Woodland City Council
October 20, 2026

City of Woodland
Meeting Agenda
City Council
City Hall
Council Chambers
300 First Street
Woodland, CA 95695
October 20, 2026
6:00 PM

CITY COUNCIL
In addition to being held in-person at City Hall, this meeting is accessible through the zoom link below or by calling the telephone number provided.

To provide public comment, please fill out the Speaker Sign Up form:
https://forms.office.com/g/7EuQPwy415. The City Clerk will call your name and unmute your microphone when it is your turn to speak. You may also use the "raise hand" feature in zoom to request to speak. If calling using the phone number, please press the star key and the number nine (*9) to raise your hand to speak.

Zoom Link: https://us06web.zoom.us/j/82355871863
Zoom Phone Number: 1(669) 900-6833
Zoom ID Number: 823 5587 1863

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING 6:00 PM
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
Land Acknowledgment Statement - The City of Woodland acknowledges the land on which we live and work.

For thousands of years, this land has been the home of Patwin people. Today, there are three federally recognized Patwin tribes: Cachil DeHe Band of Wintun Indians of the Colusa Indian Community, Kletsel Dehe Wintun Nation, and Yocha Dehe Wintun Nation. The Patwin people have remained committed to the stewardship of this land over many centuries. It has been cherished and protected, as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands.

D. COMMUNICATIONS - PUBLIC COMMENT
This is an opportunity for the public to speak to the Council on any item other than those listed on this agenda.

Speakers are requested to use the microphone in front of the Council and to begin by stating their name, whether they reside in Woodland and the name of the organization they represent if any. The Mayor may impose a time limit on any speaker depending on the number of people wanting to speak and time available for the rest of the agenda. In the event comments are related to an item scheduled on the agenda, speakers may be required to wait to make their comments until that item is considered. The option to submit a public comment via voicemail is no longer available. Written Public Comments Members of the public are welcome to submit written comments prior to the meeting. Comments should be submitted by email to [email protected]. Written Comments received at least two (2) hours prior to the scheduled start time of the City Council meeting will be provided to the City Council and posted to the City website as part of the official record of the meeting but will not be read into the record. Written Comments received within two (2) hours of the scheduled start time of the City Council meeting and during the City Council meeting will be provided to the City Council the day following the City Council meeting. If you are submitting written comments on a particular item on the agenda, please identify the agenda item number and letter. If you are submitting written comments on an item not listed on the agenda, please

identify your e-mail/comment as a General Public Comment. Note: Public comments at special meetings are limited to items on the agenda only.

1. SUBJECT: General Public Comments
WRITTEN COMMUNICATIONS: This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

E. COMMUNICATIONS - COUNCIL/STAFF STATEMENTS AND REQUESTS This is an opportunity for the Council Members and Staff to make comments and announcements, to express concerns, or to request Council's consideration of any items a Council Member would like to have discussed at a future Council meeting.

2. SUBJECT: Long Range Calendar
RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

F. CONSENT CALENDAR

3. SUBJECT: Proclaim October 2026 as Domestic Violence Awareness and Prevention Month
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation proclaiming October 2026 as Domestic Violence Awareness and Prevention Month.

4. SUBJECT: FY2025 Homeland Security Grant Program EOC Laptop and Equipment
RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____ authorizing the acceptance and appropriation of $10,000 from the FY 2025 Homeland Security Grant Program, authorizing the allocation of $4,438.71 from the Emergency Operations Center (EOC) budget for the purchase of laptops and Starlink Roam equipment, and authorizing the purchase of the equipment in accordance with City procurement procedures.

5. SUBJECT: FY27 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant Award Acceptance
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ___ to:
(1) Accept the FY27 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $73,900; and (2) Appropriate $73,900 in reimbursable grant funding into the State Grant Fund (Fund 1325).

6. SUBJECT: Appropriation of OTS Grant Funds for the Regional Crash Response and Extrication Improvement Program in the amount of $65,000.

RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____ for the acceptance and appropriation of $65,000 in OTS grant funding for the Regional Crash Response and Extrication Improvement Program.

7. SUBJECT: Letter of Support for the Revitalize Rural America Act RECOMMENDATION FOR ACTION: Staff recommends that the City Council send a letter of support for the Revitalize Rural America Act, a federal bill to strengthen rural communities, improve access to essential services, and support local economies.

8. SUBJECT: Reallocate Project Funding for the WPCF Pond 9 Biosolids Drying and Removal Project, CIP 26-03
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, to: 1.) Approve the reallocation of $130,000 of Sewer Enterprise Funds from WPCF Biosolids, CIP 10-11, to WPCF Pond 9 Biosolids Drying and Removal, CIP 26-03 for a total budget of $1,070,000; and

2.) Approve additional construction contingencies of up to $260,000 for a total contract amount not to exceed $1,060,000.

9. SUBJECT: Award contract for the Lemen Avenue Utility Improvements Project, CIP 26-15
RECOMMENDATION FOR ACTION: Staff recommends the City Council adopt Resolution No. _____, to approve the construction contract for the Lemen Avenue Utility Improvements Project, CIP 26-15; award the construction contract in the amount of $684,760.00 to R.J. Gordon Construction, Inc.; authorize a contract contingency up to 15% of the base bid amount ($102,714.00); and authorize the City Manager to execute the construction contract and change orders.

10. SUBJECT: Accepting a Project CalRecycle Zone Incentive Fund 5 Grant from the Recycling Market Development Zone Grant Program
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. ____ to:
1) Augment the existing Solid Waste/Recycling Fund 2250 by $42,000; 2) Direct staff to accept reimbursement for this augmentation from the CalRecycle Zone Incentive Fund 5 (ZIF5) program as part of the larger Recycling Market Development Zone (RMDZ) Program; and
3) Appropriate $42,000 in grant funding into the same Solid Waste/Recycling Fund 2250.

11. SUBJECT: Quarterly Investment Report — September 30, 2026 RECOMMENDATION FOR ACTION: Staff recommends that the City Council accept the Treasurer's Investment Report for the Quarter Ended September 30, 2026.

G. REPORTS OF THE CITY MANAGER

12. SUBJECT: Woodland Public Library Annual Report 2026 RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Woodland Public Library Annual Report July 2025 - June 2026 presented by Greta Galindo on behalf of the Woodland Public Library Board of Trustees.

CLOSED SESSION
H. CLOSED SESSION

13. Conference with Legal Counsel – Existing Litigation (Sec. 54956.9) Name of Case: Martin Brothers Construction, Inc. v. City of Woodland (Yolo County Superior Court Case No. CV2026-2773)
I. ADJOURN
The next regular meeting of the City Council will be held on November 3, 2026 at 6PM.

I declare under penalty of perjury that the foregoing Agenda for the Joint Regular Meeting of the Woodland Finance Authority/ City Council of the City of Woodland scheduled for October 20, 2026 was posted on October 16, 2026 in the outside display case at City Hall, 300 First Street, Woodland, CA, and was available to the public during normal business hours.

Marissa Kersey
City Clerk
Upon request, agendas and documents in the agenda packet will be made available in appropriate alternative formats to persons with a disability, as required by law. Any such requests must be made in writing to the Office of the City Clerk of the City of Woodland.

Requests will be valid for the calendar year in which the request is received, and must be renewed prior to January 1st.

Persons needing disability-related modifications or accommodations in order to participate in public meetings, including persons requiring auxiliary aids or services, may request such modifications or accommodations by calling the Office of the City Clerk (530-661-5806) at least 48 hours prior to the meeting.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: D.1
SUBJECT: General Public Comments
This section is reserved for "General" Public Comments emailed within two (2) hours prior to the Council Meeting. These comments will be provided to the City Council and incorporated into the meeting minutes. Any other written communications submitted for items specific to this agenda will be attached as a file to the associated agenda item.

Attachments:

None

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: E.2
SUBJECT: Long Range Calendar
Recommendation for Action: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

Attachments:

1. Council Long Range Calendar

CITY COUNCIL LONG RANGE CALENDAR
November 3rd REGULAR MEETING
Proclamation – Native American Heritage Month
Conflict of Interest Code Update
FY27 First Quarter Budget Update
Epic Bros and Epic Pros Operating Agreement Update – Assignment and Assumption Agreement Cannabis Ordinance Update
C&D Recycling Ordinance Update
November 17th REGULAR MEETING
WM Annual Rate Increase – Informational Item
Library Security Services Contract
Approve Consultant Agreement for WPCF Generator Replacement and Equipment Rehab Project, CIP 27-09 Approve an Agreement with Woodland Recreation Foundation C&D Recycling Ordinance Update – Second Reading
Cannabis Ordinance Update – Second Reading
Yolo County Fairgrounds Presentation
YoloTD Short Range Transit Plan Presentation
December 1st REGULAR MEETING
Certification of Election Results (Tentative)
Future Topics / Study Sessions:

Library Eave and Roof Replacement Project - Approve Plans and Authorize Bid (TBD) Sewer and Water Rate Adjustment – 218 Hearing (Spring 2027) Updated 10/16/2026

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.3
SUBJECT: Proclaim October 2026 as Domestic Violence
Awareness and Prevention Month
RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation proclaiming October 2026 as Domestic Violence Awareness and Prevention Month.

Attachments:

1. PROCLAMATION - Domestic Violence Awareness and Prevention

PROCLAMATION

RECOGNIZING DOMESTIC VIOLENCE AWARENESS AND PREVENTION
WHEREAS, domestic and sexual violence are urgent public health and human rights issues that harm individuals. They are preventable when communities come together with courage, compassion, and commitment; and WHEREAS, the City of Woodland believes prevention requires not only intervention after violence occurs, but also proactive, communitydriven approaches that address the root causes of violence; and WHEREAS, Empower Yolo has long been a leader in providing critical services to survivors; and its Promotores Program plays a powerful role, engaging trusted community leaders to uplift cultural strengths, foster prevention at the neighborhood level, and help build bridges to safety and healing; and
WHEREAS, when we strengthen the economic outcomes of girls and women, we increase independence, opportunity, and resilience, creating pathways that protect against violence and expand choices for the future; and WHEREAS, when we mobilize community members including boys and men to end patriarchy and intersecting forms of oppression and nurture values of respect, equality, and shared responsibility amongst community, we create conditions where violence is less likely to occur, and equity becomes the standard; and
WHEREAS, young people have a vital role in preventing domestic violence; through art, they can share their experiences, challenge harmful beliefs, and help their peers imagine relationships grounded in respect, safety, and equality; and WHEREAS, when communities listen to youth voices and make space for their creativity, they open conversations about healthy relationships and strengthen the shared commitment to ending domestic violence; and WHEREAS, the City of Woodland affirms prevention is strongest when rooted in community engagement, culturally relevant education, and partnerships that value the leadership and knowledge of those most impacted; and WHEREAS, the City of Woodland recognizes that by investing in community-driven approaches, uplifting survivors, and centering prevention strategies, we can break cycles of harm and foster communities where all people can thrive.

NOW THEREFORE BE IT PROCLAIMED that the City of Woodland does hereby recognize October 2026 as Domestic Violence Awareness and Prevention Month, and commits to a strength-based, community-wide approach that affirms:

1. Domestic and sexual violence are preventable, and every person and community has a role in building a safer future;

2. Promotores are leaders and are essential partners in prevention, engagement, and education;

3. Economic empowerment of girls and women strengthens families and reduces the risk of violence; and

4. Youth voices and art can promote healthy gender norms and inspire relationships grounded in equity, respect, and dignity, helping prevent domestic violence and build healthier communities for all.

BE IT FURTHER PROCLAIMED, that the City of Woodland stands in unity with survivors, families, advocates, leaders, and community members, and together, we will build a future free from domestic and sexual violence.

DATED: October 20, 2026
_________________________________________
Tom Stallard, Mayor
Mayra Vega, Mayor Pro Tempore David Moreno, Council Member Tania Garcia-Cadena, Council Member Rich Lansburgh, Council Member

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.4
SUBJECT: FY2025 Homeland Security Grant Program EOC
Laptop and Equipment
Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____ authorizing the acceptance and appropriation of $10,000 from the FY 2025 Homeland Security Grant Program, authorizing the allocation of $4,438.71 from the Emergency Operations Center (EOC) budget for the purchase of laptops and Starlink Roam equipment, and authorizing the purchase of the equipment in accordance with City procurement procedures.

