public Hearing to receive input from property owners and adopted RESOLUTION NO. 8549, A RESOLUTION REQUESTING COLLECTION OF CHARGES ON TAX ROLL.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

20. SUBJECT: 2025 Weed Abatement Program Parcels Not in Compliance

RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Conduct a public hearing; and 2) Adopt Resolution No. _____, to hear and approve the list of parcels that were out of compliance with weed abatement requirements for the year 2025 and direct the Tax Collector of Yolo County to assess liens against real property to reimburse the City for the cost of removal of weeds, refuse, and dirt from the properties.

Communication Risk Reduction Specialist Morgan Sanchez presented the item to Council.

Mayor Lansburgh opened the public hearing. No public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Council Member Vega, seconded by Council Member Garcia- Cadena and carried on a 5-0 vote, Council Members 1) Conducted a public hearing; and 2) Adopted RESOLUTION NO. 8550, A RESOLUTION REQUESTING COLLECTION OF CHARGES ON TAX ROLL to hear and approve the list of parcels that were out of compliance with weed abatement requirements for the year 2025 and directed the Tax Collector of Yolo County to assess liens against real property to reimburse the City for the cost of removal of weeds, refuse, and dirt from the properties.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

I. REPORTS OF THE CITY MANAGER

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21. SUBJECT: Appropriation of $1,500,000 in Affordable Housing Funds in Connection with Tupelo Family Apartments

RECOMMENDATION FOR ACTION: Staff recommend the City Council adopt Resolution No. _____,
1) Approving an appropriation of $1,500,000 from the Affordable Housing In- Lieu Fees Fund (1327) and authorizing the Finance Officer to amend the Fiscal Year 2026 budget as necessary;
2) Authorizing the City to enter into a Loan Agreement with Yolo County Housing or its affiliates for the development of Tupelo Family Apartments; 3) Approving a fifty-five-year residual receipts loan in the amount of $1,500,000 with three percent (3%) simple interest for Tupelo Family Apartments; 4) Authorizing the City to enter into a regulatory agreement and declaration of restrictive covenants with Tupelo Family Apartments to ensure the affordability of the project for a term of not less than 55 years; and 5) Authorizing the City Manager to execute the Loan Agreement and regulatory agreement in a form as prepared and approved by the City Attorney and take such other actions and execute such documents as necessary to make the City loans and ensure the affordability of the project.

The item was introduced by City Manager Ken Hiatt and presented by Community Development Deputy Director Erika Bumgardner, Housing Analyst Franklin Cui, and Housing and Community Development Civic Fellow Katharine Apicella. Additional comments were provided by Ian Evans, Executive Director of Yolo County Housing.

Mayor Lansburgh opened the public hearing. Speaking from the public was Larry Ozeran and James Vorhees. No further public comment was received.

Mayor Lansburgh closed the public hearing.

On a motion by Mayor Pro Tem Stallard, seconded by Council Member Vega and carried on a 5-0 vote, Council Members adopted RESOLUTION NO. 8551, A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING THE APPROPRIATION OF $1,500,000 IN AFFORDABLE HOUSING FUNDS, IN CONNECTION WITH TUPELO FAMILY APARTMENTS, 1) Approved an appropriation of $1,500,000 from the Affordable Housing In-Lieu Fees Fund (1327) and authorizing the Finance Officer to amend the Fiscal Year 2026 budget as necessary; 2) Authorized the City to enter into a Loan Agreement with Yolo County Housing or its affiliates for the development of Tupelo Family Apartments; 3) Approved a fifty-five-year residual receipts loan in the amount of $1,500,000 with three percent (3%) simple interest for Tupelo Family Apartments; 4) Authorized the City to enter into a regulatory agreement and declaration of restrictive covenants with Tupelo Family Apartments to ensure the affordability of the project for a term of not less than 55 years; and 5) Authorized the City Manager to execute the Loan Agreement and regulatory agreement in a form as prepared and approved by the City Attorney and take such other actions and execute such documents as necessary to make the City loans and ensure the affordability of the project.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

22. SUBJECT: Approve a Contract for a Public Art Project at the Woodland Aquatic Center

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RECOMMENDATION FOR ACTION: Staff recommend the City Council 1) Receive a presentation regarding the selected artwork and artist; and 2) Adopt Resolution No. _____, appropriating $100,000 from the Art in Public Places funds in the General Fund and authorizing the City Manager to enter into a public art agreement with artist Brian Valenzuela for the creation and installation of a tile mural at the Woodland Aquatic Center.

The item was introduced by City Manager Ken Hiatt and presented by Communication Manager Spencer Bowen.

Mayor Lansburgh opened the floor to public comment. Speaking from the public was Larry Ozeran and James Vorhees.

No further public comment was received.

On a motion by Mayor Pro Tem Stallard, seconded by Council Member Vega and carried on a 5-0 vote, Council Members 1) Received a presentation regarding the selected artwork and artist; and 2) Adopted RESOLUTION NO. 8552,

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND SIGN AN AGREEMENT FOR A PUBLIC ARTWORK AT THE WOODLAND AQUATIC CENTER, appropriating $100,000 from the Art in Public Places funds in the General Fund and authorizing the City Manager to enter into a public art agreement with artist Brian Valenzuela for the creation and installation of a tile mural at the Woodland Aquatic Center.

AYES: Members Moreno, Garcia-Cadena, Vega, Stallard and Mayor Lansburgh NOES: None
ABSENT: None
ABSTAIN: None

J. ADJOURN
Meeting adjourned at 8:36 PM in memory of Christopher Whitehead.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.6
SUBJECT: Parks and Recreation Commission Meeting Minutes for June 2025

Recommendation for Action: Staff recommends that the City Council receive the minutes from the June 23, 2025, Parks and Recreation Commission Meeting.

Staff Contact:

Kris Bain, Community Services Program Manager, (530) 661-2002, [email protected]

Discussion: The minutes from the June 23, 2025, Parks & Recreation Commission meetings were approved at the last Parks and Recreation meeting on July 28, 2025.

Conclusion: Staff recommends that the City Council receive the minutes from the June 23, 2025, Parks and Recreation Commission Meeting.

Prepared by: Kris Bain, Community Services Program Manager

Reviewed by: Christine Ferrara, Community Services Director

Attachments:

1. Parks and Recreation Commission Minutes June 23, 2025

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.7
SUBJECT: Traffic Signal EVP Upgrades Project, CIP 24-11; Approve Plans and Specifications, Authorize Bid
Advertisement, and Approve Project Specific
Maintenance Agreement

Recommendation for Action: Staff recommends that the Council adopt Resolution No. _____, 1.) Authorizing the City Manager to execute the Project Specific Maintenance Agreement (PSMA) with the State of California Department of Transportation (Caltrans) for the Traffic Signal EVP Upgrades Project, CIP 24-11, and 2.) Approving the project plans and specifications and authorizing bid advertisement for the Project.

Staff Contact: Denisse Ibarra, Engineering Technician, (530) 661-5910, [email protected]

Fiscal Impact: The Traffic Signal Emergency Vehicle Preemption (EVP) Upgrades Project, CIP 24- 11, is included in the current Capital Budget in the amount of $200,000. The project budget includes the costs for design, project management, construction management/inspection, and construction.

The project is funded entirely by Measure F.

Background: The project is located on E. Main Street at the signalized intersections of E. Main Street with the I-5 northbound off ramp and both SR113 ramps. The project is located within the State of California right-of-way and affects Caltrans owned and operated signals. As such, the work requires a Project Specific Maintenance Agreement (PSMA) and will need to be completed under an encroachment permit issued by Caltrans.

Discussion: Emergency Vehicle Preemption (EVP) is a critical piece of traffic signal design and operation as it allows the traffic signal controller to receive a message from emergency response vehicles on approach. This provides for the signal to be changed to green in the direction the emergency vehicle is traveling in advance of the vehicle entering the intersection. This virtually eliminates the need for emergency response vehicles to travel against red lights, into oncoming travel lanes, etc. as the queue of non-emergency vehicles can clear the path prior to the arrival of the emergency vehicle.

The preemption upgrades are necessary at these Caltrans-owned intersections as their signals do not currently have this equipment. Provision of the EVP will allow for more efficient movement of emergency vehicles while on this congested corridor. These upgrades will also allow for preemption along the entire corridor between these Caltrans-owned signals and the City-owned signals at the intersections of E. Main with Pioneer Ave. and Hazel Ct. which already have EVP.

Concurrent to this project, City staff is working on other aspects of this corridor to help relieve the congestion. City staff has recently installed new signage to identify the recent changes to the truck route in an effort to eliminate unnecessary truck traffic on the E. Main Street corridor and enforcement has begun. This includes working with Caltrans staff to modify traffic signal timing to create synchronization between the Caltrans and City signals to better move traffic along the corridor and to reduce congestion and delay times (the need to move freeway-to-freeway congested traffic

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along the corridor needs to be balanced with the need to ensure local traffic has access to efficiently move through the City intersections). The Woodland Police Department is regularly present along the corridor, especially at the intersection of E. Main with the I-5 off-ramp to enforce the illegality of vehicles entering the intersection and creating gridlock which exacerbates the congestion issues. City staff has recently installed new signage to identify the recent changes to the truck route in an effort to eliminate unnecessary truck traffic on the E Main Street corridor and enforcement has begun.

Upon Council authorization, project bids will be solicited, and staff anticipates construction will start early October 2025 and be complete by November 2025.

Conclusion: Staff recommends that the Council adopt Resolution No. _____, 1.) Authorizing the City Manager to execute the Project Specific Maintenance Agreement (PSMA) with the State of California Department of Transportation (Caltrans) for the Traffic Signal EVP Upgrades Project, CIP 24-11, and

2.) Approving the project plans and specifications and authorizing bid advertisement for the Project.

Prepared by: Denisse Ibarra, Engineering Technician

Reviewed by: Brent Meyer, Community Development Director/City Engineer

Attachments:

1. Maintenance Agreement - City of Woodland

2. Proposed Resolution - PSMA for E Main EVP

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03-YOL-113, PM R10.100 – R10.101
03-YOL-5, PM R6.500
TR-03-25-TM-19

1 EMERGENCY VEHICLE PREEMPTION EQUIPMENT MAINTENANCE AGREEMENT

WITH CITY OF WOODLAND

This EMERGENCY VEHICLE PREEMPTION EQUIPMENT (EVPE) MAINTENANCE AGREEMENT (“AGREEMENT”) is made by and between the State of California, acting by and through the Department of Transportation ("STATE"), and the City of Woodland (“LOCAL AGENCY”); each may be referred to individually as a “PARTY” and jointly as “PARTIES.”

RECITALS

1. PARTIES are authorized to enter AGREEMENT for the maintenance of the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

2. EVPE was installed by Encroachment Permit on State Routes as identified under Exhibit A, which is attached and has been made part of this AGREEMENT.

3. This AGREEMENT defines the responsibilities of LOCAL AGENCY such as, but not limited to, operations, maintenance, repair, replacement, reinstallation, removal, and relocation of EVPE.

4. This AGREEMENT shall specify the LOCAL AGENCY’s costs associated with the operation, maintenance, repair, replacement, reinstallation, removal, and relocation of EVPE at locations listed in Exhibit A.

5. The PARTIES have executed a prior Electrical Facilities Cost Sharing Agreement on September 15, 1992, covering electrical devices other than EVPE within LOCAL AGNECY’s jurisdictional limits. This AGREEMENT does not supersede the prior Electrical Facilities Cost Sharing Agreement. The prior Electrical Facilities Cost Sharing Agreement will remain in full force and effect.

6. Party Representatives and Notices:

All notices, document submittals and invoices required under this AGREEMENT shall be deemed to have been fully given when made in writing and received by the PARTIES at their respective addresses as indicated in Exhibit C which is attached to and made a part of this AGREEMENT.

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03-YOL-5, PM R6.500
TR-03-25-TM-19

2 OPERATIVE PROVISIONS

1. Device Installation. EVPE is installed through Encroachment Permit. LOCAL AGENCY shall apply for a separate Encroachment Permit to install any new EVPE that are not identified in Exhibit A. LOCAL AGENCY shall be responsible for any cost associated with modifications made to State-owned infrastructure to accommodate the added demand due to the newly installed EVPE. All installations of EVPE shall meet applicable STATE design specifications and guidelines. Upon completion of the EVPE installation, LOCAL AGENCY shall furnish STATE with all maintenance and operations manuals for the EVPE.

2. Maintenance. LOCAL AGENCY shall be responsible for performing maintenance, repairs, replacements, reinstallations, removals, operational testing, system configuration, and relocations of EVPE and associated costs.

LOCAL AGENCY shall be responsible for all respective costs associated with any damage to STATE-owned infrastructure caused by the LOCAL AGENCY’s operation and maintenance activities of EVPE. LOCAL AGENCY will not perform maintenance/repair of the EVPE without the presence of STATE representative.

STATE will attempt to contact LOCAL AGENCY when performing routine or scheduled maintenance at the locations shown in Exhibit A.

3. Maintenance Service Schedule. Upon approval of the necessary Encroachment Permit to perform maintenance, LOCAL AGENCY shall provide STATE’s District 3 Electrical Maintenance Superintendent, at least twenty-four (24) hour prior telephone or email notice before performing any maintenance services under this AGREEMENT. LOCAL AGENCY shall notify the STATE of the frequency of its maintenance services. Maintenance services shall be performed between the hours of 9:00 AM and 3:00 PM or otherwise authorized by STATE and may be performed on weekends and holidays if necessary.

4. Device Removal. STATE shall revoke the Encroachment Permit granted to LOCAL AGENCY by giving a 5-business day written notice to remove a concerning EVPE that create, or STATE deems, a safety hazard to the traveling public and/or STATE-owned infrastructure within STATE Right-of-Way. LOCAL AGENCY shall duly remove the EVPE at their own costs. Upon failure to remove EVPE by 5 business days or within the extended time provided by STATE, STATE shall so remove the concerned EVPE and invoice the LOCAL AGENCY for the costs which shall be paid within date specified in the invoice(s). Upon removal of EVPE the Exhibit A shall be amended 30 calendar days after the removal of EVPE.

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03-YOL-5, PM R6.500
TR-03-25-TM-19

3 5. Storage of Removed Device STATE shall store any removed EVPE in a nearby STATE maintenance yard for up to 30 calendar days from initial notification to LOCAL AGENCY. If LOCAL AGENCY does not collect the EVPE within 30 calendar days from initial notification, STATE reserves the right to dispose of the EVPE without any further notification, and LOCAL AGENCY waives any right to compensation for the disposed EVPE. Any disposal fees accrued by the STATE shall be invoiced to the LOCAL AGENCY.

6. Device Reinstallation. STATE shall make reasonable efforts to notify LOCAL AGENCY after the repair of any damaged State-owned infrastructure is complete to allow for LOCAL AGENCY to repair or reinstall their EVPE equipment if necessary.

7. Costs of Additional Energy Utilization. LOCAL AGENCY and STATE shall share the additional energy utilization costs associated with the EVPE operation per the percentages identified in the current Electrical Facilities Cost Sharing Agreement.

8. Billing. STATE shall bill LOCAL AGENCY for LOCAL AGENCY’s reimbursement amount towards any costs associated with any damage(s) to State-owned infrastructure caused by the LOCAL AGENCY’s maintenance activities of EVPE.

9. Amendment to Agreement. This AGREEMENT may only be amended by a written agreement executed by all PARTIES. However, Exhibits can be modified, replaced, or supplementing pages by the written concurrence of representatives of respective PARTIES who are authorized to execute contracts.

The most current fully executed Exhibits supersedes any previous Exhibits.

10. Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES and their respective successors-in-interest including, any subsequently incorporated city or other municipality established within the LOCAL AGENCY’s jurisdictional limits. If the successor city or municipality fails to accept the obligations of the LOCAL AGENY by entering into a new agreement with STATE, LOCAL AGENCY shall continue to be contractually bound by the terms of this AGREEMENT.

11. Encroachment Permits. STATE shall issue, upon proper application, the Encroachment Permits required to perform maintenance within STATE Right-of- Way. LOCAL AGENCY, its contractors, and authorized agents will not work within the State highway Right-of-Way without an Encroachment Permit issued to the

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03-YOL-5, PM R6.500
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4 LOCAL AGENCY. The Encroachment Permit shall list any and all contractors and agents allowed to work under it. STATE shall issue Encroachment Permits to LOCAL AGENCY at no cost. If the Encroachment Permits and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

12. Traffic Control. LOCAL AGENCY shall provide all traffic control measures as per the terms stated in the General and Special Provisions of the Encroachment Permit obtained to engage in the maintenance, repairs, replacements, reinstallations, removals, and relocations of EVPE under this AGREEMENT.

13. Personal Data. STATE shall not have access to or control of the collected personal data through the LOCAL AGENCY’s EVPE. LOCAL AGENCY shall ensure that the STATE will not have access to the data collected by the EVPE.

14. Safety and Worker Compliance. LOCAL AGENCY shall be solely responsible for crew pay, workers compensation and any other benefits required by state and federal law. Subcontractors and crew members are not considered STATE’s employees at any time. LOCAL AGENCY shall comply with all applicable State and Federal statutes and regulations governing worker and public safety, including but not limited to compliance with CAL-OSHA regulations and guidelines. LOCAL AGENCY shall make arrangements through the STATE if traffic controls, flags, signs, or lane closures are necessary to safely perform any maintenance services.

15. Unsheltered Encampment Removal. STATE shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the Location(s) shown in Exhibit A, subject to State’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal law.

Nothing in this AGREEMENT grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the Locations shown in Exhibit A.

16. Graffiti Removal. LOCAL AGENCY’s graffiti removal shall be limited to removal of text only in accordance with Streets and Highway Code Section 96. Any graffiti that in any way resembles a mural, artwork, paintings, or other similar elements may not be removed. LOCAL AGENCY shall discuss such possible art

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03-YOL-5, PM R6.500
TR-03-25-TM-19

5 with STATE’s District 3 Transportation Art Coordinator before conducting any graffiti removal or remediation.

17. Legal Relations and Responsibilities.

17.1 No Third-party Beneficiaries. This AGREEMENT is not intended to create duties, obligations, or rights of third parties beyond the PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a PARTY’s legal liability by imposing any standard of care for the maintenance of STATE highways different from the standard of care imposed by law.

17.2 Indemnification. Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY in
connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY under this AGREEMENT. LOCAL AGENCY shall fully defend, indemnify, and save harmless STATE and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors and/or its agents pursuant to this AGREEMENT.

Neither LOCAL AGENCY nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, in connection with any work, authority or jurisdiction conferred upon STATE under this AGREEMENT. STATE shall fully defend, indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by STATE under this AGREEMENT.

17.3 Work-related Injuries. If a LOCAL AGENCY-assigned crew member is injured while performing maintenance services under this AGREEMENT, LOCAL AGENCY or its designated subcontractor shall be responsible for ensuring the crew member is given prompt medical care and treatment and, if necessary, transportation to a

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03-YOL-5, PM R6.500
TR-03-25-TM-19

6 medical facility. LOCAL AGENCY or its designated subcontractor shall administer any injury and workers compensation claims. LOCAL AGENCY shall notify the District 3 Area Electrical Maintenance Superintendent within twenty-four (24) hours when any such incident has occurred.

18. Prevailing Wages and Labor Compliance. LOCAL AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for public works or maintenance contracts and subcontracts executed for the LOCAL AGENCY’s maintenance services under this AGREEMENT.

19. Insurance
Self-Insured. LOCAL AGENCY is self-insured. LOCAL AGENCY shall deliver evidence of self-insured coverage providing general liability insurance, coverage of bodily injury and property damage liability, in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess by delivering a Letter Certifying Self-Insurance. The Letter of Self-Insurance must be substantially in the form of Exhibit B and identify the AGREEMENT number, and location as depicted in Exhibit A. LOCAL AGENCY shall provide the original Letter Certifying Self-Insurance as a condition to STATE’s execution of this AGREEMENT. A copy of the original letter shall be attached to this AGREEMENT as Exhibit B.

Self-Insured using Contractor. If the work performed under this AGREEMENT is done by LOCAL AGENCY‘s contractor(s), LOCAL AGENCY shall require its contractor(s) to maintain in force, during the term of this AGREEMENT, a policy of general liability insurance, including coverage of bodily injury and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess. LOCAL AGENCY shall provide a certificate of insurance evidencing this insurance in a form satisfactory to STATE.

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03-YOL-5, PM R6.500
TR-03-25-TM-19

7 20. Default. If a PARTY fails to perform obligations assumed under this AGREEMENT, the non-defaulting PARTY may by written notice request that the default be remedied within thirty (30) calendar days. if the defaulting PARTY fails or refuses to do so, the non-defaulting PARTY may complete the obligations and seek reimbursement from the defaulting PARTY who shall pay the invoice within thirty (30) calendar days. If there is an immediate threat to maintain the structural integrity of, or prevent imminent danger of destruction to, the features shown on Exhibit A, either PARTY may perform necessary maintenance or remedial measures to maintain the structural integrity and/or prevent destruction of the features without notice or delay.

21. Termination. This AGREEMENT may be terminated by the mutual written consent of each PARTY, and LOCAL AGENCY’s failure to comply with the provisions of this AGREEMENT may be grounds for revocation of permit(s) issued by STATE, for the EVPE within STATE Right-of-Way.

22. Effective Date. This AGREEMENT shall become effective on the last of the dates each PARTY’s authorized representative has executed this AGREEMENT.

23. Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants that he/she is duly authorized to execute this AGREEMENT. LOCAL AGENCY represents and certifies that it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate resolution, delegation, or plenary authority as required.

24. Electronic Signatures. Electronic signatures of the PARTIES, whether digital or encrypted, shall be intended to authenticate this written AGREEMENT, and shall have the same force and effect as manual signatures for this AGREEMENT.

25. PARTY representatives’ contact information is shown on Exhibit C.

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Emergency Vehicle Preemption Equipment
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03-YOL-5, PM R6.500
TR-03-25-TM-19

8 City Clerk

THE CITY OF WOODLAND

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

Dated: Dated:

Mayor
Deputy District Director
Maintenance District 03
APPROVED:

Dated:

City Manager

Dated:

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03-YOL-5, PM R6.500
TR-03-25-TM-19

9 EXHIBIT A

Route and
PM Location Encroachment
Permit Number
Type of
Facility
Cost of Additional
Energy Utilization
YOL-113-
PM
R10.100
SR 113 SB
On/Off
Ramps at
East Main
Street
0325-NMC-
0220
EVPE Energy costs
associated with EVPE
operation to be
covered by the current
Electrical Facilities Cost
Sharing Agreement
with the City of
Woodland.

YOL-113-
PM
R10.101
SR 113 NB
On/Off
Ramps at
East Main
Street
0325-NMC-
0220
EVPE Energy costs
associated with EVPE
operation to be
covered by the current
Electrical Facilities Cost
Sharing Agreement
with the City of
Woodland.

YOL-5-PM
R6.500
I-5 NB
Offramp at
East Main
Street
0325-NMC-
0220
EVPE Energy costs
associated with EVPE
operation to be
covered by the current
Electrical Facilities Cost
Sharing Agreement
with the City of
Woodland.

YOL-5-PM

5.530
I-5 NB
Offramp at
CR 102 and
Hays Lane
Existing EVPE Energy costs
associated with EVPE
operation to be
covered by the current
Electrical Facilities Cost
Sharing Agreement
with the City of
Woodland.

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03-YOL-5, PM R6.500
TR-03-25-TM-19

10 YOL-5-PM

5.532
I-5 SB
On/Offramp
at CR 102
Existing EVPE Energy costs
associated with EVPE
operation to be
covered by the current
Electrical Facilities Cost
Sharing Agreement
with the City of
Woodland.

YOL-16-
PM R40.57
SR 16 at W
Main St/CR
98 Existing EVPE Energy costs
associated with EVPE
operation to be
covered by the current
Electrical Facilities Cost
Sharing Agreement
with the City of
Woodland.

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03-YOL-5, PM R6.500
TR-03-25-TM-19

11 EXHIBIT B – STATEMENT OF SELF INSURANCE FOR CITY OF WOODLAND

On City’s Letterhead
_______20__

California Department of Transportation
703 B Street
Marysville, CA 95901

ATTN: Thomas Mutunga, District 3 Maintenance Agreements Coordinator

CITY OF WOODLAND
Department of Finance

RE: Statement of Self Insurance for City of Woodland (“LOCAL AGENCY”) Related to Maintenance Agreement with the State of California, acting by and through the Department of Transportation, (“STATE”) for Emergency Vehicle Preemption Equipment along State Routes 113 and 5 in the County of Yolo – City of Woodland - 03-YOL-113-PM R10.100 – R10.101 and 03-YOL-5-PM R6.500 (“AGREEMENT”).

Dear Mr. Mutunga,

The purpose of this letter is to certify that the LOCAL AGENCY is self-insured and self- funded covering third-party claims arising out of its general operations (for example, commercial general liability and automobile liability insurance). Further the LOCAL AGENCY is self-insured covering workers’ compensation claims and has received the consent of the State Department of Industrial Relations to do so.

Each fiscal year, as a part of its budgetary process, the LOCAL AGENCY appropriates funds specifically to satisfy valid third-party claims and workers’ compensation claims, which may be brought against the LOCAL AGENCY.

The LOCAL AGENCY certifies its self-insured, general liability coverage for bodily injury liability and property damage liability, meets the required coverage amounts in section 19 (INSURANCE) of this AGREEMENT, specifically general liability insurance, coverage of bodily injury liability and property damage liability in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess.

If you need any additional information regarding this letter, please direct those inquiries through my office.

Sincerely,
Finance Manager/Risk Manager/Authorized Representative

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03-YOL-5, PM R6.500
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12 EXHIBIT C

PARTY Representatives Contact information.

LOCAL AGENCY
Attn: Name of Project Manager: Denisse Ibarra
Address: 300 First Street
City, Zip: Woodland, CA 95695
Contact Number: (530) 661-5910

STATE
Attn: District 3 Area Electrical Maintenance Superintendent Address: 703 B Street
City, Zip: Marysville, CA 95901
Contact Number: (916) 798-4698

Attn: District 3 Transportation Art Coordinator
Address: 703 B Street
City, Zip: Marysville, CA 95901
Contact Number: (530) 821-8433

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

APPROVING A PROJECT SPECIFIC MAINTENANCE AGREEMENT WITH

CALIFORNIA DEPARTMENT OF TRANSPORTATION

WHEREAS, the Traffic Signal EVP Upgrades Project, CIP 24-11, is fully funded in the Capital Budget; and

WHEREAS, Caltrans requires the City to enter into a Freeway Maintenance Agreement for improvements within the State right-of-way which must be executed before the City can obtain an encroachment permit to begin construction of this locally funded project; and

WHEREAS, the City wishes to approve the Project Specific Maintenance Agreement with the Department of Transportation through the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of woodland as follows:

SECTION 1: The City Council hereby approves and authorizes the Mayor and City Manager to Execute the Project Specific Maintenance Agreement with the California Department of Transportation.

SECTION 2: A copy of the Agreement will be available and on file with the City Clerk and is incorporated herein by reference and made in part by this resolution.

SECTION 3: The City Council hereby approves the plans and specifications for the Traffic Signal EVP Upgrades Project, CIP 24-11, which are available on file with the City Clerk.

SECTION 4: The City Council authorizes City staff to advertise the Traffic Signal EVP Upgrades Project, CIP 24-11, for bids, with construction anticipated to begin October 2025.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Page 51 ends

______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

Page 52 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.8
SUBJECT: Fire Apparatus Maintenance Contracts

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a contract with Golden State Emergency Vehicle Services, Inc for the maintenance and repair of fire apparatus; Resolution No. _____, authorizing the City Manager to execute a contract with Riverview International Trucks, LLC for the maintenance and repair of fire apparatus; and Resolution No. _____, authorizing the City Manager to execute a contract with United Fleet Maintenance for the maintenance and repair of fire apparatus.

Staff Contact:

Eric Zane, Fire Chief (530) 661-5861, [email protected]

Fiscal Impact: Funding for these contracts is provided by the Vehicle Maintenance Fund (Fund 2010) as part of the annual budget appropriation. The costs of the proposed service contracts are as follows:
• $150,000- Golden State Emergency Vehicle Services, Inc. • $100,000- Riverview International Trucks, LLC
• $100,000- United Fleet Maintenance

All contracts are for Fiscal Year 2025-26, with the option to extend twice for additional one-year terms (maximum total contract length- 3 years) with written approval from both parties. For each additional year, if applicable, the contract will include a 3% contract increase to account for increased parts and labor costs.

Background: The Fire Department primarily utilizes Golden State Emergency Vehicle Services, Inc., Riverview International Trucks, LLC, and United Fleet Maintenance for the maintenance and repair of apparatus. Pierce Manufacturing, the builder of all the Fire Department’s front line apparatus, has limited Pierce-approved and certified repair facilities on the West Coast. The closest facility is Golden State Emergency Vehicle Services, Inc. in Sacramento. Because of this, all Pierce front line apparatus are sent to Golden State Emergency Vehicle Services, Inc. under the sole source option allowed under the City’s purchasing ordinance.

Discussion: The Fire Department operates and maintains several reserve or backup apparatus manufactured by other companies. Over the last year, due to extended lead time for parts and supplies, Golden State Emergency Vehicle Services, Inc. has become inundated, leading to a decrease in availability for repairs and maintenance. The Department has worked with Riverview International Trucks, LLC and United Fleet Maintenance for non-Pierce-manufactured apparatus or repairs that do not require a Pierce-certified repair facility. Through the Department's use of various vendors, the appropriate number of proposals were received to satisfy the informal bid process.

Riverview International Trucks, LLC has continually been found to offer competitive rates, prompt customer service, and short turnaround times, making them a preferred vendor. United Fleet Maintenance is local to Woodland, allowing for quick response for onsite and emergency repairs while offering competitive rates, making them a preferred vendor as well.

