Agenda packet, second session — Town Council, May 23, 2023

Agenda
TC MEETING AGENDA - 2023-05-23.PDF
Meeting Materials
TC MEETING PACKET - 2023-05-23.PDF
ITEM 1 - REGISTER OF DEMANDS MAY 1 - 15, 2023.PDF
ITEM 2 - APRIL INVESTMENT ACTIVITY REPORT.PDF
ITEM 3 - 2022-23 THIRD QUARTER BUDGET REVIEW.PDF
ITEM 4 - MAY 2023 PRESERVATION MONTH.PDF
ITEM 5 - DRAFT MINUTES - JAN 31 AND FEB 14 2023.PDF
ITEM 6 - ENGINEERS WEEK PROCLAMATION.PDF
ITEM 7 - CALAPP GRANT FOR SOLAR PERMITTING SYSTEM.PDF
ITEM 8 - NEW COMMITTEES.PDF
ITEM 9 - OLD LA HONDA RD EMERGENCY PAVING CONTRACT.PDF
ITEM 9 DESK ITEMS - LETTERS RECEIVED REGARDING OLD LA HONDA ROAD AS OF 640 PM ON MAY 23, 2023.PDF
ITEM A - TOWN CENTER SEWER ASSESSMENT DISTRICT RATES.PDF ITEM B - PRIDE MONTH AND FLAG REQUEST.PDF
ITEM C - INCLUDE TOWN CENTER AREA PLAN IN TOWN BUDGET.PDF

1. Documents:

2. Documents:

Town Council Meeting May 23, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA May 23, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

DO SO IN PERSON OR BY JOINING THE ZOOM MEETING
https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.

IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.

CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine and will be approved by one roll call motion unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.

1. Register of Demands Against the Town of Woodside from May 1 through 15, 2023.

2. 2022-23 April Monthly Investment Activity Report.

3. 2022-23 Third Quarter Budget Review and Resolution Amending the Adopted Budget for Fiscal Year 2022-23. Resolution No. 2023 - ______

4. Resolution Proclaiming May 2023 as Woodside Preservation Month.

Resolution No. 2023 - ______

5. Approval of Minutes: Special Meeting of January 31, 2023 and Regular Meeting of February 14, 2023.

6. Resolution Proclaiming May 21-27, 2023 as National Public Works Week.

Town Council Meeting May 23, 2023 Page 2
Resolution No. 2023 - ______

7. Resolution Authorizing the Town Manager to Execute a Grant Agreement for the California Automated Permit Processing (CALAPP) Program.

Resolution No. 2023 - ______

8. Resolutions (1) Creating the Environment and Conservation Committee and Establishing Committee Charter, Size, Meeting Dates, and Terms of Office; and (2) Creating the Climate and Sustainability Committee and Establishing Committee Charter, Size, Meeting Dates, and Terms of Office; and Suspending the Operation of the Environment: Open Space, Conservation & Sustainability Committee. Resolutions No. 2023 - ______ and ______

9. Resolution Authorizing the Town Manager to Execute an Agreement with Farallon Company for Emergency Paving Work Associated with Declared Storm Emergencies on Old La Honda Road. Resolution No. 2023 - ______

PUBLIC HEARING
A. Resolution Amending the Town’s Schedule of Fees and Charges by Adopting Town Center Sewer Assessment District Rates for 2023-24 through 2027-28.

Resolution No. 2023 - ______

NEW BUSINESS
B. Resolutions (1) Proclaiming June 2023 as Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) “Pride Month” and (2) Directing the Flying of the Pride Flag to Commemorate Pride Month. Resolutions No. 2023 - ______ and ______
C. Recommendation to Include an Update to the Town Center Area Plan in the Town Budget for Fiscal Years 2023-24 and 2024-25.

REPORTS
D. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

E. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.

Town Council Meeting May 23, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA May 23, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. Register of Demands Against the Town of Woodside from May 1 through 15, 2023.

2. 2022-23 April Monthly Investment Activity Report.

3. 2022-23 Third Quarter Budget Review and Resolution Amending the Adopted Budget for Fiscal Year 2022-23. Resolution No. 2023 - ______

4. Resolution Proclaiming May 2023 as Woodside Preservation Month.

Resolution No. 2023 - ______

5. Approval of Minutes: Special Meeting of January 31, 2023 and Regular Meeting of February 14, 2023.

6. Resolution Proclaiming May 21-27, 2023 as National Public Works Week.

Town Council Meeting May 23, 2023 Page 2
Resolution No. 2023 - ______

7. Resolution Authorizing the Town Manager to Execute a Grant Agreement for the California Automated Permit Processing (CALAPP) Program.

Resolution No. 2023 - ______

PUBLIC HEARING
A. Resolution Amending the Town’s Schedule of Fees and Charges by Adopting Town Center Sewer Assessment District Rates for 2023-24 through 2027-28.

Resolution No. 2023 - ______

REPORTS
D. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

E. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

TOWN OF WOODSIDE
Report to Town Council Agenda Item 1
From: Paula Wong, Management Analyst May 23, 2023
Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM MAY 1 THROUGH MAY 15, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F, the attached register of demands for May 1 through May 15, 2023 have been prepared, audited, and certified, by the Administrative Services Manager.

Attachment

1. Register of Demands May 1 through May 15, 2023
Item 1 Page 1 Town Council Meeting May 23, 2023
Accounts Payable
User:

Printed:
paula.wong
5/12/2023 2:33 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41917 zzzz Void 05/05/2023
VOID#41917 VOID Check# 41917 Due to Printing Error 05.05.23VOID Check# 41917 Due to Printing Error 05.05.23 -1.00 VOID#41917 VOID Check# 41917 Due to Printing Error 05.05.23VOID Check# 41917 Due to Printing Error 05.05.23 1.00 41918 zzzz Void 05/05/2023
VOID#41918 VOID Check# 41918 Due to Printing Error 05.05.23VOID Check# 41918 Due to Printing Error 05.05.23 -1.00 VOID#41918 VOID Check# 41918 Due to Printing Error 05.05.23VOID Check# 41918 Due to Printing Error 05.05.23 1.00 41919 zzzz Void 05/05/2023
VOID#41919 VOID Check# 41919 Due to Printing Error 05.05.23VOID Check# 41919 Due to Printing Error 05.05.23 1.00 VOID#41919 VOID Check# 41919 Due to Printing Error 05.05.23VOID Check# 41919 Due to Printing Error 05.05.23 -1.00 41920 zzzz Void 05/05/2023
VOID#41920 VOID Check# 41920 Due to Printing Error 05.05.23VOID Check# 41920 Due to Printing Error 05.05.23 1.00 VOID#41920 VOID Check# 41920 Due to Printing Error 05.05.23VOID Check# 41920 Due to Printing Error 05.05.23 -1.00 41921 zzzz Void 05/05/2023
VOID#41921 VOID Check# 41921 Due to Printing Error 05.05.23VOID Check# 41921 Due to Printing Error 05.05.23 1.00 VOID#41921 VOID Check# 41921 Due to Printing Error 05.05.23VOID Check# 41921 Due to Printing Error 05.05.23 -1.00 41922 zzzz Void 05/05/2023
VOID#41922 VOID Check# 41922 Due to Printing Error 05.05.23VOID Check# 41922 Due to Printing Error 05.05.23 1.00 VOID#41922 VOID Check# 41922 Due to Printing Error 05.05.23VOID Check# 41922 Due to Printing Error 05.05.23 -1.00 41923 zzzz Void 05/05/2023
VOID#41923 VOID Check# 41923 Due to Printing Error 05.05.23VOID Check# 41923 Due to Printing Error 05.05.23 -1.00 VOID#41923 VOID Check# 41923 Due to Printing Error 05.05.23VOID Check# 41923 Due to Printing Error 05.05.23 1.00 41924 zzzz Void 05/05/2023
VOID#41924 VOID Check# 41924 Due to Printing Error 05.05.23VOID Check# 41924 Due to Printing Error 05.05.23 -1.00 VOID#41924 VOID Check# 41924 Due to Printing Error 05.05.23VOID Check# 41924 Due to Printing Error 05.05.23 1.00 41925 zzzz Void 05/05/2023
VOID#41925 VOID Check# 41925 Due to Printing Error 05.05.23VOID Check# 41925 Due to Printing Error 05.05.23 1.00 VOID#41925 VOID Check# 41925 Due to Printing Error 05.05.23VOID Check# 41925 Due to Printing Error 05.05.23 -1.00 41926 zzzz Void 05/05/2023
VOID#41926 VOID Check# 41926 Due to Printing Error 05.05.23VOID Check# 41926 Due to Printing Error 05.05.23 -1.00 VOID#41926 VOID Check# 41926 Due to Printing Error 05.05.23VOID Check# 41926 Due to Printing Error 05.05.23 1.00 41927 zzzz Void 05/05/2023
VOID#41927 VOID Check# 41927 Due to Printing Error 05.05.23VOID Check# 41927 Due to Printing Error 05.05.23 1.00 VOID#41927 VOID Check# 41927 Due to Printing Error 05.05.23VOID Check# 41927 Due to Printing Error 05.05.23 -1.00 41928 zzzz Void 05/05/2023
VOID#41928 VOID Check# 41928 Due to Printing Error 05.05.23VOID Check# 41928 Due to Printing Error 05.05.23 -1.00 VOID#41928 VOID Check# 41928 Due to Printing Error 05.05.23VOID Check# 41928 Due to Printing Error 05.05.23 1.00 41929 zzzz Void 05/05/2023
VOID#41929 VOID Check# 41929 Due to Printing Error 05.05.23VOID Check# 41929 Due to Printing Error 05.05.23 -1.00 VOID#41929 VOID Check# 41929 Due to Printing Error 05.05.23VOID Check# 41929 Due to Printing Error 05.05.23 1.00 41930 zzzz Void 05/05/2023
VOID#41930 VOID Check# 41930 Due to Printing Error 05.05.23VOID Check# 41930 Due to Printing Error 05.05.23 -1.00 VOID#41930 VOID Check# 41930 Due to Printing Error 05.05.23VOID Check# 41930 Due to Printing Error 05.05.23 1.00 41931 zzzz Void 05/05/2023
VOID#41931 VOID Check# 41931 Due to Printing Error 05.05.23VOID Check# 41931 Due to Printing Error 05.05.23 1.00 VOID#41931 VOID Check# 41931 Due to Printing Error 05.05.23VOID Check# 41931 Due to Printing Error 05.05.23 -1.00 41932 zzzz Void 05/05/2023
VOID#41932 VOID Check# 41932 Due to Printing Error 05.05.23VOID Check# 41932 Due to Printing Error 05.05.23 -1.00 VOID#41932 VOID Check# 41932 Due to Printing Error 05.05.23VOID Check# 41932 Due to Printing Error 05.05.23 1.00 AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 1 Item 1 Page 2
Town Council Meeting May 23, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41933 zzzz Void 05/05/2023
VOID#41933 VOID Check# 41933 Due to Printing Error 05.05.23VOID Check# 41933 Due to Printing Error 05.05.23 -1.00 VOID#41933 VOID Check# 41933 Due to Printing Error 05.05.23VOID Check# 41933 Due to Printing Error 05.05.23 1.00 41934 zzzz Void 05/05/2023
VOID#41934 VOID Check# 41934 Due to Printing Error 05.05.23VOID Check# 41934 Due to Printing Error 05.05.23 -1.00 VOID#41934 VOID Check# 41934 Due to Printing Error 05.05.23VOID Check# 41934 Due to Printing Error 05.05.23 1.00 41935 zzzz Void 05/05/2023
VOID#41935 VOID Check# 41935 Due to Printing Error 05.05.23VOID Check# 41935 Due to Printing Error 05.05.23 1.00 VOID#41935 VOID Check# 41935 Due to Printing Error 05.05.23VOID Check# 41935 Due to Printing Error 05.05.23 -1.00 41936 zzzz Void 05/05/2023
VOID#41936 VOID Check# 41936 Due to Printing Error 05.05.23VOID Check# 41936 Due to Printing Error 05.05.23 1.00 VOID#41936 VOID Check# 41936 Due to Printing Error 05.05.23VOID Check# 41936 Due to Printing Error 05.05.23 -1.00 41937 zzzz Void 05/05/2023
VOID#41937 VOID Check# 41937 Due to Printing Error 05.05.23VOID Check# 41937 Due to Printing Error 05.05.23 1.00 VOID#41937 VOID Check# 41937 Due to Printing Error 05.05.23VOID Check# 41937 Due to Printing Error 05.05.23 -1.00 41938 zzzz Void 05/05/2023
VOID#41938 VOID Check# 41938 Due to Printing Error 05.05.23VOID Check# 41938 Due to Printing Error 05.05.23 1.00 VOID#41938 VOID Check# 41938 Due to Printing Error 05.05.23VOID Check# 41938 Due to Printing Error 05.05.23 -1.00 41939 zzzz Void 05/05/2023
VOID#41939 VOID Check# 41939 Due to Printing Error 05.05.23VOID Check# 41939 Due to Printing Error 05.05.23 1.00 VOID#41939 VOID Check# 41939 Due to Printing Error 05.05.23VOID Check# 41939 Due to Printing Error 05.05.23 -1.00 41940 zzzz Void 05/05/2023
VOID#41940 VOID Check# 41940 Due to Printing Error 05.05.23VOID Check# 41940 Due to Printing Error 05.05.23 -1.00 VOID#41940 VOID Check# 41940 Due to Printing Error 05.05.23VOID Check# 41940 Due to Printing Error 05.05.23 1.00 41941 zzzz Void 05/05/2023
VOID#41941 VOID Check# 41941 Due to Printing Error 05.05.23VOID Check# 41941 Due to Printing Error 05.05.23 -1.00 VOID#41941 VOID Check# 41941 Due to Printing Error 05.05.23VOID Check# 41941 Due to Printing Error 05.05.23 1.00 41942 zzzz Void 05/05/2023
VOID#41942 VOID Check# 41942 Due to Printing Error 05.05.23VOID Check# 41942 Due to Printing Error 05.05.23 1.00 VOID#41942 VOID Check# 41942 Due to Printing Error 05.05.23VOID Check# 41942 Due to Printing Error 05.05.23 -1.00 41943 zzzz Void 05/05/2023
VOID#41943 VOID Check# 41943 Due to Printing Error 05.05.23VOID Check# 41943 Due to Printing Error 05.05.23 -1.00 VOID#41943 VOID Check# 41943 Due to Printing Error 05.05.23VOID Check# 41943 Due to Printing Error 05.05.23 1.00 41944 zzzz Void 05/05/2023
VOID#41944 VOID Check# 41944 Due to Printing Error 05.05.23VOID Check# 41944 Due to Printing Error 05.05.23 -1.00 VOID#41944 VOID Check# 41944 Due to Printing Error 05.05.23VOID Check# 41944 Due to Printing Error 05.05.23 1.00 41945 zzzz Void 05/05/2023
VOID#41945 VOID Check# 41945 Due to Printing Error 05.05.23VOID Check# 41945 Due to Printing Error 05.05.23 1.00 VOID#41945 VOID Check# 41945 Due to Printing Error 05.05.23VOID Check# 41945 Due to Printing Error 05.05.23 -1.00 41946 2407 Advanced Tree Care 05/05/2023
17175 Arborist Report-805 Woodside Drive Arborist Report-805 Woodside Drive 225.00 17198 Arborist Letter-Barkley Fields 2 Eucalyptus Trees Arborist Letter-Barkley Fields 2 Eucalyptus Trees 225.00 Total for Check Number 41946: 450.00
41947 1743 American Public Works Association 05/05/2023 Renewal03.02.23 Membership Renewal 06.01.23-05.31.24 Membership Renewal 06.01.23-05.31.24 439.30 Total for Check Number 41947: 439.30
41948 1896 Bay Area Traffic Solutions Inc. 05/05/2023
130564 Storm Related:Kings Mountain Rd. Detour March 2023 Storm Related:Kings Mountain Rd. Detour March 2023 3,411.70 130565 Storm Related:Custom Metal Signs Storm Related:Custom Metal Signs 347.29 Total for Check Number 41948: 3,758.99
41949 1061 California Dept. of Transportation 05/05/2023 SL230786 Signals & Lighting January-March 2023 Signals & Lighting January-March 2023 471.46 AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 2 Item 1 Page 3
Town Council Meeting May 23, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 41949: 471.46
41950 1112 Cotton Shires & Associate 05/05/2023
423176 Geologist On-Call Services: March 2023 Geologist On-Call Services: March 2023 2,075.25 Total for Check Number 41950: 2,075.25
41951 1121 CSG Consultants, Inc. 05/05/2023
49650 In House Plan Review February 2023 Building Services February 2023 6,517.25 49650 Building Inspection February 2023 Building Services February 2023 7,296.00 49650 Building Official February 2023 Building Services February 2023 710.00 50263 Code Enforcement March 2023 Code Enforcement March 2023 4,897.75 50276 In House Plan Review March 2023 Building Services March 2023 8,744.25 50276 Builiding Official March 2023 Building Services March 2023 1,136.00 50276 Building Inspection March 2023 Building Services March 2023 9,216.00 50364 Engineering Staff Services March 2023 Engineering Staff Services March 2023 19,762.50 B230538 Building Plan Review Services March 2023 Building Plan Review Services March 2023 13,483.44 Total for Check Number 41951: 71,763.19
41952 1126 Department of Conservation 05/05/2023
QJan-Mar2023 Strong Motion Instrum. & SHz Map Fee Report: January-March 2023 Strong Motion Instrum. & SHz Map Fee Report: January-March 2023 753.70 Total for Check Number 41952: 753.70
41953 1308 Embarcadero Media 05/05/2023
78570 Legal Advertising Planning April 2023 Legal Advertising Planning April 2023 466.00 Total for Check Number 41953: 466.00
41954 2553 Farallon Company Engineering 05/05/2023
2302-1 Storm Related:Temporary Traffic Signal System-Skyline&OLHR March Storm Related:Temporary Traffic Signal System-Skyline&OLHR March 21,765.59 Total for Check Number 41954: 21,765.59
41955 1178 Interstate Traffic Control Products, Inc. 05/05/2023 255730 Traffic Cones(10) Traffic Cones(10) 196.88
Total for Check Number 41955: 196.88
41956 1181 Jack's Athletic Supply 05/05/2023
1550 May Day Fun Run: T-Shirts May Day Fun Run: T-Shirts 2,931.75 Total for Check Number 41956: 2,931.75
41957 1893 JMEC Engineering Inc 05/05/2023
3157-01 Storm Related:KMR Bridge Evaluation & Repair Report Storm Related:KMR Bridge Evaluation & Repair Report 9,993.48 Total for Check Number 41957: 9,993.48
41958 1145 Jennifer Li 05/05/2023
Reimb. 05.02.23 Zoom: Cloud Storage (Month) Zoom: Cloud Storage (Month) 40.00 Total for Check Number 41958: 40.00
41959 1686 Managed Health Network 05/05/2023
PRM-080328 Employee Assistance Program May 2023 Employee Assistance Program May 2023 55.00 PRM-080328 Employee Assistance Program May 2023 Employee Assistance Program May 2023 50.00 PRM-080328 Employee Assistance Program May 2023 Employee Assistance Program May 2023 50.00 Total for Check Number 41959: 155.00
AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 3 Item 1 Page 4
Town Council Meeting May 23, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41960 3013 Marina Landscape, Inc. 05/05/2023
452301-01 Woodside Rd. Median Island Beaut. Construction: March 2023 Woodside Rd. Median Island Beaut. Construction: March 2023 22,049.50 452301-02 Woodside Rd. Median Island Beaut. Construction: April 2023 Woodside Rd. Median Island Beaut. Construction: April 2023 23,932.83 Total for Check Number 41960: 45,982.33
41961 1148 Gerardo Mendoza 05/05/2023
186-2023 Barkley Fields Janitorial + Disinfecting April 2023Barkley Fields Janitorial + Disinfecting April 2023 940.00 232-2023 Museum Janitorial + Disinfecting April 2023 Museum Janitorial + Disinfecting April 2023 240.00 242-2023 Independence Hall Janitorial April 2023 Independence Hall Janitorial April 2023 135.00 285-2023 Branch Library Janitorial + Disinfecting April 2023Branch Library Janitorial + Disinfecting April 2023 1,285.00 296-2023 Town Hall Janitorial + Disinfecting April 2023 Town Hall Janitorial + Disinfecting April 2023 1,095.00 Total for Check Number 41961: 3,695.00
41962 1226 Mission Valley Ford 05/05/2023
284855 Kubota Tractor B2620HSD Repair Kubota Tractor B2620HSD Repair 1,001.44 Total for Check Number 41962: 1,001.44
41963 1593 National Notary Association 05/05/2023
Notary05.02.23 Notary Errors & Omission Insurance-3 Years Notary Errors & Omission Insurance-3 Years 78.00 Total for Check Number 41963: 78.00
41964 1245 ODP Business Solutions, LLC 05/05/2023
308293865001 Supplies:2-Year Warranty for New Shredder Supplies:2-Year Warranty for New Shredder 149.99 310024221001 Supplies:Lunchroom Condiment Organizer Supplies:Lunchroom Condiment Organizer 46.91 310024313001 Supplies:Organizer,Desktop Storage,Stapler Supplies:Organizer,Desktop Storage,Stapler 34.97 Total for Check Number 41964: 231.87
41965 1913 OK Lumber Co 05/05/2023
644268 Redwood Rough 4X4-10(12), 4X4-12(2) Redwood Rough 4X4-10(12), 4X4-12(2) 834.44 Total for Check Number 41965: 834.44
41966 2226 Quench USA, Inc. 05/05/2023
INV05664331 2 Water Units for TH/Public Works 04.20.23-05.19.23 2 Water Units for TH/Public Works 04.20.23-05.19.23 131.26 Total for Check Number 41966: 131.26
41967 1275 Redwood General Tire Co. Inc. 05/05/2023
835069 Repair Flat Tire Repair Flat Tire 50.00
Total for Check Number 41967: 50.00
41968 1513 St. Francis Electric, LLC 05/05/2023
171050108 TS & SL Maintenance- March 2023 TS & SL Maintenance- March 2023 290.00 Total for Check Number 41968: 290.00
41969 1385 Stepford 05/05/2023
2306258 IT Service Overage/After Hours April 2023 IT Service Overage/After Hours April 2023 247.50 2306259 IT Service Overage-Projects April 2023 IT Service Overage-Projects April 2023 2,598.75 Total for Check Number 41969: 2,846.25
41970 1095 Sweeping Corporation of America 05/05/2023
105909CS Monthly Sweep Fee April 2023 Monthly Sweep Fee April 2023 1,513.68 Total for Check Number 41970: 1,513.68
AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 4 Item 1 Page 5
Town Council Meeting May 23, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41971 1318 U.S. Bank 05/05/2023
PCard04.17.23 Zoom: Video Conferencing Fee (Annual) Employee Procurement Card Statement 04.17.23 149.90 PCard04.17.23 Amazon: Lighters(4) & Chafing Dish Fuel Employee Procurement Card Statement 04.17.23 48.75 PCard04.17.23 Zoom: Video Conferencing Fee (Month) Employee Procurement Card Statement 04.17.23 15.99 PCard04.17.23 Zoom: Video Conferencing Fee (Month) Employee Procurement Card Statement 04.17.23 15.99 PCard04.17.23 CurrentConnected:SOK Battery for Ham Radio Employee Procurement Card Statement 04.17.23 633.44 PCard04.17.23 Zoom: Video Conferencing Fee (Month) Arts & Culture Employee Procurement Card Statement 04.17.23 31.98 PCard04.17.23 Darbar Restaurant:Staff Holi Lunch Employee Procurement Card Statement 04.17.23 483.83 PCard04.17.23 Peninsula Party Rentals:Popcorn Machine-Environ Comm Movie Employee Procurement Card Statement 04.17.23 201.26 PCard04.17.23 The Sandwich Spot:Staff TrakiT Meeting Employee Procurement Card Statement 04.17.23 185.55 PCard04.17.23 Adobe Pro: Software Employee Procurement Card Statement 04.17.23 89.96 PCard04.17.23 American Planning Assoc:APA/AICP Membership 04.01.23-03.31.24 Employee Procurement Card Statement 04.17.23 838.00 PCard04.17.23 Costco: Meeting Refreshments Employee Procurement Card Statement 04.17.23 41.75 PCard04.17.23 Auto Pride: Car Wash -2 Town Cars Employee Procurement Card Statement 04.17.23 87.98 PCard04.17.23 Lucky:Sparkling Water/Ice-Environment Committee MovieNight Employee Procurement Card Statement 04.17.23 31.15 PCard04.17.23 Zoom: Video Conferencing Fee (Annual) Employee Procurement Card Statement 04.17.23 149.90 Total for Check Number 41971: 3,005.43
41972 1322 United Site Services 05/05/2023
INV-01619006 Portable Restroom Services 04.19.23-05.16.23 Portable Restroom Services 04.19.23-05.16.23 231.57 Total for Check Number 41972: 231.57
41973 1334 West Bay Sanitary District 05/05/2023
2022/23-081 Quarterly Sewer Maintenance: Jan-Mar 2023 Quarterly Sewer Maintenance: Jan-Mar 2023 19,880.43 Total for Check Number 41973: 19,880.43
41974 1341 Woodside Fire Protection District 05/05/2023 135_WDSE Contribution Towards CERP Coordinator: Apr-Jun 2023 Contribution Towards CERP Coordinator: Apr-Jun 2023 9,986.56 Total for Check Number 41974: 9,986.56
41975 2249 Richard & Pamela Brown 05/05/2023
DefSpac05.03.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,650.00 Total for Check Number 41975: 1,650.00
41976 3015 Kate Daly 05/05/2023
DefSpac05.01.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 2,300.00 Total for Check Number 41976: 2,300.00
41977 3012 Yundi Qian 05/05/2023
DefSpac05.03.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 DefSpac05.03.23 $300.00 Refund for permit application Defensible Space Matching Fund Program FY23 300.00 Total for Check Number 41977: 3,300.00
41978 1465 Oliver Yu 05/05/2023
DefSpac05.01.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,448.34 Total for Check Number 41978: 1,448.34
Total for 5/5/2023: 213,717.19
41979 3017 John Demma 05/12/2023
DefSpac05.08.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 5 Item 1 Page 6
Town Council Meeting May 23, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 41979: 3,000.00
41980 2847 Ronald Melanson 05/12/2023
DefSpac05.08.23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 41980: 3,000.00
41981 2842 Farrah Mohebi 05/12/2023
DefSpac05.04.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 41981: 3,000.00
41982 1835 Aymeric Sallin 05/12/2023
Refund05.05.23 250 Greer BLDG2019-0491 250 Greer BLDG2019-0491 1,000.00 Total for Check Number 41982: 1,000.00
41983 1004 A2Z Business Systems 05/12/2023
AR32405 Copier Maintenance Contract 04.29.23-07.28.23+Feb-April Overages Copier Maintenance Contract 04.29.23-07.28.23+Feb-April Overages 1,869.49 Total for Check Number 41983: 1,869.49
41984 1005 AAA Rentals 05/12/2023
798135 Equipment Rental: Backhoe Equipment Rental: Backhoe 406.73 798364 Equipment Rental: Jumping Jack Tamper/RammerEquipment Rental: Jumping Jack Tamper/Rammer 66.00 Total for Check Number 41984: 472.73
41985 1006 Aaronson, Dickerson, Cohn & Lanzone 05/12/2023 1848 Legal Services April 2023 Legal Services April 2023 21,513.00 Total for Check Number 41985: 21,513.00
41986 1038 AT&T - 939-105-1744 05/12/2023
000019912659 BAN9391051744 Phone (Internet) 04.10.23-05.09.23 Phone (Internet) 04.10.23-05.09.23 838.74 Total for Check Number 41986: 838.74
41987 1043 Bay Area News Group 05/12/2023
0001376880 Legal Classified Advertising-Planning April 2023 Legal Classified Advertising-Planning April 2023 271.41 Total for Check Number 41987: 271.41
41988 2120 Bay Area Paving Company, Inc. 05/12/2023
C59-081 Storm Related: Hill Stabilization-207 Old La Honda Rd. Storm Related: Hill Stabilization-207 Old La Honda Rd. 6,500.00 C59-123 New HDPE Pipe-135 Farm Road New HDPE Pipe-135 Farm Road 19,891.00 Total for Check Number 41988: 26,391.00
41989 1896 Bay Area Traffic Solutions Inc. 05/12/2023
130498 Storm Related: Custom Signs Old La Honda Rd.-Truck Restriction Storm Related: Custom Signs Old La Honda Rd.-Truck Restriction 605.27 131243 Storm Related: Portola & OLHR:PCM Sign Rental 03.17.23-04.14.23 Storm Related: Portola & OLHR:PCM Sign Rental 03.17.23-04.14.23 1,371.66 131262 Storm Related:Kings Mountain Rd. Detour April 2023 Storm Related:Kings Mountain Rd. Detour April 2023 2,842.00 131480 Storm Related: Traffic Control-Skyline & OLHR 04.30.23 Storm Related: Traffic Control-Skyline & OLHR 04.30.23 11,330.00 Total for Check Number 41989: 16,148.93
41990 3016 Bay Area Tree Specialists 05/12/2023
687428 Remove 8 Eucalyptus Trees: Public ROW at 225 Mountain Home Road Remove 8 Eucalyptus Trees: Public ROW at 225 Mountain Home Road 118,344.00 Total for Check Number 41990: 118,344.00
AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 6 Item 1 Page 7
Town Council Meeting May 23, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
41991 1060 California Water Service 05/12/2023
W4321 05.01.23 4321116666 2955 Woodside Rd 6" Fire Service 05.01.23-05.31.23 4321116666 2955 Woodside Rd 6" Fire Service 05.01.23-05.31.23 55.34 Total for Check Number 41991: 55.34
41992 2448 ClearSource Financial Consulting 05/12/2023
UFC0323-447 Cost Allocation Plan & User Fee Study-Progress Bill #3 FINAL Cost Allocation Plan & User Fee Study-Progress Bill #3 FINAL 6,000.00 Total for Check Number 41992: 6,000.00
41993 1110 Corodata 05/12/2023
RS3494479 Records Management April 2023 Records Management April 2023 654.38 Total for Check Number 41993: 654.38
41994 1124 Degree HVAC, Inc. 05/12/2023
31987 Independence Hall: Semi-Annual HVAC Maintenance Independence Hall: Semi-Annual HVAC Maintenance 595.00 31988 Museum: Semi-Annual HVAC Maintenance Museum: Semi-Annual HVAC Maintenance 148.50 31989 Library: Semi-Annual HVAC Maintenance Library: Semi-Annual HVAC Maintenance 337.00 31990 Town Hall: Semi-Annual HVAC Maintenance Town Hall: Semi-Annual HVAC Maintenance 563.00 Total for Check Number 41994: 1,643.50
41995 1144 Gardenland Power Equipment 05/12/2023
1009608 Chain Loop,Air Filter,Bar & Chain Oil,Face Shield,Trimmer Line Chain Loop,Air Filter,Bar & Chain Oil,Face Shield,Trimmer Line 411.91 Total for Check Number 41995: 411.91
41996 1167 Herc Rentals, Inc. 05/12/2023
32398710-022 Storage Container Rental 04.12.23-05.10.23 Storage Container Rental 04.12.23-05.10.23 127.30 Total for Check Number 41996: 127.30
41997 1178 Interstate Traffic Control Products, Inc. 05/12/2023 256264 Temporary Signs,Caution Tape,Paint Temporary Signs,Caution Tape,Paint 76.02 Total for Check Number 41997: 76.02
41998 2782 Kikuchi & Kankel Design Group 05/12/2023
Design05.02.23 Woodside Rd. Medians Construction Admin: March-April 2023 Woodside Rd. Medians Construction Admin: March-April 2023 1,160.00 Total for Check Number 41998: 1,160.00
41999 2556 Maze and Associates 05/12/2023
49574 FY2022 Single Audit Services FY2022 Single Audit Services 5,200.00 Total for Check Number 41999: 5,200.00
42000 2225 Mission Uniform 05/12/2023
517812248 Weekly Public Works Uniform Rental Service 09.20.22 Weekly Public Works Uniform Rental Service 09.20.22 35.00 518060823 Weekly Public Works Uniform Rental Service 10.25.22 Weekly Public Works Uniform Rental Service 10.25.22 35.00 519213057 Weekly Public Works Uniform Rental Service 05.02.23 Weekly Public Works Uniform Rental Service 05.02.23 35.00 519256157 Weekly Public Works Uniform Rental Service 05.09.23 Weekly Public Works Uniform Rental Service 05.09.23 35.00 Total for Check Number 42000: 140.00
42001 3014 Parametrix, Inc. 05/12/2023
44391 On-Call Plan. Traffic Eng.-March 2023 On-Call Plan. Traffic Eng.-March 2023 1,557.50 Total for Check Number 42001: 1,557.50
42002 1556 Quality Landscape & Concrete, Inc. 05/12/2023 BARKLEY04.30.23 Barkley Fields Monthly Landscape Maintenance April 2023 Barkley Fields Monthly Landscape Maintenance April 2023 10,280.00 AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 7 Item 1 Page 8
Town Council Meeting May 23, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
LIBRARY04.30.23 Library Landscape Maintenance April 2023 Library Landscape Maintenance April 2023 1,080.00 TOWN04.30.23 Town Monthly Landscape Maintenance April 2023Town Monthly Landscape Maintenance April 2023 1,480.00 Total for Check Number 42002: 12,840.00
42003 1365 Jeff Reagan 05/12/2023
RefundFunRun Refund May Day Fun Run Registration Fee Duplicate Refund May Day Fun Run Registration Fee Duplicate 25.00 Total for Check Number 42003: 25.00
Total for 5/12/2023: 225,740.25
Report Total (87 checks): 439,457.44
AP Checks by Date - Detail by Check Date (5/12/2023 2:33 PM) Page 8 Item 1 Page 9
Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 2
Prepared by: Paula Wong, Management Analyst May 23, 2023 Reviewed by: Kevin Bryant, Town Manager
SUBJECT: 2022-23 April Monthly Investment Activity Report