Staff Contact:

Eric Zane, Fire Chief, (530) 661-5861, [email protected] Fiscal Impact:

The total estimated cost for the laptops and Starlink Roam equipment is $14,438.71. Of this amount, $10,000 will be covered by the FY 2025 Homeland Security Grant Program, and the remaining $4,438.71 will be funded through the EOC budget.

Background:

The FY 2025 Homeland Security Grant Program supports investments that enhance local preparedness, response capabilities, and operational resiliency. As part of ongoing efforts to maintain reliable technology and communication tools, staff has identified critical gaps in current emergency operations equipment.

Discussion:

This appropriation request will support the purchase of replacement laptops for the Emergency Operations Center (EOC), as the existing laptops have reached the end of their service life and are no longer reliable for operational use. Acquiring new laptops will restore essential capabilities and ensure the EOC can operate effectively during critical incidents. The request also includes the purchase of Starlink Roam cradle equipment to enhance mobile internet connectivity in areas with limited or inconsistent network coverage. This equipment will help maintain uninterrupted communication for field staff and responders during emergencies, deployments, or operations in remote locations. Together, these investments will strengthen communication reliability, improve operational efficiency, and enhance overall readiness during emergency incidents.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____ authorizing the acceptance and appropriation of $10,000 from the FY 2025 Homeland Security Grant Program, authorizing the allocation of $4,438.71 from the Emergency Operations Center (EOC) budget for the purchase of laptops and Starlink Roam equipment, and authorizing the purchase of the equipment in accordance with City procurement procedures.

Prepared by: Nallely Castro, Management Analyst
Approved by: Eric Zane, Fire Chief

Attachments:

1. Signed Award Letter2. OEC Laptop and Starlink Quote

3. Proposed Resolution_Homeland Security Grant Program FY25

A quote for your consideration.

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Quote No.: 3000207025398.1
Total (USD): $12,125.77
eQuote Name: EOC Chromebook 8GB
eQuote Creator: [email protected]
Quoted On: Sep. 24, 2026
Expires By: Oct. 24, 2026
Company Name: - Customer Number: 95211867
Phone: 5306617979
Premier Page Name: CITY OF WOODLAND - SLG NASPO ValuePoint 7-15-70-34-003 / WN03AGW Contract Name: Dell NASPO Computer Equipment PA - California Contract Code: C000001115143
Customer Agreement Number: 23026 / 7-23-70-55-01
Billing Address:
-CHANG JACK
1000 LINCOLN AVE
WOODLAND , CA 95695
Pricing Summary
Qty Unit Price Discounted
Unit Price
Subtotal
New Dell Chromebook 11 Laptop 22 $1,044.62 $506.64 $11,146.08 Premier discount - $537.98
Subtotal: $11,146.08
Shipping: $0.00
Environmental Fees: $88.00
Estimated Tax: $891.69
Total (USD): $12,125.77

Shipping Address:

City of Woodland
Chang Jack
1000 Lincoln Ave

WOODLAND CITY POLICE DEPT
Woodland , CA 95695
Shipping Method:

FREE Standard Delivery
Product Details
Qty Unit Price Subtotal
New Dell Chromebook 11 Laptop
(210-BSQY)
Order
Code:
bts007_cc11260_usrfs
22 $506.64 $11,146.08
Module Description Product Code SKU Qty
Base Dell Chromebook 11 CC11260 GB7SEVC 210-BSQY 1
Base Options
Intel® Processor N150 (6 MB cache, 4 cores, 4 threads, up to 3.60 GHz, 6W), 8GB, 64GB, 2 USBCGJ92ASO 338-CTMF
1 Memory 8 GB: LPDDR5, 4800 MT/s (onboard) GH3BV9S 370-BCDV 1 Storage 64 GB eMMC, on-board GOU4FRY 400-BNIB 1
Operating System ChromeOS GJSNT0L 634-BUOO 1
LCD
2-in-1, 11.6", Touch, HD(1366x768) IPS, Gorilla(R) Glass, Dual Mic, HD Camera, WLANGRQMYT0 391-BKGG
1 Keyboard English US non-backlit keyboard GAZ78UP 583-BNKS 1 Mouse No Mouse G8043UZ 570-AADK 1
Wireless Intel® Wi-Fi 6E AX211, 2x2, 802.11ax, Bluetooth® wireless card GWVGM8P 555-BJNJ 1 Primary Battery 3-cell, 45 Wh GC6WMRB 451-BDNJ 1
Power Supply 65W USB-C AC Adapter GZR8B79 492-BFHB 1
PalmRest Palmrest, World Facing Camera, 2-in-1 GIG89TL 346-BMKT 1 Power Cord E5 Power Cord 1M for US G39AK0Z 537-BBDK 1
Placemat Quickstart Guide, 2in1 GRQ8GNK 340-DXQG 1
Documentation/DisksDocumentation GUX97AW 340-DNBV 1
FGA Module CC11260_TWL_007/US/BTS FG0007 998-HVCX 1
Label 2in1, TNR Camera, 2 Mic, 2 USBC, Touch, with WFC G863HIZ 389-FPCQ 1 Packaging Min Packaging 65W,Dell Chromenbook 11 CC11260, 2-in-1 G67B3L1 340-DXYL 1 Processor Branding Intel® Processor N150 CPU Label GYNFM39 389-FNWH 1 Transportation from
ODM to region Smart Selection Shipment, Chromebook (VS) GRCZH4G 800-BBQM
1 Packaging Label POD Label, 100% tie to L10 BTS & BTP GOI9715 389-BKKL 1 Mobile Broadband No Mobile Broadband Card GR957IY 556-BBCD 1 Chassis Options Bottom Door, 2-in-1 GNGB3H9 321-BMGH 1
Standard Hardware Support Service
1 Year Mail In Service G3WXSBN722-5223,722-5224
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This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for Thirty (30) days from the date of this Quote. All products, pricing, and other information are based on the latest information available and are subject to change for any reason. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to [email protected] or [email protected], as applicable.

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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE APPROPRIATION OF HOMELAND SECURITY GRANT

PROGRAM FUNDS AND EMERGENCY OPERATIONS CENTER (EOC) FUNDS

FOR THE PURCHASE OF LAPTOPS AND STARLINK ROAM EQUIPMENT WHEREAS, the FY 2025 Homeland Security Grant Program provides funding to support local preparedness, response capabilities, and operational resiliency; and WHEREAS, staff has identified critical gaps in the Emergency Operations Center (EOC) technology and communication equipment necessary to support effective emergency operations; and
WHEREAS, the existing EOC laptops have reached the end of their service life and are no longer reliable for operational use, thereby impacting emergency planning, response coordination, and field support; and
WHEREAS, the total cost for the laptops and Starlink Roam equipment is $14,438.71, of which $10,000 is available through the FY 2025 Homeland Security Grant Program, and the remaining $4,438.71 will be funded through the EOC budget; and WHEREAS, these investments will strengthen communication reliability, improve operational efficiency, and enhance the overall readiness of the City’s emergency response capabilities.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council accepts the FY 2025 Homeland Security Grant Program allocation of $10,000 for the purchase of laptops and Starlink Roam equipment; and SECTION 2. The City Council approves the allocation of $4,438.71 from the Emergency Operations Center (EOC) budget to fully fund the remaining cost of the equipment; and
SECTION 3. The City Council authorizes staff to proceed with the purchase of the equipment as described, in compliance with applicable City purchasing procedures.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 20th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Tom Stallard, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.5
SUBJECT: FY27 OTS STEP Grant Award Acceptance
Recommendation for Action: Staff recommends that the City Council adopt Resolution No. ___ to:
(1) Accept the FY27 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $73,900; and
(2) Appropriate $73,900 in reimbursable grant funding into the State Grant Fund (Fund 1325).

Staff Contact
Ryan L. Kinnan, Police Chief, (530) 661-7813, [email protected] Richard Perry, Management Analyst, (530) 661-5903, [email protected] Council Goals
This recommendation is consistent with the following Council goals: 1) Strengthen public safety and infrastructure by expanding traffic and law enforcement patrol capacity and resources, and 2) Enhance governance and fiscal responsibility by maintaining a balanced budget while strategically investing in projects and programs that yield fiscal benefits.

Fiscal Impact
This is a cost-reimbursable grant not to exceed $73,900. Reimbursements will be submitted quarterly during the grant performance period of October 1, 2026, through September 30, 2027.

Background
The goal of the Selective Traffic Enforcement Program (STEP) through the California Office of Traffic Safety is to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. To attain this goal, “best practice” strategies will be conducted. The funded strategies may include: DUI checkpoints, DUI saturation patrols, distracted-driving saturation patrols, primary collision factor enforcement operations, bicycle and pedestrian enforcement operations, educational presentations, and personnel training. The program may also concentrate on speed, distracted driving, seat belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special enforcement operations encouraging bicycle safety. These strategies are designed to earn media attention, thus enhancing the overall deterrent effect. The grant agreement outlining all terms and conditions of the award has been attached and titled "OTS Grant Agreement (PT27180)."
Discussion
The Police Department continues to be challenged by the rise in traffic-related issues, including serious moving violations, driving under the influence incidents, and bicycle/pedestrian accidents.

The General Fund does not have the financial ability to fully fund the staffing and equipment the Department needs to address these traffic-related issues. This grant provides a 100% reimbursement on the costs associated with staffing and equipment and would provide the Police Department with funds to focus on operations specifically tailored to address serious moving violations, street racing, driving under the influence, and bicycle/pedestrian safety.

To complement the enforcement efforts associated with the STEP grant, the Police Department and Engineering staff continue to work together on citywide and neighborhood speed management.

Included in this effort is an identification of opportunities to improve coordination between work groups to share information efficiently on complaints received by the two departments. The Department has coordinated the utilization of volunteers to monitor and show presence in neighborhoods where speed complaints are common, and has been performing concentrated enforcement in areas identified as priorities between the two work groups.

Conclusion
Staff recommends that the City Council adopt Resolution No. ___ to:
(1) Accept the FY27 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant in the amount of $73,900; and
(2) Appropriate $73,900 in reimbursable grant funding into the State Grant Fund (Fund 1325).

Prepared by: Matt Gray, Police Sergeant
Richard Perry, Management Analyst
Approved by: Ryan L. Kinnan, Police Chief
Attachments:

1. OTS Grant Agreement (PT27180)

2. Proposed Resolution - FY27 OTS STEP Grant Award

7/24/2026 9:05:57 AM Page 1 of 21
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT27180

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Woodland From:

To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
Woodland Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $73,900.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access *The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.

Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed.

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8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Matt Gray
Sergeant
[email protected]
(530) 786-5533
1000 Lincoln Avenue
Woodland, CA 95695
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Ryan Kinnan
Chief of Police
[email protected]
530-661-7813
1000 Lincoln Avenue
Woodland, CA 95695
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Richard Perry
Management Analyst II
[email protected]
(530)661-7832
1000 Lincoln Avenue
Woodland, CA 95695
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

PJBKW1CUHUL1
300 1st Street
Woodland
95695-3413
ADDRESS: 2208 Kausen Drive Suite 300
Sacramento, CA 95758

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $73,900.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds.
$73,900.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $73,900.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT27180

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

The City of Woodland’s unique geographic and demographic characteristics further heighten the need for traffic safety initiatives. As the county seat of Yolo County, Woodland supports major commercial distribution centers, extensive agricultural operations, and numerous government facilities, all of which contribute to elevated daily traffic volumes. Additionally, the city is home to a growing community college, the Yolo County Fairgrounds, and an active downtown corridor that hosts numerous festivals and special events throughout the year, some drawing more than 15,000 participants and spectators. Collectively, these factors significantly increase vehicle, bicycle, and pedestrian activity citywide, elevating risk and reinforcing the need for sustained, targeted traffic safety interventions.

The City of Woodland is intersected by two major freeways, I-5 and Highway 113, which significantly increase traffic volumes within the city. Motor officers have observed a growing number of commuters from the Bay Area traveling through to Sacramento during morning and evening hours. Many of these drivers use Highway 113 to eastbound E. Main Street to access southbound I-5, to avoid congestion. While this alternate route alleviates freeway delays for commuters, it contributes to higher crash rates and citywide traffic congestion. This increased traffic flow has resulted in more frequent violations, including speeding, failure to obey traffic signs and signals, illegal U-turns, unsafe turning maneuvers, following too closely, and cellphone use while driving, as well as traffic gridlock.