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Conclusion: Staff recommends that the City Council adopt Resolution No. _____, authorizing the City Manager to execute a contract with Golden State Emergency Vehicle Services, Inc for the maintenance and repair of fire apparatus; Resolution No. _____, authorizing the City Manager to execute a contract with Riverview International Trucks, LLC for the maintenance and repair of fire apparatus; and Resolution No. _____, authorizing the City Manager to execute a contract with United Fleet Maintenance for the maintenance and repair of fire apparatus

Prepared by: Nallely Castro, Management Analyst

Approved by: Eric Zane, Fire Chief

Attachments:

1. Proposed Resolution - United Fleet

2. Proposed Resolution - Riverview

3. Proposed Resolution - Golden State

Page 54 ends

RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH UNITED

FLEET MAINTENANCE FOR THE MAINTENANCE AND REPAIR OF FIRE

APPARATUS

WHEREAS, the City of Woodland wishes to enter into an agreement with United Fleet Maintenance for maintenance and repair services for fire apparatus; and

WHEREAS, United Fleet Maintenance is local to Woodland, allowing for quick response for onsite and emergency repairs while offering competitive rates, making them a preferred vendor; and

WHEREAS, the proposed contract results in the annual cost of one hundred thousand dollars ($100,000), for the maintenance and repair of fire apparatus; and

WHEREAS, funding in support of this contract is identified in the adopted FY25-26 budget.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of woodland as follows:

SECTION 1: The City Council hereby authorizes the City Manager to execute the FY25- 26 contract with United Fleet Maintenance not-to-exceed the amount of one hundred thousand dollars ($100,000) for FY25-26 with the option of two, one-year extensions for fire apparatus maintenance and repair, including an additional 3% contract increase per year that the contract is in effect. The City Attorney is hereby authorized to make clarifying and conforming changes to the Agreement provided that the total contract amount does not change.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

Page 55 ends

RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH

RIVERVIEW INTERNATIONAL TRUCKS, LLC FOR THE MAINTENANCE AND

REPAIR OF FIRE APPARATUS

WHEREAS, the City of Woodland wishes to enter into an agreement with Riverview International Trucks, LLC, for maintenance and repair services for fire apparatus; and

WHEREAS, Riverview International Trucks, LLC has continually been found to offer competitive rates, prompt customer service, and short turnaround times, making them a preferred vendor; and

WHEREAS, the proposed contract results in the annual cost of one hundred thousand dollars ($100,000), for the maintenance and repair of fire apparatus; and

WHEREAS, funding in support of this contract is identified in the adopted FY25-26 budget.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of woodland as follows:

SECTION 1: The City Council hereby authorizes the City Manager to execute the FY25- 26 contract with Riverview International Trucks, LLC not-to-exceed the amount of one hundred thousand dollars ($100,000) for FY25-26 with the option of two, one-year extensions for fire apparatus maintenance and repair, including an additional 3% contract increase per year that the contract is in effect. The City Attorney is hereby authorized to make clarifying and conforming changes to the Agreement provided that the total contract amount does not change.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH

GOLDEN STATE EMERGENCY VEHICLE SERVICES, INC FOR THE

MAINTENANCE AND REPAIR OF FIRE APPARATUS

WHEREAS, the City of Woodland wishes to enter into an agreement with Golden State Emergency Vehicle Service, Inc. for maintenance and repair services for fire apparatus; and

WHEREAS, Golden State Emergency Vehicle Service, Inc., is a certified Pierce repair facility in the Sacramento Valley; and

WHEREAS, the proposed contract results in the annual cost of one hundred and fifty thousand dollars ($150,000), for the maintenance and repair of fire apparatus; and

WHEREAS, funding in support of this contract is identified in the adopted FY25-26 budget.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of woodland as follows:

SECTION 1: The City Council hereby authorizes the City Manager to execute the FY25- 26 contract with Golden State Emergency Vehicle Service Inc. not-to-exceed the amount of one hundred fifty thousand dollars ($150,000) for FY25-26 with the option of two, one-year extensions for fire apparatus maintenance and repair, including an additional 3% contract increase per year that the contract is in effect. The City Attorney is hereby authorized to make clarifying and conforming changes to the Agreement provided that the total contract amount does not change.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.9
SUBJECT: Increase in Construction Contingency for CIP 14-02, Water Pollution Asset Replacement (Headworks
Screw Pump No. 2)

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____ to approve an increase in construction contingency up to $129,480.72 for a total contract amount of up to $1,190,939.72 for CIP 14-02, Water Pollution Asset Replacement (Headworks Screw Pump No. 2).

Staff Contact:

Mark Miller, Associate Engineer, 530-661-5968, [email protected]

Fiscal Impact: The City has an ongoing capital project, CIP 14-02, Water Pollution Asset Replacement, for the repair and replacement of major components of the City’s Water Pollution Control Facility (WPCF). CIP 14-02 is currently funded in the Capital Budget with $3,147,119 of Sewer Enterprise funds. On July 16, 2024, the City Council approved a construction contract for replacement equipment purchase and installation of the WPCF Headworks Screw Pump No. 2 in the amount of $1,061,459 with Evoqua Water Technologies LLC and authorized contract contingencies of up to 10% ($106,145). To date, one change order has been executed for a total amount of $65,818. A final change order is currently proposed in the amount of $63,662.72, which results in a total change order amount of $129,480.72. This total amount exceeds the authorized contingency; thus, staff is requesting a $23,335.72 increase to the construction contract contingency to cover final costs and close out the contract.

Background: At the start of the Water Pollution Asset Replacement (Headworks Screw Pump No. 2) Project, CIP 14-02, the WPCF had a total of four (4) headworks screw pumps which lift raw sewage into the facility for treatment. Pumps No. 1 & 2 experienced cracking in the steel drive shaft and both were inoperable last year. Pump No. 3 has some minor cracking in the drive shaft but remains operable, and Pump No. 4 operates normally but is a larger pump than the other three and is too large to operate efficiently under dry weather and average flow rates. The facility can function during normal operations with just one headworks screw pump but requires two for high demands, or if a pump fails or is down for maintenance.

The WPCF Master Plan, currently underway, has been investigating replacement of the current headworks screw pumps with more efficient submersible pumps in a phased approach. This phased approach resulted with an in-kind replacement of Screw Pump No. 2 and for Pump No. 1 to be replaced with submersible pumps under a separate engineering effort, the WPCF Grit System and Screw Pump Rehabilitation Project, CIP 24-12.

Discussion: There are two change orders that resulted in increased costs for the Headworks Screw Pump No. 2 Replacement Project, CIP 14-02; one accounts for removal of an additional pump and the other accounts for taxation of the City’s equipment purchase. Being that the original construction contract total was exclusive of any taxes, that large equipment purchases are not tax-exempt, and that the City is required to pay the 8% tax rate on taxable items, this amounts to $63,662.72 of added cost using the base contract amount of $1,061,459 less the non-taxable costs for installation

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($331,493). The first change was requested by the City to make efficient use of cranes and technicians already mobilized to the WPCF. In the upcoming Capital Improvement Project 24-12, Screw Pump No. 1 was planned to be removed, and submersible pumps and discharge piping would be constructed in the chute where it previously existed. Because cranes, flatbeds, other equipment, and technicians were already onsite last month for the Screw Pump No. 2 replacement, the City and contractor worked to remove both pumps at the same time, which cleared the way for construction of CIP 24-12 to begin later this year without having to demolish the 50-foot-long, 20-ton screw pump.

Removal of the additional pump added $65,818 in costs to the construction contract, which resulted in a combined change order amount of $129,480.72. Staff requests a $23,335.72 increase to the authorized contingency to cover final Project costs and close out the contract.

Conclusion: Staff recommends that the City Council adopt Resolution No. _____ to approve an increase in construction contingency up to $129,480.72 for a total contract amount of up to $1,190,939.72 for CIP 14-02, Water Pollution Asset Replacement (Headworks Screw Pump No. 2).

Prepared by: Mark Miller, Associate Engineer

Reviewed by: Tim Busch, P.E., Principal Utilities Civil Engineer Brent Meyer, P.E., Community Development Director / City Engineer

Attachments:

1. Proposed Resolution - Increase in Construction Contingency 14-02

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RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING AN INCREASE IN CONSTRUCTION CONTINGENCY FOR CIP 14-02, WATER POLLUTION ASSET REPLACEMENT (HEADWORKS SCREW PUMP NO. 2) WHEREAS, on July 16, 2024, the City Council approved Resolution No. 8357 to execute a construction contract with Evoqua Water Technologies LLC in the amount of $1,061,459 and approved up to 10% construction contract contingency ($106,145) for the replacement of damaged Screw Pump No. 2 at the Water Pollution Control Facility headworks for CIP 14-02, Water Pollution Asset Replacement (the “Project”); and

WHEREAS, additional construction contingency is necessary to cover changes in the Project. The current approved construction contract contingency is $106,145 and the anticipated contract change order total is $129,480.72, which covers costs related to taxation of the large equipment purchase and removal of an additional screw pump (Pump No. 1) in support of an upcoming Water Pollution Control Facility headworks rehabilitation project, CIP 24-12; and

WHEREAS, the City Council wishes to approve an increase in construction contract contingency up to $129,480.72 for a total contract amount of up to $1,190,939.72.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby approves a construction contingency of up to $129,480.72 for a total contract amount of up to $1,190,939.72 with Evoqua Water Technologies LLC for CIP 14-02, Water Pollution Asset Replacement Project (Headworks Screw Pump No. 2).

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.10
SUBJECT: Appropriate Equipment Replacement Funds for the Purchase of One New Vehicle for the Pool Facilities
Technician and Authorize the Replacement
Purchases of Four (4) EV Lawn Mowers Using
Reserve Balances.

Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____,

3. Approving the equipment purchase contract totaling $132,434.96 for the purchase of four (4) EV mowers, and authorize the City Manager to execute the contract.

Staff Contact:

Reece Ulrich, Fleet and Facilities Manager, (530) 661-5828, [email protected]

Fiscal Impact: The appropriation of $40,000 into the Vehicle Replacement Fund (2012) will be fully funded through Measure F proceeds. This appropriation will be used exclusively for the purchase of a vehicle for the newly adopted Pool Facilities Technician position within the Community Services Department (CSD). These funds are sufficient to cover the equipment costs and there will be no adverse impact on the City’s general fund or operating budget. The appropriation of reserve balances for future replacement of equipment numbers 595, 792, 843 and 844 was approved and completed from a previous council item dated January 21, 2025.

Background: The South East Area (SEA) Pool is currently under construction and is scheduled to open in January 2026. To support the operation and upkeep of this new facility, the City Council previously approved the addition of a Pool & Recreation Facilities Technician position within CSD.

This position will be responsible for maintaining the SEA Pool and other recreation facilities. To perform these duties effectively, the position requires the use of a dedicated City vehicle capable of transporting tools, supplies, and equipment to various locations. Funding for this vehicle was approved with the Measure F spending plan and will be transferred into the Equipment Replacement Fund (2012) for this purpose.

The Woodland Cemetery encompasses 23.5 acres and holds significant historical and cultural importance to the community. Due to the sensitive nature of the site, cemetery maintenance is not contracted out as with other City parks and landscaped areas. Instead, all work is conducted exclusively by trained City staff to ensure the highest level of care and respect. Specialized equipment, including electric mowers, is required to maintain the grounds in a manner consistent with City standards and environmental goals. Reserve balances are adequate to replace this equipment;

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however, the purchase of four (4) electric mowers exceeds the $100,000 purchasing threshold, requiring separate Council approval before the purchase can proceed.

Discussion: The allocation of Measure F funding to equip the newly created Pool & Recreation Facilities Technician position with a dedicated vehicle will ensure operational readiness when the SEA Pool opens in January 2026. A dedicated vehicle will enable the Technician to respond quickly to maintenance needs, transport specialized tools, and support the upkeep of recreation facilities without impacting the availability of other departmental vehicles. This proactive investment ensures the position is fully equipped from the outset to meet the high standards of service expected for City facilities.

The acquisition of four (4) electric lawn mowers for the Woodland Cemetery will enhance CSD’s ability to maintain the site while supporting the City’s sustainability goals. Electric mowers provide a cleaner, quieter alternative to gas-powered equipment, reducing emissions and noise in a sensitive setting. The size and complexity of the 23.5-acre cemetery requires equipment that is both efficient and precise, enabling staff to work effectively while preserving the dignity of the site. As the appropriation for these mowers has already been approved, this action ensures compliance with the City’s purchasing policies by securing Council approval for the final purchase.

Conclusion: Staff recommends that the City Council approve Resolution No. _____,

3. Approving the equipment purchase contract totaling $132,434.96 for the purchase of four (4) EV mowers, and authorize the City Manager to execute the contract.

Prepared by: Courtney Morgan, Management Analyst

Reviewed by: Reece Ulrich, Fleet and Facilities Manager

Attachments:

1. Proposed Resolution - CSD Vehicle Purchases

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING AN APPROPRIATION FROM THE EQUIPMENT REPLACEMENT

FUND FOR THE PURCHASE OF A VEHICLE FOR THE POOL AND RECREATION FACILITIES TECHNICIAN POSITION; APPROVING THE APPROPRIATION OF RESERVED BALANCES; AND APPROVING THE PURCHASE OF FOUR ELECTRIC

LAWN MOWERS FOR THE COMMUNITY SERVICES DEPARTMENT
WHEREAS, the South East Area (SEA) Pool is currently under construction and is scheduled to open in January 2026; and
WHEREAS, the City Council previously approved the addition of a Pool and Recreation Facilities Technician position within the Community Services Department (CSD) to maintain the SEA Pool and other recreation facilities; and
WHEREAS, the position requires the use of a dedicated City vehicle to perform maintenance duties effectively, and $40,000 from the Measure F (1507) Fund Balance will be appropriated and transferred into the Equipment Replacement Fund (2012) for this purpose; and WHEREAS, the Woodland Cemetery encompasses 23.5 acres and, due to its historical and cultural significance, is maintained exclusively by City staff; and WHEREAS, specialized equipment, including electric mowers, is required to maintain the Cemetery grounds in a manner consistent with City standards and sustainability goals; and WHEREAS, the appropriation of reserve balances for mower replacement was previously approved by City Council, but the purchase of four (4) electric mowers totaling $132,434.96 exceeds the $100,000 purchasing threshold and therefore requires Council approval.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of woodland as follows:

SECTION 1. The City Council hereby authorizes the appropriation of $40,000 in the Equipment Replacement Fund (2012) for the purchase of a new vehicle for the recently adopted position of Pool Facilities Technician at CSD.

SECTION 2. The City Council hereby authorizes the appropriation of $132,434.96 in the Equipment Replacement Fund (2012) from collected reserved balances for the replacement purchases of equipment numbers 595, 792, 843, and 844 with four (4) new electric lawn mowers.

SECTION 3. The City Council hereby approves the equipment purchase contract totaling $132,434.96 for the purchase of four (4) electric lawn mowers and authorizes the City Manager to execute the contract.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.11
SUBJECT: Request for authorization to execute a professional services agreement with Robertson-Bryan, Inc. (RBI)
for regulatory and reporting assistance.

Recommendation for Action: Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to execute a professional services agreement with Robertson- Bryan, Inc. (RBI) for the amount of $68,866.00 for professional regulatory and reporting assistance.

Staff Contact:

Shane Carlsen, Chief Plant Operator, 530-661-2054, [email protected]

Fiscal Impact: Public Works is not requesting additional funding since the contract amount of $68,866.00 was considered in the Wastewater Treatment plant budget under contract services.

Background: RBI has been providing NPDES permit support to the City since 2018. These services involve reviewing routine self-monitoring reports (SMRs), responding to Notice of Violations (NOVs), preparing progress/special reports, coordinating chronic Whole Effluent Toxicity (WET) testing, successfully leading Toxicity Reduction Evaluation (TREs), and overseeing pyrethroid pesticide baseline monitoring. In FY25, RBI also led the development of the Nitrate Control Program Pathway A applications for the Water Pollution Control Facility (WPCF) and the City’s recycled water system.

Discussion: The Central Valley Regional Water Quality Control Board will reissue the WPCF NPDES permit in FY26 and a preliminary draft version was provided to the City for review in FY25.

The draft included a significant increase in monitoring, evaluation, and reporting requirements associated with the pond system and its impact on groundwater, as well as aggressive timelines for constructing a new emergency storage basin and complying with effluent limitations for all discharges to the pond system. RBI has decades of experience assisting Publicly Owned Treatment Works with NPDES permit renewals, and has a history of working with Woodland staff to meet these requirements. Effectively negotiating the new permit requirements will depend, in part, on presenting information to the Central Valley Regional Water Quality Control Board demonstrating that the pond system will protect groundwater quality based on findings from several WPCF studies conducted in the past 20 years.