RECOMMENDATION
It is recommended that the Town Council review and accept the 2022-23 April Investment Activity Report.

BACKGROUND
The Town of Woodside’s Investment Policy requires that there be “a monthly transaction report made to the Town Council that reports the transactions of all Investments” and California Government Code Section 53607 requires “the monthly report shall be so submitted within 30 days following the end of the month covered by the report”. This report has been prepared to facilitate that review. It has been prepared by utilizing the Town’s financial reporting, LAIF and PARS investment reports, as of April 30, 2023.

Item 2 Page 1 Town Council Meeting May 23, 2023

MONTHLY INVESTMENT ACTIVITY REPORT FOR APRIL
LAIF
PARS

PENSION
PARS
OPEB
Beginning Balance July 2022 9,220,484.23 2,157,749.43 1,085,306.03 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 1,000,000.00 - - Interest Income Q4 FY2022 Cash Basis, received July 2022 16,830.99 - - Net Investment Earnings(Loss) - (111,150.87) (57,184.81) Ending Balance July-September Q1 10,237,315.22 2,046,598.56 1,028,121.22 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 1,300,000.00 - - Interest Income Q1 29,951.59 - -
Net Investment Earnings(Loss) - 129,109.87 64,828.26
Ending Balance October-December Q2 11,567,266.81 2,175,708.43 1,092,949.48 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account (1,000,000.00) - - Interest Income Q2 49,742.32 - -
Net Investment Earnings(Loss) - 105,069.40 52,762.18
Ending Balance January-March Q3 10,617,009.13 2,280,777.83 1,145,711.66 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 1,250,000.00 - - Interest Income Q3 75,046.48 - -
Net Investment Earnings(Loss) - 18,216.23 9,151.56
Ending Balance April 2023 11,942,055.61 2,298,994.06 1,154,863.22 April Year to Date
Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 2,550,000.00 - - Interest Income-Cash Basis 171,571.38 - -
Interest Income-Accrual Basis 154,740.39 - -
Net Investment Earnings(Loss) - 141,244.63 69,557.19
LAIF
Local Agency Investment Fund (LAIF) is managed and administered by the State of California’s Treasurer, created by statue beginning in 1977 as an investment alternative for California’s local governments.

LAIF investment income is received on a quarterly basis, for the quarters ending March 31st, June 30th, September 30th, and December 31st. The Town receives an investment income statement and the cash from the State in the month following the end of the involved quarter. Thus, such revenue is received in July, October, January, and April.

Item 2 Page 2
Town Council Meeting May 23, 2023
PARS (IRS Sec 115)
The Town has two IRS Section 115 accounts with PARS. The Pension account can be used for unfunded pension liabilities and is shown on the financial statements as restricted cash. The OPEB (other post-employment benefits) account is for retiree health premiums and is shown only in the notes of the statements (per Governmental Accounting Standards Board regulations).

Due to the ease of access of the Town’s funds in liquid accounts such as LAIF and PARS, the Town has more than sufficient funds available to meet its liquidity (expenditure) requirements for the next six months and is in compliance with the Town Council’s financial management policy.

CONCLUSION
It is recommended that the Town Council review and accept this report.

Item 2 Page 3
Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 3
Prepared by: Cindy Safe, Administrative Services Manager May 23, 2023 Reviewed by: Kevin Bryant, Town Manager
SUBJECT: 2022-23 THIRD QUARTER BUDGET REVIEW AND RESOLUTION AMENDING THE ADOPTED BUDGET FOR FISCAL YEAR 2022-23

RECOMMENDATION
It is recommended that the Town Council review and accept the 2022-23 Third Quarterly Budget Review and adopt the attached resolution amending the Adopted Budget for 2022-23.

BACKGROUND
The Town Council’s Financial Management Policies require the Town Council to “conduct a comprehensive review of the fiscal status of the Town on a quarterly basis.” This report has been prepared to facilitate that review. It has been prepared by utilizing the fund balance reports and the detailed fund reports, as of March 31, 2023.

DISCUSSION
General Fund Revenue Performance Review
The General Fund is the Town’s principal operating fund, which is supported by general taxes and fees and which can be used for any general governmental purpose.

After the first nine months of the fiscal year, most of the revenue sources (and much of the revenue) for the General Fund are experiencing an increase over one year ago. The following is an analysis which provides further detail about the major revenue sources.

The largest single source of General Fund revenue is secured property taxes. Property, primarily real estate, is valued by the County Assessor and taxed at one percent of assessed value. The one percent is shared among several local government entities, such as schools, special districts, and the County of San Mateo. The Town receives approximately 7 percent of all property taxes collected within the Town, less funds shifted to the Education Revenue Augmentation Fund (ERAF), which go to support school programs.

Secured property tax revenue is performing as expected. The Town’s secured property tax receipts as of April 30th are $4,118,809. Revenue from secured property taxes is 8.3% higher in 2023 compared to last fiscal year. The table below shows the growth of secured property taxes over the last ten year. The Adopted Budget anticipates $4,418,400 from secured property taxes, and staff believes this target will be met.

Item 3 Page 1
Town Council Meeting May 23, 2023
The California Government Code authorizes the County of San Mateo to impose a transfer tax at the rate of $1.30 per $1,000 value on real property sold. These property transfer taxes are evenly allocated between the County and the city or town in which the sale occurs.

Property transfer taxes can vary significantly from year-to-year, as the following chart shows.

The current adopted budget assumes that the Town will receive $300,000 from this source in 2022-23. As of March 31, 2023, the Town has received $228,530 which is 2.5% higher than last year. Staff believes transfer tax revenues will meet budget expectations.

Fee and Permit Revenue - Service charges or fees are imposed on users of services provided by the Town under the rationale that benefiting parties should pay for the cost of that service, rather than the general public. Examples of such services include building permits and plan check fees. As the following chart demonstrates, $1,100,343 has been received as of March 31, 2023, which is about the same as last year ($64,106 lower). 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 2434.7 2565.4 2699.3
2926.9 3,117.1 3,264.5 3,422.1 3,605.1 3,802.2
4,118.8
Secured Property Taxes at 4/30 ($000)
136.8 131.8
152.4
122.6 125.7 131.1
187.9 177.1
224.1 228.5
0 50
100
150
200
250
13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 $000
Fiscal Year
Property Transfer Tax Receipts at 3/31 ($000)
Item 3 Page 2
Town Council Meeting May 23, 2023
The adopted budget is $1,449,000 from this source in 2022-23 and staff believes this target will be met by fiscal year end.

All taxable retail sales in the Town are charged a 9.375% tax. The amount includes 0.5% that goes to local governments for public safety programs. Of the remaining tax, 1% is returned to the Town by the State of California for general purposes.

Sales tax revenues through March 2023 payments were $493,575, an 11.9% increase from last year. The adopted budget for sales tax is $650,000 and staff believe this target will be met or come in slightly under by the fiscal year end.

The General Fund as of March 31, 2023
The following table shows the General Fund revenues and expenditures through March 31st by category, for this and the previous two fiscal years, as well as the adopted budget through March 31st.
0 500
1,000
1,500
2,000
13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 940.4
742.6
876.8 810.6
1,217.6
971.9
1,631.0
1,178.6 1,164.4 1,100.3
$000
Fiscal Year
Fees and Permits Revenue at 3/31 ($000)
318.6
466.2
286.5
426.5
471.2
404.0 383.0
291.3
441.3 493.6
0 100
200
300
400
500
600
13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 $000
Fiscal Year
Sales Tax at 3/31 ($000)
Item 3 Page 3
Town Council Meeting May 23, 2023
General Fund revenue is about $1,866,900 higher than last fiscal year through March 31st.

During the first three quarters of the fiscal year, the highest increased revenue category is Intergovernmental by $1,126,900. A federal reimbursement grant received through the Highway Bridge Program for the Portola Road Bridge project of $1,542,033 accounted for most of the increase (expenses were in last fiscal year). The American Rescue Plan Act (ARPA) of 2021 accounted for $652,835 of the intergovernmental total. The Town received $652,835 from the Federal government through the State of California in July 2021 and the same amount in July 2022 for a total of $1,305,670. These funds are advanced through the state to local governments and expenses are reported against the advances as expended.

Most of the remaining revenue categories are also up. Property taxes went up about $503,000. Secured property taxes are expected to be up this fiscal year by about 8% overall.

Sales taxes experienced the next highest increase of about $52,200. Sales taxes are received from the State of California and include pooled San Mateo County sales.