As Woodland continues to grow, traffic safety challenges are projected to intensify. In 2023, the City Council approved the Woodland Research and Technology Park (WRTP) Specific Plan, encompassing a 350-acre development that will include office and technology space, a town center with retail, approximately 1,600 new homes, and an estimated 7,000 new jobs. This multi-phase project, expected to unfold over the next 10–15 years, will attract new residents, businesses, and construction-related traffic. While these developments will bring significant economic and community benefits, they also contribute to increased traffic congestion, elevated crash risk, and a heightened demand for proactive enforcement and public education.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The City of Woodland Police Department continues to uphold its commitment to improving public safety through a well-rounded approach that combines education, engineering, and enforcement. Central to this effort is our Traffic Unit, which is staffed by three full-time motor officers, one Community Services Officer, and one full-time motor sergeant. While law enforcement agencies nationwide face ongoing staffing challenges, our Traffic Unit has remained fully staffed and effective, thanks to strong support from the community and the City Council in prioritizing traffic safety.

Recent community survey results identified traffic issues as a top concern, and traffic-related complaints continue to rank among the most frequent issues reported to the police department. The Woodland Police Department remains dedicated to protecting the safety of all motorists.

In 2025, the City of Woodland experienced two fatal crashes (one involving a vehicle right of way violation), 148 injury crashes, 187 injured parties, and two fatalities. Compared to 2024, the City of Woodland experienced two fatal crashes (one occurring within the nighttime range), 144 injury crashes, 187 injured parties, and two fatalities. In 2023, the City of Woodland experienced two fatal crashes (one involving alcohol), 102 injury crashes, 133 injured parties, and three fatalities. Although the statistics vary slightly, the three-year trend demonstrates a persistent safety risk affecting motorists, bicyclists, and pedestrians throughout the community.

In Fiscal Year 2023, the City of Woodland Police Department was awarded a Selective Traffic Enforcement Program (STEP) grant. Through this grant, Woodland PD implemented targeted enforcement and education

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efforts, including DUI saturation patrols, Primary Crash Factor (PCF) enforcement, pedestrian and bicycle safety operations, and public education initiatives, which were primarily conducted by motor officers. Despite these efforts, the most recent Office of Traffic Safety (OTS) data ranks Woodland 89th out of 103 cities for speed related fatal and injury crashes, highlighting the continued need for focused and sustained traffic safety interventions.

Since 2023, the Woodland Police Department has proactively sponsored numerous officers to complete radar and lidar certification courses, strengthening the Department’s capacity to address speeding and other traffic-related violations. In 2025, officers issued 673 citations for speed-related offenses, reflecting focused enforcement efforts, which increased from 540 citations for speed-related offenses in 2024. In addition to speed enforcement, officers have maintained ongoing enforcement of other high-risk traffic behaviors, including distracted driving. During 2025, officers issued a total of 496 citations for cellphone use while driving, demonstrating continued commitment to comprehensive traffic safety enforcement.

An emerging traffic safety concern in the City of Woodland is the rapid increase in the use of electric bicycles and electric scooters by riders of all ages. As usage has expanded and California Vehicle Code provisions continue to evolve, motor officers have observed a corresponding rise in injury-related crashes involving these devices, with the trend particularly pronounced among juvenile riders. Despite the City’s and Woodland PD’s current efforts, the most recent Office of Traffic Safety (OTS) data ranks Woodland 23rd out of 103 cities for bicycle related fatal and injury crashes. With the support of this grant, the Traffic Unit will expand community education efforts focused on electric bicycle and electric scooter laws and safety, while also supporting proactive enforcement of hazardous riding behaviors to reduce injuries and improve compliance.

In 2023, officers arrested 181 DUI impaired drivers and in 2024, officers arrested 179 impaired drivers with a yearly average of 90 DUI arrests. These statistics alarmingly increased to 227 DUI arrests (with 52 being the result of a crash) in the year 2025. This increase can be accounted for by many cumulative factors. One factor being the support prior grants this department has received. With the support of OTS, each year more officers are sent to Standardized Field Sobriety Testing (SFST) course, Advanced Roadside Impaired Driving Enforcement (ARIDE) training, and Drug Recognition Expert (DRE) training. These officers have clearly applied the skills they obtain in these training courses into the field. This grant will only further support this growing city and the need for sustained DUI enforcement. Additionally with the assistance of the grant, the department continues its collaborative efforts with agencies like the California Highway Patrol (CHP) and West Sacramento Police Department, which has led to impactful driver education programs and joint DUI operations.

Grant funding will be instrumental in enhancing our capabilities and expanding our initiatives. These funds will support the acquisition of DUI checkpoint supplies, DRE certification training, SFST certification training, ARIDE certification training, and RADAR units for precise speed enforcement on our congested roadways.

Moreover, the grant will facilitate targeted deployment activities, including DUI checkpoints, saturation patrols, PCF enforcement, distracted driving campaigns, street racing interventions, and pedestrian/bicycle safety operations.

Define the target population the grant intends to serve and how they are affected by the problem(s).

By integrating education, engineering, and enforcement strategies, this grant will strengthen the Woodland Police Department’s ability to address critical traffic safety challenges associated with the city’s continued growth. These coordinated efforts will reduce fatal and injury crashes, enhance compliance with traffic laws, and promote safer travel for residents, workers, and all who commute through the City of Woodland.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

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8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. Report on the outcomes of the “DUI BOLO” program.
12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 5 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 5 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to SFST Instructor training. 1

8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 9. Conduct DUI Saturation Patrol operation(s). 8

10. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
6 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
6 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 13. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted 2

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driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.

14. Participate in highly visible collaborative DUI Enforcement operations. 3

15. Participate in highly visible collaborative Traffic Enforcement operations. 2

16. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 17. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.
1 18. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) • The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.
• In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event

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highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

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4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT27180

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164ID-27 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$40,000.00
402PT-27 20.600 State and Community Highway
Safety
$23,000.00
405e DDA-27 20.616 Distracted Driving Awareness $9,000.00 1906-27 20.611 Racial Profiling Prohibition Grants $1,900.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164ID-27 $6,997.60 2 $13,995.00
DUI Saturation Patrols 164ID-27 $1,729.38 8 $13,835.00
Collaborative DUI Enforcement 164ID-27 $1,729.38 3 $5,188.00 Benefits for 164ID @ 15.97% 164ID-27 $33,018.00 1 $5,273.00 Traffic Enforcement 402PT-27 $1,300.00 6 $7,800.00
Pedestrian and Bicycle Enforcement 402PT-27 $1,230.00 2 $2,460.00 Collaborative Traffic Enforcement 402PT-27 $1,230.00 2 $2,460.00 Street Racing and Sideshow Enforcement
Operations
402PT-27 $1,300.00 1 $1,300.00
Benefits for 402 OT @ 15.97% 402PT-27 $14,020.00 1 $2,239.00 Distracted Driving Enforcement 405e DDA27$1,293.35 6 $7,760.00 Benefits for 405e OT @ 15.97% 405e DDA27$7,762.00 1 $1,240.00 Community Collaboration Engagement 1906-27 $819.00 2 $1,638.00 Benefits for 1096 OT @ 15.97% 1906-27 $1,638.00 1 $262.00 Category Sub-Total $65,450.00
B. TRAVEL EXPENSES
In State Travel 402PT-27 $4,241.00 1 $4,241.00
$0.00
Category Sub-Total $4,241.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164ID-27 $1,708.82 1 $1,709.00
Lidar Device 402PT-27 $2,500.00 1 $2,500.00
Category Sub-Total $4,209.00

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F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $73,900.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT27180

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits for 164ID @ 15.97% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefits for 402 OT @ 15.97% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefits for 405e OT @ 15.97% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

Benefits for 1096 OT @ 15.97% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Summit – November 2026 – San Diego, CA, OTS Traffic Safety Law Enforcement Forum, and GHSA Annual Meeting – August 2027 – Anaheim, CA. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.

INDIRECT COSTS

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-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT27180

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ACCEPTING THE FY27 CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS)

SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AWARD WHEREAS, the California OTS STEP grant is designed to advance traffic safety by addressing the needs of law enforcement agencies statewide; and WHEREAS, the City of Woodland has been awarded $73,900 in cost-reimbursable grant funds for the Federal FY27 OTS STEP Grant to reimburse costs associated with personnel, training, and equipment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby authorizes the acceptance of the Federal FY27 OTS STEP Grant cost-reimbursable award of $73,900;
SECTION 2. The City Council hereby authorizes the appropriation of $73,900 into the State Grant Fund (1325) and authorizes the augmentation of the existing Police Department budget in Fund 1325 by $73,900.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 20th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Tom Stallard, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.6
SUBJECT: Appropriation of OTS Grant Funds for the Regional Crash Response and Extrication Improvement
Program in the amount of $65,000
Recommendation for Action: Staff recommends that the City Council approve Resolution No. _____ for the acceptance and appropriation of $65,000 in OTS grant funding for the Regional Crash Response and Extrication Improvement Program.

Staff Contact:

Eric Zane, Fire Chief, (530) 661-5861, [email protected] Fiscal Impact:

Approval of this item will appropriate $65,000 in state grant revenue into the Woodland Fire Department’s budget. No General Fund allocation is required for this purchase, and there are no ongoing or future costs associated with this grant-funded equipment or training. This project is funded through OTS Grant Number EM27023, covering the grant period of October 1, 2026 through September 30, 2027
Background:

The Office of Traffic Safety (OTS) administers grant funding to support improvements to emergency response operations, specifically those involving vehicle collisions. The Regional Crash Response and Extrication Improvement Program provides financial assistance to fire departments to modernize their extrication capabilities by purchasing new equipment and offering specialized training designed to reduce extrication times and improve survivability for victims involved in severe traffic crashes.

The Woodland Fire Department currently has only one extrication tool available to serve the entire city, creating significant limitations when responding to simultaneous incidents or collisions requiring complex rescue operations. In addition, the Woodland Fire Department is assuming responsibility for the Elkhorn Fire Protection District, expanding its service area by approximately 40 square miles, including Interstate 5 and River Road. Increased congestion on Interstate 80 has diverted motorists through Woodland and surrounding rural corridors, contributing to a higher incidence of vehicle crashes and a rising frequency of serious collisions involving entrapment. Over the past three years, Woodland Fire Department has responded to nearly 1,400 crashes, underscoring the urgent need to expand extrication capability and ensure timely, effective response throughout the enlarged service area.

Discussion:

The Woodland Fire Department has been awarded $65,000 through the OTS Regional Crash Response and Extrication Improvement Program. These grant funds will allow the department to purchase modern extrication tools and obtain necessary training. Upgrading the department’s extrication capabilities is essential due to the increased complexity of modern vehicle construction and the safety risks associated with relying on a single, aging extrication tool for all emergency responses citywide. The new equipment will improve the department’s operational efficiency, enhance firefighter safety, and reduce the time required to safely remove trapped occupants from vehicles. It will also strengthen Woodland’s ability to provide effective mutual-aid support throughout

the region.

Conclusion:

Staff recommends that the City Council approve Resolution No. _____ for the acceptance and appropriation of $65,000 in OTS grant funding for the Regional Crash Response and Extrication Improvement Program.

Prepared by: Nallely Castro, Management Analyst
Reviewed by: Eric Zane, Fire Chief
Attachments:

1. Grant Agreement - EM27023

2. Estimate_4237_from_Western_Extrication_Specialists_Inc

3. Proposed Resolution_OTS Grant Extrication

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
EM27023

1. GRANT TITLE
Regional Crash Response and Extrication Improvement Program

2. NAME OF AGENCY 3. Grant Period
Woodland

4. AGENCY UNIT TO ADMINISTER GRANT
Woodland Fire Department
From:

To:
10/01/2026
09/30/2027

5. GRANT DESCRIPTION
The city/county/regional fire agency will improve their crash response and extrication times by purchasing extrication equipment. Best practice strategies will be used to reduce the response time for the arrival of appropriate extrication equipment to traffic crash scenes and the time to extricate the victims of traffic crashes, thus increasing survivability. The grant will provide funding for new equipment and training for fire departments without extrication equipment or those that have existing equipment that has reached the end of its usable lifespan and is in need of replacement.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $65,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access *The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.

Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed.

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8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Eric Zane
Fire Chief
[email protected]
530-661-5861
1556 Springlake Ct.

