Agenda packet, first session — Town Council, April 11, 2023

Agenda
TC MEETING AGENDA - 2023-04-11.PDF
Meeting Materials
TC MEETING PACKET - 2023-04-11.PDF
ITEM 1 - REGISTER OF DEMANDS MARCH 16 - 31, 2023.PDF
ITEM 2 - CONSULTANT SERVICE CONTRACT FOR 1101 CANADA ROAD.PDF ITEM 3 -1100 CANADA TO RCS SUPPLEMENTAL AGREEMENT.PDF
ITEM 4 - AMENDMENT WITH MARINA LANDSCAPE FOR WOODSIDE ROAD MEDIAN.PDF

1. Documents:

2. Documents:

Town Council Meeting April 11, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA April 11, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

DO SO IN PERSON OR BY JOINING THE ZOOM MEETING
https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.

IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.

Join Zoom Meeting:

Dial by your location
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Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.

CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine and will be approved by one roll call motion unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.

1. Register of Demands Against the Town of Woodside from March 16 through 31, 2023.

2. Resolution Authorizing the Town Manager to Execute a Contract with Regional Government Services for Preparation of an Initial Study and Subsequent Environmental Review Document Pursuant to the California Environmental Quality Act Evaluating a Proposal to Divide One Parcel into Seven Parcels and to Construct a New Private Road at 1101 Cañada Road. Resolution No. 2023 - ______

3. Resolution (1) Approving a Sewer Service Allocation to 1100 Cañada Road, Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Redwood Creek Sewer Assessment District; and (3) Authorizing the Town Manager to Town Council Meeting April 11, 2023 Page 2
Execute a Supplemental Agreement Between the Town of Woodside and Fair Oaks Sewer Maintenance District for the Transfer of a Sewer Connection in the Redwood Creek Sewer Assessment District.

Resolution No. 2023 - ______

4. Resolution Authorizing the Town Manager to Execute an Amendment to the Contract with Marina Landscape for Construction of the Woodside Road Median Island Beautification Project. Resolution No. 2023 - ______

REPORTS
A. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

B. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.

Town Council Meeting April 11, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA April 11, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. Register of Demands Against the Town of Woodside from March 16 through 31, 2023.

Resolution No. 2023 - ______

REPORTS
A. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

B. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

TOWN OF WOODSIDE
Report to Town Council Agenda Item 1
From: Paula Wong, Management Analyst April 11, 2023
Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM MARCH 16 THROUGH MARCH 31, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F the attached register of demands March 16 through March 31, 2023 have been prepared, audited, and certified, by the Administrative Services Manager.

Attachment

1. Register of Demands March 16 through March 31, 2023
Item 1 Page 1 Town Council Meeting April 11, 2023
Accounts Payable
User:

Printed:
paula.wong
4/3/2023 8:33 AM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41700 1006 Aaronson, Dickerson, Cohn & Lanzone 03/17/2023 1824 Legal Services February 2023 Legal Services February 2023 34,769.25 Total for Check Number 41700: 34,769.25
41701 2994 Alpha Graphics 03/17/2023
46274920 PC/ASRB 2012 General Plan Binders+Zoning Maps,Museum Brochures PC/ASRB 2012 General Plan Binders+Zoning Maps,Museum Brochures 1,023.44 Total for Check Number 41701: 1,023.44
41702 1033 AT&T - 939-103-5060 03/17/2023
000019654014 6508511294 02.13.23-03.12.23 (includes CF Credit)Phone (Museum) 02.13.23-03.12.23 (included carryforward credit) 7.58 Total for Check Number 41702: 7.58
41703 1035 AT&T - 939-103-5062 03/17/2023
000019654015 6508515591 TC/Woodside Pump Station 02.13.23-03.12.23 Phone (Town Center/Woodside Pump Station) 02.13.23-03.12.23 27.14 Total for Check Number 41703: 27.14
41704 1038 AT&T - 939-105-1744 03/17/2023
000019620306 8310002061353 02.10.23-03.09.23 Phone (Internet) 02.10.23-03.09.23 838.74 Total for Check Number 41704: 838.74
41705 1043 Bay Area News Group 03/17/2023
0001370238 Legal Classified Advertising February 2023 Legal Classified Advertising February 2023 344.44 0001370238 Legal Classified Advertising-Planning February 2023 Legal Classified Advertising February 2023 1,466.05 Total for Check Number 41705: 1,810.49
41706 1060 California Water Service 03/17/2023
W4321 03.01.23 4321116666 2955 Woodside Rd 6" Fire Service 03.01.23-03.31.23 4321116666 2955 Woodside Rd 6" Fire Service 03.01.23-03.31.23 55.34 Total for Check Number 41706: 55.34
41707 1062 California Water Service 03/17/2023
W1367 03.10.23 1367116666 WHHA 24 Median Meters+1 Town Median 02.09.23-03.09.23 WHHA 24 Median Meters+1 Town Median Meter 02.09.23-03.09.23 920.97 Total for Check Number 41707: 920.97
41708 1063 California Water Service 03/17/2023
W2367 03.09.23 2367116666 Mt Home & Woodside 02.08.23-03.08.23 2367116666 Mt Home & Woodside 02.08.23-03.08.23 32.90 Total for Check Number 41708: 32.90
41709 1065 California Water Service 03/17/2023
W4562 03.10.23 4562104183 5001 Farmhill Blvd, Barkley Fields 02.09.23-03.09.23 4562104183 5001 Farmhill Blvd, Barkley Fields 02.09.23-03.09.23 864.89 Total for Check Number 41709: 864.89
41710 1066 California Water Service 03/17/2023
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 1 Item 1 Page 2
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
W5527 03.06.23 5527147592 BG Construction Mtr 62261013 02.03.23-03.03.23 5527147592 BG Construction Mtr 62261013, 02.03.23-03.03.23 82.26 Total for Check Number 41710: 82.26
41711 1067 California Water Service 03/17/2023
W6167 03.09.23 6167116666 2955 Woodside Rd.02.08.23-03.08.236167116666 2955 Woodside Rd. 02.08.23-03.08.23 293.34 Total for Check Number 41711: 293.34
41712 1068 California Water Service 03/17/2023
W6408 03.09.23 6408116666 3140 Woodside Road 02.10.23-03.08.23 6408116666 3140 Woodside Road 02.10.23-03.08.23 321.84 Total for Check Number 41712: 321.84
41713 1069 California Water Service 03/17/2023
W8508 03.09.23 8508116666 Woodside & Canada Ln,02.08.23-03.08.23 8508116666 Woodside & Canada Ln.02.08.23-03.08.23 82.26 Total for Check Number 41713: 82.26
41714 1110 Corodata 03/17/2023
RS3475938 Records Management February 2023 Records Management February 2023 594.08 Total for Check Number 41714: 594.08
41715 2801 Green Halo Systems Inc 03/17/2023
4170 Waste Tracking System Month Fee: March 2023 Waste Tracking System Month Fee: March 2023 117.00 Total for Check Number 41715: 117.00
41716 2992 Jessica Hatfield 03/17/2023
AC 03.09.23 WACC 1st Friday Rehearsal Sessions: AV Set Up/Test WACC 1st Friday Rehearsal Sessions: AV Set Up/Test 255.00 Total for Check Number 41716: 255.00
41717 1167 Herc Rentals, Inc. 03/17/2023
32398710-020 Storage Container Rental 02.15.23-03.15.23 Storage Container Rental 02.15.23-03.15.23 127.30 Total for Check Number 41717: 127.30
41718 2993 Tyler MacNiven 03/17/2023
AC 03.03.23 Honorarium:1st Friday Presentation Arts & Culture March 2023 Honorarium:1st Friday Presentation Arts & Culture March 2023 300.00 Total for Check Number 41718: 300.00
41719 1245 ODP Business Solutions, LLC 03/17/2023
295218437001 Supplies: Tea, Coffee Supplies: Tea, Coffee 62.04 295219078001 Supplies: 3-Hole Punch Supplies: 3-Hole Punch 42.22 295219079001 Supplies: Sheet Protectors(2 boxes) Supplies: Sheet Protectors(2 boxes) 117.67 300860291001 Supplies: Wireless Keyboard Supplies: Wireless Keyboard 24.80 300860396001 Supplies: Notepads Supplies: Notepads 45.00 Total for Check Number 41719: 291.73
41720 1276 Roberts Market 03/17/2023

