Agenda packet, second session — Town Council, February 14, 2023

Agenda
TC MEETING AGENDA - 2023-02-14.PDF
Meeting Materials
TC MEETING PACKET - 2023-02-14.PDF
INTERVIEW AND APPOINTMENT TO THE ASRB AND PC.PDF

DESK ITEM - LETTERS OF SUPPORT FOR LYLE WEAVER AND MARILYN VOELKE.PDF
TOWN COUNCIL COMMITTEE APPOINTMENTS SUBCOMMITTEE.PDF
ITEM 1 - REGISTER OF DEMANDS JANUARY 16 - 31, 2023.PDF
ITEM 2 - GENERAL PLAN ANNUAL REPORT 2022.PDF
ITEM 3 - CLIMATE ACTION PLAN ANNUAL REPORT 2022.PDF
ITEM 4 - AB 2449 HYBRID MEETINGS.PDF
ITEM 5 - INCREASING SIZE OF CIRCULATION COMMITTEE.PDF
ITEM 6 - DRAFT MINUTES OF DECEMBER 13, 2022.PDF
ITEM A - MEMO TO TC 988 GODETIA APPEAL.PDF
ITEM B - RETURN TO IN-PERSON MEETINGS.PDF

1. Documents:

2. Documents:

Town Council Meeting February 14, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA February 14, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

PURSUANT TO TOWN OF WOODSIDE RESOLUTION NO. 2022-7534, TOWN COUNCIL MEETINGS

WILL BE HELD AS HYBRID MEETINGS WITH THE OPTION TO ATTEND BY TELECONFERENCE/VIDEO CONFERENCE OR IN PERSON. MEMBERS OF THE PUBLIC THAT

WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY DO SO IN PERSON OR BY JOINING THE ZOOM MEETING https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.

IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL
PLEDGE OF ALLEGIANCE - Connor, Jamie, and Joseph

COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.

INTERVIEW AND APPOINTMENT TO THE ASRB
Matthew Apfel
INTERVIEW AND APPOINTMENT TO THE PLANNING COMMISSION DISTRICTS 2, 3, and 5 Lyle Weaver – District 2
Marilyn Voelke – District 3
Alexander Tauber – District 5

APPOINTMENTS
Report and Recommendation from the Town Council Committees Appointments Subcommittee:
a. Arts and Culture Committee
b. Circulation Committee
c. Emergency Preparedness Committee
d. Environment: Open Space, Conservation & Sustainability Committee e. Livestock and Equestrian Heritage Committee
f. Recreation Committee
g. Trails Committee
h. Woodside History Committee
Town Council Meeting February 14, 2023 Page 2
i. Volunteerism/Volunteer Liaison and Engagement Committee

CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine and will be approved by one roll call motion unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.

1. Register of Demands Against the Town of Woodside from January 16 through 31, 2023.

2. Annual Progress Report for the General Plan (2022).

3. Annual Reporting for the Climate Action Plan (2022).

4. Resolution Directing That All Meetings of the Town Council, Council Subcommittees, Planning Commission, and Architectural and Site Review Board Will Continue to Be Held in Hybrid Format to Allow Attendance in Person or Remotely Pursuant to California Government Code Section 54953(e). Resolution No. 2023 - ______

5. Resolution Increasing Membership for the Circulation Committee.

Resolution No. 2023 - ______

6. Approval of Minutes: Regular Meeting of December 13, 2022.

PUBLIC HEARING
A. Review of two appeals of the Planning Commission’s decision to approve a Tentative Map for a Land Division (LDIV2020-0001) and associated Mitigated Negative Declaration (CEQA2020-0001), to divide one existing legal parcel of record at 988 Godetia Drive (APN: 068-301-100) into two legal parcels (Parcel A and Parcel B). The existing property is 4.96 acres. Proposed Parcel A would be approximately 1.97 acres and proposed Parcel B would be approximately 2.98 acres. No development is proposed with this application. Resolution No. 2023 - ______ Item to be continued to February 28, 2023.

NEW BUSINESS
B. Planning for Return to In-Person Meetings of the Town Council, Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees.

REPORTS
C. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.

Town Council Meeting February 14, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA February 14, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

PURSUANT TO TOWN OF WOODSIDE RESOLUTION NO. 2022-7534, TOWN COUNCIL MEETINGS

WILL BE HELD AS HYBRID MEETINGS WITH THE OPTION TO ATTEND BY TELECONFERENCE/VIDEO CONFERENCE OR IN PERSON. MEMBERS OF THE PUBLIC THAT

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL
PLEDGE OF ALLEGIANCE - Connor, Jamie, and Joseph

1. Register of Demands Against the Town of Woodside from January 16 through 31, 2023.

2. Annual Progress Report for the General Plan (2022).

3. Annual Reporting for the Climate Action Plan (2022).

5. Resolution Increasing Membership for the Circulation Committee.

Resolution No. 2023 - ______

6. Approval of Minutes: Regular Meeting of December 13, 2022.

NEW BUSINESS
B. Planning for Return to In-Person Meetings of the Town Council, Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees.

REPORTS
C. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

INTERVIEW AND APPOINTMENT TO THE ARCHITECTURAL AND SITE

REVIEW BOARD AND PLANNING COMMISSION
Architectural and Site Review Board
Matthew Apfel
Planning Commission District 2
Lyle Weaver
Planning Commission District 3
Marilyn Voelke
Planning Commission District 5
Alexander Tauber
ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 1). Neighborhood leader who soundly defeated the Trump Organization’s zoning effort to rezone a parcel of land zoned for 35-foot height to build a 250-foot high rise in the Camelback Corridor in Phoenix. 2). 2007 Co-chair of Proposition 1, a 0.2% sales tax increase in the City of Phoenix, AZ, to pay for hiring 500 new police officers and 100 new fire fighters. Proposition passed by voters. 3). Phoenix Board of Adjustments Member 2007 - 2010; A quasi judicial board that addresses variance and zoning ordinance disputes in the City of Phoenix
4). Skywood HOA Board Member 2017 - 2019; 2021 - Present 5). Informal neighbor leader who co-led various neighborhood initiatives to instal additional ingress/egress to Skywood neighborhood and negotiate with Calwater on the construction of a new water tank. 6). Co-Chair of Measure A, Woodside CA, 2021. Measure passed by voters.

ASRB & PC Appointments Town Council Meeting February 14, 2023 STATE YOUR UNDERSTANDING OF THE PLANNING COMMISSION OR ASRB’S PURPOSE.

WHY DO YOU WANT TO BE APPOINTED TO THE PLANNING COMMISSION OR ASRB?

WHAT ARE THE QUALIFICATIONS/STRENGTHS YOU WILL BRING TO THE PLANNING COMMISSION OR ASRB?
_
Signature Date
Please return application form to:

Town of Woodside
2955 Woodside Road,
P.O. Box 620005
Woodside, CA 94062
(650) 851-6790
FAX (650) 851-2195
1). Previous experience with hearing zoning related exceptions; 2). Love for Woodside community
3). Willing to act with a sense of fairness and balance, despite what the prevailing majority feels.

Planning Commission is a quasi-judicial board that adjudicates zoning related appeals, variances, etc. Adjudications have to be made in a manner that accommodates legal considerations while at the same time, providing residents a fair and balanced hearing. 1). To serve the community that I have grown to love.
2). This is a vital component of our local government and I want to prove to Woodsiders that local government works. For example, by ensuring that every applicant feels like they were entitled to a fair and balanced hearing.
3). The Planning Commission will be hearing many “controversial” and important zoning issues in the coming years and I believe I can make a difference as a member of this body. 4). Selfishly, to gain a new perspective for what is happening in Woodside from a very unique vantage point.

Feb 8, 2023
ASRB & PC Appointments Town Council Meeting February 14, 2023 From: Pollioni
To: Council Members
Subject: Lyle Weaver’s application to be the representative for District 2 Date: Monday, January 09, 2023 3:41:39 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Council Members,
We are writing to support Lyle Weaver’s application to be the representative for District 2 on the Town of Woodside Planning Commission. We have known Lyle for more than a decade as a parent and community volunteer, and he has always been willing to roll up his sleeves and get things done whether helping with an existing project or taking the initiative to make an organization work more efficiently. Lyle is an excellent communicator who is able to work well with all kinds of personalities, and he seeks balance and fairness above all else. As Woodside residents of 19 years, we believe that Lyle understands the history of the Town and its residents, and that he is very mindful of the current conflict that faces future planning decisions. We feel that Lyle will be meticulous and thoughtful in his analysis of any proposals that come before him and will always strive to maintain decorum and consensus in the process. Thank you for your attention and we hope you will strongly consider appointing Lyle Weaver to the Planning Commission tonight.

Sincerely, Claire and Parnell Pollioni
ASRB & PC Appointments Town Council Meeting February 14, 2023 From: Jason Michael Klein
To: Council Members
Subject: Lyle Weaver / Planning Commission Candidacy District 2 Date: Thursday, January 12, 2023 7:17:09 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Deal Council Members:

I understand that Lyle Weaver has applied to become a part of the Woodside Planning Commission. I wanted to write to you all to voice my support as you consider his candidacy.

I have known Lyle for 12 years. My experience with him is he is of the highest integrity, honesty, and work ethic. He has experience at volunteering in other things in the broader Woodside Community as well.

I have also known him to be a balanced and fair individual -- not letting his personal proclivities bias him. I think he will be a good representative from our community to weigh the difficult and consequential decisions that we must weigh while we preserve and maintain our rural character in an ever changing world.

He has my full support and recommendation.

Thank you all for your service to our community!
Sincerely,
Jason Klein
ASRB & PC Appointments Town Council Meeting February 14, 2023 From: Rob Hutchinson
To: Council Members
Cc: Christine Hutchinson
Subject: Recommendation for Lyle Weaver for Planning Commission Date: Tuesday, January 17, 2023 7:38:45 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Council Members,
We have known Lyle for over a decade as our boys were in the same grade throughout their years at Woodside Elementary School. He is thoughtful, hardworking, and inclusive. He could always be counted on to quickly lend a hand (and his engineering knowledge) at school and during school-related activities.

I think his engineering experience would be an obvious asset to the commission, but not to be overlooked is his ability to work well with other people. He is happy to share the wisdom of his experience, but also willing to listen to the views of others.

We strongly recommend him for the planning commission.

Sincerely,
Rob and Christine Hutchinson
ASRB & PC Appointments Town Council Meeting February 14, 2023 From: claire pollioni.com
To: Council Members
Cc: Pollioni
Subject: Letter of Support for Lyle Weaver--District 2 Planning Commission Application Date: Thursday, January 19, 2023 11:56:42 AM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Council Members,
We are writing to support Lyle Weaver’s application to be the representative for District 2 on the Town of Woodside Planning Commission.

We have known Lyle for more than a decade as a parent and community volunteer, and he has always been willing to roll up his sleeves and get things done whether helping with an existing project or taking the initiative to make an organization work more efficiently. Lyle is an excellent communicator who is able to work well with all kinds of personalities, and he seeks balance and fairness above all else.

As Woodside residents of 19 years, we believe that Lyle understands the history of the Town and its residents, and that he is very mindful of the current conflicts that face future planning decisions. We feel that Lyle will be meticulous and thoughtful in his analysis of any proposals that come before him and will always strive to maintain decorum and consensus in the process.

Thank you for your attention and we hope you will strongly consider appointing Lyle Weaver to the Planning Commission tonight.

Sincerely,
Claire and Parnell Pollioni
ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023 From: Jenny Hayden
To: Council Members
Subject: Recommendation of Lyle Weaver for Planning Commission Date: Sunday, January 29, 2023 4:47:25 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Woodside Town Council Members,
I am writing to you today to recommend Lyle Weaver for the open position on the Planning Commission for District 2.

I have known Lyle for about seven years and in that time Lyle has impressed me with his thoroughness and dedication to his volunteer roles. I have mostly known him through Alpine Little League as he coached with my husband and in his capacity as the facilities supervisor. I am sure those of you that have been involved in youth sports know that it is quite difficult to recruit individuals for various volunteer positions. Then many times the people in those roles do not put their full effort into them. Lyle is a shining example of a volunteer that takes his responsibilities seriously and never drops the ball. Even when the game time was super early, Lyle would be there well before the game started ensuring that the baseball field were appropriately set up for day’s games.

In addition to his commitment, I appreciate Lyle’s measured and thoughtful approach to problems.

Lyle and his wife Alyson have been involved in Woodside Elementary School for several years. In the last four years, as I have been on the school board, Lyle and I have discussed various issues such as a new Superintendent, COVID policies and the safety and security of the school. Many people talk or write with me about these issues and the majority talk to me about what would be best for their child or their family. Lyle’s interest is in what is best for all students and all families. As a Planning Commissioner, this attribute is of utmost importance as the Planning Commission must balance the desires of different stakeholders and put their personal beliefs aside.

I fully support Lyle in his application to become a Planning Commissioner.

Please let me know if you have further questions and thank you for your continued service to our town.

Best,
Jenny Hayden
President, Woodside School District Governing Board
ASRB & PC Appointments Town Council Meeting February 14, 2023 From: Sean Scott
To: Council Members
Subject: Planning Commission - Lyle Weaver candidate support Date: Monday, January 30, 2023 8:02:50 AM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi All,
Sharing my strong support for Lyle Weaver’s candidacy for the Planning Commission. I am thrilled that he is willing to serve in this important role.

I have had the opportunity to get to know Lyle and his Family through Woodside Elementary, where our kids were in the same grades, and volunteered with Lyle in the Alpine Little League. Lyle has demonstrated his commitment to volunteerism and a desire to contribute to our community. Lyle’s Wife Alison has been a constant positive presence at Woodside Elementary over the years.

I have found Lyle to be pragmatic, open minded, unbiased without set agendas and I believe that he would serve our Town and the Planning Commission well in what we can expect to be challenging times going forward. Lyle is a good fit for Town service given that he has kids in our school system, volunteers for our community and has desire \availability to contribute to Town service.

Thank you in advance for your consideration. I am happy to speak on Lyle’s behalf at the upcoming meeting if helpful to you in considering our options for this important PC role.

Regards,
Sean
ASRB & PC Appointments Town Council Meeting February 14, 2023 From: Daniel Yost
To: Council Members; Daniel Yost
Subject: Letter of Support: Lyle Weaver for Planning Commission Date: Sunday, February 05, 2023 12:18:47 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Esteemed Town Council,
I am writing to express my support for Lyle Weaver for the vacant Planning Commission District 2 seat that I believe you will be considering at the Feb. 14th meeting. I have interacted regularly with Lyle over the course of the last decade+ (through school functions and Boy Scout functions) and always found him to be thoughtful and level-headed. I think he would bring non-ideological, "Town and resident first" approach to the role of Planning Commissioner. Lyle clearly values all that is good and great about the Town now and wants to preserve that while still allowing for adaption to changing times (as must we all)! Cheers,
Daniel Yost
(current resident, former: Mayor, Council-member, Planning Commission Chair and member).

ASRB & PC Appointments Town Council Meeting February 14, 2023 ASRB & PC Appointments Town Council Meeting February 14, 2023

TOWN COUNCIL COMMITTEE APPOINTMENTS SUBCOMMITTEE

SUMMARY OF AVAILABLE SEATS AND APPLICATIONS
February 14, 2023
ARTS & CULTURE COMMITTEE (15 Members)
Open Seats: 8 Two-year Terms (expiring 02/25)

1. Kit Colman Reappointment Request 02/25

2. Bev Iverson Reappointment Request 02/25

3. Thomas Johnson Reappointment Request 02/25

4. Terri Butler Reappointment Request 02/25

5. Hank Upton Reappointment Request 02/25

6. Brandon Vorrath Reappointment Request 02/25

7. Vanessa Nell Reappointment Request 02/25

8. Vacant 02/25
CIRCULATION COMMITTEE (9 Members)
Open Seats: 5 Two-year Terms (expiring 02/25)

1. Cathy Brisbin Reappointment Request 02/25

2. Melinda Stoker Reappointment Request 02/25

3. Luke Scandlyn Reappointment Request 02/25

4. Caerry Robinson Applicant 02/25

5. Kim Hansen Applicant 02/25

6. Trevor Sagan Applicant

7. Corinna Zygourakis Applicant
EMERGENCY PREPAREDNESS COMMITTEE (12 Members)
Open Seats: 6 Two-year Terms (expiring 02/25)

1. Mark Dahlen Reappointment Request 02/25

2. Douglas Keyston Reappointment Request 02/25

3. Lisha Mainz Reappointment Request 02/25

4. Vacant 02/25

5. Vacant 02/25

6. Vacant 02/25
ENVIRONMENT: OPEN SPACE, CONSERVATION & SUSTAINABILITY COMMITTEE (10 Members) Open Seats: 5 Two-year Terms (expiring 02/25)

1. Donna Howe Reappointment Request 02/25

2. Dianne Taube Reappointment Request 02/25

3. Matt Richter Reappointment Request 02/25
Town Council Committee Appointments Subcommittee Page 1 Town Council Meeting February 14, 2023

4. Alayna VanDervort Reappointment Request 02/25

5. Vacant 02/25
LIVESTOCK AND EQUESTRIAN HERITAGE COMMITTEE (11 Members) Open Seats: 6 Two-year Terms (expiring 02/25)

1. Nancy Atkinson Reappointment Request 02/25

2. Susan Dorsey Reappointment Request 02/25

3. Melinda Stoker Reappointment Request 02/25

4. Kristina Chancholo Reappointment Request 02/25

5. Vacant 02/25

6. Vacant 02/25
RECREATION COMMITTEE (11 Members)
Open Seats: 4 Three-year Terms (expiring 02/26)

1. Richard Mainz Reappointment Request 02/26

2. Jim Milton Reappointment Request 02/26

3. William Marr Applicant 02/26

4. Vacant 02/26
TRAILS COMMITTEE (15 Members)
Open Seats: 8 Two-year Terms (expiring 02/25)

1. Cathy Brisbin Reappointment Request 02/25

2. Kimberly Hansen Reappointment Request 02/25

3. Holly Nash Reappointment Request 02/25

4. Anne Van Camp Reappointment Request 02/25

5. Barry Kuhl Reappointment Request 02/25

6. Vacant 02/25

7. Vacant 02/25

8. Vacant 02/25
VOLUNTEERISM/VOLUNTEER LIAISON AND ENGAGEMENT COMMITTEE (6 Members) Open Seats: 3 Two-year Terms (expiring 02/25)

1. Moira Lion Reappointment Request 02/25

2. Thomas Johnson Reappointment Request 02/25

3. Vacant
Town Council Committee Appointments Subcommittee Page 2 Town Council Meeting February 14, 2023
WOODSIDE HISTORY COMMITTEE (11 Members)
Open Seats: 5 Two-year Terms (expiring 02/25)

1. Nino Lazaro Reappointment Request 02/25

2. Lisha Mainz Reappointment Request 02/25

3. Steve Peterson Reappointment Request 02/25

4. Lorna Traube Reappointment Request 02/25

5. Lee Ann Gilbert Reappointment Request 02/25
Town Council Committee Appointments Subcommittee Page 3 Town Council Meeting February 14, 2023

COMMITTEE ATTENDANCE REPORT
Town Council Committee Appointments Subcommittee Page 4 Town Council Meeting February 14, 2023
COMMITTEE ATTENDANCE 2022

ARTS & CULTURE
Orig. Appt.