Woodland, Ca 95776
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:
,
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Nallely Castro
Management Analyst
[email protected]
530-661-5875
1556 Springlake Ct
Woodland, Ca 95776
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Jessica Chan
ADDRESS: 2208 Kausen Dr. Suite 300
Elk Grove, CA 95758
SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

YAXJHVRK3M68
1000 Lincoln Ave
Woodland
95695-4100

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $65,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
$65,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds. $ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $65,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
EM27023

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

The Woodland Fire Department (WFD) is experiencing a measurable increase in traffic-related emergency responses due to expanding service responsibilities and regional traffic pattern changes. WFD is in the process of assuming fire and emergency response responsibility for the Elk Horn Fire Protection District, an expansion that will add approximately 40 square miles of service area, including extended portions of Interstate 5 (I-5) and River Road—corridors that have experienced multiple fatal and serious-injury traffic collisions in recent years.

Traffic congestion along Interstate 80 has increasingly diverted motorists to alternate routes, including Highway 113 into Woodland, southbound I-5, and River Road, as recommended by common GPS and navigation applications. This diversion has significantly increased traffic volumes on roadways that were not originally designed to support sustained high-speed or high-density traffic, resulting in a corresponding rise in vehicle collisions, including incidents involving entrapment and the need for advanced extrication operations.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

As a result of our expanded district responsibility, WFD resources will be required to respond outside the City of Woodland more frequently, placing additional operational strain on the department while maintaining emergency coverage within the City. To meet these demands safely and effectively, WFD must expand extrication capabilities beyond a single specialized unit and ensure that front-line engine companies and the department’s staffed two-person rescue squad are fully equipped to perform timely and effective vehicle extrications.

Currently, extrication resources are limited and do not adequately support simultaneous or geographically dispersed incidents across the expanded response area. Without sufficient extrication equipment distributed across multiple apparatus, response times to trapped victims may be delayed, increasing the risk of severe injury or death for crash victims and exposing firefighters to additional operational hazards.

Funding through the Office of Traffic Safety is critically needed to equip three engine companies and one rescue squad with modern, battery-powered extrication equipment. This equipment will enhance responder safety, improve access to patients involved in serious traffic collisions, and ensure WFD can meet the increased demands associated with expanded highway and rural roadway responses. These improvements directly support OTS goals of reducing traffic-related fatalities and serious injuries through improved emergency response capability.Over the past three years, the Woodland Fire Department has responded to nearly 1400 traffic collisions.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The target population for this traffic safety grant includes residents, commuters, and travelers who live in, work in, or travel through the City of Woodland, the Spring Lake and Elk Horn rural communities, and along major transportation corridors including Interstate 5 (I-5), Highway 113, and River Road between Woodland and West Sacramento.

Woodland is a growing city that continues to experience increased residential development, commercial activity, and daily commuter traffic. This growth has resulted in higher traffic volumes within city limits and along key arterial roadways, increasing the frequency and severity of vehicle collisions requiring emergency response, including incidents involving vehicle entrapment.

In addition to urban residents, the grant will serve rural populations in the Spring Lake and Elk Horn areas.

These communities are characterized by longer emergency response distances, higher travel speeds, limited roadway lighting, and fewer alternative routes. Collisions in rural areas often result in more severe injuries, increased likelihood of entrapment, and longer extrication times, placing residents at greater risk of serious injury or fatality following a traffic collision.

A significant portion of the target population also includes regional and interstate travelers utilizing I-5, Highway 113, and River Road. As congestion on Interstate 80 continues to divert traffic through Woodland via navigation and mapping applications, these corridors have experienced increased traffic volume, including passenger vehicles, commercial trucks, and agricultural equipment. This mix of traffic types

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increases the complexity and severity of collisions and elevates the risk to motorists unfamiliar with local roadway conditions.

Several at-risk populations are directly impacted by these traffic safety challenges, including:
• Rural residents, who face longer extrication and transport times due to distance and roadway conditions
• Commuters and commercial drivers, exposed to high-speed and high-volume traffic environments • Older adults, who are more vulnerable to serious injury during vehicle collisions • Low-income and agricultural workers, many of whom rely on River Road and rural highways for daily transportation and may lack immediate access to alternative routes or rapid medical care This traffic safety grant will serve these populations by improving the Woodland Fire Department’s ability to perform rapid, on-scene vehicle extrication across both urban and rural environments. Equipping multiple frontline apparatus with battery-powered extrication equipment will reduce rescue times, improve patient access, enhance firefighter safety, and increase survivability for individuals involved in serious traffic collisions. These improvements directly support OTS objectives to reduce traffic-related fatalities and serious injuries for all roadway users within the expanded service area.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Decrease the average extrication time, from the time of arrival at the crash site to transport.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.

2. Develop Memorandums of Understanding (MOUs) with recipient agencies which contain the following: a list and description of equipment; an explanation of the submission of data collection and quarterly reporting; the responsibility of maintaining equipment; and the reporting of the fair market value of equipment every other year.

3. Purchase and place fully equipped extrication systems in strategic locations within the jurisdiction.

4. Purchase and place pieces of specialized rescue equipment in strategic locations within the jurisdiction.

5. Train firefighters in the use of the new equipment.

6. Conduct traffic safety presentations with an effort to reach persons and communities.

7. Display the OTS funded equipment during Public Safety Fairs, community festivals and/or other Department or community events.

8. Report on the number of times the grant-funded equipment is used during an extrication, provide a brief overview of the incident and indicate if the equipment was used to save a life.

3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) • Determine specific equipment requirements.
• Request equipment vendor price quotation for the required equipment per host agency requirement.
• Submit purchase orders to equipment vendors for purchase of the equipment. • Prepare and execute Memorandums of Understanding (MOU) with recipient agencies. • Items with a unit cost of $5,000 or more (including tax and shipping) must comply with the Buy America Act.

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Media Requirements
• Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) • Inventory the new equipment following delivery.
• Disperse equipment to identified recipient agencies.
• Plan a media event announcing the grant funded equipment. • Recipient agencies will identify training needs and objectives and coordinate instructional staff to conduct a high quality training program for their respective agency. • Recipient agencies will develop a preventive maintenance schedule for the new equipment following manufacturers’ recommendations.

Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid

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media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
EM27023

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
402EM-27 20.600 State and Community Highway
Safety
$65,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
Combi-tool 402EM-27 $21,666.67 3 $65,000.00
Category Sub-Total $65,000.00
E. OTHER DIRECT COSTS
$0.00
Category Sub-Total $0.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $65,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
EM27023

BUDGET NARRATIVE

PERSONNEL COSTS
-

TRAVEL EXPENSES
-

CONTRACTUAL SERVICES
-

EQUIPMENT
Combi-tool - Combi-tools are a hydraulically actuated, light-weight, combination cutting, spreading, pulling and pinching tool used for extrication incidents. It includes every piece of equipment, modifications, attachments, accessories, and auxiliary apparatus necessary to make it usable for the purpose it was acquired.

OTHER DIRECT COSTS
-

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
EM27023

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

6/4/2026 3:54:51 PM Page 15 of 17
its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

Note: Western Extrication Specialists, Inc is not responsible for outside parties that may request payments via email scams. Any requests to change the normal payment means previously agreed upon should be scrutinized. If there is any suspicious activity involving such requests, please notify us by phone.

Western Extrication Specialists, Inc.

P.O. Box 1065
Simi Valley, CA 93062
+18056247475
[email protected]
www.holmatro-westx.com
Price Quote

ADDRESS
Trevor Moureaux
Woodland Fire Department
532 Court Street
Woodland, Ca. 95695

SHIP TO
Trevor Moureaux
Woodland Fire Department
532 Court Street
Woodland, Ca. 95695
PRICE QUOTE # 4237
DATE 08/03/2026
EXPIRATION DATE 12/31/2026

TECH/SALES REP.

John Jurado

DATE ARTICLE NUMBER DESCRIPTION QTY RATE AMOUNT
159.000.225 NG PCT50 COMBI-TOOL 3 17,048.00 51,144.00T
151.004.490 PBPA288 BATTERY (IP68) 8 1,050.00 8,400.00T 151.000.742 PBCH2 BATTERY CHARGER
120VAC
5 721.00 3,605.00T
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply. Tax and shipping charges are estimated and will be recalculated at the time of shipment to ensure they reflect the most current information.

NPPGOV# M-5700019
SUBTOTAL 63,149.00
DISCOUNT 5% -3,157.45
TAX 4,799.32
SHIPPING 200.00
TOTAL $64,990.87
Accepted By Accepted Date

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND

AUTHORIZING THE ACCEPTANCE AND APPROPRIATION OF OFFICE OF

TRAFFIC SAFETY (OTS) GRANT FUNDS FOR THE REGIONAL CRASH

RESPONSE AND EXTRICATION IMPROVEMENT PROGRAM IN THE
AMOUNT OF $65,000
WHEREAS, the Office of Traffic Safety (OTS) provides grant funding to enhance public safety and improve emergency response capabilities related to traffic collisions; and WHEREAS, the Regional Crash Response and Extrication Improvement Program provides funding to fire agencies to modernize and improve extrication capabilities by purchasing updated extrication equipment and related training; and WHEREAS, the Woodland Fire Department currently has only one functional extrication tool available to serve the entire city, creating operational limitations at multi‑vehicle collisions, simultaneous incidents, and complex extrications; and
WHEREAS, the City of Woodland has been awarded $65,000 in OTS grant funds to acquire modern extrication tools and specialized training that will significantly enhance the Department’s ability to respond safely and efficiently to traffic collisions; and WHEREAS, a quote for the required extrication equipment has been received and reviewed, and the Office of Traffic Safety has confirmed that the equipment qualifies as an approved purchase under the grant; and
WHEREAS, acceptance and appropriation of these grant funds requires formal approval by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. That the City Council authorizes the City Manager to accept the $65,000 OTS grant and execute all necessary documents to implement the Regional Crash Response and Extrication Improvement Program.

SECTION 2. The City Council of the City of Woodland authorizes the Finance Department to appropriate the $65,000 in grant funds into the Woodland Fire Department budget for the purchase of extrication equipment and related training in accordance with OTS requirements.

SECTION 3. The City Council authorizes the City Manager to proceed with the purchase of the extrication equipment utilizing the quote approved by the Office of Traffic Safety, in compliance with City purchasing procedures.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 20th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Tom Stallard, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.7
SUBJECT: AB 1821 Letter of Support
Recommendation for Action: Staff recommends that the City Council send a letter of support for the Revitalize Rural America Act, a federal bill to strengthen rural communities, improve access to essential services, and support local economies.

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager | [email protected], (530) 661-5808
Discussion:

The City was recently contacted by congressional representatives Mike Thompson and James Gallagher requesting support of their bill, the Revitalize Rural America Act. The purpose of this legislation is to provide support to local rural governments and communities by:
• Helping rural governments secure federal resources: Expand technical assistance for communities applying for grants, loans, and other programs. • Strengthening the public workforce: Provide tax relief for qualifying rural public employees and student loan forgiveness for rural public service to help recruit and retain essential workers.
• Improving access to health care: Expand telehealth, support physician recruitment in underserved communities, and create a tax credit to help rural hospitals retain employees. • Support housing and disaster resilience: Expand access to housing tax credits and help property owners protect their homes and businesses against wildfires and other natural disasters.
• Sustaining local agriculture: Provide tax relief for qualifying farmland sales to young farmers or family members, helping keep agricultural land locally owned.

Conclusion:

Staff recommends that the City Council send a letter of support for the Revitalize Rural America Act, a federal bill to strengthen rural communities, improve access to essential services, and support local economies.

Attachments:

1. City of Woodland Support for Revitalize Rural America Act

October 20, 2026
The Honorable Mike Thompson
U.S. House of Representatives
Washington, DC 20515
The Honorable James Gallagher
U.S. House of Representatives
Washington, DC 20515
RE: Support for the Revitalize Rural America Act
Dear Representatives Thompson and Gallagher:

On behalf of the City of Woodland, I write in support of the Revitalize Rural America Act. Your bipartisan legislation addresses challenges facing rural communities by strengthening access to health care, supporting essential workers and agriculture, and helping local governments secure important federal resources.

The City of Woodland serves thousands of rural residents and is proud of our centuries-long agricultural heritage. Our residents and businesses depend on reliable public services, accessible health care, and a strong local workforce.

However, Woodland and our rural Yolo County neighbors often struggle with healthcare access and affordability, access to federal programs, ability to compete for top-tier public servants, and more. These challenges affect our ability to meet residents’ needs and support long-term growth.

We particularly appreciate the bill’s assistance to help rural governments identify and apply for federal grants and loans.

