Agenda packet, third session — Town Council, June 27, 2023

Agenda
TC MEETING AGENDA - 2023-06-27.PDF
Meeting Materials
TC MEETING PACKET - 2023-06-27.PDF
ITEM 1 - REGISTER OF DEMANDS JUNE 1 - 15, 2023.PDF
ITEM 2 - DRAFT MINUTES OF MARCH 28 AND APRIL 11, 2023.PDF ITEM 3 - PLANNING FEE STUDY.PDF
ITEM 4 - FY 23-24 SB1 PROJECT LIST.PDF
ITEM 5 - 2023-24 SEWER TAX ROLL.PDF
ITEM 6 - MONTHLY INVESTMENT ACTIVITY REPORT FOR MAY.PDF ITEM 7 - MAY 2023 FINANCIAL REPORT.PDF
ITEM 8 - EMERGENCY EXTENSION.PDF
ITEM 9 - INVESTMENT POLICY.PDF
ITEM A - BUDGET ADOPTION.PDF

1. Documents:

2. Documents:

Town Council Meeting June 27, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA June 27, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

DO SO IN PERSON OR BY JOINING THE ZOOM MEETING
https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.

IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.

COUNCILMEMBER NED FLUET’S TELECONFERENCE LOCATION: 515 Maple Ave, Wilmette, Il 60091.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.

CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine and will be approved by one roll call motion unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.

1. Register of Demands Against the Town of Woodside from June 1 through 15, 2023.

2. Approval of Minutes: Regular Meetings of March 28 and April 11, 2023.

3. Resolution Authorizing the Town Manager to Execute a Contract with ClearSource Financial Consulting for a Planning Fee Study, in an Amount Not to Exceed $16,200. Resolution No. 2023 - ____

4. Resolution Adopting the List of Projects that Plan to Utilize Senate Bill SB1 Funding in Fiscal Year 2023-24. Consulting for a Planning Fee Study, in an Amount Not to Exceed $16,200. Resolution No. 2023 - ____ Town Council Meeting June 27, 2023 Page 2

5. Resolution Requesting the San Mateo County Tax Collector to Collect the 2023-24 Sewer Service Fees for the Town Center Sewer Assessment District. Resolution No. 2023 - ____

6. 2022-23 May Monthly Investment Activity Report.

7. Monthly Financial Report for May of 2023 and Resolution Amending the Adopted Budget for Fiscal Year 2022-23. Resolution No. 2023 - ____

8. Two Resolutions Continuing the On-Going Declarations of Local Emergency. Resolution No. 2023 - ____ and No. 2023 - ____

9. Resolution Reaffirming the Town’s Investment Policy. Resolution No. 2023 - ____

NEW BUSINESS
A. Resolutions: (1) Adopting the Town Budget for Fiscal Year 2023-24 and Approving a Preliminary Budget for Fiscal Year 2024-25; (2) Determining the Appropriation Limit for Fiscal Year 2023-24; and (3) Adopting the Salary Schedule and Classification Plan For 2023-24. Resolution No. 2023 - ____, No. 2023 - ____ , and No. 2023 - ____

REPORTS
B. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

C. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.

Town Council Meeting June 27, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA June 27, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

COUNCILMEMBER NED FLUET’S TELECONFERENCE LOCATION: 515 Maple Ave, Wilmette, Il 60091.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. Register of Demands Against the Town of Woodside from June 1 through 15, 2023.

2. Approval of Minutes: Regular Meetings of March 28 and April 11, 2023.

3. Resolution Authorizing the Town Manager to Execute a Contract with ClearSource Financial Consulting for a Planning Fee Study, in an Amount Not to Exceed $16,200. Resolution No. 2023 - ____

5. Resolution Requesting the San Mateo County Tax Collector to Collect the 2023-24 Sewer Service Fees for the Town Center Sewer Assessment District. Resolution No. 2023 - ____

6. 2022-23 May Monthly Investment Activity Report.

7. Monthly Financial Report for May of 2023 and Resolution Amending the Adopted Budget for Fiscal Year 2022-23. Resolution No. 2023 - ____

8. Two Resolutions Continuing the On-Going Declarations of Local Emergency. Resolution No. 2023 - ____ and No. 2023 - ____

9. Resolution Reaffirming the Town’s Investment Policy. Resolution No. 2023 - ____

REPORTS
B. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

C. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

TOWN OF WOODSIDE
Report to Town Council Agenda Item 1
From: Paula Wong, Management Analyst June 27, 2023
Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM JUNE 1 THROUGH JUNE 15, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F the attached register of demands for June 1 through June 15, 2023, have been prepared, audited, and certified, by the Administrative Services Manager.

Attachment

1. Register of Demands June 1 through June 15, 2023
Item 1 Page 1
Town Council Meeting June 27, 2023
Accounts Payable
User:

Printed:
paula.wong
6/16/2023 3:22 PM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42055 1671 Saeid Akhtari 06/02/2023
DefSpac05.24.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 2,300.00 Total for Check Number 42055: 2,300.00
42056 2534 Nancy Bianchi 06/02/2023
DefSpac05.31.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 42056: 3,000.00
42057 2878 Sanjay Chanda 06/02/2023
DefSpac05.25.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 42057: 3,000.00
42058 3023 Ciqu Construction Inc. 06/02/2023
Refund05.24.23 410 Mountain Home Rd BLDG2022-0203 410 Mountain Home Rd BLDG2022-0203 1,000.00 Total for Check Number 42058: 1,000.00
42059 3022 Jonathan Quinby 06/02/2023
DefSpac05.30.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 750.00 Total for Check Number 42059: 750.00
42060 2081 Nick & Ling Triantos 06/02/2023
DefSpac05.30.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 950.00 Total for Check Number 42060: 950.00
42061 1031 AT&T - 939-103-5058 06/02/2023
000019989452 6505291639&6505291647 (Additional Lines-Museum)04.25.23-05.24.23 Phone (Additional Lines at Museum) 04.25.23-05.24.23 51.90 Total for Check Number 42061: 51.90
42062 1032 AT&T - 939-103-5059 06/02/2023
000019989453 6505291708(Automated Notification System/DSL) 04.25.23-05.24.23 Phone(Automated Notification System/DSL) 04.25.23-05.24.23 26.72 Total for Check Number 42062: 26.72
42063 1034 AT&T - 939-103-5061 06/02/2023
000019989456 6508512195Phone(Fax) 04.25.23-05.24.23 6508512195Phone (Fax) 04.25.23-05.24.23 51.90 Total for Check Number 42063: 51.90
42064 1036 AT&T - 939-103-5063 06/02/2023
000019989457 6508516795 Phone (Extra Office Number) 04.25.23-05.24.23 Phone (Extra Office Number) 04.25.23-05.24.23 23.98 Total for Check Number 42064: 23.98
42065 1037 AT&T - 939-103-5064 06/02/2023
000019989458 6508517741 La Quest Sewer Pump Station 04.25.23-05.24.23 Phone(Public Works)La Quest Sewer Pump Station 04.25.23-05.24.23 26.72 AP Checks by Date - Detail by Check Date (6/16/2023 3:22 PM) Page 1 Item 1 Page 2
Town Council Meeting June 27, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42065: 26.72
42066 1896 Bay Area Traffic Solutions Inc. 06/02/2023
131693 Storm Related: Traffic Control-Skyline & OLHR 05.01.23 Storm Related: Traffic Control-Skyline & OLHR 05.01.23 2,360.00 Total for Check Number 42066: 2,360.00
42067 3016 Bay Area Tree Specialists 06/02/2023
687538 Remove Eucalyptus Trees #6-9: ROW at 225 Mountain Home Road Remove Eucalyptus Trees #6-9: ROW at 225 Mountain Home Road 112,426.80 Total for Check Number 42067: 112,426.80
42068 1918 Bayshore Plumbers 06/02/2023
63066 Barkley Fields: InspectToilet Sensor Barkley Fields: InspectToilet Sensor 245.00 63067 Library: Repair Toilet Back Up Library: Repair Toilet Back Up 245.00 Total for Check Number 42068: 490.00
42069 1089 City of Redwood City 06/02/2023
TCSewer#1Y22-23 1st TC CNTR TCSAD Sewer Capacity FY2022-231st TC Sewer Service Payment FY2022-23 129.68 TCSewer#1Y22-23 1st TC CNTR Sewer Treatment FY2022-23 1st TC Sewer Service Payment FY2022-23 36,187.16 TCSewer#1Y22-23 1st TC CNTR Sewer Treatment (Canada) FY2022-23 1st TC Sewer Service Payment FY2022-23 4,742.77 TCSewer#1Y22-23 1st TC CNTR TCSAD Sewer Cap (Canada) FY2022-23 1st TC Sewer Service Payment FY2022-23 17.00 TCSewer#1Y22-23 1st TC CNTR Sewer Transmission FY2022-23 1st TC Sewer Service Payment FY2022-23 295.00 Total for Check Number 42069: 41,371.61
42070 1112 Cotton Shires & Associate 06/02/2023
523171 2091 Portola Road, BLDG2023-0162 2091 Portola Road, BLDG2023-0162 1,290.00 523172 321 Manzanita Way, BLDG2023-0150 321 Manzanita Way, BLDG2023-0150 1,645.00 523173 3985 Woodside Road, BLDG2023-0137 3985 Woodside Road, BLDG2023-0137 1,645.00 523174 125 Sheridan Way, BLDG2023-0117 125 Sheridan Way, BLDG2023-0117 1,663.34 523175 160 Otis Avenue, BLDG2022-0324 160 Otis Avenue, BLDG2022-0324 107.50 523176 Geologist On-Call Services: April 2023 Geologist On-Call Services: April 2023 1,707.48 523205 Geologist On-Call Services: May 2023 Geologist On-Call Services: May 2023 752.50 523206 100 Todo El Mundo, BLDG2023-0202 100 Todo El Mundo, BLDG2023-0202 1,537.50 Total for Check Number 42070: 10,348.32
42071 2530 County of San Mateo 06/02/2023
ASC22-23Woodsid FY2022-2023 Animal Care Shelter Construction Costs FY2022-2023 Animal Care Shelter Construction Costs 10,387.00 Total for Check Number 42071: 10,387.00
42072 1121 CSG Consultants, Inc. 06/02/2023
50876 Code Enforcement April 2023 Code Enforcement April 2023 9,336.00 50923 Builidng Official April 2023 Building Services April 2023 710.00 50923 In House Plan Review April 2023 Building Services April 2023 7,139.50 50923 Building Inspection April 2023 Building Services April 2023 8,064.00 50961 Engineering Staff Services April 2023 Engineering Staff Services April 2023 15,500.00 B230720 Building Plan Review Services April 2023 Building Plan Review Services April 2023 11,521.48 Total for Check Number 42072: 52,270.98
42073 1124 Degree HVAC, Inc. 06/02/2023
32463 Independence Hall: New Compressor Contactor & Crankcase Heater Independence Hall: New Compressor Contactor & Crankcase Heater 1,125.00 32469 Museum: Install 10' Section PVC Condensation LineMuseum: Install 10' Section PVC Condensation Line 525.00 Total for Check Number 42073: 1,650.00
42074 1134 Fair Oaks Sewer Maintenance District 06/02/2023 AP Checks by Date - Detail by Check Date (6/16/2023 3:22 PM) Page 2 Item 1 Page 3
Town Council Meeting June 27, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
FOSewer#1Y22-23 1st Sewer Transmission Payment (FOSMD) FY2022-23 1st Fair Oaks Sewer Service Payment FY2022-23 33,309.10 FOSewer#1Y22-23 1st Sewer Transmission Payment Canada (FOSMD) FY2022-23 1st Fair Oaks Sewer Service Payment FY2022-23 4,432.50 Total for Check Number 42074: 37,741.60
42075 2553 Farallon Company Engineering 06/02/2023
2302-2 Storm Related:Temporary Traffic Signal System-Skyline&OLHR April Storm Related:Temporary Traffic Signal System-Skyline&OLHR April 23,640.90 2302-3 Storm Related:Temporary Traffic Signal System-Skyline&OLHR May Storm Related:Temporary Traffic Signal System-Skyline&OLHR May 18,579.04 Total for Check Number 42075: 42,219.94
42076 1178 Interstate Traffic Control Products, Inc. 06/02/2023 256480 Custom Signs & Plates: 18X18, 4X5, 3X2 Custom Signs & Plates: 18X18, 4X5, 3X2 143.28 256628 Custom Signs: 48X36, 36X6 Custom Signs: 48X36, 36X6 491.56 Total for Check Number 42076: 634.84
42077 1686 Managed Health Network 06/02/2023
PRM-081060 Employee Assistance Program June 2023 Employee Assistance Program June 2023 50.00 PRM-081060 Employee Assistance Program June 2023 Employee Assistance Program June 2023 50.00 PRM-081060 Employee Assistance Program June 2023 Employee Assistance Program June 2023 55.00 Total for Check Number 42077: 155.00
42078 3013 Marina Landscape, Inc. 06/02/2023
452301-03 Woodside Rd. Median Island Beaut. Construction: May 2023 Woodside Rd. Median Island Beaut. Construction: May 2023 69,859.88 Total for Check Number 42078: 69,859.88
42079 1763 MidAmerica Admin. & Retirement Solutions,LLC 06/02/2023 0199363 October-December 2022 Quarterly HRA Processing Fees October-December 2022 Quarterly HRA Processing Fees 225.00 0209467 January-March 2023 Quarterly HRA Processing Fees January-March 2023 Quarterly HRA Processing Fees 225.00 Total for Check Number 42079: 450.00
42080 2225 Mission Uniform 06/02/2023
519297556 Weekly Public Works Uniform Rental Service 05.16.23 Weekly Public Works Uniform Rental Service 05.16.23 35.00 519334259 Weekly Public Works Uniform Rental Service 05.23.23 Weekly Public Works Uniform Rental Service 05.23.23 35.00 519388235 Weekly Public Works Uniform Rental Service 05.30.23 Weekly Public Works Uniform Rental Service 05.30.23 35.00 Total for Check Number 42080: 105.00
42081 2926 Ninyo & Moore Geotechnical & Environmental Science 06/02/2023 272759 140 Phillip Road,BLDG2022-0490 Geotechnical Review 140 Phillip Road,BLDG2022-0490 Geotechnical Review 1,400.00 274198 140 Phillip Road,BLDG2022-0490 Geotechnical Review 140 Phillip Road,BLDG2022-0490 Geotechnical Review 562.50 274199 215 Josselyn Lane,BLDG2022-0589 Geotechnical Review 215 Josselyn Lane,BLDG2022-0589 Geotechnical Review 1,125.00 274200 197 Hardwick Road,BLDG2023-0031 Geotechnical Review 197 Hardwick Road,BLDG2023-0031 Geotechnical Review 250.00 274201 16 Preston Road,BLDG2023-0037 Geotechnical Review 16 Preston Road,BLDG2023-0037 Geotechnical Review 250.00 274202 160 Hardwick Road,BLDG2023-0093 Geotechnical Review 160 Hardwick Road,BLDG2023-0093 Geotechnical Review 2,375.00 274203 152 Alta Mesa Road,BLDG2023-0127 Geotechnical Review 152 Alta Mesa Road,BLDG2023-0127 Geotechnical Review 2,375.00 274204 746 Woodside Drive,BLDG2023-0097 Geotechnical Review 746 Woodside Drive,BLDG2023-0097 Geotechnical Review 1,875.00 Total for Check Number 42081: 10,212.50
42082 1245 ODP Business Solutions, LLC 06/02/2023
313253232001 Supplies:Lunchroom Mugs Supplies:Lunchroom Mugs 43.89 313253275001 Supplies:Paper Plates Supplies:Paper Plates 12.50 313422615002 Supplies:Vertical Organizer Supplies:Vertical Organizer 40.13 313814946001 Supplies:Keyboard/Mouse Combo Supplies:Keyboard/Mouse Combo 64.52 Total for Check Number 42082: 161.04
AP Checks by Date - Detail by Check Date (6/16/2023 3:22 PM) Page 3 Item 1 Page 4
Town Council Meeting June 27, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42083 1392 Precision Graphics 06/02/2023
18900 Arts & Culture Committee Badges Arts & Culture Committee Badges 123.54 Total for Check Number 42083: 123.54
42084 1281 Cindy Safe 06/02/2023
Dentdeduc050923 Reimbursement-2023 Dental Deductible for Service on 03.13.23 Reimbursement-2023 Dental Deductible for Service on 03.13.23 75.00 Total for Check Number 42084: 75.00
42085 1602 San Mateo County Emergency Managers Association 06/02/2023 1920-86 Emergency Managers Association Dues-Renewal Emergency Managers Association Dues-Renewal 100.00 Total for Check Number 42085: 100.00
42086 1385 Stepford 06/02/2023
2301276 IT Server Monthly Service April 2023 Prorated IT Server Monthly Service April 2023 Prorated 436.38 2301285 IT Server Monthly Service May 2023 IT Server Monthly Service May 2023 1,870.20 2301299 IT Server Monthly Service June 2023 IT Server Monthly Service June 2023 1,870.20 Total for Check Number 42086: 4,176.78
42087 1095 Sweeping Corporation of America 06/02/2023
106145CS Monthly Sweep Fee May 2023 Monthly Sweep Fee May 2023 1,513.68 Total for Check Number 42087: 1,513.68
42088 1355 The Reveg Edge 06/02/2023
2324 Soil Test Kite Hill Mowing 05.26.23 & Soil Test 60.00 2324 Kite Hill Mowing 05.26.23 Kite Hill Mowing 05.26.23 & Soil Test 792.00 Total for Check Number 42088: 852.00
42089 1735 Turf & Industrial Equipment Co. 06/02/2023
IV46436 Kubota: Mower Parts Kubota: Mower Parts 820.78
Total for Check Number 42089: 820.78
42090 1322 United Site Services 06/02/2023
INV-01697616 Portable Restroom Services 05.17.23-06.13.23 Portable Restroom Services 05.17.23-06.13.23 231.57 Total for Check Number 42090: 231.57
42091 2729 Alayna Van Dervort 06/02/2023
Reimb. 05.26.23 Environment Committee:Pesticide Free Signs & Milkweed Seeds Environment Committee:Pesticide Free Signs & Milkweed Seeds 1,489.92 Total for Check Number 42091: 1,489.92
42092 1333 Wells Fargo Financial Leasing, Inc. 06/02/2023 5025157508 Postage Meter Rental 06.13.23-07.12.23 Postage Meter Rental 06.13.23-07.12.23 185.93 Total for Check Number 42092: 185.93
Total for 6/2/2023: 413,594.93
Report Total (38 checks): 413,594.93
AP Checks by Date - Detail by Check Date (6/16/2023 3:22 PM) Page 4 Item 1 Page 5
Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 2
From: Jennifer Li, Town Clerk June 27, 2023
Reviewed By: Kevin Bryant, Town Manager
SUBJECT: MINUTES FOR APPROVAL
The draft Town Council minutes of the regular meetings of March 28 and April 11, 2023 are attached for review and approval.

Item 2 Page 1 Town Council Meeting June 27, 2023
DRAFT

Town Council Meeting Minutes March 28, 2023 Page 1
DRAFT

TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES March 28, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Rosie, Carina, and Charlotte, Woodside Elementary School students, led the Pledge of Allegiance.

COMMUNICATIONS
Councilmember Brown moved to add to the agenda consideration of the Resolution regarding the length of trucks permitted on Old La Honda Road.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Mayor Shaw stated: it will be Item A-1, after Item A, and asked staff for a brief status update on Highway 84, Kings Mountain Road, Old La Honda Road, and anything else the public should hear.

Mr. Bryant stated: two weeks ago, CalTrans closed Highway 84 between Fox Hill Road and Portola Road due to a landslide; CalTrans created a project website to update the public; CalTrans has not had the opportunity to plan repair for the road yet; the Town has communicated preference for CalTrans to open one lane sooner rather than later; Town efforts have been to keep facilities open; on Old La Honda Road, there are one-way control lights at the top; Old La Honda Road is now a commuter route for those who typically use Highway 84; on Thursday, a heavy tow truck rolled off the road; on Sunday, Old La Honda Road was closed to extract the truck; Mr. Rose was there all day working to open the road and keep it functional; there are flaggers helping in the interim while the control lights are calibrated; the roadway was damaged, so the Town needs to limit the length of trucks using the road.

Mr. Rose added: the Town has accelerated maintenance of Old La Honda Road since use has increased; the Old La Honda Road Association is very engaged.

Mayor Shaw asked staff to share the nature of daily inspections performed to prevent potential erosion.

Mr. Rose stated: staff inspects culverts daily due to the volume of debris constantly dropping in the rural setting; when the uphill side saturates, there are wash outs that erode the downhill side.

Item 2 Page 2
Town Council Meeting June 27, 2023
DRAFT

Town Council Meeting Minutes March 28, 2023 Page 2
DRAFT
Mayor Shaw asked for any updates on the sinkhole on Highway 84.

Mr. Bryant said there are no updates from last week.

Mayor Shaw stated: the level of coordination of staff and Councilmember Fluet are exemplary; it is a lot of work to keep roads open, residents informed, and the Town’s infrastructure functioning; the Town does not have responsibility for maintaining Highway 84; Assemblyman Berman and State Senator Becker are aware of the situation.

Dave Burow, Sheridan Way, suggested expanding the Defensible Space and Home Hardening Matching Fund Program to include trees that are in danger of falling on power lines.

Christin New expressed appreciation for Mr. Rose and Councilmember Fluet for their hard work and efforts on the Highway 84 and Old La Honda Road issues.

Kim Hansen, Raymundo Drive, stated: a suggestion to use Town funds to manage water on private properties by creating a program that can be used towards clearing storm drains; the Library does not have a back-up generator.

Mayor Shaw stated: management of water will be discussed in the future; there is a back-up generator at Town Hall.

Mr. Bryant said he is meeting with the Library director on Friday and can discuss it.

APPOINTMENTS
Report and Recommendation from the Town Council Committees Appointments Subcommittee:
a. Recreation Committee
Councilmember Goeld moved to appoint Rowan MacNiven to the Recreation Committee.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from March 1 through 15, 2023.

2. 2022-23 February Monthly Investment Activity Report.

3. Resolution Updating the COVID-19 Prevention Program.

Resolution No. 2023 - 7574
Councilmember Dombkowski moved approval of the Consent Calendar Items 1-3.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None

NEW BUSINESS
A. Resolution Ratifying the Town Manager’s Proclaiming of a Local Emergency Related to the Severe Item 2 Page 3
Town Council Meeting June 27, 2023
DRAFT

Town Council Meeting Minutes March 28, 2023 Page 3
DRAFT
Wind and Rainstorms that Commenced Around March 8, 2023, and Continuing Through at Least March 14, 2023.

Resolution No. 2023 - 7575
Mr. Bryant presented the staff report.

There were no questions for staff.

The Public Comment Period opened and closed at 7:23 p.m.

There were no additional comments.

Councilmember Fluet moved approval of Item A.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
A-1. Resolution temporarily prohibiting trucks longer than 25 ft on Old La Honda Road Resolution No. 2023 - 7576
Mr. Bryant said this would be in effect until the Town can repair the road and the road can handle a 35- foot truck.

The Council’s questions included: clarification of what occurred and how the road was destroyed; how cooperation has been from non-essential users on Old La Honda Road; whether any additional restrictions could be deployed, similar to the closure of Cañada Road on Sundays for six hours.

In response to Council’s questions, Mr. Rose stated: the curb is in the upper quarter mile, which is narrower with a lot of vegetation; the back tires did not clear the curb, and the outside tire ruptured the pavement underneath it; the truck rolled downhill and was stopped by a redwood tree; additional pavement was lost during the truck extraction operation; there is an opportunity to increase the width at that curve; staff has not received any reports about the queue and bicycles; there are more cars on the road.

In response to Council’s question about temporarily closing the road, Ms. Savaree stated: the Vehicle code is clear on the limited circumstances where a local entity can temporarily close a road; it can be closed for a special event or usage; temporary closures tend to not allow any car access at all.

Additional Council comments and questions included: a suggestion to replace “trucks” with “vehicles” in the Resolution text; whether detour signage can be placed for non-essential traffic.

