TOWN OF WOODSIDE
TOWN COUNCIL MEETING MINUTES
Independence Hall, 2955 Woodside Road, Woodside
September 12, 2023
7:00 p.m.
COUNCILMEMBER JENNIFER WALL'S TELECONFERENCE LOCATION: Business Center, Ground Floor of The William Vale, 111 N 12th St, Brooklyn, NY 11249.
CALL TO ORDER
Mayor Shaw called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Councilmembers Brown, Dombkowski, Fluet, GoeLd, Wall, and Mayor Shaw Staff Present:
Kevin Bryant, Town Manager
Jean Savaree, Town Attorney
Sage Schaan, Planning Director
Sean Rose, Town Engineer/Director of Public Works
Melissa CardinaLe, Assistant to the Town Manager
PLEDGE OF ALLEGIANCE
Councilmember Brown led the Pledge of Allegiance.
COMJ\lUNICATIONS
Christin New spoke regarding community sirens and how they helped other communities in emergencies Mayor Shaw thanked Ms. New for her presentation.
Thalia Lubin spoke about the history tour event with the County on August 19, 2023 and that the Woodside History Committee will be creating a brochure for a self-guided walking tour around town center. She thanked Sean Rose for his time with the Town.
PRESENTATIONS
Mayor's Honor Coin: Cori Moesta
Mayor Shaw read a proclamation for Ms. Moesta. He spoke about Ms. Moesta's work over the years and presented her with a Mayor's Honor Coin.
Ms. Moesta spoke about working with those who have a strong community spirit and work hard to make the town a better place. She thanked the Council, Town staff, Woodside Fire Protection District, and Fire Safe San Mateo County for their time, effort, and assistance in getting tasks accomplished.
Proclamation: Sean Rose on the Occasion of His Retirement Mayor Shaw presented Mr. Rose with a Mayor's Honor Coin and read a proclamation honoring Mr. Rose on his retirement.
Mr. Rose spoke about his time working for Woodside and expressed his thanks to the Town Council and Town staff.
David Mittelman expressed his gratitude to Mr. Rose, especially his assistance with the winter storm damage.
Town Council Meeting Minutes September 12, 2023 Page 1
CONSENT CALENDAR
1. Register of Demands Against the Town of Woodside from July 16 through August 31, 2023.
2. Approval of Minutes: Regular Meetings of June 13 and June 27, 2023.
3. Resolution Authorizing the Town Manager to Execute an Agreement with Teri Black & Company, LLC, for Recruitment Services for the Town Engineer/Director of Public Works Position.
Resolution No. 2023 - 7622
4. Resolution Changing the Employer Contribution to the Section 125 Plan.
Resolution No. 2023 - 7623
5. Resolution Rejecting the Claim Submitted by Keith Attard on July 19, 2023 in the Amount of 59,222.18.
Item Tabled to September 26, 2023
6. Two Resolutions Terminating the On-Going Declarations of Local Emergency.
Resolution No. 2023 - 7624 and No. 2023 - 7625
7. 2023-24 July Monthly Investment Activity Report,
8, Resolution Consenting to the Annexation of Land to the Fair Oaks Sewer Maintenance District for 540 Moore Road (APN 073-132-090).
Resolution No. 2023 - 7626
9. Resolution: (1) Approving a Sewer Service Allocation to 1585 Canada Lane, Pursuant to Municipal Code Section 51.126; (2) Consenting to the Annexation of this Property into the Town Center Sewer Assessment District; and (3) Authorizing the Town Manager to Execute Revised Agreements with the City of Redwood City and Fair Oaks Sewer Maintenance District to Add This Property into the Approved Service Area for the Town Center Sewer Assessment District.
Resolution No. 2023 7627
10. Resolution Accepting Completion of the Woodside Road Median Island Beautification Project and Authorizing the Town Clerk to Record a Notice of Completion.
Resolution No. 2023 7628
11. Resolution Authorizing the Town Manager to (1 ) Execute an Amendment to the Construction Contract with Andreini Brothers Inc. in the Amount of 575,000 for Additional Construction Contingency for the Glens Path Phase 2/Phase 3 Project, and (2) Execute a Contract with Consor PMCM, Inc. in the Amount of 574,600 for Project Construction Inspection and Construction Management.
Resolution No. 2023 - 7629
12. Resolution Accepting Completion of the Old La Honda Road Emergency Paving Project and Authorizing the Town Clerk to Record a Notice of Completion.
Resolution No. 2023 7630
Mayor Shaw pulled Item 5 and indicated staff asked to table this item to September 26, 2023. Mayor Shaw pulled Item 11 for discussion.
Councilmember Fluet moved approval of the Consent Calendar Items 1-4, 6-10, and 12.
Motion seconded by Councilmember Brown and approved by roll call vote:
Town Council Meeting Minutes September 12, 2023 Page 2
AYES:
NOES:
Councilmembers Brown, Dombkowski, Fluet, Goeld, Wall, and Mayor Shaw None
Mayor Shaw indicated he pulled Item 11 for Mr. Rose to provide an update on the Glens Pathway project.
Mr. Rose presented an update on the status of this project. He indicated there are areas where work hasn't started because PG&E needs to relocate a gas main and a hydrant needs to be moved by CaLWater.
CounciLmember Brown stated this was quite a project and Mayor Shaw stated this project is the definition of safe routes to school.
Mayor Shaw moved approval of the Consent Calendar Item 11.
Motion seconded by Councilmember Brown and approved by roll call vote:
AYES:
NOES:
Councilmembers Brown, Dombkowski, Fluet, GoeLd, Wall, and Mayor Shaw None
NEW BUSINESS
A. Resolution Accepting the Grant of a Public Access Easement Along the Frontage of 324 Glenwood Avenue to be Improved and Used as a Public Pathway.
