Agenda
TC SPECIAL MEETING AGENDA - 2023-01-06.PDF
Meeting Materials
TC SPECIAL MEETING PACKET - 2023-01-06.PDF
ITEM 1 - EMERGENCY DECLARATION 2022-2023 WINTER STORM.PDF
1. Documents:
2. Documents:
Town Council Special Meeting January 6, 2023 Page 1
TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING AGENDA January 6, 2023
Independence Hall, 2955 Woodside Road, Woodside 12:00 p.m.
PURSUANT TO TOWN OF WOODSIDE RESOLUTION NO. 2022-7534, TOWN COUNCIL MEETINGS
WILL BE HELD AS HYBRID MEETINGS WITH THE OPTION TO ATTEND BY TELECONFERENCE/VIDEO CONFERENCE OR IN PERSON. MEMBERS OF THE PUBLIC THAT
WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.
IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.
Join Zoom Meeting:
Dial by your location
+1 669 900 9128 +1 346 248 7799
Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:
Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.
Email: [email protected]
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.
NEW BUSINESS
1. Resolution Ratifying the Town Manager’s Proclaiming of a Local Emergency Related to the Severe Wind and Rainstorms that Commenced on December 31, 2022.
REPORTS
2. Mayor and Councilmember Communications.
COMMUNICATIONS
ADJOURNMENT
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.
NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.
PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED. ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON
THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.
Town Council Special Meeting January 6, 2023 Page 1
TOWN OF WOODSIDE
TOWN COUNCIL SPECIAL MEETING AGENDA January 6, 2023
Independence Hall, 2955 Woodside Road, Woodside 12:00 p.m.
PURSUANT TO TOWN OF WOODSIDE RESOLUTION NO. 2022-7534, TOWN COUNCIL MEETINGS
WILL BE HELD AS HYBRID MEETINGS WITH THE OPTION TO ATTEND BY TELECONFERENCE/VIDEO CONFERENCE OR IN PERSON. MEMBERS OF THE PUBLIC THAT
WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.
IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.
Join Zoom Meeting:
Dial by your location
+1 669 900 9128 +1 346 248 7799
Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:
Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.
Email: [email protected]
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.
NEW BUSINESS
1. Resolution Ratifying the Town Manager’s Proclaiming of a Local Emergency Related to the Severe Wind and Rainstorms that Commenced on December 31, 2022.
REPORTS
2. Mayor and Councilmember Communications.
COMMUNICATIONS
ADJOURNMENT
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.
NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.
PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED. ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON
THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS. 1 TOWN OF WOODSIDE
Report to Town Council Agenda Item 1
From: Jean Savaree, Town Attorney January 6, 2023
SUBJECT: Adopt Resolution Ratifying the Town Manager’s Proclaiming of a Local Emergency Related to the Severe Wind and Rainstorms that Commenced on December 31, 2022
RECOMMENDATION
It is recommended that the Town Council adopt the attached Resolution ratifying the Town Manager’s proclamation of a Local Emergency, ratifying the Town Manager’s immediate expenditure of public funds to respond to the emergency, and authorizing the Town Manager to request financial assistance from County, State, and Federal authorities.
EXECUTIVE SUMMARY
Beginning on December 31, 2022, Northern California experienced severe wind and rainstorms, which caused culverts and bridges throughout the Town of Woodside to become blocked with vegetation and other debris, causing road closures and threating to cause damage to public and private property. The Town Center Sewer Pump also became flooded at times, requiring monitoring and a temporary bypass sewage line to minimize overflows and maintain system flow. At the time of drafting this report, emergency work to protect the safety of persons and property is ongoing. The Town Manager will provide additional details regarding the work performed during his oral staff report.
On December 31, 2022, pursuant to Chapter 33 of the Woodside Municipal Code and Government Code Section 8630, the Town Manager, acting as the Director of Emergency Services for the Town, issued an initial Resolution Proclaiming the Existence of a Local Emergency. The resolution authorized the Town Manager to expend Town funds needed to respond to the emergency and allowed the Town Manager to have damaged or destroyed public facilities such as water, sewer, storm water, streets and other facilities repaired or replaced without the necessity of using the public bid process.
Subsequently, the Town Manager issued a Second Resolution Proclaiming Existence of a Local Emergency, in which financial assistance from County, State, and Federal agencies, including the Federal Emergency Management Agency (FEMA) and California Emergency Management Agency (Cal-EMA), was requested.
Pursuant to Section 33.03(B), the Town Council must ratify the Town Manager’s proclamation within seven days. Government Code Section 8630 requires the Council to revisit the need for continuing the Local Emergency at least once every 60 days, and that the Council proclaim the termination of the Local Emergency at the earliest possible date that conditions warrant.
For this reason, the Town Manager will report on the status of the Local Emergency at each of the Council’s regular meetings until the Council proclaims its termination.
