Agenda packet, second session — Town Council, September 12, 2023 (part 1 of 2)

Agenda
TC MEETING AGENDA - 2023-09-12.PDF
Meeting Materials
TC MEETING PACKET - 2023-09-12.PDF
DESK ITEM - PUBLIC COMMENT DAVID MITTELMAN.PDF
ITEM 1 - REGISTER OF DEMANDS.PDF
ITEM 2 - DRAFT MINUTES OF JUNE 13 AND JUNE 27, 2023.PDF ITEM 3 - TERI BLACK AND COMPANY, LLC.PDF
ITEM 4 - EMPLOYER CONTRIBUTION TO THE SECTION 125 PLAN.PDF ITEM 5 - ATTARD CLAIM.PDF
ITEM 6 - TERMINATING THE ON-GOING DECLARATIONS OF LOCAL EMERGENCY.PDF
ITEM 7 - 2023-24 JULY MONTHLY INVESTMENT ACTIVITY REPORT.PDF ITEM 8 - 540 MOORE ROAD SEWER ANNEXATION.PDF
ITEM 9 - 1585 CANADA LANE SEWER ALLOCATION.PDF
ITEM 10 - WOODSIDE ROAD MEDIAN ACCEPTANCE.PDF
ITEM 11 - GLENS PATH PHASE 2 AND PHASE 3 ADDITIONAL CONTINGENCY AND CONTRACT WITH CONSOR PMCM.PDF
ITEM 12 - OLD LA HONDA ROAD EMERGENCY PAVING ACCEPTANCE.PDF ITEM A - ACCEPTING THE GRANT OF A PUBLIC ACCESS EASEMENT 324 GLENWOOD AVENUE.PDF
ITEM B - PLANNING COMMISSION SIZE AND DISTRICT.PDF
ITEM C - ASRB STUDY SESSION.PDF

1. Documents:

2. Documents:

Town Council Meeting September 12, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA September 12, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

DO SO IN PERSON OR BY JOINING THE ZOOM MEETING
https://us02web.zoom.us/j/85437892933. PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND VIA ZOOM MEETING. ANY EMAILS SENT TO [email protected] WILL BE PROVIDED TO THE TOWN COUNCIL PRIOR TO THE MEETING.

IN THE EVENT THAT ANY MEMBER OF THE COUNCIL PARTICIPATES IN A MEETING BY TELECONFERENCE OR VIDEO CONFERENCE, PURSUANT TO THE RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES OF THE COUNCIL SHALL BE BY ROLL CALL.

COUNCILMEMBER JENNIFER WALL’S TELECONFERENCE LOCATION: Business Center, Ground Floor of The William Vale, 111 N 12th St, Brooklyn, NY 11249.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

COMMUNICATIONS
Persons wishing to address the Council on any matter not on the posted agenda are invited to do so. Please note, however, that the Council is not able to undertake extended discussion or to act on non-agendized items. Such items can be referred to staff for appropriate action, which may include placement on a future agenda. This communication period is limited to five persons, three minutes each. Any additional persons wishing to be heard will be scheduled at the end of Regular Business.

PRESENTATIONS
Mayor’s Honor Coin: Cori Moesta
Proclamation: Sean Rose on the Occasion of His Retirement

CONSENT CALENDAR
All items on the Consent Calendar are considered to be routine and will be approved by one roll call motion unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.

1. Register of Demands Against the Town of Woodside from July 16 through August 31, 2023.

2. Approval of Minutes: Regular Meetings of June 13 and June 27, 2023.

3. Resolution Authorizing the Town Manager to Execute an Agreement with

Town Council Meeting September 12, 2023 Page 2
Teri Black & Company, LLC, for Recruitment Services for the Town Engineer/Director of Public Works Position. Resolution No. 2023 - ____

4. Resolution Changing the Employer Contribution to the Section 125 Plan.

Resolution No. 2023 - ____

5. Resolution Rejecting the Claim Submitted by Keith Attard on July 19, 2023 in the Amount of $9,222.18. Resolution No. 2023 - ____

6. Two Resolutions Terminating the On-Going Declarations of Local Emergency. Resolution No. 2023 - ____ and No. 2023 - ____

7. 2023-24 July Monthly Investment Activity Report.

8. Resolution Consenting to the Annexation of Land to the Fair Oaks Sewer Maintenance District for 540 Moore Road (APN 073-132-090). Resolution No. 2023 - ____

9. Resolution: (1) Approving a Sewer Service Allocation to 1585 Canada Lane, Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Town Center Sewer Assessment District; and (3) Authorizing the Town Manager to Execute Revised Agreements with the City of Redwood City and Fair Oaks Sewer Maintenance District to Add This Property into the Approved Service Area for the Town Center Sewer Assessment District. Resolution No. 2023 - ____

10. Resolution Accepting Completion of the Woodside Road Median Island Beautification Project and Authorizing the Town Clerk to Record a Notice of Completion. Resolution No. 2023 - ____

11. Resolution Authorizing the Town Manager to (1) Execute an Amendment to the Construction Contract with Andreini Brothers Inc. in the Amount of $75,000 for Additional Construction Contingency for the Glens Path Phase 2/Phase 3 Project, and (2) Execute a Contract with Consor PMCM, Inc. in the Amount of $74,600 for Project Construction Inspection and Construction Management. Resolution No. 2023 - ____

12. Resolution Accepting Completion of the Old La Honda Road Emergency Paving Project and Authorizing the Town Clerk to Record a Notice of Completion. Resolution No. 2023 - ____

NEW BUSINESS
A. Resolution Accepting the Grant of a Public Access Easement Along the Frontage of 324 Glenwood Avenue to be Improved and Used as a Public Pathway. Resolution No. 2023 - ____
B. Direction to Staff Regarding an Ordinance to Amend the Town Municipal Code Chapter 32, Article I, Regarding the Composition of the Planning Commission.

C. Study Session: Architectural and Site Review Board Membership.

REPORTS
D. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

Town Council Meeting September 12, 2023 Page 3

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE TOWN COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION AT THE ADMINISTRATION COUNTER AT TOWN HALL LOCATED AT 2955 WOODSIDE ROAD DURING NORMAL BUSINESS HOURS.

Town Council Meeting September 12, 2023 Page 1

TOWN OF WOODSIDE
TOWN COUNCIL MEETING AGENDA September 12, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

MEMBERS OF THE PUBLIC THAT WISH TO ATTEND AND/OR PARTICIPATE IN A MEETING MAY

COUNCILMEMBER JENNIFER WALL’S TELECONFERENCE LOCATION: Business Center, Ground Floor of The William Vale, 111 N 12th St, Brooklyn, NY 11249.

Join Zoom Meeting:

Dial by your location
+1 669 900 9128 +1 346 248 7799
Note: Callers dial *9 to “raise hand”
and dial *6 to mute/unmute.

Meeting ID: 854 3789 2933
Weblink:
https://us02web.zoom.us/j/85437892933
Remote Public Comments:

Meeting participants are encouraged
to submit public comments in writing
in advance of the meeting.

Email: [email protected]

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

PRESENTATIONS
Mayor’s Honor Coin: Cori Moesta
Proclamation: Sean Rose on the Occasion of His Retirement

1. Register of Demands Against the Town of Woodside from July 16 through August 31, 2023.

2. Approval of Minutes: Regular Meetings of June 13 and June 27, 2023.

3. Resolution Authorizing the Town Manager to Execute an Agreement with

Town Council Meeting September 12, 2023 Page 2
Teri Black & Company, LLC, for Recruitment Services for the Town Engineer/Director of Public Works Position. Resolution No. 2023 - ____

4. Resolution Changing the Employer Contribution to the Section 125 Plan.

Resolution No. 2023 - ____

5. Resolution Rejecting the Claim Submitted by Keith Attard on July 19, 2023 in the Amount of $9,222.18. Resolution No. 2023 - ____

6. Two Resolutions Terminating the On-Going Declarations of Local Emergency. Resolution No. 2023 - ____ and No. 2023 - ____

7. 2023-24 July Monthly Investment Activity Report.

8. Resolution Consenting to the Annexation of Land to the Fair Oaks Sewer Maintenance District for 540 Moore Road (APN 073-132-090). Resolution No. 2023 - ____

10. Resolution Accepting Completion of the Woodside Road Median Island Beautification Project and Authorizing the Town Clerk to Record a Notice of Completion. Resolution No. 2023 - ____

12. Resolution Accepting Completion of the Old La Honda Road Emergency Paving Project and Authorizing the Town Clerk to Record a Notice of Completion. Resolution No. 2023 - ____

C. Study Session: Architectural and Site Review Board Membership.

REPORTS
D. Mayor and Councilmember Communications.

COMMUNICATIONS

ADJOURNMENT

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITY ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE TOWN CLERK AT (650) 851-6790.

NOTIFICATION IN ADVANCE OF THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

PLEASE NOTE THAT PURSUANT TO THE STATE OF CALIFORNIA’S OPEN MEETING RULES, THIS MEETING IS BEING AUDIO RECORDED.

Town Council Meeting September 12, 2023 Page 3

TOWN OF WOODSIDE
Report to Town Council Agenda Item 1
From: Lucy Oropeza, Accounts Payable Specialist September 12, 2023 Kevin Bryant, Town Manager
SUBJECT: REGISTER OF DEMANDS AGAINST THE TOWN OF WOODSIDE FROM JULY 16 THROUGH AUGUST 31, 2023
Per Town of Woodside Municipal Code Title III, Administration, Chapter 31.03.F the attached register of demands for July 16 through August 31, 2023, have been prepared, audited, and certified, by the Administrative Services Manager.

Attachment

1. Register of Demands July 16 through August 31, 2023
Item 1 Page 1 Town Council Meeting September 12, 2023
Accounts Payable
User:

Printed:
lucy.oropeza
9/5/2023 9:18 AM
Checks by Date - Detail by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42331 2873 Alexis Bartlo 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY23Defensible Space Matching Fund Program - FY23 2,225.00 Total for Check Number 42331: 2,225.00
42332 2913 Bruce Bastl 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY23, 2nd Submittal Defensible Space Matching Fund Program - FY23 750.00 Total for Check Number 42332: 750.00
42333 1707 Karen Flores 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY23Defensible Space Matching Fund Program - FY23 500.00 Total for Check Number 42333: 500.00
42334 3066 Bob & Yvette Phillips 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY23Defensible Space Matching Fund Program - FY23 2,225.00 Total for Check Number 42334: 2,225.00
42335 3065 William C. Smith 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY23Defensible Space Matching Fund Program - FY23 3,000.00 Total for Check Number 42335: 3,000.00
42336 2407 Advanced Tree Care 07/28/2023
16957 Arborist Report: 1200 Mountain Home Road Arborist Report: 1200 Mountain Home Road 225.00 17049 Arborist Letter: 1990 Portola Road Arborist Letter: 1990 Portola Road 225.00 17199 Arborist Letter: 118 Hillside Drive Arborist Letter: 118 Hillside Drive 225.00 Total for Check Number 42336: 675.00
42337 1896 Bay Area Traffic Solutions Inc. 07/28/2023
133185 Storm Related: Kings Mountain Road Detour June 2023 Storm Related: Kings Mountain Road Detour June 2023 2,842.00 Total for Check Number 42337: 2,842.00
42338 1061 California Dept. of Transportation 07/28/2023 SL231098 Signals & Lighting April-June 2023 Signals & Lighting April-June 2023 336.48 Total for Check Number 42338: 336.48
42339 3057 Consor PMCM, Inc. 07/28/2023
TOW.23-070-01 Storm Related:Old La Honda Road Paving Inspection Services June Storm Related:Old La Honda Road Paving Inspection Services June 7,395.00 Total for Check Number 42339: 7,395.00
42340 3062 Corodata Shredding, Inc. 07/28/2023
DN 1421136 Shredding Service: June 2023 Shredding Service: June 2023 64.00 Total for Check Number 42340: 64.00
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 1 Item 1 Page 2
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42341 1112 Cotton Shires & Associate 07/28/2023
623348 145 Old La Honda, BLDG2023-0267 145 Old La Honda, BLDG2023-0267 1,759.58 623349 635 Patrol Road, SITE2023-0015 635 Patrol Road, SITE2023-0015 430.00 623350 148 Hillside Drive, REV2023-0064 148 Hillside Drive, REV2023-0064 1,052.00 623351 310 Family Farm Drive, BLDG2023-0255 310 Family Farm Drive, BLDG2023-0255 1,677.75 623352 Cal Water Summit Springs, BLDG2021-0344 Cal Water Summit Springs, BLDG2021-0344 1,058.00 623353 18 Stadler Drive, BLDG2022-0439 18 Stadler Drive, BLDG2022-0439 1,075.00 Total for Check Number 42341: 7,052.33
42342 1121 CSG Consultants, Inc. 07/28/2023
52000 Engineering Staff Services June 2023 Engineering Staff Services June 2023 19,065.00 52133 Code Enforcement June 2023 Code Enforcement June 2023 9,891.00 52241 In House Plan Review June 2023 Building Services June 2023 6,877.50 52241 Building Official June 2023 Building Services June 2023 3,124.00 52241 Building Inspection June 2023 Building Services June 2023 9,984.00 B231091 Building Plan Review Services June 2023 Building Plan Review Services June 2023 28,939.55 Total for Check Number 42342: 77,881.05
42343 1126 Department of Conservation 07/28/2023
QApr-Jun2023 Strong Motion Instrum. & SHz Map Fee Report April-June 2023 Strong Motion Instrum. & SHz Map Fee Report April-June 2023 4,629.73 Total for Check Number 42343: 4,629.73
42344 1159 H.T. Harvey & Assoc. Eco. Consult. 07/28/2023 62898 Canada Corners Parking Lot, ASRB2022-0022 Bio Report Canada Corners Parking Lot, ASRB2022-0022 Bio Report 3,540.50 Total for Check Number 42344: 3,540.50
42345 1653 Harrison Engineering, Inc. 07/28/2023
21-016-12 Glens Pathway Phase 2 & 3: Design June-July 2023Glens Pathway Phase 2 & 3: Design June-July 2023 13,654.00 23-003-04 Storm Damage Engineering Assistance: June 2023Storm Damage Engineering Assistance: June 2023 1,172.00 Total for Check Number 42345: 14,826.00
42346 1145 Jennifer Li 07/28/2023
Dentdeduc072623 Reimbursement-2023 Dental Deductible for Service on 06.23.23 Reimbursement-2023 Dental Deductible for Service on 06.23.23 75.00 Total for Check Number 42346: 75.00
42347 2556 Maze and Associates 07/28/2023
50222 Audit Services FY2023 Audit Services FY2023 12,078.00 Total for Check Number 42347: 12,078.00
42348 2926 Ninyo & Moore Geotechnical & Environmental Science 07/28/2023 276350 16 Preston Road, BLDG2023-0037 16 Preston Road, BLDG2023-0037 1,625.00 Total for Check Number 42348: 1,625.00
42349 1245 ODP Business Solutions, LLC 07/28/2023
318882046001 Supplies: Coffee Supplies: Coffee 95.92
Total for Check Number 42349: 95.92
42350 1276 Roberts Market 07/28/2023

07.01.23 Grocery & Hardware Supplies June 2023 Grocery & Hardware Supplies June 2023 1,040.07 Total for Check Number 42350: 1,040.07
42351 1334 West Bay Sanitary District 07/28/2023
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 2 Item 1 Page 3
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
2022/23-088 Quarterly Sewer Maintenance: April-June 2023 Quarterly Sewer Maintenance: April-June 2023 14,565.64 Total for Check Number 42351: 14,565.64
42352 1033 AT&T - 939-103-5060 07/28/2023
000020235963 6508511294 06.13.23 - 07.12.23 Phone (Museum) 06.13.23 - 07.12.23 25.34 Total for Check Number 42352: 25.34
42353 1035 AT&T - 939-103-5062 07/28/2023
000020235964 6508515591 TC/Woodside Pump Station 06.13.23 - 07.12.23 Phone (Town Center/Woodside Pump Station) 06.13.23 - 07.12.23 26.88 Total for Check Number 42353: 26.88
42354 1062 California Water Service 07/28/2023
W1367 07.13.23 1367116666 WHHA 24 Median Meters+1 Town Median M 6.10.23-7.12.23 WHHA 24 Median Meters+1 Town Median Meter 06.10.23 - 07.12.23 1,557.94 Total for Check Number 42354: 1,557.94
42355 1063 California Water Service 07/28/2023
W2367 07.12.23 2367116666 Mt Home & Woodside 06.09.23 - 07.11.23 2367116666 Mt Home & Woodside 06.09.23 - 07.11.23 31.64 Total for Check Number 42355: 31.64
42356 1065 California Water Service 07/28/2023
W4562 07.17.23 4562104183 5001 Farmhill Blvd, Barkley Fields 06.10.23 - 7.12.23 4562104183 5001 Farmhill Blvd, Barkley Fields 06.10.23 - 7.12.23 12,727.07 Total for Check Number 42356: 12,727.07
42357 1066 California Water Service 07/28/2023
W5527 07.07.23 5527147592 BG Construction Mtr 62261013 06.06.23 - 07.06.23 5527147592 BG Construction Mtr 62261013, 06.06.23 - 07.06.23 82.98 Total for Check Number 42357: 82.98
42358 1067 California Water Service 07/28/2023
W6167 07.12.23 6167116666 2955 Woodside Rd.. 06.09.23 - 07.11.23 6167116666 2955 Woodside Rd. 06.09.23 - 07.11.23 646.25 Total for Check Number 42358: 646.25
42359 1068 California Water Service 07/28/2023
W6408 07.12.23 6408116666 3140 Woodside Road 06.09.23 - 07.11.23 6408116666 3140 Woodside Road 06.09.23 - 07.11.23 1,234.17 Total for Check Number 42359: 1,234.17
42360 1069 California Water Service 07/28/2023
W8508 07.12.23 8508116666 Woodside & Canada Ln, 06.09.23 - 07.11.23 8508116666 Woodside & Canada Ln. 06.09.23 - 07.11.23 82.98 Total for Check Number 42360: 82.98
42361 1248 Pacific Gas & Electric 07/28/2023
P0537 07.19.23 Canada College/Farm Hill 0537900773-4 06.11.23 - 07.12.23 Canada College Traffic Signals 0537900773-4 06.11.23 - 07.12.23 82.75 Total for Check Number 42361: 82.75
42362 1249 Pacific Gas & Electric 07/28/2023
P0961 07.18.23 5001 Farm Hill/Barkely 0961067232-2 06.10.23 - 07.11.23 5001 Farm Hill/Barkley PGE 0961067232-2 06.10.23 - 07.11.23 522.58 Total for Check Number 42362: 522.58
42363 1251 Pacific Gas & Electric 07/28/2023
P3590 07.13.23 TH #2 3590823804-7 Gas 06.11.23 - 07.12.23 Town Hall -Gas 3590823804-7 06.11.23 - 07.12.23 60.76 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 3 Item 1 Page 4
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42363: 60.76
42364 1252 Pacific Gas & Electric 07/28/2023
P3663 07.14.23 Library 1 Gas 3663254289-4 06.13.23 - 07.13.23 Library 1 Gas PGE 3663254289-4 06.13.23 - 07.13.23 17.94 Total for Check Number 42364: 17.94
42365 1253 Pacific Gas & Electric 07/28/2023
P3674 07.18.23 TH 3; 3674157132-1 06.10.23 - 07.11.23 Town Hall 3; 3674157132-1 06.10.23 - 07.11.23 775.99 Total for Check Number 42365: 775.99
42366 1254 Pacific Gas & Electric 07/28/2023
P3704 07.19.23 Library 2- PGE3704920953-1 06.12.23 - 07.12.23Library 2- PGE3704920953-1 06.12.23 - 07.12.23 1,091.98 Total for Check Number 42366: 1,091.98
42367 1255 Pacific Gas & Electric 07/28/2023
P5632 07.18.23 Town Hall 4 PGE 5632637403-2 06.10.23 - 07.11.23Town Hall 4 PGE 5632637403-2 06.10.23 - 07.11.23 2,099.89 Total for Check Number 42367: 2,099.89
42368 1256 Pacific Gas & Electric 07/28/2023
P5827 07.11.23 Entrance Canada Coll. 5827359418-2 06.06.23 - 07.05.23 Traffic Canada College 5827359418-2 06.06.23 - 07.05.23 44.62 Total for Check Number 42368: 44.62
42369 1257 Pacific Gas & Electric 07/28/2023
P9226 07.18.23 TC Pump 9226135810-2 06.10.23 - 07.11.23 TC Pump 9226135810-2 06.10.23 - 07.11.23 595.33 Total for Check Number 42369: 595.33
42370 1258 Pacific Gas & Electric 07/28/2023
P9809 07.18.23 TC Questa Pump 9809469106-4 06.10.23 - 07.11.23TC Questa Pump 9809469106-4 06.10.23 - 07.11.23 34.77 Total for Check Number 42370: 34.77
42371 2218 Wex Bank 07/28/2023
90358574 Chevron Gas Card for Fleet 06.07.23 - 07.06.23 Chevron Gas Card for Fleet 06.07.23 - 07.06.23 1,084.83 Total for Check Number 42371: 1,084.83
42372 1250 Pacific Gas & Electric 07/28/2023
P1399 07.21.23 1399341562-2 Street Lamp 06.15.23 - 07.17.23 1399341562-2 TH Street Lamp 06.15.23 - 07.17.23 18.88 Total for Check Number 42372: 18.88
42373 1322 United Site Services 07/28/2023
INV-01853443 Portable Restroom Services 07.12.23 - 08.08.23 Portable Restroom Services 07.12.23 - 08.08.23 231.57 Total for Check Number 42373: 231.57
42374 3007 Walter Aldana 07/28/2023
DefSpac07.25.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 3,000.00 Total for Check Number 42374: 3,000.00
42375 2913 Bruce Bastl 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 320.00 Total for Check Number 42375: 320.00
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 4 Item 1 Page 5
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42376 2539 Joan Donath 07/28/2023
DefSpac07.13.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 3,000.00 Total for Check Number 42376: 3,000.00
42377 2733 Michael Feldman 07/28/2023
DefSpac07.26.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 3,000.00 Total for Check Number 42377: 3,000.00
42378 1707 Karen Flores 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 2,750.00 Total for Check Number 42378: 2,750.00
42379 2676 Steve Gray 07/28/2023
DefSpac07.13.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 3,000.00 Total for Check Number 42379: 3,000.00
42380 2975 Heeral Kota 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 2,500.00 Total for Check Number 42380: 2,500.00
42381 2622 Keith Lucas 07/28/2023
DefSpac07.25.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 3,000.00 Total for Check Number 42381: 3,000.00
42382 2929 Lawrence Schreiber 07/28/2023
DefSpac07.25.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 3,000.00 Total for Check Number 42382: 3,000.00
42383 2835 Hao Zhong 07/28/2023
DefSpac07.24.23 Defensible Space Matching Fund Program - FY24Defensible Space Matching Fund Program - FY24 3,000.00 Total for Check Number 42383: 3,000.00
42384 3059 Gordon Construction 07/28/2023
Refund07.20.23 112 Highland Terrace, BLDG2022-0496, Weight Tickets Submitted 112 Highland Terrace, BLDG2022-0496, Weight Tickets Submitted 1,000.00 Total for Check Number 42384: 1,000.00
42385 2153 Michael Fellman Siding and Roofing 07/28/2023 Refund07.26.23 190 Roberta Drive BLDG2023-0251-0252, Weight Tickets Submitted 190 Roberta Drive BLDG2023-0251-0252, Weight Tickets Submitted 1,000.00 Total for Check Number 42385: 1,000.00
42386 1451 Shelton Roofing Company 07/28/2023
Refund07.13.23 71 Tum Suden Way, BLDG2023-0051. Permit Finaled. 71 Tum Suden Way, BLDG2023-0051. Permit Finaled. 1,000.00 Total for Check Number 42386: 1,000.00
42387 3063 Top Tier Roofing 07/28/2023
Refund07.24.23 170 Olive Hill Lane BLDG2023-0239 Weight Tickets Submitted 170 Olive Hill Lane BLDG2023-0239 Weight Tickets Submitted 1,000.00 Total for Check Number 42387: 1,000.00
42388 3020 Tusca, LLC 07/28/2023
Refund07.17.23 568 Mountain Home Road, BLDG2018-0276, Weight Tickets Submitted 568 Mountain Home Road, BLDG2018-0276, Weight Tickets Submitted 1,144.00 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 5 Item 1 Page 6
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42388: 1,144.00
42389 3060 Andreini Brothers, Inc. 07/28/2023
5862 Glens Pathway Phase 2 & 3: Construction 06.20.23-07.15.23 Glens Pathway Phase 2 & 3: Construction 06.20.23-07.15.23 115,188.92 Total for Check Number 42389: 115,188.92
42390 1028 Arranged 4 Comfort 07/28/2023
23-8780-SH Chairs for Town Council & Committee Meetings (14) Chairs for Town Council & Committee Meetings (14) 12,254.20 Total for Check Number 42390: 12,254.20
42391 1030 Associated Business Machines 07/28/2023
20211190 Postage Meter Supplies:Ink,Sealing Solution,LabelsPostage Meter Supplies:Ink,Sealing Solution,Labels 479.13 Total for Check Number 42391: 479.13
42392 2120 Bay Area Paving Company, Inc. 07/28/2023
C59-251 Pothole Repairs: Olive Hill Lane @ Bridge & Lanning @ Canada Pothole Repairs: Olive Hill Lane @ Bridge & Lanning @ Canada 2,987.00 Total for Check Number 42392: 2,987.00
42393 2310 CALBO 07/28/2023
16507 Training:Ed Week-4 Days Training:Ed Week-4 Days 650.00 16534 Training:Ed Week-3 Days Training:Ed Week-3 Days 435.00 Total for Check Number 42393: 1,085.00
42394 1738 City of East Palo Alto 07/28/2023
TC 07.25.23 Council of Cities Dinner/Meeting 07.28.23 Council of Cities Dinner/Meeting 07.28.23 65.00 Total for Check Number 42394: 65.00
42395 2559 Sarah Filipe 07/28/2023
Reimb. 07.25.23 APA California 2023 Conference APA California 2023 Conference 761.00 Total for Check Number 42395: 761.00
42396 2801 Green Halo Systems Inc 07/28/2023
4382 Waste Tracking System Month Fee: July 2023 Waste Tracking System Month Fee: July 2023 117.00 Total for Check Number 42396: 117.00
42397 3061 Greg's Trucking Service, Inc. 07/28/2023
202307-32 Storm Related:Transport Storm Debris to ZankerRecycle Storm Related:Transport Storm Debris to ZankerRecycle 5,520.00 Total for Check Number 42397: 5,520.00
42398 2992 Jessica Hatfield 07/28/2023
AC 07.17.23 Videographer Services: WACC 1st Friday Event-July 2023 Videographer Services: WACC 1st Friday Event-July 2023 382.50 Total for Check Number 42398: 382.50
42399 2225 Mission Uniform 07/28/2023
519558270Adjust Weekly Public Works Uniform Rental 06.27.23 Credit Adjust FY2024 Weekly Public Works Uniform Rental 06.27.23 Credit Adjust FY2024 -1.78 519608996 Weekly Public Works Uniform Rental Service 07.04.23 Weekly Public Works Uniform Rental Service 07.04.23 35.00 519640135 Weekly Public Works Uniform Rental Service 07.11.23 Weekly Public Works Uniform Rental Service 07.11.23 35.00 519682812 Weekly Public Works Uniform Rental Service 07.18.23 Weekly Public Works Uniform Rental Service 07.18.23 35.00 519727175 Weekly Public Works Uniform Rental Service 07.25.23 Weekly Public Works Uniform Rental Service 07.25.23 35.00 Total for Check Number 42399: 138.22
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 6 Item 1 Page 7
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42400 1245 ODP Business Solutions, LLC 07/28/2023
320592663001 Supplies: Pens, Post-it Notes Supplies: Pens, Post-it Notes 23.37 321777445001 Supplies: Lunchroom Dinner Forks Supplies: Lunchroom Dinner Forks 10.92 321777446001 Supplies: Kleenex Supplies: Kleenex 30.93
321777447001 Supplies: Lunchroom Serving Tongs Supplies: Lunchroom Serving Tongs 6.55 321777448001 Supplies: Cornstarch Utensils Supplies: Cornstarch Utensils 10.97 Total for Check Number 42400: 82.74
42401 1626 Peninsula Sports Officials Assoc., Inc. 07/28/2023 100514 Co-Ed Softball Summer 2023 League Umpire Fees-July Co-Ed Softball Summer 2023 League Umpire Fees-July 504.00 Total for Check Number 42401: 504.00
42402 1291 Sage Schaan 07/28/2023
Reimb. 07.25.23 APA California 2023 Conference APA California 2023 Conference 706.00 Total for Check Number 42402: 706.00
42403 1512 Superion, LLC 07/28/2023
385971 Community Development Cloud Upgrade:Set Up Fee (formerly TrakiT) Community Development Cloud Upgrade:Set Up Fee (formerly TrakiT) 5,000.00 Total for Check Number 42403: 5,000.00
42404 1333 Wells Fargo Financial Leasing, Inc. 07/28/2023 5025959070 Postage Meter Rental 08.13.23-09.12.23 Postage Meter Rental 08.13.23-09.12.23 185.93 Total for Check Number 42404: 185.93
Total for 7/28/2023: 357,669.50
42405 2967 Dyett & Bhatia 08/04/2023
22-589-06 Housing Element/HE CEQA Consultant: May 2023Housing Element/HE CEQA Consultant: May 2023 7,367.50 Total for Check Number 42405: 7,367.50
42406 3064 Regional Government Services 08/04/2023
15163 1101 Canada Road, CEQA2022-0001-May 2023 1101 Canada Road, CEQA2022-0001-May 2023 1,000.00 15318 1101 Canada Road, CEQA2022-0001-June 2023 1101 Canada Road, CEQA2022-0001-June 2023 770.00 15359 1101 Canada Road, CEQA2022-0001-June 2023 1101 Canada Road, CEQA2022-0001-June 2023 302.50 Total for Check Number 42406: 2,072.50
42407 2547 David Connolly 08/04/2023
DefSpac7.28.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 2,900.00 Total for Check Number 42407: 2,900.00
42408 2473 Van Jepson 08/04/2023
DefSpac7.31.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,250.00 Total for Check Number 42408: 1,250.00
42409 1241 Nicolay Consulting Group 08/04/2023
448-2023-06 Actuarial & Consulting Services Post employment Healthcare FY23 Actuarial & Consulting Services Post employment Healthcare FY23 3,500.00 Total for Check Number 42409: 3,500.00
42410 2547 David Connolly 08/04/2023
DefSpac07.28.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 150.00 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 7 Item 1 Page 8
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42410: 150.00
42411 2892 Jeremy Franklin 08/04/2023
DefSpac07.28.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 390.00 Total for Check Number 42411: 390.00
42412 2031 Weihai He 08/04/2023
DefSpac08.02.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,300.00 Total for Check Number 42412: 1,300.00
42413 2473 Van Jepson 08/04/2023
DefSpac07.31.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,250.00 Total for Check Number 42413: 1,250.00
42414 3068 Eileen Wagner 08/04/2023
DefSpac07.28.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42414: 3,000.00
42415 2834 CivicPlus LLC 08/04/2023
268703 Redesign & Annual Hosting of Town Website(30%)Redesign & Annual Hosting of Town Website(30%) 9,862.52 Total for Check Number 42415: 9,862.52
42416 1640 Epic 08/04/2023
Contrib2024 Epic(Formerly CERPP) Contribution for FY2024 Epic(Formerly CERPP) Contribution for FY2024 15,000.00 Total for Check Number 42416: 15,000.00
42417 1385 Stepford 08/04/2023
2301431 HP ZBook Fury Laptops (4) HP ZBook Fury Laptops (4) 12,955.26 Total for Check Number 42417: 12,955.26
42418 1318 U.S. Bank 08/04/2023
PCard07.17.23 Tkt Leap APWA: Chapter Lunch/Meeting Employee Procurement Card Statement 07.17.23 50.00 PCard07.17.23 Zoom: Video Conferencing Subscription (Month) Arts & Culture Employee Procurement Card Statement 07.17.23 15.99 PCard07.17.23 Microsoft: Microsoft 365 Subscription Employee Procurement Card Statement 07.17.23 69.99 PCard07.17.23 Amazon: Kitchen Supplies Employee Procurement Card Statement 07.17.23 20.87 PCard07.17.23 Accessories Ford: Floor Liners-2023 Ford Escape Employee Procurement Card Statement 07.17.23 212.29 PCard07.17.23 Costco: TC and Committee Meeting RefreshmentsEmployee Procurement Card Statement 07.17.23 88.03 PCard07.17.23 Lowes: Patio Chairs Employee Procurement Card Statement 07.17.23 219.64 PCard07.17.23 Zoom: Video Conferencing Subscription(Month) Employee Procurement Card Statement 07.17.23 15.99 PCard07.17.23 Home Depot: Clean Up Day Sharps Container Employee Procurement Card Statement 07.17.23 42.62 PCard07.17.23 Auto Pride Car Wash: Car Wash-2 Town Cars Employee Procurement Card Statement 07.17.23 67.98 PCard07.17.23 Outdoor Supply: Backhoe Supplies Employee Procurement Card Statement 07.17.23 53.70 PCard07.17.23 Dog Waste Depot: Dog Waste Bags Employee Procurement Card Statement 07.17.23 712.73 Total for Check Number 42418: 1,569.83
42419 3042 Andruschuk Borislav 08/04/2023
Refund07.31.23 Andruschuk Borislav 4130 Jeferson Ave BLDG2022-0308 Andruschuk Borislav 4130 Jeferson Ave BLDG2022-0308 1,000.00 Total for Check Number 42419: 1,000.00
42420 3067 Ground Up Construction 08/04/2023
Refund07.28.23 Ground Up Construction-813 Glencrag Way BLDG2023-0330 Ground Up Construction-813 Glencrag Way BLDG2023-0330 1,000.00 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 8 Item 1 Page 9
Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42420: 1,000.00
42421 1819 Association of Bay Area Governments 08/04/2023 AR032579 ABAG Membership Fees FY23/24 ABAG Membership Fees FY23/24 2,496.00 Total for Check Number 42421: 2,496.00
42422 1031 AT&T - 939-103-5058 08/04/2023
000020282194 6505291639&6505291647 (Additional Lines-Museum) 6.25.23-7.24.23 Phone (Additional Lines at Museum) 06.25.23-07.24.23 52.28 Total for Check Number 42422: 52.28
42423 1032 AT&T - 939-103-5059 08/04/2023
000020282195 6505291708(Automated Notification System/DSL) 06.25.23-07.24.23 Phone(Automated Notification System/DSL) 06.25.23-07.24.23 26.91 Total for Check Number 42423: 26.91
42424 1034 AT&T - 939-103-5061 08/04/2023
000020282198 6508512195Phone(Fax) 06.25.23-07.24.23 6508512195Phone (Fax) 06.25.23-07.24.23 52.28 Total for Check Number 42424: 52.28
42425 1036 AT&T - 939-103-5063 08/04/2023
000020282199 6508516795 Phone (Extra Office Number) 06.25.23-07.24.23 Phone (Extra Office Number) 06.25.23-07.24.23 23.99 Total for Check Number 42425: 23.99
42426 1037 AT&T - 939-103-5064 08/04/2023
000020282200 6508517741 La Quest Sewer Pump Station 6.25.23-7.24.23 Phone (Public Works) La Quest Sewer Pump Station 6.25.23-7.24.23 26.94 Total for Check Number 42426: 26.94
42427 1407 City of Brisbane 08/04/2023
INV00494 San Mateo CountyTraining Consortium FY24 Membership Dues San Mateo CountyTraining Consortium FY24 Membership Dues 480.00 Total for Check Number 42427: 480.00
42428 1308 Embarcadero Media 08/04/2023
79172 Legal Advertising Planning July 2023 Legal Advertising Planning July 2023 910.00 Total for Check Number 42428: 910.00
42429 1167 Herc Rentals, Inc. 08/04/2023
32398710-025 Storage Container Rental 07.05.23-08.02.23 Storage Container Rental 07.05.23-08.02.23 127.30 Total for Check Number 42429: 127.30
42430 1168 Hillyard 08/04/2023
605184087 Janitorial Supplies: TH & IH Liners,Soap,Toilet&Paper Towels Janitorial Supplies: TH & IH Liners,Soap,Toilet&Paper Towels 951.11 605184088 Library Janitorial Supplies:Bath&Towels Paper,Seat Covers Liquid Library Janitorial Supplies:Bath&Towels Paper,Seat Covers Liquid 305.29 Total for Check Number 42430: 1,256.40
42431 1148 Gerardo Mendoza 08/04/2023
189 Barkley Fields Janitorial + Disinfecting July 2023 Barkley Fields Janitorial + Disinfecting July 2023 940.00 235 Museum Janitorial + Disinfecting July 2023 Museum Janitorial + Disinfecting July 2023 240.00 245 Independence Hall Janitorial July 2023 Independence Hall Janitorial July 2023 135.00 288 Branch Library Janitorial + Disinfecting July 2023Branch Library Janitorial + Disinfecting July 2023 1,285.00 299 Town Hall Janitorial + Disinfecting July 2023 Town Hall Janitorial + Disinfecting July 2023 1,095.00 Total for Check Number 42431: 3,695.00
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 9 Item 1 Page 10 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42432 1245 ODP Business Solutions, LLC 08/04/2023
321570766001 Supplies:Notepads,Pens,Tape Supplies:Notepads,Pens,Tape 100.43 321643336001 Supplies: Folders Supplies:Folders 82.80
321641494001 Supplies:Napkins, Kleenex Supplies:Napkins, Kleenex 29.16 321643288001 Supplies:Pressboard Expanding Folders Supplies:Pressboard Expanding Folders 88.99 323184100001 Supplies:Toner Supplies:Toner 152.98
Total for Check Number 42432: 454.36
42433 1095 Sweeping Corporation of America 08/04/2023
106635CS Monthly Sweep Fee July 2023 Monthly Sweep Fee July 2023 1,513.68 Total for Check Number 42433: 1,513.68
42434 1355 The Reveg Edge 08/04/2023
2332 Kite Hill Mowing DNA soil studies Kite Hill Mowing DNA soil studies 2,000.00 Total for Check Number 42434: 2,000.00
42435 1338 Woodside & Portola Private Patrol 08/04/2023 190896 Monthly Commercial Patrol Service Town August 2023 Monthly Commercial Patrol Service Town August 2023 3,100.00 Total for Check Number 42435: 3,100.00
Total for 8/4/2023: 80,782.75
42436 zzzz Void 08/18/2023
VOID#42436 VOID Check # 42436 Due to Printing Error 08.18.23VOID Check # 42436 Due to Printing Error 08.18.23 1.00 VOID#42436 VOID Check # 42436 Due to Printing Error 08.18.23VOID Check # 42436 Due to Printing Error 08.18.23 -1.00 42437 2879 Lisa Goel 08/18/2023
DefSpac08.09.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 42437: 3,000.00
42438 2678 John Lowney 08/18/2023
DefSpac08.09.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 2,877.00 Total for Check Number 42438: 2,877.00
42439 1853 Courtney MacNeill 08/18/2023
DefSpac08.14.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 42439: 3,000.00
42440 2188 Suzan Miller 08/18/2023
DefSpac08.14.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,750.00 Total for Check Number 42440: 1,750.00
42441 1465 Oliver Yu 08/18/2023
DefSpac08.14.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 150.00 Total for Check Number 42441: 150.00
42442 3014 Parametrix, Inc. 08/18/2023
47215 On-Call Plan. Traffic Eng.-June 2023 On-Call Plan. Traffic Eng.-June 2023 737.50 Total for Check Number 42442: 737.50
42443 1006 Aaronson, Dickerson, Cohn & Lanzone 08/18/2023 1887 Legal Services July 2023 Legal Services July 2023 31,130.75 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 10 Item 1 Page 11 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42443: 31,130.75
42444 2407 Advanced Tree Care 08/18/2023
17518 Arborist Letter: 231 Glenwood Avenue Arborist Letter: 231 Glenwood Avenue 300.00 Total for Check Number 42444: 300.00
42445 1038 AT&T - 939-105-1744 08/18/2023
000020351990 BAN9391051744 (Internet) 07.10.23-08.09.23 Phone (Internet) 07.10.23-08.09.23 838.74 Total for Check Number 42445: 838.74
42446 1039 AT&T Mobility 08/18/2023
873236230X08062023 Cell phones 873236320 06.29.23-07.28.23 Cell phones 873236320 06.29.23-07.28.23 187.00 Total for Check Number 42446: 187.00
42447 2963 Baker Tilly US, LLP 08/18/2023
BT2500889 Housing Element Consulting Service: July 2023 Housing Element Consulting Service: July 2023 1,260.00 Total for Check Number 42447: 1,260.00
42448 1043 Bay Area News Group 08/18/2023
0001386276 Legal Classified Advertising-Planning July 2023 Legal Classified Advertising Planning & Admin July 2023 1,078.27 0001386276 Legal Classified Advertising July 2023 Legal Classified Advertising Planning & Admin July 2023 103.83 Total for Check Number 42448: 1,182.10
42449 3016 Bay Area Tree Specialists 08/18/2023
687719 5001 Farm Hill Removal 2 Ecualyptus trees, miscellaneous 5001 Farm Hill Removal 2 Ecualyptus trees, miscellaneous 59,900.00 Total for Check Number 42449: 59,900.00
42450 1060 California Water Service 08/18/2023
W4321 08.01.23 4321116666 2955 Woodside Rd 6" Fire Service, 08.01.23-08.31.23 4321116666 2955 Woodside Rd 6" Fire Service, 08.01.23-08.31.23 55.34 Total for Check Number 42450: 55.34
42451 1066 California Water Service 08/18/2023
W5527 08.04.23 5527147592 BG Construction Mtr 62261013 07.07.23-08.04.23 5527147592 BG Construction Mtr 62261013, 07.07.23-08.04.23 93.97 Total for Check Number 42451: 93.97
42452 1110 Corodata 08/18/2023
RS3522811 Records Management July 2023 Records Management July 2023 744.06 Total for Check Number 42452: 744.06
42453 2553 Farallon Company Engineering 08/18/2023
2302-5 Storm Related:Temporary Traffic Signal System-Skyline&OLHR July Storm Related:Temporary Traffic Signal System-Skyline&OLHR July 15,481.68 2308-1 Kings Mountain Road Equestrian and Pedestrian Bridge Repair PR#1 Kings Mountain Road Equestrian and Pedestrian Bridge Repair PR#1 37,259.00 Total for Check Number 42453: 52,740.68
42454 3069 Patrick Gilson 08/18/2023
DefSpac08.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42454: 3,000.00
42455 2879 Lisa Goel 08/18/2023
DefSpac08.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 11 Item 1 Page 12 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42455: 3,000.00
42456 2881 Steven Gurvitz 08/18/2023
DefSpac08.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42456: 3,000.00
42457 2992 Jessica Hatfield 08/18/2023
AC 08.15.23 Videographer Services: WACC 1st Friday Event - September 2023 Videographer Services: WACC 1st Friday Event - September 2023 85.00 Total for Check Number 42457: 85.00
42458 1168 Hillyard 08/18/2023
605196578 Library Janitorial Supplies: Hand Soap Library Janitorial Supplies; Hand Soap 76.78 Total for Check Number 42458: 76.78
42459 1712 Ann Hogle 08/18/2023
DefSpac08.15.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,100.00 Total for Check Number 42459: 2,100.00
42460 3025 NVWS Properties, LLC 08/18/2023
DefSpac08.09.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42460: 3,000.00
42461 1245 ODP Business Solutions, LLC 08/18/2023
A321643336001 Supplies:Folders Paid $84.80 08.04.23 Paying tax $7.76 Supplies:Folders Paid $84.80 08.04.23 Paying tax $7.76 7.76 A323184100001 Supplies: Toner Paid $152.98 08.04.23 Paying tax $14.43 Supplies: Toner Paid $152.98 08.04.23 Paying tax $14.43 14.43 Total for Check Number 42461: 22.19
42462 1592 OpenGov, Inc. 08/18/2023
INV00012339 Annual Fee: Reporting & Analysis & Transparenc 07.01.23-06.30.24 Annual Fee: Reporting & Analysis & Transparenc 07.01.23-06.30.24 6,240.00 Total for Check Number 42462: 6,240.00
42463 1440 Pineda Tree Service, Inc. 08/18/2023
INV0737 Tree Work: Remove 1 Acacia tree leaning over KMR for safety Tree Work: Remove 1 Acacia tree leaning over KMR for safety 1,600.00 Total for Check Number 42463: 1,600.00
42464 1581 PLAN JPA 08/18/2023
PLAN-2024-0025 General Liability Claims: July 2023 General Liability Claims: July 2023 540.50 Total for Check Number 42464: 540.50
42465 1556 Quality Landscape & Concrete, Inc. 08/18/2023 BARKLEY07.31.23 Barkley Fields Monthly Landscape Maintenance July 2023 Barkley Fields Monthly Landscape Maintenance July 2023 10,280.00 Canada08.01.23 Runnymede/Canada Transformer Work for July 2023Runnymede/Canada Transformer Work for July 2023 572.00 LIBRARY07.31.23 Library Landscape Maintenance July 2023 Library Landscape Maintenance July 2023 1,080.00 OLHBridge080123 Old La Honda Bridge Work for July 2023 Old La Honda Bridge Work for July 2023 572.00 TOWN07.31.23 Town Monthly Landscape Maintenance July 2023 Town Monthly Landscape Maintenance July 2023 1,480.00 Woodside8.1.23 Contract Work Complete: Churchhill/Woodside HighContract Work Complete: Churchhill/Woodside High 35,160.00 Total for Check Number 42465: 49,144.00
42466 2226 Quench USA, Inc. 08/18/2023
INV06063301 2 Water Units for TH/Public Works 07.20.23-08.19.23 2 Water Units for TH/Public Works 07.20.23-08.19.23 158.60 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 12 Item 1 Page 13 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42466: 158.60
42467 2812 Robert P. Sawyer 08/18/2023
DefSpac08.03.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,225.00 Total for Check Number 42467: 1,225.00
42468 3071 Denise Seymour 08/18/2023
DefSpac08.07.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 750.00 Total for Check Number 42468: 750.00
42469 1513 St. Francis Electric, LLC 08/18/2023
23166701 TS & SL Maintenance- July 2023 TS & SL Maintenance- July 2023 290.00 Total for Check Number 42469: 290.00
42470 1385 Stepford 08/18/2023
2301480 HP G4 Docking Stations (4) HP G5 Docking Station (1) HP G4 Docking Stations (4) HP G5 Docking Station (1) 1,859.55 2306398 IT Service Overage/After Hours 07.25.23-07.26.23IT Service Overage/After Hours 07.25.23 -07.26.23 165.00 2306406 IT Service Overage/After Hours 06.26-.23 - 07.31.23 IT Service Overage/After Hours 06.26-.23 - 07.31.23 825.00 Total for Check Number 42470: 2,849.55
42471 1355 The Reveg Edge 08/18/2023
2331 Kite Hill Mowing 07.19.23 Kite Hill Mowing 07.19.23 360.00 2333 Kite Hill Mowing: 08.04.23 & 08.05.23 & Soil testing Kite Hill Mowing: 08.04.23 & 08.05.23 & Soil testing 1,314.00 Total for Check Number 42471: 1,674.00
42472 1324 U.S. BANK St. Paul 08/18/2023
2367971 Impv Bonds-Parking Lot Principal+Interest 03.02.2023-09.01.23 Impv Bonds-Parking Lot Principal+Interest 03.02.2023-09.01.23 42,640.00 Total for Check Number 42472: 42,640.00
42473 2218 Wex Bank 08/18/2023
90998823 Chevron Gas Card for Fleet 07.07.23-08.06.23 Chevron Gas Card for Fleet 07.07.23-08.06.23 915.92 Total for Check Number 42473: 915.92
42474 1465 Oliver Yu 08/18/2023
DefSpac08.14.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,231.66 Total for Check Number 42474: 1,231.66
42475 2133 Degnan Printers, Inc. 08/18/2023
30244 Envelopes (2000) Envelopes (2000) 516.44
30246 Business Cards (2750) Business Cards (2750) 810.37 30259 Business Cards (250) Business Cards (250) 137.90
Total for Check Number 42475: 1,464.71
42476 1245 ODP Business Solutions, LLC 08/18/2023
319185167001 Supplies: HP Toner Supplies: HP Toner 309.40 320347281001 Supplies: Ziplock, Wood Stir Sticks, Dishwashing Soapuplies: Ziplock, Wood Stir Sticks, Dishwashing Soap 83.88 320347281002 Supplies: Hand Soap Supplies: Hand Soap 13.80 320761319001 Supplies: Coffee Filters Supplies: Coffee Filters 9.78 321024699001 Supplies: Honeysticks Supplies: Honeysticks 35.99 321027702001 Supplies: Post-it Notes, Sweetner Supplies: Post-it Notes, Sweetner 48.28 321027703001 Supplies: First Aid Supplies: First Aid 56.85 321194274001 Supplies: Stapler, Staples, Post-its, Desk OrganizerSupplies: Stapler, Staples, Post-its, Desk Organizer 93.52 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 13 Item 1 Page 14 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
321570766002 Supplies: Paper Towels Supplies: Paper Towels 87.49 321641496001 Supplies: First Aid Kit Supplies: First Aid Kit 30.50 322190781001 Supplies: HP Ink Supplies: HP Ink 87.49
323183910001 Supplies: Lunchroom Mugs Supplies: Lunchroom Mugs 27.33 323390602001 Supplies: Staples, Folders Supplies: Staples, Folders 26.71 323391176001 Supplies: Folders Supplies: Folders 32.80
323705265001 Supplies: Mouse,Copy Paper, Copyholder Supplies: Mouse,Copy Paper, Copyholder 145.98 324189629001 Supplies: Binders Supplies: Binders 17.61
324299794001 Supplies: Batteries Supplies: Batteries 60.09 324303044001 Supplies: Honeysticks Supplies: Honeysticks 35.99 324674670001 Supplies: Binders Supplies: Binders 50.07
Total for Check Number 42476: 1,253.56
42477 1276 Roberts Market 08/18/2023