02.28.23 Grocery & Hardware Supplies February 2023 Grocery & Hardware Supplies February 2023 306.21 Total for Check Number 41720: 306.21
41721 1289 Satcom Global, Inc. 03/17/2023
AI03230471 Satellite Service-Quarterly Fee up to 02.28.23 Satellite Service-Quarterly Fee up to 02.28.23 193.89 Total for Check Number 41721: 193.89
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 2 Item 1 Page 3
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41722 1355 The Reveg Edge 03/17/2023
2307 Kite Hill Mowing 03.04.23 Kite Hill Mowing 03.04.23/Soil Bags(7) 240.00 2307 Kite Hill-Super Soil Bags (7) Kite Hill Mowing 03.04.23/Soil Bags(7) 70.92 Total for Check Number 41722: 310.92
41723 1325 U.S. Postal Service 03/17/2023
BulkMail031423 Replenish Bulk Mail Account -Permit# 205 Replenish Bulk Mail Account -Permit# 205 3,000.00 Total for Check Number 41723: 3,000.00
41724 2218 Wex Bank 03/17/2023
87728490 Chevron Gas Card for Fleet 02.07.23-03.06.23 Chevron Gas Card for Fleet 02.07.23-03.06.23 1,124.95 Total for Check Number 41724: 1,124.95
Total for 3/17/2023: 47,751.52
41725 2407 Advanced Tree Care 03/22/2023
17065 Barkley Fields: Acacia Tree Arborist Letter Barkley Fields: Acacia Tree Arborist Letter 225.00 Total for Check Number 41725: 225.00
41726 2120 Bay Area Paving Company, Inc. 03/22/2023
C59-091 Storm Related: Road Edge/Asphalt Berms 207 Old La Honda Rd. Storm Related: Road Edge/Asphalt Berms 207 Old La Honda Rd. 6,981.00 Total for Check Number 41726: 6,981.00
41727 1896 Bay Area Traffic Solutions Inc. 03/22/2023
129465 Kings Mountain Road Detour:Traffic Control Payment#1 PO#44 Kings Mountain Road Detour:Traffic Control Payment#1 PO#44 2,070.00 Total for Check Number 41727: 2,070.00
41728 1054 BSN Sports LLC 03/22/2023
920674189 Fencing & Windscreen Fencing & Windscreen 878.60 Total for Check Number 41728: 878.60
41729 2894 ClientFirst Consulting Group, LLC 03/22/2023 14789 Technology Master Planning: January-February 2023Technology Master Planning: January-February 2023 5,656.25 Total for Check Number 41729: 5,656.25
41730 1112 Cotton Shires & Associate 03/22/2023
323072 325 Kings Mountain Road, BLDG2023-0058 325 Kings Mountain Road, BLDG2023-0058 1,494.53 323073 335 Harcross Road, BLDG2023-0011 335 Harcross Road, BLDG2023-0011 1,490.25 323074 11 Monticello Court, BLDG2022-0131 11 Monticello Court, BLDG2022-0131 645.00 323075 160 Otis Avenue, BLDG2022-0324 160 Otis Avenue, BLDG2022-0324 860.00 323076 115 Dean Road, BLDG2022-0399 115 Dean Road, BLDG2022-0399 967.50 323077 Geologist On-Call Services: February 2023 Geologist On-Call Services: February 2023 107.50 Total for Check Number 41730: 5,564.78
41731 1121 CSG Consultants, Inc. 03/22/2023
49651 Code Enforcement February 2023 Code Enforcement February 2023 5,385.50 49676 Map Checking: Lot Mergers February 2023 Map Checking: Lot Mergers February 2023 840.00 49700 Engineering Staff Services February 2023 Engineering Staff Services February 2023 15,190.00 Total for Check Number 41731: 21,415.50
41732 1124 Degree HVAC, Inc. 03/22/2023
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 3 Item 1 Page 4
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
31888 Town Hall: Inspect Faulty Thermostat Town Hall: Inspect Faulty Thermostat 435.00 31889 Independence Hall: Inspect Thermostat Independence Hall: Inspect Thermostat 710.00 Total for Check Number 41732: 1,145.00
41733 1178 Interstate Traffic Control Products, Inc. 03/22/2023 255296 Marking Paint Marking Paint 91.88
255338 Safety Vests, Striping Paint Safety Vests, Striping Paint 67.27 Total for Check Number 41733: 159.15
41734 2782 Kikuchi & Kankel Design Group 03/22/2023
Design03.01.23 Woodside Rd. Medians Design/Construction: Nov 2022-Feb 2023 Woodside Rd. Medians Design/Construction: Nov 2022-Feb 2023 1,935.00 Total for Check Number 41734: 1,935.00
41735 1145 Jennifer Li 03/22/2023
Reimb. 03.17.23 Zoom Annual Fees:Zoom Rooms,Webinar,Pro Account03.17.23-03.16.24 Zoom Annual Fees:Zoom Rooms,Webinar,Pro Account03.17.23-03.16.24 ,587.90 Total for Check Number 41735: 1,587.90
41736 1208 Lockworks Unlimited, Inc. 03/22/2023
I230227939 Library: Repair Back Lock/Key Library: Repair Back Lock/Key 225.18 I230228948 Town Hall:Replace/Repair Locks-Sheriff's Office & Men's Bathroom Town Hall:Replace/Repair Locks-Sheriff's Office & Men's Bathroom 625.27 Total for Check Number 41736: 850.45
41737 1976 Metro Mobile Communications 03/22/2023
230303 Annual Maint/Serv-6 Motorola Mobile Radios Mar 2023-Feb 2024 Annual Maint/Serv-6 Motorola Mobile Radios Mar 2023-Feb 2024 1,440.00 Total for Check Number 41737: 1,440.00
41738 1414 Metropolitan Transportation Commission 03/22/2023 AR031287 P-TAP 24: Pavement Management Technical Assistance Program P-TAP 24: Pavement Management Technical Assistance Program 3,350.00 Total for Check Number 41738: 3,350.00
41739 2225 Mission Uniform 03/22/2023
518840051 Weekly Public Works Uniform Rental Service 02.28.23 Weekly Public Works Uniform Rental Service 02.28.23 35.00 518875068 Weekly Public Works Uniform Rental Service 03.07.23 Weekly Public Works Uniform Rental Service 03.07.23 35.00 518916074 Weekly Public Works Uniform Rental Service 03.14.23 Weekly Public Works Uniform Rental Service 03.14.23 35.00 518961265 Weekly Public Works Uniform Rental Service+New Pants 03.21.23 Weekly Public Works Uniform Rental Service+New Pants 03.21.23 52.48 Total for Check Number 41739: 157.48
41740 2926 Ninyo & Moore Geotechnical & Environmental Science 03/22/2023 271009 885 Espinosa Road, BLDG2022-0582 885 Espinosa Road, BLDG2022-0582 2,750.00 271010 215 Josselyn Lane, BLDG2022-0589 215 Josselyn Lane, BLDG2022-0589 1,625.00 271011 197 Hardwick Road, BLDG2023-0031 197 Hardwick Road, BLDG2023-0031 1,000.00 Total for Check Number 41740: 5,375.00
41741 1251 Pacific Gas & Electric 03/22/2023
P3590 03.14.23 TH #2 3590823804-7 Gas 02.10.23-03.13.23 Town Hall -Gas 3590823804-7 02.10.23-03.13.23 734.46 Total for Check Number 41741: 734.46
41742 1256 Pacific Gas & Electric 03/22/2023
P5827 03.10.23 Entrance Canada Coll. 5827359418-2 02.03.23-03.06.23 Traffic Canada College 5827359418-2 02.03.23-03.06.23 44.59 Total for Check Number 41742: 44.59
41743 2995 Pacific Pest Management 03/22/2023
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 4 Item 1 Page 5
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
88924 Drywood Termite Treatment Drywood Termite Treatment 1,450.00 Total for Check Number 41743: 1,450.00
41744 1260 Parisi Transportation Consulting 03/22/2023
19280 Housing Element:VMT Analysis/Traffic Consultant GPAM2022-0001 Housing Element:VMT Analysis/Traffic Consultant GPAM2022-0001 5,695.00 19358 On-Call Plan. & Traffic Eng.-February 2023 On-Call Plan. & Traffic Eng.-February 2023 4,307.50 Total for Check Number 41744: 10,002.50
41745 1261 Peninsula Building Materials 03/22/2023