Date
MEMBER Jan Feb
SP
Mar Apr May June June
SP
July Aug Sept Oct Nov Dec # of
Mtgs
Total
Attn.

Butler, T 2/1/2013 N Y Y N N NQ N Y NM Y Y Y Y 11 7
Carr, L 2/8/2022 N Y Y Y NQ Y N NM Y Y N Y 10 7
Coe, V 2/1/2013 Y N Y Y Y NQ Y Y NM Y Y Y Y 11 10
Colman, K 2/1/2013 Y Y Y Y Y NQ Y Y NM Y Y Y Y 11 11
Del Alcazar, M 2/8/2022 Y N N N NQ N Y NM Y N Y N 10 4
Fergason, E 2/1/2013 N Y Y N Y NQ Y Y NM Y Y Y Y 11 9
Goldberg, M (resigned
8/1/2022) 3/1/2020 N N Y N Y NQ N N NM 7 2
Iverson, B 2/1/2013 N N N N N NQ N N NM N N N N 11 0
Johnson, T 2/1/2013 Y Y Y Y Y NQ Y Y NM Y Y Y Y 11 11
Keith, L 4/1/2015 Y N Y Y Y NQ Y Y NM N N Y Y 11 8
Lang, S (resigned
9/1/2022) 2/1/2013 Y Y Y Y Y NQ Y Y NM 7 7
Larwood, S 2/1/2013 Y N Y Y Y NQ Y N NM Y N Y N 11 7
Nell, V 9/27/2022 Y N Y 3 2
Ruokangas, C 1/4/2017 Y Y Y Y Y NQ Y Y NM N Y Y Y 11 10 Upton, H 3/1/2021 Y N Y N Y NQ Y Y NM Y Y Y Y 11 9
Vorrath, B 1/25/2021 Y N Y N Y NQ N N NM N N Y Y 11 5
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Resigned
Resigned
Town Council Committee Appointments Subcommittee Page 5 Town Council Meeting February 14, 2023
COMMITTEE ATTENDANCE 2022

CIRCULATION
Orig. Appt.

Date
MEMBER
Jan Feb Mar Apr May June July Aug Sept
SP
Oct Nov Dec # of
Mtgs
Total
Attn.

Brisbin, C 11/1/2012 Y N Y N N N Y NM NQ N N Y 10 4
Farkhondeh, E 2/8/2022 Y Y Y Y Y Y NM NQ Y Y Y 9 9
Fenzi, M 9/1/2012 Y Y Y Y Y Y Y NM NQ Y Y Y 10 10
Page, R 9/1/2012 Y Y Y Y Y Y Y NM NQ Y Y N 10 9
Rosenblum, F 3/20/2014 Y N N Y Y N Y NM NQ Y Y Y 10 7
Scandlyn, L 6/10/2021 Y Y Y N Y Y Y NM NQ Y Y N 10 8
Siebel, S 7/2/2021 Y Y Y Y N Y Y NM NQ N Y Y 10 8
Simkover, Z 1/1/2016 N Y Y Y Y N Y NM NQ N N N 10 5
Stoker, M 2/8/2022 N N Y N N N NM NQ Y N N 9 2
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Town Council Committee Appointments Subcommittee Page 6 Town Council Meeting February 14, 2023
COMMITTEE ATTENDANCE 2022

EMERGENCY

PREPAREDNESS
Orig. Appt.

Date
MEMBER Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec # of Mtgs
Total
Attn.

Coe, V 6/2/2014 Y Y N Y Y Y Y NM Y N Y Y 11 9
Dahlen, M 6/5/2014 Y Y Y N Y Y Y NM Y Y Y Y 11 10
Hobson, B 2/11/2020 Y Y Y Y N Y Y NM N Y N Y 11 8
Keyston, D 6/4/2014 Y Y N Y Y N N NM Y Y Y Y 11 8
Mainz, L 4/1/2019 Y Y Y Y Y N Y NM Y Y Y Y 11 10
Mittelman, J 8/29/2020 Y Y N Y Y Y Y NM N N N Y 11 7
Parker, J 2/8/2022 Y Y Y Y Y NM Y Y N Y 9 8
Swan, C 2/8/2017 Y Y Y Y Y Y Y NM Y Y Y Y 11 11
Taft, V 3/1/2018 N Y N Y Y Y N NM N N N Y 11 5
Vacant
Vacant
Vacant
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Town Council Committee Appointments Subcommittee Page 7 Town Council Meeting February 14, 2023
COMMITTEE ATTENDANCE 2022

ENVIRONMENT

COMMITTEE
Orig. Appt.

Date
MEMBER Jan Feb Mar Apr May June
SP
June July Aug Sep Oct Nov Dec # of
Mtgs
Total
Attn.

Burow, S Y Y Y N Y Y Y Y NM Y N Y NQ 11 9
Doughty, C 1/31/2020 Y Y Y Y Y Y Y Y NM Y Y Y NQ 11 11
Fandrianto, A 6/14/2021 Y N Y N Y Y N Y NM Y Y N NQ 11 7 Howe, D 4/1/2019 Y Y Y Y Y Y Y Y NM Y Y Y NQ 11 11
Kerr, E 2/8/2022 Y Y Y N Y Y Y NM Y N Y NQ 10 8
Mawson, S Y Y Y N N Y Y Y NM Y Y N NQ 11 8
Richter, M 9/27/2022 Y Y NQ 2 2
Taube, D 10/11/2022 Y N NQ 2 1
VanDervort, A 3/23/2021 Y Y N Y Y Y Y Y NM N Y Y NQ 11 9 Zbella, M 2/14/2020 Y Y Y Y Y Y N Y NM Y Y N NQ 11 9
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Town Council Committee Appointments Subcommittee Page 8 Town Council Meeting February 14, 2023
COMMITTEE ATTENDANCE 2022

LIVESTOCK &

EQUESTRIAN

HERITAGE
Orig. Appt.

Date
MEMBER Jan Feb Mar Apr May June July Aug Sep SP Sep Oct Nov Dec # of Mtgs
Total
Attn.

Atkinson, N 2/14/1993 Y Y N Y C Y Y NM N Y Y NM NM 9 7
Calbert, B 2/1/2020 N Y N N C Y Y NM N N N NM NM 9 3
Chancholo, K 7/26/2021 Y N Y Y C Y N NM Y Y N NM NM 9 6 Dorsey, S 5/26/2021 N N Y Y C Y Y NM N Y Y NM NM 9 6
Garcia, D 4/1/2013 Y Y Y Y C N Y NM Y N N NM NM 9 6
Hall, F 3/20/2014 Y N Y N C Y Y NM N N N NM NM 9 4
Matheny, J 2/8/2022 Y Y Y C Y Y NM Y Y Y NM NM 8 8
Stoker, M 11/1/2019 Y Y Y Y C Y Y NM Y N Y NM NM 9 8
Bartlo, A 9/13/2022 Y Y NM NM 2 2
Van Camp, A 2/8/2017 Y Y Y N C Y Y NM Y Y Y NM NM 9 8
Zeytoonian, K 7/1/2013 N Y N N C N N NM Y N N NM NM 9 2 NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Town Council Committee Appointments Subcommittee Page 9 Town Council Meeting February 14, 2023
COMMITTEE ATTENDANCE 2022

RECREATION
Orig. Appt.

Date
MEMBER Jan Feb Mar Apr
SP
May June July Aug Sept Oct Nov Dec # of
Mtgs
Total
Attn.

Evans, B 2/1/2021 C Y Y Y Y C C NM NQ C Y C 5 5
Mainz, R 9/9/1999 C Y Y Y Y C C NM NQ C Y C 5 5
McMahon, N 2/1/2021 C Y Y N Y C C NM NQ C Y C 5 4
Milton, J 4/13/1993 C Y Y Y Y C C NM NQ C Y C 5 5
Navarro, S 1/9/1996 C Y Y Y Y C C NM NQ C Y C 5 5
Perez, J 1/3/2018 C N Y Y N C C NM NQ C Y C 5 3
Peterson, K 5/1/2010 C Y Y Y Y C C NM NQ C Y C 5 5
Simkover, M 3/1/2016 C N N N Y C C NM NQ C Y C 5 2
Vacant
Vacant
York, F (resigned
5/2022)
6/11/2002 C N N N Y 4 1
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Resigned
Town Council Committee Appointments Subcommittee Page 10 Town Council Meeting February 14, 2023 COMMITTEE ATTENDANCE 2022
TRAILS
Orig. Appt.

Date
MEMBER Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec # of Mtgs
Total
Attn.

Apfel, M. 4/1/2019 N N Y N Y Y Y NM Y N N Y 11 6
Brisbin, C 9/14/2004 Y N N Y Y Y Y NM Y N Y Y 11 8
DeBenedetti, R 1/14/1992 Y Y Y Y N Y Y NM Y Y Y Y 11 10 Galindo, C 2/10/2020 Y N Y N Y Y N NM N N Y Y 11 6
Hamel, E 2/1/2008 Y Y N Y N Y N NM N Y N N 11 5
Hansen, K 3/10/2017 Y Y Y Y Y Y Y NM Y Y Y Y 11 11
Kuhl, B 4/1/2019 Y Y Y Y Y Y Y NM Y Y Y Y 11 11
Mah, M 2/1/2009 Y Y Y Y Y Y Y NM Y Y Y Y 11 11
Nash, H 2/1/2010 Y N Y Y Y Y Y NM Y Y N Y 11 9
Pugh, D 9/9/1997 Y Y Y Y N Y Y NM Y Y Y N 11 9
Vacant
Vacant
Vacant
Van Camp, A 1/1/2018 Y Y Y Y N Y N NM Y Y Y Y 11 9
Winnen, H 1/31/2020 Y N Y Y Y N Y NM Y Y Y Y 11 9
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Town Council Committee Appointments Subcommittee Page 11 Town Council Meeting February 14, 2023 COMMITTEE ATTENDANCE 2022

VOLUNTEERISM/

VOLUNTEER

LIAISON AND

ENGAGEMENT
Orig. Appt.

Date
MEMBER June July Aug Sep Oct Nov Dec # of
Mtgs
Total
Attn.

Ancell, M (resigned
8/2022)
2/11/2020 N Y 2 1
Johnson, T 2/11/2020 Y Y Y Y Y Y NM 6 6
Lubin, T 2/11/2020 Y Y Y Y Y Y NM 6 6
Zenya, A 2/11/2020 Y Y Y Y Y Y NM 6 6
Lion, M 2/9/2021 Y Y Y Y Y Y NM 6 6
Zonner, B 2/8/2022 Y Y Y Y N Y NM 6 5
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Resigned
Meeting Dates
Town Council Committee Appointments Subcommittee Page 12 Town Council Meeting February 14, 2023 COMMITTEE ATTENDANCE 2022

WOODSIDE

HISTORY
Orig. Appt.

Date
MEMBER Jan Feb
SP
Mar Apr May June July Aug Sep Oct Nov Dec # of
Mtgs
Total
Attn.

Gilbert, L 4/1/2019 C N C Y Y C Y NM Y Y Y Y 8 7
Lazaro, N 4/1/2015 C N C N Y C Y NM Y N N Y 8 4
Lubin, T 1/9/1996 C Y C Y Y C Y NM Y Y Y Y 8 8
Mainz, L 2/11/2003 C Y C Y Y C Y NM N Y Y Y 8 7
Mullen, B 1/9/1996 C Y C Y N C Y NM Y Y Y Y 8 7
Peterson, S 3/1/2014 C Y C N Y C Y NM Y N Y N 8 5
Petkov, M 5/1/2021 C Y C N Y C Y NM N N N Y 8 4
Smith, C 2/1/2010 C Y C N Y C Y NM Y Y Y Y 8 7
Tenenbaum, G 2/12/2002 C N C Y Y C Y NM Y Y N Y 8 6
Traube, L 10/1/2018 C N C Y N C Y NM Y Y Y N 8 5
Vail, B 1/1/2021 C N C N N C Y NM Y Y Y Y 8 5
NM - No Meeting
SP - Special Meeting
C - Canceled
NQ - No Quorum
Meeting Dates
Town Council Committee Appointments Subcommittee Page 13 Town Council Meeting February 14, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 1
From: Paula Wong, Management Analyst February 14, 2023
Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM JANUARY 16 THROUGH JANUARY 31, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F the attached register of demands January 16 through January 31, 2023 have been prepared, audited, and certified, by the Administrative Services Manager.

Attachment

1. Register of Demands January 16 through January 31, 2023 Item 1 Page 1 Town Council Meeting February 14, 2023
Accounts Payable
User:

Printed:
paula.wong
2/3/2023 2:24 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41492 2407 Advanced Tree Care 01/27/2023
16935 Arborist Report-Removal of 9 Eucalyptus on Mountain Home Road Arborist Report-Removal of 9 Eucalyptus on Mountain Home Road 600.00 Total for Check Number 41492: 600.00
41493 1031 AT&T - 939-103-5058 01/27/2023
000019405521 6505291639212 (Additional Lines at Museum) 12.25.22-01.24.23 Phone (Additional Lines at Museum) 12.25.22-01.24.23 52.83 Total for Check Number 41493: 52.83
41494 1032 AT&T - 939-103-5059 01/27/2023
000019405522 6505291708808(Auto Notification System/DSL) 12.25.22-01.24.23 Phone(Automated Notification System/DSL) 12.25.22-01.24.23 27.25 Total for Check Number 41494: 27.25
41495 1033 AT&T - 939-103-5060 01/27/2023
000019359355 6508511294 Phone (Museum) 12.13.22-01.12.23 Phone (Museum) 12.13.22-01.12.23 115.46 Total for Check Number 41495: 115.46
41496 1034 AT&T - 939-103-5061 01/27/2023
000019405525 6508512195729 Phone (Fax) 12.25.22-01.24.23 Phone (Fax) 12.25.22-01.24.23 52.83 Total for Check Number 41496: 52.83
41497 1035 AT&T - 939-103-5062 01/27/2023
000019359356 6508515591 TC/Woodside Pump Station 12.13.22-01.12.23 Phone (Town Center/Woodside Pump Station) 12.13.22-01.12.23 27.18 Total for Check Number 41497: 27.18
41498 1036 AT&T - 939-103-5063 01/27/2023
000019405526 6508516795 (Extra Office Number) 12.25.22-01.24.23 Phone (Extra Office Number) 12.25.22-01.24.23 23.64 Total for Check Number 41498: 23.64
41499 1037 AT&T - 939-103-5064 01/27/2023
000019405527 6508517741 La Quest Sewer Pump Station 12.25.22-01.24.23 Phone (Public Works) La Quest Sewer PumpStation12.25.22-01.24.23 27.28 Total for Check Number 41499: 27.28
41500 2963 Baker Tilly US, LLP 01/27/2023
BT2285353 Housing Element Consulting Service: December 2022 Housing Element Consulting Service: December 2022 43,592.50 Total for Check Number 41500: 43,592.50
41501 1043 Bay Area News Group 01/27/2023
0001364655 Legal Classified Advertising-Planning December 2022 Legal Classified Advertising December 2022 888.35 0001364655 Legal Classified Advertising December 2022 Legal Classified Advertising December 2022 174.40 Total for Check Number 41501: 1,062.75
41502 1053 Kevin Bryant 01/27/2023
AP Checks by Date - Detail by Check Date (2/3/2023 2:24 PM) Page 1 Item 1 Page 2
Town Council Meeting February 14, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
KiteHill012023 Kite Hill Restoration:Bone Meal,Blood Meal,Potting Soil Kite Hill Restoration:230 Bags-Bone Meal/Blood Meal/Potting Soil 3,872.99 Total for Check Number 41502: 3,872.99
41503 1745 C2R Engineering, Inc. 01/27/2023
C4295A Storm Related: Emergency Storm Drain Repair Old La Honda Rd. Storm Related: Emergency Storm Drain Repair Old La Honda Rd. 87,850.00 Total for Check Number 41503: 87,850.00
41504 1940 California Building Standards Commission 01/27/2023 QtrFee09.30.22 BSASRF Quarterly Fee: July-September 2022 BSASRF Quarterly Fee: July-September 2022 1,089.00 Total for Check Number 41504: 1,089.00
41505 1940 California Building Standards Commission 01/27/2023 QtrFee12.31.22 BSASRF Quarterly Fee: October-December 2022 BSASRF Quarterly Fee: October-December 2022 640.80 Total for Check Number 41505: 640.80
41506 1062 California Water Service 01/27/2023
W1367 01.12.23 1367116666 WHHA 24 Median Meters+1 Town Median 12.09.22-01.10.23 WHHA 24 Median Meters+1 Town Median Meter 12.09.22-01.10.23 953.85 Total for Check Number 41506: 953.85
41507 1063 California Water Service 01/27/2023
W2367 01.11.23 2367116666 Mt Home & Woodside 12.08.22-01.09.23 2367116666 Mt Home & Woodside 12.08.22-01.09.23 32.98 Total for Check Number 41507: 32.98
41508 1065 California Water Service 01/27/2023
W4562 01.12.23 4562104183 5001 Farmhill Blvd, Barkley Fields 12.09.22-01.10.23 4562104183 5001 Farmhill Blvd, Barkley Fields 12.09.22-01.10.23 1,819.83 Total for Check Number 41508: 1,819.83
41509 1066 California Water Service 01/27/2023
W5527 01.05.23 5527147592 BG Construction Mtr 62261013 12.03.22-01.04.23 5527147592 BG Construction Mtr 62261013, 12.03.22-01.04.23 82.50 Total for Check Number 41509: 82.50
41510 1067 California Water Service 01/27/2023
W6167 01.11.23 6167116666 2955 Woodside Rd. 12.08.22-01.09.236167116666 2955 Woodside Rd. 12.08.22-01.09.23 284.27 Total for Check Number 41510: 284.27
41511 1068 California Water Service 01/27/2023
W6408 01.12.23 6408116666 3140 Woodside Road 12.08.22-01.10.23 6408116666 3140 Woodside Road 12.08.22-01.10.23 273.28 Total for Check Number 41511: 273.28
41512 1069 California Water Service 01/27/2023
W8508 01.11.23 8508116666 Woodside & Canada Ln, 12.08.22-01.09.23 8508116666 Woodside & Canada Ln. 12.08.22-01.09.23 82.45 Total for Check Number 41512: 82.45
41513 1110 Corodata 01/27/2023
RS3457452 Records Management December 2022 Records Management December 2022 581.79 Total for Check Number 41513: 581.79
41514 1112 Cotton Shires & Associate 01/27/2023
1222397 15 Echo Lane, BLDG2022-0205 15 Echo Lane, BLDG2022-0205 1,270.00 1222398 455 Old La Honda Road, BLDG2022-0516 455 Old La Honda Road, BLDG2022-0516 1,820.00 1222399 988 Godetia Drive, LDIV2020-0001 988 Godetia Drive, LDIV2020-0001 967.50 AP Checks by Date - Detail by Check Date (2/3/2023 2:24 PM) Page 2 Item 1 Page 3
Town Council Meeting February 14, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 41514: 4,057.50
41515 1121 CSG Consultants, Inc. 01/27/2023
48484 Code Enforcement December 2022 Code Enforcement December 2022 6,048.00 48530 Building Inspection December 2022 Building Services December 2022 8,064.00 48530 In House Plan Review December 2022 Building Services December 2022 4,617.75 B222376 Building Plan Review Services December 2022 Building Plan Review Services December 2022 53,004.15 Total for Check Number 41515: 71,733.90
41516 1393 CSMFO 01/27/2023
200015607 Annual Conference Registration Annual Conference Registration 470.00 Total for Check Number 41516: 470.00
41517 2968 Express Plumbing 01/27/2023
50301P Storm Related: Emergency Storm Drain/Manhole Cleaning Storm Related: Emergency Storm Drain/Manhole Cleaning 37,825.00 Total for Check Number 41517: 37,825.00
41518 2801 Green Halo Systems Inc 01/27/2023
4056 Waste Tracking System Month Fee: January 2023 Waste Tracking System Month Fee: January 2023 117.00 Total for Check Number 41518: 117.00
41519 1167 Herc Rentals, Inc. 01/27/2023
32398710-018 Storage Container Rental 12.21.22-01.18.23 Storage Container Rental 12.21.22-01.18.23 127.30 Total for Check Number 41519: 127.30
41520 1178 Interstate Traffic Control Products, Inc. 01/27/2023 254650 Custom Signs: 42X30, 42X42 Custom Signs: 42X30, 42X42 574.22 Total for Check Number 41520: 574.22
41521 2971 Ladris Technologies, Inc. 01/27/2023
1262 Evacuations Simulator Software: 12.19.22-12.18.23Evacuations Simulator Software: 12.19.22-12.18.23 6,000.00 Total for Check Number 41521: 6,000.00
41522 1443 Land Escapes 01/27/2023
EcoRestore2019 Ecological Restoration 2019 Ecological Restoration 2019 7,680.00 EcoRestore2020 Ecological Restoration 2020 Ecological Restoration 2020 10,872.00 Total for Check Number 41522: 18,552.00
41523 2629 Bill Leikam 01/27/2023
AC 01.17.23 Honorarium:1st Friday Presentation Arts & Culture January 2023 Honorarium:1st Friday Presentation Arts & Culture January 2023 300.00 Total for Check Number 41523: 300.00
41524 1208 Lockworks Unlimited, Inc. 01/27/2023
I230109189 Town Hall Back Door Repair Town Hall Back Door Repair 369.80 I230117332 Barkley Field Entry Hinge Repair-Confirmation Service Call Barkley Field Entry Hinge Repair-Confirmation Service Call 85.00 Total for Check Number 41524: 454.80
41525 1211 Lyngso Garden Materials, Inc. 01/27/2023
18332 Storm Related: Sand Storm Related: Sand 568.48
18335 Storm Related: Sand Storm Related: Sand 596.90
AP Checks by Date - Detail by Check Date (2/3/2023 2:24 PM) Page 3 Item 1 Page 4
Town Council Meeting February 14, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 41525: 1,165.38
41526 1148 Gerardo Mendoza 01/27/2023
182-2022 Barkley Fields Janitorial + Disinfecting December 2022 Barkley Fields Janitorial + Disinfecting December 2022 940.00 228-2022A Museum Janitorial + Disinfecting December 2022 Museum Janitorial + Disinfecting December 2022 240.00 238-2022 Independence Hall Janitorial December 2022 Independence Hall Janitorial December 2022 135.00 277-2022 Branch Library Janitorial + Disinfecting December 2022 Branch Library Janitorial + Disinfecting December 2022 1,285.00 292-2022 Town Hall Janitorial + Disinfecting December 2022Town Hall Janitorial + Disinfecting December 2022 1,095.00 Total for Check Number 41526: 3,695.00
41527 2225 Mission Uniform 01/27/2023
518527939 Weekly Public Works Uniform Rental Service 01.10.23 Weekly Public Works Uniform Rental Service 01.10.23 35.00 518575033 Weekly Public Works Uniform Rental Service 01.17.23 Weekly Public Works Uniform Rental Service 01.17.23 35.00 518621486 Weekly Public Works Uniform Rental Service 01.24.23 Weekly Public Works Uniform Rental Service 01.24.23 35.00 Total for Check Number 41527: 105.00
41528 1245 ODP Business Solutions, LLC 01/27/2023
273972997001 Supplies: Planners Supplies: Planners 76.96 Total for Check Number 41528: 76.96
41529 1248 Pacific Gas & Electric 01/27/2023
P0537 01.18.23 Canada College/Farm Hill 0537900773-4 12.11.22-01.10.23 Canada College Traffic Signals 0537900773-4 12.11.22-01.10.23 73.13 Total for Check Number 41529: 73.13
41530 1249 Pacific Gas & Electric 01/27/2023
P0961 01.17.23 5001 Farm Hill/Barkely 0961067232-2 12.10.22-01.09.23 5001 Farm Hill/Barkley PGE 0961067232-2 12.10.22-01.09.23 482.28 Total for Check Number 41530: 482.28
41531 1251 Pacific Gas & Electric 01/27/2023
P3590 01.11.23 TH #2 3590823804-7 Gas 12.11.22-01.10.23 Town Hall -Gas 3590823804-7 12.11.22-01.10.23 552.69 Total for Check Number 41531: 552.69
41532 1252 Pacific Gas & Electric 01/27/2023
P3663 01.12.23 Library 1 Gas 3663254289-4 12.13.22-01.11.23 Library 1 Gas PGE 3663254289-4 12.13.22-01.11.23 310.71 Total for Check Number 41532: 310.71
41533 1253 Pacific Gas & Electric 01/27/2023
P3674 01.17.23 TH 3; 3674157132-1 12.10.22-01.09.23 Town Hall 3; 3674157132-1 12.10.22-01.09.23 433.93 Total for Check Number 41533: 433.93
41534 1254 Pacific Gas & Electric 01/27/2023
P3704 01.18.23 Library 2- PGE3704920953-1 12.12.22-01.10.23 Library 2- PGE3704920953-1 12.12.22-01.10.23 690.25 Total for Check Number 41534: 690.25
41535 1255 Pacific Gas & Electric 01/27/2023
P5632 01.17.23 Town Hall 4 PGE 5632637403-2 12.10.22-01.09.23Town Hall 4 PGE 5632637403-2 12.10.22-01.09.23 1,414.73 Total for Check Number 41535: 1,414.73
41536 1256 Pacific Gas & Electric 01/27/2023
P5827 01.10.23 Entrance Canada Coll. 5827359418-2 12.06.22-01.04.23 Traffic Canada College 5827359418-2 12.06.22-01.04.23 42.59 AP Checks by Date - Detail by Check Date (2/3/2023 2:24 PM) Page 4 Item 1 Page 5
Town Council Meeting February 14, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 41536: 42.59
41537 1257 Pacific Gas & Electric 01/27/2023
P9226 01.17.23 TC Pump 9226135810-2 12.10.22-01.09.23 TC Pump 9226135810-2 12.10.22-01.09.23 703.96 Total for Check Number 41537: 703.96
41538 1258 Pacific Gas & Electric 01/27/2023
P9809 01.17.23 TC Questa Pump 9809469106-4 12.10.22-01.09.23TC Questa Pump 9809469106-4 12.10.22-01.09.23 34.26 Total for Check Number 41538: 34.26
41539 1260 Parisi Transportation Consulting 01/27/2023
19273 On-Call Plan. & Traffic Eng.-December 2022 On-Call Plan. & Traffic Eng.-December 2022 6,707.44 Total for Check Number 41539: 6,707.44
41540 1440 Pineda Tree Service, Inc. 01/27/2023
INV0577 Storm Related: Emergency Tree Work-Manzanita/Greer/MHR/Patrol Storm Related: Emergency Tree Work-Manzanita/Greer/MHR/Patrol 21,965.00 Total for Check Number 41540: 21,965.00
41541 1289 Satcom Global, Inc. 01/27/2023
AI01230494 Satellite Service-Quarterly Fee up to 12.31.22 Satellite Service-Quarterly Fee up to 12.31.22 171.13 Total for Check Number 41541: 171.13
41542 1513 St. Francis Electric, LLC 01/27/2023
171050104 TS & SL Maintenance- December 2022 TS & SL Maintenance- December 2022 290.00 Total for Check Number 41542: 290.00
41543 1385 Stepford 01/27/2023
2201598 CAD Capable Workstation CAD Capable Workstation 2,816.82 2201636 IT Monthly Off-site Disaster Recovery December 2022 IT Monthly Off-site Disaster Recovery December 2022 680.00 2201637 IT Monthly Service+MS Office License December 2022 IT Monthly Service+MS Office License December 2022 3,133.00 2301003 Axiom 8GB DDR-2400 SODIMM for HP Axiom 8GB DDR-2400 SODIMM for HP 55.99 2301050 IT Monthly Off-site Disaster Recovery March 2023IT Monthly Off-site Disaster Recovery March 2023 680.00 2301051 IT Monthly Service+MS Office License March 2023IT Monthly Service+MS Office License March 2023 3,133.00 Total for Check Number 41543: 10,498.81
41544 1318 U.S. Bank 01/27/2023
PCard01.16.23 Amazon: Kitchen Bowls Employee Procurement Card Statement 01.16.23 60.42 PCard01.16.23 Mountain Mikes:Storm Related: Emergency Staff Food Employee Procurement Card Statement 01.16.23 70.24 PCard01.16.23 The Village Bakery:Staff Lunch Employee Procurement Card Statement 01.16.23 204.08 PCard01.16.23 Costco:Storm Related: Water/Food For Town Evacuation Center Employee Procurement Card Statement 01.16.23 90.14 PCard01.16.23 APWA: Chapter Lunch/Meeting Employee Procurement Card Statement 01.16.23 50.00 PCard01.16.23 Redwood Grill: Staff Lunch Employee Procurement Card Statement 01.16.23 376.36 PCard01.16.23 American Council of Eng: Planning Materials Employee Procurement Card Statement 01.16.23 173.91 PCard01.16.23 Zoom: Video Conferencing Fee (Month) Arts & Culture Employee Procurement Card Statement 01.16.23 14.99 PCard01.16.23 Adobe:Software Employee Procurement Card Statement 01.16.23 19.99 PCard01.16.23 Zoom: Video Conferencing Fee (Month) Employee Procurement Card Statement 01.16.23 14.99 PCard01.16.23 Zoom: Cloud Storage (Month) Employee Procurement Card Statement 01.16.23 40.00 PCard01.16.23 Zoom: Video Conferencing Fee (Month) Employee Procurement Card Statement 01.16.23 14.99 Total for Check Number 41544: 1,130.11
41545 2950 United Rentals (North America),Inc. 01/27/2023 790045290-005 111 Hillside Drive: Code Enforcement Fencing 12.28.22-01.25.23 111 Hillside Drive: Code Enforcement Fencing 12.28.22-01.25.23 93.07 AP Checks by Date - Detail by Check Date (2/3/2023 2:24 PM) Page 5 Item 1 Page 6
Town Council Meeting February 14, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 41545: 93.07
41546 1334 West Bay Sanitary District 01/27/2023
2022/23-067 Quarterly Sewer Maintenance: Oct-Dec 2022 Quarterly Sewer Maintenance: Oct-Dec 2022 39,303.26 Total for Check Number 41546: 39,303.26
41547 2218 Wex Bank 01/27/2023
86301166 Chevron Gas Card for Fleet 12.07.22-01.06.23 Chevron Gas Card for Fleet 12.07.22-01.06.23 1,427.09 Total for Check Number 41547: 1,427.09
41548 1338 Woodside & Portola Private Patrol 01/27/2023 190798 Monthly Commercial Patrol Service Barkley Field February 2023 Monthly Commercial Patrol Service Barkley Field February 2023 3,100.00 Total for Check Number 41548: 3,100.00
41549 2138 Andrea Moss 01/27/2023
DefSpac01.23.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 390.00 Total for Check Number 41549: 390.00
41550 2969 Patrick Noonan 01/27/2023
DefSpac01.23.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,500.00 Total for Check Number 41550: 1,500.00
41551 1435 Pacific Gas & Electric Company 01/27/2023
Refund01.17.23A Eastview Way - W Maple Way ENCR2018-0013 Eastview Way - W Maple Way ENCR2018-0013 1,739.42 Refund01.17.23B 4 Quail Meadows Dr ENCR2018-0044 4 Quail Meadows Dr ENCR2018-0044 64.24 Refund01.17.23C High Rd at Woodside Rd ENCR2020-0008 High Rd at Woodside Rd ENCR2020-0008 22.06 Refund01.17.23D 3900 Sand Hill Rd ENCR2020-0017 3900 Sand Hill Rd ENCR2020-0017 22.04 Refund01.17.23E Whiskey Hill & Sand Hill ENCR2017-0045 Whiskey Hill & Sand Hill ENCR2017-0045 522.04 Refund01.17.23F IFO 285 Woodside Dr ENCR2018-0084 IFO 285 Woodside Dr ENCR2018-0084 28.24 Total for Check Number 41551: 2,398.04
41552 1442 John T. Rossi 01/27/2023
DefSpac01.20.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 2,260.00 Total for Check Number 41552: 2,260.00
41553 2970 Roy Soetikno 01/27/2023
DefSpac01.23.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 41553: 3,000.00
Total for 1/27/2023: 387,372.00
Report Total (62 checks): 387,372.00
AP Checks by Date - Detail by Check Date (2/3/2023 2:24 PM) Page 6 Item 1 Page 7
Town Council Meeting February 14, 2023
____________________________________________________________________________ Town Council Meeting January __, 2023 General Plan Annual Reporting (2022) Page 1

TOWN OF WOODSIDE

REPORT TO TOWN COUNCIL
Meeting Date: February 14, 2023 Agenda Item: 2
Prepared by: Sage Schaan, Planning Director
Approved by: Kevin Bryant, Town Manager
SUBJECT: ANNUAL PROGRESS REPORT FOR THE GENERAL PLAN (2022)

RECOMMENDATION
It is recommended that the Town Council accept the Annual Progress Report for the General Plan for 2022, and direct staff to transmit the report to the Office of Planning and Research (OPR) and the State Department of Housing and Community Development (HCD).