Property transfer taxes are up by about $4,500 and are received from San Mateo County when there are property sales. Fines and forfeitures are up about $14,100 due to increased construction and demolition deposit forfeitures. These forfeitures are due to an in-house deposit return project and a new Town software as a service, ‘Green Halo,’ which is better at tracking these deposits and their forfeiture.
2022-23
Adopted 3/31/2023 3/31/2022 03/31/2021
Category Budget Actual Actual Actual
($000) ($000) ($000) ($000)
Revenues
Property Taxes 5,330.4 3,498.2 2,995.1 3,042.6
Sales Taxes 650.0 493.6 441.3 291.3
Prop Transfer Taxes 300.0 228.5 224.1 177.1
Franchise Fees 601.5 346.6 324.3 315.9
Licenses and Permits 1,449.0 1,104.4 1,164.4 1,178.6
Fines and Forfeitures 15.0 25.3 11.2 71.0
Intergovernmental 2,033.3 2,973.5 1,846.5 394.5
Use of Money and
Property 43.0 186.8 (28.2) 449.6
Service Charges- Program
Revenues 189.5 106.6 96.7 109.9
Other Revenue 98.8 71.2 92.3 94.2
Transfers 345.1 - - -
Total 11,055.5 9,034.7 7,167.8 6,124.6
Expenses
Salaries & Benefits 3,582.0 2,586.9 2,624.3 2,447.9
Services and Supplies 6,558.4 4,800.9 3,710.8 2,928.7
Equipment/Capital 265.0 1.4 172.1 94.7
Other Contributions 842.5 255.1 2,172.5 975.6
Total 11,247.9 7,644.3 8,679.8 6,446.9
Item 3 Page 4
Town Council Meeting May 23, 2023
Use of money and property revenue increased by about $215,100 due to the performance of the PARS pension trust account which is invested mostly in the stock market.

Licenses and permits was the only category to experience a small decrease of $60,000 this year due to fewer building projects through March 31st this year compared to last.

There were no transfers either fiscal year. While there are some variations in the categories, revenues are at expected levels for the first nine months of this fiscal year.

Overall, General Fund expenditures decreased $1,035,542 through March 31st compared to last fiscal year.

The “other contributions” category is about $1,197,500 lower due to transfers to capital projects of $498,432 this year and $2,646,044 the previous fiscal year. The largest capital project expenditure from the General Fund through the third quarter of fiscal year 2023 is the Road Rehabilitation project. Other projects include storm drain rehabilitation and the Glens pathway project.

There is an increase in expenditure for services this fiscal year of about $1,090,000. The largest contributor to this increase is the unexpected contractual services of $228,000 due to unprecedented storms that took place during the third quarter.

Remaining increases for services include defensible space reimbursements, the Sheriff’s contract, and animal control ($500,000), housing element consultants ($200,000) building and plan check contractors ($50,000), insurance and bonds - PLAN pooled risk management insurance premiums ($45,000), administrative contracts – legal, staff recruitment, technology master plan and fees and charges study ($65,000), data processing ($20,000).

There is a decrease in salaries and benefits of about $37,400 or 1% overall. There is also a $170,700 decrease in equipment and capital mostly due to zoom room expenses of $84,630 last fiscal year and nothing comparable this fiscal year.

Expenses are at expected levels for the first three quarters of this fiscal year.

As of March 31, 2023, the General Fund had unrestricted cash on hand of $7,840,645. The previous 12 months (April 2022 through March 2023) average of General Fund cash to projected operating revenues is 64%, which is above the thirty percent of operating reserves required by the Town Council’s Financial Management Policies.

Attachment B to this report includes summaries of General Fund expenditure performance by department as of March 31, 2023.

All Funds as of March 31, 2023
The Town's cash position for all funds as of March 31, 2023, is $13,793,584 (including the PARS pension account of $2,280,778).

The following table provides the total cash position on March 31st for this and the last two fiscal years for both discretionary and non-discretionary funds.

Item 3 Page 5
Town Council Meeting May 23, 2023
As of As of As of
3/31/2023 3/31/2022 3/31/2021

DISCRETIONARY FUNDS
General Fund (unrestricted) 7,840,645 5,439,143 6,190,591 General Fund (Restricted PARS Pension Acct) 2,280,778 2,450,501 2,355,148

NON-DISCRETIONARY FUNDS
Barkley Construction Fund 298,027 292,471 302,479
Barkley Reserve Fund 253,554 251,578 250,874
Road Funds 1,593,480 1,468,078 1,362,973
COPS Fund 80,770 85,140 149,923
CLEEP Fund 2,824 2,801 2,795
Library Fund (120,899) (121,524) (75,936)
Parking District Debt Funds 89,042 89,045 91,608
Sewer Funds 1,163,681 1,022,241 740,675
Deposit Funds 758,281 734,288 605,421

CAPITAL IMPROVEMENT FUNDS
CIP Fund (446,601) (288,132) (165,718)
TOTAL CASH 13,793,584 11,425,630 11,810,833
The combined General Fund cash is higher by $2,231,779 mostly due to substantially additional revenue from intergovernmental sources and lower capital expenses explained in the above section.

Sewer funds are higher by $139,440 because of increased sewer fees. In June 2018 the council approved a sewer rate increase based on increasing sewer expenses, which will increase sewer revenue (and the fund balance) through 2023. The Council is set to approve sewer rates for the next five year period on May 23rd.

Road fund balances are $125,405 higher due to decreased capital roads expenses this fiscal year and an increase in gas tax revenue. The Library Fund is negative because the Town Library is being invoiced for the operating expenses which have already been paid by the Town. The CIP fund is also negative due to expenses on capital projects, which have been incurred but the revenue has not yet been received.

The deposit funds have increased $23,993 this year due to no intern over the summer to prepare deposit returns/forfeits. Most of the remaining funds are about the same as last fiscal year. The Town also has a balance of Library funds held by the San Mateo County Library JPA as of June 30, 2022 of $4,447,237.35.

Attachment C to this report presents summaries by fund of revenues and expenditures through March 31, 2023, compared to budget.

Expenditures across all funds are $3,292,215 less compared to a year ago. This decrease is attributable to three main fund decreases: the Capital Fund, the Road Impact Fund and the General Fund. The General Fund decrease of $1,035,542 is explained above.

There is a decrease in Capital Fund expenses of $2,102,717 due to smaller capital projects in this year’s first half and larger projects in fiscal year 2022 including the $2 million Portola Road Bridge replacement project, the 2021 road rehabilitation project, and a new dump truck.

Item 3 Page 6
Town Council Meeting May 23, 2023
In connection with the Capital Fund expenses, Road Impact Fund expenses (transfers from the Road Impact to the Capital Fund) increased to purchase the new dump truck and fund the 2021 road rehabilitation project in first half of fiscal year 2022 and there were no such transfers from the Road Impact Fund resulting in a decrease of $221,723 in the Road Impact Fund.

Revenues across all funds have decreased slightly, $245,719, from a year ago. This decrease is mainly due to the decrease in capital project activity of $2,231,289 which was for the most part offset by an increase in General Fund revenues of $1,860,183. Roads funds are up $91,213. Also, Sewer revenue is up $4,792 due to three new connections last fiscal year and four this fiscal year so far.
2022-23 Budget Amendment
It is necessary to occasionally amend the adopted budget. Town Council Financial Management Policy 13 states that “modifications to the Town Budget should be made only be resolution of the Town Council and should only be considered within the context of a formal monthly or quarterly review of the Town’s budget status.” Staff recommends the following appropriation adjustment to the 2022-23 adopted budget:

Woodside Library Fund (250). This budget amendment would support repair work that was done at the Woodside Library on a retaining wall and bench. The additional expenditure would be paid for out of the funds held on the Library’s behalf for the Woodside Library.

CONCLUSION
It is recommended that the Town Council review and accept this report.

Attachments
Item 3 Page 7
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF WOODSIDE AMENDING THE ADOPTED BUDGET
FOR FISCAL 2022-23 PURSUANT TO THE RESULTS OF THE

THIRD QUARTER BUDGET REVIEW
RESOLVED, by the Council of the Town of Woodside, that:

WHEREAS, the 2022-23 Adopted Budget was approved on July 12, 2022; and
WHEREAS, the results of each quarter's financial performance are reviewed by the Town Council; and
WHEREAS, the third-quarter budget review has been completed and reveals the need for appropriation adjustments to maintain balanced expenditure control.

NOW, THEREFORE, IT IS HEREBY ORDERED by the Town Council of the Town of Woodside that:

1. Woodside Library Fund (250) appropriations are increased by $55,430 to support the repair of a retaining wall and bench ($41,430) and for an increased sewer bill ($14,000).
* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 23rd day of May 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item 3 Page 8
Town Council Meeting May 23, 2023
GENERAL FUND BY DEPARTMENT 3/31/202
3 ATTACHMENT B-1
2022-23 BUDGET ACTUAL YEAR TO DAT
E % OF TOTA
L

TOTAL TOWN COUNCI
L 66,130 65,665 99.3%

TOTAL ADMINISTRATIO
N 1,720,800 1,309,467 76.1%

TOTAL DISASTER PREPAREDNES
S 5,000 228,167
TOTAL PLANNING 1,437,350 1,087,386 75.7%TOTAL BUILDING AND GROUND S 210,835 144,124 68.4%

TOTAL TOWN-WIDE OVERHEA
D 718,500 447,889 62.3%

TOTAL SAFETY SERVICE
S 4,082,464 2,705,523 66.3%

TOTAL TRAIL
S 99,095 73,107 73.8%
TOTAL PUBLIC WORKS 2,556,850 1,406,494 55.0%
TOTAL RECREATION 70,000 3,625 5.2%TOTAL BARKLEY O &
M 280,860 172,831 61.5%
2022-23 BUDGET ACTUAL YEAR TO DAT
E % OF TOTA
L

SALARIES/BENEFIT
S 3,581,975 2,586,918 72.2%
SERVICES/SUPPLIES 6,358,409 4,800,877 75.5% EQUIP/CAPITA L 265,000 1,420 0.5%

TRANSFERS OU
T 842,500 255,063 30.3%
TOTA
L 7,644,278 11,247,884 68.0%
Item 3 Page 9
Town Council Meeting May 23, 2023
GENERAL FUND BY DEPARTMENT AS OF 3/31/2023

GENERAL COMMENTS:

1. As of March 31, 2023, 75% of the fiscal year had elapsed.

2. For Salaries and Benefits, expenditures include a lump sum pre-payment of the Town’s unfunded pension liability for 2022-23 to CalPERS.

DEPARTMENTAL COMMENTS:

Town Council: The Town Council Department supports memberships in outside agencies including C/CAG and ABAG as well as the Town’s volunteer committees. This department will finish the year over budget.

Administration: The Administration Department supports the functions of the Town Manager, Town Attorney, and Town Clerk and the Finance staff. This departmental budget is within expected expenditure levels.

Planning: The Planning Department supports the work of the Planning Commission, ASRB, and Planning staff. This departmental budget is within expected expenditure levels.

Buildings and Grounds: The Building and Grounds Department supports the maintenance of Town properties. This departmental budget is within expected expenditure levels.

Town-Wide Overhead: The Town-Wide Overhead Department supports information technology systems and property, liability, and employer practices insurance. The full annual premium for property, liability, and employer practices insurance has been paid in the first quarter. This departmental budget is within expected expenditure levels.

Safety Services: The Safety Services Department supports the police services contract with the Sheriff's Office as well as the Defensible Space Matching Fund Program. As of March 31, 2023, the Town has paid for three quarters of the police services contract. This departmental budget is within expected expenditure levels.

Trails: This department supports the maintenance of the Town’s trail network. This departmental budget is within expected expenditure levels.

Public Works: The Public Works Department supports building plan check and inspection services as well as management of the Town’s infrastructure. This departmental budget is within expected expenditure levels.

Recreation: The Recreation Department supports programs of the Recreation Committee. This departmental budget is within expected expenditure levels.

Barkley Fields and Park: The Barkley Fields and Park Department supports the operation and maintenance of the Park. This departmental budget is within expected expenditure levels.

Item 3 Page 10 Town Council Meeting May 23, 2023

TOWN OF WOODSIDE ATTACHMENT C
AS OF 3/31/2023

REVENUES REVENUES EXPENSES EXPENSES
BUDGET ACTUAL % OF TOTAL BUDGET ACTUAL % OF TOTAL
FUND
101 - GENERAL FUND 11,055,480 9,034,663 81.7% 11,047,884 7,644,278 69.2%301 - CAPITAL IMPROVEMENT FUND 1,850,000 523,023 28.3% 1,850,000 656,590 35.5%151/52 - BARKLEY CONSTRUCTION FUND 36,500 3,740 10.2% 60,000 32,117 53.5% 204 - TRAFFIC SAFETY 95,000 56,139 59.1% 252,650 36,454 14.4%206 - GAS TAX 286,090 175,542 61.4% 241,020 179,035 74.3%210 - TRANSIT TAX/MEASURE A 347,650 307,419 88.4% 590,700 183,817 31.1%211- TRANSIT TAX/MEASURE W 140,150 119,195 85.0% 105,000 56,112 53.4%242 - ROAD IMPACT FUND 352,750 326,035 92.4% 430,425 330,287 76.7%243 - SUPPLEMENTAL LAW ENFC SERVICE 160,600 160,094 99.7% 182,225 136,669 75.0%250 - WOODSIDE BRANCH LIBRARY OPS 125,000 10,550 8.4% 127,175 129,716 102.0%525 - CANADA CORRIDR SWR ENTRPRSE FD 43,850 29,717 67.8% 44,835 17,289 38.6%528 - SEWER UTILITY 551,320 484,699 87.9% 617,648 242,300 39.2%537 - REDWOOD CREEK SEWER 1,050 1,670 159.0% 0 0 0.0% TOTAL OPERATING 15,045,440 11,232,486 74.7% 15,549,562 9,644,664 62.0% Item 3 Page 11
Town Council Meeting May 23, 2023
Report to Town Council Agenda Item 4
From: Melanie Olson, AICP Candidate, Assistant Planner May 23, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION PROCLAIMING MAY 2023 AS WOODSIDE PRESERVATION MONTH AND UPDATE ON THE WOODSIDE HISTORY COMMITTEE’S ACTIVITIES

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, proclaiming May as Woodside Preservation Month.

DISCUSSION
National Preservation Month and History Month Activities 2023 The National Trust for Historic Preservation, a privately funded nonprofit organization, provides leadership, education, advocacy, and resources to save America's diverse historic places and revitalize our communities. By proclaiming May as National Preservation Month, the Town of Woodside joins in this nationwide celebration of our shared historic treasures. Woodside first declared May as National Preservation Month in 2012. This year’s theme for Woodside’s Historic Preservation Month, in alignment with the theme chosen this year by the National Trust, is “People Saving Places.”
The Woodside History Committee encourages the exploration of Woodside’s history in May by participating in and promoting the following events:
• May 6: May Day Parade and Fun Run. The 101st May Day parade followed a fun run and pancake breakfast at the Woodside Village Church. After the parade, there was a Maypole dance and the announcement of the Town's Citizen of the Year award. Activities began with the fun run, which started at the public library and ended at the Woodside Village Church. The Rotary Club of Woodside-Portola Valley held its breakfast at the Church. The parade began at 10 AM at Woodside Road and Albion Avenue, just west of Woodside Elementary School, 3195 Woodside Road, followed by the May Pole Dance and other activities at the school grounds.
• May 23: Woodside History Committee Preservation Award Ceremony. The History Committee will host a ceremony at the Woodside Community Museum for the presentation of the Preservation Award plaques. This is the sixth round of awards presented. In total, twelve Historic Preservation awards have now been given and received.

The 2023 recipients include: a residence in Skywood Acres designed by architect Henrick Bull in 1959, and a former dairy barn built in 1920 on the Rosekrans Family property on Runnymede Road.

Item 4 Page 1 Town Council Meeting May 23, 2023
Additionally, all three museums in Woodside are open on weekends. Museum hours and locations are:
• Woodside Community Museum: 2961 Woodside Road, Woodside. The 1st & 3rd Saturdays, 1-3 PM. Admission free.
• The Woodside Store Museum: 3300 Tripp Road, Woodside. Tuesdays & Thursdays, 11 AM–4 PM; Saturdays & Sundays, 1 PM-4 PM. Admission free. • Folger Estate Stable Museum (Wunderlich Park): 4040 Woodside Road, Woodside.

Saturdays & Sundays, 12 PM-3 PM. Admission free.

CONCLUSION
Adoption of the attached resolution will acknowledge National Preservation Month and Woodside’s participation.

Attachments

1. Resolution Proclaiming May 2023 as Woodside Preservation Month Item 4 Page 2
Town Council Meeting May 23, 2023

PROCLAMATION OF THE TOWN COUNCIL

OF THE TOWN OF WOODSIDE
RECOGNIZING MAY 2023 AS WOODSIDE PRESERVATION MONTH
WHEREAS, historic preservation is an effective tool for managing sustainable development, revitalizing neighborhoods, fostering local pride, and maintaining community character while enhancing livability; and
WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and
WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and
WHEREAS, in alignment with the on-going theme established by the National Trust, “People Saving Places” is the theme for Woodside’s Preservation Month 2023; and
WHEREAS, the Town of Woodside History Committee has planned activities to celebrate National Preservation Month, including a reception earlier this evening at the Woodside Community Museum, in support of General Plan Policy HP1.3, to promote historic preservation and to present the Committee’s 2023 awards through the Woodside History Committee’s Preservation Award Program.

NOW, THEREFORE, IT IS HEREBY RESOLVED that the Town Council of the Town of Woodside does hereby proclaim May 2023, as Woodside Preservation Month, and calls upon the people of Woodside to join their fellow citizens across the United States in recognizing and participating in this special observance.
* * * * * *
Proclamation of the Town Council of the Town of Woodside, California, at a meeting held on the 23th day of May, 2023. _____________________________

Chris Shaw,
Mayor of the Town of Woodside
Item 4 Page 3
Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 5
From: Jennifer Li, Town Clerk May 23, 2023
Reviewed By: Kevin Bryant, Town Manager
SUBJECT: MINUTES FOR APPROVAL
The draft Town Council minutes of the special meeting of January 31, 2023, and regular meting of February 14, 2023, are attached for review and approval.

Item 5 Page 1 Town Council Meeting May 23, 2023
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TOWN OF WOODSIDE

TOWN COUNCIL SPECIAL MEETING MINUTES January 31, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

The meeting was held as a hybrid meeting with the option to attend by teleconference/video conference or in person, in compliance with Town of Woodside Resolution No. 2023-7550.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown (until 7:08 p.m.), Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw
Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Kai Ruess, Deputy Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Sarah Filipe, Associate Planner
Melanie Olsen, Assistant Planner
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Liam, Zoe, and Emerson, Woodside Elementary School students, led the Pledge of Allegiance.

COMMUNICATIONS
Mayor Shaw recognized the horrific events that occurred in the City of Half Moon Bay, and encouraged everyone to take a moment to pause and think before acting or saying something that cannot be taken back in times of anxiety or extreme emotion.

Isabella, a Woodside Elementary School student, spoke of everything she’s thankful for in Woodside.

Councilmember Brown announced his conflict of interest for the Housing Element discussion due to his proximity to the proposed housing site at High Road, and left the dais at 7:08 p.m.

Emerson, a Woodside Elementary School student, expressed appreciation for living in Woodside.

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from January 1 through 15, 2023.

2. 2022-23 Second Quarter Treasurers Report.

3. Resolution Approving a Public Memorial Bench in Honor of Nancy Gonzales Within the Town’s Public Right-of-Way Between Canada Road and Canada Lane.

Resolution No. 2023 - 7559

4. Resolution Extending the Proclamation of the Existence of a Local Emergency Caused by the Item 5 Page 2
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Threat of the Novel COVID-19 Virus.

Resolution No. 2023 - 7560
No councilmembers wished to remove any items on the consent agenda for discussion.

The Public Comment Period opened and closed at 7:10 p.m.

Councilmember Fluet moved approval of the Consent Calendar Items 1-4.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown

NEW BUSINESS
A. Review Revisions to the Cycle 6 Housing Element, Approve a Plan for Meeting the Regional Housing Needs Allocation (RHNA) and Authorize the Submittal of the Revised Cycle 6 Housing Element and Response to Comments Memorandum to the State Department of Housing and Community Development (HCD).

Patrick O’Keefe, Baker Tilly, presented the report, and focused the discussion on inclusion or not of Town-owned sites, rezoning of 773 Cañada at 20 units per acre, and reducing ADUs to 15 units annually.

Council’s questions included: a clarification on the need for imposing deed restrictions when including more than 15 ADUs a year in the plan; if the Town decides to include 17.5 units per year, would all 17.5 units need to be deed restricted or only the incremental 2.5 units; a clarification for how the numbers for single-family residences at 773 Cañada Road have evolved over the entire process (from five to 11); whether it is possible to reduce the number of units from 11 back down to 5 since there is an abundance in the above-moderate income category; whether the Town has a strong defensible case to block any attempts at Builder’s Remedy while waiting for HCD’s approval; the level of Town control over 773 Cañada Road, a private property.

In response to the Council’s questions, Mr. O’Keefe stated: at the time the Town approves the ADU unit, the Town would ask the property owner to sign a document that is recorded against the property, and it would guarantee that the unit would be rented at a certain affordability level; there would then be a requirement that that property owner rent at that constrained income level for the foreseeable future (typically, 45 to 55 years); he would assume HCD would require all 17.5 units would need to be deed restricted; it is possible to reduce the units for 773 Cañada Road; the Town could control zoning and development standards (height, location, setbacks, number of parking spaces per unit, etc.), which have yet to been written.

In response to the Council’s questions regarding 773 Cañada Road, Mr. Bryant stated: in the plan submitted in July, all sites identified for rezoning had 10 units/acre; HCD clarified the need to have at least one site zoned for 20 units/acre; the owner of 773 Cañada expressed interest, and 11 represents the projected yield.