Resolution No. 2023 - 7631
Mr. Rose Sean presented the staff report.
The Public Comment Period opened at 7:46 p.m.
Mr. Warford, 324 Glenwood Avenue, spoke about how he wants to grant access for a continuous public pathway. He asked Council to explore other places where parking spaces can be added in the Glens.
Mayor Shaw thanked Mr. Warford for his presentation and his request to grant the easement.
The Public Comment Period closed at 7:54 p.m.
The Council's comments included: thanks to Mr. Warford for his gift to the Town.
CounciLmember Dombkowski moved approval of the Resolution.
Motion seconded by Councilmember Fluet and approved by roll call vote:
AYES:
NOES:
Councilmembers Brown, Dombkowski, Fluet, GoeLd, Wall, and Mayor Shaw None
Mayor Shaw requested a 5-10 minute recess to escort Mr. Rose from Independence Hall on his Last day of employment with the Town. The Council presented him with gifts.
A recess was taken from 8:00 p.m. to 8:08 p.m.
B. Direction to Staff Regarding an Ordinance to Amend the Town Municipal Code Chapter 32, Article 1, Regarding the Composition of the Planning Commission.
Mr. Bryant presented the staff report.
Counci( and staff discussion included: history of appointing members out of district, cancellation of meetings due to Lack of quorum or no agenda items; comparison of other municipalities' appointment process; the process of using the rule of necessity if several members have to recuse themselves and there isn't a quorum; at large or by-district appointment process; public comments in previous meetings Town Council Meeting Minutes September 12, 2023 Page 3
asked Council to have by-district representation.
The Public Comment Period opened at 8:24 p.m.
Steve Lubin stated: he was appointed as a Planning Commissioner both in district and out of district; it is good to have flexibility and have all districts represented; he likes the proposal of appointing one member from each district and two at large.
Daron Evans stated: support for Option 4 which is appointing one member from each district.
Kim Hansen stated: when this topic was brought up before, the public desire was to keep the Planning Commission at seven and that district representation was important; Option 2 to have seven members would help with attendance and representation.
The Public Comment Period closed at 8:28 p.m.
Council comments included: aligning Planning Commission appointments with the Town Council districts; by-district versus at large representation; streamlining the planning process for projects; smaller quorum with five members instead of seven; decisions of the Planning Commission are reviewed by the Town Council; direction to staff to amend the ordinance to five members with by-district representation; succession process will be discussed when the draft ordinance is on a future agenda.
C, Study Session: Architectural and Site Review Board Membership.
Mr. Bryant presented the staff report.
Council and staff discussion included: how many Planning Commission meetings are held to review Architectural and Site Review Board decisions; process for Planning Commission/staff review of projects if the ASRB is disbanded; if additional staff would be necessary to review projects; could work be given to a consultant or panel of consultants; new/future regulations from the state and how those would impact projects; legislation regarding hybrid meetings; time and cost for projects to be reviewed by the ASRB; reviewing the types of projects that are brought to the ASRB for review; problems with meeting the quorum requirements to hold meetings; possibly changing the meeting time.
The Public Comment Period opened at 9:22 p.m.
Steve Lubin stated: there is a lack of respect for architects; the Town's ordinances require an architect to serve on the ASRB.
Thalia Lubin stated: the complexion of Woodside has changed dramatically; having five members like the Planning Commission and Council makes sense; maybe having meetings once a month and changing the time might attract applicants.
Daron Evans stated: he conducted a poll of his neighborhood group in the Glens; five voted to disband the ASRB and have staff review projects, and one voted to disband and have a consultant review projects; it seems Like an onerous process that adds thousands of dollars to projects.
Frank Rosenblum stated: he has served on the ASRB for the last five years; two members chose not to come back to meet in person after the pandemic; the ASRB is valuable to the Town; Woodside is very unique in its rural design standards; the ASRB allows the public to have a little more say in what goes into their community; he is against disbanding the ASRB; he doesn't Like the idea of hiring outside professionals; there should be five members, not three; the day and meeting time should be reviewed since it is difficult to attend a meeting at 4:30 on a Monday; the appointment term of four years should be reviewed and maybe set to two years.
David Mittelman stated: a Later start time with a shorter term should be reviewed by the Council; he has a project that has gone through the ASRB and he found the feedback valuable; the review process and requirements could be evaluated to see if the process can be streamlined.
Town Council Meeting Minutes September 12, 2023 Page 4
The Public Comment Period closed at 9:35 p.m.
Council comments and questions included: bringing back a further study of the options for disbanding the ASRB and having staff review projects or folding the duties into the Planning Commission; streamlining the project review process and possibly amending the Woodside Municipal Code; bringing back options to improve the ASRB by reviewing the meeting day/time and length of terms; issues with meeting quorum; conduct a poll of past/present ASRB members for suggestions on how to improve the ASRB; bring back proposed Options A and D from the staff report for further study session.
REPORTS
D. Mayor and Councilmember Communications.
Mayor Shaw thanked staff for the new chairs in Independence Hall. The Town and San Mateo County Sheriff's Office will be hosting a Firearm Safety Day on September 30, 2023.
Councilmember Brown spoke about the installation of the License plate readers.
CounciLmember Dombkowski thanked the Mayor and his wife for hosting the Council and staff at the holiday event.
COMMUNICATIONS
ADJOURNMENT
Mayor Shaw adjourned the meeting at 10:11 p.m.
APPROVED:
Mayor of the Town of Woodside
Clerk of own of Woodside
Town Council Meeting Minutes September 12, 2023 Page 5