08.01.23 Grocery & Hardware Supplies July 2023 Grocery & Hardware Supplies July 2023 921.92 Total for Check Number 42477: 921.92
Total for 8/18/2023: 287,130.53
42478 2709 Micah Kalsen 08/25/2023
DefSpac08.23.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,055.00 Total for Check Number 42478: 1,055.00
42479 2678 John Lowney 08/25/2023
DefSpac08.09.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 123.00 Total for Check Number 42479: 123.00
42480 2758 Erik Mack 08/25/2023
DefSpac08.21.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 42480: 3,000.00
42481 3080 Heide Poppenberg 08/25/2023
DefSpac08.21.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 42481: 3,000.00
42482 2294 Kevin and Nan Daley 08/25/2023
DefSpac08.23.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42482: 3,000.00
42483 2702 Thomas Low 08/25/2023
DefSpac08.17.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42483: 3,000.00
42484 2691 Kelly Murphy 08/25/2023
DefSpac08.22.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42484: 3,000.00
42485 3079 Howard Nickel 08/25/2023
DefSpac08.17.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,000.00 Total for Check Number 42485: 1,000.00
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 14 Item 1 Page 15 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42486 2731 Perry Palmer 08/25/2023
DefSpac08.21.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42486: 3,000.00
42487 1412 Kathie Roberts 08/25/2023
DefSpac08.21.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42487: 3,000.00
42488 2869 Knut Skarpaas 08/25/2023
DefSpac08.21.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42488: 3,000.00
42489 2988 Greg Welch 08/25/2023
DefSpac030223R Defensible Space Matching Fund Program FY23 Reissue Defensible Space Matching Fund Program FY23 Reissue 3,000.00 Total for Check Number 42489: 3,000.00
42490 1005 AAA Rentals 08/25/2023
802482 Equipment Rental: 11" Jumping Jack Tamper/Rammer Equipment Rental: 11" Jumping Jack Tamper/Rammer 275.00 802685 Equipment Rental: 11" Jumping Jack Tamper/Rammer Equipment Rental: 11" Jumping Jack Tamper/Rammer 286.00 Total for Check Number 42490: 561.00
42491 3060 Andreini Brothers, Inc. 08/25/2023
5918 Glens Pathway Phase 2 & 3: Construction 07.15.23-08.15.23 Glens Pathway Phase 2 & 3: Construction 07.15.23-08.15.23 251,290.86 Total for Check Number 42491: 251,290.86
42492 2894 ClientFirst Consulting Group, LLC 08/25/2023 15356 CentralSquare Migration Contract Negotiation-July 2023 CentralSquare Migration Contract Negotiation-July 2023 1,012.50 Total for Check Number 42492: 1,012.50
42493 1121 CSG Consultants, Inc. 08/25/2023
B231269 Building Plan Review Services July 2023 Building Plan Review Services July 2023 20,221.28 Total for Check Number 42493: 20,221.28
42494 2801 Green Halo Systems Inc 08/25/2023
4440 Waste Tracking System Monthly Fee: August 2023Waste Tracking System Monthly Fee: August 2023 117.00 Total for Check Number 42494: 117.00
42495 1178 Interstate Traffic Control Products, Inc. 08/25/2023 258313 Custom Signs: Round Reflector-3.25" Center MT, red Custom Signs: Round Reflector-3.25" Center MT, red 24.61 Total for Check Number 42495: 24.61
42496 1893 JMEC Engineering Inc 08/25/2023
315701-02 Storm Related: Kings Mt. Rd. Equest/Ped Bridge Repair-July 2023 Storm Related: Kings Mt. Rd. Equest/Ped Bridge Repair-July 2023 19,438.67 Total for Check Number 42496: 19,438.67
42497 2782 Kikuchi & Kankel Design Group 08/25/2023
Design08.16.23 Woodside Rd. Medians Construction Administration June-August Woodside Rd. Medians Construction Administration June-August 565.00 Total for Check Number 42497: 565.00
42498 3013 Marina Landscape, Inc. 08/25/2023
452301-05 Woodside Rd. Median Island Beaut. Construction July 2023 Woodside Rd. Median Island Beaut. Construction July 2023 1,900.00 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 15 Item 1 Page 16 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42498: 1,900.00
42499 1251 Pacific Gas & Electric 08/25/2023
P3590 08.11.23 TH #2 3590823804-7 Gas 07.13.23-08.10.23 Town Hall -Gas 3590823804-7 07.13.23-08.10.23 36.18 Total for Check Number 42499: 36.18
42500 1252 Pacific Gas & Electric 08/25/2023
P3663 08.13.23 Library 1 Gas 3663254289-4 07.14.23-08.11.23 Library 1 Gas PGE 3663254289-4 7.85 Total for Check Number 42500: 7.85
42501 1256 Pacific Gas & Electric 08/25/2023
P5827 08.09.23 Entrance Canada Coll. 5827359418-2 07.06.23-08.03.23 Traffic Canada College 5827359418-2 07.06.23-08.03.23 45.85 Total for Check Number 42501: 45.85
42502 1556 Quality Landscape & Concrete, Inc. 08/25/2023 HWY8407.31.23 HWY 84 Medians Landscape Maintenance July 2023 HWY 84 Medians Landscape Maintenance July 2023 860.00 Total for Check Number 42502: 860.00
42503 1291 Sage Schaan 08/25/2023
Dentdeduc081523 Reimbursement-2023 Dental Deductible for Service on 04.18.23 Reimbursement-2023 Dental Deductible for Service on 04.18.23 75.00 Total for Check Number 42503: 75.00
42504 1355 The Reveg Edge 08/25/2023
2336 Kite Hill Mowing 08.11.23 Kite Hill Mowing 08.11.23 660.00 Total for Check Number 42504: 660.00
42505 1322 United Site Services 08/25/2023
INV-01930753 Portable Restroom Services 08.09.23-09.05.23 Portable Restroom Services 08.09.23-09.05.23 231.57 Total for Check Number 42505: 231.57
42506 2104 Zanker Road Resource Management, LLC 08/25/2023 202307368 Storm Related:Recycle Storm Debris Fill Dirt 07.10.23-07.11.23 Storm Related:Recycle Storm Debris Fill Dirt 07.10.23-07.11.23 19,418.27 Total for Check Number 42506: 19,418.27
42507 3078 Campi Development Co 08/25/2023
Refund08.16.23 BLDG2021-0580, 155 Kings Mountain Rd, RefundBLDG2021-0580, 155 Kings Mountain Rd, Refund 1,000.00 Total for Check Number 42507: 1,000.00
42508 3074 Legacy Roofing and Waterproofing 08/25/2023
Refund08.18.23 BLDG2023-0345, 198 Romero Road, Refund BLDG2023-0345, 198 Romero Road, Refund 1,000.00 Total for Check Number 42508: 1,000.00
42509 3076 Loyas Landscaping LLC 08/25/2023
Refund08.16.23 BLDG2023-0156, 655 Glencraig Way, Refund BLDG2023-0156, 655 Glencraig Way, Refund 1,000.00 Total for Check Number 42509: 1,000.00
42510 3077 McManis and Associates, Inc. 08/25/2023
Refund08.16.23 BLDG2023-0019-0020, 3525 Partition Street, Refund BLDG2023-0019-0020, 3525 Partition Street, Refund 1,000.00 Total for Check Number 42510: 1,000.00
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 16 Item 1 Page 17 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
42511 3072 Pacific Peninsula Group 08/25/2023
Refund08.09.23 BLDG2023-0266 485 Whiskey Hill Road Refund BLDG2023-0266 485 Whiskey Hill Road Refund 3,030.00 Total for Check Number 42511: 3,030.00
42512 3075 Salveson Electric 08/25/2023
Refun08.18.23 BLDG2023-0229, 20 Corto Lane, Refund permit fees BLDG2023-0229, 20 Corto Lane, Refund permit fees 360.00 Total for Check Number 42512: 360.00
42513 3073 Thomas Werbe 08/25/2023
Refund08.18.23 BLDG2023-0022, 222 Albion Ave, Refund permit fees only BLDG2023-0022, 222 Albion Ave, Refund permit fees only 240.00 Total for Check Number 42513: 240.00
Total for 8/25/2023: 353,273.64
42514 1121 CSG Consultants, Inc. 08/29/2023
51988 152 Alta Mesa MERG2023-0001 06.30.23 152 Alta Mesa MERG2023-0001 06.30.23 240.00 Total for Check Number 42514: 240.00
42515 2926 Ninyo & Moore Geotechnical & Environmental Science 08/29/2023 276437 145 Northridge Ln BLDG2023-0182-0191 FENC2023-0010 ST2023-0014 145 Northridge Ln BLDG2023-0182-0191 FENC2023-0010 ST2023-0014 4,925.00 276438 15 Mission Trail Road BLDG2023-0232/SITE2023-0016 15 Mission Trail Road BLDG2023-0232/SITE2023-0016 3,017.50 Total for Check Number 42515: 7,942.50
42516 1355 The Reveg Edge 08/29/2023
2334 Kite Hill Mowing: 05/13/23 Kite Hill Mowing: 05/13/23 372.00 Total for Check Number 42516: 372.00
42517 1753 Sean Scott 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 1,571.50 Total for Check Number 42517: 1,571.50
42518 1951 Jan Sullivan 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY23 Defensible Space Matching Fund Program FY23 3,000.00 Total for Check Number 42518: 3,000.00
42519 1100 Vicki Coe 08/29/2023
DefSpac08.28.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42519: 3,000.00
42520 2052 Huck Holz 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,065.00 Total for Check Number 42520: 2,065.00
42521 2709 Micah Kalsen 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 800.00 Total for Check Number 42521: 800.00
42522 2688 Sally Anne Kramer 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 17 Item 1 Page 18 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42522: 3,000.00
42523 3083 Harriet Nakano 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,250.00 Total for Check Number 42523: 2,250.00
42524 3085 Robert A. Page 08/29/2023
DefSpac08.28.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42524: 3,000.00
42525 1643 Cirous Samia 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 1,200.00 Total for Check Number 42525: 1,200.00
42526 3082 Kathleen Scutchfield 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42526: 3,000.00
42527 1577 Gregory Smith 08/29/2023
DefSpac08.28.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 50.00 DefSpac08.28.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 2,100.00 Total for Check Number 42527: 2,150.00
42528 1951 Jan Sullivan 08/29/2023
DefSpac08.24.23 Defensible Space Matching Fund Program FY24 Defensible Space Matching Fund Program FY24 3,000.00 Total for Check Number 42528: 3,000.00
42529 1033 AT&T - 939-103-5060 08/29/2023
000020385741 6508511294 (Museum) 07.13.23-08.12.23 Phone (Museum) 07.13.23-08.12.23 26.97 Total for Check Number 42529: 26.97
42530 1035 AT&T - 939-103-5062 08/29/2023
00020385742 6508515591 TC/Woodside Pump Station 07.13.23-08.12.23 Phone (Town Center/Woodside Pump Station) 07.13.23-08.12.23 28.47 Total for Check Number 42530: 28.47
42531 1896 Bay Area Traffic Solutions Inc. 08/29/2023
134256 Kings Mountain Road Detour Sign & Tool Rentals 07.23.23 2,842.00 Total for Check Number 42531: 2,842.00
42532 1062 California Water Service 08/29/2023
W1367 08.11.23 1367116666 WHHA 24 Median Meters+1 Town Median M 07.13.23-08.09 WHHA 24 Median Meters+1 Town Median Meter 07.13.23-08.09.23 1,659.03 Total for Check Number 42532: 1,659.03
42533 1063 California Water Service 08/29/2023
W2367 08.09.23 2367116666 Mt Home & Woodside 07.12.23-08.08.23 2367116666 Mt Home & Woodside 07.12.23-08.08.23 31.17 Total for Check Number 42533: 31.17
42534 1067 California Water Service 08/29/2023
W6167 08.09.23 6167116666 2955 Woodside Rd.07.12.23-08.08.236167116666 2955 Woodside Rd.07.12.23-08.08.23 623.83 AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 18 Item 1 Page 19 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 42534: 623.83
42535 1068 California Water Service 08/29/2023
W6408 08.09.23 6408116666 3140 Woodside Road 07.12.23-08.08.23 6408116666 3140 Woodside Road 07.12.23-08.08.23 1,135.38 Total for Check Number 42535: 1,135.38
42536 1069 California Water Service 08/29/2023
W8508 08.08.23 8508116666 Woodside & Canada Ln, 07.12.23-08.08.23 8508116666 Woodside & Canada Ln.07.12.23-08.08.23 83.28 Total for Check Number 42536: 83.28
42537 1112 Cotton Shires & Associate 08/29/2023
723106 635 Patrol Rd, BLDG2023-0340 635 Patrol Rd, BLDG2023-0340 967.50 723107 111 Hillside Dr BLDG2023-0295-0299 111 Hillside Dr BLDG2023-0295-0299 1,574.65 723108 12 Montecito Rd BLDG2023-0305 12 Montecito Rd BLDG2023-0305 1,322.75 Total for Check Number 42537: 3,864.90
42538 1121 CSG Consultants, Inc. 08/29/2023
52658 Lot Merger Review: 2 Medway Rd. 07.10.23-07.28.23 Lot Merger Review: 2 Medway Rd MERG2021-0001 07.06.23-07.14.23 2,480.00 Total for Check Number 42538: 2,480.00
42539 1653 Harrison Engineering, Inc. 08/29/2023
21-016-13 Glens Path Phase 2 & 3 Engineering Design 07.16-23-08.14.23 Glens Path Phase 2 & 3 Engineering Design 07.16-23-08.14.23 7,025.50 Total for Check Number 42539: 7,025.50
42540 1178 Interstate Traffic Control Products, Inc. 08/29/2023 258314 Custom Sign 48x36 Glens Path Phase 3 Project Rush Job Custom Sign 48x36 Glens Path Phase 3 Project Rush Job 482.81 Total for Check Number 42540: 482.81
42541 2206 Joint Venture Silicon Valley 08/29/2023
1174CTIwoodside Strategic & Tactical Support for Boradband Expansion Strategic & Tactical Support for Boradband Expansion 3,250.00 Total for Check Number 42541: 3,250.00
42542 3087 Kathy Korbholz 08/29/2023
AC 08.21.23 Honorarium: 1st Friday Presentation Arts& Culture August 2023 Honorarium: 1st Friday Presentation Arts& Culture August 2023 350.00 Total for Check Number 42542: 350.00
42543 2225 Mission Uniform 08/29/2023
519768778 Weekly Public Works Uniform Rental Service 08.01.23 Weekly Public Works Uniform Rental Service 08.01.23 35.00 519811424 Weekly Public Works Uniform Rental Service 08.08.23 Weekly Public Works Uniform Rental Service 08.08.23 35.00 519853274 Weekly Public Works Uniform Rental Service 08.15.23 Weekly Public Works Uniform Rental Service 08.15.23 35.00 Total for Check Number 42543: 105.00
42544 1245 ODP Business Solutions, LLC 08/29/2023
323333765001 Supplies: Coffee & VIA Instant Coffee Supplies: Coffee & VIA Instant Coffee 97.94 324562940001 Supplies: Desktop Keyboard Supplies: Desktop Keyboard 24.80 324563657001 Supplies: Tea Supplies: Tea 15.98
324563659001 Supplies: Green & Lemon Tea Supplies: Green & Lemon Tea 19.69 325293196001 Supplies: Pens, Notepad, Aspirin, Dry Erase Pens, Paper Holder Supplies: Pens, Notepad, Aspirin, Dry Erase Pens, Paper Holder 71.41 326066389001 Supplies: First Aid Kit, Labels Supplies: First Aid Kit, Labels 95.32 Total for Check Number 42544: 325.14
42545 1248 Pacific Gas & Electric 08/29/2023
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 19 Item 1 Page 20 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
P0537 08.17.23 Canada College/Farm Hill 0537900773-4 07.13.23-08.10.23 Canada College Traffic Signals 0537900773-4 07.13.23-08.10.23 77.71 Total for Check Number 42545: 77.71
42546 1249 Pacific Gas & Electric 08/29/2023
P0961 08.16.23 5001 Farm Hill/Barkely 0961067232-2 07.12.23-08.09.23 5001 Farm Hill/Barkley PGE 0961067232-2 07.12.23-08.09.23 477.86 Total for Check Number 42546: 477.86
42547 1250 Pacific Gas & Electric 08/29/2023
P1399 08.21.23 1399341562-2 Street Lamp 07.18.23-08.15.23 1399341562-2 TH Street Lamp 07.18.23-08.15.23 19.36 Total for Check Number 42547: 19.36
42548 1253 Pacific Gas & Electric 08/29/2023
P3674 08.16.23 TH 3; 3674157132-1 07.12.23-08.09.23 Town Hall 3; 3674157132-1 07.12.23-08.09.23 683.79 Total for Check Number 42548: 683.79
42549 1254 Pacific Gas & Electric 08/29/2023
P3704 08.17.23 Library 2- PGE3704920953-1 07.13.23-08.10.23 Library 2- PGE3704920953-1 07.13.23-08.10.23 1,311.92 Total for Check Number 42549: 1,311.92
42550 1255 Pacific Gas & Electric 08/29/2023
P5632 08.16.23 Town Hall 4 PGE 5632637403-2 07.12.23-08.09.23Town Hall 4 PGE 5632637403-2 07.12.23-08.09.23 2,286.31 Total for Check Number 42550: 2,286.31
42551 1257 Pacific Gas & Electric 08/29/2023
P9226 08.16.23 TC Pump 9226135810-2 07.12.23-08.09.23 TC Pump 9226135810-2 07.12.23-08.09.23 528.89 Total for Check Number 42551: 528.89
42552 1258 Pacific Gas & Electric 08/29/2023
P9809 08.16.23 TC Questa Pump 9809469106-4 07.12.23-08.09.23TC Questa Pump 9809469106-4 07.12.23-08.09.23 31.86 Total for Check Number 42552: 31.86
42553 3084 RA Thompson Roofing 08/29/2023
Refund08.24.23 57 W California Ave BLDG BLDG2023-0172 57 W California Ave BLDG BLDG2023-0172 1,000.00 Total for Check Number 42553: 1,000.00
42554 1897 San Mateo County Planning & Building Department 08/29/2023 Rountable Fund SFO Community Rountable CCAG 2023-2024 SFO Community Rountable CCAG 2023-2024 1,500.00 Total for Check Number 42554: 1,500.00
42555 1300 Springbrook Holding Company LLC 08/29/2023
TM INV-006711 Standard Professional Services: July 2023 Acct Receivable Module Standard Professional Services: July 2023 Acct Receivable Module 1,870.00 Total for Check Number 42555: 1,870.00
42556 1385 Stepford 08/29/2023
2301491 Supplies: HP Computer, HP Care pack Supplies: HP Computer, HP Care pack 1,996.38 2301521 IT Server Monthly Service October 2023 IT Server Monthly Service October 2023 1,870.20 2301522 IT Monthly Off-site Disaster Recovery Octobber 2023 IT Monthly Off-site Disaster Recovery Octobber 2023 680.00 2301523 IT Monthly Service+MS Office License Octobber 2023 IT Monthly Service+MS Office License October 2023 3,133.00 Total for Check Number 42556: 7,679.58
42557 3081 Wilsey Ham 08/29/2023
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 20 Item 1 Page 21 Town Council Meeting September 12, 2023
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
25606 Professional Srvcs July 2023 Site Visit&Partial Boundary Survey Professional Srvcs July 2023 Site Visit&Partial Boundary Survey 845.50 Total for Check Number 42557: 845.50
Total for 8/29/2023: 79,217.26
Report Total (227 checks): 1,158,073.68
AP Checks by Date - Detail by Check Date (9/5/2023 9:18 AM) Page 21 Item 1 Page 22 Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 2
From: Jennifer Li, Town Clerk September 12, 2023
Reviewed By: Kevin Bryant, Town Manager
SUBJECT: MINUTES FOR APPROVAL
The draft Town Council minutes of the regular meetings of June 13 and 27, 2023, are attached for review and approval.

Item 2 Page 1 Town Council Meeting September 12, 2023
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Town Council Meeting Minutes June 13, 2023 Page 1
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TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES June 13, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.

ROLL CALL

Present: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw

Absent: Councilmember Brown
Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Cindy Safe, Administrative Services Manager
Patty Higashioka, Senior Management Analyst
Melissa Cardinale, Assistant to the Town Manager
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Councilmember Goeld led the Pledge of Allegiance.

COMMUNICATIONS
Don Pugh, Glenwood Ave, stated: parking issues are detrimental to citizens and taxpayers; restaurant parking needs were studied and decided upon in 2016; the COVID-19 emergency declaration is over, and things must go back to normal; it is possible to keep outdoor dining and have better parking management; there is not enough room to support a massive increase in seating; the proposal to bulldoze open space for parking is outrageous.

PRESENTATION
Margaret MacNiven, Midpeninsula Regional Open Space District, introduced Zoe Kristen-Tucker and Joshua Hugg. She spoke of the District’s boundaries.

Ms. Kristen-Tucker spoke of the Wildland Fire Resiliency Program, regional trail connections (Bay-to-theSea Trail, Purisima-to-the-Sea Trail), and the Mountain Lion Human Interaction Study.

Council comments and questions included: appreciation for all the District does for conservation, beauty, and recreation for the community; what are the fire risk mitigation efforts; are controlled burns part of their tactics; rotational grazing practices.

In response to Council’s questions, Ms. Kristen-Tucker stated: the first 30 years of the District’s focus was acquiring land; now, they have paused and are working more on connecting people, creating public access, and management of the land; they have a lot of work to do on Teague Hill and they look forward to working cooperatively with the Town in the years to come; they have not considered the introduction of Tule elk, however, they use cattle for vegetation management.

In response to Council’s questions, Mr. Hugg stated: they need to increase staffing for field treatment, which is a scarce resource, particularly during fire season when people are called away to help with fire Item 2 Page 2
Town Council Meeting September 12, 2023
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Town Council Meeting Minutes June 13, 2023 Page 2
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suppression; they are promoting coexisting with wildlife (i.e., ecological sensitive management); controlled burns are an important tool for maintaining fuel loads and enhancing biodiversity, and they work closely with CalFire on those efforts.

APPOINTMENTS
Report and Recommendation from the Town Council Committees Appointments Subcommittee:
a. Climate & Sustainability Committee
b. Environment & Conservation Committee
c. Recreation Committee
Ms. Cardinale stated: the Environment Committee has split into two Committees, and there are applicants for both.

Councilmember Wall stated: Councilmember Goeld and herself reviewed the applications and recommended appointment.

Councilmember Wall moved to appoint all the applicants.

Motion seconded by Councilmember Fluet and approved by roll call vote:

AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from May 16 through 31, 2023.

2. Approval of Minutes: Regular Meetings of February 28 and March 14, 2023.

3. Review and Accept Public Records Act (PRA) Response Procedures.

4. Resolution Authorizing the Town Manager to Execute an Agreement with Springbrook to Add the Accounts Receivable Module.

Resolution No. 2023 - 7597

5. Resolution Authorizing the Town Manager to Enter Into an Agreement with Superion, LLC, a CentralSquare Technologies Company for Migration of TrakIt.Net to CentralSquare’s Community Development Cloud Hosted Environment.

Resolution No. 2023 - 7598

6. Resolution Authorizing the Town Manager to Execute a Contract Renewal with Urban Programmers for Architectural and Site Historical Evaluations on Projects Submitted to the Town Requiring Historical Review.

Resolution No. 2023 - 7599

7. Resolution Authorizing the Town Manager to Enter Into an Agreement with Cities Digital, Inc., D.B.A. “CDI” for Migration of Laserfiche to Laserfiche Cloud.

Resolution No. 2023 – 7600
Councilmember Fluet moved approval of the Consent Calendar Items 1-7.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

Item 2 Page 3
Town Council Meeting September 12, 2023
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Town Council Meeting Minutes June 13, 2023 Page 3
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AYES: Councilmembers Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw NOES: None
ABSENT: Councilmember Brown

NEW BUSINESS
Mayor Shaw requested to switch Items A and B due to the number of people in the audience for Item B.

B. Discussion and Direction Regarding Reinstituting the Bicycle Committee as a Citizen Advisory Committee.

Mr. Bryant presented the staff report.

In response to Council’s question about the administrative burden of staff managing committees, Mr.

Bryant stated: the weekly burden consists of creating agendas with the Committee Chairs, posting the agenda around Town and online, and tracking attendance; for the Circulation and Trails Committees, projects are produced that need to be acted upon; the Town Engineer is the primary staff liaison for those two Committees and turns those ideas into executable actions; if formed, this Bicycle Committee would be the third meeting for Mr. Rose to attend monthly.

The Public Comment Period opened at 7:43 p.m.

Steve Lubin, Palm Circle Road, expressed support for the creation of the Bicycle Committee and modifying the charter of Circulation Committee to include at least two experienced cyclists in the Committee membership.

Ehsan Farkhondeh, Alta Vista Road, stated: the Circulation Committee does not exclude cyclists; the Committee balances the shared public resource; a bicyclist is undefinable; a Bicycle Committee is unnecessary; limited resources need town-wide input and be measured on a town-wide metric.

Kim Hansen, resident, expressed opposition for the creation of the Bicycle Committee.

The Public Comment Period closed at 7:50 p.m.

In response to Council’s question for clarification on Mr. Lubin’s comment about the Committee charter, Mr. Bryant stated: it states that the Town Council should appoint two concurrent members of the Trails Committee to the Circulation Committee.

Council comments included: support for keeping the Circulation Committee as is; users are well-served by the holistic approach to traffic; Circulation Committee meetings are well-attended and get direct contact with the Sheriff’s Department and the Town Engineer; a question for a later date is the purpose of concurrent membership when the Town should have a variety of volunteers; the winter storms have made roads challenging for bicyclists, however, it is not a good reason to change things; a suggestion to evaluate how volunteers are appointed so that the outcome is diverse membership; not seeing a reason to recreate a Bicycle Committee; 13 emails were received from bicyclists expressing support for a separate Committee; encouraging the Circulation Committee to proactively obtain opinions from bicyclists; encouraging anyone interested to attend the public Committee meetings and provide input; inevitably, a spot will open up for them to join; compliments on how well the Circulation Committee is run; Woodside is not against cyclists.

A. Presentation of the 2023-25 Proposed Budget
a. Overview of the 2023-25 Proposed Budget
b. Department Budgets
c. 2024-28 Proposed Capital Improvement Program
d. Wrap-up Discussion and Town Council Direction
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Mr. Bryant presented the staff report.

Council and staff discussion included: PARS is separate; a suggestion to continue allocating funds for the Woodside Road Median Beautification Project to improve traffic, safety, calmness, and natural beauty; some projects were moved out of the Capital Improvement Program (CIP) for better allocation of resources; how stable the 10-year forecast looks because there is not much variation for a small municipality; the budget is designed to be conservative; whether investing for inevitable emergency costs is needed; the General Fund and Road Fund supported the emergency work to repair damage caused by the winter storms; 20% of the budget is the Sheriff’s contract with a 7% cap in the annual increase; Town Hall personnel changes in the Administration & Finance Department and the Public Works Department; compliance requirements for the Housing Element regarding monitoring ADUs; attracting talent to the ASRB; starting review of the Western Hills Development Standards and the Town Center Area Plan after approval of the Housing Element; having enough budgeted for the Planning Department to meet the demands of advanced planning; Safety Services is where funding a part-time grant writer could enhance the Town’s Defensible Space and Home Hardening Matching Fund Program; regarding Automated License Plate Readers, Flock has applied for permits; upgrades to the permit software and Town website; emergency response funds; something new in the CIP is emergency access improvements; working with internet service providers to connect the Runnymede and Greer neighborhoods; settling on a permanent solution for the top of Old La Honda Road after Highway 84 reopens; the inefficiency of a $10,000 spending limit, which has not changed since 1996.

The Public Comment Period opened at 9:06 p.m.

Chip Swan, resident, thanked Council for a great job.

Mr. Bryant introduced Brandon Miyake, a summer intern.

The Public Comment Period closed at 9:07 p.m.

Additional Council and staff discussion included: Mr. Bryant will discuss with the Library Director how to utilize the library funds to benefit the community; allocating funds for emergency expenditures; raising the spending limit for the Town Manager to $35,000; support for Planning staff to deal with advanced planning complexities; continuing the momentum for further beautification of the Woodside Road median.

REPORTS
C. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

Mr. Bryant stated: emergency paving work on Old La Honda Road finished this morning, three to four days ahead of schedule; two lanes are open except for the top; the Town needs to think about a long-term solution for the traffic light operation.

D. Mayor and Councilmember Communications.

Councilmember Dombkowski thanked all for attending Volunteer Fair, which was sparsely attended by the public.

Councilmember Wall spoke of the Council of Cities dinner hosted by the Town of Atherton, which included an overview of their new Town Center.

Councilmember Fluet spoke of: the Arts & Culture Committee meeting where a suggestion was made that the Town have Facebook and Instagram accounts to advertise events on; a C/CAG meeting where affordable housing funding and opposition to SB 450 was discussed; encouraging all to spread the news Item 2 Page 5
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about Assemblyman Berman’s survey about fire insurance.

Mayor Shaw spoke of: hopes of having a panel discussion on homeowners insurance; a roundtable meeting that occurred with the Chairs of the volunteer committees, where they discussed communication, attendance, engagement, difficulties running meetings post-pandemic, handling disruptive volunteers, and other challenges they face.

Councilmember Goeld spoke of: updates to the Volunteer Handbook; encouraging the Chairs of Committees to report to Council later in the year before the reappointment meeting; a suggestion to rotate Chairs attending Council meetings to provide a short report on what they are working on and whether there are any issues.

Mayor Shaw likes the idea of having a roundtable with the Chairs three times a year.

COMMUNICATIONS

ADJOURNMENT
Mayor Shaw adjourned the meeting at 9:46 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
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TOWN OF WOODSIDE

TOWN COUNCIL MEETING MINUTES June 27, 2023
Independence Hall, 2955 Woodside Road, Woodside 7:00 p.m.

COUNCILMEMBER NED FLUET’S TELECONFERENCE LOCATION: 515 Maple Ave, Wilmette, IL 60091.

CALL TO ORDER
Mayor Shaw called the meeting to order at 7:05 p.m.

ROLL CALL

Present: Councilmembers Brown, Dombkowski, Fluet (via teleconference location in Wilmette, IL), Goeld, and Mayor Shaw

Absent: Councilmember Wall
Staff Present:

Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Jennifer Li, Town Clerk

PLEDGE OF ALLEGIANCE
Five Girl Scouts led the Pledge of Allegiance.

COMMUNICATIONS
Ray Mueller, County Supervisor, acknowledged the large number of people who came out tonight, and spoke of: the storms that made a section of Highway 84 inaccessible, which led to increased traffic and challenges on other roads; Huddart Park is a County Park, and he wants to ensure access for all; posting a phone number at the road for folks to call for a park ranger/Sheriff’s Deputy escort up the mountain for safety.

George Burkhardt, Kings Mountain Road, spoke of: his accident on Kings Mountain Road that occurred a few weeks ago when the center of the bus was in his travelling lane; the ongoing danger of long vehicles trying to navigate blind curves; appreciating the need for everyone to get access to parks; encouraging the Girl Scouts to explore other options that preserve safety for everyone; support for the escort idea.

Nancy Ridgway, Board Member of Friends of Huddart and Wunderlich Parks, spoke of: the negative impacts on the most marginalized communities caused by the ordinance prohibiting long vehicles on Kings Mountain Road; there have been no bus accidents for over 20 years; imploring the Council to find a solution that would allow them to continue serving the schools.

Michelle Myhre Murphy, San Mateo County resident, spoke of: the long history of the Girl Scout day camp operating out of Huddart Park since 1948; the negative impacts the ordinance has on youth organizations and the potential for increased traffic if buses are not used; the Town’s obligation to engage conversation with stakeholders before similar ordinances are adopted; encouraging amending the ordinance to allow for equitable access of the Park.

Rob Waring, cyclist, spoke of: his opposition to allowing large buses on Kings Mountain Road.

Jeff Klusky, San Mateo County resident, spoke of: safety being the priority; buses on narrow windy roads Item 2 Page 7
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adds complexity to an emergency situation.

Millo Fenzi, resident, spoke of: an incident that occurred 10 years ago where a large bus almost hit him; the only thing the Town can do to manage the situation is to control the length of buses.

Jonathan Miller, Kings Mountain Road, spoke of: the dangerous conditions of Kings Mountain Road; safety concerns override affordability concerns.

Michele Beasley, Executive Director of SMC Parks Foundation, spoke of: the importance of time spent in nature; her disappointment in the Town creating more barriers; needing to reroute park events; urging the Council to reconsider the impacts of the ordinance.

David Mittelman, Grandview Drive, spoke of: the ordinance going through the proper public process; the unsafe conditions on Highway 84; taking the long way around with his kid to avoid driving on dangerous narrow roads.

Mayor Shaw explained that the Town’s responsibility of Kings Mountain Road is between Highway 84 to the park entrance, and the County is responsible for the section from the Park to State Route 35.

Alex Little, Kings Mountain Road, spoke of: his experiences driving on Kings Mountain Road; echoing comments that safety is the priority.

Steve Lubin, Palm Circle Road, spoke of: riding a bicycle up Kings Mountain Road since 1961; support for the ordinance to prohibit long vehicles; a suggestion to open the service entrance near Greer Road as an alternative access for kids.

Eli, Girl Scout aide, spoke of: bus drivers being well-trained to handle Kings Mountain Road; increasing vehicular traffic will further endanger cyclists; accessibility challenges for kids in wheelchairs.

Ehsan Farkhondeh, Alta Vista Road, spoke of: long buses that do not fit on Kings Mountain Road is a geometry issue; appreciation for the escort service; support for the ordinance; disagreement that this issue is about equity.

Megan Maxwell-Bey, Redwood City resident, spoke of: an equitable solution is important; not knowing about the ordinance because she is not a Woodside resident; seeking a solution that would allow all access to the Park.

Patty New, Menlo Park resident, quoted the Girl Scout motto and urged the Council to keep the ordinance.

Bob Sawyer, resident, encouraged cyclists to go through the Park to bypass lower Kings Mountain Road.

Mike Lampell, Kings Mountain Road, spoke of: witnessing too many close calls on Kings Mountain Road.

A member of the audience, Portola Valley resident, spoke of: discouragement for increasing traffic on Kings Mountain Road by not allowing long buses; a suggestion to reduce the speed limits.

Max Richardson expressed support for allowing buses on Kings Mountain Road.

Julie Baker, Kings Mountain Road, spoke of the dangers buses bring to Kings Mountain Road.

Priscilla McCloskey, San Mateo County resident, spoke of cyclists who are dangerous.

Leslie Peters expressed support for allowing buses on Kings Mountain Road.

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Cari Welter, Site Manager of the Little Store Museum, spoke of: her observations of the various users of Kings Mountain Road, and that bus drivers are extremely careful; urging the Council to repeal the section prohibiting long vehicles on Kings Mountain Road, and providing a more inclusive, safe, and long-lasting solution for all users for the years to come.

Rob Bullet, retired Deputy Sheriff in San Mateo County, spoke of: the biggest problem and primary collision factor on any road is driver attitude and speed; the State law that prohibits passing a bicyclist unless there is at least three feet of space.

A member of the audience, a mother of seven children, expressed support for allowing buses on Kings Mountain Road.

Christin New, Grandview Drive, expressed support to keep the ordinance in place.

Amy Iftekhar, Portola Valley resident, expressed support for allowing buses on Kings Mountain Road.

Mayor Shaw expressed appreciation for all speakers tonight.

There was a break from 8:28 p.m. – 8:40 p.m.

CONSENT CALENDAR

1. Register of Demands Against the Town of Woodside from June 1 through 15, 2023.

2. Approval of Minutes: Regular Meetings of March 28 and April 11, 2023.

3. Resolution Authorizing the Town Manager to Execute a Contract with ClearSource Financial Consulting for a Planning Fee Study, in an Amount Not to Exceed $16,200.

Resolution No. 2023 - 7601

4. Resolution Adopting the List of Projects that Plan to Utilize Senate Bill SB1 Funding in Fiscal Year 2023-24. Consulting for a Planning Fee Study, in an Amount Not to Exceed $16,200.

Resolution No. 2023 - 7602

5. Resolution Requesting the San Mateo County Tax Collector to Collect the 2023-24 Sewer Service Fees for the Town Center Sewer Assessment District.

Resolution No. 2023 - 7603

6. 2022-23 May Monthly Investment Activity Report.

7. Monthly Financial Report for May of 2023 and Resolution Amending the Adopted Budget for Fiscal Year 2022-23.

Resolution No. 2023 - 7604

8. Two Resolutions Continuing the On-Going Declarations of Local Emergency.

Resolution No. 2023 - 7605 and No. 2023 - 7606

9. Resolution Reaffirming the Town’s Investment Policy.

Resolution No. 2023 - 7607
Councilmember Brown moved approval of the Consent Calendar Items 1-9.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, and Mayor Shaw Item 2 Page 9
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NOES: None
ABSENT: Councilmember Wall

NEW BUSINESS
A. Resolutions: (1) Adopting the Town Budget for Fiscal Year 2023-24 and Approving a Preliminary Budget for Fiscal Year 2024-25; (2) Determining the Appropriation Limit for Fiscal Year 2023-24; and (3) Adopting the Salary Schedule and Classification Plan For 2023-24.

Resolution No. 2023 - 7608, No. 2023 - 7609 , and No. 2023 - 7610 Council and staff discussion included: the long-term forecast is conservative and does not consider the projected 15% increase in population due to State housing mandates; the largest cost is public safety; revenues and expenses will creep up nominally; appreciation of the allocations for the Woodside Road Median Beautification Project, yet, unfortunately, is projected for 2025-2026; staff time is a limited resource in managing capital improvement projects; grant funds for pedestrian/bicycle safety cannot be used for the Median Beautification Project; the Capital Improvements Program is reviewed every three to six months; the required work to improve upper Old La Honda Road, which will be reevaluated after Highway 84 reopens; options to widen the road and installing a new permanent traffic light on upper Old La Honda Road.

The Public Comment Period opened at 9:01 p.m.

David Mittelman, Grandview Drive, echoed Councilmember Fluet’s comments, and supports a permanent traffic signal on Old La Honda Roda.

The Public Comment Period closed at 9:02 p.m.

The Council’s comments included: commending Mr. Bryant for incorporating the Council’s comments from the previous meeting; direction to staff to move the Median Beautification Project up a year; appreciation for the Council to work together and direct funds in various districts as needed; understanding there is a lot of prioritization and wanting to avoid overwhelming staff; nice to see the budget is solid and strong; appreciation of an emergency fund which could help future residents.

Mr. Bryant stated: the Capital Improvement Program is a planning document, and the Median Beautification Project can be moved up a year.

Councilmember Goeld moved approval of the Resolutions.

Motion seconded by Councilmember Dombkowski and approved by roll call vote:

AYES: Councilmembers Brown, Dombkowski, Fluet, Goeld, and Mayor Shaw NOES: None
ABSENT: Councilmember Wall

REPORTS
B. Town Manager’s Oral Report on January and March Storm-Related Proclaimed Emergencies.

Mr. Rose stated: construction on the Kings Mountain Road bridge has commenced and will not need a road closure; the road can reopen at the end of next week.

Mr. Bryant stated that the FEMA reimbursement process continues.

C. Mayor and Councilmember Communications.

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Councilmember Goeld applauded: Mr. Bryant, who was reasonable and succinct in the news; Mayor Shaw for a great job conducting the meeting with an overflowing room; County Supervisor Ray Mueller for speaking tonight; Councilmember Fluet and Mayor Shaw for lobbying local officials to get help to open roads; Mr. Mittelman for the constant updates regarding work to reopen Highway 84.

Councilmember Fluet spoke of great news from the Caltrans update meetings regarding Highway 84.

COMMUNICATIONS
The Public Comment period opened at 9:13 p.m.

David Mittelman, Grandview Drive, requested Council to include the road between Highway 35 and Highway 1 in the discussions.

The Public Comment period closed at 9:14 p.m.

Councilmember Fluet said that Supervisor Mueller’s office is working on a solution for that road.

ADJOURNMENT
Mayor Shaw adjourned the meeting at 9:15 p.m.
________________________________
Clerk of the Town of Woodside
APPROVED:
________________________________
Mayor of the Town of Woodside
Item 2 Page 11 Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 3
Prepared by: Kevin Bryant, Town Manager September 12, 2023 SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE AN

AGREEMENT WITH TERI BLACK & COMPANY, LLC FOR RECRUITMENT

SERVICES FOR THE TOWN ENGINEER/DIRECTOR OF PUBLIC WORKS

POSITION

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution which will authorize the Town Manager to execute an agreement with Teri Black & Company, LLC for the recruitment of a Town Engineer/ Director of Public Works.

BACKGROUND AND DISCUSSION
The incumbent Town Engineer will be retiring from the Town on September 12, 2023. To ensure that the Town finds the best qualified and best matched candidate for its next Town Engineer, staff recommends the services of a professional recruitment firm.

The Town utilized the services of Teri Black & Company for its most recent Department Head recruitment, Planning Director, in the fall of 2022 and for the Public Works Director/Town Engineer recruitment conducted in the fall of 2015. Based on those successful recruitments, and the firm’s successful placements at other local governments, staff recommends retaining the firm to conduct the search for a new Town Engineer/Director of Public Works.

CONCLUSION
To ensure the best qualified and best matched candidate for the Town Engineer/Director of Public Works position, the recruitment firm of Teri Black & Company, LLC is recommended.

ATTACHMENTS

1. Draft Resolution

2. Teri Black & Company, LLC Proposal
Item 3 Page 1 Town Council Meeting September 12, 2023
RESOLUTION No. 2023 - _____

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH TERI BLACK &

COMPANY, LLC FOR RECRUITMENT SERVICES FOR THE TOWN ENGINEER/DIRECTOR

OF PUBLIC WORKS POSITION
WHEREAS, the incumbent Planning Director will be retiring on September 12, 2023; and
WHEREAS, to recruit and hire the best qualified, best matched Town Engineer/Director of Public Works for the Town of Woodside requires the services of a professional recruiter with a track record of placements in municipal agencies; and
WHEREAS, Teri Black & Company, LLC has conducted several successful recruitments, including for the Town of Woodside’s incumbent Public Works Director/Town Engineer and Planning Director.

NOW, THEREFORE, IT IS HEREBY RESOLVED that the Town Council of the Town Woodside does hereby authorize the Town Manager to execute an agreement with Teri Black & Company, LLC in a not to exceed amount of $34,100 to conduct the recruitment for Town Engineer/Director of Public Works.
* * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting held on the 12th day of September, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

_____________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item 3 Page 2
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Town of Woodside
Recruitment Price Quote
Public Works Director/Town Engineer
August 2023

CREDENTIALS, QUALIFICATIONS & COMMITMENT
Teri Black & Company, LLC (TBC) has a solid reputation for providing exemplary service to its clients and has enjoyed great success in recruiting impressive local government professionals for our clients throughout the Western United States. In addition to serving the Town of Woodside in the past, our Northern California/Bay Area municipal client base is extensive and includes the Cities of Mountain View, San Mateo, Palo Alto, Redwood City, Walnut Creek, Santa Clara, Menlo Park, San Leandro, Burlingame, Emeryville, Fremont, Pleasanton, South San Francisco, Berkeley, Napa, Pacifica, San Jose, Sunnyvale, Brisbane, as well as the Towns of Los Gatos and Hillsborough, among others. As evidence of our clients’ high satisfaction levels, nearly 90% of our projects are generated through repeat business and client referrals.

Because we are driven by a concern for quality results rather than volume, we limit the number of recruitments the firm handles at any given time. In addition, we are careful to only partner with clients that appreciate the value of highly personalized services and the importance of finding qualified candidates who would be a good fit rather than simply attracting individuals who meet minimum qualification criteria.

As the longest established female-founded firm in the industry, TBC has an excellent track record for recruiting exceptional candidates and has been successful in consistently attracting diverse candidate pools. For the last four years, more than 40 percent of our placements were from underrepresented populations. In 2022 alone, 59 percent of our successful candidates were of minority representation and nearly 60 percent of our total placements were females. Our results in 2023 promise to be similar.

Woodside will find that our commitment to candidate care is incomparable. From initial conversations during the active recruiting period, personalized coaching as they prepare for final interviews, all the way to professional development debriefings at the end of a process – no other firm invests the amount of time and level of attention in candidates than we do. Our treatment of applicants is a direct reflection of our customers’ values, and we consistently receive feedback that our service is simply unmatched.

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Recruitment Quote – August 2023

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SCOPE OF WORK
The scope of work presented represents a comprehensive Public Works Director/Town Engineer recruitment that includes the following services:

Phase I
 Develop ideal candidate profile in partnership with the Client  Design and execute advertising, marketing, and social media campaigns Phase II
 Produce and distribute recruitment brochure (traditional & electronic mail)  Conduct extensive personal outreach activities
Phase III
 Conduct screening interviews
 Develop and deliver written report to client (highlighting the results of the recruitment and subsequent screening interviews)
Phase IV1
 Design and facilitate candidate interviews with the Client (in-person or via Zoom)  Offer interview coaching sessions and debriefing opportunities to Finalists  Assist Client with final selection deliberations
 Perform background and reference check (top candidate)  Facilitate negotiations and transition details

PROPOSED RECRUITMENT MILESTONES
Activities Completed by
Initial Zoom meeting with Client; develop Ideal Candidate Profile Aug./September Launch recruitment, advertising, marketing, and social media campaigns September Recruitment open; proactive candidate outreach September Screening interviews & report results back to client (via Video) October Finalist interviews in-person or via video October
Negotiations complete; background & reference check Oct./November 1 TBC may make recommendations regarding redesigning Phase IV of process based on depth of candidate pool.

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Recruitment Quote –August 2023

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PROFESSIONAL FEES
The professional fee for this director level assignment is $21,500. This includes all work outlined in Phases I – IV in the proposal’s scope of work. Because of our results-oriented philosophy, the professional fee covers the entire scope of work. Services include conference calls/video meetings/on-site visit for the purposes of gathering stakeholder feedback on candidate profile, briefing client on results of the recruitment, facilitating panel interview2, assisting the client with selection deliberations, and conducting background and reference check.

REIMBURSABLE EXPENSES3 (NOT TO EXCEED)
Advertising $4,500
Recruitment Brochure & mailing $1,500

Administrative & project support $4,200
Shipping & FedEx $ 600
Background & records checks $ 600
Consultant Travel (airfare, ground transportation, $1,200 & 1-night hotel) _______________
Project expenses (NTE) $12,600
Professional fees and expenses are billed in phases as work progresses and expenses are incurred.

Expenses are billed at their actual level and are never marked-up or inflated with special fees.

Placement Guarantee
If a candidate selected and appointed by the Town of Woodside terminates employment for any reason before the completion of the first year of service as a result of a comprehensive TBC recruitment, the firm will provide Woodside with the necessary consulting services required to secure a replacement. Professional consulting services will be provided at a discounted rate of 25% - 50% of the original fee.4 Expenses will be covered by the Client.

Fee for Additional Placements & Discounts
Because of the challenging market for top talent, our clients are increasingly taking advantage of selecting more than one outstanding candidate from a single recruitment that will benefit the organization in a different capacity. In these instances, a $4,500 placement fee per additional candidate placed will apply and will include completion of background check records review as well as reference checking.
2 Our professional fee includes one day of facilitated panel interviews either by video or in-person. 3 Reimbursable Expenses by Category are an estimation. Invoices may reflect actual expense amounts in any given category that are above or below the estimated amount, however, total expenses billed during the project shall not exceed the total “Project Expenses (NTE)” amount as stated.
4 To be negotiated at the time of re-engagement and will be dependent on scope of work needed to refill the position.

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Recruitment Quote –August 2023

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LEAD CONSULTANT/PRIMARY CONTACT
Tina White (Senior Recruiter) will be the lead recruiter and main point of contact on this project. Teri Black and other members of the TBC support team will also be intimately engaged in the successful completion of this assignment.

Respectfully submitted:

Teri Black
President

Teri Black & Co., LLC
Date: August 21, 2023 25500 Hawthorne Blvd., Suite 1158 Torrance, CA 90505
Tel 424.296.3111
EIN #13-4346458
Item 3 Page 6
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TBC RECRUITERS & STAFF PROFILES
Tina White, Senior Recruiter
Tina White retired as City Manager of Poway, California in May 2019 and joined the firm in early 2020. She has a long-term passion for recruiting the best talent possible and has been a powerful addition to the TBC team assisting our clients in both Southern and Northern California. Tina attributes her success in recruitments to ensuring that she understands the needs of the position and the organization, looking beyond the job description. Consistent with our recipe for success, she ensures the selected candidates not only have the necessary skills and abilities, but that they are the right “match” for our clients.

Under Tina’s leadership, the City of Poway consistently ranked as one of California’s safest cities and among the best California cities in which to raise a family. As City Manager, she oversaw an operating budget of $90 million, a workforce of more than 200 full-time employees, and capital improvement projects totaling $34 million in fiscal year 2017-18. Prior to being appointed City Manager, she served as Poway’s Assistant City Manager for more than six years.

Tina’s career in local government spans nearly 30 years, working for the cities of El Cajon and Poway and for Helix Water District. Moving up through the ranks, she was responsible for human resources, finance, information technology, customer services and a water conservation team. She also worked for five years as a municipal law paralegal and legal administrator for a law firm that represented several cities and special districts. Tina holds a Bachelor’s degree in Public Administration from San Diego State University.

Tina will be the lead recruiter on this assignment.

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Teri Black, President
Following a distinguished career in local and federal government, Teri has been dedicated to executive search since 1999. Serving communities with populations in the millions to as small as 1,500 for over 20 years, she has built a substantial base of clients across the Western United States that continually rely on her personalized service and recruitment expertise. In addition to cities and counties, Teri’s clients also include special districts and utility agencies. She has managed hundreds of high profile and sensitive recruitments over the years. Prior to starting her own firm in 2006, Teri was affiliated with Shannon Executive Search/CPS Human Resource Services and The Oldani Group.

Before entering the executive search profession, Teri served as the first Chief of Staff in the U.S.

Department of Justice/Office of Community Oriented Policing Services (COPS) in the Clinton Administration where she helped to oversee an annual budget of $1.8 billion and more than 300 employees. Her local government experience includes management positions in the Cities of Santa Ana, Lakewood, and Oakland, California. As a consultant, clients find her prior government experience to be of tremendous value as they often comment, “She has walked in our shoes and understands our business.”
Teri earned her Master’s degree in Public Administration from the University of Southern California and holds a bachelor’s degree in Criminal Justice from California State University, Fullerton. She is a graduate of the UCLA Anderson School of Management’s invitational certificate program for entrepreneurs.

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Tracey Carlson, Director of Client & Candidate Care
Tracey is responsible for managing the numerous administrative activities and logistical coordination associated with TBC recruitments and special projects. Her 15 years of project management experience benefits the company in many ways. From overseeing our massive database, ensuring contractual requirements are met and interacting with candidates to coordinating background checks, she is involved with all aspects of the search process.

Tracey is also charged with the most difficult responsibility in the practice – managing Teri’s calendar! In addition, she serves as an outstanding resource for candidates and sets a high bar for the firm’s commitment to five-star quality service. In a nutshell, she serves as Teri’s invaluable “right hand” in ensuring that all client and candidate needs are met.

Prior to joining the firm nearly 12 years ago, Tracey held a variety of finance, IT and project management related positions with Northrop Grumman and Toyota Motor Sales, USA.

Lucia Vo, Recruiting Assistant
Lucia interfaces extensively with our candidates and works alongside Tracey to help ensure our clients and candidates receive the proper care and support. A great deal of her time is spent handling incoming calls, researching candidates and new clients, monitoring our online application system, responding to e-mails, and assisting candidates with their submissions.

Lucia has worked in various administrative capacities in the private sector throughout Europe and the United States. She graduated from Technic University Kosice in Slovakia majoring in Business Administration.

Monica Irons, Hiring & Special Projects Manager
With over 36 years of private and public sector experience in human resources, Monica serves as technical and strategic support to the Senior Recruiters and conducts reference checks and additional due diligence on candidates. She served as the Director of Human Resources for the City of San Luis Obispo for nearly two decades and offers incredible experience in recruiting, hiring, and retaining talent as well as training and organizational development.

Monica has a Bachelor’s degree in Business Administration from Cal Poly San Luis Obispo and is a graduate of the Senior Executive Institute at the University of Virginia.

Cindi Maudlin, Special Projects Manager
Serving as Special Projects Manager & Assistant to the President and CEO, Cindi is charged with overseeing special projects for the firm such as implementing new software, designing our approach to social media, keeping our operations as green as possible - all things related to keeping us on our toes when it comes to efficiency and accountability. She also manages the firm’s community philanthropic efforts.

Cindi holds a Bachelor's degree in English from Loyola Marymount University and has been with the firm since 2007.

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TOWN OF WOODSIDE
Report to Town Council Agenda Item 4
From: Kevin Bryant, Town Manager September 12, 2023
SUBJECT: RESOLUTION CHANGING THE EMPLOYER CONTRIBUTION TO THE SECTION 125 PLAN

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, which will increase the Town’s contribution to each employee’s Section 125 plan to $1,470 per month.

DISCUSSION
In 2013, the Town established an IRS qualified Section 125 health plan. At its inception, the Town contributed $950 per month to each employee’s Section 125 Plan, which was based on the health premiums that were in place then. In subsequent years, the Town has increased the Section 125 contribution based on the average increase in premiums. In 2024 health premiums for plans available to Town staff will increase by an average of 7.44%. Therefore, it is recommended that the Town contribution to the Section 125 plan be increased by $110 per month, or about 7.5%, to $1,580, effective for the January 1, 2024, insurance premiums, paid in December. With this money, employees can pay for health insurance premiums for themselves and their dependents. Any unused portion of this amount can be used for other qualifying expenses, converted to taxable income by the employee or contributed to a 457 deferred compensation plan.

It is also recommended that the opt-out contribution for employees who elect not to receive health insurance through the Town’s plans be increased from $530 per month to $570 per month. This will result in employees who have other health insurance options being more likely to take them, resulting in lower costs for the Town. This would provide a benefit for both employees and the Town.

CONCLUSION
The attached resolution will increase the Town’s contribution to each employee’s Section 125 plan from $1,470 per month to $1,580 per month, effective December 1st, 2023.

Attachment
Item 4 Page 1 Town Council Meeting September 12, 2023
1 RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE CHANGING THE EMPLOYER CONTRIBUTION TO THE SECTION 125 PLAN WHEREAS, the Town of Woodside provides salaries and benefits to its employees as compensation for their work on behalf of the Town; and
WHEREAS, the Town has established an IRS qualified Section 125 health plan to provide health and welfare benefits to Town employees; and
WHEREAS, the Town makes contributions to the Section 125 plan to allow employees to pay for health insurance premiums for themselves and their dependents, as well as other qualifying benefits.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town of Woodside, California, that the monthly contribution to each employee’s Section 125 plan shall be $1,580 per month and the “opt-out” payment for employees who do not elect health coverage through the Town shall be $570 per month, effective December 1, 2023.
* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th day of September, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item 4 Page 2
Town Council Meeting September 12, 2023
1 TOWN OF WOODSIDE
Report to Town Council Agenda Item 5
From: Kevin Bryant, Town Manager September 12, 2023
SUBJECT: RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE REJECTING THE CLAIM SUBMITTED BY KEITH ATTARD ON JULY 19, 2023 IN THE AMOUNT OF $9,222.18

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution rejecting the claim submitted by Keith Attard on July 19, 2023 and authorizing the Town Clerk to issue a Notice of Rejection.

EXECUTIVE SUMMARY
Keith Attard submitted the attached claim (Attachment 2) in the amount of $9,222.18 for damages related to damages to his trailer and items stored on the trailer that were allegedly caused by a tree overhanging Kings Mountain Road. Town staff reviewed the claim with Sedgwick, the claims administrator for the PLAN insurance pool, through which the Town has liability insurance. Sedgwick recommends that the Town Council reject this claim and issue a Notice of Rejection. The attached resolution would formally reject the claim and direct the Town Clerk to issue a Notice of Rejection.

Attachments:

1. Proposed Resolution

2. Claim dated July 19, 2023 from Keith Attard
Item 5 Page 1 Town Council Meeting September 12, 2023
RESOLUTION NO. 2023- ______

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE REJECTING THE CLAIM SUBMITTED BY KEITH ATTARD ON JULY 19, 2023 IN THE AMOUNT OF $9,222.18.

WHEREAS, the Town of Woodside received a claim from Keith Attard on July 19, 2023, seeking a claimed amount of $9,222.18 in damages; and WHEREAS, the Town Council has reviewed the claim and determined that it should be rejected.

NOW THEREFORE BE IT RESOLVED that the Town Council rejects the claim submitted by Keith Attard on July 19, 2023 on behalf of the Town of Woodside and authorizes the Town Clerk to issue a Notice of Rejection to Mr. Attard at the address listed on the claim form.
* * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th day of September, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item 5 Page 2
Town Council Meeting September 12, 2023
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1 TOWN OF WOODSIDE
Report to Town Council Agenda Item 6
From: Kevin Bryant, Town Manager September 12, 2023
SUBJECT: Two Resolutions Terminating the On-Going Declarations of Local Emergency

RECOMMENDATION
It is recommended that the Town Council adopt the two attached Resolutions terminating the two Declarations of Local Emergency in response to severe wind and rainstorms.