In response to the Council’s question about Builder’s Remedy, Ms. Savaree stated: the Town has a strong defense if anyone were to propose a project of that nature as there currently is no zoning in place that would allow a project of that nature.

Additional Council’s questions included: whether 773 Cañada would go through ASRB and Planning Commission for approval; what would happen if deed restrictions did not yield enough affordable units; whether a family member’s fixed income would qualify under the low-income category for ADUs; the Item 5 Page 3 Town Council Meeting May 23, 2023
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consequences of removing a deed restriction; a clarification about Affirmatively Furthering Fair Housing (AFFH) requirements to spread the density throughout the community.

In response to the Council’s question about design review, Mr. Schaan stated: he is not sure about higher density; however, lower density (i.e., single-family residence) would.

In response to the Council’s questions, Mr. O’Keefe stated: the State does not have enough experience monitoring enforcement yet; he can only guess that a program might include some annual certification that the units were rented by renters who meet that income criteria, and the program would require staff to send notices and follow up; if the number of ADUs fall short of the target, the Council will need to find other sites that can produce the necessary housing; if the family member’s income does not exceed the amount for that affordability level, then the Town would be able to certify that; when creating an affordable unit, rental units needs to be affordable for 45 years and ownership units are for 55 years; if there was a legal way to remove the deed restriction, HCD will expect that unit to be replaced by another unit elsewhere to maintain housing supply; the AFFH requirement is for a variety of housing types, not just ADUs, so that municipalities have more opportunities for different income levels and groups of people to access affordable housing.

In response to the Council’s question about how HCD, a non-elected body, can force a municipality to put a deed restriction on rent amount, Ms. Savaree stated: it is State law; there are penalties if local entities do not follow the law, which include losing additional control of local zoning and fines; this process is the Council’s opportunity to retain some level of local control.

In response to the Council’s question about AFFH, Ms. Savaree stated: HCD is looking for housing opportunities throughout the community for all different income levels of individuals and families; it is difficult to control from a Town-owned perspective; the Town’s geography and concentration of services make it difficult to achieve.

Additional Council comments and questions included: Cañada College’s multi-family housing makes up a quarter of the plan, however, HCD does not rely on that because it is meant for faculty and staff only; Woodside is not an island - the “R” in “RHNA” is “regional,” so anybody moving into one of those spots is freeing up a spot elsewhere; does that argument have any weight to HCD; whether Mr. O’Keefe is confident that HCD will accept the numbers for Cañada College; would HCD view option 3, which consists of Cañada College, Raymundo, Runnymede, and 773 Cañada, as an over-concentration; whether HCD has metrics or data values on what constitutes an over-concentration; a clarification on the 773 Cañada site.

In response to the Council’s questions, Mr. O’Keefe stated: no, unfortunately, HCD only focuses on the Town’s boundaries; HCD did not raise Cañada College’s numbers as an issue earlier this month, however, it is a vulnerability because that housing is not open to everyone; option 3 may be viewed as an overconcentration, however, the response is those are where Town-owned sites are located, and there are no other options; he does not know if HCD has metrics on over-concentration, but can find out; HCD has guidance called “building blocks”, where concentrating new low-income housing with existing low-income housing is discouraged; Woodside has very low density to begin with so that the analogy does not apply.

In response to the Council’s question about 773 Cañada, Mr. Bryant stated: the idea has always been to rezone the affordability component, at whatever level, along Cañada Road; the Council was looking at 10 units/acre; the remainder of the property would not be targeted for affordable-level density; at 11, that would be about three units/acre; at five, it would be one unit/acre; the plan submitted in July was broken down to a much finer degree of each project with ADUs; the submitted plan did not meet the above-moderate number; it is a function of changing the way that the above-moderate and vacant/underutilized properties are grouped together; instead of itemizing them, they are lumped together; the Town is committing to rezoning the affordability area at 20 units/acre “by-right”, which means the Town controls the standards.

Additional Council questions and comments included: assuming the Council decides to add a Town-owned Item 5 Page 4
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site, would it be acceptable to add a footnote, not a commitment, to the plan that states the Town would consider other sites previously rejected if the Town is not meeting production; clarification on the development limitations of the Raymundo site; the High Road site also has site constraints.

In response to the Council’s questions, Mr. O’Keefe stated: instead of a footnote, it is better to state in the policy section of the plan that at some point mid-cycle, if the production rate has not reached what was assumed, then the Town will rezone another site; regarding the Raymundo site, seismic testing on an adjacent property revealed that there may be an earthquake fault trace in the area; prior to development, the Town might require a geologic report to determine whether there are any fault traces, setbacks from the fault trace, and necessary foundation modifications.

In response to the Council’s questions, Mr. Bryant stated: a 1996 study of the adjacent property revealed traces of the Hermit Fault, which is a fault of undetermined activity, about 50 feet away from the Raymundo site’s property line; both Raymundo Dr and High Rd sites have development challenges, which is common in Town; he does not believe any of them are categorically undevelopable; if a site needs to be removed from the plan mid-cycle, the Town is obligated to find units elsewhere.

Mr. Schaan added: often, one of the largest construction challenges is cost; with Town-owned sites, the land value may be lower and that helps off-set some of the other challenges.

In response to Council’s question about connecting the Raymundo site to sewer, Mr. Rose stated: the $2.6 million estimate is for a gravity sewer, not a pump sewer; there is opportunity to pump under Highway 280 because there is a sewer main on the other side of Highway 280 at Cañada Road, which is servicing Palm Circle and would be servicing the 773 Cañada site; the estimate was for 3,600 linear feet of gravity pipeline; the industry estimate is $500 per linear foot, which comes to a total of $1.8 million; the additional costs come from manholes, traffic control, and mobilization contingency; it does not include the private sewer laterals; providing private sewer for 33 units would be significantly less than the main extension; there is a possibility that Caltrans may allow perpendicular pressurized sewer utilities under the highway; the cost might be less, however, since it is not a Town facility, there is a question whether Caltrans would permit that; the pump option is never preferred if there is a gravity option; to offer a sewer line to all homes in the neighborhood, the Council would need to approve a sewer district boundary revision; assuming the main would be built by this one development, those residents would pay the cost to connect to the main.

The Public Comment Period opened at 8:19 p.m.

Steve Lubin, Palm Circle Road, spoke of: opposition to rezoning; viewshed concerns from his property and hopes for maximum public input during design review; whether deed restrictions would increase the price of units; the need to change the Emerald Lake Hills Specific Plan to eliminate the section that prohibits the use of sewers to develop new property.

In response to Mr. Lubin’s question, Mr. Bryant stated: at the default density of 20 units per acre, they do not actually need to be deed restricted; the affordability is presumed, and can be distributed accordingly in the plan.

In response to Mr. Lubin’s questions, Mr. Schaan stated: changing the Emerald Lake Hills Specific Plan and rezoning could be done at the same time; there will definitely be public input and Planning Commission review; the Town may choose to utilize the ASRB on objective design standards; the Town will need and appreciate public input.

Chris Romano, Rocky Way, asked: whether the San Francisco Water Department has been contacted about their property neighboring 773 Cañada Rd because any development may impact the vernal pool and whether the San Francisco Water Department may consider a septic easement over the small gravel road near the Raymundo site; whether the Town considered grandfathering existing ADUs.

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In response to Ms. Romano’s questions, Mayor Shaw stated: both Town-owned sites are subject to a full CEQA review; grandfathering ADUs are discussed in the plan; the issue is the existing ADUs would need to be inspected and up to code; many of the older ADUs are existing non-conforming, however, there is an amnesty program discussed in the plan.

The following people spoke in opposition of the proposed housing site at High Road:
• Hank Upton, Todo El Mundo, due to traffic concerns.
• Barbara Hodgkinson, High Road, due to traffic concerns. • Toni Donaldson, High Road, due to traffic and noise concerns. • Patty Bors, Woodside Drive, due to traffic concerns and asked if any traffic lights at the intersection was considered.
• Dick Brown, Northgate Drive, suggested developing 20 studio and one-bedroom apartments for adults with developmental delays.
• Kristin Hendricks, High Road, due to traffic concerns. • Harry Hoshkinson, High Road, due to safety concerns.
• Evan Ellis, High Road, due to traffic and safety concerns. • David Bleile, High Road.
• Erica Malozsak, Woodside Road, due to safety concerns. • Louis Malozsak, Woodside Road, due to safety concerns.

In response to Ms. Bors’ question regarding a traffic light at the intersection, Mr. Rose stated: an engineering study would be done as part of the entitlement process.

The following people spoke in opposition of the proposed housing site at Raymundo Drive:
• Jenine Alftin, Raymundo Drive, and encouraged folks to support the group “Our Neighborhood Voices.”
• Jon Huhs, Marva Oaks Drive.
• Kim Hansen, Raymundo Drive.
• Janet Estep, Raymundo Drive, due to safety concerns.
• Karen Offen, Raymundo Drive, due to safety concerns.
• Kendra Bengal, Raymundo Drive, due to traffic concerns. • Sue Poletti, Raymundo Drive.

Jim Caldwell, Fox Hollow Rd, commended the plan.

The following people spoke in opposition of the proposed housing site at 773 Cañada Road:
• Joe Brown, Palm Circle, due to dangers of the hill concaving as well as noise and light pollution concerns.
• John MacSwain, Maple Way.
• Mary Truebridge, Palm Circle, due to traffic concerns and decrease in property value. • Scott Stanley, Palm Circle Road.

Megan Conn, Moore Road, spoke of: necessary community evolution; the need for essential workers in the community; moving forward with the current plan.

There was a break between 9:56 p.m. – 10:02 p.m.

The following people spoke in opposition of the proposed housing site at Raymundo Drive:
• Paul Poletti, Raymundo Drive.

The following people spoke in opposition of the proposed housing site at 773 Cañada Road:
• David Discher, Glencrag Way.
• Stephanie Discher, Glencrag Way, and asked about a density bonus. • Jill Stanley, Palm Circle Road.

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In response to the density bonus question, Mr. O’Keefe stated: it a separate law, and is not automatically granted; there must be a certain number of units at a certain level of affordability.

The following people spoke in opposition of the proposed housing site at High Road:
• Derek Yecies, Hardwick Road.

Rob Hollister, Laning Drive, spoke in favor of spreading the burden throughout Woodside.

Thalia Lubin, Palm Circle Road, echoed Mr. Hollister’s comments.

Kurt Calia, Alta Mesa Road, echoed Mr. Hollister’s comments, and spoke of the need for meaningful housing solutions for people in Woodside.

Ehsan Farkhondeh, Alta Vista Road, spoke against deed restricting ADUs.

The Public Comment Period closed at 10:37 p.m.

The Council’s comments included: removing the above-moderate units for 773 Cañada Rd from the plan since it is not integral; being in favor of 15 ADUs per year to avoid needing to enact deed restrictions; being against pitting one neighborhood against another neighborhood; a suggestion to remove the High Road site from the plan because of a PG&E gas pipeline, a collapsing slope, and difficult access; the Raymundo site being unsuitable because of the nearby earthquake fault, high cost of a sewer connection, lack of public transportation, and more; this is a 5-10 year strategic planning process condensed into one year with no good housing options; all the density is concentrated in one section of Town, which is against AFFH requirements; it is unrealistic and inappropriate to try to fit 33 units on the High Road site; reluctance to remove the High Road site without definitely knowing the precise location of pipeline and ability/willingness of PG&E to mitigate that threat; traffic concerns can be mitigated; strong interest in making a decision tonight; the current options are the ones that are available for development, maintain local control over zoning, and have some reasonable chance of being approved by HCD; Council already discussed the demerits of including the Haciendas Drive site and the Commercial Corridor into the plan; deciding to include the Raymundo Drive and High Road sites in the plan, and splitting the 33 units by giving High Road one fewer unit than Raymundo Drive (16 and 17, respectively).

Staff’s comments included: the easement along Woodside Road is for overhead lines, not gas; the Todo El Mundo right-of-way varies in width; there are sign posts indicating a gas transmission line right off the pavement on Todo El Mundo and still within the right-of-way; the deed does not have a gas easement, but it has an overhead electric easement on the southern part of the property; staff would need to walk the site and confer with PG&E to be sure; if the pipeline is in the right-of-way, the Town could build on the site next to the line; staff will quickly confirm the location of the gas pipeline near the High Road site with PG&E.

The Public Comment Period reopened at 11:59 PM.

Thalia Lubin, Palm Circle Road, urged Council to reconsider adding the Haciendas site back into the plan.

Sue Poletti, Raymundo Drive, asked for clarification on how many Councilmembers voted to include the Raymundo site.

In response to the public’s comments and questions, Mayor Shaw stated: the Council needs to submit a plan, and there will be more meetings post-HCD approval; the Council supported including both the Raymundo Drive and High Road sites.

REPORTS
B. Mayor and Councilmember Communications.

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Councilmember Fluet spoke of the recent Council of Cities meeting and that he, Councilmember Brown, and Mayor Shaw sent a letter voicing their preference to continue using Zoom for all Town Council and advisory meetings.

Councilmember Goeld spoke of the tragedy that occurred in Half Moon Bay, and commended Captain Mark Myers for arresting the shooter.

Councilmember Wall added that public safety is and should remain the number one priority and suggested having a study session on proactive strategies to ensure gun safety.

Mayor Shaw agreed.

Councilmember Dombkowski summarized a recent Volunteerism/Volunteer Liaison and Engagement Committee meeting where there will be a Volunteer Fair on June 6, 2023, and an upcoming training for all volunteers about running a great meeting.

Council commended Mayor Shaw on how well tonight’s meeting was run.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 12:04 a.m. on February 1, 2023. ________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
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TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES February 14, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

The meeting was held as a hybrid meeting with the option to attend by teleconference/video conference or in person, in compliance with Town of Woodside Resolution No. 2023-7550.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

Absent: Councilmember Brown
Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Kai Ruess, Deputy Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Mayor Shaw led the Pledge of Allegiance.

COMMUNICATIONS
Mr. Bryant congratulated Planning Director Sage Schaan on his recent promotion.

Mr. Schaan expressed his appreciation for working with the Town.

Mr. Bryant reported some updates on the Housing Element including: the gas transmission line is located in the Todo El Mundo public right-of-way; the minimum distance from a building’s foundations is 10 feet; the consulting team continues to complete the draft Housing Element for submittal; there will be a mandatory seven-day public review period later next week; after that, the Housing Element will be transmitted to HCD for a 60-day review.

The following people spoke in opposition of the proposed housing site at High Road:
• Hilleary Hoshkinson, High Rd, due to dangerous traffic concerns. • Hank Upton, 230 Todo El Mundo, due to slope stability and traffic concerns. • Louis Malozsak, Woodside Road, due to sewer issues and proximity to a gas transmission line. • Erica Malozsak, Woodside Road, due to traffic safety concerns.

Sue Poletti, Raymundo Drive, opined that Councilmember Goeld violated the integrity and validity of the Code of Ethics when he tried to persuade other Councilmembers to remove the High Road site by bringing in false information so late into the process.

Kendra Blendel, Raymundo Drive, spoke in opposition of the proposed housing site at Raymundo Drive.

Kim Hansen, Raymundo Drive, stated: the current process is flawed if it allows a Councilmember to bring up new information after the staff and public had opportunities to speak; the need to expand the list of Item 5 Page 9
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sites to comply with fair housing; Councilmember Goeld should recuse himself from discussions and decisions on the High Road site.

John Huhs, Marva Oaks Drive, spoke of: the process being a dreadful experience with neighbors being pitted against neighbors to put high-density housing where it does not belong; disappointment how the High Road and Raymundo Drive sites could end up in the Housing Element as a serious proposal; a suggestion to appoint a special committee to review SB9 positively, focusing on private properties with three acres and more.

Paul Poletti, Raymundo Drive, stated that the Town will need to comply with just compensation wherever the new high-density housing is proposed.

INTERVIEW AND APPOINTMENT TO THE ASRB
Matthew Apfel introduced himself, and spoke of wanting to be reappointed for continuity and pride for building consensus.

The Council’s questions and comments included: how he ensures applicants feel like the ASRB is fair; appreciation that there is a spirit of consensus; how he balances a pragmatic approach to new projects, as mentioned in his application; his opinion on the current environment of the ASRB that makes it difficult to recruit new volunteers.

In response to Council’s questions, Mr. Apfel stated: the ASRB leans into collaboration and preparation; the ASRB highlights the important sections of the guidelines and values that are important around Town; applicants get a chance to understand and an opportunity to make a statement; his experience has been collaborative and positive; the ASRB exists to offer the best guidance and support on what is important as neighbors; regarding a pragmatic approach, there was a challenging project in the Glens where neighbors felt excluded from the process and did not feel heard by the applicant. The ASRB encouraged them to meet and work things out. He was glad the ASRB was not dictating what changes to make to the project; regarding the current application environment, he feels it is dumb luck. There are multiple people resigning at the same time. He asked his friends, and it is not about time, level of commitment, or being anti-government. The ASRB might still have a reputation for being combative. He is working on spreading the word on ASRB’s benefits.

The Council thanked Mr. Apfel for his recruitment efforts.

Councilmember Fluet moved to appoint Matthew Apfel to the ASRB.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown
INTERVIEW AND APPOINTMENT TO THE PLANNING COMMISSION DISTRICTS 2, 3, and 5 Lyle Weaver – District 2
Marilyn Voelke – District 3
Alexander Tauber – District 5
Lyle Weaver, District 2 applicant, introduced himself.

The Council’s questions included: his familiarity with the proposed housing sites in the Housing Element; his opinion about Measure A in terms of expanded parking and permanent outdoor dining; specific examples for how Woodside can adapt to changing circumstances while keeping the essential elements of Item 5 Page 10 Town Council Meeting May 23, 2023
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Town Council Meeting Minutes February 14, 2023 Page 3
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the Town that makes it so desirable; how he handles the human emotions of disputes.

In response to Council’s questions, Mr. Weaver stated: yes, he has visited all the proposed housing sites, and they all have challenges; he had a yard sign supporting Measure A; there has been a significant change to usage of Cañada Corners in recent years; the parking constraints are unsustainable; COVID-19 has changed the way people prefer to dine, there is more sensitivity towards wildfire dangers, and the technology boom in the last 10 years has made housing unaffordable; trying to have Woodside adapt to that is a big question; everyone’s opinions are important; deliberations need to be transparent and rational; health and safety come before items of taste or personal preference; he would like to see civil and rational discussions about building consensus rather than being more contentious like they are in neighboring communities.

Councilmember Dombkowski moved to appoint Lyle Weaver to Planning Commission District 2.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown
Marilyn Voelke, District 3 applicant, introduced herself and stated: it is important to have some continuity for the next year while the Town works through the housing issues; the Planning Commission had a good and productive year this year; she is not looking to fill the position for the full four-year term; she is a strong proponent of district representation.

The Council’s questions and comments included: what she would want improved with the Planning Commission; what she hopes the Planning Commission accomplishes in the upcoming year; her views of SB9; her views about exceptions for artificial turf; recommendations for recruitment efforts; appreciation for her application and her calm and rational demeanor; input during her time on Planning Commission.

In response to the Council’s questions, Ms. Voelke stated: the Planning Commission has had problems with making quorum as people are very busy; it would be good to impress upon applicants the critical importance of appearing for meetings; the workload has been much heavier in the past two to three years due to all the housing mandates; she is glad for in-person meetings; in the upcoming year, she hopes the Planning Commission assists in the Town having an approved Housing Element; regarding SB9, the Council has the power to change Woodside, and is better at it than the State. The Town should continue treating SB9 the way it has been treated – as one tool in the toolbox. It will work in some situations, however, the Town already has a better system with generous ADU allowances. SB9 is a firedanger law to Woodside and similar towns; regarding artificial turf, she has evolved her opinion. She thought it was ugly, not ecological (e.g., non-recyclable), and did not drain. It is a struggle on how much the Town will allow, and what conditions should be in place; regarding recruitment recommendations, she suggested reaching out to neighbors next year when she plans to step down. During their interview, the Council needs to ask whether the applicant is committed to staying for four years.

Councilmember Fluet moved to appoint Marilyn Voelke to Planning Commission District 3.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown
Alexander Tauber, District 5 applicant, introduced himself and stated his commitment to making a difference.

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The Council’s questions and comments included: how he would approach the RHNA controversies; whether he is prepared to serve a full term and attend in-person meetings; appreciation for his passion and engagement which potentially significantly reshaped downtown; how he feels about potentially recusing himself from decisions regarding changes allowed by the passage of Measure A; appreciation for his quiet, compelling style, which will be an immense asset to the Planning Commission, and gratitude for his willingness to step up and serve.

In response to the Council’s questions, Mr. Tauber stated: the housing issues cannot be solved without controversy; a negative unintended consequence is increasing fire risk; public officials must give each side a voice and deliberate publicly; he echoed what has been said already about consensus; he does not know enough about the housing issues to opine on them, however, the Town has the power/agency to shape how the Housing Element is locally implemented; he is committed to serving a full term; participating through Zoom does not serve the process; the Town knows what it stands for, but it is still open to change; regarding Measure A, many people did a lot of work and his involvement was to ensure balance; all the actors involved will need to step up; Woodside is his slice of heaven, and being involved is his duty as an American citizen.