DISCUSSION
In 2012, the Town of Woodside completed an update to its 1988 General Plan.

The Town adopted the updated General Plan on January 10, 2012. The Town transmitted the Notice of Determination, indicating that the General Plan had been approved and the environmental review certified by the Town Council, to the County of San Mateo and the OPR State Clearinghouse on January 13, 2012.

Government Code Section 65400 mandates that certain cities and all 58 counties submit an annual update of the status of the General Plan and progress in its implementation to their legislative bodies, OPR, and HCD by April 1 of each year. Only charter cities are exempt from the requirement to prepare Annual Progress Reports (APRs) unless the charter stipulates otherwise (Government Code Section 65700). The Town of Woodside is not a charter city.

The purpose of submitting APRs to the Office of Planning and Research (OPR) and the State Department of Housing and Community Development (HCD) is to identify statewide trends in land use decision making and how local planning and development activities relate to statewide planning goals and policies.

APRs may also identify needed modifications and improvements to OPR’s General Plan Guidelines. Lastly, submittal of APRs enables OPR to track progress on a local jurisdiction’s comprehensive General Plan update using the information provided in the APR.

There is no standardized form or format for preparation of the General Plan APR. This APR is the eighth submitted to the State by the Town of Woodside for any General Plan. The Town’s 2012 General Plan was reformatted to include Goals, Policies, and Strategies for each of the Plan’s ten Elements (Land Use & Community Design, Historic Preservation, Circulation, Natural Hazards & Safety, Open Space, Conservation, Sustainability, Noise, Public Utilities, and Housing). The Goals are broad statements of values and aspirations. The Policies provide more precise direction and guide the actions of policy makers, staff, and property owners, necessary to achieve the goals. The Strategies are specific tasks or courses of action that the Town may undertake to implement the policies and contribute to achieving the goals.

The Strategies in the General Plan inform the Town’s Work Plan that accompanies each budget.

The Executive Summary for the 2022 APR (Attachment 1) provides an overview of the General Plan – Annual Progress Report (APR). The full General Plan APR Item 2 Page 1
Town Council Meeting February 14, 2023
____________________________________________________________________________ Town Council Meeting January __, 2023 General Plan Annual Reporting (2022) Page 2 (Attachment 1.A) is updated annually with running actions from year to year, including the progress made in 2022.

Attachment 1.B includes the monthly building valuations (reported cost of construction) for 2022.

Attachment 1.C includes the yearly building valuations for 2009-2022 for trending review.

Attachment 1.D includes the monthly Planning hearing calendars for 2022.

PUBLIC COMMENT
No comments have been received on the Town’s 2022 Annual Progress Report for the General Plan. Any comments received will be transmitted as desk items.

CONCLUSION
Acceptance and transmittal of the attached Annual Progress Report will satisfy the State statutory requirement for annual reporting on the Town’s General Plan.

ATTACHMENTS

1. Annual Progress Report for the General Plan (2022), Executive Summary A. Full General Plan Report Card - 2022 (Posted Online) B. Monthly Building Valuations – 2022 (Posted Online)
C. Yearly Building Valuations – 2009 to 2022 (Posted Online) D. Monthly Planning Hearing Calendars - 2022 (Posted Online) Item 2 Page 2 Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 1

EXECUTIVE SUMMARY

1. Introduction
The Town of Woodside adopted the Town of Woodside General Plan (2012) on January 10, 2012.

The community vision for the Town has remained constant since the construction of the early estates and the rustic retreats of the late 1800’s and early 1900’s; was the genesis for the 1956 Town incorporation; and was articulated in all subsequent master and general plans: the passionate desire to maintain and preserve Woodside’s rural character, scenic vistas, and natural landscapes.

The most significant amendments to the 2012 General Plan since its adoption are the Cycle 5 Housing Element, adopted in 2015; and a detailed Geologic Map, adopted in 2017.

The General Plan 2012 complies with the Office of Planning and Research’s (OPR) General Plan Guidelines. The General Plan includes the seven required elements: Land Use, Circulation, Housing, Conservation, Open Space, Noise, and Safety. It also includes three additional optional elements: Historic Preservation, Sustainability, and Public Utilities. The Plan (along with the 2012 Residential Design Guidelines and the 2012 Municipal Code changes to the Design Review regulations) was recognized by the American Planning Association (APA), Northern California Chapter, receiving a 2014 Comprehensive Plan, Small Jurisdiction Award.

2. Date of Presentation/Acceptance by the Town Council
The Annual Progress Report for the General Plan is being presented to the Town Council on February 14, 2023.

3. Progress in Implementation of the General Plan - 2022 The 2022 Full General Plan Report Card (Attachment A) is updated annually with running actions from year to year.

Monthly Building Valuations (reported construction valuation) Reports for 2022 are Attachment B; and Yearly Building Valuations for 2009-2022 are Attachment C.

The Monthly Planning Hearing Schedules for 2022 are Attachment D. Submittals for Planning entitlements continued to be steady in 2022.

Table 1 herein describes the actions taken by the Town to implement the Strategies of the 2012 General Plan in 2022. A General Plan typically has a maximum 20-year horizon, meaning that a major update will be anticipated in 2032. Housing Elements – pursuant to State mandate – are ATTACHMENT 1
Item 2 Page 3 Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 2

updated every eight years, and other State mandates are tracked to ensure that the Town’s General Plan stays in compliance with State law.

Table 1. Annual Progress for General Plan Implementation (2022) Action: Responsive to:

Land Use Element –
• Amended Zoning Regulations to align the minimum required side yard setback for properties located within the Woodside Hills Homes Association with the requirements of the HOA.

Strategy LU1.2(a) –
Update Regulations
• Amended Zoning Regulations to clarify the parcels that may be split and or developed with ministerial review and
approval, in accordance with SB9.

Strategy LU1.2(a) –
Update Regulations
• Amended the WMC chapters related to subdivisions and
zoning to bring the WMC into compliance with SB9.

Strategy LU1.2(a) –
Update Regulations
Historic Preservation Element –
• Conducted ongoing review of structures greater than 50 years old.

Strategy HP1.1(a) –
State and Federal
Review Procedures
Circulation Element –
• Completed construction of the Portola Road Bridge
Replacement Project to address structural deficiencies and deterioration, and to provide wider shoulders for
vehicle/cyclist safety and space for a future multi-use path.

Strategy CL1.3(b) –
Improve Safety
• Increased Traffic Safety Fund appropriations by $32,000 to support the upgrade and rehabilitation of traffic signals and the installation of ADA curb ramps at Farm Hill Boulevard and Woodhill Drive.

Strategy CL2.1 –
Maintain and Improve
Town Roadways
Item 2 Page 4
Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 3

Table 1. Annual Progress for General Plan Implementation (2022) Action: Responsive to:
• Resurfaced approximately 3 miles of the Town's 49-mile public road network as part of the 2022 Road Rehabilitation Project (TC Resolution No. 2022-7543).

Strategy CL2.1(c) –
Maintain and Improve
Town Roadways
• Adopted a list of projects for Fiscal year 2022-23 funded by SB 1, the Road Repair and Accountability Act of 2017.

Strategy CL2.1(c) –
Maintain Roadways
• Approved plans and specifications for the 2022 Road
Rehabilitation Project.

Strategy CL2.1(c) –
Maintain Roadways
• Approved plans and specifications for the Woodside Road Median Island Beautification Project.

Strategy CL2.2 –
Protect and Designate
Scenic Corridors
• Approved plans and specifications for the Glens Path Phase 2 project.

Strategy CL5.3(b) –
Improve and Construct
Public Pedestrian
Pathways and Trails
• Accepted Completion of the Portola Road Bridge
Replacement Project. Strategy CL2.1(c) –
Maintain Roadways
Natural Hazards and Safety Element –
• Issued a Request for Proposals for Geotechnical Peer Review, to supplement work being conducted by the existing Town Geologist (Cotton Shires & Associates).

Goal NH1 – Minimize
Risks posed by Hazards
• Authorized the award of on-call Geotechnical Peer Review contracts with three firms.

Policy NH1.1 –
Regulate Land Use and
Development to Protect
Lives and Property
Item 2 Page 5
Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 4

Table 1. Annual Progress for General Plan Implementation (2022) Action: Responsive to:
• Spent approximately $500,000 since 2015 on Town-wide
hazardous vegetation removal.
• Contributed nearly $2.4 million towards well over $4.8 million in defensible space work on private properties in the community. Between 2016 and 2022, the Town spent
approximately $2 million on the program.

Strategy NH1.9(e) –
Fire Safety Programs
and Planning Efforts

Strategy CV1.4 –
Consider Fire
Prevention in
Maintaining Native
Landscapes
• Authorized expenditure of $90,100 for removal of large eucalyptus trees on Mountain Home Road.

Strategy NH1.9(e) –
Fire Safety Programs
and Planning Efforts
• Completed the Portola Road Bridge Replacement Project to address structural deficiencies and deterioration and
provided wider shoulders for vehicle/cyclist safety and space for a future multi-use path.

Strategy NH2.1 –
Preserve the
Functioning of Critical
Facilities
• Responded to multiple State emergency declarations
concerning COVID-19. Extended the proclamation of the
existence of a local emergency 6 times during 2022.

Strategy NH2.2(b) –
Emergency Operations
Center
• Starting September 2021, and continuing through 2022, the Town held hybrid public meetings, combining
teleconferencing with in-person attendance.

Strategy NH2.4(e) –
Emergency
Preparedness Programs
• Authorized entering an agreement with ClientFirst
Technology Consultants to prepare a 5-year Technology
Master Plan. The project would include replacing servers or moving to cloud-based servers, performing system upgrades, purchasing of software, and streamlining general IT
processes.

Strategy NH2.4(e) –
Emergency
Preparedness Programs
Policy PU3.1 –
Increase Access to
Communications
Item 2 Page 6
Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 5

Table 1. Annual Progress for General Plan Implementation (2022) Action: Responsive to:

Open Space Element –
• The Town continues to support lot mergers under a single ownership, to preserve open space and wildlife habitat.

Strategy OS1.3(b) –
Rezoning to Open Space
and Lot Mergers
• Completed batting cage at Barkley Field. Policy OS1.6 – Provide Open Space for
Recreation
Conservation Element –
• Promoted the defensible space fire safety clearing Townwide program through direct outreach.

Strategy CV1.9(d) –
Individual Initiative
Sustainability Element –
• Authorized submittal of applications for all CalRecycle Grants for which the Town is eligible.

Strategy S1.3 –
Encourage Recycling
and Waste
Management
• Subsidized cost for solar permits.
• Between July 2021 and December 2022, the Town issued 57 permits for solar installations.

Strategy S1.2(b) –
Clean Energy Incentives
• Authorized rate adjustment for mixed compostable and
recyclable materials and yard trimmings collection services for Greenwaste Recovery, Inc.

Strategy S1.3 –
Encourage Recycling
and Waste
Management
Item 2 Page 7
Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 6

Table 1. Annual Progress for General Plan Implementation (2022) Action: Responsive to:
• Authorized purchase of a 2023 Ford Escape PHEV (Plug-in Hybrid Electric Vehicles) Pool Car, consistent with the Climate Action Plan which envisions replacing the Town’s vehicle fleet with more fuel-efficient vehicles over time.

Strategy S2.6 –
Reduce the Carbon
Footprint of
Government Operations
and Strategy S3.2 –
Encourage Sustainable
Town Practices
Noise Element –
• Work from home protocols, staggered in-office schedules, and hybrid meetings put in place on a temporary basis have resulted in trip reductions and traffic noise during the 2020- 2022 period.

Strategy N1.4(h) –
Encourage Trip
Reduction
Item 2 Page 8
Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 7

Table 1. Annual Progress for General Plan Implementation (2022) Action: Responsive to:

Public Utilities Element –
• Subsidized cost for solar permits.
• Between July 2021 and December 2022, the Town issued 57 permits for solar installations.
• Permitted solar in accordance with the Solar Rights Act. • Ensured all construction complies with solar installation requirements.

Strategy PU2.2(d) –
Incentives
Strategy PU2.3(d) –
Off-Site Impacts
• Authorized condition assessment of the Town Center Sewer Pump Station Force Main.

Strategy PU1.1 –
Ensure Adequate
Utilities
Housing Element –
• Amended fees and charges to waive Town Building Permit Fees for ADUs and Junior ADUs.

Strategy H1.1 –
Promote ADUs as an
Opportunity for
Affordable Housing
And Strategy H1.1 (e ) –
Affordability Incentives
Item 2 Page 9
Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 8

Table 1. Annual Progress for General Plan Implementation (2022) Action: Responsive to:
• Conducted 5 ADU workshops with residents, by district, to provide ADU permitting information to residents, and to receive input from residents regarding barriers to ADU
construction.

Strategy H1.1 –
Promote ADUs as an
Opportunity for
Affordable Housing
And Strategy H1.1 (e ) –
Affordability Incentives
• Donated to the Housing Endowment and Regional Trust
(HEART) and HIP Housing.

Strategy H4.1(e) –
Work with Citizens and
Organizations
Strategy H5.4(d) –
Support Outside Input
• Issued permits for 15 ADUs during 2022. Worked closely with residents to identify opportunities, and local barriers that could be removed, for constructing ADUs.

Strategy H4.3(b) –
Affordability Incentives
• Continuing to work with a consortium of jurisdictions in San Mateo County, 21 Elements, to update the Housing Element, develop programs to meet RHNA requirements, and conduct public meetings.

Strategy H5.4(f) –
Citizen Participation
Item 2 Page 10 Town Council Meeting February 14, 2023

ANNUAL PROGRESS REPORT (APR) FOR THE GENERAL PLAN
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Town of Woodside General Plan Annual Progress Report – February 14, 2023 9

4. Other Required Annual Reporting
Housing Element Annual Report - 2022
The most recent Housing Element (2015-2023) was certified by the State Department of Housing and Community Development (HCD) on January 23, 2015. The Town adopted the Housing Element (2015-2023) on March 10, 2015. The Annual Progress Report on Housing for 2022 is being transmitted to HCD and OPR under separate cover as it includes the additional required forms which report progress towards meeting the Town’s Regional Housing Needs Allocation (RHNA) target projections.

Climate Action Plan (CAP) Annual Report - 2022
Preparation and adoption of the Climate Action Plan (CAP) was the sole mitigation measure (and therefore a mandated action) identified in the Mitigated Negative Declaration prepared for the General Plan (2012). The CAP requires that the Town prepare yearly updates on the Town’s progress in implementing the Plan. This report is also on the agenda for Town Council review on February 14, 2023.

Water Efficient Landscape Ordinance Annual Report (WELO) - 2022 On February 23, 2016, the Town of Woodside formally adopted the State’s Model Water Efficient Landscape Ordinance (MWELO) by reference, and, in addition, required that all new pools and spas have covers to reduce evaporation (Ordinance No. 2016-572; included in Woodside Municipal Code Chapter 150, Section 150.40).

The State Department of Water Resources (DWR) requires yearly reporting on WELO implementation. The report describes the number of projects (both new and retrofitted landscaping), and the amount of acreage subject to WELO requirements. This report was reviewed by the Town Council review on January 10, 2023.

Attachments (Posted On-Line)
A. Full General Plan Report Card (2022)
B. Monthly Building Valuations (2022)
C. Yearly Building Valuations (2009-2022)
D. Monthly Planning Hearing Calendars (2022)
Item 2 Page 11 Town Council Meeting February 14, 2023
____________________________________________________________________________ Town Council Meeting February 14, 2023 CAP Annual Reporting (2022) Page 1

TOWN OF WOODSIDE

REPORT TO TOWN COUNCIL
Meeting Date: February 14, 2023 Agenda Item: 3
Prepared by: Melanie Olson, Assistant Planner
Reviewed by: Sage Schaan, Planning Director
Approved by: Kevin Bryant, Town Manager
SUBJECT: ANNUAL REPORTING FOR THE CLIMATE ACTION PLAN (CAP) 2022

RECOMMENDATION
It is recommended that the Town Council accept the CAP Implementation Report for 2022; and direct staff to circulate the report to the public for the required 30-day review period, between February 2023 and March 2023, via newspaper noticing and posting online.

DISCUSSION
Development of the Town of Woodside Climate Action Plan (CAP) was required as mitigation for adoption of the Town of Woodside’s General Plan Mitigated Negative Declaration in 2012. The Town’s CAP was adopted on September 22, 2015. The CAP is posted on the Town website at:
https://www.woodsidetown.org/planning/climate-action-plan. The CAP sets forth a program to achieve targeted emission reductions. As part of the process of developing the Plan, the Town identified 20 local measures to be implemented during the planning period (2015-2020) to reduce GHG emissions.

The Town works with the Environment: Open Space, Conservation & Sustainability Committee and other Town departments, committees, and decision makers to prioritize measures for implementation. Each measure is summarized in the Climate Action Plan (CAP) Implementation (2022).

As part of this program, the CAP provides guidance in preparing yearly implementation reports to describe the Town’s progress in implementing the measures described in the CAP. The Annual Climate Action Plan Implementation Report documents the Town’s progress in implementing the measures identified in the Climate Action Plan, and highlights measures still requiring attention. The seventh annual report (for 2022) is Attachment 1. Attachment

1.D provides a progress report on the Town implementation of measures, with progress made noted in underlined text, and work still required in bold text.

PUBLIC COMMENT
No comments have been received on the Town’s CAP Implementation Report for 2022. Any comments received will be transmitted as desk items.