In response to signage, Mr. Rose stated: last week, a sign was placed at the bottom of Old La Honda Road that advised bicyclists to use alternate routes.

The Public Comment Period opened at 7:35 p.m.

Ehsan Farkhondeh, Alta Vista Road, summarized the Circulation Committee meeting that took place two weeks ago, and suggested adding more obvious signage, using flaggers during rush hour, or having more Sheriff’s Deputies on Old La Honda Road.

In response to Mr. Farkhondeh’s comments, Mr. Rose stated: the Town is doing all the above; there are two flaggers from Bay Area Transportation Services; the truck restriction is enforced; there are new signs Item 2 Page 4
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in the centerline and out of the pavement to feel like a checkpoint; trucks over 25’ are required to obtain a permit from the Town; staff has requested additional Sheriff support.

David Mittelman suggested putting signage in parking lots to inform bicyclists of the constraints on Old La Honda Road and Kings Mountain Road.

The Public Comment Period closed at 7:41 p.m.

The Council’s comments included: bicyclists have access to various routes; latest data shows Highway 84 handles up to 6,500 vehicles daily in both directions; those vehicles will need to use alternate routes; Old La Honda Road will be impacted for a while; the Town can request additional resources of the Sheriff’s Office per the contract; in regards to road restrictions, the Town wants to be mindful of not restricting necessary deliveries (e.g., Amazon, UPS, propane, medicine); support for more signage at Town Center.

Councilmember Fluet moved approval of Item A-1.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
B. Acceptance of 2021-22 Audited Basic Financial Statements, Gann (Proposition 111) Appropriations Limit Review, Measures A and W Special Revenue Fund Reports, Memorandum on Internal Control and Required Communications, and Town Manager’s Report on the Town’s 2021- 22 Financial Self-Assessment.

Dave Eichler, Audit Committee, said the other two members of the Audit Committee, Dave Burow and Ron Karpovich, are here tonight and thanked staff for their work.

Councilmember Dombkowski asked Mr. Eichler to speak about the strength of the Town’s position as it relates to pension obligations.

Mr. Eichler said the Town has set aside over $2 million to fund future obligations, based on projected earnings and actuarial assumptions, and is in excellent shape.

The Public Comment Period opened and closed at 7:54 p.m.

The Council thanked the Audit Committee for their work and expertise.

Councilmember Goeld moved approval of the financial statements.

Motion seconded by Councilmember Brown and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
C. Resolution to Ban Pesticides on Town-Owned Property and Discourage Their Use and Sale by Woodside Residents and Businesses.

Resolution No. 2023 - 7577
Alayna Van Dervort and Moira Zbella, Chair and Vice-Chair of the Environment Committee, introduced the item.

The Council’s questions included: whether there is a cost for the Town; as this will impact various homeowners, has the Committee spoken with them about how they can adapt and what problems might Item 2 Page 5
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be incurred (specifically, the equestrian community); whether there are any issues.

In response to Council’s questions about costs and issues, Mr. Bryant stated: there are no costs nor issues associated with adopting this resolution.

In response to Council’s question about outreach, Ms. Van Dervort and Ms. Zbella spoke of: the program, Poison Free Malibu, which has assisted 32 municipalities remove pesticides and rodenticides; AB3221 will further regulate the sale and use of rodenticides throughout California; requesting Robert’s Hardware Store to offer earth-friendly alternatives to rodenticides; the Town of Portola Valley has switched to earth-friendly alternatives; the goal of not inviting rodents in while maintaining the care of them as well; the Committee has held educational events and speakers; information posted on the Town website; how helpful it would be for homeowners to know what their landscapers and gardeners are using.

The Public Comment Period opened at 8:04 p.m.

Kian Schulman, Director of Poison Free Malibu, spoke of: ensuring the preservation of natural resources, problem solving strategies, enrichment strategies; support for the resolution.

Brigitte Wendker, Portola Road, spoke of: the success of being poison free on her hobby farm: support for the resolution.

The Public Comment Period closed at 8:08 p.m.

The Council’s comments included: this makes a lot of sense; appreciation for their work and revitalizing the Committee; this is making amazing progress in Town; discomfort with the Town controlling what local businesses can and cannot sell; proposing to change the language in the resolution to “promote” rather than “urge”; committing space in the newsletter, The Woodsider, and a direct mail piece to promote this; support for keeping “urge” as drafted in the resolution.

In response to Council’s question about the viability of alternative solutions, Ms. Van Dervort stated:
regardless of whether they are using rodenticides or natural products, homeowners still need to maintain their properties (i.e., repair holes, and take care of the entire ecosystem).

Councilmember Fluet moved approval of Item C, revising the resolution title to read, “committing to use pesticide-free methods of pest control and discouraging pesticide use and sale by Woodside residents and businesses.”
Motion seconded by Councilmember Wall and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
Ms. Van Dervort stated: they do not want to put restrictions on Town businesses, however, that is the strongest level of education.

D. Review of Draft 2023 Sewer Rate Study and Direction to Conduct a Proposition 218 Protest Hearing.

Alex Handlers, Bartle Wells, spoke of: the escalating costs of wastewater treatment at Silicon Valley Clean Water; sewer conveyance through the Fair Oaks Sewer Maintenance District; the rehabilitation of aging infrastructure in the Town Center Sewer Assessment District; the reason why Cañada Corners has a discount until 2026.

The Council’s questions included: whether the increase for Cañada Corridor could be more incremental; if there is capacity to handle a 10-15% increase in population in the next 5-10 years; a clarification about Item 2 Page 6
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Prop 218; are these costs taking into consideration the next rehabilitation.

In response to Council’s questions, Mr. Handlers stated: for the Cañada Corridor, if the rationale for the discount goes away, then the customers outside of the Cañada Corridor are subsidizing costs; overall, Cañada Corridor customers are not paying as much as everyone else since they do not use the pump station; the payback of the loan for rebuilding the pump station will not exist in a few years; Prop 218 was approved in 1986 for water, sewer, and garbage rates. It is a constitutional requirement and states:
1) rates cannot exceed cost of service and must be proportional to cost of service, and 2) the procedural requirements for raising water, sewer, and garbage rates. There is no vote required, however, notices must be sent 45 days prior to the public hearing. If more than 50% of the affected parcels submit written letters opposing increases, that would stop the Council from considering the rates. He does not suspect it happening in Woodside based on history; there is no planned rebuild of the pump station in the next five years; in the Capital Improvement Program, there are items related to pipeline replacement and improvements.

In response to Council’s questions, Mr. Rose stated: the Town does not have a formal capacity study, however, he assumes there is capacity downstream; the service life of the pump station is 40 years; there is $125,000 budgeted for the next five years to replace the main line (across the street from the Chevron gas station) and various spot repairs due to root intrusion.

The Public Comment Period opened and closed at 8:43 p.m.

The Council’s comments included: this makes sense for financial obligations; 2% increase seems appropriate.

This item will return to the Town Council on May 23, 2023.

REPORTS
E. Mayor and Councilmember Communications.

Councilmember Brown spoke of: a Woodside Heights HOA meeting last night where Captain Myers made a brief presentation on the status of crime; Automated License Plate Readers (ALPRs) should be installed by May/June; an Environment Committee meeting where the hybrid work schedule’s impact on commute in the Bay Area was discussed.

Councilmember Dombkowski spoke of recent Landscape Committee and Volunteer Committee meetings.

Councilmember Goeld spoke of: a recent success story of ALPRs; commending staff, Councilmember Fluet, and Mayor Shaw’s efforts with the County and State officials for help with the destruction caused by the winter storms; the citizen advisory committee training last Wednesday; using his electronic device for viewing the packet materials and not to communicate with fellow Councilmembers during the meeting.

Councilmember Fluet spoke of: the benefits of viewing the packet materials electronically; a recent productive Circulation Committee meeting; commending Mr. Rose for his dedication and efforts to help extract the tow truck that rolled off the road.

Councilmember Wall spoke of a recent Council of Cities meeting.

Mayor Shaw spoke of the committee training last Wednesday, and that he and Councilmember Wall use their devices to track the participants in the Zoom Room.

COMMUNICATIONS
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ADJOURNMENT
Mayor Shaw adjourned the meeting at 8:56 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 2 Page 8
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TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES April 11, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Goeld, and Mayor Shaw

Absent: Councilmembers Fluet and Wall
Staff Present:

Sean Rose, Town Engineer/Director of Public Works
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Councilmember Dombkowski led the Pledge of Allegiance.

COMMUNICATIONS
There was no public comment.

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from March 16 through 31, 2023.

2. Resolution Authorizing the Town Manager to Execute a Contract with Regional Government Services for Preparation of an Initial Study and Subsequent Environmental Review Document Pursuant to the California Environmental Quality Act Evaluating a Proposal to Divide One Parcel into Seven Parcels and to Construct a New Private Road at 1101 Cañada Road.

Resolution No. 2023 - 7578

3. Resolution (1) Approving a Sewer Service Allocation to 1100 Cañada Road, Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Redwood Creek Sewer Assessment District; and (3) Authorizing the Town Manager to Execute a Supplemental Agreement Between the Town of Woodside and Fair Oaks Sewer Maintenance District for the Transfer of a Sewer Connection in the Redwood Creek Sewer Assessment District.

Resolution No. 2023 - 7579

4. Resolution Authorizing the Town Manager to Execute an Amendment to the Contract with Marina Landscape for Construction of the Woodside Road Median Island Beautification Project.

Resolution No. 2023 - 7580
Councilmember Dombkowski pulled Item 4 for discussion.

Councilmember Brown pulled Item 3 for discussion.

Councilmember Dombkowski moved approval of the Consent Calendar Items 1 -2.

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Motion seconded by Councilmember Goeld and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Goeld, and Mayor Shaw NOES: None

Absent: Councilmembers Fluet and Wall
Regarding Item 3, Councilmember Brown asked: to see the results of the traffic study for 1101 Cañada Road; whether CEQA must be done for all properties identified in the Housing Element.

Mr. Rose clarified that 1101 Cañada Road is Item 2, and Item 3 is regarding the property across the road.

In response to Council’s questions, Mr. Schaan said: he can email the 1101 Cañada Road traffic study to the Council; Accessory Dwelling Units and single-family residences are generally exempt from CEQA; for the Housing Element, there will be an Initial Study; rezoning of multi-family units will also be reviewed under CEQA.

Councilmember Brown moved approval of the Consent Calendar Item 3.

Motion seconded by Councilmember Goeld and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Goeld, and Mayor Shaw NOES: None

Absent: Councilmembers Fluet and Wall
Regarding Item 4, Councilmember Dombkowski’s question included: clarification about the Town’s responsibility and the Woodside Community Foundation’s responsibility.

In response to Councilmember Dombkowksi’s question, Mr. Rose stated: the Foundation was able to raise another $14,000, and that amount is included in the $96,836 total.

Marsha BonDurant, representing the Woodside Community Foundation and the Landscape Committee, stated that the Foundation can commit to $96,836.

The Council thanked the Woodside Community Foundation for their contribution.

Councilmember Dombkowski moved approval of the Consent Calendar Items 4.

Motion seconded by Councilmember Goeld and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Goeld, and Mayor Shaw NOES: None

Absent: Councilmembers Fluet and Wall

REPORTS
A. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

Mr. Rose provided updates on the storm season that began in December 2022: on Old La Honda Road, the Town installed a traffic signal to manage the increased traffic volume; the Sheriff’s Deputies have spent a lot of time up there; there are new signs on barricades acting as a checkpoint; there are speed trailers on Kings Mountain Road and Old La Honda Road to collect traffic data; Highway 84 has about 4,000 cars per day; he and the Town Geologist surveyed Old La Honda Road for road stability with help from the Old La Honda Road Committee; right now, there is nothing imminent that needs to be done, however, there are visible indications of wear; repaving costs may increase; there are no threats that would require road Item 2 Page 10 Town Council Meeting June 27, 2023
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closure; funding from CalTrans is pending; On Kings Mountain Road, one lane is closed; San Mateo County did a good job with tarping before the last rain, and the remaining open lane is in good shape; the slide has not propagated into the open lane, and the County has a backup plan if that lane fails; the Town requested that it be fixed on an emergency basis; the landslide on Patrol is still being evaluated; the Town crew is catching up on debris removal; the Town has a backlog of downed trees, and is seeing requests for preemptive removal; regarding the Kings Mountain Road bridge, design has been completed; regarding the Highway 84 closure, the next call is tomorrow; regarding reimbursement for disaster expenses, the window for the January storms has closed; the Town is awaiting a response from the Federal Emergency Management Agency (FEMA) on what expenses qualify for reimbursement; staff estimates about $2 million dollars of flood damage; the February and March storm expenses are ongoing.

The Council’s questions and comments included: estimated time of opening Highway 84; what the claim for $600,000 is for; is staff keeping a ledger on hazardous trees; whether Cal Water has an update on when they can provide a fix for the Patrol Road landslide; whether more outside contractors are needed to clear debris around Town; Kings Mountain Road seems to have no issues, and commended Mr. Rose and the Town crew; how Old La Honda residents are feeling; whether an additional Chipper Day for each area could be added; could additional measures be deployed to control traffic on Old La Honda Road.

In response to Council’s questions, Mr. Rose stated: regarding Highway 84, the ground is still wet; he hopes for a more reliable update from CalTrans at their weekly meeting tomorrow; the $600,000 is through Senator Becker’s office, and just for Old La Honda Road; staff keeps a list of trees that have been removed; the Patrol landslide area will be cleared next week or so, and the Town Geologist will do a report; regarding debris, the Town has contractors working on tree removal and Town equipment for debris; debris removal is more for aesthetics rather than a necessity; the Chipping Program will start soon; if people make requests for debris removal and the Town sees an urgency, the Town has standing contracts to utilize; the Old La Honda Road Committee’s biggest concern is road stability; the traffic signal is an ongoing challenge; feedback about Old La Honda Road has been positive; he will defer to the Woodside Fire Protection District about adding more chipper dates; he avoids adding flaggers on Old La Honda as the costs are high, and he is doing everything he can to manage queues.

The Public Comment Period opened at 7:38 p.m.

Peter Mason, Old La Honda Road, commended Mr. Rose for his work, and suggested increasing the Sheriff’s presence for the folks who are not used to using Old La Honda Road.

The Public Comment Period closed at 7:40 p.m.

B. Mayor and Councilmember Communications.

Councilmember Shaw announced that the regular Town Council meeting of April 25, 2023, may be cancelled.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 7:41 p.m.

Item 2 Page 11 Town Council Meeting June 27, 2023
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________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 2 Page 12 Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 3
From: Cindy Safe, Administrative Services Manager June 27, 2023 Approved By: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A

CONTRACT WITH CLEARSOURCE FINANCIAL CONSULTING FOR A
PLANNING FEE STUDY, IN AN AMOUNT NOT TO EXCEED $16,200

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution authorizing the Town Manager to execute a contract with ClearSource Financial Consulting for a Planning Fee Study, in an amount not to exceed $16,200.

BACKGROUND
In December 2009 Management Partners conducted the last Town of Woodside Planning Fee Study. At that time the Council approved an updated fees and charges schedule based on the Management Partners study.

In September 2019, town staff developed and disseminated a request for proposals for a new cost allocation plan and user fee study. There were three responders. ClearSource Financial Consulting based in Aptos, California was selected based on proposal, price, and presentation.

ClearSource began the complete analysis in November 2019 and, due to the pandemic, completed analysis without the Planning Fee Study in March 2023. These cost allocation salary rates and fee changes, without the Planning fees, will be implemented for the 2023-2024 fiscal year beginning in July.

DISCUSSION
ClearSource was asked to prepare a proposal to perform consulting services for a Planning Fee Study. The study will include all the elements including study, fee structure design, impact analysis, and final Planning Fee Study report and fee recommendations.

If begun in August 2023 the study should be completed in 120 days in time for Town Council to review at the beginning of 2024 and implement for the 2024-25 fiscal year.

Item 3 Page 1 Town Council Meeting June 27, 2023

CONCLUSION
The completion of a planning fee study will allow the Town to update fees for planning services.

ATTACHMENTS
A. Resolution 2023 –
B. Planning Fee Study June 12, 2023
Item 3 Page 2 Town Council Meeting June 27, 2023
RESOLUTION NO. 2023-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT

WITH CLEARSOURCE FINANCIAL CONSULTING FOR THE PLANNING
FEE STUDY, IN AN AMOUNT NOT TO EXCEED $16,200
WHEREAS, the Town of Woodside Audit Committee recommended a cost allocation plan and user fee study in order to update the Town Fees and Charges document; WHEREAS, the Town of Woodside developed and sent out a Request for Proposal for consultants to perform a cost allocation plan and user study and ClearSource Financial Consulting was selected in November 2019;
WHEREAS, due to the pandemic the cost allocation plan and user fee study, except the Planning Fees, was completed in March 2023;
WHEREAS, ClearSource submitted a new proposal to perform consulting services Planning Fee Study beginning August 2023 for $16,200.

NOW THEREFORE, BE IT RESOLVED, that the Town Council hereby authorizes the Town Manager to execute a contract with ClearSource Financial Consulting for the Planning Fee Study, in an amount not to exceed $16,200:

PASSED AND ADOPTED, by the Town of Woodside Town Council, on June 27, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 3 Page 3 Town Council Meeting June 27, 2023
ƐE
Planning Fee Study

TOWN OF

WOODSIDE
ClearSource Financial Consulting
7960 B Soquel Drive, Suite 363
Aptos, California 95003
TERRY MADSEN | PRESIDENT
[email protected]
831.288.0608
Item 3 Page 4
Town Council Meeting June 27, 2023

TABLE OF CONTENTS
Item 3 Page 5
Town Council Meeting June 27, 2023
June 12, 2023
Attention: Cindy Safe | Administrative Services Manager 2955 Woodside Road
Woodside, California 94062
DIGITAL TRANSMISSION TO: [email protected]
To Ms. Safe and Other Members of the Town’s Proposal Evaluation Team:

Thank you for the opportunity once again to provide cost of service and fee consulting for the Town of Woodside. ClearSource Financial Consulting is well-qualified, available, and equipped to complete the scope of work envisioned by the Town. As we have endeavored in our previous engagements with the Town, we bring an open mind for change and exhibit the energy to do the heavy lifting it takes for a fresh look on the cost recovery topics. We commit to the Town of Woodside to provide premier service, on time, and within budget:

We routinely demonstrate care
about the details and the
rightful influence of local
conditions. We do the hard
work to achieve modern and
meaningful outcomes that reflect
the way our clients serve their
communities today.

We know time is of the essence
in this work: a key determination
of success and satisfaction for
many of our city clients. All
project reporting will be ready
120 days from project start,
ready then for a thoughtful pace
for approval.

We will finish the scope of
services without change
orders, which is our standard
practice. We do not ask our
clients to bear the risk in
estimating what it takes to do
this work thoroughly and with
successful enactment.

I founded ClearSource Financial Consulting in 2011 to focus on these principles in service solely to California public agencies. As President, I am authorized to negotiate and bind ClearSource contractually under the Town’s terms. My signature obligates ClearSource to the commitments in this proposal and confirms that it shall remain valid for a period of 90 calendar days from submittal.

Sincerely,
Item 3 Page 6
Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
We present to the Town of Woodside
ClearSource Financial Consulting for
performance of its Planning Fee Study. We look
forward to this opportunity once again to serve
the Town’s leaders, service providers, and
constituents.

ClearSource is a privately
owned California-based boutique consulting firm
intentionally sized and structured to emphasize
a highly tailored, high quality study experience
for our public sector clients. ClearSource is
staffed by a four-person team of seasoned
individuals with decades of combined
experience in local government financial
analysis. We are particularly focused on
equitable forms of locally controlled cost
recovery within the challenges and constraints
of the ever-evolving California statutory and
legal environment, informed respectfully and
strategically by the voter driven principles
embedded in Propositions 218 and 26.

Our firm is centered on the philosophy and
principles of ClearSource founder and
President, Terry Madsen, who will lead this
project from start-to-finish. For over 22 years,
Terry has provided financial consulting
services exclusively to local government
agencies. In October 2011, he founded
ClearSource, a firm dedicated to providing local
government agencies with premier financial
consulting, serving with the:

Â Energy and enthusiasm to dive deep into
the details,
Â Willingness to do the heavy lifting necessary
to implement modernization and lasting
change,
Â Exclusive staffing on projects of only tenured
professionals able to enact both the science
and art in these studies, and
Â Commitment to on-time delivery and not-toexceed consulting fees.

ClearSource provides
professional services to California municipal
agencies, consulting on topics focused on
revenue management through cost of servicebased resources. We specialize in conducting the following common areas of study and
consultation on a wide cross-section of
governmental services and funds:

Â User and regulatory fee studies
Â Master fee schedule development and
ongoing management
Â Comparative/market analysis
Â Cost allocation plans
Â Internal service fund rate studies
Our primary focus is on revenue streams linked
to cost of service principles, equity, and localgovernment control. Throughout these areas of expertise, we often work in harmony with
internal and external stakeholders to achieve
successful implementation of the necessary
solutions.

As with
every study of this type, the successful
completion of this project for the Town will
require positive, professional relationships with
agency staff, contract service providers,
stakeholders, and the Town Council and/or
subcommittees. ClearSource clientele can attest
to our ability to successfully navigate timing,
competing values, and other challenges that
arise when completing multi-faceted projects.

During his career, Terry Madsen has been
commended repeatedly for his integrity, client
service, dedication, and perseverance. His
treatment of agency staff and respect for the
both the challenges they face and the results
they require to successfully accomplish their
goals, results in working relationships that span
multiple years and varied projects.

Item 3 Page 7
Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
ClearSource is a
California-based consulting firm working exclusively
for a diverse array of California-based public
agencies on varied topics within the overall question
of locally controlled cost recovery of public services.

Broad service areas within which we have performed
analysis include:

Â Community development: planning, land
development, building and safety, environmental
services, and code enforcement
Â Public safety: fire prevention, fire operations,
emergency medical services, police, animal
control
Â Public works: engineering, infrastructure and
operations, and utilities
Â Community services: parks, community spaces,
recreation programs, social services, libraries,
facility rentals, special events, and filming
Â Administration and governmental: indirect cost
allocation and rates, direct labor rates, internal
service fund rates, business licensing, and public
records
ClearSource has performed consulting services
within the past 24 months comparable to the Town of
Woodside’ scope of work for its Planning Fee Study
for the sample of California cities and their specific
fee/cost recovery-based programs listed in Exhibit 1
on Page 4. This includes identification of trending
topics in California fee design, such as short term
vacation rentals, retail cannabis, electric vehicle
charging, stormwater management and inspections,
and technology enhancement cost recovery.

ClearSource has
served the Town of Woodside since 2019,
performing cost allocation and cost of service
analysis in support of indirect cost recovery and the
Town’s master schedule of user and regulatory fees.

ClearSource supports the City in its interim-year
updates to fees with inflationary scale adjustments
and targeted cost of service analysis for discrete
changes to underlying services.

ClearSource works
with agencies of diverse size and service population.

Providing premiere consulting services to
communities comparable in size to the Town of
Woodside (pop. 5,212) is a normal part of our
practice. Within the past three years, ClearSource
has served the following clients of comparable
population to Woodside (under 20,000) and service
scale:

Â Citywide
user/regulatory fees and overhead cost
allocation
Â Citywide
user/regulatory fees
Â Citywide
user/regulatory fees
Â Citywide
user/regulatory fees; overhead cost allocation
Â Cost
allocation plan
Â | Building
fees
Â Citywide
user/regulatory fees; overhead cost allocation
Â
Citywide user/regulatory fees
Â User and
regulatory fees for development review
Â User
and regulatory fees, cost allocation plan
Â Citywide
user/regulatory fees; overhead cost allocation
Our founder, Terry
Madsen, has been commended repeatedly for his
integrity, client service, dedication, and
perseverance. His treatment of agency staff and his
respect for the challenges they face and the results
they require to successfully accomplish their goals,
results in working relationships that span multiple
years and varied projects. Following is a list of
ClearSource clients within the past five years, noting
original contract date through most recent date of
service, emphasizing our long-standing, repeat
service to many of these agencies.