Councilmember Fluet moved to appoint Alexander Tauber to Planning Commission District 5.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown

APPOINTMENTS
Report and Recommendation from the Town Council Committees Appointments Subcommittee:
a. Arts and Culture Committee
b. Circulation Committee
c. Emergency Preparedness Committee
d. Environment: Open Space, Conservation & Sustainability Committee e. Livestock and Equestrian Heritage Committee
f. Recreation Committee
g. Trails Committee
h. Woodside History Committee
i. Volunteerism/Volunteer Liaison and Engagement Committee Councilmember Wall stated: a recommendation that the reappointment requests and the applications to the Arts and Culture, Emergency Preparedness, Environment, Livestock and Equestrian Heritage, Recreation, Trails, Woodside History, and Volunteerism Committees all be approved; there are three reappointment requests and four new applications for five open seats on the Circulation Committee, which the Subcommittee will make a determination on after completing some additional investigation.

Councilmember Goeld moved to appoint the new applicants to the History Committee and the Recreation Committee, and approve the reappointment requests for all Committees except the Circulation Committee.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown
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Councilmember Goeld stated: Council is at a significant disadvantage being so far removed from understanding the Committees and how they operate; a suggestion to include in the packet a one paragraph statement from the Chair of the Committee on what is and is not working.

Mayor Shaw agreed. It should be a policy that will add a more meaningful report to agenda packets and give the Committees a voice that becomes part of the public record.

Councilmember Wall added that they can review whether any additional verbiage might need to be added to the Committee Handbook.

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from January 16 through 31, 2023.

2. Annual Progress Report for the General Plan (2022).

3. Annual Reporting for the Climate Action Plan (2022).

4. Resolution Directing That All Meetings of the Town Council, Council Subcommittees, Planning Commission, and Architectural and Site Review Board Will Continue to Be Held in Hybrid Format to Allow Attendance in Person or Remotely Pursuant to California Government Code Section 54953(e).

Resolution No. 2023 - 7561

5. Resolution Increasing Membership for the Circulation Committee.

Resolution No. 2023 - 7562

6. Approval of Minutes: Regular Meeting of December 13, 2022.

Councilmember Wall requested to withdraw Item 5 since the Council did not act on the Circulation Committee reappointments and applications.

Councilmember Fluet moved to table Consent Calendar Item 5 until a future meeting.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown
Councilmember Fluet moved approval of Consent Calendar Items 1 – 4, and 6.

Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown

PUBLIC HEARING
A. Review of two appeals of the Planning Commission’s decision to approve a Tentative Map for a Land Division (LDIV2020-0001) and associated Mitigated Negative Declaration (CEQA2020- 0001), to divide one existing legal parcel of record at 988 Godetia Drive (APN: 068-301-100) into two legal parcels (Parcel A and Parcel B). The existing property is 4.96 acres. Proposed Parcel A would be approximately 1.97 acres and proposed Parcel B would be approximately Item 5 Page 13 Town Council Meeting May 23, 2023
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2.98 acres. No development is proposed with this application. Resolution No. 2023 - ______ Councilmember Wall moved to continue Item A to the meeting of February 28, 2023.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown

NEW BUSINESS
B. Planning for Return to In-Person Meetings of the Town Council, Planning Commission, Architectural and Site Review Board, and Citizen Advisory Committees.

Ms. Savaree presented the staff report. The two questions for Council are: whether there is preference to continue providing the Zoom option, and whether the Town should put limitations on the number of times volunteers can use traditional Brown Act exceptions.

The Council asked: if an elected official chooses not to abide by this, is there a process for removal.

In response to Council’s question, Ms. Savaree stated: if an elected official has not been attending meetings for a specific period and they have not been excused from those meetings, that is abandonment of office.

The Public Comment Period opened and closed at 9:06 p.m.

In response to Council’s request for clarification about the attendance policy, Ms. Savaree stated: as the law is currently written, any member of could choose to teleconference so long as 1) the agenda was posted noticing that, and 2) their door is open inviting the public to attend; quorum is based on the members in the jurisdiction, not necessarily at Town Hall, for the Brown Act exception.

The Council’s comments included: support for continuing remote public participation and not adding more restrictions to the onerous requirements of the Brown Act.

Ms. Savaree said staff will implement the direction.

REPORTS
C. Mayor and Councilmember Communications.

Councilmember Goeld spoke of: a meeting that was well-attended by citizens in the Emerald Hills area last week concerning residential burglaries; Senator Scott Wiener proposing greater penalties and restrictions on local governments trying to circumvent Housing Element requirements.

Councilmember Fluet spoke of a recent C/CAG meeting where the Highway 101 project is progressing well and under budget.

Mayor Shaw read an email he received from a Portola Valley resident regarding the meeting of January 31, 2023, “Woodside runs a respectful, cordial, and smooth meeting in tough times. It felt like a listening Town Council who has to make tough decisions. Compliments to Council. It was refreshing to observe some public comment questions being answered by staff and not ignored. I was impressed the Public Works staff attended as well. All the best with your tough decisions ahead.”

COMMUNICATIONS
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ADJOURNMENT
Mayor Shaw adjourned the meeting at 9:21 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 5 Page 15 Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council _____ Agenda Item 6
From: Sean Rose, Town Engineer May 23, 2023
Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION PROCLAIMING MAY 21-27, 2023 AS NATIONAL PUBLIC

WORKS WEEK

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, proclaiming May 21-27, 2023 as National Public Works Week.

DISCUSSION
2023 marks the 63
rd anniversary of National Public Works Week (NPWW).

NPWW is a celebration of the impact of public works on our quality of life and the tens of thousands of men and women in North America who provide and maintain the infrastructure and services collectively known as public works. Beginning as a public education initiative by the American Public Works Association (APWA) in 1960, NPWW calls attention to the importance of public works in community life.

Hundreds of events are held across the United States and Canada during NPWW. Each year for NPWW a poster with a “motto” are created commemorating the occasion, and an awards ceremony is held to recognize many of the vital projects constructed during the past year. Over the years, APWA has recognized many Town projects, including most recently in 2022 when the Town was presented with a Project of the Year Award by the APWA Silicon Valley Chapter for the Portola Road Bridge Replacement Project. The Town received an award plaque for that project which is displayed on the wall in the Town Hall lobby area.

A copy of the 2023 APWA NPWW poster is attached. The motto for 2023 is “Connecting the World”. The poster and the award plaque will be displayed in Town Hall during NPWW.

In Woodside, the Public Works department provides and maintains approximately 48 miles of Town roads, 10 vehicular and 16 equestrian bridges, 30 miles of trails, 36 miles of bikeways, a sanitary sewer system including 4 miles of sanitary sewer, 6 miles of storm drains, and Town facilities including Barkley Field, the Museum, the Library, and Town Hall.

CONCLUSION
Adoption of the attached resolution will proclaim that May 21-27, 2023 is National Public Works Week.

ATTACHMENTS
Item 6 Page 1 Town Council Meeting May 23, 2023

1. Resolution No. 2023-

2. 2023 National Public Works Week Poster
Item 6 Page 2 Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 –

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE PROCLAIMING MAY 21-27, 2023 AS NATIONAL PUBLIC WORKS WEEK WHEREAS, public works focuses on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and wellbeing of the Town of Woodside; and WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are maintenance personnel, engineers, managers, administrative support staff and other essential employees from state and local governments and the private sector, who are responsible for rebuilding, improving and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and
WHEREAS, in Woodside, the Public Works department provides and maintains approximately 48 miles of Town roads, 10 vehicular and 16 equestrian bridges, 30 miles of trails, 36 miles of bikeways, a sanitary sewer system including 4 miles of sanitary sewer, 6 miles of storm drains, and Town facilities including Barkley Field, the Museum, the Library, and Town Hall; and
WHEREAS, it is in the public interest for the citizens and civic leaders in the Town of Woodside to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, the American Public Works Association has celebrated the annual National Public Works Week in the United States and Canada since 1960.

NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Town Council of the Town of Woodside does hereby proclaim May 21-27, 2023, as National Public Works Week, in recognition of the substantial contributions public works makes to protecting our national health, safety, and quality of life.
* * * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 23rd day of May, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Item 6 Page 3
Town Council Meeting May 23, 2023
Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 6 Page 4
Town Council Meeting May 23, 2023
NATIONAL PUBLIC WORKS WEEK | MAY 21-27, 2023
Item 6 Page 5
Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council _____ Agenda Item 7
From: Sean Rose, Town Engineer May 23, 2023
Approved by: Kevin Bryant, Town Manager
SUBJECT: GRANT AGREEMENT FOR THE CALIFORNIA AUTOMATED PERMIT

PROCESSING (CALAPP) PROGRAM

RECOMMENDATION
Adopt a resolution authorizing the Town Manager to execute the grant agreement for the California Automated Permit Processing (CALAPP) Program.

DISCUSSION
The California Solar Access Act SB 379 passed in 2022 requires all cities and counties in California with populations over 5,000 to implement an online solar permitting system. Cities with populations between 5,000 and 50,000, including Woodside, are required to implement the system by September 30, 2024.

SB 129, Budget Act of 2021, provides $20 million in State funding to support the California Automated Permit Processing (CALAPP) grant program to help reimburse agencies for the cost of establishing an online solar permitting system. The grant amount varies by population; for Woodside, the grant amount is $40,000. Eligible costs include staff or consultant time associated with implementing the software.

The most common software platform for online solar permitting is SolarAPP+ developed by the National Renewable Energy Laboratory. Staff is currently evaluating SolarAPP+ and another solution called Symbium with the assistance of the Town’s IT consultant ClientFirst, including potentially integrating either of those solutions into the Town’s TrakIT permitting software.

Initial applications for the grant were due on May 1, 2023. The Town submitted an application (Attachment 2) prior to the deadline, and has received preliminary approval to receive the grant funds. In order to proceed with the grant, the Town is required to enter a grant agreement that is comprised of the application and the terms and conditions document included herein as Attachment 3. The Town Attorney has reviewed the terms and conditions and deemed them acceptable and standard for this type of agreement.

CONCLUSION
The recommended action would allow the Town to receive $40,000 in grant funding to reimburse the Town for costs associated with implementing an online solar permitting system as required under SB 379.

Item 7 Page 1 Town Council Meeting May 23, 2023

ATTACHMENTS

1. Resolution No. 2023-

2. CALAPP Grant Application submitted by the Town

3. CALAPP Grant Terms and Conditions
Item 7 Page 2
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 –

A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A GRANT

AGREEMENT FOR THE CALIFORNIA AUTOMATED PERMIT PROCESSING (CALAPP)

PROGRAM
WHEREAS, the California Solar Access Act SB 379 passed in 2022 requires all cities and counties in California with populations over 5,000 to implement an online solar permitting system. Cities with populations between 5,000 and 50,000, including Woodside, are required to implement the system by September 30, 2024; and
WHEREAS, SB 129, Budget Act of 2021, provides $20 million in State funding to support the California Automated Permit Processing (CALAPP) grant program to help reimburse agencies for the cost of establishing an online solar permitting system. The grant amount varies by population; for Woodside, the grant amount is $40,000. Eligible costs include staff or consultant time associated with implementing the software; and
WHEREAS, initial applications for the grant were due on May 1, 2023.

The Town submitted an application prior to the deadline, and has received preliminary approval to receive the grant funds; and
WHEREAS, in order to proceed with the grant, the Town is required to enter a grant agreement that is comprised of the application and certain terms and conditions; and
WHEREAS, the Town Attorney has reviewed the terms and conditions and deemed them acceptable and standard for this type of agreement; and WHEREAS, entering into the agreement would allow the Town to receive $40,000 in grant funding to reimburse the Town for costs associated with implementing an online solar permitting system as required under SB 379.

NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Town Council of the Town of Woodside does hereby authorize the Town Manager to execute the grant agreement for the California Automated Permit Processing (CALAPP) Program
* * * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 23rd day of May, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Item 7 Page 3 Town Council Meeting May 23, 2023
ATTACHMENT 1
Clerk of the Town of Woodside
Item 7 Page 4
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June 2022 Page 1 of 4 GFO-21-402
CalAPP Attachment 01
ATTACHMENT 01
Grant Application Form – EXHIBIT A
California Automated Permit Processing (CalAPP) Program

1. APPLICANT INFORMATION (REQUIRED)
Jurisdiction Name (please use full legal name as it would appear on the executed grant):

Jurisdiction Type (select one):

City County City and County
Current Estimated Population State of California Department of Finance Demographics (https://dof.ca.gov/forecasting/Demographics/):

Less than 50,000
From 50,000 to 99,999
From 100,000 to 200,000
Greater than 200,000
Project Manager
(serves as point
of contact for all
communications)
Name
Street Address
City and
Zip Code
Phone Number
E-Mail Address

2. FUNDING (REQUIRED)
Assigned Maximum Grant Amount (select one)
Group 1 ($40,000): Population less than 50,000
Group 2 ($60,000): Population from 50,000 to 99,999
Group 3 ($80,000): Population from 100,000 to 200,000
Group 4 ($100,000): Population greater than 200,000
Item 7 Page 5 Town Council Meeting May 23, 2023
ATTACHMENT 2
June 2022 Page 2 of 4 GFO-21-402
CalAPP Attachment 01

3. PROJECT INFORMATION (REQUIRED)
A. Online, automated solar permitting platform to be adopted:

SolarAPP+
Other. If selected, complete Section 4 (“Additional Information”) B. Please select allowable budget item(s) anticipated to be used (Select at least one):

Ongoing in-house staff labor costs associated directly with adoption and maintenance of the platform
Ongoing third-party or consultant time associated directly with adoption and maintenance of the platform
Ongoing staff training and education, specific to the platform Ongoing training events for local installers, specific to the platform Essential hardware or equipment necessary to support adoption of the platform
Maintenance, such as adding support for energy storage paired with solar energy system permitting, and subscription cost for permit tracking software in support of adopted permitting platform
C. Estimated Project Timeline*
*Enter actual dates if activities already began
Activity Date (Month/Year)
Begin Development/Pilot
Full Adoption
Staff Training
Training for Local Installers
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June 2022 Page 3 of 4 GFO-21-402
CalAPP Attachment 01

4. ADDITIONAL INFORMATION (if applicable)
NOTE: Only complete this section if you implement a platform other than SolarAPP+ Please identify whether the following features are supported by the implemented platform. All features are required for the platform to qualify for funding. CEC staff will verify prior to payment approval.

Performs an automated plan review for residential solar energy systems that completes automatic code compliance checks based on user inputs (such as a contractor), thereby enabling or otherwise issuing permits instantly when the project is confirmed as code compliant, without the need for human review
Yes No
Supports online, immediate fee payment once an application is complete, which may include auto-invoicing of permit fee costs Yes No Supports immediate generation of a permit job card following payment confirmation Yes No
Blocks noncompliant applications from receiving a permit Yes No EITHER: 1) Stand-alone permitting tool; OR 2) Integrates with current software and inspection platform already in use Yes No

5. REPORTING (REQUIRED)
Following adoption and verification of a qualifying platform, the Energy Commission may request, and the Recipient will provide if requested, annual data on the number of permits issued for solar energy systems and a solar energy system paired with an energy storage system including relevant characteristics of those systems, such as system capacity.

Please indicate your acceptance of these terms.

Yes No
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June 2022 Page 4 of 4 GFO-21-402
CalAPP Attachment 01

6. CERTIFICATION (REQUIRED)
• I am authorized to complete and sign this form on behalf of the applicant. • I authorize the California Energy Commission to make any inquiries necessary to verify the information presented in this application. • I have read and understand the terms and conditions contained in this solicitation. I accept the terms and conditions contained in this solicitation on behalf of the applicant, and the applicant is willing to enter into an agreement with the Energy Commission to conduct the proposed project according to the terms and conditions without negotiation.
• I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Name of Authorized
Representative:

Title:

Phone Number:

E-mail Address:

Date:

Signature of
Authorized
Representative:

NOTE: Do not overlap signature with surrounding border lines.

Sean Rose
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CalAPP Page 1 of 5 GFO-21-402
California Automated Permit Processing (CalAPP) Program ATTACHMENT 2 – Terms and Conditions
Added language appears in bold underlined font and deleted language appears in strikethrough and within square brackets.

1. Background and Authority for this Grant
California Senate Bill 129 (2021) included an appropriation to the California Energy Commission (CEC) to support a grant program for cities, counties, or cities and counties to establish online solar permitting.

2. Documents Incorporated by Reference and Priority
Incorporated by reference into this agreement are the following documents:

A. Grant Funding Opportunity (GFO) 21-402.

B. Recipient’s application to CalAPP.

As between and the incorporated documents and the remainder of this Agreement, the rest of this Agreement takes priority in case of a conflict.

3. Budget, Invoices, and Payments
a) The CEC is only obligated to reimburse the Recipient for paid costs that are (1) incurred during the Agreement Term; (2) invoiced within the required timeframes of this Agreement; (3) not more than this Agreement’s budget; and (4) reasonable, actual, and allowable expenses under this Agreement.
b) Recipient acknowledges that the funds under this Agreement have a liquidation date of June 30, 2027, a legal timeframe after which the CEC has no authority to pay the funds. In addition, it takes the CEC administrative time to review, approve, work with the Recipient to correct any errors in, and request the State Controller’s Office to pay invoices. Accordingly, Recipient acknowledges that if it does not submit accurate invoices by March 30, 2027, for all amounts due under the Agreement, it risks not receiving payment, and relinquishes all rights to such payments should the CEC not pay it by the liquidation date. Recipient acknowledges that time is of the essence in invoicing by March 30, 2027, for all amounts due under this Agreement.

The Recipient may request payment from the Energy Commission at any time during the term of this Agreement after successful adoption of a qualifying solar permitting platform as verified by the CEC, but no more frequently than monthly. Recipient must use the CAM provided template invoice spreadsheet. c) If invoicing for in-house staff time, the template invoice spreadsheet must identify the employee’s name, hours worked, and billing rate to be included as a reimbursable expense. d) Unallowable costs include:
• Software not related to the adoption of a qualifying online, automated permitting platform.

Item 7 Page 9 Town Council Meeting May 23, 2023
ATTACHMENT 3
CalAPP Page 2 of 5 GFO-21-402
• Any costs incurred or activities conducted prior to entering into a grant agreement with the Energy Commission or incurred after the grant agreement has ended. • Typically excluded items such as food and beverages.
• Advertising costs.
• Fines and penalties.
• Permit processing fees charged by operator of an online platform. • All other costs not identified as allowable.
• Unreasonable amounts or rates.

4. Certification
By signing this Agreement, Recipient hereby certifies that all funds received pursuant to this Agreement shall be spent exclusively for its CalAPP project in compliance with this Agreement. The Recipient further certifies that it shall comply with all applicable laws in performing this Agreement.

5. Nondiscrimination Statement of Compliance
During the performance of this Agreement, the Recipient and its subcontractors will not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, or denial of family care leave.

The Recipient and its subcontractors will ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

The Recipient and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Sections 12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part of it as if set forth in full. The Recipient and its subcontractors will give written notice of their obligations under this section to labor organizations with which they have a collective bargaining or other Agreement.

The Recipient shall include the nondiscrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

6. Drug-Free Workplace Certification
By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply and will ensure its subcontractors will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.). In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following Item 7 Page 10 Town Council Meeting May 23, 2023
CalAPP Page 3 of 5 GFO-21-402
has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements of the Act.
[By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.) and will provide a drug-free workplace by taking the following actions:
1) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited, and specifying actions to be taken against employees for violations as required by Government Code Section 8355(a). 2) Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:

• The dangers of drug abuse in the workplace;
• The person’s or organization’s policy of maintaining a drug-free workplace; • Any available counseling, rehabilitation, and employee assistance programs; and • Penalties that may be imposed upon employees for drug abuse violations. 3) Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed project:
• Will receive a copy of the company's drug-free policy statement; and • Will agree to abide by the terms of the company's statement as a condition of employment on the project. ]
[In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.]

7. Americans With Disabilities Act
By signing this Agreement, the Recipient assures the CEC that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. Section 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA.

8. Accounting and Audit
The Recipient will keep separate, complete, and correct accounting of the costs involved in completing the Agreement. The Recipient agrees that the CEC, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Recipient agrees to maintain such records for possible audit for a minimum of three (3) years after the Agreement ends in any way. The Recipient agrees to allow the auditor(s) access to such records during normal business hours and to allow Item 7 Page 11 Town Council Meeting May 23, 2023
CalAPP Page 4 of 5 GFO-21-402
interviews of any employees who might reasonably have information related to such records. Further, the Recipient agrees to include a similar right of the CEC, the Bureau of State Audits, or their designated representative, to audit records and interview staff in any subcontract related to performance of this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 16.

Access to Sites and Records.

9. Public Works
The Recipient is responsible for complying with all applicable laws, which can include public works requirements under the Labor Code. Recipient acknowledges acceptance of Agreement funds may trigger public works laws (Labor Code Section 1720 et seq.), a requirement of which is to pay prevailing wages, applying to its entire project. If the project is public works then it is subject to compliance monitoring and enforcement by the Department of Industrial Relations. By signing this Agreement, Recipient certifies that it shall comply with all applicable Public Works laws and requirements.

10. Intellectual Property
As between the Recipient and the CEC, the Recipient owns all intellectual property it or its subcontractors create under this Agreement. The CEC has a no-cost, non-exclusive, transferable, irrevocable, royalty-free, worldwide, perpetual license to use, publish, translate, modify, and reproduce all intellectual property, such as the products identified in Section 2. above, for governmental purposes the Recipient or its subcontractors create under this agreement. The Recipient shall include a provision securing these rights for the CEC in all of its subcontractor agreements related to performance of this Agreement.

11. Amendment
No amendment or variation of this Agreement shall be valid unless made in writing and signed by both the Recipient and CEC.

12. Governing Law
This Agreement is governed by the laws of the State of California as to interpretation and performance.