EXECUTIVE SUMMARY
Beginning on December 31, 2022, Northern California experienced several severe wind and rainstorms. In response, the Town Manager, acting as the Director of Emergency Services for the Town pursuant to Chapter 33 of the Woodside Municipal Code and Government Code Section 8630, issued two resolutions proclaiming the existence of a local emergency. The resolutions effectively invoked the Town Manager’s authority to expend Town funds on an emergency basis to protect persons and property and to seek financial assistance from the County, State, and Federal governments in responding to the emergency.

On January 6, 2023, the Town Council held a special meeting to ratify the Town Manager’s proclamation of a local emergency. As repair work related to the storms in early January 2023 continued, the Council extended the Declaration of Local Emergency by Resolution on March 14, 2023.

On March 8, 2023, in recognition of the continuing storms and storms forecasted through the remainder of the month of March, the Governor declared a new State of Emergency to support 21 counties likely to experience storm-related damage. On March 11, 2023, the Town was informed by Caltrans that the pavement on certain sections of Highway 84 in Woodside had become unsafe and was continuing to erode.

On March 14, 2023, the County declared a local emergency related to the same storms that were the subject of the Governor’s March 8, 2023, declaration of a State of Emergency and that had caused the damage to Highway 84. The Town Manager declared a Local Emergency related to the March storms on March 22, 2023, and the Town Council ratified that declaration on March 28, 2023.

The Town has two active Declarations of Local Emergency: the first related to the severe storms in January 2023 and the second in response to the severe storms in March 2023. These declarations allowed the Town to utilize rapid procurements to address the damages and to seek financial assistance from the County, State, and Federal Government, should funds be available.

Government Code Section 8630 requires that the Council proclaim the termination of the Local Emergency at the earliest possible date that conditions warrant. The Town has now addressed or initiated all necessary work to address damage caused by both the January 2023 and the March 2023 storms. For this reason, the Town Manager now recommends that the Council formally declare the termination of both declarations of emergency.

Item 6 Page 1 Town Council Meeting September 12, 2023
2 CONCLUSION

Staff requests that the Council adopt the attached resolutions terminating the two ongoing Declarations of Local Emergency, as ratified by the Council on January 6, 2023 and March 28, 2023, respectively.

Attachments:

A. Resolution Proclaiming the Termination of Local Emergency (January storms) B. Resolution Proclaiming the Termination of Local Emergency (March storms) Item 6 Page 2
Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 - _____

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

PROCLAIMING THE TERMINATION OF LOCAL EMERGENCY RELATED TO SEVERE WIND AND RAINSTORMS COMMENCING ON DECEMBER 31, 2022 WHEREAS, Section 33.03 of the Woodside Municipal Code empowers the Town Manager/Director of Emergency Services to proclaim the existence or threatened existence of a public emergency when the Town of Woodside is affected or likely to be affected by a public calamity and the Town Council is not in session; and WHEREAS, conditions of extreme peril to the safety of persons or property arose within said Town, caused by severe wind and rainstorms commencing on December 31, 2022; and
WHEREAS, the Town Manager/Director of Emergency Services of the Town of Woodside did proclaim the existence of a Local Emergency within said Town on the 31st day of December, 2022, and issued a second proclamation on January 3, 2023; and
WHEREAS, the Woodside Town Council made findings that the aforesaid conditions of extreme peril warranted and necessitated the proclamation of the existence of a Local Emergency and ratified the decision on the Town Manager/Director of Emergency Services on January 6, 2023; and
WHEREAS, Government Code Section 8630(c) requires that the Town Council review the need for continuing the local emergency at least once every sixty (60) days until the governing body terminates the local emergency; and WHEREAS, on March 14, 2023, May 9, 2023, June 27, 2023, and July 25, 2023, the Council reviewed the need for continuing the declaration of local emergency and found that, based on substantial evidence that the public interest and necessity required the continuance of the declaration of local emergency; and WHEREAS, the repairs and other work related to addressing damage caused by the associated emergency conditions is now substantially completed; and WHEREAS, it is appropriate at this time to terminate the declared State of Emergency in Woodside since the conditions of extreme peril to the safety of persons or property and the need for emergency response personnel and assistance from other local, State and Federal jurisdictions and agencies no longer exist.

NOW, THEREFORE, the Town Council of the Town of Woodside hereby resolves to terminate the local emergency related to severe wind and rainstorms commencing on December 31, 2022.

Item 6 Page 3
Town Council Meeting September 12, 2023
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th day of September, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_____________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item 6 Page 4
Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 - _____

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

PROCLAIMING THE TERMINATION OF LOCAL EMERGENCY RELATED TO SEVERE WIND AND RAINSTORMS COMMENCING AROUND MARCH 8, 2023, AND CONTINUING THROUGH AT LEAST MARCH 14, 2023
WHEREAS, Section 33.03 of the Woodside Municipal Code empowers the Town Manager/Director of Emergency Services to proclaim the existence or threatened existence of a public emergency when the Town of Woodside is affected or likely to be affected by a public calamity and the Town Council is not in session; and WHEREAS, conditions of extreme peril to the safety of persons or property arose within said Town, caused by severe wind and rainstorms commencing around March 8, 2023, and continuing through at least March 14, 2023; and WHEREAS, the Town Manager/Director of Emergency Services of the Town of Woodside did proclaim the existence of a Local Emergency within said Town on the 22nd day of March, 2023, and issued a second proclamation on that same day; and WHEREAS, the Woodside Town Council found by resolution that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a Local Emergency and ratified the decision on the Town Manager/Director of Emergency Services on March 28, 2023; and
WHEREAS, Government Code Section 8630(c) requires that the Town Council review the need for continuing the local emergency at least once every sixty (60) days until the governing body terminates the local emergency; and WHEREAS, on May 9, 2023, June 27, 2023, and July 25, 2023, the Council reviewed the need for continuing the declaration of local emergency and found that, based on substantial evidence that the public interest and necessity required the continuance of the declaration of local emergency; and
WHEREAS, the repairs and other work related to addressing damage caused by the associated emergency conditions is now substantially completed; and WHEREAS, it is appropriate at this time to terminate the declared State of Emergency in Woodside since the conditions of extreme peril to the safety of persons or property and the need for emergency response personnel and assistance from other local, State and Federal jurisdictions and agencies no longer exist.

Item 6 Page 5
Town Council Meeting September 12, 2023
NOW, THEREFORE, the Town Council of the Town of Woodside hereby resolves to terminate the local emergency related to severe wind and rainstorms commencing around March 8, 2023 and continuing through at least March 14, 2023.

Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th day of September, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_____________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item 6 Page 6
Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 7
Prepared by: Paula Wong, Management Analyst September 12, 2023 Reviewed by: Kevin Bryant, Town Manager
SUBJECT: 2023-24 July Monthly Investment Activity Report

RECOMMENDATION
It is recommended that the Town Council review and accept the 2023-24 July Investment Activity Report.

BACKGROUND
The Town of Woodside’s Investment Policy requires that there be “a monthly transaction report made to the Town Council that reports the transactions of all Investments” and California Government Code Section 53607 requires “the monthly report shall be so submitted within 30 days following the end of the month covered by the report”. This report has been prepared to facilitate that review. It has been prepared by utilizing the Town’s financial reporting, LAIF and PARS investment reports, as of July 31, 2023.

MONTHLY INVESTMENT ACTIVITY REPORT FOR JULY

PARS PARS

LAIF PENSION OPEB
Beginning Balance July 11,442,055.61 2,377,077.78 1,194,079.74 Transfer In- from Town's Wells Fargo Checking Account - - - Transfer Out- to Town's Wells Fargo Checking Account (1,500,000.00) - - Interest Income Q4 FY2023 90,161.77 - -
Net Investment Earnings - 63,251.73 31,769.87
Ending Balance July 10,032,217.38 2,440,329.51 1,225,849.61 LAIF
Local Agency Investment Fund (LAIF) is managed and administered by the State of California’s Treasurer, created by statue beginning in 1977 as an investment alternative for California’s local governments.

LAIF investment income is received on a quarterly basis, for the quarters ending March 31st, June 30th, September 30th, and December 31st. The Town receives an investment income statement and the cash from the State in the month following the end of the involved quarter. Thus, such revenue is received in July, October, January, and April.

Item 7 Page 1 Town Council Meeting September 12, 2023
PARS (IRS Sec 115)
The Town has two IRS Section 115 accounts with PARS. The Pension account can be used for unfunded pension liabilities and is shown on the financial statements as restricted cash. The OPEB (other post-employment benefits) account is for retiree health premiums and is shown only in the notes of the statements (per Governmental Accounting Standards Board regulations).

Due to the ease of access of the Town’s funds in liquid accounts such as LAIF and PARS, the Town has more than sufficient funds available to meet its liquidity (expenditure) requirements for the next six months and is in compliance with the Town Council’s financial management policy.

CONCLUSION
It is recommended that the Town Council review and accept this report.

Item 7 Page 2
Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 8
From: Sean Rose, Town Engineer September 12, 2023
Approved By: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION CONSENTING TO THE ANNEXATION OF LAND TO THE FAIR OAKS SEWER MAINTENANCE DISTRICT FOR 540 MOORE ROAD (APN 073-132-090)

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, consenting to the annexation of 540 Moore Road into the Fair Oaks Sewer Maintenance District (FOSMD).

BACKGROUND
The subject property, 540 Moore Road, lies within the Redwood Creek Main Trunk Sewer Assessment District, designated as Assessment #4 and comprised of Assessor's Parcel No. 073-132-090. The land is owned by Daniel Druker.

According to the process for connection within the Redwood Creek Assessment District, an applicant may apply to the Fair Oaks Sewer Maintenance District for annexation to the district only after consent is given by the Town of Woodside. The attached letter from the owners constitutes their request for the Town's consent to this annexation.

DISCUSSION
Requests for annexation to the Fair Oaks Sewer Maintenance District have been approved by the Town under a resolution which specifies that the property lies within the boundaries of the Redwood Creek Trunk Sewer Assessment District; that the property owner is responsible for construction of lateral lines; and that the property owner must pay a fee in lieu of construction of the sewer main for the in-tract system.

ATTACHMENTS
A. Resolution 2023 -
B. Letter received 8-3-23
C. Location Map
Item 8 Page 1 Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 - _____

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

CONSENTING TO THE ANNEXATION OF LAND TO THE FAIR OAKS SEWER MAINTENANCE DISTRICT FOR 540 MOORE ROAD (APN 073-132-090) WHEREAS, the Fair Oaks Sewer Maintenance District has requested that the Town of Woodside consent to the annexation of the hereinafter described property to the Fair Oaks Sewer Maintenance District; and WHEREAS, said property is within the boundaries of the Redwood Creek Trunk Sewer Assessment District; and
WHEREAS, this Council finds that such annexation would be in the best interest of the Town and of the Fair Oaks Sewer Maintenance District, according to the agreement between the two agencies, dated April 2, 1968.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that the Town of Woodside hereby consents to the annexation of all of that certain real property situated in the Town of Woodside, County of San Mateo, State of California, identified as Assessor's Parcel Number 073-132-090 to the Fair Oaks Sewer Maintenance District.
* * * * * * * * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th day of September 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
______________________________
Mayor of the Town of Woodside
ATTEST:
_______________________________
Clerk of the Town of Woodside
Item 8 Page 2 Town Council Meeting September 12, 2023

ATTACHMENT A
Item 8 Page 3 Town Council Meeting September 12, 2023

ATTACHMENT B
Item 8 Page 4
Town Council Meeting September 12, 2023
Item 8 Page 5 Town Council Meeting September 12, 2023

ATTACHMENT C

TOWN OF WOODSIDE
Report to Town Council Agenda Item 9
From: Sean Rose, Town Engineer September 12, 2023
Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION: (1) APPROVING A SEWER SERVICE ALLOCATION TO 1585 CANADA LANE, PURSUANT TO MUNICIPAL CODE SECTION

51.126; (2) CONSENTING TO THE ANNEXATION OF THIS PROPERTY INTO THE TOWN CENTER SEWER ASSESSMENT DISTRICT; AND (3)

AUTHORIZING THE TOWN MANAGER TO EXECUTE REVISED AGREEMENTS

WITH THE CITY OF REDWOOD CITY AND FAIR OAKS SEWER

MAINTENANCE DISTRICT TO ADD THIS PROPERTY INTO THE APPROVED

SERVICE AREA FOR THE TOWN CENTER SEWER ASSESSMENT DISTRICT

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution, which: (1) approves a sewer service allocation for 1585 Cañada Lane, pursuant to Section 51.126 of the Municipal Code; (2) consents to the annexation of this property into the Town Center Sewer Assessment District; and (3) authorizes the Town Manager to execute revised agreements with the City of Redwood City and the Fair Oaks Sewer Maintenance District (FOSMD) to add this property into the approved service area for the Town Center Sewer Assessment District (TCSAD).

BACKGROUND
The Town’s Municipal Code provides regulations pertaining to sewer service allocations, beginning at Section 51.120. The regulations define three areas of Town that are the subject of the definitions and requirements contained in the Section. Areas I and II include parcels that are located either within the Redwood Creek Trunk Sewer Assessment District or the Town Center Sewer Assessment District (TCSAD). Area III is comprised of parcels that are located outside the two sewer districts, but which are contiguous to either of them. The parcel at 1585 Cañada Lane is in Area III. Section 51.126 addresses parcels within Area III. Specifically, the section reads:
“(A) Owners of developed parcels may receive a sewer service allocation, subject to Town Council approval, with any conditions imposed, and the general conditions required by this chapter, based on finding that: (1) the Town Engineer has determined that it is a contiguous parcel, as provided in Section 51.122, (2) the allocation is consistent with the Town's General Plan and any applicable specific plan, and (3) sewer service capacity is available.”

DISCUSSION
The property at 1585 Cañada Lane is a Developed Parcel with an existing residence served by a private on-site wastewater treatment system. The current property owner has submitted a request to connect to Town Center Sewer. There is a TCSAD sanitary sewer main located adjacent to the north property line that currently serves the property Item 9 Page 1 Town Council Meeting September 12, 2023
adjacent to 1585 Cañada Lane. The property owners will design and install a sewer main per the Town’s standards.

Staff finds that the parcel meets all the conditions outlined in Section 51.126 including that the parcel is contiguous to the TCSAD, the allocation is consistent with the Town’s General Plan and that there is sufficient reserved capacity within the TCSAD to serve the parcel.

If the Town Council approves the allocation request, the legislative bodies of both Redwood City and the Fair Oaks Sewer Maintenance District will need to similarly approve the annexation of the parcel into the Town Center Sewer Assessment District service area and the map that is associated with the Town’s formal agreements with those two bodies will need to be amended to reflect the annexation. The Town Manager should be authorized to execute the resulting amendment to the agreements on behalf of the Town.

Once the annexation and agreement amendments have been approved by all three legislative bodies, the property owners will be required to meet the conditions set forth in Municipal Code Section 51.128, which outlines required fees, charges, and costs to be borne by property owners. The required fees include an equalization fee to equalize conditions between those properties originally participating in the financing for the construction, reconstruction and maintenance of the TCSAD and those properties seeking to connect to the TCSAD which did not participate in the original financing. The property owners will pay for all construction, both in the public right-of-way and on private property. A set of plans and related permits will be required for all work.

CONCLUSION
It is recommended that the Town Council adopt the attached resolution, which: (1) approves a sewer service allocation for 1585 Cañada Lane, pursuant to Section 51.126 of the Municipal Code; (2) consents to the annexation of this property into the Town Center Sewer Assessment District; and (3) authorizes the Town Manager to execute revised agreements with the City of Redwood City and the Fair Oaks Sewer Maintenance District (FOSMD) to add this property into the approved service area for the Town Center Sewer Assessment District (TCSAD).

ATTACHMENTS

1. Resolution 2023-

2. Vicinity Map

3. Letter from property owner
Item 9 Page 2
Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 - _____
RESOLUTION OF THE TOWN COUNCIL OF TOWN OF WOODSIDE:
(1) APPROVING A SEWER SERVICE ALLOCATION FOR 1585 CANADA LANE, PURSUANT TO MUNICIPAL CODE SECTION 51.126; (2) CONSENTING TO THE

ANNEXATION OF THIS PROPERTY INTO THE TOWN CENTER SEWER ASSESSMENT DISTRICT; AND (3) AUTHORIZING THE TOWN MANAGER TO EXECUTE REVISED

AGREEMENTS WITH THE CITY OF REDWOOD CITY AND THE FAIR OAKS SEWER

MAINTENANCE DISTRICT TO ADD THIS PROPERTY INTO THE APPROVED SERVICE

AREA FOR THE TOWN CENTER ASSESSMENT DISTRICT
WHEREAS, the Woodside Municipal Code provides Sewer Service Allocation Regulations beginning at Section 51.120; and WHEREAS, the parcel at 1585 Cañada Lane is in “Area III” as defined in Section 51.123 of the Sewer Service Allocation Regulations; and
WHEREAS, Section 51.126 of the Municipal Code provides the process whereby parcels that lie in “Area III” may connect to sewer; and
WHEREAS, the owners of the parcel at 1585 Cañada Lane have applied for a sewer service allocation under the terms of this section; and
WHEREAS, the Town Engineer has reviewed the application and finds that the parcel meets all the conditions as provided in Section

51.126; and
WHEREAS, the allocation of sewer service to this parcel is consistent with the General Plan and reserved sewer capacity is available; and
WHEREAS, the property owners have deposited the required funds with the Town for the Town Council hearing; and
WHEREAS, the legislative bodies of Redwood City and the Fair Oaks Sewer Maintenance District will need to agree to amend the agreements that both those agencies have with the Town of Woodside pertaining to the Town Center Sewer Assessment District in order to allow this property to be annexed into the District and the Town will need to execute amended agreements accordingly.

NOW THEREFORE, IT IS HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WOODSIDE that:

1. A sewer service allocation is granted in the Town Center Sewer Assessment District to 1585 Cañada Lane.

2. It consents to the annexation of this property into the Town Center Sewer Assessment District.

3. The Town Manager is authorized to execute amendments to the agreements with Redwood City and the Fair Oaks Sewer
Maintenance District on behalf of the Town to allow the boundaries of the Town Center Sewer Assessment District to be ATTACHMENT 1
Item 9 Page 3
Town Council Meeting September 12, 2023
revised to allow the property to be connected to the Town Center Sewer Assessment District system.
* * * * * *
PASSED AND ADOPTED by the Town Council of the Town of Woodside, September 12, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_____________________________
Mayor of the Town of Woodside
ATTEST:
_____________________________
Clerk of the Town of Woodside
Item 9 Page 4
Town Council Meeting September 12, 2023
ATTACHMENT 2
Item 9 Page 5
Town Council Meeting September 12, 2023
ATTACHMENT 3
Item 9 Page 6
Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 10
From: Sean Rose, Town Engineer September 12, 2023
Approved: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION ACCEPTING COMPLETION OF THE WOODSIDE ROAD

MEDIAN ISLAND BEAUTIFICATION PROJECT AND AUTHORIZING

THE TOWN CLERK TO RECORD A NOTICE OF COMPLETION

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution accepting completion of the Woodside Road Median Island Beautification Project and authorizing the Town Clerk to record a Notice of Completion.

BACKGROUND
The Woodside Road Median Island Beautification Project
landscaped the large medians on Woodside Road just west of I280. The medians which were previously weeds, dirt, and trash were landscaped under the guidance and vision of the Woodside Landscape Committee with majority funding from the Woodside Community Foundation (WCF). The landscaping consists of permeable pavers and native, drought tolerant plants
interspersed with natural boulders.

On June 14, 2022, the Town Council approved the plans and specifications, and authorized the Town Manager to advertise for bids and execute a construction contract in an amount not to exceed $80,000.

On January 17, 2023, Town Council authorized the Town Manager to execute a contract with Marina Landscape, in an amount not to exceed $115,500 for project construction.

On January 24, 2023, the Town Manager executed an agreement with Marina Landscape in an amount not to exceed $105,500.00.

On April 11, 2023, Town Council authorized the Town Manager to execute an amendment to the contract with Marina Landscape in an amount not to exceed $19,439.17 for night work to adhere to Caltrans’ encroachment permit requirements.

Item 10 Page 1 Town Council Meeting September 12, 2023

DISCUSSION
The project construction was completed from April 2023 through June 2023. The installation of landscaping, water meter, irrigation system, pavers, and all other design features has been inspected by Town staff and found to be satisfactory.

After construction was completed, Marina was responsible for maintenance of the installation for a period of 90 days.

Marina’s maintenance period recently expired and the Town has contracted with Quality Landscape and Concrete for the
maintenance of the landscaping and cleanliness of the two landscaped medians and the two triangular medians at the southbound on- and off-ramps immediately adjacent to the landscaped medians (see attached Location Map). The plants have been doing well and will continue to grow and be maintained, and pruned and replaced as needed over time, by Quality.

The final total project construction cost is $124,939.17.

Including design, the total project cost is $148,069.17. The WCF pledged and has paid to $92,892 towards the project cost.

Therefore, the Town’s contribution to the project is $55,177.17.

Subsequent to the Town Council accepting this project, the Town Clerk will record a Notice of Completion with the County Recorder’s Office. The project retention funds in the amount of $6,246.95 will be released to Marina Landscape, within 60 days from the filing of the Notice of Completion

CONCLUSION
It is recommended that the Town Council adopt the attached resolution accepting the completion of the Woodside Road Median Island Beautification Project and authorizing the Town Clerk to record a Notice of Completion.

ATTACHMENTS

1. Resolution 2023-

2. Notice of Completion

3. Location Map
Item 10 Page 2
Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 - _____

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE ACCEPTING

COMPLETION OF THE WOODSIDE ROAD MEDIAN ISLAND BEAUTIFICATION PROJECT

AND AUTHORIZING THE TOWN CLERK TO RECORD A NOTICE OF COMPLETION WHEREAS, the Woodside Road Median Island Beautification Project installed decorative permeable pavers and native, drought tolerant plants interspersed with natural boulders; and
WHEREAS, in 2021, a project was adopted by the Town Council in the Town’s Capital Improvement Program to beautify the medians with significant funding from the Woodside Community Foundation (WCF), and some Town funding; and
WHEREAS, On November 16, 2021, the Town Council authorized the Town Manager to execute an agreement with Kikuchi and Kankel Design Group (KKDG) in the amount of $29,790 for design of the Woodside Road Median Island Beautification Project; and
WHEREAS, On January 17, 2023, Town Council authorized the Town Manager to execute a contract with Marina Landscape, in an amount not to exceed $115,500 for project construction; and
WHERAS, On April 11, 2023, Town Council authorized the Town Manager to execute an amendment to the contract with Marina Landscape in the amount not to exceed $19,439.17 for night work to adhere to Caltrans’ encroachment permit requirements; and WHEREAS, project construction commenced in April 2023 and was completed in June 2023; and
WHEREAS, the final project construction cost is $124,939.17, which is within the authorized contract amount; and
WHEREAS, the Town Engineer finds project construction to be as authorized and completed in a satisfactory manner in accordance with the project plans and specifications.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Town Council of the Town of Woodside that:

The Town Council accepts completion of the Woodside Road Median Island Beautification Project and authorizes the Town Clerk to record a Notice of Completion.
* * * * * * *
Item 10 Page 3 Town Council Meeting September 12, 2023
ATTACHMENT 1
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th of September, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 10 Page 4 Town Council Meeting September 12, 2023

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

Town Clerk
Town of Woodside
P.O. Box 620005
Woodside, CA 94062

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN by the undersigned Town Clerk of the Town of Woodside, San Mateo County, California, that the Woodside Road Median Island Beautification Project has been completed and was accepted by the Town Council of The Town of Woodside on September 12, 2023, said work being performed by Marina Landscape, of Orange, California. Labor on the project ceased on or about August 16, 2023, and the cessation has continued until the recordation of this notice.
______________________________________
Town Clerk of the Town of Woodside
Jennifer Li

CERTIFICATE
I, the undersigned hereby depose and say:

That I am the Town Clerk of the Town of Woodside, San Mateo County, California; that I have read said notice and know the contents thereof; that the same is true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________________
_____________________________________
Town Clerk of the Town of Woodside
Jennifer Li
Item 10 Page 5 Town Council Meeting September 12, 2023
ATTACHMENT 2
Item 10 Page 6 Town Council Meeting September 12, 2023
ATTACHMENT 3

TOWN OF WOODSIDE
Report to Town Council Agenda Item 11_
From: Sean Rose, Town Engineer September 12, 2023
Approved by: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION AUTHORIZING THE TOWN MANAGER TO 1) EXECUTE AN

AMENDMENT TO THE CONSTRUCTION CONTRACT WITH ANDREINI BROTHERS INC. IN THE AMOUNT OF $75,000 FOR ADDITIONAL CONSTRUCTION CONTINGENCY FOR THE GLENS PATH PHASE 2/PHASE 3 PROJECT, BRINGING THE TOTAL NOT TO EXCEED AMOUNT FROM $1,115,303 TO $1,190,303, AND 2) EXECUTE A CONTRACT WITH CONSOR PMCM, INC.

IN THE AMOUNT OF $74,600 FOR PROJECT CONSTRUCTION INSPECTION

AND CONSTRUCTION MANAGEMENT

RECOMMENDATION
Adopt a resolution authorizing the Town Manager to 1) execute an amendment to the construction contract with Andreini Brothers Inc. in the amount of $75,000 for additional construction contingency for the Glens Path Phase 2/Phase 3 project, bringing the total contract amount from $1,115,303 to $1,190,303, and 2) execute a contract with Consor PMCM, Inc. in the amount of $74,600 for project construction inspection and construction management.

BACKGROUND
The Glens Path Phase 2/Phase 3 project is constructing a minimum 4’ wide path along Glenwood Avenue from Canada Road to 332 Glenwood Avenue.

Project construction work includes retaining walls, driveway and road repaving, utility relocations, fence relocations, driveway repaving and reconstruction, storm drain modifications, installation of screening vegetation, and many other items of work.

The completion of this Phase 2/Phase 3 project along with the Phase 1 project completed in summer 2019 along Hillside Drive from Alta Mesa Road to Glenwood Avenue, will complete a multi-year, multi-phase project to provide a continuous path along Glenwood Avenue/Hillside Drive, the main thoroughfare in the Glens neighborhood, all the way from Canada Road to Alta Mesa Road.

On February 28, 2023 the Town Council awarded the construction contract for the project to Andreini Brothers Construction in the amount of $1,115,303 which included $100,000 for construction contingency.

DISCUSSION
Construction of the project commenced in June 2023. Construction has been proceeding well thus far and significant progress has been made.

The following is a brief summary of the current status of the work by path segment:

Item 11 Page 1
Town Council Meeting September 12, 2023
• The path segments from Canada Road to Toyon Court, and from Otis Avenue to 332 Glenwood are substantially complete and have already been opened up for public use.
• The segment from 243 Glenwood to Otis Avenue (the narrow “S curve” section) is currently under construction, and should be completed by the end of September/early October.
• The segment from Toyon Court to 231 Glenwood is currently on hold until PG&E relocates its gas main within that segment that is in conflict with the Town’s trail construction.

Input received from residents to Town staff and the Town’s contractor regarding the already-completed trail segments has been overwhelmingly positive. There have been some concerns about temporary traffic impacts from construction which staff and the contractor have done their best to mitigate, though some impacts are unavoidable given the narrowness of the roadway and improvements being constructed.

Because the path is being installed along a narrow roadway where there was never a path envisioned during the development of the neighborhood, construction is fairly complex and requires significant attention to detail and flexibility. On a property-by-property basis there are encroachments, utility relocations, private infrastructure relocations, and other considerations that must be addressed in order to keep the construction on schedule and without undue delay or impact to the neighborhood.

Due to the nature of the work as described above, there have been a number of change orders necessary to complete the work, which staff have identified in the field and negotiated with Andreini. Change order work has included revisions to driveway surfacing in discussion with homeowners, additional curbing to protect pedestrians, unforeseen conditions, tree mitigation/preservation measures, opportunistic right of entry work, and others.

The total cost of all change orders to date is $87,401, leaving $12,599 remaining in the Council approved $100,000 contingency budget. Staff estimates an additional $75,000 will be needed to complete the project, of which approximately $29,000 will be for Andreini to remove PG&E’s abandoned gas main that will be reimbursed to the Town by PG&E under separate agreement. Should the entire additional contingency budget be spent and accounting for the portion paid by PG&E the total project contingency would be $146,000. That sum represents 14% of the construction bid price, which is a reasonable percentage for a project of this complexity and in line with the amount that would be expected for similar projects.

Item 11 Page 2
Town Council Meeting September 12, 2023
Construction inspection and management
In addition to increasing the project contingency budget, staff recommends executing a contract with Consor PMCM to provide construction inspection and management services through the completion of the construction. Thus far, construction inspection and management have been completed by Town staff. However, with the impending retirement of the Town Engineer, the Deputy Town Engineer will need field and office support that is essential to complete this project successfully.

Staff obtained two proposals for this work, including one by Consor PMCM that is attached to this report. After reviewing the two proposals and interviewing the proposed staff in the field, staff recommends awarding the work to Consor. As requested by staff, their proposed scope of work includes several hours per day in the field performing construction inspection for the Glens Path project and also a smaller number of hours on the ongoing reconstruction of the Kings Mountain Road Equestrian Bridge which is scheduled to be complete by the end of September.

Consor’s role during construction of the two projects will be to address the many issues that arise in the field, support Town staff with identifying and negotiating field changes with the contractor, and performing outreach and communication activities with residents along the Glens path project as the work progresses along their frontage.

The not to exceed amount of Consor’s contract is $74,600 at the hourly rates shown in the proposal. Staff feels the proposal is reasonable, that the proposed staff are well qualified and a good fit for these particular projects, and reflects the services that the Town has requested and feels are necessary to complete the project in a quality and thorough manner.

The combined cost of the above two recommended actions is $149,600.

Adequate funding exists in the Road program’s Measure A and Measure W funds to cover the cost.

If the recommended actions are approved, project construction will continue on the Glens Path project, which is currently anticipated to be completed sometime in November/December depending on the schedule for PG&E’s gas main relocation.

ATTACHMENTS

1. Resolution

2. Proposal by Consor PMCM
Item 11 Page 3
Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 – _____
A RESOLUTION OF THE TOWN COUNCIL AUTHORIZING THE TOWN MANAGER TO 1)

EXECUTE AN AMENDMENT TO THE CONSTRUCTION CONTRACT WITH ANDREINI BROTHERS INC. IN THE AMOUNT OF $75,000 FOR ADDITIONAL CONSTRUCTION CONTINGENCY FOR THE GLENS PATH PHASE 2/PHASE 3 PROJECT, BRINGING THE TOTAL NOT TO EXCEED AMOUNT FROM $1,115,303 TO $1,190,303, AND 2) EXECUTE A CONTRACT WITH CONSOR PMCM, INC. IN THE AMOUNT OF $74,600 FOR

PROJECT CONSTRUCTION INSPECTION AND CONSTRUCTION MANAGEMENT WHEREAS, the Glens Path Phase 2/Phase 3 project is currently constructing a minimum 4’ wide path along Glenwood Avenue from Canada Road to 332 Glenwood Avenue; and
WHEREAS, the completion of the Phase 2/Phase 3 project will complete a multi-year, multi-phase project to provide a continuous path along Glenwood Avenue/Hillside Drive, the main thoroughfare in the Glens neighborhood, all the way from Canada Road to Alta Mesa Road; and WHEREAS, on February 28, 2023 the Town Council awarded the construction contract for the project to Andreini Brothers Construction in the amount of $1,115,303 which included $100,000 for construction contingency; and
WHEREAS, construction of the project commenced in June 2023 and has been proceeding well thus far and significant progress has been made; and
WHEREAS, because the path is being installed along a narrow roadway where there was never a path envisioned during the development of the neighborhood, construction is fairly complex and requires significant attention to detail and flexibility in order to keep the construction on schedule and without undue delay or impact to the neighborhood; and WHEREAS, due to the nature of the work as described above, there have been a number of change orders necessary to complete the work, which staff have identified in the field and negotiated with Andreini; and
WHEREAS, the total cost of all change orders to date is $87,401, leaving $12,599 remaining in the Council approved $100,000 contingency budget; and
WHEREAS, staff estimates an additional $75,000 will be needed to complete the project, of which approximately $29,000 will be for Andreini to remove PG&E’s abandoned gas main that will be reimbursed to the Town by PG&E under separate agreement; and
ATTACHMENT 1
Item 11 Page 4
Town Council Meeting September 12, 2023
WHEREAS, in order to continue to provide necessary construction inspection and management of the project, staff recommends executing a contract with Consor PMCM to provide construction inspection and management services through the completion of the construction for a not to exceed amount of $74,600; and
WHEREAS, the combined cost of the above two recommended actions is $149,600 and adequate funding exists in the Road program’s Measure A and Measure W funds to cover the cost.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Town Council of the Town of Woodside that:

The Town Council authorizes the Town Manager to 1) execute an amendment to the construction contract with Andreini Brothers Inc. in the amount of $75,000 for additional construction contingency for the Glens Path Phase 2/Phase 3 project, bringing the total contract amount from $1,115,303 to $1,190,303, and 2) execute a contract with Consor PMCM, Inc. in the amount of $74,600 for project construction inspection and construction management.
* * * * * * *
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th of September, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 11 Page 5
Town Council Meeting September 12, 2023
1663 Mission Street, Suite #425
San Francisco, California 94103
415.543.6515
www.consorpmcm.com
September 5, 2023
Sean Rose
Public Works Director/Town Engineer
2955 Woodside Rd.

Woodside, CA 94062
RE: Proposal for Construction Management and Inspection Services Town of Woodside Glens Path Phases 2 & 3 Project
Town of Woodside KMR Equestrian Bridge Repair Project
Dear Sean Rose,
Consor PMCM, Inc. (Consor) is pleased to submit our proposal to provide Construction Management (CM) and inspection services for the Glens Path Phases 2 & 3 Project and the KMR Equestrian Bridge Repair Project. ttached ŝƐƚŚĞscope of services and staffing plans for both projects, which allocate resources for a part-time Inspector, Resident Engineer, Office Engineer, and Project Manager. Consor anticipates a project duration of 8 weeks of inspection support for Glens Path Phases 2 & 3 and 5 weeks of CM and inspection support for KMR Equestrian Bridge. Jim Ray will act as the Inspector and will work a minimum of 6 hours a day for one project and 8 hours to cover two projects, with support from the Resident Engineer, Office Engineer, and Project Manager. Resumes for proposed staff are attached herein.

Should you have any questions, please do not hesitate to contact Rodrigo Macaraeg.

Sincerely,
Consor PMCM, Inc.

Rodrigo Macaraeg, P.E., QSD/P, Senior Vice President
(408)476-8420 | @consorpmcm.com
Exhibits: A – Project Description & Scope of Services
B –Staffing Plan
ATTACHMENT 2
Item 11 Page 6
Town Council Meeting September 12, 2023
1663 Mission Street, Suite #425
San Francisco, California 94103
415.543.6515
www.consorpmcm.com
Exhibit A
Project Description & Scope of Services
Scope of Work

1. Consor will provide the following services for the Glens Paths Phases 2 & 3 Project and the KMR Equestrian Bridge Project:
a. Provide construction management and inspection services and serve as the City's Owner's Representative, b. Manage and facilitate weekly project meetings with the Owner, Architect, and General Contractor and generate minutes for the meeting,
c. Provide administrative assistance to manage the project filing system, d. Review and provide recommendations on change order requests from the General Contractor, e. Maintain a cost exposure log to keep track of the project change order costs, f. Maintain a submittal and RFI log to reflect the status of each document and to track responses with design team,
g. Review monthly progress payment requests for completeness and accuracy and make recommendation to Owner,
h. Monitor the construction schedule provided by the General Contractor and report any schedule deviances to the Owner,
i. Provide monthly progress reports reflecting the construction work completed for the month, j. Provide daily field inspection of work in progress to ensure compliance with plans and specifications, k. Provide daily inspector reports reflecting the work completed for each day, l. Provide digital photos of each construction phase throughout the duration of the project, m. Coordinate field activities and report to the Project Manager, n. Report instances of apparent non-compliance with contract plans and specifications, o. Monitor completion of punch-list,
p. Prepare a final close out report with recommendation of final payment and complete final closeout documentation.

Item 11 Page 7 Town Council Meeting September 12, 2023
1663 Mission Street, Suite #425
San Francisco, California 94103
415.543.6515
www.consorpmcm.com
Exhibit B
Staffing Plan
1 2 3 4 5 6 7 8
Inspector Jim Ray $ 160.00 10 10 10 10 10 0 0 0 50 8,000.00 $ Resident Engineer Ralph Arcena $ 5 5 5 5 5 0 0 0 160.00 25 4,000.00 $ 15 15 15 15 15 0 0 0 75 12,000.00 $
1 2 3 4 5 6 7 8
Inspector Jim Ray $ 160.00 30 30 30 30 30 30 30 30 240 38,400.00 $ Resident Engineer Ralph Arcena $ 160.00 10 10 10 10 10 10 10 10 80 12,800.00 $ Office Engineer Nicole Sanchez $ 160.00 10 10 10 10 5 5 5 5 60 9,600.00 $ Project Manager Rod Macaraeg $ 1 1 1 1 1 1 1 1 225.00 8 $ 1,800.00 51 51 51 51 46 46 46 46 388 62,600.00 $
$ 74,600.00
*Total cost is an estimate based on projected hours, and Consor reserves the right to request additional funds, if necessary.

Total Hours Total Cost*
Glens Path Phases 2 & 3 Staffing
KMR Equestrian Bridge Repair Staffing
Total Project Not to Exceed:

TOTAL STAFF HOURS
Position Name 2023 Hourly
Rate

TOTAL STAFF HOURS
Position Name 2023 Hourly
Rate
Anticipated Project Duration (Weeks)
Consor PMCM, Inc. Staffing Plan
for
Town of Woodside KMR Equestrian Bridge Repair Project & Glens Path Phases 2 & 3 Project Consor PMCM, Inc.

Construction Management and Inspection Services
Total Hours Total Cost*
Anticipated Project Duration (Weeks)
Item 11 Page 8
Town Council Meeting September 12, 2023
1 JAMES RAY | Construction Inspector
Jim Ray is an inspector with over 43 years of experience in the construction industry.

Jim is a proven and effective problem solver proficient in managing large-scale electrical construction budgets and with skills in safety management and man-loading, budget management, relationship building between diverse parties, and creating untied teams that are strength-based.

KEY PROJECT EXPERIENCE
AIRFIELD IMPROVEMENTS PROGRAM; San Francisco International Airport; Construction Inspector. This program is to improve the safety and operational efficiency of the taxiway and runway systems at SFO, and includes renovations and updates to meet the latest FAA standards for paving, markings, signage, and lighting. As Construction Inspector, Jim inspected the installation of new conduit and lights on the runway. His role included preparing daily reports and recording quantities and counts in Bluebeam.

YOUTUBE PHASE I DEVELOPMENT PROGRAM ($2.1M); City of San Bruno Department of Public Works; Construction Inspector. As an Inspector for the YouTube Development Program, Jim acts as an extension of the City of San Bruno inspection staff, providing oversight on the electrical component of work being performed. This project includes the construction of two new buildings with 440,000 square feet of additional office space; the construction of an off-street multi-modal transportation hub on an access way located between Grundy Lane and Bayhill Drive, on the west side of the parcel containing 950 Elm Street; the realignment of Grundy Lane from Cherry Avenue to Elm Avenue; and the abandonment of northern portion of Elm Avenue located directly to the north of the realigned Grundy Lane.

TERMINAL 1 CENTER RENOVATION PROJECT ($1.4B); San Francisco International Airport; Project Superintendent. Jim served as SFO site superintendent for the San Francisco Harvey Milk Airport Terminal. His responsibilities included management of 24-hour workdays and up to 200 electricians. He met critical deadlines during all project phases. Jim collaborated with the BIM team to ensure compliance with all SFO and NEC requirements, worked in tandem with airport operations and duty managers to minimize the disruption and impact on airlines, prioritized safety measures including COVID protocols, rebuilt existing and new high voltage substations, and oversaw the installation of the first CrisBag luggage conveyor system in the US.

BRAYER ELECTRIC; San Leandro, CA; General Superintendent. Jim served as a general superintendent to help with company expansion and growth. He was responsible for all day-to-day field operations as well as implementation of safety protocols. His duties included fire alarm and generator upgrade at Park Merced Apartments; fire alarm system for AT&T Headquarters in Pleasanton, and numerous high-density housing projects throughout the Bay Area.

SASCO; San Francisco, CA; Superintendent. Jim worked as one of four company superintendents in San Francisco, managing over 400 electricians at numerous projects during the dot-com boom.

ADDITIONAL FIELD EXPERIENCE
General Foreman, SF Evans Street PG&E Power Plant, Generator Retrofit; General Foreman, AMC Theatre, Van Ness Street, San Francisco; General Foreman, San Francisco International Airport Long-Term Parking Structure; General Foreman, North Beach Residence Project; General Foreman, 560 Mission Street Tower; General Foreman, Burlingame Library Retrofit; Foreman, Moscone Center, 1 Line Power Distribution

EXPERIENCE
43 years

CERTIFICATIONS
CA Certified General
Electrician
IBEW Apprenticeship Training
OSHA 30 Training
NFPA 70E Training

SOFTWARE
• Bluebeam
• MS Office

JOINED FIRM
2022
Item 11 Page 9
Town Council Meeting September 12, 2023
1 RALPH ARCENA | Office Engineer
Ralph Arcena has over five years of experience in the construction industry. He is an Engineer-in- Training (EIT) and graduate of an Accreditation Board for Engineering and Technology (ABET)-accredited master's in civil engineering program. He is a highly motivated and accomplished office engineer, committed to learning and possesses knowledge of engineering theories, principles, specifications and standards. Ralph is a proficient user of AutoCAD, ArcGIS, Bluebeam Revu and Microsoft Office suite of programs.

KEY PROJECT EXPERIENCE
SAN BRUNO RECREATION AND AQUATICS CENTER ($60.5M); City of San Bruno; Assistant Project Manager. This project replaces the existing Veterans Memorial Recreation Center located at 251 City Park Way in San Bruno, California. Once constructed, the Recreation and Aquatics Center will be a new two-story, 49,500 square feet facility and will operate as the City’s aquatic, recreation, and community center with maximum occupancy of 2,400 people. The new facility will be constructed with indoor and outdoor pools, gymnasium, indoor elevated track, community hall, conference rooms, multi- function rooms, classrooms, and staff offices. The scope also includes realigning a creek and a road that are adjacent to the building.

As an assistant project manager, Ralph assists the project manager in preparing written materials including correspondence and reports. He also reviews, estimate, negotiate, and process construction change orders and construction field orders. Ralph keeps the project manager informed concerning the progress of the project and any issues that might impact the schedule, budget, or status of the project. Ralph coordinates and monitors construction activities to ensure that all phases of a construction project are completed.

VALLEY MEDICAL CENTER BLDG. E ANALYZER ROOM AND TOXICOLOGY LAB ($10M); County of Santa Clara; Office Engineer. The project consists of demolition of an existing therapy pool room at the basement level of Building E to build a new Toxicology Lab at the Santa Clara Valley Medical Center as well as demolition of an existing office space on the first floor of building E to build a new analyzer validation room. The existing IDF room across the corridor from the proposed validation room is to be expanded to support the new MDF requirements.

Ralph provides administrative support to the Construction Manager and helps coordinate construction activities with contractors and end-users. He prepares meeting agendas and minutes and assists with preparing bid documents. He also provided comprehensive constructability review of pre-bid construction documents.

FIBER ENCROACHMENT PERMITS; City of San Bruno Department of Public Works; Permit Engineer. In this staff augmentation assignment, Ralph assists the city in processing permit applications related to all fiber work within the city limits. His responsibilities include reviewing the application, performing and coordinating design review, tracking and documentation and providing recommendations for approval. He documents all related items pertaining to fiber permits and maintains accurate up-todate records and files to ensure that all status information is available.

FIRE ALARM SYSTEM REPLACEMENT PHASE II ($4.65M); Bay Area Rapid Transit District; Office Engineer. This project replaced the existing fire alarm system, including sensors, notification devices, control panels, and conduit raceways and conductors at the BART passenger stations which have become obsolete and require replacement with

EXPERIENCE
6 years

EDUCATION
MS in Civil Engineering, San
Jose State University
BS in Civil Engineering, San
Jose State University

CERTIFICATIONS
CA Engineer-in-Training
#150071

SOFTWARE
• AutoCAD
• ArcGIS
• WongCMS
• Bluebeam
• BIM 360
• MS Office

JOINED FIRM
2020
Item 11 Page 10 Town Council Meeting September 12, 2023 2 RALPH ARCENA | Office Engineer (continued)
a new fire alarm system that meets the latest National
Fire Protection Association (NFPA) 72, California Building Code (CBC), National Electrical Code (NEC), local fire codes, and BART Facilities Standards. The new design provided
a complete replacement of the fire alarm system for the following BART passenger stations: 12th Street Station, 19th Street Station, and North Berkeley Station.

As office engineer, Ralph reviewed submittals, deliverables, RFIs, and other construction documents for completeness and accuracy and prepared meeting agendas and minutes.

He also assisted the resident engineer in all aspects of required office construction engineering work including writing contract change orders, processing required project documents and progress payments.

DUST COLLECTOR REPLACEMENT PROJECT ($1.65M);
Bay Area Rapid Transit District; Office Engineer. This
project furnished and installed new rooftop-mounted
dust collector equipment and new all-electric hot water pressure washers at the Service and Inspection Buildings at BART’s Richmond, Concord, and Hayward yards.

Additionally, at BART’s Concord and Hayward yards, a new water filtration system and storage equipment including reinforced concrete pad and curb with pre-engineered
canopy structure were furnished and installed, and the
Programmable Logic Controllers were upgraded.

As office engineer, Ralph reviewed submittals, deliverables, RFIs, and other construction documents for completeness and accuracy and prepared meeting agendas and minutes.

He also assisted the resident engineer in all aspects of required office construction engineering work, including writing contract change orders, processing required project documents, and progress payments.

SANTA CLARA VALLEY MEDICAL CENTER - CO 4 & 5
PROJECT; County of Santa Clara; Project Engineer. The
Santa Clara Valley Medical Center CO 4 & 5 projects’ scope of work included fire alarm improvements to Building B per demolition and construction work being performed.

Ralph was responsible for planning and overseeing
successful building fire alarm system commissioning,
including documentation of test completion, and
coordinating with contractors, IOR, SCVMD firetTechnicians, and FLSO for various fire alarm inspections throughout
the project. Ralph also processed and reviewed submittals and RFIs, and coordinated with designers using BIM 360
software. He gathered additional requested information
for designers (i.e. measurements, photos, etc.) as needed.

Ralph also worked on the Fire Alarm Fiber Optic Network Upgrade project, which involved replacing the existing
fire alarm copper network with a new fiber optic alarm
network system.

VARIOUS PROJECTS; Campbell, CA; Quality Control
Engineer. As a quality control engineer, Ralph ensured
quality control standards were met and coordinated
required inspections with local jurisdictions. He also
identified subcontractor non-compliance with safety,
health, and environmental quality standards and identified conflicts in the construction progress and communicated them to protect team resolution. Ralph also maintained
daily logs of activities in the jobsite.

VARIOUS PROJECTS; Hayward, CA; Project Engineer. As
a project engineer, Ralph assisted the project manager
and project engineer with material takeoffs and job
schedules. He also assisted the site superintendent with the implementation of QA/QC measures for auger cast, soil mix walls, and cased drilled shafts projects. Ralph gathered required documents and information to support the
successful completion of relevant construction activities.

Notable Projects:
• Oceanwide Center – San Francisco, CA ($1.60B)
• Google Bayview Campus – Mountain View, CA
Item 11 Page 11 Town Council Meeting September 12, 2023 1 NICOLE SANCHEZ | Office Engineer
Nicole’s background as an Industrial and Systems Engineer makes her a unique asset for a construction management team. With an eye towards efficiency and improved processes, she will apply her training to the construction world, implementing a seamless Quality Control/Quality Assurance process that works for the Owner, the Contractor, as well as the Inspectors. She is a self-start who works well with stakeholders and her technical expertise allows her to quickly learn new software programs.

EXPERIENCE
5 years

EDUCATION
BS, Industrial and Systems
Engineering, San Jose State
University
Phi Kappa Phi Honor Society
School of Engineering &
Architecture Honor Society

SOFTWARE
• Bluebeam
• Procore
• Minitab
• ProModel
• Solidworks
• AutoCAD
• Phython
• R Programming
• V+, PLC, and C Programming
• Microsoft Office

JOINED FIRM
2019

KEY PROJECT EXPERIENCE
MAYHEW WAY AND CHERRY LANE TRAIL IMPROVEMENT PROJECT ($0.15M); County of Contra Costa; Field Engineer. The project consists of removing the existing crosswalks at Mayhew Way and Cherry Lane and replacing it with new thermoplastic crosswalks, while installing rectangular rapid flashing beacon with push button, passive detector system, roadside signs, and detectable warning system to enhance pedestrian visibility.

Nicole’s role in the project is to intermittently inspect the contractor’s daily construction activities to ensure the work performed meets the project plans and specifications.

She also proactively coordinates daily field activities and potential issues to the County, contractor, and the RE. In addition, she generates daily inspector’s reports, weekly statement of working days, reviews monthly progress payments and change orders, and completes the Caltrans project requirements.

SAN BRUNO RECREATION AND AQUATIC CENTER PROJECT ($60.5M); City of San Bruno Department of Public Works; Office Engineer. This project entails the demolition of an existing recreation and aquatic center to make way for a new state of the art twostory 49,360 sf recreational facility with indoor and outdoor pools, lobby, gymnasium, indoor track, fitness room, classrooms, conference rooms, offices, and various community facilities designed for gathering. Complementing the new building are enhancements to the parking lot, realignment of City Park Way, site landscaping, and realignment of portions of El Zanjon Creek to increase flow capacity. Nicole’s role in the project is to assist the Project Manager in presenting the project budget, funding sources information, monthly expenses, and monthly construction progress to the City Manager, City Council, Advisory Committee, and San Bruno Community Foundation. She monitors, reviews, and updates the overall project budget including multiple progress payments from multiple contractors. She also manages the overall project documentation including contracts, billing, change orders, cost exposure, grant funding, correspondence, and preliminary notices.

CAPITAL IMPROVEMENT PROGRAM PROJECT MANAGEMENT; City of San Bruno Department of Public Works; Office Engineer. This project is to implement metered parking system in downtown San Bruno by replacing the existing timed parking in San Mateo Ave and adjacent streets with new pay stations, replacing 8 existing timed parking lots including City Hall Lot with new pay stations, and installing new pay stations in El Camino Real, Huntington Ave, and adjacent streets. The project also includes installation of bollards for pay station protection and installation of concrete foundations to accommodate the mounting of the pay stations. Nicole’s roles include providing the City with pre-construction documents, conducting design field verification, assist in providing an engineer’s estimate, and solicit informal bids from qualified contractors.

VMC BLDG. E ANALYZER ROOM AND TOX LAB ($10M); County of Santa Clara; Office Engineer. The project consists of demolition of existing therapy pool room at the basement level of Building E to build a new Toxicology Lab at the Santa Clara Valley Medical Center as well as demolition of an existing office space on the first floor of building E to build a new analyzer validation room. The existing IDF room across Item 11 Page 12 Town Council Meeting September 12, 2023 2 NICOLE SANCHEZ | Office Engineer (continued)
the corridor from the proposed validation room is to be expanded to support the new MDF requirements. Nicole’s
role in the project is to assist the Project Manager in completing and coordinating the front-end documents
(Div 00 & Div 01) prior to bid, gather all relevant project information to be included in the bid package, assist in reviewing construction documents, coordinate equipment
responsibility matrix between Contractor, Designer, and User, assist in conducting a pre-bid site walk, coordinate all bid RFIs to the responsible parties, and assist the Project Manager in all construction management project
deliverables.

PORTOLA ROAD BRIDGE REPLACEMENT PROJECT
($1.9M); Town of Woodside; Office Engineer. Work for
this project included replacing an existing two-lane
Portola Road Bridge (Bridge No. 35C-0055) by an 81.75
foot long by 30-foot wide two-span prestressed precast
concrete bridge support on 24” CIDH piles, including
roadway improvements and tree removal. Nicole’s role in the project was to assist the RE in completing pertinent project requirements such as: processing RFIs, submittals, monthly progress payments, field orders, change orders, backup calculations, monthly reports, weekly statement
of non-working days, meeting minutes, and meeting
agenda. She also assisted the RE in ensuring that the
Contractor provides all documents as per federal project requirements which included certified payroll, DBE
Requirements, trucking verification, and EEO. Nicole
managed overall project information in Procore and
completed tasks given by the RE daily.

VARIOUS PROJECTS; County of Santa Clara; Office
Engineer. As the Office Engineer for both the County
Health Services Staff Work Area Modification project
and the Elmwood Jail ADA Path of Travel project, Nicole assists the County Project Manager in processing monthly temporary security clearances and device clearances of all Contractors working on the project. She also assists the Project Manager in various tasks which includes generating and updating meeting agenda and minutes for the Weekly
OAC Meeting via Procore and maintaining an internal
Submittal Log which is used to keep project records upto-date and as a backup to Contractor’s Submittal Log.

She also supports the review and update of the Monthly
Progress Report containing performed construction
management services which is sent to the County monthly.

Lastly, she monitors and updates the project’s cost
exposure log to successfully complete the project within budget.

RICHMOND YARD FENCE PROJECT ($3M); Bay Area
Rapid Transit District; Office Engineer. This project
removed existing right-of-way fences and gates and
replaced them with high security fences and gates and
concrete masonry wall surrounding BART’s Richmond
Yard. Nicole’s role in the project was to manage overall project documentation daily, generate meeting agenda
and meeting minutes weekly, review RFIs, submittals, and change orders then route for signature to the appropriate parties daily. She also coordinated security clearances for all Contractors involved in the project and assisted the RE in all the construction management deliverables.