809164 Storm Related: Sand Storm Related: Sand 632.06
810157 Storm Related: Sand Storm Related: Sand 444.17
Total for Check Number 41745: 1,076.23
41746 2901 Peninsula Truck Repair, Inc. 03/22/2023
9741 2019 Ram 5500: Oil Change 2019 Ram 5500: Oil Change 903.22 Total for Check Number 41746: 903.22
41747 1556 Quality Landscape & Concrete, Inc. 03/22/2023 BARKLEY02.28.23 Barkley Fields Monthly Landscape Maintenance February 2023 Barkley Fields Monthly Landscape Maintenance February 2023 10,280.00 Library02.27.23 Library Wood Repair Work, Retaining Wall/BenchLibrary Wood Repair Work, Retaining Wall/Bench 41,430.00 LIBRARY02.28.23 Library Landscape Maintenance February 2023 Library Landscape Maintenance February 2023 1,080.00 TOWN02.28.23 Town Monthly Landscape Maintenance February 2023 Town Monthly Landscape Maintenance February 2023 1,480.00 Total for Check Number 41747: 54,270.00
41748 1513 St. Francis Electric, LLC 03/22/2023
171050107 TS & SL Maintenance- February 2023 TS & SL Maintenance- February 2023 290.00 22152901 Install Loops: NB Churchill @ 84 Woodside RoadInstall Loops: NB Churchill @ 84 Woodside Road 4,500.00 Total for Check Number 41748: 4,790.00
41749 1385 Stepford 03/22/2023
2301187 IT Monthly Off-site Disaster Recovery May 2023 IT Monthly Off-site Disaster Recovery May 2023 680.00 2301188 IT Monthly Service+MS Office License May 2023IT Monthly Service+MS Office License May 2023 3,133.00 Total for Check Number 41749: 3,813.00
41750 1307 Terminix Processing Center 03/22/2023
430617269 Annual Pest Control Contract-Town Hall 02.20.23-02.19.24 Annual Pest Control Contract-Town Hall 02.20.23-02.19.24 874.80 Total for Check Number 41750: 874.80
41751 1355 The Reveg Edge 03/22/2023
2309 Kite Hill Mowing/Fertilizing 03.11.23 Kite Hill Mowing/Fertilizing 03.11.23+Bone Meal 720.00 2309 Bone Meal Fertilizer (12 Bags) Kite Hill Mowing/Fertilizing 03.11.23+Bone Meal 106.89 Total for Check Number 41751: 826.89
41752 1321 Underground Service Alert-No. California & Nevada 03/22/2023 23USB176586 CA State Fee/Regulatory Costs 07.01.22-06.30.23 CA State Fee/Regulatory Costs 07.01.22-06.30.23 658.10 Total for Check Number 41752: 658.10
41753 2950 United Rentals (North America),Inc. 03/22/2023 790045290-007 111 Hillside Drive: Code Enforcement Fencing 02.22.23-03.22.23 111 Hillside Drive: Code Enforcement Fencing 02.22.23-03.22.23 93.07 Total for Check Number 41753: 93.07
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 5 Item 1 Page 6
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for 3/22/2023: 138,327.97
41754 1507 Elizabeth Fergason 03/31/2023
DefSpac03.23.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,500.00 Total for Check Number 41754: 1,500.00
41755 2252 Jon Gottfried 03/31/2023
DefSpac03.20.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,150.00 Total for Check Number 41755: 1,150.00
41756 2841 Bradley Hofer 03/31/2023
DefSpac03.22.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 250.00 Total for Check Number 41756: 250.00
41757 2138 Andrea Moss 03/31/2023
DefSpac03.20.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,050.00 Total for Check Number 41757: 1,050.00
41758 2996 Trevor Sagan 03/31/2023
DefSpac03.27.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 41758: 3,000.00
41759 2997 Xpress Kitchen & Bath 03/31/2023
Refund03.24.23 330 Jane Drive BLDG2022-0177 330 Jane Drive BLDG2022-0177 1,000.00 Total for Check Number 41759: 1,000.00
41760 1031 AT&T - 939-103-5058 03/31/2023
000019703912 6505291639&6505291647 (Additional Lines-Museum)02.25.23-03.24.23 Phone (Additional Lines at Museum) 02.25.23-03.24.23 52.55 Total for Check Number 41760: 52.55
41761 1032 AT&T - 939-103-5059 03/31/2023
000019703913 6505291708(Automated Notification System/DSL) 02.25.23-03.23 Phone(Automated Notification System/DSL) 02.25.23-03.24.23 27.11 Total for Check Number 41761: 27.11
41762 1034 AT&T - 939-103-5061 03/31/2023
000019703916 6508512195Phone (Fax) 02.25.23-03.24.23 Phone (Fax) 02.25.23-03.24.23 52.55 Total for Check Number 41762: 52.55
41763 1036 AT&T - 939-103-5063 03/31/2023
000019703917 6508516795 Phone (Extra Office Number) 02.25.23-03.24.23 Phone (Extra Office Number) 02.25.23-03.24.23 23.62 Total for Check Number 41763: 23.62
41764 1037 AT&T - 939-103-5064 03/31/2023
000019703918 6508517741 La Quest Sewer Pump Station 02.25.23-03.24.23 Phone(Public Works) La Quest Sewer Pump Station02.25.23-03.24.23 14.05 Total for Check Number 41764: 14.05
41765 1918 Bayshore Plumbers 03/31/2023
989910079 Barkley Park: Repair Bathroom Back Up Barkley Park: Repair Bathroom Back Up 250.00 Total for Check Number 41765: 250.00
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 6 Item 1 Page 7
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41766 1053 Kevin Bryant 03/31/2023
AC 03.28.23 GoDaddy: Arts & Culture Committee Website Annual Renewal GoDaddy: Arts & Culture Committee Website Annual Renewal 778.68 Total for Check Number 41766: 778.68
41767 1087 City of Redwood City 03/31/2023
394005 Chipper Equipment Repair & Maintenance Chipper Equipment Repair & Maintenance 1,172.71 Total for Check Number 41767: 1,172.71
41768 1121 CSG Consultants, Inc. 03/31/2023
B230350 Building Plan Review Services February 2023 Building Plan Review Services February 2023 3,917.31 Total for Check Number 41768: 3,917.31
41769 1126 Department of Conservation 03/31/2023
QJan-Mar2022 Strong Motion Instrum. & SHz Map Fee Report: January-March 2022 Strong Motion Instrum. & SHz Map Fee Report: January-March 2022 1,814.61 Total for Check Number 41769: 1,814.61
41770 1126 Department of Conservation 03/31/2023
QOct-Dec2022 Strong Motion Instrum. & SHz Map Fee Report: Oct-December 2022 Strong Motion Instrum. & SHz Map Fee Report: Oct-December 2022 1,817.81 Total for Check Number 41770: 1,817.81
41771 1126 Department of Conservation 03/31/2023
QApr-Jun2022 Strong Motion Instrum. & SHz Map Fee Report: April-June 2022 Strong Motion Instrum. & SHz Map Fee Report: April-June 2022 1,610.27 Total for Check Number 41771: 1,610.27
41772 1126 Department of Conservation 03/31/2023
QJul-Sep2022 Strong Motion Instrum. & SHz Map Fee Report: July-September 2022 Strong Motion Instrum. & SHz Map Fee Report: July-September 2022 5,388.17 Total for Check Number 41772: 5,388.17
41773 2692 Huerta's Tree Service & Development, Inc. 03/31/2023 002037 Fire Hazard Clearing: Joan Olson Preserve Fire Hazard Clearing: Joan Olson Preserve 35,000.00 002107 Remove Trees: 485 Eleanor Dr. Remove Trees: 485 Eleanor Dr. 2,950.00 002108 Remove Tree: 165 Harcross Rd. Remove Tree: 165 Harcross Rd. 3,250.00 002109 Remove Tree: 1200 Mountain Home Road (X Portola Rd/Mt. Home Rd) Remove Tree: 1200 Mountain Home Road (X Portola Rd/Mt. Home Rd) 4,500.00 002110 Remove Tree: Kings Mountain Road Remove Tree: Kings Mountain Road 5,200.00 002112 Remove Tree: 151 Alta Vista Rd. Remove Tree: 151 Alta Vista Rd. 2,500.00 002114 Remove Tree: 150 Otis Ave. Remove Tree: 150 Otis Ave. 5,200.00 Total for Check Number 41773: 58,600.00