13. Independent Capacity
In the performance of this Agreement, Recipient and its agents, subcontractors, and employees will act in an independent capacity and not as officers, employees, or agents of the CEC or the State of California.

14. Severability
If any provision of this Agreement is unenforceable or held to be unenforceable, all other provisions of this Agreement will remain in full force and effect.

15. Waiver
Item 7 Page 12 Town Council Meeting May 23, 2023
CalAPP Page 5 of 5 GFO-21-402
No waiver of any breach of this Agreement constitutes waiver of any other breach. All remedies in this Agreement will be taken and construed as cumulative, meaning in addition to every other remedy provided in the Agreement or by law.

16. Access to Sites and Records
The Recipient shall provide during the Agreement and for at least 3 years after the Agreement ends in any way to the CEC or its representatives reasonable access to all project sites and to all records related to this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 8. Accounting and Audit.

17. Termination Without Cause
The CEC may terminate this Agreement without cause upon giving written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations.

18. Third-Party Beneficiary
The Recipient shall in every subcontract under this Agreement include a provision indicating the CEC is a third-party beneficiary to the agreement.

19. Survival of Terms
The following terms survive this Agreement no matter how the agreement ends, such as by its own terms or via termination:
• 8. Accounting and Audit
• 9. Public Works
• 10. Intellectual Property
• 12. Governing Law
• 14. Severability
• 15. Waiver
• 16. Access to Sites and Records
• 18. Third-Party Beneficiary
Item 7 Page 13 Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 8
Prepared by: Melissa Cardinale, Asst to the Town Mgr. May 23, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTIONS (1) CREATING THE ENVIRONMENT AND CONSERVATION

COMMITTEE AND ESTABLISHING COMMITTEE CHARTER, SIZE, MEETING DATES, AND TERMS OF OFFICE; (2) CREATING THE CLIMATE AND

SUSTAINABILITY COMMITTEE AND ESTABLISHING COMMITTEE
CHARTER, SIZE, MEETING DATES, AND TERMS OF OFFICE; AND
SUSPENDING THE OPERATION OF THE ENVIRONMENT: OPEN SPACE,

CONSERVATION & SUSTAINABILITY COMMITTEE

RECOMMENDATION
It is recommended that the Town Council adopt the attached draft resolutions which create the Environment and Conservation Committee (Attachment 1) and the Climate and Sustainability Committee (Attachment 2), establish the committees’ charters, size, meeting dates, and terms of office, and suspend the operation of the Environment: Open Space, Conservation & Sustainability Committee.

BACKGROUND AND DISCUSSION
The Environment: Open Space, Conservation & Sustainability Committee was established by the Town Council by resolution on June 13, 2017.

The Committee was formed by the merger of the then existing Open Space and Sustainability & Conservation Committees. The merger occurred following the Town Council’s request that the two committees explore a merger, which they did in the spring of 2017. The Council made the request as part of the February 2017 volunteer committee appointment process, when the Town received two applications each for six openings on both the Open Space and Sustainability & Conservation Committees.

On November 17, 2022, the Environment: Open Space, Conservation & Sustainability Committee voted 6-0 in favor of requesting that the Town Council split the committee into two new committees: the Environment and Conservation Committee and the Climate and Sustainability Committee. The Town Council approved this request on March 14, 2023.

The attached draft resolutions would create the Environment and Conservation Committee and the Climate and Sustainability Committee, establish the size, meeting dates, and terms of office, and suspend the operation of the Environment: Open Space, Conservation & Sustainability Committee effective no later than July 1, 2023.

Item 8 Page 1 Town Council Meeting May 23, 2023

CONCLUSION
Adoption of the attached draft resolutions would create the Environment and Conservation Committee and the Climate and Sustainability Committee, and suspend the Environment: Open Space, Conservation & Sustainability Committee.

ATTACHMENTS

1. Draft Resolution Creating the Environment and Conservation Committee

2. Draft Resolution Creating the Climate and Sustainability Committee
Item 8 Page 2
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 -

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

CREATING THE TOWN ENVIRONMENT AND CONSERVATION COMMITTEE,

ESTABLISHING COMMITTEE CHARTER, SIZE, MEETING DATES, AND TERMS OF OFFICE, AND SUSPENDING THE OPERATION OF THE ENVIRONMENT: OPEN

SPACE, CONSERVATION & SUSTAINABILITY COMMITTEE
WHEREAS, the Environment: Open Space, Conservation &
Sustainability Committee was established by the Town Council by resolution on June 13, 2017; and
WHEREAS, on November 17, 2022, the Environment: Open Space, Conservation & Sustainability Committee voted 6-0 in favor of requesting that the Town Council split the committee into two new committees: the Environment and Conservation Committee and the Climate and Sustainability Committee; and
WHEREAS, the Town Council approved this request on March 14, 2023; and
WHEREAS, on May 23, 2023, the Town Council reviewed the charters, set the size of the committee, meeting date, and terms of office.

NOW, THEREFORE BE IT RESOLVED THAT, the Town Council of the Town of Woodside does hereby:

1. Create the Environment and Conservation Committee and further resolves that charter and operating basis of the Environment and Conservation Committee are adopted, as stated in Exhibit “A”; and

2. Suspends the operation of the Environment: Open Space, Conservation & Sustainability Committee effective no later than July 1, 2023.
* * * * * *
PASSED AND ADOPTED by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 23rd of May 2023 by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_________________________________
Mayor of the Town of Woodside
Item 8 Page 3
Town Council Meeting May 23, 2023
ATTEST:
___________________________________
Clerk of the Town of Woodside
Item 8 Page 4
Town Council Meeting May 23, 2023

EXHIBIT A

TOWN OF WOODSIDE

ENVIRONMENT AND CONSERVATION COMMITTEE
COMMITTEE CHARTER: The Environment and Conservation Committee advised and assists the Town Council, Planning Commission and staff on implementing the goals and policies of the wildlife conservation, environmental, and ecological elements of the Town’s codes, guidelines and plans, with special emphasis on ecological concerns, preserving open space and restoration of wildlife corridors and habitat. The Committee develops and recommends educational programs that develop community awareness of environmental and wildlife conservation issues and concerns and recommends actionable programs and regulations which foster promotion of healthy wildlife and open space in Woodside.

SIZE AND MEMBERSHIP: Nine members appointed by the Town Council.

TERM: Two years, on a staggered basis.

MEETING DATE: To be determined.

QUORUM: One half-of members appointed plus one, not to exceed five.

Item 8 Page 5
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 -

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

CREATING THE TOWN CLIMATE AND SUSTAINABILITY COMMITTEE,

ESTABLISHING COMMITTEE CHARTER, SIZE, MEETING DATES, AND TERMS OF OFFICE, AND SUSPENDING THE OPERATION OF THE ENVIRONMENT: OPEN

NOW, THEREFORE BE IT RESOLVED THAT, the Town Council of the Town of Woodside does hereby:

1. Create the Climate and Sustainability Committee and further resolves that charter and operating basis of the Climate and Sustainability Committee are adopted, as stated in Exhibit “A”; and

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_________________________________
Mayor of the Town of Woodside
Item 8 Page 6
Town Council Meeting May 23, 2023
ATTEST:
___________________________________
Clerk of the Town of Woodside
Item 8 Page 7
Town Council Meeting May 23, 2023

EXHIBIT A

TOWN OF WOODSIDE

CLIMATE AND SUSTAINABILITY COMMITTEE
COMMITTEE CHARTER: The Climate and Sustainability Committee advises and assists the Town Council, Planning Commission and staff on implementing the goals and policies of the climate and sustainability elements of the Town’s codes, guidelines and plans with special emphasis on updates for the Town’s Climate Action Plan, reduction of greenhouse gas emissions, and environmental sustainability programs. The Committee develops and recommends educational programs that develop community awareness of climate and sustainability issues and concerns and recommends actionable programs and regulations which foster promotion of a sustainable Woodside.

SIZE AND MEMBERSHIP: Nine members appointed by the Town Council.

TERM: Two years, on a staggered basis.

MEETING DATE: To be determined.

QUORUM: One half-of members appointed plus one, not to exceed five.

Item 8 Page 8
Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council _____ Agenda Item 9
From: Sean Rose, Town Engineer May 23, 2023
Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN

AGREEMENT WITH FARALLON COMPANY FOR EMERGENCY PAVING WORK

ASSOCIATED WITH DECLARED STORM EMERGENCIES ON OLD LA HONDA ROAD

RECOMMENDATION
Adopt a resolution authorizing the Town Manager to execute an agreement with Farallon Company in an amount not to exceed $241,530 for emergency paving work on Old La Honda Road.

DISCUSSION
The series of major storms that occurred between December 31, 2022 through March 2023 caused significant damage to the road shoulders and roadside drainage swales on Old La Honda Road. The most significant damage occurred in the upper portion of Old La Honda Road between Martinez Road and Skyline Boulevard.

The Town Manager proclaimed local emergencies on January 6, 2023 and March 22, 2023 related to the storms in part to ratify the Town Manager’s expenditure of public funds to respond to the emergency and to request financial assistance from County, State, and Federal authorities.

In March 2023, Highway 84 suffered major damage due to a landslide that required the closure of Highway 84. Since that time, according to vehicle counts collected by the Town, Old La Honda Road has carried approximately 3-5 times the amount of average daily traffic that it did prior to the closure of Highway 84. The damage caused to Old La Honda Road by the storms in combination with the increased traffic has caused deteriorating conditions along the shoulders and roadway ditches. According to the Sheriff there have been at least three incidents of cars bottoming out in the ditches and requiring tow extraction, and staff has received dozens of complaints/reports on the above conditions.

In response to the above, staff solicited two bids for emergency paving work to repair eleven sections of shoulders and roadside swales on Old La Honda Road between Martinez Road and Skyline Boulevard with asphalt paving repair and installation. The work would raise the grade of the affected swales and because the swales will be constructed in a way that is drivable will effectively widen the driving surface in some locations.

The bids the Town received were from Bay Area Paving and Farallon Company in the amounts of $204,000 and $241,530, respectively. The bid from Bay Area Paving did not include one of the eleven sections, and the bid by Farallon included significantly deeper asphalt in some locations. After Item 9 Page 1 Town Council Meeting May 23, 2023
evaluating the bids and correcting for these differences, staff recommends awarding the contract to Farallon Company.

The Town has submitted funding requests to FEMA and the State to offset costs related to the emergencies. The requests include the cost of this emergency paving work. Staff is continuing discussions with FEMA and the State regarding these requests. However, because the requests have not been approved yet, and in light of the emergency nature of the work, staff is proposing to transfer $250,000 of the $475,000 adopted budget for next year’s 2024 road rehabilitation project to pay for this emergency work. Should the Town receive reimbursement for this emergency paving work at a later date, staff would utilize that funding to restore the budget for the 2024 Road Rehabilitation Project.

If the recommended action is approved, staff anticipates the paving work would commence in May and be completed by the end of June.

CONCLUSION
The recommended action would allow the Town to proceed with emergency paving work on Old La Honda Road between Martinez Road and Skyline Boulevard associated with declared storm emergencies.

ATTACHMENTS

1. Resolution No. 2023-
Item 9 Page 2
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 –

A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH FARALLON COMPANY IN AN AMOUNT NOT TO EXCEED $241,530 FOR

EMERGENCY PAVING WORK ON OLD LA HONDA ROAD
WHEREAS, the series of major storms that occurred between December 31, 2022 through March 2023 caused significant damage to the road shoulders and roadside drainage swales on Old La Honda Road. The most significant damage occurred in the upper portion of Old La Honda Road between Martinez Road and Skyline Boulevard; and
WHEREAS, the Town Manager proclaimed local emergencies on January 6, 2023 and March 22, 2023 related to the storms in part to ratify the Town Manager’s expenditure of public funds to respond to the emergency and to request financial assistance from County, State, and Federal authorities; and
WHEREAS, in March 2023, Highway 84 suffered major damage due to a landslide that required the closure of Highway 84. Since that time, according to vehicle counts collected by the Town, Old La Honda Road has carried approximately 3-5 times the amount of average daily traffic that it did prior to the closure of Highway 84; and
WHEREAS, the damage caused to Old La Honda Road by the storms in combination with the increased traffic has caused deteriorating conditions along the shoulders and roadway ditches; and WHEREAS, in response to the above, staff solicited two bids for emergency paving work to repair eleven sections of shoulders and roadside swales on Old La Honda Road between Martinez Road and Skyline Boulevard with asphalt paving repair and installation; and WHEREAS, the bids the Town received were from Bay Area Paving and Farallon Company in the amounts of $204,000 and $241,530, respectively. The bid from Bay Area Paving did not include one of the eleven sections, and the bid by Farallon included significantly deeper asphalt in some locations. After evaluating the bids and correcting for these differences, staff recommends awarding the contract to Farallon Company; and
WHEREAS, staff is proposing to transfer $250,000 of the $475,000 adopted budget for next year’s 2024 road rehabilitation project to pay for this emergency work; and
WHEREAS, should the Town receive reimbursement for this emergency paving work at a later date, staff would utilize that funding to restore the budget for the 2024 Road Rehabilitation Project.

NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Town Council of the Town of Woodside does hereby authorize the Town Manager to execute an agreement with Farallon Company in an amount not to exceed $241,530 for emergency paving work on Old La Honda Road.

Item 9 Page 3 Town Council Meeting May 23, 2023
* * * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 23rd day of May, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 9 Page 4
Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item A
From: Melissa Cardinale, Asst to the Town Manager May 23, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION AMENDING THE TOWN’S SCHEDULE OF FEES AND CHARGES

BY ADOPTING TOWN CENTER SEWER ASSESSMENT DISTRICT RATES FOR 2023-24 THROUGH 2027-28

RECOMMENDATION
It is recommended that the Town Council adopt a resolution amending the Town’s schedule of fees and charges for sewer service in the Town Center Sewer Assessment District.

BACKGROUND
The Town of Woodside provides sewer service to 148 residential parcels and 22 non-residential accounts in the Town Center Sewer Assessment District (TCSAD), formed in 1987. Wastewater is transported from the Town first through pipelines owned by the Fair Oaks Sewer Maintenance District (operated by San Mateo County), then through Redwood City’s sewer system, and ultimately to Silicon Valley Clean Water (SVCW) for treatment and disposal. SVCW is currently in the process of completing an $900+ million capital improvement program to rebuild and upgrade its aging wastewater conveyance and treatment facilities. The Town pays proportional fees to the County and Redwood City for conveyance and treatment. The TCSAD system is maintained by private contract with West Bay Sanitary District.

Per Woodside Municipal Code 51.082, TCSAD sewer rates are set by Town Council resolution. The rates are designed to pay for both operational costs as well as capital improvements that will be necessary in future years. Over the past 10 years, the Town has phased in a series of annual sewer rate increases to reflect the cost of providing service and support the TCSAD’s funding needs.

In accordance with the Town’s Financial Management Policy that enterprise funds should be self-supporting, it is necessary to conduct a new rate study for at least the next five years. On December 13, 2022, the Town Council authorized an agreement with Bartle Wells Associates to conduct a new rate study. The study is presented in Attachment 2.

DISCUSSION
The rate study concluded that the Town has been successful in its efforts to reduce its own sewer operating and maintenance expenses over the past five years. However, the TCSAD is facing increased funding needs for capital improvements to the Town’s aging sewer Item A Page 1 Town Council Meeting May 23, 2023
system and SVCW’s regional wastewater conveyance and treatment facilities. Specifically, rate increases are needed to:
• Provide funding for the TCSAD’s share of debt service for SVCW’s $900+ million capital program to rebuild and upgrade its aging conveyance pipeline and wastewater treatment plant.
• Provide funding for the TCSAD’s payment of one-third of the Fair Oaks Sewer Maintenance District’s rates in order to reimburse the County for wastewater conveyance through Fair Oaks SMD
facilities.
• Increase funding for rehabilitation and replacement of the Town’s aging sewer facilities and repay an interfund loan used to help finance the recent reconstruction of the Town Center Pump Station.
• Keep rates aligned with cost inflation and projected increases in contractual payments for wastewater conveyance and treatment.

The rate study recommends adopting rate increases as shown in the table below.

Residential customers are billed a flat annual charge for sewer service. Residential parcels within the Canada Corridor Sanitary Sewer Service Area pay a lower rate since these customers do not benefit from the Town Center Pump Station. Non-residential accounts pay Item A Page 2
Town Council Meeting May 23, 2023
volumetric rates based on metered water use and customer type, with higher rates for higher-strength wastewater. Sewer service charges are collected on the San Mateo County property tax rolls.

In accordance with California law for setting utility rates, on April 6, 2023, the Town sent the attached Notice of Public Hearing (Attachment 3) on the proposed sewer rate increases to all TCSAD ratepayers and invited them to the May 23, 2023 Public Hearing. The Notice included the amount of the proposed rates and explained the process for adopting the proposed rates. Under the law, the rates will not be adopted if written protests are received by more than 50% of affected parcels with one written protest counted per parcel. The protests must be received by the close of the public hearing on May 23, 2023. To date, no protests have been received.

In order for the Town Council to adjust the rates it is necessary for the Council to adopt a resolution amending the Town’s schedule of fees and charges. If the proposed fees are adopted, the new charges would be reflected on the FY 2023-24 property tax rolls.

CONCLUSION
It is recommended that the Town Council adopt a resolution amending the Town’s schedule of fees and charges for sewer service in the Town Center Sewer Assessment District.

ATTACHMENTS

1. Resolution No. 2023-, Amending the Town’s Schedule of Fees and Charges for sewer service

2. TCSAD 2023 Sewer Rate Study

3. Notice of Public Hearing
Item A Page 3
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 -
RESOLUTION OF THE TOWN COUNCIL OF TOWN OF WOODSIDE AMENDING THE TOWN’S

SCHEDULE OF FEES AND CHARGES BY ESTABLISHING NEW SEWER RATES FOR THE TOWN CENTER SEWER ASSESSMENT DISTRICT FOR 2023-24 THROUGH 2027-28 WHEREAS, the Town has conducted a Sewer Rate Study for the Town Center Sewer Assessment District; and
WHEREAS, the Town has determined that an increase in the sewer rates for the Town Center Sewer Assessment District is necessary to pay for TCSAD operational and capital costs, and capital improvements associated with the Silicon Valley Clean Water treatment plant; and WHEREAS, the Town’s Financial Management Policies call for enterprise funds, including sewer service, to be self-supporting; and WHEREAS, prior to adopting the proposed new sewer rates, the Town of Woodside has complied with all the provisions of Proposition 218, including mailing a notice of the proposed changes to each property effected, providing the required published notice and conducting a public hearing on May 23, 2023.

NOW THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that the Town’s Schedule of Fees and Charges is amended to include Sewer Rates for FY 2023-24 through FY 2027-28 as shown in Exhibit A. Pursuant to Government Code Section 66017, the adopted schedule will be effective sixty (60) days after the date of adoption, or July 22, 2023.
* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 23rd of May 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers: Dombkowski and Fluet
ABSTAIN, Councilmembers:
______________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item A Page 4 Town Council Meeting May 23, 2023
ATTACHMENT 1

EXHIBIT A
TCSAD Sewer Rates
Current Sewer Rates Effective on or After
Sewer July 1 July 1 July 1 July 1 July 1
Rates 2023 2024 2025 2026 2027

RESIDENTIAL
Fixed annual charge per residential dwelling unit
Residential Parcels (Town Center Area) $2,300 $2,350 $2,400 $2,450 $2,500 $2,550 Cañada Corridor Sewer Service Area 1,670 1,685 1,735 1,910 2,300 2,350

NON-RESIDENTIAL
Usage-based rates applied per hundred cubic feet (hcf) of billable usage Retail Commercial, Institutions & Public $28.61 $29.23 $29.85 $30.47 $31.09 $31.71 Restaurants & Bakeries 39.66 40.52 41.38 42.24 43.10 43.96 Food Markets 39.00 39.85 40.70 41.55 42.40 43.25
Grease Maintenance Surcharge per hcf $3.00 $2.97 $3.06 $3.15 $3.24 $3.24 Minimum Annual Charge $1,725 $1,763 $1,800 $1,838 $1,875 $1,913 1 hcf = one hundred cubic feet or approximately 748 gallons.

Non-residential sewer usage charges are billed based on annualized water use from the prior wetweather period.

Item A Page 5
Town Council Meeting May 23, 2023
2023 Sewer Rate Study
Town of Woodside
Town Center Sewer Assessment District
Draft 3/23/23
Item A Page 6 Town Council Meeting May 23, 2023
ATTACHMENT 2
1 Town of Woodside
TCSAD Sewer Rate Study
Key Findings & Recommendations
Background
The Town of Woodside provides sewer service to 143 residential parcels and 22 non-residential accounts located within the Town Center Sewer Assessment District (TCSAD). Wastewater is transported from the Town first through pipelines owned by the Fair Oaks Sewer Maintenance District (operated by San Mateo County), then through Redwood City’s sewer system, and ultimately to Silicon Valley Clean Water (SVCW) for treatment and disposal. SVCW is currently in the process of completing an $800+ million capital improvement program to rebuild and upgrade its aging wastewater conveyance and treatment facilities.

The TCSAD is accounted for as a self-supporting enterprise and is funded primarily by sewer service charges. As such, the Town’s sewer rates need to be set at levels adequate to fund the TCSAD’s annual operating, maintenance, debt service, and capital funding needs. These costs include not only the costs of administration, operation, maintenance and rehabilitation of the Town’s local sewer collection system, but also contractual costs for wastewater conveyance and treatment including the Town’s share of debt service for SVCW’s capital program.