OLD LA HONDA ROAD BRIDGE PROJECT ($0.8M);
Town of Woodside; Office Engineer. As Office Engineer,
Nicole was the main point of contact for critical project documentation. This includes maintaining project records to satisfy Caltrans requirements according to the Local Assistance Project Manual (LAPM). Additionally, she
processed RFIs and submittals, maintained the applicable logs, and coordinated responses with the Contractor, Town of Woodside, Designer, and Geologist. Nicole organized
progress meetings and assists the Project Manager in the creation of meeting minutes and agendas. She updated
and managed the Assistant Resident Engineer’s and
Resident Engineer’s daily reports and verified the accuracy with the Weekly Statement of Working Days. Nicole
worked closely with the Project Manager in processing the monthly progress payments as well as coordinating field orders, change orders, and maintaining the cost exposure log.

TERMINAL 3 WEST MODERNIZATION PROGRAM;
San Francisco International Airport; Office Engineer. The Terminal 3 West program provided 50% construction
documents with a design to replace and add several
gates to Terminal 3 while modernizing the systems
and aesthetics. Nicole’s role was to support the
baggage handling team, including working with Airport
Stakeholders, the Design-Builder, and the baggage specific trade partners. Her ability to interface with different personalities allowed her to bring together a diverse group to program and agree about scope. Additionally, she was involved in reviewing scope and estimates at major design milestones.

Item 11 Page 13 Town Council Meeting September 12, 2023 1 RODRIGO MACARAEG, P.E., QSD/QSP | Construction Manager/ Resident Engineer
Rodrigo Macaraeg is a versatile civil engineer and construction project manager with over 35 years of experience overseeing public works, capital improvement, and development projects. He is a collaborative professional skilled at communicating with internal and community stakeholders, government officials, and private industry partners. Rodrigo has proven ability to deliver projects ahead of schedule and with significant contract savings.

He is a driven team mentor and coach highly effective at managing teams from diverse cultural backgrounds and functional areas. Rodrigo is skilled at leading strategic efforts to prevent obstacles and negotiating in a proactive manner to maximize success rates, resolve conflicts, and reduce and/or avoid claims.

EXPERIENCE
35 years

EDUCATION
BS, Civil Engineering, Far
Eastern University, Manila,
Philippines

LICENSES/

CERTIFICATIONS
CA Professional Engineer Lic.

C48418
Registered QSD/QSP by
CASQA (CA Stormwater
Quality Association)

SOFTWARE
• Procore
• Bluebeam
• Primavera P6
• MS Project
• MS Office

JOINED FIRM
2019

KEY PROJECT EXPERIENCE
2021-2024 ON-CALL CONSTRUCTION MANAGEMENT SERVICES; County of Contra Costa; Resident Engineer. Consor provides on-call professional services in support of various public works projects throughout Contra Costa County. These projects range from simple maintenance-related projects such as such as slurry sealing existing road pavements, to more complex capital road, airport, and flood control channel improvement projects. Rod and his team is currently managing the Mayhew Way and Cherry Lane Trail Improvement, a $.15M project that consists of removing the existing crosswalks at Mayhew Way and Cherry Lane and replacing with new thermoplastic crosswalks, while installing rectangular rapid flashing beacon with push button, passive detector system, roadside signs, and detectable warning system to enhance pedestrian visibility. Rod, as resident engineer, was responsible for contract administration and construction engineering.

ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION CONSULTING SERVICES; City of San Bruno Department of Public Works; Project Executive. This oncall project provides construction management and inspection services to the City of San Bruno Department of Public Works for a variety of capital improvement and land development projects. Some of the projects supported by Rod’s team include:

CRYSTAL SPRING ROAD/CITY PARK WAY TRAFFIC SIGNAL ($1M): The project involves reconstruction of Crystal Springs Road and City Park Way intersection and incorporates a new traffic signal system.

BECKNER SHELTER ROAD ($0.8M): The project incorporates the resurfacing of Beckner Shelter Road starting at the intersection with City Park Way and running to the parking lot at Beckner Shelter Picnic Area. The associated parking lot will also be resurfaced. These modifications will trigger ADA upgrades to all associated facilities.

CITY PARK WAY RECONSTRUCTION ($5.5M): This reconstruction project involves installation of water, sewer, and storm utilities as well as creek and road reconstruction and other construction activities related to the Recreation and Aquatic Center (RAC) project.

TCP4 ($0.65M): The project scope included installing roughly 50 linear feet of storm drain lines that ties into an existing storm main in the middle of Green Ave and San Bruno Ave intersection.

CONSTRUCTION MANAGEMENT SERVICES FOR VARIOUS PROJECTS; County of Santa Clara, Facilities and Fleet Department; Project Executive / Project Manager.

Rodrigo leads the Consor team in providing as-needed/on-call pre-construction and construction management services to the County of Santa Clara Facilities and Fleet Department’s Capital Programs Division. As Project Executive/Project Manager, Rodrigo coordinates projects with County stakeholders, designers, and contractor. He assists Item 11 Page 14 Town Council Meeting September 12, 2023 2 ROD MACARAEG, P.E., QSD/QSP | Construction Manager/Resident Engineer (continued) County project managers in managing ongoing and
upcoming projects from pre-construction to construction phase, including preparation of project overall schedule to coordinate all Main Jail North and Elmwood facility
project schedules and specific project delivery schedules.

He participates in the review of consultant’s scope
proposals and in communicating challenges, issues, and
resolutions to various stakeholders. Rodrigo negotiates and resolves potential disputes with the contractor
and designers, recommends resolutions to any plans
and specifications conflicts, and provides guidance to
field staff for maintaining safety, regular inspection, and proper documentation. He also conducts reviews and
provides comments to contractor’s proposed construction practices and methods, RFIs, and submittals, coordinates with designer and contractor, conducts weekly progress
meetings, analyzes and evaluates contract change orders, negotiates cost and time impact with the contractor in
accordance with the project's contract requirements,
prepares contract change orders and supporting
documents for County’s approval, and reviews and provide progress payment recommendation.

Some of the projects managed by Rod and his team
include:

MAIN JAIL NORTH 2ND FLOOR DENTAL SUITE ($1M):

This project constructed a new dental suite with the latest equipment and upgraded the second-floor restroom to
comply with the latest ADA requirements. The scope of
work includes interior demolition, installation of new
plumbing, electrical, and fire protection system; new
floor, ceiling, case work and architectural wall finishes; installation of new ADA approved plumbing fixtures;
installation, testing and inspection of medical gas piping; and coordination and testing of dental equipment for user’s group acceptance.

MAIN JAIL NORTH AND ELMWOOD ADA
IMPROVEMENTS AND SUICIDE WATCH CELLS ($16M):

This project involves the improvement of 20 existing jail housing pods to make them ADA compliant and upgraded
with suicide watch cells and fixtures. The coordination task included coordinating ADA inspection by County Building Official, County Building Operations, Correctional Facility Inspector, 3rd party CasP Inspector, Design Consultants, and Legal Team inspection in person and virtually.

MAIN JAIL NORTH AND ELMWOOD CUSTODY HEALTH
SERVICES ($610,000): This project includes tenant
improvement work on 27 staff offices, conference rooms, and restrooms.

IMPROVE ELMWOOD ADA PATH OF TRAVEL PROJECT
($3,000,000): Pre-Construction Services to prepare
Construction Phasing Plans, prepare Front-end Division 00 and 01 Specification Sections; assist in pre-qualification of bidders, assist bidders interest campaign, pre-bid
conference, and bid proposal review and recommendations

PROJECT SCHEDULING AND COORDINATION FOR ALL

MAIN JAIL NORTH AND ELMWOOD CORRECTIONAL
FACILITIES PROJECTS: Provide upper management
support in scheduling, construction impact cost estimating, and consultant coordination support.

CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES; City of Santa Clara; Project Executive. This oncall project is for construction management and inspection services, including quality assurance, safety oversight and project documentation. Projects supported are capital
improvements projects throughout the City of Santa Clara including paving, sidewalk replacement, curb and gutter, and traffic signal improvements.

As Project Executive, Rod interfaces with the City to
ensure adequate staffing levels for requested project
assignments, regularly reports back on performance and
quality, checks in with the client to remain aware of future projects and ongoing projects that may require additional resources. When needed, Rod provides recommendations
and resolutions for any project challenges that require additional expertise.

ON-CALL CONSTRUCTION MANAGEMENT AND
INSPECTION CONSULTING SERVICES; City of San Bruno
Department of Public Works; Project Executive. Rod is
the Project Executive for this on-call project to provide construction management and inspection services to the
City of San Bruno Department of Public Works for a variety of capital improvement and land development projects. He represents the City to the project team and stakeholders, including providing regular updates to public officials, permitting agencies, and key project stakeholders. Rod
and his team oversee construction activities to ensure
they are meeting expectations of schedule, budget, and
quality. They also confirm that projects meet permitting requirements and design intent. Through the facilitation of various meetings and communications, Rod and his team
confirm that consultants and contractors are meeting the goals set forth by the City for its projects. Lastly, Rod and his team provide monthly updates to advisory committees, city council and the community foundation.

Some of the projects supported by Rod’s team include:

SAN BRUNO RECREATION AND AQUATIC CENTER
Item 11 Page 15 Town Council Meeting September 12, 2023 3 ROD MACARAEG, P.E., QSD/QSP | Construction Manager/Resident Engineer (continued) PROJECT ($60.5M): This project entails the demolition
of an existing recreation and aquatic center to make way for a new state of the art recreational facility with three pools, sports courts, and various community facilities
designed for gathering. Complementing the new building
are enhancements to the parking lot and site landscaping a well as realignment of portions of El Zanjon Creek and City Park Way.

YOUTUBE, PHASE 1 PROJECT: This private development
project includes the construction of two new buildings
with 440,000 square feet of office space and multiple
improvements to city-maintained space, which include

1. construction of a multi-modal transportation hub, 2. realignment of local streets, and 3. demolition of three existing buildings. Consor provides project management
and construction inspection for this project.

CIP GENERAL PROJECT MANAGEMENT AND
DEVELOPMENT PERMIT SERVICES: This as-needed
contract assignment is to provide project management
and permitting services for a number of ongoing City
projects. Consor's team members coordinate, consult, and communicate with the Public Works Director and numerous other City leadership and staff to facilitate successful delivery of capital improvement projects throughout
the city. Consor staff report to the City on budget issues, constructability, adherence to schedule, and other
concerns. Additionally, Consor provides inspection services to assure compliance with project plans and specifications.

PORTOLA ROAD BRIDGE REPLACEMENT PROJECT; Town
of Woodside; Resident Engineer. The project replaced
the existing Portola Road Bridge with an 81.5-foot long by 30- feet wide two-span prestressed precast concrete
bridge on 24” CIDH piles support. Due to right-of-way
constraints, the bridge is configured with two 10-foot
lanes, a 5-foot-wide eastbound sidewalk, an approximately 2-foot-wide westbound shoulder, and concrete barriers on both sides. The project included, tree removal, installation OF new 24”/30”storm drain pipes and 60” manholes, and
accommodated and coordinated relocations/installation
of PG&E’s 4” gas and CalWater’s 14” water line under
the new bridge. As the bridge is being constructed over an active creek, the project was coordinated with US
Fish and Wildlife Services, California Department of
Fish and Wildlife, Caltrans NEPA / ECR and Mitigation
Monitoring and Reporting Program (MMRP) that covers
pre-construction, during and post construction monitoring compliance requirements. The project was federally funded and followed Caltrans’ Local Assistance Procedure Manual.

For his role, Rod was responsible for contract
administration and construction engineering. This includes constructability reviews and conducting pre-construction meeting, to construction inspection and coordination with various permitting agencies and public, leading document control to comply with Local Assistance Procedure Manual, identifying issues and resolution in advance, negotiating change orders, routine review of pay quantity for monthly progress payment, schedule review and tracking, and
project close out including required warranty and as-built.

AIRPORT SECURITY INFRASTRUCTURE PROGRAM (ASIP)
($150M); San Francisco International Airport ; Project
Manager. This project was airport-wide and consisted of the design and installation of a new fiber SLAN backbone, upgrading access control for over 700 doors and portals, installation of over 400 new CCTV cameras, and all
associated infrastructure.

Rodrigo oversaw a team that administers design
management, project controls, and construction
management on behalf of SFO. During the design phase,
Rodrigo chaired a wide range of project and stakeholder meetings, stakeholder outreach and coordination, scope
review and development, needs/priorities assessment,
developing commissioning plans, design deliverable review, budget review and verification, alternatives analysis,
schedule review, coordination with interdependent
projects, and reporting.

DEPARTMENT OF PUBLIC WORKS CONSTRUCTION
ENGINEERING SECTION; City of Mountain View, CA;
Principal Civil Engineer. As Principal Civil Engineer, Rodrigo guided construction projects through its lifecycle, including communicating with community members and government
officials to minimize effects on neighborhoods. He prepared engineering designs, specifications, and cost estimates for capital improvement projects and collaborated with
division on strategic planning, compliance initiatives, constructability reviews, and bid development. Rodrigo
assisted with design projects by providing insight and
value engineering perspective, including recommending
changes to Design Engineer. He reviewed plans to ensure adherence to building codes and permitting guidelines,
made recommendations for special permits as needed,
maintained relationships with Public Works Director, City Council, and City Manager, generated reports for City
Council, planned resource allocation and coordinated
related training of staff members.

His other noteworthy contributions included:
• Partnering on private and public development projects valued at $25+ million a year, ranging from small- and
large-scale housing and commercial projects to major
Item 11 Page 16 Town Council Meeting September 12, 2023 4 ROD MACARAEG, P.E., QSD/QSP | Construction Manager/Resident Engineer (continued) developments for Caltrans, VTA, Google, Intuit, and more. • Serving as Team Leader for Construction Division,
managing City’s capital improvement projects of between $20-$50 million annually, as well as administering various type of construction contracts and planned project scope. • Recruiting, hiring, scheduling, supervising, and
mentoring a team of 12 internal team members along
with selected contracted construction management
teams to oversee contractors during projects.
• Administering multi-funded construction contracts and ensuring alignment with all funding source requirements, including meeting regularly with stakeholders and
partners to review project plans and status updates.
• Analyzing pending and changing legislation to identify implications for City and partners, as well as interpreting codes and ordinances for projects and recommended
changes to policies to ensure compliance.

DEPARTMENT OF PUBLIC WORKS; City of Mountain View,
CA; Senior Civil Engineer/Construction Manager. As Senior Civil Engineer/Construction Manager, Rodrigo administered and managed capital improvement construction projects
for the City of Mountain View. He reviewed plans and
estimates for accuracy, completeness, and suitability, as well as made recommendations for changes when needed.

He evaluated constructability and maintainability of
construction plans and existing infrastructures; analyzed bids prior to submission and addressed bid inquiries,
rejections, and protests; collaborated with team on claims and disputes; provided value engineering feedback and
insight on design projects; supervised project teams,
including engineers, inspectors, and testing consultants; and, consulted with outside partners on construction
phasing and plan to ensure public safety and minimize
disruptions.

Rodrigo’s work also included:
• Representing the City of Mountain View during a
$65-million VTA Rte. 85/101 North Interchange
Reconstruction project in minimizing impact
on neighborhood and ensuring alignment with
approved construction and testing methods.
• Ensuring timely and on-budget delivery for
multiple projects annually, such as various
pedestrian bridges, roadway reconstruction
and improvement projects, sewer/water main
replacements, and playground improvements.
• Facilitating technical inspections for private development projects, including the coordination with neighborhood
leaders and design teams, contract administration,
and review of contract terms and changes.
• Leading publicly recognized projects that included
Shoreline Golf Links Pro Shop, Stevens Creek
Pedestrian and Bike Trail Bridges and Tunnels, Evelyn
Avenue Widening, and Sailing Lake Water Supply.
• Training staff on safety guidelines, regulatory
changes, and documentation procedures.

EAST BRANCH; CA Department of Transportation;
Construction Engineer/Resident Engineer. Rodrigo served as Resident Engineer and later as Construction Engineer for the East Branch of the California Department of
Transportation where he oversaw a team of more than
30 engineers and managed all construction engineering
projects for Northern Alameda County. He also reviewed
project plans, resolved conflicts and constructability issues, and collaborated with various engineering branches with the organization and state government such as Hydraulics, Traffic, Public Affairs, FHWA, and Fish & Wildlife. Rodrigo negotiated agreements with contractors, government
officials, and private partners, and built relationships with city officials and community members through
project updates. He justified project costs and timelines for leadership, including when requesting additional
funding, maintained compliance with regulations and
safety standards through ongoing inspections, and planned resource allocation, including labor and equipment, for future and ongoing projects.

Other highlights of his work included:
• Managing more than 10 simultaneous projects with
a total cost of approximately $80 million, including
leading completion of the $30 million San MateoHayward Bridge East Approach Widening Project. • Delivering San Mateo-Hayward Bridge East
Approach Widening Project 10 months ahead of
schedule with $1.8 million in savings, leading to
first partnering award received by Caltrans.
• Directing $150 million Rte 92/880 Interchange
Reconstruction project in Hayward, CA, including
providing constructability reviews and value
engineering for complex project plans.
• Representing organization at Association of General
Contractors (AGC) convention and during internal
Resident Engineers’ Annual Meeting, presenting
updates on projects and lessons learned.
• Reviewing all project plans to ensure adherence to
industry best practices, integrity of materials and
workmanship, and compliance with guidelines,
such as storm water pollution controls.
• Coaching and mentoring team members both
formally and informally, leveraging past project
Item 11 Page 17 Town Council Meeting September 12, 2023 5 successes and experiences to guide future planning
and minimize contract claims and disputes.
• Earning 2002 Marvin M. Black Excellence in Partnering Award, a national honor given by the AGC, for San
Mateo-Hayward Bridge East Approach Widening Project
as selection from thousands of internal projects.

Item 11 Page 18 Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item 12
From: Sean Rose, Town Engineer September 12, 2023
Approved: Kevin Bryant, Town Manager
SUBJECT: RESOLUTION ACCEPTING COMPLETION OF THE OLD LA HONDA ROAD

EMERGENCY PAVING PROJECT AND AUTHORIZING THE TOWN CLERK TO

RECORD A NOTICE OF COMPLETION

RECOMMENDATION
It is recommended that the Town Council adopt the attached resolution accepting completion of the Old La Honda Road Emergency Paving Project and authorizing the Town Clerk to record a Notice of Completion.

BACKGROUND
The Winter 2023 storm season, which resulted in a declaration of emergency by the Town and the State and Federal governments, caused significant damage to the road edge and shoulders of Old La Honda Road. The damage was exacerbated by a documented fivefold increase in traffic on Old La Honda Road caused by the closure of Highway 84 from March to late July 2023.

The damage to Old La Honda Road was of particular concern during the emergency on upper Old La Honda Road from Martinez Road to Skyline Boulevard as that area typically sees the least amount of traffic on the road and overall is the most narrow section.

Accordingly, on an emergency basis Town staff obtained two bids, from Bay Area Paving and Farallon Engineering.

On May 23, 2023 the Town Council authorized the Town Manager to execute an agreement with Farallon in an amount not to exceed $241,530 to complete the work.

DISCUSSION
Work commenced in early June and was completed on an emergency basis within two weeks. The work repaired eleven sections along 2,205 linear feet of shoulders and roadside swales on Old La Honda Road between Martinez Road and Skyline Boulevard with asphalt paving repair and installation.

Item 12 Page 1
Town Council Meeting September 12, 2023
The work raised the grade of the affected swales to avoid cars bottoming out and because the swales were constructed in a way that is drivable, effectively widened the driving surface in many locations. The work was well received by residents that contacted the Town and by the Old La Honda Road Committee. The Town Engineer finds the work was completed in a satisfactory manner.

The total project construction cost was $241,530. The Town has submitted a funding requests to FEMA and the State to offset the cost of this work. Staff is continuing discussions with FEMA and the State regarding the request.

Subsequent to the Town Council accepting this project, the Town Clerk will record a Notice of Completion with the County Recorder’s Office.

ATTACHMENTS

1. Resolution 2023-

2. Notice of Completion
Item 12 Page 2
Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 -

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE ACCEPTING

COMPLETION OF THE OLD LA HONDA ROAD EMERGENCY PAVING PROJECT AND

AUTHORIZING THE TOWN CLERK TO RECORD A NOTICE OF COMPLETION WHEREAS, the Winter 2023 storm season, which resulted in a declaration of emergency by the Town and the State and Federal governments, caused significant damage to the road edge and shoulders of Old La Honda Road; and
WHEREAS, the damage was exacerbated by a documented fivefold increase in traffic on Old La Honda Road caused by the closure of Highway 84 from March to late July 2023; and WHEREAS, the damage to Old La Honda Road was of particular concern during the emergency on upper Old La Honda Road from Martinez Road to Skyline Boulevard as that area typically sees the least amount of traffic on the road and overall is the most narrow section; and
WHEREAS, on an emergency basis Town staff obtained two
bids, from Bay Area Paving and Farallon Engineering; and WHEREAS, on May 23, 2023 the Town Council authorized the Town Manager to execute an agreement with Farallon in an amount not to exceed $241,530 to complete the work; and WHEREAS, the work repaired eleven sections along 2,205
linear feet of shoulders and roadside swales on Old La Honda Road between Martinez Road and Skyline Boulevard with asphalt paving repair and installation; and
WHEREAS, the work raised the grade of the affected swales to avoid cars bottoming out and because the swales were constructed in a way that is drivable, effectively widened the driving surface in many locations; and
WHEREAS, the Town Engineer finds the work was completed in a satisfactory manner; and
WHEREAS, the total project construction cost was $241,530 and the Town has submitted funding requests to FEMA and the State to offset the cost of this work.

ATTACHMENT 1
Item 12 Page 3
Town Council Meeting September 12, 2023
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Town Council of the Town of Woodside that:

The Town Council accepts completion of the Old La Honda Road Emergency Paving Project and authorizing the Town Clerk to record a Notice of Completion.
* * * * * * *

Passed and adopted by the Town Council of the Town of
Woodside, California, at a meeting thereof held on the 12th of September, 2023, by the following vote of members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

Mayor of the Town of Woodside
ATTEST:

Clerk of the Town of Woodside
Item 12 Page 4
Town Council Meeting September 12, 2023

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

Town Clerk
Town of Woodside
P.O. Box 620005
Woodside, CA 94062

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN by the undersigned Town Clerk of the Town of Woodside, San Mateo County, California, that the Old La Honda Road Emergency Paving Project has been completed and was accepted by the Town Council of The Town of Woodside on September 12, 2023, said work being performed by Farallon Engineering, of Half Moon Bay, California.

Labor on the project ceased on or about June 20, 2023, and the cessation has continued until the recordation of this notice. ______________________________________
Town Clerk of the Town of Woodside
Jennifer Li

CERTIFICATE
I, the undersigned hereby depose and say:

That I am the Town Clerk of the Town of Woodside, San Mateo County, California; that I have read said notice and know the contents thereof; that the same is true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________________
_____________________________________
Town Clerk of the Town of Woodside
Jennifer Li
ATTACHMENT 2
Item 12 Page 5 Town Council Meeting September 12, 2023
1 TOWN OF WOODSIDE
Report to Town Council Agenda Item A
From: Kevin Bryant, Town Manager September 12, 2023

SUBJECT: RESOLUTION ACCEPTING THE GRANT OF A PUBLIC ACCESS EASEMENT ALONG THE FRONTAGE AT 324 GLENWOOD AVENUE TO BE IMPROVED AND USED AS A PUBLIC

PATHWAY

RECOMMENDATION
It is recommended that the Town Council adopt the attached Resolution accepting the offer to grant the Town a Public Access Easement along the frontage of 324 Glenwood Avenue to be improved as a pathway as part of the Glens Pathway Project.

EXECUTIVE SUMMARY
The Town is currently in construction on the Glens Pathway Project, which will provide safe pedestrian pathways through the Glens neighborhood. The planned pathway runs along a stretch of Glenwood Avenue passing along the frontage of 324 Glenwood Avenue. Currently there is street parking located in front of the property at 324 Glenwood Avenue and the remaining right of way is not wide enough to accommodate a pathway while retaining that street parking. Because parking in the Glens neighborhood is limited, the Town planned to retain the parking and to leave a gap in the pathway in front of 324 Glenwood Avenue so that the parking could be retained.

After discussing this issue with Terry Warford, the owners of 324 Glenwood Avenue, Mr. Warford and Michelle Warford, offered to grant the Town an easement along the frontage of the property so that the Town could continue the pathway while also retaining the street parking in front of the property. The Town Engineer worked with Mr. Warford to quickly draft the attached Grant of Public Access Easement so that, pending Town Council approval, the pathway can be improved in the Easement Area without delay to the Glens Pathway Project. The Town will continue to maintain the Easement Area as a pathway in perpetuity.

CONCLUSION
Staff recommends that the Council approve the attached Resolution, which will accept the offered Public Access Easement on behalf of the Town.

Attachments:

A. Resolution
B. Grant of Public Access Easement Agreement
C. Location Map
Item A Page 1
Town Council Meeting September 12, 2023
RESOLUTION NO. 2023 - _____

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WOODSIDE

ACCEPTING THE GRANT OF A PUBLIC ACCESS EASEMENT ALONG THE FRONTAGE OF 324 GLENWOOD AVENUE TO BE IMPROVED AND USED AS A

PUBLIC PATHWAY
WHEREAS, the Town of Woodside is currently completing the Glens Pathway Project, which will provide a safe pedestrian pathway in the Glens neighborhood; and WHEREAS, a portion of the Glens Pathway will run along Glenwood Avenue and along the frontage of 324 Glenwood Avenue; and
WHEREAS, the public right of way along the frontage of 324 Glenwood Avenue is not wide enough to accommodate a pathway while retaining the existing roadway and parking area; and
WHEREAS, the owners of 324 Glenwood Avenue, Terrance Warford and Michelle Warford, have offered to grant the Town an easement along the frontage of the property to be used as a continuation of the Glens Pathway, so that there is no gap in the pathway and the parking area is retained; and
WHEREAS, the Town Engineer and Town Attorney have prepared the Grant of Public Access Easement Agreement and have obtained a plat and legal description to properly identify and define the easement offered to the Town to be used as a pathway; and
WHEREAS, Government Code section 65871 provides that the Town may accept an easement offered for the parking, ingress, egress, emergency access, light and air access, landscaping, or open-space purposes.

NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Woodside hereby accepts the offer to grant a public access easement as defined in the attached Grant of Public Access Easement Agreement and authorizes the Mayor to execute that Agreement. Once the Agreement is executed by both parties, the Town Clerk or her designee shall have the Agreement recorded with the San Mateo County Recorder.

ATTACHMENT A
Item A Page 2
Town Council Meeting September 12, 2023
Passed and adopted by the Town Council of the Town of Woodside, California, at a meeting thereof held on the 12th day of September, 2023, by the following vote of the members thereof:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

_____________________________
Mayor of the Town of Woodside
ATTEST:
______________________________
Clerk of the Town of Woodside
Item A Page 3
Town Council Meeting September 12, 2023

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

Town of Woodside
2955 Woodside Road
Woodside, CA 94062
Attention: Town Clerk
Record for the benefit of the
The Town of Woodside pursuant to
Government Code Section 27383
______________________________________________________________________ Space above this line for recorder’s use

GRANT OF PUBLIC ACCESS EASEMENT AGREEMENT
This Grant of Public Access Easement Agreement (“Agreement”) is entered into as of __________________, 2023 (“Effective Date”), by and between Terrance and Michelle Warford (“Owner”), and the Town of Woodside, a California municipal corporation (“Town”). Town and Owner are referred to individually in this Agreement as a “Party” and collectively as the “Parties.”

RECITALS
A. Owner is the fee owner of that certain real property known as 324 Glenwood Avenue in the Town of Woodside and designated as APN 073-061-210 (the “Property”).

B. Owner desires to grant to the Town and the Town desires to accept a perpetual non-exclusive easement in, over, under, and across certain portions of the Property for the Town to construct and maintain a pathway for public use and public parking space.

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged and approved, Owner and Town hereby agree as follows:

1. Grant of Easement. Owner hereby grants and dedicates to Town a perpetual, non-exclusive, public easement (the “Easement”), in, on, over, under, and across those certain portions of the Property, as described on Exhibit A and depicted on Exhibit B attached hereto and incorporated herein by reference (“Easement Area”), together with the right of ingress to and egress from such Easement Area. The

ATTACHMENT B
Item A Page 4
Town Council Meeting September 12, 2023
- 2 -
Easement shall be for the purpose of allowing the Town to install and maintain a pathway for public use and public parking space in the Easement Area.

2. Improvements to Easement Area. Town shall improve and maintain the Easement Area as a pathway for public use and as public parking space. The Town may access areas of the Property necessary to complete those improvements or maintenance works within the Easement Area. Owner shall keep the Easement Area free and clear from any buildings or permanent structures of any kind. Owner may not install roadway or landscaping improvements within the Easement Area or otherwise interfere with Town’s ability to operate the Easement Area as a public pathway and public parking area. When undertaking any excavation, construction, maintenance, or repair work within the Easement Area, Town shall utilize diligent good faith efforts to ensure that the work is undertaken expeditiously and in a manner to reasonably minimize the interference with Owner’s use of the Property, and Town agrees to restore the areas of the Property not within the Easement Area to substantially its original condition as it existed prior to the excavation, construction, maintenance, or repair work.

3. Miscellaneous Provisions.
a. Entire Agreement. This Agreement contains the entire understanding and agreement of the parties hereto relating to the rights herein granted and the obligations set forth herein. Any prior, contemporaneous, or subsequent written or oral representations and modifications concerning this Agreement shall be of no force or effect. This Agreement may be amended only by a written instrument signed by Owner and Town.
b. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall, for all purposes, be deemed an original and all such counterparts, taken together, shall constitute one and the same instrument. c. Recitals; Exhibits. The recitals above and the exhibits attached hereto are incorporated herein by reference.
d. Binding on Successors and Assigns. Owner’s Property is to be burdened by, and Town is to be benefited by, the provisions of this Agreement, and such Property shall be held, conveyed, hypothecated, encumbered, leased, rented, used, occupied, and improved subject to the foregoing limitations, restrictions, obligations, and conditions imposed by the Easement. All provisions of this Agreement shall run with the land and be binding upon all parties having or acquiring any right, title, or interest in the Property, and shall be binding upon, and inure to the benefit of, the Town, and its successors and assigns.
e. Partial Invalidity. If any term or provision of this Agreement or the application of it to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Agreement or the application of such term or provision to persons or circumstances, other than those as to which it is invalid or Item A Page 5
Town Council Meeting September 12, 2023
- 3 -
unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and shall be enforced to the extent permitted by law. f. Exhibits. The following exhibits are attached to this Agreement and are hereby incorporated herein by this reference for all purposes as if set forth herein in full:

Exhibit A Legal Description of the Easement Area
Exhibit B Plat of the Easement Area
Exhibit C Resolution of the Town Council Accepting the Easement IN WITNESS WHEREOF, Owner and Town have executed this Agreement as of the date first above written.

TOWN
Town of Woodside, a California municipal
corporation
By: ____________________________
Chris Shaw, Mayor
(Notary Acknowledgment Required)
ATTEST:

By: _____________________________
Jennifer Li, Town Clerk
APPROVED AS TO FORM:

By: _____________________________
Jean B. Savaree, Town Attorney
OWNER
By: ______________________________
Terrance Warford and Michelle Warford
(Notary Acknowledgment Required)
Item A Page 6
Town Council Meeting September 12, 2023
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Item A Page 8
Town Council Meeting September 12, 2023

ATTACHMENT C
Item A Page 9 Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item: B
Prepared by: Kevin Bryant, Town Manager September 12, 2023 SUBJECT: DIRECTION TO STAFF REGARDING AN ORDINANCE TO AMEND THE TOWN MUNICIPAL CODE CHAPTER 32, ARTICLE I, REGARDING THE

COMPOSITION OF THE PLANNING COMMISSION

BACKGROUND
California Government Code 65111 grants the Town Council authority to specify the membership of the Planning Commission which must be comprised of “at least five members, all of whom shall act in the public interest.”
Section 32.01 of the Woodside Municipal Code states:

Pursuant to the provisions of Cal. Gov’t Code § 65100, a Planning Commission, consisting of seven members, is hereby created.

Section 32.04 of the Woodside Municipal Code states:

No more than one member of the Planning Commission shall have his/her place of legal residence in, and be appointed from, each district of the Town; provided, however, the Council, by two-thirds vote of the full membership thereof, may appoint two or more members having their places of legal residence in the same district. If two or more members from the same district are so appointed, the Council shall designate which such members shall be appointed to which term or terms of office. If a member, during his/her term of office, removes his/her place of legal residence from one district to another, he/she may nevertheless complete the term of his/her office. If a member removes his/her place of legal residence from the Town, his/her office shall become vacant and shall be filled as for any other vacancy.

On April 12, 2022, by ordinance, the Town began the transition to a by-district form of Council member elections. As part of that action, the Town formally reduced its number of districts from seven to five. As a result, Chapter 32, Article I of the Woodside Municipal Code must now be amended to either retain a seven-member Planning Commission and to specify the residence requirements, if any, for those seats, or to reduce the size of the Planning Commission to five members to retain the one-member-per-district model.

On February 23, 2021, the Town Council conducted a study session to discuss the composition of the Planning Commission (see Attachments 2-4). The Council received written and/or verbal testimony from 57 people who commented on the size of the Planning Commission and/or district representation. All 57 of the commenters requested that Planning Commissioners continue to be appointed by district. Less than half of the commenters, 22 or 39%, urged the Council to keep a seven-member Planning Commission.

Item B Page 1
Town Council Meeting September 12, 2023

REQUESTED DIRECTION
The purpose of this meeting is to receive public input and to allow the Council to discuss and provide staff direction on whether to draft either:
1) an ordinance amendment that would continue to provide for a seven-member Planning Commission with members appointed at-large;
2) an ordinance amendment that would provide for a seven-member Planning Commission with five members residing in a unique Council district and two members appointed at-large;
3) an ordinance amendment that would reduce the size of the Planning Commission to five members, with each residing in a unique Council district; or 4) an ordinance amendment that would reduce the size of the Planning Commission to five members appointed at-large.

NEXT STEPS
Upon receiving the Council’s direction, staff will prepare an ordinance amendment to be introduced by the Council at a subsequent meeting. Unless otherwise specified by the Council, implementation of the new ordinance would occur over time with the expiration of current Planning Commission terms. The current membership of the Planning Commission is included as Attachment 1.

ATTACHMENTS

1. Current Planning Commission

2. February 23, 2021 Town Council Staff Report

3. February 23, 2021 Town Council Desk Items

4. February 23, 2021 Town Council Minutes

5. July 25, 2023 Town Council Desk Item
Item B Page 2
Town Council Meeting September 12, 2023
ITEM B ATTACHMENT 1

CURRENT PLANNING COMMISSION
Below are the incumbent Commissioners, the new Council districts in which they reside, and when their terms expire.

MEMBER Council District Term Expiration
Batchelder 1 2024
Garr 1 2026
Weaver 2 2027
Voelke1 2 2027
Kutay 4 2024
Tauber 5 2024
VACANT2 2026
Note 1: Commissioner Voelke was appointed in 2023 to serve as an out-of-district Commissioner for Council District 3. Her term expires in 2027.

Note 2: The vacant seat was created July 1st when Commissioner London resigned his seat. He had been appointed in 2022 to serve as the Planning Commissioner for then-Council District 3.

The Council action to adopt a new five-member Council District map resulted in Commissioner London’s residence being in District 5. He was completing his four-year term when he resigned.

Commissioners Batchelder, Garr, Kutay, and Tauber are serving terms which began prior to the change in Council districts.

ATTACHMENT 1
Item B Page 3
Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item A
From: Kevin Bryant, Town Manager February 23, 2021
SUBJECT: STUDY SESSION: REVIEW AND DIRECTION TO STAFF ABOUT

REDUCING THE NUMBER OF PLANNING COMMISSIONERS AND

REMOVING THE REQUIREMENT THAT COMMISSIONERS BE APPOINTED

BY DISTRICT

RECOMMENDATION
It is recommended that the Town Council review this staff report, take public testimony, and provide direction to staff.

BACKGROUND
At its meeting on February 9th, the Town Council requested that staff prepare information for a study session regarding the Town’s current ordinance establishing the Planning Commission. In particular, the Council indicated an interest in discussing the size of the Planning Commission and the requirement that each of the Council districts be represented on the Planning Commission.

Staff has provided the following information to facilitate the study session.

California Government Code
The Town Council has broad authority to establish the criteria for appointment to its committees and commissions and in assignment of duties to these committees and commissions. (California Government Code 54957)
The provisions in state law which address the establishment of a planning commission are found in California Government Code 65100, Planning agencies; assignment of functions, which provides:

There is in each city and county a planning agency with the powers necessary to carry out the purposes of this title. The legislative body of each city or county shall by ordinance assign the functions of the planning agency to a planning department, one or more planning commissions, administrative bodies or hearing officers, the legislative body itself, or any combination thereof, as it deems appropriate and
necessary. In the absence of an assignment, the legislative body shall carry out all the functions of the planning agency.

Pursuant to Government Code 65111, Planning commissions; creation; membership; designation of jurisdiction; joint area planning agencies or commissions or advisory agencies; powers and duties, if the Council appoints a Planning Commission, that Commission is required to report directly to the Council.

ATTACHMENT 2
Item B Page 4
Town Council Meeting September 12, 2023
The Woodside Municipal Code provides for the appointment of a Planning Commission with the following powers and duties as specified in Woodside Municipal Code Section 32.06, Powers and duties:

The Planning Commission shall have the powers and duties set forth in Cal. Gov’t Code and the general laws of the state and as set forth in this Code, which shall include, but not be limited to, the following:
(A) To prepare a general plan and development policy for the Town for recommendation to the Council;
(B) To recommend such ordinances and resolutions to the Council as are necessary to implement the general plan
and development policy adopted by the Council;
(C) To participate in the administration of the laws and policies of the Town by conducting the necessary public hearings and acting upon applications for zoning
amendments, conditional use permits, variances,
subdivisions, and other functions as may be assigned by the Council;
(D) To recommend to the Council changes, when necessary, in the general plan, the development policy, and pertinent laws;
(E) To prepare and recommend to the Council such specific plans as it deems necessary to supplement the general
plan; and
(F) To periodically review the capital improvements program of the Town.

Woodside Municipal Code
California Government Code 65111 also grants the Council authority to specify the membership which must be comprised of “at least five members, all of whom shall act in the public interest.” Woodside Municipal Code Chapter 32, Commissions, Article I, Planning Commission, currently provides for appointment of seven Planning Commissioners. (Woodside Municipal Code 32.01, Creation) The members are appointed by a majority vote of the Council.

Appointments are made at the first regular meeting in February for any terms expiring. (Woodside Municipal Code 32.02(A),
Appointments)
Interested candidates are required to file a written application, but the Council may also make its own recommendations for appointment. (Woodside Municipal Code 32.02(B), Appointments) Planning Commissioners are appointed to 4-year terms and serve until their successors are appointed. (Woodside Municipal Code

32.03, Terms of office)
Item B Page 5
Town Council Meeting September 12, 2023
Section 32.04 provides that Planning Commissioners must reside and be appointed from each district, but by a 2/3 vote of the full Council, it may appoint “two or more members having their places of legal residence in the same district.” (Woodside Municipal Code

32.04, Residence)
If Planning Commissioners move from one district to another, they are allowed to complete their terms in office, but if they establish residence outside Woodside, they vacate their appointment. (Woodside Municipal Code 32.04, Residence) Vacancies occurring midterm are filled by appointment of a new commissioner to serve for the remainder of the term. Planning Commissioners may be removed from office by a vote of 5 Councilmembers. (Woodside Municipal Code 32.05, Vacancies; removal from office)
Planning Commission Appointment History
From February 2012 to February 2021, the Town Council has interviewed candidates for 19 district appointments, including those to fill mid-term vacancies. In 15 instances (79 percent), there was only one candidate for appointment. In the other 4 instances (21 percent), there were two or more candidates for a seat.

For the recent appointment, the Town received one application for the vacant District 1 seat and no applications for the desired vacancy for District 4. Over the ten-year period from 2012, the Town made one out-of-district appointment for one term. The Town Council considered two applications for that out-of-district appointment in late 2013.

Planning Commission Meeting Attendance
Table 1 shows the number of Planning Commissioners present at meetings for the ten-year period from 2011 to 2020.

TABLE 1: Number of Planning Commissioners Present at Meetings by Year 7 Members
6 Members
5 Members
4 Members
er of
Meeti
2011 0 5 2 3
2012 5 1 4 9
Item B Page 6
Town Council Meeting September 12, 2023
2013 0 1 10 3
2014 6 5 2 1
2015 6 4 7 1
2016 1 6 8 2
2017 1 7 4 3
2018 1 4 5 5
2019 2 5 4 5
2020 2 4 6 2
2011-20 24 42 52 34
16% 28% 34% 22%
At only 16 percent of the meetings held during that period were there a full seven Commissioners present. Over the last five years, the trend has been more pronounced as only 9 percent of the meetings between 2016 and 2020 had seven Commissioners present.

Over the ten-year period from 2011-2020, the Planning Commission had only four or five members present over half (56%) of the time.

The figure is similar (57%) for the five-year period between 2016 and 2020.

This attendance information does not distinguish between Commissioner absences from meetings and those periods where there were vacant seats on the Planning Commission. Over the ten year period, there were 28 meetings held with at least one vacant seat on the Planning Commission, including all 14 meetings in 2013.

San Mateo Cities and Towns
Table 2 is a survey of the twenty cities and towns in San Mateo County listed in order of the number of citizens per Planning Commissioner.

TABLE 2: San Mateo County Cities and Towns Ranked by Citizens per Planning Commissioner
Population
1/1/20
Council
Members
Citizens
per
Council
Member
Planning
Commissioners
Citizens per
Planning
Commissioner
Daly City 109,142 5 At-large

21,828.40 5
Atlarge 21,828.40
San Mateo 103,087 5 At-large

20,617.40 5
Atlarge 20,617.40
Item B Page 7
Town Council Meeting September 12, 2023
Redwood City

86,754 7 District

12,393.43 7
Atlarge 12,393.43
South San Francisco

67,879 5 District

13,575.80 7
Atlarge 9,697.00
Foster City

33,033 5 At-large

6,606.60 5
Atlarge 6,606.60
San Bruno

45,454 5 At-large

9,090.80 7
Atlarge 6,493.43
San Carlos

30,145 5 At-large

6,029.00 5
Atlarge 6,029.00
Pacifica

38,331 5 District

7,666.20 7
Atlarge 5,475.86
Menlo Park

35,254 5 District

7,050.80 7
Atlarge 5,036.29
Millbrae

22,832 5 At-large

4,566.40 5
Atlarge 4,566.40
East Palo Alto

30,794 5 At-large

6,158.80 7
Atlarge 4,399.14
Burlingame

30,118 5 At-large

6,023.60 7
Atlarge 4,302.57
Belmont

26,813 5 At-large

5,362.60 5 - 7
Atlarge 3,830.43
Half Moon Bay

12,431 5 At-large

2,486.20 5
Atlarge 2,486.20
Atherton

7,031 5 At-large

1,406.20 5
Atlarge 1,406.20
Brisbane

4,633 5 At-large

926.60 5
Atlarge 926.60
Portola Valley

4,607 5 At-large

921.40 5
Atlarge 921.40
Woodside

5,676 7 District

810.86 7 District 810.86
Hillsborough

11,418 5 At-large

2,283.60 Council
Colma

1,729 5 At-large

345.80 Council

AVERAGE

6,807.52 AVG 6,545.96
MEDIAN

6,026.30 MED 4,801.34
Eighteen of the twenty cities and towns in San Mateo County have independent Planning Commissions. In the two towns that do not have Planning Commissions (Hillsborough and Colma), the Town Council serves the functions required by the Government Code.

Nine cities and towns have five Planning Commissioners. Eight cities and towns, including Woodside, have seven Planning Commissioners. One city, Belmont, has the latitude to appoint between five and seven members.

Of the eighteen cities and towns that have Planning Commissions, the Town of Woodside has the fewest citizens per Commissioner at Item B Page 8
Town Council Meeting September 12, 2023
811. The Town of Woodside is also unique in having Commissioners appointed by Council district. All other cities and towns appoint Commissioners at-large.

DISCUSSION
As discussed in this report, the Town Council has broad authority to determine the criteria to be considered in making appointments to its committees and commissions. The controlling legal framework resides in Chapter 32 of the Woodside Municipal Code, which the Town Council may amend by ordinance.

Staff observes that there are two significant and distinct questions that the Town Council may want to discuss. These questions are independent of each other.

The first question is: Does the Town Council believe that Planning Commission representation by district is important to the governance of the Town? The information in Table 1 confirms that district representation on the Planning Commission is unique to the Town of Woodside.

If the Town Council provides direction to remove the requirement that Commissioners be appointed to represent Council districts, all members could be declared at-large appointees when a new ordinance takes effect.

The Council can consider geographic concentration when making appointments to the Planning Commission without requiring a specified relationship between districts and appointees.

The second question is: Is seven members the correct number of Planning Commissioners for the Town of Woodside? There is a nearly even split within San Mateo County between seven- and five-member Planning Commissions. The information in Table 1 does indicate that the Town has the lowest ratio of citizens per Planning Commissioner in San Mateo County.

If the Town Council elects to pursue the reduction in the number of Planning Commissioners, the Council should also provide direction on how to implement this change. The Council could make the change effective with the implementation of an ordinance amendment making the change to fewer members or could adopt a transition plan that would take effect as current terms end. Making the change effective upon adoption of an ordinance amendment would necessitate a process where all currently appointed members are dismissed.

This would require a vote of 5 Town Council members. Current Planning Commissioners and others would then be invited to apply for appointment to the newly configured Planning Commission.

ANALYSIS
Item B Page 9
Town Council Meeting September 12, 2023
A previously elected Town Council established the size of the Planning Commission and the requirement that members represent Council districts. Staff believes the question about the appropriate size and nature of the Planning Commission to be a question of governance and one appropriately determined by the Town Council, the Town’s elected representatives.

From a Town administration perspective, there would not be a substantial difference between seven or fewer members of the Planning Commission. Likewise, moving from district to at-large appointments would not have a substantial effect on the administration of the Town.

CONCLUSION
The Planning Commission fulfills a requirement of the California Government Code. The selection of the residency requirements and number of commissioners is appropriately best determined by the Town Council.

ATTACHMENT

1. Correspondence from Maggie Mah, February 17, 2021
Item B Page 10 Town Council Meeting September 12, 2023
From: MAGGIE MAH
To: Council Members
Cc: Kevin Bryant; Jennifer Li
Subject: Changes to the Planning Commission
Date: Wednesday, February 17, 2021 2:07:35 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To: Mayor Domkowsky, Council members Brown, Carvell, Fluet, Scott, Shaw and WallI am writing to express my concerns over ideas introduced at last week’s Town Council meeting that, if carried forward, would make significant changes to the Planning Commission. I understand that the Council has taken not taken formal action and will be studying the matter further.

Mayor Domkowsky suggested that the number of commissioners be reduced from 7 to 5 and that appointments could be made on an “at large” basis rather than by district.

As stated, these changes would--

1.) Improve the efficiency of Planning Commission deliberations, presumably by having fewer opinions and taking less time,

2.) Allow the Council to appoint candidates on an at large basis rather than by district which would also permit the Council to appoint more than one candidate should there be multiple qualified applicants and multiple open seats.

Comparisons were made to the ASRB, which was reduced in size from 7 to 5 several years ago and which several members of the Council remarked as having been improved by doing so. (Criteria for measuring improvement was not discussed.) While I am all for improved efficiency at all levels of government, here are my reasons for concern:

1.) The Planning Commission makes legal decisions that can affect the entire community and should not be compared to the ASRB.

The ASRB can only make recommendations to the Planning Director on individual projects that come to them for review. Apart from the Council, the Planning Commission is the only other Town body with legal authority. Reducing the number of commissioners from 7 to 5 and eliminating district appointments means that residents have significantly less representation in legal matters that may have a direct impact on them.. Fewer commissioners means that legal decisions are deliberated with fewer opinions as well as making each commissioner’s vote more important. Further, without specific district appointments, residents lose any sense of representation, accountability or advocacy that they would otherwise have.

If smaller and unrepresentative is better for the Planning Commission then why not do the same to the Town’s other legal decision making body. How about 5 council seats? How would it be if California representatives to Congress or the State Assembly were reduced in number and elected at large?

2.) Appointing commissioners to the Planning Commission on an at-large basis creates the potential for a disproportionate number of commissioners from one area of the community to have a disproportionate impact on issues affecting residents in other areas. Just as certain districts have Specific Plans (Emerald Hills, The Glens), each district in Town is different. We have districts for a reason and the residents of each district should have a right to representation.

3.) As to the issue of the Council being constrained by district only appointments, the Municipal Code allows for this:

Sec. 32.04 - Residence.

Item B Page 11 Town Council Meeting September 12, 2023

TOWN OF WOODSIDE

MEMORANDUM
TO: TOWN COUNCIL
FROM: KEVIN BRYANT, TOWN MANAGER
DATE: FEBRUARY 23, 2021
RE: ITEM A – Study Session: Review and Direction to Staff About Reducing the Number of Planning Commissioners and Removing the Requirement that Commissioners Be Appointed by District
____________________________________________________________________________ In response to a question about the evolution of the membership of the Planning Commission, following is a history of the composition of the Commission.

The Planning Commission was created when the Town Council adopted Ordinance 1957-20 on February 14, 1957. The Ordinance consisted of one sentence, “pursuant to the provisions of Sec. 65300 of the Government Code of the State of California, a planning commission consisting of five members is hereby created.” Therefore, the Town’s original Planning Commission consisted of five members appointed at-large.

The current configuration of seven commissioners appointed by Council district was established by Council adoption of Ordinance 1968-200 on September 10, 1968. A review of the Town Council and Planning Commission minutes of meetings leading up to the adoption of Ordinance 1968-200 indicate the following reasons were considered for increasing membership at that time:
 An increase of membership from five to seven members may provide a continuity of service.
 An increase of membership would alleviate the time demands made by the expectation of Commissioners to serve on subcommittees appointed by the Mayor.  An increase would serve to secure greater participation in government by the residents.

There is no discussion in the minutes about the reasons for moving from at-large to district appointment.

The Town Attorney at the time also recommended updating the 1957 ordinance because State law had changed and required that ordinances establishing planning commissions include the organization thereof, the number of members, their terms of office, method of appointment and removal.

ATTACHMENT 3
Item B Page 12 Town Council Meeting September 12, 2023
In 1970, the Town Council considered a proposal to remove the requirement that commissioners be appointed from each of the seven Council districts. The proposal to do so did not pass.

Ordinance 1970-220, which did pass, established the term of office for each of the district seats, with no more than two seats expiring in any one year.

In 1976, the Town Council adopted Ordinance 1976-265, which reduced the threshold for an outof-district appointment by the Council from a unanimous vote to a 2/3 vote. The requirement for a unanimous vote had been in effect since the establishment of district representation on the Planning Commission in 1968.

The composition of the Planning Commission and the method for appointing commissioner has remained unchanged since 1976.

Item B Page 13 Town Council Meeting September 12, 2023
From: Kevin Bryant
To: Council Members
Subject: Item A - PC Attendance by District
Date: Monday, February 22, 2021 3:57:11 PM
I’ve been asked to provide the Planning Commission attendance by District. Here it is from 2011-20.

Kevin
Dist 1 Dist 2 Dist 3 Dist 4 Dist 5 Dist 6 Dist 7
2011 8 8 6 8 8 8 6
2012 12 15 10 18 13 16 14
2013 6 10 4 12 11 12 13
2014 12 12 14 14 12 9 13
2015 14 13 17 14 14 15 11
2016 11 13 16 16 13 10 12
2017 8 13 15 14 10 11 10
2018 13 15 12 14 10 7 11
2019 10 12 13 9 13 9 13
2020 11 14 11 6 12 11 10
TOTAL 105 125 118 125 116 108 113
Pct of Mtgs. 69% 82% 78% 82% 76% 71% 74%
Item B Page 14 Town Council Meeting September 12, 2023
From: Jennifer Li
To: Council Members
Subject: Fwd: Item A
Date: Monday, February 22, 2021 7:20:07 AM
From: Ned Fluet <[email protected]>
Sent: Sunday, February 21, 2021 3:05:16 PM
To: Jennifer Li <[email protected]>
Subject: Fw: COVID-19 & Town Update
Jennifer,
I received this email from a resident and he said it could be added to the record for Tuesday' meeting.

Thanks,
Ned
On Sat, Feb 20, 2021, 11:47 PM Simon L Klemperer wrote:

Ned, I appreciate your timely updates.

My strong reaction to the planning commission question is that yes, representation by district is very important. (Not that I’ve ever gone before them … simply on the basis of accessible, equitable, representative governance.)
I have no views on the correct number of representatives, but would suggest that using the same districts that send representatives to the Town Council would be simplest to administer, and simplest to understand.

In the case where no candidate steps forward from a single district, the highest vote-getter amongst losing candidates of other districts could be appointed to the open seat.

Thanks,
Simon Klemperer
Item B Page 15 Town Council Meeting September 12, 2023
From: Jennifer Li
To: Council Members
Subject: Fwd: Agenda Item A - It’s essential to maintain representation BY DISTRICT Date: Monday, February 22, 2021 7:18:36 AM
From: Corinne Moesta
Sent: Sunday, February 21, 2021 3:59:44 PM
To: Town Hall email <[email protected]>
Subject: Agenda Item A - It’s essential to maintain representation BY DISTRICT [CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Town Council Members & Town of Woodside,
Thank you for considering ways to make government smaller and more efficient. While we agree that 5 Planning Commissioners is probably sufficient, our concern is the unintended consequences of moving to “at-large” election of members. Representation by district is essential to maintaining fair, effective government in Woodside.