41774 1203 League of California Cities 03/31/2023
INV-02535 2023 Local Streets & Roads Needs Assessment 2023 Local Streets & Roads Needs Assessment 200.00 Total for Check Number 41774: 200.00
41775 1243 O. Nelson & Son, Inc. 03/31/2023
11 Storm Related: Summit Springs-Headwall Storm Related: Summit Springs-Headwall 4,051.83 12 Storm Related: Old La Honda Rd - Clear Culvert & Headwall Storm Related: Old La Honda Rd - Clear Culvert & Headwall 5,914.75 13 Storm Related: Fox Hollow- Clear Bridge Storm Related: Fox Hollow- Clear Bridge 3,820.25 14 Storm Related: Kings Mountain -Clean Culvert @ Horse Trail Storm Related: Kings Mountain -Clean Culvert @ Horse Trail 1,026.60 15 Storm Related: Tripp Rd-Clean Culvert & Street, Bridge Storm Related: Tripp Rd-Clean Culvert & Street, Bridge 2,827.58 16 Storm Related: Kings Mountain Bridge-Clean Brush from Creek Storm Related: Kings Mountain Bridge-Clean Brush from Creek 1,463.20 Total for Check Number 41775: 19,104.21
41776 1245 ODP Business Solutions, LLC 03/31/2023
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 7 Item 1 Page 8
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
300715792001 Supplies: Duster,Laminator Pouches,Coffee,Notepads Supplies: Duster,Laminator Pouches,Coffee,Notepads 99.43 300748620001 Supplies: Laminator Pouches Supplies: Laminator Pouches 81.91 300956247001 Supplies: Copy Paper,Batteries,Sugar Supplies: Copy Paper,Batteries,Sugar 220.01 300991310001 Supplies: Coffee,Coffee Filters Supplies: Coffee,Coffee Filters 27.67 300991311001 Supplies: Aluminum Foil Supplies: Aluminum Foil 9.54 301376662001 Supplies: Copy Paper Supplies: Copy Paper 76.06 Total for Check Number 41776: 514.62
41777 1248 Pacific Gas & Electric 03/31/2023
P0537 03.20.23 Canada College/Farm Hill 0537900773-4 02.10.23-03.13.23 Canada College Traffic Signals 0537900773-4 02.10.23-03.13.23 79.32 Total for Check Number 41777: 79.32
41778 1249 Pacific Gas & Electric 03/31/2023
P0961 03.17.23 5001 Farm Hill/Barkely 0961067232-2 02.09.23-03.12.23 5001 Farm Hill/Barkley PGE 0961067232-2 02.09.23-03.12.23 203.92 Total for Check Number 41778: 203.92
41779 1250 Pacific Gas & Electric 03/31/2023
P1399 03.22.23 1399341562-2 Street Lamp 02.15.23-03.16.23 1399341562-2 TH Street Lamp 02.15.23-03.16.23 18.39 Total for Check Number 41779: 18.39
41780 1252 Pacific Gas & Electric 03/31/2023
P3663 03.15.23 Library 1 Gas 3663254289-4 02.11.23-03.14.23 Library 1 Gas PGE 3663254289-4 02.11.23-03.14.23 355.38 Total for Check Number 41780: 355.38
41781 1253 Pacific Gas & Electric 03/31/2023
P3674 03.17.23 TH 3; 3674157132-1 02.09.23-03.12.23 Town Hall 3; 3674157132-1 02.09.23-03.12.23 546.74 Total for Check Number 41781: 546.74
41782 1254 Pacific Gas & Electric 03/31/2023
P3704 03.20.23 Library 2- PGE3704920953-1 02.10.23-03.13.23 Library 2- PGE3704920953-1 02.10.23-03.13.23 828.65 Total for Check Number 41782: 828.65
41783 1255 Pacific Gas & Electric 03/31/2023
P5632 03.17.23 Town Hall 4 PGE 5632637403-2 02.09.23-03.12.23Town Hall 4 PGE 5632637403-2 02.09.23-03.12.23 1,531.15 Total for Check Number 41783: 1,531.15
41784 1257 Pacific Gas & Electric 03/31/2023
P9226 03.17.23 TC Pump 9226135810-2 02.09.23-03.12.23 TC Pump 9226135810-2 02.09.23-03.12.23 609.31 Total for Check Number 41784: 609.31
41785 2479 Rich Voss Trucking, Inc. 03/31/2023
59319 Delivery of Base Rock-Runnymede/Raymundo Delivery of Base Rock-Runnymede/Raymundo 1,282.92 Total for Check Number 41785: 1,282.92
41786 2122 San Mateo County Public Safety Communications 03/31/2023 WDPD 23-03 Quarterly Dispatch Services for WPD Q3 Jan-Mar 2023 Quarterly Dispatch Services for WPD Q3 Jan-Mar 2023 30,504.50 Total for Check Number 41786: 30,504.50
41787 2956 San Mateo Resource Conservation District 03/31/2023 2-CB-GEN Compost Broker Service:Jurisdiction Allocation Sep-Dec 2022 Compost Broker Service:Jurisdiction Allocation Sep-Dec 2022 276.93 AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 8 Item 1 Page 9
Town Council Meeting April 11, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 41787: 276.93
41788 1385 Stepford 03/31/2023
2301203 Bluebeam Annual Subscription Renewal Expires 04.21.24 Bluebeam Annual Subscription Renewal Expires 04.21.24 545.00 Total for Check Number 41788: 545.00
41789 1318 U.S. Bank 03/31/2023
PCard03.15.23 Best Buy: Phone Screen Protector Employee Procurement Card Statement 03.15.23 27.31 PCard03.15.23 Core & Main: N12 Dual Wall Pipe Employee Procurement Card Statement 03.15.23 460.81 PCard03.15.23 Hassett Hardware: Soil/Bone Meal/Blood Meal Fertilizer-Kite Hill Employee Procurement Card Statement 03.15.23 469.41 PCard03.15.23 Target: Lunchroom Plates/Mugs/Shelf/Platter/BowlsEmployee Procurement Card Statement 03.15.23 127.61 PCard03.15.23 Grainger: Rain Gear Suit/Jackets/Bibs Employee Procurement Card Statement 03.15.23 303.90 PCard03.15.23 Amazon: Holi Decorations Employee Procurement Card Statement 03.15.23 110.40 PCard03.15.23 Zoom: Video Conferencing Fee (Month) Employee Procurement Card Statement 03.15.23 15.99 PCard03.15.23 Zoom: Video Conferencing Fee (Month) Arts & Culture Employee Procurement Card Statement 03.15.23 14.99 PCard03.15.23 Zoom: Video Conferencing Fee (Month) Employee Procurement Card Statement 03.15.23 15.99 PCard03.15.23 Fastrak: 2 Toll Tags for Town Cars (Escapes) Employee Procurement Card Statement 03.15.23 50.00 PCard03.15.23 O'Reilly Auto Parts: Wipers-Ram 550 & Ranger Employee Procurement Card Statement 03.15.23 114.23 PCard03.15.23 GoDaddy: Arts & Culture Website Domain 2 YR Renewal Employee Procurement Card Statement 03.15.23 122.64 PCard03.15.23 Adobe: Software (Month) Employee Procurement Card Statement 03.15.23 19.99 PCard03.15.23 Bed Bath Beyond: Lunchroom Mugs/Glasses/Utensils Employee Procurement Card Statement 03.15.23 110.12 PCard03.15.23 Zoom: Cloud Storage (Month) Employee Procurement Card Statement 03.15.23 40.00 Total for Check Number 41789: 2,003.39
41790 1338 Woodside & Portola Private Patrol 03/31/2023 190827 Monthly Commercial Patrol Service Barkley Field April 2023 Monthly Commercial Patrol Service Barkley Field April 2023 3,100.00 Total for Check Number 41790: 3,100.00
Total for 3/31/2023: 145,173.87
Report Total (91 checks): 331,253.36
AP Checks by Date - Detail by Check Date (4/3/2023 8:33 AM) Page 9 Item 1 Page 10 Town Council Meeting April 11, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 2
From: Sage Schaan, Planning Director April 11, 2023
Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH REGIONAL GOVERNMENT SERVICES (RGS) IN THE AMOUNT NOT-TOEXCEED $33,015 FOR PREPARATION OF AN INITIAL STUDY AND