Smaller jurisdictions often lack dedicated grant-writing staff, making it difficult to compete for resources even when local needs are significant. Helping communities navigate these programs would strengthen their ability to pursue infrastructure improvements and other local priorities.

The legislation’s support for recruiting and retaining essential workers is also crucial. Tax relief and student loan assistance for eligible rural public employees would help communities attract the professionals needed to maintain public safety, deliver public health services, and carry out engineering, planning, and permitting responsibilities.

We also welcome the bill’s provisions to strengthen rural hospitals, preserve access to telehealth, and encourage physicians to serve medically underserved communities. Access to care is essential to Woodlanders’ well-being and to the ability of local employers to attract and retain workers. The bill’s support for rural housing and qualifying farmland transfers would further help rural communities remain places where families can live, work, and build a future.

For these reasons, the City of Woodland supports the Revitalize Rural America Act and urges Congress to advance this legislation. Thank you for your bipartisan leadership and commitment to the needs of rural communities. We look forward to working with you to strengthen our region’s economy and quality of life.

Signed,
Tom Stallard
Mayor, City of Woodland
(530) 661-5800

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.8
SUBJECT: Reallocate Project Funding for the WPCF Pond 9 Biosolids Drying and Removal Project, CIP 26-03
Recommendation for Action: Staff recommends that the City Council adopt Resolution No. _____, to: 1.) Approve the reallocation of $130,000 of Sewer Enterprise Funds from WPCF Biosolids, CIP 10-11, to WPCF Pond 9 Biosolids Drying and Removal, CIP 26-03 for a total budget of $1,070,000; and 2.) Approve additional construction contingencies of up to $260,000 for a total contract amount not to exceed $1,060,000.

Staff Contact:

Tim Busch, Utilities Engineering Manager, (530) 661-5963, [email protected] Fiscal Impact:

The WPCF Pond 9 Biosolids Drying and Removal Project, CIP 26-03, is fully funded in the approved Capital Improvement Program Budget. On May 20, 2025, the City Council approved the total project budget of $580,000 to cover the design, the construction contract with Ariza Construction, Inc. in the amount of $438,669, a 25% construction contingency, construction management and inspection, and staff time. On November 18, 2025, City Council approved the reallocation of $230,000 in funds from CIP 10-11 to CIP 26-03 for a total budget of $810,000. On June 16, 2026, City Council approved the reallocation of $130,000 from WPCF Biosolids Pond #11, CIP 20-13 to CIP 26-03 for a total budget of $940,000. The reallocation of $130,000 covers the costs of the work as described below and includes construction management costs.

Additional budget for the project is requested for a few reasons. The Regional Water Quality Control Board (RWQCB) denied the proposal for land application of a portion of the Pond 9 biosolids under a pilot program. All biosolids are instead to be hauled to the Yolo County Central Landfill. The biosolids quantities are higher than anticipated and the cool summer plus a malfunctioning valve in the pond area required a portion of the biosolids to be winterized for hauling in 2026. The landfill charges are $51/ton for biosolids, which represents the majority of the cost increase.

Additional work for this project included a biosolids characterization, including sampling and laboratory analyses. This work was done to document the quality of the biosolids to support the land application permitting with the RWQCB. The intent is to permit land application of biosolids for future projects, which will dramatically lower the cost of this work.

The final quantity of dried/hauled biosolids is over 7,304 dry tons, exceeding the bid quantity by approximately 22%.

There is no impact to the General Fund.

Background:

The City’s Water Pollution Control Facility (WPCF) generates biosolids as a result of the wastewater treatment process. The WPCF uses a series of ponds to accumulate and stabilize these biosolids over time. Typically, each biosolids pond is loaded for two to three years and then allowed to stabilize for two years. The volume of loading within the two-year period varies depending on operational

needs.

A 25% contingency was included at the time of project award. Higher-than-normal contingencies are often required for biosolids drying and removal projects due to variable loading schedules, weather conditions, and moisture content. This project experienced several challenges, including an unexpected leak in July and early rain events in October, which is typically the last good hauling month. The leak caused the biosolids to nearly revert to their original state after the pond’s water cap was removed. The subsequent rainfall further hindered the drying process, increasing the moisture content of the biosolids and delaying work until the summer of 2026.

The project was initially planned to land-apply approximately half of the estimated biosolids, which contributed to the expectation that this year’s project would cost less than in previous years.

However, the Regional Water Quality Control Board postponed the land application pilot study, requiring all biosolids to be hauled to the landfill instead. In addition, an unexpected capping water leak, early rain events, and the end of the drying season prevented complete removal of the biosolids. A total of 7,304 dry tons had been hauled to the landfill.

Discussion:

The 25% construction contingency previously authorized by the City Council was not sufficient to cover the hauled biosolids in Pond 9. Staff is requesting an additional $130,000 to be reallocated from CIP 10-11 WPCF Biosolids to CIP 26-03 WPCF Pond 9 Biosolids Drying and Removal Project, as the remaining balance in CIP 26-03 is not sufficient to cover extra tonnage, construction management and inspection, and staff time (see cost breakdown below). Staff is also requesting an additional $260,000 in construction contingencies to the construction contract amount for an amount not to exceed $1,060,000. The number of working days for completion of the project will be extended to October 30, 2026.

Table 1. Project Cost
Original Construction Contract $438,669
Construction Contingency $109,667
Total Construction Cost $548,336
Project/Construction
Management/Misc
$ 10,000
Original Total Project Cost $558,336
Original Project Budget $580,000
Revised Total Project Cost
Costs through 2026 $1,060,000
Project/Construction
Management/Misc
$ 10,000
Revised Total Project Cost $1,070,000
Additional Budget Required
(rounded)
$130,000
Revised Project Budget $1,070,000
Conclusion:

Staff recommends that the City Council adopt Resolution No. _____, to: 1.) Approve the reallocation of $130,000 of Sewer Enterprise Funds from WPCF Biosolids, CIP 10-11, to WPCF Pond 9 Biosolids Drying and Removal, CIP 26-03 for a total budget of $1,070,000; and 2.) Approve additional construction contingencies of up to $260,000 for a total contract amount not to exceed $1,060,000.

Prepared by: Tim Busch, Utilities Engineering Manager
Reviewed by: Brent Meyer, CDD Director / City Engineer
Attachments:

1. Proposed Resolution_ WPCF Pond 9 Biosolids reallocate

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND TO APPROPRIATE PROJECT FUNDING FOR THE WPCF POND 9
BIOSOLIDS DRYING AND REMOVAL PROJECT, CIP 26-03
WHEREAS, the City Council approved the plans and specifications and authorized advertisement for bids on April 15, 2025. The City of Woodland advertised for bids on April 16, 2025; and
WHEREAS, the City approved the reallocation of $580,000 of Sewer Enterprise Funds from WPCF Biosolids, CIP 10-11, to WPCF Pond 9 Biosolids Drying and Removal Project, CIP 26-03; and
WHEREAS, the City Council, on May 20, 2025, approved the construction contract with Ariza Construction, Inc. in the amount of $438,669 and approved a construction contingency in the amount of $109,667; and
WHEREAS, the construction of the Project began on June 9, 2025; and WHEREAS, an unexpected leak of the capping water system, cool summer weather, and early storm events in the drying season increasing the drying time of the Pond 9 biosolids; and WHEREAS, permitting with the Regional Water Quality Control Board was delayed, resulting in all biosolids in the project being hauled to the Yolo County Central Landfill; and WHEREAS, the Yolo County Central Landfill requires biosolids to be 50% dry weight minimum for acceptance and refused to accept the portion of remaining biosolids, which were below 50% dry weight as of November 1, 2025; and
WHEREAS, the actual quantity of biosolids exceeded the bid quantity by approximately 22% upon completion of the project due to unknown concentration of solids during the loading phase and unknown amount of volatilization of solids during anaerobic digestion; and WHEREAS, the City Council reallocated $230,000 of Sewer Enterprise from WPCF Biosolids CIP 10-11 to WPCF Pond 11 Biosolids Drying and Removal, CIP 26-03 on November 18, 2025 and reallocated $130,000 on June 16, 2026 for a budget of $940,000; and WHEREAS, the City Council wishes to reallocate $130,000 of Sewer Enterprise from WPCF Biosolids CIP 10-11 to WPCF Pond 11 Biosolids Drying and Removal, CIP 26-03 for a total budget of $1,070,000; and
WHEREAS, the City Council wishes to approve additional construction contingencies of up to $260,000 for a contract amount of $1,060,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby approves the reallocation of $130,000 of Sewer Enterprise Funds from WPCF Biosolids, CIP 10-11, to WPCF Pond 9 Biosolids Drying and Removal Project, CIP 26-03 for a total budget of $1,070,000.

SECTION 2. The City Council hereby approves additional construction contingencies of up to $260,000 for a total contract amount not to exceed $1,060,000.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at regular meeting held on the 20th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tom Stallard, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.9
SUBJECT: Award contract for the Lemen Avenue Utility
Improvements Project, CIP 26-15
Recommendation for Action: Staff recommends the City Council adopt Resolution No. _____, to approve the construction contract for the Lemen Avenue Utility Improvements Project, CIP 26-15; award the construction contract in the amount of $684,760.00 to R.J. Gordon Construction, Inc.; authorize a contract contingency up to 15% of the base bid amount ($102,714.00); and authorize the City Manager to execute the construction contract and change orders.

Staff Contact:

Guillermo De La Torre, Assistant Engineer - (530) 661-5978; [email protected]
Fiscal Impact:

The Lemen Ave Utility Improvements Project, CIP 26-15 (the “Project”), is currently funded in the Capital Budget with $430,000 of Water Enterprise Funds, $270,000 of Sewer Enterprise Funds, and $300,000 of Storm Drain Enterprise Funds. With the appropriations, the project budget is $1,000,000.

The funding was allocated prior to construction costs being known. Now that the bid period has closed, project costs can be more accurately summarized. The construction contract award plus 15% contingency is $787,474, design costs are $65,320, and inspection costs are estimated to be $45,000, resulting in a total project cost of $897,794.

On July 15, 2025, the City Council approved a $1,500,000 affordable housing funding commitment for the Tupelo Family Apartments Project. On May 5, 2026, the City Council approved a Cost Reimbursement Agreement with Tupelo, LP whereby the City will be reimbursed up to $1,000,000 for the cost of the project by Tupelo, LP. Tupelo, LP will use a portion of the City's affordable housing funding commitment to reimburse the City for the cost of the underground utility project.

Background:

The Project is scoped for underground water, sewer, and storm utility improvements to be completed on Lemen Avenue by the City in preparation for the Tupelo housing project, a 73-unit affordable housing development intended to be constructed by Yolo County Housing (YCH) at 1227 Lemen Avenue.

On May 5, 2025, the City Planning Division approved the Development Review application for the Tupelo Family Apartments project at 1240 Lemen Avenue. The project, as proposed by YCH, was found to be consistent with all zoning requirements and a contributor to various General Plan goals related to sustainability, transit-oriented development, connectivity to the City of Woodland downtown, and alignment with the City’s affordable housing needs. The Tupelo project will be a multifamily development with 73 units (72 income-restricted and one unrestricted managers unit) serving families earning up to 80% of the area median income across a diverse mix of unit sizes, located on a 2.41-acre underutilized site on the south side of Lemen Avenue.

Discussion:

The City advertised for bids on September 23, 2026. On October 13, 2026, the City received 13 bids for CIP 26-15 in the amount tabulated below:

Bid Number Bidder's Name Base Bid Amount
1 R.J. Gordon Construction Inc. $684,760.00
2 Lund Construction Co. $751,751.00
3 Argonaut Constructors Inc. $798,563.00
4 ARB Inc. $874,071.00
5 All-American Construction Inc. $934,946.50
6 C.E. Cox Engineering Inc. $960,393.00
7 Flowline Contractors Inc. $976,510.40
8 R&R Pacific Construction $977,862.00
9 Subterra Construction Inc. $1,012,595.00
10 Dutch Contracting Inc. $1,027,018.00
11 Basset Engineering $1,028,145.00
12 TAK Broadband CA LLC $1,090,558.36
13 Western Engineering Contractors Inc. $1,254,195.85
Staff performed due diligence in reviewing the bids. R.J. Gordon Construction Inc. has been determined to be the lowest responsive, responsible bidder and has complied with all bid submittal requirements.

The construction contract provides 60 working days for completion of the Project.