The Planning Comission should be elected by district
A move to “at-large” elections is not necessary, nor in the interest of our community. If given the opportunity, well intentioned volunteers of the Planning Commission and Town Council will naturally tend to encourage & appoint candidates from their own social circles, thereby inadvertently excluding some areas of Woodside. We believe that members would do their best to understand what’s in the interest of the entire town, but there are challenges that are unique to certain areas of which they might not be aware.

Our hill, District 7, is a prime example with specific challenges. The necessity of home generators is a fact of life for Woodside residents in the hills. We also have the challenges of non-conforming lots despite large properties. We don’t have access to adequate internet connections to conduct school/business from home while doing our part to slow the spread of Covid-19. Many might not realize we’re in a separate school district and have different traffic patterns than central Woodside. We live with the near-constant danger of wildfire. Etc.

Recognizing these differences, we need a Planning Commissioner that understands the implications and takes these into consideration when helping to revise & craft the General Plan, Town ordinances & resolutions as well as when advising about zoning, permits, variances and subdivisions.

Having representatives from our district on Planning Commission and Town Council is very important so that those bodies can consider different points of view when making decisions that affect the entire town or parts of it. Yes, even with district representation, it’s possible decisions are still made that adversely affect one part of town, but at least there’s the opportunity to have the needs of other districts considered in the process. The Glens certainly has its own challenges. Other areas of Town, such as the neighborhoods near the Horse Park, Wunderlich, or east of 280, undoubtedly have unique concerns too. Each area of Town deserves government representatives that understand the subtle differences in priorities and needs of that district.

Finally, in the past 5 years, towns, cities, and districts all over California (including Menlo Item B Page 16 Town Council Meeting September 12, 2023
Park & Redwood City) have been successfully sued and forced to move from “at-large” elections to “district” elections on the basis that it is a violation of the California Voting Rights Act to discriminate against certain populations. Clearly we should maintain our district-based elections.
7 vs 5 members of the Planning Commission
As noted in the Town staff report, some local towns have only 5 Planning Commissioners, although almost half of the represented sample have 7 members. We generally support the concept of smaller government and can see an argument for moving in that direction.

Woodside has at least 4 distinct areas, each with it’s own challenges: The hills, central Woodside, the Glens, and the areas east of 280 (or others?) So, it might make sense to move toward a 5 member Planning Commission and Town Council: move to 5 districts, or 4 members by district and 1 at-large member, as some other CA towns have done. However, reducing the number of members would require re-districting the town from its current 7 districts to 5 — an expensive, time-consuming process. Certainly during these challenging times of Covid-19, wildfires, power shut offs, and the need for capital improvements, there are many better ways the Town can spend our tax dollars.

Thank you again for your consideration and service to our town. We applaud your interest in enhancing the efficiency of our town government, however, representation by district is essential for residents and should not be changed. We hope that you will look for other ways to streamline and improve town government.

Sincerely,
Cori & Achim
Cori & Achim Moesta
Woodside, CA 94062
Item B Page 17 Town Council Meeting September 12, 2023
Item B Page 18 Town Council Meeting September 12, 2023
From: Kevin Bryant
To: Council Members
Subject: FW: Planning Commission
Date: Monday, February 22, 2021 10:02:51 AM
From: Rosekrans & Associates Inc
Sent: Monday, February 22, 2021 9:59 AM
To: Kevin Bryant <[email protected]>
Subject: Planning Commission
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Kevin,
Please pass this on to the Town Council.

Mayor Domkowsky and Council Members.

Having served two terms (2014-2018)on the Town of Woodside Planning Commission I am strongly in favor of maintaining the current composition of the Commission-seven members representing the seven geographic districts.

Considering the powers and duties of the Planning Commission as outlined in the staff report, it is important that the citizens of Woodside,because of it's widespread geography be fully represented.Many of the other San Mateo County cities are much more homogeneous than Woodside.

While I'm somewhat surprised by the attendance figures in the staff report, there is no evidence that a smaller number of Commissioners would mean a higher percentage of attendance.There are no comparative numbers for other public bodies.

I enjoyed my term on the Commission.I thought we were respectful of the applicants,staff and fellow members and collectively made good decisions.

Please leave things as the are.

Adolph Rosekrans
Adolph S. Rosekrans, Inc. Architects , Woodside, CA 94062 fax Item B Page 19 Town Council Meeting September 12, 2023
Item B Page 20 Town Council Meeting September 12, 2023
From: Kevin Bryant
To: Council Members
Subject: FW: Study Session in Regard to Changes to Planning Commission Date: Monday, February 22, 2021 10:31:29 AM
From: Nancy Atkinson
Sent: Monday, February 22, 2021 10:26 AM
To: Town Hall email <[email protected]>
Subject: Study Session in Regard to Changes to Planning Commission [CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To: MEMBERS OF TOWN OF WOODSIDE TOWN COUNCIL
I have become aware of your upcoming discussion in regard not only to the size but also the eligible candidates for the Planning Commission.

I am writing to let you know I feel strongly PC members should be from their own districts and I am vehemently opposed to PC members being appointed at large.

I understand this is proposed change is motivated by the perception there are not enough applicants for Plannning Commission.

I personally am seldom even aware of an opening on committees, other than LEHC of which I am a member. If there could be more exposure to openings, there might be more interest.

I strongly believe this is not the time to be discussing such an important subject. I am not able to do video zoom from home and could not even connect to phone zoom for the last LEHC meeting.

Therefore I am not able to participate in this subject at this time, although I would very much like to.

Town residents should be aware of this important subject. Other than a phone call from a neighbor, I have heard nothing. Please postpone any decision on this item until live meetings with public input is available.

Nancy Atkinson
Item B Page 21 Town Council Meeting September 12, 2023
From: Kevin Bryant
To: Council Members
Subject: FW: Planning Directors
Date: Monday, February 22, 2021 11:50:06 AM
From: Rick DeBenedetti
Sent: Monday, February 22, 2021 11:49 AM
To: Kevin Bryant <[email protected]>
Subject: Planning Directors
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good morning Kevin. I received the Town Council agenda for the upcoming meeting tomorrow evening. Of particular interest was the item regarding the possible changes to the Planning Commission. I have some concerns after reading what is being considered. To begin with I do not believe that a change is actually needed. The planning commission works. So why is there a need to make a change on something that works. I do not always agree with what some of the commissioners bring to the table or the final outcome but I do feel it is important to have a representative who lives in each district of the town who understands the nuances of that district. A person who talks to their immediate neighbors and knows their concerns. I am not sure if I would know the full impact of an issue in Woodside Hills or the Glens since I do not know those areas as well as I do the Old La Honda Road and Kings Mountain or other areas of Woodside. I would think a commissioner would find it very helpful hearing from their fellow commissioner before making a decision.

I also feel something like this is difficult to really follow on a Zoom Meeting. With the Covid restrictions starting to open up, this matter may be best to be tabled until a true open meeting can be held. With the seating/tables open again in the parking lot of Bucks could a meeting be held there or in the school parking lot. These areas would allow plenty of distance for those who decide to attend a discussion on this matter.

Again I do not see the need for a planning commission change. Please pass this on to the council members.--Rick
Item B Page 22 Town Council Meeting September 12, 2023
From: Pamela J Hinds
To: Town Hall email
Subject: Item A: Representation by District
Date: Monday, February 22, 2021 1:12:22 PM
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Dear Town Council Members & Town of Woodside,
We are writing to express deep concern about the possibility of moving from district representation to “at-large” election of members. Areas within Woodside are unique with different types of terrain, concerns, and issues, so at large representation would have a negative effect on fair, inclusive government in Woodside. We urge you to continue with district representation.

Sincerely
Pamela J. Hinds & Mark Diel
Item B Page 23 Town Council Meeting September 12, 2023
Item B Page 24 Town Council Meeting September 12, 2023
From: melinda stoker
To: Ned Fluet; Richard Brown; J.Carvell; Sean P. Scott; Chris Shaw; Jennifer Wall Cc: Jennifer Li; Melinda Stoker
Subject: Concerns regarding changing representation on the planning commission Date: Monday, February 22, 2021 3:05:23 PM
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To: Mayor Domkowsky, Council members Brown, Carvell, Fluet, Scott, Shaw, and Wall, I’m writing to raise concerns about suggestions to make significant changes to the Planning Commission that were brought up at the last town council meeting. My understanding is that Mayor Domkowsky posed that the number of commissioners be reduced from 7 to 5 and that appointments could be made on an “at large” basis rather than by district. I am aware that this concept or action has not been finalized and that town residents have not been made apprised of this discussion point with advanced notification of this topic prior to tomorrow's town council meeting at 7pm.

Reducing / eliminating district representation and allowing the Council to appoint candidates on an at large basis would mean that more than one candidate in a single district can be appointed. And, if the Planning Commission was reduced from 7 to 5 members, each commissioner’s vote would be more powerful and representation for a single district could become disproportionate, which is not equitable for all town residents.

The Emerald Hills side of Woodside and The Glens have unique issues and the Whiskey Hill Road / Mountain Home / Kings Mountain / Canada Rd. areas have different needs when it comes to planning / development / improvements, etc. Therefore, residents of each district should have equal representation and advocacy on the planning commission.

Holding a discussion that could potentially have a detrimental impact for district representation within our community is deserving of an appropriate forum. I respectfully request that this idea be tabled until appropriate notification, commentary, and study can take place.

Sincerely,
Melinda M. Stoker
Item B Page 25 Town Council Meeting September 12, 2023
From: Steve Patrick
To: Kevin Bryant; Town Hall email
Subject: Agenda item A, 2-23-21
Date: Monday, February 22, 2021 3:20:44 PM
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Kevin Bryant, Town Manager.

Woodside Council Members.

Addressing agenda Item A, on the February 23,2021 council agenda to considered reduction of Planning Commission members and district representation, I make these observations and comments.

I was honored to have served on the Planning Commission for over 16 years. In those years I listened to the input from Commissioners, from the districts they represented, and were able to bring insight into the uniqued needs and considerations in their areas.

Woodside is not homogeneous in make up, Glens, Emerald Lake Hills, Old LaHonda, Woodside Hills and the others areas are very different and if all commissioners are from only one area the insights of commissioners living in the other districts will be lost.

Your report analyzing the attendance of commissioners does not seem to offer compelling reasoning to reduce the number of commissioners or eliminate the desire to foster unique district representation as desired in the original General Plan as envisioned by our founding fathers. Commissioners are volunteers and serve to review citizens requests for planning approvals in a timely manner, should the number of commissioners be reduce I believe the number of meetings with less than a quorum will increase and cause potential delays to projects.

Tools exist in our ordinance allowing the Council to permit cross over representation when needed.

Please consider these insights as you deliberate on changing the make up and representation of the citizens of the Town.

As it has been said,
“If it ain't broke, don't fix it"
Thanks,
Steve Patrick
Woodside, CA 94062
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Item B Page 26 Town Council Meeting September 12, 2023
Item B Page 27 Town Council Meeting September 12, 2023
From: Linda Rosen
To: Town Hall email
Cc: Corinne Moesta
Subject: District Representatives
Date: Monday, February 22, 2021 3:42:34 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I’m writing in response to the proposal for at-large representatives vs district representatives for the town of Woodside. I live in the Old La Honda Road area and our interests are unique and different. Our needs must be represented by someone who is from the area and understands our specific needs, concerns and issues.

Historically, not having district representatives who are concerned and familiar with our specific needs has lead to many policies that did/do not serve our neighborhood well. Those include, among other things, no cable infrastructure and burdensome building and planning regulations specifically for the Hills.

Our United States government is laid out with distinct Senators and Representatives for unique geographic areas.

This works for the US government and the people, let’s use that proven model.

Please consider this request when making your decision and don’t let costs nor simplicity be the deciding factor in this very important decision.

Thank you for your attention to this matter.

Linda Rosen
Woodside, CA 94062
Item B Page 28 Town Council Meeting September 12, 2023
From: Bill Hindson
To: Town Hall email
Subject: Agenda Item A Please Maintain Our District Representation Date: Monday, February 22, 2021 4:33:48 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Submitted by William Hindson, resident of Woodside since 1978 (The Glens, Central Woodside, and since 1983 Old La Honda Road/Orchard Hill Rd.) Dear Mayor Dombkowski and Members of Council,
First allow me to thank you for your service.

Woodside is fortunate to enjoy a diversity in its several communities, based largely on location within our varied geography. This diversity is important for the development of mutually supportive neighborhood resilience based on common walkabout values and concerns. This is an important attribute much needed in the face of our two very real natural threats of wildfire and earthquake, as well as other issues which are nowadays challenging our families and social structures.

As has long been the case in Woodside, district representation has served the community well to help further these goals. Please do your utmost to maintain the representation on key elements of the town's organization on a district basis , while also continuing to strive for reductions in the costs and burdens of our town government.

Respectfully,
William Hindson
Item B Page 29 Town Council Meeting September 12, 2023
From: kerry debenedetti
To: Council Members
Cc: Kevin Bryant
Subject: Study Session re/ Planning Commission
Date: Monday, February 22, 2021 4:51:38 PM
Attachments: districts.pdf
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Woodside Town Councilmembers,
The neighborhoods of Woodside vary greatly, even within our seven districts. To take Planning Commission representation away from any of those districts would jeopardize the balance of priority-setting and decision-making in this unique and wonderful town. Just look at the map and imagine how the concerns and views of residents in one corner might differ from those in another. A seat at the table should be reserved and required for representatives from each of our districts. That, of course, also means the number of Planning Commissioners should stay at seven.

Please do not consider changing how we are represented on the Planning Commission.

Kerry DeBenedetti
Item B Page 30 Town Council Meeting September 12, 2023

RON ROMINES
Woodside, CA 94062
February 22, 2021
Town Council
Town of Woodside
Re: Restructuring the Planning Commission
Honorable Councilmembers:

As an almost 50 year resident of the Town and former
Councilmember, I would like to offer my perspective on the pending issue of restructuring the Planning Commission: the proposal to reduce the size from seven to five Commissioners and to abandon District-specific representation.

It may be tempting to consider the numerical analysis and comparison to other San Mateo County towns in the staff report and conclude that it makes sense for Woodside to conform "to the norm." I suggest that this is a hasty conclusion which ignores important attributes of a Planning Commission scheme that serves Woodside's unique environment.

Obviously, the historic and current size of the Commission is inseparable from District-specific representation on the Commission. I believe that this arrangement has served the Town and its residents well for many years and there is no compelling reason to change it other than convenience in filling seats on the Commission. I think appointment of Commissioners by District is quite consistent with and supports an important goal inherent in the General Plan, which is the recognition of Woodside's unique and varied landscape. The Town is now required to maintain a planning body with representatives distributed Town-wide.

Woodside is one of the smallest municipalities in San Mateo County in terms of population, but it is also one of the most diverse in terms of geography and topography, lot size, residents' income, infrastructure, and residential development issues. Given the significant and unending desire for property development in Woodside, land-use issues are by far the biggest chunk of "government business" handled by the Town. And virtually all of this "business" falls under the perview of the Planning Commission, whose decisions have in the aggregate the most significant long-term impact on Woodside property owners.

Even though deliberations may be somewhat lengthier with a seven member body, Item B Page 31 Town Council Meeting September 12, 2023
it is more important to have a fuller airing of issues with a greater variety of perspectives than it is to "streamline" in the interest of efficiency.

A clear and significant advantage to having a Commissioner for each District is that at least one representative is much more likely to have first-hand familiarity with the development issues and appreciation of the potential impact of a given project. Likewise, having a "local representative" on the Planning Commission provides project applicants and affected neighbors someone to whom they have access and who have a stake in the same neighborhood.

It is as important to have District-specific representation on the Planning Commission as it is on the Town Council. The matters regularly considered and decisions made by the Planning Commission have a much more personal and long-term impact on residents in terms of the built environment of the various neighborhoods in Town. Abandoning the requirement of appointment by District risks concentrating representation within discreet areas. It serves no compelling need and is not good policy.

Sincerely,
Ron Romines
RR:hs
cc: Kevin Bryant
Jackie Young
Jennifer Li
Item B Page 32 Town Council Meeting September 12, 2023
From: Barbara Wood
To: Town Hall email
Subject: Changes to Planning Commission
Date: Monday, February 22, 2021 6:56:22 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Honorable Council members and Town Manager -
I would like to strongly urge you to retain the current system of having Woodside's Planning Commission members represent the town's council districts.

As I am sure all of you are well aware, Woodside is a unique place with vastly different neighborhoods. That is why, I surmise, that the town's founders divided the town into districts to be represented both by council members and planning commissioners.

The Woodside Hills neighborhood could not be more different from the Woodside Glens' neighborhood. Skywood Acres bears no resemblance to Mountain Home Road. My little neighborhood off Woodside Road and Albion (one of the town's first subdivisions!) is vastly different from Emerald Hills.

Expecting townwide decisions to be made by officials who do not intimately know the town's diverse neighborhoods, as a resident of those neighborhoods does, would be an injustice to all its residents.

Please retain the current system of appointing a planning commissioner from each neighborhood in the town so we continue to have a representative democracy in our town.

If you have trouble getting candidates for these positions, the solution is not to trash the system, but instead to better publicize the positions and better communicate with the residents.

Perhaps a better use of your study session time would be a discussion of how to install a robust electronic communication system to allow the town's residents to be better informed of the town's important business.

Sincerely yours,
Barbara Wood
Item B Page 33 Town Council Meeting September 12, 2023
From: David McMullin
To: Town Hall email
Subject: Planning Commission
Date: Monday, February 22, 2021 7:42:40 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To: Members of the Town of Woodside Town Council
I would like to express my opinion that Planning Commission Members should be chosen from their respective districts. I am against appointing Planning Commissioners from an at large pool.

Woodside is a very diverse community: geographically, topographically, and culturally. All neighborhoods should be represented on the Commission.

This issue should be tabled until we can have in person town meetings. Too many of my neighbors are not connected digitally and should have the right to weigh in on this important policy change.

David McMullin
Greer Road
Item B Page 34 Town Council Meeting September 12, 2023
From: Deborah Fitz
To: Town Hall email
Subject: Planning Commission Study Session Comments
Date: Monday, February 22, 2021 8:43:42 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To: Mayor Domkowsky, Council members Brown, Carvell, Fluet, Scott, Shaw and WallWe are writing to express our concern regarding commissioners being appointed “at large” rather than by district and the reduction of planning commissioners from 7 to 5.

Before describing our concerns, we first want to express our appreciation for the excellent work the current planning commissioners are providing to our community. We have come before the commission twice, most recently in December to request a variance to install a generator on our property. The process was efficient, and all commissioners were well informed, thoroughly prepared and reasonable in considering and granting our request. We are grateful for their support.

The principal reason for our concern is that “at large” commissioners may not reflect the various districts’ diverse geography and varying conditions which give rise to specialized and unique concerns.

Representation on the planning commission from each district ensures appropriate knowledge of the particular needs associated with that district. Historically, “at-large” representation has not always been sensitive to those unique needs.

Two examples come to mind:

1. The Old La Honda Road community was excluded from the Comcast contract with the rest of the town, leaving residents without adequate broadband internet. Inability to access high speed broadband has become more than an inconvenience during the pandemic with so many residents working and attending school remotely; and

2. The increasing incidence of wildfires and storms resulting in power shut offs has created the need for generators to provide back up power in emergency along the Old La Honda Road corridor. This is another urgent safety need that would be best understood by a commissioner with direct experience.

Both of these serious concerns are more pressing in the hills and in districts west of 280. However, in the event that no candidate to represent a district is identified, the Municipal Code provides the following remedy:

Sec. 32.04 - Residence.

Given the benefits as cited for each district to have a commissioner, maintaining seven planning commissioner seems to make the most sense. We value efficient government, but it’s not clear that reducing the number of commissioners would result in greater efficiency. Our direct experience with the commission Item B Page 35 Town Council Meeting September 12, 2023
was responsive and professional. For these reasons, we ask that you maintain the status quo of seven commissioners with representation from each district.

Thank you for your consideration,
Deborah & Alex Fitz
Item B Page 36 Town Council Meeting September 12, 2023
From: Tracy Cox
To: Town Hall email
Subject: Proposal to reduce Planning Commission representation Date: Monday, February 22, 2021 8:54:31 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To: Mayor Domkowsky, Council members Brown, Carvell, Fluet, Scott, Shaw and WallThe proposal to reduce the number of Planning Commissioners is not to be taken lightly. As a twenty year resident of district 7, I have come to know just how different our needs and issues are from most of the town. Throughout the years, I have come to know our various district 7 representatives, who were neighbors and in some cases friends. I felt that I had someone to talk to not only about about grievances and issues, but also someone to praise and support during good times.

They were people who knew what it was like to live on the far side of Woodside, people that knew if we didn’t have a representative to speak up for us, we would be passed by. Should I even mention the years long "battle" to improve Old La Honda's roadway? I feel we NEED representatives from each unique district of this town, not only for a fair and even governing council, but for a spokesperson who will be heard. How do you propose to regulate our very different districts in a fair and unbiased way if we have no specific representative to whom we can turn to? I am very concerned that an “at large” appointee will not have the same attention and impact on issues that affect one district but not the others. Does the council member from District 1 have any experience with the 800 - 1200 cyclists that use Old La Honda road on a typical Saturday? Probably not, and therefore may not think having a charity bike ride up OLH road is a bad idea.

I would also like to comment on the reduction of members from 7 to 5 people.

After reading over the Councils attendance charts from the past ten years, it seems that the average attendance is around five or six per meeting. What the chart does not make clear is that it is not always the same representative not attending. In the past year of Zoom meetings, has there been an increase in attendance? Reducing the quorum to three is NOT in the best interest of the town. I feel that it would change the council to a homogenous and ineffectual "good old boys club”. How can three votes represent the varied and different districts of the town of Woodside? Redistricting the town would be a costly and time consuming job, thus reducing the council to five volunteer members wouldn’t save money either.

Item B Page 37 Town Council Meeting September 12, 2023
Sincerely,
Tracy Cox
Item B Page 38 Town Council Meeting September 12, 2023
From: Patricia Nelson
To: Town Hall email
Subject: District versus At Large Representation
Date: Monday, February 22, 2021 9:25:17 PM
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Dear Town Council,
We have lived in Woodside for seven years after moving from Palo Alto. We are very fortunate to live on off of Old La Honda Road among a very special community. We strongly support having a district planning commissioner on the Council, rather than taking our chances that a representative-atlarge would have the knowledge and inclination to speak for our families and unique properties "on the Hill". There are many ways that we are different from other parts of Woodside, including our fire susceptibility, potential flooding risks, narrow roads and traffic issues, absolute necessity of generators, poor internet service, etc. A person from our District 7 should represent us.

Thank you,
Patricia Nelson and Scott Zamvil
Woodide, CA
Item B Page 39 Town Council Meeting September 12, 2023
From: Fiona Bensen
To: Town Hall email
Subject: Proposed changes to The Woodside Planning Commission Date: Monday, February 22, 2021 9:40:11 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello there,
I am unable to participate in the Town Council Zoom meeting tomorrow evening at 7pm, but would like to convey my opinion about the proposal to reduce the number of Woodside Planning Commissioners, and move to an “at large” rather than the current “by district” representation.

I believe this is not in the interests of the individual districts which make up Woodside, each having unique needs.

The needs of those living in say the district that represents Old La Honda Rd are distinctly different from the needs of those living in the district that represents say Canada Rd residents. We need to maintain representation by district to ensure fair, effective government for all in Woodside.

Accordingly, please note my desire for the status quo to remain.

Fiona Bensen
Woodside
formerly of
Woodside
Item B Page 40 Town Council Meeting September 12, 2023
From: Susie Q
To: John Dean
Cc: Town Hall email
Subject: Re: Maintaining Representation By District
Date: Monday, February 22, 2021 9:43:42 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Woodside Town Council Members,
I support representation by district over "at large" elections. Even though we have lived on this very special hill for only 27 years, my family can attest to the fact that we have unique and specific concerns/problems to be communicated.

Thank you for providing this discussion,
Susan Dean
Woodside, CA 94062
On Mon, Feb 22, 2021 at 9:05 PM John Dean wrote:

Dear Sir/Madam,
If the town of Woodside wants to maintain fair representation within its community, I believe that it is critical that we continue with representation by district.

Sincerely,
John Dean
Woodside, CA
Item B Page 41 Town Council Meeting September 12, 2023
From: Vandana Mathur
To: Town Hall email
Subject: Opposed to Election of "at large" Planning Commission Date: Monday, February 22, 2021 10:33:04 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Town Council,
We are strongly opposed to the proposed election of Woodside Planning Commission members "at large" rather than by district. Our district (7) is topographically unique and faces specific issues including access by only a single road, lack of reliable internet or cell service, reliance on propane, and extreme wildfire threats. Our properties have unusual shape and terrain that differs considerably from those in other districts. We require representation by someone elected by our district who is deeply knowledgeable about these issues so that they may be in the forefront of their thinking when considering Planning Commission rules and regulations. The Voting Rights Act requires that our votes not be marginalized and that we are given proper representation.

We will attend tomorrow's meeting to further voice our concerns.

Thank you for your consideration.

Vandana Mathur
David Reichling
Item B Page 42 Town Council Meeting September 12, 2023
From: Carol Rose
To: Town Hall email
Subject: Representation by district
Date: Monday, February 22, 2021 11:07:10 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

District Representation for Town Council is the only way our diverse districts can be fairly represented. 60 years
resident home owner, Old LaHonda Rd.

Carol Rose
Item B Page 43 Town Council Meeting September 12, 2023
Item B Page 44 Town Council Meeting September 12, 2023
From: Jennifer Jones
To: Town Hall email
Subject: Opinion/ Planning Commission Members
Date: Tuesday, February 23, 2021 8:34:59 AM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
> To: Members of the Town of Woodside Town Council
>
> I would like to express my opinion that Planning Commission Members should be chosen from their respective districts. I am against appointing Planning Commissioners from an at large pool. >
> Woodside is a very diverse community: geographically, topographically, and culturally. All neighborhoods should be represented on the Commission.
>
> This issue should be tabled until we can have in person town meetings. Too many of my neighbors are not connected digitally and should have the right to weigh in on this important policy change. >
> Jennifer Jones
Item B Page 45 Town Council Meeting September 12, 2023
From: Bob Garcia
To: Town Hall email
Subject: Planning commission representation
Date: Tuesday, February 23, 2021 8:56:36 AM
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The recent discussion of planning commission at large representation flies in the face of fair and equitable political representation. It assumes a homogeneous town population where all needs and requirements are equal. This could not be further from the truth. Each subsection of Woodside is unique, with special considerations for fire safety and quality of life. The current system of neighborhood representation works to maintain a unique voice from each of the neighborhoods
We oppose the change to "at large" planning commission representation.

Bob and Diane Garcia
Item B Page 46 Town Council Meeting September 12, 2023
From: Kevin Bryant
To: Council Members
Subject: FW: Agenda Item A, 2.23.21 Meeting
Date: Tuesday, February 23, 2021 9:38:13 AM
-----Original Message-----
From: MBS
Sent: Monday, February 22, 2021 8:28 PM
To: Kevin Bryant <[email protected]>
Subject: Agenda Item A, 2.23.21 Meeting
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Town Manager Kevin Bryant, Mayor Dombkowsky & Council Members, I’m writing to state my objection to reducing the number of Planning Commission members from seven to five and replacing district-based representation with at-large appointments. The study assessment doesn’t posit a good reason for the proposed changes (no obvious benefits were indicated), so why is this being considered? The commission would lose the representation and voice from each district under the proposed changes. Given the varied needs, interests and characters of the different districts, I believe it is important to continue to provide for Planning Commission representation from each district.

Sincerely,
Marian Sprague
Item B Page 47 Town Council Meeting September 12, 2023
From: Jeffrey Lea
To: Town Hall email
Subject: proposed change to Planning Commission makeup
Date: Tuesday, February 23, 2021 9:42:21 AM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To the Council:

I am writing in opposition to the proposed change away from district representation on the Commission. I have lived in Woodside for more than 25 years, and worked on many projects here for 50 years. Woodside is one of the most varied communities in the area in terms of housing stock and population. Together with very luxurious and expensive residences are a great many of more modest scale, and the mix of those as well as the neighborhood breakdown in Town lends itself to divergent needs and interests. All those differences are valid and worthy of consideration. I feel that is best ensured by requiring that candidates be scattered among the various natural Town communities with a District residence requirement.

Thank you.

Jeff Lea
Jeffrey C. Lea, Chairman Emeritus
Lea & Braze Engineering, Inc.

Civil Engineers | Land Surveyors
HAYWARD • ROSEVILLE • DUBLIN • SAN JOSE
WWW.LEABRAZE.COM
Phone:

Email: J
Item B Page 48 Town Council Meeting September 12, 2023
From: Kevin Bryant
To: Council Members
Subject: FW: Planning Commission
Date: Tuesday, February 23, 2021 9:43:23 AM
-----Original Message-----
From: Mario Musto
Sent: Tuesday, February 23, 2021 8:57 AM
To: Kevin Bryant <[email protected]>
Subject: Planning Commission
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mr. Bryant- I do not want a change made in Planning Commissioner number or District requirement at this time. The Council should review public comment and address issue at a more appropriate date.

Yours TrulyMario Musto
Sent from my iPhone
Item B Page 49 Town Council Meeting September 12, 2023
From: Diane Toby
To: Town Hall email
Subject: Planning Commission - Proposed Changes
Date: Tuesday, February 23, 2021 10:04:40 AM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To the Woodside Town Council,
With this letter I am registering my opposition to the proposed change from district to general representation on the Commission. Among the many positives of living in Woodside is the mix of residents. Covering the needs of those in greatly varied neighborhoods as well as economic differences is surely a difficult proposition. I have lived in Woodside for twenty five years and have been witness to the benefits of community representation. Losing the voices of differing neighborhoods strikes me as a recipe for conflict.

I respectfully request that the Planning Commission retain its current neighborhood-based representation.

Thank you,
Diane Toby
Item B Page 50 Town Council Meeting September 12, 2023
From: Lexi
To: Council Members; [email protected]
Subject: Town Council Agenda Item A
Date: Tuesday, February 23, 2021 3:13:23 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello All,
I’m writing regarding Agenda Item 'A', addressing the Planning Commission membership representatives.

I very recently resigned after 20 years on the LEHC, and am a 40+ year Woodside resident, so am stating my opinion as a private citizen.

I am very strongly opposed to the proposed changes to the current ordinance being studied in tonight's Agenda Item 'A' under New Business.

Due to Woodside's unique nature, topography, and zones of the Town, I find it interesting but irrelevant to compare it to other San Mateo County cities and towns as a contributing factor in making this proposed ordinance change to Planning Commission membership.

What I think is most relevant, and most important, is that each zone is entitled to informed, fair representation based on lived experience in each zone.

Additionally, reducing the number of members has the real potential to make the body more insular in it's decision-making, instead of having to consider the sometimes vast diversity of the seven zones through the perspective and knowledge of the representative who actually lives there.

I personally have lived in three different zones with very different characteristics. Starting on seven acres of level land in central Woodside, where I was fortunate enough to build my home, then buying into the Whiskey Hill Road area on three totally flat acres with a running creek, to my present downsizing in the north end of Canada Road on a bit over 1/2 acre on a hillside. All very different in topography, land characteristics, neighborhoods, and land use regulations.

My point being that the zone variations are pretty significant and deserve representation by a resident of each individual zone. Eliminating that PC requirement, creating an 'at-large' representative, (which doesn't even sound good on paper, in my opinion), and eliminating two zone-based positions, does not serve the residents nearly as well as the current ordinance sets out, and may result in a disservice to residents.

If the issue is about time and/or attendance, those can readily be addressed under the existing PC zonebased membership makeup.

Thank you for your time and efforts on TC, and I hope you consider my thoughts in your study session.

Best regards,
Alexis (Lexi) Bartlo
Item B Page 51 Town Council Meeting September 12, 2023
From: Susan Lang
To: Town Hall email
Subject: Town Council Meeting February 23, 2021
Date: Tuesday, February 23, 2021 4:13:04 PM
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Dear Council Members - Just a comment about the agenda of tonight’s meeting. It seems that there are several important items to be considered (including on the consent calendar), but especially considering the change in the Planning Commission re the number of commissioners on the commission as well as the district requirement. This represents a potential sea change in the structure and function of the commission. At this time, with covid restrictions already forcing communication by zoom, it seems an odd time to be considering this item. Hopefully, this could be postponed until in person meetings/comments are once again allowed. Thank you very much for your consideration.

Susan Lang, Woodside
Sent from my iPad
Item B Page 52 Town Council Meeting September 12, 2023
From: Sandi Thompson
To: Town Hall email
Cc: Sandra Thompson
Subject: Proposed changes to structure of the Town Plannning Commission Date: Tuesday, February 23, 2021 4:35:57 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Town Council:

I understand you are preparing to review the
representative structure of the Planning Commission
from district representation to at-large representation.

Having served as chair of the Commission as well as a
member, I do have some insight, for better or worse.

I would strongly recommend you not do this without
careful study and after virtual-only opportunities to have in-person public meetings.

Woodside is diverse in many ways.

1. Our zoning creates very different uses from one
section of town to another. There are large parcel
requirements and then there are less than an acre lots.

How these are used (as well as those in between) are
very very different.

It was always notable to me how neighborhood patterns
widely vary from parcels east of 280 to those on Old La Honda Road, those in "Central" Woodside to those in the Glens. Representatives of those Districts would be able to give voice to those zoning quirks better than at large reps, IMHO.

Item B Page 53 Town Council Meeting September 12, 2023

2. The price points of various parcels throughout the
Town have existed for decades. There are families who
have kept homes within the family for a century or more as well as those who have mortgaged themselves
heavily to raise families and live in our beautiful haven.

Representation is key to making sure all voices are
heard equally. And the Town may need to provide
services diverse to each community. Some property
owners will hire a battery of consultants and architects to do their bidding and others will design jointly with a
contractor. Both are important to the vibracy of our
Town.

3. And then our geography. Building envelopes, cut and
fill requirements, horse/hiking trails, riparian areas, etc are really restrictive to the development of our lands.

District representatives better understand those nuances and can provide comfort to district residence that there is an understanding of local geographic realities.

Having spent 6 - 7 years on the Commission, one might
think that I understood Woodside like the back of my
hand. But then I would go on a site inspection over 5
miles from my residence, but all within Woodside, to
discover a part of Town of which I had little to no
awareness. I always tried to seek out the opinion of the Commissioner who represented the District for insight
and perpective after a tour of the site. I always learned more and felt as if I better represented everyone's
interests more appropriately.

I am happy to provide more details about my opinion.

Item B Page 54 Town Council Meeting September 12, 2023
Happy to answer any questions.

Sandi Thompson
Woodside, CA 94062
Item B Page 55 Town Council Meeting September 12, 2023
From: [email protected]
To: Council Members
Subject: proposed change to merge council positions
Date: Tuesday, February 23, 2021 4:51:03 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Town Council members,
I am aware of the proposal to "streamline" possibly make things more efficient- however... in the case of merging all districts into one, very few ,representations I think this is a VERY bad idea.

Woodside is full of little "micro neighborhoods" with different needs. The topography, house sizes and prices, horses vs the Glenns/no horses, road traffic, makeup of young families vs. older residents, the weather... there are countless items that affect each area differently.

For example: someone from the Glenns with young school age children has completely different issues than someone on Whiskey Hill with several horses and a large land parcel, and those needs are again different from someone in the Kings Mountain area.

This town is not "vanilla", it is full of little nuances and specialized characteristics.

I do not see merging all of us 5,000+ residents into representation from one, or a very few, as being efficient, positive or constructive. I only see future problems with this plan and many unhappy people who feel their needs and concerns are not being heard.

Thank you for your consideration,
Kathi Dancer
Woodside CA 94062
Item B Page 56 Town Council Meeting September 12, 2023
From: Sarah Rivers
To: Town Hall email
Subject: changes to Planning Commission without notice
Date: Tuesday, February 23, 2021 5:24:10 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Woodside Town Council Members,
With all due respect, I am writing to express my extreme concern and disappointment after learning that the Town Council is proceeding with a discussion of reducing our Planning Commission from 7 district members to 5 at large members. This is way too significant a change with not enough time allotted for either the council or the public to adequately review.

The council should act responsibly and set a date for a study session at a special meeting devoted to this issue. This special meeting should be planned for a date in the future ( a matter of weeks) get well publicized and encourage participation from the residents of Woodside.

Sarah Rivers
Woodside
Sarah Rivers
Item B Page 57 Town Council Meeting September 12, 2023
From: Kevin
To: Town Hall email
Subject: Planning Commission discussion
Date: Tuesday, February 23, 2021 5:29:37 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To: Woodside Town Council
I understand you will be discussing reducing the Planning Commission from 7 district members to 5 at large members.

This is too significant of a change with not enough time for either the council or the public to review. The council should set a date for a study session at a special meeting. You need to hear from people in every neighborhood and every district.

Bottom line, this needs to be weeks out, well noticed, and allow for full participation from the public.

If the issue is difficulty in finding enough volunteers, the answer is not reducing the commission size or a members at large arrangement. That will only create multiple future problems. It's like kicking the can down the road.

Kevin Greenwood
Item B Page 58 Town Council Meeting September 12, 2023
From: Fawni Hill
To: Town Hall email
Subject: Planning Commission Agenda Item
Date: Tuesday, February 23, 2021 5:29:53 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mayor, Town Council Members, Town Manager, et al,
Woodside is a very unique TOWN - Rural in nature with coveted open space, trails, parks and a wonderful quality of life for not only the residents and their pets/animals, but visitors from neighboring communities that journey to Woodside to breathe the fresh air and take in the splendor of the region and experience a rural community right in the heart of Silicon Valley.

People want to move here to have that Woodside experience; however, many who come have instead brought suburban and even urban views with them regarding how the community should look and function. Woodside is the last Town in Central San Mateo County that is trying to hold on to the heritage that makes this community so desirable.

Yes, change will always occur, but by eliminating distinct neighborhoods from having a say in local government through their neighborhood representative, is not a community value and akin to discrimination. Every neighborhood should be represented, from the smallest single family home or cottage to the 100 million dollar plus estates. All voices matter, not just those who can buy or manipulate votes and favors.

The proposal on the table is being pushed without the benefit of community involvement though it will affect every resident of Woodside.

Please consider taking a breath, spending some time asking the people what they want for THEIR Town, for today and into the future.

Thank you for your time and consideration.

Fawni L. Hill
Item B Page 59 Town Council Meeting September 12, 2023
Item B Page 60 Town Council Meeting September 12, 2023
From: David Gluss
To: Town Hall email
Subject: Changing representation method for town council Date: Tuesday, February 23, 2021 6:33:32 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I find it alarming that you'd consider moving to an at-large system for choosing representation for the town council.

It makes it easy for a populous part of the town to freeze out smaller parts. As Old La Honda Road contains a lower number of people but a high proportion of the town's road and connectivity, it would be easy to just cut off money for maintenance.

Some examples:

Consider the school bond. It was voted down because most of the population doesn't have children. This did not affect me personally but I was disgusted that people would be their selfishness ahead of the children. That, however is what many people are like.

Consider the internet/cable deal: 10% of the population is not only excluded from the deal (us) but because of Comcast's exclusive deal with the town, no other cable company can serve the ones you left out, and we are left out permanently.

To conclude:

If you change to a non-district plan, I'm afraid that the densely populated town center will call all of the shots in their own favor, and that wouldn't be right.

David Gluss + Patti Pope
Item B Page 61 Town Council Meeting September 12, 2023
From: Karen Offen PhD
To: Town Hall email
Subject: Districts or not
Date: Tuesday, February 23, 2021 8:14:54 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I am very concerned that changing from district representation for the planning commission is a potentially dangerous proposal Woodside is an unusual community - with different areas with different acreages, animals, etc.

It is not like the neighboring communities that are more homogenous. I think there is a back story behind this proposal that might threaten Woodside’s very character and rural residential, horsey, outdoors existence. We should become aware of what this back story is. I urge the Town Council to investigate thoroughly where this idea is coming from - and why - before drawing any conclusions.

Thank you, Karen Offen
( a Woodside resident since 1968)
Sent from my iPhone
Item B Page 62 Town Council Meeting September 12, 2023
Terry Freeman
, Woodside, CA 94062
February 23, 2021
Town Council
Town of Woodside
2955 Woodside Road
Woodside, CA 94062
Sent Via Email ([email protected] )
RE: Planning Commission Restructure
February 23, 2021 Town Council Meeting, Study Session
Honorable Council Members:

I share Maggie Mah’s concerns about the restructure of the Planning Commission you plan to consider during this evening’s study session. I strongly agree with every point she raised in her February 17 letter to you. In addition, please consider the following:

1. The Planning Commission and the Town Council are the only two Town bodies that have authority to make decisions that affect the entire Town and its residents. However, Planning Commissioners are appointed by the Town Council, whereas the Council Members are elected by the residents. Reducing the number of Planning Commissioners reduces the number of Commissioners required for a majority vote on decisions. This, coupled with appointing Commissioners on at at-large basis rather than by district, creates the potential for the Town Council to appoint Commissioners who share the Council Members’ perspectives and hold a majority of the Planning Commission votes.

In the best case, all voices are not being heard and decisions are being made by Commissioners who may lack sufficient knowledge of the district impacted. In the worst case, the potential for abuse would be significant. Either way, it violates the basic principles of democracy.

2. Appointment of Planning Commissioners on an at-large basis rather than by district reduces, if not eliminates, accountability and responsiveness by the Commissioners to residents of districts other than the ones in which they reside.

3. While fewer Planning Commissioners may result in shorter meetings, the tradeoff is that fewer opinions may be heard. Robust, wide-ranging input and discussion with decisionmakers with first-hand knowledge of the district impacted will result in better decisions and great satisfaction by residents who, if not happy with the outcome, at least feel their concerns have been heard. Sacrificing these outcomes for the sake of shorter meetings would be a poor tradeoff and bad public policy.

Item B Page 63 Town Council Meeting September 12, 2023

4. The Town Council already has the ability to appoint Planning Commissioners at large if no qualified applicants apply for an opening in a particular district.

Representation by district is critical for all the reasons Ms. Mah so eloquently stated in her letter, and for the reasons I have noted above. I respectfully request that you retain the current Planning Commission structure and, by so doing, protect the integrity of land use planning in the Town of Woodside.

Respectfully yours,
Terry Freeman
CC: Kevin Bryant ([email protected] )
Jackie Young ([email protected])
Jennifer Li ([email protected] )
Item B Page 64 Town Council Meeting September 12, 2023
From: Ann Nolan
To: Town Hall email
Subject: New Business - Study Session, 2/23/21 Meeting
Date: Wednesday, February 24, 2021 3:18:14 PM
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Honorable Mayor and Council Members,
I am opposed to reducing the number of Planning Commissioners and removing the requirement they be appointed by district.

Woodsiders in each of our seven districts deserve representation by people who know their neighborhood and who can act for them effectively and knowledgeably. Woodside has defined districts for a reason: they differ from one another. Each district has its own specific requirements and needs and even geography. If you reduce the number of Commissioners and then appoint them, you may get 5 commissioners at every meeting, but you may not be giving your constituents proper representation.

Finally I think a decision of this scope and importance should be discussed when it's appropriate to hold an in-person, "live" meeting, not a virtual one. I hope that can happen relatively soon. This is an important issue.

Sincerely,
Ann P. Nolan
Item B Page 65 Town Council Meeting September 12, 2023
Item B Page 66 Town Council Meeting September 12, 2023
In response to Council's question about redistricting, Ms. Savaree stated: the Town Council has latitude in determining the number of Planning Commissioners and how appointments are made; she needs more time to answer how to draw Planning Commission district lines different from the Council's district lines; there has been a push over the last decade to challenge cities that do not elect Councilmembers bydistrict (California Voting Rights Act).

In response to Council's clarifying question about the Council's and Commission's role, Mr. Bryant stated:
the oath speaks to upholding the Town's General Plan, which recognizes the differences in Town and are taken as a whole; people may feel the need to contact their representative in the district; Commissioners and Councilmembers evaluate the whole Town when making decisions and giving direction (e.g., increasing the maximum residence size originated from the Woodside Heights neighborhood and was applied Town-wide).

In response to Council's questions about district representation, Ms. Young spoke of: not seeing any instances where a specific district was slighted; how the Fair Political Practices Commission (FPPC) decided that the representatives from District 1 could not participate in the discussions regarding new development standards in the Glens due to potential financial gain; another issue regarding improvements benefiting the equestrian community; the composition of the ASRB when it was a sevenmember board and five-member board; recusal is a 500' radius, not the entire district.

In response to Council's questions, Mr. Bryant stated: no changes have been proposed for the four-year Planning Commission term; volunteer bodies do not have term limits; the evolution of state and federal regulations and environmental laws required local government roles to become more complex, specialized, and technical; volunteer bodies evolved to become reviewing bodies; as people became busier, the amount of time one can volunteer is more constrained; all 20 cities in the County have their own unique geographic issues to consider, and at-large versus by-district is not commonly discussed; the Town Council can change the policy that Commissioners cannot be on other committees.

The Public Comment Period opened at 8:11 p.m.

Melinda Stoker, Tum Suden Way, stated: communication about vacancies needs to improve and can easily be corrected; seven members is appropriate.

Corinne Moesta, Old La Honda Road, spoke of: having geographic diversity benefits the entire Town; District 7 recruitment efforts that happen behind the scene.

Peter Mason, Old La Honda Road, expressed support for district-representation, having as much diversity on the boards as possible, allow Commissioners to volunteer on other committees, and seven members.

Thalia Lubin, Palm Circle Road, urged the Council to direct review by the Volunteerism Committee and to postpone the discussion until there can be in-person meetings again.

Barbara Wood, Woodside Road, spoke of: the robust weekly email newsletter that the Town of Atherton sends to most residents; Councilmember Fluet's informative newsletters regarding COVID-19; the difficulty of finding information on the Town website; Woodside's unique needs; how females are discouraged from taking higher level volunteer positions.

Achim Moesta, Old La Honda Road, expressed support for maintaining district representation.

Ron Romines, Otis Avenue, spoke of: the lack of awareness of available volunteer opportunities, responsibilities, and benefits; encouraging existing volunteers to be available to share knowledge with non-volunteers in their own neighborhoods.

Carole Mone, volunteer for WPV-Ready, expressed support for maintaining district representation.

Ann Van der Staay, Old La Honda Road, urged the Council to utilize the Volunteerism Committee on Town Council Meeting Minutes February 23, 2021 Page 3
Item B Page 67 Town Council Meeting September 12, 2023
efforts to recruit and retain volunteers.

Virginia Dare, Old La Honda Road, urged the Council to utilize the Volunteerism Committee on efforts to recruit and retain volunteers.

Flo Anne Moles, Whiskey Hill Road, expressed support for maintaining district representation and suggested asking for space on the front page of "The Almanac" about volunteers needed.

Anne Kasten, Eleanor Drive, spoke of: appreciation for online meetings; commendation for Councilmember Fluet's regular emailed newsletters; communication and the Town website could be improved.

Anne Van Camp, Woodside Road, expressed support for maintaining seven members, district representation, and an exit interview idea.

Craig London, Vintage Court, expressed support for maintaining seven members and district representation.

Marilyn Voelke, Roan Place, spoke of: communication about vacancies and district representation could be improved; neighbors avoid competing with each other; support for lifting prohibition of Commissioners sitting on multiple Committees.

Vandana Mathur, District 7 resident, expressed support for district representation.

Deborah Gordon, Patrol Road, expressed the need for residents to become more engaged with the community.

Sandy Thompson typed in the chat box the need to delay the discussion until there can be in-person public meetings.

The Public Comment Period closed at 9:04 p.m.

The Council's comments included: appreciation for all the public input; the larger discussion is about improving communication to advertise vacancies, attract talent, and retain talent; direction to staff to set up joint meetings with the Planning Commission and another with the Volunteerism Committee to do further studies; soon, the Council will need to address the California Voting Rights Act and to examine what the Town will look like post-pandemic; providing ample public hearing notices; a suggestion to release more surveys incorporating elements brought up tonight; interest in including the ASRB in the discussions to distinguish their role with Planning Commission; the objective of making it easier to do business with Town; surveys show doing business in Town has improved; Zoom has provided the ability to attend more meetings; people are very busy and have difficulty gauging viability of a four-year commitment; term limits might help frame the horizon; interest in hearing ideas from the Volunteerism Committee on engaging the community; support for having more conversations on the topic; a suggestion to invite Portola Valley to talk about how they manage with five Councilmembers and five Commissioners being elected "at-large"; interest in tasking a demographer with evaluating how five districts would be drawn; competition for volunteer positions is healthy and valuable; appreciation for the pre-selection and politeness in the community.

REPORTS
A. Mayor and Councilmember Communications.

Councilmember Fluet spoke of: a recent C/CAG meeting regarding construction on Highway 101; a County Manager call regarding COVID-19 updates; the Council of Cities meeting on April 30, 2021, to be hosted by Woodside.

Town Council Meeting Minutes February 23, 2021 Page 4
Item B Page 68 Town Council Meeting September 12, 2023
From: Jennifer Li
To: Council Members
Subject: FW: Agenda item regarding Composition of the Planning Commission Date: Tuesday, July 25, 2023 4:51:54 PM
From: Marilyn Voelke
Sent: Tuesday, July 25, 2023 4:51 PM
To: Town Hall Email <[email protected]>
Subject: Agenda item regarding Composition of the Planning Commission [CAUTION]: This email originated from outside of the organization Do not click links or open attachments unless you recognize the sender and know the content is safe Dear Mayor and Councilmembers,
You’ve heard from me before about this issue. I would like to reiterate my belief that the overwhelming number of residents you have heard from on this issue want the Planning Commission composition to remain as it is…7 members from 7 districts. I disagree with Kevin’s summary in that although it is true that a large number of residents attending the prior meetings specifically wanted 7 members from 7 districts, all of them wanted things to remain the same…certainly the clearest interpretation of that is 7 members from 7 districts. I have attached my prior emails to this one for clarity.

Respectfully,
Marilyn Voelke
Email dated 9-13-22
Dear Mayor and Council Members,
From February 23, 2021, when the Council had its first study session on the question of changing the composition of the Planning Commission and reducing its membership from 7-5, through all of the meetings on the redistricting and reduction of Council seats from 7-5, you have heard overwhelmingly from residents that they want the system to stay the same and that they want representatives to represent their district viewpoint at Commission and Council. The Council has been redistricted and membership reduced because the law seems to require it, not because the residents wanted it. That is not the case with the Planning Commission. There is no compelling reason for the Planning Commission districts and membership to change. The ordinance should simply be changed to reflect what now exists. The Planning Commission benefits from 7 voices and viewpoints coming from all over town. I have provided a copy below of my email of 2-28- 22 to the Council supporting a 7 District Council map and summarizing the public input at the 2-23-21 meeting referred to in the Staff Report for tonight’s meeting. I went through all of those emails and was present for the meeting. I think my interpretation is accurate. Residents want to continue the system that has been available to them since the Town was founded.

I also believe the ordinance should be strengthened to ensure that a qualified in-district applicant be appointed if available, over an out-ofdistrict applicant. In 16 years on the Planning Commission, I have worked with two out of district Commissioners. Each was appointed because there was no in-district applicant. This is the norm in Town and, again, the overwhelming desire of residents. The last time Commissioners were appointed, 5 of the 6 Council Members present, inexplicably to me, voted to appoint an out of district applicant instead of a qualified in-district candidate, denying that district its neighborhood representation. Two of those Council Members voted for the out of district candidate twice…instead of the qualified incumbent in District 3 and again instead of the qualified District 4 candidate. Those votes belying those Council Members frequent on the record statements that they firmly believe residents want, and deserve to have, their neighborhoods represented. The District 4 Council Member was absent.

This vote has resulted in one neighborhood with two voices on the Planning Commission, and one neighborhood, with none. This is not the district/neighborhood representation your constituents have repeatedly asked for.

Respectfully submitted,
Marilyn Voelke
Feb 28, 2022, 4:50 PM
Dear Mayor Brown and Council Members,
I would like to support the hand drawn map produced by the Moestas, attachment 10 to the Staff Report. It captures the neighborhoods well in a 7 district map. The Town has had 7 districts since its inception and the system has served it well. There is no public groundswell for changing the system and reducing districts to 5. Quite the opposite. That suggestion has come from a few members of the Council, not from the public.

TOWN COUNCIL MEETING
07/25/2023
DESK ITEM: ITEM B
ATTACHMENT 5
Item B Page 69 Town Council Meeting September 12, 2023
I went back to look at the Town Council meeting packet, desk items, and subsequent minutes for the meeting on February 23, 2021 which was a study session on reducing the number of Planning Commissioners to 5, and removing the requirement that they be appointed by district. This meeting is pertinent because it's the first time the public engaged on the suggestion that districts be reduced from 7 to 5. I have tried to provide some numbers for you. I have tried my best to make the count accurate. I don't know the full number of residents participating in the meeting because it was a Zoom meeting and participants are not shown to us.

At least 55 participated by writing an email. None said they wanted to change the appointment of Planning Commissioners by district.

DIstrict representation, neighborhood representation, was universally supported. None advocated for reducing the districts from 7 to 5. One did say that might work, but would need study. Thirty specifically said that the districts should remain at 7. Twenty one (19 emails) essentially wanted the status quo, district representation as it exists without going further in the email. Three just wanted a postponement, expressing what many others did, that the matter should be postponed until in person meetings could be held.

The minutes show that 18 residents spoke during the meeting. Nine had previously written. Nine were new to the conversation. The descriptions are brief and none of the descriptions note whether the speaker favored 7 or 5 districts, although I remember statements in support of 7 districts being made. Eight of those speakers, myself among them, have advocated for retention of the 7 districts. One speaker, I recall stated that 5 might make sense.

You have since received more letters in support of retaining 7 districts. I am aware of only two recent statements by residents advocating for a 5 district scheme, one during public comment at your last meeting and one email comment.