Item 3 Page 8
Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
ͻ Azusa (2015-2022)
ͻ Bell (2014-2022)
ͻ Bell Gardens (2020-2021)
ͻ Brawley (2023)
ͻ Campbell (2018-2022)
ͻ Cathedral City (2020-2022)
ͻ Costa Mesa (2019-2022)
ͻ Elk Grove (2019)
ͻ Escalon (2017-2022)
ͻ Grover Beach (2021)
ͻ Gustine (2013-2022)
ͻ Hemet (2021-2022)
ͻ Huntington Beach (2018-2022)
ͻ Kerman (2022)
ͻ La Quinta (2012-2022)
ͻ Laguna Woods (2013-2022)
ͻ Lake Forest (2019-2022)
ͻ Larkspur (2016-2022)
ͻ Lawndale (2020-2021)
ͻ Lincoln (2019-2022)
ͻ Long Beach (2017-2020)
ͻ McFarland (2020)
ͻ Milpitas (2018-2022)
ͻ Monte Sereno (2018-2020)
ͻ Moorpark (2022)
ͻ Morro Bay (2022-2023)
ͻ Newport Beach (2022-2023)
ͻ Novato (2019-2022)
ͻ Oakdale (2020-2021)
ͻ Ojai (2016-2019)
ͻ Oroville (2021-2022)
ͻ Oxnard (2018-2019)
ͻ Palos Verdes Estates (2018-2021)
ͻ Palm Desert (2023)
ͻ Pinole (2022)
ͻ Placentia (2021-2022)
ͻ Rancho Mirage (2019-2021)
ͻ Roseville (2015-2022)
ͻ San Leandro (2016-2022)
ͻ Santa Ana (2019-2022)
ͻ Santa Clara (2020-2022)
ͻ Seal Beach (2019-2022)
ͻ Sebastopol (2019-2022)
ͻ Shafter (2017-2022)
ͻ Solvang (2021)
ͻ Taft (2021-2022)
ͻ Torrance (2017-2022)
ͻ Ventura (2012-2022)
ͻ Wasco (2020-2021)
ͻ Watsonville (2022)
ͻ Wheatland (2018-2020)
ͻ Woodside (2019-2022)
ͻ El Dorado County (2018)
ͻ Kern County (2019-2022)
ͻ Santa Clara County (2021-2022)
ͻ Pleasant Valley PRD (2021-2022)
ͻ Rancho Murieta CSD (2019-2020)
ͻ Rancho Simi PRD (2019-2022)
A sampling of client references begins on Page 5. ClearSource has enthusiastic references from other public agencies across California. Should additional references or sample reports be desired, we will furnish them immediately upon the Town’s request.

This section continues on the following page.

Item 3 Page 9
Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
Item 3 Page 10 Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
ClearSource submits the following references for our
recent service to these California public agencies
comparable in region, scale, and/or type of
necessary consulting and analysis requested by the
Town of Woodside.

Contract: 2021-22
Markisha Guillory, Finance Director
Phone: 510.724.9823
Email: [email protected]
Cost of service analysis and master fee schedule
development for Citywide user and regulatory fees,
including for: administration, business licensing,
rental inspection program, building, planning, code
enforcement, engineering and encroachment, fire
prevention, police, special events, filming, recreation, and facility rentals. Critical issues included substantial restructuring of building permit and plan check fees
to align with scale and type of applicants. Services
included a new full cost allocation plan to transition
partially from direct labor charging of Citywide
support functions.

Original Contract: 2019 | Recent Update: 2023
Will Fuentes, Finance Director
Phone: 408.866.2113
Email: [email protected]
Cost of service analysis and master fee schedule
development for services including: planning, land
development, engineering, fire, police, parking, code
enforcement, community space and facility rentals,
administrative services, special events, and direct
billing.

Original Contract: 2016 | Recent Update: 2022
Cathy Orme, Finance Director
Phone: 415.927.5110
Email: [email protected]
Cost of service, cost recovery analysis, and ongoing
master fee schedule management for user and
regulatory fees, including for: building, planning,
public works, engineering, recreation, filming,
administration, and child care. Specialized services
included hourly billing rates for all staff and indirect cost rates for charges to capital projects.

Contract: 2020
Amy Cunningham, Finance Director
Phone: 415.899.8918
Email: [email protected]
Cost of service analysis and master fee schedule
development for user and regulatory fees, including
for: building, code enforcement, short-term rental
licensing, planning, engineering and encroachment,
electric vehicle charging, police, recreation facility
and field rentals, and administration.

Original Contract: 2019 | Recent Update: 2022
Ana Kwong, Administrative Services Director
Phone: 707.824.4879
Email: [email protected]
Cost of service analysis and master fee schedule
development for services including: building,
planning, engineering, encroachment, fire
prevention, police, public works, parks, special
events, facility use, clerk, and finance.

Item 3 Page 11 Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
In our work with the
Town of Woodside, the Planning Fee Study will be
led start-to-finish by Terry Madsen. As our Project
Manager, he will conduct all meetings, present all
reports, and oversee development of all analysis and
outcomes. Analytical and strategic support will be
provided only by skillful, senior-level professionals:

Jeanette Hahn and David Schroeder, as described
by Exhibit 2.

All services
identified under the Town’s Scope of Work for the
Planning Fee Study will be completed by
ClearSource personnel. We are entirely qualified and
fully resourced to complete the studies within our
existing firm organization. No services will be
subcontracted to other firms, nor will any
subconsultants or subcontractors be used to
supplement ClearSource staff and capabilities.

We introduce Terry Madsen as our Project Manager
and primary contact person for the Town of
Woodside. Terry is highly regarded by his clients.

Please reach the following agency leaders to discuss
their experience working with him:

Â Monica Radeva, City Clerk
Phone: 760.777.7035
Email: [email protected]
Â Sheila Poisson, Finance Director
Phone: 310.618.5854
Email: [email protected]
Â Stone James, Economic Development Director
Phone: 760.770.0336
Email: [email protected]
Â Derek Tisinger, Division Chief (Fire Dept.)
Phone: 661.330.0218
Email: [email protected]
Phone Terry at 831.288.0608 or email
to [email protected].
40% of Total Project Hours
Terry Madsen is
the President of ClearSource Financial Consulting.

For over 22 years, he has provided financial
consulting services to local government agencies. In
October 2011, Terry founded ClearSource Financial
Consulting, a firm dedicated to providing local
government agencies with premier financial
consulting services. From October 2001 to October
2011 Terry was employed by a competing California
firm, NBS. Terry’s depth of knowledge includes
numerous service areas including user fee studies,
indirect cost allocation studies, internal service fund rate studies, water and wastewater rate studies, and
special financing district administration.

During his career, Terry has served the following
diverse sampling of California agencies, among many
others: the Cities of Costa Mesa, Huntington Beach,
La Quinta, Laguna Woods, Larkspur, Long Beach,
Milpitas, Palos Verdes Estates, Rancho Mirage,
Roseville, San Leandro, Santa Ana, Santa Clara,
Sebastopol, Shafter, Torrance, and Ventura; the
Item 3 Page 12 Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
Counties of El Dorado and Kern; and special districts
such as Sacramento Regional Transit and Rancho
Simi Recreation and Parks.

Within the past several years, Terry has supported
cost allocation, cost of service, and user/regulatory
fee studies for the following sampling of California
public agencies:

Â County of Kern, CA | Project Manager – Fire
prevention fees, fire department indirect cost
rates
Â City of Lake Forest, CA | Project Manager –
Citywide user and regulatory fees, formal cost
recovery policy, Citywide indirect cost allocation
Â City of La Quinta, CA | Project Manager –
Citywide user and regulatory fees
Â City of Long Beach, CA | Project Manager –
Engineering development review fees
Â City of Roseville, CA | Project Manager –
Citywide user and regulatory fees, internal
service fund rates
Â City of Ventura, CA | Project Manager – Citywide
user and regulatory fees, Citywide indirect cost
allocation, internal service fund rates
Terry has worked closely with every level of the
public body including property owners, community
organizations, City Council/Board members, special
commissions, agency managers, all members of the
agency finance team, directors of every agency
department, management analysts, and the direct
service staff that are the primary contact points for
members of the community, such as inspectors, plan
reviewers, operators, maintenance personnel, and
records staff.

Terry’s experience in performing fee studies includes
all phases of the work, from project initiation to
completion and presentation of final findings. His
efforts include data gathering, conducting interviews
with agency staff, model development, report
preparation, and presentation and delivery of study
narratives. He has analyzed fees for a
comprehensive array of municipal services, such as
planning, land development, building, fire protection,
code enforcement, community services, parks,
recreation, administration, general governmental,
public infrastructure, utilities, and others.

Terry is a member of the California Society of
Municipal Finance Officers. He received his
undergraduate degree (Cum Laude) from Cal Poly,
San Luis Obispo. He was awarded a Bachelor of
Science in Business Administration with a Finance
Concentration and an Economics Minor. He received
his graduate degree from California State University,
San Bernardino. He was awarded a Master of
Business Administration with an Entrepreneurship
Concentration.

Terry is based in Santa Cruz County and serves
ClearSource clientele across California.

Terry will serve as our Project
Manager, responsible for the performance of all
study elements and fulfillment of our agreement with
the Town. He will also be the Principal Consultant for
the studies, directing analysis for our staff, performing targeted analysis, troubleshooting, providing quality
assurance, facilitating onsite and remote interaction
with Town staff and leadership, and representing our
work in public procedures.

As an intentionally structured small firm that believes our size is integral to the way we provide
personalized and high quality service to our client
communities, ClearSource nonetheless is asked by
agencies about our plans for ensuring continuity of
service if a team member faces personal emergency
disruptive to the project. In fact, this is essential to our business and reputation. In addition to our collegiality and cross-discipline synergy, this is one of the key
reasons our staff is comprised only of seasoned
professionals in this area of expertise.

Our consultants are each two or more decades into
consulting careers rich with successful project
management, direct project performance, and
accomplished public engagement for successful
implementation of outcomes. For the Town of
Woodside, in the unlikely event our Project Manager
Terry Madsen became unable to complete these
services, fellow team member Jeanette Hahn will
step into his place, able to perform at equal level,
effectiveness, and achievement to Terry.

Item 3 Page 13 Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
We introduce the following professionals who will be
assigned to the Town of Woodside for specific
elements within the overall project.
20% of Total Project Hours
Jeanette Hahn is
a Senior Consultant for ClearSource Financial
Consulting. She has over 22 years of experience
advising municipal agencies on equitable and
effective costs of service, cost recovery, and
strategic financial planning.

Jeanette has analytical and policy expertise in the
following subject matter:

Â Cost of service analysis and cost allocation for
cost recovery opportunities, including user fees,
regulatory fees, and contracts/partnerships
Â Water, wastewater, reclaimed water, and storm
water/drainage utility rates and fees
Â Development impact fees and capacity charge
nexus analysis/justification
Â Economic feasibility/decision analysis
Â Long-range financial planning
Â Benchmarking
Prior to becoming part of the ClearSource team in
2017, Jeanette succeeded at competing consulting
firms. She was Director of Financial Consulting for
California-based NBS from 2007 to 2011 and served
progressive roles at FCS GROUP from 1997 to 2007,
including California Regional Manager from 2004 to
2007. Jeanette stepped down from these executive
roles in 2011 to balance family needs.

Jeanette has performed over 250 separate
engagements for public agencies of diverse size and
situation throughout the Western United States,
including in California, Washington, Oregon, Idaho,
Nevada, Utah, Montana, and Alaska. She is articulate
and agile when working within the legal framework of
rate and fee-setting across these states, with
particular emphasis on California’s Proposition 218
and the state’s Mitigation Fee Act.

As an accomplished and highly regarded speaker,
Jeanette has earned a reputation for crafting
effective and persuasive messages for attaining
legislative and public approval of financial plans and
accompanying rates and fees. Her skills have been
deployed frequently in municipal work to defuse
contentious or actively contested matters.

Furthermore, she has been repeatedly invited to
present in educational and industry forums, such as
the California Society of Municipal Finance Officers,
League of California Cities, Association of California
Water Agencies, and California Special Districts
Association, among many others.

Within the past several years with ClearSource,
Jeanette has support cost allocation, cost of service,
and user/regulatory fee studies for the following
sampling of California public agencies:

Â City of Milpitas, CA | Senior Consultant –
Citywide indirect cost allocation plan, Citywide
fully burdened hourly labor rates
Â County of Kern, CA | Senior Consultant – Fire
department indirect cost rates
Â City of Santa Clara, CA | Senior Consultant –
Citywide indirect cost allocation plan, parks and
recreation cost recovery public outreach
Â Rancho Murieta Community Services District, CA
| Senior Consultant – recycled and raw water
rates, indirect cost allocation plan
Â City of Huntington Beach, CA | Senior Consultant
– Citywide user and regulatory fees, indirect cost
allocation plan
Â City of Ventura, CA | Senior Consultant –
Citywide indirect cost allocation plan
Jeanette holds a Bachelor of Arts in Economics with
a Public Finance concentration from the University of
Washington, Seattle.

Jeanette will provide senior level
analysis, including framework of quantitative models,
strategic positioning in targeted subjects, and quality assurance/quality control. Jeanette is also well able
to ensure our team’s continuity of service
commitments for overall project management.

Item 3 Page 14 Town Council Meeting June 27, 2023

STATEMENT OF QUALIFICATIONS
40% of Total Project Hours
David
Schroeder is a Senior Consultant for ClearSource
Financial Consulting. He has served the public sector
for more than 17 years, focusing on recovery of
municipal service costs, particularly within the varied structures of California special financing districts used by cities, counties, and special purpose districts
across the state.

David’s technical expertise is centered on large-scale
and complex database analysis on multiple platforms,
geographic information systems and science (GIS),
and auditing of records and systems. Project areas in
which David applies these skills for public sector
clients have included:

Â Special financing district administration,
formation, annexation, auditing, and continuing
disclosure reporting.

Â Advanced GIS, including design and analysis to
support district formation, annexation,
Proposition 218 procedures, rate studies, and
development impact fee analysis.

Â Solutions generation for complex issues facing
municipal clients, including fund close-outs,
independent auditing of special financing
districts, design and administration of refund
programs, and data-driven public outreach.

David’s expertise has supported a variety of public
services including: lighting and landscaping, public
safety, public facilities and maintenance services, and other municipal activities spanning general and
special benefit. He is conversant in and has trained
client agencies on GIS, including systems such as
ESRI ArcGIS and the creation and usage of GIS web
applications on the platform.

Within the past several years with ClearSource, David
has support cost allocation, cost of service, and
user/regulatory fee studies for the following sampling
of California public agencies:

Â City of Santa Ana, CA | Senior Consultant –
Citywide indirect cost rates and charges, internal
service fund rates
Â City of Lincoln, CA | Senior Consultant – Citywide
user/regulatory fees, indirect cost allocation
Â City of Placentia, CA | Senior Consultant –
Citywide user/regulatory fees, indirect cost
allocation
Â City of Solvang, CA | Senior Consultant –
Citywide user/regulatory fees, indirect cost
allocation
Â City of Hemet, CA | Senior Consultant – Citywide
user/regulatory fees, indirect cost allocation
Â City of Seal Beach, CA | Senior Consultant –
Citywide user/regulatory fees, indirect cost
allocation, budget analysis of labor allocations
David earned a Bachelor of Science in Business
Administration, concentrating in Accounting
Information Systems, from California State University
San Bernardino. He is also certified from the
University of West Florida’s Graduate Geographic
Information Science program.

David will provide large scale
data analysis, financial modeling, and research in
support of analytical tasks in both cost allocation and fee-oriented cost of service efforts.

Item 3 Page 15 Town Council Meeting June 27, 2023

SCOPE OF SERVICES
The Town of Woodside is engaging a consultant to
conduct a Planning Fee Study. This type of study is
focused on the ethic of “the costs to serve” as the
essential justification for fees in California to be
enacted through action by the local governing body.

Broadly speaking, the cost of service-based fee
study answers:

Â What are the full costs – direct and
indirect/administrative – of services provided to
the community, which currently have or may be
eligible for a user or regulatory fee managed by
the Planning Division?
Â What are the cost recovery targets or policies of
the agency as to the amounts that should be
paid for those who request or cause these
services?
Â What structure of fee ensures a reasonable
relationship between a fee amount paid and the
underlying costs to serve?
Â What is the impact to the source funds of
changes to user/regulatory fees?
ClearSource has reviewed the Town’s scope of
services and understands this project is singularly
focused on one area of the Town’s user/regulatory
fees. We expect the following division’s fees to be
included in the project, with additional
identification of service categories inside that
division expected to be added as a normal course
of this type of study:

Â Planning
(Other Town user/regulatory fees are not included in the proposed scope of services, based on the clear direction from the Town.

Additional revenue streams excluded from this study due to differing authority, implementation and analytical methods, and approval procedures are: utility rates and other property-related fees subject to Proposition 218 proceedings, assessments, development impact fees, in-lieu fees, fees intended and codified more as “taxes,” punitive fines/penalties, and general taxes.) ClearSource expects that the fee-related services
under review in this study will focus on direct
services eligible for user fee methodology, as well
as identification during this study of any relevant
additions for services performed without a fee or
for under-quantified or ineffectively structured fees.

Within the participating department/division noted
above, user/regulatory fees can encompass activities
that generally may include:

Â Regulatory activities, such as review, approval,
and inspection of land development,
construction/building, and improvements to
infrastructure, and other areas of code review,
compliance, and enforcement
Â Permitting, such as special events and use of
public facilities, infrastructure, and services
Â Facility rentals and use of public spaces
Â Program participation
Â Operations and services of individual
benefit/request or in response to individual
action
Â Licensing, billing, records management, and
administrative service
Â Hourly rates for direct-billing Town staff time
The following fundamental components are
embedded in the ClearSource approach to a cost
allocation and user fee study for California
municipalities:

Â Adherence to the state’s legal boundaries:

Article XIIIC of the California Constitution,
Proposition 218, and Proposition 26, which direct
fees be set according to the estimated
reasonable cost of service and bear a fair and
reasonable relationship to the payer’s burdens
on or benefits received from agency service.

Â Drafting of a Fee Schedule for participating
department/division services, drawing upon
existing fee-based service categories and
additional services eligible for fee-based cost
recovery identified by both staff experience and
ClearSource industry experience through the
study effort.

Item 3 Page 16 Town Council Meeting June 27, 2023

SCOPE OF SERVICES
Â Development of a functionally layered “full cost
of service” to represent the maximum limit for
fees and cost recovery, inclusive of direct and
indirect costs of service from participating
agency divisions and centralized agency
services.

Â Valuation of agency time in providing direct
services, serving as the basis for fee structures
or for direct billing.

Â Development of cost recovery policy and
practices, which optimize the agency’s array of
funding sources considering public and private
benefits, market sensitivity, compliance and
behavior modification, and fiscal constraints.

Â Remodeling of fee structures where cost profiles
or agency operations necessitate change for
improved recovery or more efficient or accurate
collections.

Â Preparation of a publishable Fee Schedule with
accompanying annual update tool and
procedures to maintain fees along with selected
cost inflation.

Â Full support and flexibility to complete the
administrative record and pursue successful
adoption and implementation of fee proposals.

Â Reflection of local values, including internal
perspectives and practices and existing
legislative policy or common direction.

Â Adherence to committed schedule as a critical
factor in supporting Town priorities and fostering
broad satisfaction with the project.

Â No limit on number and format of events
needed to bring the project within this identified
Scope of Services to successful completion.

Â Delivery of tools designed to be used actively
and essential to the Town’s ongoing successful
update and maintenance of user fee outcomes.

ClearSource presents the following work plan to complete the scope of services envisioned by the Town of Woodside for the Planning Fee Study. The Town’s required services and deliverables are included in task descriptions.

ClearSource will generate common understanding of objectives, known issues that must be addressed by study end, participant roles, expected procedural requirements, schedule and preestablished dates, and data collection and development processes. Most significantly, we will examine prevailing fees for known issues and to discuss initial and potential modifications to fee structures, practices, and policies. We will assess prevailing fees and methods to understand effectiveness of current structures, including perceived cost recovery, perceived equity, alignment of fee categories with the manner in which work is performed, perceived competitiveness in the region, and feasibility or accuracy of billing within current capabilities. We will draft initial user/regulatory fee structures, where remodeling is predicted, to direct downstream data development steps.

Meeting with Town project management team; meeting(s) with individual direct service providers overseeing fee categories under review, if different from project management team Drawing from existing Town fee listings, collaboration with Town staff, and consultant industry experience, ClearSource will outline a targeted schedule of service categories for which fees will be analyzed and developed. Efforts will use departmental staff time to review and discuss their Item 3 Page 17 Town Council Meeting June 27, 2023

SCOPE OF SERVICES
experience with existing fees (amounts, structures, and practices) and provide sample fee categories and structures from other agencies in ClearSource’s experience.

Meetings with individual direct service providers to discuss fee-based services (may be combined with event(s) in Task 1)
Draft outline for the Fee Schedule (service categories) ClearSource will develop the necessary foundation for subsequent quantitative analysis, with focus on preparing the body of data that will inform every downstream element of the fee study.

To develop financial inputs, we will gather and model financial data including: current and historical fee revenues, personnel and contractor costs and organization, adopted line-item expenditures, forecasted periodic outlays, and allocated indirect costs via existing plan or surrogate developed for this study. To develop and test labor time inputs, based on prevailing and future business processes, we will gather and develop expressions of time by utilizing any existing labor time-tracking data; conducting interviews to estimate a distribution of annual time across core functions of service; developing service time questionnaires linked to remodeled fee structures to estimate average or range of service times for fee-based services; applying industry experience to populate under-developed or unavailable time estimates; analyzing any existing data sets that inform workload/activity/use levels and project profiles; and reconciling annual time, service time estimates, and service volumes to test reasonableness of critical assumptions.

Meetings with individual direct service providers to develop critical inputs (may be combined with event(s) in Task 2)
Labor time profiles for fee-based service categories with applicable reasonableness testing ClearSource will develop fully burdened hourly labor rates in each department/division participating directly in the provision of services associated with a fee under review. Rates will be built to encompass labor costs, non-labor operating costs, departmental and/or divisional administration, Townwide central services/general administration, and periodic investments.

Rates will be expressed by function of direct and indirect service within each department/division, where applicable and to enable cost recovery considerations for certain fee categories. Rates may be expressed as composite for the department/division, for the position class, and/or by individual position.

Fully burdened hourly rates for departments, divisions, and/or position classes ClearSource will apply the outcomes from Tasks 1 through 4 – an assessment of existing fees and interaction with Town staff to understanding current practices and work flow – to ensure cost of service analysis aligns with the fee structures recommended from that work, which may include elements of prevailing fees, recommendations based on prevailing business processes, system capabilities, and relevant market or industry practices applicable to Town work flow. We will prepare a working model of a master fee schedule to guide subsequent analysis.

Working model for the Fee Schedule (service categories and fee structure) Item 3 Page 18 Town Council Meeting June 27, 2023

SCOPE OF SERVICES
ClearSource will prepare a cost of service model to join fully burdened hourly labor rates, time estimates associated with current work flow and business processes, and existing or any redesigned fee structures, in order to calculate the full unit cost of service associated with each fee category and layers within them. The full cost of service informs the maximum fee amount allowed under California framework for establishing user/regulatory fees by Town Council action.

The full cost of service at the fee or programmatic level is composed of direct labor and non-labor costs, indirect labor and non-labor costs, periodic outlays of direct or indirect benefit, departmental overhead, and Townwide overhead. Analysis will include modeling of activities with under-developed or no fee imposed but where one is warranted and practical to improve the Town’s cost recovery from private benefit activities.

Activity-level/unit costs of service and current recovery performance of the full cost ClearSource will recommend cost recovery targets for fee-based services or work with Town staff in developing cost recovery policy to inform final fee amounts, particularly where full cost recovery is deemed unfeasible. Development of cost recovery policy and practices will optimize the Town’s array of funding sources considering public/private benefits, market sensitivity, compliance and behavior modification, and fiscal constraints. We will review and recommend where warranted associated fee practices, including waivers, discounts, deposit amounts, fee/deposit collection practices, and economic incentive practices. To the degree a multi-year approach may be warranted for achieving cost recovery targets, ClearSource will develop options and recommended approach for implementation.