RBI’s scope of work includes reporting assistance for monthly, quarterly, and annual SMRs/DMRs, as well as special one-time reports, NPDES permit renewal support, and project management.

Conclusion: Staff recommends that the City Council approve Resolution No. ______, authorizing the City Manager to execute a professional services agreement with Robertson-Bryan, Inc. (RBI) in the amount of $68,866.00 for professional regulatory and reporting assistance.

Prepared by: Courtney Morgan, Management Analyst

Reviewed by: Craig Locke, Public Works Director

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Attachments:

1. Proposed Resolution - FY26 RBI Agreement

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH ROBERTSON-BRYAN, INC. (RBI) FOR

REGULATORY AND REPORTING ASSISTANCE
WHEREAS, Robertson-Bryan, Inc. (RBI) has been providing NPDES permit support to the City of Woodland since 2018, including the review of self-monitoring reports (SMRs), response to Notice of Violations (NOVs), preparation of progress and special reports, coordination of Whole Effluent Toxicity (WET) testing, leadership in Toxicity Reduction Evaluations (TREs), and oversight of pyrethroid pesticide baseline monitoring; and WHEREAS, in FY25, RBI successfully led the development of the Nitrate Control Program Pathway A applications for the Water Pollution Control Facility (WPCF) and the City’s recycled water system; and
WHEREAS, the Central Valley Regional Water Quality Control Board is scheduled to reissue the WPCF NPDES permit in FY26, with a preliminary draft already provided to the City in FY25, which includes significant increases in monitoring, evaluation, and reporting requirements, as well as aggressive compliance timelines for infrastructure improvements; and WHEREAS, RBI has extensive experience assisting Publicly Owned Treatment Works with NPDES permit renewals and has a proven record of working collaboratively with Woodland staff to meet complex regulatory requirements; and
WHEREAS, the Wastewater Treatment Plant budget for FY26 includes sufficient funding under contract services to cover the $68,866.00 agreement amount without the need for additional appropriations.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby authorizes the City Manager to execute a professional services agreement with Robertson-Bryan, Inc. (RBI) in the amount of $68,866.00 for professional regulatory and reporting assistance, as outlined in the scope of work.

SECTION 2. The term of this agreement shall be as set forth in the professional services contract and shall be administered in accordance with City purchasing and contracting policies.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

Page 68 ends

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.12
SUBJECT: Approval of 2024-2025 Continuum of Care Grant
Agreement with the U.S. Department of Housing and
Urban Development and Subrecipient Agreement
with the Yolo Wayfarer Center for the Grant
(Permanent Supportive Housing through the U.S.

Department of Housing and Urban Development’s
Continuum of Care Program).

Recommendation for Action: Staff recommends that the City Council approve Resolution No. , authorizing the City Manager to 1) execute Grant Agreement No.

CA1423L9T212409 with U.S. Department of Housing and Urban Development (HUD) for the 2024- 2025 Continuum of Care Program (Catalog of Federal Domestic Assistance No. 14.267) funded in the amount of $377,173 and 2) execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) funded in the amount of $376,201.

Staff Contact:

Franklin Cui, Housing Analyst II, (530) 661-2019, [email protected]

Fiscal Impact: The Continuum of Care Program Interim Rule permits the City to retain up to 50 percent of $1,944 in administration funds. The City will be retaining $972 to defray costs for administration of the grant.

Background: The City has received Continuum of Care (CoC) grants from HUD since at least 1994 to provide permanent supportive and transitional housing programs for individuals and families. In most instances, the programs have been operated by the Yolo Wayfarer Center.

Discussion: HUD awarded the City a renewal grant of $377,173 through the 2024-2025 Continuum of Care Competition for a permanent supportive housing project. Of the total grant, $376,201 will be sub-awarded to Yolo Wayfarer Center (dba Fourth and Hope) to provide permanent supportive housing for chronically homeless families and single individuals. Program participants will also receive supportive services. The sub-award will cover costs associated with rental assistance, supportive services, program operations, and administration.

The following table illustrates the subrecipient's operating budget as approved by the City of Woodland and the United States Department of Housing and Urban Development. The performance period of the program commenced on February 1, 2025, and terminates on January 31, 2026.

CoC
Request
Applicant
Cash
Total Project
Budget

1. Rental Assistance $214,920 $214,920
2 Supportive Services* $53,719 $53,719

3. Operating Costs** $106,590 $106,590

4. HMIS *** $0 $0

5. Subrecipient Administrative Costs **** $972 $972

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6. City Administrative Costs $972 $972

7. Total CoC Request (total lines 5 and 6) $377,173 $377,173

* By law, CoC can pay no more than 80% of the total supportive services budget. ** By law, CoC can pay no more than 75% of the total operating budget. *** By law, CoC can pay no more than 5% of the total HMIS request. **** By law, at least 50% of administrative costs must be shared with the subrecipient.

Conclusion: Staff recommends that the City Council approve Resolution No. , authorizing the City Manager to 1) execute Grant Agreement No. CA1423L9T212409 with the U.S. Department of Housing and Urban Development (HUD) for the 2024-2025 Continuum of Care Program (Catalog of Federal Domestic Assistance No. 14.267) funded in the amount of $377,173 and 2) execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) funded in the amount of $376,201.

Prepared by: Franklin Cui, Housing Analyst II

Reviewed by: Erika Bumgardner, Community Development Deputy Director

Attachments:

1. HUD Continuum of Care Grant for the City of Woodland_Executed FY24-25

2. Yolo Wayfarer Center Subrecipient Agreement

3. Proposed Resolution - 2024-2025 COC Grant

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SUBRECIPIENT AGREEMENT

By and Between

THE CITY OF WOODLAND

and

YOLO WAYFARER CENTER

for the

2024-2025 CONTINUUM OF CARE PROGRAM (CFDA NO. 14.267)
Reallocation Permanent Supportive Housing 2024-2025

funded by the

McKinney-Vento Act

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1 SUBRECIPIENT AGREEMENT

(CONTINUUM OF CARE PROGRAM CFDA NO. 14.267)

This SUBRECIPIENT AGREEMENT (this “Agreement”), dated for purposes of identification only this ___ day of ______________, 2025 (the “Date of Agreement”), is made and entered into by and between the CITY OF WOODLAND, a municipal corporation and charter city, (“WOODLAND”) and YOLO WAYFARER CENTER, a California non-profit corporation (“SUBRECIPIENT”).

RECITALS

A. WOODLAND is the recipient of (McKinney-Vento Act Funds) Homeless Assistance Funds from the United States Department of Housing and Urban Development (“HUD”) through the Continuum of Care Program (CFDA No. 14.267) for the Calendar Year 2023 (payment year 2024/25) in the amount of Three Hundred Thirty-Four Thousand One Hundred Ninety-Three Dollars ($377,173), Grant Number: CA1423L9T212409.

B. SUBRECIPIENT proposes to provide the following scope of services for one Continuum of Care Program component: Permanent Supportive Housing for chronically homeless individuals, increasing the number of participants served in the SUBRECIPIENT’S Permanent Supportive Housing Program. The clients of the program will be provided with supportive services. The SUBRECIPIENT’S mailing address is as follows: Yolo Wayfarer Center, P.O. Box 1248, Woodland, California 95776, Attention: Executive Director.

C. SUBRECIPIENT submitted to WOODLAND an application to receive a grant of Homeless Assistance Funds for the Calendar Year 2024 to assist with the administration of a Permanent Supportive Housing Program as described in Recital B, above.

D. SUBRECIPIENT’s application for a grant of MCKINNEY-VENTO ACT Funds was approved by the City Council of the City of Woodland, subject to (i) approval by HUD of WOODLAND’s MCKINNEY-VENTO ACT Application for Calendar Year 2024 and (ii) the execution by WOODLAND and SUBRECIPIENT of an agreement containing
substantially the terms and conditions set forth in this Agreement.

E. In February 2025, HUD informed WOODLAND of approval of Homeless Assistance Funds available under the 2024-2025 Continuum of Care Competition (McKinney-Vento Homeless Assistance Act).

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2 F. WOODLAND and SUBRECIPIENT (jointly, the “Parties”) desire to enter into this Agreement so that SUBRECIPIENT may receive a grant of Homeless Assistance Funds in consideration for SUBRECIPIENT’s provision of certain services to WOODLAND and the community.

NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL

PROMISES, COVENANTS AND CONDITIONS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS:

Section 1. Definitions.

The following capitalized terms used in this Agreement shall have the following meanings:

“Agreement” means this Subrecipient Agreement by and between WOODLAND and SUBRECIPIENT.

“MCKINNEY-VENTO ACT” is defined in Recital A hereof.

“MCKINNEY-VENTO ACT Funds” is defined in Recital A hereof.

“C.F.R.” means the Code of Federal Regulations.

“Community Services Director” means the Director of Community Services for the City of Woodland, or designee.

“Conditions to Disbursement” is defined in Section 2.3.2 hereof.

“Costs” means personnel services and non-personnel services costs necessary to provide the homeless assistance services under the Continuum of Care Program.

“Covenants Re: Use of Federal Funds” means those additional covenants of SUBRECIPIENT required due to the federal source of the Grant Proceeds which are attached hereto as Exhibit C and incorporated herein by this reference.

“Date of Agreement” is defined in the initial paragraph of this Agreement.

“Default” is defined in Section 7.1 hereof.

“Disbursement Schedule” is defined in Section 2.3.1 hereof.

“Effective Date” is defined in Section 10.14 hereof.

“Grant” is defined in Section 2.1 hereof.

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3 “Grant Proceeds” means the proceeds of the Grant.

“HUD” is defined in Recital A hereof.

“Operating Budget” is defined in Section 6 hereof.

“Parties” is defined in Recital F hereof.

“Salary and Benefits” means the reasonable salary and benefits paid by SUBRECIPIENT to Staff.

“Schedule of Performance” means the schedule pursuant to which SUBRECIPIENT shall provide the Services and the schedule which is attached hereto as Exhibit B and incorporated herein by this reference.

“Scope of Services” means the scope of services (i) which describes the Services to be provided by SUBRECIPIENT and (ii) which is attached hereto as Exhibit A and incorporated herein by this reference.

“Services” is defined in Section 4.1 of this Agreement.

“Staff” means each of the persons, individually, and all of the persons, collectively, hired by SUBRECIPIENT to provide the Services under this Agreement.

“SUBRECIPIENT” means the Yolo Wayfarer Center, a California non-profit corporation. The SUBRECIPIENT’s Representative shall represent SUBRECIPIENT in all matters pertaining to this Agreement. Whenever a reference is made herein to an action or approval to be undertaken by SUBRECIPIENT, the SUBRECIPIENT’s Representative is authorized to act on behalf of SUBRECIPIENT unless this Agreement specifically provides otherwise or the context should otherwise require.

“SUBRECIPIENT’s Representative” means Doug Zeck, Chief Executive Officer of the Yolo Wayfarer Center.

“WOODLAND” means the City of Woodland, a municipal corporation and general law city, and any assignee of or successor to the rights, powers, and responsibilities of WOODLAND. The City Manager of the City of Woodland, or designee (hereinafter defined as the “City Manager”), shall represent WOODLAND in all matters pertaining to this Agreement. Whenever a reference is made herein to an action or approval to be undertaken by WOODLAND, the City Manager is authorized to act on behalf of WOODLAND unless this Agreement specifically provides otherwise or the context should otherwise require.

Section 2. Grant.

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4 2.1 Amount of Grant. WOODLAND agrees to grant to SUBRECIPIENT funds in the amount of Three Hundred Seventy-Six Thousand Two Hundred One Dollars ($376,201) (of the $377,173 total grant amount, the City retains $972, 50 percent of the administrative funds, for administration of the Grant) (the Grant”) subject to all of the terms, covenants, and conditions of this Agreement. SUBRECIPIENT shall use the Grant Proceeds to provide Permanent Supportive Housing for chronically homeless individuals as identified in Attachment A—Scope of Services.

2.2 Use of Federal Funds. SUBRECIPIENT acknowledges and agrees that the Grant is funded from McKinney-Vento Homeless Assistance Act of 1987, Title IV, Subtitle C, as amended, allocated to WOODLAND by the United States of America.

Accordingly, SUBRECIPIENT hereby provides to WOODLAND those covenants set forth in the Covenants Re: Use of Federal Funds.

2.3 Disbursement of Grant Proceeds. Upon satisfaction of the Conditions to Disbursement or written waiver thereof by WOODLAND, WOODLAND shall distribute the Grant Proceeds in accordance with the Disbursement Schedule.

2.3.1 Schedule. The Grant Proceeds shall be disbursed in by WOODLAND in accordance with the following schedule (the “Disbursement Schedule”):

A. Three Hundred Seventy-Six Thousand Two Hundred One Dollars ($376,201) shall be distributed upon receipt by WOODLAND from SUBRECIPIENT periodic performance reports in accordance with the proposed program goals and accomplishments that are reasonably satisfactory to the Community Services Director.

2.3.2 Conditions Precedent to Disbursement. SUBRECIPIENT agrees further that WOODLAND shall not be obligated to make any disbursement of the Grant Proceeds unless and until SUBRECIPIENT has fulfilled all of WOODLAND’s customary conditions for a Grant (the “Conditions of Disbursement”). Such conditions include, for purposes of guidance and illustration, but are not limited to, the following:

A. WOODLAND shall have received and approved the Operating Budget pursuant to and in accordance with Section 6 of this Agreement.

B. WOODLAND shall have received all insurance certificates and endorsements required by it pursuant to and in accordance with Section 5.1 of this Agreement.

C. WOODLAND shall have received evidence that SUBRECIPIENT is a corporation duly organized and existing as a California non-profit corporation presently in good standing; that SUBRECIPIENT has the power as a corporation to enter into this Agreement; that all documents executed by SUBRECIPIENT pertaining to the Grant are valid and

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5 binding obligations; and that the officers and agents executing such documents are duly empowered and authorized to execute them.

D. WOODLAND shall, if requested, receive copies of any and all licenses, permits, notices, and certificates required by WOODLAND pursuant to and in accordance with Section 4.6 of this Agreement.

The Community Services Director may waive or modify in writing any of the Conditions to Disbursement of the Grant Proceeds.

Section 3. Term.

The term of this Agreement (the “Term”) shall commence on February 1, 2025 and shall terminate on January 31, 2026 unless terminated earlier pursuant to Subsection 5.1.4 or Section 7 hereof.

Section 4. Services.

4.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, SUBRECIPIENT shall provide those services (the “Services”) as specified in the Scope of Services. SUBRECIPIENT represents and warrants that all Services to be provided hereunder shall be performed in a competent, professional, and satisfactory manner in accordance with the standards prevalent in the industry for such services.

4.2 Time for Performance. Time is of the essence in the performance of this Agreement. SUBRECIPIENT shall perform and complete all Services hereunder in a timely and expeditious manner in accordance with the Schedule of Performance.

SUBRECIPIENT shall not be responsible for delays caused by circumstances beyond its control, provided that SUBRECIPIENT has delivered to WOODLAND written notice of the cause of any such delay within ten (10) days of the occurrence of such cause.

4.3 SUBRECIPIENT’s Application. The Scope of Services shall include the Services set forth in the SUBRECIPIENT’s application for the grant of McKinney- Vento Act funds which shall be incorporated herein by this reference as through fully set forth herein. In the event of any inconsistency between the terms of such application and this Agreement, the terms of this Agreement shall govern.