The community has really already let you know how it feels about retaining the district system as it is. Let's pick the best 7 district map and move on.

Repectfully,
Marilyn Voelke
Item B Page 70 Town Council Meeting September 12, 2023

TOWN OF WOODSIDE
Report to Town Council Agenda Item: C
Prepared by: Kevin Bryant, Town Manager September 12, 2023 SUBJECT: STUDY SESSION: ARCHITECUTRAL AND SITE REVIEW BOARD

MEMBERSHIP

BACKGROUND
The Town of Woodside has had an Architectural and Site Review Board since the adoption of its first Zoning Ordinance in October 1959. Section 36.1 of Ordinance 1959-80 stated that:

An Architectural-Site Plan Committee is hereby created to carry out the duties hereinafter specified. The committee shall include a Planning Commissioner and two residents of the Town of Woodside, one of whom shall be a registered architect. Committee members shall be appointed by the Town Council for a one-year term renewable at the pleasure of the Council.

The present day makeup of the Architectural and Site Review Board is established by Section

32.15 of the Woodside Municipal Code, which states:

There is created an Architectural and Site Review Board (ASRB) which shall be advisory to the Planning Director. The Board shall consist of five members, one of which shall be a licensed architect if one is available for appointment and another one of which shall be a licensed landscape architect if one is available for appointment. The Board’s members shall be appointed by the Town Council. The Planning Director shall serve as the executive officer of the Board and shall be responsible for calling meetings of the Board, maintaining records, including minutes, referring applications, and transmitting in writing the reports and recommendations of the Board to the Planning Commission for action.

The regular meetings of the ASRB are held on the first and third Mondays of each month at 4:30 p.m. in Independence Hall.

In February 2023, the terms of three of the five members of the ASRB expired. The Town received no new applications in response to its normal recruitment efforts and the Council was not able to make new appointments. To allow the ASRB to reach quorum, one of the three ASRB members whose term was scheduled to end in February 2023 agreed to continue on the Board for a short, but undefined period of time. To address the issue that all three members were required to be present to make quorum, on March 14, 2023, the Town Council adopted Resolution 2023-7571 which had the effect of reducing quorum to be a majority of appointed members instead of potential members. In adopting the resolution, the Council asked that the issue of the ASRB vacancies return to the Council for discussion if it continues.

Pursuant to Resolution 2023-7571, the ASRB functioned with a quorum of two from March 14th through May 9th, when the Council appointed a fourth member to the ASRB.

The ASRB still has one vacant seat and the one member whose term ended in February 2023 who Item C Page 1 Town Council Meeting September 12, 2023

would like to step down. The Town has continued to recruit for two new members through frequent posts to Nextdoor and emails to subscribers of Town announcements and agendas. No additional applications for appointment to the ASRB have been received.

DISCUSSION
Staff is unaware of any other time in the Town’s history when there were not sufficient applicants to serve on the ASRB. When asked to comment on the difficulty of recruiting for members, one ASRB member commented during his reappointment interview in February that it was “dumb luck.”
Staff acknowledges that the termination of the California State of Emergency Declaration for COVID-19 and the end of hybrid meetings which allowed Board member participation by Zoom has likely had an impact on both recruitment and retention for the ASRB. However, the Town must comply with state law regarding Brown Act meetings and cannot return to Board member participation by Zoom beyond what is allowed by law.

To facilitate Council discussion, Staff has provided the following potential modifications to the operation and structure of the ASRB (A-D). These modifications are not mutually exclusive, and the Council could decide and direct that more than one of the changes be implemented. In the absence of any changes, Staff will continue recruitment efforts for the ASRB.

Operational Modifications
A. The ASRB meets twice a month at 4:30 on Monday afternoons. The time and frequency of ASRB meetings could be modified by either starting meeting times later (6:00 or 7:00, for example) and/or holding regular meetings once a month instead of twice a month.

Pros: Scheduling meetings in the evening may attract applicants who cannot participate in meetings that start during the workday. Holding regular meetings once a month may attract applicants for whom every two weeks is too great a time commitment.

Cons: Holding meetings once a month instead of every two weeks would result in longer agendas and longer meetings. Additionally, applicants that require ASRB review may have to wait longer to have their project reviewed by the ASRB if there only one meeting per month.

Structural Modifications
B. ASRB membership could be permanently reduced to three members.

Pros: Fewer applicants would be needed to fill the ASRB. For the current ASRB, the member who seeks to step down would be able to do so and the Board would have full membership.

Cons: ASRB recommendations would be made by between two and three appointees instead of by between three and five appointees, reducing the number of different perspectives reviewing applications.

Item C Page 2
Town Council Meeting September 12, 2023

C. Allow non-residents to serve on the ASRB. This could include professional architects or landscape architects that do not live in Woodside or college or graduate students in the field of architecture that do not live in Woodside.

Pros: Allowing non-residents who have professional and/or education qualifications would ensure that the ASRB has architectural expertise and would increase the pool of potential applicants.

Cons: Allowing non-residents to serve on the ASRB is contradictory to the resident volunteer model that has sustained the Town since its incorporation.

D. Disband the ASRB. Taking this action would require a modification to the Zoning Ordinance to re-assign applications to either the Planning Commission, the Architectural and Site Review Administrator, or Staff.

Pros: Disbanding would negate the need to recruit for the ASRB.

Cons: Disbanding the ASRB would end nearly 65 years of citizen participation in the architectural and site review process.

CONCLUSION
Recruitment to the ASRB has proved difficult in 2023. Discussion of potential changes the operation and structure of the ASRB is appropriate to determine if changes are needed to the Architectural and Site Review process.

ATTACHMENTS

1. Email from Don Lindsay, July 31, 2023

2. Email from Jean Savaree, July 31, 2023
Item C Page 3
Town Council Meeting September 12, 2023
1 Kevin Bryant
From: Don Lindsay
Sent: Monday, July 31, 2023 8:31 PM
To: Sage Schaan; Kevin Bryant
Cc: Don Lindsay; Don Lindsay; ASRB
Subject: Perspective on ASRB Modifications
CCing the ASRB list to solicit additional ideas.

Sage & Kevin,
After the ASRB Study Session item was continued to September in last week's marathon Town Council meeting, Kevin suggested I send my thoughts on the proposed modifications via email rather than wait until September. I remain hopeful that we can attract candidates to the committee without compromising the caliber of the committee's contribution.

A link to the Study Session and proposed modifications is here.

Here are my thoughts on each of these;
Regarding the proposed modification A of meeting times:
 Given our last two meetings have exceeded 2 hours, I'm worried that a single combined meeting that could exceed 3+ hours would not be attractive to potential candidates.  A later start time could create opportunities for more candidates to participate who are otherwise unavailable at 4:30pm however it is important to be sensitive to the demands on staff to participate later in the day and into the evening.
 Managing a meeting's agenda to consolidate some topics (i.e. Director Reports, meeting minutes) into alternating meetings may help manage some meeting durations, though admittedly these are typically short topics.

Regarding the proposed modification B for a permanently reduced ASRB size:
 Any project, particularly at the conceptual stage, benefits from "more eyes on the details", so operating with just three members risks comprising the quality of feedback applicants receive early in the development process.
 I'll add that it puts additional pressure on 100% attendance for the three members. A committee of five allows for more flexibility in this regard.

Regarding the proposed modification C for eligibility:
 Securing the participation of certified experts (i.e. architecture, landscape) is critical to the future success of the ASRB and the absence of these disciplines puts the credibility of the committee's recommendations at risk.

Given the majority of applicant's presentations are by licensed architects, our comments on proposed projects risk being dismissed as "uneducated".
 For architecture firms, this could be perceived as a growth opportunity for junior architects. Eligibility criteria could still include having developed a project in the town to ensure knowledge of our town's requirements.  Outreach to architecture firms in neighboring cities may prove fruitful in attracting potential candidates.

Item C Page 4
Town Council Meeting September 12, 2023
2 Regarding the proposed modification D for disbanding the ASRB:
 I fear that eliminating this step in the review process would be a disservice to the town but would be supportive of a broader restructuring of the planning‐related processes towards a more efficient use of resources (i.e. staff, residents, time). Between the ASRA, ASRB and Planning Commission, there is a sizable investment in people's time and I assume, perhaps naïvely, some degree of overlap or redundancy.

Finally, in terms of outreach to candidates, I'll suggest that communicating with the majority of residents may be better served through a direct mailing campaign. Either a physical mailing or email. Perhaps a footnote on any town communications (i.e. cleanup day or other notices) reminded residents of committee needs would be more impactful.

Hope this is helpful.
-don.
[email protected]
Item C Page 5
Town Council Meeting September 12, 2023
1 Kevin Bryant
From: Jean Savaree <[email protected]>
Sent: Monday, July 31, 2023 10:51 AM
To: Jennifer Wall; Kevin Bryant
Subject: RE: ASRB Meeting Time Flexibility
[CAUTION]: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good morning, Jenn. Information regarding the ASRB is found in both the Municipal Code and the Town Handbook.

Woodside Municipal Code Chapter 32, Commissions, Article II Architectural Site and Review Board establishes the ASRB and outlines it duties but there is no mention of when meetings are to occur. In the Town Handbook the ASRB is discussed under the Town Government’s Structure at page 13. That provides for regular meetings of the ASRB on the first and third Monday of each month at 4:30 in Independence Hall. If the Council were to direct that a more flexible schedule was appropriate this section of the Town Handbook would need to be revised. Please let me know if you have any questions. Thanks.

From: Jennifer Wall <[email protected]>
Sent: Thursday, July 27, 2023 4:26 PM
To: Jean Savaree <[email protected]>; Kevin Bryant <[email protected]> Subject: ASRB Meeting Time Flexibility
Hi Jean and Kevin,
What are the requirements for ASRB meetings? I'm curious whether we could implement flexible scheduling to accommodate members schedules? For example, as long as notice requirements are met, could the meeting happen at different times, on different days, etc. Let me know what's possible.

Thanks,
Jenn
Jenn Wall
Councilmember, District 1
Town of Woodside
2955 Woodside Road
Woodside, CA 94062
E-mail: [email protected]
Item C Page 6
Town Council Meeting September 12, 2023

Enhancing Public Safety through Community Sirens:

A Comprehensive Case for Woodside, California
Introduction
Public safety is a paramount concern for communities worldwide, and the implementation of community sirens has proven to be an effective tool in enhancing emergency preparedness and response. This comprehensive essay explores the significant benefits of community sirens in improving public safety and argues for their widespread adoption in Woodside, California. By referencing case studies and providing examples of situations where the use of sirens could have saved lives, this essay aims to underscore the importance of community sirens as a valuable asset for the town.

The Importance of Community Sirens
Community sirens are outdoor warning systems designed to alert residents and visitors about emergencies, ranging from natural disasters like tornadoes, hurricanes, and earthquakes to man-made incidents such as chemical spills, fires, or public safety threats. These sirens emit distinctive and easily recognizable sounds or voice messages, ensuring that people receive timely information and instructions during critical situations. Here are some key reasons why community sirens are vital for public safety:
• Timely Alerts: Community sirens provide immediate and audible warnings to residents, helping them take swift action to protect themselves and their families in emergency situations. This early warning can make the difference between life and death. • Mass Notification: Sirens can reach a wide audience simultaneously, making them an ideal tool for alerting large populations in high-risk areas. In the event of a disaster, seconds matter, and sirens help minimize response time. • Accessibility: Sirens are effective for people with disabilities or language barriers who may not receive alerts through traditional communication channels like text messages or phone calls.
• Complementary to Other Systems: Community sirens complement existing alert systems, such as emergency text messages or phone alerts. In some cases, sirens may be the only viable option for notification due to infrastructure damage or power outages.

Case Studies Demonstrating Siren Effectiveness
To further emphasize the importance of community sirens, let's examine a few case studies where their deployment proved to be crucial in saving lives and mitigating disasters.

Case Study 1: The Camp Fire, California (2018)
103 dead, 17 injured, 1 missing
The Camp Fire in 2018 was one of the deadliest and most destructive wildfires in California's history, underscoring the critical need for early warning systems like community sirens. In this case:
• The fire, fueled by strong winds and dry conditions, rapidly advanced through the town of Paradise, catching many residents off guard.
• Due to the speed of the fire's spread and power outages, traditional communication methods like mobile alerts and emergency broadcasts were not as effective as desired. • A well-designed community siren system could have provided immediate and widespread alerts, giving residents more time to evacuate safely and reducing the number of lives lost.

Paradise is now deploying a community siren system.

By referencing the Camp Fire, it becomes evident that having community sirens in place could significantly improve public safety in Woodside, especially during the high-risk wildfire seasons that California experiences.

Case Study 2: Black Saturday Bushfires, Australia (2009) 173 dead, 414 injured
While not in California, the Black Saturday bushfires in Australia offer another poignant example of the life-saving potential of community sirens in wildfire-prone regions:
• On February 7, 2009, a series of bushfires swept through the Australian state of Victoria, resulting in 173 fatalities and widespread destruction. • In some areas, residents received little to no advance warning, and the fires moved with astonishing speed.
• After the disaster, there was a widespread recognition of the need for improved early warning systems. Many communities in Australia have since implemented community siren networks as part of their comprehensive bushfire preparedness plans.

This case study serves as a global example of the importance of proactive measures, like community sirens, in addressing wildfire risks.

Case Study 3: Gatlinburg Wildfires, Tennessee (2016)
14 dead
The Gatlinburg wildfires in Tennessee highlighted the importance of rapid and reliable public notification systems in the face of an evolving wildfire threat:
• In late November 2016, wildfires erupted near Gatlinburg, a popular tourist destination. • Rapidly changing weather conditions and shifting winds contributed to the unpredictability of the fires.
• The evacuation process faced challenges, as some residents did not receive timely alerts. • Enhanced early warning systems, including community sirens, could have played a crucial role in alerting residents and visitors to the immediate danger.

Gatlinburg has since upgraded, repaired, and expanded their community siren network.

This case study demonstrates how wildfires can pose unexpected risks even in areas not traditionally associated with such threats, emphasizing the importance of comprehensive preparedness measures.

Examples of How Woodside Could Benefit from Community
Sirens
While Woodside, California, may not experience the same types of disasters as the aforementioned case studies, there are several scenarios where the deployment of community sirens could be highly beneficial:
• Wildfires: California is known for its wildfire seasons. In the event of a rapidly spreading wildfire, community sirens could provide early warnings to residents, allowing them to evacuate safely and avoid being trapped by flames.
• Earthquakes: As California is located in a seismically active region, earthquakes are a constant threat. Sirens could alert residents to seek shelter or take protective measures during a seismic event.
• Mudslides and Flooding: Woodside's hilly terrain makes it susceptible to mudslides and flooding during heavy rains. Sirens can notify residents to move to higher ground or safer locations when such hazards are imminent.
• Public Safety Threats: In cases of public safety threats, such as an active shooter or a dangerous chemical spill, community sirens can provide immediate alerts and instructions, helping residents stay out of harm's way. • Evacuation during Emergencies: Woodside's limited road infrastructure and potential for traffic congestion make it vital to have a clear and immediate evacuation plan.

Community sirens can play a crucial role in directing residents on the safest evacuation routes during emergencies.
• Power Outages: During power outages caused by storms or other events, traditional communication methods like mobile phones may become unreliable. Community sirens are independent of power sources and can continue to function, ensuring that residents receive emergency alerts.
• Community Preparedness: Having community sirens in place fosters a culture of preparedness, encouraging residents to develop emergency plans and assemble disaster supply kits. This proactive approach can reduce panic and confusion during crises.

The Potential Cost-Benefit Analysis for Woodside
While the installation and maintenance of community sirens represent an investment, it's important to consider the potential cost-benefit analysis for Woodside. The following factors should be taken into account:
• Lives Saved: The primary benefit of community sirens is the potential to save lives. By providing early warnings and clear instructions during emergencies, sirens can significantly reduce casualties.
• Property Damage Reduction: Sirens can also contribute to the reduction of property damage by ensuring that residents have enough time to take protective measures, such as boarding up windows or moving valuable belongings to safer locations. • Emergency Response Efficiency: Sirens can help emergency responders by ensuring that residents are aware of the situation and have already taken preliminary safety measures. This can lead to a more efficient allocation of resources. • Insurance Costs: Reduced property damage and fewer claims due to timely evacuation can lead to lower insurance costs for residents, offsetting some of the expenses associated with sirens.
• Economic Continuity: Ensuring public safety contributes to the town's economic continuity. A safe and prepared community is more likely to recover quickly from disasters, minimizing disruption to businesses and local services. • Community Resilience: Community sirens promote resilience by fostering a sense of preparedness and cooperation among residents. A prepared community is better equipped to handle emergencies of all kinds.
• Emergency Services Savings: While initial costs are incurred for siren installation and maintenance, the efficiency gains in emergency response can lead to cost savings for emergency services in the long run.

Potential Funding Sources for Community Sirens
To implement a town-wide community siren system, Woodside may explore various funding sources, including:
• Federal Grants: You can search for federal grant opportunities related to emergency preparedness and public safety on the official website of the Federal Emergency Management Agency (FEMA) at www.fema.gov. Look for grant programs such as the Homeland Security Grant Program (HSGP) and the Pre-Disaster Mitigation (PDM) Program.
• State Grants: To find state-level grant programs in California, visit the California Governor's Office of Emergency Services (Cal OES) website at www.caloes.ca.gov and navigate to their grants section. Look for programs related to disaster preparedness and mitigation.
• Local Resources: Contact the Woodside city government or the relevant county authorities to inquire about local funding opportunities for public safety projects. They may have information on available grants, bond measures, or partnerships. • Public-Private Partnerships: Explore potential partnerships with local businesses, utility companies, and philanthropic organizations. Many businesses and corporations have corporate social responsibility (CSR) programs that support community safety initiatives.
• Community Bonds or Taxes: If necessary, the local government can initiate a bond measure or tax initiative to fund public safety projects.

What the Town should do
In order to create a reliable community siren system in Woodside, California, a thorough approach is necessary. This involves first identifying the specific risks faced by the community, followed by exploring potential funding sources through grants and partnerships. It is important to develop a clear implementation plan that addresses high-risk areas and determines the appropriate siren technology for the region's unique conditions. Engaging with stakeholders, such as local government and residents, is crucial for support and coordination. Standardized emergency response protocols, careful siren installation and testing, and maintenance plans are integral to ensuring the system's functionality. Providing education and training to the community is crucial for the system's effectiveness. Regular evaluation and adjustments, as well as a focus on preparedness culture, will aid in keeping the community resilient. Lastly, it is important to continuously monitor funding opportunities to maintain the system's long-term viability. By following these steps, Woodside can establish a strong community siren system that enhances public safety and emergency response.

Camp Fire
The Camp Fire as seen from the Landsat
8 satellite on November 8, 2018, with red
highlighting active fire seen in infrared
Location Butte County,
California
Coordinates 39°48′37″N
121°26′14″W
Statistics
Cost $16.65 billion
(2018 USD)
(Costliest
worldwide)
[1][2][3][4][5]
Date(s) November 8–25,
2018 (contained)
Burned area 153,336 acres
240 square miles
621 square
kilometres
62,053 hectares[6]
Cause Electrical
transmission fire
from a PG&E
power line[7]
Buildings destroyed 18,804
Deaths 85[8]
Non-fatal injuries 17[9]
Missing people 1[8]
Evacuated 52,000 people[10]
Camp Fire (2018)
The Camp Fire was the deadliest and most destructive
wildfire in California's history,
[11] and the most expensive
natural disaster in the world in 2018 in terms of insured losses.
[12][13][3]
Named after Camp Creek Road, its place of origin,[14] the fire started on Thursday, November 8, 2018, in Northern California's Butte County. Ignited by a faulty electric transmission line, the fire originated above several
communities and an east wind drove the fire downhill
through developed areas. After exhibiting extreme fire
spread, fireline intensity, and spotting behaviors through the rural community of Concow, an urban firestorm formed in the foothill town of Paradise.
[15][16][17][18] Drought was a
factor: Paradise, which typically sees five inches of autumn rain by November 12, had only received one-seventh of an inch by that date in 2018. With the arrival of the first winter rainstorm of the season, the fire reached 100 percent
containment after seventeen days on November

25.[19][20][21]
The Camp Fire caused 85 civilian fatalities, with one person still missing as of August 2, 2019,[8] and injured 12 civilians and five firefighters. It covered an area of 153,336 acres (620.5 km2; 239.6 sq mi), and destroyed more than 18,000 structures, with most of the destruction occurring within the first four hours.
[6] The towns of Paradise and Concow were
almost completely destroyed, each losing about 95% of their structures. The towns of Magalia and Butte Creek Canyon were also largely destroyed.[22] By January 2019, the total damage was estimated at $16.5 billion; one-quarter of the damage, $4 billion, was not insured.[a][3][23] The Camp Fire also cost over $150 million in fire suppression costs,
[5]
bringing the total cost of the fire to $16.65 billion.

The same month, Pacific Gas and Electric Company
(PG&E), the utility company responsible for the faulty
power line, filed for bankruptcy, citing expected wildfire liabilities of $30 billion.[2] On December 6, 2019, the utility made a settlement offer of $13.5 billion for the wildfire victims; the offer covered several devastating fires caused by the utility, including the Camp Fire.
[24][25] On June 16,
2020, the utility pleaded guilty to 84 counts of involuntary manslaughter.
[26]
Coordinates: 39°48′37″N 121°26′14″W
Map
The footprint of the Camp Fire, which
burned from the Feather River Canyon to
the floor of the Central Valley and Highway
99 The fire's location in Northern
California, where it burned
almost entirely within Butte
County
Perimeter of Camp Fire
The Camp Fire was the deadliest wildfire in the United
States since the Cloquet fire in 1918 until it was surpassed by the Lāhainā fire's 115 fatalities in 2023.[27] It is also the fourteenth-deadliest wildfire in the world and the seventhdeadliest U.S. wildfire overall. [28][29]
In 2005, the California Department of Forestry and Fire Protection (Cal Fire) released a fire management plan for the region, which warned that the town of Paradise was at risk for an ember-driven conflagration similar to the Oakland firestorm of 1991.
[30] The report stated, "the greatest risk to
the ridge communities is from an east wind driven fire that originates above the communities and blows downhill
through developed areas."[30]
The Camp Fire started in an area that had experienced 13 large wildfires since 1999.[31] The area was most recently burned in 2008 following the Humboldt Fire[32] and the
larger Butte Lightning Complex fires.
[33] In June 2009, a
Butte County civil grand jury report concluded that roads leading from Paradise and Upper Ridge communities had
"significant constraints" and "capacity limitations" on their use as evacuation routes.
[34] The report noted a combination
of road conditions "which increases the fire danger and the possibility of being closed due to fire and or smoke",
namely sharp curves, inadequate shoulders, and fire hazards adjacent to shoulders, such as "fire fuel and steep
slopes".
[34] The report also recommended a
moratorium on new home construction in fire-prone
areas.
[31] In September 2009, the Butte County Board
of Supervisors called the grand jury report "not
reasonable", citing improved building codes and fire
prevention requirements as arguments against a
moratorium.
[31]
Based on these reports, there had been warnings to
Paradise city planners that they were not including
study results in new plans. For example, in 2009, the
town of Paradise proposed a reduced number of travel
lanes on the roadways and received state funding from
the California Department of Transportation to
implement a road diet along Skyway, Pearson Road, and Clark Road, three of the town's main thoroughfares and evacuation routes.
[30][35]
Background
Fire hazard studies
In March 2015, an updated plan codified changes made after the 2008 fires that would convert Skyway into a one-way route during emergencies, effectively doubling its capacity. [30]
Residential development in wildland–urban interface areas such as Paradise and its vicinity are often located in state responsibility areas, where the State of California provides fire prevention and suppression.[36] Due to a need for increased state resources to safeguard these communities, a special fee was imposed on property owners starting in 2011 to provide for fire prevention.[37] However, the fee was largely unpopular and a measure to suspend and repeal the fee was approved by the California State Legislature in July 2017.[37] Assemblyman Devon Mathis (Republican) claimed, "not one cent has gone to putting more boots on the ground."[37]
Initially, much of the fire-fee revenue funded existing fire programs; the process of building out new prevention programs was slow. However, the revenue did fund projects such as secondary evacuation routes and fuel reduction zones.
[37][38] In August 2018, three months before the fire, fire safe councils in the Paradise region were awarded $5 million in grants from the fire prevention fee program to pay for fuel reduction and education projects.
[39]
Despite years of fuel reduction funded by special fees, numerous wildfires ravaged wildland–urban communities. Investigations found that PG&E power line failures during high winds had caused many of the fires. Utilities have the ability to disable dangerous power lines; however, the nearly 100-year-old transmission lines required intentional manual effort. PG&E shut off residential power to some customers, particularly in Paradise, in the days leading up to the fire. Following the 2017 North Bay fires, [40] PG&E
adopted a policy that precluded shutting off lines carrying more than 115 kV due to the number of customers who would be adversely affected by such a shutdown.[40] The California Public Utilities Commission (CPUC) is responsible for inspecting PG&E's electrical infrastructure. The scope of the CPUC in relation to the scope of electrical infrastructure is unbalanced, however, and the CPUC has had difficulty fulfilling their oversight mandate. [41]
A CPUC inspection of the section of electrical infrastructure at the origin of the Camp Fire was omitted for six years. Many of the electrical towers are original to the Upper North Fork Feather River Project, which was constructed in the early 1900s.
[41] This section is the 115 kV Caribou-Palermo line. A 2009 inspection noted three-bolt connectors, used to join two conductors, were in need of replacement, which PG&E said had been done by 2016.[42] In a 2011 audit, the CPUC found several thousand deficiencies, some of which PG&E disputed;[41] it was not clear if the number of deficiencies on the Caribou-Palermo line was unusually high. A 2012 windstorm brought down five towers. [41]
After the Camp Fire, the CPUC's Safety and Enforcement Table Mountain Division audited three years of the missing ten years of PG&E's records. A worn C-hook on a transmission tower touched off the fire—a hazard PG&E knew was urgent.
[43] Focusing on where the Camp Fire broke out, the audit found "the company was late in fixing 900 problems on its towers and other equipment, including two critical threats Pre-fire fire prevention efforts
Infrastructure oversight inspection
that regulators say languished more than 600 days before being repaired."[44] In May 2018, the CPUC gave PG&E permission to replace the aging line, though the design did not include line hardening through high fire hazard areas.
[45][46]
Conditions immediately leading up to and during the fire combined to create a highly combustible fuel load.

These conditions included:[17]
Heavy grass cover due to a wet spring
An unusually dry fall
Decreased humidity due to several recent wind events (23% dropping to 10%) Unusually dry fuel (5% 1,000-hr. moisture level)
Hot, dry, sustained and gusting high katabatic winds (25–35 mph), similar to the Diablo wind or the Santa Ana winds of the California Coast Ranges, locally known as the Jarbo winds.

The day the fire started, November 8, the fuel energy release component was above the historic record for that date; the first autumn rain normally occurs before November 1. In addition, the strong winds caused a Red Flag Warning to be issued on the day the fire started.

Regional previous burn patterns and topography also contributed to the fire. In Paradise, across from Rattlesnake Creek, the local fuel had never burned in recorded history. In addition, steep canyons in the area made firefighting access difficult.
[17]
Combined, the conditions formed a recipe for a firestorm. A subsequent Cal Fire report noted, "When the fire reached the town of Paradise, an urban firestorm began to spread from building to building, independent of vegetation." It was compared to the July 27, 1943, Royal Air Force bombing that caused the firestorm that consumed Hamburg, Germany, and killed an estimated 42,600 people, during World War II.
[15][16][17][18]
Pacific Gas and Electric Company (PG&E) notified customers for two days before November 8 that it might shut down power due to a forecast of high winds and low humidity. Ultimately, PG&E de-energized portions of Paradise on November 7, but not on November 8; however, even de-energizing Paradise would not have prevented the fire unless PG&E chose to perform the manually intensive task of shutting down their 115 kV transmission lines located in and near Pulga, California. The National Weather Service had issued a red flag warning for most of Northern California's interior, as well as Southern California, through the morning of November 9.

Early November 8 the northeasterly "Jarbo Winds"[47] formed; a katabatic wind off the Great Basin that picked up speed as it funneled through the Feather Canyon.

On Thursday, November 8, 2018, around 6:15 a.m. there was a problem on a PG&E power transmission line above Poe Dam near Pulga, California in Butte County. [4] A fire under power transmission lines near
Poe Dam was reported to Cal Fire by a PG&E Rock Creek Powerhouse worker at 6:33 a.m. PST. The fire was first reported to the Rock Creek Powerhouse by a PG&E field crew. The location is accessed by Camp Creek Road above Poe Dam and the Feather River railroad tracks. Soon after this report, a size-up fire officer was dispatched. Within minutes, a few other people, most of them other PG&E workers, called in about the fire.
[48][42]
Wildfire conditions and behavior
Timeline
An electrical machinist took two photos of the fire at 6:44 a.m., when it had grown to 10 acres (4.0 ha), [47]
and four minutes later two other employees sent in 21 photos and three videos. [42] That afternoon airborne
observers noted that an insulator had separated from the tower. [42] PG&E later reported that power lines
were down.[49]
Arriving ten minutes later, Captain Matt McKenzie, the first unit on scene, observed rapid fire growth and extreme fire behavior.
[47] Possibly saving many, he radioed in a request for resources and evacuations with a note, "this has got potential for a major incident," and that he was "still working on [finding a way to] access [the fire]." Access to the fire was by a narrow mountain road, which the fire engines were too large to navigate. Air resources had to wait until 30 minutes after sunrise, i.e., 7:14 a.m., but due to winds, aircraft were not on the fire until the afternoon.

The community of Concow did not receive an evacuation warning before the fire arrived less than twenty minutes later around 7 a.m. A call at 7:07 a.m. from someone directly observing the fire reported it in Concow with high winds on it, they said it was "rippin'". Several additional calls from Concow followed soon thereafter.
[50] At 7:23 a.m. the Butte County Sheriff's Office began evacuating Pulga.[51][52][53] Calls from Concow and Paradise continued for an hour at nearly one call per minute to report a fire — all were told there was no danger, that the fire was north of Concow off Highway 70, that there was no evacuation, and that authorities would contact residents if there were danger. [50]
By 8 a.m. PST, the fire entered the town of Paradise. Several minutes later, "the Butte County Fire Department notified Paradise dispatchers of their orders to evacuate the entire town" which would be in a sequence of zones beginning with the east side of town.[54] At some point that day, emergency shelters were established.[55][56] Wind speeds approached 50 miles per hour (22 m/s), allowing the fire to grow rapidly.
[57] Most residents of Concow and many residents of Paradise were unable to evacuate before the fire arrived. Due to the speed of the fire, firefighters for the most part never attempted to prevent the flames from entering Concow or Paradise, and instead sought to help people get out alive. [58] According to Chief
Scott McLean of Cal Fire, "Pretty much the community of Paradise is destroyed, it's that kind of devastation. The wind that was predicted came and just wiped it out."[59] The first hours saw a cascade of failures in the emergency alert system, rooted in its patchwork, opt-in nature, and compounded by a loss of 17 cell towers.
[60] Thousands of calls to 9-1-1 inundated two
emergency dispatchers on duty. Emergency alerts suffered human error as city officials failed to include four at-risk areas of the city in evacuation orders
[60] and technical error as emergency alerts failed to reach 94 percent of residents in some areas and even in areas with the highest success still failed to reach 25 percent of those residents signed up.[60]
The day after the fire started, PG&E employees noted the Big Bend's line equipment on the ground.[42] On November 10, an estimate placed the number of structures destroyed at 6,713, which surpassed the Tubbs Fire as the most destructive wildfire in California history, [61] but that has since been updated to
18,793.

By November 15, 5,596 firefighters, 622 engines, 75 water tenders, 101 handcrews, 103 bulldozers, and 24 helicopters from all over the Western United States were deployed to fight the fire. [62]
In the first week, the fire burned tens of thousands of acres per day. Containment on the western half was achieved when the fire reached primary highway and roadway arteries that formed barriers. In the second week the fire expanded by several thousand acres per day along a large uncontained fire line. Each day, containment increased by 5 percent along the uncontained eastern half of the fire that expanded into open timber and high country.

NASA satellite images show the
Camp Fire between November 7 and
November 12, 2018
Aftermath on July 11, 2019
November 9, the fire burned 70,000 acres
(28,000 ha).
[63]
November 10, the fire was 100,000 acres (40,000 ha)
and 20 percent contained.

November 13, the fire was 125,000 acres (51,000 ha)
and 30 percent contained.
[64][65][66]
November 14 PG&E employees noted a broken C hook
and a disconnected insulation anchor on a nearby
tower.
[42]
November 15, the fire was 140,000 acres and 40 percent
contained.
[65]
November 16, the fire was 146,000 acres and 50 percent
contained.

November 17, the fire was 149,000 acres and 55 percent
contained.

November 21, 85 percent containment; with rain falling, fire activity from November 21-on described as minimal.
[67][68]
November 22, 90 percent containment.
[69][70][71][72]
Heavy rainfall started on November 21, which helped contain the fire. [20] Fire crews pulled back and let
the rain put out the remaining fires while teams searched for victims. [21]
On November 25, 2018, Cal Fire announced that the fire had reached 100 percent containment and a total burn area of 154,000 acres (62,000 ha).
[19]
There were a large number of fatalities in the first several hours of the fire, but they were not found quickly. Discovery of these early fatalities took place over the course of the following two weeks. In the first week, nearly ten victims per day were found. In the second week, that lowered to several victims per day. Victims were still being found in the third week and beyond.

November 10, fourteen bodies were discovered, bringing
casualties to 23.

November 11, casualties increased to 29 after another
six bodies discovered.
[73]
November 13, casualties increased to 48, making it the
single-deadliest wildfire in California history, surpassing the 1933 Griffith Park Fire, which killed 29 people.
[64][74]
November 14, casualties increased from 48 to 56.
[75]
November 16, casualties increased from 63 to 71.
[76]
November 17,An additional five deaths brought the total to 76. President Donald Trump, Governor Jerry Brown, Governor-elect Gavin Newsom, and Federal Emergency Impact
Fatalities and injuries
The Camp Fire destroyed at least
12,000 buildings[22]
ManagementAgency (FEMA) director Brock Long toured the Paradise area, and they held a short conference in the afternoon.
[77]
November 18, casualties raised to 77.
[78]
November 19, casualties raised to 79.
[79]
November 20, casualties raised to 81.
[80]
November 21, casualties raised to 83.
[81]
November 23, casualties raised to 87.
[82]
December 3, casualties revised to 85 after human remains in three separate bags were identified to be the same victim.
[83]
Identification of the deceased was hampered by the fragmentary condition of many bodies. Ten of 18 dentists in Paradise lost their offices and patient records in the fire. Two of the dead were identified from the serial numbers on artificial joints, 15 from dental records, five from fingerprints and 50 from DNA.

Funerals and benefits were delayed by the identification difficulties. [84] As of 2022, a few victims are still
unidentified and are undergoing testing and identification by the DNA Doe Project. [85]
Traffic jams on the few evacuation routes led to cars being abandoned while people evacuated on foot, but did not contribute to any deaths.
[86] At least seven deaths occurred when the fire overtook people who were trapped in their vehicles, most on Edgewood Road, as well as one person outside a vehicle and two on ATVs.
[86][87] Some residents who were unable to evacuate survived by sheltering in place at the American gas station and the Nearly New antique store across the street. Others gathered in the nearby parking lot shared by a KMart and a Save Mart. The survival of some of those who sheltered in place has raised the question of whether in some scenarios last-minute mass evacuations provide the best outcomes, with some pointing to Australia's policy discouraging them, instituted following the 1983 Ash Wednesday brushfires in which many of the 75 dead were killed while trying to evacuate. [88] However, 70 of the 84
fatalities listed in the Butte County District Attorney's Camp Fire investigation summary[86] occurred inside or immediately outside the victim's residences, indicating that failure to evacuate contributed to many more deaths (70) than occurred while evacuating (8).

Many seniors were evacuated by passersby and neighbors, with at least one account of dozens of evacuees jumping into a reservoir to escape the flames.
[89]
Butte County Sheriff's Department initially reported a partial death count for each community (total 67): 50 in Paradise, 7 in Concow, 9 in Magalia, and 1 in Chico.
[90][91]
In two separate incidents, a pair of fire captains, a firefighter, and a pair of prison inmate firefighters were burned.[92] The first incident was a burnover, and the second incident was an exploding propane tank.

Summary of impact on population and first responders reported by Cal Fire.

Missing, Injured, Fatalities, and Evacuated
Occupation Missing Injured Fatalities Evacuated
Civilian 1[8] 12[9] 85 52,000[10]
Firefighter 0 5[9] 0 N/A
Burnt out vehicles abandoned along
the evacuation route
Total 1 17 85 52,000
The fire forced the evacuation of Paradise, Magalia, Centerville, Concow, Pulga, Butte Creek Canyon, Berry Creek and Yankee Hill and threatened the communities of Butte Valley, Chico, Forest Ranch, Helltown, Inskip, Oroville, and Stirling City.
[93][58]
The community of Concow and the town of Paradise were
destroyed within the first six hours of the fire,
[94][95] losing an
estimated 95 percent of their buildings. The town of Magalia also suffered substantial damage, and the community of Pulga, California suffered some. Nearly 19,000 buildings were destroyed, most of them homes, along with five public schools in Paradise, a rest home, churches, part of Feather River hospital, a Christmas tree farm, a large shopping center anchored by a Safeway, several fast food chains, such as Black Bear Diner and McDonald's, and numerous small businesses, as well.
[95][65][96][97] The Honey Run
Covered Bridge over nearby Butte Creek, the last three-span Prattstyle truss bridge in the United States, was incinerated on November 10.[98][99]
In May 2019, NPR reported that more than 1,000 families who were displaced by the fire were still looking for housing six months later. Rural northern California had been experiencing a severe housing shortage and growing homelessness crisis, compounded in part due to the fire.
[100] Prior to the fire, Chico had a housing
vacancy rate of less than 3 percent. The loss of several thousand residences placed additional strain on Butte County's housing market. Average list prices for homes were reported to have increased by more than 10 percent.
[101][102]
Summary of structural damage reported by Cal Fire:

Estimates of Damaged and Destroyed Structures
Structure Type Damaged Destroyed Total by Type
Single Family Residential ~465 ~9,879 10,344
Multiple Family Residential* ~22 ~276 298
Mobile home Residential* ~6 ~3,695 3,701
Mixed Commercial/Residential* ~0 ~11 11
Commercial ~105 ~514 619
Other ~77 ~4,286 4,363
Total 675 18,661 19,336
Structural damage and displacement
The Bay Bridge in San Francisco,
California. The photo on the right
was taken the month preceding the
Camp Fire on October 14, 2018, and
the one on the left on November 16,
2018.

Bay Area air quality suffered, and for
an unprecedented two days
exceeded an air quality index of
200.
[103]
Note: Cal Fire damage updates do not contain categories tagged with *, however, a count was given November 17; also, '~' denotes an estimate.

The smoke from the fire resulted in widespread air pollution throughout the San Francisco Bay Area
[104] and Central
Valley,
[105] prompting the closure of public schools in five Bay Area counties and dozens of districts in the Sacramento metropolitan area on November 16.[106][107] Smoke was reportedly visible as far away as New York City after smoke plumes traveled a distance of over 3,000 miles.
[108] John Balmes, a physician at the
University of California, Berkeley who sits on the California Air Resources Board, noted that the fire "[resulted in] the worst air pollution [ever] for the Bay Area and northern California."[109] Recovery efforts were slowed as crews tested burned debris for environmental contaminants such as asbestos, volatile organic compounds, heavy metals, arsenic, dioxins, and other hazardous materials that may have burned or spread in the fire.
[110]
The Butte County Health Officer, Andy Miller, declared the burned region uninhabitable. A strong warning was issued against rehabitation, noting, "[you] will be exposed to hazardous materials."[111] In the weeks following the fire, Paradise City Council and Butte County Supervisors passed emergency
ordinances to alleviate the delay in FEMA temporary housing by allowing residents to return to their land and live in temporary residences until the cleanup was completed and they could rebuild.

However, with additional information it was clear there was a significant risk to public health and in early February 2019, FEMA's Federal Coordinating Officer David Samaniego forced policymakers to retract the accommodation and remove residents from the burn area. Those policymakers released an announcement, "The Town of Paradise and Butte County were informed that emergency ordinances intended to provide a process for citizens to return to their properties prior to removal of the debris may impact federal funding. The disaster assistance is predicated on the need to remedy health and safety hazards that pose an immediate risk to citizens prior to living in recreational vehicles on their properties with structures burned during the Camp Fire."[112][113] Emotions were summed up by resident Ben Walker while addressing the Paradise City Council: "I'm asking you not to throw the people of this town into the cold in the middle of winter. If the option is to choose federal money to rebuild the town, or the people to rebuild the town—choose the people". [113][114]
Multiple drinking water systems across the burn area were chemically contaminated,[115] and contaminated building plumbing. Benzene levels found in some drinking water samples, from multiple systems, exceeded hazardous waste levels. Other contaminants such as methylene chloride, vinyl chloride monomer, naphthalene, and others were also found above allowable drinking water exposure limits. In particular, methylene chloride was present above safe drinking water limits when benzene was not detected indicating benzene was not a predictor of wildfire contaminated water. Sources of this contamination are thought to include smoke being sucked into depressurized buried and building water system components and the thermal degradation of plastics in the water systems themselves. [116] Investigators found that traditional
Environmental
methods of calculating burn severity using satellite imagery were not appropriate for classifying localized burn severity within WUI communities. Density of structural loss was more predictive of water system contamination.[117] Studies revealed significant hardship by households across the burn area who had standing homes lacking safe water.
[118] Household drinking water and plumbing education efforts were conducted by Purdue University, University of California Berkeley, Butte College, and Chico State University researchers in collaboration with the Camp Fire Zone Project. In 2020, the U.S. National Academies convened a workshop to address questions related to post-wildfire public health challenges. [119]
The volume of insurance claims overwhelmed Merced Property and Casualty Company, a small insurer founded in 1906, to the point of insolvency (policyholders' surplus $25 million). In response to a notice given by the company, the California Department of Insurance reviewed and then placed it into liquidation.

This allows the California Insurance Guarantee Association, a state guaranty association, to cover claims.

The Department of Insurance will continue with a review of all insurers with a domicile in California so to determine the exposure of each to Camp Fire losses.
[120] An estimate by the Los Angeles Times of Merced
Property and Casualty Company's assets and reinsurance shows that they would only be able to cover 150 homes out of the 14,000 homes destroyed in a region where they were one of the only companies that still provided fire insurance policies despite the region being categorized as a high fire-hazard severity zone by the California Department of Forestry and Fire Protection. This is the only known instance of an insurance company becoming insolvent from a single event.
[121]
On November 16, the Chico city council passed an emergency ordinance to prohibit price gouging in Chico, by preventing the cost of rent, goods or services from being increased by more than 10 percent for 6 months.
[122]
Facing potential liabilities of $30 billion from the wildfire, the electrical utility that was responsible for the transmission line suspected of sparking the wildfire, Pacific Gas and Electric (PG&E), on January 14, 2019, began the process of filing for bankruptcy with a 15-day notice of intention to file for bankruptcy protection.[2][123] On January 29, 2019, PG&E Corporation, the parent corporation of PG&E, filed for bankruptcy protection.[124][125] Because fire survivors are unsecured creditors with the same priority as bondholders, they will only be paid in proportion to their claim size if anything is left after secured and priority claims are paid; it nearly ensures that they will not get paid in full. [126] PG&E had a deadline of
June 30, 2020 to exit bankruptcy in order to participate in the California state wildfire insurance fund established by AB 1054 that helps utilities pay for future wildfire claims. [127][128][129][130]
PG&E settled for $1 billion with state and local governments in June, 2019,[131][132] and settled for $11 billion with insurance carriers and hedge funds in September, 2019.[133][134] Claims for wildfire victims consist of wrongful death, personal injuries, property loss, business losses, and other legal damages. [135]
Representatives for wildfire victims said PG&E owed $54 billion or more, and PG&E was offering $8.4 billion for fire damages, Cal Fire, and FEMA.
[136] FEMA originally requested PG&E for $3.9 billion from the wildfire victims fund, threatening to take the money from individual wildfire victims if PG&E did not pay,
[137][138] and Cal OES had an overlapping $2.3 billion request,[139] but they later settled for $1 billion after all wildfire victims are paid.[140][141][142][143] Economic
PG&E bankruptcy
On November 12, 2019, PG&E in its proposed reorganization plan provided an additional $6.6 billion for the claims of wildfire victims and other claimants, increasing the amount to $13.5 billion.[144][145][146][147][148][149] In a filing with the Securities and Exchange Commission (SEC), this puts the total amount for fire claims at $25.5 billion.[150] This consists of $11 billion to insurance companies and investment funds, $1 billion to state and local governments, and $13.5 billion for other claims.
[133][132][148]
On December 6, 2019, PG&E proposed to settle the wildfire victim claims for a total of $13.5 billion, which would cover liability for its responsibility originating from the Camp Fire, Tubbs Fire, Butte Fire, Ghost Ship warehouse fire, and also a series of wildfires beginning on October 8, 2017, collectively called the 2017 North Bay Fires.
[24] The offer was tendered as part of PG&E's plan to exit bankruptcy.[25][151] Wildfire victims will get half of their $13.5 billion settlement as stock shares in the reorganized company,
[152][153]
adding to the uncertainty as to when and how much they will be paid.[154][155] On June 12, 2020, because of uncertainties in the value of the liquidated stock, in part because of the financial market impact of the COVID-19 pandemic, PG&E agreed to increase the amount of stock.[156][157] On June 16, 2020, PG&E pleaded guilty to 84 counts of involuntary manslaughter for those that died in the Camp Fire, for which it will pay the maximum fine of $3.5 million and end all further criminal charges against PG&E. This action does not alleviate PG&E of any future civil claims by victims of the Camp Fire which would fall outside the bankruptcy proceedings, as well as how existing litigation against PG&E may be handled.[158][26]
On Saturday, June 20, 2020, U.S. Bankruptcy Judge Dennis Montali issued the final approval of the plan for the reorganized PG&E to exit bankruptcy,
[159][160][161] meeting the June 30, 2020 deadline for PG&E to qualify for the California state wildfire insurance fund for utilities. [127][128][129]
On July 1, 2020, the PG&E Fire Victim Trust (FVT) was established as part of the reorganization plan[162] of the 2019 bankruptcy of PG&E to administer the claims of the wildfire victims. [163][164] Also on July 1,
PG&E funded the FVT with $5.4 billion in cash and 22.19% of stock in the reorganized PG&E, which covered most of the obligations of its settlement for the wildfire victims. [165][153][166] PG&E had two more
payments totaling $1.35 billion in cash that were paid in January 2021 and January 2022 to complete its obligations to the wildfire victims.
[157][167] For additional funding, on January 28, 2021, the FVT sued multiple PG&E contractors responsible for tree trimming, infrastructure inspections and maintenance for breach of contract and neglect,
[168][169] and on February 24, 2021, sued 22 former PG&E officers and directors for breach of fiduciary duty by failing to put in place policies and practices to respond to deficient tree trimming work and aging infrastructure.
[170][168] On September 29, 2022, the FVT announced that they had settled the lawsuit against PG&E's former officers and directors for $117 million.[171] Initially, the Trustee, the Honorable John K. Trotter (Ret.), and the Claims Administrator, Cathy Yanni, were in charge of the FVT.
[163][172] On July 1, 2022, Cathy Yanni became Trustee of the FVT, replacing Justice John Trotter.
[173] Claimants are wildfire victims from the 2015 Butte Fire, 2017 North Bay Fires, and 2018 Camp Fire in Northern California. The 2017 Tubbs Fire is considered to be one of the 2017 North Bay Fires.
[164] Victims of the 2019 Kincade Fire are not covered by the FVT.[174][162] Victims of the 2016 Ghost Ship warehouse fire are not covered by the FVT, but by PG&E's insurance coverage for the year 2016.[175][176]
Fire Victim Trust
Claims for wildfire victims include real estate and personal property, personal income loss, business loss, wrongful death, personal injury, emotional distress, zone of danger, and nuisance claims. [164] Wildfire
victims will be paid in cash, funded partly from the cash portion of the settlement, and partly from 478 million shares of PG&E stock that will be liquidated into cash on a schedule and at a price that is not yet determined.[157][176][177][178] Starting November 23, 2020, the FVT began issuing Preliminary Payments up to $25,000 for those with significant losses.
[179][180] There were 71,394 wildfire victims who filed claims by the deadline of February 26, 2021.[181][182] Starting March 15, 2021, the FVT began issuing the first installment of Pro Rata Payments (partial payments) to eligible claimants. This first installment was 30% of the Approved Claim Amount for their damages,
[181][182][164] because the total amount of money
available to the FVT is unknown. Starting February 15, 2022, the FVT began issuing payments with a Pro Rata of 45%, meaning that those that had already received a payment would get a supplemental payment, and payments made after February 15, 2022, would be at 45%. [167] As of September 30, 2022, there were
244,292 distinct claims that had been filed, and the FVT had distributed $5.08 billion to 49,301 wildfire victims.
[183]
The California Department of Forestry and Fire Protection and state utility regulators investigated Pacific Gas and Electric Company (PG&E) to determine if they complied with state laws in the areas burned in the fire. The Associated Press noted the fire started near a property where PG&E detected sparks on the day before its outbreak.[184][185] PG&E was convicted of a felony due to a gas pipeline explosion in 2010 and is on probation, which means penalties for subsequent crimes are enhanced.[186][187] PG&E also reported damage to the Caribou-Palermo transmission line 15 minutes before flames were first reported under the wires; the same line was previously damaged in a windstorm in December 2012.[188] Investigators believe that the failure of a badly maintained steel hook holding up a high voltage line was a key cause of the fire.
[189] A PG&E report to CPUC on December 11, 2018, said that "it had found a hook designed to hold up power lines on the tower was broken before the fire, and that the pieces showed wear."[40]
A distribution line in Concow malfunctioned a half hour later, which was considered as a possible second ignition source.
[188] On November 11, PG&E employees saw bullets and bullet holes on pole equipment from the Big Bend distribution line affected by that outage, and downed wires, damaged poles and fallen trees about two thirds of a mile away.
[42]
Following the fire, multiple fire victims sued PG&E and its parent company in San Francisco County Superior Court before a definite cause had been determined, accusing PG&E of failure to properly maintain its infrastructure and equipment.
[190] In mid-May 2019, California state investigators announced that PG&E was responsible for the fire.
[191] The Cal Fire report was sent to the Butte County District Attorney Mike Ramsey.
[192]
While successful in evacuating nearly the entire town of Paradise, first responders were limited by an insufficient number of cell phone repeaters, which resulted in communication difficulties and reduced Internet speed: "Paradise quickly lost its equipment, the California Public Utilities Commission confirmed."[193] The wildfire alert system was similarly hampered by damaged cell towers; 17 towers Investigation
Response
First responders
California National Guard soldiers
from the 49th Brigade distributing
supplies to search teams during the
Camp Fire.
burned the first day.
[194] Many residents didn't sign up for the warnings, some neighborhoods for some reason did not receive any warnings, and the failure rate of the warnings that did get sent ranged from 25 to 94 percent.
[194]
Randall L. Stephenson, AT&T CEO, committed to fixing this problem, as AT&T added mobile repeaters to improve coverage.
[195] Two weeks into the fire, 66 cell repeaters were still damaged or out of service, and the remaining cell infrastructure was overloaded.[60]
Only two dispatchers were on duty to field thousands of calls to 911.[194] Initial widespread confusion about reporting missing people limited the search for victims. The Butte County Sheriff's Office opened a call center, staffed daily from 8:00 a.m. to 8:00 p.m., to provide and receive information and inquiries on missing persons.
[196][197]
The North Valley Animal Disaster Group worked with law enforcement and other shelters, rescue groups and independent operations to rescue and reunite pets and families, and established an animal shelter at the Chico Airport.
[198]
Fire resources were stretched as the fire began on the same day as the Woolsey Fire and the Hill Fire in Southern California. Camp Fire resource requests alone equalled the entire 6,000 Cal Fire full-time fire professionals. Both fires pulled resources from 17 states to respond.[199][200] By the second day of the fire, only half the fire resources had assembled.[201] The initial response within Paradise was shouldered by Paradise's three fire engines in stations 81, 82, and 83, and the two engines at Butte County Cal Fire Station 35.[202]
At the height of deployment, there were 5,596 firefighters (including 770 inmate firefighters [203][204]
), 622
engines, 75 water tenders, 101 fire crews, 103 bulldozers, 24 helicopters, and 12 fixed-wing aircraft. [62]
On the morning of ignition, high winds limited fixed-wing air support. [205][206] By that afternoon, calming
winds allowed for 9 fixed-wing aircraft on the fire, including 5 - 1,200-gal S-2 Trackers, 3 - 3,000-gal BAE 146s, and a 12,000-gal DC-10 Air Tanker.
[205] Eventually, three additional aircraft were deployed from out of state, including 2 - 1,620-gal CL-415 Super Scoopers that arrived from their home in Washington on November 9[207] and a 19,600-gal 747 Supertanker that arrived from its home in Colorado on November 11 after gaining a contract to work on federal land.[208][209][210] The California National Guard activated 700 soldiers to assist, [211]
including 100 military police officers from the 49th Brigade to provide security and search for remains with the assistance of 22 cadaver dogs.
[212][213] The 2632nd Transportation company
provided haul trucks.
[214] The 140th Regiment provided air
support. The 224th Sustainment Brigade constructed Alaska tents for temporary facilities.
[215]
From November 8 to December 1, an encampment formed in a vacant lot next to the Walmart store in nearby Chico.[216] The camp was in addition to motel room vouchers from FEMA and ten shelters established by the Red Cross and churches to house evacuees.
[217] Over a hundred people had become ill with norovirus at the shelters due to poor hygiene in Evacuation centers
A Black Hawk helicopter from
California's 140th Aviation Regiment
gathering water with a helicopter
bucket during Camp Fire, November
14, 2018.