ClearSource will develop a publishable fee schedule for the Town, useful in presenting proposals, as well as communicating fee descriptions, fee amounts, and charge bases to the public and to other Town departments, who may have responsibility for maintaining Townwide schedules of fees. The fee schedule developed can also include a tool for subsequent annual inflationary adjustments to the established fee structures between comprehensive cost of service studies. To the extent existing data systems enable it, revenue estimates from proposed fees based on historical or projected performance will be attempted, and we will compare prior fees in targeted service categories to assist in explaining impacts of notable changes. ClearSource will prepare a comparison of fees to other municipalities in targeted service categories as needed, likely by creating profiles for an array of “typical” uses in addition to one-for-one comparisons.

Cost recovery policy framework and accompanying proposed Fee Schedule, including comparisons and revenue impacts; direction on subsequent fee adjustments to meet cost recovery targets; and tool for subsequent annual inflation-based management of fees between comprehensive studies
ClearSource will prepare the administrative record for pursuing implementation of revised fees.

This focuses on the draft and final reports of cost of service findings, including assumptions, critical data, and discussion of expected impacts. Analytical detail will be included, as well as executive summary and infographics useful in public presentation and legislative processes. We will deliver the editable analytical models used to develop fees, including the detailed working master fee schedule and its streamlined, user-friendly publishable version. ClearSource will also provide presentation/summary materials for communicating proposals and assistance with both the staff report and public hearing noticing, as well as content for enacting legislation. ClearSource will Item 3 Page 19 Town Council Meeting June 27, 2023

SCOPE OF SERVICES
provide a training session and appropriate documentation for the Town’s future maintenance of master fee schedule.

Planning Fee Schedule (including any subsequent year adjustments to meet cost recovery targets); Microsoft Excel-based and editable analytical models to calculate cost of service based fees; comprehensive report identifying detailed full costs of service (direct and indirect), current and recommended cost recovery, revenue impacts of recommended fees, and comparison of fees to other cities; report in bound paper copies and digital file; training for Town staff in future management of fees and deliverable models
Throughout the study and at its concluding stages, ClearSource will facilitate a meaningful level of interaction between consultants, Town personnel, and Town Councilmembers or other Town Commission(s) to ensure applicable and sustainable outcomes and wide understanding of impacts. ClearSource does not impose limits on number of engagements within our defined work plan and to usher study outcomes to successful implementation. This engagement can additionally include planned events with Town stakeholders, should the Town deem it necessary.

Meetings with Town project management team; meetings with individual direct service providers with fees under review, meeting with any applicable stakeholders; meetings with Town Council and/or other Town commission or committee); public hearing(s) This section continues on the following page.

Item 3 Page 20 Town Council Meeting June 27, 2023

SCOPE OF SERVICES
ClearSource forecasts to deliver final draft reporting
for the Planning Fee Study 120 days from project
commencement. These reporting documents will
enable final presentation, final edits based on
legislative review and input, and any necessary public
procedure thereafter along the Town’s timeline and
legislative priorities.

Exhibit 3 illustrates a timeline for consulting task
completion, delivery of reports, and approval
procedures. As a sample timeline (which may be
altered by the Town based on its availability and
priorities), if efforts begin in August 2023, reports will be ready for approval stages by the end of
November 2023. Outcomes can then follow a
thoughtful pace of stakeholder and legislative review
and approval, and upon completion of a public
hearing along the Town’s agenda at the time,
approved user fees can become effective by April
2024, or concurrent with the start of the next fiscal
year on July 1, 2024.
1 | Study Orientation n/a n/a
2 | Fee Schedule Development n/a n/a
3 | Financial & Labor Time Inputs n/a n/a
4 | Labor Time Valuation n/a n/a
5 | Fee Structure Design n/a n/a
6 | Cost of Service Analysis n/a n/a
7 | Cost Recovery Policy & Impact Analysis n/a n/a
8 | Reporting, Admin. Record, & Tools n/a n/a
9 | Review, Engagement, & Approval +30-60 Days +60 Days Data Development, Analysis, and Reporting Tasks Event (Actual timing and agenda to be determined. No limits on number.) Timing at City's Discretion Draft and Final Deliverable Reports, Fee Schedule, and Other Deliverables Item 3 Page 21 Town Council Meeting June 27, 2023

FEE PROPOSAL
ClearSource has developed the
work plan and schedule described earlier and
designed to deliver a successful Planning Fee
Study to the Town of Woodside. To complete that
project, ClearSource proposes a total maximum
cost for this contract at $16,200.

ClearSource commits
to finish the project as described in our work plans
without change orders. This is our standard
practice. We do not request contract
amendments for additional meetings, extra
analytical scenarios, or any extended work to aid
Town staff or Council consideration. These are
normal occurrences in these types of studies and
part of the standard effort required to usher study
findings to successful conclusion. Our proposed
price is set to accomplish the work thoroughly
without upward risk to the Town.

The maximum
consulting fee presented here is based on the
ClearSource team’s experience with other similarly
scoped and scaled California cities in past studies:
careful review of the Town of Woodside’s existing
potential fee categories for study, service
provisions, organizational structure, and apparent
financial performance, noting the breadth of Town
services that will fall under review in this effort. Our proposal ensures that all user/regulatory fees
eligible for the prescribed methodologies can be
analyzed without shortcuts or explanations for
non-analysis and that the process is carried
through to successful implementation of feasible
outcomes.

Exhibit 4 on the following page illustrates the
detail behind our presented maximum price for the
Planning Fee Study. This includes our estimated
consultant labor time paired with hourly billing
rates by task described in the ClearSource work
plan.

The proposed
consulting fee presented is based on assumed
time to complete the scope of services paired with
hourly billing rates for ClearSource consultants.

The schedule of hourly billing rates for all positions
contemplated in this project is as follows:

Â Rates fixed through June 30, 2024:
- Project Manager: $180 per hour
- Principal Consultant: $180 per hour
- Senior Consultant: $180 per hour
ClearSource does not bill
clients for ordinary direct expenses, such as travel
and document production. All costs incurred by
ClearSource to complete the Town’s project as
currently scoped are embedded in our
professional rates. The Town’s project does not
contemplate and include extraordinary expenses
such as mailing or polling as part of the
consultant’s required deliverables; therefore, no
cost above the billed time of our professionals is
proposed in our consulting fee.

Should the Town seek an amendment to the
contract to add consulting services it did not
contemplate in its original scope of services as of
this submittal date, ClearSource will estimate an
additional consulting fee using the professional
rates listed above.

As emphasized earlier, ClearSource will not
request contract amendments to compensation
to handle normal fluctuations in the scope of
services already defined, such as unplanned
meetings, scenarios, or elongated review
processes. An example of a situation when “added
services” would apply is adding a cost allocation
plan to the project.

ClearSource will issue monthly progress reports to
the Town. Accompanying monthly invoices will be
based on progress recorded to the project
Item 3 Page 22 Town Council Meeting June 27, 2023

FEE PROPOSAL
following the major tasks described in the Work
Plans. We will not invoice for tasks not yet
completed, and we will not submit a final invoice
for the study until work is completed. Total
invoices issued over the course the study will not
exceed the maximum price presented here.
1 | Study Orientation 2 0 2 4 $ 720
2 | Fee Schedule Development 2 2 0 4 $ 720
3 | Financial & Labor Time Inputs 4 0 8 12 $ 2,160
4 | Labor Time Valuation 2 0 4 6 $ 1,080
5 | Fee Structure Design 6 0 2 8 $ 1,440
6 | Cost of Service Analysis 10 2 12 24 $ 4,320
7 | Cost Recovery Policy & Impact Analysis 4 2 6 12 $ 2,160 8 | Reporting, Admin. Record, & Tools 4 2 4 10 $ 1,800
9 | Review, Engagement, & Approval 10 0 4 14 $ 2,520
Item 3 Page 23 Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 4
From: Sean Rose, Town Engineer June 27, 2023
Approved By: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION ADOPTING THE LIST OF PROJECTS THAT PLAN TO UTILIZE SENATE BILL SB1 FUNDING IN FISCAL YEAR 2023-24

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution adopting the list of projects that plan to utilize Senate Bill 1 (SB1) funding in Fiscal Year 2023-24.

BACKGROUND
On April 28, 2017 the Governor signed SB1, the Road Repair and Accountability Act of 2017, which provided additional funding for basic road rehabilitation, maintenance, and safety needs on the state and local roads systems in California. SB1 funding can be spent on a variety of road maintenance and rehabilitation improvements, including paving, safety improvements, bridge repair and replacement, and storm drain rehabilitation.

The State Department of Finance estimates Woodside will receive a total of approximately $1.3 million in SB1 funding over the first 10 years of the bill.

Since Fiscal Year 2017-18 the State has been depositing the additional funding into a newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of the new RMRA funding is apportioned to eligible cities and counties, including the Town of Woodside. The RMRA funding must be added to existing funding levels for road maintenance, allowing more work to be done on Town roads than would have been the case without SB 1.

DISCUSSION
In order to continue to be eligible for RMRA funding, each year cities and counties must adopt a resolution with a list of projects they intend to fund with SB1 funding in the upcoming fiscal year. The project list must include the description, location, estimated useful life, and schedule of each proposed project.

The State currently projects Woodside will receive approximately $104,000 in RMRA funding in the upcoming Fiscal Year 2023-24. Staff proposes to allocate the FY 2023-24 funding to the 2024 Road Rehabilitation Project.

Item 4 Page 1 Town Council Meeting June 27, 2023
The 2024 Road Rehabilitation Project is anticipated to repave approximately 3.9 miles of the following Town arterial, collector, and residential roads:

Street From To
Glencrag Way Jefferson Ave. West Glen Way
Canada Lane Our Hill N 90 Woodside
Runnymede Road Canada Raymundo Dr.

Albion Ave. Woodside Manuella Ave.

Albion Ave. Manuella Ave. Olive Hill Road
Ridge Ct. Glenwood Ave. Ridge Ct. (End)
Cinnabar Road Ridgeway Road End
Sheridan Way S End N 599 End
Vineyard Hill Road Mountain Home
Road
End
Canada Road Arbor Ct. Mission Trail Road
Canada Road Mission Trail Road Runnymede Road
Canada Road Glenwood Ave. Arbor Ct.

Haciendas Dr. Woodside End
Kenmore Way Woodside N 77 End
La Questa Way Canada La Questa Way
(End)
The required project list is attached to the resolution and a project location map is attached to this report.

The project is scheduled for construction in summer 2024.

CONCLUSION
It is recommended that the Town Council adopt the attached resolution adopting the list of projects that plan to utilize Senate Bill SB1 funding in Fiscal Year 2023-24.

ATTACHMENTS

1. Resolution 2023 –

2. Project Location Map
Item 4 Page 2
Town Council Meeting June 27, 2023
RESOLUTION NO. 2023 - _______
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the Town must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the Town, will receive an estimated $131,240 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the sixth year in which the Town is receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the Town has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the Town used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the Town maintain and rehabilitate roads, throughout the Town this year and similar projects into the future; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the Town ’s streets and roads are in an “good” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “excellent” condition; and

Item 4 Page 3
Town Council Meeting June 27, 2023
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the Town Council of the Town of Woodside, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account revenues:
2024 Road Rehabilitation Project
Description: The project will resurface and rehabilitate approximately 1.9 miles of existing asphalt pavement on Town roads with micro surfacing and asphalt overlay treatments. The project will also repair localized road failures (potholes) and provide new roadway striping. All the proposed work will be performed on existing Town roads within the public right of way.

Project Location:

Glencrag Way from Jefferson Ave. to West Glen Way
Canada Lane from Our Hill Lane to Romero Rd.

Runnymede Rd. from Canada RD. to Raymundo Dr.

Albion Ave. from Woodside Rd. to Olive Hill Rd.

Ridge Ct. from Glenwood Ave. to end
Cinnabar Rd. from Ridgeway Rd. to end
Sheridan Way from Woodside Dr. to end
Vineyard Hill Rd. from Mountain Home Rd. to end
Canada Rd. from Glenwood Ave. to Runnymede Rd.

Haciendas Dr. from Woodside Rd. to end
Kenmore Way from Woodside Dr. to end
La Questa Way from Canada Ln. to end
Estimated Useful Life: 5-15 Years
Project Schedule: July 2024 – October 2024
* * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting held on the 27th day of June, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

Item 4 Page 4
Town Council Meeting June 27, 2023
NOES, Councilmembers:

ABSENT, Councilmembers:
_____________________________
Mayor of the Town of Woodside
Item 4 Page 5
Town Council Meeting June 27, 2023
Item 4 Page 6
Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 5
From: Sean R Rose, Town Engineer June 27, 2023
Approved: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION REQUESTING THE SAN MATEO COUNTY TAX COLLECTOR TO COLLECT THE 2023-24 SEWER SERVICE FEES

FOR THE TOWN CENTER SEWER ASSESSMENT DISTRICT

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution requesting the San Mateo County Treasurer Tax Collector to collect the 2023-24 sewer service fees for the Town Center Sewer Assessment District.

DISCUSSION
The Town has historically utilized the services of the San Mateo County Treasurer Tax Collector’s Office to collect the annual sewer service fees from those property owners within the Town Center Sewer Assessment District (TCSAD) who are connected to the sewer system. This includes those properties that lie within the Cañada Corridor Sewer Extension Area. The County requires a resolution of the Town Council every year in order to continue to collect these fees on behalf of the Town. The resolution attached to this report will meet the County’s requirement.

The sewer service fees for 2023-24 reflect the sewer service charges adopted by Town Council on May 23, 2023.

CONCLUSION
The attached resolution, if adopted by the Town Council will provide the mechanism for the San Mateo County Treasurer Tax Collector to collect the TCSAD sewer service fees for the Town.

ATTACHMENTS
Resolution No. 2023-_____
Item 5 Page 1 Town Council Meeting June 27, 2023
RESOLUTION NO. 2023 –

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

REQUESTING THAT THE SAN MATEO COUNTY TAX COLLECTOR COLLECT THE 2023-24 SEWER SERVICE FEES FOR THE TOWN CENTER SEWER ASSESSMENT

DISTRICT

WHEREAS, the Town Center Sewer Assessment District
hereinafter called TCSAD comprises a portion of the incorporated territory of Woodside herein; and
WHEREAS, the TCSAD includes the Cañada Corridor Sanitary Sewer Service area; and
WHEREAS, on March 26, 2013 and April 9, 2013 the Town
Council of the Town of Woodside introduced and adopted, respectively, Ordinance No. 2013-560, amending Chapter 51 of the Woodside Municipal Code to modify the sewer rate schedule to indicate sewer rates shall be set by resolution of the Town Council; and
WHEREAS, on May 23, 2023, the Town Council of the Town of Woodside adopted Resolution No. 2023-7594 setting the residential sewer service fee for properties in the Town Center Sewer Service area and Cañada Corridor Sanitary Sewer Service Area; and WHEREAS, schedules, including address and assessor’s parcel number of the residential properties for the Cañada Corridor Sanitary Sewer Service Area, residential properties for the balance of the Town Center Sewer Assessment District, and nonresidential properties have been prepared and are attached hereto as “Exhibit A”, “Exhibit B” and “Exhibit C” respectively; and WHEREAS, the San Mateo County Treasurer Tax Collector
requires an adopted resolution of the Town Council prior to enrollment of the sewer service fees on the property tax bills.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that it requests the San Mateo County Tax Collector to collect the 2023-24 sewer service fees as outlined in the attached “Exhibit A”, “Exhibit B” and “Exhibit C”. * * * * * * *

Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 27th of June 2023, by the following vote of members thereof:

Item 5 Page 2
Town Council Meeting June 27, 2023
AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 5 Page 3
Town Council Meeting June 27, 2023

APN CHARGE
068100070 789 CAÑADA ROAD $1,685.00
068294160 793 CAÑADA ROAD $1,685.00
068294150 797 CAÑADA ROAD $1,685.00
068294200 803 CAÑADA ROAD $1,685.00
068294040 807 CAÑADA ROAD $1,685.00
068253130 825 CAÑADA ROAD $1,685.00
068253100 833 CAÑADA ROAD $1,685.00
068253090 835 CAÑADA ROAD $0.00
068253230 839 CAÑADA ROAD $1,685.00
068253050 847 CAÑADA ROAD $0.00
068253180 855 CAÑADA ROAD $1,685.00
068301010 915 CAÑADA ROAD $0.00
068301210 925 CAÑADA ROAD $1,685.00
068301230 933 CAÑADA ROAD $1,685.00
068301240 935 CAÑADA ROAD $1,685.00
068301190 937 CAÑADA ROAD $0.00
068294080 810 GLENCRAG WAY $1,685.00
068301320 1160 GODETIA DRIVE $1,685.00
068301310 1250 GODETIA DRIVE $1,685.00
068301390 1270 GODETIA DRIVE $1,685.00
068301390 1270 GODETIA DRIVE $1,685.00
068301020 4275 JEFFERSON AVENUE $1,685.00
068253190 4 MONTICELLO COURT $1,685.00
068294240 7 MONTICELLO COURT $1,685.00
068294230 9 MONTICELLO COURT $1,685.00
068294190 4 PALM CIRCLE $1,685.00
068294070 5 PALM CIRCLE $1,685.00
068294090 7 PALM CIRCLE $1,685.00
068294100 8 PALM CIRCLE $1,685.00
068294120 10 PALM CIRCLE $1,685.00
068294130 11 PALM CIRCLE $1,685.00
068294140 12 PALM CIRCLE $0.00
TOTAL CHARGES = $45,495.00

EXHIBIT A
CAÑADA CORRIDOR SANITARY SEWER SERVICE AREA
FY 2023-24 SEWER SERVICE CHARGE

PROPERTY ADDRESS

TOWN OF WOODSIDE - RESIDENTIAL
H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit A (23-24_Canada_TownCollect Res Charges)
Item 5 Page 4
Town Council Meeting June 27, 2023

APN CHARGE
072152290 129 ALBION AVE $2,350.00
072162230 138 ALBION AVE $2,350.00
072152280 139 ALBION AVE $2,350.00
072152270 179 ALBION AVE $2,350.00
072152410 219 ALBION AVE $2,350.00
072152170 116 AUDIFFRED LN $2,350.00
072152160 120 AUDIFFRED LN $2,350.00
072152430 122 AUDIFFRED LN $2,350.00
072152420 124 AUDIFFRED LN $2,350.00
072152140 128 AUDIFFRED LN $2,350.00
072152130 132 AUDIFFRED LN $2,350.00
072152120 136 AUDIFFRED LN $2,350.00
073050200 120 BARDET RD $0.00
073050210 120 BARDET RD $0.00
073050240 123 BARDET RD $2,350.00
073050260 129 BARDET RD $2,350.00
073050250 131 BARDET RD $2,350.00
073050190 136 BARDET RD $0.00
073050180 148 BARDET RD $2,350.00
073050270 155 BARDET RD * $0.00
073101250 1491 CAÑADA LN $2,350.00
073101260 1515 CAÑADA LN $2,350.00
073082140 1577 CAÑADA LN $2,350.00
073082130 1587 CAÑADA LN $2,350.00
073050230 1339 CAÑADA RD $2,350.00
073050220 1353 CAÑADA RD $2,350.00
073101040 1365 CAÑADA RD $2,350.00
073101030 1367 CAÑADA RD $0.00
073101020 1385 CAÑADA RD $2,350.00
073101450 1389 CAÑADA RD $2,350.00
073101060 1395 CAÑADA RD $2,350.00
72191160 1 CEDAR LN $2,350.00
72191150 2 CEDAR LN $2,350.00
72191140 3 CEDAR LN $2,350.00
72191130 4 CEDAR LN $2,350.00
72191120 5 CEDAR LN $2,350.00
72191110 6 CEDAR LN $2,350.00
72191100 8 CEDAR LN $2,350.00
073101140 110 DEAN RD $0.00
073101550 115 DEAN RD $2,350.00
073101130 120 DEAN RD $2,350.00
073101080 125 DEAN RD $2,350.00

EXHIBIT B
OUTSIDE OF CAÑADA CORRIDOR
FY 2023-24 SEWER SERVICE CHARGE

PROPERTY ADDRESS

SANITARY SEWER SERVICE AREA

TOWN OF WOODSIDE - RESIDENTIAL
H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit B (23-24 Non-Canada_TownCollect Res Charges) Item 5 Page 5
Town Council Meeting June 27, 2023
073101120 130 DEAN RD $2,350.00
073101090 135 DEAN RD $2,350.00
073101110 140 DEAN RD $2,350.00
072151440 148 KINGS MTN RD $2,350.00
072151450 148 KINGS MTN RD $2,350.00
073101430 106 LA QUESTA WY $2,350.00
073101270 111 LA QUESTA WY $2,350.00
073101420 130 LA QUESTA WY $2,350.00
073101410 160 LA QUESTA WY $2,350.00
073101400 170 LA QUESTA WY $2,350.00
073101390 200 LA QUESTA WY $2,350.00
073101280 211 LA QUESTA WY $2,350.00
073101290 231 LA QUESTA WY $2,350.00
073101380 240 LA QUESTA WY $2,350.00
073101300 241 LA QUESTA WY $2,350.00
073101370 250 LA QUESTA WY $2,350.00
073101310 271 LA QUESTA WY $2,350.00
073101470 300 LA QUESTA WY $2,350.00
073101460 306 LA QUESTA WY $2,350.00
073101320 330 LA QUESTA WY $2,350.00
073101330 350 LA QUESTA WY $2,350.00
072151230 10 MARTIN LN $2,350.00
072151300 15 MARTIN LN $2,350.00
072151240 20 MARTIN LN $2,350.00
072151290 25 MARTIN LN $2,350.00
072151250 30 MARTIN LN $2,350.00
072151280 35 MARTIN LN $2,350.00
072151260 40 MARTIN LN $2,350.00
072151270 45 MARTIN LN $2,350.00
072152180 120 MIRAMONTES RD $2,350.00
072151130 125 MIRAMONTES RD $2,350.00
072151120 141 MIRAMONTES RD $2,350.00
072151110 151 MIRAMONTES RD $2,350.00
072151100 163 MIRAMONTES RD $2,350.00
072151090 191 MIRAMONTES RD $2,350.00
072151080 203 MIRAMONTES RD $2,350.00
072152110 208 MIRAMONTES RD $2,350.00
072151070 239 MIRAMONTES RD $2,350.00
072151460 345 MIRAMONTES RD $2,350.00
072162160 169 PROSPECT ST $2,350.00
072162150 183 PROSPECT ST $2,350.00
072162180 184 PROSPECT ST $2,350.00
072162240 185 PROSPECT ST $2,350.00
072162190 192 PROSPECT ST $2,350.00
072162420 50 PROSPECT ST $0.00
72162400 60 PROSPECT ST $2,350.00
073101150 115 ROMERO RD $2,350.00
073101510 116 ROMERO RD $2,350.00
073101500 140 ROMERO RD $2,350.00
073101560 147 ROMERO RD $2,350.00
073101230 156 ROMERO RD $2,350.00
073101180 163 ROMERO RD $2,350.00
H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit B (23-24 Non-Canada_TownCollect Res Charges) Item 5 Page 6
Town Council Meeting June 27, 2023
073101190 179 ROMERO RD $2,350.00
073101220 180 ROMERO RD $2,350.00
073101200 191 ROMERO RD $2,350.00
073101210 198 ROMERO RD $2,350.00
073090130 225 WHISKEY HILL RD $2,350.00
072162060 3100 WOODSIDE RD $2,350.00
72191080 3105 WOODSIDE RD $2,350.00
72191060 3117 WOODSIDE RD $2,350.00
72191050 3125 WOODSIDE RD $2,350.00
072162090 3130 WOODSIDE RD $2,350.00
72191040 3145 WOODSIDE RD $2,350.00
072162120 3180 WOODSIDE RD $2,350.00
072162130 3190 WOODSIDE RD $2,350.00
072152300 3204 WOODSIDE RD $2,350.00
072152310 3210 WOODSIDE RD $2,350.00
072152320 3214 WOODSIDE RD $2,350.00
072152330 3216 WOODSIDE RD $2,350.00
072152210 3250 WOODSIDE RD $2,350.00
72191520 3255 WOODSIDE RD $2,350.00
072152350 3260 WOODSIDE RD $2,350.00
072152340 3270 WOODSIDE RD $2,350.00
072370250 3295 WOODSIDE RD $2,350.00
072151140 3308 WOODSIDE RD $2,350.00
072151150 3316 WOODSIDE RD $2,350.00
072151160 3324 WOODSIDE RD $2,350.00
072151180 3348 WOODSIDE RD $2,350.00
072151340 3362 WOODSIDE RD $2,350.00
072151330 3364 WOODSIDE RD $2,350.00
072151210 3368 WOODSIDE RD $2,350.00
072151200 3370 WOODSIDE RD $2,350.00
072151220 3372 WOODSIDE RD $0.00
072191020 3373 WOODSIDE RD $2,350.00
072162030 1450 CAÑADA RD $2,350.00
073112110 151