4.4 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

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6 4.5 Licenses, Permits, Fees, and Assessments. SUBRECIPIENT shall obtain, at SUBRECIPIENT’s sole cost and expense, any such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement. SUBRECIPIENT shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services required by this Agreement. If requested by WOODLAND, SUBRECIPIENT shall provide copies of any and all licenses, permits, notices, and certificates required by law for the provision of the Services. Within (7) days of receipt by SUBRECIPIENT, SUBRECIPIENT shall provide WOODLAND with copies of any notices, audits, inspections, or other documents received by SUBRECIPIENT form any Federal, State, or local governmental body, arising out of or relating to the provision of the Services.

4.6 Nondiscrimination. SUBRECIPIENT agrees not to discriminate against any person or class of persons by reason of sex, color, race, creed, religion, marital status, handicap, ancestry, or national origin in its provision of Services. To the extent this Agreement provides that SUBRECIPIENT offer accommodations or services to the public, such accommodations or services shall be offered by SUBRECIPIENT to the public on fair and reasonable terms.

4.7 Familiarity with Work. By executing this Agreement, SUBRECIPIENT represents and warrants that SUBRECIPIENT (i) has thoroughly investigated and considered the work to be performed, (ii) has investigated the site of the work and fully acquainted itself with the conditions there existing, (iii) has carefully considered how the work should be performed, and (iv) fully understands the facilities, difficulties, and restrictions attending the performance of the work under this Agreement. Should the SUBRECIPIENT discover any latent or unknown conditions materially differing from those inherent in the work or as represented by WOODLAND, SUBRECIPIENT shall immediately inform WOODLAND of such fact and shall not proceed except at SUBRECIPIENT’s risk until written instructions are received from WOODLAND.

4.8 Prohibition Against Subcontracting and Assignments. Neither the whole nor any interest in, nor any of the rights or privileges granted under this Agreement shall be assignable or transferable or encumbered in any way without the prior written consent of WOODLAND. Any such purported assignment, transfer, encumbrance, pledge, subuse, or permission given without such consent shall be void as to WOODLAND. This is a personal services contract and the SUBRECIPIENT was chosen on the basis of characteristics unique to the SUBRECIPIENT. WOODLAND shall have the right to unreasonably or arbitrarily withhold its consent to any such assignment, transfer, encumbrance, pledge, subuse, or permission.

4.9 Independent SUBRECIPIENT. SUBRECIPIENT and any agent or employee of SUBRECIPIENT shall act in an independent capacity and not as officers or employees of WOODLAD. WOODLAND assumes no liability for

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7 SUBRECIPIENT’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied, or explicit, by or for SUBRECIPIENT. SUBRECIPIENT shall not have authority to act as an agent on behalf of WOODLAND unless specifically authorized to do so in writing.

SUBRECIPIENT acknowledges that it is aware that because it is an independent SUBRECIPIENT, WOODLAND is making no deduction from any amount paid to SUBRECIPIENT and is not contributing to any fund on its behalf. SUBRECIPIENT disclaims the right to any fee or benefits except as expressly provided for in this Agreement.

SUBRECIPIENT represents that SUBRECIPIENT has or will secure and maintain, at SUBRECIPIENT’s sole cost and expense, all qualified and licensed personnel required to perform the Services. Staff and any additional personnel hired by SUBRECIPIENT shall be employees of SUBRECIPIENT. Such personnel shall not be deemed to be employees of WOODLAND or to have any contractual relationship with WOODLAND. Such personnel shall be authorized or permitted under State and local law to perform the Services.

4.10 Inspection. WOODLAND and its agents and representatives shall have the right at any reasonable time to observe the provision of the Services. WOODLAND is under no duty to supervise the provision of the Services. Any inspection or examination by WOODLAND is for the sole purpose of protecting and preserving WOODLAND’s rights under this Agreement. No default of SUBRECIPIENT shall be waived by any inspection that there has been or will be compliance with this Agreement or that SUBRECIPIENT or Staff is in compliance with any Federal, State, and local laws, ordinances, regulations, and directives applicable to the performance of this Agreement or to the provision of the Services. SUBRECIPIENT shall make or cause to be made such other independent inspections as SUBRECIPIENT may desire for SUBRECIPIENT’s own protection.

Section 5. Insurance and Indemnification.

5.1 Insurance. Without limiting WOODLAND’s right to indemnification, SUBRECIPIENT shall secure prior to commencing any activities under this Agreement, and maintain during the Term of this Agreement, insurance coverage as set forth in this Section.

5.1.1 Required Insurance. SUBRECIPIENT shall secure and maintain the following coverage:

A. Workers’ Compensation Insurance as required by California statutes;

B. Comprehensive General Liability Insurance, or Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability,

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8 Products/Completed Operations Liability, Broad-Form Property Damage, Independent SUBRECIPIENT’s Liability and Fire
Damage Legal Liability, in an amount of not less than One Million Dollars ($1,000,000) per occurrence, combined single limit, written on an occurrence form; and

C. Comprehensive Automobile Liability coverage, including—as applicable—owned, non-owned, and hired autos, in an amount of not less than One Million Dollars ($1,000,000) per occurrence, combined single limit, written on an occurrence form.

The City Manager, with the consent of WOODLAND’s Risk Manager, is hereby authorized to reduce the requirements set forth above in the event it is determined that such reduction is in WOODLAND’s best interest.

5.1.2 Required Clauses in Policies. Each insurance policy required by this Agreement shall contain the following clauses:

“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days’ prior written notice has been given to the Secretary of the City of Woodland, 300 First Street, Woodland, CA 95695.”

“It is agreed that any insurance maintained by the City of Woodland shall apply in excess of and not contribute with insurance provided by this policy.”

Each insurance policy required by this Agreement, excepting policies for workers’ compensation and professional liability, shall contain the following clause:

“The City of Woodland, its officials, agents, employees, representatives, and volunteers are added as additional insured as respects of operations and activities of, or on behalf of the named insured, performed under contract with the City of Woodland.”

5.1.3 Required Certificates and Endorsements. Prior to commencement of any work under this Agreement, SUBRECIPIENT shall deliver to WOODLAND (i) insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above and (ii) endorsements to the above-required policies, which add to these policies the applicable clauses referenced above. Such endorsements shall be signed by an authorized representative of the insurance company and shall include the signator’s company affiliation and title.

Should it be deemed necessary by WOODLAND, it shall be

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9 SUBRECIPIENT’s responsibility to see that WOODLAND receives documentation, acceptable to WOODLAND, which confirms that the individual signing such endorsements is indeed authorized to do so by the insurance company. Also, WOODLAND has the right to demand, and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.

5.1.4 Remedies for Defaults Re: Insurance. In addition to any other remedies WOODLAND may have if the SUBRECIPIENT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, WOODLAND may, at its sole option:

A. Obtain such insurance and deduct and retain the amount of the premium for such insurance from any sums due under the
Agreement;

B. Order the SUBRECIPIENT to stop work under this Agreement and/or withhold any payment(s) which become due to the
SUBRECIPIENT hereunder until the SUBRECIPIENT
demonstrates compliance with the requirements hereof;

C. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies WOODLAND may have and is not the exclusive remedy for the SUBRECIPIENT’s failure to maintain insurance or secure appropriate endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which the SUBRECIPIENT may be held responsible for payment of damages to person or property resulting from the SUBRECIPIENT’s or its subcontractor’s performance of the work covered under this Agreement.

5.2 Indemnification. As respects acts, errors, or omissions in the performance of Services under this Agreement, SUBRECIPIENT agrees to indemnify and hold harmless WOODLAND, its officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability or consequential acts, errors, or omissions in the performance of Services under the terms of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of Services, including but limited to those acts or omissions normally covered by general and automobile liability insurance, SUBRECIPIENT agrees to indemnify, defend (at WOODLAND’s option), and hold harmless WOODLAND, its officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or

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10 nature arising out of or in connection with SUBRECIPIENT’s performance or failure to perform, under this Agreement; excepting those which arise out of the sole negligence of WOODLAND.

Section 6. SUBRECIPIENT’s Operating Budget.

Concurrently with the submission to WOODLAND of copies of this Agreement executed by SUBRECIPIENT, SUBRECIPIENT shall submit to WOODLAND an operating budget (the “Operating Budget”) which specifies how SUBRECIPIENT proposes that the Grant Proceeds be allocated among the following permitted uses: Salary, Benefits, and Costs.

WOODLAND shall have the right to review and either approve or disapprove the proposed Operating Budget, in WOODLAND’s sole discretion. In the event WOODLAND disapproves the proposed Operating Budget, Woodland shall deliver in writing the reasons for such disapproval. In such event, SUBRECIPIENT shall revise and resubmit the proposed Operating Budget to WOODLAND within thirty (30) days of such disapproval.

WOODLAND shall either approve or disapprove the revised Operating Budget within fifteen (15) days of WOODLAND’s receipt. The approved Operating Budget is included as Exhibit E of this Agreement.

Section 7. Enforcement of Agreement; Termination of Agreement.

7.1 Events of Default. For purposes of this Section 7, the word “Default” shall mean the failure of SUBRECIPIENT to perform any of SUBRECIPIENT’s duties or obligations or the breach by SUBRECIPIENT of any of the terms and conditions set forth in this Agreement. In addition, SUBRECIPIENT shall be deemed to be in Default upon SUBRECIPIENT’s (i) application for, consent to, or suffering of, the appointment of a receiver, trustee or liquidator for all or a substantial portion of its assets, (ii) making a general assignment for the benefit of creditors, (iii) being adjudged bankrupt, (iv) filing a voluntary petition or suffering an involuntary petition under any bankruptcy, arrangement, reorganization, or insolvency law (unless in the case of an involuntary petition, the same is dismissed within thirty (30) days of such filing), or (v) suffering or permitting to continue unstayed and in effect for fifteen (15) consecutive days any attachment, levy, execution, or seizure of all or a substantial portion of SUBRECIPIENT’s assets or of SUBRECIPIENT’s interests hereunder.

WOODLAND shall not be deemed to be in Default in the performance of any obligation required to be performed by WOODLAND hereunder unless and until WOODLAND has failed to perform such obligation for a period of thirty (30) days after receipt of written notice from SUBRECIPIENT specifying in reasonable detail the nature and extent of any such failure; provided, however, that if the nature of WOODLAND’s obligation is such that more than thirty (30) days are required for its performance, then WOODLAND shall not be deemed to be in Default if WOODLAND shall commence to cure such performance within such thirty (30) day period and thereafter diligently prosecute the same to completion.

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11 7.2 Institution of Legal Actions. In addition to any other rights and remedies, and subject to the restrictions otherwise set forth in this Agreement, either Party may institute an action at law or in equity to seek the specific performance of the terms of this Agreement, to cure, correct, or remedy any Default, to recover damages for any Default, or to obtain any other remedy consistent with the purpose of this Agreement.

Such legal actions must be instituted in the Superior Court of the County of Yolo, State of California, in an appropriate municipal court in Yolo County, or in the United States District Court for District of California in which Yolo County is located.

7.3 Acceptance of Service of Process. In the event that any legal action is commenced by the SUBRECIPIENT against WOODLAND, service of process on WOODLAND shall be made by personal service upon the Community Development Department Director or in such other manner as may be provided by law. In the event that any legal action is commenced by WOODLAND against the SUBRECIPIENT, service of process on the SUBRECIPIENT shall be made in such other manner as may be provided by law.

7.4 Rights and Remedies Are Cumulative. Except as otherwise expressly stated in this Agreement, the rights and remedies of the Parties are cumulative, and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same Default or any other Default by the other Party.

7.5 Inaction Not a Waiver of Default. Any failures or delays by either Party in asserting any of its rights and remedies to any Default shall not operate as a waiver of any Default or of any such rights or remedies, or deprive either such Party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert, or enforce any such rights or remedies.

7.6 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Agreement.

7.7 Attoneys’ Fees. WOODLAND and SUBRECIPIENT agree that in the event of litigation to enforce this Agreement or terms, provisions, and conditions contained herein, to terminate this Agreement, or to collect damages for a Default hereunder, the prevailing party shall be entitled to all costs and expenses, including reasonable attorneys’ fees, incurred in connection with such litigation.

7.8 Immediate Termination for SUBRECIPIENT’s Default. In the event of any Default by SUBRECIPIENT, WOODLAND may immediately terminate this Agreement. Such termination shall be effective immediately upon receipt by SUBRECIPIENT of written notice from WOODLAND. In such event, SUBRECIPIENT shall have no further rights hereunder; WOODLAND shall have all other rights and remedies as provided by law.

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12 7.9 Termination Without Cause. WOODLAND may terminate this Agreement at any time without the necessity of cause or Default by SUBRECIPIENT by giving fifteen (15) days notice in writing to SUBRECIPIENT. In such event, SUBRECIPIENT shall have no further rights hereunder, except that SUBRECIPIENT shall be paid for all Services rendered prior to receipt of notice of such termination.

Section 8. Documents and Data.

8.1 Data to be Furnished by WOODLAND. WOODLAND shall furnish to SUBRECIPIENT such documents and materials pertinent to the provision of Services hereunder as WOODLAND may possess or acquire.

8.2 Ownership of Documents. All documents and materials furnished by WOODLAND to SUBRECIPIENT pursuant to Section 8.1 hereof shall remain the property of WOODLAND and shall be returned to WOODLAND upon termination of this Agreement.

Section 9. Audit of Records.

SUBRECIPIENT shall keep such books and records as shall be necessary to perform the Services required by this Agreement and to enable WOODLAND to evaluate the cost and the performance of such services. Books and records shall be kept and prepared in accordance with generally accepted accounting principles.

WOODLAND shall have the right to audit SUBRECIPIENT’s records pertaining to this Agreement and the services to be performed hereunder at SUBRECIPIENT’s office location as set forth in Section 10.2 hereof. SUBRECIPIENT agrees to make available all pertinent records for the purpose of conducting such an audit at that location, during normal business hours.

Section 10. Miscellaneous Provisions.

10.1 Waiver. Inaction by WOODLAND or SUBRECIPIENT with respect to a Default hereunder shall not be deemed to be a waiver of such Default. The waiver by either WOODLAND or SUBRECIPIENT of any Default hereunder shall not be deemed to be a waiver of any subsequent Default.

10.2 Notices. All notices, demands, or other writings to be made, given, or sent hereunder, or which may be so given or made or sent by either WOODLAND or SUBRECIPIENT to the other shall be deemed to have been given when in writing and personally delivered or if mailed on the third (3rd) day after being deposited in the United States mail, certified or registered, postage prepaid, and addressed to the respective Parties at the following addresses:

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13 If to WOODLAND: City Clerk
City of Woodland
300 First Street
Woodland, California 95695
FAX No. (530) 661-5813

With copies to: City of Woodland
Community Services Department
2001 East Street
Woodland, California 95776

If to SUBRECIPIENT: Executive Director
Yolo Wayfarer Center
P.O. Box 1248
Woodland, CA 95776

10.3 Relationship of Parties. Nothing contained herein shall be deemed or construed by the Parties, nor by and third party, as creating the relationship of principal and agent or of partnership or of joint venture between the Parties, it being understood and agreed that SUBRECIPIENT is and will be at all times an independent SUBRECIPIENT pursuant to this Agreement and shall not, in any way, be considered to be an officer, agent or employee of the Agency or the City.

10.4 Time of the Essence. Time is hereby expressly declared to be the essence of this Agreement and of each and every term, covenant and condition hereof which relates to a date or a period of time.

10.5 Remedies Cumulative. The remedies given to WOODLAND and SUBRECIPIENT herein shall be cumulative and are given without impairing any other rights given WOODLAND or SUBRECIPIENT by statute or other law now existing or hereafter enacted, and the exercise of any one (1) remedy by WOODLAND or SUBRECIPIENT shall not preclude the exercise of any other remedy.