SUBSEQUENT ENVIRONMENTAL REVIEW DOCUMENT PURSUANT TO THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) EVALUATING A

PROPOSAL TO DIVIDE ONE PARCEL INTO SEVEN PARCELS AND TO CONSTRUCT A NEW PRIVATE ROAD AT 1101 CAÑADA ROAD

RECOMMENDATION
Staff recommends that the Town Council adopt the attached resolution authorizing the Town Manager to execute a consultant contract to prepare the necessary California Environmental Quality Act (CEQA) documents for a project at 1101 Cañada Road.

DISCUSSION
The Town received an application for a proposed subdivision to divide one parcel into seven parcels and to construct a new private road at 1101 Cañada Road. As part of the Town review and processing of the application compliance with the California Environmental Quality Act (CEQA)is required. The Town sent out a Request for Proposal (RFP) to three firms, two of which provided proposals to the Town. While both proposals outlined work items consistent with the RFP, one firm (RGS) provided a lower cost and shorter timeline, both of which are important to the applicant. Given the lower cost and shorter timeline, the Town selected RGS to complete the CEQA review for the project.

Although the consultant services will be paid for by the property owner proposing the project, the contract needs to be secured through the Town.

Since the contract exceeds $10,000, the Town Council must authorize the Town Manager to execute the contract.

CONCLUSION
It is recommended that the Town Council adopt the attached resolution authorizing the Town Manager to execute a contract with RGS for CEQA review and processing in the amount not-to-exceed $33,015.

ATTACHMENTS

1. Draft Resolution

2. Proposal from Regional Government Services
Item 2 Page 1 Town Council Meeting April 11, 2023
1101 Cañada Road Subdivision – CEQA RESO NO. 2023-XXXX
04/11/2023
RESOLUTION NO. 2023 –

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE AUTHORIZING

THE TOWN MANAGER TO EXECUTE A CONTRACT WITH REGIONAL GOVERNMENT SERVICES (RGS) IN THE AMOUNT NOT-TO-EXCEED $33,015 FOR PREPARATION OF

AN INITIAL STUDY AND SUBSEQUENT ENVIRONMENTAL REVIEW DOCUMENT PURSUANT

TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) EVALUATING A

PROPOSAL TO DIVIDE ONE PARCEL INTO SEVEN PARCELS AND TO CONSTRUCT A NEW PRIVATE ROAD AT 1101 CAÑADA ROAD (APN 073-011-270).

WHEREAS, the property owner of 1101 Cañada Road (APN 073-011- 270) submitted an application proposing a subdivision to divide one parcel into seven parcels and construct a new private road; WHEREAS, the proposed project is not exempt from CEQA, and requires the preparation of an Initial Study and subsequent CEQA document;
WHEREAS, the Town selected RGS to complete the required CEQA review based on qualifications, cost, and timeline;
WHEREAS, the consultant cost for CEQA preparation and processing, in addition to the required 25% Town Administrative Fee, will be paid by the property owner that submitted the subdivision application; and, WHEREAS, the consultant cannot begin work until the applicant has submitted fees to cover the contract cost and Town administrative fee.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Town Council of the Town of Woodside that:

The Town Manager is authorized to execute a contract necessary to assist with Town CEQA processing of a proposed subdivision to divide one parcel into seven parcels and to construct a private road on a property located at 1101 Cañada Road, with RGS in the amount not-toexceed $33,015. * * * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 11th of April 2023, by the following vote of members thereof:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Item 2 Page 2
Town Council Meeting April 11, 2023
1101 Cañada Road Subdivision – CEQA RESO NO. 2023-XXXX
04/11/2023
Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 2 Page 3
Town Council Meeting April 11, 2023
P.O. BOX 1350 | CARMEL VALLEY, CA 93924 | 844.587.7300 | WWW.RGS.CA.GOV April 4, 2023

TOWN OF WOODSIDE
Att: Sarah Filipe, Associate Planner
P.O. Box 620005
Woodside, CA 94062
Ph: (650) 530-3436
Email: [email protected]
SUBJECT: REVISED PROPOSAL FOR CEQA INITIAL STUDY AND

ENVIRONMENTAL REVIEW
Dear Ms. Felipe:

Please accept the attached revised proposal to provide an environmental assessment and prepare an Initial Study in compliance with the California Environmental Quality Act (CEQA). Regional Government Services (RGS) is a unique, fee-supported, non-profit governmental agency specializing in public-sector administration and consulting services. We offer a diverse team of professionals with demonstrated capabilities and success in providing a wide array of services to public agencies throughout California.

The RGS business model is designed to provide a scalable team structure to meet the specific needs of the agencies we serve. All key personnel identified in our proposal have a proven record of working effectively with management, employees, elected officials, and customers to achieve positive results. As Project Manager, I will oversee our team of advisors and technical support members to ensure that timelines are met, and project outcomes are fulfilled.

I’m confident that you will find our proposal meets the needs of the Town of Woodside. If you have any questions or need additional information, please do not hesitate to contact me at (650) 587-7300 x52 or by e-mail at [email protected]. The RGS team looks forward to providing these services and our support to the Town of Woodside.

Sincerely,
Steve Flint
Steve Flint, Project Manager

REGIONAL GOVERNMENT SERVICES
Item 2 Page 4
Town Council Meeting April 11, 2023

PROJECT UNDERSTANDING
The Town of Woodside (“Town”)isrequesting consultantservices to complete an environmental initial study for a proposed subdivision project in accordance with the California Environmental Quality Act (“CEQA”). The application requests approval of a Tentative Map to subdivide one 7.79-acre parcel into seven parcels that would each be approximately one acre in size, located at 1101 Cañada Road, Woodside, CA.

The parcel is adjacent to CañadaRoad, which is a locally designated Scenic Road. The project includes the demolition of an existing single-family residence that had previously been used as a church, and the construction of a new road. The new road and lot configurations will involve significant grading that will require Town approval of a Grading Exception. The project will also include a General Plan Amendment to change the land use designation from Institutional to Residential. The property was designated Institutional to accommodate its prior church use. The Woodside Municipal Code requires conceptual building and development envelopes to be shown as part of the application but does not include any development on any of the proposed lots.

SCOPE OF WORK
TASK 1: PROJECT MANAGEMENT
Initial Meeting and Data Acquisition
Upon receipt of a notice to proceed, a project kickoff meeting with the Consultant (RGS) advisors and Town staff will be conducted to confirm any adjustments or changes to: 1) the scope of work for the project, 2) the schedule for preparation of the Initial Study and CEQA determination, and 3) the nature of the project and/or any issues that might represent a potential environmental concern. RGS will provide continuous project oversight to keep the production, processing, and presentation of RGS assigned tasks on schedule and within budget. The RGS Team manager will assume the responsibility for all final work products and deliverables.

Project Management and Administration
RGS will coordinate with Town staff through the duration of the project. RGS will manage the scope, cost and schedule to ensure that the CEQA review is completed in accordance with the professional services agreement between RGS and the Town. Periodic check in meetings or consultations with Town staff will be incorporated into the project scope at intervals based on project deliverables, including the Administrative Draft, Public Review Draft, Response to Comments, and Final CEQA Determination/Mitigation Monitoring Program.