Item 1 Page 1
Special Town Council Meeting January 6, 2023
2 CONCLUSION
Staff requests that the Council adopt the attached resolution ratifying the Town Manager’s proclamation of a local emergency, ratifying the immediate use of public funds to respond to that emergency, and authorizing the Town Manager to request financial assistance from the County, State, and Federal agencies in responding to the emergency.
Attachments:
A. Resolution
B. Town Manager’s Proclamation, December 31, 2022
C. Town Manager’s Proclamation, January 3, 2022
Item 1 Page 2
Special Town Council Meeting January 6, 2023
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE RATIFYING THE TOWN MANAGER’S PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY, RATIFYING TOWN MANAGER’S IMMEDIATE EXPENDITURE
OF PUBLIC FUNDS TO RESPOND TO EMERGENCY, AND AUTHORIZING THE
TOWN MANAGER TO REQUEST FINANCIAL ASSISTANCE FROM COUNTY,
STATE, AND FEDERAL AUTHORITIES
WHEREAS, Section 33.03 of the Woodside Municipal Code empowers the Town Manager/Director of Emergency Services to proclaim the existence or threatened existence of a public emergency when the Town of Woodside is affected or likely to be affected by a public calamity and the Town Council is not in session; and WHEREAS, conditions of extreme peril to the safety of persons or property have arisen within said Town, caused by severe wind and rainstorms commencing on December 31, 2022; and
WHEREAS, the Woodside Town Council does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a Local Emergency; and
WHEREAS, flooding, downed trees, and other storm-related damage has caused the need to make emergency repairs and expend public money to protect the public and safeguard life, health and essential public services; and WHEREAS, the Town Manager/Director of Emergency Services of the Town of Woodside did proclaim the existence of a Local Emergency within said Town on the 31st day of December, 2022, and issued a second proclamation on January 3, 2023; and WHEREAS, the emergency will require financial and other assistance from the County, State, and/or Federal authorities.
NOW, THEREFORE, BE IT PROCLAIMED AND RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said Town Manager/Director of Emergency Services, is hereby ratified by the Woodside Town Council; and
IT IS FURTHER RESOLVED that the Town Council finds based on substantial evidence that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, property, or essential public services and that the emergency will not permit a delay resulting from a competitive solicitation for bids, that this action is necessary to respond to the emergency, and that the Town Manager’s actions in responding to the emergency is hereby ratified; IT IS FURTHER RESOLVED that the Town Council finds that the emergency construction and/or repair to public facilities are necessary actions to prevent or mitigate Item 1 Page 3
Special Town Council Meeting January 6, 2023
an emergency and are exempt from CEQA under Public Resources Code Section 21080(b)(4);
IT IS FURTHER RESOLVED that the Town Manager is hereby directed to report to the Town Council on the state of the emergency at the next regularly scheduled meeting, and every Council meeting thereafter until the emergency action is terminated; IT IS FURTHER RESOLVED that the Town Manager is authorized to request financial assistance from the County of San Mateo, the State of California and Federal Government on behalf of the residents and Town of Woodside; IT IS FURTHER RESOLVED that said Local Emergency shall be deemed to continue to exist until its termination is proclaimed by the Town Council of the Town of Woodside, San Mateo County, California.
PASSED AND ADOPTED as a resolution of the Town Council of the Town of Woodside at the special meeting held on the 6th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
__________________, MAYOR
ATTEST:
______________________________
CLERK OF THE TOWN OF WOODSIDE
Item 1 Page 4
Special Town Council Meeting January 6, 2023
Item 1 Page 5
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Item 1 Page 6
Special Town Council Meeting January 6, 2023
1 TOWN OF WOODSIDE
Report to Town Council Agenda Item 1
From: Jean Savaree, Town Attorney January 6, 2023
SUBJECT: Adopt Resolution Ratifying the Town Manager’s Proclaiming of a Local Emergency Related to the Severe Wind and Rainstorms that Commenced on December 31, 2022
RECOMMENDATION
It is recommended that the Town Council adopt the attached Resolution ratifying the Town Manager’s proclamation of a Local Emergency, ratifying the Town Manager’s immediate expenditure of public funds to respond to the emergency, and authorizing the Town Manager to request financial assistance from County, State, and Federal authorities.
EXECUTIVE SUMMARY
Beginning on December 31, 2022, Northern California experienced severe wind and rainstorms, which caused culverts and bridges throughout the Town of Woodside to become blocked with vegetation and other debris, causing road closures and threating to cause damage to public and private property. The Town Center Sewer Pump also became flooded at times, requiring monitoring and a temporary bypass sewage line to minimize overflows and maintain system flow. At the time of drafting this report, emergency work to protect the safety of persons and property is ongoing. The Town Manager will provide additional details regarding the work performed during his oral staff report.