10.6 Effect of Invalidity. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of its terms and provisions to persons and circumstances other than those to which it has been held invalid or enforceable shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

10.7 Successors and Assigns. This Agreement and the covenants and conditions contained herein shall be binding upon and inure to the benefit of and shall apply to the successors and assigns of WOODLAND and to the permitted successors and assigns of SUBRECIPIENT, and all references to “WOODLAND” or “SUBRECIPIENT” shall be deemed to refer to and include all permitted successors and assigns of such Party.

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14 10.8 Entire Agreement. This Agreement and the exhibits hereto contain the entire agreement of WOODLAND and the SUBRECIPIENT with respect to the matters covered hereby, and no agreement, statement or promise made by any of the Parties which is not contained herein, shall be valid or binding. No prior agreement, understanding, or representation pertaining to any such matter shall be effective for any purpose. No provision of this Agreement may be amended, modified, or added except by an agreement in writing signed by WOODLAND and SUBRECIPIENT.

10.9 Authority. Each individual executing this Agreement on behalf of a corporation, nonprofit corporation, partnership, or other entity or organization, represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of such entity or organization and that this Agreement is binding upon the same in accordance with its terms. SUBRECIPIENT shall, at WOODLAND’s request, deliver a certified copy of its governing board’s resolution or certificate authorizing or evidencing such execution.

10.10 Conflicts of Interest. No member, official, or employee of WOODLAND shall have any interest, direct or indirect, in this Agreement, nor shall any such member, official, or employee participate in any decision relating to this Agreement which affect his or her interests or the interests of any corporation, partnership, or association in which he or she is directly or indirectly interested.

10.11 Time for Acceptance of Agreement by WOODLAND. This Agreement, when executed by SUBRECIPIENT and delivered to WOODLAND, must be authorized, executed and delivered to WOODLAND on or before forty-five (45) days after the execution and delivery by the SUBRECIPIENT or this Agreement shall be void, except to the extent that SUBRECIPIENT and WOODLAND shall consent in writing to a further extension of time for the authorization, execution, and delivery of this Agreement.

10.12 Non-Liability of Members, Officials, and Employees of WOODLAND. No member, official, or employee of WOODLAND shall be personally liable to SUBRECIPIENT, or any successor in interest, in the event of any Default of breach by WOODLAND or for any amount which may become due to SUBRECIPIENT or SUBRECIPIENT’s successors, or on any obligation under the terms of this Agreement.

SUBRECIPIENT hereby waives and releases any claim SUBRECIPIENT may have against the members, officials, or employees of WOODLAND with respect to any Default or breach by WOODLAND or for any amount which may become due to SUBRECIPIENT or SUBRECIPIENT’s successors, or any obligations under the terms of this Agreement. SUBRECIPIENT makes such release with the full knowledge of Civil Code Section 1542 and hereby waives any and all rights thereunder to the extent of this release, if such Section 1542 is applicable. Section 1542 of the Civil Code provides as follows:

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15 “A general release does not extend claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor.”

10.13 Controlling Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

10.14 Effective Date. This Agreement shall be effective on the date on which this Agreement is executed by WOODLAND and such date shall be the “Effective Date.”

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16 IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT AS OF THE RESPECTIVE DATES SET FORTH BELOW.

“WOODLAND”

CITY OF WOODLAND
a municipal corporation

Dated: By:

Ken Hiatt, City Manager

ATTEST:

By:

Marissa Kersey, City Clerk

“SUBRECIPIENT”

YOLO WAYFARER CENTER
(dba Fourth & Hope)
a California non-profit pubic benefit corporation

Dated: By:

Doug Zeck, Executive Director

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17 EXHIBIT A—SCOPE OF SERVICES

During the Term of this Agreement, SUBRECIPIENT shall diligently and continuously provide the following services (the “Services”):

Section 1. Maintain Office. Throughout the term of this Agreement, to provide the Services, SUBRECIPIENT shall manage and operate its proposed programs at the designated locations and provide its mailing address at P.O. Box 1248, Woodland, CA 95776 and maintain its office located at 814 Court Street, Woodland, CA 95695.

Section 2. Hours of Operation. SUBRECIPIENT shall provide staff to operate office continuously between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, except on legal holidays.

Section 3. SUBRECIPIENT’s Reports. SUBRECIPIENT shall file reports on a quarterly basis in the format provided by WOODLAND, or in a format provided by SUBRECIPIENT that is acceptable to WOODLAND.

3.1 Schedule. All Quarterly Reports shall be filed in accordance with the format as set forth by the U.S. Department of Housing and Urban Development (HUD).

3.2 Contents. Each Quarterly Report shall contain, or be accompanied by, an itemized statement showing all information required by WOODLAND, including, without limitation:

A. The amount expended or incurred by SUBRECIPIENT and due and payable for Salary and Benefits, and Costs for such reporting quarter.

B. Evidence reasonably satisfactory to the Community Development Director showing that allowable costs and expenses for which SUBRECIPIENT seeks reimbursement were actually incurred in the reporting field.

3.3 Certification. Each Quarterly Report shall be certified as complete and correct by the Chief Executive Officer of SUBRECIPIENT.

Section 4. Permanent Supportive Housing Program Services. SUBRECIPIENT shall provide all costs and services associated with the one Permanent Supportive Housing Program components: Permanent Supportive Housing for chronically homeless individuals in the City of Woodland.

Section 5. Administration of Grant Funds. Throughout the term of this Agreement, WOODLAND shall administer the grant funds as well as review the Quarterly Reports submitted by SUBRECIPIENT. From the grant amount of Three Hundred Thirty-Four Thousand One Hundred Ninety-Three Dollars ($334,193), WOODLAND shall retain a total of Nine Hundred Seventy-Two Dollars ($972) for its grant administration.

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18 EXHIBIT B—SCHEDULE OF COMPENSATION

SUBRECIPIENT will be reimbursed for approved costs associated with the implementation of the Permanent Supportive Housing Program component (Reallocation Permanent Supportive Housing for Chronically Homeless 2023) following the submission of invoices with attached documentation in a format acceptable to WOODLAND. Total reimbursement for costs associated with the Supportive Housing Program shall not exceed the total grant amount of Three Hundred Seventy-Seven Thousand One Hundred Seventy-Three Dollars ($377,173) less City administrative costs of ($972; 50 percent of administrative funds) in the amounts listed in Exhibit E—Operating Budget.

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19 EXHIBIT C—COVENANTS RE: USE OF FEDERAL FUNDS

SUBRECIPIENT acknowledges and agrees that the Grant is funded from McKinney- Vento Homeless Assistance Act of 1987, Title IV, Subtitle C, as amended, allocated to WOODLAND by the United States of America. Accordingly, SUBRECIPIENT covenants and agrees as follows:

Section 1. Non-Discrimination. SUBRECIPIENT shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, or ancestry.

Section 2. Civil Rights Act. SUBRECIPIENT shall comply with the Civil Rights Act of 1964, as amended, and all regulations applicable thereto.

Section 3. Compliance with OMB Circular No. A-122. SUBRECIPIENT shall comply with the requirements and standards of OMB Circular No. A-122 and with the Attachments A, B, C, F, H, N (as modified in accordance with the provisions of 24 C.F.R. 570.502 (b)(6)) and O.

Section 4. Reversion of Assets. Upon the expiration or termination of this Agreement, SUBRECIPIENT shall transfer to WOODLAND any McKinney-Vento Act funds on hand and any accounts receivable attributable to the use of McKinney- Vento Act funds. If at the time of the expiration or termination of this Agreement there is under the control of SUBRECIPIENT any real property that was acquired or improved in whole or in part with McKinney-Vento Act funds in excess of Twenty- Five Thousand Dollars ($25,000), then such real property shall either be:

A. Used to meet one (1) or more of the national objectives set forth in 24 C.F.R. 570.208 for not less than fifteen (15) years after the date of expiration or termination of this Agreement, or such longer period of time as determined appropriate by WOODLAND; or

B. Disposed of, within five (5) years after the date of expiration or termination of this Agreement, in a manner which results in WOODLAND being reimbursed in the amount of the then current fair market value of said real property less any portion thereof attributable to expenditure of non-McKinney-Vento Act funds for said acquisition or improvement.

Section 5. Program Income. Any Program Income received by SUBRECIPIENT prior to the expiration of this Agreement shall either (i) be treated as additional grant proceeds subject to all applicable requirements governing the use of grant proceeds, or (ii) be returned to WOODLAND, as required by 24 C.F.R. 570.504(b). Any Program Income on hand when this Agreement expires or received after the expiration of this Agreement shall be paid to WOODLAND as required by 24 C.F.R. 570.503(8).

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20 Section 6. Training and Employment Opportunities. SUBRECIPIENT acknowledges that the work to be performed under this Agreement is on a project assisted under a program providing direct Federal financial assistance from the U.S.

Department of Housing and Urban Development (the “Department”), and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (“Section 3”). Section 3 requires, that to the greatest extent feasible, opportunities for training and employment be given to lower income residents and that contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by, persons residing in the area of the project. SUBRECIPIENT shall comply with the provisions Section 3 and the regulations issued pursuant thereto by the U.S. Secretary of Housing and Urban Development as set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Agreement.

Section 7. No Disability. SUBRECIPIENT certifies and agrees that it is under no contractual or other disability which would prevent it from complying with the laws and regulations referred to in this Exhibit C of the Agreement.

Section 8. Notice to Labor Organizations. SUBRECIPIENT shall send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising such labor organization or workers’ representative of its commitments under the Section 3 clause (set forth in Section 6 of this Exhibit C) and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.

Section 9. Include in Subcontracts. SUBRECIPIENT shall include a Section 3 clause in every subcontract for work in connection with the project and shall, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the sub-contractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 C.F.R. Part 135. SUBRECIPIENT shall not subcontract with any sub-contractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 C.F.R. Part 135 and shall not let any subcontract unless the sub-contractor has first provided it with a preliminary statement of ability to comply with the requirements of said regulations.

Section 10. Sanctions. Compliance with the provisions of Section 3, the regulations set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Agreement shall be a conditional of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements shall subject SUBRECIPIENT, its sub-contractors, its successors, and assigns to those sanctions as are specified by 24 C.F.R. Part 135.

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21 Section 11. Americans with Disabilities. SUBRECIPIENT shall not discriminate against handicapped persons in the provision of the Services and shall provide accessibility for handicapped persons to the Services provided under this Agreement.

SUBRECIPIENT shall comply with all applicable requirements of the Americans with Disabilities Act of 1990 and implementing regulations (28 C.F.R. Parts 35-36), in order to provide handicapped accessibility to the extent readily achievable.

Section 12. Patents and Copyrights. SUBRECIPIENT acknowledges and agrees that HUD reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and otherwise use, and to authorize others to use, for Federal Government purposes:

A. The copyright in any work developed under the Grant or this Agreement;

B. Any rights of copyright to which SUBRECIPIENT purchases ownership with Grant Proceeds;

C. The patent for any invention developed under the Grant or this Agreement; and

D. Any rights in any patent to which SUBRECIPIENT purchases ownership with Grant Proceeds.

Section 13. Compliance with Law. SUBRECIPIENT hereby covenants and agrees that it has complied and will continue to comply with the Housing and Community Development Act of 1974 (“the Act”), and all applicable Federal, State, and local laws, ordinances, regulations, policies, guidelines, and requirements as they relate to acceptance and use of Federal funds for this Federally-assisted program.

This Agreement is subject to all such laws, ordinances, regulations, policies, and guidelines, including, without limitation, the Act; 24 CFR Part 85; 24 CFR Part 570; and applicable U.S. Office of Management and Budget Circulars, including, without limitation, A-21, A-110, A-122, and A-133.

Section 14. Records Retention. Financial records, supporting documents, statistical records, and all other records pertaining to the use of the funds provided under this Agreement shall be retained by SUBRECIPIEINT for a period of five (5) years, at a minimum, and in the event of litigation, claim, or audit, the records shall be retained until all litigation, claims, and audio findings involving the records have been fully resolved. Records for non-expendable property acquired with Federal funds provided under this Agreement shall be retained for five (5) years after the ifnal disposition of such property.

Section 15. Monitoring. WOODLAND will conduct a monitoring review. This review will focus on the extent to which the planned program has been implemented

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22 measurable goals achieved, effectiveness of program management, and impact of the program. Authorized representatives of WOODLAND and HUD shall have the right of access to all activities and facilities operated by SUBRECIPIENT under this Agreement. Facilities include all files, records, and other documents related to the performance of this Agreement. Activities include attendance, board of directors, advisory committee, and advisory board meetings and inspection by WOODLAND and HUD representatives. SUBRECIPIENT shall ensure that its employees and board members furnish such information as, in the judgment of WOODLAND and HUD representatives, may be relevant to the question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program.

Section 16. Program Reporting. SUBRECIPIENT agrees to prepare and submit financial, program progress, evaluations, and other reports as required by HUD, or WOODLAND per the terms of this Agreement. SUBRECIPIENT shall maintain such property, personnel, financial, and other records and accounts as are considered necessary by HUD or WOODLAND to assure proper accounting for all Grant funds.

All SUBRECIPIENT records, with the exception of confidential information, shall be made available to representatives of WOODLAND and appropriate Federal agencies.

SUBRECIPIENT is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by WOODLAND.

Section 16.1 Federal Funding Accountability and Transparency Act.

SUBRECIPIENT agrees to comply with the “Federal Funding Accountability and Transparency Act” through reporting required information at https://www.fsrs.gov/.

Section 17. Accounting. SUBRECIPIENT shall establish, and maintain on a current basis, an adequate accrual and accounting system in accordance with generally accepted accounting principles and standards.

Section 18. Audits. SUBRECIPIENT is required to arrange for an independent financial and compliance audit annually for each fiscal year Federal funds are received under this Agreement. Audits must be in compliance with O.M.B. Circular No. A-133. An audit may be conducted by Federal, State, or local funding source agencies as part of WOODLAND’s audit responsibilities. The results of the independent audit must be submitted to WOODLAND within thirty (30) days of completion. Within thirty (30) days of the submittal of said audit report, SUBRECIPIENT shall provide a written response to all conditions of findings reported in said audit report. The response must examine each condition or finding and explain a proposed resolution, including a schedule for correcting any deficiency.

All conditions or finding corrective actions shall take place within six (6) months after receipt of the audit report. WOODLAND and its authorized representatives shall at all times have access for the purpose of audit or inspection to any and all books, documents, papers, records, property, and premises of SUBRECIPIENT.

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23 SUBRECIPIENT staff will cooperate fully with authorized auditors when they conduct audits and examinations of SUBRECIPIENT’s program.

If indications of misappropriation or misapplication of funds granted under this Agreement cause WOODLAND to require a special audit, the cost of the audit will be encumbered and deducted from the Grant. Should WOODLAND subsequently determine that the special audit was not warranted, the amount encumbered will be restored to the Grant. Should the special audit confirm misappropriation or misapplication of funds, SUBRECIPIENT shall promptly reimburse WOODLAND the amount of misappropriation or misapplication. In the event WOODLAND uses the judicial system to recover misappropriated or misapplied funds, SUBRECIPIENT shall reimburse CITY for legal fees and court costs incurred in obtaining the recovery.

Section 19. Certification Regarding Lobbying. SUBRECIPIENT certifies, to the best of its knowledge and belief, that:

A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, SUBRECIPIENT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

C. SUBRECIPIENT shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-subrecipients, sub-grants, and contracts under grants, loans, and cooperative agreements), and that all subrecipients shall certify and disclose accordingly.