CONCLUSION
Acceptance of the attached Implementation Report will release the report for the required 30-day public review.

ATTACHMENTS

1. Climate Action Plan Implementation Program (2022)
A. Town of Woodside Emission Targets
B. Schedule for Implementation Report Updates
C. Prioritization of Measures
D. Climate Action Plan (CAP) Implementation 2022
Item 3 Page 1 Town Council Meeting February 14, 2023
Town of Woodside
Climate Action Plan
Implementation Program (2022)
February 2023
Item 3 Page 2 Town Council Meeting February 14, 2023
Acknowledgements
Town Council
Chris Shaw, Mayor
Jennifer Wall, Mayor Pro Tempore
Brian Dombkowski
Richard (Dick) Brown
Paul Goeld
Ned Fluet
Town Manager and Staff Liaison to the Environment: Open Space, Conservation & Sustainability Committee
Kevin Bryant
Environment: Open Space, Conservation & Sustainability Committee Alayna VanDervort, Chair
Moira Zbella, Vice Chair
Sue Sweeney Burow
Casey Doughty
Sten Mawson
Donna L. Howe
Andrew Fandrianto
Matt Richter
Elizabeth Kerr
Diane Taube
Town Staff
Sage Schaan, AICP CEP, Planning Director
Sean Rose, P.E., Public Works Director/Town Engineer
Sarah Filipe, Associate Planner
Melanie Olson, Assistant Planner
Item 3 Page 3
Town Council Meeting February 14, 2023
CAP IMPLEMENTATION REPORT – 2022
Town of Woodside General Plan Annual Progress Report – February 2023 1

1. Introduction
The Town of Woodside adopted the Town of Woodside Climate Action Plan on September 22, 2015 (Town Council Resolution No. 2015-7066).

2. Purpose
The purpose of the Plan is to describe the principal sources of the Town of Woodside’s greenhouse gas (GHG) emissions, and to outline the goals and measures the Town has identified for achieving the community’s target of reducing emissions to 15% below 2005 levels by 2020 (Attachment A).

Preparation and adoption of the Climate Action Plan (CAP) was the sole mitigation measure (therefore a mandated action) identified in the Mitigated Negative Declaration prepared for the General Plan (2012), and has been completed as described below:
 The Sustainability Element of the 2012 General Plan highlighted the Town’s commitment to resource conservation and the reduction of greenhouse gases.

As stated by Jason Mendelson, the former Chair of the Town’s Sustainability & Conservation Committee, the CAP “…is an integral part of the Town’s commitment to environmental stewardship, and it satisfies the requirement to produce a CAP specified by the Mitigated Negative Declaration for the 2012 Town General Plan”. On an ongoing basis, the Town will work with the Sustainability & Conservation Committee to implement specified measures.

The Plan was developed using the Regionally Integrated Climate Action Planning Suite (RICAPS), funded by a grant from the Bay Area Air Quality Management District (BAAQMD) and by the California utility customers, administered by Pacific Gas and Electric (PG&E). This grant was also carried out under the auspices of the California Public Utility Commission (PUC), with matching funds provided by the City and County Association of Governments of San Mateo County (C/CAG).

3. Climate Action Planning
The Sustainability and Conservation Committee (suspended effective June 13, 2017) provided tremendous expertise and effort in the development of the CAP. A subcommittee of the Environment:

Open Space, Conservation & Sustainability Committee (created June 13, 2017) assists with the implementation of the CAP; along with Town staff, who receive technical support from the County. Town Manager, Kevin Bryant, serves as the Town Liaison to the Committee/Subcommittee.

Over the plan period, the subcommittee of the Environment: Open Space, Conservation & Sustainability Committee engages the public and encourages conservation and sustainability on the part of the Town residents. This group also prepares yearly updates and ensures a GHG inventory is conducted every five Item 3 Page 4 Town Council Meeting February 14, 2023
CAP IMPLEMENTATION REPORT – 2022
Town of Woodside General Plan Annual Progress Report – February 2023 2 years (the County will be preparing the Community Emissions Inventories; most cities are anticipating focusing efforts on the 2030 Plan Update period), on a schedule that coincides with that required by the Bay Area Air Quality Management District (BAAQMD) according to the International Council for Local Environmental Initiatives (ICLEI) community emissions protocol.

The County is currently working on a more streamlined template for preparation of qualified greenhouse gas (GHG) reduction plans. The plans combine climate mitigation and adaptation measures. The County has some funds for providing jurisdictions with technical assistance in preparing plans with emission targets for 2030.
i

To date, there has been a reduction of approximately 20% in generation of GHG emissions countywide, primarily from shifting to the use of Peninsula Clean Energy (PCE).

4. Date of Presentation/Acceptance by the Town Council
The Annual Climate Action Plan Implementation Report (ACAPIR) is prepared in January of each year, followed by a 30-day public comment period to allow community input on implementation of the Plan.

Attachment B identifies the Schedule for Plan implementation. The Plan Implementation Report was presented to the Town Council on February 14, 2023, and was circulated for public review between midFebruary 2022 and mid-March 2022.

5. Progress in Implementation of the Climate Action Plan

The Annual Climate Action Plan Implementation Report (2022) documents the Town’s progress in implementing the measures identified in the Climate Action Plan, and highlights measures still requiring attention.

As part of the process of developing the Plan, the Town identified 20 local measures to be implemented during the planning period (2015-2020) to reduce GHG emissions. Cumulatively, implementation of these measures would result in the reduction of 2,179 metric tons of carbon dioxide (MTC02); 1.84 percent below the Business as Usual (BAU) projected emissions. These measures, combined with the State mandated programs, are anticipated to reduce GHG within the Town by a total of 28,300 metric tons of carbon dioxide equivalent (MTC02e), or 23.92%, thereby exceeding the 15% State Emissions Reduction Requirement.

The Town worked with the Sustainability and Conservation Committee and other Town departments, committees, and decision makers to prioritize measures for implementation. Attachment C identifies that prioritization of measures. Of the 20 measures, implementation of four of the measures (Measures 3.1.3,

3.1.10, 3.3.1, and 3.4.1) would achieve 81 percent of the local Town reductions in GHG identified. These measures are referred to as ‘High Priority Measures’. Attachment D provides a progress report on the Town implementation of measures, with progress made noted in underlined text, and work still required in bold text.

Item 3 Page 5
Town Council Meeting February 14, 2023
CAP IMPLEMENTATION REPORT – 2022
Town of Woodside General Plan Annual Progress Report – February 2023 3 Attachments
A. Meeting the Emission Targets
B. Timeline
C. Summary of Measures
D. Climate Action Plan (CAP) Implementation (2022)
i Telephone communication with Kim Springer, Energy–Water Group Programs Manager, Office of Sustainability, December 18, 2019.

Item 3 Page 6
Town Council Meeting February 14, 2023
Attachment A: Meeting the Emission Targets
The Town would meet the emission reduction target of 15% through the Total Statewide Initiative Emissions Reductions (22.07% reductions from the 2020 anticipated business as usual emission levels); implementation of the Town's local measures would result in additional reductions of

1.84%, for total estimated reductions of nearly 24% (23.92%) from 2020 business as usual emission levels, as shown in the Table below.

Meeting the Town's 2020 Target (CAP Table 9)
Estimated 2020 Business-as-usual Town Emissions: 118,298 MTCO2e Reduction
Measure
Expected Reduction in Town’s 2020
Business-as-usual Emissions in
MTCO2e
(Percent of Total Emissions)
State Initiative – Transportation Sector:

Assembly Bill AB1493 (Pavley)1
(does not apply to off-road vehicles)
17,880
(15.11%)
State Initiative – Transportation Sector:

Low Carbon Fuel Standard Program
(applies to both on-road and off-road
vehicles) 2
6,535
(5.52%)
State Initiative – Energy Sector:
33 percent Renewable Portfolio Standard
(33% RPS)
1,706
(1.44%)
Town Climate Action Plan:

Reduction Measures
2,179
(1.84%)
Total Emissions Reductions: 28,300
(23.92%)
Exceeds 15% State Emissions
Reductions Requirement by:
10,555
(8.92%)
1 AB1493, authored by Assembly member Fran Pavley in 2002, requires a reduction in GHG emissions from vehicle tail pipes. 2 Telephone Communication with DNV GL Consulting Firm, July 9, 2015.

Item 3 Page 7
Town Council Meeting February 14, 2023
Attachment B: Timeline
The timeline shown below, lists the major milestones in the Climate Action Plan (CAP) implementation process. Progress and updates to this schedule should be submitted to the Town Council and the public as part of an annual Plan Implementation Report.

Climate Action Plan Implementation
(CAP Table 10, as revised for CAP Implementation Updates) Milestone Target Date
GHG Inventory Completed 11/2009
GHG Reduction Target Established 01/2012
Draft CAP Completed 06/30/2015
Draft CAP Published 07/20/2015
Sustainability Committee Review 09/2015
Council Review/CAP Adoption 09/2015
Climate Action Task Force and Sustainability and
Conservation Committee Begin Implementation
01/2016
1st Annual CAP Implementation Report 01/2017
Community Comment Period 02/2017 - 03/2017
2nd Annual CAP Implementation Report 01/2018
Community Comment Period 02/2018 – 03/2018
3rd Annual CAP Implementation Report 01/2019
Community Comment Period 02/2019 – 03/2019
2nd GHG Community Emissions Inventory
started1 CY 2019*
1st CAP Update
01/2020 (The primary focus of the County and
other jurisdictions in San Mateo County is on
2030 CAP Updates that combine Emission
Reductions with Adaptation Strategies)
4th Annual CAP Implementation Report 01/2020
Community Comment Period 02/2020 – 03/2020
Item 3 Page 8
Town Council Meeting February 14, 2023
5th Annual CAP Implementation Report 1/2021
Community Comment Period 02/2021-03/2021
6th Annual CAP Implementation Report 1/2022
Community Comment Period 02/2022-03/2022
7th Annual CAP Implementation Report 2/2023
Community Comment Period 02/2023-03/2023
1 The County Office of Sustainability with the assistance of DNV GL, a globally leading quality assurance and risk management company which consults on sustainability issues, is currently working on the second GHG Inventory.

Item 3 Page 9
Town Council Meeting February 14, 2023
Attachment C: Summary of Measures
Summary of Measures (CAP Table 8)
Measure Description Electricity
Reduction
(kWh/year)
Natural Gas
Reduction
(therms/year)
Emission
Reductions
(MTCO2e)
Additional
Environmental
Impacts
Priority
ENERGY

3.1.1 Commercial Green Building Ordinance 1,216 64 1 MEDIUM

3.1.2 Residential Green Building Ordinance 2,031 2,689 15 MEDIUM/HIGH

3.1.3 Incentivize Solar Energy Installation and
Other Renewable Energy 3,615,326 44,092 704
Some visual resource
impacts from
adjacent or nearby
properties
HIGH

3.1.4 Participate in Energy Upgrade Programs 93,882 8,315 56 MEDIUM/HIGH

3.1.5 Promote PG&E Commercial and Industrial
Energy Efficiency/Demand Response
Programs
27,260 520 6 MEDIUM

3.1.6 Shade Trees; and Preservation of Significant
Trees and Forest Land 148,991 8,018 62 MEDIUM/HIGH

3.1.7 Energy Efficient Street Lighting 6,132 0 1 LOW

3.1.8 Renewable Energy Installation on Municipal
Property 24,966 0 3 MEDIUM/HIGH

3.1.9 Energy Efficiency in Municipal Buildings 14,400 275 3 MEDIUM/HIGH

3.1.10 Voluntary Real Estate Conservation
Disclosure 197,402 16,250 112 HIGH

3.1.11 Electric Vehicle (EV) Chargers N/A N/A 458 MEDIUM Item 3 Page 10 Town Council Meeting February 14, 2023
Summary of Measures (CAP Table 8)
Measure Description Electricity
Reduction
(kWh/year)
Natural Gas
Reduction
(therms/year)
Emission
Reductions
(MTCO2e)
Additional
Environmental
Impacts
Priority

TRANSPORTATION AND LAND USE

3.2.1 Walkable/bikable Street Landscape 0 0 47
93,500 VMT/year
reduction & 3,740
gallons of gasoline
per year reduction

MEDIUM/HIGH

3.2.2 Low Emission Government Vehicles 0 0 21
2,374 gallons of
gasoline per year
reduction
MEDIUM

3.2.3 Local Food 0 0 891 182,208 VMT/year
reduction LOW

SOLID WASTE

3.3.1 Set Higher Waste Diversion Rate Goal 0 0 551 3,166 tons of waste per year reduction HIGH

3.3.2 Environmentally Preferred Purchasing Policy
- Waste Reduction 0 0 0 Beneficial impacts to air quality and water MEDIUM/HIGH

3.3.3 Reduce Waste at Point-of-Purchase 0 0 0 Beneficial impacts to air quality and water MEDIUM
WATER

3.4.1 Water Conservation Incentives 15,824 7,908 44 HIGH

ALL SECTORS

3.5.1 Green Business Program 18,401 351 4 MEDIUM

3.5.2 Future Programs
TOTAL: 4,165,831 88,482 2,179
Item 3 Page 11 Town Council Meeting February 14, 2023
Measures: Comments:

Attachment D: Climate Action Plan (CAP) Implementation (2022)

3.1.1 Goal: Commercial Green Building Requirements
Continue to adopt all new State Commercial Building Codes. Explore higher energy performance requirements for new commercial buildings, and incentives for higher energy performance for tenant improvements.

The Town adopts and implements Title 24 of the California Code of Regulations (CCR), which incorporates green building requirements. Since January 1, 2020, all projects have been required to comply with the 2019 California Code of Regulations. The Code includes Building, Residential, Electrical, Plumbing, Mechanical, Energy, Green Standards, and Reference Standards Codes (http://www.bsc.ca.gov/Codes.aspx).

3.1 Energy
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.1 Item 3 Page 12 Town Council Meeting February 14, 2023

3.1.2 Goal: Residential Green Building Ordinance
Continue to adopt all new State Residential Building Codes. Encourage and incentivize achievement of CALGreen Tier 1 energy performance. Continue to encourage the integration of sustainable design features and elements, such as passive heating and cooling, solar, green roofs, geothermal as described in the Building Design section of the Residential Design Guidelines and the General Plan Sustainability Element. Seek to harmonize with regional Green Building Ordinances. Revise the WMC to require that any new residence seeking a Maximum Residence Size Exception achieve CALGreen Tier 1 energy performance.

The Town adopts and implements Title 24 of the California Code of Regulations (CCR), which incorporates green building requirements. As of January 1, 2020, all projects are required to comply with the 2019 California Code of Regulations. The Code includes Building, Residential, Electrical, Plumbing, Mechanical, Energy, Green Standards, and Reference Standards Codes. (http://www.bsc.ca.gov/Codes.aspx).

On July 25, 2017, the Town adopted Ordinance No. 2017-588 to provide an expedited, streamlined permitting process for electric vehicle charging stations, to achieve timely and cost effective installations (WMC Chapter 150, Sections 150.50-150.55). In 2019, the Planning Commission recommended that the Town Council amend the WMC to allow electric vehicle charging stations and natural gas fuel pumps within required setbacks (PC Resolution No. 2019-019). The Town Council amended the WMC to make these changes (TC Ordinance No. 2019-602). The Town adopted the standard 2022 Energy Code, which revises the energy efficiency standards for newly constructed buildiings, additions and alterations to existing buildings. It requires residential buildings to be electric-ready, so electric appliances can eventually replace installed gas appliances.
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.2 Item 3 Page 13 Town Council Meeting February 14, 2023
Measures: Comments:

3.1.4 Goal: Participate in Energy Upgrade Programs
Town to provide or encourage residential energy audits and retrofits.

Leverage existing rebates/add additional rebates for energy efficient retrofits.

3.1.5 Goal: Promote PG&E Commercial and Industrial Energy Efficiency/Demand Response Programs
Town to promote and assist with marketing and outreach for PG&E energy efficiency and demand response programs for the nonresidential sector.

Leverage existing rebates/add additional rebates for energy efficient retrofits.

The Town provides information to applicants and the public on available programs such as 'Energy Upgrade California' at Town Hall.

3.1.3 ** Goal: Create Incentives for Installing Solar Energy (Solar Arrays/Photo Voltaic Panels) and Other Renewable Systems Provide financial incentives for installing solar energy (solar arrays/photo voltaic panels), hot water systems, geothermal, and other types of installations. Provide free assistance for project developers through power purchase agreements and interconnection processes. Encourage bulk purchases such as the Portola Valley Bulk purchase.

The Town subsidizes permitting costs for solar arrays. The Town also expedites plan check of solar permits. Information on the Town's process for reviewing solar arrays is included on the Town's website (http://www.woodsidetown.org/building/expeditedsolar-photovoltaic-one-and-two-family-dwellings-10kw-or-less-roof-mounted).

As of January 1, 2020, all projects are required to comply with the 2019 California Code of Regulations. Adopting the most up-to-date codes ensures property owners will install energy efficient systems and renewable technologies for their homes.

The Town's Building Official indicates that communities that have adopted their own building standards have increased costs substantially for the home owners in their communities that are building or upgrading structures. Between January 1, 2022, and December 31, 2022, the Town 'finaled' twenty-eight permits for (primarily) rooftop solar arrays (totaling approximately $760,000 in reported project valuation). Thirty-five permits were also finaled for solar installations that include battery back-up systems with a total valuation of approximately $2.7 million.
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.3 Item 3 Page 14 Town Council Meeting February 14, 2023
Measures: Comments:

3.1.6 Goal: Plant Shade Trees, and Continue to Preserve Significant Trees and Forest Lands
Continue to promote shade trees during planning entitlement as described in the Building Design section of the Residential Design Guidelines (RDG), Sustainability section, and continue to protect Woodside's signficant trees and forest lands.