Conclusion:

Staff recommends the City Council adopt Resolution No. _____, to approve the construction contract for the Lemen Avenue Utility Improvements Project, CIP 26-15; award the construction contract in the amount of $684,760.00 to R.J. Gordon Construction, Inc.; authorize a contract contingency up to 15% of the base bid amount ($102,714.00); and authorize the City Manager to execute the construction contract and change orders.

Prepared by: Guillermo De La Torre, Assistant Engineer
Reviewed by: Tim Busch, Utilities Engineering Manager
Brent Meyer, CDD Director / City Engineer

Attachments:

1. Proposed Resolution_CIP 26-15

RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND AWARDING A CONSTRUCTION CONTRACT TO R.J. GORDON CONSTRUCTION, INC.

FOR THE LEMEN AVENUE UTILITY IMPROVEMENTS PROJECT, CIP 26-15 WHEREAS, on September 01, 2026, the City Council approved the plans and specifications for CIP 26-15, the Lemen Avenue Utility Improvements Project (the “Project”) and authorized advertisements for bids; and
WHEREAS, on September 23, 2026, the City of Woodland (the “City”) advertised for bids; and WHEREAS, on October 13, 2026, the City received 13 bids and R.J. Gordon Construction, Inc., (“RJ Gordon”) was determined to be the lowest responsible bidder submitting a responsive bid with a base bid amount of $684,760.00; and
WHEREAS, the City wishes to approve a construction contract in the amount of $684,760.00 with RJ Gordon for construction of the Project and authorize a contract contingency of up to 15% ($102,714.00); and
WHEREAS, the City Council wishes to approve the construction contract with RJ Gordon, and to authorize the execution through the adoption of this resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby approves the construction contract with R.J. Gordon Construction, Inc., in the amount of $684,760.00. The City Manager is hereby authorized and directed to execute the contract and change orders up to 15% of the original contract amount ($102,714.00), subject to City Attorney approval. The City Attorney is hereby authorized to make clarifying and confirming changes so long as the total dollar amount authorized herein does not change.

SECTION 2. Copies of the Construction Contract are available and on file in the City Clerk’s office and are incorporated herein by reference and made a part of this resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 20th day of October, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Tom Stallard, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.10
SUBJECT: Accepting a Project CalRecycle Zone Incentive Fund 5 Grant from the Recycling Market Development
Zone Grant Program
Recommendation for Action: Staff recommends that the City Council adopt Resolution No. ____ to:
1) Augment the existing Solid Waste/Recycling Fund 2250 by $42,000; 2) Direct staff to accept reimbursement for this augmentation from the CalRecycle Zone Incentive Fund 5 (ZIF5) program as part of the larger Recycling Market Development Zone (RMDZ) Program; and
3) Appropriate $42,000 in grant funding into the same Solid Waste/Recycling Fund 2250.

Staff Contact:

Spencer Bowen, Communication & Strategic Policies Manager | [email protected], (530) 661-5808
Fiscal Impact:

This grant program operates on a reimbursement basis, necessitating a budget augmentation in advance of reimbursement by the State of California's Department of Resources Recycling and Recovery (CalRecycle). Staff has identified fund 2250-10-113-781400-52260 as a suitable location to temporarily cover this expense until reimbursement from the state is received.

Background:

CalRecycle's Recycling Market Development Zone (RMDZ) program is a California initiative that combines recycling with economic development by offering incentives, assistance, and financing to businesses that use California’s waste stream as raw material for manufacturing. City of Woodland staff member Spencer Bowen is the local "Zone Administrator," the local contact for these projects, and identified an opportunity for funding directed towards reuse and repair through the Zone Incentive Fund 5 (ZIF5) program.

Discussion:

The Zone Incentive Fund 5 (ZIF5) supports targeted financial programs that fund local marketing and outreach activities as well as collaborative work with regional post-consumer commodities industries to stimulate recycling and reuse.

The City of Woodland, in partnership with the California Product Stewardship Council (CPSC), is piloting a project focused on expanding regional reuse and repair partnerships through the development of a business database and support for local repair efforts. The primary audiences for the general education and outreach will include local reuse and repair businesses, nonprofit organizations, library patrons, and community members interested in repair, reuse, and wastereduction practices. CPSC will track all relevant metrics and prepare required reporting.

The project will support three types of event categories for a total number of 5 local events:

1. At least one community-based reuse and repair education programming by coordinating with Woodland-area library branches to equip them with repair kits and host hands-on repair-focused

educational events. The main purpose of these events is to build community repair skills, increase public awareness of reuse, and expand local waste-diversion capacity. Supplies will include at least 2 sewing machines, sewing instruction books, mending supply kits, needles, thread, materials, and embroidery hoops for the events.

2. Up to three bike repair events hosted by a local nonprofit, The Bike Campaign, to educate participants on bike repair and safe management of landfill-bound materials, like tires and frames.

Stipends will be used to cover instructors’ costs to plan and host the event and provide CPSC with follow-up metrics.

3. At least one food bank community event will include instructor stipends to teach food diversion methods, such as freezing, baking, freeze drying, etc. Additional supplies for the event will include shelves, processing materials, and educational materials to expand the capacity of the food bank.

The project budget is $42,000 and staff anticipates that the activities will be completed by the end of calendar year 2026.

Conclusion:

Staff recommends that the City Council adopt Resolution No. ____ to:
1) Augment the existing Solid Waste/Recycling Fund 2250 by $42,000; 2) Direct staff to accept reimbursement for this augmentation from the CalRecycle Zone Incentive Fund 5 (ZIF5) program as part of the larger Recycling Market Development Zone (RMDZ) Program; and
3) Appropriate $42,000 in grant funding into the same Solid Waste/Recycling Fund 2250.

Attachments:

1. Proposed Resolution - RMDZ ZIF5 Grant

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WOODLAND ACCEPTING THE CALRECYCLE ZONE INCENTIVE FUND 5 (ZIF5) GRANT

AS PART OF THE RECYCLING MARKET DEVELOPMENT ZONE (RMDZ)

PROGRAM
WHEREAS, CalRecycle's Recycling Market Development Zone (RMDZ) program is a California initiative that broadly combines recycling with economic development by offering incentives, assistance, and financing to businesses and programs that encourage use of California’s waste stream as raw material for manufacturing and reuse; and WHEREAS, the City of Woodland and our local Zone have been preapproved for $42,000 of Zone Incentive Fund 5 (ZIF5) grant dollars on a reimbursement basis to pilot a project focused on expanding regional reuse and repair partnerships through the development of a business database and support for local repair efforts.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodland as follows:

SECTION 1. The City Council hereby authorizes the eventual acceptance of the ZIF5 funds in the amount of $42,000;
SECTION 2. The City Council hereby authorizes the appropriation of $42,000 into the Solid Waste/Recycling Fund 2250 and authorizes the augmentation of the same existing budget by $42,000.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Woodland at a regular meeting held on the 20th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Tom Stallard, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Marissa Kersey, City Clerk Ethan Walsh, City Attorney

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: F.11
SUBJECT: Quarterly Investment Report — September 30, 2026 Recommendation for Action: Staff recommends that the City Council accept the Treasurer's Investment Report for the Quarter Ended September 30, 2026.

Staff Contact:

Kim McKinney, Administrative Services Director, (530) 661-5849, [email protected] Fiscal Impact:

There is no impact on the City funds in association with the information contained herein. This report is for informational purposes only.

Background:

Staff is required to provide the City Council with a report from the City Treasurer on the status of investments. The purpose of this report is to provide the Council with information regarding liquidity, monthly cash flow, and expected cash disbursements.

The City manages its investment portfolio in accordance with the guidelines established by the Council-approved Investment Policy. In managing the city’s investment portfolio, preservation of principal is the primary objective, followed by liquidity and, finally, yield on investments.

The City primarily invests in the Local Agency Investment Fund (LAIF), California Asset Management Program (CAMP), and federal agency obligations because these are generally considered low risk investments. The City’s securities are held in custodial care by U.S. Bank N.A., which provides monthly statements to the City of Woodland. The source of valuations for the securities is marked to market by U.S. Bank N.A.

The City utilizes the services of the investment firm of Hilltop Securities, Inc. to implement its investment strategy with the objective of increasing yield and generating additional investment earnings while, at the same time, ensuring that the portfolio’s primary goal of providing safety and liquidity is preserved.

Discussion:

As of September 30, 2026, the City treasury consisted of investments with a total book value of $236,778,110. The City changed its investment strategy and began investing its readily available funds (liquid funds) in the California Asset Management Program (CAMP) instead of the Local Agency Investment Fund (LAIF) due to a typically higher yield. CAMP utilizes the seven-day yield method for estimating the annualized yield of their fund, which is the industry standard for money market funds. The seven-day yield for CAMP was 3.87% as of September 2026. The yield on the LAIF balance for the quarter ending September 2026 was also 3.81% and the average yield on the City of Woodland’s investments as of September 30, 2026, was 3.87%. This results in an overall portfolio yield, combining all investments, CAMP and LAIF, of 3.77%.

The City Investment Policy has established a benchmark equal to the 90-day U.S. Treasury bill, which for the quarter ending September 2026 was 3.894%. The City is below the benchmark by

0.12%. The City’s investment strategy is to maintain 35% of the investment portfolio in highly liquid funds, achieve an overall effective duration for investments of 1.90 years, and achieve a market rate of return of 3.89% based on the parameter of allowable investments. As of September 30, 2026, the City maintained 63% of the investment portfolio in highly liquid funds, achieved an overall effective duration for investments of 1.0 years, and achieved a market rate of return of 3.769%. The City's target yield is below the market rate of return by 0.12% and is in the process of investing resources to get closer to the goal.

Over the next quarter, the City will continue its focus on its objectives of safety, liquidity, and return on investment. The City will continue to invest in high-quality credit-worthy securities and will continue to implement and evaluate its investment strategy. The investments will be made with the goal of increasing the overall effective duration of investments to twenty-one months and increasing the City’s return on investment while maintaining compliance with the City’s adopted Investment Policy.

The attached report provides a summary of the City’s current investments, including the investment interest rates as they have matured and current rates for new investments. All activities comply with the existing Investment Policy approved by the City Council. Additionally, a glossary of investment terminology and a report titled “Cash with Fiscal Agent” is included which lists the most recent information available regarding investments for the assessment districts/bond reserve fund dollars.

The source of this information is monthly reports from the various district/bond trustees.

Conclusion:

Staff recommends that the City Council accept the Treasurer's Investment Report for the Quarter Ended September 30, 2026.

Prepared by: Kim McKinney, Administrative Services Director Attachments:

1. Investment Report - September 30 2026

CITY OF WOODLAND

INVESTMENT REPORT
September-26
SUMMARY OF INVESTMENTS % OF

TYPE OF INVESTMENT AMOUNT TOTAL
Local Agency Investment Fund (LAIF) $3,618,387 1.6%
California Asset Management Program (CAMP) $181,899,392 78.8% US Government Agency Securities $17,448,500 7.6%
Corporate Securities $27,811,830 12.1%
Municipal Securities $0 0.0%
TOTAL $230,778,110 100.0%
Maturity Date Interest Call Date PAR Amount Principal Amount Current Market Value Security ID Federal Home Loan Banks 1/28/2027 1.750 N/A $2,250,000 $2,247,750 $2,230,780 3130AQKM4 Federal Home Loan Banks Cons 4/29/2027 3.000 N/A $5,000,000 $5,000,000 $4,957,839 3130ARMS7 Federal Farm CR BKS Cons BD 7/17/2028 4.250 N/A $2,500,000 $2,508,750 $2,475,531 3133EPQD0 Federal Farm CR BKS Cons BD 9/11/2029 4.375 N/A $5,000,000 $4,961,250 $4,914,357 3133EWE30 Federal Home Loan Banks 9/8/2031 4.680 N/A $2,750,000 $2,730,750 $2,702,259 3130BBZC2 Total US Government Agency Securities $17,500,000 $17,448,500 $17,280,766 Deere John Capital Corp 10/23/2026 1.300 N/A $1,000,000 $993,670 $998,980 24422EVW6 Emerson Electric Company 10/15/2026 0.875 N/A $3,500,000 $3,352,930 $3,495,102 291011BP8 Bank of America Corp 11/19/2026 1.650 N/A $1,000,000 $1,000,000 $993,507 06048WQ29 JPMorgan Chase FINL CO LLC 11/30/2026 1.500 N/A $1,000,000 $1,000,000 $994,091 48130UZH1 IBM Corps SR GLBL NT3.3%27 1/27/2027 3.300 N/A $2,000,000 $1,936,420 $1,992,199 459200JR3 Comcast Corp SR GLBL NT3.3%27 2/1/2027 3.300 N/A $2,000,000 $1,933,020 $1,991,490 20030NBY6 TSMC Arizona Corp 4/22/2027 3.875 N/A $2,000,000 $1,989,240 $1,989,305 872898AF8 TSMC Arizona Corp 4/22/2027 3.875 N/A $2,000,000 $1,888,300 $1,989,305 872898AF8 Qualcomm INC 5/20/2027 3.250 N/A $2,250,000 $2,096,100 $2,229,579 747525AU7 ATMOS Energy Corp 6/15/2027 3.000 N/A $2,000,000 $1,911,000 $1,977,055 049560AN5 Amazon Com Inc 8/22/2027 3.150 N/A $3,000,000 $2,804,340 $2,958,007 023135BC9 Meta Platforms Inc 5/15/2028 4.600 N/A $2,000,000 $1,986,000 $1,987,669 30303M8L9 Eli Lilly & Co 8/14/2029 4.200 N/A $2,000,000 $1,968,480 $1,948,574 532457CQ9 Amazon Com Inc 7/9/2031 4.800 N/A $3,000,000 $2,952,330 $2,901,842 023135EC6 Total Corporate Securities $28,750,000 $27,811,830 $28,446,705 Total of LAIF Funds & Investments Detail $230,778,110
Check Total (Should be zero) 0