Section 20. Non-Expendable Property. A record shall be maintained by SUBRECIPIENT for each item on non-expendable property acquired for this program with Grant Proceeds. This record shall be provided to WOODLAND as well as being available for inspection and audit upon the request of WOODLAND. Non- expendable property means tangible personal property having a useful life of more

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24 than one (1) year and an acquisition cost of Three Hundred Dollars ($300.00) or more per unit. SUBRECIPIENT shall not purchase or agree to purchase non-expendable property without the prior written approval of WOODLAND. Upon completion or early termination of this Agreement, WOODLAND reserves the right to determine the final disposition of such non-expendable property in compliance with applicable laws and regulations. Such disposition may include, but is not limited to, WOODLAND taking possession of such non-expendable property.

Section 21. Expendable Property. Expendable property refers to all tangible personal property other than non-expendable personal property. SUBRECIPIENT shall not purchase or agree to purchase expendable personal property at a cost of Three Hundred Dollars ($300.00) or more per unit without the prior written approval of WOODLAND.

Section 22. Purchase or Lease of Non-Expendable Property or Equipment.

SUBRECIPIENT shall obtain three documented bids prior to purchasing or leasing any non-expendable property or equipment over Three Hundred Dollars ($300.00) in unit value. SUBRECIPIENT shall purchase or lease from the lowest responsive and responsible bidder. All equipment that has a purchase or lease price of over Fifty Dollars ($50.00) in unit-value and life expectancy of more than one (1) year shall be properly identified and inventoried and shall be charged at its actual price. Such inventory shall be provided to WOODLAND as well as being available for inspection and audit upon the request of WOODLAND.

Section 23. Travel and Conference Restrictions. SUBRECIPIENT covenants and agrees that travel and conference expenses will not be paid for by funds provided through this Agreement.

Section 24. Privacy. SUBRECIPIENT agrees and shall ensure that no information about or obtained from any person receiving services hereunder shall be voluntarily disclosed in any form identifiable with such person without first obtaining the written consent of such person.

Section 25. Drug Free Workplace.

26.1 Certification. SUBRECIPIENT hereby certifies to WOODLAND that SUBRECIPIENT will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in SUBRECIPIENT’s workplace and specifying the actions that will be taken against employees for violation of such prohibition;

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25 B. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by sub-paragraph A.;

C. Notifying the employee in the statement required by sub-paragraph A. that, as a condition of employment under the grant, the employee will:
i. Abide by the terms of the statement; and

ii. Notify SUBRECIPIENT of any criminal drug
statute conviction for a violation occurring in the
workplace no later than five (5) calendar days after
such conviction;

D. Notifying WOODLAND within ten (10) days after receiving notice of a conviction under sub-paragraph C. ii. from an employee or otherwise receiving actual notice of such conviction;

E. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by 41 U.S.C. 703; and

F. Making a good faith effort to continue to maintain a drug-free workplace through implementation of sub-paragraphs A., B., C., D., and E.

Section 26.2 Suspension. SUBRECIPIENT acknowledges and agrees that this Agreement shall be subject to suspension of payment or termination, or both, and SUBRECIPIENT shall be subject to suspension or debarment if the Community Development Director of WOODLAND or official designee determines, in writing, that:

A. SUBRECIPIENT has made false certification under Section 26.1;

B. SUBRECIPIENT violates such certification by failing to carry out the requirements of sub-paragraphs A., B., C., D., E., or F. of Section

26.1; or

C. Such a number of SUBRECIPIENT’s employees have been convicted of violations of criminal drug statutes for violation occurring in the workplace as to indicate that SUBRECIPIENT has failed to make a good faith effort to provide a drug-free workplace as required by Section 26.1.

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26 EXHIBIT D—SCHEDULE OF PERFORMANCE

Services to be provided in accordance with this Agreement including Permanent Supportive Housing shall be performed within the term of this Agreement commencing on February 1, 2025 and terminating on January 31, 2026.

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27 EXHIBIT E—OPERATING BUDGET

The following table illustrates SUBRECIPIENT’s Operating Budget as approved by WOODLAND and the United States Department of Housing and Urban Development.

CoC
Request

Applicant
Cash+
Total Project
Budget+

1. Rental Assistance $214,920 $214,920
2 Supportive Services* $53,719 $53,719

3. Operating Costs** $106,590 $106,590

4. HMIS *** $0 $0

5. Subrecipient Administrative Costs **** $972 $972

6. City Administrative Costs $972 $972

7. Total CoC Request (total lines 5 and 6) $377,173 $377,173

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO EXECUTE A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING

AND URBAN DEVELOPMENT (HUD) AND A SUBRECIPIENT AGREEMENT WITH THE YOLO WAYFARER CENTER FOR THE 2024-2025 CONTINUUM OF CARE

PROGRAM GRANT

WHEREAS, the Continuum of Care Program (Catalog of Federal Domestic Assistance No. 14.267) is authorized by Title IV, Subtitle C, of the McKinney-Vento Homeless Assistance Act of 1987, as amended; and

WHEREAS, the City of Woodland received a Continuum of Care Program grant in the amount of $377,173 and has been receiving Continuum of Care Program grants since at least 1994; and

WHEREAS, the Continuum of Care grant received by the City will assist with the funding of the Yolo Wayfarer Center’s permanent supportive housing program; and

WHEREAS, the program will provide permanent supportive housing for chronically homeless families with children and chronically homeless individuals without children during a performance period commencing on February 1, 2025, and terminating on January 31, 2026; and

WHEREAS, the sub-award of $376,201 to the Yolo Wayfarer Center will cover costs associated with rental assistance, supportive services, program operations, and administration; and

WHEREAS, $972 will be retained by the City to cover costs associated with the administration of the grant.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1: This City Council hereby authorizes the City Manager to 1) execute a grant agreement with U.S. Department of Housing and Urban Development (HUD) for the 2024-2025 Continuum of Care Program in the amount of $377,173 and 2) execute a Subrecipient Agreement with the Yolo Wayfarer Center (dba Fourth and Hope) in the amount of $376,201.

SECTION 2: This Resolution shall take effect from and after the date of its passage and adoption.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.13
SUBJECT: Lower Cache Creek Flood Risk Reduction Project, CIP 22-16, and I-5/SR 113 Freeway to Freeway
Connector, CIP 24-06: Approve Amendment #3 to
Agreement with the Ferguson Group for Federal
Representation and Advocacy Services for Flood
Mitigation and Transportation

Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, authorizing Amendment #3 to extend the Ferguson Group agreement for an additional 16 months for an amount not to exceed $96,000.

Staff Contact:

Tim Busch, Principal Utilities Engineer (530) 661-5963, [email protected]

Fiscal Impact: The Ferguson Group has been providing federal representation and advocacy services for flood mitigation to the City for over 15 years and began advocacy services for transportation improvements last year. The cost of the advocacy services is considered part of the projects' budgets. Approval of amendment #3 will bring the total not to exceed contract to $312,000.

The amendment is split between two projects: $80,000 of the budget is for flood project advocacy and funded through CIP 22-16,and $16,000 is for transportation improvements advocacy and funded through CIP 24-06. The amendment covers the Ferguson Group's services through the attached scope of work.

This flood project is included in the Capital Budget approved by Council with $3,400,000 being advanced from the sewer enterprise fund with a future repayment from the storm drain enterprise fund as approved by Council on June 17, 2025. In addition, as part of the long-term financing plan for the project, the team will pursue cost-sharing, including project management services, with public agencies and private property stakeholders with an interest in partnering on a flood solution for Lower Cache Creek.

Background: In September 2011, the City Council approved an agreement with the Ferguson Group to provide federal advocacy on the City’s behalf to help with the City’s need to develop comprehensive federal government relations to secure federal financial assistance for solving flood problems associated with Cache Creek. The original agreement was for a 12-month period. Advocacy for transportation improvements was included for work on the State Highway 113 and I-5 interchange in 2023.

Discussion: Addressing the flood problem from Cache Creek is a complex process involving the City, County, State, and Federal governments. The Ferguson Group helps the City maintain a presence in Washington D.C. to assist the City in developing and maintaining a relationship with the Senate, House of Representatives, and Army Corps of Engineers with the goal of ultimately receiving federal funding for a future Woodland Flood Risk Reduction Project.

The City of Woodland and the Ferguson Group will continue to advocate for additional federal funding to chart a path forward for flood protection with Corps staff in Washington, DC.

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Ongoing efforts include working with the Federal government to advocate for improvements to the State Highway 113 and I-5 interchange.

Conclusion: Staff recommends that the City Council adopt Resolution No. _____, authorizing Amendment #3 to extend the Ferguson Group agreement for an additional 16 months for an amount not to exceed $96,000.

Prepared by: Tim Busch, Principal Utilities Engineer

Reviewed by: Brent Meyer, CDD Director, City Engineer

Attachments:

1. Request for Renewal of Agreement Between TFG-City of Woodland_August 2025

2. Proposed Resolution - Ferguson Amendment 3

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TheFergusonGroup.com • 1901 Pennsylvania Ave. NW • Suite 700 • Washington, DC 20006 • 202.331.8500 August 8, 2025
Mr. Ken Hiatt
City Manager
City of Woodland
300 First Street
Woodland, CA 95695
RE: Request for Extension of Existing Agreement
Dear Mr. Hiatt:

The Ferguson Group, LLC (TFG) is pleased to submit this request for an extension of our current agreement with the City of Woodland (dated September 8, 2022; see attached) for Washington representation and consulting services for an additional sixteen-month period, from September 1, 2025 to December 31, 2026. We propose to maintain the current rate of compensation ($72,0 00 annually, billed in monthly installments of $6,000.00) and agree to perform the tasks in accordance with our proposal dated August 8, 2011, which was incorporated by reference into the original agreement between the City of Woodland and TFG, as well as continue working with the City to develop and implement a funding strategy to maximize access to federal funds for the Interstate 5/State Route 113 Freeway to Freeway Connector Project.

Over the last year, TFG worked with the City, the City’s congressional delegation, the Corps of Engineers (Corps), and the City’s consultant team to continue efforts to secure resources to address flood protection needs in the City. We are also working with the City and your congressional delegation to secure additional funds for the I- 5/SR-113 project. In Fiscal Year 2024, the City’s congressional delegation (Rep. Thompson) secured $1.05 million to advance the project. We are also working with the City to identify and secure additional earmark funding opportunities to pursue in the Fi scal Year 2026 and 2027 appropriations processes.

TFG also continues to help the City of Woodland identify viable sources of competitive grant funding. Last year, TFG provided detailed grants consultation and full advocacy support for the RAISE FY 2024 round of funding. While the project was not selected for funding, the project was deemed a project of merit and, therefore, was deemed eligible for consideration in the FY 2025 Round 2 BUILD grant process, which is currently pending final action. TFG also provides weekly updates to the City on new competitive grant opportunities and assists the City with grant research and the review of competitive grant applications prior to submission. The TFG grants team is also available to assist the City in writing grant proposals if there is a need for such services. As a fixed-fee TFG client, the City can access the most economical grant writing and post-award grant management services.

We greatly appreciate the opportunity to work with the City of Woodland, and we look forward to continuing to help you accelerate work on and secure federal support for additional flood protection for the City, the Interstate 5/State Route 113 Connector Project, and other City priorities. If you require anything more from TFG as you consider our request for an extension of our current agreement, please let us know.

Sincerely,
W. Roge
r Gwinn
CEO

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RESOLUTION NO._______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND APPROVING CONTRACT AMENDMENT #3 WITH THE FERGUSON GROUP FOR

FEDERAL REPRESENTATION AND ADVOCACY SERVICES FOR FLOOD

MITIGATION AND TRANSPORTATION IMPROVEMENTS
WHEREAS, the City Council approved an agreement with the Ferguson Group in September of 2022, Amendment #1 in September 2023, and Amendment #2 in February 2025 to provide federal advocacy on the City’s behalf to help with the City’s need to develop comprehensive federal government relations to secure federal financial assistance for solving flood problems associated with Cache Creek and for improvements to the State Highway 113/I-5 interchange; and
WHEREAS, the City desires the consultant to continue in necessary advocacy efforts with the Senate, House of Representatives, and Army Corps of Engineers with a goal of ultimately receiving federal funding for flood protection; and
WHEREAS, the City desires the consultant to continue in necessary advocacy efforts with the Federal government with a goal of ultimately receiving federal funding for improvements to the State Highway 113 and I-5 interchange; and
WHEREAS, the Ferguson Group has agreed to extend their contract through this amendment for an additional 16 months at a cost not to exceed $96,000 with $80,000 dedicated to flood mitigation advocacy and $16,000 dedicated to transportation improvements; and WHEREAS, the City Council wishes to approve the Amendment to the Agreement and authorize its execution through the adoption of this Resolution.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby authorizes the City Manager to execute the amendment with the Ferguson Group subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized in the amendment does not change.

SECTION 2. The total cost of the contract amendment is $96,000 with $80,000 funded through CIP 22-16 for flood mitigation advocacy and $16,000 funded through CIP 24-06 for transportation improvements advocacy and a total contract amount of $312,000.

SECTION 3. An executed copy of the Agreement is available and on file in the City Clerk’s office and is incorporated herein by reference and made part of this Resolution.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Rich Lansburgh, Mayor

ATTEST: APPROVED AS TO FORM:

_____________________________ ______________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.14
SUBJECT: Authorization to Submit Response to UC Agriculture and Natural Resources’ RFP for The Plant @ California Project

Recommendation for Action: Staff recommends that the City Council authorize the City Manager, in partnership with the Woodland Research and Technology Park development team, to submit a response to University of California Agriculture and Natural Resources’ Request for Proposal (RFP) for Site Selection for The Plant @ California project.

Staff Contact:

Ken Hiatt, City Manager, [email protected], 530-661-5800

Fiscal Impact: There is no direct fiscal impact from authorizing this action. Any costs associated with preparing the RFP response will be absorbed within existing budgets or shared with the Woodland Research and Technology Park development team. Future fiscal impacts, should Woodland be selected as the site, would be brought back to Council for consideration.

Background: The University of California Agriculture and Natural Resources (UC ANR) division has issued an RFP for site selection for "The Plant @ California," a statewide innovation and research facility intended to advance the future of sustainable agriculture, food systems, and environmental stewardship. The Plant @ California is envisioned as a multidisciplinary hub that will integrate academic research, industry collaboration, and government partnerships to address critical challenges facing agriculture and global food production. The facility will host research laboratories, demonstration projects, training and workforce development programs, and spaces for collaboration between university and private-sector industry researchers.

The City of Woodland has a strong agricultural heritage and an emerging position as a leader in agrifood-tech innovation, bolstered by future-focused initiatives such as the Woodland Research and Technology Park. The City’s strategic location in the Sacramento Valley, proximity to UC Davis, and established agricultural industry that supports the diverse Yolo County agricultural economy make it a competitive candidate for hosting this project.

Discussion: The Plant @ California project aligns with the City’s economic development objectives to expand Woodland’s digital and technology-based economy and would implement the City Council’s Priority Goal and Strategic Action to establish a global center of innovation for food, agriculture, and health as a catalyst project for the Woodland Research & Technology Park.

The Woodland Research and Technology Park (WRTP), recently entitled, is designed to support science-based research industries, including commercialization in food, agriculture, and related sciences. Partnering with the WRTP development team to submit a proposal will leverage both public and private resources, strengthen the City’s competitive position, and demonstrate a unified commitment to providing UC ANR with an ideal location for the project.

Participation in this RFP process will require coordination among City staff, the development team, and other stakeholders to prepare a comprehensive, competitive proposal. The proposal will highlight Woodland’s assets, including:

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• Proximity to UC Davis, a world leader in agricultural research. • Integration within the City’s planned ag-tech innovation ecosystem. • Access to skilled workforce and educational institutions. • Availability of infrastructure and land tailored to research and development needs. • Strong industry tradition and community support for agricultural innovation.