Historically, the Town adopted minimal to no rate increases for roughly 20 years from the early 1990s through 2012. Over this time the TCSAD’s residential sewer charges only increased by $1 per year and had fallen behind the cost of service. Over the past 10 years, the Town phased in a series of more substantial annual sewer rate increases to reflect the cost of providing service and support the TCSAD’s funding needs.

The Town last adopted sewer rate increases for the TCSAD in 2018. The adopted rates included five years of sewer rate increases effective July 1, 2018 through July 1, 2022. These rate increases have helped keep revenues in line with the escalating costs for wastewater conveyance and treatment and put the TSCAD on a stronger financial footing.

Item A Page 7
Town Council Meeting May 23, 2023
2 Rate Study Objectives
In 2023, the Town retained Bartle Wells Associates (BWA) to develop a new rate study with the goal of setting TCSAD sewer rates for the next five years. Key objectives of the study include:
 Develop updated financial projections to identify future funding needs for:
a) TCSAD wastewater collection system operations and maintenance b) Capital improvements to TCSAD’s aging infrastructure c) Wastewater conveyance provided by Fair Oaks Sewer Maintenance District d) The TCSAD’s allocated share of Redwood City’s costs for wastewater treatment at SVCW including the Town’s share of debt service paid by Redwood City for rebuilding SVCW’s treatment and conveyance facilities.
 Recommend sewer rates for the next five fiscal years designed to support future annual funding needs, recover the costs of providing service, and support balanced budgets.  Phase in rate increases gradually over the next five years to minimize the annual impact on TCSAD customers.
 Update the Town’s Grease Maintenance Charge and calculation of wastewater pumping costs.

This memo provides a summary of key findings and recommendations. Recommendations were developed with input from Town staff.

Sewer Rates
Most residential parcels served by the TCSAD pay a flat rate of $2,300 per year for sewer service.

Residential parcels within the Cañada Corridor Sanitary Sewer Service Area pay a slightly lower rate that reflects that the wastewater from this area flows by gravity and does not get pumped by the Town Center Pump Station, resulting in a lower cost of service.

Non-residential accounts pay volumetric rates based on metered water use and customer type, with higher rates for customers with higher-strength wastewater. Non-residential rates are subject to an annual minimum charge currently set at 80% the standard residential rate, to ensure all accounts contribute toward the Town’s fixed costs of providing service.

High-strength accounts (restaurants and markets) also pay a Grease Maintenance Surcharge to recover costs for additional pipeline flushing and maintenance needs caused predominantly by highstrength wastewater discharge.

Customers are billed annually for sewer service on the San Mateo County property tax rolls.

Item A Page 8
Town Council Meeting May 23, 2023
3 Modest Financial Challenges
The rate increases implemented over the past five years have substantially improved TCSAD finances.

Looking forward, the TSCAD is facing some modest financial challenges that can be supported by relatively small annual rate increases over the next five years. Key financial challenges include:
 Escalating costs for SVCW wastewater treatment and debt repayment – The TCSAD pays Redwood City for its share of SVCW operating and debt service based on its proportionate share of total wastewater flow from Redwood City to the SVCW treatment plant. SVCW’s wastewater treatment operating costs are projected to gradually increase in upcoming years. In addition, debt service issued to support SVCW’s $900+ million capital to rebuild and upgrade its aging wastewater conveyance and treatment facilities is projected to almost double over the next five years. Together, the TCSAD’s allocated costs for SVCW operations and debt service are projected to increase 40% over the next five years.
 Escalating costs for wastewater conveyance – Pursuant to a contract with San Mateo County, the TCSAD pays one-third of Fair Oaks Sewer Maintenance District’s rates in order to reimburse the County for wastewater conveyance through Fair Oaks SMD facilities. Fair Oaks SMD rates are projected to continue increasing in upcoming years.
 Capital improvements to aging TSCAD sewer system infrastructure – In 2022, the Town completed a condition assessment of the sewer force main between the Town Center pump station and the Chevron station. The cast iron force main was constructed in 1974, is reaching the end of its working life, and needs to be replaced. Other ongoing capital funding needs include spot repairs of damaged and/or leaking sections of sewer main pipelines throughout the sewer collection system.
 Ongoing inflationary cost increases – For financial planning purposes, financial projections assume the TSCAD’s operating costs escalate at the annual rate of 4%. Small annual rate adjustments are needed to keep up with cost inflation and keep rates from falling behind the cost of providing service.

Rate Projections
Bartle Wells Associates developed 10-year cash flow projections to identify future TSCAD funding needs and evaluate rate increases. The financial projections are based on the Town’s 2022/23 budget and incorporate the latest cost projections for SVCW/Redwood City, and Fair Oaks SMD.

Item A Page 9
Town Council Meeting May 23, 2023
4 Based on the cash flow projections, gradual $50 annual sewer rate increases are projected over the next five years to the Town’s residential customers. These $50 annual increases equate to slightly over 2% annual rate adjustments as shown on the table below. Non-Residential sewer usage charges would increase by the same roughly 2% annual adjustment as standard residential parcels.

Customers in the Cañada Corridor area, whose wastewater is not pumped, pay a discounted rate that excludes costs related to the Town Center Sewer Pump Station. These excluded costs include pump station operating and maintenance expenses as well as costs for repayment of a loan from the Town’s General Fund that financed a major upgrade of the pump station. This interfund loan accounts for a large portion of the discount provided to Cañada Corridor sewer customers. The interfund loan will be fully paid off in three years in fiscal year 2025/26 and will result in a corresponding reduction to the discount provided to Cañada Corridor. Customers in the Cañada Corridor will still benefit from discounted rates, however the discount will be substantially reduced.

Current
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28

RESIDENTIAL
Fixed Annual Charge per Residential Parcel
Residential Parcels (Town Center Area) $2,300 $2,350 $2,400 $2,450 $2,500 $2,550 Cañada Corridor Sewer Service Area 1,670 1,719 1,769 1,941 2,335 2,379

NON-RESIDENTIAL
Usage Charge per hcf*
Retail Commercial, Institutions & Public 28.61 29.23 29.85 30.47 31.09 31.71 Restaurants & Bakeries 39.66 40.52 41.38 42.24 43.10 43.96 Food Markets 39.00 39.85 40.70 41.55 42.40 43.25
Grease Treatment (Rests/Ba keri es/Food Mkts) 3.00 3.10 3.22 3.35 3.48 3.62 Minimum Annual Charge 1,725 1,763 1,800 1,838 1,875 1,913 * 1 hcf = one hundred cubic feet or approximately 748 gallons.

Non-residential sewer usage charges are billed based on annualized water use from the prior winter period.

Projected Sewer Rates Effective
Projected TCSAD Sewer Rates
Current
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28
Fixed Annual Charge $2,300 $2,350 $2,400 $2,450 $2,500 $2,550 Annual Increase $50 $50 $50 $50 $50
% Increase 2.2% 2.1% 2.1% 2.0% 2.0%
Projected Sewer Rates Effective
Projected TCSAD Residential Sewer Rates
Item A Page 10 Town Council Meeting May 23, 2023

TSCAD Sewer Rate Study Tables
Item A Page 11 Town Council Meeting May 23, 2023
Town of Woodside
Sewer Flow Diagram
Town Center Sewer Assessment District
Pump
Station
Fair Oaks Sewer Maintenance District
Woodside pays 1/3 of Fair Oaks' charge per EDU for conveyance (Total Woodside flow est. at 38,600 gpd or 18,830 hcf)
Redwood City
Woodside is charged based on its share of total flow from Redwood City to the SVCW treatment plant
(Projected share of flow = about 0.54% but varies annually) Silicon Valley Clean Water (SVCW)
Regional Wastewater Treatment Plant
SVCW is in process of completing a $1 billion capital program to rebuild its aging treatment plant and 8-mile conveyance pipeline Cañada Corridor
27 Residential Units
Est. 4,050 gpd or 1,975 hcf
Other Town Residential
121 Residential Units
Est. 18,150 gpd or 8,855 hcf
Town Center Commercial
22 Commercial Parcels
Est. 16,400 gpd or 8,000 hcf
Treated wastewater effluent is mostly discharged to the San Francisco Bay but a portion is converted to recycled water for non-potable use in Redwood City.

Item A Page 12 Town Council Meeting May 23, 2023
Table 1
Town of Woodside
Sewer Rates
2018/19 2019/20 2020/21 2021/22 2022/23

RESIDENTIAL
Fixed Annual Charge per Residential Parcel
Residential Parcels $1,750 $1,900 $2,050 $2,200 $2,300
Cañada Corridor Sanitary Sewer Service Area 1,353 1,353 1,420 1,570 1,670

NON-RESIDENTIAL
Usage Charge per hundred cubic feet (hcf)
Retail Commercial, Institutions, Public 21.76 23.63 25.50 27.37 28.61 Restaurants & Bakeries 30.17 32.76 35.35 37.94 39.66
Food Markets 29.68 32.22 34.76 37.30 39.00
Grease Treatment 2.56 2.66 2.77 2.88 3.00
Applies to Restaurants, Bakeries & Food Markets
Minimum Annual Charge 1,313 1,425 1,538 1,650 1,725
____________
* 1 hcf = one hundred cubic feet or approximately 748 gallons.

Non-residential sewer usage charges are billed based on annualized water use from the prior wet-weather period.

Item A Page 13 Town Council Meeting May 23, 2023
425 433 405 405 432 426 426 426 426 426 426 426 426 426 426 426 426 426 426 830 9801,1601,3501,450 1,7501,9002,0502,200 2,300 $0
$500
$1,000
$1,500
$2,000
$2,500 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Town of Woodside
Residential Sewer Rate History
Annual Charge per Residential Parcel
1994/95 Charge + 6.22% Escalation
Item A Page 14 Town Council Meeting May 23, 2023
Table 2
Town of Woodside
Sewer Accounts & Wastewater Flow
2018/19 2019/20 2020/21 2021/22 2022/23 Projected

RESIDENTIAL
Number of Parcels
Cañada Corridor Sanitary Sewer Service Area 26 26 26 27 27 27 All Other Residential Parcels 118 117 118 118 121 121
Total 144 143 144 145 148 148
Est. Average Sewer Flow per Residence (gpd)1 150 150 150 150 150 150 Residential Sewer Flow (hcf)
Cañada Corridor Sanitary Sewer Service Area 1,903 1,903 1,903 1,976 1,976 1,976 All Other Residential Parcels 8,636 8,563 8,636 8,636 8,856 8,856 Total (hcf) 10,539 10,466 10,539 10,613 10,832 10,832
Total (gpd) 21,600 21,450 21,600 21,750 22,200 22,200

TCSAD NON-RESIDENTIAL
Number of Metered Accounts2,3
Retail Commercial, Institutional & Public 17.31 17.31 17.31 17.31 17.31 17.31 Restaurants & Bakeries 3.94 3.94 3.94 3.94 3.94 3.94
Food Markets 0.75 0.75 0.75 0.75 0.75 0.75
Total 22.00 22.00 22.00 22.00 22.00 22.00
Billed Sewer Consumption (hcf) based on water use from wet-weather months of prior fiscal year Estimated Retail Commercial, Institutional & Public 4,503 2,436 3,426 4,264 5,082 4,000 Restaurants & Bakeries 4,036 3,579 3,583 1,835 3,657 3,500 Food Markets 609 693 651 549 465 500
Non-Residential Sewer Flow (hcf) 9,148 6,708 7,660 6,648 9,204 8,000 Non-Residential Sewer Flow (gpd) 18,748 13,748 15,699 13,625 18,863 16,396 Total Estimated Sewer Flow (hcf) Excludes I/I 19,687 17,174 18,199 17,261 20,036 18,832 Total Estimated Sewer Flow (gpd) Excludes I/I 40,348 35,198 37,299 35,375 41,063 38,596 Total Estimated Sewer Flow (mgd) Excludes I/I 0.0403 0.0352 0.0373 0.0354 0.0411 0.0386 1 Estimated based on metered flow data from the Town's sewer pump station. 2 Includes two mixed use meters for which water use is apportioned between two customer classes. 3 Some parcels have more than one metered account.

Item A Page 15 Town Council Meeting May 23, 2023
Table 3
Town of Woodside
Flow and Billing History with Redwood City
Wastewater Treatment Charge
Payment for
Fiscal Year Payment
Woodside Flow
Est. (MGD)
Redwood City
Flow (MGD)
Woodside % of
Total Flow
Total RC
SVCW Payment
Sewer
Treatment
Rental
Capacity
Transmission
Fee
Semi-Annual
Payment
Total Annual
Payment
FY16-17 1st 0.0391 6.39 0.61% $ 27,815.19 $ 180.68 $ 295.00 $ 28,290.87 2nd 0.0364 8.01 0.46% $ 11,629,316 $ 25,101.87 $ 409.66 $ 295.00 $ 25,806.52 $ 54,097.39 FY17-18 1st 0.0364 8.01 0.46% $ 26,458.53 $ 295.17 $ 295.00 $ 27,048.70 2nd 0.0327 7.23 0.45% $ 12,566,859 $ 30,433.89 $ 715.30 $ 295.00 $ 31,444.19 $ 58,492.89 FY18-19 1st 0.0327 7.23 0.45% $ 28,446.21 $ 505.24 $ 295.00 $ 29,246.44 2nd 0.0365 7.68 0.48% $ 12,444,746 $ 30,683.52 $ 1,413.36 $ 295.00 $ 32,391.88 $ 61,638.31 FY19-20 1st 0.0365 7.68 0.48% $ 29,564.86 $ 959.30 $ 295.00 $ 30,819.16 2nd 0.0300 7.11 0.42% $ 13,328,614 $ 26,620.08 $ 365.06 $ 295.00 $ 27,280.14 $ 58,099.30 FY20-21 1st 0.0300 7.11 0.42% $ 28,092.47 $ 662.18 $ 295.00 $ 29,049.65 2nd 0.0300 7.03 0.43% $ 14,393,356 $ 33,248.76 $ (296.42) $ 295.00 $ 33,247.34 $ 62,296.99 FY21-22 1st 0.0300 7.03 0.43% $ 30,670.62 $ 182.88 $ 295.00 $ 31,148.50 2nd 0.0350 7.07 0.49% $ 16,558,701 $ 51,189.25 $ 110.47 $ 295.00 $ 51,594.72 $ 82,743.22 FY22-23 1st 0.0350 7.07 0.49% $ 40,929.94 $ 146.67 $ 295.00 $ 41,371.61 2nd Projected 0.0400 7.20 0.56% $ 18,270,655 $ 60,573.70 $ 1,853.33 $ 295.00 $ 62,722.03 $ 104,093.64 SVCW Debt Repayment
Payment for
Fiscal Year Payment
Woodside Flow
Est. (MGD)
Redwood City
Flow (MGD)
Woodside % of
Total Flow
Total RC
Debt Service
Woodside
Debt Allocation
FY16-17 Annual 0.0363 8.01 0.45% $ 5,701,084 $ 25,871
FY17-18 Annual 0.0327 7.23 0.45% $ 5,675,766 $ 25,695
FY18-19 Annual 0.0365 7.68 0.48% $ 10,218,566 $ 48,578
FY19-20 Annual 0.0300 7.11 0.42% $ 10,885,435 $ 45,886
FY20-21 Annual 0.0300 7.03 0.43% $ 10,344,942 $ 44,088
FY21-22 Annual 0.0350 7.07 0.49% $ 10,297,242 $ 50,906
FY22-23 Annual (Est.) 0.0400 7.20 0.56% $ 10,334,733 $ 57,415 Note: Woodside is billed in arrears for each payment.

Item A Page 16 Town Council Meeting May 23, 2023
Table 4
Town of Woodside
Projected Payments to Redwood City & Fair Oaks SMD
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33

SVCW OPERATING & CAPITAL EXPENSES (REDWOOD CITY)
Operating & Maintenance Expenses $16,313,000 $16,960,000 $17,640,000 $18,350,000 $19,080,000 $19,850,000 $20,640,000 $21,470,000 $22,320,000 $23,220,000 $24,150,000 Capital Outlay & Other Non-Operating 682,000 730,000 730,000 730,000 730,000 730,000 730,000 730,000 3,890,000 4,130,000 4,370,000 Cash-Funded Capital Improvements 0 0 0 6,870,000 1,800,000 1,430,000 1,090,000 1,090,000 0 0 0 Reserve Contributions 1,276,000 1,520,000 1,770,000 2,010,000 2,260,000 2,500,000 2,750,000 3,000,000 80,000 90,000 90,000 Subtotal 18,271,000 19,210,000 20,140,000 27,960,000 23,870,000 24,510,000 25,210,000 26,290,000 26,290,000 27,440,000 28,610,000

SVCW DEBT SERVICE (REDWOOD CITY)
Wastewater Revenue Bonds 9,420,000 9,410,000 9,410,000 9,410,000 9,410,000 9,410,000 9,400,000 9,390,000 9,030,000 9,020,000 9,010,000 SRF Loans 920,000 920,000 4,320,000 4,320,000 4,320,000 4,320,000 4,320,000 4,320,000 4,320,000 4,320,000 4,320,000 Line of Credit Interest 0 900,000 0 0 0 0 0 0 0 0 0
WIFIA Loans 0 0 0 0 0 5,400,000 5,400,000 6,130,000 6,130,000 6,130,000 6,130,000 Subtotal 10,340,000 11,230,000 13,730,000 13,730,000 13,730,000 19,130,000 19,120,000 19,840,000 19,480,000 19,470,000 19,460,000 Total SVCW Charges to Redwood City 28,611,000 30,440,000 33,870,000 41,690,000 37,600,000 43,640,000 44,330,000 46,130,000 45,770,000 46,910,000 48,070,000 Redwood City Flow to SVCW (mgd) 7.20 7.20 7.20 7.20 7.20 7.20 7.20 7.20 7.20 7.20 7.20

PROJECTED WOODSIDE PAYMENTS TO REDWOOD CITY (WITHOUT PAYMENT LAG) Estimated TCSAD Flow (gpd) 40,000 38,600 38,600 38,600 38,600 38,600 38,600 38,600 38,600 38,600 38,600 Est. % of Total Flow to SVCW 0.56% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% Projected LAIF quarterly rate Dec-31 2.07% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Projected LAIF quarterly rate Jun-30 2.75% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Treatment & Disposal Fee $101,506 $102,987 $107,973 $149,897 $127,970 $131,401 $135,154 $140,944 $140,944 $147,109 $153,381 Sewer Transmission Fee 590 590 590 590 590 590 590 590 590 590 590 Capacity Rental ($2.18/gpd x LAIF rate) 2,398 2,524 2,524 2,524 2,524 2,524 2,524 2,524 2,524 2,524 2,524 Subtotal 104,494 106,101 111,087 153,011 131,084 134,515 138,268 144,058 144,058 150,223 156,496 SVCW Debt Service Contribution 57,444 60,205 73,608 73,608 73,608 102,558 102,504 106,364 104,434 104,381 104,327 Redwood City Loan Repayment 7,000 6,610 6,430 6,250 6,080 0 0 0 0 0 0 Total Charges from Redwood City 168,938 172,917 191,125 232,869 210,772 237,073 240,772 250,422 248,492 254,604 260,823

PROJECTED WOODSIDE PAYMENTS TO REDWOOD CITY (WITH PAYMENT LAG) Payment (typically billed October) $52,000 $63,494 $53,855 $58,037 $97,467 $54,579 $68,973 $71,010 $74,924 $72,029 $78,194 Final calculated payment from prior year
Payment (typically billed April) 41,000 52,247 53,051 55,544 76,506 65,542 67,258 69,134 72,029 72,029 75,112 Set at half of prior year total payment
Subtotal with Payment Lag 93,000 115,740 106,905 113,580 173,973 120,121 136,231 140,144 146,953 144,058 153,306 Debt Service Contribution 51,000 57,444 60,205 73,608 73,608 73,608 102,558 102,504 106,364 104,434 104,381 Redwood City Loan Repayment 6,500 6,600 6,400 6,300 6,100 0 0 0 0 0 0 Subtotal Debt Service 57,500 64,044 66,605 79,908 79,708 73,608 102,558 102,504 106,364 104,434 104,381 Total Payments in Fiscal Year 135,000 168,291 183,150 189,306 214,250 236,618 224,394 240,612 249,404 251,387 251,522 Annual Change % 24.7% 8.8% 3.4% 13.2% 10.4% -5.2% 7.2% 3.7% 0.8% 0.1%

PROJECTED FAIR OAKS SMD WASTEWATER TRANSPORTATION CHARGE Projected Rate Increase Adopted Adopted 8% 8% 8% 5% 5% 5% 5% 5% 5% Fair Oaks SMD Rate per RUE (projected) 985 1,015 1,096 1,184 1,279 1,343 1,410 1,480 1,554 1,632 1,713 Residential Unit Equivalents (RUEs) 148 148 148 148 148 148 148 148 148 148 148 Non-Residential RUEs 82 82 82 82 82 82 82 82 82 82 82
Wastewater Transmission Charges 75,517 77,817 84,042 90,765 98,027 102,928 108,074 113,478 119,152 125,110 131,365 Item A Page 17 Town Council Meeting May 23, 2023
Table 5 - Woodside Town Center Sewer Assessment District Cash Flow Projections Working Draft 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 Residential Sewer Charge $2,300 $2,350 $2,400 $2,450 $2,500 $2,550 $2,600 $2,650 $2,700 $2,750 $2,800 Residential Sewer Charge, Canada 1,670 1,719 1,769 1,941 2,335 2,379 2,430 2,480 2,530 2,580 2,630 Operating Cost Escalation 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% Interest Earnings Rate 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% TCSAD % of Redwood City flow to SBSA 0.56% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% 0.54% Fair Oaks SMD Annual Charge per ERU $985 $1,015 $1,096 $1,184 $1,279 $1,343 $1,410 $1,480 $1,554 $1,632 $1,713 Beginning Fund Reserves $552,600 $609,000 $598,000 $587,000 $579,000 $583,000 $640,000 $696,000 $741,000 $768,000 $790,000