Item 2 Page 5
Town Council Meeting April 11, 2023
TASK 2: DATA ACQUISITION AND REVIEW
Acquire Project Data and Review Technical Studies
RGS has obtained several technicalstudiesthat the Applicant had prepared for the project, including:
• Preliminary Title Report, dated March 18, 2022
• Will Serve Letters from PG&E, FOSMD, AT&T, Comcast, and Cal Water • Historical Resource Evaluation prepared by Urban Programmers, dated February 5, 2022 • Noise Study prepared by Salter, Inc., dated February 11, 2022 • Biological Resource Assessment, prepared by Sunset Ecological Solutions, dated November 18, 2021
• Geotechnical Report, prepared by Murray Engineers, Inc., dated March 28, 2022 • Supplemental Investigation, prepared by Murray Engineers, Inc., dated November 21, 2022
• Traffic Study prepared by Hexagon Transportation Consultants, Inc., dated February 14, 2023
• Off-Site Concept Building Renderings, prepared by CJW Architecture, dated January 5 & February 22, 2023
These documents will be thoroughly which will be reviewed for adequacy and content. In addition, Town staff has requested that an Arborist Report be prepared for the project. RGS also determined that an Air Quality Study is needed to evaluate potential impacts to the environment. These studies are described below. If other additional technical studies are necessary to develop supporting data for the Initial Study, RGS will identify such studies, the approach and methodology of the study, and the scope of work. RGS will include all fees, costs, and timelines necessary to complete any technicalstudiesin its proposal.

Site Visit
RGS will conduct a site visit of the entire site for the purpose of collecting information that will be used for the CEQA Document.

Air Quality Study
The consulting firm of Illingworth & Rodkin, Inc. will conduct an air quality analysis to determine potential impacts that could result from the project. Construction impacts will be addressed by predicting emissions using the CalEEMod model and then use the AERMOD dispersion model to predict exposures to nearby residences. These exposures would be compared to BAAQMD thresholds by computing lifetime increased cancer risk and annual PM2.5 concentrations. BAAQMD thresholds also consider cumulative impacts. It is assumed that cumulative sources are not nearby or could be Item 2 Page 6
Town Council Meeting April 11, 2023
described using BAAQMD screening data. The assessment and/or recommendations will comply with BAAQMD GHG thresholds. A report will be prepared that presents results and modeling data.

2.4 Arborist Report
The Planning and Environmental Consulting firm of Denise Duffy & Associates (DD&A) will conduct a site investigation and prepare an arborist report on the project site. DD&A will coordinate with RGS and the project proponent to obtain relevant project information and maps, including GIS files, CAD files, and site plans, if available. DD&A will confirm the scope of work, schedule, and deliverable format with the project proponent.

The DD&A Certified Arborist will survey the project area in accordance with the Town of Woodside Municipal Code, Section 153.430 (Tree Protection) requirements and project plans. Data collection will include species, condition, location (using GPS equipment), and diameter at breast height (DBH) for all trees within the project area.

The arborist will identify all existing and proposed site improvements and the location, root zone drip line, or critical root zone (CRZ) of each significant tree (defined in Section 153.170) in the area. DD&A will prepare an arborist report that satisfies Woodside’s tree destruction permit application requirements (Town of Woodside Municipal Code, Section 153.435) complete a Tree Destruction Permit Application in coordination with the project proponent, which will include the following:
• A site plan that identifies the location of each tree on-site addressed by the report, including its root zone in relation to proposed development,
• The physical identification of each tree on-site by numbered or colored tag that is attached to each tree and keyed to the report,
• Photograph of existing site with the significant trees clearly marked with orange ribbon that will remain on trees throughout the permitting process, • The size, species, health, and potential impacts anticipated by the proposed development, and
• Identification of which trees are proposed for preservation and which are proposed for removal.

DD&A will submit the draft arborist report electronically to the project proponent for review and comment. DD&A will respond to two rounds of comments from the project proponent on the draft arborist report before preparing a final report. DD&A will attend meetings with project proponent, the Town of Woodside, and/or the public upon request.

Item 2 Page 7
Town Council Meeting April 11, 2023
TASK 3: CALIFORNIA NATIVE AMERICAN TRIBE NOTIFICATION

AND CONSULTATION

CALIFORNIA NATIVE AMERICAN TRIBE NOTIFICATION AND CONSULTATION In accordance with AB52, the Town recently contacted local Native American Tribal representatives to solicit consultation regarding the Project and the CEQA process. If tribal consultation is requested RGS will assist the Town with the consultation process. The Town uses a thorough set of mitigation measures to avoid significant impactsto cultural resourcesthat have been developed with tribal consultation on past projects.

TASK 4: INITIAL STUDY/CEQA DETERMINATION

PREPARE INITIAL STUDY
RGS will prepare an Initial Study consisting of:
• Project description
• Environmental factors potentially affected using the current CEQA Guidelines Checklist • Determination of what level of analysis is required, (e.g., MND or EIR); and • Evaluation of environmental impacts and feasible mitigation measures to avoid significant impacts, if identified.

RGS will provide Town staff with an Administrative Draft Initial Study for review and will revise the document, if necessary, to reflect the Town’s comments.

PREPARE CEQA DETERMINATION
If the Initial Study concludes that there are no potentially significant impacts that cannot be mitigated to less than significant levels, RGS will prepare an MND, based on the Initial Study, and recommend mitigation measures to avoid or reduce potentially significant environmental effects. Ifthe Initial Study concludesthat there are potentially significant impacts that cannot be mitigated to a lessthan significant level, RGS will assist the Town with the preparation of an EIR, including the selection of environmental specialists. RGS will coordinate with Town staff to make the document available for public review and comment. The Consultant will provide an Administrative CEQA Determination and will revise the document, if necessary, to reflect the Town’s comments.

PUBLIC NOTICES/REVIEW/CIRCULATION/FINAL ENVIRONMENTAL DETERMINATION RGS will prepare a Notice of Preparation (NOP) and/or Notice of Intent (NOI) for the CEQA document and properly notice its availability for public review. The Town will pay for the publication ofthe public notice in the newspapers. RGS willsubmit the NOP with the CEQA determination and Initial Item 2 Page 8
Town Council Meeting April 11, 2023
Study to the State Clearinghouse (SCH) and responsible agencies via internet or other method preferred by the responsible agencies.

In addition to the required number of hard and/or electronic copies for submittal to SCH, RGS will produce 5 (five) hard copies of the document as well as one electronic version to the Town.

Town staff will forward response letters electronically to RGS as they are received to be assembled as a consolidated set of response letters within two weeks after the close of public comment period. RGS will prepare the final CEQA determination as directed by the Town prior to adoption. RGS will prepare and file the Notice of Determination with the County.
(NOD) with the SCH and the County Clerk. The Town will be responsible for the County Clerk filing fees including the Fish and Game fee.

AGENCY COORDINATION
RGS will coordinate with State and other local agencies as it pertains to their review and comments on the possible environmental impacts of the project. RGS will identify in the scope of work the likely agenciesto comment on the project.

PREPARE MITIGATION MONITORING PROGRAM
RGS will prepare a mitigation monitoring program, if needed, to be included as part of the final environmental document.

BUDGET
The project budget is based on the completion of tasks performed beginning April 2023 and extending over 14 weeks pending any challenges or appeals. Timelines may be compressed where tasks are be completed concurrently. Tasks to be completed and associated costs are outlined below.

Deliverables Cost
Task 1.0: Project Management
Task 1.1 Initial Meeting & Data Acquisition $930
Task 1.2 Management & Administration (through project duration) $2,270 Subtotal $3,200
Task 2.0: Data Acquisition & Review
Task 2.1: Acquire Project Data and Review Technical Studies $6,320 Task 2.2: Site Visit $620
Item 2 Page 9
Town Council Meeting April 11, 2023
Deliverables Cost
Task 2.3: Air Quality Study $6,800
Task 2.4: Arborist Report $15,333
Subtotal $29,073 $13,740
Task 3.0: California Native American Tribal Notice & Consultation Task 3.1: Tribal Notification & Consultation $590
Subtotal $590
Task 4.0: Initial Study/ CEQA Determination
Task 4.1: Prepare Initial Study $3,840
Task 4.2: Prepare CEQA Determination $1,135
Task 4.3: Public Notices/Review/Circulation/Final Determination $1,870 Task 4.4: Agency Coordination $1,240
Task 4.5: Prepare Mitigation Monitoring Program $2,560
Subtotal $12,385
Task 5.0: Public Meetings
Task 5.1: Attend Planning Commission Hearing $1,240
Task 5.2: Attend Town Council Hearing $1,860
Subtotal $3,100
Total $48,348 $33,015
The Not-To-Exceed (NTE) amount of the project is $53,200, that includes a 10% contingency. All worked performed will be invoiced on a time-and-materials basis, and on actual hours worked at the following rates:

Staff Hourly Rate
Steve Flint, Project Manager $170
Scott Harriman, Planning Advisor $140
Jo Miller, Project Coordinator $105
Matthew Jadrich, Technical Specialist $ 95
Item 2 Page 10 Town Council Meeting April 11, 2023
RGS Advisors are skilled at prioritizing projects and working within the budget of partner agencies.