CITY OF WOODLAND

INVESTMENT REPORT
Maturity Date Interest Call Date PAR Amount Principal Amount Current Market Value Security ID CASH ACCOUNTS as of 09/30/2026

Bank Accounts with U.S. Bank $13,385,034
Petty Cash $6,278
Cash with Fiscal Agent $8,153,019
Funds Held By Section 115 Pension Trust $19,551,047

INTEREST SUMMARY
$275,863
$34,980
$1,815,880
Total Fiscal Year-to-Date Interest Received $2,126,723
Interest Earned - Investments
Interest Earned - LAIF
Interest Earned - CAMP
The interest received does not always represent the interest earned. LAIF records interest on a quarterly basis but does not report it until the 15th of the month following the end of the quarter. The interest received on Treasury Notes is received every six months either on the 15th or the last day of the month. Bond interest is posted every six months to the date of settlement.

The interest received does not always represent the interest earned. LAIF records interest The interest received does not always represent the interest earned. LAIF records interest on a quarterly basis but does not report it until the 15th of the month following the end of the quarter. The interest received on Treasury Notes is received every six months either on the 15th or the last day of the month. Bond interest is posted every six months to the date of settlement.

CITY OF WOODLAND

ACTIVITY REPORT

DATE DESCRIPTION DEBIT CREDIT DEBITS

LAIF TREASURER
07/01/26 Beginning Balance $3,583,407
07/15/26 Quarterly Interest $34,980 $3,618,387
09/30/26 Ending Balance $3,618,387
CAMP PFM Asset Management LLC
07/01/26 Month Beginning Balance $186,083,512
07/15/26 Transfer In $14,000,000 $200,083,512
07/28/26 Transfer Out $8,000,000 $192,083,512
07/31/26 Accrual Income Dividend Reinvestment $619,138 $192,702,650 08/19/26 Transfer Out $8,000,000 $184,702,650
08/31/26 Accrual Income Dividend Reinvestment $610,301 $185,312,951 09/25/26 Transfer Out $4,000,000 $181,312,951
09/30/26 Accrual Income Dividend Reinvestment $586,441 $181,899,392 09/30/26 Ending Balance $181,899,392
Bonds and Other Investments
07/01/24 Month Beginning Balance $47,599,363
07/13/26 Federal Home Loan Bank- Maturity $5,000,000 $42,599,363 08/20/26 Federal Home Loan Bank- Maturity $4,000,000 $38,599,363 08/26/26 Bank of America Corp - Maturity $2,000,000 $36,599,363 09/11/26 Apple Inc - Maturity $2,000,000 $34,599,363
09/14/26 Federal Home Loan Banks- Maturity $2,000,000 $32,599,363 09/21/26 Federal Farm Credit Banks - Purchase $4,967,326 $37,566,689 09/21/26 Eli Lilly & Co - Purchase $1,977,113 $39,543,803 09/21/26 Amazon Com Inc - Purchase $2,981,130 $42,524,933 09/21/26 Federal Home Loan Banks - Purchase $2,735,398 $45,260,330 09/30/26 Ending Balance $45,260,330
END OF QUARTER TOTAL $230,778,110

Cash with Fiscal Agent
2022 Wastewater Revenue Bonds Beginning Balance Activity - Q1 FY26 Activity - Q2 FY26 Activity - Q3 FY26 Activity - Q4 FY26 Ending Balance Revenue fund $2,011.46 ($1,814.51) $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $196.95 Interest fund $0.00 $0.00 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $0.00 Principal Fund $0.10 $0.00 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $0.10 Spring Lake 2013
Special Tax Fund $196.90 $52,409.61 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $52,606.51 Interest Fund $428.85 ($216.54) $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $212.31 Principal Fund $338.94 $582.22 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $921.16 Reserve fund $2,096,183.87 ($36,137.85) $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $2,060,046.02 Prepayment Fund $0.04 $13.73 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $13.77 Rebate Fund $0.00 $0.00 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $0.00 Spring Lake 2016
Special Tax Fund $35,007.89 $47,576.70 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $82,584.59 Interest Fund $853.36 $320.04 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $1,173.40 Principal Fund $738.51 $105.31 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $843.82 Reserve Fund $926,319.51 ($40,024.51) $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $886,295.00 Proceeds Fund $0.20 $0.00 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $0.20 Spring Lake 2019
Special Tax Fund $1,337.11 $37,115.12 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $38,452.23 Interest Fund $0.51 $38.08 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $38.59 Principal Fund $0.00 $0.00 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $0.00 Reserve Fund $1,456,972.22 ($26,483.62) $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $1,430,488.60 Capitalized Interest Fund $592.28 $4.65 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $596.93 Proceeds Fund $0.00 $0.00 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $0.00 Spring Lake 2021
Special Tax Fund $26,622.70 $37,000.33 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $63,623.03 Interest Fund $830.84 $277.53 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $1,108.37 Principal Fund $150.64 $220.79 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $371.43 Bond Reserve Fund $1,440,380.53 ($25,475.54) $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $1,414,904.99 Proceeds Fund $0.00 $0.00 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $0.00 Acquistion & Construction $50.43 $0.39 $0.00 $0.00 $0.00 Cash Mgmt-1st Am Govt Oblig $50.82 ARRA Loan
Payment Account $9,897.84 $75.20 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $9,973.04 Reserve Account $534,976.19 $4,202.78 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $539,178.97 Safe Drinking Water State Revolving Fund 2014
Payment Fund $0.32 $0.00 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $0.32 Reserve fund $1,567,736.43 $19.76 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $1,567,756.19 Water Revenue Bonds 2021
Green Bonds $0.00 $0.00 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $0.00 Interest Fund $285.76 ($166.62) $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $119.14 Principal Fund $1,451.22 $11.39 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $1,462.61 Reserve Fund $0.00 $0.00 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $0.00 Redemption Fund $0.00 $0.00 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $0.00 Surplus Fund $0.00 $0.00 $0.00 $0.00 $0.00 US Bank Mmkt 5 -Ct $0.00 TOTAL $8,153,019.09

Investment Glossary
Call date - the date on which a bond can be redeemed before maturity. If the issuer feels there is a benefit to refinancing the issue, the bond may be redeemed on the call date at par or at a small premium to par.

Current market value (CMV) - the resale valuation attached to a security held long in an investor's margin account. The current market value is usually taken as the closing price for listed securities.

CUSIP (Security ID) - stands for Committee on Uniform Securities Identification Procedures. Formed in 1962, this committee developed a system (implemented in 1967) that identifies securities, specifically U.S. and Canadian registered stocks, and U.S. government and municipal bonds. The CUSIP number consists of a combination of nine characters, both letters and numbers, which act as a sort of DNA for the security - uniquely identifying the company or issuer and the type of security. The first six characters identify the issuer and are assigned in an alphabetical fashion; the seventh and eighth characters (which can be alphabetical or numerical) identify the type of issue; and the last digit is used as a check digit.

Interest rate - the amount charged, expressed as a percentage of principal, by a lender to a borrower for the use of assets. Interest rates are typically noted on an annual basis, known as the annual percentage rate (APR).

Maturity date - the date on which the principal amount of a note, draft, acceptance bond or another debt instrument becomes due and is repaid to the investor and interest payments stop.

Par - In its most common usage, par value applies to bonds. The term refers to the face value of the bond, that is, the value at which the issuer will redeem the bond at maturity.

Principal - is used to refer to the original amount of investment. A bond's principal is the amount of money the bond-issuer owes to the bondholder upon maturity.

TO: THE HONORABLE MAYOR AND CITY COUNCIL
AGENDA: City Council Regular Meeting
DATE: October 20, 2026
ITEM #: G.12
SUBJECT: Woodland Public Library Annual Report 2026
Recommendation for Action: Staff recommends that the City Council receive the Woodland Public Library Annual Report 2026 presented by Greta Galindo on behalf of the Woodland Public Library Board of Trustees.

Prepared by: Greta Galindo, Library Services Director

Attachments:

1. Woodland Public Library Annual Report 2026

ANNUAL
REPORT
2026
JULY 2025-
JUNE 2026

WOODLAND PUBLIC LIBRARY
Bookmobile regulars at
Pioneer Park

MESSAGE FROM THE

DIRECTOR
1 2 YOUR ECONOMIC BENEFIT

YOUR LIBRARY, BY THE

NUMBERS
3 EVERY NUMBER TELLS A
STORY
4 WHAT OUR PATRONS HAD TO

SAY ABOUT US THIS YEAR
6 7 YOU’RE ALWAYS CONNECTED
8 NEW FOR 2026
9 YOUR TOP 5 BOOKS
10 NEW PROGRAMS IN 2026
11 SPOTLIGHT ON..

T
A
B
L
E
O
F
C
O
N
T
E
N
T
S

MESSAGE

FROMTHE

DIRECTOR
Fiscal Year 2025–26 was a remarkable year for the
Woodland Public Library, made possible by our dedicated staff, Board of Trustees, Friends of the Library, volunteers, and community partners. Together, we continued to grow
our programs, collections, and services to meet the needs of every member of the Woodland community.

Our staff brought the library to life with programs for every age, from early literacy storytimes to teen and adult
programs, while Square One continued to open the door to hands-on learning with tools and technology. We added
7,716 new items to the collection, keeping our shelves fresh and responsive to what our community wants to read,
watch, and learn. Our bookmobile also took the library on the road with 137 stops, bringing books and library services directly to neighborhoods and schools across Woodland.

Our work is grounded in the guiding principles our staff and Board of Trustees created together. At the heart of them is a simple idea: our library is a community, where people are engaged, supported, and celebrated through free and
equitable access to library services. We also commit to preserving the services our community depends on
through flexibility, creativity, and adaptability, and this year, those principles showed up every day in how our team
welcomed, served, and connected with Woodland.

GRETA

GALINDO
Library Director
I’m so proud of what our team accomplished
this year. Our community partnerships remain
essential to sustaining the library as a
cornerstone of our community, and we look
forward to building even more connections in
the year ahead.

There is much to look forward to, including
Square One’s upcoming tenth anniversary.

Follow us on social media or visit
www.cityofwoodland.gov/library to stay up to
date on everything happening at your library.

YOUR ECONOMIC BENEFIT
Borrowing Instead of Buying
In 2025, WPL circulated 207,747 physical items, saving patrons an estimated $4,786,490 compared to purchasing those materials. Patrons also borrowed 49,011 digital items, an estimated savings of $1,129,213.

Together, that is nearly $5.9 million kept in our community in a single year (based on an average cost of $23.04 per item).

Free Digital Resources
With a free library card, patrons can access the New York Times, one-on-one online tutoring through HelpNow, resume and job search help through JobNow, and language learning through Mango Languages, all at no cost.

Paying for comparable services on their own would cost about $300 a year for a New York Times subscription, $120 for Mango Languages, $480 or more for online tutoring, and $300 or more for professional resume writing and career coaching. Altogether, that adds up to savings of $1,200 or more each year for a single patron, and even more for families who use these resources together.