Ongoing implementation of RDG recommendations for planting native trees. Woodside implements a Defensible Space and Home Hardening Matching Fund Program to encourage Woodside residents to create and maintain defensible space around their homes and the perimeter of their properties, which increases fire safety for both structures and the surrounding wooded environment. Since its inception, the Town has contributed approximately $ 2.4 million in defensible space work on private properties within the community. Between 2017 and 2022, the Town spent approximately $1.99 million on the program. With the help of the Fire District, which promotes the program through direct outreach, recent years have seen greater utilization. Additionally, the Town has spent approximately $250,000 in tree removal for fire safety in the public right-of-way.

3.1.7 Goal: Energy Efficient Street Lighting
Replace street, signal lights, parks and parking lot lighting with efficient lighting (LEDs, induction, etc).

The Town received a loan from PG&E to install LEDs at both Town Hall and Barkley Fields. The Town is already saving 206 Kwh per month at Town Hall, and 167 KwH per month at Barkley Fields. The Town is using 50% less electricity at these locations.

Additionally, the Town has three street lights on Farm Hill Blvd. In 2017, the Town upgraded the light fixtures to energy efficient LEDs with photocells. ** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.4 Item 3 Page 15 Town Council Meeting February 14, 2023

3.1.8 Goal: Renewable Energy Installation on Municipal Property Complete a feasibility study on the installation of solar or other renewable energy projects at select Town facilities and install where feasible. The Town should complete these studies within 2 years of adopting the Climate Action Plan.

On September 11, 2018, the Town Council authorized the Town Manager to execute an agreement with Sage Renewables, Inc. to provide renewable energy consulting services for a feasibility study of a Town Solar Voltaic System and Electric Vehicle Charging Stations (Resolution 2018-7251). The Town executed an Amendment with Sage Renewables, Inc. to provide Renewable Energy Consulting Services to further evaluate feasibility of solar photovoltaic system and electric vehicle charging stations for Town facilities (Resolution No. 2019-7289). On October 27, 2020, the Town Council directed staff to pursue an agreement with PowerFlex to install four Level 2 charging stations, including the charging units, load management controller, mounting assembly, 5 years of network software, warranty, and permit drawings (TC Resolution No. 2020- 7374). The EV Chargers were installed at Town Hall in 2021 (TC Resoultions No. 2021- 7420 and No. 2021-7427).
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.5 Item 3 Page 16 Town Council Meeting February 14, 2023
Measures: Comments:

3.1.10** Goal: Voluntary Real Estate Conservation Disclosure Voluntary disclosure of energy use information at time of home sale.

No action has been taken on this measure.

Since 2015, the Town has installed new HVAC systems in Town Hall and Independence Hall. In 2016, the Town joined Peninsula Clean Energy and opted in for the 100% renewable energy product for all of its municipal accounts (http://www.woodsidetown.org/council/peninsula-clean-energy).

Also in 2016, the Town replaced the existing metal halide light fixtures in Town Hall with LED fixtures. The Town also installed more efficient water faucets, low flow toilets with automatic flushes, and LED fixtures within the restrooms at Town Hall and Independence Hall. The Town will explore conducting energy audits periodically.

3.1.9 Goal: Energy Efficiency in Municipal Buildings
Audit Town facilities for energy efficiency opportunities and implement energy efficient retrofits. The Town participates in San Mateo County Energy Watch and leveraged benchmarking to identify opportunities for energy efficient upgrades and track energy performance. Leverage other programs that provide funding.
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.6 Item 3 Page 17 Town Council Meeting February 14, 2023
The Town complies with the State Building Code requirement that new residential garage construction be supplied with adequate electric service for charging electric vehicles. According to the Town Building Official, most residents are installing 1-2 charging stations as part of new garage construction. Between January 1, 2022, and December 31, 2022, the Town 'finaled' six permits for electric vehicle charging stations (EV Chargers). In October 2017, The Town Council directed staff to investigate the Town installing electric vehicle chargers at Town Hall and the Library, and developing a program to install charging stations on commercial properties. On September 11, 2018, the Town Council authorized the Town Manager to execute an agreement with Sage Renewables, Inc. to provide renewable energy consulting services for a feasibility study of a Town Solar Voltaic System and Electric Vehicle Charging Stations (Resolution 2018- 7251). In 2019, the Town executed an Amendment with Sage Renewables, Inc. to provide Renewable Energy Consulting Services to further evaluate feasibility of solar photovoltaic system and electric vehicle charging stations for Town facilities (Resolution No. 2019-7289). On January 14, 2020, the Town Council considered a bid to install electrical vehicle charging stations at Town Hall and the library. Due to the high cost of the one bid received, staff receommended that this bid not be accepted.

On October 27, 2020, the Town Council directed staff to pursue an agreement with PowerFlex to install four Level 2 charging stations at Town Hall, including the charging units, load management controller, mounting assembly, 5 years of network software, warranty, and permit drawings (TC Resolution No. 2020-7374). The Level 2 EV Chargers were installed at Town Hall in 2021. In 2019, the Planning Commission recommended that the Town Council amend the WMC to allow electric vehicle charging stations and natural gas fuel pumps within required setbacks (PC Resolution No. 2019-019). The Town Council amended the WMC to make these changes (Ordinance No. 2019-602).

3.1.11 Goal: Electric Vehicle (EV) Chargers
Encourage the installation of electric vehicle chargers and use of electric vehicles to reduce GHG emissions. Comply with the State Building Code by supplying adequate electric service in new residential garage construction to serve electric vehicles.
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.7 Item 3 Page 18 Town Council Meeting February 14, 2023
Measures: Comments:

3.2 Transportation and Land Use
The Circulation Committee's primary focus is on maintaining the existing public circulation network for all user groups, including pedestrians, and addressing issues related to public safety on this network. The Committee also works to prioritize improvements and new pathways and trails throughout this network.

In 2013, the Town revisited the Town Center Plan with a resident task force. The single action item that came out of this exercise was improving circulation around the Town Center, particularly the Safe Routes to School. The Town hired Parisi & Associates to prepare a Safe Routes to School Audit. The Town prioritized parts of a route, such as the improvements to the Woodside Pathway along Woodside Elementary School, based on the Safe Routes to School Audit. The Town's Capital Improvement Program includes funding over its five year period for Safe Routes to School projects.

During 2016, the Town restriped Whiskey Hill Road which improved bike lanes. In 2018, the Town restriped all of Cañada Road within the Town (2 miles), to narrow vehicle lanes and widen bicycle lanes. On July 24, 2018, the Town Council approved plans and specifications for four safe routes to school improvements at Cañada Road/Romero Road, Cañada Road/Laning Drive, Mountain Home Road/Cedar Lane, and Woodside Road/Albion Avenue (Resolution 2018-7248). Three of the four projects were completed during 2018, and the improvements at Woodside Road/Albion Avenue were completed in early 2019. The Woodside pathway from the Woodside Elementary School to Roberts Market, including a crossing to "Woody the Fish", was also completed in 2019 (TC Resolution No. 2019-7320). The Town Council approved a contract for designing Phases 2 and 3 of the Glens Pathway project (TC Resolution No. 2021-7443). The Town Council also approved a contract for the design of the Woodside Road Median Island Beautification project within the Caltrans right-of-way just west of I280 (TC Resolution No. 2021-7456). In 2021, the Town Council approved completion of Kings Mountain Road Safety Improvement Project. The project installed seven new bicycle pullouts, new microseal, new high visibility striping, and signage on Kings Mountain Road between Entrance Way and Town Limit (TC Resolution No.2021-7432).

3.2.1 Goal: Walkable/bikeable Street Landscape
Continue to promote complete streets concepts (walking, biking, equestrian trails, hitching posts, bike lanes, bike parking, traffic calming, beautification, etc.) appropriate for the Town's rural setting, and recognizing the physical constraints of existing rights-of-way and easements including winding roads, adequate sight distance, and steep terrain.
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.8 Item 3 Page 19 Town Council Meeting February 14, 2023

3.2.3 Goal: Local Food
Encourage the growth and consumption of local food by promoting local farmers' markets, food swaps, and community gardens.

The closest Farmers' Markets to Woodside is held every Thursday at Portola Valley Town Hall (summer: 2-6 p.m.; winter 2-5 p.m.). Farmers' markets at the Woodside Elementary School and 17285 Skyline Blvd. are not operating at this time.

3.2.2 Goal: Low Emission Government Vehicles
Target purchase of new or conversion of existing government vehicles to more efficient vehicles.

Since 2005, the Town has purchased hybrid vehicles, and continues this practice. In 2021, the Town replaced both dump trucks with new dump trucks. In 2022, the Town authorized the purchase of a new Ford Escape Hybrid for the Town fleet to replace an older hybrid model.
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.9 Item 3 Page 20 Town Council Meeting February 14, 2023
Measures: Comments:

3.3.1** Goal: Set Higher Waste Diversion Rate Goal
Increase participation in recycling programs and ensure weekly collection of recyclables and organic waste. Explore group collection of animal waste.

Explore setting a higher diversion rate goal and encouraging waste reduction.

As indicated in WMC Section 50.30 (G), the Town finds that except in unusual circumstances, it is feasible to divert an average of at least 60% of all construction and demolition debris from construction, demolition, and renovation covered projects.

The Town participates in the annual chipper program with the Woodside Fire Protection District. The primary goal of the program is to reduce fire fuel. Additionally, brush is chipped back onto the site where it was generated, thereby reducing waste, and adding to mulch in the soil. In 2017, the Town replaced its water cooler with an ondemand supply system to eliminate the need to use and store plastic bottles. In 2021, the Town entered into an agreement with the County of San Mateo to establish an edible food recovery program (TC Resolution No. 2021-7458). The Town adopted Resolution No. 2022-7474, which authorized the Town submit applications for all CalRecycle grants to increase efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health, safety, and the environment. In 2022, the Town began to implement SB 1383 to provide several tons of organic compost at Town Hall to residents.

3.3.2 Goal: Environmentally Preferred Purchasing Policy - Waste Reduction
Implement a Town sustainable purchasing policy that emphasizes recycled materials. Prepare a purchasing policy that defines cost not to exceed a certain additional percentage.

The Town Council adopted Resolution 2016-7132, which established an Envrionmentally Preferred Purchasing Policy for the Town. In 2022, the Town implemented SB 1383 to purchase recycled-content paper products that are recyclable for Town Hall and Independence Hall.

3.3 Solid Waste
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.10 Item 3 Page 21 Town Council Meeting February 14, 2023

3.3.3 Goal: Reduce Waste at Point-of-Purchase
Encourage ways to reduce waste at point-of-purchase.

The Town limits the number of plan sets required for early submittals to avoid paper waste. Streamlining the planning process and creating the ASRA process have worked to reduce both the number of meetings and the number of agenda packets required.

The printer paper used at Town Hall is certified as being part of a Sustainable Forestry Initiative. The Town further streamlined project review by eliminating the ASRA process (except for Wireless Communication Facilities) in favor of staff review (PC Resolution No. 2019-019).
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.11 Item 3 Page 22 Town Council Meeting February 14, 2023
Measures: Comments:

3.5 All Sectors
Measures: Comments:

3.5.1 Goal: Green Business Program
Establish a voluntary program that allows businesses to brand themselves as green by following sustainable practices.

No action has been taken on this measure.

3.4 Water

3.4.1** Goal: Water Conservation Incentives and Requirements Promote existing and/or new rebates for water efficient appliances and fixtures. Continue to promote drought tolerant and native landscaping, efficient irrigation systems, and grey water/ rain water collection systems; during planning entitlement as described in the Woodside Residential Design Guidelines, Landscape Elements, Sustainability section. Implement Resolution No. 2015-7048, the Town's endorsement of the California Water Service Company's regulations, and continue to implement the State WELO program.

On February 23, 2016, the Town formally adopted the State's 2015 Model Water Efficient Landscape Ordinance (WELO). The Ordinance requires that applicants proposing new residential landscape projects over 500 square feet, and all retrofit residential landscape projects over 2,500 square feet, plant water efficient landscaping, limit turf to 25%, monitor water usage based on an established water budget, and install efficient irrigation systems that meet national standards. Additional provisions apply to residential landscapes over 5,000 square feet, and commercial landscapes over 1,000 feet. Additionally, the Town Council added the requirement to cover new pools and spas.

The Town's Residential Design Guidelines (RDG) encourage sustainable landscape design, incorporating greywater and rainwater collection, and gravity drip irrigation.

The Town has worked with Cal Water to achieve required reductions in water use and publicized drought restrictions on the Town's website.

In October, 2017, the Town removed turf and installed native, drought-tolerant landscaping in front of Town Hall to reduce water use. Between January 1, 2022, and December 31, 2022, the Town did not 'final' any permits for grey water systems. The Town also approves rain water collection systems and cisterns as part of the development of residential properties; however, these systems are not yet tracked independently, as these systems are one possible component of a Site Development Permit.
** Highest Priority Measures Climate Action Plan Implementation - 2022 Page CAP.12 Item 3 Page 23 Town Council Meeting February 14, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 4
From: Kevin Bryant, Town Manager February 14, 2023

RESOLUTION DIRECTING THAT ALL MEETINGS OF THE TOWN COUNCIL,

COUNCIL SUBCOMMITTEES, PLANNING COMMISSION, AND ARCHITECTURAL

AND SITE REVIEW BOARD WILL CONTINUE TO BE HELD IN HYBRID FORMAT

TO ALLOW ATTENDANCE IN PERSON OR REMOTELY PURSUANT TO
CALIFORNIA GOVERNMENT CODE SECTION 54953(e)

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, making the findings required under California Government Code Section 54953 to continue holding public meetings of the Town Council, Council Subcommittees, Planning Commission, and Architectural and Site Review Board (ASRB) in “hybrid” format to allow members of those bodies, Town staff, and the public to attend meetings either in person or remotely.

DISCUSSION
On October 12, 2021, October 26, 2021, November 16, 2021, December 14, 2021, January 11, 2022, February 8, 2022, March 8, 2022, March 29, 2022, May 10, 2022, June 14, 2022, July 12, 2022, September 13, 2022, October 11, 2022, December 13, 2022, and January 10, 2023, the Town Council approved resolutions that made the findings required to continue the Town’s practice of holding public meetings in hybrid format. The Town Council is required to reconsider those findings and decision to continue meeting in hybrid format no less than every thirty (30) days.

By approving the attached resolution, the Council will again make the findings required under Government Code section 54953 to continue meetings that allow remote attendance.

Specifically, the attached resolution finds that the Council has reconsidered its decision on hybrid meetings and found that:
1) the state of emergency continues to directly impact the ability of the members to meet safely in person; or
2) State or local officials continue to impose or recommend measures to promote social distancing.

Staff believes that these findings can be made. On February 9, 2022, the San Mateo County Health Officer, in conjunction with health officers from the other Bay Area counties, announced that he would align the County with the State’s masking requirements. While the State subsequently lifted its indoor masking requirements for vaccinated people on February 16, 2022, and for unvaccinated people on March 1, 2022, the California Department of Public Health (CDPH) continues to recommend that all persons, regardless of vaccination status, continue indoor masking in public settings and businesses depending on the community transmission level.

The San Mateo County Health Officer made a similar recommendation when announcing the County’s alignment with the State. Specifically, County Health noted that “[c]ontinuing to mask Item 4 Page 1 Town Council Meeting February 14, 2023
in indoor public settings, especially crowded or poorly ventilated spaces, remains the safest choice for an individual and protects those who are medically vulnerable or are not able to get vaccinated, like our youngest children.” Further, the County recommended that “[p]eople should continue to choose layered prevention strategies, such as wearing well-fitted masks (N95 or double layer cloth over surgical are best); staying home and testing when symptomatic; testing before gatherings; and improving indoor ventilation in situations where these strategies can add protection for themselves and others.”
Currently, the San Mateo County Health Office lists among its strategies for community prevention measures limiting the number of people indoors, improving ventilation in indoor spaces, and wearing masks.1 As we are in the cold winter months, ensuring proper ventilation inside Independence Hall is more difficult than during the warmer months.

Continuing to hold hybrid meetings is one of the least disruptive methods the Council can utilize to protect against the ongoing threat of COVID-19 transmission. COVID-19 spreads easily and quickly through airborne droplets, particularly when indoors. While face coverings, testing, and ventilating indoor spaces can reduce transmission, they cannot eliminate the threat. Conducting hybrid meetings allows attendees to fully participate in each meeting without requiring that they gather in the same indoor space. Further, it allows members of public, staff, and members of the Council, Council subcommittees, Planning Commission, or ASRB to participate in meetings even if they have been exposed to COVID-19 or are experiencing symptoms of COVID-19.

On October 17, 2022, the Governor announced his intention to end the State of Emergency related to COVID-19 on February 28, 2023. This will require the Town Council, Council subcommittees, Planning Commission, and ASRB to resume holding in-person meetings as of March 1, 2023. There is a separate item on this Town Council agenda (February 14, 2023 Regular Meeting) to discuss planning for the return to in-person meetings.

CONCLUSION
As the California state of emergency in response to COVID-19 remains effective and because the California Department of Public Health and San Mateo County Health Officer recommend face coverings for everyone in indoor public locations, staff believes that the Council can make the findings required to continue meeting in hybrid format.