MOUNTAIN HOME
RD $2,350.00
072151390 395 MIRAMONTES RD $2,350.00
TOTAL CHARGES = $284,350.00
H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit B (23-24 Non-Canada_TownCollect Res Charges) Item 5 Page 7
Town Council Meeting June 27, 2023

EXHIBIT C

TOWN CENTER SEWER DISTRICT
FY 2023-24

Woodside, CA 94062
3348 Woodside Rd. Woodside, CA 94062
Restaurant
31-0811-6666 1108116666 84 $ 40.52 $ 2.97 $ 249.48 $ 3,403.68 $ 3,653.16 72162100 3140 Woodside Road
Woodside, CA 94062
2955 Woodside Road Woodside, CA 94062
Library
64-0811-6666 4408116666 192 $ 29.23 N/A N/A $ 5,612.16 $ 5,612.16 72162110 3154 Woodside Road
Woodside, CA 94062
3154 Woodside Road Woodside, CA 94062
Church
54-0811-6666 3408116666 300 $ 29.23 N/A N/A $ 8,769.00 $ 8,769.00 72191090 3015 Woodside Road
Woodside, CA 94062
3015 Woodside Road Woodside, CA 94062
Parking
45-0811-6666 N/A N/A N/A N/A N/A N/A N/A
72162360 3052 Woodside Road
Woodside, CA 94062
3015 Woodside Road Woodside, CA 94062
Retail - nursery, cleaner, hair salon
35-0811-6666 3508116666 124 $ 29.23 N/A N/A $ 3,624.52
3052 Retail- 6% 75-0811-6666 5508116666 183.12 $ 29.23 N/A N/A $ 5,352.60 Restaurant - 47% 75-0811-6666 5508116666 1434.44 $ 40.52 $ 2.97 $ 4,260.29 $ 58,123.51 Bakery/Rest - 47% 75-0811-6666 5508116666 1434.44 $ 40.52 $ 2.97 $ 4,260.29 $ 58,123.51 Parcel Sub-total 3052 $ 8,520.57 $ 125,224.14 $ 133,744.71 72191070 3111 Woodside Road
Woodside, CA 94062
3111 Woodside Road Woodside, CA 94062
Fire Station
25-0811-6666 508116666 320 $ 29.23 N/A N/A $ 9,353.60 $ 9,353.60 72191090 3015 Woodside Road
Woodside, CA 94062
3015 Woodside Road Woodside, CA 94062
Market - 75%
55-0811-6666 N/A 549 $ 39.85 $ 2.97 $ 1,630.53 $ 21,877.65 732 Office - 25% 55-0811-6666 N/A 183 $ 29.23 N/A N/A $ 5,349.09 Parcel Sub-total 732 $ 1,630.53 $ 27,226.74 $ 28,857.27 H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit C 23-24 Town Collect Non-Residents Charges_TCSD2 Item 5 Page
8 Town Council Meeting June 27, 2023

EXHIBIT C

TOWN CENTER SEWER DISTRICT
FY 2023-24

School 3195 Woodside Road Woodside, CA 94061
c/o Woodside Elem. School 3195 Woodside Road Woodside, CA 94062 School
24-0811-6666 408116666 2872 $ 29.23 N/A N/A $ 83,948.56 $ 83,948.56 73102030 3030 Woodside Rd.

Woodside, CA 94062
1600 Canada Ln. Woodside, CA 94062
Offices
76-0811-6666 4608116666 16 $ 29.23 N/A N/A $ 467.68 $ 1,763.00 Min Charge
73102040 1600 Canada Ln.

Woodside, CA 94062
Parking

N/A N/A N/A N/A N/A N/A
73112030 2955 Woodside Rd.

Woodside, CA 94062
2955 Woodside Rd. Woodside, CA 94062
Town Hall
50-6711-6666 5067116666 84 $ 29.23 N/A N/A $ 2,455.32 $ 2,455.32 73112120 2995 Woodside Rd.

Woodside, 94062
500 Olive Hill Lane Woodside, CA 94062
Retail/Commercial 92-6711-6666 9167116666 0 $ 29.23 N/A N/A $ - 2991 Woodside Rd. Woodside, 94062
2991 Woodside Rd. Woodside, 94062
Station 1 Restaurant 61-6711-6666 6167116666 84 $ 40.52 $ 2.97 $ 249.48 $ 3,403.68 2991 Woodside Rd. Woodside, 94062
500 Olive Hill Lane Woodside, CA 94062
Retail
03-6711-6666 8167116666 488 $ 29.23 N/A N/A $ 14,264.24 2995 Woodside Rd. Woodside, 94062
1100 Broadway, Redwood City, 94061
U.S. Post Office 82-6711-6666 7167116666 108 $ 29.23 N/A N/A $ 3,156.84 Parcel Sub-total Parcel Sub-total $ 249.48 $ 20,824.76 $ 21,074.24 H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit C 23-24 Town Collect Non-Residents Charges_TCSD2 Item 5 Page
9 Town Council Meeting June 27, 2023

EXHIBIT C

TOWN CENTER SEWER DISTRICT
FY 2023-24

NON-RESIDENTIAL SEWER SERVICE CHARGES
A.P.N. Actual Address Mailing Address Business Type Cal Water Acct. Number Cal Water PREM ID Flow * (ccf) Sewage Factor ($/ccf) Grease Factor ($/ccf) Grease Treatment ($) Charge ($) APN Total ($) 73112130 c/o Industrial Realty
2989 Woodside Rd. Woodside, 94062
c/o Industrial Realty 1091 Industrial Rd.Suite 101 San Carlos, CA 94070 Offices
62-6711-6666 5167116666 28 $ 29.23 N/A N/A $ 818.44 $ 1,763.00 Min Charge
73112140 2983 Woodside Rd.

Woodside, 94062
21 Bay Tree Lane
Los Altos, CA 94022
Offices
42-6711-6666 3167116666 4 $ 29.23 N/A N/A $ 116.92 $ 1,763.00 Min Charge
73112150 2975 Woodside Rd.

Woodside, 94062
75 Crescent Drive Palo Alto, CA 94301
Offices
22-6711-6666 1167116666 88 $ 29.23 N/A N/A $ 2,572.24
2977 Woodside Rd. Woodside, 94062
1091 Industrial Road # 101. San Carlos, CA 94070-4118 32-6711-6666 2167116666 32 $ 29.23 N/A N/A $ 935.36 Parcel Sub-total $ 3,507.60 $ 3,507.60 73112160 2973 Woodside Rd.

Woodside, 94062
15 Canada Cove Ave Half Moon Bay, CA 94019
Offices
12-6711-6666 167116666 32 $ 29.23 N/A N/A $ 935.36 $ 1,763.00 min amount min amount
73112180 2967 Woodside Rd.

Woodside, 94062
900 E.Campbell Ave. Campbell, CA 95008
Restaurant & Public
91-6711-6666 8067116666 516 $ 40.52 $ 2.97 $ 1,532.52 $ 20,908.32 2969 Woodside Rd. Woodside, 94062
900 E.Campbell Ave. Campbell, CA 95008
Offices
02-6711-6666 9067116666 4 $ 29.23 N/A N/A $ 116.92
Parcel Sub-total $ 1,532.52 $ 21,025.24 $ 22,557.76
H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit C 23-24 Town Collect Non-Residents Charges_TCSD2 Item 5 Page 10
Town Council Meeting June 27, 2023

EXHIBIT C

TOWN CENTER SEWER DISTRICT
FY 2023-24

N/A N/A N/A N/A N/A N/A N/A
73112290 2955 Woodside Road
Woodside, CA 94062
2955 Woodside Road Woodside, CA 94062
Parking

N/A N/A N/A N/A N/A N/A N/A
73112320 2965 Woodside Road
Woodside, CA 94062
500 Olive Hill Lane Woodside, CA 94062
Offices, Cross Point Venture
81-6711-6666 7067116666
96 $ 29.23 N/A N/A $ 2,806.08 $ 2,806.08
73112300 2954 Woodside Road
Woodside, CA 94062
2955 Woodside Road Woodside, CA 94062
Parking N/A

N/A N/A N/A N/A N/A
73112320 499 Olive Hill Lane
Woodside, CA 94062
500 Olive Hill Lane Woodside, CA 94062
Parking N/A

N/A N/A N/A N/A N/A
73112330 2955 Woodside Road
Woodside, CA 94062
2955 Woodside Road Woodside, CA 94062
Parking N/A

N/A N/A N/A N/A N/A
73112360 2955 Woodside Road
Woodside, CA 94062
2955 Woodside Road Woodside, CA 94062
Parking N/A

N/A N/A N/A N/A N/A
Total Non - Residential Charges = $ 333,391.46
* January 2023 - March 2023 (extrapulated into a 12 month period) H:\Winword\TC 2019 - current\2023 AGENDA PACKETS\06.27.23\Exhibit C 23-24 Town Collect Non-Residents Charges_TCSD2 Item 5 Page 11
Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 6
Prepared by: Paula Wong, Management Analyst June 27, 2023 Reviewed by: Kevin Bryant, Town Manager
SUBJECT: 2022-23 May Monthly Investment Activity Report

RECOMMENDATION
It is recommended that the Town Council review and accept the 2022-23 May Investment Activity Report.

BACKGROUND
The Town of Woodside’s Investment Policy requires that there be “a monthly transaction report made to the Town Council that reports the transactions of all Investments” and California Government Code Section 53607 requires “the monthly report shall be so submitted within 30 days following the end of the month covered by the report”. This report has been prepared to facilitate that review. It has been prepared by utilizing the Town’s financial reporting, LAIF and PARS investment reports, as of May 31, 2023.

LAIF
The Local Agency Investment Fund (LAIF) is managed and administered by the State of California’s Treasurer, created by statue beginning in 1977 as an investment alternative for California’s local governments.

LAIF investment income is received on a quarterly basis, for the quarters ending March 31st, June 30th, September 30th, and December 31st. The Town receives an investment income statement and the cash from the State in the month following the end of the involved quarter. Thus, such revenue is received in July, October, January, and April.

PARS (IRS Sec 115)
The Town has two IRS Section 115 accounts with PARS. The Pension account can be used for unfunded pension liabilities and is shown on the financial statements as restricted cash. The OPEB (other post-employment benefits) account is for retiree health premiums and is shown only in the notes of the statements (per Governmental Accounting Standards Board regulations).

Due to the ease of access of the Town’s funds in liquid accounts such as LAIF and PARS, the Town has more than sufficient funds available to meet its liquidity (expenditure) requirements for the next six months and is in compliance with the Town Council’s financial management policy.

Item 6 Page 1 Town Council Meeting June 27, 2023

MONTHLY INVESTMENT ACTIVITY REPORT FOR MAY
LAIF
PARS

PENSION
PARS
OPEB
Beginning Balance July 2022 9,220,484.23 2,157,749.43 1,085,306.03 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 1,000,000.00 - - Interest Income Q4 FY2022 Cash Basis, received July 2022 16,830.99 - - Net Investment Earnings(Loss) - (111,150.87) (57,184.81) Ending Balance July-September Q1 10,237,315.22 2,046,598.56 1,028,121.22 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 1,300,000.00 - - Interest Income Q1 29,951.59 - -
Net Investment Earnings(Loss) - 129,109.87 64,828.26
Ending Balance October-December Q2 11,567,266.81 2,175,708.43 1,092,949.48 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account (1,000,000.00) - - Interest Income Q2 49,742.32 - -
Net Investment Earnings(Loss) - 105,069.40 52,762.18
Ending Balance January-March Q3 10,617,009.13 2,280,777.83 1,145,711.66 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 1,250,000.00 - - Interest Income Q3 75,046.48 - -
Net Investment Earnings(Loss) 18,216.23 - 9,151.56
Ending Balance April 2023 11,942,055.61 2,298,994.06 1,154,863.22 Net Transfer In/(Out)- between Town's Wells Fargo Checking Account (500,000.00) Net Investment Earnings(Loss) (23,359.28) (11,726.62)
Ending Balance May 2023 11,442,055.61 2,275,634.78 1,143,136.60 May Year to Date
Net Transfer In/(Out)- between Town's Wells Fargo Checking Account 2,050,000.00 - - Interest Income-Cash Basis 171,571.38 - -
Interest Income-Accrual Basis 154,740.39 - -
Net Investment Earnings(Loss) 117,885.35 - 57,830.57

CONCLUSION
It is recommended that the Town Council review and accept this report.

Item 6 Page 2
Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 7
Prepared by: Cindy Safe, Administrative Services Manager June 27, 2023 Reviewed by: Kevin Bryant, Town Manager
SUBJECT: MONTHLY FINANCIAL REPORT FOR MAY OF 2023 AND RESOLUTION AMENDING THE ADOPTED BUDGET FOR FISCAL 2022-23

RECOMMENDATION
It is recommended that the Town Council review and accept the 2022-2023 May Budget Review and adopt the attached draft resolution which amends the adopted budget for Fiscal Year 2022-23.

BACKGROUND AND DISCUSSION
The Monthly Financial Report for May 2023 has been prepared pursuant to the Town Council’s Financial Management Policies. It has been prepared by utilizing the fund balance reports and the detailed fund reports, as of May 31, 2023.

The General Fund as of May 31, 2023
The following table shows the General Fund revenues and expenditures through May 31st by category, for this and the previous two fiscal years, and the Adopted Budget.

General Fund revenue is about $1,753,500 higher than last fiscal year through May 31st. 2022-23
Adopted 5/31/2023 5/31/2022 5/31/2021
Category Budget Actual Actual Actual
($000) ($000) ($000) ($000)
Revenues
Property Taxes 5,330.4 4,757.9 4,387.1 4,773.5
Sales Taxes 650.0 610.7 581.2 382.0
Prop Transfer Taxes 300.0 288.4 271.7 248.4
Franchise Fees 601.5 591.1 544.1 510.4
Licenses & Permits 1,449.0 1,304.6 1,314.5 1,576.8
Fines and Forfeitures 15.0 26.2 16.3 74.7
Intergovernmental 2,033.3 3,224.6 2,198.8 604.3
Use of Money and
Property 43.0 244.5 (23.7) 457.6
Service Charges -
Program Revenues 189.5 136.9 129.4 123.5
Other Revenue 98.8 94.0 106.1 101.2
Transfers 345.1 - - -
Total 11,055.5 11,279.1 9,525.6 8,852.4
Expenses
Salaries & Benefits 3,582.0 3,164.4 3,204.6 2,996.9
Services & Supplies 6,558.4 6,286.7 4,899.6 3,862.0
Equipment/Capital 265.0 1.4 172.1 106.7
Other Contributions 842.5 336.0 2,354.7 1,055.0
Total 11,247.9 9,788.6 10,631.1 8,020.5
Item 7 Page 1 Town Council Meeting June 27, 2023
At the end of May (eleven months) of the fiscal year, the highest increased revenue category continues to be Intergovernmental by about $1,025,800. A federal reimbursement grant received through the Highway Bridge Program for the Portola Road Bridge project of $1,542,033 accounted for most of the increase (expenses were in last fiscal year). The American Rescue Plan Act (ARPA) of 2021 accounted for $652,835 of the intergovernmental total. The Town received $652,835 from the Federal government through the State of California in July 2021 and the same amount in July 2022 for a total of $1,305,670. These funds are advanced through the state to local governments and expenses are reported against the advances as expended.

Most of the remaining revenue categories are also up. Property taxes went up about $370,800. Property taxes are expected to be up this fiscal year by 8% overall. Franchise fees and Sales taxes experienced the next highest increase of $47,000 and $29,500, respectively.

Franchise fees are from utilities that utilize Woodside rights-of-way and Sales taxes are received from the State of California and include pooled San Mateo County sales.

Property transfer taxes are up by about $16,700 and are received from San Mateo County when there are property sales. Fines and forfeitures are up about $9,900 due to increased construction and demolition deposit forfeitures. These forfeitures are due to an in-house deposit return project and a new Town software as a service ‘Green Halo’ which is better at tracking these deposits and their forfeiture.

Use of money and property revenue increased by about $268,200 due to the performance of the PARS pension trust account which is invested mostly in the stock market.

Licenses and permits and other revenue were the only categories to experience a small decrease of $9,900 and $12,100 this year due to fewer building projects through May 31st this year compared to last.

There were no transfers either fiscal year. While there are some variations in the categories, revenues are at expected levels for the first eleven months of this fiscal year.

Overall, General Fund expenditures decreased $842,500 through May 31st compared to last fiscal year.

The Other Contributions category is about $2,018,700 lower due to transfers to capital projects of $600,529 this year and $2,976,552 the previous fiscal year. The largest capital project expenditure in the General Fund as of May 31st of fiscal year 2023 is the Road Rehabilitation project.

An increase in the services category this fiscal year is about $1,387,100. The largest contributor to this increase is the unexpected contractual services of $414,200 due to third quarter unprecedented storms.

Remaining increases include: contractual safety services defensible space reimbursements, police contract, and animal control ($600,600), Planning department professional services due to the Housing Element this fiscal year ($304,200), professional services/legal and audit ($55,100), insurance and bonds - PLAN pooled risk management insurance premiums ($36,000), technology master plan and fees and charges study, and data processing ($27,400).

There is a decrease in salaries and benefits of about $40,200 or 1% overall. There is also a $170,700 decrease in equipment and capital mostly due to zoom room expenses of $84,630 last fiscal year and nothing comparable this fiscal year.

Expenses are at expected levels for the first eleven months of this fiscal year.

Item 7 Page 2 Town Council Meeting June 27, 2023
As of May 31, 2023, the General Fund had unrestricted cash on hand of $7,956,750. This balance excludes the PARS account balance of $3,418,771 which is split into two categories restricted cash of $2,280,778 for unfunded pension liabilities and the remaining balance for OPEB (Other post-employment benefits).

The previous 12 months (June 2022 through May 2023) average of General Fund cash ($7,242,827) to projected operating revenues is 67.4%, which is 37.4% above the thirty percent of operating reserves required by the Town Council’s Financial Management Policies.

Attachment B-1 to this report includes summaries of General Fund expenditure performance by department as of May 31, 2023.

All Funds as of May 31, 2023
The Town's cash position for all funds as of May 31, 2023, is $14,173,233. The following table provides the total cash position on May 31st for this and the last two fiscal years for both discretionary and non-discretionary funds.

As of As of As of
5/31/2023 5/31/2022 5/31/2021

DISCRETIONARY FUNDS
General Fund 7,956,750 5,832,336 7,303,702
General Fund (restricted - PARS) 2,280,778 2,450,501 2,355,148

NON-DISCRETIONARY FUNDS
Barkley Construction Fund 299,660 292,625 302,728
Barkley Reserve Fund 254,942 251,578 251,081
Road Funds 1,761,336 1,535,535 1,472,023
COPS Fund 41,145 55,577 118,325
CLEEP Fund 2,840 2,802 2,797
Library Fund (136,886) (138,750) (103,573)
Parking District Debt Funds 89,485 89,087 111,319
Sewer Funds 1,249,970 1,117,709 868,957
Fiduciary Funds N/A N/A 65,313
Deposit Funds 827,665 732,795 637,052

CAPITAL IMPROVEMENT FUNDS
CIP Fund (454,452) (255,516) (172,419)
TOTAL CASH 14,173,233 11,966,280 13,212,453
The General Fund cash is higher by $2,124,414 mostly due to substantially additional revenue from intergovernmental sources and lower capital expenses explained in the above section.

Sewer funds are higher by $132,261 because of increased sewer fees.

Road fund balances are $225,801 higher due to decreased capital roads expenses this fiscal year, and an increase in gas taxes. The Library Fund is negative because the Town Library is being invoiced for the operating expenses which have already been paid by the Town. The CIP fund is also negative due to expenses on capital projects, which have been incurred but the revenue has not yet been received.

Item 7 Page 3 Town Council Meeting June 27, 2023
The deposit funds have increased $94,870 this year due to no intern over the summer prepare deposit returns/forfeits. Most of the remaining funds are about the same as last fiscal year.

The Town also has a balance of Library funds held by the San Mateo County Library JPA as of June 30, 2022 of $4,447,237.35.

Attachment C to this report presents summaries by fund of revenues and expenditures through May 31, 2023, compared to budget.

Expenditures across all funds are $3,215,069 less compared to a year ago. This decrease is attributable to three main fund increases: the Capital Fund, the Road Impact Fund and the General Fund. The General Fund decrease of $842,586 is explained above.

There is a decrease in Capital Fund expenses of $2,149,693 due to smaller capital projects in this year’s first half and larger projects in fiscal year 2022 including the $2 million Portola Road Bridge replacement project, the 2021 road rehabilitation project, and a new dump truck.

In connection with the Capital Fund expenses, Road Impact Fund expenses (transfers from the Road Impact to the Capital Fund) increased to purchase the new dump truck and fund the 2021 road rehabilitation project in first half of fiscal year 2022 and there were no such transfers from the Road Impact Fund resulting in a decrease of $284,694 in the Road Impact Fund.

Revenues across all funds have decreased $654,436 from a year ago. This decrease is mainly due to the decrease in capital project activity of $2,318,731 which was for the most part offset by a increase in General Fund revenues of $1,522,319. Roads funds are up $112,109.

Also, Sewer revenue is up $6,650 due to three new connections of $100,000 last fiscal year and four this fiscal year so far.
2022-23 Budget Amendment
It is necessary to occasionally amend the adopted budget. Town Council Financial Management Policy 13 states that “modifications to the Town Budget should be made only by resolution of the Town Council and should only be considered within the context of a formal monthly or quarterly review of the Town’s budget status.” Staff recommends the following appropriation adjustment to the 2022-23 adopted budget:

Gas Tax Fund (206). $15,000 to support salaries and benefits for Town staff that work on road maintenance.

Woodside Library Fund (250). $5,000 to support the cost of water and electric utilities.

Canada Corridor Sewer Operations Fund (525). $3,100 to support the cost of waste water transmission and treatment.

CONCLUSION
It is recommended that the Town Council review and accept this report, and adopt the resolution modifying the 2022-23 adopted budget.

Attachments
A. Draft Resolution
B. General Fund by Department
C. All Funds
Item 7 Page 4 Town Council Meeting June 27, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF WOODSIDE AMENDING THE ADOPTED BUDGET
FOR FISCAL 2022-23 PURSUANT TO THE RESULTS OF THE

MAY BUDGET REVIEW
RESOLVED, by the Council of the Town of Woodside, that:

WHEREAS, the 2022-23 Adopted Budget was approved on July 12, 2022; and
WHEREAS, the results of each quarter's financial performance are reviewed by the Town Council; and
WHEREAS, the May budget review has been completed and reveals the need for appropriation adjustments to maintain balanced expenditure control.

NOW, THEREFORE, IT IS HEREBY ORDERED by the Town Council of the Town of Woodside that:

1. Gas Tax Fund (206) appropriations are increased by $15,000 to support the increased cost of salaries and benefits for Town staff that works on road maintenance.

2. Woodside Library Fund (250) appropriations are increased by $5,000 to support the increased cost of water and electric utilities.