Programs for All Ages
Library programs support community members at every stage of life, from early literacy for young children to teens finding their first job to adults starting a new business. In the past year, WPL offered 1,537 programs with 31,037 attendees, an estimated savings of $620,740 compared to paying for similar experiences elsewhere (based on an average cost of $20 per participant). These free programs also foster lifelong learning, helping patrons build new skills and knowledge while creating a more connected and engaged community.

Staying Connected
Free public Wi-Fi saves households that rely on it up to $1,000 a year in home internet costs.

Getting Outdoors
Free State Parks Passes get families into the outdoors, saving a carload of visitors $13 on every day pass.

Square One: A Sustainable, Equitable Learning Space
Square One, the library’s makerspace, offers free training and access to tools most people could never afford on their own, from 3D printers and laser cutters to a full wood shop and electronics bench. About 500 people visit each month, and in the past fiscal year alone, 246 patrons completed the basic use and safety class, building a growing community of independent makers. Since opening in 2017, Square One has served learners of every age and ability, from K–12 field trips to adults launching small businesses, and its flexible design allows the space to grow and adapt with the community.
saved by borrowing
instead of buying
per patron each year in
free digital resources
saved through free
library programs
$5.9M $1,200+ $620,740

HOWWOODLAND PUBLIC LIBRARYSAVESYOUMONEY
Every dollar invested in the Woodland Public Library is an investment in the Woodland community. Through free access to books, technology, learning resources, and hands-on programs, the library puts real money back in the pockets of local residents while opening doors to new skills, knowledge, and lifelong learning.

YOUR

LIBRARY,
BYTHE

NUMBERS
From July 2025 through June 2026, the
Woodland Public Library continued to serve
as a hub for reading, learning, and
connection. The following statistics offer a
snapshot of how our community used library
collections, services, and programs
throughout the year.

JULY2025-JUNE2026
151,594
256,758
library visits (about 12,600 per
month)
total items circulated
31,037
program attendees
+11%
library visits

GROWTH OVER LAST
YEAR
+8%
program
attendance
2x
outreach
visits
+24%
early childhood
program attendance

CIRCULATION
173,096
physicalmaterials
40,011
e-books ande-adiobooks
9,000
e-magazine
34,651
patronrequests filled

LIBRARYCARDS
32,572
librarycardholders,
including6,100youth
3,883
new librarycards issued

PROGRAMS BYAGE
AGES0-5
8,567
attendees at246programs
Ages6-11
10,633
attendees at376programs
Ages 12-18
3,913
attendees at337programs
Ages 19+
2,692
attendees at 403programs
AllAges
5,232
attendees at 175programs

117 681
People registered to stargaze
with our local NASA
Ambassador at the Woodland
Regional Park Preserve
Books given away to build
home libraries through
the Partner Project Fund
8 Children who met once a
month a the library for a
year’s long Dungeons and
Dragons Campaign
140
Tweens leaning basic handson cooking techniques at the weekly Snack Squad
1,330
Volunteer hours spent
instruction English to
adult learners
1,364
Trading cards distributed to
participants in the bookmobile’s
year round reading program.

Library Dragons
4,913
Children and
caregivers at weekly
storytimes
18 Average attendance at
our weekly Bilingual
Storytimes
1,036
Visitors on 22
school-age library tours 7,460
People reached at 219
Outreach Events
100
Percentage of all flyers
created by library staff
available in Spanish
246
Patrons who took a Basic
Use and Safety Class in
Square One to learn a
new skill
Every NUMBER
Tells a Story

5,456 18
Visitors to the
Bookmobile
Lucky winners who received once-in-alifetime prizes in our 150 Anniversary Reading Challenge. Prizes included
friends and family sleepovers inside the
Carnegie library, personal visits from the
bookmobile, and a personal parking spot
at the library reserved only for them
th
139
Goals set by adult learners in the
literacy program, including getting
a diploma, reading a book, and
finding a job. 983
One-on-one adult literacy
tutoring sessions
650 48
Number of attendees at
our Concerts at the
Carnegie series
Library cards created for
residents at Cache Creek
Lodge, a local rehabilitation
facility for people struggling
with addiction
875
Adults who participated in
our summer reading program
“The Wizard’s Journey”
166
Teens who learned new
recipes and developed their
culinary skills by attending
“Teens in the Kitchen”
115 219
Children who came together
for their love of Kpop, ramen,
dancing, and soda pop
mixology
Teens who joined our “Secret
Society of Library Teens” a
space we have cultivated for
teens to be comfortable being
themselves
96 Number of kids who
participated in Maker Camp
New Square One users 916
97 Glowsticks given away
at our Annual
Halloween Party
500
Hours of engagement
through social media
Reels

WHAT OUR PATRONS HAD TO SAYABOUTUSTHISYEAR:

MADDIE
R.

Librarian For a Day
150 Reading Challenge Winner
th
1st patrons to complete this summer’s
“Wizard’s Journey”
“this is the best day of my life”-
Douglass Middle School Student
coming off the bookmobile
“Love this amazing library!! It’s a
true home for us !!!”- Andrea N.
“Thank you Woodland Library for
Concerts at the Carnegie
summer series it was great, I have
attended every week since the
beginning and the performers
have been great and very
enjoyable.”- James D.
“Thank you so much for all the joy
and imagination you brought to
the community through the
summer bookmobile activities
and the Reading Dragons
summer reading challenge!” - in a
note from the Wong Family

YOU’REALWAYS CONNECTED

ACCESSYOUR LIBRARYANYTIME,ANYWHERE
The library doesn’t end at our front doors. Our website and social media accounts carry our services beyond the building, sharing news, program highlights, helpful resources, and stories from our community with patrons wherever they are. They offer a window into everything your library has to offer, 24 hours a day, and an easy way to reach us whenever you have a question or idea.

LIBRARY WEBSITE | WWW.CITYOFWOODLAND.GOV/LIBRARY
Consistently ranking as the most visited page on the City of Woodland’s website, the library website is the front door to our services online. From the homepage, patrons can search the catalog, manage their accounts, and borrow e-books, audiobooks, and digital magazines without leaving home. It is also home to our free online learning resources, including the New York Times, HelpNow tutoring, JobNow career help, and Mango Languages. Visitors can sign up for reading programs, learn about the Student Success Library Card, explore Square One, and find upcoming programs, hours, and contact information.

FACEBOOK | @WOODLANDPL
Facebook is the library’s longest-running and most established social media channel, followed by more than 5,000 community members. We post daily with photos from programs, service updates, library news, and short videos that show what a day at the library looks like. For many patrons, it’s the go-to spot for event reminders and announcements. It’s also a two-way conversation: leave a comment, ask a question, or send us a message, and our staff will get back to you. Follow along to stay in the loop on everything happening at your library.

INSTAGRAM | @WOODLANDPUBLICLIBRARY
Instagram offers a more visual look at life inside the library. With more than 3,000 followers, our feed features posts, reels, and stories that spotlight our patrons, staff, programs, and collections, from quiet moments in the stacks to the highlights of our biggest events. Stories keep followers up to date on same-day programs and reminders, while reels capture the energy of programs as they happen. Instagram also helps us reach teens, young adults, and families in the spaces where they already spend time online.

TIKTOK | @WOODLANDPUBLICLIBRARY
Our TikTok has gone viral! Since launching the account in 2020, library staff have built a following of 3,691 followers with videos that share library programs and everyday library life with humor and heart. Henrietta the library cat has become a local celebrity through her “day in the life” videos, and our most-viewed video of Henrietta has been seen more than 150,000 times. The account has also earned national recognition: the New York Times featured it in an article on how libraries use TikTok, and the Obama Foundation invited the library to collaborate on a video featuring President Barack Obama promoting public libraries and the freedom to read.
93,000 website
visits
5000+
Followers
3,000+
Followers
150,000+ views
on our most
watched video

NEWFOR 2026
NEW PROGRAMS AND EVENTS IN FY 2025–26
The Bookmobile’s First Full Year
FY 2025–26 marked the bookmobile's first full year of service. With 137 stops and 7,055 miles on the odometer, it brought books, programs, and library services directly to neighborhoods and schools across Woodland.

Concerts at the Carnegie Goes Year-Round
What began as a summer music series grew into a year-round tradition. After a successful first summer, Concerts at the Carnegie returned in the fall and hosted its first indoor holiday concert in the historic Carnegie building, complete with a sing-along, hot cocoa, and cookies. The series came back for a second summer season in June 2026, filling the front lawn with local music and neighbors.

A New Halloween Tradition
The library introduced Screeching Strings and Spooky Things, an all-ages Halloween party that drew more than 700 people in its first year. Families, teens, and adults came together for a festive night at the library, and the event is set to become an annual celebration.

This year, the Woodland Public Library found new ways to bring the community together, from live music on our front steps to a spooky celebration for all ages and a library on wheels that brought books into neighborhoods across Woodland.

4 9
5 10

PERFORMANCE

OVERVIEW

CLIENTSUCCESS

STORIES
FUTURE

OUTLOOK

CONTACT

INFORMATION
3 FINANCIAL

HIGHLIGHTS

LETTER FROM
THE CEO 1
2 COMPANY

OVERVIEW
ADULT
3 FINANCIAL

HIGHLIGHTS

LETTER FROM
THE CEO 1
2 COMPANY

OVERVIEW
TEENS
3 FINANCIAL

HIGHLIGHTS

LETTER FROM
THE CEO 1
2 COMPANY

OVERVIEW

CHILDREN
YOUR TOP5 BOOKSFOR 2026

Craft and Chat
Afterschool Lego Club
Teens in the Kitchen
Chess Club
Brown Bag Book Club
Teen Life Skills
Virtual Author Talks
Coding Club
Loose Parts Play
Messy Maker Monday
Bilingual Storytime
Sewing BUS
Board Gamming
Stay and Play
Toddler Storytime
Baby Storytime
Lego Club
3D Printer Bus
Family Storytime
Pokemon Club
Teen Volunteer Hour
Laser Cutter Bus
Tweens Hooked on Crochet
Children’s DnD
Cozy Readers Society
Teen Book Club
Adult Entreprenuership
Concerts at the Carnegie
Woodshop Bus
Secrect Society of Library
Teens
Scraps to Stories
Teen DnD
Stop Motion Animation Club
Tween Snack Squad
Spanish Book Club
Needles &Floss
Lunch at the Library
Kid’s Farmer’s Market
Teen Uke Club
Teens In the Studio
Maker Camp
Teen Maker Master Class
Crafting Community
School Tours
Walk and Talk Book Club

With an average of 30 programs every week,
the Woodland Public Library offers something
for every age and interest, from early literacy
storytimes to hands-on workshops and
community events. Each program is designed
to give people a place to learn something
new, share their passions, and connect with
others in the community.

“Woodland Public Library has been an incredible partner in helping us build opportunity right here in our community. Together, we’re connecting people to the skills, resources, and relationships that strengthen Yolo County’s economic future.“ Ân Tạ
Program Administrator, Career Preparation & Adult Education Yolo County Office of Education

ENTREPRENEURSHIP
Each year, the Library partners with the Yolo County Office of Education to host an entrepreneurship class for adults in Square One. This partnership has allowed us to purchase equipment, train staff, and update Square One technology. Over fifty people enrolled in this year’s class and learned how to start their own small business, including food-based businesses. The Sacramento Small Business Development Center provides weekly speakers and curriculum that includes marketing, bookkeeping, and business plan development.

SPOTLIGHT ON...

Greta Galindo, Library Director
Sara Vickers, Library Program Manager
Children’s
Sara Day- Murch, Library Program Manager
Adults
Alex Chellsen, Library Program Manager
Teens
Trina Camping, Library Program Manager
Square One
Kacy Wilson, Library Program Manager
Adult Literacy and Bookmobile
Sylvia Moreno, Circulation Supervisor
Maureen Ladd, Library Associate
Teens and Square One
Shersten Rosenfeld, Library Associate
Children’s
Silvia DeSoto, Library Associate
Outreach, Children’s, Teens, Adults, Literacy, all
the things....

Mark Salinas, President
Carol Beckham, President Pro Tem
Chris Lambertus
Dr. John Jackson
Maureen King
2026 Library Staff
Library Board of
Trustees
ANNUAL BIGGESTLEAF CONTESTWINNERS!

WOODLAND PUBLIC LIBRARY
2501 ST
ST
WOODLAND CA95695
WWW.CITYOFWOODLAND.GOV/LIBRARY
530

-661-5980