Conclusion: Staff recommends that the City Council authorize the City Manager, in partnership with the Woodland Research and Technology Park development team, to submit a response to University of California Agriculture and Natural Resources’ Request for Proposal (RFP) for Site Selection for The Plant @ California project.

Attachments:

None

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: I.15
SUBJECT: Job Description Modification - Recreation Coordinator

Recommendation for Action: Staff recommends that the City Council approve the modified job description for the Recreation Coordinator.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected]

Fiscal Impact: No fiscal impact resulting from modification of the job description.

Discussion: Due to a current vacancy and pending recruitment for a new Recreation Coordinator, staff has identified an opportunity to update the related job description. The previous job description was written and adopted in 2014, and the proposed attached job description has been modified to ensure it accurately reflects the current duties and requirements of the position. No adjustment is proposed to the salary range associated with the Recreation Coordinator position.

Conclusion: Staff recommends that the City Council approve the modified job description for the Recreation Coordinator.

Prepared by: Kim McKinney, Administrative Services Director

Attachments:

1. Job Description - Recreation Coordinator August 2025

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300 First St.

Woodland, CA 95695
Phone: 530-661-5811
CityofWoodland.gov/employment

RECREATION COORDINATOR

DEFINITION

To assist in planning, implementing, coordinating, and evaluating recreation programs and events, including but not limited to Teen Programs, Youth Programs, , Aquatic Programs, Senior Programs, Adult Programs, promotional events, special events and excursions.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by the Recreation Supervisor or designee. Coordinator is responsible for providing supervision of assigned staff, and overall operations of a recreational facility or programs.

EXAMPLES OF DUTIES
The following are typical illustrations of duties encompassed by the job class; not an all-inclusive or limiting list:

ESSENTIAL JOB FUNCTIONS
• Plan, i mplement, coordinate, and evaluate recreation programs, aquatics programs, special recreation events and services; publicize programs, events and services for youth, teens, adults, and seniors.
• Create activity schedules, budgets and promotional materials. • Train, schedule and assign program staff and volunteers; assist in the development of staff evaluations.
• Assist with coordination and scheduling of the recreation or aquatics programs. • Promote and maintain safety in the workplace.
• Maintain records and statistical data on programs. Issue, secure and maintain program equipment and supplies.
• Ability to work flexible hours.
• Ability to drive a large van to transport materials, and participants to various activities. • Regular, predictable, consistent and timely attendance is an essential function of the position, in that Employee must be present to work to complete assigned tasks.

OTHER JOB FUNCTIONS
For all work assignments
• Enforce all rules and regulations and lead youth programs as assigned. • Teach aquatic programs and perform lifeguard duties as assigned. • Certify lifeguards when requested.

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• Serve as staff in Department programs (i .e., Summer Camp, Senior Programs, Yout h Programs, Teen Programs, and Adult Programs).
• Maintain recreation equipment.
• Work cooperatively with others.
• Perform related duties as assigned.

QUALIFICATIONS

Knowledge of:
• Community resources adaptable to the development of community services programs for specified recreation programs.
• Principles of program coordination, training and evaluations. • Emergency procedures, First Aid and CPR.
• Safety principles, practices and procedures.

Skill to:
• Apply First Aid methods and safety precautions related to assigned programs. • Develop and maintain support for programs from the community and local organizations. • Communicate clearly and concisely, both orally and in writing. • Oversee train and evaluate assigned staff.
• Establish and maintain effective work relationships with those contacted in the performance of the required duties.
• Operate office equipment, including a personal computer.

Ability to:
• Develop cooperative public relations with the general public. • Remain calm in stressful situations.
• Be consistent when enforcing rules and regulations.
• Maintain authority and control over programs.

When assigned to Aquatics:

The Recreation Coordinator will be responsible to perform lifeguarding duties, ensuring t he safety of patrons, enforcing pool regulations, and responding to emergencies as needed. Additionally, they will need to train, certify, supervise and schedule lifeguards. During operating hours, on-site presence is required to ensure smooth operations and safety compliance.

When assigned to Youth Program(s) (i.e., Teen Programs, Youth Programs, etc.) The Recreation Coordinator will be responsible for developing, coordinating, and supervising youth - oriented programs. Specific duties include:
• Planning and implementing recreational, educational, and enrichment activities tailored to different age groups.

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• Recruiting, training, scheduling, and supervising program staff, volunteers, and instructors. • Ensuring a safe and inclusive environment by enforcing program policies and addressing behavioral issues, as needed.
• May be required to perform lifeguard duties, as needed.

Minimum Education and Experience:

Education:

High School diploma or equivalent. Bachelor's Degree from an accredited college or university with major course work in recreation or a related field is preferred.

Experience:

Two (2) year s of increasing responsible experience in the delivery of recreation services. A Bachelor’s Degree may be substituted for one (1) year of experience.

License or Certificates:

When only assigned to recreation duties, the following is required and must be maintained during the course of employment:

• Required upon hire:
o Valid California Driver’s license
• Required within six (6) months of hire,
o Possession and maintenance of a current American Red Cross First Aid Certificate or equivalent
o Current American Red Cross Community CPR Certificate (or equivalent)

When assigned to aquatics (in addition to recreation programs), the following is required and must be maintained during the course of employment:

• Required upon hire:
o Valid California Driver’s license,
o American Red Cross Lifeguard Training with CPR and First Aid (or equivalent) • Required within six (6) months of hire,
o American Red Cross Water Safety Instructor (or equivalent) o American Red Cross Lifeguard Instructor Trainer
o First Aid for Public Safety Personnel (Title 22 equivalent).

ADA COMPLIANCE

Physical Ability: Positions in this class typically require climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Heavy Work: Exerting in excess of 25 pounds of force occasionally, and/or in excess of 50 pounds of force constantly to move objects.

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OTHER REQUIREMENTS

Sensory Requirements: Requires the ability to recognize and identify similarities and differences between shade, degree or value of colors, shapes, sounds, forms, textures or physical appearance associated with objects and people.

Environmental Factors: May be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, workspace restrictions, intense noises, and environmental dangers.

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TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: August 19, 2025
ITEM #: J.16
SUBJECT: Fire Department Semi-Annual Status Report

Recommendation for Action: Staff recommends that the City Council accept the Fire Department Semi-Annual Status Report for January through June 2025.

Staff Contact:

Eric Zane, Fire Chief (530) 661-5861, [email protected]

Background: The Fire Department Semi-Annual Status Report includes a summary of all activity within the Department. In lieu of providing comprehensive monthly or quarterly status reports to the City Council, the City Council now receives status reports on a semi-annual basis.

Discussion: From January 1st to June 30th, 2025, the Woodland Fire Department navigated a dynamic and demanding first half of the calendar year, marked by significant advancements and strategic initiatives across its three primary divisions: Administrative, Operations, and Community Risk Reduction.

Administrative Division

The Administrative Division of the Woodland Fire Department has experienced a busy and productive six-month period, navigating several significant changes and achieving notable milestones. • Personnel Updates: The department’s new Management Analyst has been adjusting well and is actively contributing to the continued growth and efficiency of the department’s administrative functions. Additionally, our firefighter recruit has successfully completed Fire Academy Class 25-1 and is now fully integrated into shift operations. The timely addition has provided critical support to the Operations Division during a period impacted by leaves and injuries, helping ensure uninterrupted service to the community. To further strengthen our operational readiness, we have also initiated the recruitment process for multiple firefighter positions to back fill existing vacancies, and ensure staffing levels remain consistent and capable of meeting the community’s needs.
• Proposition 218 Approved for Springlake Fire Protection District: A key milestone during this period was the successful passage of a Proposition 218 assessment for the Springlake Fire Protection District, securing sustainable funding for fire protection and emergency services in the unincorporated area. The approved assessment will support staffing, equipment maintenance, and service enhancements, ensuring the District can meet current and future demands.
• Elkhorn Fire Protection District: The fire department continues to work closely with Yolo County on the planned annexation of the Elkhorn Fire Protection District. Over the past several months, progress has been made in aligning operational, financial, and administrative elements to support this transition. The department anticipates significant movement toward full consolidation in the next six months, which will enhance service delivery.

Operations Division

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Emergency Response Activity: From January through June 2025, the department responded to 4,472 calls for service, representing a 2.8% increase compared to the previous reporting period (July–December 2024). The average total response time for priority calls was 4 minutes and 46 seconds, which is 4 seconds longer than the previous period. The department met its travel time goal of 4 minutes or less in 79% of Code-3 (priority) responses, short of the 90% target.

The department’s efforts resulted in an estimated $12,065,950 in property value saved, with reported fire loss totaling $1,413,050. The high value saved is attributed to limiting a fire's extension beyond the room of origin. During this period, firefighters nearly met the department's strategic goal of keeping a fire at the room of origin 80% of the time. Automatic aid continued to play a vital role, with the department providing aid 25 times and receiving aid 55 times under established agreements.
• Alternate Response: During this reporting period, the department launched Squad 3, an alternate response unit staffed with two personnel to address low-acuity calls for service or to provide support for larger, more complex incidents. Even with its limited time in service, Squad 3 responded to approximately 30% of the department’s total call volume on the dates in service. This strategic deployment reduced the operational demand on higher-cost apparatus such as engines and the ladder truck, ensuring those resources remained readily available for high-acuity and specialized responses. Currently, the staffing of the squad is funded temporarily while we evaluate its long-term impact.
• Unhoused Contacts: Department personnel made contact on 627 occasions with individuals who identified themselves as unhoused. This figure, which does not include calls to the local shelter, accounts for approximately 14% of the department’s total call volume. These interactions reflect the continued demand for services related to the community’s unhoused population and highlight the department’s role in addressing the complex needs associated with these calls for service.
• Canceled Calls for service: Approximately four years ago, the department implemented a policy to cancel responses to non-emergent medical aids at facilities with on-site medical staff.

Over this six-month reporting period, that policy accounted for 268 calls for service that did not require a fire department response. This increased availability has allowed personnel to remain strategically positioned for higher-acuity incidents and has reduced unnecessary responses, improving overall operational efficiency.
• Training: Fire personnel logged 1,704 total formal training hours across various disciplines, ensuring operational readiness and compliance with safety standards. The department continues to prioritize skill development and certification maintenance to meet evolving service demands.

Community Risk Reduction Division

The Community Risk Reduction (CRR) Division continues to advance the City of Woodland’s public safety priorities through proactive fire prevention, education, code enforcement, and interdepartmental coordination. From January through June 2025, the division achieved significant progress across strategic focus areas, supporting both immediate risk mitigation and long-term community resilience.
• CRR Goal Setting: Developed and implemented clear month-to-month performance goals aligned with the 5 E’s framework (Education, Engineering, Enforcement, Economic Incentives, and Emergency Response). This structured approach guides focused, measurable progress in community risk reduction.

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• Billing Oversight: With the implementation of First Due, a system that has transformed our inspection and data management processes, we’ve seen significant improvements in both efficiency and effectiveness. This technological upgrade has also supported the strengthening of our Accounts Receivable and Payable systems, leading to improved fee recovery and enhanced financial sustainability for ongoing fire prevention and safety programs. • Fire Investigations: Conducted 14 fire investigations in collaboration with local law enforcement and the Yolo County District Attorney’s Office. These efforts resulted in 3 arson arrests, enhancing accountability and reducing fire risk in our community. • Weed Abatement Season: Successfully completed the annual weed abatement campaign with strong enforcement measures. The program contributed to a noticeable reduction in nuisance fires and improved overall fire safety across the city. • Development Coordination: Worked closely with Community Development, Building, and Public Works departments to standardize guidance for developers, particularly regarding emergency access requirements, ensuring new developments meet critical safety standards. • Roadway Safety Reviews: Reviewed and provided input on subdivision roadway designs— such as Merritt Ranch—to improve emergency vehicle access and overall public safety during emergencies.
• Incident Support Operations: Provided logistical and operational support during major incidents, including hydrant use notifications, fire investigations, road closures, rehab operations, and public information coordination. These efforts helped minimize community disruption and maintain public safety.
• Plan Review Efficiency: Maintained a focus on efficient plan review processes to support timely construction project approvals while upholding all fire safety codes and standards. • Operational Statistics:
o Code Enforcement Cases Closed: 103
o Construction Inspections Completed: 455
o Residential Resale Inspections Conducted: 109
o These metrics reflect proactive hazard mitigation and strong service delivery. • Training: Delivered 88 hours of specialized training to CRR staff, ensuring personnel remain prepared and up to date with evolving standards and practices. • Social Media Performance: Continued robust community engagement through Facebook and Instagram, reaching over 1.6 million combined views. The division remains a trusted source of safety information and updates for Woodland residents.
• Civic Fellow Summer Support: Successfully integrated a Civic Fellow into CRR operations for the summer term, enhancing both administrative capacity and public outreach efforts.

Conclusion: Staff recommends that the City Council accept the Fire Department Semi-Annual Status Report for January 2025 through June 2025.

Prepared by: Nallely Castro, Management Analyst

Reviewed by: Eric Zane, Fire Chief

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Attachments:

1. _Semi Annual Report- Jan-June 2025

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JANUARY 1-JUNE 30, 2025
*When two or three (dependent on area) engine/truck companies are committed to calls simultaneously, the remaining engine/truckcompanies move strategically into the vacated area(s) to ensure adequate coverage based upon the number of available apparatus. Thispractice is called a “move up”.

Automatic
Aid
Training Hours
Total Calls for Service
Average Response Time

ENGINE COMPANY
Inspections

SEMI-ANNUAL REPORT
4472
4:46
What types of calls did we run?
Calls for Service Comparison

PRE INCIDENT VALUE SAVED
79% $12,065,950
Goal: 80% of the time
Loss $1,413,050
Aid Given
Aid Received
25 55
Automatic aid isprovided to anotheragency throughformal agreementand occursautomatically onsignificant eventswithout any specialrequest. .

Priority Calls
Travel Time Goal of 4 Minutes or Less 90% of the Time
Intentional Fires
January -July 2025

2.8 % increased
from Jun-Dec 2024
4 seconds increased
from Jun-Dec 2024
$13,479,000
114
January-June 2025 Training Hours Snapshot

CANCELLED TO NON-EMERGENENT
268
Medical aids cancelled at
medical facilities

UNHOUSED CONTACTS
627

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JANUARY 1- JUNE 30,2025
FormalCompletedTraining Hours
88 Total Hours
Committed Total Work Hours

SEMI-ANNUAL REPORT
1704 2,420
What types of duties did we complete?
PLAN REVIEW HOURS INSPECTION HOURS CONSTRUCTION HOURS RES. RESALE HOURS 533 81.75341.25598
1 Hour
Average time spent per inspection:
1 Hour

COMMUNITY RISK

REDUCTION
Community Risk Reduction (CRR) is a process to identify and prioritize local risks, followed by the integrated and strategic investment of resources (emergency response and prevention) to reduce their occurrence and impact.

Community Outreach
January - June 2025
Inspection & Plan Review
Uncommitted
Work Hours per Week
04 Average time spent per plan set: Average time spent per inspection:
45 Minutes
Average time spent per inspection:
45 Minutes
3 FT
Department Staff
Social Media InsightsSocial Media Insights
Community Events
24 Events96 Hours Total4 hour average time
Community Events
24 Events96 Hours Total4 hour average time
Facebook 1.4M Views264K Reach16.5K Interations9.7K Followers Instagram232K Views43K Reach8.5K Interactions4,550 Followers

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Woodland City CouncilAugust 19, 2025

Woodland City Council
August 19, 2025