Additional services and projects may be scoped in any way mutually agreed upon between RGS and the Town, and project estimates or not-to-exceed amounts will be provided upon request. While it is anticipated that expenses for travel and lodging, advertising, and other direct external costs will be minimal, such expenses are not included in hourly rates, and will be invoiced to the Town accordingly.

RGS understands that the Town of Woodside strives to provide applicants with understandable and transparent billings and invoices that are processed in a timely manner. RGS will submit all monthly billings and detailed invoices promptly and will be consistent with the Town’s current methodology.

Item 2 Page 11 Town Council Meeting April 11, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 3
From: Sean Rose, Town Engineer April 11, 2023
Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION: (1) APPROVING A SEWER SERVICE ALLOCATION TO 1100 CANADA ROAD, PURSUANT TO MUNICIPAL CODE SECTION

51.126; (2) CONSENTING TO THE ANNEXATION OF THIS PROPERTY INTO THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT; AND (3)

AUTHORIZING THE TOWN MANAGER TO EXECUTE A SUPPLEMENTAL

AGREEMENT BETWEEN THE TOWN OF WOODSIDE AND FAIR OAKS SEWER

MAINTENANCE DISTRICT FOR THE TRANSFER OF A SEWER CONNECTION

IN THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, which: (1) approves a sewer service allocation for 1100 Cañada Road, pursuant to Section 51.126 of the Municipal Code; (2) consents to the annexation of this property into the Redwood Creek Sewer Assessment District; and (3) authorizes the Town Manager to execute a supplemental agreement between the Town of Woodside and Fair Oaks Sewer Maintenance District for the transfer of a sewer connection in the Redwood Creek Sewer Assessment District.

BACKGROUND
The Town’s Municipal Code provides regulations pertaining to sewer service allocations, beginning at Section 51.120. The regulations define three areas of Town that are the subject of the definitions and requirements contained in the Section. Areas I and II include parcels that are located either within the Redwood Creek Trunk Sewer Assessment District or the Town Center Sewer Assessment District (TCSAD). Area III is comprised of parcels that are located outside the two sewer districts, but which are contiguous to either of them. The parcel at 1100 Cañada Road is in Area III. Section 51.126 addresses parcels within Area III. Specifically, the section reads:
“(A) Owners of developed parcels may receive a sewer service allocation, subject to Town Council approval, with any conditions imposed, and the general conditions required by this chapter, based on finding that: (1) the Town Engineer has determined that it is a contiguous parcel, as provided in Section 51.122, (2) the allocation is consistent with the Town's General Plan and any applicable specific plan, and (3) sewer service capacity is available.”

DISCUSSION
The property at 1100 Cañada Road is a Developed Parcel with an existing residence served by a private on-site wastewater treatment system. There is a RCS sanitary sewer main located directly in front Item 3 Page 1 Town Council Meeting April 11, 2023
of the property. The current property owner has requested to connect to the Redwood Creek Sewer System. The Town Engineer finds that the parcel meets all of the conditions outlined in Section 51.126.

Because 1100 Cañada Road is contiguous to, rather than within, the boundary of the Redwood Creek Sewer Assessment District, it was not granted a sewer allocation when the District was formed.

The April 2, 1968 agreement between the Town and Fair Oaks granted connections and corresponding sewer service capacity to parcels within the District boundary at formation, up to a total of 150,000 gallons per day.

Per the terms of the agreement, in order for any contiguous parcel such as 1100 Cañada Road to connect to the Fair Oaks sewer system, sewer capacity must be transferred from a parcel with an allocation to the contiguous parcel.

Based on a review of the existing allocation roll, staff proposes to transfer the unused allocation from “excess” - assessment district number 70 to 1100 Cañada Road (APN 072-130-270).

In order to formalize the transfer of a sewer allocation to 1100 Cañada Road the 1968 agreement must be amended. The attached Supplemental Agreement would serve as said amendment. Per the terms of the Supplemental Agreement, the Town will record the transfer in its sewer assessment records.

Map of 1100 Canada Road shown as Exhibits A is to the attached Supplemental Agreement.

CONCLUSION
It is recommended that the Town Council adopt the attached resolution adopt the attached resolution, (1) approving a sewer service allocation for 1100 Cañada Road, pursuant to Section 51.126 of the Municipal Code; (2) consenting to the annexation of this property into the Redwood Creek Sewer Assessment District; and (3) authorizing the Town Manager to execute a supplemental agreement between the Town of Woodside and Fair Oaks Sewer Maintenance District for the transfer of a sewer connection in the Redwood Creek Sewer Assessment District.

ATTACHMENTS

1. Resolution 2023-

2. Supplemental Agreement (attached to Resolution)
Item 3 Page 2
Town Council Meeting April 11, 2023
RESOLUTION NO. 2023 -

RESOLUTION OF THE TOWN COUNCIL OF TOWN OF WOODSIDE
(1) APPROVING A SEWER SERVICE ALLOCATION FOR 1100 CANADA ROAD, PURSUANT TO MUNICIPAL CODE SECTION 51.126; (2) CONSENTING TO THE

ANNEXATION OF THIS PROPERTY INTO THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT; AND (3) AUTHORIZING THE TOWN MANAGER TO EXECUTE A

SUPPLEMENTAL AGREEMENT BETWEEN THE TOWN OF WOODSIDE AND FAIR OAKS

SEWER MAINTENANCE DISTRICT FOR THE TRANSFER OF A SEWER CONNECTION IN

THE REDWOOD CREEK SEWER ASSESSMENT DISTRICT
WHEREAS, the Woodside Municipal Code provides Sewer Service Allocation Regulations beginning at Section 51.120; and WHEREAS, the parcel at 1100 Cañada Road (APN 072-130-270) is in “Area III” as defined in Section 51.123 of the Sewer Service Allocation Regulations; and
WHEREAS, Section 51.126 of the Municipal Code provides the process whereby parcels that lie in “Area III” can apply for sewer service allocations; and
WHEREAS, the owners of the parcel at 1100 Cañada Road have applied for a sewer service allocation under the terms of this section; and
WHEREAS, the Town Engineer finds that the parcel meets all of the conditions outlined in Section 51.126; and
WHEREAS, 1100 Cañada Road is contiguous to, rather than within, the boundary of the Redwood Creek Sewer Assessment District, and it was not granted a sewer allocation when the District was formed; and WHEREAS, prior to sewer connection, sewer capacity rights are required to be transferred to this property; and
WHEREAS, the Fair Oaks Sewer Maintenance District will need to agree to amend the agreement with the Town of Woodside pertaining to the Redwood Creek Sewer Assessment District in order to allow this property to be annexed into the District and the Town will need to execute amended agreements accordingly.

NOW THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that:

1. A sewer service allocation is granted to 1100 Cañada Road;

2. It consents to the annexation of this property into the Redwood Creek Sewer Assessment District; and

3. That the Supplemental Agreement, attached hereto and made part hereof, is approved and the Town Manager is authorized to execute said agreement.
* * * * * *
PASSED AND ADOPTED by the Town Council of the Town of Woodside, April 11, 2023, by the following vote of the members thereof:

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AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_____________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
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1 SUPPLEMENT AGREEMENT BETWEEN FAIR OAKS SEWER MAINTENANCE DISTRICT AND

THE TOWN OF WOODSIDE REGARDING TRANSFER OF SEWER CONNECTION IN THE REDWOOD CREEK MAIN TRUNK – GLENS SEWER COLLECTION SYSTEM ASSESSMENT

DISTRICT
THIS AGREEMENT, made and entered into this ____day of _____, 2023, by and between the TOWN OF WOODSIDE, a municipal corporation, hereinafter called “Town,” and the FAIR OAKS SEWER MAINTENANCE DISTRICT, a sewer maintenance district of the County of San Mateo, State of California, hereinafter called “District”.