A Black Hawk helicopter from
California's 140th Aviation Regiment
gathering water with a helicopter
bucket in the Feather River Canyon
located on the northeast corner of
the Camp Fire; Friday, November 16,
2018.
overcrowded centers—prompting many to camp outdoors.
[218]
Volunteers from across the region came to the camp and provided services for food, shelter, and sanitation; fire refugees referred to their camp as 'Wallywood.'[219] The camp population swelled to over a thousand people.
[220] Butte County has a persistent
homeless population of 7,500 people; many reside in Chico,[221] and some campers were revealed as resident homeless people who did not live in the fire zone.
[222] On December 1, the firefighter
camp facilities at the Butte County Fairgrounds became available, whereupon the Walmart camp was closed and the field fenced off, with the remaining fifty refugees relocated to the firefighters' camp.[216]
Recovery efforts included supporting the mental health of Camp Fire victims, particularly the youth.[223][224] Some former residents reported survivor guilt, troubling dreams, and symptoms of posttraumatic stress.
[225][226] To ease the stress on fire victims,
several people brought therapy dogs from the Butte Humane Society's Animal Assisted Wellness program.
[227] Lise Van
Susteren summarized the burden these children bear in experiencing climate change, "These kids are at the tip of the spear."[224][228] The Camp Fire cleanup became the largest hazardous material cleanup in state history. [229] Due to the time
required to clean up a town of nearly 30,000 people and surrounding rural metro region of another 3,000 people, and the infeasible task of developing temporary housing, residents were allowed to take up residence on their burned-out lots, which possibly exposed them to hazardous materials. [230] Winter rains
began at the end of the Camp Fire and as a result, hazardous contaminants soaked into the ground and ran into waterways which raised concerns for the drinking water. [231] Another concern was benzene
contamination from burning plastic pipes.
[232] Paradise tested sections of their water supply and initially "22 out of 24 water systems were tested" and announced as passed.[231] Later, the Paradise Irrigation District issued a notice that the water is contaminated and cannot be used.[233] For water tributaries within the 244-square-mile burn, "a months-long water monitoring program [sampled] surface water at least seven times through spring 2019."[231] While heavy metals and dioxins were concerns, a more pressing public health issue was an intestinal parasite, cryptosporidium, to which bare soil provided greater access to water systems.
[231]
FEMA, the Army Corps of Engineers, and the California Governor's Office of Emergency Services (CalOES) collaborated on developing a site to process fire zone demolition and remediation debris.
[234][235] Of fifty potential sites within thirty miles of Paradise, they identified the 200-acre Koppers Superfund Site in Oroville as a suitable site based on an industrial zoning and a rail spur; the site ultimately was dismissed due to concerns of toxicity.
[236] After consideration, all fifty sites were rejected and instead, hazardous waste, such as electronics, car batteries, and asbestos were hauled several hours by trucks directly from the individual cleanup sites to landfills in California and Nevada.

Mental health support
Environmental cleanup
The government procurement for cleanup was broken into several contract packages and put out to public bid to remove, process, and dispose of 5 million tons of materials at a cost of $3 billion:[237] ECC Constructors LLC, SF Bay Area, CA: Remove debris from half of Paradise, CA ($359 million).
[238]
SPSG Partners, a joint venture of Pacific States Environmental Contractors (in partnership with De Silva Gates Construction, Dublin, CA), Goodfellow Brothers Construction, and Sukut Construction, Santa Ana, CA: Remove debris from half of Paradise, CA ($378 million).
[238]
CERES Environmental Services (aka Environmental & Demolition Services Group), Sarasota, FL: Remove debris from areas outside the town of Paradise ($263 million). [238]
Tetra Tech, Pasadena, CA: Test soils for contamination ($250 million). Note that parent company Tetra Tech EC faked soil tests in Bayview–Hunters Point, San Francisco; two company supervisors were sentenced to prison.
[238]
Offhaul contracts went to several local sites, which avoided the need for rail offhaul to out of state sites:[239]
Waste Management;Anderson, CA: Contaminated demolition, such as ash, debris, and soil.
[239]
Recology; Wheatland, CA: Contaminated demolition, such as ash, debris, and soil. [239]
Odin Metal; Oroville, CA: Metals, such as burned vehicles and equipment. [239]
Granite's Pacific Heights Recycling; Oroville, CA: Concretes, such as house foundations and driveways.[239]
Franklin Recycling; Paradise, CA: Concretes, such as house foundations and driveways.[239]
Concrete will be shipped out of the county by truck as needed. [239]
The Paradise Fire Safe Council is looking at putting out bids for salvage logging the 443,000 dead trees, which would otherwise be the responsibility of homeowners at a combined cost of $750 million. There are challenges—such as logging must be within a few months or the trees will begin to rot—these challenges are being tested through a pilot program.
[240]
The Los Angeles Times reported the Camp Fire burned across an area burned to bare dirt by a hot burning wildfire ten years earlier, then salvage logged; fire ecologist Chad Hanson suggested brush piles and young trees left over after the salvage logging provided fast-burning fuels aiding the fire's rapid spread.[241] The Camp Fire was initially fueled by dry grass amid sparse pine and oak woodlands. [242] This drove most of
the post-event discussion away from timber management as a future fire-prevention solution.[243] The fire was largely driven by extreme weather conditions — high winds and low humidity — and spread through fuels parched by more than 200 days without significant precipitation, part of a statewide drought related to climate change.
[244][241][245][246]
The Sacramento Bee looked at if residential development is appropriate in the Sierra Nevada wildlandurban zones, quoting a former Sacramento Metropolitan Fire District chief, "There's just some places a subdivision shouldn't be built." Issues include if development can be safe, and if safe, what building codes and emergency response infrastructure would be needed.[247] That discussion pointed to other Sierra Foothill communities similar to Paradise. Cal Fire states "Those kinds of geographic features are present in Wildland and climate
many foothill towns."[247] Those features include proximity and alignment to river canyons channeling wind-fed flames over foothill communities. Visiting Professor Moritz (UC Santa Barbara) notes "if we were to go back and do the wind mapping, we would find, at some intervals, these areas are prone to these north and northeasterly [strong hot autumn wind] events."[242] On November 10, then-U.S. president Donald Trump misleadingly[248][249][250][251] stated that "There is no reason for these massive, deadly and costly forest fires in California except that forest management is so poor", including the Camp Fire and the concurrent Woolsey Fire in Southern California. [243] In a tweet, he
threatened to end federal assistance unless "gross mismanagement of the forests" is remedied.[252][253] Trump elaborated on his claims in an interview with Chris Wallace and during his trip to Paradise, stating "you got to take care of the floors. You know the floors of the forest — very important" and "[Finland] spent a lot of time on raking and cleaning and doing things and they don't have any problem."[254] Finland's president Sauli Niinistö was baffled by Trump's assertions and denied they talked about raking, leading to an Internet phenomenon of Finnish people sharing photos of themselves sarcastically raking forests with items such as house brooms and vacuum cleaners. [255]
Some fire experts refuted Trump's claims, noting Californians were experiencing unusually dry conditions and abnormally high fire danger.
[256][250] Brian Rice, president of the California Professional Firefighters, described Trump's assertion about state forest management practices as "demeaning" and "dangerously wrong", noting that 60 percent of California forests are directly managed by federal agencies, primarily the United States Forest Service, which had reduced spending on forest management in recent years. [257][248]
Regardless of the assertions for greater attention to raking by the President at the time, an ongoing discussion in California had revolved around the issue of increasing fire hazard due to a buildup of fuels. In 2016, prior to the Camp Fire, then Governor Jerry Brown warned that this is "the new normal", [258] yet in
September 2016, despite unanimous legislative approval, California Governor Brown vetoed Senate Bill 1463, which aimed to reduce the risk of power lines sparking fires in brush-covered and wooded areas. The key provisions in SB1463 were requirements to define in R.15-05-006 what "Enhanced mitigation measures" means and to explain how concerns of regional fire agencies were incorporated into R.15-05- 006. The Governor pointed out that the bill duplicated ongoing efforts by Cal-Fire and PG&E in fire mapping power lines with R.15-05-006.[259][260] Subsequent to the veto, "on January 19, 2018 the CPUC adopted, via Safety and Enforcement Division's (SED) disposition of a Tier 1 Advice Letter, the final CPUC Fire-Threat Map."[261] See the resulting firemap here, the region that would become the Camp Fire ignition point is a Tier 2 (elevated) hazard, which is a large area that burned heavily in 2008, and much of the burn area is Tier 3 (extreme), which had never burned in recorded history [1] (https://ia.cpuc.ca.gov/fire map/)
Following the Camp Fire, the CPUC moved on a new approach to fire prevention with a vote on December 15, 2018, to improve rules governing when utilities should disable power lines to reduce the risk of fires.
[40]
US District Court Judge William Alsup ruled May 7, 2019 that the board of PG&E would be required to tour the fire area, at a hearing on the utility's violation of its criminal Federal probation for its negligence in causing the 2010 San Bruno natural gas pipeline failure and subsequent explosion. This violation of Political
Burnt Seventh-day Adventist church,
Paradise
Federal probation predated the Camp Fire; after the 2017 Honey Fire, a much smaller but also in Butte County, investigators found that PG&E equipment started that fire. The company settled with prosecutors but did not properly report these events to its Federal probation officer. [262]
Going forward post-Camp Fire, policymakers are looking at options to harden the California energy distribution infrastructure against wildfires. A key constraint is that California is reliant on a system of centralized electrical generation with distribution to end-users. One proposal to prevent fires is underground distribution similar to modern suburban electrical distribution. In November 2018 and initiated prior to the Camp Fire, PG&E piloted in the North Bay a hardened section of electrical infrastructure. [263]
While buried power lines will reduce the risk of sparking wildfires, however, that solution increases distribution infrastructure cost by 10 times.
[264] A suggestion to reduce cost is to harden the sections of high energy lines through high wind areas upwind of residential communities in the wildland–urban interface, in particular, around river canyons pointing to those residential areas. The State Legislaturers have made efforts towards this strategy, however, while PG&E piloted a segment of hardened infrastructure, PG&E also diverted half the funds intended by the Legislature for this purpose. [265] Hardening utilities with
underground placement is common, such as gas and fiber-optic, which are usually buried [266][267] The cost to install overhead utilities is $500,000 per mile, while underground utilities are $5 million per mile.

Given the high cost of hardening, figuring out which sections to harden is therefore important. Of 175,000 miles of Californian electrical infrastructure, 80,000 miles is fireprone; [263] currently, those 175,000 miles
breakdown into 81,000 miles of overhead electrical distribution, 26,000 miles of underground distribution, and 18,000 miles of overhead-high voltage-transmission. Regardless of the solution chosen, as development and buildout of the State economy continues, that utility distribution system will expand, possibly doubling the current system in the next years. Policymakers will decide if an investment in hardened distribution is equitable and if the existing distribution should be modified as a single project or as a piecemeal replacement as sections of lines require replacement.

The first two building permits were reissued for Paradise after almost five months on March 28, 2019. Local public policymakers want to promote rebuilding with higher standards for fire-resistant construction, upgraded infrastructure, and using the recommended 2009 redesigns for enhanced fire safety, which included expanded road capacity to increase evacuation capacity and to provide better access for emergency equipment.
[268] The first Certificate of
Occupancy was awarded in July 2019.[269]
The Paradise Seventh-day Adventist church was completely destroyed, as was part of its adjacent academy. Estimates were that at least 600 homes of Adventist Health employees in Paradise had been destroyed. When power was restored to the site, the church began providing free potable water to neighbors. [270] Its leaders said,
"Though the physical attributes of our earthly Paradise are destroyed, the spirit of Paradise has spread across the country and around the world, as people are moved to volunteer resources to help." Most other places of worship were also destroyed, including Our Savior Lutheran Church, Ridge Presbyterian Church, Paradise Church of Christ, First Assembly of God, Craig Memorial Congregational Church, Paradise Foursquare, New Life Apostolic Church, Paradise Pentecostal Church of God, and Community Church of Electrical infrastructure hardening
Recovery
the Brethren. The lead pastor of Hope Christian Church, Stan Freitas, wrote, "Building was burnt down, but cross and rock still standing." "The church is still alive." A Church of Jesus Christ of Latter-Day Saints (LDS) meetinghouse and a Center for Spiritual Living were also destroyed.[271] A community interfaith memorial was held on February 8, 2019, at the Paradise Performing Arts Center.

The event was their grand re-opening since the Camp Fire. [272] Over a dozen faith traditions offered a free
celebration of life for the lives lost in the Camp Fire. The event was broadcast by Action News Now, NBC[273]
attended by 800+ Butte County community members. The event, which promoted healing, unity, and a time for the community to reconnect was sponsored by the Chico Area Interfaith Council. [274]
Families received remembrance gifts, and there was prayer, two choirs, piano, and a tribute to each individual who lost their life. The memorial was hosted by Linda Watkins-Bennett [275] and Grammy
Award-winning singer-songwriter Red Grammer performed his song called, "We're Made of Love", which was written for the memorial.
[276]
2019 Netflix documentary titled Fire in Paradise
2019 Frontline documentary also titled Fire in Paradise 2020 National Geographic documentary titled Rebuilding Paradise[277] 2020 This Old House Season 41 featured a four-episode series about families rebuilding their homes after the fire.
[278]
2021 BBC One documentary titled Greta Thunberg:A Year to Change the World with Greta Thunberg speaking to witnesses of the wildfires in Paradise 2021 Bring Your Own Brigade produced and directed by Lucy Walker In 2021, LA Times sports columnist Bill Plaschke wrote a book entitled Paradise Found:A High School Football Team’s Rise from the Ashes (2021), about how the Paradise High School football team inspired the people of Paradise after the Camp Fire. The book has been optioned for a feature film adaptation to be produced by 101 Studios, who produces Yellowstone.

California portal
2018 California wildfires
Woolsey Fire – A destructive wildfire that burned concurrently in Southern California Lytton wildfire - A Canadian wildfire that burned 90% of Lytton, British Columbia in 2021 List of fires
Pacific Gas and Electric Company disasters
a. Disproportionately represented by exceptionally low-cost uninsured residences versus highcost insured commercial structures.

1. Williams, Sean (January 18, 2019). "PG&E's Bankruptcy Will Be Costlier Than You Realize" Documentaries
See also
Notes
References
(https://web.archive.org/web/20190119121427/https://www.fool.com/pwa/investing/2019/01/ 18/pges-bankruptcy-will-be-costlier-than-you-realize.aspx). Fool.com. The Motley Fool.

Archived from the original (https://www.fool.com/pwa/investing/2019/01/18/pges-bankruptcywill-be-costlier-than-you-realize.aspx) on January 19, 2019. Retrieved January 26, 2019.

2. Efstathiou, Jim Jr.; Varghese, Romy (January 14, 2019). "A PG&E Bankruptcy May Be What California Needs for a Utility Fix" (https://www.bloomberg.com/news/articles/2019-01-14/pge-bailout-hopes-crushed-as-california-shows-little-interest). Bloomberg News. Retrieved January 15, 2019.

3. Reyes-Velarde,Alejandra (January 11, 2019). "California's Camp fire was the costliest global disaster last year, insurance report shows" (https://www.latimes.com/local/lanow/la-m e-ln-camp-fire-insured-losses-20190111-story.html). Los Angeles Times. Retrieved January 15, 2019.

4. Johnson,Alex (January 13, 2019). "Head of California electric utility quits amid fallout from deadly wildfires" (https://www.nbcnews.com/news/us-news/head-california-electric-utility-qui ts-amid-fallout-deadly-wildfires-n958241). NBC News. Retrieved January 13, 2019.

5. Joe Dworetzky; Irena Fischer-Hwang; Jay Harris; Hannah Knowles; Emily Surgent (December 18, 2018). "Wildland Development Escalates California Fire Costs" (https://www. kqed.org/news/11713393/wildland-development-escalates-california-fire-costs#:~:text=Nove mber's%20Camp%20Fire%20alone%20would,nearly%20%241.5%20billion%20to%20figh t.). KQED. Retrieved September 11, 2020.

6. "Camp Fire" (https://www.fire.ca.gov/incidents/2018/11/8/camp-fire/). fire.ca.gov. CAL FIRE.

November 15, 2019.Archived (https://web.archive.org/web/20200908232805/https://www.fir e.ca.gov/incidents/2018/11/8/camp-fire/) from the original on September 8, 2020. Retrieved September 12, 2020.

7. Robertson,Adi (May 15, 2019). "Investigators confirm that PG&E power lines started the deadly Camp Fire" (https://www.theverge.com/2019/5/15/18626819/cal-fire-pacific-gas-andelectric-camp-fire-power-lines-cause). The Verge.

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9. "Five firefighters among dozen-plus patients burned in Camp Fire" (https://www.sfchronicle.c om/california-wildfires/amp/Five-firefighters-among-dozen-plus-patients-13396604.php).

Sfchronicle.com. November 15, 2018.

10. McBride,Ashley; Gutierrez, Melody;Asimov, Nanette (November 11, 2018). "More than 4,000 now fighting Camp Fire, with a wary eye on the wind" (https://www.sfgate.com/californi a-wildfires/article/Butte-County-fire-only-grows-slightly-as-13381900.php). San Francisco Chronicle. Retrieved November 12, 2018.

11. Baldassari, Erin (November 11, 2018). "Camp Fire death toll grows to 29, matching 1933 blaze as state's deadliest" (https://www.eastbaytimes.com/2018/11/11/crews-continue-to-batt le-strong-winds-in-deadly-camp-fire/). East Bay Times. Retrieved November 12, 2018.

12. Rice, Doyle (January 8, 2019). "USA had world's 3 costliest natural disasters in 2018,At the time, the Camp Fire was the worst" (https://www.usatoday.com/story/news/2019/01/08/natura l-disasters-camp-fire-worlds-costliest-catastrophe-2018/2504865002/). USA Today.

Retrieved January 9, 2019.

13. "Insurer: CA Wildfire Was Costliest Natural Disaster of 2018" (https://web.archive.org/web/20 190109033048/http://time.com/5497613/california-camp-fire-worlds-costliest-natural-disaste r/). Time. January 9, 2019.Archived from the original (http://time.com/5497613/california-cam p-fire-worlds-costliest-natural-disaster/) on January 9, 2019. Retrieved November 3, 2019.

14. Ting, Eric (November 12, 2018). "Why is it called the Camp Fire? How California's most destructive wildfire got its name" (https://www.sfgate.com/california-wildfires/article/Why-is-itcalled-Camp-Fire-name-Butte-County-destr-13380824.php). SFGATE.Archived (https://web. archive.org/web/20230603132802/https://www.sfgate.com/california-wildfires/article/Why-is-i t-called-Camp-Fire-name-Butte-County-destr-13380824.php) from the original on June 3, 2023. Retrieved August 11, 2023.

15. "Camp Fire: The stand at Rattlesnake Flats:A sudden change of wind leaves two firefighter inmates, captain facing wall of flames" (https://www.mercurynews.com/2018/12/14/cal-fire-re port-compares-camp-fire-to-wwii-bombing-firestorm-details-firefighter-injuries). The Mercury News. December 14, 2018. Retrieved December 17, 2018.

16. "THE CALIFORNIA REPORT: Report Details Injuries to 5 Firefighters in Camp Fire, Compares Blaze's Ferocity to WWIIAttack" (https://www.kqed.org/news/11712473/cal-fire-re port-reviews-injuries-to-five-firefighters-in-camp-fire-and-compares-blazes-ferocity-to-ww-ii-a ttack). KQED News. December 14, 2018. Retrieved December 17, 2018.

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19. "Deadly California wildfire now 100% contained after scorching 154,000 acres" (https://www. cnbc.com/2018/11/25/deadly-california-wildfire-now-100percent-contained.html). CNBC.

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20. Madeline Holcombe; Joe Sutton. "Heavy rains douse California's deadliest wildfire and pose new dangers" (https://www.cnn.com/2018/11/23/us/california-fires-friday/index.html).

CNN. Retrieved November 25, 2018.

21. "Camp Fire: Firefighters thankful for rain's help in battling blaze" (https://www.sfgate.com/cali fornia-wildfires/article/Camp-Fire-Death-toll-climbs-to-81-identity-of-13411748.php). SFGate.

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23. "Natural catastrophe review 2018 - Munich Re" (https://www.munichre.com/en/media-relatio ns/publications/press-releases/2019/2019-01-08-press-release/index.html). Munichre.com.

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24. Gonzales, Richard (December 7, 2019). "PG&E Announces $13.5 Billion Settlement Of Claims Linked To California Wildfires" (https://www.npr.org/2019/12/07/785775074/pg-e-ann ounces-13-5-billion-settlement-of-claims-linked-to-california-wildfires). National Public Radio.

25. Acharya, Bhargav (December 6, 2019). "Bankrupt PG&E reaches $13.5 billion settlement with California wildfire victims" (https://www.reuters.com/article/us-california-wildfire-pg-e-us/ bankrupt-pge-reaches-135-billion-settlement-with-california-wildfire-victims-idUSKBN1YB0 3M). Reuters.

26. Ortiz, Jorge L. (June 16, 2020). "PG&E pleads guilty to 84 counts of involuntary manslaughter for 2018 Northern California fire" (https://www.usatoday.com/story/news/natio n/2020/06/16/camp-fire-pg-e-pleads-guilty-84-counts-manslaughter-2018-blaze/319959100 1/). USA Today.

27. "Clarification of first confirmed identifications of Maui Wildfire Disaster victims" (https://www. mauicounty.gov/CivicAlerts.aspx?AID=12710). County of Maui.August 15, 2023.Archived (h ttps://web.archive.org/web/20230816054739/https://www.mauicounty.gov/CivicAlerts.aspx? AID=12710) from the original on August 16, 2023. Retrieved August 15, 2023.

28. Masters, Jeff. "America's Deadliest Wildfire in 100 Years: 56 Dead in Paradise, California" (h ttps://www.wunderground.com/cat6/Americas-Deadliest-Wildfire-100-Years-48-Dead-Paradi se-California). Weather Underground. Retrieved November 30, 2018.

29. "Death toll from Maui wildfire reaches 93, making it the deadliest in the US in more than 100 years" (https://apnews.com/article/maui-hawaii-fires-lahaina-destruction-evacuation-38ec0d 6a5c610035a0a72b804fcdffe0). Associated Press.August 12, 2023. Retrieved August 12, 2023.

30. St. John, Paige, Serna, Joseph, and Rong-Gong, Lin II (December 30, 2018). "Here's how Paradise ignored warnings and became a deathtrap" (https://www.latimes.com/local/californi a/la-me-camp-fire-deathtrap-20181230-story.html). Los Angeles Times. Retrieved January 2, 2019.

31. Gafni, Matthias (December 2, 2018). "Rebuild Paradise? Since 1999, 13 large wildfires burned in the footprint of the Camp Fire" (https://www.mercurynews.com/2018/12/02/rebuildparadise-since-1999-13-large-wildfires-burned-in-the-footprint-of-the-camp-fire/). The Mercury News. Retrieved January 1, 2019.

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34. Butte County Grand Jury (2009). "Butte County Grand Jury Report 2008/2009" (http://www.b uttecounty.net/Portals/1/GrandJury/08-09/Grand_Jury_Report_FY08-09-Pages_56-110.pdf) (PDF). Butte County. Retrieved January 2, 2019.

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36. Brainard, Karen (August 2017). "State suspends fire fee in cap-and-trade deal" (https://www. sandiegouniontribune.com/ramona-sentinel/news/local-news/sd-cm-ram-fire-fee-0803-story. html). Ramona Sentinel. Retrieved January 26, 2019.

37. McGreevy, Patrick (July 23, 2017). "Some GOP lawmakers hail suspension of fire prevention fee as victory, but others see a bait and switch" (https://www.latimes.com/politics/la-pol-ca-fir e-fee-suspended-20170723-story.html). Los Angeles Times. Retrieved January 26, 2019.

38. Miller, Jim. "Millions of dollars in California fire prevention money goes unspent" (https://ww w.sacbee.com/news/investigations/the-public-eye/article37612905.html). Sacramento Bee.

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39. "Fire prevention programs receive 11 California Climate Investments grants" (http://www.par adisepost.com/fire-prevention-programs-receive-11-california-climate-investments-grants).

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40. Thomas Peele (December 14, 2018). "New rules planned for power shutoffs: State regulators approve toughening policy governing when utilities should turn off electricity in high winds". San Jose Mercury News. Bay Area News Group. p.A1.

41. "No Audit of PG&E High-Voltage Power Line Linked to Camp Fire: Investigation" (https://ww w.nbcbayarea.com/investigations/No-Audit-of-PGE-High-Voltage-Power-Line-Linked-to-Ca mp-Fire-Investigation-501055952.html?amp=y). KNTV. November 22, 2018. Retrieved January 26, 2019.

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257. "Firefighter union president rips Trump for "demeaning" comments about California wildfires" (https://www.cbsnews.com/news/trump-tweet-about-california-fires-firefighter-union -president-responds-for-what-president-said-about-california-wildfires/). CBS News.

November 12, 2018.
258. "CA SB-1463 Electrical lines: mitigation of wildfire risks" (https://leginfo.legislature.ca.gov/fa ces/billVotesClient.xhtml?bill_id=201520160SB1463). Retrieved October 14, 2019. 259. Did California Governor Jerry Brown Veto a Wildfire Management Bill, Increasing the Risk of Wildfires?, last accessed November 3, 2019. https://www.snopes.com/fact-check/jerrybrown-veto-wildfire-bill/ 260. SB-1463 Electrical lines: mitigation of wildfire risks.(2015-2016), last accessed November 3, 2019. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201520160SB1463 261. CPUC Fire Safety Rulemaking Background, last accessed November 3, 2019. https://www.cpuc.ca.gov/general.aspx?id=6442454972
262. J.D. Morris (May 8, 2019). "judge tells PG&E to view fire wreckage". San Francisco Chronicle. p. D1.
263. "Could buried power lines help curb wildfires? PG&E is testing them in west county" (https:// www.pressdemocrat.com/news/9005061-181/in-fire-prevention-test-pge). Santa Rosa Press Democrat. November 29, 2018. Retrieved January 26, 2019. 264. Baker, David (October 21, 2017). "Underground power lines don't cause wildfires. But they're really expensive" (https://www.sfchronicle.com/bayarea/article/Underground-power-li nes-don-t-cause-wildfires-12295031.php). San Francisco Chronicle. Retrieved January 6, 2019. "A new underground distribution line across most of PG&E's territory costs about $1.16 million per mile, according to data filed with state regulators during the utility's mostrecent general-rate case. This's more than twice the price of a new overhead line costing about $448,800 per mile. Most of the difference comes from the expense of digging a trench for the cable. Prices rise within cities, where the work is more complex.A 2015 San Francisco report found recent costs for moving power lines underground in Oakland averaged $2.8 million per mile, while similar work in San Jose cost $4.6 million per mile.

And burying high-voltage transmission lines—the kind usually strung from immense steel towers across long distances—can cost as much as $5 million per mile, according to PG&E."
265. David R. Baker (March 12, 2018). "Wine Country fires: PG&E often diverts money for undergrounding power lines" (https://www.sfchronicle.com/business/article/Wine-Country-fir es-PG-E-often-diverts-money-for-12742239.php). Sfchronicle.com. Retrieved January 26, 2019.
266. "AT&T project bringing faster internet leaving damage, headaches in its wake" (https://amp.c lick2houston.com/consumer/att-project-bringing-faster-internet-leaving-damage-headaches-i n-its-wake). Amp.click2houston.com. Retrieved January 26, 2019. 267. "PG&E accused of gas pipeline violations, falsifying records: regulators" (https://www.mercur ynews.com/2018/12/14/pge-accused-of-gas-pipeline-violations-falsifying-records-regulator s/). The Mercury News. December 14, 2018. Retrieved January 26, 2019. 268. This determined Paradise fire victim will be first to rebuild: 'It's time to move on.' (https://www. sacbee.com/news/state/california/article228539324.html), The Sacramento Bee, Tony Bizjak, March 28, 2019. Retrieved April 8, 2019.
269. "Paradise Issues First Certificate of Occupancy Since Camp Fire" (https://www.actionnewsn ow.com/content/news/Paradise-issues-first-certificate-of-occupancy-since-Camp-Fire-51273 7751.html). Action News Now. Retrieved August 25, 2019. 270. Paradise, California Camp Fire updates and how to help (https://spectrummagazine.org/new s/2018/paradise-california-camp-fire-updates-and-how-help), Spectrum,Alisa Williams, November 15, 2018. Retrieved April 8, 2019.
271. Paradise Fire Burned Most Church Buildings, But 'the Church Is Still Alive' (https://www.chris tianitytoday.com/news/2018/november/paradise-california-churches-camp-fire-revival.html), Christianity Today, Kate Shellnutt, November 16, 2018. Retrieved April 8, 2018. 272. "Paradise Performing Arts Center" (http://www.paradiseperformingarts.com/). www.paradiseperformingarts.com.
273. "Camp Fire Memorial to be Broadcast on Action News Now" (https://www.actionnewsnow.co m/content/news/Camp-Fire-Memorial-to-be-Broadcast-on-Action-News-Now-505341101.ht ml). KHSL News. February 4, 2019.
274. "CHICO AREA INTERFAITH COUNCIL" (https://www.chicointerfaith.org/). CHICO AREA INTERFAITH COUNCIL.
275. "Linda Watkins-Bennett" (https://www.actionnewsnow.com/content/station/451100803.html).

KHSL News.
276. "Upcoming Shows" (https://redgrammer.com/index.php/upcoming-shows.html). redgrammer.com.
277. Birkenbuel, Renata (January 25, 2019). " 'Rebuilding Paradise:' Ron Howard, NatGeo team up to film reconstruction after devastating Camp fire" (https://www.newsweek.com/rebuilding -paradise-ron-howard-natgeo-team-film-camp-fire-reconstruction-1306353). Newsweek.

Retrieved December 4, 2020.

External 3D models
Camp Fire Map (https://code.pre
ssdemocrat.com/shared/maps/fire/?
lat=39.76&lon=-121.62&z=10) –
Esri
(revised when new data are
released)
Butte : US Wildfires (https://goog
le.org/crisismap/us-wildfires?hl=en&
llbox=39.9895%2C39.508%2C-120.
7329%2C-122.2961&t=TERRAIN&l
ayers=16%2C17)
Google crisis map
278. "Season 41 - Rebuilding Paradise - This Old House" (https://www.thisoldhouse.com/paradis e-rebuilds). www.thisoldhouse.com. Retrieved July 8, 2021.

Butte County Recovers (https://buttecountyrecovers.or
g/)
Camp Fire Incident Information (http://cdfdata.fire.ca.go v/incidents/incidents_details_newsreleases?incident_i
d=2277) fire.ca.gov. This site publishes press releases and twice-daily "Incident Updates" listing numbers of
casualties, structures lost or damages, information on
shelters and resources for missing persons, and
resources committed to fighting the blaze.

Camp Fire Incident Maps (http://cdfdata.fire.ca.gov/inci dents/incidents_details_maps?incident_id=2277)
fire.ca.gov. Daily maps showing fire progression.

Camp Fire Structure Status (http://www.arcgis.com/app
s/webappviewer/index.html?id=5306cc8cf38c4252830
a38d467d33728&extent=-13538824.9477%2C482993

1.9274%2C-13537296.2072%2C4832043.5003%2C1
02100). Color coded status of each structure, and
images of each destroyed structure.

The Camp Fire has destroyed more than 6,700 buildings in Northern California (https://www. youtube.com/watch?v=j7FQNgEbCFU) on YouTube
Camp Fire: Information, Drone Images, 360 Images, Evacuation Map, Cal Fire Structure Status (https://buttecountygis.maps.arcgis.com/apps/MapSeries/index.html?appid=af7e5bb3 960a48c096ed910c640a30b3), by Butte County
Camp Fire in northern California (http://cimss.ssec.wisc.edu/goes/blog/archives/30610), CIMSS Satellite Blog
Examining Jerry Brown's veto of California wildfire legislation and the criticism of it (https://w ww.politifact.com/california/article/2018/nov/16/examining-jerry-browns-veto-2016-wildfire-le gislat/) – Politifact California
Retrieved from "https://en.wikipedia.org/w/index.php?title=Camp_Fire_(2018)&oldid=1173102619" External links
FinalReport
Genasys Inc.

Advanced Planning for Early Warning

TOWN OF PARADISE
OCTOBER22, 2020
Genasys Inc. | 16262 West Bernardo Drive | San Diego CA 92101 | www.genasys .com 2 Advanced Planning for Early Warning System
Table of Contents
TABLE OF CONTENTS......................................................................................................................................................... 2

1.0 EXECUTIVE SUMMARY ............................................................................................................................................... 3

2.0 OVERVIEW ................................................................................................................................................................... 5

2.1 Overview ........................................................................................................................................................... 5

2.2 Kick-off Meeting............................................................................................................................................... 5

2.3 Site Visit ............................................................................................................................................................ 5

2.3 Report ............................................................................................................................................................... 5

3.0 HAZARD AND RISK ASSESSMENT ............................................................................................................................ 6

4.0 NEEDS ASSESSMENT .............................................................................................................................................. 15

5.0 ALERT AND WARNING: CURRENT TECHNOLOGY TREND AND OPTIONS ............................................................ 18

5.1 Siren Evolution and Trends........................................................................................................................... 18

5.2 Limitations of Sirens and Speakers............................................................................................................. 20

5.3 FEMA Recommendations ............................................................................................................................. 21

5.4 Early Warning System Trends....................................................................................................................... 21

6.0 TOWN OF PARADISE ALERT AND WARNING LESSONS LEARNED ....................................................................... 25

6.1 Camp Fire Alert and Warning Lessons Learned......................................................................................... 25

6.2 Community Early Warning Survey................................................................................................................ 25

6.3 Existing Alert and Warning System with TOP.............................................................................................. 27

6.4 Broad Level Technology Recommendation ................................................................................................ 28

6.5 Similar Projects.............................................................................................................................................. 28

7.0 SYSTEM RECOMMENDATIONS & DESIGN ............................................................................................................. 29

7.1 Attenuation..................................................................................................................................................... 29

7.2 Outdoor vs Indoor Coverage......................................................................................................................... 30

7.3 Detail Design.................................................................................................................................................. 30

7.3 Budgetary Costs............................................................................................................................................. 35

8.0 SYSTEM SPECIFICATION ......................................................................................................................................... 36

9.0 DEVELOPMENT PLAN .............................................................................................................................................. 40

10.0 SYSTEM TESTING AND OPERATIONS .................................................................................................................. 42

3 Advanced Planning for Early Warning System

1.0 Executive Summary
Paradise, CA – The Town of Paradise contracted Genasys Inc to assist in the initial planning and development of an Advanced Early Warning System supported by the Federal Emergency Management Agency (FEMA) in partnership with the California Office of Emergency Management Services.

Genasys would like to thank the Town and everyone that contributed to this document.

Genasys was impressed with the resiliency of the community and the overwhelming support.

Paradise is truly a special place.

The Town of Paradise identified this project as a Tier 1 priority in the Long-Term Community Recovery plan developed after the Camp Fire. The study addressed four main points: 1) research regarding the Town of Paradise and their needs; 2) a survey issued by the Town of Paradise to the residents regarding an Early Warning System; 3) research on the evolution of technologies and what is available today including FEMA reference documentation; and, 4) similar projects that have been implemented in the past few years.

During this period, Genasys and the Town of Paradise collaborated regarding hazardous risk and mitigation information. Some systems are in place, but additional tools such as outdoor siren/speakers will enhance a multi-channel dissemination approach to early warning.

The survey had an impressive response rate of more than 45%, much higher than the average expected rate of 5% - 30%. Residents provided important feedback on how they want to receive emergency alerts using a combination of outdoor siren/speaker with messages followed by SMS alerts. The residents also expressed urgency in implementing an early warning system. In addition to the survey, Genasys reviewed FEMA documents and guidelines, and researched cities that have recently installed an early warning system for comparison.

The conclusion from all four points recommend an early warning system with multiple notification channels, including IPAWS/WEA, AM Radio, SMS, social media and outdoor siren/speakers capable of broadcasting audible alert tones and clear voice messages. The system should also be compatible with the county. If an IPAWS alert is activated in the Town of Paradise, a multi-layered platform will receive the notification and activate all channels listed above. If Genasys activates IPAWS, Butte County through Everbridge or another entity would receive the message and activate its systems accordingly.

The siren/speaker system must be redundant and not dependent on existing power or communications infrastructure. The system must have battery backup, AC, solar power, user friendly cloud-based software, and a reliable connection that is not reliant on local power or cell towers.

All installations should be constructed of Corten steel poles or similar and capable of local activation. The software must be capable of activating all speakers, a group of speakers, or individual speakers, to broadcast multiple tones and messages/instructions. 4 Advanced Planning for Early Warning System
The system be tested at full volume monthly and have a silent test feature. The system should provide an attention seeking tone followed by a message pre-recorded/live broadcast.

Per the study, 21 siren/speaker installation locations would provide early warning for the town. The estimated installation cost of the system is in the $2.4 million - $2.9 million range. These estimates were based on actual implementations of similar systems in California.
5 Advanced Planning for Early Warning System

2.0 Overview

2.1 Overview
Genasys conducted research regarding the Town of Paradise, including geographic, hazards and risk assessments, and trends and technology advancements. With input from Genasys, the Town of Paradise proactively designed a questionnaire requesting input from residents regarding early alert and warning systems, and where they currently receive emergency information.

2.2 Kick-off Meeting
The September 25, 2020 “Kick-off meeting” included introductions, work scope confirmation and project expectations and timelines. An in-person meeting was scheduled to review site locations, review existing technology and introduce new technology.

2.3 Site Visit
The October 8, 2020 site visit was conducted to verify potential locations. Some locations had to be changed due to potential future improvements, access/availability to power and property, and acoustic coverage. The meeting also addressed questions and concerns regarding redundancy and reliability

2.3 Report
The report includes elements from the meetings, site visits and research. The report includes the historical evolution of Advanced Early Warning technology and documentation supporting proposed enhancements. FEMA guidelines are also included, although there are gaps and inconsistencies due to the rapid pace of technology advances. The success of this project is due to the Town of Paradise’s collaboration, response, commitment and dedication. Thank you.
6 Advanced Planning for Early Warning System

3.0 Hazard and Risk Assessment
The study and assessment of hazards, risks and vulnerabilities (HRVA) of the Town of Paradise is intended to fulfill two key objectives in planning and designing the outdoor Early Warning System. First, the HRVA will map the town's residential areas to determine siren area coverage. Second, the town's hazards, risks and vulnerabilities will be assessed in order to implement an Early Warning System that takes these factors into account to ensure continuous operation.

The state-of-the-art outdoor system will be designed and built to provide early warning alerts that cover the Town of Paradise. The Early Warning System will provide redundancy if other communication channels are disabled due to power outages, cell tower disruptions or lost TV/Radio service. Climate information and HRVA for the Town of Paradise taken from official reports and findings are outlined below.

Town of Paradise: Review of Hazard, Risk, Vulnerability and Environment

Town of Paradise
Incorporated in 1979, the Town of Paradise is nestled in the foothills of Northern California’s Sierra Nevada Mountains and sits astride a ridge top with elevations ranging from 1,200 to 2,400 feet above sea level. The
Town encompasses 18.6 square
miles area. Prior to
incorporation, the Town was a
County mountain community
with older construction of light
commercial and industrial and a
predominant residential
character.

Most of dwelling units in the
Town are single-family units.

Multi-family units, at densities
ranging from 8 to 12 units per
acre, are found primarily in
central Paradise, near commercial areas and along major arterial streets. The town contains relatively little industrial development. Agricultural uses, including vineyards, orchards, and grazing land, are located primarily in the southern third of the town.

Population
The population of Paradise, California has declined more than 90 percent since the 2018 Camp Fire that destroyed nearly every building in town. The 2010 census recorded 26,800 residents in the Town of Paradise. The California Department of Finance estimated the January 1, 2019 population for the Town of Paradise was 4,590.

Figure 1 – Town of Paradise - Aerial View
7 Advanced Planning for Early Warning System
The town's population is beginning to increase with more people rebuilding homes and businesses. As the town continues to recover from the impacts of the devastating Camp Fire, the town's demographics are expected to change from pre-fire Paradise.

Critical Services / Key facilities
Critical facilities include all public and private facilities that a community considers essential for the delivery of vital services and for the protection of the community.

These services usually include emergency response
facilities (fire stations, police stations, rescue
squads, and emergency operation centers
[EOCs]), custodial facilities (jails and other
detention centers, long-term care facilities,
hospitals, and other health care facilities),
schools, emergency shelters, utilities (water
supply, wastewater treatment facilities, and
power), communications facilities, and any
other assets determined by the community
to be of critical importance for the
protection, health and safety of the
population.

The adverse effects of damaged critical
facilities can extend far beyond direct
physical damage. Disruption of health care,
fire, and police services can impair search
and rescue, emergency medical care, and
even access to damaged areas. Table 1 lists
the number and nature of critical facilities in
the Town of Paradise as identified and
incorporated in the Butte County Hazard
Mitigation Plan (2013).

Per the Local Hazard Mitigation Plan updated in 2019, critical Town of Paradise facilities are classified in three categories:
(1) Essential Services Facilities (2) At-Risk Population Facilities (3) Hazardous Materials Facilities.

The locations of critical facilities in the Town of Paradise sourced from the Butte County GIS are shown in Figure 2. The thirty-three critical facilities listed in 2019 Local Hazard Mitigation Plan update are shown in Table 2 below. The
critical facility inventory and associated maps include Essential Services and At-Risk Population.

Table 1 – Town of Paradise - Critical
facilities (Source: 2013 Butte County Mitigation Plan)
Figure 2 Town of Paradise Critical
Facilities (2019)
8 Advanced Planning for Early Warning System
Table 2 – Town of Paradise – Critical Facilities by Type (source: 2019 Butte Country Mitigation Plan Update) Essential Service Facilities Number
Fire 3
Health Care 15
Law Enforcement 1
Public Assembly Point / Evacuation Center 2
Total Essential Services Facilities 21
At-Risk Population Facilities
Schools 12
Total Essential Services and At-Risk Population Facilities 33 Climate, Geography and Topography
The Town of Paradise averages ~64" of rain and 2" of snow annually. In the summer months there is little, if any, measurable precipitation. Heavy rains and periodic snow, with accumulations above the 1,800 ft. level, occur often in winter months. Temperatures range from the mid 20's°F in winter to the low 100's°F in summer with light to gusty westerly winds.

These drying winds, mixed with the density of dominant vegetation throughout the town, creates hazardous fuel conditions.

The Town of Paradise averages 250 sunny days per year. The average percentage of cloud coverage is subject to extreme seasonal variations.

Table 3 – Town of Paradise Weather Data
9 Advanced Planning for Early Warning System
The dense natural vegetative growth, both in the canyon areas and throughout the town, creates challenges in fighting and controlling the spread of wildfires. Pursuant to Government Code Section 51178.5 and 51179, which is based upon climatic, topographic, geologic and vegetative conditions, the Town of Paradise is in a very high fire hazard severity zone.

The topography of the town presents problems in delivering emergency services, including fire protection. Hilly terrain and narrow, winding roads with little circulation, limited escape routes, and limited town ingress and egress impedes rapid and orderly evacuations. The Town of Paradise also has many miles of public streets and private roads. Due to topography, many private roads are substandard in design and accessibility.

Hazard Profile
Hazard, Vulnerability, Risk and environmental factors play a critical role in the overall process of planning, designing, implementing and operating an Early Warning System. The HVRA and environmental conditions will influence the site selections and technical specifications of the Early Warning System's components. Development of SOP (Standard operating procedure) for managing operations (including the development of alert messages) will be commensurate with the type of hazardous conditions and possible impacts. The hazard profile of the Town of Paradise remains nearly same between 2013 and 2019, with the exception of the “influence of climate change” included in the 2019 report. Risk from pandemics, which includes the COVID-19 global hazard, is a 2020 addendum to the report.

Earthquake
A recent study of the seismicity of the Paradise area (Geomechanics, 1980) maps both the fault zones and the epicenters of earthquakes that have occurred near Paradise since 1934.

There were fifty-four earthquakes ranging between magnitude 4.0 and 6.9 on the Richter scale between 1934 - 1980. Five earthquakes were magnitude 6.0 or greater. Two 5.7 magnitude earthquakes occurred near Paradise - the February 8, 1940 Ghost earthquake with an epicenter roughly twenty-five miles north-northeast of Paradise, and the August 1, 1975 Oroville earthquake with an epicenter approximately twenty-four miles southwest of Paradise on the Cleveland Hills Fault.

While the Town of Paradise is at risk for earthquakes, the town and surrounding area are relatively free from significant seismic and geologic hazards. There are no known or inferred active faults within the town. The only known active fault in Butte County is the Cleveland Hills fault, the site of the August 1975 Oroville earthquake. Due to the proximity of the City to the nearby Cleveland Hills Fault, the City can expect low to medium intensity shocks from time to time. The Town of Paradise is within the less hazardous earthquake Zone 3 category.

Liquefaction
Liquefaction occurs when there is a sudden but temporary increase in fluid pressure between the soil grains and the weight of the overlying soil or structure is temporarily supported by water and not soil grains. The Paradise study area has been determined to have a low potential for liquefaction because of the area's diverse particle soil size.

10 Advanced Planning for Early Warning System
Flooding
The Town of Paradise is located outside both the 1% and 0.2% annual flooding probability zone as defined by the Federal Emergency Management Agency (FEMA). Past flooding was mainly due to storm water that caused minimal property and structure damage. As there are no floodplains in Paradise, the town's vulnerability to flooding is low.

Landslide, Mudslide and Debris Flow
Landslide potential is influenced by several factors, including geology, water influences and topography. According to the 1994 Town of Paradise General Plan, in Butte County, landslides frequently occur on slopes greater than fifteen percent, while slopes between five and fifteen percent exhibit very few landslides. Paradise and the surrounding study area are rated as having a low landslide potential. Detailed analysis of the complex interrelationships between the governing factors is needed to predict the stability of a specific area, and detailed on-site investigations are recommended to assess site-specific risks. Seismic shaking greatly increases landslide potential. Slope gradient and location will be taken into consideration for siren sites.

Dam Inundation Hazards
There are twenty-four dams in Butte County under the jurisdiction of the California Division of Dam Safety.* The Paradise and Magalia Dams on Little Butte Creek are located above the Town of Paradise and are inspected annually. As there are no known geologic hazards in the vicinity of the dams, the town's dam inundation hazard is low.

Volcanic
Mount Lassen, located approximately twenty-three miles north of Butte County, is considered one of the few active volcanoes in the continental United States. While geologic hazards exist in the Lassen Park area, the possibility of mudflows, flowing avalanches, or volcanic ash endangering Butte County is very remote, based upon historical and geological data.* According to the Paradise Multi-hazard Disaster Plan, although most of the eruptions in the Mount Lassen area have been small, it is capable of larger eruptions similar to the one that occurred in 1915. Another eruption of unknown severity could occur within the next 100 years.

The Town of Paradise may be within the range of ash flow or ash fall in the event of such an eruption.

Severe Weather: Wind and Tornado
The Town of Paradise is subject to significant, non-tornadic (straight-line) winds. Winds often accompany heavy rain and storm events but can also occur frequently under high pressure conditions. Normally the wind in California blows from west to east – from the Pacific Ocean inland. But, particularly in the fall, hot northerly air from the Nevada deserts courses over the Sierra Nevada, rushing downslope over towns that include Paradise. According to the National Weather Service, Diablo winds occur below canyons in the East Bay hills (Diablo range) and in extreme cases can exceed 60 mph (97 km/h). These winds are warm and dry and can severely exacerbate brush or forest fires, especially under drought conditions. Analysis of Jarbo Gap USDA RAWS weather station shows sustained winds accelerated to 32 mph (with gusts to 52 mph), with peak winds at 4 AM the day the day the Camp Fire started.

Historical town wind speeds and gusts will be taken into consideration in the design, specifications and installation of the Early Warning System. 11 Advanced Planning for Early Warning System
Severe Weather: Extreme Heat
Heat is a regional phenomenon that affects the Town of Paradise. The Town Planning Team notes that extreme heat events affecting Butte County also affect the town. Paradise experiences temperatures in excess of 100°F during the summer and fall months, and 100°- 110°F in extreme situations. Extreme heat will be taken into consideration in the design, specifications and installation of the Early Warning System.

Severe Weather: Freezing Conditions and Winter Storms
Per the Butte County Mitigation Plan 2019 update, freezing conditions and winter storms are regional issues that include the Town of Paradise. Temperature data from the Western Regional Climate Center (WRCC) indicates that there are ~22 days with temperatures below 32°F in eastern Butte County, and no days falling below 0°F. Freezing conditions and winter storms will be taken into consideration in the design, specifications and installation of the Early Warning System.

Severe Weather: Heavy Rain and Storms (Hail, Lightning and Wind) Storms in the Town of Paradise are generally characterized by heavy rain often accompanied by strong winds and sometimes lightning and hail. Most of the severe rains occur during the winter months. According to historical hazard data, severe weather is an annual occurrence in the Town of Paradise.

12 Advanced Planning for Early Warning System

Wildfires
Wildfires are the major hazard of the Town of Paradise. The fire season usually extends from early spring through late fall, although hotter, dryer conditions may lengthen the season.

Wildfire risk increases when a combination of high temperatures and winds, low humidity and accumulated dry vegetation are present. CAL FIRE
has estimated that wildfire risk varies throughout the
Town and has created maps showing risk variance.

With the Town of Paradise located at the mouth of a
major drainage, the Feather River Canyon, and
between various intermediate drainages that also
enhance wind speeds, it is extremely susceptible to
rapidly moving wildfires. The town's proximity to
substantial areas of wildland vegetation further
exacerbates the town's wildfire risk.

Compounding the town's susceptibility to wildfire is
the lack of egress and ingress routes. Several
potential traffic flow problems exist.

Blocked/restricted access and susceptibility to fire
hazards will be taken into consideration in the
design, specifications, materials and installation of
the Early Warning System.
* Butte County Energy, Natural Resources, and
Recreation Element (1989 draft)
Table 4 – HRVA and Environmental Facts: Influence on Outdoor Siren System Design (HRVA Data source: Butte County Local Hazard Mitigation Plan Update October 2019) Hazard Geographic
extent
Probability of
occurrence
Magnitude /
Severity Impact
Climate
Change
Influence
Early Warning System
Installation
Considerations
Climate Change
Extensive Likely Limited Low - -
Dam Failure
Significant Unlikely Critical Medium Medium Away from flood zone / low lying area
Drought & Water
Shortage Extensive Likely Limited High High -
Earthquakes
Extensive Likely Critical Medium Low
Build using
earthquake resistant
structure
Figure 3 – Town of Paradise - Fire Hazard
Severity Zones (source: 2019 Butte Country
Mitigation Plan Update)
13 Advanced Planning for Early Warning System
Landslide, Mudslide
and
Debris Flow
Significant Likely Critical Medium Low
Siren sites to be
examined w.r.t.
landslide, mudslide
Earth Movements:

Erosion Limited Likely Significant Medium
Siren sites to be
examined w.r.t. land
movements
Floods:
100/200/500 year Limited Occasional/
Unlikely Negligible Low Medium
Siren sites to be
examined w.r.t.
elevation and
inundation
Floods: Localized
Storm water Extensive Likely Limited Medium Medium Away from low lying, flood prone area
Invasive Species:

Aquatic Limited Unlikely Limited Low Medium -
Invasive Species:

Pests/Plants Limited Unlikely Negligible High Low -
Levee Failure Limited Likely Limited Low Medium -
Severe Weather:

Extreme Heat
Significant Likely Critical Medium High
Max. ambient
temperature to be
considered for
Outdoor installation
speciation
Severe Weather &
Storms: Heavy Rain,
Hailstorms,
Lightning
Significant Likely Critical Medium Medium
Stringent NEMA
ratings for enclosures
/ Lightning protection
Severe Weather:

Wind and
Tornado
Extensive Likely Critical High Low
Outdoor structure to
withstand Max. wind
speed + margin
Severe Weather:

Freeze and
Winter Storm Significant Likely Critical Medium Medium
Outdoor units to
withstand +/- 20 % of
average max / min
temperature
Stream Bank
Erosion Limited Occasional Negligible Low Low
Siren sites should be
away from stream
bank
Volcano Significant Unlikely Critical Low Low -
Wildfires
Extensive Likely Critical High High
Keep site away from
bushes/ trees; Plan
moat around siren
location
Cascade Effects of Severe Incident / Disaster

Power Outages
Outdoor warning sirens with solar power and battery backup will continue to operate during a power outage. Solar power and battery backup capabilities will be designed commensurate with the average hours of daily sunshine and siren/speaker power consumption.

Blocked Access
Fire, flooding, damaged roads/bridges and incident debris may limit access to the Emergency Operations Center (EOC) or siren locations. Remote siren operation and control via satellite or wireless connectivity must be an Early Warning System mandatory requirement. 14 Advanced Planning for Early Warning System
Communication Outages
Operating communication channels among multiple agencies, jurisdictions and communities is fundamental to alerting communities of danger and rapidly mobilizing the appropriate response resources. Without communications, the capacity to mobilize coordinated interorganizational, inter-jurisdictional response operations decreases significantly.

The loss of cell towers during the Camp Fire sharply reduced communications when town residents urgently needed evacuation information. While the planned rollover of 911 dispatch calls from Paradise to Chico to Butte County facilitated the region-wide communications process, residents reliant on cellphones for information lost critical communications access at the time they needed it most. Call volume also escalated, congesting the remaining cell towers and causing many urgent calls to be dropped.