REVENUES
Sewer Service Charges
Canada Corridor Residential 45,100 46,400 47,700 52,400 63,100 64,200 65,600 67,000 68,300 69,700 71,000 Town Center & Other Residential 278,300 284,400 290,400 296,500 302,500 308,600 314,600 320,700 326,700 332,800 338,800 Town Center Non-Residential 308,600 278,700 284,600 290,500 296,400 302,300 308,200 314,200 320,100 326,000 331,900 Grease Maintenance Surcharges 12,400 12,400 12,840 13,280 13,760 14,240 14,800 15,400 16,000 16,640 17,320 ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ Subtotal 644,400 621,900 635,540 652,680 675,760 689,340 703,200 717,300 731,100 745,140 759,020 Property Taxes 64,000 65,000 66,000 67,000 68,000 69,000 70,000 71,000 72,000 73,000 74,000 Interest Income 11,100 12,200 12,000 11,700 11,600 11,700 12,800 13,900 14,800 15,400 15,800 Connection Fees/Other - - - - - - - - - - - ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ Total Revenues 719,500 699,100 713,540 731,380 755,360 770,040 786,000 802,200 817,900 833,540 848,820 Loan from General Fund

EXPENSES
Operating & Maintenance
Salaries & Benefits 45,000 47,300 49,700 52,200 54,800 57,500 60,400 63,400 66,600 69,900 73,400 Overhead Charges 60,000 63,000 66,200 69,500 73,000 76,700 80,500 84,500 88,700 93,100 97,800 Wastewater Treatment (Redwood City) 93,000 115,700 106,900 113,600 174,000 120,100 136,200 140,100 147,000 144,100 153,300 Share of SVCW Debt & RC Loan (Redwood City) 57,500 64,000 66,600 79,900 79,700 73,600 102,600 102,500 106,400 104,400 104,400 Wastewater Transmission (Fair Oaks SMD) 75,500 77,800 84,000 90,800 98,000 102,900 108,100 113,500 119,200 125,100 131,400 Contract Maintenance Services 95,000 99,800 104,800 110,000 115,500 121,300 127,400 133,800 140,500 147,500 154,900 Utilities/Other 10,700 12,000 12,600 13,200 13,900 14,600 15,300 16,100 16,900 17,700 18,600 ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ Subtotal 436,700 479,600 490,800 529,200 608,900 566,700 630,500 653,900 685,300 701,800 733,800 Capital & Other Non-Operating
Capital Improvements (w/ 3% escalation) 126,300 130,100 134,000 138,000 142,100 146,400 100,000 103,000 106,100 109,300 112,600 Loan Repayment to General Fund 100,000 100,000 100,000 72,400 - - - - - - - ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ ________ Subtotal 226,300 230,100 234,000 210,400 142,100 146,400 100,000 103,000 106,100 109,300 112,600 Total Expenses 663,000 709,700 724,800 739,600 751,000 713,100 730,500 756,900 791,400 811,100 846,400 Revenues Less Expenses 56,500 (10,600) (11,260) (8,220) 4,360 56,940 55,500 45,300 26,500 22,440 2,420 Ending Fund Reserves 609,100 598,400 586,740 578,780 583,360 639,940 695,500 741,300 767,500 790,440 792,420 Item A Page 18 Town Council Meeting May 23, 2023
105,000 110,300 115,900 121,700 127,800 134,200 140,900 147,900 155,300 163,000 105,700 111,800 117,400 123,200 129,400 135,900 142,700 149,900 157,400 165,200 93,000 115,700 106,900 113,600 174,000 120,100 136,200 140,100 147,000 144,100
57,500
64,000 66,600 79,900
79,700
73,600
102,600 102,500 106,400 104,400
75,500
77,800 84,000
90,800
98,000
102,900
108,100 113,500 119,200 125,100
126,300
130,100 134,000
138,000
142,100
146,400
100,000 103,000
106,100 109,300
100,000
100,000 100,000 72,400
0 200,000
400,000
600,000
800,000
1,000,000
1,200,000 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2031/32 2032/33 Loan Repymt to Gen Fund
Capital Improvement Projects
WW Transmission (FOSMD)
SVCW Debt Repayment
WW Treatment (RC/SVCW)
Contract Maint/Other
Staffing & Overhead
Revenues
Town Center Sewer Assessment District
Historical & Projected Sewer Revenues & Expenses
Item A Page 19 Town Council Meeting May 23, 2023
Table 6
Town of Woodside
Projected Sewer Rates
Current
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28

NON-RESIDENTIAL
Usage Charge per hcf*
Retail Commercial, Institutions & Public 28.61 29.23 29.85 30.47 31.09 31.71 Restaurants & Bakeries 39.66 40.52 41.38 42.24 43.10 43.96 Food Markets 39.00 39.85 40.70 41.55 42.40 43.25
Grease Treatment (Rests/Bakeries/Food Mkts) 3.00 3.10 3.22 3.35 3.48 3.62 Minimum Annual Charge 1,725 1,763 1,800 1,838 1,875 1,913 * 1 hcf = one hundred cubic feet or approximately 748 gallons.

Non-residential sewer usage charges are billed based on annualized water use from the prior winter period.

Projected Sewer Rates Effective
Projected TCSAD Sewer Rates
Item A Page 20 Town Council Meeting May 23, 2023
425 433 405 405 432 426 426 426 426 426 426 426 426 426 426 426 426 426 426 8309801,1601,3501,4501,7501,9002,0502,200 2,300 2,350 2,400 2,450 2,500 2,550 $0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 Town of Woodside
Historical & Projected Annual Residential Sewer Charges Historical Charges
1994/95 Charge + 5.52% Escalation
Projected
Charges
Current
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28
Fixed Annual Charge $2,300 $2,350 $2,400 $2,450 $2,500 $2,550 % Increase 2.2% 2.1% 2.1% 2.0% 2.0%
Projected Sewer Rates Effective
Item A Page 21 Town Council Meeting May 23, 2023
1 Notice of Public Hearing on
Proposed Sewer Rate Increases
The Town of Woodside is proposing to gradually increase sewer service charges levied in the Town Center Sewer Assessment District (TCSAD) over the next five years. As proposed, standard residential and commercial rates would increase by a little over 2% per year in each of the next 5 fiscal years starting July 1, 2023. The TCSAD sewer utility is a financially self-supporting enterprise that relies primarily on revenues from sewer service charges to fund the costs of providing service. As such, sewer rates must be set at levels adequate to fund the costs of providing service.

The proposed increases are needed to keep sewer rates aligned with the costs of providing service, fund improvements to the Town’s aging sewer system infrastructure and fund the Town’s contractual share of costs for wastewater conveyance through facilities owned by San Mateo County and Redwood City, and treatment at the regional wastewater plant operated by Silicon Valley Clean Water (SVCW). SVCW is in the process of completing an approximately $950 million capital improvement program to rebuild and upgrade its aging wastewater treatment plant and 8-mile conveyance pipeline.

The Town Council will hold a Public Hearing on the proposed sewer service charges as follows:

Date: May 23, 2023
Time: 7:00 PM
Place: Independence Hall
2955 Woodside Road, Woodside, CA 94062
Members of the public can also participate online via Zoom. The Zoom link will be listed on the Agenda for the May 23 Council Meeting posted on the Town’s website at woodsidetown.org Rate Increases Needed to Fund Escalating Costs for Wastewater Conveyance & Treatment Despite the Town’s ongoing efforts to operate efficiently, the TCSAD is facing escalating contractual costs for maintenance, wastewater conveyance and treatment. The proposed rate increases are needed to:
• Fund the TCSAD’s contractual share of costs for a) wastewater conveyance through Fair Oaks Sewer Maintenance District and b) treatment at SVCW’s regional treatment plant. Both of these costs have increased in recent years and are projected to continue escalating in future years. • Fund the TCSAD’s share of increasing debt service for SVCW’s approximately $950 million capital program to rebuild and upgrade its aging conveyance pipeline and wastewater treatment plant. • Keep up with cost inflation. The Town is facing rising costs for contractual sewer system maintenance as well as other costs of service.

For additional information or questions, please contact Kevin Bryant, Sean Rose, or Sindhi Mekala at (650) 851-6790.

Item A Page 22 Town Council Meeting May 23, 2023
ATTACHMENT 3
2 Proposed TCSAD Sewer Rates
The Town is proposing to adopt sewer rates for the next five fiscal years as shown on the table below. Residential customers are billed a flat annual charge for sewer service. Residential parcels within the Cañada Corridor Sanitary Sewer Service Area pay a lower rate that excludes costs of operating and maintaining the Town Center Pump Station since their wastewater does not flow through this facility. Cañada Corridor customers will continue to receive a discount from standard residential rates in future years, however the amount of the discount will be decreasing from 2025/26 to 2026/27 when a loan related to the Town Pump Station is paid off.

Non-residential accounts pay usage-based rates based on metered water use and customer type, with higher rates for customers with higher-strength wastewater. Non-residential rates are applied per hundred cubic feet (hcf) of billable usage based on annualized water use from the prior wet-weather period, and are subject to an annual minimum charge. High-strength accounts (restaurants, bakeries and markets) also pay a Grease Maintenance Surcharge to recover costs for additional pipeline flushing and maintenance needs caused predominantly by high-strength wastewater discharge. Sewer service charges are collected on the San Mateo County property tax rolls.
1 hcf = one hundred cubic feet or approximately 748 gallons.

Community Input & Written Protest Procedures
Members of the public are invited to attend the Public Hearing and provide input. Property owners affected by the proposed sewer rate increases may also submit written protests against the proposed rates. Pursuant to California law, protests must be submitted in writing and must a) identify the affected property or properties, such as by address or Assessor’s Parcel Number; b) include the name and signature of the property owner submitting the protest; and c) indicate opposition to the proposed sewer rate increases. Protests submitted by e-mail, facsimile, or other electronic means are not counted as written protests. Written protests should be mailed or delivered to: Town Clerk, Town of Woodside, P.O. Box 620005, 2955 Woodside Road, Woodside, CA 94062. The proposed rates cannot be considered for adoption if written protests are received from more than 50% of affected parcels with one written protest counted per parcel. Written protests must be submitted prior to the close of the Public Hearing on May 23, 2023.

Additionally, pursuant to California Government Code 53759, there will be a 120-day statute of limitations for challenging any new, increased, or extended fees, including the proposed sewer service charges.

Current
Sewer July 1 July 1 July 1 July 1 July 1
Rates 2023 2024 2025 2026 2027

NON-RESIDENTIAL
Usage-based rates applied per hundred cubic feet (hcf) of billable usage Retail Commercial, Institutions & Public $28.61 $29.23 $29.85 $30.47 $31.09 $31.71 Restaurants & Bakeries 39.66 40.52 41.38 42.24 43.10 43.96 Food Markets 39.00 39.85 40.70 41.55 42.40 43.25
Grease Maintenance Surcharge per hcf $3.00 $2.97 $3.06 $3.15 $3.24 $3.24 Minimum Annual Charge $1,725 $1,763 $1,800 $1,838 $1,875 $1,913 Proposed Sewer Rates Effective on or After
Proposed TCSAD Sewer Rates
Item A Page 23 Town Council Meeting May 23, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item B
Prepared by: Melissa Cardinale, Asst to the Town Mgr. May 23, 2023 Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTIONS (1) PROCLAIMING JUNE 2023 AS LESBIAN, GAY, BISEXUAL, TRANSGENDER AND QUEER (LGBTQ) “PRIDE MONTH” AND (2) DIRECTING THE FLYING OF THE PRIDE FLAG TO COMMEMORATE

PRIDE MONTH

RECOMMENDATION
It is recommended that the Town Council consider the attached draft resolutions (Attachments 1 and 2), the first of which would declare June 2023 as “Pride Month” in the Town of Woodside and the second of which would direct the flying of the Pride Flag at Town Hall in recognition of Pride Month.

BACKGROUND AND DISCUSSION
Pride Month. Each June marks the anniversary of the Stonewall Rebellion that gave birth to the modern lesbian, gay, bisexual, and transgender civil rights movement. June is therefore an appropriate time to proclaim “Pride Month” in conjunction with other jurisdictions. Attachment 1 is a draft resolution that would formally declare June 2023 as “Pride Month” in the Town of Woodside.

Pride Flag. On January 11, 2022, the Town Council adopted Resolution 2022-7467 approving a Town Hall Flag Display Policy.

The policy states in its entirety:

SECTION 1: PURPOSE
The purpose of this policy is to establish clear guidelines regarding the display of flags at Town Hall.

SECTION 2: POLICY

2.1 The United States Flag and the California State Flag shall be the only flags displayed on the Town Hall flagpole.

2.2 Notwithstanding Section 2.1, the Town Council may, by resolution, direct that commemorative or ceremonial flags be flown. Such resolution shall clearly identify the flag to be flown and the period of time (with start and end date) for which it shall be flown. Any commemorative or ceremonial flag shall be placed below the United States Flag and the
California State Flag.

Item B Page 1 Town Council Meeting May 23, 2023

2.3 Requests to fly commemorative or ceremonial flags must be made by a resident or residents of the Town of Woodside.

The Town has received an application from a resident to fly the Pride Flag during Pride Month (June 1st through June 30th) (Attachment 3). This request complies with Policy 2.3 which requires that the request be made by a resident or residents of the Town of Woodside.

Policy 2.1 requires the Town Council to adopt a resolution for a commemorative or ceremonial flag to be flown. The attached draft resolution (Attachment 2) has been prepared to meet this requirement.

CONCLUSION
There are two separate resolutions for the Town Council’s consideration. Adoption of the first draft resolution would formally declare June 2023 as “Pride Month” in the Town of Woodside. Adoption of the second draft resolution would direct the flying of the Pride Flag at Town Hall.

ATTACHMENTS

1. Draft Resolution – Proclaiming June 2023 “Pride Month”

2. Draft Resolution – Pride Flag

3. Application for a Commemorative or Ceremonial Flag to be Flown Item B Page 2
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 -

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE
PROCLAIMING JUNE 2023 AS LESBIAN, GAY, BISEXUAL, TRANSGENDER AND QUEER (LGBTQ) “PRIDE MONTH”
WHEREAS, the Town of Woodside joins the County of San Mateo in observing Pride Month to honor the history of the LGBTQ liberation movement and to support the rights of all citizens to experience equality and freedom from discrimination; and WHEREAS, all human beings are born free and equal in dignity and rights and LGBTQ individuals have had immeasurable impact to the cultural, civic and economic successes of our country; and WHEREAS, the Town of Woodside is committed to supporting visibility, dignity and equality for LGBTQ people in our diverse community; and
WHEREAS, while society at large increasingly supports LGBTQ equality, it is essential to acknowledge that the need for education and awareness remains vital to end discrimination and prejudice; and
WHEREAS, the United States was founded on the principle that every individual has infinite dignity and worth, and the Town of Woodside calls upon the people of this municipality to embrace this principle and work to eliminate prejudice everywhere it exists; and
WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for San Mateo County’s LGBTQ community, and is an opportunity to take action and engage in dialogue to strengthen alliances, build acceptance and advance equal rights.

NOW, THEREFORE BE IT RESOLVED THAT, the Town Council of the Town of Woodside does hereby proclaim the month of June 2023 as Pride Month in support of the LGBTQ community.
* * * * * *
PASSED AND ADOPTED by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 23rd of May 2023 by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers: ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Mayor of the Town of Woodside
Item B Page 3 Town Council Meeting May 23, 2023
ATTACHMENT 1
ATTEST:
___________________________________
Clerk of the Town of Woodside
Item B Page 4
Town Council Meeting May 23, 2023
RESOLUTION NO. 2023 -

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

DIRECTING THE FLYING OF THE PRIDE FLAG TO COMMEMORATE PRIDE MONTH WHEREAS, on January 11, 2022, the Town Council adopted
Resolution 2022-7467 which established a Policy for the Display of Flags at Town Hall; and
WHEREAS, Policy 2.1 states that the Town Council may, by resolution, direct that commemorative or ceremonial flags be flown at Town Hall; and
WHEREAS, Policy 2.2 requires that requests to fly
commemorative or ceremonial flags must be made by a resident or residents of the Town; and
WHEREAS, a request by a resident of the Town to fly the Pride Flag in recognition of Pride Month has been filed with the Town; and
WHEREAS, the request has been considered by the Town Council at its meeting of May 23, 2023.

NOW, THEREFORE BE IT RESOLVED THAT, the Town Council of the Town of Woodside does hereby direct the flying of the Pride Flag from June ___ through June ___, 2023, to commemorate Pride Month. * * * * * *
PASSED AND ADOPTED by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 23rd of May 2023 by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Mayor of the Town of Woodside
ATTEST:
___________________________________ Clerk of the Town of Woodside Item B Page 5 Town Council Meeting May 23, 2023
ATTACHMENT 2
Item B Page 6 Town Council Meeting May 23, 2023
ATTACHMENT 3

TOWN OF WOODSIDE
Report to Town Council Agenda Item C
From: Kevin Bryant, Town Manager May 23, 2023
SUBJECT: RECOMMENDATION TO INCLUDE AN UPDATE TO THE TOWN CENTER AREA PLAN IN THE TOWN BUDGET FOR FISCAL YEARS 2023-24 AND 2024- 25 RECOMMENDATION
It is recommended that the Town Council take public comment and direct staff to include funds for an update to the Town Center Area Plan in the draft budget for fiscal years 2023-24 and 2024-25.

BACKGROUND
The Town has an adopted Town Center Area Plan originally adopted in 1970 and most recently amended in 1988. The Plan includes policies and guidelines related to: buildings and structures; landscaping; signs; lighting; land use; circulation; motor vehicles; pedestrians; equestrians; and bicycles.

The Town embarked on an effort to update the Town Center Plan in 2012-

13. The effort was led by Planning staff and was conducted by a task force. The task force met several times in 2013 and reported to the Town Council in May 2013. At this meeting, the Town Council received several comments from many members of the public who had concerns about potential changes to the Town Center area. Ultimately, the Town backed off the Town Center Plan update process at that time. However, the process revealed widespread support for Safe Routes to School (SR2S) improvements and was a catalyst for implementation of several projects to implement the SR2S plan.

Over the last several years, there have been two major factors which suggest the need to revisit the Town Center Plan once again: COVID-19 and planning for increased housing. The onset of the COVID-19 pandemic led to the institution of outdoor dining which has proven popular. A ballot measure which sought to allow additional parking in support of outdoor dining passed in a close election held in November 2021.

The post-pandemic period has also resulted in a change in the use of office space. The national trend is towards more remote work which means the demands for parking and other services that support office employees have declined. This, in turn, will lead to a re-imagining of commercial areas with offices.

The Town is also working on its sixth cycle Housing Element.

Accommodating the five-fold increase in the Regional Housing Needs Assessment (RHNA) has proven challenging. During the Housing Element update process, the use of the Town Center to accommodate some of the Item C Page 1 Town Council Meeting May 23, 2023
RHNA has been suggested. Currently, a voter-approved height limit of one-story is in place for buildings on commercially zoned parcels immediately adjacent to Woodside Road. Any change to the height limit would require another vote of the people.

DISCUSSION
Staff is currently preparing the draft two-year budget for Fiscal Years 2023-24 and 2024-25 and would like to include funds to support a Town Center Area Plan update process.

Though preliminary, staff recommends that the approach to a Town Center Plan update be different from the effort in 2012-13.

Staff recommends that the Town contract with an urban planning firm to conduct the Town Center Plan update process. There are many firms that do downtown or village plans as part of their core business.

Furthermore, as indicated in the Background section above, the environment for commercial areas is currently in flux as post-pandemic norms begin to be established. Staff suggests that the firm would be selected through a Request for Qualifications/Request for Proposals process.

When developing the scope for an update to the Town Center Plan, staff will require that the public participation component be designed to involve as many members of the community as possible. The 2012-13 process used a task force model, in which a core group took deep dives into topics related to the Town Center. Staff believes that the foundation of a successful Town Center Area Plan update will be broad community participation to provide an opportunity to reach community consensus.

An update to the Town Center Area Plan would not be limited to the topics included in the existing Town Center Area Plan. In developing a scope for an update, staff would seek a process that allowed for public participation to determine what is included in any newly adopted Town Center Area Plan.

The Town and its Planning staff continue to be focused on adopting a state-certified Housing Element. Therefore, staff suggests that work on a Town Center Area Plan take place once that important project is complete. At this time, staff anticipates that a consultant-led Town Center Area plan update would take between 12 and 24 months to complete, including the necessary California Environmental Equality Act (CEQA) review that would be necessary for adoption.

At the conclusion of the process, staff envisions a Town Center Area Plan that would articulate a community vision of the Town Center in 10 to 20 years and provide the basis for both prioritizing investments from the Town as well as guiding decisions on applications for development or redevelopment to achieve that vision.

Item C Page 2
Town Council Meeting May 23, 2023

CONCLUSION
Including funds in the Town budget for Fiscal Years 2023-24 and 2024- 25 will provide support for embarking on an update to the Town Center Area Plan to position the Town to take advantage of both local and national trends in downtowns and village centers.

Item C Page 3
Town Council Meeting May 23, 2023