If the Council approves the attached resolution, the Town Council, Council subcommittees, Planning Commission, and ASRB will continue to hold meetings in hybrid format through February 2023, when the COVID-19 State of Emergency will end and in-person meetings will resume.

Attachments

1. Resolution
1 https://www.smchealth.org/preventing-respiratory-infections (accessed Feb. 6, 2023) Item 4 Page 2
Town Council Meeting February 14, 2023
ATTACHMENT 1

RESOLUTION
Item 4 Page 3 Town Council Meeting February 14, 2023
RESOLUTION NO.____________

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE DIRECTING

THAT ALL MEETINGS OF THE TOWN COUNCIL, COUNCIL SUBCOMMITTEES,

PLANNING COMMISSION, AND ARCHITECTURAL AND SITE REVIEW BOARD WILL

CONTINUE TO BE HELD IN HYBRID FORMAT TO ALLOW ATTENDANCE IN PERSON

OR REMOTELY PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 54953(e)
WHEREAS, on March 4, 2020, the Governor declared a state of emergency in response to the COVID-19 pandemic and California remains in a declared state of emergency; and WHEREAS, on March 17, 2020, the Governor issued Executive Order N-29-20, temporarily suspending certain provisions of the Ralph M. Brown Act to allow local agencies to hold public meetings teleconference; and
WHEREAS, through subsequent Executive Orders, local agencies were able to continue holding public meetings by teleconference through September 30, 2021; and WHEREAS, on an emergency basis, on September 16, 2021, the State adopted AB 361, codified at California Government Code Section 54953, which allows local agencies to continue meeting by teleconference under certain circumstances and after making certain findings; and WHEREAS, on September 13, 2022, the State adopted AB 2449, which recast the provisions of Government Code 54953 originally adopted through AB 361 related to meeting remotely during the duration of the declared state of emergency; and WHEREAS, the Town Council, Planning Commission, and Architectural and Site Review Board (ASRB) have met by video conference since March 2020 and have found it to be an effective method of receiving public input, holding deliberations, and conducting the general business of Town; and
WHEREAS, as of August 31, 2021, the Town Council, Planning Commission, and ASRB have held “hybrid meetings,” which allow members of those bodies, Town staff, and the public to attend either in person or remotely by video conference; and WHEREAS, the hybrid meeting model allows each individual attendee of the meeting to assess his or her own risk, and the risk he or she may pose to others, based on vaccination status, health conditions, age, or any other factor which may dissuade a person from attending an inperson meeting; and WHEREAS, the hybrid meeting model also provides those that wish to attend meetings in-person the ability to do so; and
WHEREAS, the California Department of Public Health (CDPH) and San Mateo County Health Officer lifted their respective indoor mask requirements on February 16, 2022, but still recommend that people wear masks when in indoor public settings, depending on personal risk factors and community transmission level; and
Item 4 Page 4 Town Council Meeting February 14, 2023
WHEREAS, the San Mateo County Health Officer continues to recommend additional strategies to prevent transmission of the COVID-19 virus, including staying home and testing when symptomatic, testing before gatherings, and improving indoor ventilation; and WHEREAS, on October 12, 2021, the Town Council considered the imminent risk to the health and safety of attendees at in-person meetings and the distancing measures required and recommended by Federal, State, and local health officials; and WHEREAS, after such consideration, the Town Council directed by resolution adopted on October 12, 2021 that all meetings of the Town Council, Council subcommittees, Planning Commission, and ASRB would continue to be held in hybrid format; and WHEREAS, the Town Council reconsidered this action at its October 26, 2021, November 16, 2021, December 14, 2021, and January 11, 2022, February 8, March 8, 2022, March 29, 2022, May 10, 2022, June 14, 2022, July 12, 2022, September 13, 2022, October 11, 2022, December 13, 2022, and January 10, 2023, meetings and, by resolutions approved at each of those meetings, directed that all meetings of the Town Council, Council subcommittees, Planning Commission, and ASRB would continue to be held in hybrid format; and WHEREAS, the Town Council has again reconsidered its direction to meet in hybrid format and finds that meeting in hybrid format continues to be necessary due to the ongoing threat of COVID-19.

NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Woodside does find and declares as follows:

1. The Town Council has reconsidered its determinations made by resolutions dated October 12, 2021, October 26, 2021, November 16, 2021, December 14, 2021, January 11, 2022, February 8, 2022, March 8, 2022, March 29, 2022, May 10, 2022, June 14, 2022, July 12, 2022, September 13, 2022, October 11, 2022, December 13, 2022, and January 10, 2023, that meetings of the Town Council, Council subcommittees, Planning Commission, and ASRB should continue to be held in hybrid format to allow participation in person or remotely; and

2. The California State of Emergency related to the COVID-19 pandemic continues to directly impact the ability of the members to meet safely in person; and

3. The California Department of Public Health and the San Mateo County Health Officer both state that face coverings in indoor public settings and other social distancing measures can prevent COVID-19 transmission; and

4. Holding meetings in person creates an imminent risk to the health and safety of attendees; and

5. Holding hybrid meetings will reduce the possibility of COVID-19 transmission during those meetings by allowing those who are at-risk or potentially suffering COVID-19 symptoms to participate in meetings without physically attending.

NOW, THEREFORE BE IT FURTHER RESOLVED, that the Town Council of the Town of Woodside directs that, until the anticipated termination of the declared California State of Emergency related to COVID-19 on February 28, 2023, the Town Council, any subcommittees of the Town Council, the Planning Commission, the ASRB, and any other Town body meeting pursuant to the Ralph M. Brown Act shall hold their meetings in hybrid format, offering Item 4 Page 5
Town Council Meeting February 14, 2023
attendees both in-person and videoconference/teleconference access. Any public comment period during any such meeting shall be taken in the same form and fashion from in-person and remote attendees. If at any time during any such meeting the ability to broadcast the meeting and accept public comments from remote attendees through videoconference/teleconference is disrupted, the body holding the meeting shall recess until the disruption is resolved or continue the meeting to a later date when videoconference/teleconference participation can be restored.

Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 14th day of February, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
___________________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item 4 Page 6
Town Council Meeting February 14, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 5
From: Kevin Bryant, Town Manager February 14, 2023
SUBJECT: RESOLUTION INCREASING MEMBERSHIP FOR THE CIRCULATION

COMMITTEE

RECOMMENDATION
It is recommended that the Town Council adopt the attached draft resolution increasing the membership of the Circulation Committee.

BACKGROUND AND DISCUSSION
Throughout the year, the Town Council reviews applications and appoints individuals to the Town’s Citizen Advisory Committees.

Occasionally, there are more applicants than vacancies.

The Town Council Committees Appointments Subcommittee has reviewed the reappointment requests for the terms expiring February 2023 and the four new applications received for appointment to the Circulation Committee. The Subcommittee recommends the Town Council increase the membership of the Circulation Committee to eleven (11) members.

To support citizen volunteer participation, the Town Council increases membership as needed. Unless otherwise directed by the Town Council, the quorum of the Circulation Committee will remain unchanged.

CONCLUSION
Adoption of the attached draft resolution would increase the size of the Circulation Committee.

ATTACHMENT

1. Resolution increasing membership for the Circulation Committee Item 5 Page 1 Town Council Meeting February 14, 2023
RESOLUTION NO. 2023 -

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

INCREASING MEMBERSHIP FOR CIRCULATION COMMITTEE
WHEREAS, the Circulation Committee advises Town staff and the Town Council about ways to make the roadway system safer for all users, to encourage effective traffic enforcement, and to promote safe, convenient access to school, Town businesses, public and private institutions, and neighborhoods; and
WHEREAS, the membership size and the establishment of a quorum of all the Town’s advisory committees is adjusted from time to time, based upon individual circumstances.

NOW, THEREFORE BE IT RESOLVED THAT, the Town Council of the Town of Woodside does hereby establish that the membership of the Circulation Committee is eleven members and a quorum of the Circulation Committee for purposes of undertaking committee business is five members.
* * * * * *
PASSED AND ADOPTED by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 14th day of February 2023 by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_________________________________
Mayor of the Town of Woodside
ATTEST:
___________________________________
Clerk of the Town of Woodside
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Town Council Meeting February 14, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 6
From: Jennifer Li, Town Clerk February 14, 2023
Reviewed By: Kevin Bryant, Town Manager
SUBJECT: MINUTES FOR APPROVAL
The draft Town Council minutes of the regular meeting of December 13, 2022, are attached for review and approval.

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TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES December 13, 2022
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

The meeting was held as a hybrid meeting with the option to attend by teleconference/video conference or in person, in compliance with Town of Woodside Resolution No. 2022-7528.

CALL TO ORDER
Mayor Brown called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Dombkowski, Fluet, Shaw, Wall, and Mayor Brown

Absent: Councilmember Scott
Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Interim Planning Director
Sean Rose, Town Engineer/Director of Public Works
Melissa Cardinale, Assistant to the Town Manager
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Mayor Brown led the Pledge of Allegiance.

COMMUNICATIONS
Don Pugh, Glenwood Ave, spoke of outdoor seating concerns at the Woodside Bakery, and requested Council to perform a seating count. He opined that the open space easement should not be bulldozed for parking.

Thalia and Steve Lubin, Palm Circle Rd, Terri Vaccaro, La Questa Way, and Chris Romano, Rocky Way, echoed Mr. Pugh’s comments.

Nina Phillips, HIP Housing, thanked Council for their continued partnership, and distributed a 2023 calendar.

CONSENT CALENDAR - A

1. Approval of Minutes: Regular Meetings of July 12, July 26, September 13, September 27, October 11, and October 25, 2022; and, Special Meetings of August 23, October 11, and October 25, 2022.

2. Resolution Directing That All Meetings of the Town Council, Council Subcommittees, Planning Commission, and Architectural and Site Review Board Will Continue to Be Held in Hybrid Format to Allow Attendance in Person or Remotely Pursuant to California Government Code Section 54953(e).

Resolution No. 2022 - 7534
The Public Comment Period opened and closed at 7:14 p.m.

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Councilmember Fluet moved approval of the Consent Calendar Items 1-2.

Motion seconded by Councilmember Shaw and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Shaw, Wall, and Mayor Brown NOES: None
ABSENT: Councilmember Scott

NEW BUSINESS - A

3. Resolution Declaring Results of Consolidated Municipal Election, November 8, 2022.

Resolution No. 2022 - 7535
Mayor Brown read the Resolution.

Councilmember Fluet moved approval of Item 3.

Motion seconded by Councilmember Shaw and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Shaw, Wall, and Mayor Brown NOES: None
ABSENT: Councilmember Scott

ADMINISTRATION OF OATHS OF OFFICE
Ms. Li administered the Oaths of Office to Councilmembers-elect Brian Dombkowski, Richard “Dick” Brown, and Paul Goeld.

REORGANIZATION OF TOWN COUNCIL
Mayor Brown nominated Mayor Pro Tem Chris Shaw as Mayor.

Motion seconded by Councilmember Dombkowski.

AYES: Councilmembers Dombkowski, Fluet, Goeld, Shaw, Wall, and Mayor Brown NOES: None
Mayor Shaw nominated Councilmember Wall as Mayor Pro Tem.

Motion seconded by Councilmember Fluet.

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

ACKNOWLEDGEMENTS
Mayor Shaw read a commendation for Richard “Dick” Brown in recognition of his service as Mayor of the Town of Woodside.

Helen Wolter, representing Senator Becker of the 13th District, commended Council for a peaceful transition of power and congratulated everyone who has stepped up to volunteer their time and talents in the service of others. She recognized Sean Scott for his service as a member of the Town Council.

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CONSENT CALENDAR - B

4. Register of Demands Against the Town of Woodside from October 16 through November 30, 2022.

5. 2022-23 October Monthly Investment Activity Report.

6. Resolution Extending the Proclamation of the Existence of a Local Emergency Caused by the Threat of the Novel COVID-19 Virus.

Resolution No. 2022 - 7536

7. Resolution Increasing the Mileage Reimbursement Rate Paid When Private Vehicles Are Utilized for Official Town Business.

Resolution No. 2022 - 7537

8. Resolution Authorizing the Town Manager to Execute a Contract Amendment with Dyett & Bhatia to Support the Preparation of the Cycle 6 Housing Element.

Resolution No. 2022 - 7538

9. Resolution Consenting to the Annexation of Land to the Fair Oaks Sewer Maintenance District for 145 Lynn Way (APN 069-150-630).

Resolution No. 2022 - 7539

10. Resolution Approving a First Amendment to the Agreement for Professional Services Between the Town and ClientFirst Technology Consulting to Extend the Agreement Six Months.

Resolution No. 2022 - 7540

11. Resolution Approving the Town’s Revised Sewer System Management Plan.

Resolution No. 2022 - 7541

12. Resolution Authorizing the Town Manager to Execute a Funding Agreement with the San Mateo County City/County Association of Governments for a Transportation for Clean Air Grant for the Glens Path Phase 3 Project.

Resolution No. 2022 - 7542

13. Resolution Accepting Completion of the 2022 Road Rehabilitation Project and Authorizing the Town Clerk to Record a Notice of Completion.

Resolution No. 2022 - 7543

14. Resolution Authorizing the Town Manager to Execute a Professional Services Agreement with Bartle Wells Associates to Conduct a Rate Study for the Town Center Sewer Assessment District.

Resolution No. 2022 - 7544
The Public Comment period opened and closed at 7:34 p.m.

Councilmember Fluet moved approval of the Consent Calendar B.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
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PUBLIC HEARING
A. Resolution Approving the Vacation of a Public Utility Easement at 99 Stadler Drive.

Resolution No. 2022 - 7545
Mr. Rose presented the staff report.

The Public Comment period opened and closed at 7:35 p.m.

Councilmember Fluet moved approval of Item A.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS - B
B. Review of Draft Responses to the State Department of Housing and Community Development (HCD) Comments on the Woodside Cycle 6 Housing Element and Direction to Staff, Including Direction on the Inclusion of the Farm Hill Road Site in the Regional Housing Needs Assessment (RHNA) Plan and the Appropriate Density for Identified Housing Sites.

Councilmembers Goeld and Brown stated they would need to be recused due to geographic proximity to a property listed on the inventory, Farm Hill and High Road, respectively.

Ms. Savaree explained: the Fair Political Practices Commission (FPPC) opined in a letter dated September 22, 2022, to the Vice Mayor of Union City that if a Councilmember owns property within 500’ of a property listed on the proposed housing inventory, they must recuse from the entire Housing Element discussion because it may potentially implicate the future use of the property and therefore the value of the elected official’s property. Councilmembers are required to leave the room; although, Councilmembers may return to the room and speak as a member of the public offering their opinion, and then leave the room again for the remainder of the discussion.

Councilmembers Goeld and Brown left the room at 7:40 p.m.

There was consensus from the Town Council to discuss removal of the Farm Hill site from the housing inventory due to an open space covenant that the Town placed on the property in conjunction with the creation of Barkley Fields and Park.

The Public Comment period opened at 7:42 p.m.

Stacy Harris, Nina, and Phil Bromley thanked the Council for listening to residents’ concerns and honoring past agreements in regards to the Farm Hill site.

The Public Comment Period closed at 7:44 p.m.

In response to Council’s question about whether there is still a path forward with approval of the Housing Element from HCD if the Farm Hill site is removed, Patrick O’Keefe, Baker Tilly, stated: HCD provided a comment requiring an explanation or a policy to remove the covenant in order to develop housing; there are enough opportunities elsewhere to accommodate the housing needs assessment number.

The Council directed removal of the Farm Hill site from the housing inventory.

Since there is no longer a conflict of interest, Councilmember Goeld returned to the room at 7:48 p.m.

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Mr. O’Keefe presented the staff report. Staff has scheduled a meeting with HCD on January 5, 2023.

The Council’s comments and questions included: complimenting the streamlined approach; whether SB9 units are still incorporated in the Housing Element proposal; why the Town would submit a plan with 50 more units than required, and whether other sites could be removed from the plan; whether the HCD prefers to see proposed housing sites spread throughout Town rather than concentrated in the northern part of Town; whether the earthquake fault (i.e., CEQA analysis) and necessary setbacks were taken into consideration for the number of housing units at the Raymundo site; what the risks are for not having an approved Housing Element until June 2023.

In response to Council’s questions, Mr. O’Keefe stated: there has not been any experience in Town to justify SB9 units; supporting consultants Dyett & Bhatia found other sites to meet the “above moderate” requirement, so SB9 units were excluded from the plan; SB9 units could be added later after evaluating applications in response to the Town’s ordinance; having more units than required offers more flexibility since at this point, it is unknown how many sites are developable and how many ADUs will be built; the current plan’s inventory is more robust than before; HCD would like to see dispersion of units, and supporting consultants Dyett & Bhatia has created a map of vacant sites and ADU sites throughout the entire community; the Town-owned sites are in one area of Town; regarding site constraints of the housing inventory, the plan does not go into that level of detail; the plan takes the size of the parcel and applies density; a CEQA analysis would look at potential impacts (e.g., earthquake fault) of the largest amount of development possible; most jurisdictions will not have an adopted Housing Element by January 2023; there is a 120-day grace period for submissions; there have been articles about “Builder’s Remedy” (e.g., Santa Monica) where developers are going to propose high- density projects that exceed what a city would approve.

In response to Council’s question about the legal risks, Ms. Savaree stated: if deadlines are not met, the State Attorney General could begin an action against the Town and require meetings to discuss a plan to get into compliance; if that does not have a satisfactory result, then litigation could be filed; if the Town does not comply with a court order, fines could be levied; “Builder’s Remedy” is if someone has a certain level of affordability, it allows them to have that project approved by right.