During the Camp Fire, public agencies used any and all modes of communication to alert residents, including radio, cell phones, the Internet, and social media platforms Facebook and Twitter. The Town issued CodeRed messages to registered residents in the central and eastern evacuation zones. National emergency alert systems Wireless Emergency Alerts (WEA) and Integrated Public Alert and Warning System (IPAWS) were not used. 15 Advanced Planning for Early Warning System

4.0 Needs Assessment
Town of Paradise Disaster Risk Management System
Butte County has a detailed Local Hazard Mitigation
Plan (May 2013) which includes the Town of Paradise.

The Town of Paradise has an established Emergency
Operations Plan (EOP) that was prepared, tested and
reviewed per State of California and FEMA guidelines.

The town has an established emergency management
organization, and an alert, warning and
communications system. As outlined in the Town of
Paradise Municipal Code, Paradise has identified the
response capabilities and resources (equipment,
personnel, etc.) to provide emergency situation
responses. In addition to town employees, in the event
of an emergency, Paradise has a dedicated group of
trained volunteers that support the town in keeping
residents safe. When an EOC is activated in response
to an emergency, volunteers assist and support Town
staff in administrative, planning and field tasks, and
may act as liaisons to other agencies.

Beginning in 1998, Paradise Fire Chief Jim Broshears
worked with area first responders from the
Paradise FD (before it was Cal-Fire),
Paradise PD, Paradise Public Works, CHP,
Cal-Fire, the Red Cross and Butte County
to formulate the Paradise and Upper
Ridge Evacuations Plans.

The November 2018 Camp Fire was one of
most devastating and deadly wildfire
disasters in U.S. history. Shortly after the
fire erupted, residents in the eastern
quarter of Paradise were ordered to
evacuate. The remaining residents were
ordered to evacuate one hour later.

Evacuation was constrained by road
limitations, minimal time for residents to
leave safely, and the number of people and
vehicles that could move through the
available routes.

Figure 4 – Town of Paradise Base Map
(source Hazard Mitigation Plan)
Figure 5 Fire Emergency Evacuation Plan
(source Town of Paradise Website)
Figure 4 Town of Paradise Base map
(source Hazard Mitigation Plan)
16 Advanced Planning for Early Warning System

EMERGENCY OPERATION PLAN – Emergency Preparedness Plan
As a preparedness measure, the Town of Paradise has developed and implemented a fire emergency evacuation plan. The town is divided into zones for ease of monitoring and to manage life safety during fire emergencies. The Emergency Preparedness Plan is part of the the town's EOP, which addresses the town’s planned response to extraordinary emergency situations associated with natural disasters, technological incidents, and national security emergencies in or affecting Paradise. Per the hazard profile published in the EOP, vulnerability to fire hazard is the town's major concern followed by severe weather, flood and drought.

Susceptibility to pandemics, transportation accidents and resource depletion are also town vulnerabilities.

As part of the EOP, the Manager’s Office has the capabilities to perform the necessary emergency response duties outlined. As outlined in the Paradise Municipal Code for Emergency Organization, Paradise has identified the capabilities and resources (equipment, personnel, etc.) needed when responding to an emergency situation.

The Town of Paradise has not established an outdoor siren-based alert and warning system or implemented an Emergency Alert System Plan as prescribed by State of California guidelines. The planning and design of a state-of-the-art Early Warning System for Town of Paradise is considered under the scope of this project.

Early Warning System: Coverage and Resilience Consideration The first step in designing an early warning system is to identify if and where there is a need for one. Genasys reviewed the Town of Paradise's HRVA reports to acquire an understanding of the multi-hazard risks to which the town is exposed. The study and review of the town's geophysical and exposure data available from various sources, was supplemented with the survey conducted during the field visit.

The decibel levels produced by the various sirens at each listener site are estimated based on meteorological and terrain conditions. Vertical temperature gradient, and wind direction and vertical gradient, influence sound propagation conditions and accordingly should be factored into the Early Warning System design.

The Early Warning System design will consider current building and construction criteria relevant to foundation, and the installation of siren pole(s) and mast(s). Per recent Town of Paradise guidelines - Wind Speed of 85 mph (3-second gust) is to be considered for structure design. For safer installation, side mast / foundation and pole structure installation should consider wind speed of 100 mph (3-second gust).

The siren sites will also be reviewed using the following criteria: low lying /flood prone area, unstable area prone to land erosion, seismicity, proximity to critical infrastructure, roads / bridges access, surrounding noise environment, vegetation, high-rise, safety, and the required authorization for the use of each site.

17 Advanced Planning for Early Warning System

Early Warning System: Operation and Control
In the California State Guidelines on Alert and Warning Systems, local entities, as defined in the local area alert and warning plan(s), are responsible for:
• Enactment of ordinances and/or policies identifying local roles and responsibilities to enable the issuance and coordinated dissemination of alerts and warnings to the public by responsible officials within their jurisdictions regarding imminent threats to human life and health and extraordinary threats to property • Installation, maintenance, user training and exercise/testing of local public alert and warning capabilities within their jurisdiction;
• Understanding the access and functional needs-related considerations associated with public alert and warning systems and messaging;
• Obtaining authority and tools for accessing federal warning systems as a Collaborative Operating Group (COG) via the FEMA Integrated Public Alert and Warning System (IPAWS);
• Participate in revisions of mandated Federal Communications Commission (FCC) local EAS plans, including approval of authorized event codes; • Development of procedures for proper chain of command for initiating, cancelling, and revoking accidental alerts, and for rapidly correcting and updating alert details as additional information becomes available;
• Coordination with adjoining jurisdictions, Operational Areas, the State, and the NWS regarding origination of alerts and warnings over NWS Weather Radio related to hazards that have effects across jurisdictional boundaries; and • Developing, maintaining, and submitting to the State EAS Committee a Local Emergency Alert System Plan (Local EAS Plan).

Because of the Camp Fire and the high likelihood that Butte County will continue to experience increasing wildfire risks, the county updated the hazard mitigation plan in 2019 with short and long-term multi-hazard risk mitigation objectives.

A detailed Local Emergency Alert and Warning system plan (EAS Plan) for the Town of Paradise is to be prepared as a part of this project with standard operating procedures per state guidelines and regulatory provisions. Due to the current constraints of the town's resource capabilities, maintenance of the Early Warning System should be outsourced initially.

An Operation and Management (O&M) plan of the town's Early Warning System would be included in the scope of system procurement, installation and commissioning.

18 Advanced Planning for Early Warning System

5.0 Alert and Warning: Current Technology Trend and Options

5.1 Siren Evolution and Trends
During an in-person meeting, Genasys provided information on the evolution of early warning system technology.

In the 1930s, the Civil Defense was set up and became the prevalent warning system during World War II. The triangle in the logo represented the 3-step philosophy of Mitigation, Prevention and Response. The Air Raid Sirens installed throughout the country were electro–mechanical, built using a stator and rotor to chop air creating a frequency tone between 400Hz -1000Hz. This design created the “air raid” tone still known today but the design limited a variety of tones due to chopping air at different speeds, the notification was based on two types of siren tones, constant tone and hi/low tone (created by turning the motor on/off). The sirens were painted yellow for easy visibility. The main risk was to alert the public from an enemy (nuclear) attack or other potential disaster.

In 1951, Conelrad (CONtrol of ELectromagnetic RADiation) was implemented to provide citizens national emergency information via AM radio stations with frequencies of 640 kHz or 1240 kHz. The limitations of this design were radio access and tuning into specific AM radio frequencies.

Technology advanced and the CONELRAD was replaced by the Emergency Broadcast Station (EBS) in 1963. This system created unsolicited notification designed to address the nation through audible alerts. Since the EBS could not target specific areas of the nation, its main purpose was to provide the President of the United States a way to communicate directly with the American public during a national emergency.

The Federal Emergency Management Agency (FEMA) is an agency of the United States Department of Homeland Security, initially created under President Jimmy Carter by Presidential Reorganization Plan No. 3 of 1978 and implemented by two Executive Orders on April 1, 1979.

In 1980,FEMA published an Outdoor Warning System Guide (CPG-1-17). The guide addressed principles of sound, outdoor warning systems and devices, propagation and detection of sound outdoors, avoiding hazardous noise exposures, and warning system planning, testing and use with technology that had emerged through 1980. Advancements in technology included different types of sirens, some of which rotated or had two choppers and rotors to produce a two-tone system. Electronic sirens capable of generating several audible tones were becoming available. Some of these electronic speakers could generate voice messages, however no measurement for vocal intelligibility existed. The guide also addressed rural and urban siren coverage ranges.
19 Advanced Planning for Early Warning System
The Emergency Alert System (EAS) replaced the EBS in 1997. It was jointly coordinated by the Federal Communications Commission (FCC), FEMA and the National Oceanic and Atmospheric Administration (NOAA). The message consisted of a digital encoded header, attention signal, audio announcement and digital encoded end-of-message marker.

In 2006, FEMA's IPAWS modernized the EAS system by integrating public alert and warning systems with other leading technologies.

IPAWS delivers a broader range of emergency messages through multiple channels. The system is designed to handle all hazards and can warn individual communities of emergencies impacting public safety.

FEMA provided an update to its 1980 guidelines in 2006. As electronic sirens and voice messaging had improved in 26 years, the update included a method for measuring warning system voice intelligibility using the Speech Transmission Index (STI) or Common intelligibility Scale (CIS).

Table 5 – Relationship of Objective Intelligibility Ratings In 2010, two documents were updated to require outdoor notification use voice message Sirens/Speakers. The National Fire Protection Agency and United Facilities Code addressed Mass Notification and the requirement for intelligible voice speakers. 20 Advanced Planning for Early Warning System
NFPA 72, 2010 Edition, Chapter 24: Mass Notification. Voice and tone speakers are required for indoor and outdoor use. Mass notification systems integrated with fire alarm systems must have 1-hour continuous activation and standby battery backup of 72 hours.

UFC 4-021-01 Design And O&M: Mass Notification Systems
Requires outdoor mass notification systems have battery backup, remote activation and monitoring, and a STI of 0.7.

A market survey report issued by the Department of Homeland Security addressed the need for reliable connectivity, solar power to charge batteries, and cloud-based activation systems. This document also addressed IPAWS and Common Alert Protocol (CAP) integration.

5.2 Limitations of Sirens and Speakers
Sirens and Speakers can be icons or symbols to the community regarding safety. There are also some limitations to an outdoor warning system.

Early Warning Systems are not designed to wake everyone up at night, especially people sleeping in newer, more energy-efficient and better-insulated homes. Air Conditioners, appliances and electronic equipment create noisier indoor environments. Outdoor noise may impact the effectiveness of Early Warning Systems.

Outdoor environmental factors including wind direction and speed, relative humidity, air stability and vegetation density can affect siren volume and where they are heard.

Traditional Tone only Sirens
A tone only siren requires a two-step process. Attract attention then tune into a different channel for further information. In addition, the tone only siren is limited to mainly two tones, constant and a high low. This technology hasn’t changed from Air Raid siren days. The sirens do have battery backup vs an AC only version.

Electronic Tone and Voice Sirens
Voice capable speaker arrays broadcast alert siren tones and voice messages containing emergency information. Not all voice speaker arrays are the same. Loudness, intelligibility, area coverage, connectivity, activation, control and power options, battery backup capabilities, ease of use and other factors vary greatly.

Activation and Connectivity
Remote Activation software technology has moved to cloud-based solutions. Cloud-based software provides system access anytime, anywhere and includes service agreements that 21 Advanced Planning for Early Warning System
keep the software updated. All software activation software is not the same and may lack compatibility with other emergency notification channels.

5.3 FEMA Recommendations
Based on the documents issued by competent agencies in the past 40 years an outdoor early warning system must have
Voice/Siren
• AC and DC Battery backup system
• An effective average range of 2,000 - 3,000 feet or 600 meters to 1.1 KM. • Speakers capable of providing different tones, voice messages and live Public Address • Minimum STI 0.7
• AC and Solar Charging system with enough power to activate for 1 continuous hour of operation on battery
Activation Software
• Reliable connectivity (satellite) or redundant connectivity • IP/Cloud based remote monitoring and activation
• IPAWS compatible
• CAP compatible for 3rd party integration
• Multiple channel activation capability
• Remote Activation
• Remote monitoring and message delivery proof

5.4 Early Warning System Trends
Genasys researched cities implementing Early Warning systems. In the past few years, the trend in California is to purchase outdoor siren/speakers with voice messaging. These systems are independent of existing infrastructure with battery backup. The usefulness of the voice messages can provide information and instructions. For example, wildfire warning, tsunami, flood, or any other type of disaster may require different instructions such as shelter in place vs evacuate. Satellite connectivity has become a reliable solution and independent from cell towers and power grids. The latest implementations of Early Warning systems installed in chronology.
2020
• Newport Beach – Replaced Siren with Voice/Tone
https://www.latimes.com/socal/daily-pilot/news/story/2019-08-20/newportbeach-to-replace-rusty-tsunami-warning-sirens The new sirens are manufactured by LRAD Corp. and have no moving parts.

They also are equipped with a public address system, enabling public safety departments to dispatch information directly. Nearby Laguna Beach already 22 Advanced Planning for Early Warning System
uses sirens manufactured by LRAD (Genasys), making joint activation possible, according to the police staff report.
• Laguna Beach – Additional Voice/Tone Systems
https://www.globenewswire.com/newsrelease/2019/11/05/1940941/0/en/Genasys-Awarded-1-4-Million-in-NewPublic-Safety-Mass-Notification-Orders-from-Laguna-Beach-and-NewportBeach-CA.html “The successful installation and utilization of the initial Genasys LRAD systems installed in Laguna Beach in 2018 led to this award of a city-wide outdoor warning network,” said Richard S. Danforth, Chief Executive Officer of Genasys. “In addition to the initial systems in the downtown retail district and two popular beach areas, several more networked Genasys installations will be located throughout Laguna Beach.”
“We’re in a city that has a lot of hazards,” commented Jordan Villwock, Laguna Beach Emergency Operations Coordinator. “We need to be prepared to alert and warn our residents appropriately, effectively and efficiently.” • Malibu Feasibility Study
https://www.malibucity.org/1023/Siren-Feasibility-Study A feasibility study was conducted in 2020 to evaluate implementing an outdoor warning system. The recommendation was to install 20 - 33 sirens at an estimated cost of $1.2 - $1.9 million.
• Dana Point
https://www.danapoint.org/department/general-services/publicsafety/community-alert-siren-system Dana Point is keeping seven of the eight poles installed by SCE and is actively looking for a new system that will provide the city with additional siren capabilities and enable clear verbal messaging. The system would be used to disseminate information regarding disasters, hazards or public announcements, as well as providing system-wide and individual siren control for disbursement of information to specific areas of the city. 2019
• Mill Valley – Replaced Siren with Voice/Tone
https://www.cityofmillvalley.org/fire/emergency/warnings.htm "In 2019, the City of Mill Valley installed new and more powerful emergency sirens to replace our aging system. These sirens are known as “LRADs” – Long Range Acoustic Devices - and they project both siren and voice recordings to alert and inform community members during a large-scale disaster. These new sirens will be the first LRAD (Genasys) systems in Marin County." 23 Advanced Planning for Early Warning System
2018
• Menlo Park Sound off – Siren vs Voice/Tone
https://www.menlopark.org/DocumentCenter/View/20784/D2---Communitynotification-system “We’ve been looking at ways to upgrade and improve our existing system for several years now. We started looking at the LRAD platforms and the enhanced versatility of fixed and mobile 360 degree systems that they provide which allow either pre-scripted, multi-language, voice emergency messaging or instant real time messaging and information to occur after an attention tone” said Ryan Zollicoffer, Menlo Park Fire District Emergency Manager.
• San Jose – Portable Voice/Tone
https://www.ktvu.com/news/new-lrad-emergency-alert-system-tested-in-sanjose-8-months-after-coyote-creek-floods He says the city just received several Long Range Acoustic Devices, at a cost ranging from $10,000 to $122,000. Known as LRADs, this one can broadcast warning messages up to one mile away, using an Omni-directional speaker atop a 30-foot mast. A smaller, uni-directional speaker can be mounted on a vehicle, and driven around a neighborhood, announcing evacuation orders up to 500-feet in distance.
"Automatic loud announcement that we can make at any time of day, or night, so that the public can actually hear the announcement at the same time as sending out the message over the other devices. So, it's one of many tools we have to notify the public," said Riordan.
2017
• Shelter Cove – Voice/Siren
https://americansecuritytoday.com/asc-install-tsunami-warning-sys-sheltercove-ca-learn-video/ American Signal Corporation (ASC), a competitor in the 2017 ‘ASTORS’ Homeland Security Awards program, has been selected by Shelter Cove, CA to design and implement a Tsunami Warning System for the city. • Laguna Beach – Voice/Tone
http://www.lagunabeachcity.net/cityhall/police/emergprep/alert_and_warnin g_system.htm
The City of Laguna Beach currently has installed three speakers/sirens within the downtown area. These speakers/sirens can be activated to provide emergency alerts and warnings to individuals within the alert areas and provide instructions to the community to take safety actions (i.e. shelter in place, 24 Advanced Planning for Early Warning System
evacuation, etc.). The current locations of the speakers/sirens are: City Hall, White Lifeguard Tower, and the Gazebo.

Prior to 2016
• San Francisco – Voice/Tone
https://sfdem.org/sirenshutdown
The City and County of San Francisco is investing in upgrades to the aging Outdoor Public Warning System (OPWS). The siren system will be out of service during the two-year upgrade project. The upgrades include a new operating system, stronger encryption and hardware that will improve the reliability and security of the siren system.
• Shutdown Date: Wednesday, December 11, 2019
Project Timeline: Estimated up to two (2) years
Estimated Budget: $2,000,000 to $2,500,000
• San Luis Obispo (Diablo Canyon Nuclear) tone only for 10 mile EPZ (Emergency Planning Zone)
https://www.prepareslo.org/en/early-warning-system-sirens.aspx

25 Advanced Planning for Early Warning System

6.0 Town of Paradise Alert and Warning Lessons Learned

6.1 Camp Fire Alert and Warning Lessons Learned
The Town of Paradise had a well-practiced evacuation plan that included 14 zones and specified the order in which residents would evacuate through four designated evacuation routes. Paradise lies on a plateau surrounded by deep canyons that limit on egress routes.

Emergency services personnel conducted simulated evacuation exercises using a contraflow strategy so residents could practice driving out of town on all lanes. But the early morning ignition and rapid progression of the Camp Fire quickly overwhelmed the plans and protocols put in place to protect Paradise and its residents.

As the fire rapidly advanced, the planned rollover of 911 dispatch calls from Paradise to Chico to Butte County facilitated the region-wide communications process. However, emergency communications failed within a few hours as 17 cell towers were burned or became inoperable.

Two CodeRED messages were sent by the Paradise Police Department to all residents that had registered for the app. WEA and IPAWS were not used.

Communication is fundamentally a sociotechnical process that enables us to engage in informed, coordinated actions. In a catastrophic event such as the Camp Fire, the limitations of the technical infrastructure that enables us to exchange information over distance in a timely manner becomes readily apparent under the stress of the actual event.

The functionality of communication systems is dependent on multiple points of interaction — hardware to software, software to system operator, system operator to software or hardware, software or hardware message delivery to receivers. Each of these points comes under stress in an extreme event, and the capacity of communication systems to maintain interdependent functions depends on workable connections among all points. If one point fails, most communication systems go down.

6.2 Community Early Warning Survey
When implementing an Early Warning System that aims to reach everyone in the whole community, it’s important to identify the wide diversity of needs and preferences residents have in receiving emergency alerts and notifications. It is essential that residents have a voice in planning, designing and implementing the Early Warning System. The Town of Paradise conducted a community survey to assess early warning needs. A questionnaire was prepared and circulated with an excellent response rate having 46% of the residents responded. A summary of resident responses follows:

1. The survey results conclude that an emergency alert and warning system should notify of an imminent emergency, provide specific information to help protect the community and provide updates throughout an emergency.
26 Advanced Planning for Early Warning System

2. The survey results concluded a tone alert with a voice message specifying the type of disaster and the actions that should be taken is a priority.

3. TOP’s community relies on multi channels to receive their information. The most popular channels include Text Messaging, Phone and Social media with the least being print, TV, radio, websites/email and word of mouth.

4. More than 92% of the respondents are concerned regarding power outages during an emergency.

5. The majority of the respondents would prefer both an outdoor early warning system with a tone followed by a message and in tandem receive a text message to a mobile device.

6. 82% of the respondents said they would support an outdoor early warning system near their home.

Other notable comments from the survey include:
• The Alert and warning system should issue alert and actionable warning message
• Alert and warning should reach to community even if there is (a) No Power, (b) No cellular service, (c) No Radio / TV service, and (d) No internet service in the area
• Monthly testing is acceptable by the community
Translating the insights gained during Camp Fire and hazardous incidents that will likely occur in subsequent years, increases the capacity of community organizations to act in coordinated efforts to reduce shared risk.

Research on past incidents and responses, the valuable input and experience of Paradise officials, and the results of the community survey provides important insights in emergency planning for a Building-Back-Better (BBB) Early Warning System.

Based on the information outlined in this section, the following broad system requirements and objectives for the Paradise Early Warning System are summarized below.

1. Early detection of a hazardous event and assessment / analysis of associated risks and vulnerabilities is crucial. Emergency Alert and warning system design should ensure robust information exchange with Cal Fire and Cal EMA who play a key role in the early detection, analysis and forecast of hazardous events. Reliable, robust and simple protocols are necessary for regional communication and interagency communication.

2. Local authorities are responsible for issuing emergency alerts and notifications when a hazardous event is detected. The town’s emergency alert plan should guide dissemination and management of public alert and warnings. 27 Advanced Planning for Early Warning System

3. The Early Warning System should support siren tones and voice messages.

4. Failure of communication and power infrastructure commonly occurs during severe incidents. Failures may last for a few hours to several days. Early Warning System infrastructure should integrate multiple redundancies to provide failsafe operation.

5. The Early Warning System should enable local authorities to alert and warn at-risk residents and visitors when TV, radio, cellular, landline and internet service are out.

6. No resident or visitor registration should be required to receive alerts and notifications from the town's Early Warning System.

7. IPAWS, EAS, Mobile Messaging Systems and other emergency alerts should interface with the Early Warning System.

8. Remote activation and operation of the Early Warning System should require user authentication. A contingency plan to override the authentication requirement during extreme circumstances should be considered.

9. The Early Warning System should support the integration of IoT devices (remote fire, wind, flood and other sensors)

6.3 Existing Alert and Warning System with TOP
The Town of Paradise can currently issue warnings and information through multiple channels.

The current systems include notification and information dissemination through an AM radio station, social media, website, the county mobile messaging system, IPAWS and WEA. The ToP mobile messaging system has the ability to provide SMS/Voice Calls and communication via a mobile app.

The (WEA) Wireless Emergency Alerts is part of (IPAWS) Integrated Public Alert and Warning System. IPAWS uses FIPS (Federal Information Processing Standard a five-digit code uniquely identified counties and county equivalents in the United States) or geocodes and Butte County currently holds the permission. The Town may use polygons within WEAs to constrain distribution of the WEA reach, there is a potential for overlap outside the polygon area even though the FCC implemented a requirement that cell carriers alert 100% of cell phones within a polygon with no more than 0.10 overshoot, the technology of handsets and software is being developed. The recommendation for a WEA activation is to include in a WEA message (90 -360 characters).
• AM Radio
• Mobile Messaging System
• County IPAWS/WEA
• Website
• Social Media
• Route alerting
Consolidating the activation and operation of multiple channels is possible with today’s advanced software technology. Indoor notification, including NOAA radio or connectivity to smart home devices may enhance the dissemination of emergency alerts. Portable hailing devices provide clear emergency messaging that penetrates vehicles and buildings. 28 Advanced Planning for Early Warning System
Figure 6 – Single Source Activation

6.4 Broad Level Technology Recommendation
Electronic sirens with clear voice capabilities provide the most system functionality and versatility. Accordingly, it is recommended to install an electronic siren-based Early Warning System for the Town of Paradise. This recommendation forms the basis for reviewing technology options. Four California projects designed using similar technologies are listed below.

6.5 Similar Projects
Name of Project Relative Design Value
City of Laguna
Beach
Laguna Beach is a coastal city with many hazard and topographical challenges. The city's Early Warning System is connected via satellite to the Laguna Beach Police Department. 22 voice/siren arrays of various size and coverage areas are currently installed with solar power and battery backup.

The remote activation and operation software is cloud-based, mobile app activation and is IPAWS and WEA compatible.

Est $1.-1.5M
City of Mill
Valley
Mill Valley replaced its five aging sirens with an electronic voice/siren array system. The cloud-based software enables Marin County or Mill Valley authorities to remotely activate each or all arrays via satellite from mobile devices. At 4.8 square miles, Mill Valley is approximately 75% smaller than Paradise. Mill Valley recommends other cities to install solar panels due to high potential of power outages.

Est $400-500K
City of Newport
Beach
Newport Beach replaced its three mechanical tsunami sirens with electronic voice/siren arrays that are activated by satellite using cloud-based software.

The cloud-based software uses one source to activate IPAWS, WEA and the speaker arrays. A service program is in place for both software and preventative maintenance roughly 7-10% of the cost of the equipment.

Est $200 -300K
City of Malibu
A feasibility study was released and reviewed by the Genasys team. At 19 square miles, Malibu is similar to the Town of Paradise in area size and topographical challenges. A July 2020 Early Warning System siren feasibility study recommended 20 - 33 steel pole installation locations.

Est $1.5 – 2.3M
29 Advanced Planning for Early Warning System

7.0 System Recommendations & Design
The Genasys team has designed many systems around the world and follow the common fundamentals regarding sound propagation and attenuation and the potential impact of outdoor and indoor coverage.

7.1 Attenuation
The principles of sound and its movement through the atmosphere are fundamental to understanding the way in which audible warning systems work at the device and system levels. Sound is a form of mechanical energy that moves from a source (e.g., a voice, a musical instrument, or an emergency siren) through the air as tiny oscillations above and below the surrounding air pressure. When people hear sounds, they can distinguish: 1) loudness (volume); 2) frequency (pitch); and, 3) modulations (variations) in loudness and frequency over time (i.e., the changes in sound that allow us to discern and interpret speech or a specific musical passage.)
Figure 7 – Outdoor Sound Propagation near Ground (Source: FEMA guidelines) It is well known that sound decreases in loudness at greater distances from its source. This is called “attenuation with respect to distance.” An audible warning system’s effective range is the distance at which the sound is predicted to attenuate to a predetermined value, typically 70 dB. Factors that affect range of siren for a specific frequency, include:
• Ambient noise in the environment
• Ambient temperature
• Ambient humidity
• Wind speed
• Wind direction
• Pole / Building height
• Terrain
• Trees and Vegetation
30 Advanced Planning for Early Warning System

7.2 Outdoor vs Indoor Coverage
An outdoor Early Warning System can reasonably be expected to alert some people inside buildings depending on the distance from the nearest audible device, outdoor conditions, building construction, indoor sound levels (e.g. stereo system or appliances), whether people Table 6 – Typical Outside to Inside Sound Losses for Various Types of Building Construction (Source: FEMA Guidelines)
are awake or sleeping, and whether or not windows are open. Typical outside to inside sound losses for various buildings or construction types are shown in Table above. (The dB values in the table need to be added to the indoor decibel level required for arousal in order to determine the required outdoor decibel level.)
Using collected data, Genasys can produce sound propagation maps using planning software to determine the levels of coverage achieved from the proposed sites. The coverage models take into consideration varying geographical topology and environmental factors such as foliage and building density. Although this is not a perfect prediction model, it does try to account for various environmental conditions. Meteorological data used for sound modeling includes average temperature, humidity, pressure, and pole height. The average environmental noise level in Town of Paradise is approximately 65 dB (source Town of Paradise Planning document 1994)

7.3 Detail Design
Genasys along with the Town of Paradise reviewed potential locations for preliminary sites.

The conclusion requires (21) twenty-one locations. The review included factors for optimal acoustic coverage, accessibility, approval and power availability. The system is based on voice intelligibility of 0.7 STI with speaker distances ranging 2600 to 3,200ft (800 to 1km). 31 Advanced Planning for Early Warning System
Table 7 – Site locations
Figure 8 – Site locations
Twenty-one locations are identified alphanumerically
Site Description Lat Long
1 A Police Dept 39°45'15.26"N 121°37'27.73"W
2 B Paradise Elementary School 39°45'4.89"N 121°36'34.81"W 3 C Paradise High School 39°45'40.89"N 121°36'45.70"W
4 D Sawmill & Nunnely 39°45'20.90"N 121°35'20.14"W
5 E Paradise Middle School 39°46'15.93"N 121°35'53.73"W 6 F Town Hall 39°44'55.21"N 121°38'3.65"W
7 G Skyway Crossroad 39°44'28.73"N 121°39'17.90"W
8 H Neal & Roe 39°44'12.57"N 121°38'55.43"W
9 I Foster & Applelane 39°43'59.74"N 121°38'10.23"W
10 J American Way 121°38'10.23"W121°36'36.83"W
11 K Bennett & S. Libby 39°44'15.46"N 121°35'37.56"W
12 L Pentz & Water Tower 39°44'2.76"N 121°34'25.08"W
13 M Ponderosa Elementary 39°46'34.61"N 121°34'47.46"W
14 N Redbud Dr & Rose Ln 39°45'33.83"N 121°38'27.37"W
15 O Bille Park 39°46'15.06"N 121°37'56.05"W
16 P Clark PMTrail 39°47'46.28"N 121°35'5.84"W
17 Q Feather River Hospital 39°45'30.78"N 121°34'20.14"W 18 R Pentz & Pearson 39°44'52.07"N 121°34'21.86"W
19 S Trailway & Rocky Lane 39°46'53.56"N 121°35'53.74"W 20 T Gregory Lane & Waggoner Rd 39°46'43.88"N 121°36'47.71"W 21 U Roe Rd & Scottwood Rd 39°44'27.71"N 121°37'19.07"W 32 Advanced Planning for Early Warning System
Figure 9 – Coverage areas - Green 400M – Red 800M – Yellow 1Km Inside green areas - 90dB or louder (Likely to be heard indoors depending on the structure). Inside red areas - 80dB or louder. Inside yellow areas - 70dB or louder.

Figure – 10 Coverage areas - Red 800M - Yellow 1Km
33 Advanced Planning for Early Warning System
Figure 11 - Coverage areas - Green 400M - Red 800M - Yellow 1Km Based on the research, each site location shall have a speaker mounted on a direct bury or pedestal steel or concrete pole with a minimum height of 42ft above grade. Poles should not be susceptible to fire. The pole shall have speakers mounted to adequately provide 1Km range in 360 degrees. Some locations may be directional horns such as Bille Park or Clark PM trail. The system shall be AC and Solar power charging with battery back up to power an activation for 1hour continuous activation.

The minimum requirements are as follows (Sample Bid Specification 8.0):

Voice/Siren Requirements:
• Coverage area
• Voice
• Tone
• Minimum STI 0.7
• Omnidirectional 360°coverage
• Selected sites may require directional coverage
Power Requirements:
• Alternating current AC 110V
• AC and 24V DC Operation
• Adequate backup power available for 1 hour of continuous alerting • Backup power equipment should be recharged to 80% of the maximum rated capacity from the fully discharged state within 24 hours • When used for backup power, batteries should be 3-year maintenance-free • Connect and power to Communication device
34 Advanced Planning for Early Warning System
Installation Requirements:
• Pole shall be Corten steel or similar and require customer approval • Pole shall be direct buried pole designed or pedestal mount • Pole & equipment shall withstand 100 mph 3-second wind gust • Steel pole height 42 ft. above grade (45-55ft total length) • 120V 20-amp dedicated circuit
• Voice/siren array and connectivity shall not be covered by foliage or other obstructions
• Notification panel shall be accessible by ladder, but sufficiently out of reach to impede unauthorized tampering
• Solar panel shall be installed above the notification panel and positioned for optimal sunlight
• Satellite device shall be properly installed unobstructed line-of-sight • Maintenance support availability
Activation Software Functional Requirements:
• Coverage area
• Voice
• Tone
• Activation and operation using computer-based
activation, control, monitoring and testing methods
which include supervisory control and data
acquisition (SCADA) systems.
• Remote mobile activation
• Polygon activation
• All Call/Group/Individual
Activation
• Voice/Siren connectivity
• Cloud-based solution
• Service Level Agreement package
• Live Broadcast
• Play multiple recorded messages and agile to send SMS/Text messages • Interconnectivity with other systems, including:
o IPAWS
o CodeRed or similar system
o Social media
o Electronic signage
o Radio station
o GIS mapping
o IoT devices and sensors
35 Advanced Planning for Early Warning System

7.3 Budgetary Costs

36 Advanced Planning for Early Warning System

8.0 System Specification
Bid Specification
Advanced Warning System Statement of Work (SOW)

1. Introduction

1.1Project Description

2. Required Technical Qualifications

2.1 The contractor shall demonstrate full knowledge and understanding of the specifications and requirements for the implementation of voice capable Early Warning system by submitting a detailed and comprehensive proposal outlining methodology, coverage area(s) and detailed product list to satisfy the SOW. The proposal must include the following

2.2 Design
• Executive Summary
• Overview
• California Implementation References (minimum of 3 within the last two years)
• System Recommendations
• Speaker locations
• Implementation and integration plan
• System testing and operations

2.3 The contractor shall be able to prove previous experience and past performance with an IPAWS integrated system within cities in California.

2.4 Contractor shall provide California based factory-trained personnel to perform system design, manufacturing, testing, and training through the receipt of system certification documentation.

3. Technical Services Required

3.1 The contractor shall design, obtain and install a customized Voice speaker that provides tones and messages that shall meet all specific requirements listed in the SOW. The system must be planned out in detail to ensure that safe sound levels are not exceeded, and emergency warning coverage is adequate for the desired area. Acoustic map(s) shall be submitted as part of the initial contractor proposal, with final acoustic map(s) provided upon completion of the site survey.
37 Advanced Planning for Early Warning System

4. Outdoor Speaker Activation Requirements

4.1 Contractor to provide a web-based activation software and shall include the following:

4.2 Software shall activate remotely with additional capability to activate via a mobile app

4.3 Software to be IP based with satellite activation

4.4 Software to provide multiple alerting platforms to be activated from one system including but not limited to:
• Acoustic Devices (Speakers)
• SMS
• Voice Call
• Mobile Application (push), geo-located communication
• Social Media: Facebook, Twitter, Whats App, YouTube
• Common Alerting Protocol (CAP) commonly used protocol to integrate other communications
• IPAWS (Wireless Emergency Alert – both posting and receiving codes) • AM Radio

4.5 System to be capable of redundant paths of communication (i.e. LTE/GSM, Ethernet, 2-way Radio, Satellite)

4.6 Software shall have reporting capability

4.7 Software shall set audio levels from low to full volume

5. Outdoor Speaker Requirements

5.1 Individual speaker performance of at least 139 dBA SPL at 3 kHz with effective frequency response of 350Hz – 7.0KHz

5.2 Speaker to meet Speech Transmission Intelligibility (STI) greater than 0.93

5.3 Speaker must have capability for directionality and modular/stackable for increased performance

5.4 Speaker to have voice and tone capability

6. Notification Cabinet Requirements

6.1 Notification panel to include amplifier and electronics and shall be weather resistant with a NEMA 4X cabinet.

6.2 Notification panel to have the ability to operate on AC only. If AC power is present, notification panel should be able to playback audio at full volume for an unlimited amount of time

6.3 Notification panel to automatically transfer and operate on DC power if utility AC power is eliminated

6.4 Notification panel to consist of three 110 Ah AGM batteries to provide at least 1 hour of continuous activation after 72 hours of power loss

6.5 Notification panel to have a removable MP3 Player with 20 ft. cord for onsite activation

6.6. Notification panel to be equipped with a playback microphone with record-onthe-fly capability to reduce potential feedback and loop continuous activation. 38 Advanced Planning for Early Warning System

6.7 Notification panel to have a smart charger with battery state of charge (SoC) and power source feedback

6.8 Notification panel to have solar and AC charging systems

6.9 Notification panel to store over 100 prerecorded messages and tones

6.10 Notification panel to be able to load new messages remotely or from a USB connection

6.11 Notification panel to be activated by Ethernet and/or satellite connection

6.12 Notification panel to have the ability to integrate with third party sensors (air quality, wind speed, temperature, fire, humidity and more) through USB and/or RS-232 serial interface

6.13 Notification panel to provide Power-over-Ethernet (PoE) required for satellite terminal

7.0 Solar Panel

7.1 Solar panel to be rated at 160W or higher

8.0 Satellite Device

8.1 Satellite device to be rated for the outdoor environment

8.2 Satellite device to be 99.8% reliable

8.3 Satellite device to have live voice bandwidth capability

9.0 Construction/Installation

9.1 Poles shall be corten steel or concrete/customer approval required

9.2 Speakers and cabinets shall be mounted securely to the pole

9.3 Poles shall be a direct bury or pedestal design

9.4 Poles shall be a minimum of 42 ft above grade

9.5 Poles to withstand 100 mph wind load

10.0 Testing

10.1 Describe the testing criteria of the system

10.2 System to have the following minimum capabilities:

10.3 Capable of initiating a silent test

10.4 Activation of an individual speaker, group via polygon, all Call speakers

10.5 Activation of the IPAWS/WEA system

10.6 Execute a campaign with from all platforms

10.7 Build a MACRO for quick activation

10.8 Successful activation from the Town’s existing emergency notification system

11.0 Training

11.1 Provide a training plan

11.2 Provide a service and maintenance plan

12.0 Pricing

13.0 Evaluation Criteria
39 Advanced Planning for Early Warning System
Criteria Weight
Experience in the Region 15%
Equipment Quality 20%
Personnel 10%
Confidence to perform 20%
Proposal Format (Completeness) 10%
Understanding, Approach, and Scope 20%
Cost 5%
Total 100%
40 Advanced Planning for Early Warning System

9.0 Development Plan
Please find a sample development plan
Phase 1 – Procurement
Phase 2 – Bid Evaluation and Award of Work
Phase 3 – Site Preparations
Phase 4 – Production, Supply and inspection
Phase 5 – Installation and Testing
Hardware/speaker installation
• Installer will provide schedule of installation
• Ship equipment and install mounts/speakers and cabinets/satellite devices/solar panels
Software installation/tests
• Test Bed/ Preproduction
• Production environment
The Test Bed environment will be setup and used to do the migration process over existing data used in the current system. After this process, the production environment will be configured. Functionality, performance, high availability and load testing will be executed as described in next chapter, including alarms and monitoring integration with 24/7 support team.

Phase 6 - Pre-Live Training and Validation Tests Period The software service will be available for training and validation purpose before the production rollout. We propose a period of 4 weeks.

After the speaker equipment is installed, it will be ready for low volume or individual testing based on governmental approval.

Phase 7– Software Production rollout
The migration process will be executed again to generate an updated version and then controlled production rollout process will be implemented.

Phase 8 – Full Testing and support of system-wide test through web-based and mobile app, and system wide integration with the Town’s existing emergency notification system. • Mass Notification
• Text
• IPAWS
• Tone/Speaker
• Satellite/IP
41 Advanced Planning for Early Warning System

Phase 9 – Final Acceptance Testing
As part of the acceptance process, all the functionality should be tested in test bed and production environments.

During the Kickoff meeting, a detailed test use cases document will be created and agreed upon. This use case will cover all functional, load, performance, high availability and alarming testing.

The software process will include:
• Access and authorization profiles
• Migration process
• Web Event manager
• Registration portal
• Mobile apps
• Mapping
• External integrations
• Output notifications channels
• High availability
• Other
Test to include real test cases in a controlled environment. New releases shall go through quality control process and then installed and tested in the Test bed environment before going to production.

Project Progress Monitoring / Milestone Chart

42 Advanced Planning for Early Warning System

10.0 System Testing and Operations
Testing a system is an important part of an outdoor warning system and education process.

Providers of the system offer testing and operational documents relevant to system.

Additional information may be found in FEMA CPG-1-17 and FEMA 2006 Technical Bulletin.

Test Frequency: Based on the survey results and other California communities, testing once a month is preferred. The test should be consistent and convenient, for example noon on the first Wednesday of every month.

Example Message: A seven second siren tone (may be different from the Alert tone) followed by a message example: “This is a test of the outdoor warning system. This is only a test”.

Repeat.

Providers often have a library of messages or the capability to professionally record custom messages and tones. It is important to have the provider optimize the message to maximize message quality and performance.

Silent Test: Many systems can verify activation without voice or tone being emitted. Silent tests can be conducted weekly or daily to verify the system is in operation.

Cloud-based service. Some providers offer a service level agreement that includes 24/7 monitoring by technical experts. Customers are notified if the system is off-line and can quickly remedy the activation issue.

Cloud-based activation updates. Some providers will deliver software updates to enhance the user experience. Additional features may be included in the updates or built into the system.

Cloud-based Remote Test: Some providers have multiple activation methods. These methods include mobile activation, desktop activation or other protocols requested by the customer.

Preventative Maintenance: Many providers recommend regular physical site checks as part of preventative maintenance. A site check inspection procedure is often provided. The customer or authorized provider can provide this maintenance, which usually includes visual inspection, battery and electronic systems check and an onsite low volume test.

Black Saturday Bushfires
MODIS Aqua satellite image of smoke
plumes and a pyrocumulus cloud
northeast of Melbourne during the
morning of 7 February 2009.

Location Victoria, Australia
Statistics
Date(s) 7 February – 14
March 2009
Burned area 450,000 hectares
(1,100,000
acres)
[1]
Cause Various confirmed
sources including:

Power lines[2]
Arson[3]
Lightning[4]
Machinery[5]
Land use Urban/Rural
Fringe Areas,
Farmland, and
Forest
Reserves/National
Parks
Buildings destroyed 3,500+ (2,029
houses)
Deaths 173[6][7][8]
Non-fatal injuries 414[9]
Black Saturday bushfires
The Black Saturday bushfires
[10] were a series of
bushfires that either ignited or were already burning across the Australian state of Victoria on and around Saturday, 7 February 2009, and were one of Australia's all-time worst bushfire disasters. The fires occurred during extreme bushfire weather conditions and resulted in Australia's highest-ever loss of human life from a bushfire,
[11] with 173 fatalities.[12]
Many people were left homeless as a result.

As many as 400 individual fires were recorded on Saturday 7 February; the day has become widely referred to in
Australia as Black Saturday.

The 2009 Victorian Bushfires Royal Commission, headed by Justice Bernard Teague, was held in response to the
bushfires.

A week before the fires, a significant heatwave affected southeastern Australia. From 28–30 January, Melbourne
broke temperature records by experiencing three consecutive days above 43 °C (109 °F), with the temperature peaking at

45.1 °C (113.2 °F) on 30 January, the third hottest day in the city's history.

The wave of heat was caused by a slow-moving highpressure system that settled over the Tasman Sea, with a combination of an intense tropical low located off the North West Australian coast and a monsoon trough over northern Australia, which produced ideal conditions for hot tropical air to be directed down over southeastern Australia.
[13]
The February fires commenced on a day when several
localities across the state, including Melbourne, recorded their highest temperatures since records began in 1859.[14] On 6 February 2009—the day before the fires started—the Premier of Victoria John Brumby issued a warning about the extreme weather conditions expected on 7 February: "It's just as bad a day as you can imagine and on top of that the state is just tinder-dry. People need to exercise real common sense Background
Temperature graph for Melbourne
during the peak of the heatwave
Melbourne air temperature on 6, 7 and 8 February
2009
MODIS imagery shows smoke from the fires
carried by winds over the Tasman Sea to New
Zealand's South Island on 8 February
tomorrow".
[15] The Premier went on to state that it was expected to be the "worst day [of fire conditions] in the history of the state". [15]
A total of 358 firefighting personnel, mainly from the Country Fire Authority (CFA) and Department of Sustainability and
Environment (DSE), were deployed across the state on Friday evening (6 February) in anticipation of the extreme conditions the following day. By mid-morning Saturday, hot northwesterly winds in excess of 100 kilometres per hour (62 mph) hit the state, [16]
accompanied by extremely high temperatures and extremely low humidity; a total fire ban was declared for the entire state of Victoria.
[17]
As the day progressed, the highest-ever temperatures
recorded to date were reached. Melbourne hit 46.4 °C
(115.5 °F), the hottest temperature ever recorded for
the city[18] and humidity levels dropped to as low as
two percent. The McArthur Forest Fire Danger Index
reached unprecedented levels, ranging from 160 to
over 200. This was higher than the fire weather
conditions experienced on Black Friday in 1939 and
Ash Wednesday in 1983.[19]
Around midday, as wind speeds were reaching their peak, an incorrectly-rigged 'SWER' (single-wire earth return) mains power cable was ripped down at Kilmore East. This sparked a bushfire that became the deadliest and most intense firestorm ever recorded in Australia. The overwhelming majority of fire activity occurred between the afternoon of 7 February and 7:00 pm, a period when wind speed and temperature were at their highest, and humidity at its lowest.
[20]
Wednesday, 28 January 2009
Delburn fire commenced in Central
Gippsland; arson suspected.
[21]
Wednesday, 4 February
Bunyip State Park blaze commenced.
[22]
Saturday, 7 February (Black Saturday)
05:00 am – Bunyip State Park fire jumped
containment lines; no other major fire
activity.
[23]
Late morning – Many fires sprang up as
temperatures rose and wind speeds
increased.
11:50 am – Power lines fell in high winds igniting the Kilmore East fire (Kinglake/Whittlesea area). The fire was fanned by 125 km/h (78 mph) winds, entered a pine plantation, grew in intensity, and rapidly headed southeast through the Wandong area.
[24]
Events of 7 February 2009
Chronology
12:30 pm – Horsham fire commenced.
[25]
12:30 pm – ABC Local Radio abandoned regular programming to cover the fire situation.
[23]
12:45 pm – Hume Freeway was closed after fire crews were unable to contain Kilmore East fire.
[23]
Early afternoon – ABC Local Radio received calls from residents of affected areas supplying immediate up-to-date information on fire activity. 2:55 pm – Murrindindi Mill fire (Marysville area) first spotted from Mt Despair fire tower.
[26][27]
3:04 pm – temperature in Melbourne peaked at 46.4 °C (115.5 °F). [14]
4:20 pm – Kilmore East fire front arrived at Strathewen. [28]
4:20 pm – Murrindindi Mill fire impacted Narbethong.

Mid-afternoon – smoke from Kilmore East firestorm prevented planes from mapping the fire edge.
4:30 pm – number of individual fires across the state increased into the hundreds. 4:30 pm – fire commenced at Eaglehawk, near Bendigo.
[29]
4:45 pm – Kilmore East fire front arrived at Kinglake.
5:00 pm – wind direction changed from northwesterly to southwesterly in Melbourne (see Fawkner Beacon Wind chart for 7 February 2009).
5:10 pm – air temperature in Melbourne dropped from over 45 °C (113 °F) to around 30 °C (86 °F) in fifteen minutes.
5:30 pm – wind change arrived at Kilmore East and Murrindindi Mill (Kinglake/Marysville) fire fronts.
5:45 pm – Kilmore East fire front arrived in Flowerdale. 6:00 pm – Beechworth fire commenced.
[30]
6:00 pm – Kilmore East fire smoke plume and pyrocumulus cloud reached 15 km (9.3 mi) high.
6:45 pm – Murrindindi Mill fire front arrived at Marysville. [31][32]
8:30 pm – Victorian Health Emergency Co-ordination Centre notified Melbourne hospitals to prepare for burn victims.
8:57 pm – CFA chief officer first notified that casualties had been confirmed. 10:00 pm – Victoria Police announced an initial estimate of 14 fatalities.

Sunday, 8 February
Kilmore East and Murrindindi Mill fires merged to form the Kinglake fire complex.[33] Wilsons Promontory fire ignited by lightning.
[34]
Victoria Police increased estimate to 25 fatalities.

Tuesday, 10 February
Spot fires from Kinglake complex fires merged to form the Maroondah/Yarra complex.

Tuesday, 17 February
Six fires still burned out of control, with another nineteen contained. [35]
Containment lines surrounded 85 per cent of the Kinglake–Murrindindi complex.[35] The Kilmore East – Murrindindi complex south fire burned in Melbourne's O'Shannassy and Armstrong Creek water catchments.
[35]
Bunyip and Beechworth fires almost contained.
[35]
Map of fire locations on 10 February
Thursday, 19 February
Victoria Police increased estimate to 208
fatalities.

Monday, 23 February
Temperatures in the mid-30 degrees
Celsius (mid-90 degrees Fahrenheit),
northerly winds, and a cool change
precipitated a flare-up of many of the fires,
and ignited several new fires.

The most significant new fires were in
the southern Dandenong Ranges near
Upwey, south of Daylesford (near
Hogans Lane, Musk, Victoria), and in
the Otway Ranges.

Weather conditions directed previously burning fires in the Yarra Ranges towards settlements in the upper Yarra Valley, but the fires were of a low intensity and were quickly contained.

Friday, 27 February
Bunyip fire still burnt within control lines in the Bunyip State Park and State Forest areas.[36]
The Kilmore East – Murrindindi complex north fire burned within containment lines on the southeastern flank.[37]
The Kilmore East – Murrindindi complex south fire activity continued in areas close to several towns in the Yarra Valley near both Yarra Glen and Warburton. [38]
The Wilsons Promontory Cathedral fire had burnt 24,150 ha (59,700 acres) and was still burning.
[39]
The French Island fire slowly burnt in uninhabited grass and scrub bushland on the northeast end of the island.
[40]
Tuesday, 3 March 2009
Extreme bushfire conditions predicted for Monday night and early Tuesday morning, involving very strong northerlies, with a change forecast to arrive by Tuesday morning.

Mobile phone companies trialled technology by sending Victorians and Tasmanians three million SMS messages on behalf of Victoria Police.
[41]
Wednesday, 4 March
Cooler conditions and rain from 4–6 March enabled firefighters to control and contain several fires, with the Kilmore East – Murrindindi complex south fire being completely contained.

Predictions for favourable weather signalled the easing of the threat to settlements from the major fires that had been burning since 7 February.

Mid-March
The large smoke cloud from the
Kilmore East fire, being blown
across Melbourne's northeast at
2:49 pm
Favourable conditions aided containment efforts and extinguished many of the fires.

The Kinglake fire complex was named after two earlier fires, the Kilmore East fire and the Murrindindi Mill fire, merged following the wind change on the evening of 7 February.
[42] The complex
was the largest of the many fires burning on Black Saturday, ultimately destroying over 330,000 ha (820,000 acres).
[43] It was
also the most destructive, with over 1,800 houses destroyed and 159 lives lost in the region.

Just before midday on 7 February, high winds felled a 2 km (1.2 mi) section of power lines owned by SP AusNet in Kilmore East, sparking a fire at approximately 11:45 am in open grasslands that adjoined pine plantations. The fire was fanned by extreme northwesterly winds, and travelled 50 km (31 mi) southeast in a narrow fire front through Wandong and Clonbinane, into Kinglake National Park, and then onto the towns of Humevale, Kinglake West, Strathewen and St Andrews.
[2][44]
The cool change passed through the area around 5:30 pm, bringing strong southwesterly winds. The wind change turned the initial long and narrow fire band into a wide firefront that moved in a northeast direction through Kinglake, Steels Creek, Dixons Creek, Chum Creek, Toolangi, Hazeldene, Broadford and Flowerdale.
[45]
The area became the worst-impacted in the state, with a total of 120 deaths[46] and more than 1,200 homes destroyed.

The cause of the Kilmore East-Kinglake bushfire was found by the 2009 Victorian Bushfires Royal Commission to be an ageing SPAusNet power line.
[47]
Class action
In December 2014 Victoria's Supreme Court approved a A$494 million settlement of a legal class action against SP AusNet and Utility Services Group.[47] It has been noted as being "the biggest class action settlement in Australian legal history".
[48] The previous highest payout was $200 Million in Kirby v Centro Properties Limited (No 6) [2012] FCA 650 (19 June 2012). [49]
According to eyewitnesses, the Murrindindi Mill fire started at 2:55 pm, [50] while Victoria Police twice told
the Royal Commission that it commenced at "about 2.30 pm". [51][52] It burned southeast across the Black
Range, parallel to the Kilmore fire, towards Narbethong. Experienced Air Attack Coordinator Shaun Major fires
Kinglake–Marysville fires
Kinglake area (Kilmore East fire)
Marysville area (Murrindindi Mill fire)
Fire approaching a residence in
Steels Creek at 6:11 pm
Smoke mixed with cloud over
Warrandyte, looking northeast
across the Yarra River, towards the
Kinglake fire complex on 8 February
Lake Mountain toboggan run after
the fire
Lawlor reported flame heights of "at least 100 metres" as the fire traversed the Black Range.
[53] At Narbethong, it destroyed
95 per cent of the town's houses.
[54] When the southerly change
struck, it swept towards the town of Marysville.
[54]
Late in the afternoon of 7 February, residents had anticipated that the fire front would bypass Marysville.
[54] At about 5:00 pm, power
was lost to the town. Around 5:30 pm, the wind died away, however, minutes later it returned from a different direction, bringing the fire up the valley with it.
[55]
Afterwards, a police sergeant said that the main street in Marysville had been destroyed: "The motel at one end of it partially exists. The bakery has survived. Don't ask me how. Everything else is just nuked."[56] Reports on 11 February estimated that around 100 of the town's population of approximately 500 were believed to have perished, and that only "a dozen" buildings were left. Premier Brumby described the situation: "There's no activity, there's no people, there's no buildings, there's no birds, there's no animals, everything's just gone. So the fatality rate will be very high."[57] Eventually 34 fatalities were confirmed in the Marysville area, with all but 14 of over 400 buildings destroyed. Other localities severely affected included Buxton and Taggerty.
[58]
To the south of the fire complex, visitors and residents were stranded at Yarra Glen when fire surrounded the town on three sides.
[59] Houses just to the north of Yarra Glen were destroyed and large areas of grassy paddocks burnt.

Town CouncilSeptember 12, 2023

Town Council
September 12, 2023