3. Canada Corridor Sewer Operations Fund (525) appropriations are increased by $3,100 to support the increased cost of waster water transmission and treatment.
* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 27th day of June 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________ Mayor of the Town of Woodside ATTEST:
_____________________________ Clerk of the Town of Woodside Item 7 Page 5 Town Council Meeting June 27, 2023
GENERAL FUND BY DEPARTMENT 5/31/202
3 ATTACHMENT B-1
2022-23 BUDGET ACTUAL YEAR TO DAT
E % OF TOTA
L

TOTAL TOWN COUNCI
L 66,130 71,416 108.0%

TOTAL ADMINISTRATIO
N 1,720,800 1,625,137 94.4%

TOTAL DISASTER PREPAREDNES
S 5,000 414,193
TOTAL PLANNING 1,437,350 1,379,429 96.0%TOTAL BUILDING AND GROUND S 210,835 188,203 89.3%

TOTAL TOWN-WIDE OVERHEA
D 718,500 485,313 67.5%

TOTAL SAFETY SERVICE
S 4,082,464 3,617,087 88.6%

TOTAL TRAIL
S 99,095 87,640 88.4%
TOTAL PUBLIC WORKS 2,556,850 1,700,258 66.5%TOTAL RECREATION 70,000 8,678 12.4%

TOTAL BARKLEY O &
M 280,860 211,200 75.2%
2022-23 BUDGET ACTUAL YEAR TO DAT
E % OF TOTA
L

SALARIES/BENEFIT
S 3,581,975 3,164,424 88.3%
SERVICES/SUPPLIES 6,358,409 6,286,671 98.9% EQUIP/CAPITA L 265,000 1,420 0.5%

TRANSFERS OU
T 842,500 336,039 39.9%
TOTA
L 11,247,884 9,788,554 87.0%
Item 7 Page 6
Town Council Meeting June 27, 2023
Attachment B-2
GENERAL FUND BY DEPARTMENT AS OF 5/31/2023

GENERAL COMMENTS:

1. As of May 31, 2023, 92% of the fiscal year had elapsed.

2. For Salaries and Benefits, expenditures include a lump sum pre-payment of the Town’s unfunded pension liability for 2022-23 to CalPERS.

DEPARTMENTAL COMMENTS:

Town Council: The Town Council Department supports memberships in outside agencies including C/CAG and ABAG as well as the Town’s volunteer committees. This department will finish the year over budget.

Administration: The Administration Department supports the functions of the Town Manager, Town Attorney, and Town Clerk and the Finance staff. This departmental budget is within expected expenditure levels.

Planning: The Planning Department supports the work of the Planning Commission, ASRB, and Planning staff. This departmental budget is within expected expenditure levels.

Buildings and Grounds: The Building and Grounds Department supports the maintenance of Town properties. This departmental budget is within expected expenditure levels.

Town-Wide Overhead: The Town-Wide Overhead Department supports information technology systems and property, liability, and employer practices insurance. The full annual premium for property, liability, and employer practices insurance has been paid in the first quarter. This departmental budget is within expected expenditure levels.

Safety Services: The Safety Services Department supports the police services contract with the Sheriff's Office as well as the Defensible Space Matching Fund Program. As of May 31, 2023, the Town has paid for the full year of the police services contract. This departmental budget is within expected expenditure levels.

Trails: This department supports the maintenance of the Town’s trail network. This departmental budget is within expected expenditure levels.

Public Works: The Public Works Department supports building plan check and inspection services as well as management of the Town’s infrastructure. This departmental budget is within expected expenditure levels.

Recreation: The Recreation Department supports programs of the Recreation Committee. This departmental budget is within expected expenditure levels.

Barkley Fields and Park: The Barkley Fields and Park Department supports the operation and maintenance of the Park. This departmental budget is within expected expenditure levels.

Item 7 Page 7
Town Council Meeting June 27, 2023

TOWN OF WOODSIDE ATTACHMENT C
AS OF 5/31/2023

REVENUES REVENUES EXPENSES EXPENSES
BUDGET ACTUAL % OF TOTAL BUDGET ACTUAL % OF TOTAL
FUND
101 - GENERAL FUND 11,055,480 11,279,105 102.0% 11,047,884 9,788,554 88.6%301 - CAPITAL IMPROVEMENT FUND 1,850,000 625,120 33.8% 1,850,000 766,538 41.4%151/52 - BARKLEY CONSTRUCTION FUND 36,500 6,760 18.5% 60,000 32,117 53.5%204 - TRAFFIC SAFETY 95,000 67,943 71.5% 252,650 45,613 18.1%206 - GAS TAX 286,090 212,388 74.2% 241,020 194,810 80.8%210 - TRANSIT TAX/MEASURE A 347,650 337,275 97.0% 590,700 240,643 40.7%211- TRANSIT TAX/MEASURE W 140,150 131,365 93.7% 105,000 56,112 53.4%242 - ROAD IMPACT FUND 352,750 457,021 129.6% 430,425 302,334 70.2%243 - SUPPLEMENTAL LAW ENFC SERVICE 160,600 166,040 103.4% 182,225 182,225 100.0% 250 - WOODSIDE BRANCH LIBRARY OPS 125,000 10,550 8.4% 127,175 145,702 114.6%525 - CANADA CORRIDR SWR ENTRPRSE FD 43,850 42,014 95.8% 44,835 17,289 38.6% 528 - SEWER UTILITY 551,320 591,191 107.2% 617,648 276,225 44.7%537 - REDWOOD CREEK SEWER 1,050 3,095 294.8% 0 0 0.0% TOTAL OPERATING 15,045,440 13,929,866 92.6% 15,549,562 12,048,161 77.5% Item 7 Page 8
Town Council Meeting June 27, 2023
1 TOWN OF WOODSIDE
Report to Town Council Agenda Item 8
From: Kevin Bryant, Town Manager June 27, 2023
SUBJECT: Two Resolutions Continuing the On-Going Declarations of Local Emergency

RECOMMENDATION
It is recommended that the Town Council adopt the two attached Resolutions continuing the two Declarations of Local Emergency in response to the severe wind and rainstorms.

EXECUTIVE SUMMARY
Beginning on December 31, 2022, Northern California experienced regular severe wind and rainstorms. In response, the Town Manager, acting as the Director of Emergency Services for the Town pursuant to Chapter 33 of the Woodside Municipal Code and Government Code Section 8630, issued two resolutions proclaiming the existence of a local emergency. The resolutions effectively invoked the Town Manager’s authority to expend Town funds on an emergency basis to protect persons and property and to seek financial assistance from the County, State, and Federal governments in responding to the emergency.

On January 6, 2023, the Town Council held a special meeting to ratify the Town Manager’s proclamation of a local emergency. As repair work related to the storms in early January 2023 continued, the Council extended the Declaration of Local Emergency by Resolution on March 14, 2023. That work to repair damage caused by the early January 2023 storms is still ongoing.

On March 8, 2023, in recognition of the continuing storms and storms forecasted through the remainder of the month of March, the Governor declared a new State of Emergency to support 21 counties likely to experience storm-related damage. On March 11, 2023, the Town was informed by Caltrans that the pavement on certain sections of Highway 84 in Woodside had become unsafe and was continuing to erode.

On March 14, 2023, the County declared a local emergency related to the same storms that were the subject of the Governor’s March 8, 2023, declaration of a State of Emergency and that had caused the damage to Highway 84. The Town Manager declared a Local Emergency related to the March storms on March 22, 2023 and the Town Council ratified that declaration on March 28, 2023.

The Town now has two active Declarations of Local Emergency: the first related to the severe storms in January 2023 and the second in response to the severe storms in March 2023. These declarations allow the Town to utilize rapid procurements to address the damages and to seek financial assistance from the County, State, and Federal Government, should funds be available. Both declarations were last extended by resolutions of the Town Council on May 9, 2023.

The Town continues to work to address damages caused by both the January 2023 and the March 2023 storms and continues to incur costs associated with making detour routes safe in response to the Highway 84 closure.

Item 8 Page 1 Town Council Meeting June 27, 2023
2 Government Code Section 8630 requires the Council to revisit the need for continuing the Local Emergency at least once every 60 days, and that the Council proclaim the termination of the Local Emergency at the earliest possible date that conditions warrant. For this reason, the Town Manager will report on the status of the Local Emergency at each of the Council’s regular meetings until the Council proclaims its termination. However, to ensure that the Town remains eligible for available financial assistance to address storm-related damage, staff recommends that the Declarations of Local Emergency be continued for at least the next 60 days.

CONCLUSION
Staff requests that the Council adopt the attached resolutions continuing the two ongoing Declarations of Local Emergency, as ratified by the Council on January 6, 2023 and March 28, 2023, respectively.

Attachments:

A. Resolution Continuing Declaration of Local Emergency (January storms) B. Resolution Continuing Declaration of Local Emergency (March storms) Item 8 Page 2
Town Council Meeting June 27, 2023

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

CONTINUING DECLARATION OF LOCAL EMERGENCY
WHEREAS, Section 33.03 of the Woodside Municipal Code empowers the Town Manager/Director of Emergency Services to proclaim the existence or threatened existence of a public emergency when the Town of Woodside is affected or likely to be affected by a public calamity and the Town Council is not in session; and WHEREAS, conditions of extreme peril to the safety of persons or property have arisen within said Town, caused by severe wind and rainstorms commencing on December 31, 2022; and
WHEREAS, the Town Manager/Director of Emergency Services of the Town of Woodside did proclaim the existence of a Local Emergency within said Town on the 31st day of December, 2022, and issued a second proclamation on January 3, 2023; and
WHEREAS, the Woodside Town Council made findings that the aforesaid conditions of extreme peril warranted and necessitated the proclamation of the existence of a Local Emergency and ratified the decision on the Town Manager/Director of Emergency Services on January 6, 2023; and
WHEREAS, Government Code Section 8630(c) requires that the Town Council review the need for continuing the local emergency at least once every sixty (60) days until the governing body terminates the local emergency; and WHEREAS, on March 14, 2023 and May 9, 2023, the Council reviewed the need for continuing the declaration of local emergency and found that, based on substantial evidence that the public interest and necessity required the continuance of the declaration of local emergency; and
WHEREAS, the repairs and other work related to addressing damage caused by the associated emergency conditions are of an ongoing nature and the emergency should not be terminated at this time.

NOW, THEREFORE, BE IT RESOLVED that the Town Council has reviewed the need for continuing the declaration of local emergency and finds based on substantial evidence that the public interest and necessity require the continuance of the declaration of local emergency; and
BE IT FURTHER RESOLVED that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the Town Council of the Town of Woodside, San Mateo County, California; and
Item 8 Page 3
Town Council Meeting June 27, 2023
BE IT FURTHER RESOLVED that the Town Manager/Director of Emergency Services is hereby directed to report to the Town Council within sixty (60) days on the need for further continuing the local emergency.

PASSED AND ADOPTED as a resolution of the Town Council of the Town of Woodside at the regular meeting held on the 27th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Chris Shaw, MAYOR
ATTEST:
______________________________

CLERK OF THE TOWN OF WOODSIDE
Item 8 Page 4
Town Council Meeting June 27, 2023

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

CONTINUING DECLARATION OF LOCAL EMERGENCY
WHEREAS, Section 33.03 of the Woodside Municipal Code empowers the Town Manager/Director of Emergency Services to proclaim the existence or threatened existence of a public emergency when the Town of Woodside is affected or likely to be affected by a public calamity and the Town Council is not in session; and WHEREAS, conditions of extreme peril to the safety of persons or property have arisen within said Town, caused by severe wind and rainstorms commencing around March 8, 2023, and continuing through at least March 14, 2023; and WHEREAS, the Town Manager/Director of Emergency Services of the Town of Woodside did proclaim the existence of a Local Emergency within said Town on the 22nd day of March, 2023, and issued a second proclamation on that same day; and WHEREAS, the Woodside Town Council found by resolution that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a Local Emergency and ratified the decision on the Town Manager/Director of Emergency Services on March 28, 2023; and
WHEREAS, Government Code Section 8630(c) requires that the Town Council review the need for continuing the local emergency at least once every sixty (60) days until the governing body terminates the local emergency; and WHEREAS, on May 9, 2023, the Council reviewed the need for continuing the declaration of local emergency and found that, based on substantial evidence that the public interest and necessity required the continuance of the declaration of local emergency; and
WHEREAS, the repairs and other work related to addressing damage caused by the associated emergency conditions are of an ongoing nature and the emergency should not be terminated at this time.

NOW, THEREFORE, BE IT RESOLVED that the Town Council has reviewed the need for continuing the declaration of local emergency and finds based on substantial evidence that the public interest and necessity require the continuance of the declaration of local emergency; and
BE IT FURTHER RESOLVED that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the Town Council of the Town of Woodside, San Mateo County, California; and
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Town Council Meeting June 27, 2023
BE IT FURTHER RESOLVED that the Town Manager/Director of Emergency Services is hereby directed to report to the Town Council within sixty (60) days on the need for further continuing the local emergency.

PASSED AND ADOPTED as a resolution of the Town Council of the Town of Woodside at the regular meeting held on the 27th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Chris Shaw, MAYOR
ATTEST:
______________________________

CLERK OF THE TOWN OF WOODSIDE
Item 8 Page 6
Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 9
Prepared by: Kevin Bryant, Town Manager June 27, 2023
SUBJECT: RESOLUTION REAFFIRMING THE TOWN’S INVESTMENT POLICY

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, reaffirming the Town’s investment policy.

BACKGROUND AND DISCUSSION
State Government Code Sections 53600 et seq. provide the parameters for local governments to invest idle cash. On April 12, 2022 the Town Council adopted a new investment policy with the purpose of identifying policies and procedures that foster a prudent and systematic investment program which have the objectives of safety, liquidity and return on investment through a diversified portfolio.

The policy was written to incorporate industry best practices and recommendations from sources such as the Government Finance Officers Association (GFOA), California Municipal Treasurers Association (CMTA), California Debt and Investment Advisory Commission (CDIAC) and the Association of Public Treasurers (APT).

CONCLUSION
Adoption of the attached resolution will ensure that the Town’s management of its idle cash is compliant with State law.

Attachment
Item 9 Page 1 Town Council Meeting June 27, 2023
RESOLUTION NO. 2023 – ____

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

REAFFIRMING THE INVESTMENT POLICY
WHEREAS, State Government Code Sections 53600, et seq., provide the parameters for the investment of local government cash resources; and
WHEREAS, on April 12, 2022 the Town Council approved an investment policy with the objectives of safety, liquidity, and return on investment through a diversified investment portfolio; and
WHEREAS, it is appropriate for the Town Council to review and reaffirm the investment policy to ensure compliance with State law.

NOW, THEREFORE, IT IS HEREBY ORDERED by the Town Council of the Town of Woodside that the Investment Policy attached hereto as “Exhibit A” is reaffirmed as the official investment policy for the Town and that the Town Manager is directed to ensure the Town’s compliance with such policy.
* * * * * *
PASSED AND ADOPTED, by the Town Council of the Town of Woodside, California, at a meeting thereof held on this 27th day of June, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
________________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item 9 Page 2
Town Council Meeting June 27, 2023

THE TOWN OF WOODSIDE

INVESTMENT POLICY
ADOPTED APRIL 12, 2022
REAFFIRMED JUNE 27, 2023

CONTENTS
I. INTRODUCTION ..................................................................................................... 1 II. SCOPE.................................................................................................................. 1 III. PRUDENCE............................................................................................................ 1 IV. OBJECTIVES.......................................................................................................... 2 V. DELEGATION OF AUTHORITY .................................................................................. 2 VI. ETHICS AND CONFLICTS OF INTEREST....................................................................... 3 VII. INTERNAL CONTROLS ............................................................................................ 3 VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS ........... 4 IX. AUTHORIZED INVESTMENTS.................................................................................... 5 X. PROHIBITED INVESTMENT VEHICLES AND PRACTICES............................................... 10 XI. INVESTMENT POOLS/MUTUAL FUNDS .................................................................... 10 XII. COLLATERALIZATION .......................................................................................... 11 XIII. DELIVERY, SAFEKEEPING AND CUSTODY ................................................................ 11 XIV. MAXIMUM MATURITY ......................................................................................... 12 XV. RISK MANAGEMENT AND DIVERSIFICATION............................................................ 12 XVI. REVIEW OF INVESTMENT PORTFOLIO ..................................................................... 13 XVII. PERFORMANCE EVALUATION ................................................................................ 13 XVIII. REPORTING......................................................................................................... 13 XIX. REVIEW OF INVESTMENT POLICY........................................................................... 14 GLOSSARY OF INVESTMENT TERMS..................................................................................... 15 Item 9 Page 3
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1 I. INTRODUCTION
The purpose of this investment policy is to identify various policies and procedures that will foster a prudent and systematic investment program designed to seek the Town of Woodside’s objectives of safety, liquidity and return on investment through a diversified investment portfolio. This policy also serves to organize and formalize the Town’s investment-related activities, while complying with all applicable statutes governing the investment of public funds. This policy is written to incorporate industry best practices and recommendations from sources such as the Government Finance Officers Association (GFOA), California Municipal Treasurers Association (CMTA), California Debt and Investment Advisory Commission (CDIAC) and the Association of Public Treasurers (APT).

This investment policy was endorsed and adopted by the Town Council and is effective as of the day of April 12, 2022, and replaces any previous versions.

II. SCOPE
This policy covers all funds and investment activities under the direct authority of the Town, as set forth in the State Government Code, Sections 53600 et seq., with the following exceptions:
• Proceeds of debt issuance shall be invested in accordance with the Town’s general investment philosophy as set forth in this policy; however, such proceeds are to be invested pursuant to the permitted investment provisions of their specific bond indentures.
• Any other funds specifically exempted by the Town Council.

POOLING OF FUNDS
Except for cash in certain restricted and special funds, the Town will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.

III. PRUDENCE
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the Town are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and Item 9 Page 4
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2 diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.”
The Town Manager and other authorized persons responsible for managing Town funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided that the Town Manager or other authorized persons acted in good faith. Deviations from expectations of a security’s credit or market risk should be reported to the Town Council in a timely fashion and appropriate action should be taken to control adverse developments.

IV. OBJECTIVES
The Towns’s overall investment program shall be designed and managed with a degree of professionalism worthy of the public trust. The overriding objectives of the program are to preserve principal, provide sufficient liquidity, and manage investment risks, while seeking a market-rate of return.
• SAFETY. Safety of principal is the foremost objective of the investment program.

Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the Town will diversify its investments by investing funds among a variety of securities with independent returns. • LIQUIDITY. The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. • RETURN ON INVESTMENTS. The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs.

V. DELEGATION OF AUTHORITY
Authority to manage the Town’s investment program is derived from California Government Code, Sections 41006 and 53600 et seq.

The Town Council is responsible for the management of the Town’s funds, including the administration of this investment policy. Management responsibility for the cash management of the Town’s funds is hereby delegated to the Town Manager.

The Town Manager will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and Item 9 Page 5
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3 employees. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Town Manager.

The Town may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the Town’s investment portfolio in a manner consistent with the Town’s objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.

The Town's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The Town recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the Town.

VI. ETHICS AND CONFLICTS OF INTEREST
All participants in the investment process shall act as custodians of the public trust.

Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. Thus employees and officials involved in the investment process shall refrain from personal business activity that could create a conflict of interest or the appearance of a conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

Employees and investment officials shall disclose to the Town Manager any material interests in financial institutions with which they conduct business, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking any personal investment transactions with the same individual with whom business is conducted on behalf of the Town.

VII. INTERNAL CONTROLS
The Town Manager is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management.

Periodically, as deemed appropriate by the Town and/or the Town Council, an independent analysis by an external auditor shall be conducted to review internal controls, account activity and compliance with policies and procedures.

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4 VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS To the extent practicable, the Town Manager shall endeavor to complete investment transactions using a competitive bid process whenever possible. The Town’s Town Manager will determine which financial institutions are authorized to provide investment services to the Town. It shall be the Town’s policy to purchase securities only from authorized institutions and firms.

The Town Manager shall maintain procedures for establishing a list of authorized broker/dealers and financial institutions which are approved for investment purposes that are selected through a process of due diligence as determined by the Town. Due inquiry shall determine whether such authorized broker/dealers, and the individuals covering the Town are reputable and trustworthy, knowledgeable, and experienced in Public Agency investing and able to meet all of their financial obligations. These institutions may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15c3-1 (uniform net capital rule).

In accordance with Section 53601.5, institutions eligible to transact investment business with the Town include:
• Institutions licensed by the state as a broker-dealer. • Institutions that are members of a federally regulated securities exchange. • Primary government dealers as designated by the Federal Reserve Bank and nonprimary government dealers. • Nationally or state-chartered banks.
• The Federal Reserve Bank.
• Direct issuers of securities eligible for purchase.

Selection of financial institutions and broker/dealers authorized to engage in transactions will be at the sole discretion of the Town, except where the Town utilizes an external investment adviser in which case the Town may rely on the adviser for selection.

All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Town Manager with audited financials and a statement certifying that the institution has reviewed the California Government Code, Section 53600 et seq. and the Town’s investment policy. The Town Manager will conduct an annual review of the financial condition and registrations of such qualified bidders.

Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law.

Selection of broker/dealers used by an external investment adviser retained by the Town will be at the sole discretion of the adviser. Where possible, transactions with broker/dealers shall be selected on a competitive basis and their bid or offering prices shall be recorded. If there is no other readily available competitive offering, best efforts will be Item 9 Page 7
Town Council Meeting June 27, 2023
5 made to document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities at the same original issue price.

IX. AUTHORIZED INVESTMENTS
The Town’s investments are governed by California Government Code, Sections 53600 et seq. Within the investments permitted by the Code, the Town seeks to further restrict eligible investments to the guidelines listed below. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence.

Percentage holding limits listed in this section apply at the time the security is purchased.

Any investment currently held at the time the policy is adopted which does not meet the new policy guidelines can be held until maturity and shall be exempt from the current policy. At the time of the investment’s maturity or liquidation, such funds shall be reinvested only as provided in the current policy.

An appropriate risk level shall be maintained by primarily purchasing securities that are of high quality, liquid, and marketable. The portfolio shall be diversified by security type and institution to avoid incurring unreasonable and avoidable risks regarding specific security types or individual issuers.

1. MUNICIPAL SECURITIES include obligations of the Town, the State of California and any local agency within the State of California, provided that:
• The securities are rated in a rating category of “A” or its equivalent or better by at least one nationally recognized statistical rating organization (“NRSRO”). • No more than 5% of the portfolio may be invested in any single issuer. • No more than 30% of the portfolio may be in Municipal Securities. • The maximum maturity does not exceed five (5) years.

2. MUNICIPAL SECURITIES (REGISTERED TREASURY NOTES OR BONDS) of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.
• The securities are rated in a rating category of “A” or its equivalent or better by at least one nationally recognized statistical rating organization (“NRSRO”). • No more than 5% of the portfolio may be invested in any single issuer. • No more than 30% of the portfolio may be in Municipal Securities. • The maximum maturity does not exceed five (5) years.

3. U.S. TREASURIES and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the Town may invest in U.S. Treasuries, provided that:
• The maximum maturity is five (5) years.

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6 4. FEDERAL AGENCIES or United States Government-Sponsored Enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There are no limits on the dollar amount or percentage that the Town may invest in Federal Agency or Government-Sponsored Enterprises (GSEs), provided that:
• No more than 30% of the portfolio may be invested in any single Agency/GSE issuer.
• The maximum maturity does not exceed five (5) years.
• The maximum percent of agency callable securities in the portfolio will be 20%.

5. BANKER’S ACCEPTANCES, provided that:
• They are issued by institutions which have short-term debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term debt obligations which are rated in a rating category of “A” or its equivalent or better by at least one NRSRO.
• No more than 40% of the portfolio may be invested in Banker’s Acceptances. • No more than 5% of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed 180 days.

6. COMMERCIAL PAPER, provided that the securities are issued by an entity that meets all of the following conditions in either paragraph (a) or (b) and other requirements specified below:
a. SECURITIES issued by corporations:
(i) A corporation organized and operating in the United States with assets more than $500 million.
(ii) The securities are rated “A-1” or its equivalent or better by at least one NRSRO.
(iii) If the issuer has other debt obligations, they must be rated in a rating category of “A” or its equivalent or better by at least one NRSRO. b. SECURITIES issued by other entities:
(i) The issuer is organized within the United States as a special purpose corporation, trust, or limited liability company.
(ii) The securities must have program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond. (iii)The securities are rated “A-1” or its equivalent or better by at least one NRSRO.
• No more than 10% of the outstanding commercial paper of any single issuer. • No more than 25% of the Town’s investment assets under management may be invested in Commercial Paper. Under a provision sunsetting on January 1, 2026, Item 9 Page 9
Town Council Meeting June 27, 2023
7 no more than 40% of the portfolio may be invested in Commercial Paper if the Town’s investment assets under management are greater than $100,000,000. • No more than 5% of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed 270 days.