On December 31, 2022, pursuant to Chapter 33 of the Woodside Municipal Code and Government Code Section 8630, the Town Manager, acting as the Director of Emergency Services for the Town, issued an initial Resolution Proclaiming the Existence of a Local Emergency. The resolution authorized the Town Manager to expend Town funds needed to respond to the emergency and allowed the Town Manager to have damaged or destroyed public facilities such as water, sewer, storm water, streets and other facilities repaired or replaced without the necessity of using the public bid process.
Subsequently, the Town Manager issued a Second Resolution Proclaiming Existence of a Local Emergency, in which financial assistance from County, State, and Federal agencies, including the Federal Emergency Management Agency (FEMA) and California Emergency Management Agency (Cal-EMA), was requested.
Pursuant to Section 33.03(B), the Town Council must ratify the Town Manager’s proclamation within seven days. Government Code Section 8630 requires the Council to revisit the need for continuing the Local Emergency at least once every 60 days, and that the Council proclaim the termination of the Local Emergency at the earliest possible date that conditions warrant.
For this reason, the Town Manager will report on the status of the Local Emergency at each of the Council’s regular meetings until the Council proclaims its termination.
Item 1 Page 1
Special Town Council Meeting January 6, 2023
2 CONCLUSION
Staff requests that the Council adopt the attached resolution ratifying the Town Manager’s proclamation of a local emergency, ratifying the immediate use of public funds to respond to that emergency, and authorizing the Town Manager to request financial assistance from the County, State, and Federal agencies in responding to the emergency.
Attachments:
A. Resolution
B. Town Manager’s Proclamation, December 31, 2022
C. Town Manager’s Proclamation, January 3, 2022
Item 1 Page 2
Special Town Council Meeting January 6, 2023
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE RATIFYING THE TOWN MANAGER’S PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY, RATIFYING TOWN MANAGER’S IMMEDIATE EXPENDITURE
OF PUBLIC FUNDS TO RESPOND TO EMERGENCY, AND AUTHORIZING THE
TOWN MANAGER TO REQUEST FINANCIAL ASSISTANCE FROM COUNTY,
STATE, AND FEDERAL AUTHORITIES
WHEREAS, Section 33.03 of the Woodside Municipal Code empowers the Town Manager/Director of Emergency Services to proclaim the existence or threatened existence of a public emergency when the Town of Woodside is affected or likely to be affected by a public calamity and the Town Council is not in session; and WHEREAS, conditions of extreme peril to the safety of persons or property have arisen within said Town, caused by severe wind and rainstorms commencing on December 31, 2022; and
WHEREAS, the Woodside Town Council does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a Local Emergency; and
WHEREAS, flooding, downed trees, and other storm-related damage has caused the need to make emergency repairs and expend public money to protect the public and safeguard life, health and essential public services; and WHEREAS, the Town Manager/Director of Emergency Services of the Town of Woodside did proclaim the existence of a Local Emergency within said Town on the 31st day of December, 2022, and issued a second proclamation on January 3, 2023; and WHEREAS, the emergency will require financial and other assistance from the County, State, and/or Federal authorities.
NOW, THEREFORE, BE IT PROCLAIMED AND RESOLVED that said Proclamation of Existence of Local Emergency, as issued by said Town Manager/Director of Emergency Services, is hereby ratified by the Woodside Town Council; and
IT IS FURTHER RESOLVED that the Town Council finds based on substantial evidence that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, property, or essential public services and that the emergency will not permit a delay resulting from a competitive solicitation for bids, that this action is necessary to respond to the emergency, and that the Town Manager’s actions in responding to the emergency is hereby ratified; IT IS FURTHER RESOLVED that the Town Council finds that the emergency construction and/or repair to public facilities are necessary actions to prevent or mitigate Item 1 Page 3
Special Town Council Meeting January 6, 2023
an emergency and are exempt from CEQA under Public Resources Code Section 21080(b)(4);
IT IS FURTHER RESOLVED that the Town Manager is hereby directed to report to the Town Council on the state of the emergency at the next regularly scheduled meeting, and every Council meeting thereafter until the emergency action is terminated; IT IS FURTHER RESOLVED that the Town Manager is authorized to request financial assistance from the County of San Mateo, the State of California and Federal Government on behalf of the residents and Town of Woodside; IT IS FURTHER RESOLVED that said Local Emergency shall be deemed to continue to exist until its termination is proclaimed by the Town Council of the Town of Woodside, San Mateo County, California.
PASSED AND ADOPTED as a resolution of the Town Council of the Town of Woodside at the special meeting held on the 6th day of January, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
__________________, MAYOR
ATTEST:
______________________________
CLERK OF THE TOWN OF WOODSIDE
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Special Town Council Meeting January 6, 2023
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Item 1 Page 6
Special Town Council Meeting January 6, 2023