WITNESSETH:

WHEREAS, Town and District have previously entered into an agreement dated April 2, 1968, assigning certain rights and responsibilities to Town and District for the purpose of providing sewer service to the Redwood Creek Main Trunk – Glens Sewer Collection System Assessment District; and
WHEREAS, said agreement provides that no parcel exterior to the boundary of said assessment district shall be permitted to connect to the sewer system acquired or constructed by said assessment district without first obtaining the approval of both the Town and the District; and
WHEREAS, the capacity purchased in the sewer treatment facilities of the City of Redwood City to treat the effluent generated within said assessment district is a finite amount, namely 150,000 gallons per day; and
WHEREAS, certain of these sewer connections remain unused at this time; and
WHEREAS, Town has received a request for the owners of the land outside of the boundaries but contiguous to the said assessment district to receive sewer service through the facilities constructed by said assessment district; and
WHEREAS, said land known as 1100 Cañada Road (APN 072-130-270) can be served by gravity sewage flow to the facilities constructed by said assessment district as required by District policy; and WHEREAS, in order to maintain the integrity of the purchased sewage treatment capacity hereinabove cited it is necessary to delete one unused sewer connection assigned within said assessment district for each sewer connection granted outside of said assessment district; and
WHEREAS, Town desires to grant a connection to said 1100 Cañada Road from among those presently assigned but unused sewer connections within said assessment district, and District concurs.

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2 NOW, THEREFORE IT IS AGREED as follows:

1. 1100 Cañada Road (APN 072-130-270) as shown in Exhibit “A” attached hereto and made part of this agreement by reference shall be assigned one (1) sewer connection representing a portion of the 150,000 gallons per day capacity purchased to treat the sewage generated within the Redwood Creek Main Trunk – Glens Sewer Collection System Assessment District.

2. The number of sewer connections assigned as “excess” referenced as assessment district number 70 shall be reduced by one (1) sewer connection from twenty-four (24) sewer connections to twenty-three (23) sewer connections.

3. The Town shall make appropriate notation on the sewer records filed with the Town Engineer’s office in the Town of Woodside.

4. 1100 Cañada Road (APN 072-130-270), assigned certain sewer connections by this agreement, must annex to the Fair Oaks Sewer Maintenance District pursuant to Section 5820 et.seq. of the Streets and Highway Code and paragraph 6 of the above referenced agreement between Town and District dated April 2, 168, and to which this agreement if supplemental, before connection may be made to the facilities constructed by said above mentioned assessment district.

IN WITNESS WEREOF, the parties hereto have caused this
supplemental agreement to be executed by their duly authorized officers on the day and year first above written.

TOWN OF WOODSIDE:

Dated: ________ By: ___________________________
Kevin Bryant, Town Manager
ATTEST:

Dated: ________ By: ___________________________
Jennifer Li, Town Clerk
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3 FAIR OAKS SEWER MAINTENANCE DISTRICT
A Sewer Maintenance District of the County of San Mateo Dated: ________ By: ___________________________
President, Board of Supervisors
Attest: ___________________
Clerk of the Board

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4 EXHIBIT “A”
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TOWN OF WOODSIDE
Report to Town Council Agenda Item 4
From: Sean Rose, Town Engineer April 11, 2023
Approved: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN

AMDENDMENT TO THE CONTRACT WITH MARINA LANDSCAPE IN AN
AMOUNT NOT TO EXCEED $19,439.17 FOR CONSTRUCTION OF THE

WOODSIDE ROAD MEDIAN ISLAND BEAUTIFICATION PROJECT

RECOMMENDATION
It is recommended that the Town Council authorize the Town Manager to execute an amendment to the contract with Marina Landscape in an amount not to exceed $19,439.17, for
construction of the Woodside Road Median Island Beautification Project.

BACKGROUND
On January 17, 2023, the Town Council authorized the Town Manager to execute a contract with Marina Landscape for the construction of the Woodside Road Median Island Beautification Project in the amount of $115,500, which included $10,000 for construction contingency.

After execution of the contract, the Contractor obtained their encroachment permit from Caltrans to complete the work within their Highway 84 right of way. One of Caltrans’ permit
conditions was that the contractor’s proposed lane closure can only be completed at night from 8pm to 5am. Because the Town’s bid documents did not envision the work would have to be completed at night, the contractor submitted a change order proposal for the additional cost associated with night work in the amount of $19,439.17. The additional cost is due to increased labor and equipment costs incurred by the contractor to complete the work at night.

Staff finds the additional cost to be reasonable and required in order to meet Caltrans’ requirement for night-only lane closures. Further, due to the proximity of the work to the Highway 84 travel lanes, lane closure is required in order to complete the work.

Currently, the total project cost is budgeted in the adopted Capital Improvement Program in the amount of $119,718, with $40,000 from the General Fund and the remaining $79,718 from the Woodside Community Foundation. With the amended Marina
construction contract, the total estimated project cost (including design, construction, and construction contingency) Item 4 Page 1 Town Council Meeting April 11, 2023
is $164,729.17. The WCF has thus far pledged to cover $96,836 of that amount, which includes $13,000 towards the cost of night work. Based on current pledges, the Town’s required contribution to the project is $67,893.17. That amount is in addition to the ongoing maintenance expense which the Town has agreed to cover after construction of the project. That cost is currently estimated to be $1,000-$3,000 per month.

Should the recommended action be approved, construction is anticipated to commence in April 2023 and be completed by May 2023.

ATTACHMENTS

1. Resolution 2023-

2. Location Map

3. Change Order Proposal from Marina Landscape
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Town Council Meeting April 11, 2023
RESOLUTION NO. 2023 –

RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AMENDMENT

TO THE CONTRACT WITH MARINA LANDSCAPE IN AN AMOUNT NOT TO EXCEED $19,439.17 FOR CONSTRUCTION OF THE WOODSIDE ROAD MEDIAN ISLAND

BEAUTIFICATION PROJECT
WHEREAS, on January 17, 2023, the Town Council authorized the Town Manager to execute a contract with Marina Landscape for the construction of the Woodside Road Median Island
Beautification Project in the amount of $115,500, which included $10,000 for construction contingency; and
WHEREAS, after execution of the contract, the contractor obtained their encroachment permit from Caltrans to complete the work within their Highway 84 right of way. One of Caltrans’ permit conditions was that the contractor’s proposed lane closure can only be completed at night from 8pm to 5am; and
WHEREAS, because the Town’s bid documents did not envision the work would have to be completed at night, the contractor submitted a change order proposal for the additional cost associated with night work in the amount of $19,439.17. The additional cost is due to increased labor and equipment costs incurred by the contractor to complete the work at night; and WHEREAS, staff finds the additional cost to be reasonable and required in order to meet Caltrans’ requirement for nightonly lane closures. Further, due to the proximity of the work to the Highway 84 travel lanes, lane closure is required in order to complete the work; and
WHEREAS, Currently, the total project cost is budgeted in the adopted Capital Improvement Program in the amount of $119,718, with $40,000 from the General Fund and the remaining $79,718 from the Woodside Community Foundation; and
WHEREAS, with the amended Marina construction contract, the total estimated project cost (including design, construction, and construction contingency) is $164,729.17. The WCF has thus far pledged to cover $96,836 of that amount, which includes $13,000 towards the cost of night work; and
WHEREAS, based on current pledges, the Town’s required
contribution to the project is $67,893.17.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that it authorizes the Town Manager to execute an amendment to the contract with Marina Landscape Inc., in an amount not to exceed $19,439.17 for the Woodside Road Item 4 Page 3
Town Council Meeting April 11, 2023
Median Island Beautification Project.
* * * * * * *

Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 11th of April 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
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