7. NEGOTIABLE CERTIFICATES OF DEPOSIT (NCDS), issued by a nationally or statechartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank, provided that:
• The amount of the NCD insured up to the FDIC limit does not require any credit ratings.
• Any amount above the FDIC insured limit must be issued by institutions which have short-term debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO.
• No more than 30% of the total portfolio may be invested in NCDs (combined with CDARS).
• No more than 5% of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed five (5) years.

8. FEDERALLY INSURED TIME DEPOSITS (Non-Negotiable Certificates of Deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that:
• The amount per institution is limited to the maximum covered under federal insurance.
• No more than 20% of the portfolio will be invested in a combination of federally insured and collateralized time deposits.
• The maximum maturity does not exceed five (5) years.

9. COLLATERALIZED TIME DEPOSITS (Non-Negotiable Certificates of Deposit) in state or federally chartered banks, savings and loans, or credit unions in excess of insured amounts which are fully collateralized with securities in accordance with California law, provided that:
• No more than 20% of the portfolio will be invested in a combination of federally insured and collateralized time deposits.
• The maximum maturity does not exceed five (5) years.

10. CERTIFICATE OF DEPOSIT PLACEMENT SERVICE (CDARS), provided that:
• No more than 30% of the total portfolio may be invested in a combination of Certificates of Deposit, including CDARS.
• The maximum maturity does not exceed five (5) years.

11. COLLATERALIZED BANK DEPOSITS. Town’s deposits with financial institutions will be collateralized with pledged securities per California Government Code, Section Item 9 Page 10 Town Council Meeting June 27, 2023
8 53651. There are no limits on the dollar amount or percentage that the Town may invest in collateralized bank deposits.

12. REPURCHASE AGREEMENTS collateralized with securities authorized under California Government Code, maintained at a level of at least 102% of the market value of the Repurchase Agreement. There are no limits on the dollar amount or percentage that the Town may invest, provided that:
• Securities used as collateral for Repurchase Agreements will be delivered to an acceptable third party custodian.
• Repurchase Agreements are subject to a Master Repurchase Agreement between the Town and the provider of the repurchase agreement. The Master Repurchase Agreement will be substantially in the form developed by the Securities Industry and Financial Markets Association (SIFMA).
• The maximum maturity does not exceed one (1) year.

13. STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF), provided that:
• The Town may invest up to the maximum amount permitted by LAIF. • LAIF’s investments in instruments prohibited by or not specified in the Town’s policy do not exclude the investment in LAIF itself from the Town’s list of allowable investments, provided LAIF’s reports allow the Town Manager to adequately judge the risk inherent in LAIF’s portfolio.

14. LOCAL GOVERNMENT INVESTMENT POOLS
• There is no issuer limitation for Local Government Investment Pools

15. CORPORATE MEDIUM TERM NOTES (MTNS), provided that:
• The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States.
• The securities are rated in a rating category of “A” or its equivalent or better by at least one NRSRO.
• No more than 30% of the total portfolio may be invested in MTNs. • No more than 5% of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed five (5) years.

16. ASSET-BACKED, MORTGAGE-BACKED, MORTGAGE PASS-THROUGH SECURITIES,

AND COLLATERALIZED MORTGAGE OBLIGATIONS FROM ISSUERS NOT DEFINED IN SECTIONS 3 AND 4 OF THE AUTHORIZED INVESTMENTS SECTION OF THIS POLICY, provided that:
• The securities are rated in a rating category of “AA” or its equivalent or better by a NRSRO.
• No more than 20% of the total portfolio may be invested in these securities.

Item 9 Page 11 Town Council Meeting June 27, 2023
9 • No more than 5% of the portfolio may be invested in any single Asset-Backed or Commercial Mortgage security issuer.
• The maximum legal final maturity does not exceed five (5) years.

17. MUTUAL FUNDS AND MONEY MARKET MUTUAL FUNDS that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940, provided that:
a. MUTUAL FUNDS that invest in the securities and obligations as authorized under California Government Code, Section 53601 (a) to (k) and (m) to (q) inclusive and that meet either of the following criteria:
(i) Attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or
(ii) Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience investing in the securities and obligations authorized by California Government Code, Section 53601 and with assets under management in excess of $500 million.
• No more than 10% of the total portfolio may be invested in shares of any one mutual fund.
b. MONEY MARKET MUTUAL FUNDS registered with the Securities and Exchange Commission under the Investment Company Act of 1940 and issued by diversified management companies and meet either of the following criteria:
(i) Have attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or
(ii) Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of $500 million.
• No more than 20% of the total portfolio may be invested in the shares of any one Money Market Mutual Fund.
c. No more than 20% of the total portfolio may be invested in these securities.

18. SUPRANATIONALS, provided that:
• Issues are US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank.
• The securities are rated in a rating category of “AA” or its equivalent or better by a NRSRO.
• No more than 30% of the total portfolio may be invested in these securities.

Item 9 Page 12 Town Council Meeting June 27, 2023
10 • No more than 10% of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed five (5) years.

X. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
• State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. • In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest-only strips is prohibited. • Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zero- or negative-interest accrual if held to maturity are permitted.
• Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited.
• Purchasing or selling securities on margin is prohibited. • The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited.
• The purchase of foreign currency denominated securities is prohibited. • Agencies that are not Qualified Institutional Buyers (QIB) as defined by the Securities and Exchange Commission are prohibited from purchasing Private Placement Securities. The SEC defines a QIB as having at least $100,000,000 in securities owned and invested.

XI. INVESTMENT POOLS/MUTUAL FUNDS
The Town shall conduct a thorough investigation of any pool or mutual fund prior to making an investment, and on a continual basis thereafter. The Town Manager shall develop a questionnaire which will answer the following general questions:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
• A schedule for receiving statements and portfolio listings. • Are reserves, retained earnings, etc. utilized by the pool/fund? • A fee schedule, and when and how is it assessed.
• Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? Item 9 Page 13 Town Council Meeting June 27, 2023
11 XII. COLLATERALIZATION
CERTIFICATES OF DEPOSIT (CDS). The Town shall require any commercial bank or savings and loan association to deposit eligible securities with an agency of a depository approved by the State Banking Department to secure any uninsured portion of a NonNegotiable Certificate of Deposit. The value of eligible securities as defined pursuant to California Government Code, Section 53651, pledged against a Certificate of Deposit shall be equal to 150% of the face value of the CD if the securities are classified as mortgages and 110% of the face value of the CD for all other classes of security.

COLLATERALIZATION OF BANK DEPOSITS. This is the process by which a bank or financial institution pledges securities, or other deposits for the purpose of securing repayment of deposited funds. The Town shall require any bank or financial institution to comply with the collateralization criteria defined in California Government Code, Section 53651.

REPURCHASE AGREEMENTS. The Town requires that Repurchase Agreements be collateralized only by securities authorized in accordance with California Government Code:
• The securities which collateralize the repurchase agreement shall be priced at Market Value, including any Accrued Interest plus a margin. The Market Value of the securities that underlie a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities. • Financial institutions shall mark the value of the collateral to market at least monthly and increase or decrease the collateral to satisfy the ratio requirement described above.
• The Town shall receive monthly statements of collateral.

XIII. DELIVERY, SAFEKEEPING AND CUSTODY
DELIVERY-VERSUS-PAYMENT (DVP). All investment transactions shall be conducted on a delivery-versus-payment basis.

SAFEKEEPING AND CUSTODY. To protect against potential losses due to failure of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all cash and securities in the Town’s portfolio shall be held in safekeeping in the Town’s name by a third party custodian, acting as agent for the Town under the terms of a custody agreement executed by the bank and the Town. All investment transactions will require a safekeeping receipt or acknowledgment generated from the trade. A monthly report will be received by the Town from the custodian listing all securities held in safekeeping with current market data and other information.

The only exceptions to the foregoing shall be depository accounts and securities purchases made with: (i) local government investment pools; (ii) time certificates of deposit, and, (iii) mutual funds and money market mutual funds, since these securities are not deliverable.

Item 9 Page 14 Town Council Meeting June 27, 2023
12 XIV. MAXIMUM MATURITY
To the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities.

The Town will not invest in securities maturing more than five (5) years from the date of trade settlement, unless the Town Council has by resolution granted authority to make such an investment.

XV. RISK MANAGEMENT AND DIVERSIFICATION

MITIGATING CREDIT RISK IN THE PORTFOLIO
Credit risk is the risk that a security or a portfolio will lose some or all its value due to a real or perceived change in the ability of the issuer to repay its debt. The Town will mitigate credit risk by adopting the following strategies:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. • No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • The Town may elect to sell a security prior to its maturity and record a capital gain or loss in order to manage the quality, liquidity or yield of the portfolio in response to market conditions or Town’s risk preferences.
• If a security owned by the Town is downgraded to a level below the requirements of this policy, making the security ineligible for additional purchases, the following steps will be taken:
• Any actions taken related to the downgrade by the investment manager will be communicated to the Town Manager in a timely manner.
• If a decision is made to retain the security, the credit situation will be monitored and reported to the Town Council.

MITIGATING MARKET RISK IN THE PORTFOLIO
Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The Town recognizes that, over time, longer-term portfolios have the potential to achieve higher returns. On the other hand, longer-term portfolios have higher volatility of return. The Town will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer-term investments only with funds that are not needed for current cash flow purposes.

The Town further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different Item 9 Page 15 Town Council Meeting June 27, 2023
13 interest rate environments. The Town, therefore, adopts the following strategies to control and mitigate its exposure to market risk:
• The Town will maintain a minimum of six months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements. • The maximum stated final maturity of individual securities in the portfolio will be five (5) years, except as otherwise stated in this policy.
• The duration of the portfolio will generally be approximately equal to the duration (typically, plus or minus 20%) of a Market Benchmark, an index selected by the Town based on the Town’s investment objectives, constraints and risk tolerances.

XVI. REVIEW OF INVESTMENT PORTFOLIO
The Town Manager shall periodically, but no less than quarterly, review the portfolio to identify investments that do not comply with this investment policy and establish protocols for reporting major and critical incidences of noncompliance to the Town Council.

XVII. PERFORMANCE EVALUATION
The investment portfolio shall be designed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the Town’s risk constraints, the cash flow characteristics of the portfolio, and state and local laws, ordinances or resolutions that restrict investments.

The Town Manager shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the Town Manager’s quarterly report. The Town Manager shall select an appropriate, readily available index to use as a market benchmark.

XVIII.REPORTING

MONTHLY REPORTS
Monthly transaction reports will be submitted by the Town Manager to the Town Council within 30 days of the end of the reporting period in accordance with California Government Code Section 53607.

QUARTERLY REPORTS
The Town Manager will submit a quarterly investment report to the Town Council which provides full disclosure of the Town’s investment activities within 30 days after the end of the quarter. These reports will disclose, at a minimum, the following information about the Town’s portfolio:

1. An asset listing showing par value, cost and independent third-party fair market value of each security as of the date of the report, the source of the valuation, type of investment, issuer, maturity date and interest rate.

Item 9 Page 16 Town Council Meeting June 27, 2023
14 2. Transactions for the period.

3. A description of the funds, investments and programs (including lending programs) managed by contracted parties (i.e. LAIF; investment pools, outside money managers and securities lending agents)

4. A one-page summary report that shows:
a. Average maturity of the portfolio and modified duration of the portfolio; b. Maturity distribution of the portfolio;
c. Percentage of the portfolio represented by each investment category; d. Average portfolio credit quality; and,
e. Time-weighted total rate of return for the portfolio for the prior one month, three months, twelve months and since inception compared to the Town’s market benchmark returns for the same periods;

5. A statement of compliance with investment policy, including a schedule of any transactions or holdings which do not comply with this policy or with the California Government Code, including a justification for their presence in the portfolio and a timetable for resolution.

6. A statement that the Town has adequate funds to meet its cash flow requirements for the next six months.

ANNUAL REPORTS
A comprehensive annual report will be presented to the Governing Board. This report will include comparisons of the Town’s return to the market benchmark return, suggest policies and improvements that might enhance the investment program, and will include an investment plan for the coming year.

XIX. REVIEW OF INVESTMENT POLICY
The investment policy will be reviewed and adopted at least annually within 120 days of the end of the fiscal year, to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law and financial and economic trends.

Any recommended modifications or amendments shall be presented by Staff to the Town Council for their consideration and adoption.

Item 9 Page 17 Town Council Meeting June 27, 2023
15 GLOSSARY OF INVESTMENT TERMS
AGENCIES. Shorthand market terminology for any obligation issued by a government-sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:

FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.

FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.

FHLB issues discount notes and bonds.

FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.

FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage pass-through securities.

GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.

PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.

TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.

ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.

BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.

BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.

BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.

CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline, the issuer will likely call its current securities and reissue them at a lower rate of interest.

CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate.

CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS is currently the only entity providing this service. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.

COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.

COLLATERALIZED BANK DEPOSIT. A bank deposit that is collateralized at least 100% (principal plus interest to maturity). The deposit is collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation.

Item 9 Page 18 Town Council Meeting June 27, 2023
16 COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COLLATERALIZED TIME DEPOSIT. Time deposits that are collateralized at least 100% (principal plus interest to maturity). These instruments are collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation.

COMMERCIAL PAPER. The short-term unsecured debt of corporations.

COUPON. The rate of return at which interest is paid on a bond.

CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.

DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.

DEBENTURE. A bond secured only by the general credit of the issuer.

DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.

DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.

DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.

DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a security to changes interest rates.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC). The Federal Deposit Insurance Corporation (FDIC) is an independent federal agency insuring deposits in U.S. banks and thrifts in the event of bank failures. The FDIC was created in 1933 to maintain public confidence and encourage stability in the financial system through the promotion of sound banking practices.

FEDERALLY INSURED TIME DEPOSIT. A time deposit is an interest-bearing bank deposit account that has a specified date of maturity, such as a certificate of deposit (CD). These deposits are limited to funds insured in accordance with FDIC insurance deposit limits.

LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.

LIQUIDITY. The speed and ease with which an asset can be converted to cash.

LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.

LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.

MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer Item 9 Page 19 Town Council Meeting June 27, 2023
17 makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.

MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.

MARKET VALUE. The price at which a security can be traded.

MATURITY. The final date upon which the principal of a security becomes due and payable.

MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis.

MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.

MODIFIED DURATION. The percent change in price for a 100-basis point change in yields. Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.

MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.

MONEY MARKET MUTUAL FUND. A mutual fund that invests exclusively in short-term securities.

Examples of investments in money market funds are certificates of deposit and U.S.

Treasury securities. Money market funds attempt to keep their net asset values at $1 per share.

MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.

MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).

A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.

NEGOTIABLE CERTIFICATE OF DEPOSIT (CD). A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or statelicensed branch of a foreign bank. Negotiable CDs are traded in a secondary market.

PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S.

Government securities market.

PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.” REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.

Item 9 Page 20 Town Council Meeting June 27, 2023
18 SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.

SECURITIES AND EXCHANGE COMMISSION (SEC). The U.S. Securities and Exchange Commission (SEC) is an independent federal government agency responsible for protecting investors, maintaining fair and orderly functioning of securities markets and facilitating capital formation. It was created by Congress in 1934 as the first federal regulator of securities markets. The SEC promotes full public disclosure, protects investors against fraudulent and manipulative practices in the market, and monitors corporate takeover actions in the United States.

SECURITIES AND EXCHANGE COMMISSION SEC) RULE 15C3-1. An SEC rule setting capital requirements for brokers and dealers. Under Rule 15c3-1, a broker or dealer must have sufficient liquidity in order to cover the most pressing obligations. This is defined as having a certain amount of liquidity as a percentage of the broker/dealer's total obligations. If the percentage falls below a certain point, the broker or dealer may not be allowed to take on new clients and may have restrictions placed on dealings with current client.

STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the tenyear Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.

U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.

TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments and are called Treasury bills. The Treasury currently issues threeand six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.

TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes and pay interest semi-annually.

TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.

YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.

Item 9 Page 21 Town Council Meeting June 27, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item A
From: Kevin Bryant, Town Manager June 27, 2023
SUBJECT: RESOLUTIONS: (1) ADOPTING THE TOWN BUDGET FOR FISCAL YEAR 2023-24 AND APPROVING A PRELIMINARY BUDGET FOR
FISCAL YEAR 2024-25; (2) DETERMINING THE APPROPRIATION
LIMIT FOR FISCAL YEAR 2023-24; AND (3) ADOPTING THE
SALARY SCHEDULE AND CLASSIFICATION PLAN FOR 2023-24

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolutions, which will: (1) adopt a Town budget for 2023-24 and approve a preliminary budget for 2024-25; (2) set the 2023-24 Appropriation Limit; and (3) approve the Town Salary Schedule and Classification Plan for 2023-24.

DISCUSSION
The Town Council considered the 2023-25 Proposed Budget during the June 13th Town Council Meeting. During the discussion, the Town Council recommended:
• Identifying funds that could be used in the event of
emergencies,
• Adding funds for an extension of the Woodside Road Median Beautification Project, and
• Including funding for additional Planning staff.

Staff recommends adding $100,000 to one-time projects identified as “Emergency Response” to the 2024-25 budget and the Ten-Year Forecast. It is anticipated that these funds would not be expended every year but demonstrates the Town’s capacity to respond to future emergencies as it was during the 2022-23 budget year.

Staff recommends that the Capital Improvement Program and TenYear Forecast be modified to include $100,000 from the General Fund in 2025-26 and $100,000 from an as yet unidentified source to support an extension of the Woodside Road Median
Beautification Project.

The Planning Department budget includes an open position that was created when the Planning Director was promoted. The Town Manager and Planning Director will continue to evaluate utilizing the position to support the advanced planning work of the Town and will fill the position if and when it is
advantageous to do so.

Item A Page 1 Town Council Meeting June 27, 2023
Attachment 4 to this report includes the pages that will be revised in the final adopted budget based on the Council’s direction.

ADOPTING RESOLUTIONS
Three resolutions have been prepared to formally adopt the Town budget. The first attached resolution has been prepared to reflect the budgets to be adopted for 2023-24 and approved for 2024-25. The 2024-25 budget will be reviewed and adopted next June. The resolution will provide for needed expenditure authority, effective July 1, 2023.

The Town Council must also adopt the Appropriation Limit each year, pursuant to a State Constitutional requirement that resulted from a voter-approved initiative in 1980. This year’s limit was derived by applying allowable adjustment factors, based upon changes in population and per capita personal income for the State of California, to last year’s limit. The
combination of a negative Town of Woodside population adjustment of -0.29% and a positive per capita personal income change of

4.44% results in an overall growth factor of 4.14%. The result is a 2023-24 limit of $6,258,946. The limit represents the level of Town appropriations that can be supported by “proceeds of taxes”. It is estimated that the Town will continue to remain below the limit in 2023-24.

The Salary Schedule and Classification Plan reflects the organization and staffing of the Town’s departments, as presented in the 2023-24 budget. The maximum monthly salaries have been increased by 4.2 percent to reflect the CPI increase in the Bay Area. Adoption of this resolution does not result in direct pay increases for Town staff. Instead, it ensures that the range of pay for each position keeps pace with inflation.

CONCLUSION
The adoption of the attached resolutions will provide for the formal adoption of the implementing documents to put the 2023-24 Town budget and its related components in place before the start of the new fiscal year, which begins July 1, 2023.

Attachments

1. Resolution Adopting a Town Budget for 2023-24 and
Approving a Town Budget for 2024-25

2. Resolution Setting the 2023-24 Appropriation Limit

3. Resolution Approving the Town Salary Schedule and
Classification Plan for 2023-24

4. Revised Budget Pages
Item A Page 2
Town Council Meeting June 27, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE ADOPTING A BUDGET FOR FISCAL 2023-24 AND APPROVING A PRELIMINARY BUDGET FOR 2024-25 WHEREAS, the Town Council received the 2023-25 Proposed Budget document on June 8, 2023, and discussed the recommendations contained therein during its public meeting on June 13, 2023; and
WHEREAS, the Town Council held a public meeting on June 27, 2023, for purposes of receiving public input on the proposed budget; and WHEREAS, the Council has determined that the "appropriation limit" for Fiscal Year 2023-24 is $6,258,946 (Six Million, Two-Hundred Fifty-Eight Thousand, Nine Hundred Forty-Six Dollars) and further determined that proposed expenditures from proceeds of taxes will not exceed said "appropriation limit"; and
WHEREAS, the proposed budget was prepared in accordance with the financial management policies of the Town.

NOW, THEREFORE, IT IS HEREBY ORDERED:

1. That the Budget for the Town of Woodside, totaling $17,601,334, including interfund transfers ($1,966,502) and capital improvement expenditures ($2,456,350), for the Fiscal Year 2023-24 is adopted as the Budget of the Town for said fiscal year, as included in Exhibit "A".

2. That the Budget for the Town of Woodside, totaling $15,514,128, including interfund transfers ($1,319,250) and capital improvement expenditures ($2,725,250), for the Fiscal Year 2024-25 is approved as the Budget of the Town for said fiscal year, subject to Town Council review in June of 2024.

3. That the Town Clerk of the Town of Woodside is directed to forward a copy of said approved and adopted budget to the County Controller of San Mateo County for filing, pursuant to Government Code Section 53901.

* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 27th day of June 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

________________________ Mayor of the Town of Woodside
ATTEST:
________________________
Clerk of the Town of Woodside
Item A Page 3
Town Council Meeting June 27, 2023
EXHIBIT "A"

TOWN OF WOODSIDE
2023-24 ADOPTED BUDGET
FUND: APPROPRIATION:
101 GENERAL FUND $ 11,805,444
151 BARKLEY FIELDS & PARK CONST. & MAINT. FUND 30,000
204 TRAFFIC SAFETY FUND 309,050
206 GAS TAX FUND 250,820
210 MEASURE A FUND 723,550
211 MEASURE W FUND 299,152
242 ROAD IMPACT FEE FUND 511,310
243 SUPPLEMENTAL LAW ENFORCEMENT FUND 200,000
250 WOODSIDE LIBRARY FUND 196,050
301 CAPITAL IMPROVEMENT FUND 2,456,350
525 CANADA CORRIDOR SEWER OPERATIONS 51,935
528 TOWN CENTER SEWER FUND 767,673
TOTAL $ 17,601,334
Item A Page 4
Town Council Meeting June 27, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE DETERMINING THE APPROPRIATION LIMIT FOR FISCAL 2023-24
WHEREAS, the calculation of the Appropriation Limit for Fiscal 2023-24 has been reviewed in a duly noticed Public Hearing; and
WHEREAS, the manner of calculating said Limit is set forth in Exhibit "A" attached hereto.

NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Woodside that the Appropriation Limit for Fiscal 2023-24 is determined to be $6,258,946.
* * * * * *
PASSED AND ADOPTED at a meeting of the Town Council of the Town of Woodside held on the 27th day of June 2023, by the following roll call vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

______________________________
Mayor of the Town of Woodside
ATTEST:
_______________________________
Clerk of the Town of Woodside
Item A Page 5
Town Council Meeting June 27, 2023
EXHIBIT "A"
RESOLUTION NO. 2023 -
2023-24 APPROPRIATIONS LIMIT
$ 723,470 1978-79 Appropriation Limit (established by
Resolution No. 1980-3320)

10.80%
801,605 1979-80 Appropriation Limit

13.23%
907,657 1980-81 Appropriation Limit (Revised)

8.88%
988,257 1981-82 Appropriation Limit (Revised)

6.00%
1,047,552 1982-83 Appropriation Limit (Revised)

2.60%
1,074,788 1983-84 Appropriation Limit

5.64%
1,135,406 1984-85 Appropriation Limit

4.26%
1,183,774 1985-86 Appropriation Limit

3.97%
1,230,770 1986-87 Appropriation Limit

4.12%
1,281,478 1987-88 Appropriation Limit

5.03%
1,345,936 1988-89 Appropriation Limit

6.00%
1,426,810 1989-90 Appropriation Limit

5.49%
1,505,142 1990-91 Appropriation Limit

5.71%
1,591,086 1991-92 Appropriation Limit

1.01%
1,606,997 1992-93 Appropriation Limit

4.90%
1,685,740 1993-94 Appropriation Limit

2.16%
1,722,152 1994-95 Appropriation Limit

7.82%
1,856,824 1995-96 Appropriation Limit

5.78%
1,964,148 1996-97 Appropriation Limit

6.08%
2,083,568 1997-98 Appropriation Limit

6.37%
2,216,291 1998-99 Appropriation Limit

5.74%
2,343,506 1999-00 Appropriation Limit

3.96%
2,436,309 2000-01 Appropriation Limit

8.77%
2,649,973 2001-02 Appropriation Limit
(1.21%) 2,617,908 2002-03 Appropriation Limit

2.18%
2,674,978 2003-04 Appropriation Limit

5.39%
2,819,159 2004-05 Appropriation Limit

6.02%
2,988,872 2005-06 Appropriation Limit

4.58%
3,125,762 2006-07 Appropriation Limit

5.21%
3,288,614 2007-08 Appropriation Limit

5.89%
3,482,313 2008-09 Appropriation Limit

1.84% 3,546,388 2009-10 Appropriation Limit
(1.26%)
3,501,704 2010-11 Appropriation Limit

3.51%
3,624,614 2011-12 Appropriation Limit
Item A Page 6
Town Council Meeting June 27, 2023

5.19%
3,812,731 2012-13 Appropriation Limit

6.43%
4,057,890 2013-14 Appropriation Limit

0.94%
4,096,034 2014-15 Appropriation Limit

4.86%
4,295,101 2015-16 Appropriation Limit

6.33%
4,566,981 2016-17 Appropriation Limit

4.27%
4,761,991 2017-18 Appropriation Limit

4.23%
4,963,423 2018-19 Appropriation Limit

4.14%
5,168,909 2019-20 Appropriation Limit

3.97%
5,374,115 2020-21 Appropriation Limit

4.95%
5,640,134 2021-22 Appropriation Limit

6.56%
6,010,127 2022-23 Appropriation Limit

4.14%
6,258,946 2023-24 Appropriation Limit
2023-24 Gann Appropriation Limit Calculation
Annual percent change for 2023-24:

Per Capita Personal Income Change: 4.44 percent*
Town of Woodside Population Change: -0.29 percent*
Per Capita converted to a ratio: 4.44 + 100 = 1.0444
100
Population converted to a ratio: -0.29 + 100 = 0.9971 100 Calculation of factor for FY 23-24: 1.0444 x 0.9971 = 1.0414 Growth factor for 2023-24: 4.14%
*Supplied by the State Department of Finance.

Item A Page 7
Town Council Meeting June 27, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF WOODSIDE APPROVING THE 2023-24 TOWN

SALARY SCHEDULE AND CLASSIFICATION PLAN
WHEREAS, Woodside Municipal Code Section 31.20 (D) provides that the Town Manager shall recommend the organization of offices, positions, and departments to the Town Council; and
WHEREAS, the 2023-24 Proposed Budget reflects the recommended organization and staffing of the Town’s departments; and WHEREAS, formal approval of such organization requires the adoption of the Salary Schedule and Classification Plan, incorporated in “Exhibit A" attached hereto.

NOW, THEREFORE, BE IT RESOLVED that the Salary Schedule and Classification Plan attached hereto as Exhibit "A" is hereby approved and adopted effective July 1, 2023.

* * * * * *
Passed and adopted by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 27th day of June 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item A Page 8
Town Council Meeting June 27, 2023
RESOLUTION 2023 ‐

EXHIBIT A

SCHEDULE OF MONTHLY SALARIES
Minimum Maximum
Town Manager3
Town Engineer/Director of Public Works1 11,397 22,794
Planning Director1 11,397 22,794
Deputy Planning Director 9,087 18,174
Deputy Town Engineer1 9,087 18,174
Principal Planner1 8,426 16,852
Administrative Services Manager1 7,525 15,050
Senior Planner1 7,525 15,050
Senior Engineer 7,525 15,050
Town Clerk1 7,066 14,132
Assistant to the Town Manager1 7,066 14,132
Senior Management Analyst 6,850 13,700
Supervising Maintenance Worker2 6,635 13,269
Associate Planner 6,153 12,306
Associate Engineer 6,153 12,306
Assistant Planner 5,705 11,410
Management Analyst 5,299 10,597
Maintenance Worker2 4,784 9,568
Project Manager 4,549 9,098
Planning Technician 4,549 9,098
Accounts Payable Specialist 4,549 9,098
Office Manager 4,549 9,098
Records Manager 4,549 9,098
Administrative Assistant 4,549 9,098
Clerical 17/hr 33/hr
Intern/Fellow 17/hr 33/hr
Laborer 17/hr 33/hr
(1) Eligible for Administrative Leave, to be administratively determined and managed by the Town Manager pursant to the Town's personnel policies.
(2) Subject to emergency call back pay at two times base rate (3) Town Manager's salary set by contract and may be amended by separate resolution.

Monthly
21,167
Hourly Rate
Item A Page 9
Town Council Meeting June 27, 2023
GENERAL FUND: TEN YEAR FORECAST
2021‐22 2022‐23 2022‐23 2023‐24 2024‐25 2025‐26 2026‐27 2027‐28 2028‐29 2029‐30 2030‐31 2031‐32 2032‐33ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST BEGINNING BALANCE 6,730,749 6,450,302 6,450,302 8,414,457 7,791,518 7,222,823 6,664,975 6,151,878 5,782,380 5,338,653 4,772,303 4,103,035 3,300,326

REVENUES
Secured Property Tax 4,216,155 4,418,400 4,578,400 4,807,320 5,047,500 5,299,875 5,564,869 5,843,112 6,135,268 6,442,031 6,764,133 7,102,339 7,457,456 Unsecured Property Tax 168,741 189,000 179,000 180,790 182,500 184,325 186,168 188,030 189,910 191,809 193,727 195,665 197,621Other Property Tax 612,747 673,000 665,000 675,000 675,000 675,000 675,000 675,000 675,000 675,000 675,000 675,000 675,000Sales Tax 797,163 650,000 704,000 739,200 776,160 814,968 855,716 898,502 943,427 990,599 1,040,129 1,092,135 1,146,742Property Transfer Tax 351,748 300,000 317,000 350,000 350,000 358,750 367,719 376,912 386,335 395,993 405,893 416,040 426,441 Business License 171,859 165,000 172,000 172,000 172,000 175,440 178,949 182,528 186,178 189,902 193,700 197,574 201,525Building/Planning Permit Fees 1,219,781 1,284,000 1,240,470 1,241,000 1,261,000 1,292,525 1,324,838 1,357,959 1,391,908 1,426,706 1,462,373 1,498,933 1,536,406 Recreation Fees 10,899 85,500 18,750 20,500 20,500 20,500 20,500 20,500 20,500 20,500 20,500 20,500 20,500Franchise Fees 597,058 601,500 645,372 654,000 658,000 671,160 684,583 698,275 712,240 726,485 741,015 755,835 770,952Current Services 227,916 205,700 221,750 202,950 202,950 205,994 209,084 212,220 215,404 218,635 221,914 225,243 228,622Other Agencies 804,925 719,700 1,029,767 789,000 789,000 804,780 820,876 837,293 854,039 871,120 888,542 906,313 924,439 Interest (LAIF) 23,199 40,000 175,000 175,000 175,000 175,000 150,000 150,000 150,000 125,000 125,000 100,000 75,000 Other Revenue 128,024 65,000 334,820 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000Highway Bridge Program 837,135 ‐ 1,670,469 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ FEMA Hazard Mitigation Grant ‐ ‐ 660,745 ‐ 660,745 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ American Rescue Plan 652,835 652,835 652,835 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Overhead Charges 340,000 345,100 345,100 350,000 350,000 355,250 360,579 365,987 371,477 377,049 382,705 388,446 394,272 Town Center Sewer Repayment 100,000 100,000 100,000 100,000 100,000 ‐ 72,417 ‐ ‐ ‐ ‐ ‐ ‐ TOTAL ‐ REVENUES 11,260,185 11,155,480 13,049,733 11,182,505 10,824,610 11,170,984 11,463,881 11,871,319 12,296,687 12,715,829 13,179,631 13,639,023 14,119,977

EXPENDITURES
OperationalSalaries & Benefits (excluding Retiree Benefits) 2,869,691 2,908,155 2,770,491 3,077,625 3,234,304 3,379,847 3,531,940 3,690,878 3,856,967 4,030,531 4,211,905 4,401,440 4,599,505 PERS & Retiree Health Benefits 589,117 673,820 665,034 670,095 680,146 681,507 682,188 625,567 651,215 670,751 690,874 711,600 732,948Service and Supplies (excluding Police Services) 3,197,890 3,005,445 3,238,198 3,199,410 3,261,355 3,408,116 3,561,481 3,721,748 3,889,227 4,064,242 4,247,133 4,438,254 4,637,975Police Services Contract 2,310,018 2,476,970 2,476,970 2,645,970 2,857,250 3,000,113 3,150,118 3,307,624 3,473,005 3,646,655 3,828,988 4,020,438 4,221,460Hazardous Tree Removals/FEMA 25,832 880,994 464,340 880,994 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000Housing Element/Town Center Plan 6,300 30,000 325,000 200,000 100,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Winter Storm 2023 Emergency Response ‐ ‐ 400,000 50,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Equipment and Building Maintenance 100,280 265,000 1,420 210,000 120,000 100,000 100,000 125,000 100,000 100,000 100,000 100,000 100,000 Subtotal 9,099,128 10,240,384 10,341,453 10,934,094 10,553,055 10,869,582 11,325,728 11,770,816 12,270,414 12,812,179 13,378,899 13,971,732 14,591,888 Capital Contributions/One‐Time Projects
Road Program/Road Rehabilitation ‐ 300,000 213,799 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Highway Bridge Program 2,210,879 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Rehabilitation (ARPA) 84,220 80,000 81,939 180,000 80,000 80,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Equestrian Trails and Water Crossings 4,700 20,000 10,268 ‐ 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000Woodside Road Beautification 16,718 25,000 37,030 100,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sand Hill Road/Portola Road Intersection ‐ 75,000 ‐ ‐ 75,000 40,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Broadband Support (ARPA) 71,867 81,250 ‐ 81,250 81,250 81,250 81,250 ‐ ‐ ‐ ‐ ‐ ‐ Sewer System Capital Support (APRA) ‐ 126,250 17,000 130,100 134,000 138,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Public Works Equipment/Fleet ‐ 100,000 ‐ 44,715 50,000 ‐ 100,000 ‐ ‐ ‐ ‐ ‐ ‐ Barkely Fields Playground 27,715 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Emergency Response ‐ ‐ 339,374 80,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Emergency Access Improvements ‐ ‐ ‐ 100,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Bicycle/Pedestrian 25,405 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Subtotal 2,441,504 807,500 744,125 871,350 840,250 859,250 651,250 470,000 470,000 470,000 470,000 470,000 470,000 TOTAL ‐ EXPENDITURES 11,540,632 11,047,884 11,085,578 11,805,444 11,393,305 11,728,832 11,976,978 12,240,816 12,740,414 13,282,179 13,848,899 14,441,732 15,061,888 NET POSITION (280,447) 107,596 1,964,155 (622,939) (568,695) (557,848) (513,097) (369,497) (443,727) (566,350) (669,268) (802,709) (941,910) OPERATING RESERVES (30% Operating Revenue) 2,799,065 2,819,040 3,084,399 3,021,528 3,112,383 3,222,995 3,330,991 3,451,599 3,577,563 3,701,634 3,839,078 3,975,173 4,117,711 UNDESIGNATED RESERVE 3,651,238 3,738,858 5,330,058 4,769,990 4,110,440 3,441,980 2,820,887 2,330,781 1,761,090 1,070,669 263,957 (674,847) (1,759,296)TOTAL ENDING BALANCE 6,450,302 6,557,898 8,414,457 7,791,518 7,222,823 6,664,975 6,151,878 5,782,380 5,338,653 4,772,303 4,103,035 3,300,326 2,358,416Ending Balance as Percent of Operating Revenue 69.1% 69.8% 81.8% 77.4% 69.6% 62.0% 55.4% 50.3% 44.8% 38.7% 32.1% 24.9% 17.2% RESTRICTED ASSETS (PARS Pension Trust) 2,157,749 2,556,000 2,298,994 2,448,429 2,607,576 2,777,069 2,957,578 3,149,821 3,354,559 3,572,606 3,804,825 4,052,139 4,315,528 Operating Revenue
8 Item A Page 10
Town Council Meeting June 27, 2023

FUND BALANCE PROJECTION
General (101)
Barkley
Constr. (151)
Traffic
Safety (204)
Gas Tax Constr.
(206)
Measure A
(210)
Measure W
(211)
Road
Impact
(242)
Fund Balance 6/30/22 6,450,302 327,625 206,762 33,575 636,206 54,233 402,547 Projected Activity 2022‐23 1,964,155 26,779 41,940 7,385 (1,617) 113,253 98,200 Projected Fund Balance 6/30/23 8,414,457 354,404 248,702 40,960 634,589 167,486 500,747 Budgeted Activity 2023‐24 (622,939) 30,400 (209,550) 39,015 (336,050) (116,952) (29,110) Projected Fund Balance 6/30/24 7,791,518 384,804 39,152 79,975 298,539 50,534 471,637 Budgeted Activity 2024‐25 (568,695) 30,400 15,450 34,635 (16,300) 137,200 (233,500) Projected Fund Balance 6/30/25 7,222,823 415,204 54,602 114,610 282,239 187,734 238,137 FUND BALANCE PROJECTION (continued)
COPS (243) Library (250)
Canada
Sewer (525)
Town Center
Sewer (528)
Redwood
Creek (537)
Fund Balance 6/30/22 57,285 3,501 122,302 552,587 258,354Projected Activity 2022‐23 (6,095) (12) 16,743 122,409 4,500 Projected Fund Balance 6/30/23 51,190 3,489 139,045 674,996 262,854 Budgeted Activity 2023‐24 (23,870) (550) 13,225 (1,300) 4,500 Projected Fund Balance 6/30/24 27,320 2,939 152,270 673,696 267,354 Budgeted Activity 2024‐25 (6,095) (200) 12,025 (35,600) 4,500 Projected Fund Balance 6/30/25 21,225 2,739 164,295 638,096 271,854Note:

1. The San Mateo County Library JPA holds additional library funds for use by the Woodside Library.

As of June 30, 2022, the JPA had $4,447,237 available for the Woodside Library.

2. The Town had $3,453,857 in pension and OPEB trust funds as of April 30, 2023.

Road Funds
Sewer Funds
7 Item A Page 11
Town Council Meeting June 27, 2023
2024‐25 REVENUES AND EXPENSES PROPOSED
Revenues General (101)
Barkley
Constr. (151)
Traffic Safety
(204) Gas Tax (206)
Measure A
(210)
Measure W
(211)
Road Impact
(242)
Taxes 7,203,160Franchise Fees 658,000Fees & Permits 1,281,500 475,000Current Services 552,950 Other Agencies 789,000 288,885 375,000 180,000Interest 175,000 5,400 4,000 950 12,500 2,200 7,200 Other Revenue 165,000 35,000 95,500 ‐ Revenues ‐ Total 10,824,610 40,400 99,500 289,835 387,500 182,200 482,200 Expenditures General (101)
Barkley
Constr. (151)
Traffic Safety
(204)
Gas Tax
Constr. (206)
Measure A
(210)
Measure W
(211)
Road Impact
(242)
Town Council 71,900
Administration 2,124,855
Planning 1,326,850
Bldgs & Grnds 219,200Overhead 771,500
Safety Services 3,937,250
Trails 114,000
Public Works 1,650,500 59,050 151,200 363,800 20,000 450,700 Recreation 29,000Library
Barkley Fields 308,000 10,000
Operating Expenditures ‐ Total 10,553,055 10,000 59,050 151,200 363,800 20,000 450,700 Operating Revenues ‐ Expenses 271,555 30,400 40,450 138,635 23,700 162,200 31,500 Contributions to Capital Improvement Program 840,250 20,000 25,000 104,000 40,000 25,000 265,000*Greyed in area above represents All Road Funds Road Program
5 Item A Page 12
Town Council Meeting June 27, 2023
2024‐25 REVENUES AND EXPENSES PROPOSED (continued)
Revenues COPS (243) Library (250)
Canada
Sewer (525)
Town Center
Sewer (528)
Redwood
Creek (537) TOTALS
Taxes 7,203,160
Franchise Fees 658,000
Fees & Permits 47,700 653,840 2,458,040Current Services 552,950Other Agencies 175,000 168,000 1,975,885 Interest 1,130 2,225 11,000 4,500 226,105Other Revenue 295,500Revenues ‐ Total 176,130 168,000 49,925 664,840 4,500 13,369,640 Expenditures COPS (243) Library (250)
Canada
Sewer (525)
Sewer Utility
(528)
Redwood
Creek (537) TOTALS
Town Council 71,900
Administration 2,124,855
Planning 1,326,850
Bldgs & Grnds 219,200
Overhead 771,500Safety Services 182,225 4,119,475
Trails 114,000Public Works 55,335 775,313 3,525,898
Recreation 29,000Library 168,200 168,200
Barkley Fields 318,000
OperatingExpenditures ‐ Total 182,225 168,200 55,335 ‐ 775,313 12,788,878 Operating Revenues ‐ Expenses (6,095) (200) (5,410) (110,473) 4,500 580,762 Contributions to Capital Improvement Program 1,319,250
*Greyed in area above represents All Sewer Funds.

Funds 525 and 528 have non‐cash depreciation expenses of $17,435 and $74,873, respecitvely, which do not effect cash fund balances.

Sewer Funds
6 Item A Page 13
Town Council Meeting June 27, 2023
CAPITAL IMPROVEMENT PROGRAM: FIVE‐YEAR SUMMARY FY2024‐FY2028 PROJECT FY22‐23 Budget FY22‐23 Projected FY23‐24 FY24‐25 FY25‐26 FY26‐27 FY27‐28 TOTAL FY24‐28 Kings Mountain Road Bridge over Union Creek $ 225,000 $ 225,000 $ 1,250,000 $ 1,475,000 Mountain Home Road Bridge over Bear Gulch Creek $ 290,000 $ 290,000Town Center Sewer Capital Improvements $ 126,250 $ 17,000 $ 130,100 $ 134,000 $ 138,000 $ 142,100 $ 146,400 $ 690,600Broadband Connectivity $ 81,250 $ 81,250 $ 81,250 $ 81,250 $ 81,250 $ 325,000Woodside Road Median Island Beautification $ 100,000 $ 129,922 $ 200,000 $ 200,000Glens Path Phase 2 $ 450,000 $ 57,165 $ 510,000 $ 510,000Glens Path Phase 3 $ 10,000 $ 48,947 $ 510,000 $ 510,000Woodside Road Trail and Bike Improvements ‐ Phase 1 $ 100,000 $ 450,000 $ 550,000Woodside Road Trail and Bike Improvements ‐ Phase 2 $ 100,000 $ 450,000 $ 550,000Jefferson Ave Trail from Canada to Godetia $ 50,000 $ 250,000 $ 300,000Sand Hill/Portola Road Intersection Improvements $ 75,000 $ 75,000 $ 200,000 $ 275,000Woodside Road Bike Safety Improvements East of I‐280 $ 25,000 $ 25,000 $ 450,000 $ 450,000 $ 925,000Road Rehabilitation Program $ 475,000 $ 388,799 $ 475,000 $ 475,000 $ 475,000 $ 475,000 $ 475,000 $ 2,375,000Storm Drain Repair and Replacement Program $ 80,000 $ 81,939 $ 180,000 $ 80,000 $ 80,000 $ 50,000 $ 50,000 $ 440,000Bicycle and Pedestrian Improvements (Non‐Road Rehab) $ 20,000 $ 12,258 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000Safe Routes to School Projects $ 20,000 $ 18,480 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000Kings Mountain Road/Woodside Road Crosswalk $ 120,000 $ 120,000Equestrian Trails and Water Crossing $ 20,000 $ 10,268 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000Storm‐Related Emergency Projects $ 339,374 $ 80,000 $ 80,000Emergency Access Improvements (add Martinez, Patrol, etc) $ 100,000 $ 100,000Equipment Replacement $ 100,000 $ 44,715 $ 100,000 $ 150,000 $ 250,000Barkley Park Capital Improvements $ 230,000 $ 165,684 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000TOTAL 2,037,50 $ 0 $ 1,314,550 $ 2,456,350 $ 2,725,250 $ 1,804,250 $ 1,868,350 $ 1,451,400 $ 10,305,600FUNDING SOURCES FY22‐23 Budget FY22‐23 Projected FY23‐24 FY24‐25 FY25‐26 FY26‐27 FY27‐28 TOTAL FY24‐28Measure A $ 266,000 $ 87,903 $ 371,000 $ 40,000 $ 90,000 $ 149,000 $ 65,000 $ 715,000Measure W $ 85,000 $ 48,947 $ 279,152 $ 25,000 $ 75,000 $ 165,000 $ 90,000 $ 634,152Road Impact Fee $ 71,000 $ 71,000 $ 71,000 $ 265,000 $ 71,000 $ 121,000 $ 71,000 $ 599,000SB 1 RMRA Funds $ 104,000 $ 104,000 $ 104,000 $ 104,000 $ 104,000 $ 104,000 $ 104,000 $ 520,000Traffic Safety $ 200,000 $ 250,000 $ 25,000 $ 25,000 $ 300,000Sewer Fund $ 142,100 $ 146,400 $ 288,500Library FundGrant ‐ State (Prop 68) $ 180,000 $ 152,063 Grant ‐ Federal $ 199,000 $ 199,000 $ 1,506,000 $ 400,000 $ 256,000 $ 2,361,000 Grant ‐ Other $ 75,000 $ 92,892 $ 290,848 $ 160,000 $ 360,000 $ 585,000 $ 1,395,848General Fund ‐ ARPA $ 287,500 $ 98,939 $ 391,350 $ 295,250 $ 299,250 $ 131,250 $ 1,117,100General Fund ‐ FEMA $ 271,500 $ 64,000 $ 64,000General Fund $ 570,000 $ 387,307 $ 436,000 $ 465,000 $ 480,000 $ 440,000 $ 390,000 $ 2,211,000Unfunded $ 100,000 $ 100,000TOTAL 2,037,50 $ 0 $ 1,314,551 $ 2,456,350 $ 2,725,250 $ 1,704,250 $ 1,868,350 $ 1,451,400 $ 10,305,600 CIP ‐ 2
Item A Page 14
Town Council Meeting June 27, 2023
PROJECT TITLE: Woodside Road Median Beautification
EXPENDITURES FY22‐23 Budget FY22‐23 Proj FY23‐24 FY24‐25 FY25‐26 FY26‐27 FY27‐28 TOTAL FY24‐28 Engineering & Design $ 4,983 $ 50,000 $ 50,000Construction $ 90,000 $ 124,939 $ 150,000 $ 150,000 Construction ContingencyOther Professional Services $ 10,000Inspection & Construction Mgmt TOTAL $ 100,000 $ 129,922 $ 200,000 $ 200,000SOURCE OF FUNDSMeasure AGas TaxMeasure WSewer FundGrant ‐ Measure AGrant ‐ StateGrant ‐ FederalGrant ‐ Other (Woodside Comm Foundation) $ 75,000 $ 92,892 Library FundGeneral Fund $ 25,000 $ 37,030 $ 100,000 $ 100,000 Unfunded $ 100,000 $ 100,000
TOTAL $ 100,000 $ 129,922 $ 200,000 $ 200,000
DESCRIPTION: This project was completed in FY22‐23. The project installed landscaping in the large center median on Woodside Road just west of I‐280 across from the Park n Ride lot.There has previously been interest on improving the medians on Hwy 84 east of I‐280 (between I‐280 and Churchill Ave). That would be a signifcantly larger project and commitment of Town resources. This smaller project will provide valuable lessons learned that would be used to inform a discussion about whether or not to expand the median improvements in the future.

CIP ‐ 7
Item A Page 15
Town Council Meeting June 27, 2023