Additional questions and comments from Council include: clarification about Vehicle Miles Travelled (VMT), which needs to decrease when housing increases; whether the State is any closer to realizing that the probability of making these numbers is decreasing; with the $2.6 million dollar cost to bring sewer to the Raymundo site, have there been thoughts on the impact in terms of being able to have affordable housing on that site; whether it is detrimental towards VMT numbers to include a site in the plan that has no public transportation opportunities; whether partnering with a non-profit organization to develop a Town-owned site would make the units affordable housing by default; concern that multi-family zoning only requires one parking space per unit; at High Road, what if only 11 units/acre are developed rather than 20 units/acre; concern that HCD recommends removing the word “consider” in the policies; whether it would be beneficial to reduce the ADU units from 20 units since there are enough spare units in the plan.

In response to Council’s questions, Mr. O’Keefe stated: there are conflicting State laws and objectives for cities to comply with; the way in which some denser cities can comply with VMT requirements is having multi-family units next to public transportation (e.g., BART, buses); the Town does not have those types of transportation alternatives to allocate trips to; increasing accessibility for bicycles may decrease the VMT number and there are some assumptions that some of that would happen; there has been feedback (i.e., League of CA Cities) that these RHNA numbers are not achievable; many cities have maximized development; he does not know if the legislature is listening; new infrastructure adds to the cost of development; to the extent of increasing density, sewer costs would be offset because there would be more units to spread them across; the assumption for the Town-owned sites is that in order to develop them, they would need to be sold for nothing to create that lower affordability; part of that discount would help offset the $2.6 million dollar sewer cost; they were not able to show there was a 15% Item 6 Page 6
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reduction in the VMT with the development of all the sites; a non-profit housing developer’s mission is to ensure units are affordable; the Town could adopt a new single-family zone that has a lower lot standard than the current R-1 zone instead of using the multi-family development standard; the Town could wait to see how many ADUs and vacant sites have developed before selling Town-owned sites towards the end of the eight-year period; undeveloped sites can be rolled over into the following RHNA cycle as long as there is an explanation (e.g., needing a policy to remove a constraint); regarding changing the ADU number, Dyett & Bhatia has been working off the 20 ADU units/year assumption and feels comfortable justifying that strategy.

The Public Comment Period opened at 8:53 p.m.

Jim Caldwell, Fox Hollow Road, asked how other cities who do not have private sites are addressing the State mandates.

Mayor Shaw stated that the Town is responsible for locating sites where there is the highest likelihood of development occurring.

Steve Lubin, Palm Circle Road, asked: whether the bus route for Cañada College was taken into consideration for the VMT at the High Road site, and if it opens opportunities for other sites for inclusion in the plan; whether the Emerald Lake Hills Specific Plan would be updated.

In response to Mr. Lubin’s question, Mr. O’Keefe stated: any existing bus line servicing that area would have been considered in the study.

In response to Mr. Lubin’s question, Mr. Bryant stated: the Emerald Lake Hills Specific Plan would be included in the General Plan update for the Housing Element.

The following people spoke in opposition of the proposed housing site at Raymundo Drive:
• Karen Offen, Raymundo Drive.
• John Huhs, Marva Oaks Drive.

Kim Hansen expressed disagreement with the Town’s current options.

In response to Ms. Hansen’s question about the Surplus Land Act and its application to Town-owned property, Mr. O’Keefe stated: to sell the property for housing development, the Town would need to declare it surplus and be put under the Surplus Land Act, which adds the property to a list for non-profit developers; if the Town receives proposals from that list, the Town is obligated to negotiate with those parties for a period of 90 days; if there are competing proposals, the one with most affordability should win in negotiations; in that scenario, the Town can set the land price, which can be negotiated between zero dollars to market value, depending on project.

The following people spoke in opposition of the proposed housing site at High Road:
• Erica Malozsak, Woodside Road.
• Louis Malozsak, Woodside Road.

The following people spoke in opposition of the proposed housing site at Raymundo Drive:
• Sue Poletti, Raymundo Drive.

Tammy D. asked if the Town would lose control of design if a property were sold or given away.

In response to Tammy D’s question, Mayor Shaw stated: new development would still need to follow development standards and go through the Town’s design review process.

Jean D. asked: could a three-story building be prevented, whether the State will have control over who rents the units, and who will manage the units.

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In response to Jean D.’s questions, Council said: three stories have not been discussed; current design guidelines and height requirements would not allow a three-story structure.

Sue Poletti asked about Home Rule.

In response to Ms. Poletti’s question, Ms. Savaree stated: she can provide a memo about Home Rule; the Council’s duty tonight is to comply with State law.

Matt, new Woodside resident, asked about the housing process.

In response to Matt’s question, Mayor Shaw stated: RHNA Cycle 6 is from 2023-2031; historically, the Town has always met its RHNA numbers; Cycle 6 has five times more housing units than Cycle 5.

The Public Comment Period closed at 9:49 p.m.

The Council’s comments included: not being able to justify having 50 more units than necessary; concern with density issues at 773 Cañada Road, Raymundo Drive, 1101 Cañada Road, and Cañada College; interest in removing Raymundo Drive due to proximity to an earthquake fault, large costs to connect to sewer, and lack of public transportation; interest in removing the High Road site from the inventory; interest in seeing availability of other sites outside of the four pockets presented tonight; discomfort that Councilmember Brown needs to be recused from the conversation; nonrepresentation creates issues; all proposed housing sites have problems; there is no ideal site here; the State is pushing for two-and-a-half times California’s best housing production year of around 115,000 homes, which does not make any sense; the economy is confronting a recession, high interest rates, and housing collapsing; skeptical that there will be other sites available to host high-density development; this housing cycle is going to fail.

In response to Council’s question about the benefits and detriments of removing Town-owned sites since 106 vacant lots were identified, Mr. Bryant stated: if the Town submits a higher number than 328, the Town is only obligated to meet 328; the built-in buffer recognizes that every unit might not pan out; these questions have many unknowns, and staff will be meeting with HCD the first week of January 2023.

The Council requested that staff explore removing the Raymundo and High Road Town-owned sites from the RHNA Plan with HCD.

Mr. O’Keefe added: the Town would need to provide good rationale for removing housing sites.

Additional Council’s comments included: HCD has indicated that density should be distributed throughout Town; concern for removing and adding sites to the housing inventory and confusing residents.

Staff will provide a Housing Element update at the Town Council meeting of January 10, 2023.

There was a five-minute break.

Mayor Shaw reconvened the meeting at 10:27 p.m.

C. Resolutions (1) Adopting an Automated License Plate Reader (ALPR) Usage and Privacy Policy and (2) Approving Amendment Two to the Agreement for Law Enforcement Services Between the County of San Mateo and the Town of Woodside.

Councilmember Wall requested more time to review some valuable suggestions to strengthen the Policy received from Brian Hoffer prior to the meeting, and suggested continuing the item to January 10, 2023.

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D. Resolution Approving Seventh Amendment to Town Manager Kevin Bryant’s Employment Agreement.

Resolution No. 2022 - 7546
Ms. Savaree presented the staff report.

There were no Council questions.

The Public Comment Period opened and closed at 10:32 p.m.

Councilmember Dombkowski moved approval of the Item D.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
E. Resolution Approving Agreement for Town Attorney Services with Aaronson, Dickerson, Cohn & Lanzone and Authorizing the Mayor to Execute the Agreement on Behalf of the Town.

Resolution No. 2022 – 7547
Mr. Bryant presented the staff report.

The Public Comment Period opened and closed at 10:34 p.m.

Mayor Shaw expressed his appreciation for Ms. Savaree.

Councilmember Fluet moved approval of the Item E.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

REPORTS
F. Mayor and Councilmember Communications.

Councilmember Fluet stated that there will be a Council of Cities meeting in Colma on December 16, 2022.

The Council welcomed Councilmember Goeld.

Mayor Shaw requested moving the scheduled meeting of January 24, 2023, to January 31, 2023.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:38 p.m.

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________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 6 Page 10 Town Council Meeting February 14, 2023

TOWN OF WOODSIDE

MEMORANDUM
TO: MAYOR AND MEMBERS OF THE TOWN COUNCIL
FROM: KEVIN BRYANT, TOWN MANAGER
DATE: FEBRUARY 14, 2023
RE: ITEM A: REVIEW OF TWO APPEALS OF THE PLANNING COMMISSION’S DECISION TO APPROVE A TENTATIVE MAP FOR A LAND DIVISION (LDIV2020-0001) AND ASSOCIATED MITIGATED NEGATIVE DECLARATION (CEQA2020-0001), TO DIVIDE ONE EXISTING LEGAL PARCEL OF RECORD AT 988 GODETIA DRIVE (APN: 068-301- 100) INTO TWO LEGAL PARCELS (PARCEL A AND PARCEL B)
____________________________________________________________________________ Staff recommends that the Town Council vote to continue this item to February 28, 2023. The project applicant and two appellants have agreed to the new meeting date.

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TOWN OF WOODSIDE

REPORT TO TOWN COUNCIL
Meeting Date: February 14, 2023 Agenda Item: B
Prepared by: Jean Savaree, Town Attorney
Reviewed by: Kevin Bryant, Town Manager
Planning for Return to In-Person Meetings of the Town Council, Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees

RECOMMENDATION
It is recommended that the Town Council receive public comment, discuss the information in this staff report, and provide staff direction on the requested items at the end of this report.

BACKGROUND
The Brown Act applies to “legislative bodies,” which includes the Town Council, subcommittees of the Town Council, Planning Commission, ASRB, and Citizen Advisory Committees. Generally, the Brown Act requires those bodies to meet in person at set locations. However, since March 2020, bodies subject to the Brown Act have been able to meet remotely due to the COVID-19 pandemic.

From March 2020 until October 2021, the authority to meet remotely was granted by the Governor’s Executive Order. In October 2021, the Governor rescinded that Executive Order and, in response, the Legislature adopted AB 361 on an emergency basis to allow legislative bodies to continue to meet remotely based on their own findings that doing so was necessary to stop the spread of COVID-19 and the imminent health risks it posed.

However, the ability to participate in meetings remotely under AB 361 requires that the Governor’s COVID-19 State of Emergency Declaration remain effective. On October 17, 2022, the Governor announced that he plans to rescind that Declaration on February 28, 2023. The Governor’s Office reiterated that intention on January 31, 2023. Barring a change to that plan, AB 361’s provisions allowing for remote meetings will sunset on that date. This will require all legislative bodies to resume compliance with the Brown Act, which generally requires that all members attend meetings in person at the set locations of those meetings. Therefore, the Town Council, subcommittees of the Town Council, Planning Commission, ASRB, and all Citizen Advisory Committees must resume in-person meetings as of March 1, 2023.

DISCUSSION
AB 2449 - Remote Participation for “Just Cause” or “Emergency Circumstances” AB 2449 went into effect on January 1, 2023, and mirrors AB 361’s provisions related to remote meetings during the remainder of the declared State of Emergency. AB 2449 requires legislative bodies to resume full compliance with the Brown Act upon the termination of the State of Emergency but, until December 31, 2025, provides two limited exceptions. Under AB 2449, so long as a quorum of the body attends a meeting in-person, individual members can participate in meetings remotely either for “just cause” or due to an “emergency circumstance” approved by the legislative body.

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TC Meeting February 14, 2023 Planning for In-Person Meetings Page 2 “Just Cause” Exception
The “just cause” exception to the requirement that members of a legislative body participate in person can only be used twice per calendar year by a member of the elected or appointed body and requires one of the following circumstances exist:
• a childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that necessitates remote participation • a contagious illness that prevents a member from attending in person • a need related to a physical or mental disability as defined by statute • travel while on official business of the legislative body or another state or local agency “Emergency Circumstance” Exception
The “emergency circumstances” exception can only be used for up to three consecutive months or 20% of the regular meetings of the legislative body within a calendar year,1 and requires the legislative body to find, by majority vote, that the member has a physical or medical emergency that prevents them from attending in person. Therefore, unlike the “Just Cause” exception that allows a member to assert the exception, a member will not be able to use the “Emergency Circumstance” exception unless the body to which they are a member votes to allow them to participate remotely.

Procedure for Attending Meetings Remotely Under AB 2449 Elected or appointed officials who have “just cause” or an “emergency circumstance” that would justify remote participation per AB 2449 must notify the body to which they are a member at the earliest opportunity and provide a general description of the circumstances justifying remote participation. If the description of circumstances warranting the use of an exception is given to Town staff prior to the agenda’s publication it will be reflected in the agenda. If the “just cause” or emergency arises after the agenda is published, staff will alert the Mayor/Chair that the member will need to communicate the reason for attending remotely at the beginning of the meeting.

If “just cause” to attend the meeting remotely exists, the body need take no action to allow the remote participation, but the member must announce the circumstances that warrant use of the exception at the beginning of the meeting. For remote participation due to an “emergency circumstance,” the member must make a request to participate remotely at the beginning of the meeting. If the request is made prior to the agenda publication, the agenda for the meeting will include an action item to approve/deny the request. If the request is not made in time to be added to the agenda, the member may still make the request at the beginning of the meeting, but the legislative body can only consider the request after determining by a two-thirds vote to add the request to the agenda.

The Teleconference Exception
The Brown Act has, for a number of years, contained a limited exception to the rule that members of legislative bodies must attend meetings in-person. This exception allows one or more members of 1 For bodies that meet less than 10 times per calendar year, a member may only participate remotely due to emergency circumstances for 2 total meetings per calendar year.

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TC Meeting February 14, 2023 Planning for In-Person Meetings Page 3 the body to participate by teleconference, meaning through a telephonic or video streaming service.2 However, this exception requires that:
• At least a quorum of the legislative body must participate from locations within the local agency’s jurisdiction;
• Each teleconference location must be specifically identified in the notice and agenda of the meeting, including a full address and room number, as may be applicable; • Agendas must be posted at each teleconference location, even if a hotel room, place of business, or a residence;
• Each teleconference location, including a hotel room, place of business, or residence, must be accessible to the public and have technology, such as a speakerphone, to enable the public to participate from the location;
• The agenda must provide the opportunity for the public to address the legislative body directly at each teleconference location; and
• All votes must be by roll call.

Using this exception in the Brown Act, members of a legislative body can participate remotely if they effectively set up a secondary meeting location, which is publicly noticed and from which the member will participate along with any members of the public who wish to participate from that location.

However, it should be noted that an individual member of a legislative body does not have the right to participate remotely, even if they have complied with these requirements, if the body itself meets in a set location and chooses not to teleconference with the member wishing to participate remotely.

In other words, the legislative body is not obligated to allow remote participation by its members.

Staff requests that the Council discuss the teleconference exception and, specifically, whether any Councilmembers intend to make use of this exception on a regular basis. If so, the Council should consider whether regular use of this exception by a member of the Council is an acceptable practice and whether it wishes to establish its own limits on how often a member will be allowed to participate in meetings via teleconference. The Council should also consider whether to set guidelines and/or limits on the use of the exception by members of the Town’s other bodiesthat are subject to the Brown Act.

Meeting Format as of March 1, 2023
The provisions of the Brown Act that require in-person attendance only apply to members of legislative bodies and do not prohibit members of the public and/or staff from participating in meetings remotely. Although not required, the Council can elect to continue utilizing Zoom to allow members of the public and/or staff to attend and participate in meetings remotely. As such, staff seeks the Council’s direction about whether to continue hosting meetings on Zoom for the benefit of the public, and if so, whether to continue this practice for all the Town’s Brown Act bodies.

Given that many members of the public have grown accustomed to participating in meetings via Zoom, it is likely that the public would utilize the option if the Town continued offering Zoom as a method for participation. It would also allow members of staff to view or participate in meetings that 2 Government Code section 54953.

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TC Meeting February 14, 2023 Planning for In-Person Meetings Page 4 they might not otherwise be required to attend. Further, it would simplify the mechanism through which members of the Town’s Brown Act bodies could avail themselves of the ability to attend meetings remotely under AB 2449’s Just Cause and Emergency Circumstance exceptions.

As the Council considers whether to continue hosting meetings on Zoom, staff notes that doing so will require the Town to ensure the availability of the Zoom connection to members of the public who choose to utilize the option. Thus, any disruption to the Zoom connection will require the meeting to stop until the Zoom connection is restored, even if all members of the body are physically present at the meeting. Providing a Zoom option to the public also incurs some administrative cost associated with facilitating the Zoom meeting, although this cost is negligible now that the Town has invested in the required equipment.

The Town Attorney performed an informal poll of the councils and boards of thirteen cities and districts within the County and understands that all those bodies will return in March to in-person meetings with a Zoom option to allow remote public participation. To date, staff is not aware of any agency within San Mateo County that plans to take a different approach.

CONCLUSION AND REQUESTED DIRECTION
As the Brown Act and AB 2449 are established law and govern how the Town must hold its meetings going forward, there is no need to take formal action establishing how the Council intends to proceed at this time. However, staff asks that the Council provide direction by minute order on the following items:
1) Does the Council wish to continue hosting public meetings on Zoom to allow remote participation by members of the public and, if so, should the Town host Zoom meetings for all or some of its Brown Act bodies (Council, Planning Commission, ASRB, and Citizen Advisory Committees)?
2) Does the Council wish to review and potentially adopt a policy related to remote participation under the Brown Act’s Teleconference Exception by members of the Council and/or the Town’s other Brown Act bodies?
Item B Page 4
Town Council Meeting February 14, 2023